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Exhibitor Manual

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1. SLNAWdIHS ALIS 803 LON Od 1VI831VIN LISIHX3 1 NO ALIS MOHS OL H3AI13G 6022 01196 VO 9sof ues 80t 0 2 6106 ANVdWOO dO 3IAVN SLNAWdIHS ALIS 803 1 1 ELECTRICAL ORDER FORM ELECTRICAL EXHIBITION SERVICES 129 Sylvester Road So San Francisco 94080 FACILITY Ph 650 225 0900 Fax 650 225 0950 sanfrancisco edlen com THE POWER PEOPLE M Advance Payment Deadline Date 6 30 2013 EVENT 49th Joint Propulsion Conference San Jose Convention Center DATES July 14 17 2013 073057 SF FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY The cost of 120 Volt outlets includes delivery to one location in island booths and to one location at the rear of inline or peninsula booths If you require the outlets to be distributed to any other location material and labor charges apply There is a minimum charge of 1 hour for installation amp 1 2 hour for removal Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations ISLAND BOOTHS Include a floor p
2. ON O COST CALCULATION WORKSHEET e VEER Display Tables Plush Carpet Standard Carpet Custom Furniture Forklift Installation ees Forklift Dismantle Snorkel Installation Snorkel Labor Installation Labor Dismantling Material Handling Estimate BALANCE DUE Your order will not be processed without a credit card on file itions inc tot belo fas SAFETY orlando fl 32811 Sem phone 407 422 3636 JPC 201 3 F fax 407 839 5929 AG www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized person
3. 5 RESPONSIBLITIES The responsibility of with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond 5 reasonable control 3 AEI LIABILITY It is understood that AEI and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of is limited to 9 30 per pound per article with a maximum of 50 00 per item and maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indir
4. Vertical 2074 x 2071 x 79 h 625 00 812 50 Discount Deadline JUNE 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged Display Case Total 100 of the published price Absolutely no credits will be issued after show closing 8 63 Sales Tax ee Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible Total for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road SPECIAL SIGNS orlando fl 32811 phone 407 422 3636 J PC 201 3 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS FILE PREPARATION 10 words or less Price Digital files logos photos finished layouts etc should be saved or ex
5. 90 ported from your design application to PDF EPS or TIFF with a minimum resolution of 300dpi at 50 of the final desired production size The higher Ian 90 the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images EN 11 x 14 500 8 are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF ME 22 x 28 800 files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be All fonts should be converted to outlines or paths Send font files if there is EN 8 00 EN an anticipation of any changes so additions can be made to the provided art There will be an additional charge to prices listed for sign design labor or PROOFING necessary labor to prepare logos for reproduction A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client FTP INSTRUCTIONS Discount Deadline JUNE 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount dea
6. Bar Table 36 Top Graphite Nebula Tulip Base Bar Table 36 Top Grey Nebula Tulip Base Bar Table Metallic Silver Tulip Base Bar Table Brushed Red Tulip Base Bar Table Brushed Blue Tulip Base W TB W TC WTE Bar Table Brandy Top Tulip Base VTE Bar Table Brandy Top Standard Base BARS amp BARSTOOLS BRC EN Bar Counter Circle Martini Bar Circle 3 Bar Counter Martini Bar 1233 00 853 Barstool Ohio Grey 162 00 BS1 Barstool Ohio Red 162 00 KA E XH ON Ela A Lu WTE CODE QTY ITEM DESCRIPTION BARS STOOLS CONTINUED arstool Ohio Black UJ W arstool Banana White arstool Banana Black arstool Oslo Blue 0170104 Oj co M M rn gt arstool Oslo White 62 Barstool Gin Maple 2 Barstool Jetson Black BCE ops conpuerTabieGrapnieNebua 95500 feom 4 20 oes Training TabierGreyPwacy Panes 2500 el Les Dwoz wing 32 aire BackCharcoal es 27000 DESKS BOOKCASES CREDENZAS LATERAL FILES amp FILES Barstool ICE Transparent Chrome 1 67 ECH e kuq Pa olejeljejejelje jo J gt J 35600 29500 17100 x next page Booth Number Str
7. Snorkel and Crew operator amp 2 riggers Additional Riggers in addition to the crew ordered Additional Riggers in addition to the crew ordered Assembly Crew for sign assembly required Assembly Crew for sign dismantle Snorkel times cannot be guaranteed We will make every effort to meet specified request when possible All rates are subject to change if necessitated by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed a one hour charge per crew No Show Charge will be applicable SNORKEL ORDERS RECEIVED AFTER JUNE 28 2013 WILL INCLUDE A 20 SURCHARGE ON THE TOTAL SNORKEL ORDER ORDERS RECEIVED ON SITE WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc lee HANGING SIGNS orlando fl 3281 1 phone 407 422 3636 JPC 201 3 fax 407 839 5929 www arataexpo com page 2 of 2 As stated in our Payment Policy all invoices must be paid advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing GENERAL INFORMATION All hanging signs or overhead structures must be assembled and installed by Arata Expositions Inc Set up instructions must be included with this form and inside the sign crate Provide o
8. Structural Integrity Displays should be designed constructed and erected in such a way that will withstand normal contact caused by neighboring exhibitors hall laborers or vibration caused by equipment such as forklifts and boom lifts Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures Multi story Exhibits A Multi story Exhibit is a display where the structure is in excess of 12 feet and includes double and triple decker booths Some venues require prior approval of multi story exhibits by the facility and or applicable local government authorities because it is deemed to be a structure for building purposes A building permit based on an application and drawings prepared and submitted by a licensed architect or engineer may need to be obtained It is the exhibitor s responsibility to make sure that they are in compliance with local building regulations and as this can be a lengthy process to start early on to ensure that all time constraints are met Towers A tower is a freestanding exhibit component Towers taller than 8 feet should have drawings available for inspection As with multi story exhibits local regulations in many facilities strictly govern the use of towers A building permit may be required Americans with Disabilities Act ADA All exhibiting companies are required to be in
9. 135000 27 TV VCR DVD oie one Combo Unt 350 00 525 00 TCD Projector XGA 5K Lumens 815000 22000 l PROJECTIONSCREENS amp STANDS T S Tripod Screen w Black Skin ____ 87500 11280 AUDIOEQUPMENT 6 Tripod Screen w Black Skit 87500 11250 Wireless Hand Held Lav Microphone 450 00 67500 SafelockProjecon Adjustable Stand 40 00 60 00 Powered Speaker each 480 00 Sum 34 AV Cart w Black Skit 4000 6000 Channel Audio Mer LI 150 00 22500 54 AV Cart w Black Skit 5000 76 00 Portable Sound System spk mij 550 00 1000 00 PLEASE CALL FOR PRICING ON EQUIPMENT NOT ABOVE PAYMENT INFORMATION Payable to VISUAL AIDS ELECTRONICS VISA MASTERCARD amex Cardholders Name PRINT Credit Card Code Exp Date Card Billing Address Phone Number Authorized Signature The undersigned acknowledges receipt of the equipment described herein and agrees to assume the replacement cost for any loss or damage of said equipment which is the property of Visual Aids Electronics Corporation Received by Date 1250 Oakmead Parkway Suite 210 Sunnyvale CA 94085 slec streamLinecom com 1 408 437 7730 phone 1 408 271 6281 fax O M M U I C A S AIAA Joint Propulsion Conference San Jose McEnery Convention Cente
10. 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 54 per sq ft 9 65 per sq ft Daily Cleaning sq ft x 2 08 per sq ft 2 50 per sq ft The square footage is based on the overall size of the space occupied Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the spa
11. Use the space below to keep track of other important deadlines 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC San Jose Convention Center San Jose California The World s Forum for Aerospace Leadership Exhibit Guide Listing Form Deadline 28 May 2013 Please complete this form and return it to Jean Riley by the above deadline for inclusion in the Exhibits Guide Late submissions may be omitted The information you provide will be used verbatim except for the correction of obvious typographical errors so please be sure to proofread your content prior to submission Part Your contact information for AIAA internal use only Part Il For use in the Exhibit Guide sa j Email Address to be listed Exhibit Guide Company Description 50 words or less Please send this completed form and include a vector file eps or ai of your color logo if you did not send your logo for the event preview and direct any questions to Jean Riley at jeanr aiaa org or fax to 703 264 7551 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC San Jose Convention Center San Jose California The World s Forum for Aerospace Leadership Exhibit Booth Staff Badge Registration Form Deadline 14 June 2013 The purpose of this form is to supply AIAA with the names of the support staff who will be working the exhibit booth Staff with exhibit only badges w
12. erger ore 97 Forc ste _ ork __ RounaickLeaher 35500 JovonarHat Roundwhie eater 35500 coz EIER RE Ecos EECH eow ororanwnie teanercree 552 9950 REECH Fos ose Reese mo OCCASIONAL COCKTAIL TABLES amp END TABLES ove aoo 39 Fork Tabeinspraton 27600 GeoiRecarge 22000 22700 ___ 2000 ol 25500 25900 next page Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com JPC 2013 CUSTOM FURNITURE page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must pr
13. i104 Lb moleod food STRUCTURAL INTEGRITY orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at JPC 2012 and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless AIAA the faciliy Arata Expositions Inc and its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess for 200lbs may be verified metered on site at exhibitor s expense Exhibiting Company Booth Number Authorized Signature Printed Name Date Display House Builder if applicable Authorized Signature Printed Name Email Address Phone Number itions inc toto a MOTORS amp TRUSS orlando fl 32811 phone 407 422 3636
14. so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than 1700 Wednesday July 17 2013 or your freight will be re routed onto T 3 Logistics s ad HOW PLACE YOUR ORDER orlando fl 32811 phone 4
15. 00 Total Material THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 07 05 13 200 Lbs 200 Lbs Min 99 00 198 00 Total Material 11 SHIPPING INFORMATION orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between June 3 July 5 0700 1500 M F Deliver on JULY 12 14 2013 Only No deliveries on July 4th To Name of Exhibitor and booth number To Name of Exhibitor and booth number For JPC 2013 For JPC 2013 c o Arata Expositions Inc c o Arata Expositions Inc c o YRC c o San Jose Mc Enery Convention Center 201 Haskins Way Exhibit Hall 2 South San Francisco CA 94080 408 Almaden Blvd San Jose CA 95110 2709 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to th
16. 1 Wastebasket NO SUBSTITUTIONS Option 1 Total If item colors are not selected advance AEI will do so at no risk 8 63 Sales Tal Tea EXHIBITOR ECONOMY PACKAGE OPTION 2 10 x 10 BOOTHS ONLY 1 6 x 24 x 42 high draped display table check drape color below O Black White Blue Red Teal Burgundy Silver 2 Counter Stools Cost 360 00 1 Wastebasket NO SUBSTITUTIONS If item colors are not selected in advance AEI will do so at no risk Option 2 Total 0 8 63 Sales Tea 2 This form must be completed and returned by JUNE 28 2013 in order to receive the EXHIBITOR ECONOMY PACKAGES After the deadline all furnishings will be available at the published show rates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City otate Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road ECONOMY PACKAG ES orlando fl 32811 phone 407 422 3636 fax 407 839 5929 JPC 2013 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card au
17. 30 H CP3 Training Table Wire Grommets Privacy Panel Grey 49 1 24 D 30 0 CP4 Connector Wedge Matches Training Table 24 24 pst PO3 1 CP3 CP4 Utility Chairs SY1 Altura Task Chair Black Crepe 2941 264 DF1 Altura Drafting Stool Black Crepe 291 26 1 AN LA15 Ze LALA a TRW PMB42 BC6 PDL Lamps Bookcases PDL Locking Door Pedestal amp Product Displays Black LA15 Mason Floor Lamp 2441 24 D 42 H Brushed Silver Plastic Pedestal 18 Round 55 H Black ET2 Etagere PMB36 241 240 36 H Black LA14 Mason Table Lamp 42 241 24 D 42 H S0 1 16 D 70 Brushed Silver 16 Round 26 H BC6 Bookcase Ftagere Mahogany Pewter TRW Trovato LED Floor Lamp SOT 30 L 16 D 70 H White L 7D 72n BC7 Bookcase Graphite TRH Trovato Table Lamp 50 3 White 71 7 26H Desks amp Credenzas JD6 Executive Desk Mahogany 601 300298 JD7 Executive Desk Graphite 601 30 D 29 H CR6 Credenza Mahogany 7271 24D 29 A CR7 Credenza Graphite 72 124 D 29 Files VF4 Vertical File 4 Drawer 27 1 19 5 Vertical File 2 Drawer 2 7 1955728 L26 Lateral File Mahogany 361200298 127 Lateral File Graphite 36120029 Fridges Refrigerator White 14 0 cubic feet 2 R10 Refrigerator White 4 0 cubic feet 203222209 FUSION Contemporary white framed occasional chair available with a green
18. 408 271 6281 or email slcc streamlinecom com
19. Only For Office Use Only Received by Date Check Number Receipt Event Rev 12 5 11 jms StreamLine Communications Corporation 1250 Oakmead Parkway Suite 210 Sunnyvale CA 94085 ph 408 437 7730 fax 408 271 6281 C O M M N I C A 1 ON 5 AIAA Joint Propulsion Conference July 14 17 2013 San Jose McEnery Convention Center SJCC SJCCnet High Speed Wired Internet Access Service Order Form Company Organization Booth Room Location Billing Contact Phone Number Fax Number Contact Address Contact Email Service Summary Physical connection to the network is via Category UTP copper uplink cable with a RJ 45 568B wired male connector Each uplink connects to dedicated ports on fully managed 10 100Mbps Ethernet switches that are in turn connected via fiber backbone to Cisco routers which are the gateways to one of two 10Gbps Tier 1 national backbones operated by XO Communications and AboveNet IP address Subnet Mask Gateway amp DNS information are provided on site during move in The per event fee for wired Internet Connections of 895 00 includes one 1 IPv4 IP address for use by one 1 host system A 200 00 fee applies for each additional host system that shares an Internet Connection within a booth or small room whether via a hub switch or router Clients are responsible for supplying their own network equipment and cables or may rent these items from StreamLine at the rates
20. Street Address City otate Zip Code Country Email Address Contact Name Telephone Fax ENEE SUPERVISED LABOR orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates ____ 5 Cases Other please specify Display Carpet Shipped with exhibit Rented from Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier T3 Logistics Common Carrier Van Line Freight Next Day L 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedu
21. all exhibitors comply with the above rules The rules are uniform for all exhibit facilities in California Your cooperation in complying with the above guidelines created by the Convention Services Division of the Local Union is appreciated The riggers have the responsibility for unloading uncrating unskidding leveling cleaning assembly of heavy machinery equipment Their jurisdiction also covers the reverse operations as outlined above for the removal of equipment ELECTRICIANS The Electrical Union is responsible for supplying all feed wiring and electrical conductors to each exhibit except where this ser vice is provided by the building owner This union will also be responsible for all other electrical work on exhibits that cannot be done by the exhibitor in a total time of 15 minutes SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit
22. compliance with the Americans with Disabilities Act ADA Information regarding ADA compliance is available online from the US Department of Justice at www usdoj gov crt ada infoline htm Flammable and Toxic Materials All materials used in the construction of displays should be made of fire retardant materials and be certified as flame retardant Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection It is the exhibitor s responsibility to dispose of any waste products they generate during the event in accordance with guidelines established by the US EPA and local authorities Electrical Every exhibit facility has different electrical requirements and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the buildings requirements it is suggested that these minimum guidelines be followed e All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage Cord wiring above floor level can be SJ which is rated for hard usage e Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted e Power strips multi plug connectors should be UL app
23. decisions of the show manager will be made to AIAA who will render the final and binding determinations 11 Violation of above stated rules will lead to expulsion from the exhibit hall General Rules International Traffic in Arms Regulations AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the International Traffic in Arms Regulations ITAR U S Organizations are responsible for ensuring that technical data they display via their exhibits in open forums to non U S Nationals in attendance should be compliant with the ITAR export restrictions U S Nationals are likewise responsible for ensuring that they do not discuss ITAR export restricted information with non U S Nationals in attendance Booth Staffing Exhibitors agree to abide by the installation and dismantling times set by AIAA and to have at least one person staffing their booths during published exhibition hours Exhibitors who vacate their booths prior to the published dismantle time without permission of the show manager may be subject to penalties applied at the discretion of AIAA The penalties can range from loss of priority status to exclusion from any and all AIAA events Operating Area AIAA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable Any distribution of literature or samples shall be limited to the exhibitor s booth Carpet Floor Covering Floor cove
24. email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders s n PAYMENT POLICY AGREEMENT orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please add 25 00 to your total for all wire transfers Please contact our office for wire transfer information All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and condition
25. is any size booth that is exposed to aisles on all sides Size Island Booths are generally 20 x20 or larger Rules Applying to Island Booths The entire cubic content of the space may be used up to the maximum height of 16 Hanging Signs Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Other Things to Consider More on Hanging Signs PLEASE NOTE Hanging points for signs may differ from actual ceiling heights and may depend on the weight of the sign This information must be requested of the general service contractor decorator BEFORE asking for approval by show management As a general rule AIAA allows the top of the hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula booth This is a general rule and varies depending on ceiling height and other factors Please get the appropriate approvals before designing your display and hanging signs
26. required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse shipments Total Showsite shipments Material Handling Estimate Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc EE SPECIAL HANDLING orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans
27. to as a Split Island Booth Size Peninsula Booths are generally 20 x 20 or larger but can vary in one dimension depending on the standard booth established for the event i e if the standard In line booth is 8 x10 then a Peninsula Booth would be 16 x 20 or larger Rules Applying to Peninsula Booths In line When a Peninsula Booth backs to two In line booths backwall height is restricted to 4 feet within 5 feet of each aisle to allow for reasonable sight lines for the adjacent In line booths The maximum height is 16 including signage for all other parts of the space Split island When a Peninsula Booth shares a common backwall with another Peninsula Booth the entire cubic content of the space may be used without any backwall sight line restrictions up to a maximum height of 16 Hanging Signs Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Island Booths An Island booth
28. 0 00 00 00 00 LIGHTS Cost of Arm amp Pole lights include power and 1 hour labor to install and remove 1000 WATT OVERHEAD LIGHT Call for quote 00 00 ARM LIGHT Only mounts to hard wall structures 92 00 138 00 8 POLE LIGHT WITH 1 FIXTURE 92 00 138 00 8 POLE LIGHT WITH 2 FIXTURES 138 00 207 00 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORDS POWER STRIPS 21 00 21 00 ELECTRICAL LABOR ST Mon Fri 8am 4 30pm excluding holidays 115 00 230 00 OT Mon Fri 4 30pm 8am Sat Sun amp holidays PRINT NAME AUTHORIZED SIGNATURE EMAIL PHONE TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract The Method of Payment form must be completed and returned with this order form Advance Payment Deadline Date 6 30 2013 METHOD OF PAYMENT FORM Se EVENT 49th Joint Propulsion Conference ELECTRICAL EXHIBITION SERVICES FACILITY San Jose Convention Center 129 Sylvester Road So San Francisco CA 94080 sanfrancisco edlen com EXHIBITOR INFORMATION COMPANY NAME PHONE CITY a COUNTRY CELL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of paym
29. 0 0930 Networking Break 1200 1300 Luncheon Reception Wednesday 17 July 0700 0800 Networking Break 0900 0930 Networking Break Finally on Monday 1830 2100 hrs AIAA is organizing an off site networking event at the Tech Museum of Innovation Ticket cost is 25 Included in this manual are forms to purchase tickets should your schedule allow for this event AIAA strives to make our events the very best they can be To that end once the event has concluded we will be distributing an event survey to all exhibiting organizations We ask that you please take a few moments to complete the survey and provide us with your feedback Your constructive criticism is welcome and encouraged If we can be of assistance in preparing for this event while onsite or after the event has concluded please feel free to contact us Once again thank you for supporting this event and we will see you on the show floor Regards 6 777 Chris Grady Jean Riley Exhibit Sales Manager Fluid Dynamics Exhibit Operations AIAA AIAA chrisg aiaa org jeanr alaa org 703 264 7509 703 264 7553 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7500 e Fax 703 264 7551 http www aiaa org 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC San Jose Convention Center San Jose California The World s Forum for Aerospace Leadership Important Deadlines mem Deadline ____ Decorator Freight Discount Deadline
30. 07 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order online if available mail fax this set of documents to Arata Expositions Inc 4104 L B McLeod Road Orlando FL 32811 Phone 407 422 3636 Fax 407 839 5929 FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or
31. 1 3 WWW FREIGHT ROUTING As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by JUNE 28 2013 Ken warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment To enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 4104 L B McLeod Road Orlando FL 32811 phone 407 422 3636 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City otate Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City otate Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up
32. 3 2102 S NVHL 83191 ON ASVdOLS 404 08076 VO o2sioueJJ UBS Aen LOC 0 2 OUI suomnisodxo 0 2 102 30 3IAVN SLNAIWdIHS OL HLOOS8 AV14d LON IVIHALVIN LISIHX3 1 ALIS MOHS OL 6022 01 S6 VO 5 ues PAIgG 1 1 5 ues OUI 5 5 eje4e 0 0 ELOS Odf ANVdlINOO dO OL SLNAWdIHS ALIS 803 LON LISIHX3 t l t ALIS MOHS OL H3AI13G 6022 01196 VO 5 5 80t 191u82 5 ues oui suomnisodxe 0 0 L0c dO 1 51 ALIS 803 LON Od IVIHALVIN LISIHX3 1 NO 83AT13G ALIS MOHS OL H3AI13G 6022 01 S6 VO 9sof ues c 1 1 5 SIN ues 0 0 6106 ANVdlINOO dO
33. 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than June 14 2013 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the exhibitor appointed contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the State of California must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc AIAA and the facility as additional Insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhi
34. 5 305 2611 25 DT 1532235 32 2 L 28 D 47 H Adjustable White USE S SC6 Manhattan Chair CO4 Iso Mesh Chair CS9 Berlin Chair XC5 Altura Executive Chair SC8 Flex Chair With Wheels 24 SCT New York Chair Onyx Seat Maple Back Chrome Legs S2 D SSR Oyster 26 L 22 D 34 H SC2 Brewer Chair Grey Chrome 20 20 D332 i SC3 Brewer Chair Onyx Black 20 20 E ZAH Black 26 2420 38 H XC3 Luxor Guest Chair Black Leather 271 29 D 20H XC6 Altura Guest Chair Black Crepe 2520 RES e Red Executive Chairs XC2 Luxor Executive Chair Mid Back Black Leather 271 280 41 Adjustable Mid Back Black Crepe 25 L 25 D 37 H Adjustable XC4 Altura Executive Chair High Back Black Crepe 25 L 25 D 43 H Adjustable OTO Perth Chair High Back Black 23 L 217 43 H Adjustable WTM Bar Tables Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTF Metallic Silver Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTM Grey Nebula Top 30 VTK 30 36 VTP 36 VTN VTB VIC 30MHTB I WTF MAHOGANY MAPLE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 3OMHTB Mahogany Top WTF Metallic Silver Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphi
35. 8 13 Discount Deadline JUNE 28 2013 Received Discount price applies only to orders that 8 63 Sales Tax are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at Delivery Fee 50 00 100 of the published price Absolutely no credits will be issued after show closing Total Standing rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road RENTAL orlando fl 32811 phone 407 422 3636 JPC 2013 page 1 of 4 fax 407 839 5929 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves PACKAGE Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 12 from all finished edges for panel insertion Files must be setup with 72 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labo
36. BUTION dd Aisle 4 POINT Aisle 500 KE EE Aisle 500 x Xx A scaled floor plan must gt m S on 4f mpan rorder S 5 X z A 201 203 A Pe __ JF O5A 5 X4 with main power location 5 4 ge 5 ft IN LINE BTHS PENINSULA outlet locations amp e c 2 lt o booth orientation sc SA 4 ls lt 4 An 302 308 Aisle Aisle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM CALL FOR SHOW visual aids electronics SPECIAL 408 Almaden Blvd oan Jose Ca 95110 408 792 4149 FAX 866 929 6775 San Jose Convention Center COMPUTER amp VIDEO EQUIPMENT ORDER FORM ORDERING To order audio visual equipment for your booth please fill out this form and return a copy with your payment to the address above by 30 days prior to exhibit Orders received less than 30 days prior are subject to a 20 rate increase PRICES Listed rates are for the entire show Labor is a one time charge unless the order is extensive On site cancellations will be refunded 50 of the rental charges DELIVERY Your on site contact must be present to sign for receipt of your order For security reasons we strongly recommend that installation be scheduled a
37. ICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Phones iFax 1 410 799 0118 E MAIL operations t3logistics com E mail Po CALL 1 866 920 4228 Event Name 000000000000 Name Event Name 000000000000 Name Phone o o Pee Special Instructions Pecos specia mano _ aura emm ______ RN E SSES j Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day E D Second Day omments 3 5 Day Deferred Van Line Service Other Request pre printed address 0 Labels and shipping form CJ Schedule return shipment TIPS FOR MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no inf
38. JPC 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders MOTORS Description Standard Price One Ton Hoist 400 00 520 00 Half Ton Hoist 375 00 487 50 TRUSS 12 Comer Blocks 75 00 wu ELECTRICAL SERVICES Requirements to power the motor s must be ordered in advance on the Electrical services order form Labor to hang truss and motor s must be ordered on our Hanging Signs order form 8 63 Tax Total Motors Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc EXHIBITOR APPOINTED CONTRACTOR PII JPC 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday June 14 2013 4104 LB McLeod Road Orlando FL
39. Jose California The World s Forum for Aerospace Leadership Tech Museum of Innovation Monday 15 July 1830 2100 Hrs Ticket Form Deadline 24 June 2013 This ticket includes light hors d oeuvres and drinks The museum is located a short walk across the street from the San Jose McEnery Convention Center Price of the ticket is 25 Contact Person Phone Number Email Address Number of tickets Total Price Credit Card Information for Lunch Ticket s MasterCard Visa AMEX only Card Number Security Code 3 4 digit on back of card Expiration Date Cardholders Name Please complete and send this form to Jean Riley at jeanr 2aiaa org or to fax to 703 264 7551 Rules and Regulations Non Official Contractor If an exhibitor requires service contracting firm other than the designated contractor to install dismantle or work on their booth notification must be provided to Arata by 14 June 2013 If credentials are not on file contractors may be prohibited from entering the show floor AIAA will not supply information to display houses who are bidding for your business The exhibitor must make any request for information required in writing to Arata An exhibitor may employ the services of an exhibitor appointed contractor to install and dismantle the display providing the exhibitor and the independent installation and dismantling contractor comply with the following requirements The exhibit
40. K Caf Table Maple Tulip Base 185 00 254 00 xn Toptrephite Nebua TuipBase 2760 Gate Tale 260 SiverTuip Base 2000 _ 24 BuerTuipbase 25400 Gate Tanereanar ase 27600 25400 CONFERENCE CHAIRS STACKING AND UTILITY SEATING sce mo ESCHER RE REECH sce Fassong Lex ESO REECH amp Brewer 1890 sco crar ecane 28 al s1000 RE xcs eves cranna 200 xcs wis Back ExecuverAnvarbick rope 91200 34000 next page Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 b mcleod road p orlando 11 3281 1 IQ phone 407 422 3636 fax 407 839 5929 WWW 2013 CUSTOM FURNITURE page 3 of 4 All materials are on a
41. Name EXHIBITING COMPANY MasterCard Date Exhibiting Company Address City otate Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City otate Zip American Express Visa EXPIRATION DATE Jd 111111 LL 00 1 LL LLL 111 1 11 1 1 1111 Account Number Please indicate which of the below items are to be charged to the third party Services OFurniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company Services D Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF JUNE 28 2013 itions inc EE COST CALCULATION orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing O N
42. Ottoman White Leather 24 60 VIBO7 OTP OTL OSC OTP Square Ottoman Black Leather AORE 17H OTM Bench Ottoman Black Leather 248 60 D 17 H OSA Oval Ottoman Black Leather 3259 095 OSB Oval Ottoman White Leather PUZ2SW 04 OTS OSA OTK Half Round Ottoman Black Leather OTL Half Round Ottoman White Leather GLIDIT CCZ Circle Ottoman Black White Leather CCB Circle Ottoman Black Leather GLED CCB CCW Circle Ottoman White Leather SLOD OTH Cube Black Leather DOLO OSC Cube White Leather Occasional Cocktail Tables COLI Oliver Cocktail Table 471 27D 19 H CIE Silverado Table 36 Round 17 H C1D Soho Table Steel Base Chocolate Top ISL ISD Inspiration Table 42 28 D 18 H COLI EOLI E1C C1F Geo Rectangle Table Glass Black DOIL 221D 1er Geo Rectangle Table Glass Chrome DOL 22 ID C1W Sydney Table White 260 C1Y Sydney Table Black dod 7659495 EIW Occasional End Tables EOLI Oliver End Table 22 Round 22 E1E Silverado End Table 24 Round 22 H E1D Soho End Table Steel Base Chocolate Top 2 L 26 1 Inspiration End Table 241526 D 22 n E1F Geo End Table Glass Black 26 260 20 H E1C Geo End Table Glass Chrome 26 L 26 D 20 H E1W
43. Select Rental Package Package O Package C L Package D PackageE Package F Select Standard Carpet Color Black Grey Blue Red Teal O Header Copy BLACK BOLD LETTERS Burgundy L1 Purple L1 Hunter Green Select Panel Color Black White O Please contact us for additional information and pricing on Color Changes Logos LI Velcro Panels Custom Designs Custom Graphics Other RENTAL PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 18 d x18 w x 42 h 12 36 280 00 each 245 00 each 44 00 each 28 00 each total total total Discount Deadline June 28 2013 Received By Discount price applies only to orders that are Rental Package Total accompanied by payment and are received by discount deadline Add 5096 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the Accessories Total published price Absolutely no credits will be issued after show closing Add 5094 after 6 28 13 Electrical requirements Package rental price does not include electrical hook up or labor 8 63 Sales Tax to install clip on lights Please order your electrical outlet for the rental exhibit and other electrical requirements including labor directly from the electrical contracto
44. Special Handling Shipment 31 00 per CWT Uncrated pad wrapped Shipment 36 75 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER JULY 5 2013 Crated Shipment 24 75 per CWT Special Handling Shipment 31 00 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier OFF TARGET SHIPMENT SURCHARGE Any shipment arriving outside its target time will be offloaded after all on target shipments for that day have been offloaded There will be a 3596 surcharge based on the above site rates for all off target shipments WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax T MATERIAL HANDLING CALCULATION orlando fl 3281 1 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash compa
45. Sydney End Table White 27 L sd E1Y Sydney End Table Black 2 D 22 li L CF2 CE2 6 6 8 CC7 8 CD3 10 CC8 Conference Tables OCT6W Nova Oval Table 6 White Silver Powder Coated Legs 1 Manhattan Table Glass Black 42 Round 29 CE1 Geo Table Square Rounded Glass Chrome 5 Geo Table Square Rounded Glass Black 427 42 D 297 2 Geo Table Rectangle Glass Black 601 36 D 29 2 Geo Table Rectangle Glass Chrome SOL SS D 2938 CB2 Table 6 Graphite Nebula 721 36 D 298 CG1 CF1 TU CB3 Table 8 Graphite Nebula 961 36 D 29 H CD2 Table 6 Grey Nebula MAL CD3 Table 8 Grey Nebula 961 36 D 29 H CC6 Table 6 Mahogany 12 6 CTO6GR 8 C508GR 10 CT1OGR CC7 Table 8 Mahogany 96 L 48 D 29 H CC8 Table 10 Mahogany 120 L 48 D 29 H CTO6GR Table 6 Granite 72 36 0 29 H C508GR Table 8 Granite 961440298 CT10GR Table 10 Granite 120 L 46 D 29 H Table Graphite Nebula 42 Round 29 H CDI Table Grey Nebula 42 Round 29 H CC5 Table Mahogany 42 Round 29 H Conference Chairs i SC9 568 561 9604 502 902 565 CO4 2 6 CS8 E CS9 XC1 XC4 SC4 Jetson Chair SC5 Tilt Executive Chair CS8 Berlin Chair XC1 Luxor Executive Chair Black With Arms Onyx Black Black High Back Black Leather SC9 Panton Chair 191197
46. The World s Forum for Aerospace Leadership Exhibitor Manual 49th AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC 15 17 July 2013 San Jose McEnery Convention Center San Jose California IMPORTANT If this manual has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY PROMPTLY Table of Contents 1 Information e Welcome Letter e Important Deadlines e Exhibit Guide Listing Form e Exhibit Booth Staff Registration Form e Exhibit Booth Lunch Ticket Form e San Jose Museum of Science and Technology Offsite Ticket Form e Rules and Regulations o Non Official Contractor o General Rules and Display Rules 2 ARATA Official Decorator e Welcome Letter e Show Fact Sheet e Helpful Hints e How To Place Your Order e Payment Policy Agreement e Charge Authorization e Third Party Payment e Cost Calculation Worksheet e Safety e Furnishings Accessories Rental Exhibits Carpet Cleaning Carpet Brochures Carpet Price Sheets Order Forms Booth Cleaning Rental Package Brochures Furniture Brochures Price Sheets Order Forms Custom Furniture and Accessory Price Sheets Order Forms Rental Booths Packages Order Forms Special Signs Order Form e Mechanical Lifts e Display Labor e Supervised Labor e Non Official Contractor Form e Material Handling e Official Carrier e Tips for Drayage e Shipping Information e Drayage Rate Schedule e Special Ha
47. a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Arata employees arata expositions inc 4104 l b mcleod road MECHANICAL LIFTS orlando fl 32811 phone 407 422 3636 J PC 201 3 fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT en E s T ep The operation or use of motorized or mechanical lifting equipment for installation of booth structures or signs 15 not permitted by exhibitors or their designated contractors The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees a
48. all be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to AEI for material handling services waives and releases all claims against AEI its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein E d d h f v 2 ch 51 2 ceg SS oo gt e Around The Clock Service Official Carrier For LOGISTICS services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 LOGISTICS T3 Logistics LLC Quote Shipping Request OFF
49. any check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing SNORKEL CREW amp LABOR RATES per hour There is a 1 hour minimum each way The time necessary Description Straight Over for workmen to get tools and report to the booth have work checked by the exhibitor and return with the exhibitor to sign out will be included in the time charged to the work order Assembly of all hanging signs must be done by Arata hanging sign crew consists of snorkel operator and 2 riggers page 1 of 2 The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors Straight Time 800 1630 Monday Frida Over Time 1630 800 Monday Friday Ay Day Week ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST SUPPLIED ARATA EXPOSITIONS INC ends and Holidays ORDER Equipment and crew We will need snorkel crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket INSTALLATION REQUEST DISMANTLE REQUEST Time Snorkel and Crew operator amp 2 riggers
50. bitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number elie MATERIAL HANDLING orlando 11 3281 1 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY 1 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI 2
51. by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded
52. ce occupied Discount Deadline JUNE 28 2013 Received By Discount price applies cleaning Total only to orders that are accompanied by payment and are received by Cleaning Total discount deadline Standard price applies to orders received after the deadline Absolutely no credits will be issued after show closing 8 63 Sales Tax All rates are subject to change if necessitated by increased labor and Total 1 material costs Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects d e SHOWN e Deluxe Arm Chair Deluxe Counter Stool Draped Table 42 h x 2 x 8 Draped Table 30 h x 2 x 4 Chrome Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 4104 b mcleod road RNITURE orlando fl 32811 E phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated
53. clear or red seat back N ROMA Modern white vinyl club chair available pe with a coordinating sofa SHARK Sleek white swivel barstool with adjustable chrome base gt 2 NG WITH STYLISH FU d ANISH INGS 0 UR BOOTH H Keywes th 10 x 10 Booth IO x 10 Booth 10 x 10 Booth 10 x 10 Booth trade shows sales meetings corporate events conventions arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 WWW JPC 2013 CUSTOM FURNITURE page 1 of 4 All materials a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE SOFAS SECTIONALS LOVESEATS AND CLUB CHAIRS 01 SofaOnly South Beach Platinum Suede 570 00 502 3 Piece Sectional South Beach Plat Suede 1242 00 500 Sofa Lisbon Black Leather 661 00 scj __ Loveseat Lisbon Black Leather 596 00 CHC Leath
54. deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date LON Od 1VI831VIN LISIHX3 60066 NVHL 83191 ON 9 15 404 08076 VO 0251 4 unos LOC 0 2 0 0 102 ANVdlINOO dO AWVN OL SLNAWdIHS 39NVAGV 803 LON LISIHX3 2102 NVHL 83191 ON 15 404 08076 VO ooSsloue1id ulnos LOC 0 2 6102 ANVdlINOO dO 3INVN OL SLNAWdIHS 39NVAGV 803 LON OG LISIHX3 6102 S NVHL 83191 ON J9VdOLS 404 08076 VO 0251 4 unos LOC 0 9 suomnisodxo 0 0 2102 ANVdlINOO dO SLNAWdIHS 39NVAGV 803 AV14d LON Od 1VIH31VIN LISIHX
55. dline An additional 100 of the published prices will be ftp ftp aratafiles com applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Using Internet Explorer or FTP Client User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Special Sign Total 55 Make sure your exhibiting company show name used to label the file Add 100 after 6 28 13 ws 8 63 Sales Total Company Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax LABOR REGULATIONS orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of
56. e show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED later than 1500 on Friday July 5 2013 The warehouse is closed on July 4th Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth by 800 Saturday July 13 2013 shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to con
57. ectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have pr
58. ed loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 J 20
59. eet Address City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road CUSTOM FURNITURE x orlando fl 3281 1 phone 407 422 3636 JPC 2013 EN fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 4 of 4 CODE QTY ITEM DESCRIPTION PRICE PRODUCT DISPLAY LAMPS AND REFRIGERATORS 77 POF Pesarean 2600 _ Pedestal Graphite Nebula 24 x 24 x 42 PDK Nebula 30 x 30 x 42 PDL Locking Pedestal Black 24 x 24 x 42 Fur 77 Refrigerator White 20 x 30 x 65 14 0 cubic 744 00 Refrigerator White 20 x 22 x 33 4 0 cubic 248 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Custom Furniture Total 30 6 2
60. elow of Organization Name Organization Address Email Address Soe 123 Bell Lane San Antonio ABC Company Lt John Smith John mac com Please complete and send this form to Jean Riley at jeanr aiaa org or to fax to 703 264 7551 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC San Jose Convention Center San Jose California The World s Forum for Aerospace Leadership Exhibit Booth EXTRA Lunch Tickets Form Deadline 24 June 2013 AIAA will provide Exhibitors box lunches on Tuesday 16 Lunch tickets will be assigned based on square footage purchased 2 lunch tickets per 100 square feet per day Additional lunch tickets may be purchased for 35 Please complete the following form for EXTRA lunch tickets and return to Jean Riley by the above deadline If you do not wish to purchase additional lunch tickets you do not need to complete this form Contact Person Email Address Booth number Ww Square Footage H of Additional Lunch Tickets Needed for TUESDAY of tickets x 35 Credit Card Information for Lunch Ticket s MasterCard Visa AMEX only Card Number Security Code 3 4 digit on back of card Expiration Date Cardholders Name Please complete and send this form to Jean Riley at jeanr aiaa org or to fax to 703 264 7551 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit JPC m San Jose Convention Center San
61. ent below a COMPANY CHECK Please make check payable to Edlen Electrical All foreign checks must be drawn on U S Banks only For those booths that require labor a credit card must be on file Please reference the Event listed above on your remittance CREDIT CARD For your convenience we will use this authorization to charge any remaining balances on your account prior to event closing A copy of final charges will be sent to the email address provided in the payment information section BANK WIRE TRANSFER INFORMATION Bank transfer to Bank of America Wire Transfer ABA 026009593 Acct 33855214 International Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer ACH ELECTRONIC PAYMENT TRANSFER Bank of America ABA 125000024 Acct 33855214 6900 Westcliff Drive Las Vegas NV 89145 Phone 888 852 5000 Ext 6007 Please note the financial institution MUST be based in the US In order to avoid a transfer fee you must notify the financial institution that you wish to make an ACH electronic payment transfer VISA a MASTER CARD B AMX a DISCOVER CHECK AND CREDIT CARD INFORMATION CHECK creon caron mesa T L EMAIL ADDRESS THIRDPARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE SERVICE TOTALS ELECTRICAL LABOR MATERIAL PLUMBING PLEASE IT signing placing this o
62. ephone Fax custom Turniture OSit ot 0 CHROO3 SFA003 5 001 CHROOI 002 5 002 LSM I 1 v OTS 501 Suggested Uses of South Beach CHN LSC Suggested Uses of Newport x Sofas amp Sectionals Roma White Vinyl 5 001 Mirabel Brown Leather 76 5 35452 H 5 002 Allegro Blue Fabric 5 003 SOC SO1 South Beach Sofa Platinum Suede 69 L 29 D 33 H SOC Lisbon Sofa Black Leather 88 L 36 D 34 H SOQ Astro Sofa Light Beige 83L 36 29 H SON Marrakesh Sofa Light Beige 831 36 D 29 H 5 001 SON LSM SOM Key West Sofa Black 65 L o MPS Memphis Sofa Mini Size Black 31D 28H 502 South Beach 3 pc Sectional Platinum Suede 152 L 40D SS SED Newport 3 pc Sectional Charcoal Leather d DIS SFA002 501 SOM MPS LSC Loveseats LSD Newport Loveseat Charcoal Leather 54 39H LSM Key West Loveseat Black LSC Lisbon Loveseat Black Leather 6441 36 D 34 H 7 CHROO2 CHROO3 CHROOI COD SCD SCC SCE 001 nnd i CCE OCA OCH BCW OCB OCL OCY OCC OCZ OCR Club Chairs COD Newport Corner Occa
63. er 437 00 Mes Sofa Memphis 472 00 MPC Chair Memphis 336 00 Sofa Rio Blue Suede 523 00 Suede 375 00 Soul Sofa Key West Black 502 00 Loveseat Key West Black 446 00 3 Piece Sectional Newport Charcoal Leather 1284 00 150 Loveseat Newport Charcoal Leather 574 00 Armless Chair Newport Charcoal Leather 316 00 Corner Newport Charcoal Leather 394 00 500 Sofa Astro Cream 615 00 Chair Astro Cream 406 00 Sofa Marrakesh Light Beige 538 00 Chair Marrakesh Light Beige 382 00 OCCASIONAL CHAIRS AND OTTOMANS Occasional Chair T Vac Translucent 254 00 Occasional Chair Barcelona Black 686 00 Tub Chair Key West Black 366 00 Occasional Chair Globus White Leather 351 00 Occasional Chair Barcelona White 686 00 Fock Occasional Chair Cappuccino 312 00 667 Stage Chair Onyx Slipcover 171 00 Stage Chair Camel Slipcover 171 00 Stage Chair Beige Slipcover 171 00 OCR Stage Chair Red Slipcover 171 00 Company Name Street Address CODE QTY ITEM DESCRIPTION PRICE OCCASIONAL CHAIRS AND OTTOMANS CONTINUED ors Wedge Otoman Souh Bean Pat Suede 22100 ___ orw Leather RE ___ JOvonanGenchick eater 30
64. flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full un crated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipp
65. form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not re
66. fund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 596 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis 102 104 MAIN DISTRI
67. g Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Name of Organization Authorized by Please Print Signature E Mail THIRD PARTY PAYMENT JPC 2013 Booth Number s Title Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip 1 American Express Visa L MasterCard EXPIRATION DATE Print
68. ill be allowed access into the exhibit hall during off hours prior to show opening and after show closing It is important that you supply us with these names for this purpose We will be using a new badging system that requires that you stick to this deadline Please note there is no badge limit for staff members working the exhibit booth Exhibitor badges will include the participant s name and the company name under which the booth was purchased Please be sure that names are spelled correctly All badges will be picked up on site at Exhibitor Registration Exhibitor Registration will be open on site during the posted Exhibit Schedule except during reception s and move out Each 10X10 receives two tickets per 10X10 booth for use by booth personnel per day for each catered networking activity during show hours and held in the hall If you have additional staff working your booth we suggest purchasing additional meals located in the next form Part Each company receives ONE full conference registration that provides access to the sessions No meals are included If you do not plan on using this registration option please skip to Part Il Name of Exhibitor to receive one conference Registration to attend sessions Organization Organization Address p Exhibitor Email Address s Part II Please list the names of the exhibitors staffing your booth If you have completed Part above you do not need to repeat the name in Part Il b
69. in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders D T CHAIRS Discount Price 120 00 115 00 125 00 ACCESSORIES 25 00 145 00 Bag Holder 99 00 Easel Tripod 65 00 Chrome Sign Holder 22 x 28 97 00 126 10 Fishbowl 35 00 45 50 j esst j eme so j redenza 189 x S6 wx 427 white O grey back _ Pedestal 1874 x 18 42 greyO black O 245 00 367 50 BS oo Standard Price Extended Price 156 00 149 50 162 50 Description Arm Chair Side Chair Counter Stool 32 50 188 50 128 70 84 50 Wastebasket Literature Rack ____ T SPECIAL DRAPERY SKIRTING asmenea Eu De za 8639 Sales Tax Red Silver Purple White If item colors are not selected in advance AEI will do so at no risk Po O Toa Discount Deadline JUNE 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits wil
70. ing all permanent employees and all temporary labor hired to perform work on this event b Comprehensive general liability insurance against claims for bodily injury or death and property damage of not less than 1 000 000 00 each occurrence c Automobile liability insurance of not less than 500 000 00 for bodily injury and property damage each occurrence The non official contractor must follow the scheduled work times or pay any additional cost incurred because of extended hours The non official contractor must furnish Arata with a list of employees who will be working on the exposition floor and see that they have and wear at all times the temporary set up and tear down badges that will be provided by AIAA The non official contractor must not solicit business on the show floor The non official contractor must confine their operation to the exhibit area of their client s No service desk storage areas or other work facilities will be located elsewhere at the exhibition site The non official contractor must comply with labor agreements and practices and must not commit or allow to be committed by persons in their employment any acts that could lead to work stoppages strikes or labor problems 10 The exposition floor aisles loading docks service and storage areas will be under the control of AIAA s official service contractor The non official contractor must coordinate activities with the official service contractor Appeals of the
71. ior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against AEI more than one year after the cause of action accrues 1 MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitors materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in
72. l be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road DISPLAY TAB LES orlando fl 32811 phone 407 422 3636 J PC 201 3 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH sats 0 SOS ses s zea mm p DRAPED DISPLAY TABLES 42 HIGH _____________ 50 eee 0 oo mex wem CHECK COLOR BELOW L Black NEM Blue Burgundy Silver White J Red Gold If item colors not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH i SUPPLY TOP amp UNDRAPED DISPLAY TABLES 42 HIGH i SUPPLY TOP amp DRAPED TABLE RISERS 12 HIGH Discount Deadline JUNE 28 2013 Received By Discount price app
73. lan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan will deliver to the most convenient location 208 480VOLT SERVICES If you require 208 volt or higher services please call for a quote Edlen electricians must make all high voltage connections and disconnects This is done on a time and material basis Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order form 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the outlet rate LIGHTING Overhead lights are installed on time and material basis Call for quote Arm lights can only be installed on a hard wall structure Pole lights are installed at rear or side rail of in line booths Time and material applies to all other locations Form 120V 022213 ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event QTY QTY ADVANCE REGULAR TOTAL Show 24hrs day PAYMENT PAYMENT COST 120 VOLT Hours Only Double rate PRICE PRICE 500 WATTS 5 AMPS 120 00 180 00 1000 WATTS 10 AMPS 198 00 297 00 1500 WATTS 15 AMPS 235 00 353 00 2000 WATTS 20 AMPS 295 00 442 00 MISC REQUIREMENTS 00 0
74. le Top 30 Round 42 H BSN Jetson Barstool Black 18 L 19 D 29 H VTJ Bar Table Standard Black Base Graphite Nebula Top 30 Round 42 H 52 BSC get 5001 BSL BST BSN Suggested Uses of Martini Bar e BSD Bars BRC Circle Martini Bar Comprised of three BRI Martini Bars 100 100047 BR1 Martini Bar 50 L 50 D 47 H Bar Stools 5001 Shark Swivel Barstool White Plastic w Arms Chrome Base 2219 34 44 H 5002 Zoey Swivel Barstool White Vinyl Chrome Base 15 L 17 D 31 35 H BS3 Ohio Barstool Grey Chrome 18 Round 31 H Adjustable BS1 Ohio Barstool Red Chrome 18 Round Adjustable BS2 Ohio Barstool Black Chrome 18 Round 31 H Adjustable BST Banana Barstool White Chrome 2122 30H BSS Banana Barstool Black Chrome 2 L 22 ID S BCE Ice Barstool Transparent Chrome 1678 L 101D BSD Oslo Barstool Blue IAL 20D BSC Oslo Barstool White 17 15 20 0 BSL Gin Barstool Maple Chrome 6 16 D 29 H BSN Jetson Barstool Black 18 L 19 D 29 H Suggested Uses of Training Table and Connecting Wedge Training Room CP5 Computer Table Graphite Nebula S L PO3 Kiosk Black Maple 244521 DAZ POI Lecturn Podium Cherry 24 19 D 50 H 5 2 SY1 WD2 Writing Desk Graphite 4811 24D
75. le a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc tot Lo mold rod FORKLIFT LABOR orlando fl 3281 1 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing FORKLIFT amp OPERATOR RATES per hour Forklifts must be ordered for header or booth construction Description Straight Ger exceeding 8 in height ime ime 5 000 Ib forklift amp operator 305 00 445 00 The operation or use of all motorized or mechanical lifting equipment including genie lifts for installation of booth 4 stage forklift amp operator 385 00 525 00 structures or signs is not permitted by exhibitors or their Additional riggers per man 115 00 185 00 designated contractors Cage per hour 40 00 40 00 ALL LIFTS SCOOTERS PALLET JACKS DOLLIES Straight Time 800 1630 Monday Friday Over Time 1630 800 weekdays All Day Saturdays All AND MANPOWER MUST BE SUPPLIED AND OPERATED BY ARATA EXPOSITIONS INC Day Sundays and Holidays ORDER Equip
76. lies only to orders that are accompanied by payment and received by discount deadline Display Tables Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no 8 6396 Sales Tax credits will be issued after show closing t Toal Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road ECONOMY KAG ES orlando fl 32811 phone 407 422 3636 fax 407 839 5929 JPC 2013 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Bundle your options to cover all the basics at a discounted rate EXHIBITOR ECONOMY PACKAGE OPTION 1 10 x 10 BOOTHS ONLY 1 6 x 24 x 30 high draped display table check drape color below Black White Blue Red Teal Burgundy O Silver 2 Padded side chairs Cost 320 00
77. ment and crew We will need forklift crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket INSTALLATION REQUEST DISMANTLE REQUEST Time Time 5 000 forklift amp operator with cage 5 000 forklift amp operator with cage 4 stage forklift amp operator with cage 4 stage forklift amp operator with cage Additional riggers Additional riggers Forklift times cannot be guaranteed We will make every effort to meet specified request when possible All rates are subject to change if necessitated by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed or order is not cancelled 24 hours prior to start time a one hour charge per crew No Show Charge will be applicable FORKLIFT ORDERS RECEIVED AFTER JUNE 28 2013 WILL INCLUDE A 20 SURCHARGE ON THE TOTAL FORKLIFT ORDER ORDERS RECEIVED ON SITE WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road HANGING SIGNS orlando fl 32811 phone 407 422 3636 J PC 201 3 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash comp
78. nd a 7 x 44 ID sign indicating company name and booth number CARPET The exhibit hall is not carpeted The aisle carpet will be blue SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS Shipments should arrive on or between June 3 July 5 0700 1500 M F No deliveries on July 4th DIRECT SHOWSITE SHIPMENTS Deliver on JULY 12 14 2013 Only To Name of Exhibitor and booth number Name of Exhibitor and booth number JPC 2013 Arata Expositions Inc San Jose Enery Convention Center Exhibit Hall 2 408 Almaden Blvd San Jose CA 95110 2709 For JPC 2013 C o Arata Expositions Inc c o YRC 201 Haskins Way South San Francisco CA 94080 itions inc tot Lo molo fas HELPFUL HINTS orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying
79. nd representatives are present at their own risk Thank you for your cooperation arata expositions inc 4104 l b mcleod road DISPLAY LABOR orlando fl 32811 phone 407 422 3636 J PC 201 3 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ONE HOUR MINIMUM PER MAN AAN ARD TATE RSR STRAIGHT TIME 800 1630 WEEKDAYS 115 00 PER PER HOUR 149 50 PER MAN PER HOUR OVERTIME AFTER 1630 800 WEEKDAYS ALL DAY SATURDAYS SUNDAYS AND 185 00 PER MAN PER HOUR 240 50 PER MAN PER HOUR HOLIDAYS Starting time can be guaranteed only at the start of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our
80. ndling e Drayage Rate Calculation e Freight Routing e Shipping Labels e Freight Routing Form e Shipping Labels 3 San Jose Convention Center Show Venue e Introduction Letter e Rules and Regulations for Displays Electric Network and Telecommunication Services Information Technology Terms Conditions amp Regulations Catering Credit Card Authorization Audio Visual Floral The World s Forum for Aerospace Leadership April 15 2013 Dear Exhibitor On behalf of we would like to say thank you for your participation in and support of the 49 AIAA ASME SAE ASEE Joint Propulsion Conference and Exhibit This event would not be a success without the support of organizations like yours and we at AIAA would like you to know how much we appreciate your support This exhibitor service manual contains all of the information your organization will need regarding the logistics of this event If you are not the person who should be receiving this please forward it to the appropriate person as soon as possible so that your organization can take advantage of the available milestones We would like to call to your attention that the following scheduled networking events in the exhibit hall for exhibitors and conference attendees include Sunday 14 July Monday 15 July Tuesday 16 July 1800 1930 Welcome Reception 0700 0800 Networking Break 0700 0800 Networking Break 0900 0930 Networking Break 090
81. ne copy of this form completed to your display house if desired All hanging signs must conform to show management rules and regulations and facility limitations Please attach a photograph or rendering of your sign or overhead structure Hanging signs must be approved 30 days prior to show move in Type of Sign banner metal or wood Other Specify Shape of Sign square triangle rectangle Other Specify Size of Sign length width height Weight of Sign lbs Sign will be erected under the supervision of our representative Arata Expositions Inc will be responsible for preassembly of all signs Representative s name HANGING INSTRUCTIONS Booth Please complete the diagram indicating adjacent booth numbers d and requested placement for hanging sign Do not include aisle width Number of feet from floor to top of sign ft max 25 Booth Bess Number of feet in from Booth U ft Number of feet in from Booth ft Number of feet in from Booth ft Number of feet in from Booth ft Booth Booth Size ft x ft e Due to variations in the convention center ceiling structure and the relation of exhibit areas to support beams sign locations may vary from original specifications If additional rigging points are required these will be installed and the exhibitor will be charged for such Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax
82. nel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors f
83. noted below Clients are responsible for the configuration and operation of their PC host systems applications software and network hardware connected to the SJCCnet network Order Summary enter quantities amp dollar extensions below Internet Connection Access Fee includes 1 host IP address Xx 895 00 connection Additional Hosts IP Addresses on a Shared Connection _____ 200 00 host system Late Order Fee orders or payments received after deadline _____ 300 00 late order Hub Rental Fee 6 8 port 10 100Mb s or 10Mb s Ethernet Hubs X 125 00 or 75 00 Patch Cable Rental Fee 25 00 50 or 35 00 100 Xx 25 00 or 35 00 ea Other Services X TOTAL FEES Payment Method payment must be received 14 days prior to move in to ensure order acceptance service delivery Company Organization Check Checks should be made payable to StreamLine Communications Corporation amp sent to StreamLine Communications Corp 1250 Oakmead Parkway Suite 210 Sunnyvale CA 94085 Credit Card Check one and complete all lines below VISA MasterCard StreamLine does not accept process payment via AMEX Card Exp Date Name on Card Signature Bank Transfer Please contact StreamLine Communications Corporation for instructions For additional information or assistance please contact StreamLine Communications Corporation representative Mike Sodergren Phone 408 437 7730 fax
84. nother a 3 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 2 per month which is an annual percentage rate of 24 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax CHARGE AUTHORIZATION orlando fl 32811 phone 407 422 3636 fax 407 839 5929 J PC 201 3 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Booth Number s Company Name Street Address City State Zip Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Account Expiration Date Cardholder s Name Print Cardholder s Signature Cardholder s Billin
85. ny check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Grated besen Divided by 100 sen Warehouse Grated Warehouse Special Handing Sif f NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling and Drayage Rate Schedule forms for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS COST 200LBS MINIMUM ESTIMATE Example Showsite Crated 450 Ibs 1500 Divided by 100 5 98 00 490 00 Showalt Cae Showsite UnoratedPaawrapped NOTE Overtime and off target arrival charges be applicable Please refer to the Arata Expositions Inc Material Handling and Drayage Rate Schedule forms for surcharges Please refer to the Target Move In and Move Out dates to get your targeted times DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling
86. ny text 12 from all finished edges for panel insertion Files must be setup with 1 2 Bleed ZU x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 910 075 00 Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors mas masa 4 116 875 x 20 875 Discount Deadline June 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 63 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories OR DER EARLY arata expositions inc 4104 b mcleod road RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card page 4 of 4 CUSTOM RENTAL PACKAGES Please
87. o the 10 booth sections on the left and right extremes of the space Variations to In line Booths There are two variations to In line booths and they are the Corner Booth and the Perimeter Booth A Corner Booth is defined as an In line booth that is exposed to aisles on two sides All rules that apply to standard In line booths apply to Corner Booths without exception A Perimeter Booth is an In line Booth that backs to a wall or otherwise has no other booths behind it A Perimeter Booth may deviate from standard In line Booth rules only to the extent that the maximum backwall height may go as high as 12 Hanging Signs Hanging signs of any type are not permitted for In line booths in any configuration End cap Booths An End cap booth is defined as two In line booths that are exposed to aisles on three sides Rules Applying to End cap Booths While some events do allow the use of End cap booths the rules that are generally applied in order to maintain sight lines tend to be quite confusing and are extremely limiting to the point where the usable space is only 5096 of the total To eliminate the issues that come with them End cap booths are not permitted Peninsula Booths A Peninsula Booth is composed of at least 4 contiguous booths and is exposed to aisles on three sides There are two variations to the Peninsula Booth a one which backs up to In line booths and b one which backs up to another Peninsula Booth and are sometimes referred
88. onfigurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet STANDARD CARPET COLORS STANDARD SPECIAL CUT BOOTH CARPET Special sizes are available in any dimensions Price includes all necessary taping and visqueen for protection of carpet during set up BOOTH SIZE sq ft Total sq ft Discount Price Standard Price Extended Price x 3 95 per sq ft 5 14 per sq ft CHECK COLOR BELOW wel Black Grey Red Blue Hunter Green Burgundy Purple Teal If item colors are not selected in advance will do so at no risk CARPET PADDING Single Padding Double Padding VISQUEEN sq ft x Discount Deadline JUNE 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Street Address Discount Price 1 55 per sq ft 3 10 per sq ft Discount Price 85 per sq ft Standard Price Extended Price 2 02 per sq ft 4 04 per sq ft Standard Price Extended Price 1 11 pe
89. or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 99 00 per CWT Special Handing Shipment 123 75 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 98 00 per CWT Special Handling Shipment 122 50 per CWT Uncrated pad wrapped Shipment 147 00 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 24 75 per CWT
90. or appointed contractor must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL AND SENT TO THE EXHIBITOR 1 2 3 4 5 6 7 8 9 The exhibitor must notify ARATA of the intention to use an independent contractor by 14 June 2013 furnishing the name address and telephone number of the firm as well as the name s of the onsite appointed contractor s The exhibitor appointed contract must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL The non official contractor must have all licenses permits or bonding required by the federal state county or municipal governments and the exposition hall management prior to commencing work and shall provide Arata with evidence of compliance The non official contractor must have purchased and have in effect insurance and have provided Arata with a copy of a valid insurance certificate within 30 days of the event AIAA must be named as additional insured This insurance must be maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the exhibitor appointed contractor is domiciled for the following coverage a Anactive worker s compensation insurance policy cover
91. order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment AEI cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for
92. ormation is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete AEI Bill of Lading Bills of Lading will be made available at the AEI service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 06 14 13 80 Lbs 200 Lbs Min 99 00 198 00 06 21 13 50 Lbs 200 Lbs Min 99 00 198 00 06 28 13 70 Lbs 200 Lbs Min 99 00 198
93. ovide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS LOVESEATS AND CLUB CHAIRS CONTI NUED Fees O __ E rec fearann learaers lerares ERREECHEN CONFERENCE TABLES ___ Tabi 96800 3550 25400 Ferr Confrence 2200 Confrence 26200 ___ 5700 ess Confrence Tale Graphite Lex Gonerence Talis Grey eua eos Grey Nebua Lex Conference Tate RouneGrey wena 3250 Conference Taiea RoundiGraphte 850 Roura Mahogany 850 er Gonrence Tale zesoen 440 cc Confrence Tate Segen 721 06 CAFE TABLES Hw imens len RER Eiere 185 2600 Z Friess egene 20600 are __ Le z e __ 205 Company 263 00 Street Address CODE ITEM DESCRIPTION CAF TABLES CONTINUED ZTC Caf Table Brushed Blue XT
94. r Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE 9286000 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 5 Discount Deadline June 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 63 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories OR DER EARLY arata expositions inc 4104 EN Se Ge RENTAL 5 orlando fl 32811 phone 407 422 3636 2013 fax 407 839 5929 WWW page 2 of 4 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas P A K A 5533 00 Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 Please DO NOT place any text from all finished edges for panel insertion Files mus
95. r July 14 17 2013 Room Booth Number s Order Date On Site contact Comp Org Name Exhibiting Firm Address Authorized by Signature City Phone Number State FAX Number Zip eMail Address Country Payment Options Show general locations of outlets in booth Indicate Booth dimensions aisle number astera Rear Aisle American Express Money Order Aisle Aisle Card Holder Single Line Service 300 Less 15 day 500 C Special Features ca L maaa Total Charges Exp Date Signature Check Payable to StreamLine Communications Corp 1250 Oakmead Pkwy Ste 210 Sunnyvale CA 94085 Single Line Service Installation of a touch tone line 25 cord and single line telephone Telephone instruments be picked up at the Service Desk Phone line service is via Avaya PBX with analog line interface User must dial a preceeding 9 and then the target phone number Local and long distance service is included 2Discount Rate Orders with payment received 14 days prior to move in may deduct 75 00 for a net cost of 225 00 line 3Special feature lines Call Waiting Roll over etc multiline handsets or speaker phones require additional cost Please note here if phone service is for FAX MODEM For questions about phone or ISDN services please contact StreamLine Communications Corp 408 437 7730 For Office Use
96. r The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc tot Lo mole fas DISPLAY CASES orlando fl 32811 QUE phone 407 422 3636 JPC 2013 5 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders FULL VIEW DISPLAY CASE Ful View 18764 x 701 x 38 h 595 00 773 50 0 _ 5 Full View 1874 x 60 x 3878 595 00 773 50 JS Full View 1874 x 48 x 3878 595 00 773 50 HALF VIEW DISPLAY CASE Half View 1874 x 701 x 38 h 595 00 773 50 5 Half View 1874 x 60 I x 38 h 595 00 773 50 B 4 Half View 18 d x 48 l x 38 h 595 00 773 50 BS QUARTER VIEW DISPLAY CASE Quarter View 18 d x 701 x 38 h 595 00 77250 8 Quarter View 18 d x 601 x 38 595 00 773 50 5 2 Quarter View 1874 x 481 x 38 h 595 00 773 50 CORNER DISPLAY CASE Te Comer 16d x 48 571 3871 595 00 7550 ls C VERTICAL DISPLAY CASE
97. r sq ft Standard Booth Carpet Total 8 63 Sales Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet A Ch SW Ai 2 gt 5 i amp 1 po burgundy red ice new blue navy black charcoal emerald washington d c orlando fl 15928 tournament drive 4104 l b mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc S 4104 Lb mcleod road PLUSH CARPET orlando 11 3281 1 positis phone 407 422 3636 JPC 201 3 EU fax 407 839 5929 www arataexpo com materials a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installa
98. rder accept payment policies and the terms and conditions outlined on all service order forms completed 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs tha
99. rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION CONFERENCE CHAIRS STACKING AND UTILITY SEATING CONTINUED CS 5 CS 8 CS 9 SY 1 DF 1 Stack Chair Vista Black Vinyl Steel Stack Chair Berlin Black White Stack Chair Berlin Red White Task Chair Altura Drafting Stool Altura OH lt 5 GA fe A KSC 59 Eat Ball E oleljejejeljeljeljeleljejeljeleljeljeljelelje 5 1 2 9 919 2 gt J gt m o Bar Table Maple Standard Base Bar Table 36 Top Maple Standard Base Bar Table Graphite Nebula Bar Table 36 Top Graphite Nebula Bar Table 36 Top Grey Nebula Bar Table Metallic Silver Standard Base Bar Table Brushed Red Standard Base Bar Table Brushed Blue Standard Base Bar Table Maple Tulip Base Bar Table 36 Top Maple Tulip Base Bar Table Graphite Nebula Tulip Base
100. representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 635 00 minimum ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number
101. ring is required for all exhibits at all AIAA events Children For safety reasons no persons under the age of 18 are allowed in the exhibit hall without parental Supervision at any time Shoes For your own Safety no open toe shoes or sandals of any kind are permitted in the exhibit hall during move in or move out Display Rules In line Booths In line booths are generally arranged in succession and exposed to an aisle on one side In line booths are sometimes referred to as Linear Booths size The standard In line booth size in the US is 10 x10 3 05m x 3 05m although there are exceptions where the depth of the booth will vary and the space offered is 9 x10 8 x10 and in some extreme cases even 5 x10 These variations are usually as a result of trying to maximize a small space Rules Applying to In line Booths Without concern for the number of In line Booths used i e 10x20 10x40 booth displays should be set up in such a way so as to not obstruct the sight lines of other booths The maximum height of 8 feet is allowed in the rear 12 of the space and a maximum height of 4 feet in the front gt of the space to the aisle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied t
102. rom being present in a hazardous work environment THINK SAFETY a 5 Ze Ra vi x v burgundy black blue teal washington d c 15928 tournament drive qaithersburg md 20877 p 301 921 0800 f 301 990 1717 Give your booth the classic look you need with one of our Inviting color selections of attractive high quality carpet STANDARD hunter green orlando fl 4104 l b mcleod road orlando fl 32811 407 422 3636 f 407 839 5929 arata expositions inc 4104 b mcleod road E orlando fl 3281 1 I phone 407 422 3636 fax 407 839 5929 www arataexpo com STANDARD CARPET JPC 2013 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET Size Price Price Price sem e s a waar cone ses a exem __ eem Standard carpet is supplied only for in line linear booths For island c
103. roved with built in over load protectors Lighting The following guidelines should be considered when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space e Lighting must be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles e Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and must be approved in writing by AIAA e ighting effects should be tasteful and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event 43 Fluid Dynamics Conference and Exhibit Sheraton San Diego Hotel San Diego California The World s Forum for Aerospace Leadership arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the up coming 49th AIAA Joint Propulsion Conference amp Exhibit scheduled for 14 17 July 2013 at the San Jose Mc Enery Convention Center in San Jose California Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assur ing you a smooth well coordinated ins
104. s late as possible during move in EXHIBITOR INFORMATION ON SITE INFORMATION Firm Name On site Contact Email Address Show Name Booth City State Zip Delivery Date Time Ordered By Phone Opening Date Time Signature Fax Removal Date Time SHOW ON SHOW ON DESCRIPTION EK NN DESCRIPTION EIE RATE a PERSONAL COMPUTERS COMPUTERS DATA DATADISPLAY MONITORS MONITORS 1 6 GHz 256mb 20gb 48x CD SEL COMPUTERS s 275 00 AAT MONITORS ____ 20 Flat Screen LCD Monitor 475 00 ar 50 P4 2 4 GHz 256mb 40gb CDRW CD 325 00 487 50 40 Flat Screen LCD Monitor 900 00 1200 00 Laptop 4z PlasmaSceenwihspeakes 900 00 120020 7237700 MHz 256 mb iegb DVD S6k 27500 41250 60 Plasma Display Monitor 1750 00 262500 102 256mb 30651 0 0 325 00 48750 Plasma Monitor Floor Stand 85000 7500 1 PRINTERS PERIPHERALS 87500 12500 Taser Jeram 5M 882600 33750 Source Four Leko 19 26 or 36 degree 85 0 99540 1567800 102380 Amplified Speaker each 87000 10500 VIDEOEQUPMENT Z VHSVieoCassete Playerw Repeat 512500 18750_ DATA VIDEOPROJECTION 825001 18750 TCD Projector XGA 3K Lumens 90000
105. s will be construed when any of the following conditions are met The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to warehouse or show site for which AEI is the Official General Contractor for the event or When order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days lf an exhibitor needs to change any charges from one credit card to a
106. sional Chairs CCE Ice Chair OCB Key West Tub Chair Charcoal Leather Transparent Chrome Black CHROO3 Roma 3h SCD Fusion Chair 192250 Sin White Vinyl Green White 37 L 3I D 33 H CHC Lisbon Chair 194 21 D 32 H OCA T Vac Chair OCL Cappuccino Chair Black Leather Translucent Chrome Chocolate 01 Mirabel 401360 SCC Fusion Chair 25 L 23 D 30H 29 L 29 D 34 H Brown Leather Clear White ER E Memphis Chair 194 21 D 32 H OCH Madrid Chair Stage Chair Mini Size Black Black Leather 2610 CHROO2 Allegro 27 21 91 75 275 SCE Fusion Chair SO L SOD 31H OCY Onyx Blue Fabric Red White OCC Camel 36 L 34 5 D 29 5 H Astro Chair BCW Madrid Chair OCZ Beige Light Beige White Leather OCR Red CHD Newport Armless Chair 36 L 36 D 29 H 001 Casper Chair Charcoal Leather 2435 342507333 CHN Marrakesh Chair Light Beige S437 D338 Clear Acrylic Zi Ale 3652 OCU Globus Chair White Vinyl Chrome 26 26 028 VIBO5 Ottomans Vibe Cube Ottoman Waterproof 181 18 D 18 H Green Vinyl VIBO2 Blue Vinyl VIBOS Pink Vinyl 04 Red Vinyl VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Champagne Vinyl 06 PUZ2SW Puzzle Bench Ottoman White 48 L 24D 18H OTS South Beach Ottoman Wedge Platinum Suede 25L SID SCH OT Square Ottoman White Leather 40 40 D 17 H OTN Bench
107. t be setup with 7 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas IL CONPANRAME WICH PACKAGE 5 6100 00 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 36 125 x 11 875 2 29 75 x 11 875 Discount Deadline June 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 63 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories OR DER EARLY arata expositions inc 4104 l b mcleod road RENTAL BOOTHS orlando fl 3281 1 IDE phone 407 422 3636 d HE fax 407 839 5929 JPC 2013 page 3 of 4 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 5925000 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 B 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors 2 116 875 20 875 2 86 25 x 20 875 93 Please DO NOT place a
108. t may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this
109. tact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by 1700 Wednesday July 17 2013 your freight will be shipped by T 3 Logistics you will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property P a MATERIAL HANDLING RATE SCHEDULE 4104 l b mcleod road S orlando fl 3281 1 SEE phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com 0 v As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated
110. tallation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING DRAYAGE CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANS FER PLEASE DO NOT FORGET TO INCLUDE THE 8 63 SALES TAX TO THE TOTAL We are looking forward to assisting you with the 49th Joint Propulsion Conference amp Exhibit If you find that you need additional information at any point please do not hesitate to contact us sincerely Arata Expositions Inc Enclosures arata expositions inc 4104 l b mcleod road SHOW FACTS orlando fl 32811 phone 407 422 3636 JPC 2013 fax 407 839 5929 www arataexpo com 49th AIAA Joint Propulsion Conference amp Exhibit 14 17 July 2013 San Jose Mc Enery Convention Center San Jose California SHOW SCHEDULE SET UP TIMES Saturday 13 July 0800 1700 Sunday 14 July 0800 1700 SHOW HOURS Sunday 1800 1930 Monday 0700 1100 1200 1600 Tuesday 0700 1100 1200 1600 Wednesday 0700 1100 MOVE OUT TIMES Wednesday 17 July 1100 1700 BOOTH EQUIPMENT All linear booths will be set with 8 high back wall draped in blue grey white grey blue The 3 side rail drape will be blue Each booth will be provided Pipe amp Drape a
111. te Nebula Top WTM Grey Nebula Top VIM WTB GREY NEBULA 30MHSB WTC GRAPHITE NEBULA d i Cp BRUSHED XTM 30 2 36 ZTP BRUSHED BLUE 30 ZTJ 36 2 2 METALLIC SILVER Cy BSD WTF on e BSS ZTM 30MHSC 36 XTP E BSL 36 15 5 Cafe Tables Standard Black Base 30 Round 29 ZTK Maple ZTJ Graphite Nebula 30MHSC Mahogany Top ZTF Metallic Silver Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 ZTP Maple Top ZTN Graphite Nebula Top ZTM Grey Nebula Top Tulip Chrome Base 30 Round 29 H XTK Maple Top XTJ Graphite Nebula Top 30MHTC Mahogany Top XTF Metallic Silver Top XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 XTP Maple Top XTN Graphite Nebula Top XTM Grey Nebula Top Sample Bar Table Sets BSD Oslo Barstool Blue 17712 20 0 WTF Bar Table Tulip Chrome Base Metallic Silver Top 30 Round 42 H BSS Banana Barstool Black Chrome 211 22D Chrome Brushed Top 30 Round 42 H BSL Gin Barstool Maple Chrome 16 L 16 D 29 H VTK Bar Table Standard Black Base Map
112. the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle LOCAL DECORATOR UNION Local Unions have the jurisdiction for the erection cleanup dismantling repair and building of all exhibits These exhibits can go from floor to ceiling and include headers floor covering of all kinds aisle covering hanging of decorative material from the ceiling painting hanging of all types of signs pictorial and scenic paintings changing electric light bulbs in exhibits repairing of all animation hanging mounting all electrical fixtures as long as they are part of the exhibit and not just rented for the immedi ate show FREIGHT HANDLING TEAMSTERS The teamsters are responsible for the loading unloading of all trucks or trailers of common contract carriers as well as the han dling of empty crates and the operations of fork lift trucks They also have jurisdiction of the loading unloading of individual company vehicles other than the companies covered by the Sign Scene and Pictorial Painters local union An exhibitor may transport across the exhibit floor any amount that can be hand carried in ONE TRIP Exhibitors MAY NOT USE their own hand trucks pallet jacks wagons nor any other wheeled device to transport their own exhibit materials across the exhibit floor Representatives or stewards of the union will be on the floor during move in and will be checking to see that
113. their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof sh
114. thorization form with orders Bundle your options to cover all the basics at a discounted rate EXHIBITOR ECONOMY PACKAGE OPTION 3 10 x 10 BOOTHS ONLY 1 6 x 24 x 30 high draped display table check drape color below Black White Blue Red Teal Burgundy O Silver 2 Padded side chairs Cost 464 00 1 Wastebasket 1 10 x 10 carpet 1 Ly Hunter Green uJ Burgundy LJ Purple Teal NO SUBSTITUTIONS If item colors not selected in advance will do so at no risk Option 3 Total 3 63 a a Total EXHIBITOR ECONOMY PACKAGE OPTION 4 10 x 10 BOOTHS ONLY 1 6 x 24 x 42 high draped display table check drape color below O Black White Blue Red Teal Burgundy Silver 2 Counter Stools Cost 504 00 1 Wastebasket 1 10 x 10 carpet Gol Black Ly Red Hunter Green LJBurgundy Ly Purple NO SUBSTITUTIONS If item colors not selected in advance will do so at no risk Oplion4Total 8 63 Sales Tal 2 This form must completed and returned by JUNE 28 2013 order to receive the EXHIBITOR ECONOMY PACKAGES After the deadline all furnishings will be available at the published show rates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Tel
115. tion all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE sq ft Total sq ft Discount Price Standard Price Extended Price x 6 00 per sq ft 7 80 persq ft PLUSH CARPET COLORS CHECK COLOR BELOW Black 4 New Blue Beige Emerald 4 Silver Cloud CT Burgundy If item colors not selected in advance will do so at no risk Purchase only 7 50 per sq ft discount or 9 75 standard CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 55 per sq ft 2 02 per sq ft Double Padding 3 10 per sq ft 4 04 per sq ft Discount Deadline JUNE 28 2013 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Plush Booth Carpet Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no 8 63 Sales Tax credits will be issued after show closing All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc tot Lo mood fas BOOTH CLEANING orlando fl 32811 phone

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