2015 Space Reservation Agreement
Contents
1. as 2015 Space Reservation Agreement SHOW Reserve Early and Enjoy Special Savings Chicago July 14 16 Tuesday Thursday 1 Company Information Thank you for reserving exhibit space at The ASI Shows in 2015 Company Street Address City State Province Zip Postal Code Phone Show Contact Brief Product Description for assignment purposes only 2 Booth Information LI Chicago 2 529 Booth number of booths reserved See Section 5 for payment schedule Place me in the Incentive Pavilion LJ CH Graphics Central Q CH In order to exhibit at the ASI Supplier Member rate you must be an ASI Supplier Member at the time of exhibit application as well as at the time the Show is held Member You may be billed for upcharges after booth assignment due to premium locations 199 each corners and islands 399 per corner aisle carpet aisle span and hanging signs 199 per 10x10 booth in advance 300 on site You can request these special configurations during your booth selection however these charges may become automatic based on availability at time of reservation You are responsible for ensuring that the fees and any calculations are consistent with your selection If you make an error you agree that we can correct the error and charge you accordingly 3 Booth Selection All pricing is per a 10x10 booth Explanation of Special i Exhibit Options are available in the Exhibitor2. also terminate this contract effective upon written notice of termination if You breach any of Your obligations under this contract without any obligation on the part of Show to refund any payments previously made and without releasing You from any liability arising as a result of or in connection with such breach Cancellation of the Show If Show cancels the AS Show due to circumstances beyond its reasonable control for example acts of God acts of war act of terrorism earthquake government emergency or government actions labor actions or unavailability of the Exhibit Facility Show shall refund to each Exhibitor its exhibit space rental payment previously paid minus a share of costs and expenses incurred in full satisfaction of all liabilities of Show to Exhibitor Show reserves the right to cancel re name or relocate Show or change the dates of the AS Show that are not more than 90 days earlier or 90 days later than the dates on which the AS Show was originally scheduled to be held If Show should take such action no refund will be due to the Exhibitor but Show shall assign to the Exhibitor in lieu of the original space such other space as Show deems appropriate and the Exhibitor agrees to use such space under the terms of this contract If Show removes or restricts an exhibit which it considers objectionable or inappropriate no refund will be due to the Exhibitor If Show elects to cancel the AS Show other than for such a reaso
3. current price Any reduction in Your booth space will result in a loss of any discounts and the forfeiture of Priority Points There are no refunds for cancellations for The ASI Shows All cancellations must be made in writing to Show management If You do not pay Your invoice by the due date You will not receive any applicable discounts or Priority Points Accounts 30 days past due will pay current booth pricing Accounts past due will be assessed 1 5 interest per month All ASI Show five show exhibitors who pay their full booth balance per the terms of this agreement by September 30 2014 will receive free shipping and storage between consecutive ASI Shows To earn special offers You must pay for a minimum of the same number of booths as You did for 2014 No deposit is required for the free 10 x10 booth at ASI Chicago You are responsible for all upcharges and or special booth configurations on free booth All payment deadlines apply in order to receive these special offers Failure to pay within 15 days of the due dates for any of the booths results in forfeiting the free booth discount and other special offers Except for the 30 day grace period that expires February 28 2014 this is a non cancellable contract and deposits paid will be forfeited if any booths are cancelled or space reduced Cancellation of Booth Space See the cancellation table for policies involving partial credit for cancellations Deposits are not refundabl
4. special offers available for reserving by specified deadlines See Section 5 for payment schedule for this application Applications without payment will not be assigned exhibit space until the appropriate payment is received Name asi Signature Date Applications returned unsigned will result in a delay in processing Q Please use the credit card that ASI Show has on file U Please contact me about using a credit card TOTAL L a O do not want my company to receive faxes from or on behalf of the following companies The ASI Show Freeman RCS Travel Planners and any person or entity providing goods AS 11908 or services related to operating a Show to the fax numbers listed in this document also do not consent for my company to receive faxes from or on behalf of ASI to the fax numbers 4 6 15 listed in this document The ASI Show Space Reservation This contract is a commitment to exhibit with non refundable payments This application for booth space becomes an official Agreement when signed by an agent of my Company The use of My You Your or We means You or Your Company for which You are signing this Agreement We as an exhibitor agree to the following statements Booths may not be re sold transferred or assigned Only the company completing the front of this form may show the products it sells to distributors in the booth You may not conduct business outside of Your booth s or solicit busi
5. GLIGENCE OR OTHERWISE EVEN IF THE ASI SHOW HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN NO EVENT SHALL THE MAXIMUM LIABILITY OF THE ASI SHOW EXCEED THE BOOTH FEES PAID This Agreement shall be governed in accordance with the laws of the Commonwealth of Pennsylvania without giving effect to any choice or conflicts of law The parties agree to submit to the exclusive personal jurisdiction and venue of the state courts in Bucks County Pennsylvania or the federal court in the Eastern District of Pennsylvania for disputes relating to or concerning this Agreement
6. Manual online at Chicago www asishow com RulesRegs under the Booth Standards section July 14 16 2015 Premium locations 199 per booth Corner s 399 per corner Hanging sign 199 per booth in advance 300 on site Aisle span 199 per booth in advance 300 on site Aisle carpet 199 per booth in advance 300 on site Extended height 199 per booth in advance 300 on site Please do not position my booth near the following companies List every competitor or company do not list product lines AS 11908 that you do not wish to appear next to or close to You may be assigned next to or close to companies you do not list on this form 4 6 15 Please include payment Products to be exhibited to be used when assigning booths information on next page Fax pages 1 and 2 of your completed Agreement to 866 709 6740 Or scan and email pages 1 and 2 to asishowboothres asicentral com Please fax pages 1 and 2 of this Agreement to 866 709 6740 4 SPECIAL SAVINGS Launch Package 1 Q Add on a Launch Package for an additional 499 per show The Launch Package includes a pre show email to all pre registered attendees a product in the renowned Product Showcase in a highly visible area and a Post show email to all attendees Q Launch Package 2 995 Digital Messaging 1 800 Q Brand Building 2 900 Package value 1 995 Package value 2 695 Package value 3 998 Half page ad in
7. Qualifications of Exhibitor Show in its sole discretion determines whether a prospective exhibitor is eligible to participate in the Show Eligibility is generally limited to ASI listed Supplier members who are in good standing with Show and current in payment of charges invoiced by Show Show reserves the right to restrict or remove any exhibit which Show in its sole discretion believes is objectionable or inappropriate Suppliers that are not listed with ASI and that are a distributor or affiliated with a distributor may not exhibit at Show Except for first time exhibitors or other exceptions noted in the Terms and Conditions to exhibit at Show and receive ASI supplier member prices the exhibitor must be an ASI supplier member in good standing at the time of application as well as at the time the Show is held Cancellation by Show If You fail to make a payment required by this contract in a timely manner Show may terminate this contract and Your participation in the Show without further notice and without obligation to refund monies previously paid Show reserves the right to refuse You permission to move in and set up an exhibit if You are in arrears of a payment due to Show Show is expressly authorized but has no obligation to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem best and without releasing You from any liability hereunder Show may
8. d in the Exhibitor Service Manual Workers Compensation Insurance Workers Compensation Insurance complying with all federal laws and laws of the state in which the Event is being held Comprehensive General Liability Insurance with limits not less than 1 000 000 each occurrence 2 000 000 aggregate combined single limit for bodily injury and property damages including coverage for personal injury contractual and operation of mobile equipment products and liquor liability if applicable Automobile Liability Insurance with limits not less than 500 000 each occurrence combined single limit for bodily injury and property damage including coverage for owned non owned and hired vehicles including loading and unloading operators Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insured Show and each of its subsidiaries If requested copies of additional insured endorsements primary coverage endorsements and complete copies of policies satisfactory to Show shall be furnished to Show thirty 30 days before the first day of the Show The Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to Show Additional Terms and Conditions Show has sole control over attendance policies Except as provided to the contrary in this contract all monies paid by You shall be deemed fully earned and non refundable at the time of
9. e non transferable or credited All cancellations will lose any Priority Points given for the Show Any exhibitor who has reserved a booth and does not attend Show without notifying Show management in writing a minimum of 30 days before the Show will be charged the full non discounted fee for the booth space as well as 1 000 per 10 x 10 booth to cover costs incurred by Show including those associated with decorating the booth space moving other exhibitors and other costs All amounts forfeited are considered to be liquidated and agreed upon damages for injuries that Show will suffer as a result of Your cancellation This provision for liquidated and agreed upon damages is a bona fide provision and not a penalty The parties understand that the withdrawal of the space reserved from availability at a time when other parties would be interested in applying for it will cause Show to sustain damages In this situation Show damages will be substantial but they will not be capable of determination with mathematical precision Therefore the provisions for liquidated and agreed upon damages have been incorporated into this Agreement as a valid pre estimate of these damages The date of cancellation shall be the date Show receives the written notice Regardless of when Your cancellation is received You remain responsible for the full contract amount However You will receive a credit in accordance with the Cancellation Timetable set forth below Show
10. laims that Your insurer may have Neither Show or the exhibit facility accepts responsibility nor is a bailment created for property delivered by or to You Neither Show or the exhibit facility shall be liable for and You hereby release all of them from and covenants not to sue any of them with respect to any and all risks losses damages and liabilities described in this paragraph Indemnification You shall indemnify defend with legal counsel satisfactory to Show and hold Show its affiliates and the exhibit facility harmless from any claims demands suits liabilities damages losses costs reasonable attorneys fees and expenses which result from or arise out of or in connection with a Your participation or presence at the Show b any breach by You of any agreements covenants promises or other obligations under this contract c any matter for which You are otherwise responsible under the terms of this contract d any violation or infringement or claim of violation or infringement of any law or ordinance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from Your actions f harm or injury including death to You and g loss of or damage to Your property Your business or Your profits whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise
11. n previously described in this paragraph Show shall refund to each Exhibitor its entire exhibit space rental payment previously paid in full satisfaction of all liabilities of Show to Exhibitor Copyrighted Materials You shall not play or permit the playing or performance of or distribution of any copyrighted material at the Show unless You have obtained all necessary rights and paid all required royalties fees or other payments Observance of Laws You shall abide by and observe all federal state and local laws codes ordinances rules and regulations and all rules and regulations of the exhibit facility including any union labor work rules Without limiting the foregoing You shall construct Your exhibits to comply with the Americans with Disabilities Act Taxes and Licenses You shall be solely responsible for obtaining any licenses permits or approvals under federal state or local law applicable to its activities at the Show You shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes license fees use fees or other fees charges levies or penalties that become due to any governmental authority in connection with its activities at the Show Insurance You shall at Your own expense secure and maintain through the term of this contract including move in and move out days the insurance listed below as well as any additional Event specific insurance to be outline
12. ness from other exhibitors Distribution of samples and printed material or other promotional items is restricted to Your booth s You are responsible for Your booth the material that You ship to and from the Show and the material in Your booth Consequently You should have appropriate insurance The ASI Show Show reserves the rights to reject eject or prohibit any exhibit in whole or in part with or without giving cause Show liability for rejection without giving cause shall be limited to a refund to You of the amount of fees unearned at the time of ejection However if You or Your exhibit is ejected for violation of these rules or for any other stated reason with cause no return of fees will be made You are expressly forbidden from dismantling or packing any portion of Your exhibit booth prior to the official show closing Violations may result in the loss of Show points participation in future Shows and or a 500 fee Booth Fees Additional upcharges for special booth positions and options are listed on the front of this form and described in the section below These fees will be added to Your charges when Your booths are assigned Show requires a deposit of 500 per booth for the Shows Agreements without payment will not be processed without exception Methods of payment include Visa MasterCard American Express Discover or check Deposits are non refundable and non creditable Additional booth space will be at the then
13. onditions of this contract shall be subject to determination by Show in its sole discretion Show may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time upon reasonable notice to You Any such rules and regulations whether or not included in an Exhibitor Service Manual or similar document are an integral part of this contract and are incorporated herein by reference You shall observe and abide by additional regulations made by Show as soon as these additional rules or regulations are communicated to You This contract including the Exhibitor Service Manual and any additional rules or regulations adopted by Show from time to time states the entire agreement of the parties with respect to the subject matter hereof Disclaimer of Liability THE ASI SHOW DISCLAIMS ANY AND ALL WARRANTIES WHETHER EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT THE ASI SHOW MAKES NO REPRESENTATION OR WARRANTIES EXPRESS OR IMPLIED CONCERNING THE NUMBER OF PEOPLE OR EXHIBITORS WHO WILL ATTEND AN AS SHOW OR ANY OTHER ACTIVITIES OR FUNCTIONS OR ANY OTHER MATTERS IN NO EVENT SHALL THE ASI SHOW BE LIABLE FOR ANY INCIDENTAL INDIRECT SPECIAL PUNITIVE OR CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING BUT NOT LIMITED TO LOST REVENUE OR PROFITS REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT TORT INCLUDING NE
14. ority Point If for any reason You do not maintain or lose Your ASI supplier member status You will forfeit all Priority Points that You have earned Non ASI supplier members permitted to exhibit at Shows do not receive Priority Points or discounts As a non ASI member You are able to exhibit one 1 time only prior to becoming an ASI member The cost of 10 x10 booth is the standard rate in addition to the non member charge of 500 When a non member supplier becomes a member within ninety 90 days of exhibiting the 500 fee will be applied towards ASI membership Continued on next page 3 The ASI Show Space Reservation Agreement Terms and Conditions Charter Status Charter exhibitors are ASI supplier members who participated in the first ASI Show in 1998 In order to maintain Charter Exhibitor status charter exhibitors must exhibit at a minimum of one ASI Show per year Assumption of Risks Releases You expressly assume all risks associated with resulting from or arising in connection with Your participation at the Show including without limitation all risks of theft loss harm damage or injury to the person including death property business or profits of exhibitor whether caused by negligence intentional act accident act of God or otherwise You have sole responsibility for Your property or any theft damage or other loss to such property whether or not stored in any courtesy storage area you waive any subrogation c
15. payment You shall conduct Yourself at all times in accordance with normal standards of decorum and good taste In addition to its right to close an exhibit and withdraw acceptance of the contract Show in its sole judgement may refuse to consider You for participation in future Shows if You violate or fail to abide by the contract and any of the accompanying rules and regulations Any amendment to this contract must be in writing and signed by an authorized representative of Show You may not assign this contract or any right hereunder nor may You sublet or license all or any portion of Your exhibit space The terms and conditions of this Agreement shall govern notwithstanding any inconsistent or additional terms and conditions on any purchase order or other documents You submit to the Show No presumption or burden of proof or persuasion shall be implied by virtue of the fact that this Agreement was prepared by a particular party You agree if the Show takes legal action to enforce this Agreement You shall be responsible for all reasonable costs including attorney fees for such enforcement Non member exhibitors cannot attend The ASI Show Gala Any leads or contact information You obtain from exhibiting at an ASI Show or ASI activity cannot be provided to or used by or for a competitor of ASI or The ASI Show Incorporation of Rules and Regulations Any and all matters pertaining to the Show and not specifically covered by the terms and c
16. reserves the right to treat Your downsizing of booth space as cancellation of the original space and purchase of new booth space You may be required to move to a new location if You request a downsizing of space Any amount credited to You by Show can only be used towards Show booth balance or advertising at a Show within 12 months of the cancellation For more information call toll free 800 546 3300 215 953 4800 e Mail to 4800 Street Road Trevose PA 19053 Agreement Terms and Conditions Booth Assignments Booth Selection Forms and show floor plans will be made available to You based on Your accrued Priority Points Be sure to return Your Agreement now so You will be included in the appropriate mailing and receive the best booth selection opportunity You agree that Show in its sole discretion has the final say concerning the layout of the show floor You also agree that Show has the right to relocate exhibitors for any reason Cancellation Timetable deposits are not part of amount credited Deadline Before Show Percentage Credited after Deposit 6 months 50 120 days 25 Less than 90 days 0 Exhibit space will be assigned from a Booth Selection Form based on 1 Priority Points 2 Square footage 3 Date Space Reservation Form is received see Booth Assignments 4 Proximity to competitors Show Program Directory and Promotion Your listings will be taken from the Directory Listing Form which must be returned to Show Sho
17. the show directory e Tradeshow optimization e Show floor decal Showmercial e Mobile Text Alert e Meter board in Registration Pre show email blast e Pre show email blast Keynote spotlight ad Product in Showcase e Post show email blast e Full page ad in the show directory e Post show email blast Banner ad on show specific website e High Profile Directory listing U First Impressions 700 L Lead Generation 2 250 Q Product Specific Package value 1 325 Package value 3 297 Marketing Package 3 600 Showmercial e Tradeshow optimization Package value 4 897 e Product Showcase w photo e Passport to winnings e Product Co sponsorship e High Profile Directory listing e Product Spotlight series email ESP optimization High Profile Mobile listing Logo in directory Gala Product Sponsor Product Showcase w photo Pre show email blast 5 Payment Schedule Chicago July 14 16 2015 Orders received 3 19 15 and after 120 days e Full payment due with paperwork 120 days pany Authorization Please Sign Below An official exhibitor service manual will be made available to exhibitors approximately 60 days before each Show The undersigned hereby makes application for exhibit space and agrees to abide by all accompanying exhibit Terms and Conditions on this Space Reservation Agreement SRA as well as the full Rules and Regulations located at www asishow com RulesRegs index html the Exhibitor Service Manual and the SRA sections explaining the
18. to attendees during Show hours or when Show sponsored activities are being held Only exhibitors may host a hospitality function in an official Show hotel All requests for a hospitality suite or public function space must be made through Show Listings and Promotional Materials By exhibiting at the Show You grant to Show or its affiliates a fully paid perpetual non exclusive license to use display and reproduce Your name trade names and product names in any directory print electronic or other media listing Your Company at the Show and to use such name in Show or its affiliates promotional materials Show shall not be liable for any errors in any listing or descriptions or for omitting You from the Show program or other lists or materials Show management reserves the right to edit and or delete Show program submissions Companies not current with payment will not be included in the Show program Booth Package You will receive the Advantage Booth Package at no charge This includes a Pipe drape aisle and booth carpet b Cleaning including booth carpet vacuuming before the Show opens c 2 line identification sign d Exhibitor badges Priority Points All Priority Points accumulated per Show To receive Priority Points You must pay all invoices on time Failure to pay on time will result in the forfeiture of Priority Points All exhibitors who pay in full with contract before May 1 2014 will receive an extra bonus Pri
19. w is not responsible for errors or omissions in the directory listings no refunds or credits will be issued Fire and Safety Laws Federal State and City Laws must be strictly observed Cloth decorations must be flame proof Wiring must comply with fire department s and underwriter s rules Smoking in exhibits is forbidden Crowding will be restricted Exhibits cannot block aisles and fire exits Storage of any kind behind Your booth or behind Your back wall is strictly forbidden A full listing of these fire and safety regulations will be found in the Exhibitor Service Manual Visual and Audio Recording Rights All visual and audio recording rights in Show are reserved to Show or its affiliates Any displayed item within Your booth may be recorded by Show or its affiliates for future use No recording of booths other than Your own is permitted at any time Your booth space exhibit and personnel may be recorded by Show or its affiliates before during or after the open hours of the Show for any Show or its affiliates use Outside Exhibits Hospitality Suites Without express written approval from Show You may not display products services and or other advertising material in areas outside Your booth space in areas such as but not limited to parking lots hotel lobbies lounges corridors sleeping rooms etc You may not conduct unauthorized facility tours You also agree not to operate hospitality suites or hold any other functions open
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