SAGEEP 2015 Exhibitor Prospectus
Contents
1. Refund for Cancellation Notice of cancellation of space including space reduction must be in writing Where notice is received on or before January 12 2015 the Society will retain or be entitled to 50 of the total fee due Where notice of cancellation is received after January 12 2015 the Society will retain or be entitled to 100 of the total fee due 10 11 12 Registration and Badges Admission to the exhibit hall will be by official Society badge only which must be worn at all times Spouses children over the age of six 6 and guests not registered for the meeting may register at the Exhibitor Registration Booth to receive an exhibit hall pass for admission Parents or legal guardians shall be required to sign a release and waiver of claim for children between the ages of six 6 and eighteen 18 and must accompany them at all times while in the exhibit hall Children under the age of six 6 are not allowed in the exhibit hall Each exhibiting company will be entitled to three 3 complimentary registrations for each booth space occupied The Society is not responsible for lost badges Additional personnel must pay the exhibitor registration fee False certification of individuals as exhibitor representatives misuse of exhibitor badges or any method or device used to assist unauthorized persons to gain admission to the exhibit floor will be cause for expelling the violators from the exhibit banning them from further2. contractor will comply with all rules and regulations of the show including observance of local labor rules and regulations and assurance that the non official contractors will be responsible to the Society s Official Service Contractor regarding move in and move out scheduling Labor other than permanent employees of the display firm and or the exhibiting company must be furnished through the Official Service Contractor Only material and equipment that the exhibiting company owns may be used in its exhibit space other items used in the booth shall be provided by Society approved contractors Booth Activities Business activities circulars and advertising material of the exhibitor shall be conducted and or distributed within the booth assigned to the exhibitor Exhibitors shall be required to keep the assigned exhibit space in good order at all times Exhibitors may not place anything in the aisles during the open hours Side show tactics considered to be objectionable and not in the best interest of the Society and its purpose of education will be expressly prohibited Audio visual and other sound and 17 18 19 20 21 22 attention getting devices are permitted only in such intensity as in the opinion of the Society does not interfere with the activities of other exhibitors Films purely for entertainment without educational or informational value will not be permitted Exhibitor will obtain any and all licenses or
3. 00 am 5 30 pm Wednesday March 25 4 01 pm 8 00 pm Move out Support Sponsorship Opportunities Delegate Bag SOLD OUT Half Day Coffee Breaks 500 00 6 sponsorships available Ice Breaker in Exhibit Hall 500 00 Cocktails Prior to Conference 750 00 Evening 1 sponsorship available Promotional Materials Exhibitors Directory Listing 50 Words or Less appearing in Program signage etc Guest Passes up to 6 to visit the Exhibit Hall on Monday and Tuesday are available for order at 20 each Note Exhibitors may order up to ten 10 guest passes for Wednesday March 25 at no charge Distributing Your Marketing Flyer in Participants Conference Bags Advertisement in Conference Program Refund for Cancellation Notice of cancellation of space including space reduction must be in writing Where notice is received on or before January 12 2015 the Society will retain or be entitled to 50 of the total fee due Where notice of cancellation is received after January 12 2015 the Society will retain or be entitled to 100 of the total fee due Set up Move out Deadlines All exhibits must be set up by 2 00 pm on Sunday March 22 2015 The hall closes and exhibitors are asked to vacate their booths while final preparations are made by the Official Service Contractor Exhibit move out must be completed by 8 00 pm Wednesday March 25 2015 Move out prior to 4 01 pm Wednesday is not permitted Sponsor
4. entrance to the exhibit floor and removing the exhibit from the floor without obligation on the part of the Society whatsoever Exhibits shall be staffed by qualified individuals who are bona fide employees or representatives of the exhibitor See Section 6 Subletting of Space An exhibitor directly responsible for the conduct and appearance of the exhibitor s employees or agents must be present in the exhibit during all open hours Installation Opening and Dismantling of Exhibits The tentative hours designated for installation exhibiting and dismantling are as listed herein Any changes to the schedule will be communicated to all confirmed exhibitors All exhibits must be fully installed by 2 00 p m Sunday March 22 2015 Crated exhibit material in the booths not uncrated and set up by 12 00 p m Sunday March 22 2015 or for which prior setup arrangements have not been made will be set up by the Official Service Contractor at the exhibitor s expense or removed from the hall Prior late setup arrangements must be made in writing no later than March 1 to the Exhibit Manager This same policy applies to dismantle after 8 00 p m Wednesday March 25 2015 See Section 5 Forfeiture of Space Exhibits must remain intact until 4 00 p m Wednesday March 26 2015 Dismantling prior to 4 00 p m will result in a penalty of 25 of the total booth fees and may result in a ban from future exhibit participation Exhibits must be re
5. grants of authority required of exhibitors under the copyright laws including but not limited to those relating to the performance of music and present the Society with a copy of such license or grant no less than thirty 80 days prior to the start of the exhibit Selling Restrictions Neither the exhibitor nor its agents employees contractors or anyone connected with or authorized by the exhibitor shall conduct or permit any sales in the exhibit area involving delivery on the floor Canvassing by Non exhibitors The exhibit is limited to registered attendees of the Society representatives of business firms manufacturers professional organizations and dealers who have contracted or paid for space assignments No other person or concern will be permitted to demonstrate their products or distribute advertising materials in the exhibit hall Liability Exhibitor agrees to protect and hold the Society and hotel Hilton Worldwide Inc forever harmless from damages or charges imposed for any violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor as well as to strictly comply with the applicable terms and conditions contained in the agreement between the exhibit hall and the Society regarding the exhibit premises as disclosed to exhibitors by Society Further the exhibitor assumes responsibility and agrees to indemnify defend and hold harmless the Society the Officia
6. not permitted Exhibitor Service Manual Service manuals are e mailed to exhibiting companies The manual includes information about the Exhibit hall and equipment rental etc To ensure proper setup on site please fill out and return the necessary forms by the deadline indicated on each Promotional Materials Confirmed exhibitors are encouraged to promote the meeting through the following opportunities Upto 6 guest passes to visit the exhibit hall on Monday and Tuesday are available at 20 each Note On Wednesday March 25 ten guest passes will be available at no charge for visitors Please distribute these to your customers to encourage them to visit your exhibit booth An electronic mailing list not including email address of pre registered attendees is available after the early registration deadline March 12 2015 Use this electronic list to mail your guest passes and your promotional materials After the event an electronic mailing list not including email address of all meeting registrants will be sent to participating exhibitors Support Opportunities SAGEEP offers a unique opportunity for exhibitors to participate in its support beyond the exhibit hall Opportunities include Half Day Coffee Breaks in Exhibit Hall 500 00 Monday Tuesday and Wednesday Ice Breaker in Exhibit Hall 500 00 Cocktails Prior to Conference 750 00 Evening Dinner 1 available Delegate Bag SOLD OUT Advertising Oppo
7. was named America s fastest growing city by Forbes and ranked 3 on its list of Best Places to Live and Work Austin is known as the Live Music Capital of the World home to more than 250 music venues and countless famous artists Conference goers are invited to take a stroll down Second Street to the touted Austin City Limits or along South Congress Avenue to the intimate Continental Club There s no better time than this spring to experience Austin s diverse playlist of talent In addition to the vibrant music scene sports and sporting events are also well represented in Austin check out X Games Austin Keep Austin Weird Fest amp 5K and the Formula 1 US Grand Prix hosted at the multi purpose facility Circuit of the Americas one of the most prestigious racing events in the world Regardless of whether you re coming to experience Austin s vibrant entertainment and culture tantalizing culinary delights or outdoors you ll quickly discover Austin features its own unique soundtrack Who should exhibit Geophysical and geo engineering service companies developers and distributors of geo scientific software computer and hardware college universities government agencies manufacturers and sales representatives of geophysical and geo scientific instruments equipment and related supplies publishers of scientific books and journals research institutes and scientific associations and societies EEGS retains the ri
8. 720 South Bellaire St Suite 110 Denver CO 80222 4303 After this date coupons and or passes will be available for purchase on site in Austin TX No charge for visitor passes on Wednesday March 19 Each company can order up to 10 passes at no charge for Wednesday March 25 Please distribute to your customers to encourage them to visit the exhibit hall on Wednesday Each coupon must be exchanged for an exhibit badge at the registration desk in Austin Please reserve the following number of Wednesday passes for my company Order Deadline March 12 2015 After this date coupons and or passes will be available for purchase on site in Austin Each company can order up to 6 passes for 20 each for Monday and Tuesday March 23 amp 24 Please distribute to your customers to encourage them to visit the exhibit hall Each coupon must be exchanged for an exhibit badge at the registration desk in Denver Please reserve the following number of passes for my company 1 Pass 20 00 2 Passes 40 00 3 Passes 60 00 4 Passes 80 00 5 Passes 100 00 6 Passes 120 00 Payment Full payment must accompany this Order Form Amount enclosed payable in U S Funds to EEGS Check Checks must be drawn on US banks Please circle appropriate credit card MasterCard Visa Discover Amex Card Number Exp Date Name on Card CVV Signature Scan Contract and e mail to mickiallen marac com OR fax to
9. Environmental and Engineering Geophysical Society p yh ey E lt 3 D ad cy I TE March 22 26 USA SAGEEP 2015 Exhibitor Prospectus 1 EXHIBIT PROSPECTUS Table of Contents Floor Plan Important Dates SAGEEP 2015 Who should exhibit Attendance Profile Booth Space Booth Space Reservations Registration Information Exhibit Hours Exhibitor s Hospitality Events Setup and Move out Support Opportunities Advertising Opportunities Exhibitor Service Kit Promotional Materials Rules and Regulations 2015 Exhibitor List As of 1 15 15 Exhibitors Prospectus Summary Page Advertising Order Form Application and Contract for Exhibit Space Application for Sponsorship Opportunity Application for Participation Outdoor Demonstrations Exhibitor Pass Order Form 6 7 SAGEEP March 22 25 2015 Sheraton Austin Hotel at the Capitol ee Ballroom amp Capitol View Terrace Austin Texas CAPITOL VIEW TERRACE PRELIMINARY SUBJECT TO CHANGE Name F A_FLOOR PLANSI201 S 03 MARIEEGS SY MP ON THE APPL OF GEOPHYSICAL ENVIRONMENTAL amp ENGINEERING PROBLEMS OO0OOX OWG FILESEEGS 0615 FP_ DAG EXHIBIT PROSPECTUS SAGEEP 2015 Austin s story like the popular city is ever evolving There is always something new and exciting happening around town The booming greater Austin area located in the heart of Texas has 1 2 million residents and is likely to top 2 million in a decade Already in 2014 Austin
10. Marac Enterprises Inc attention Micki Allen at 905 474 1968
11. bit or greatly limit attendance the Society at its discretion has the right to cancel the exhibition or move it to another facility or city In the event that the exhibit premises shall be destroyed or damaged or if the exhibition 23 24 25 26 27 28 29 30 fails to take place as scheduled or is interrupted and or discontinued or access to the premises is prevented or interfered with by reason of any strike lockout injunction act of war act of God emergency declared by any governmental agency or by the Society for any other reason beyond the Society s control this contract may be terminated by the Society In the event of such termination the exhibitor waives all damages and claims for damages and agrees that the sole liability of the Society will be to return to exhibitors their space payment less a pro rata share of costs and expenses incurred and committed by the Society Meeting Society Logo The Society logo is the exclusive property of the Society and may not be used in any way i e promotion literature giveaways etc by anyone for any purpose without specific written Society approval Meetings No exhibitor shall hold any formal meetings or hospitality events that conflict with the Society s Meeting Interpretation and Enforcement These rules and regulations become part of the contract between the Exhibitor and the Society upon signing of the application The Society has full powers of interpreta
12. ght to determine the eligibility of an exhibitor Attendance Profile Approximately 400 professionals in the environmental and engineering geophysical community will attend this year s event Last year s attendance included 60 private industry 17 academic research facilities 14 government agencies and 9 students 81 of the attendees were from the United States 11 from international countries and 8 from Canada SAGEEP 2015 Opportunities for Visibility There are several ways for companies to gain visibility at SAGEEP Exhibiting Participating in the Outdoor Equipment Demonstrations Sponsoring Events Advertising in the Program Distributing Your Marketing Flyer in the Conference Bag Exhibit Booth Electrical 120V Tax included 125 00 US Corner Booth Premium 50 00 US Booth Rental 1 925 00 US Booth rental includes 8 high back wall draping and 3 high side wall draping ID sign One OR 4 draped table Two Chairs Booth Cleaning One Wastebasket Internet Connection in Booth One delegate badge Two exhibitor badges One copy of SAGEEP 2015 Proceedings CD ROM Company listing and description in Conference Program Company listing on SAGEEP website with link to your website One electronic list of pre registered attendees One electronic list of all attendees sent after the event Opportunity to purchase advertising in the Conference Program Opportunity to be a sp
13. in Sign and return the Application Contract and payment information to the address below Name Print Authorized Signature Title Date 10 X 10 Booth Price includes Internet in your booth fascia 1 table 4 or 6 2 chairs 1 wastebasket and nightly cleaning Booth Price OR 1 925 00 2015 Corporate Associate Dues includes SAGEEP booth 2 400 00 Electrical 120 00 115V 5 amps Corner IF APPLICABLE 45 00 Total Werequest__ _ s 100 x 10 booth s We request a corner booth Yes No Corners will be assigned if available but are not guaranteed We request booth 1 Choice 2 Choice 3 Choice We prefer that our space not be adjacent or facing the following exhibitors understanding such assignment consideration may not be practical Firms that you DO wish to be near Booths will be assigned in the order in which contracts are received Payment Full payment must accompany Contract Cancellations received between December 5 2014 and January 12 2015 will be refunded 50 Cancellations received after January 12 2015 will not be eligible for refund Acceptable Credit Cards MasterCard Visa Discover Amex Card Number Exp Date Name on Card CVV Signature Total Scan Contract and e mail to mickiallen marac com OR fax to Marac Enterprises Inc attention Micki Allen at 905 474 1968 Application for Sponsorship Opportunity Environmental a
14. l Service Contractor and the hotel Hilton Worldwide Inc and the Hotel s owner and their respective owners managers subsidiaries affiliates agents and employees from and against any claims or expenses arising out of the use of the exhibition premises Insurance Property of the exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the meeting facility The Society does not maintain insurance covering exhibitor s property Exhibitors shall carry comprehensive liability coverage including premises operations and contractual liability coverage of at least 1 000 000 for personal injury liability 1 000 000 for property damage liability and statutory workers compensation with employer s liability with a limit of at least 100 000 Exhibitors will furnish certificates of insurance if requested by the Society Security Although security personnel will be provided by the Society to provide protection of the overall exhibit area the Society Official Service Contractor and the convention center shall have no liability whatsoever for theft loss or damage to property belonging to exhibitors their agents employees business invitees visitors or guests See Section 19 Insurance Change of Location or Cancellation of Exhibition If for any reason the selected location is not available or should other contingencies prevail which in the opinion of the Society would prohi
15. les that can be used are EPS TIF high res JPG 300 dpi at size used or native Adobe InDesign Photoshop 7 Ilustrator 10 Acrobat 6 or earlier If supplying Illustrator files be sure that fonts have been changed to outlines and that images are embedded If supplying Acrobat files PDFs embed all fonts under the Image tab PageMaker files are not supported at this time DEADLINE FOR ARTWORK IS FEBRUARY 16 2015 Ad Name PAYMENT INFORMATION For your convenience we accept Visa MasterCard AMEX and Discover Amount enclosed payable in U S Funds to EEGS Check Please circle appropriate credit card MasterCard Visa Discover Amex Card Number Exp Date Name on Card CVV Signature Application and Contract for Exhibit Space Environmental and Engineering Geophysical Society SAGEEP 2015 March 22 26 2015 Austin Texas USA Company Name Contact Name Title Address City State Zip Country Code Country Phone Fax E mail Web Individual to receive all information complete only if different from contact above Name Title Address City State Zip Country Code Country Phone Fax E mail We hereby apply for exhibit space and electrical in the 2015 SAGEEP exhibition to be conducted on the dates shown above We understand that upon acceptance this application becomes a contract under the terms and conditions set forth here
16. moved from the hall by 8 00 p m Wednesday March 25 2015 The exhibitor must surrender the space occupied in the same condition as it was in at the commencement of occupation ordinary wear excepted Booth Equipment Carpeting Construction and Arrangements Standard booth equipment consists of drape color s to be determined by Society assembled on aluminum stanchions and telescopic crossbars back 8 high and side rail dividers 36 high and a standard sign bearing exhibitor s name and booth number All additional decoration or construction will be at the exhibitor s expense No construction in a linear exhibit booth shall exceed 8 in height or 10 in height for perimeter wall booth Construction that extends above the 36 side rail dividers shall not extend more than one half the distance from the back wall of the exhibit to the front of the exhibit space Island configuration booths are exempt from the above height limitations island exhibits may occupy 100 of the rental space but must maintain a 50 see through effect on that portion of the booth set up to 8 in height A drawing of island booths must be submitted to the Society for design approval no later than February 6 2015 If the drawing is not submitted and construction is determined to be in violation of the above restrictions the Society has the right to prohibit assembly of the booth Island exhibits may extend to the ceiling of the exhibit hall If there are co
17. ncerns about the ceiling height contact the Society Signs parts of 13 14 15 16 exhibits or any other exhibit material are not to be suspended from or attached to the ceiling of the exhibit hall without the express written consent of the Society Any portion of an exhibit that obstructs the view or interferes with privileges of other exhibitors extends beyond the designated booth space or for any reason becomes objectionable at the discretion of the Society must immediately be modified or removed by the exhibitor Exposed parts of the display must be finished so as to present an attractive appearance when viewed from the aisles or adjoining exhibits and not be objectionable to their exhibitors and or the Society or such will be draped by the Society and billed to the exhibitor Each booth must be constructed or arranged in such a manner as to accommodate its viewing audience inside the booth to discourage the formation of a standing crowd in the aisles Exhibitors planning special displays are required to submit drawings in advance for approval by the Society no later than January 30 2015 Americans with Disabilities Act Exhibitor agrees to indemnify and hold the Society harmless from any and all liability claims fines penalties and reasonable attorneys fees arising from any failure by exhibitor to comply with those requirements of the Americans with Disabilities Act and any other federal state and local laws and
18. nd Engineering Geophysical Society 28 Annual SAGEEP March 22 26 2015 Austin TX USA Company Name Contact Name Title Address City State Zip Country Code Country Phone Fax E mail Web Site Sign and e mail or fax the Sponsorship Application with payment to Micki Allen Marac Enterprises Inc Email mickiallen marac com or fax 905 474 1968 SAGEEP 2015 Sponsorship Opportunities Half Day Coffee Breaks 500 ea Monday a m Monday p m Tuesday a m Tuesday p m Wednesday a m Wednesday p m Sunday Ice Breaker 500 Cocktails Prior to Conference Evening Dinner 750 1 sponsorship available Total Sponsorship Commitment Payment Full payment must accompany this application Sponsorship Application Deadline February 23 2015 Please circle appropriate credit card type MasterCard Visa Discover Amex Card Number Exp Date Name on Card CVV Signature FOR SOCIETY USE ONLY Assigned Opportunity ies Date Confirmed Total Cost Accepted By Payment Date Amount Exhibitor Pass Order Form Environmental and Engineering Geophysical Society 28 Annual SAGEEP March 22 26 2015 Austin TX USA Contact Name Title Address City State Zip Country Code Country Phone Fax E mail Web Site Sign and send the Order Form with payment by 12 00 noon on March 12 2015 to EEGS 1
19. onsor of special events Morning afternoon refreshment breaks in the exhibit hall 10 Complimentary Guest Passes for Wed March 25 Booth Space Reservations Booth assignments are made upon receipt of application and payment Refer to Section 4 Application and Assignment of Space in the Rules and Regulations section of this prospectus for complete information Registration Information Exhibiting companies receive one complimentary conference registration and two complimentary exhibit personnel registrations for each paid 10 x 10 booth space occupied Additional personnel registrations may be purchased at the 65 exhibitor registration fee Exhibitor registration fees include all printed program materials and admission to food and beverage events held in the exhibit hall Exhibit Hours Preliminary Saturday March 21 3 00 pm 5 00 pm Move in Sunday March 22 8 00 am 2 00 pm Move in Sunday March 22 5 30 pm 8 00 pm Monday March 23 10 00 am 4 00 pm Tuesday March 24 10 00 am 5 30 pm Wednesday March 25 10 00 am 4 00 pm Wednesday March 25 4 01 pm 8 00 pm Move out Setup and Move out All exhibits must be set up by 2 00 pm on Sunday March 22 2015 The hall closes and exhibitors are asked to vacate their booths while final preparations are made by the Official Service Contractor Exhibit move out must be completed by 8 00 pm Wednesday March 25 2015 Move out prior to 4 01 pm Wednesday is
20. regulations intended to provide equal access for persons with disabilities applicable to the exhibitor s exhibit Flammable Materials Combustible decorations such as crepe paper tissue paper cardboard corrugated paper etc shall not be used Helium balloons of any size and or description are expressly forbidden All packing containers excelsior wrapping paper etc are to be removed from the floor and must not be stored under tables or behind displays Exhibitors must accept full responsibility for compliance with national state and local fire regulations Contractor Services The Society will select an Official Service Contractor to provide all the services in the exhibit area Complete information instructions and schedule of prices regarding shipping drayage labor for installing and dismantling furniture cleaning carpets etc will be included in the Exhibitors Service Manual which will be emailed to exhibitors and also available on line after 2 2 15 An exhibitors service desk will be maintained during the exhibition to facilitate additional services requested Any exhibitor using the services of an outside contractor must provide the following information to the Exhibits Manager no later than February 6 2015 name and address of contractor name of supervisor in attendance name s and or number of regular employees in attendance certificate of liability and workers compensation insurance written statement that such
21. rning exhibitors All matters and questions not covered by the rules and regulations shall be subject to final judgment and decision of the Society All decisions so made shall be binding on all parties affected by them as by the original regulations Regulations may be amended at any time by the Society upon written notice by the Society to such exhibitors as may be affected by them Application and Assignment of Space To apply for space the application must be completed and returned to the Society The Society will start space assignments upon completion of the floor plan The Society will attempt to honor applicants preferences for space to the extent allowed by the availability of the requested space size requirements and proximity to competing firms The Society reserves the right to reassign space and or modify the floor plan as necessary to enhance the exhibit Actual dimensions and locations may vary from those described on the floor plan Forfeiture of Space Space not claimed or occupied prior to 12 00 p m noon on Sunday March 22 2015 and for which no special arrangements have been made may be resold or reassigned by the Society without obligation on the part of the Society for any refund whatsoever Special arrangements must be made in writing by March 12 2015 and confirmed by the Society Subletting of Space Exhibitors shall not assign or sublet any space allotted to them and shall not advertise or display goods other
22. rtunities Increase the visibility of your company and its products and or services by advertising in the official SAGEEP Conference Program This publication is given to all meeting registrants This is a great way to make sure that your information is seen by all attendees An advertising order form is included in this prospectus with complete details on pricing and submission formats If you have questions please contact Jackie Jacoby at the EEGS office at phone 303 531 7517 Rules and Regulations 1 Purpose of Exhibit The Symposium on the Application of Geophysics to Engineering and Environmental Problems is sponsored by the Environmental and Engineering Geophysical Society a not for profit corporation hereinafter called Society The purpose of the exhibits is to complement the Society s educational and scientific sessions by enabling registrants to see hear examine question and evaluate the latest developments in products equipment and services related to the interests and educational values of the Society Eligibility Only those applicants whose exhibits serve the purpose set forth in Section 1 above will be considered eligible to apply for exhibit space Society reserves the right to determine such eligibility of exhibit for inclusion in the program either before or after proper execution of this contract General Society shall have full power in the interpretation and enforcement of all rules and regulations gove
23. ship Application Deadline February 23 2015 Directory Listing Deadline February 16 2015 Exhibitor Passes Order Deadline March 12 2015 Conference Bag Flyer Deadline March 9 2015 Conference Program Ad Deadline February 16 2015 1720 S Bellaire Street Suite 110 Environmental Denver CO 80222 4303 and Engineering Phone 303 531 7517 Geophysical Society Fax 303 820 3844 Email staff eegs org Web Site www cegs org SAGEEP 15 2015 DISPLAY ADVERTISING INSERTION ORDER CONTRACT Complete 1 for each ad Advertiser Contact Name if different from Advertiser name Address Address City State Zip Code Country Phone Fax Email I direct EEGS to place advertising in the SAGEEP 15 Symposium Program according to the following specifications sign and send the Display Advertising Order with payment to EEGS at the above email or mail addresses above DEADLINE FOR AD INSERTION ORDER IS FEBRUARY 16 2015 Indicate Ad Specifications Please M to Ad Size Width X Height Rates U S Dollars Cost Select Color Rate B amp W Rate M to to Select Select Full Page 7 5 X 10 0 1000 250 Half Page Horizontal 7 5 X5 0 500 175 Half Page Vertical 3 75 X 10 500 175 Third Page Square 5 0 X 5 0 500 125 Third Page Vertical 2 5 X 10 0 500 125 Quarter Page 3 75 X 5 0 500 100 Total Special Instructions Digital fi
24. t hotel is on a first come first served basis and reservations should be made as early as possible SAGEEP 2015 Preliminary Exhibitor List as of 1 15 15 Advanced Geosciences Inc Australian Society of Exploration Geophysicists Battelle CGG Canada Services Ltd DMT GmbH amp CO KG EAGE NSGD Exploration Instruments LLC Geogiga Technology Corporation Geomar Software Geometrics Inc Geonics Limited Geophysical Survey Systems Inc GSSI Geoscientists Without Borders Geosoft Geostuff GeoTech Ltd GeoVista GF Instruments GISCO Inc IDS North America Inc I GIS Intelligent Resources Interpex Limited IRIS Instruments MALA GeoScience USA Inc Mount Sopris Instrument Company Inc Ontash amp Ermac Inc Pro Seismic Services LLC Scintrex Limited Seismic Instruments Seismic Source Company Sensors amp Software Inc Society of Exploration Geophysicists SEG Technoimaging Terraplus Inc The R T Clark Companies Inc Vista Clara Inc Zonge International Inc SAGEEP 2015 EXHIBIT PROSPECTUS SUMMARY PAGE Exhibit Booth Booth Rental 1 925 00 US Corner Booth Premium 50 00 US Electrical 120V Tax included 125 00 US Exhibit Hours Preliminary Sunday March 22 8 00 am 2 00 pm Move in Monday March 23 10 00 am 4 00 pm Wednesday March 25 10 00 am 4 00 pm Saturday March 21 3 00 pm 5 00 pm Move in Sunday March 22 5 30 pm 8 00 pm Tuesday March 24 10
25. than those manufactured or sold by them in the regular course of their business Only products and or services that have been described in the application may be exhibited No person firm or organization that has not contracted with the Society for occupancy of space will be permitted to display or demonstrate any products processes or services solicit orders wear exhibitor identification badges or distribute advertising or other materials at the exhibition Any infringement of this regulation will result in prompt removal of the offending person s Character of the exhibits is subject to the approval of the Society Society reserves the right to remove exhibits or parts of exhibits that reflect against the character of the meeting at any time before and or during the exhibition This applies to displays literature advertising novelties souvenirs conduct of persons etc Society does not in any manner endorse any of the products or services related to the exhibits which have been accepted for display during the meeting Payment Exhibit fees are as listed elsewhere herein Applications will not be processed nor space assigned without the required payment accompanying the Application Exhibitors will not be allowed to occupy assigned space until all funds due the Society are paid in full Credit card payments are accepted Checks should be payable in U S funds or drawn on US banks to the Environmental and Engineering Geophysical Society
26. tion and enforcement and may amend these rules and regulations at any time All matters in question not covered herein are subject to the decision of the Society and all decisions made shall be binding on all parties affected by them as by the original rules and regulations Exhibitors or their representatives who fail to observe these conditions of contract or who in the opinion of the Society conduct themselves in an unethical manner may be immediately dismissed from the exhibit area without refund or appeal Laws Applicable This contract shall be governed by the laws of the State of Colorado Exhibitors agree to abide by the rules and regulations of the venue and any applicable unions Default Exhibitors will not be permitted to set up their exhibits or will be subject to eviction without refund if this contract is violated Severance of any Provision Should any part of this contract be found by a court of law or equity to be void unconstitutional or unenforceable the remaining provisions of this contract shall remain in effect and enforceable Communications Direct all communications pertaining to exhibits to Attn Micki Allen Exhibits Manager Marac Enterprises 101 345 Renfrew Drive Markham Ontario L8R 9S9 Canada Phone 905 474 9118 Fax 905 474 1968 E mail mickiallen marac com Exhibitor Housing Exhibitors will be notified of the opening of online or telephone reservations at the host hotel Housing at the hos
Download Pdf Manuals
Related Search