Tender Forms for Powerlooms and accessories
Contents
1. Rupees ibsevor per year for the last three years Necessary documenta pro f for the same be furnished The details of service facilities Qs should be furnished Necessary proof for the same ee the address and phone Nos of the service centres should Etihad The company shoul Bighi a performance certificate addressed to Additional Dire tor General of Prisons from 3 or 4 important customers using thet cea and which are being maintained by the company The meaty should furnish copies of performance reports of the functioning of CCTV equipment supplied by the tenderer to various i irms along with their tender ae The tenderer should give a demonstration of their equipment at the place mentioned by Additional Director General of Prisons for which they have to make their own arrangements to bring the equipment 16 Therefore the technical bid should contain the following documents for evaluation 1 Comparative statement of specification and the printed authorized copy of the equipment explaining the specification of the equipment item wise 2 Manufacturer license or Dealership Distributorship certificate 3 The turnover details for the CCTV system for 5 years toget ef with their clientele list Value of supply Date of Supply etc gt 4 The audited statement of accounts for the past five ne 5 Details of service centres available in Chennai 6 Solvency certificate Bank Guarantee fo Rel 00 000 Rupees O2. Two way Even gement Motion detection Ethernet 10BaseT 100BaseTX RJ 45 Prot TCP IP HTTP SMTP FTP Telnet NTP DNS DDNS and DHCP Security Multiple user access levels with password protection IP address filtering HTTPS encryption Accessories Mounting brackets Outdoor housing unit Power over Ethernet Built in 3 Client PC for Video Storage Processor Motherboard Memory Disk system DVD CD Network Display Ports and accessories Chassis Preloaded Operating System Anti Virus Software Warranty 4 Client PC for Monitoring Processor Motherboard Memory Disk system DVD CD Network Display Ports and accessories A Chassis Preloaded Oper System Anti Virus Software Intel Core 2 Duo 3GHz or Higher Based on Intel chip 2 GB DDR2 RAM or higher 2 x 500 GB 7200 rpm SATA Hard Disk Drive DVD Writer Integrated 10 100 1000 Mbps Ethernet interfaces Integrated SVGA controller19 TFT monitor AL 1 serial 1 parallel and 4 USB 2 0 ports Optical me with scroll button Stereo w microphor 2 Vista Premium Antivirus software for the OS 3 Years onsite warranty 2 GB DD RAN 2 x 500 G m SATA Hard Disk Drive Integrated 10 100 1000 Mbps Ethernet interfaces tegrated SVGA controller19 TFT monitor rial 1 parallel and 4 USB 2 0 ports Optical mouse ith scroll button Stereo speakers microphone 2 PS2 orts for Keyboard Mouse 104 Mechanical Keyboard Micro ATX Chassis with 150 Wa
3. and not in fraction of paise both in figures and in words for delivery at the respective premises and should bev of all cost of delivery at the final destination such as transportation pesto duties taxes leviable insurance accessories for electrical electronic jens switches electrical appliances implements etc wherever required charges towards installation and commissioning of the entire CCTV system with all accessories peripherals air conditioners etc partitions in the control room and any other incidental services required The breakup on tax component should be shown separately The unit for which the rate is quoted should be clearly mentioned together with the total value of the items in the relevant columns of the tender forms Rate should be quoted only for the unit mentioned in the Schedule or otherwise the tender for the particular item is liable for rejection The rate quoted should be valid for not less than 120 days i 10 In case of difference in the cost mentioned in figures and TENT mentioned in words will be taken as final gt 11 All the sealed tenders containing the Technical ES ed within the prescribed time and date will be opened by the Additional irector General of y p t Chennai Metropolitan Prisons on 24 12 2009 at 01 00 PM in his o Development Authority Tower II 1 floor No E Gandhi Irwin Road Egmore Chennai 600 008 The Price bid will b opened after evaluating the Technic
4. equivalent to 5 of the value of the purchase order in the form of demand draft or banker cheque or specified small savings instruments or irrevocable bank guarantee in the prescribed form within fifteen days from the date of receipt of communication intimating the acceptance of the tenders If the successful tenderer fails to r eth the will be forfeited only after the remittance of the security deposit s a The security deposit furnished by the tenderer i et of his tender will be returned to him upon the complete fiiment of the tender to the satisfaction of the department Qs having any further a ling with Government 24 One the tender has offered his her their rates fro and article or for some articles or fe the whole item in no case after the opening of the tender any of the ten eters will be permitted to withdraw the tendered rates unless and until ares of rates offered by one of the tenderers is ordered If n fend er desires to withdraw after opening of the tender and before the sce the EMD is liable for forfeiture ey carry out his her their obligations not only the Earnest Money deposit will be a a 25 If after the acceptance of any offer such tenderer is not willing to forfeited but he she will be liable to pay such damages as any be incurred by such failures The additional Director General of Prisons reserves the right to forfeit the Earnest Money Deposit in all above mentioned cases w
5. guarantee in the prescribed form The Pa vest Money Deposit should be pledged in favour of Additional Director ene Prisons Chennai The EMD will be refunded after successful installation supply of the equipment on turnkey basis The Earnest money deposit aes from successful tenderers will be retained until the security deposit is paid agreement executed and the same received from others will be returned in dite urse If there is any doubt about the correctness of the form of earnest Mot y DEposit the matter will be decided by the Additional Director General of Prisons and his decision in the matter is final Fein bid will be evaluated by adopting the following criteria avy The equipment quoted should match the specification prescribed in the Tender Schedule A comparative statement of the prescribed specification and the specification of the equipment for the which the rates quoted together with the details of specification of CCTV system with accessories should be attached il ill iv vi vii viii Must be a manufacturer dealer distributor of the equipment The Original Certificate from the Principal for the same should be furnished The Company should be in the field of supply installation testing and commissioning of CCTV system for the past five years Necessary proof for the same should be furnished 7 The equipment should not be made in China Taiwan koe ain The Company should have transacted for more
6. 0 100 Mbps 9 POE enabled 8 Port Switch 10 100 Mbps Online UPS 3 KVA 3 KVA online with rack mounted SMF batteries for 60 mts Backup Site Preparation for installing and operating IP Surveillance Components Main Control Rooms should be prepared with the following requirements Air Conditioning Suitable Furniture False Ceiling Partitions Network cables should be run in PVC pipes in outdoor locations Power cables should be run in PVC pipes pi Power sockets should be provided near all equipments computer camera network switches communication devices from the nearest UPS on oN d Masts should be provided to mount the cameras and communication equipments Requirement for Main Control Rooms RO Name of Work Specification Partitions Portion of room to 15x15 Y partitioned Q Air conditioning 1 5 ton Window fe 7 Suitable Furniture for Table 4 1 2 x 32x 32 with 3 drawers monitoring room with Personal Chair wae ce seated revolving chair with computer arm rests False Ceiling 15 x 15 with proper lighting arrangements
7. Receipt No Date Tender Form SI No for Additional D PRICE BID Tender for the Supply and Installation Testing and Co a of CCTV systems and accessories to the Central Prison 2 at Puzhal Chennai SI No Description of machinery Rate per Rate quoted should be Sales Tax Total cost and equipment item inc Central in Rs in Rs in Rs cise ustoms 01 amp Delivery Fees i ay Y The rate quoted should be inclusive of all cost of delivery at the final destination such as transportation payment of duties and taxes leviable insurance and any incidental services and giving the breakup thereof AGREEMENT 1 I Enclose E M D for Rs in the Technical bid 2 I bind myself to the conditions prescribed in the tender notification Tender conditions l I the tenderer agree to have the Earnest Money confiscated to Government incase of failure to undertake the contract General of Prisons approving the rates failing which I agree to bind mys f and forego gt the earnest money and to compensate the Government for any losses eS occur due to calling for fresh tenders and to the difference on account of local pazei Signatur a Tenderer with Full Address NB If the space above is not adequate separate neted the format may be attached q gt amp s7 Receipt No Date Tender Form SI No for Additional Di a eneral of P
8. YSTEM WITH ACCESSORIES by Registered Post with Acknowledgement Due or by courier service addressed to the ADDITIONAL DIRECTOR GENERAL OF PRISONS NO 1 GANDHI IRWIN ROAD CMDA TOWER II FIRST FLOOR EGMORE CHENNAI 600 008 3 Tenderers who could not send their tenders by post can put their tenders in the TWO TENDER BOXES to be kept for the purpose one box the TECHNICAL BID and other box for PRICE BID on the last date of receipt of the tenders at the OFFICE OF GTHE ADDITIONAL DIRECTOR GENERAL OF PRISON A TOWER II FIRST FLOOR NO 1 GANDHI IRWIN ROAE CHENNAI 600 008 The tenderers should drop the cover i technical bid and Price bid separately in the box specifically provided Rpg purpose Since the es Price bid will be opened later if the technical bid dvertently dropped in the be not be responsible for the same Price bid boxes or vice versa the Department a t presence of Additional Director These two boxes will be sealed at the cloging time for the receipt of tenders in the eneral of Prisons The sealed box containing technical bid will be ae of opening of the tenders in the presence of the tenders and the say the date and time ea communicated to the tenderer later The tenderer should containing the Price bid will be opened separately on satisfy all the conditions prescribed in the tender condition before opening of Price bid T om of the tenderers who satisfy all
9. ailable in wall mount roof parapet mount tower mount mast post mount corner mount and pipe mount versions as the application require necessary drawings showing the furniture details partition design in control room etc along with the type of item to be sued shall be got approved by this Department before executing the work 35 The tenderer shall enclose a letter from the manufacturer indicating that the equipments quoted by the tenderer are in the current line of production and that the manufacturer will offer service support by the way of spares at least for a further period 10 years 36 On completion of installation testing and commissioning the equipments will be tested for establishing their performance vi is the accepted specification a All the functions of the camera PC monitor aeS rk video server as specified in the tender and contract finally accept b Part Tilt head with respect to the limit of mov nten speed c Motorized Zoom lenses with respect to mi ini and maximum focal length illumination levels i of 37 All the equipments offered salhbg suitable for operation from 0 degree to 55 degree C and relative Kei ranging from 0 to 95 non condensing 38 Training shall to a team to Prison officers and staff on the operation amp mainte e of the system Necessary service manual and layout drawings in d i te shall be supplied on completion of the work 39 A min uim warranty of 5 yea
10. al bid and all those who are qualified in o teptinical bid shall be intimated in due course bee about the date and time of opening of the Price bid the effect that he has ade his tender abiding by all the tender conditions prescribed in the Tend Xo an that the rates tenderered are for the item as specified in the Schedute and no plea will be put forward later that the rates quoted are for a different peiton He should also send with his tender and the tender conditions issued by the Department duly signed by him on every page in token of having agreed to them 13 Such of the tenderers or their representatives who wish to be present at the time of opening of tenders may do so Tenderers who are not able to be present at the time of opening of tenders and wishing to depute their representative should send a letter of authority along with their representative to be present at the time of opening of tenders 14 The EMD of Rs 17110 to accompany the Technical Bid should be paid into a Government Treasury in favour of the Additional Director General of Prisons to which the tender relates under the head 4 SECURITY DEPOSITS ade an S in support of remittances sent along with the tender The Earnest V Q i deposit fro small saving will also be accepted in any other form of security inclu scripts Deposits Accounts Demand drafts Bankers Chequ Jridra Vikas Patras or by irrevocable bank
11. e she must also enclose the partnership to apply and commit them to the terms of the contract that may be ultimately entere iino 50 Any other conditions which the Additional Dima Oe f Prisons may deem fit and proper will be imposed a the time of p Ne D Aang PRG General of Prisons Sy Technical Specifications for the different Components 1 Indoor Day Time Fixed IP Camera with accessories Image Sensor Progressive Scan Megapixel CMOS Light Sensitivity 1 10000 lux or higher Video Compression Motion JPEG and MPEG 4 Resolution Upto 1280 x 1024 pixels Frame Rate Up to 14 fps in 1280 x 1024 pixels mn Video PAL Simultaneous Motion JPEG and MPEG 4 aN Lens Auto focus Varifocal 3 0 8 0 mm Audio Support Two way Memory 32 MB RAM 4 MB Flash NY Security Multiple user access levels with passwor Site on IP address filtering HTTPS encrypucn ne Event Management Motion detection Connectors Ethernet 10BaseT 100BaseTX RJ Protocols TCP IP HTTP SMTP FTP Teint DNS DDNS and DHCP i Accessories Mounting bracket indoo chotisi Interface Wired i Power over Ethernet Built in 2 Outdoor Day amp Nig Lens of t Illumination 1 igl Akelai with images down Memory MB RAM 4 MB Flash Video Compression AL Simultaneous Motion JPEG and MPEG 4 Frame Rate Ac X Up to 30 25 fps in all resolutions Pan Tilt Zoom wi Pan 360 endless Max Speed 360 s support for atts Tilt 90 Max Speed 360 s and Preset Audio
12. ealed tender sent by the obligor to the Additional Director General of Prisons subject to their approval by the Additional Director G neril of Prisons Within one month of the receipt of inti Sor the Additional Director General of Prisons approval of rates the obligor halla osit the required security amount and execute the agreement bond The obligor agrees and fere A binds himself to forego the Earnest Money Deposit by him and to na i e for any loss that may occur or has occurred as a result of any failure in tie pan f the obligor in carrying out any of the obligations in clause 1 amp 2 above It aad between the parties hereto that this temporary bond does not bind to place orders fromthe obligor and as the acceptance of rates is subject to the approval of the Additional Director General of Prisons The obligor hereby binds himself to all the conditions and stipulations published in the tender notice in pursuance of and after a perusal of which he has entered into this agreement In witness Where Of ccce cece cece ence e nee e ene nent a ne a EE EEE SEES EEE ERE EES being the Obligor And the oc c s ce ceseccecegeeasiuees ceennessacteuedeateeenacessed ane aia cs acting for and on behalf and by the order and direction of the Governor of Tamil Nadu have here under set their respective hands and signed this day month and year first above written Witness qj i f a 2 Ae ee Schedule of Pere cee Signature of the Fer
13. ider ei TENDER CONDITIONS Sealed Tender for the Supply and Installation Testing and Commissioning of CCTV_ system and accessories to Central Prisons 2 at Puzhal OOO Notice is hereby given that the Additional Director General of Prisons mil Tamil Nadu will receive sealed tenders for and on behalf of the Governor Nadu upto 12 00 noon on 24 12 2009 for the supply and and commissioning of CCTV system and accessories to Central Rey Puzhal Chennai from the Manufacturers Distributors Dealers Th ato and accessories should be supplied to Central Prison II at Puzhal The tender is on TURNKEY basis and therefore the supply and installation and testing should be made within the stipulated date prescribed in the firm oie satisfactory completion of the y supply installation testing and commis the payment will be released 2 Tenders should be sentin 806d thick TWO SEPARATE COVERS DULY SEALED one cover cor aining the technical bid consisting of EARNEST MONEY DEPOSI prescribed certificates specification literatures in a original company s p rformance report from customers as mentioned in the tender maa super scribed as TECHINICAL BID FOR THE SUPPLY INSTALLATION TESTING AND COMMISSIONING OF CCTV SYSTEM WITH ACCESSORIES and other cover containing price bid to be super scribed as PRICE BID FOR THE SUPPLY INSTALLATION TESTING AND COMMISSIONING OF CCTV S
14. ithout assigning any reason 26 The Additional Director General of Prisons reserves the right to accept or reject in whole or in part any tender without assigning any reason 27 The Additional Director General of Prisons also reserves the right to reject the conditional tender without assigning any reason and conditional tenders will be summarily rejected 28 The Additional Director General of Prisons reserves the right to cancel the contract without assigning any reason 29 No advance of cash will on any account be made to the sii essful payments for articles delivered at the prison on of le will be made in accordance with the terms of Agreements D made only after satisfactory supply installation testing and c 1ssioning in Prisons against the orders placed subject to the exception sp cified in the tender document F5y a Committee based on the criteria mentioned in the tender conditio 31 There shall be twon ring points in each prison 32 The bce all submit in triplicate the following general arrangement drawings wit in a fortnight of the award of work for the department approval a Lo atien of cameras and the control room in each prison ed Data Power Cable routing eases details of various items i d Room preparation diagram shall de provided Ye 33 All the components of CCTV system shall be new and suitable for the environment of installation of site 34 The camera shall be av
15. ne Lakhs 17 In addition to the above the following furnished tificates if available may be i Those registered with ould furnish BIS Certificates ii Those registered DES amp D rate contract should enclose a certificate to t Sct 18 Failure to furnish a No chalan or in any other form of security inclusive of small savings schipts depositslaccounts India Viaks Patras demand drafts bankers Cheque on irfevocable Bank Guarantee if procuring entity deem fit towards the as ney deposit along with the tender will be a disqualification and such tenders w will be rejected co Operative Institutions are exempted from payment of Earnest Money depo om They have to remit the tender fee towards the cost of tender documents Y security deposit as per Government orders in force 20 The company manufacturer may authorize one of the best dealers who quote the best rate and issue necessary authorization in this regard 21 A tenderer may incur disqualification if the required certificates are not produced and such tenders will be rejected 22 The tender will be evaluated on the basis of the specification and the lowest rate offered in the tender The domestic small scale industrial units will be allowed 15 price preference and Public Sector undertakings of the Government 10 price performance in respect of products and quantities manufactured by them 23 The successful tenderer will be required to remit the security deposit
16. nsation The themselves that the rates tendered by them ate for the machinery amp equipment for which the tenders have been inv gar Requests from tenderers contractors claiming some pretext or the oth vn the current period of contract will not be entertained under any cir 45 No action ae by this department to procure license or permits or Railway ptio ities or duty exemption or any tax relief 46 mieg the tenderer after taking the contract is not willing to carry out his agre nent his security deposit will be forfeited to Government The co Sy also bound to make good go Government any loss which may Aa his failure or due to government having to purchase the articles Srei in the contract in the local market or elsewhere at the rates higher than the contract rates 47 If the tenderer fails to pay any due to Government during the execution of the contract and if he does not respond favourably to the demands made by the department to pay the said dues the amount will be recovered from him by invoking the relevant provisions under the Revenue Recovery Act 48 Any over writing or correction in the tender should bear the initials of the tenderer If any item or article in the tender is left blank a blank line in ink should be drawn across it 49 Contract should not be sublet The tenderer if applying on behalf of the firm to which she he is a partner must disclose the name of the firm and the names of the partners and h
17. onditions I the tenderer agree to have the Earnest Money forfeite Government in case of failure to undertake the contract I undertake to deposit the required security cee execute the agreement bond within one month from the date of receipt of avi o the Additional Director General of Prisons approving the rates failing which I agr bind myself and forego the earnest money and to compensate the Government for any that may occur due to calling for fresh tenders and to the difference on account of lo pitichase Signature of the Tenderer with Full Address NB If the space above is A sheet as per the format may be attached gt x TEMPORARY AGREEMENT BOND hereinafter called the obligor which expression shall where the context so admits include his heirs executors administrators legal representatives and assigns of the ONE PART and the Governor of Tamil Nadu hereinafter called the obligee which expression shall where the context so admits include his successors in office vot of the other part witnesseth as follows Q In consideration of the tender of the successful bid of the obligor SA by the Additional Director General of Prisons the obligor does hereby agre te ply the machinery A and equipment to the Prisons in Tamil Nadu within three zg the date of receipt of s noted against each of them supply orders for the following machinery amp equipment a in the s
18. risons Tender for the Supply and Installation Testing and TECHNICAL BID Y ssioning of CCTV systems and accessories to the Central Prison 2 at Puzhal Chennai i SL NO NAME OF THE CERTIFI K REQUIRED mo p enclosed Comparative statement of specific and the printed authorized copy of the 1 equipment explaining the specification of the equipment item wise as per Yes No specification i 2 Manufacturer license or Dealership Distributorship Certificate Yes No te 3 The turnover details for the supply of CCTV system for the past 5 years together Yes No with AS le list Value of Supply Date of supply etc 4 Statement of accounts for the past five years Yes No hi X 5 Details of service centres available in Chennai Yes No 6 Provide Service Manual along with Schematic Circuit diagram Yes No 7 Solvency Certificate Bank Guarantee for Rs 1 00 000 Yes No 8 Sales tax clearance certificate Returns Latest Yes No Certificate regarding Performance of equipment from the customers to whom supply 9 Yes No effected by the tenderer 10 BIS Registration certificate if available Yes No Con 11 DGS amp D Registration certificate if any Sx No gt AGREEMENT 1 I Enclose E M D for Rs 000008 in the Technical bid aN 2 I bind myself to the conditions prescribed in the tender notification QR S Tender c
19. rs from the date of handing over the system in Ray and will form apart of contract The equipment offered shall aa for satisfactory performance against all manufacturing oe Ae found defective during the warranty period will be replaced free RI All the parts supplied replaced fitted during the warranty period shall Pare ie ttract any shortage transport etc Comprehensive AMC rates beyond the warranty period is to be indicated 40 The power for the CCTV system now tendered for Central Prison 2 Puzhal shall be made available through a UPS with backup for at least One hour The UPS with backup devices shall be within the scope of the tenderer 41 All the equipments offered shall be suitable for operation on 230V 10 50 c s 6 single phase power supply 42 Tenders which do not satisfy any of the conditions mentioned above are liable be rejected 43 PAYMENT CONDITION a 90 of the total cost of the equipments will be paid on installation commissioning and handing over the Pa after satisfaction of the respective officers b The balance 10 will be retained during the warr ti as performance guarantee and will be paid after the successful fetion of warranty alternatively if the tenderer gives an irrevocab BNE acme in lieu of the balance 10 the purchase shall reserve the ri accept the same 44 If artificially low rates are tendered ys ent will not consider i ractors are advised to satisfy any subsequent claim for compe
20. the conditions including satisfactory deipnston of the equipment alone will be opened at the prescribed date and time 4 DELIVERY OF TENDER IN PERSON WILL NOT BE ACCEPTED on any account under any circumstances and the tender submitted after the last date and time will not be accepted under any circumstances 5 The slit of the tender boxes shall be 28 CM x 3 CM and therefore the cover should be brought of suitable size to move inside the slit 6 Tenders will be accepted by the Additional Director General of prisons Tamil Nadu acting for and on behalf of and by the order and directions of the Governor of Tamil Nadu From time to time 7 Tender from and connected document may be obtained from the Sve the Additional Director General of Prisons Chennai up to 05 00 p m ou 212 2008 on payment of the prescribed cost of Rs 6 000 plus VAT oe aes who are willing to obtain the tender from by post should pay RS poy in cash additionally A towards postage The Department will not undertake sponsibility for the delay in transit for the receipt by tender form by the tend eri r NO CHEQUE DRAFT WILL BE ACCEPTED TOWARDS amp ST _OF TENDER FORM 8 Temporary agreement AN ch will be supplied along with the tender forms duly filled in and sign b the tenderer with two witnesses and counter signed by the Gazetted Officer AY Public should be enclosed with the tender 9 The rate st uee quoted for each item in whole rupees
21. tts power supply Windows XP Professional with SP2 updated Windows Vista Premium Antivirus software for the OS 3 Years onsite warranty 5 LCD Display Panel LCD Display 40 15000 1 Contrast 1920 x 1080 Resolution 8ms Response Time HDMI Composite AV S Video Input amp Output RS232C port Remote Control PIP amp PBP Wall Mount 6 Joystick S Three Axes Control X Y for positioning Z for zoom in and out aD Programmable push buttons aL USB Connectors Qa Power Via USB interface Pann Supported Protocols USB 2 0 Direct X Application support for the Video Management Softw supplied os System Integration with Windows XP professional Sv mdows Vista Premium Ra O Simultaneous Viewing digital F Sven and Playback from multiple cameras Support for JPEG images and G streams Video Motion Detection VMD activated recording with speed up on motion 7 Video Management Software an Multiple Recording Mod s Continuous Scheduled and on Motion Detection Quick and simple searehing on images based on date time activity zone and objects a AUDIO Full dup al time audio support Joystick suppi Export in J APEG AVI WAV and DB formats Evidence CD data encryption amp Jogs user notes print reports Indivi User Profiles Password Protection logging of user actions by time uaa and cameras Database archiving options Remote client support and Web Interface 8 POE enabled 16 Port Switch 1
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