to the GFFC 2013 Exhibitor Manual
Contents
1. d Waterfall Barstool P Aluminium Barstool Komora Barstool 16 10 to 12 April 2013 Sun City South Africa de and food congress Vni Vg greed La rom x Shantung Barstool Gea Chrome Bistro Table E s b Beechwood Bistro T able Beechwood Table on Beechwood Cafe Table Chrome Legs Chrome Cate Table Round Table on Milan Square Table on Milan d f 17 10 to 12 April 2013 Sun City South Africa de globalf ee d and food congress math AI Wie ARE A Or Square Table Rectangular Table 6 Seat 2 Round Wooden Folding Table Chrome amp Glass Coffee Table Ja Darkwood Coffee Table Chrome amp Glass Side Table Rectangular Table 10 Seat Chrome amp Glass Coffee Table Leather T ub Chair 18 10 to 12 April 2013 Sun City South Africa Ae globalf eed food congress 1 4 Layla Chair a Red b Green Lenny Single Seater Lenny Double Seater Blue d White x Komodo Single Seater Komodo Double Seater Lounge Suite a single b H d Double c Seater Nikki Single Seat Black 4 Nikki Single Seat White Nikki Double Seat White 19 10 to 12 April 2013 Sun City South Africa de globalf e eq SEEGER ERE REE RPE mga s a a a2. s a ed ee and food congress Bach A 124113 Www A Com lt Nikki Double Seat White Maxima Bar Counter Octanorm Bar Counter ae d Executive Couch Floral Couch Zig Zag Brochure Holder Coat Rack Rope Barriers Micra sco NA 20 Sun City South Africa global feed ka ga a b a ee SR and food congress kW ET wen Cp 344 I www gle2013 sam Beltrack Barriers Waste Paper Bin Perforated Stainless Steel Waste Paper Bin er 10 to 12 April 2013 Ge Ko Watercooler with 20L water 1 Large Waste Bin Large Refrigerator MM Hexagonal Display Plinth Perforated Stainless Steel Ashtray amp Waste Paper Bin Small Refrigerator 21 10 to 12 April 2013 Sun City South Africa de ond food congress hu I WWW pies 13 com Octanorm Glass Top Counter Octanorm Cupboard Octanorm Showcase Large Newline Showcase Large Newline Glass T op Counter EE a standing Shelf Newline Showcase Small 22 10 to 12 April 2013 Sun City South Africa fe and food co ngress WWW geeld 14 Com Quiet moments Pobrano Barstool Beer Bench amp Table e Woodgrain r in z Yr s TT Folding Table Plastic Chair Lo
3. 10 to 12 April 2013 sun City South Africa 24 global eed s ast 1 Aww Gled LU i BOM 07h30 17h00 Thursday 11 April 2013 Exhibition Open 08h00 15h00 Friday 12 April 2013 Exhibition Open FIRE REGULATIONS Plans for custom built stands must be submitted to the organizers by Tuesday 19 March 2013 at the latest No highly combustible material such as hessian straw paper polyurethane polystyrene etc may be used in the construction No solid ceilings may be used without prior permission Exits aisles emergency signage and fire equipment are to remain unobstructed at all times No liquid petroleum gas lpg is allowed without prior written approval Excess packing materials are to be stored off site FREIGHT HANDLING Please inform the organizers should you require any freight forwarding and handling for the exhibition They will be able to refer you to a recommended agent HOTEL ACCOMMODATION Accommodation has been arranged at The Cabanas Cascades Sun City amp Palace Hotel Please note that delegates are responsible for making their own reservations and payment must be made to Sun International directly Please quote the group ID number listed below to qualify for the Special Congress Rate s Space is limited Book Early Palace Hotel AFMAPALA Cascades Hotel AFMA2033 Cabanas Hotel AFMA2002 Sun City Hotel AFMA2003 For your accommodation please visit the web site http www gff
4. inclusion on the website and final programme by Tuesday 19 March 2013 if you have not done so already SCHEDULE OF IMPORTANT DATES 19 March 2013 50 word write up Company Logo amp URL Link submission 11 March 2013 Submission of Adverts where Applicable high res PDF Full Page A4 Portrait Half Page A5 Landscape 19 March 2013 Service from submission deadline date 19 March 2013 Deadline for submission of detailed plans for approval by Fire Department Organizers Venue 7 April 2013 10H00 22H00 Custom stands build up 8 April 2013 08h00 22h00 Exhibition build up 9 April 2013 13h30 Stands to be completed COC s to be handed to Safety Officer 9 12 April 2013 Exhibition show days 12 April 2013 15h00 18h00 Breakdown 10 to 12 April 2013 Sun City South Africa de and food congress South Airco 2013 www glfieta3 com ELECTRICAL REQUIREM ENTS prices are indicated on the service forms lt 50 Watt Spot on Arm 150 Watt Floodlight on Arm 50 Watt Spot on Arm 7 k Octonorm Light 100 Watt Spot on Arm 50 Watt Track Spotlight Ln i 100 Watt Track Spotlight 100 Watt Track Spotlight 150 Watt Spot r P i 50 Watt Downlighter 50 Watt Tilt Downlighter 10 10 to 12 April 2013 Sun City South Africa global agag EE BERLE DE EEE b a ee and food congress South Arico 3013 www o
5. corkage fee may apply Sun City requires advance notification of such requests and the decision to permit promotional or sponsorship beverages is at the sole discretion of the Sun City management Only Sun City staff or its appointed contractors may serve alcohol and may only do so to people over the age of 18 years A full range of catering services is available through Sun City Halaal Kosher and vegetarian catering is available on request These and other special requirements can be arranged through the Sun City Event Manger Carina Smith E mal carina smith za suninternational com Tel 27 0 14557 1103 No outside caterers will be allowed to deliver food and beverages to stands in the exhibition facilities if not pre arranged CUSTOM STANDS Please inform us if you wish to build your own stand so that we do not provide the shell scheme package Stands must be pre built and only erected on site No construction over and or in the aisles is permitted without prior approval from the organizers No construction may be attached to any wall or ceiling No bolts nails or other mechanism may be used to fix any structure to hall infrastructure in any manner without prior written approval from the organizers All custom built stands must be limited to 3m in height including fittings any stands above 3m in height must supply a COC Certificate of Compliance Detailed plans of custom built stands must be submitted for
6. er d CH vu atte el A satt PLEASE NOTE THAT PRICES EXCLUDE V A T PLEASE NOTE o lf you have a space only stand where no electrics are supplied as part of your stand plug points cannot be ordered without ordering the power source for them to connect to amp draw power from o We suggest that at least a 30 amp single phase distribution board is ordered This DB has 3 plug points on it so extra plug points can then be ordered should you require more than 3 o This recommendation is based on you using a light current on your stand o If you are running heavy electrical items i e machinery fridges more power may need to be ordered Please feel free to contact Oasys for assistance 27 0 11 210 2500 2561 PLEASE KEEP A COPY FOR YOUR RECORDS FURNITUR E prices indicated on the service forms 14 10 to 12 April 2013 Sun City South Africa El Dali Chair Green Green Frog B Barstool Red Frog Barstool f d and food co ngress WWW g fe ei com J Yellow Frog Barstool m m Barstool l Aluminium Chair Kalahari Chair Visitors Chair Marin Arm Chair 15 10 to 12 April 2013 Sun City South Africa WWW geet Com Zobrano Ring Chair Long John Barstool Solar Barstool Black Red Silver a Round C amp L Barstool Cubic Beechwood Barstool Divo Barstool i p
7. issued by the applicable contractor scaffolding engineer h Hygiene No food or beverage service is permitted from any exhibitor stand s without prior arrangement i Security All delegates exhibitors and contractors must display the necessary accreditation of the event at all times j Hot Works Application for a relevant hot works permit is mandatory prior to any hot work activities e g welding The Chief Fire Officer must be warned so that the appropriate precautions may be taken k Public Areas Exhibits in public areas e g foyers is strictly subject to approval l The whole area within the Superbowl is deemed as a non smoking environment due to current legislation Disclaimer Neither the GFFC 2013 Congress Sun City nor its staff will be held responsible for any loss or damage to equipment property or life Exhibitor Entry Agreement l the undersigned acknowledge the basic exhibitor rules and regulations as stated above and will ensure that all my workmen will conform to these or any other legislation governing the work to be performed whilst on the property of the company also empower the management of the company to stop any infringement of these rules by my employees or myself Signed Date Designation Company Stand No E MAIL SIGNED FORM BACK TO carina soafrica com By Latest Tuesday 19 March 2013 27 10 to 12 April 2013 mU Cit 4 c m it AT ric d VEHICLE ACCESS A
8. 10 to 12 April 2013 eun City South Africa eed ond ood cona global YOUR SPONSORSHIP AND EXHIBITION MANUAL This guideline provides the necessary information required for the GFFC 2013 Congress Please complete Annexure A B amp C by Tuesday 19 March 2013 and return to Carina du Plessis by email carina soafrica com The manual is not designed to replace our personal service If you have any questions or require special assistance please do not hesitate to contact Carina du Plessis on 27 0 11 463 5085 or carina soafrica com Deadline for all your service forms Tuesday 19 March 2013 To carina soafrica com or 086 620 4555 YOUR STAND INCLUDES Exhibitor Package 3m x 3m Stand Shell Scheme Walling with Fascia and One Company Name Ariel Font logo is an additional cost e 1x Plug Point e 2x Spotlights 150 WATT e 1 x Trestle Table and Two Chairs Not table cloth is provided e 1 x Trestle Table Cloth Black or White e 2 x Chairs e Part Distribution Board e 1 x Complimentary exhibitor passes to man the stand for the duration of the Congress 10 to 12 April 2013 Sun City South Africa global eed ne food cong CONTENTS 1 Your KEY contact list 2 General Information 3 Schedule of Important dates 4 Electrical 5 Furniture 6 Plants 7 Basic Exhibitor Guidelines and Agreement Form ANNEXURE A 8 Vehicle Access ANNEXURE B 9 Loading Schedule ANNEXURE C page
9. 3 page 4 9 page 9 page 10 14 page 14 23 page 24 page 26 27 page 28 page 29 10 to 12 April 2013 e eum iby SOuth Africa YOUR KEY CONTACT LIST Project Manager Carolyn Ackermann caro soafrica com Event Co ordinator Carina du Plessis carina soafrica com Contact numbers Tel 27 0 11 463 5085 Fax 27 0 11 463 3265 Congress Website www qffc2013 com BANK DETAILS Account name GFFC 2013 Bank Nedbank Branch Fourways Branch code 168405 Account no 1684 174 821 VENUE Sun City draws thousands of visitors each year to its four top quality hotels a Vacation Club plus magnificent sporting and recreational facilities including 2 world class golf courses and the magical water park The Valley of Waves Only 187km from Johannesburg the resort is situated in the bushveld of South Africa s North West province surrounded by the imposing mountains of the Pilanesberg The wide choice of conference venues ensure a level of convention and banqueting facilities which few can beat The malaria free Pilanesberg National Game Park is home to South Africa s Big 5 Elephant Rhino Lion Leopard and Buffalo Sun City Resort is an environmentally friendly destination and has been awarded Gold classification from the Heritage Programme for its commitment to the principles of sustainable and responsible environmental practice In addition to this Sun City Resort was awarded the 2007 Overall Imvelo Responsible
10. April 2013 Customized amp Non customized exhibitors commence dressing their stands 07h00 11h00 Tuesday 9 April 2013 Finalize dressing exhibition stands 11h00 13h30 Tuesday 9 April 2013 Stands to be completed and ready for inspection venue cleaning 14h00 18h00 Tuesday 9 April 2013 Exhibition Open 07h30 17h30 Wednesday 10 April 2013 Exhibition Open 17h30 20h00 Wednesday 10 April 2013 Cocktail Party Exhibition Hall 07h30 17h00 Thursday 11 April 2013 Exhibition Open 08h00 15hO00 Friday 12 April 2013 Exhibition Open BREAKDOWN 15h00 Friday 12 April 2013 Exhibitors to remove their equipment from their stands 15h00 Friday 12 April 2013 Stand Builders to remove stands All material relating to exhibitors stands must be cleared from the exhibition hall and loading areas by 18h00 on 12 April 2013 Items not removed will be disposed of by the organizer at the exhibitor s expense PLEASE NOTE Neither the organizers nor GFFC 2013 nor the security operators at Sun City can be held responsible for any loss or damage to exhibitor property It is the exhibitors responsibility to have a representative onsite during build up and break down DELIVERIES Pre delivery of exhibition material for the Exhibition Hall Sun City From Sunday 7 April 2013 Please use the following address for all deliveries to Sun City Attention Carina Smith AFMA Congress 2013 Chair Storeroom Room Superbowl Conventio
11. NNEXURE B AFMA 2013 CONGRESS 7 APRIL 12 APRIL SUN CITY Onsite Contact Person Mobile No Vehicle Access Details of Non Resident vehicles Limited to 3 vehicles per stand per day Registration Vehicle Vehicle Date s access Number Make Colour required COMPLETED BY E MAIL SIGNED FORM BACK TO carina soafrica com By Latest Tuesday 19 March 2013 28 10 to 12 April 2013 eun Git globafeed LOADING SCHEDULE ANNEXURE C AFMA 2013 CONGRESS 7 APRIL 12 APRIL SUN CITY Onsite Contact Person Mobile No Loading Bay Schedule Estimated Time Delivery Company Contact Person Offload Date of Arrival COMPLETED BY E MAIL SIGNED FORM BACK TO carinaQsoafrica com By Latest Tuesday 19 March 2013 29
12. Tourism Award in South Africa Imvelo meaning nature in Nguni forms part of an ongoing hospitality industry campaign to encourage industry members to accept voluntary guidelines by promoting responsible tourism DIRECTIONS Sun City Resort GPS Coordinates Northwest Province E27 558 8012 0316 S 25 20 54 9666 South Africa Directions from OR Tambo International Airport Take the R21 north to Pretoria Polokwane and turn on the N4 and follow the highway to Rustenberg Just after passing Rustenberg turn right onto the R565 to Sun City Lost City Directions from Lanseria Airport Take the N14 to Krugersdorp Turn right on the R24 to Rustenberg Turn on the N4 and continue on the R565 to Sun City Lost City Detailed map amp directions are available on our website www gffc2013 com 10 to 12 April 2013 Sun City South Africa 7 globale ed and food congress BUSINESS CENTRE The Business Centre is located the Entertainment Centre of the Sun City Resort operation hours for the business centre are Monday Saturday 09h00 18h00 The wireless hotspots for the resort can be found in the business centre and all hotel receptions and the Superbowl Vouchers for the internet access can be purchased from the business centre or your hotel reception GENERAL INFORMATION BUILD UP 10h00 22h00 Sunday 7 April 2013 Stand builders to commence building stands 08h00 22h00 Monday 8
13. approval to the organizers by Tuesday 19 March 2013 Exhibitors installing raised platforms must provide an access ramp for disabled people ELECTRICAL HIRE AND SUPPLY 3x3 STAND PACKAGE Includes two spotlights and one plug point for every stand booked You may order additional electrical fittings should you wish No multi plugs or extension leads will be available on site please ensure that you bring sufficient supplies with you prior to set up NOTE Heavy power users should contact Carina Smith at Sun International on 27 0 14 557 1103 Should additional or three phase power be required Only the appointed electrical contractor may carry out electrical installations EXHIBITOR BADGES AND ACCESS Exhibitor badges may be collected from the registration desk office located in the Pilanesberg Foyer during the build up period and must be worn at all times during the show Exhibitors who will be making use of their own corporate badges must still display the GFFC 2013 exhibitor badge to gain access to the exhibition hall in the Superbowl Exhibitors may have access to the hall from 07 00 on Tuesday 9 April 2013 to finalize dressing their stands and 1 hour before the show opens on the other mornings EXHIBITION TIME Show hours 14h00 18h00 Tuesday 9 April 2013 Exhibition Open 07h30 17h30 Wednesday 10 April 2013 Exhibition Open 17h30 20h00 Wednesday 10 April 2013 Cocktail Party Exhibition Hall
14. ation by Sun City at the expense of the exhibition organizer or relevant party involved Basic Guidelines for Exhibit Setups and Structures a Fire fighting equipment At no time may any exhibition stand equipment or person obstruct access to firefighting equipment or exits b Storage of Materials All materials e g storage containers not utilised by exhibitors are to be removed from the venue or stored away from walkways emergency escape areas and areas where electrical supply lines cables are housed e g back of exhibition stands c Exhibition Weight Loads All structures e g shell scheme s erected must be of adequate strength and stability to maintain the applicable load bearing mounting s thereby avoiding the collapsing of structures d No structure may have sharp edges protruding beams or low frames min 2 1m height e Distance between exhibitor stands A minimum 2m wide pathway between rows of stands must at all times be adhered to No equipment materials may be displayed stored in these pathway s at any given time f Flammables Any flammable materials e g spirits burners heating appliances gas apparatus spirit jellies etc must be declared and authorisation given for use BASIC EXHIBITOR GUIDELINES AND AGREEMENT FORM 26 10 to 12 April 2013 wm P e a ee eun City South Africa global g Scaffolding In the event of scaffolding being erected a clearance certificate needs to be
15. c2013 com page id 161 or contact Sun International Reitumetse Malwale Domestic Groups Accommodation Tel 27 0 11 780 7818 grpresv 2za suninternational com If you experience any difficulty please contact Carina du Plessis at Tel 27 0 11 463 5085 or carina soafrica com PROMOTIONAL MATERIAL Should a company have a special request as a courtesy to other exhibitors and the Congress Office kindly clear the request with the Congress Office No promotional material may be handed out or displayed except the material distributed from exhibitors own stands or display area The organizers reserve the right to cancel or restrict activities or presentations that cause obstructions within the aisles or is a nuisance to other exhibitors MUSIC amp OTHER ENTERTAINMENT Should a company have a special request to televise sporting events programmes play music or broadcast from their stand as a courtesy to other exhibitors this may not take place without prior written permission from the Congress Office The Congress Office reserves the right to limit the use of sound when it constitutes an interference with other exhibitors INSURANCE Scatterlings Conference amp Events the Organizing Committee GFFC 2013 and Sun City do NOT take responsibility for any loss or damage to equipment exhibits and or display materials suffered by Exhibitors during any phase of the exhibition including build up and breakdown Exhibitors must therefor
16. cker Unit il E e r Conference Table Umbrella 23 10 to 12 April 2013 Sun City South Africa WoW atte o d com PLANT REQUIREMENTS prices are indicated on the service forms Large Plant with Bark Chips Kentia Palmin Large Large Plant with Colour Small Plant with Bark Chips Large Plant with Bark Chip Sardinia with Greenery Approx 2m high Approx Im high Lode Pl arit el Code P3 Code P Small plant Greenery Small Plant with colour Standard Lollipop Tree Greenery in Stainless Approx 1 m high Approx 1m high Approx 2 m high Steel Pot Code PS Code Code P7 30cm Stainless Steel Pot i Bonsai Table Top 30cm Stainless Steel Pot Code PI 30cm Table Top Cactus Display 30cm Stainless Steel Pot Trough with Greenery Black Trough 750mm long Code Code PIA CH Trough with Colour Black Trough 750mm long ahhh ee Black Trough 750mm long Plantscaping with Bark Edging J 3 COde P14 Code P15 Code CONDITIONS SUPPLY Orders subject to stock availability Items hired remain the property of Oasys Exhibitions Pty Ltd NO GOODS WILL BE DELIVERED UNLESS PAID FOR IN FULL WITH ORDER Late orders received after the cut off time will be subject to a surcharge of 20 Goods ordered on site will attract an additional transport charge from Johannesburg in ddition to the 20 surcharge Goods damaged will be charged to the relevant exhibitor A
17. ctual Panel Size 2420mm x 980mm 3mm thick Visible Panel Size 2400mm x 960mm 1 EXAMPLE OF TYPICAL 3x3 9m SHELL SCHEME PACKAGE STAND asys AN AISLE FACING STAND WALLS ON THREE SIDES OF THE STAND REASONING THIS STAND IS SURROUNDED BY NEIGHBOURING STANDS Stand includes Walling Fascia board Stand Name Board please refer to index to complete relevant form in the manual Electrical 1 Plug point and 2 spot lights 9m stand show Carpets A CORNER STAND 2 SIDES OPEN AND 2 SOLID WALLS REASONING THE STAND HAS TWO SIDES FACING THE AISLES WE REMOVE THE SIDE WALL EXPOSING THE STAND TO TRAFFIC FROM BOTH AISLES THIS SIDE CAM BE WALLED CLOSED IF THE EXHIBITOR REQUIRES Stand includes e Walling H 2 x Fascia boards Stand Name Board please refer to index to complete relevant form in the manual a Electrical 1 Plug point and 2 spot lights per m stand Show Carpets STAND STAFFING All stands must be open and staffed during exhibition hours 10 to 12 April 2013 Sun City South Africa Ae global eed od congres i feel i 7 4 Fm WEBSITE Visitors will be encouraged to visit the GFFC 2013 website www qffc2013 com to obtain exhibitor and sponsor information All participating exhibitors and sponsors are listed in the show website at no charge Please send your company logo 50 word write up amp URL link to Carina du Plessis at carina soafrica com for
18. e adequately insure their own equipment exhibits and display materials against loss including theft or damage This insurance can be arranged by your own short term insurance company Please inform Carina du Plessis of Scatterlings Conference amp Events should you wish to hire additional security at an additional cost for your stand 10 to 12 April 2013 Sun City South Africa de gobaifeed nd food congress vi N 1 P i TEILE atte eji A Am There is plenty of closed parking available through the Main Gate at the Sky Train Parking at the bottom of the Resort Daily access will be arranged on completion of the Vehicle Access Form See attached Annexure B PORTER LABOUR SERVICES Porter services can be arranged at an additional cost Labour assistance may be reserved at R65 per porter per hour for a minimum 4 hour shift Kindly contact Carina Smith for assistance Tel 27 0 14 557 1103 Email carina smith za suninternational com Please indicate how many persons you would require to carry your equipment to your stand and on what days and times SECURITY There is 24 hour security from the beginning of build up to the end of the show It should be noted that exhibitors are responsible for the security of their stand and its contents Companies wishing to arrange additional stand security should please inform Carina du Plessis of Scatterlings Conference amp Events The official security contractor is the
19. er the Occupational Health and Safety Act Act 85 of 1993 Contractors shall ensure that work is executed in all respects in accordance with the requirements of the Occupational Health and Safety Act and its regulations as amended and all statutory regulations applicable including the keeping of proper records production of test certificates and appointment of competent persons It is therefore mandatory prior to all scheduled exhibitions that exhibition organizers contractors and exhibitors take note of the following regulations This agreement is binding on all sub contractors engaged by the undersigned parties The agreement in its current format is to be completed and returned to the Congress Office who will in turn submit all exhibitor agreements to the Health and Safety Officer at Sun City by the date stipulated and agreed upon in the relevant event function sheet Power Electrical Supply All electrical services supplied by outside third parties must be in accordance with regulations as stipulated within the Health and Safety Act Exhibition Site Inspections During and after exhibit setups each exhibition space will be inspected to ensure compliance with e The basic Health and Safety Act e floor plan and e Further stipulated regulations in this document All hazardous items reported by the Health and Safety officer or his her designate are to be addressed immediately Failure to comply will result in the rectific
20. fe2O 3 com gt 500 Watt Flood Light 1500 Watt Flood Light 400 Watt Flood Light s k in 2000 Watt Flood Light 2 x 36 Watt 150Watt Metal Halide Recessed Energy Saver Floodlight 150 Watt Metal Halide i Double Tube Fluorescent Double Tube Fluorescent lt j Lighting 0 6m Lighting 0 9m mt ES Double Tube Fluorescent Double Tube Fluorescent Double Tube Fluorescent Lighting 1 2m Lighting 1 5m Lighting 2 4m 11 10 to 12 April 2013 Sun City South Africa de and food congress ith 2013 WWW pois 13 Com 1000 Watt Black Silver Parcan 50 Watt Birdie Parcan 300 Watt 300 Watt Black Silver Pendant Light Pendant Light A Wrought Iron Chandelier Emergency Exit Light PVC Standing Fan Industrial Fan Recessed Extract Fan 300 Watt Up Lighter 12 10 to 12 April 2013 Sun City South Africa glopai feed ond food congress ith Africa 2013 Www Sh LL nuu E om 30 Amp DB Single Phase 60 Amp DB Three Phase 60 Amp DB Single Phase 125 Amp DB 1 i A BW OG Turnkey projects Creative solutions i eg Innovative sounds and ambiance 01 1 210 2500 Full complement E www oasys co za 13 10 to 12 April 2013 4 Sun City South Africa 4 q AM global e j food congress i Ea Jr
21. n Centre Sun City Resort North West Province South Africa Mark all deliveries for the attention of Carina Smith Tel 27 0 14 557 1103 Email carina smith za suninternational com Important Boxes should be clearly marked with your company name and contact person and indicate box 1 of 5 etc Boxes will be stored in the Chair Room Please Note Neither Sun City nor the Congress Organizer can will accept responsibility for loss or damage of goods whatsoever LOADING amp UNLOADING All deliveries to go directly to the Loading Bay in the Entertainment Centre at Sun City Once trucks vehicles have been unloaded they must immediately move to park at the Sky Train Parking at the bottom of Resort No Parking Allowed in the loading zone at any time IMPORTANT please advise estimated arrival offloading times to avoid delays See attached Annexure B 10 to 12 April 2013 eun City South Africa de 7 28 globale eq and food congress CARPETS Please note that the venue is carpeted However you may order a different colour at an additional cost Please select your preferred colour on the service forms CATERING amp REFRESHMENTS Should your activity involve food and beverage approval needs to be obtained from Sun City as there may be a Sun City surcharge applicable Sun City is a fully licensed venue Alcohol may not be brought onto the premises A special permit is required for promotional and sponsorship alcohol and a
22. only security company allowed in the exhibition halls area Under no circumstances will exhibitors be allowed to use their own security guards Should you wish to remove goods during show time you will need a goods removal form which is obtainable from the organizer s office NOTE We recommend that valuables particularly of a portable nature are not left unattended SERVICE FORMS DEADLINE DATE TUESDAY 19 MARCH 2013 Please read through all the service forms sent under separate cover Kindly complete and return them by 19 March 2013 Return these forms on or before this date to ensure that the organizers and their suppliers can provide the best possible service If you do not return your orders by 19 March 2013 a 20 surcharge will be levied Services ordered on site will attract a surcharge which will be calculated on request SAVE MONEY AND ORDER NOW EXHIBITOR BEHAVIOUR No exhibitor will be permitted to interfere with the use of other exhibits or impede access to them or the free use of the aisles Sun City reserves the right to limit and or restrict operations which for any reason might be considered objectionable without any liability for refund and or damage The exhibitor undertakes personal responsibility for the behaviour of any person s deemed to be staff Suppliers subcontractors and or service providers in their employ whilst on Sun City s premises The exhibitor also undertakes to ensure no unacceptable behaviou
23. r including the consumption of excessive alcohol playing of loud music or the use of abusive language occurs by any such person whilst on the premises of Sun City FIXING DISPLAY MATERIAL Display material may be fixed to the exhibition stand walls by means of double sided tape or sticky backed Velcro You must provide this for your own stand Nails screws or permanent adhesives may not be used nor any other mechanism that will cause damage to the exhibition boards Hooks will be provided to suspend heavier objects 10 to 12 April 2013 4th Sun City south Africa de A o eed A globa ee spol AT TRA TE atte eji 3 eam STAND PACKAGE Exhibitors who have ordered the 3x3 stand package will each receive One plug point two spotlights 150 watt shell scheme walling with fascia and 1x company name part distribution board 2 x H10A Office Chair Service Manual 1 x H115 Trestle Tables Service Manual Exhibitors who have not ordered the stand package will have bare floor space so will need to order services accordingly Only one plug point will be provided The organizers will be using the octanorm from Oasis Innovations It consists of white laminated panels with aluminium poles This system must not be painted or have any sharp objects hammered into it Should you wish to have coloured panels contact the organizers who can organize this for you at an additional charge Total Shell Scheme Size 2500mm x 1000mm A
24. refundable key deposit will be charged on locks amp keys ltems supplied with plug leads amp lighting prices do not include connection fees The risk of all furniture passes to the client on delivery 24 10 to 12 April 2013 Sun City South Africa M global eed j food c cor g res WW geet A Or COST INCLUDES 1 x Complimentary exhibitor registrations per 3m x 3m stands Complimentary exhibitor registrations include Lunches 2 x tea coffee breaks Welcome Cocktail amp Gala Dinner Additional registrations for exhibitor delegates are available as follows Full congress including the gala dinner R2 500 00 Single day excluding social events in the evenings R800 00 Tickets for social events are available at the following prices Cocktail Party Wednesday 10 April 2013 R350 00 Gala dinner Thursday 11 April 2013 R695 00 Your exhibition shell scheme structure includes the following Part distribution board 1 x plug points 2 x spotlights 150watt 1 x H115 Trestle Table Service Manual 2 x HO1A Office Chairs Service Manual For more information please contact Carina du Plessis on 27 0 11 463 5085 or carina soafrica com 25 10 to 12 April 2043 un Lu y South Africa eec KA SUN CITY TERMS AND CONDITIONS ANNEXURE A BASIC EXHIBITOR GUIDELINES AND AGREEMENT FORM The following are basic guidelines set in line with the Statutory Obligations und
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