2015 MCoE Service Kit.pub - Federal Business Council, Inc.
Contents
1. 22303 The Tradeshow Group Innovators Who Listen 21 MCoE 2015 McGinnis Wickam Hall September 15 16 2015 Exhibitor Appointed Contractor Form Deadline for EAC Notification September 5 2015 Exhibitors who plan to have an exhibit service firm other than the Official Labor Contractor supervise labor unpack erect assemble dismantle and pack displays or equipment must abide by the following The Exhibitor must notify Show Management and The Trade show Group Inc TTG in writing no later than 7 working days prior to show installation The Exhibitor must ensure their contractor provide TTG with a certificate of insurance proving a minimum of 1 000 000 liabil ity coverage with respect to injuries to any one person in any one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage of property at least 7 working days prior to show installation This certificate must name TTG and Show Management as additionally insured The Exhibitor is ultimately responsible for all services in connec tion with his exhibit including freight drayage rentals labor etc The EAC must have all business licenses permits and Workers Compensation insurance required by the State and or City gov ernments and the facility management prior to beginning work Contractor shall provide evidence of compliance upon request The EAC shall share with TTG all re2. PRICE 10 Carpet 20 Carpet 30 Carpet 10 Booth Padding 20 Booth Padding Carpet prices based on standard booth dimensions 8 x10 For TorAL DUE custom carpeting please see the Specialty Items Order Form Available carpet colors are black grey blue red Show color for carpet will be black If no color is selected show color will prevail Booth Cleaning All rates are based on the total square footage of the booth There is a 100 sq foot minimum DAILY Vacuum and empty wastebasket BOOTH SIZE before initial opening and daily thereafter Sa ESTIMATED COST Standard Rate per Day Booths over 1500 Sq Ft per Day ONCE Vacuum and empty wastebasket BOOTH SIZE once before initial opening Sa Fr ESTIMATED COST Standard Rate Booths over 1500 Sq Ft No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail Box 4668 Alexandria VA 22303 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 The Tradeshow Group PE 2015 Tent Rental Form Deadline for Pre Show Pricing August 28 201
3. OR by the warehouse deadline date or during official show move in SKIDDED SHIPMENTS Warehouse Delivery per 100 Ibs 154 00 Show Site Delivery per 100 Ibs 158 00 Uncrated double stacked and mixed shipments or shipments that require additional han dling or equipment that arrive on straight time during official show move in Shipments SPECIAL HANDLING arriving without certified weight tickets will be weighed on show site and charged special SHIPMENTS handling Show Site Delivery per 100 Ibs 165 00 All freight received at the warehouse or show site that must be moved into or out of a booth before 8 00 am or after 3 30 pm weekdays anytime on weekends and holidays This rate will also apply to shipments received after the warehouse deadline or outside of official move in OVERTIME OFF periods These rates are charged per occurrence per CWT based on the inbound weight TARGET SHIPMENTS Inbound per 100 Ibs 5 33 15 Outbound per 100 Ibs 9 33 15 Use this table to calculate your estimated Material Handling cost RATE PER DELIVERY cwr EsTIMATED Cost 200 L8 MINIMUM EXHIBITING COMPANY NAME NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 The Tradeshow Group Innovators Who Listen 15 MCoE 2015 McGinnis Wickam Hall September 15 16 2015 Vehicle Rolling Stock Information Vehicle Rolling St
4. PM PIECE OF ADVANCE SHIPMENT TO EXHIBITING COMPANY NAME Horo For 2015 The Tradeshow Group Inc c o RAC Logistics 4145 Thurman Road Conley GA 30288 RUSH EXHIBIT MATERIAL Must ARRIVE BY SEPTEMBER 4 AT 3 30 PM PIECE OF 18 DIRECT SHIPMENT TO EXHIBITING COMPANY NAME For MCoE 2015 c o The Tradeshow Group Inc McGinnis Wickam Hall Building 4 1 Karker Street Ft Benning GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 12 AT 8 00 AM PIECE OF DIRECT SHIPMENT TO EXHIBITING COMPANY NAME Horo For MCoE 2015 c o The Tradeshow Group Inc McGinnis Wickam Hall Building 4 1 Karker Street Ft Benning GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 12 AT 8 00 AM PIECE OF 19 DIRECT SHIPMENT TO EXHIBITING COMPANY NAME For MCoE 2015 c o The Tradeshow Group Inc Gardner Field 1 Karker Street Ft Benning GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 12 AT 8 00 AM PIECE OF DIRECT SHIPMENT TO EXHIBITING COMPANY NAME Horo For 2015 c o The Tradeshow Group Inc Gardner Field 1 Karker Street Ft Benning GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 12 AT 8 00 AM PIECE OF 20 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam H
5. work supervisor must return to the TTG Service Desk to release laborers Start time is guaranteed only where labor is requested for the start of the working day 8 00 am unless the official move in move out begins later in the day All labor is billed in hour increments with a 1 hour minimum per laborer per order No credits or adjustments will be made to billing after the close of the show Minimum charges will be assessed for labor orders which are cancelled within 24 hours of scheduled labor HOURLY RATES PRE SHOW PRICE SHOW PRICE RATE GUIDELINES per man hr per man hr Straight Time 8 00 am to 3 30 pm Monday through Friday Overtime 3 30 pm to 8 00 am Monday through Friday ALL DAY Saturday and Sunday TTG Supervision ADD 30 to total labor charge 30 00 minimum o Exhibitor Supervised L1 TTG Supervised e e e e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to the booth after the close of the show TTG SUPERVISION ESTIMATED TOTAL For TTG Supervised Labor orders please select one of the following Installation instructions are attached Installation instructions are with display materials Crate or Description EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com e Mail P O Box 4668 Alexandria VA 2230
6. 3 11 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Forklift Labor Order Form Deadline for Pre Show Pricing August 28 2015 The following guidelines apply to Installation and Dismantle Forklift Labor Rates include 1 forklift and 1 operator If additional equipment or spotters are needed for safety reasons the exhibitor will be charged accordingly The Exhibitor must check in at the TTG Service Desk to indicate they are ready for the forklift labor Start time is guaranteed only where forklift labor is requested for the start of the working day 8 00 am unless the official move in move out begins later in the day All forklift labor is billed in hour increments with a 1 hour minimum per labor order No credits or adjustments will be made to billing after the close of the show Minimum charges will be assessed for forklift labor orders which are cancelled within 24 hours of scheduled labor HOURLY RATES PRE SHOW PRICE SHOW PRICE RATE GUIDELINES ift per hr per lift per hr Straight Time 8 00 am to 3 30 pm Monday through Friday 361 50 433 75 75 Overtime 3 30 pm to 8 00 am Monday through Friday ALL DAY Saturday and Sunday 504 25 604 FORKLIFT LABOR NUMBER APPROX TOTAL HOURLY RATE ESTIMATED COST OF PEOPLE Hours Hours When scheduling dismantle forklift lab
7. 5 PRE SHOW DESCRIPTION PRICE 9 x 10 Canopy Tent 9 x 10 Canopy Tent w 3 sides 9 x 20 Canopy Tent 9 x 20 Canopy Tent w 3 sides 20 x 20 Canopy Tent 20 x 20 Canopy Tent w 3 sides Delivery amp Set Up Fee For additional equipment please see the Specialty Items Order TOTAL DUE Form Tent orders cancelled by August 28 2015 will be refunded 50 of the original price orders cancelled after August 28 are nonrefundable No refunds are made to orders canceled exchanged once move in begins No credits adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 8 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Electrical Services Order Form Deadline for Pre Show Pricing August 28 2015 The following guidelines apply to Electrical Services Submit any information or diagrams which will assist our staff Electrical power will be turned on one 1 hour prior to show opening and turned off at the close of the show daily All equipment regardless of power must comply with local and federal safety co
8. Alexandria VA 22303 13 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Shipping Information amp Instructions Instructions for Shipping Advance Warehouse Deliveries Must be delivered to warehouse by September 4 Show Site Deliveries Must NOT arrive before September 12 Label every piece in your shipment with your Company Name and Booth Number Number individual pieces in shipments Example 1 of 4 2 of 4 etc Any additional paperwork such as a carrier s bill of lading should indicate the piece count and a description of the freight Example 2 boxes 1 crate 4 fiber cases Shipments must be sent with freight charges prepaid Collect shipments cannot be accepted Remove any old shipping labels from your freight For your convenience shipping labels are provided in the Exhibitor Service Manual ADVANCED WAREHOUSE DELIVERIES TTG as the exclusive drayage contractor will receive crated To Company Name and Booth boxed or skidded materials at the warehouse up to 30 days prior Hold For MCoE 2015 to show move in Uncrated and loose materials cannot be The Tradeshow Group Inc received at the warehouse c o RAC Logistics 4145 Thurman Road Conley GA 30288 Warehouse hours are Monday through Friday from 8 00 am to 3 30 pm All warehouse freight will be delivered to show site on OVERTIME and will be billed as outlined on the Material
9. E ORIGIN CODE DEST CODE VIA Alexandria VA 22303 Alexandria VA 22314 703 518 4720 FAX 703 518 4720 703 518 4720 www ctfshows com _ SHIPPER COMPANY SHIPPING TO PICK UP ADDRESS ADDRESS SITY STATE 2 city STATE ZIP PERSON TO CONTACT PHONE NAME OF SHOW PHONE VAME OF SHOW COMPANY EXHIBITING BOOTH DRAYAGE CONTRACTOR COMPANY EXHIBITING BOOTH PERSON AT SHOW GELL PHONE PERSON TO CONTACT PERSON AT SHOW CELL PHONE REDIT CARD NUMBER ONCREDIT CARD EMAL DIMENSIONAL WEIGHT DIMENSIONAL WEIGHT DIMENSIONAL menit PCS L w PCS L w H PCS t H ILLING ADDRESS PHONE SITY STATE zp Priority Standard 2 Day Doterred 3 5 Day Special Pickup Special Delivery m o AMI NO OF PCS DESCRIPTION OF PIECES NATURE OF CONTENTS CO CHECK OK TOTAL MARKS AND NO S CERTIFIED CHECK ONLY FC C O D CARTONS OR BOXES WEIGHT RATE SCALE WT VINYL CASES OH TRUNKS RATE WOODEN CRATES ACTUAL PICK FLAT PIECES OR TUBES WEIGHT UP SKIDS OR PALLETS OTHER 4 DIM WT DEL SPECIAL INSTRUCTIONS 4 gt 1 INSURANCE INS Show Opens Date Time SPECIAL SPEC L 3how Closes Date Time SERVICES FUEL STFS Will be Returning Shipment at Close of the Show Yes J SURCHG BUSINESS HOURS PICK UP DATE in tha vont of oss stay it more ADD L pct er th ame eem REMITPAYMENTTO AOD Tesponsiiy for te performance of any nots not spectied neren Th mvoice ar Dy nc iste
10. Handling pages in this manual SHOW SITE DELIVERIES To Company Name and Booth Shipments must not arrive before September 12 2015 Shipments Show MCoE 2015 that do not arrive during official move in periods will incur an additional charge Please refer to the posted times in this manual c o The Tradeshow Group Inc McGinnis Wickam Hall It is the responsibility of the exhibitor to make appropriate Gardner Field and Building 4 arrangements 1 Karker Street Ft Benning GA 31905 Fax 703 518 4729 e E Mail Kathy itgevents com e Mail Box 4668 Alexandria VA 22303 14 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Material Handling Information Material Handling is a service provided by TTG that includes storage of your materials at the warehouse receiving shipments at show site removal storage and return of empty containers and loading freight on the outbound These charges are separate from your shipping charges Material Handling is priced per deliv ery with a 200 Ib minimum Rates are based on the inbound weight of the shipment per 100 Ibs CWT and are rounded up For Example 238 Ibs is 3 CWT All warehouse freight will be delivered to show site on OVERTIME and will be billed as outlined below MATERIAL HANDLING DEFINITIONS amp RATES All shipments that can be unloaded with no additional handling and arrive on straight time CRATED BOXED AND
11. PRINT NAME THIRD PARTY AUTHORIZED REPRESENTATIVE SIGNATURE THIRD PARTY AUTHORIZED REPRESENTATIVE PRINT NAME Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 The Tradeshow Group Innovators Who Listen Services amp Equipment 23 MCoE 2015 McGinnis Wickam Hall September 15 16 2015 Order Summary Order Form Che Deadline for Pre Show Pricing August 28 2015 cklist Use this checklist to make sure your order is complete when submitted All applicable forms including this page should be completed and returned to The Tradeshow Group via Fax E Mail or C Advanced Payment Authorization Furniture amp Accessories Rental Carpet Rental amp Booth Cleaning Audio Visual Rental Tent Rental Electrical Services C Floral Display Labor Mail Please note that mandatory forms are in red Forklift Labor Specialty Items amp Services vehicle Rolling Stock Notification Inbound Shipment Notification Outbound Material Handling Agreement C Exhibitor Appointed Contractor C Third Party Payment Authorization CTFS Bill of Lading Estimated Totals When estimating costs be mindful of special pricing and ordering deadlines TTG will not honor Pre Show Pricing on orders received after August 28 2015 or on orders received without payment DESCRIPTION OF SERVICE OR RENTAL Furniture amp Access
12. The Tradeshow Group Innovators Who Listen 2015 Exhibitor Service Manual September 15 16 2015 McGinnis Wickam Hall Gardner Field and Building 4 1 Karker Street Ft Benning GA 31905 2 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Standard Booth Specifications Booth Size 8 x 10 1 One line Booth ID sign 7 x 44 1 6 skirted Table 2 Folding Chairs Sidewall Drape Black Backwall Drape Black and Silver The exhibit hall is not carpeted Important Deadlines Pre Show Pricing Orders Must be completed and received by TTG no later than August 28 Rolling Stock Notification Must be completed and received by TTG no later than August 28 Advance Warehouse Deliveries Must be delivered to warehouse by September 4 EAC Notification Form Must be completed and received by TTG no later than September 11 Exhibitor Move In Saturday September 12 0800 1600 All Vehicles Sunday September 13 0800 1600 Gardner Field Monday September 14 0800 1500 Gardner Field and Building 4 Exhibit Hours Tuesday September 15 0800 1700 Wednesday September 16 0800 1700 Exhibitor Move Out Wednesday September 16 1700 2300 Please read the Exhibitor Services Manual in its entirety Pay close attention to deadlines in order to receive the best pricing and avoid additional charges Questions or Comments Contact TTG for information Fax 703 518 4729 e E Mail Kath
13. Y NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy a ttgevents com Mail P O Box 4668 Alexandria VA 22303 5 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Audio Visual Rental Form Deadline for Pre Show Pricing August 28 2015 PRE SHOW Qr DESCRIPTION PRICE DVD Player 150 00 195 00 19 Computer Monitor Flat Screen 250 00 325 00 32 LCD Computer Monitor Flat Screen 635 00 825 50 37 Plasma Flat Screen TV 975 00 1 275 00 42 Plasma Flat Screen TV 1 025 00 1 325 00 Stand 150 00 195 00 Laptop 350 00 440 00 Delivery Fee For additional equipment please see the Specialty Items Order dd TOTAL DUE No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 6 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Carpet Rental amp Booth Cleaning Form Deadline for Pre Show Pricing August 28 2015 Carpet amp Padding Rental CARPET amp PADDING SIZE DRESHON
14. all September 15 16 2015 Outbound Material Handling Agreement Material Handling forms will be available for pick up at the TTG Service Desk All exhibitors shipping materials out of the show must complete a Material Handling form regardless of carrier Once your shipment is packed and ready to be picked up please return your completed MH Form to TTG Shipments without a MH Form turned in to TTG will be returned to our warehouse in Virginia at a considerable cost to the exhibitor TTG does not accept responsibility for any exhibitor property left on the show floor unattended If you are using the Official Freight Carrier CTFS Inc TTG will provide pre printed shipping labels at the close of the show Please indicate the number of labels below CTFS SHIPMENT INFORMATION SELECT METHOD Next DAY SECOND DAY DEFERRED 3 5 DAY L GROUND VAN LINE COMPANY VEHICLE OTHER DESTINATION INFORMATION COMPANY NAME or LaseLs BoorH NUMBER STREET ADDRESS STATE zp ATTENTION PHONE E MAIL ADDRESS FAX OTHER ATTACH SEPARATE SHEET FOR MULTIPLE SHIPMENTS IF NECESSARY OUTSIDE CARRIER SHIPMENTS SELECT METHOD AIR FREIGHT L GROUND FREIGHT Outside carriers must check in by 9 00 PM on Wednesday September 16 2015 NAME OF OUTSIDE CARRIER EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY NAME NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail Box 4668 Alexandria VA
15. and mr Crim a amean t aiae payment eean mmea tems Convention and Tradeshow sug roni pud 30 dye tac tn Sm Www Freight Specialists Inc TOTAL Said account for colecion P O BOX 4668 Smmenced and maitined in Alexandria Virga Dy execution here e undersigned disci or tough e sionin ALEXANDRIA VA 22303 ows ove te onthe reverse ES 703 518 4720 X X SiLLED AT AIRBILL NUMBER 7
16. asonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc The EAC must provide TTG and Show Management with the names of all personnel who will be working on the show floor All personnel are required to wear identification badges at all times EXHIBITING COMPANY NAME The EAC may not under any circumstances solicit business on the show floor The EAC must confine its operations to the exhibit area of its clients No Service Desk storage areas or other work facilities shall be located within the building Show aisles and public space are not part of the booth area Upon request the EAC shall provide evidence that it possesses applicable and current labor contracts and must comply with all labor agreements and regulations The Official Contractor has total control of all areas of the exhibit hall i e aisles loading docks storage areas etc The EAC must coordinate all of its activities with TTG The Official Contractor has total control over such services as electrical plumbing telephone cleaning drayage etc Exhibitors shall provide only the material they own and is to be used in their exhibit space All EAC personnel must have proper identification during the installation and dismantling of the show Anyone without proper ID will be asked to leave the show floor The EAC must notify TTG of the names of all exhibiting compa nies for whom th
17. des Prices indicated are for the entire length of the show Each outlet is considered one actual plug in All outlets ordered for in line or peninsula booths will be installed at the back center of the drape line All outlets ordered for island booths will be brought to one location only within the booth Any electrical orders which require the removal of carpet which has already been installed or booth furnishings that have been set up will incur an additional labor charge at the exhibitor s expense Outside exhibits that cannot run off of the main generator must contact TTG for a quote PRE SHOW PRICE DESCRIPTION 110 120 Volt 20 AMP one outlet Tent Area 488 05 110 120 Volt 30 AMP one outlet Tent Area 580 10 Power Strip 28 95 5 For additional equipment or non standard services please see the Specialty Items Order Form TOTAL DUE No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com e Mail P O Box 4668 Alexandria VA 22303 9 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Floral Order Form Dea
18. dline for Pre Show Pricing August 28 2015 Floral Information Rental price includes container top dressing maintenance delivery and pick up green material is provided on a rental basis only e Rental items missing from booth upon dismantling are the responsibility of the exhibitor PRE SHOW PRICE ARRANGEMENT OPTIONS Mum Plants Yellow Mum Plants White Floral Arrangement Small Floral Arrangement Large Large Boston Fern 3 Tropical Plant 4 Tropical Plant 5 Tropical Plant 6 Tropical Plant Floral Delivery Fee For additional items please see the Specialty Items Order Form TOTAL DUE No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com e Mail P O Box 4668 Alexandria VA 22303 10 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Display Labor Order Form Deadline for Pre Show Pricing August 28 2015 The following guidelines apply to Installation and Dismantle Labor e Supervisor must check in at the TTG Service Desk to pick up laborers Upon completion of
19. ey have orders and the names of all employees working for them on the show Al exhibitor service firms must provide insurance certificates to TTG and the sponsor of the ex hibition EACs will not be allowed access to the show floor with out a certificate of insurance on file with TTG BoorH NUMBER Service FIRM NAME EAC Contact NAME STREET ADDRESS E MAIL ADDRESS State Zip Cove PHONE Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 22 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Third Party Payment Authorization Form Deadline for Pre Show Pricing August 28 2015 Please select a Method of Payment Check Enclosed American Express 0 MasterCard lvisa TTG Payment Policy Payment in full must accompany your order Purchase orders are not considered payment For your convenience we accept payment by company check U S Dollars drawn on a U S bank Visa MasterCard and American Express EVEN IF YOU ARE PAYING BY CHECK a credit card must be on file prior to processing any orders Any show site charges for outbound labor freight or miscellaneous items not paid before the close of the show will be billed to your credit card BE SURE TO PICK UP AND REVIEW YOUR STATEMENT OF CHARGES at the TTG Service Area prior to move out No credits or adjustments to invoices will be made after the close of the sho
20. ip PRIMARY CONTACT PHONE E MAIL ADDRESS FAX OTHER On Site CONTACT Mosile Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668 Alexandria VA 22303 4 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Furniture amp Accessories Rental Form Deadline for Pre Show Pricing August 28 2015 PRE SHOW ITEM DESCRIPTION PRICE 4 Draped Table x 30 high 6 Draped Table x 30 high 8 Draped Table x 30 high 4 Draped Table x 42 high 6 Draped Table x 42 high 8 Draped Table x 42 high Round Cocktail Table x 30 high Round Cocktail Table x 40 high Padded Arm Chair Bar Stool Literature Rack Wastebasket Pedestal w door Bag Stand Easel Padded Side Chair Glass Display Case 555 00 721 00 For additional items please see the Specialty Items Order Form TOTAL DUE Available drape colors are black white silver blue red Show color for table drape will be black If no color is selected show color will prevail No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPAN
21. ked as empty TTG s liability shall be limited to any loss or damage which results solely from TTG s negligence in the actual physi cal handling of items comprising our shipments and not for any other types of loss or damage TTG will provide its services as the exhibitor s agent and not as bailee or shipper If any TTG employ shall sign a delivery receipt bill of lading or other documents TTG is doing so as an agent only In order to expedite removal of materials and equipment TTG has the authority to change exhibitor designated car riers if such carriers fail to pick up in time to vacate the building In the even such actions are necessary no liability of any nature shall attach to TTG or Show Management Exhibit materials remaining after move out hours without forwarding instructions will be sent to the permanent address of the exhibitor or of its agent In any event TTG will not be liable for exhibit materials abandoned at the exhibit site Fax 703 518 4729 e E Mail Kathy itgevents com Mail Box 4668 Alexandria VA 22303 CTFS is a full service air freight forwarding company A woman owned company with more than 30 years of experience we offer e pre show planning 2417 phone support on site representation local regional amp national forwarding local distribution amp warehousing online booking amp tracking pre printed labels door to door service Shipping Sol
22. lexandria VA 22303 The Tradeshow Group Innovators Who Listen 16 MCoE 2015 McGinnis Wickam Hall September 15 16 2015 Inbound Shipment Notification Form Shipments will be received and handled in accordance with the information set forth in the enclosed shipping instructions and material handling information CTFS Inc is the Official Show Carrier for Air and Ground Freight INBOUND SHIPMENT INFORMATION SHIPPER NAME ORIGIN Stare SELECT CARRIER CTFS OFFICIAL OTHER Pro SELECT METHOD Next DAY SECOND DAY DEFERRED 3 5 DAY GROUND VAN LINE COMPANY VEHICLE OTHER SHIPPING DATE NUMBER oF Pieces SHIPMENT WEIGHT Les DIMENSIONS OF LARGEST PIECE x Wio LENGTH WILL YOU REQUIRE A FORKLIFT WITH OVER 4 000 LBS OF CAPACITY WILL YOUR FREIGHT BE SHIPPED TO THE ADVANCED WAREHOUSE COMMENTS SPECIAL HANDLING REQUIREMENTS Yes Yes Weicitt 18 ATTACH SEPARATE SHEET FOR MULTIPLE SHIPMENTS IF NECESSARY EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com Mail Box 4668 Alexandria VA 22303 17 ADVANCE SHIPMENT TO EXHIBITING COMPANY NAME Horo For 2015 The Tradeshow Group Inc c o RAC Logistics 4145 Thurman Road Conley GA 30288 RUSH EXHIBIT MATERIAL Must ARRIVE BY SEPTEMBER 4 AT 3 30
23. ock Notification Deadline August 28 2015 Exhibitors with vehicles or other rolling stock self propelled or pushed scheduled for display must notify TTG Inc in writing no later than Friday August 28 2015 All vehicles trailers and other types of rolling stock will be subject to spotting fees Spotting is the placement and removal of a vehicle trailer etc on the show floor including the outdoor display areas Vehicles and other rolling stock must be sent with freight charges prepaid Cost PER VEHICLES ROLLING STOCK VEHICLE NUMBER OF PIECES ESTIMATED COST All vehicles rolling stock must arrive during assigned move in time Off target or unscheduled deliveries will be assessed a 50 surcharge VEHICLE ROLLING STOCK DETAILS DESCRIPTION LENGTH WIDTH HEIGHT WEIGHT LBS SPECIAL INSTRUCTIONS Rules Regarding Vehicles e Battery leads must be disconnected and ends taped e Gasoline powered vehicles must contain less than 1 gallon of gas per vehicle e Fuel tanks must have locking gas caps e Refueling or removal of fuel from vehicles while on the premises is prohibited e Vehicles inside the convention center cannot be turned on operated or moved during show hours All spotting service orders are subject to TTG Inc s Payment Policy and Limits of Liability EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy itgevents com e Mail P O Box 4668 A
24. of any kind or to any cause beyond TTG s control TTG liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event TTG s maximum liability shall be limited to 0 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less TTG shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same It is understood that it is the Exhibitor s responsibility to ensure that all materials are insured from the time they leave your firm until they are returned after the show A rider to an existing policy can usually do this The consignment or delivery of a shipment to TTG by an Exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such Exhibitor and or other shipper of the terms and conditions set forth Empty container labels will be available at the TTG Service Desk Affixing the labels is the sole responsibility of the exhibitor and or his representatives All previous labels should be removed TTG assumes no responsibility for con tainers with incorrect labels All containers must be empty when stored TTG assumes no liability for material or equipment left inside a container mar
25. or be sure to allow sufficient time for the aisle carpet to be removed after the close of the show EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy a ttgevents com e Mail Box 4668 Alexandria VA 22303 12 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Specialty Items amp Services Order Form If your exhibit space requires an item or service that was not included in the manual please use this form to place your order The following guidelines apply to Specialty Items The Exhibitor must contact Marion Moon to receive a written quote for specialty items or services No refunds will be made to specialty orders once move in begins Cancellations made prior to move in will be charged 50 of the order price No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer By submitting this form the Exhibitor accepts the price s quoted by The Tradeshow Group and will be billed accordingly DESCRIPTION OF ITEM OR SERVICE DATE QUOTED QUOTED PRICE TOTAL DUE Ordered by ExHIBITOR AUTHORIZED REPRESENTATIVE SIGNATURE EXHIBITOR AUTHORIZED REPRESENTATIVE PRINT NAME Fax 703 518 4729 e E Mail Kathy itgevents com Mail P O Box 4668
26. ories Rental Carpet Rental amp Booth Cleaning ITEM TOTAL Audio Visual Rental Tent Rental Electrical Services Floral Display Labor Forklift Labor Specialty Items amp Services Estimated Material Handling Rolling Stock EsTIMATED TOTAL EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy Q ttgevents com e Mail P O Box 4668 Alexandria VA 22303 24 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 TTG Limits of Liability THE TRADESHOW GROUP INC TTG shall not be responsible for damage to uncrated materials materials improp erly packed glass breakage or concealed damage TTG will also not be responsible for damage to shipments that are received without a proper bill of lading to note damage or piece count on incoming shipment TTG shall not be responsible for loss theft or disappearance of exhibitor s materials after they have been delivered to Exhibitor s booth TTG shall not be responsible for loss theft or disappearance of exhibitor s materials before they are picked up from Exhibitor s booth for reloading after the show Bills of lading covering outgoing shipments will be checked at time of actual pickup from the booth and correction made where discrepancies occur TTG shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stop pages
27. utions to and from all trade shows next day next business day Some restrictions apply same day for time sensitive deliveries second day delivery by 5 00 pm the second business day 3 5 day deferred optimized savings for standard delivery Hear what customers say about us VT Miltope participates in approxi mately 20 25 trade shows per year CTFS has been our carrier of choice for over 15 years Their reliability resourcefulness and dependability are unsurpassed We have never had a request they couldn t fulfill Jett Porter VT Miltope just wanted to thank you again for all of the industry advice and help you provide You really do go the extra mile for us and I appreciate the GREAT service I always get from Kim Wetsel TSSI 866 493 7447 CTFS Inc 1325 Wilkes Street Alexandria VA 22314 Phone 703 518 4720 Fax 703 518 4729 E mail sales ctfshows com WWw ctfshows com BEAR DOWN AND PRINT ALL LETTERS THIS IS A 4 PLY FORM Convention and Tradeshow Freight Specialists Inc t a World Express AIRBILL NUMBER BILLED AT DCA Mailing Address Airport Office PLEASE REFER TO ENTIRE NUMBER P O Box 4668 1325 B Wilkes Street DAT
28. w While every effort is made to have all charges posted to exhibitors accounts at show close accounts are subject to final audit CARD NUMBER EXPIRATION DATE SECURITY CODE CARDHOLDER NAME CARDHOLDER SIGNATURE BILLING ADDRESS STATE Zip Cove E MAIL ADDRESS PHONE Please indicate which services will be ordered and paid for by Third Party Services L Audio Visual Rental L Floral Furniture Rental Carpet Rental Display Labor Booth Cleaning Material Handling Other Third Party Billing Agreement In the event that an exhibitor arranges for Third Party billing both parties must sign below indicating their agree ment to abide by these conditions Forms received without both signatures are invalid Both the exhibitor and the third party understand and agree that the exhibitor is ultimately responsible for payment of all charges Further both parties agree to be bound by all terms and conditions as described on the payment forms in this manual In the event that the named Third Party does not discharge payment prior to the last day of the show charges will revert back to the exhibitor Both parties regardless of how they choose to pay must place a credit card on file with TTG Inc prior to exhibitor move in ExHIBITOR AUTHORIZED REPRESENTATIVE SIGNATURE EXHIBITOR AUTHORIZED REPRESENTATIVE
29. y itgevents com Mail P O Box 4668 Alexandria VA 22303 The Tradeshow Group MCoE 2015 Innovators Who Listen McGinnis Wickam Hall September 15 16 2015 Advanced Payment Authorization Form Deadline for Pre Show Pricing August 28 2015 Please select a Method of Payment Check Enclosed American Express 0 MasterCard lvisa TTG Payment Policy Payment in full must accompany your order Purchase orders are not considered payment For your convenience we accept payment by company check U S Dollars drawn on a U S bank Visa MasterCard and American Express EVEN IF YOU ARE PAYING BY CHECK a credit card must be on file prior to processing any orders Any show site charges for outbound labor freight or miscellaneous items not paid before the close of the show will be billed to your credit card BE SURE TO PICK UP AND REVIEW YOUR STATEMENT OF CHARGES at the TTG Service Area prior to move out No credits or adjustments to invoices will be made after the close of the show While every effort is made to have all charges posted to exhibitors accounts at show close accounts are subject to final audit CARD NUMBER EXPIRATION DATE SECURITY CODE CARDHOLDER NAME CARDHOLDER SIGNATURE BILLING ADDRESS city STATE Zip Cope E MAIL ADDRESS PHONE EXHIBITING COMPANY NAME BOOTH NUMBER STREET ADDRESS city STATE Z
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