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Dear 2014 Honolulu Marathon Expo Exhibitors, It is a great pleasure

1. amp DIST SVC 208 HOAmps Single Phase 321 75 459 75 5 Single Phase 36275 518 25 20 Amps Single Phase 403 75 57675 jS0Amps Single Phase 52675 875250 5 as p p 40Amps Single Phase _ 588 50 840 75 60 Single Phase 876 00 1 251 50 0 Single Phase 1 07425 1 534 75 150 SinglePhase 1 42275 2 03250 j 200Amp Single Phase 1 90450 272075 W jl0Amps Three Phase X 56775 811 00 4 S Amps Three Phase X 629 50 899 25 20 Amps Three Phase 72525 103600 Y j30Amps Three Phase 978 50 8139800 j40Amps Three Phase 1 094 50 156350 I 60 Amps Three Phase 1 135 50 162225 j100Amp Three Phase 175125 250175 jl150Amp Three Phase 2 114 00 302000 4 200Ampj Three Phase 2 572 00 367425 LABOR ORDER amp LAYOUT FORMS ARE REQUIRED FOR 208V SERVICES ELECTRICAL SERVICE ORDER FORM QTY SERVICE ACCESSORIES ADVANCE RATE FLOOR RATE SUB TOTAL H5 ExensionCord 3175 5 gt Je5 ExensionCod 4200 6000 50 Extension Cord 6550 9350
2. Qty Seating amp Miscellaneous Equipment price price 1 O a Chairs Bucket Style Plastic Black 22 25 3175 Counter Stools high back cushioned 3750 5350 EaselSeltstandimg 2100 3000 gy Pegboard 4 x 8 Free Standing Vertical or Horizontal 91 00 130 00 ss Pegboard Hook 8 hook Z 060 100 acboad4x8 9100 1300 EN Telecage weight must be evenly distributed across the bar amp aa must not exceed 2 pounds per foot 41 00 58 50 lt Wastebasketw liner o 8 50 1225 Risers 4 6 8 Lengths Rates are Advance Floor Qty based by per foot length circle length choice price price _ Single Tier 6 High 4L 6L st 255 3 70 jSingeTien i2 High 4L 61 8L 255 370 _ Double Tier 6 High 4L 6L 8L 365 530 7 AA Double Tier 12 Hign 4L 61 8L 365 530 Sub Total CANCELLATION POLICY No refunds or credits will be issued on items 4 712 Tax cancelled after the advance order deadline date Total Bo This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within thirty 30 days of invoice date A
3. gt LL O Forced Freight ICES shall not be liable for Goods not picked up by Customers chosen carrier by the show deadline It is Customer s responsibility to complete accurate paperwork for ship ping and insure its Goods are appropriately labeled Customer acknowledges that it is a lessee of Space and as such has an obligation to remove its Goods on or before the targeted time If Goods remain on the floor after this point ICES has the right to remove them in order to restore the premises to its original condition for show management pursuant to the venue s lease with show management In such cases ICES is authorized to proceed in the manner chosen by Customer on the Order for Material Handling Services Straight Bill of Lading Failure to select one of the provided options will result in re routing at I CES discretion and at Customer s expense assuming the Goods are labeled for return ICES retains the right to dispose of Goods left on the show floor without liability if left unattended left without labels or not correctly labeled Concealed Damage ICES shall not be liable for concealed loss or damage uncrated Goods or improperly packaged or labeled Goods Unattended Booth ICES shall not be liable for any loss or damage occurring while Goods are unattended in Customers booth at any time including but not limited to the time the Goods are delivered to the dock unti
4. 2975 4250 All electrical placement other than back of in line booth 10X10 or 10X20 must include electrical SUB TOTAL es labor order amp layout forms Call for rates on services not listed including truss amp exhibit lighting 14 712 TAX p TOTAL 1 This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factors out of ICES s cont will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility REGULATIONS AND GENERAL INFORMATION 1 ICES is not responsible for voltage fluctuation or power failure due to temporary conditions For your protection you should install a surge protector on your computer s All electrical installation and connections to all electrical service must be made by an ICES electrician ICES will not be responsible for any damage or loss equipment component computer hardware or software and or any damage or injury to any person caused by the installation connection or plugging into any electrical outlet by person other than ICES s electrician 2 Electricity will be turned on within 30 minutes of show opening and turned off within 30 minutes after show closing 3 24 hour service to any outlet will be double the list price
5. 4 Dedicated power 20 AMP min is double the listed price and can only be activated before show opening with advance arrangements for date needed 9 All electrical outlets will be installed on the floor at the draped backwall of in line booths and peninsula spaces Exhibitors with hardwall displays must arrange for power to be dropped inside the booth if necessary this will be done on a time and material basis If no plan is provided the power will be installed at our discretion Additional power drops are chargeable on a time and material basis Distribution and connection s to equipment is chargeable on a time and material basis 6 All island booths must attach layout of booth and drawing of where you would like to have the electrical lines installed The electrical box is located in back of the booth There will be electrical labor charges incurred for the placement of your electrical lines Please see attached Electrical Labor Order Form for the rates and additional information Should you have any questions regarding electrical line placement in your booth please all us at 808 832 2430 7 Local ordinances prohibit more than 2000 watts per lighting circuit and only one connection for power and motor outlets 8 All wiring motors electrical installations etc must be approved To prevent overloading of circuits exhibitors cannot add wattage except as ordered 9 All electrical permits required by the Local Building and Safety Co
6. Ll CREDIT CARD type VISA ____ Mastercard AMEX PLEASE SEE REVERSE SIDE FOR TERMS AND CONDITIONS FOR SERVICES PROVIDED ADVANCE ORDERS MUST BE RECEIVED WITH FULL PAYMENT OR CREDIT CARD AUTHORIZATION 15 DAYS PRIOR TO FIRST SCHEDULED MOVE IN DAY ADVANCE FLOOR ONE DAY ONLY AMOUNT Order Order Order Wired BASIC Private IP DHCP Wireless Private IP 802 11 WiFi ea Exhibitor Wireless 5 Day Duration Per User 250 00 275 00 150 00 Shared Ethernet Includes 1 IP Address Limited to designated areas only Custom Other il Wireless Networking available Attendee Wireless Services Provision 802 11 wireless shared access to attendees guests Purchased by de TOTAL DUE Event Planner Service is limited to designated areas only Pricing on case by case basis ea 5 line RJ45 Ethernet Connection in Booth 795 00 995 00 495 00 Shared Ethernet NAT Service Includes 1 Private IP Address Hub and Patch cable not included Servers DHCP not allowed Each additional device requires an additional IP address ea 5line RJ45 Ethernet Connection in Booth 945 00 1 045 00 645 00 Shared Ethernet NAT Service Includes 1 Public IP Address Hub and Patch cable not included Servers DHCP not allowed Each additional device requires an additional IP address Wired PREMIUM Private or Public IPs DHCP or Static _ ea__ CAT Sine RJ45 Ethernet Connec
7. 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 amp D LABOR SUPERVISION SERVICES ndicate service desired ICES SUPERVISED OK To Proceed ICES to supervise labor Unpack and install display before exhibitor arrival at show site Dismantle pack and arrange to ship display after show closing A 25 50 00 minimum surcharge will be added to the labor rates below for this professional supervision EXHIBITOR SUPERVISED Do Not Proceed Exhibitor will supervise Indicate workers needed for installation and dismantling Starting time can be guaranteed only when labor is requested for the start of the working day at 8AM All exhibit labor for 8AM starting times will be dispatched to booth space For all other starting times check in at the ICES Service Desk one half 1 2 hour before time requested Labor cancelled without 24 hour notice shall be charged a one 1 hour cancellation fee per worker If exhibitor fails to use the workers at the time confirmed a one hour No show charge per worker will apply The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in one 1 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed is prohibited All rates are subject to change if necessitated by increased labor costs Advance Display Labor Rates Times Hourly Rates Straight Time Monday through Friday between 8 00 AM and 4 30 PM 72 00 All o
8. 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 NOTE ORDERS RECEIVED AFTER ADVANCE ORDER DEADLINE DATE WILL BE FILLED UPON AVAILABILITY Advance Floor Daily Number PROJECTORS 15 DVCAM Player Recorder 250 00 357 25 VIDEO MONITORS 23 Flat Panel LCD Monitor 16 9 Ratio HDTV Video and Data 65 00 93 0 0 26 Flat Panel LCD Monitor 16 9 Ratio HDTV Video and Data 95 00 135 75 32 Flat Panel LCD Monitor 16 9 Ratio HDTV Video and Data 150 00 214 25 gt 2 5 3 p __ 7 46 Flat Panel LCD Monitor 16 9 Ratio HDTV Video and Data 400 00 571 50 __ NENNEN 2 gt 7 2 50 Plasma Display 16 9 Ratio 1024x768 Video and Data 4 Channel Microphone Mixer E 40 00 ssr Labor to setup presentation with rental equipment perh CallforRates Labor to Plug amp Play setup 95 00 135 75 Projection Screen 6 foot Call for Rates 34 Projector Monitor Cart Call for Rates 54 Monitor Cart w Skirt Call for Rates COMPUTERS 125 00 178 50 COMPUTER LABOR Labor charge to network computer Call for Rates PERIPHERALS AUDIO VISUAL amp COMPUTER SERVICE FORM 25 00 35 70 125 00 2 406 25 580 50 TECHNICAL SUPPORT AVAILABLE ADDITIONAL COST PLEASE CALL FOR PRICING EQUIPT TOT De
9. Lo eo 8466 75 66075 L080S WCAMERAREADYART PLEASECALLFORSS Qty Digital Printed Signs Banners amp Photos per sq ft Advance Floor Size inft Price Banners White Background tsided FullColorwgrommes 15 50 2225 Banners Colored vinyl w vinyl copy avail Please specify color of banner material Must be ordered 30 days in advance emas appigued ono pamer 81775 s2550 Photo Enlargements Laminated 17 75 25 50 J Signs Full color Laminated 81775 82550 4 Vinyl Cutout Letters Numbers Arrows not mounted call for not avail 42 required additional computer work min 1 hour 66 75 95 35 lt gt On digital printing or logos we must have the artwork on disc CD Zip or e mailed to us Sub Total HERE gt ai graphic work must be in IBM PC format and must be in the EPS file format 4 712 Tax IJ gt Ali drawing or photograph work must be in TIFF or high JPEG file format Tota P Color matching is not guaranteed Currently we do not accept any Mac files unit price includes 1 proof if time permits Each add l is based upon 60 00 per hour 1 hr min PLEASE INDICATE COPY COLOR circle one BLACK RED BLUE BROWN GREEN PURPLE YELLOW This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor ou
10. Move In X lt lt ues Confirm your furnishing orders with ICES You should receive a confirmation of your order within 3 5 days of placement Confirm target dates with ICES and communicate them to your carrier Refer to the Special Handling section on the Material Handling Information Sheet to ensure you do not incur special handling charges Keep phone number of your carrier with you including weekend contacts Have your hotel information avaialble including phone number address etc After emptying crates place EMPTY labels on all sides of your crates and cases Remember to remove old EMPTY labels Put together a trade show survival kit to include in your freight or carry with you including B Small Tool Kit Staples Scissors Tape Pens amp Markers for Labels First Aid Kit Bottled Water Outbound Move Out Keep in mind the return of empty containers can take from 2 to 12 hours depending upon the size of the show so coordinate your outbound flight to accommodate this 1004 Makepono Street Honolulu 96819 Phone 808 832 2430 Fax 808 832 2431 TRADE SHOW TIPS 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 Tables amp Accessories Custom Exhibit Rental Carpeting Booth Cleaning Service Elec
11. PHONE ORDERS All orders must be placed by mail or fax The deadline date for advance prices is as noted on the top of each order form All late orders are subject to an increase of the advance prices PAYMENT ICES requires payment in full at the time the services are ordered Payment can be made by credit card Visa MasterCard Discover Card or AMEX as well as wire transfers 25 00 service fee will be added to your total for each wire transaction a U S Bank check and cash We require that you provide a credit card authori zation with your initial order This may be used in the event adaitional services are required which are not covered with your advanced order payment A 25 00 handling charge will be assessed for any checks returned by your bank due to insufficient funds TRANSPORATION For those requiring transportation ICES suggests the following companies who will be able to assist you in meet ing your needs Please note container dimensions 88 width x 88 height x 39 1 2 deep or 88 width x 102 height 44 1 2 deep AIR FREIGHT NANIQ GLOBAL LOGISTICS PHONE 808 292 9820 INLAND TRUCKING amp OCEAN ESTES TRUCKING PHONE 800 541 1670 X 2561 HAWAIIAN EXPRESS SERVICE INC PHONE 808 847 2665 ICES will also have staff members on site at the ICES Service Desk during exhibitor set up amp throughout the show to assist you We look forward to working with you MAHALO 1004 MAKEPONO STREET HONOLULU H
12. Responsibility 2 5 gt 2 2 lt I lt T lt Advance Shipment to Warehouse Advance Shipment to Warehouse ICES 2014 HONOLULU MARATHON EXPO ICES 2014 HONOLULU MARATHON EXPO 1004 MAKEPONO STREET 1004 MAKEPONO STREET HONOLULU HI 96819 HONOLULU HI 96819 EXHIBITOR S NAME EXHIBITOR S NAME PIECE COUNT PIECE COUNT OF OF PLEASE DELIVER BETWEEN NOV 19 amp DEC 4 BY 3PM HST PLEASE DELIVER BETWEEN NOV 19 amp DEC 4 BY 3PM HST Please note Warehouse will be closed for Thanksgiving Nov 27 28 Please note Warehouse will be dosed for Thanksgiving Nov 27 28 PLEASE PLACE THIS LABEL ON EACH OF YOUR INBOUND PIECES PLEASE PLACE THIS LABEL ON EACH OF YOUR INBOUND PIECES Direct Shipment to Showsite ICES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER 1801 KALAKAUA AVENUE HONOLULU HI 96815 EXHIBITOR S NAME PIECE COUNT OF DELIVERY MUST BE MADE ON DEC 8 12PMTO5PM amp DEC 9 SPMHST PLEASE PLACE THIS LABEL ON EACH OF YOUR INBOUND PIECES Direct Shipment to Showsite ICES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER 1801 KALAKAUA AVENUE HONOLULU HI 96815 EXHIBITOR S NAME PIECE COUNT OF JELIVERY MUST BE MADE ON DEC 8 12 PM TO 5 PM amp DEC 9 9AM TO 5PM HST PLEASE PLACE THIS LABEL ON EACH OF YOUR INBOUND PIECES 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENT
13. Credit card information must be on file prior to pick up as charges will be included on your show services invoice International Exhibitors remember Shipments originating from countries other than the U S must be cleared through customs Please call for additional info Phone 808 832 2430 or email us at ices iceshawaii com PLEASE COMPLETE THE FOLLOWING ITEMS ON THIS FORM Pick up Information Requested Pick up Date Shipper Name Shipper Address CITY STATE ZIP CODE DESTINATION will be shipping to the WAREHOUSE ICES Exhibiting Company Name Booth 2014 HONOLULU MARATHON EXPO c o ICES 1004 Makepono Street Honolulu HI 96819 Must be delivered by Thursday December 4 by 3 00 PM will be shipping directly to SHOW SITE ICES Exhibiting Company Name Booth 2014 HONOLULU MARATHON EXPO c o ICES Hawaii Convention Center 1801 Kalakaua Avenue Honolulu HI 96815 Cannot be delivered before 12 00 PM on Monday December 8 Type of Service 1 Day Delivery next business day before 3 00PM 2 Day Delivery by 3 00 PM second business day Deffered Delivery within 3 4 business days Declared Value AIR TRANSPORTATION charges are billed by dimensional weight or actual weight whichever is greater Standard Ground COMPANY NAME STREET ADDRESS CITY EXTENSION FAX NUMBER PHONE NUMBER SHIPPING INFORMATION Items to be shipped Number of Pieces Est Weight Crates wooden Cartons cardboard Cases
14. EXHIBIT MATERIALS DURING MOVE IN AND MOVE OUT These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving 4 ALL FIRE HOSE RACKS FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND ACCESSIBLE AT ALL TIMES This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes nor obscured from view by exhibit components 5 VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF VAPORS AND TO AVOID TAMPERING Batteries must be disconnected Auxiliary batteries not connected to engine start system may be left connected External chargers are recommended for demonstration purposes 6 COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES Space beneath vehicles must be clear and visible except for permitted electrical supplies 7 VEHICLES IN BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINE IDLING Exhaust gases present extreme hazards to workers If the engine cannot be shut down vehicle must be removed from the building as quickly as possible 8 COMPRESSED AIR CYLINDERS INCLUDING LPG ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY OFFICE Flammable gases i e butane propane natural gases etal are subject to prior approval Non flammable compressed gas cylinders must be secured in an upright position with gauges and regulator protected against physical damage 9 ALL 100 VOLT EXTEN
15. Effective after thirty 80 days after invoice date unpaid balance will bear a finance charge of 1 5 per month 13 International exhibitors are required to pre pay all services ordered 14 State of Hawaii charges excise tax amp not sales tax 1004 Makepono Street Honolulu HI 96819 Phone 808 832 2430 Fax 808 832 2431 PAYMENT TERMS amp CONDITION ICES International Convention amp Event Services 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 15 2014 Satety is very important everyone working in the exhibit hall especially you ICES is committed to safety throughout our company and in the work that we do We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of a ICES supervisor By reporting unsafe or hazardous conditions you will help make the show safer and more enjoyable for yourself and your fellow exhibitors Below you will find a list of Loss Prevention Guidelines that we request you follow while at show site These Guidelines will enhance the overall safety of the show and help to prevent injuries to you our employees and other exhibitors EXHIBITOR LOSS PREVENTION GUIDESLINES AT SHOW SITE Exhibitors should treat the show areas during move in and move out as they would a construction site when work is on going Wearing of appropriate attire includ
16. Order Deadline NOV 21 2014 FORKLIFT LABOR RATES Exhibitors requiring forklifts to assemble displays or when uncrating unskidding positioning and reskidding equipment amp machinery will need to estimate their needs below A forklift is required for moving equipment or materials weighing 200 pounds or more If you require a forklift a crew will be assigned consisting of a forklift with an operator Forklift w Hourly Rates Times Operators Straight Time 8 00 AM TO 4 30 PM 155 25 Over Time Saturday Sunday Monday Friday 232 75 Before 8 00AM or After 4 30PM Double Time Holidays 310 50 5 000 lbs maximum capacity LARGER FORKLIFT AND CRANE SERVICE IS AVAILABLE ADVANCE REQUEST The minimum charge for labor and equipment is one 1 hour per forlift with operator Equipment and labor cancelled without 24 hour notice shall be charged a one 1 hour cancellation fee per worker and forklift Gratuities in any form including labor hours for work not performed are prohibited and will not be honored by ICES All rates are subject to change if necessitated by increased labor and material cost If exhibitor fails to use the laborers and equipment at the time confirmed a one 1 hour No Show charge per laborer and forklift will apply ORDER Reserve forklifts with operators below by the advance order deadline date Starting times can be guaranteed only when labor is requested for 8AM Confirm forklift s by 2 30 PM the day b
17. Over2 500sq ft NOTE Determined by adding the rate for 2500 sq ft plus the rate for the difference between 2500 sq ft and the total size of booth Ex 4000 sq ft booth 2500 183 00 1500 123 25 Total 306 25 if ordered by adv order deadline date CLEANING ORDER FORM To avoid any misunderstanding regarding these services please bring any SUB TOTAL discrepencies to our attention at the ICES Service Desk ICES will be unable to 4 712 EXCISE TAX adjust invoices after the close of the show No refunds or credits will be issued on all PAYMENT ENCLOSED S orders cancelled after the advance order deadline date COMPANY NAME ORDERED BY BOOTH NUMBER STREET ADDRESS CITY STATE ZIP CODE COUNTRY PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance
18. Trucks Fiber Color Skides Pallets Carpet color Other Total Size of largest piece H W L NOTE Shipments will be weighted and measured prior to delivery OUTBOUND SHIPPING would like to schedule outbound shipping with an ICES Carrier Please provide me with a Material Handling Authorization Form at show site for my shipping instructions and signature Please make sure you bring with you your return labels Should you need ICES to provide you with labels please complete the following information Ship to Address City State Zip Code of Labels you are requesting from ICES PLEASE FAX THIS FORM BACK TO ICES 808 832 2431 AN ICES ACCOUNT EXECUTIVE OR COORDINATOR WILL CONTACT YOU UPON RECEIPT OF THIS FORM THEY REVIEW THE INFORMATION ABOVE amp FINALIZE THE DETAILS WITH YOU SHOULD YOU NEED HELP FILLING OUT THIS FORM PLEASE DON T HESITATE TO CONTACT US AT 808 832 2430 BOOTH NUMBER STATE ZIP CODE COUNTRY ORDERED BY EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance change of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liabil
19. by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges ICES cannot accept or be respon sible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise ICES will invoice the entire load at the uncrated rate Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without prior delivery receipts Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges A surcharge will apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material handling Order Form for details Shipment Surcharges A surcharge will apply if shipments are received wi
20. conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities PLEASE LEAVE ALL 2 WIRE CORDS AT HOME ICES INTERNATIONAL CONVENTION amp EVENT SERVICES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 Save Time and Money Read Before You Order ICES a provider of electrical services to trade shows and conventions is commited to customer service With that in mind we are providing you with the following information sheets to help you order your electrical service If you have any questions about your order please call a Customer service Representative at 808 832 2430 ELECTRICAL ORDER CHECKLIST Complete your Electrical Rental Order Form Do you require additional Lighting Check the rating plates on your electrical equipment for wattage or amps horsepower for motors voltage and phase Order 24 hour power if needed Electricity is normally turned on one hour before each day s show opening and off one half hour after each day s show closing Indicate your electrical labor requirements on the order form See attached sheet for further information about the electrical contractor s areas of responsibility Include a booth floorplan You may use the attached form to make a scaled drawing indicating service and lighting locations as well as the adjacent aisle and booth
21. date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 l Advance Floor Qty Skirted Tables amp Counters circle color choice price price Price j4 skitedtable4 x24 x high blue white red god 69 00 98 75 6 skirted table 6 24 30 high black blue white red god 77 25 110 50 j8 skitedtable8 x24 x 30 high black bue white god 85 25 121 75 M skitedcounter4 x24 x42 high black blue white red god _ 85 25 121 75 j6 skirtedcounter6 x24 42 high black bue white red god _ 89 75 128 25 8 skirted counter 8 x 24 x 42 high h side skirting on table or counter black bue white red god 40 50 58 00 Advance Floor Qty Tables amp Counters wood tops no skirting price price Price wood top table 4 x 24 x 30 high 34 00 4850 6 wood top table 6 x 24 x 30 high 39 75 5675 8 wood top table 8 x 24 x 30 high 45 50 6500 wood top counter 4 x 24 x 42 high 45 50 65 00 16 wood top counter 6 x 24 x 42 high 51 50 73 50 8 wood top counter 8 x 24 x 42 high 57 25 81 75
22. for damage Notify an ICES supervisor if you need assistance repairing or removing a damaged cord Do not overheat outlets or plugs Please keep fire exits clear Report any fires immediately or pull the nearest fire alarm If you spill something or notice a spill clean it up or report it immediately Please do not walk away from a spill Use good housekeeping Dispose of waste properly and keep materials stacked securely Keep aisles free and clear of any and all debris Protect your valuables while on the show floor Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets Notify an ICES representative of any safety issues or concerns 1 O04 Makepono Street Honolulu 96819 Phone 505 552 2450 Fax 608 632 2431 SAFETY FIRST ICES INTERNATIONAL CONVENTION amp EVENT SERVICES FOR ALL HAWAII CONVENTION SITES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 1 ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE FLAME RETARDANT Fabrics must be certified as flame retardant or a sample must be available for testing Materials which cannot be treated to meet the requirements may not be used 2 ALL EXITS AND EXIT AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED No furniture signs easels chairs or displays may protrude into aisles 3 DESIGNATED NO FREIGHT AISLES MUST BE MAINTAINED CLEAR OF CRATES AND
23. numbers ENCLOSE PAYMENT Include a check or complete credit card information on the Payment amp Calculation Form that is enclosed in the Exhibitors Service Kit Review the Electrical Code Requirements on the Regulations and General Information Form Bring only the electrical equipment that you can use at showsite Contact a Customer Service Representative with any questions you may have They may be reached at 808 832 2430 or via email at ices iceshawail com 1004 Makepono Street Honolulu 96819 Phone 808 832 2430 Fax 808 832 2431 EXHIBITOR ELECTRICAL INFORMATION SHEET ICES International Convention amp Event Services 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 ICES HAS JURISDICTION OVER THE FOLLOWING Electrical distribution under carpet Electrical distribution overhead out of floor boxes and or connections to dimmers disconnects or sound and projection equipment Installation of lighting fixtures tracklight and power tracks including theatrical lights used as spots or floods gt All data cable fiber optic or copper and co axial cable Distribution from outlets to equipment Electrical apparatus or equipment wiring or repairs Booth to Booth cable runs Video Antenna Feed Wiring of overhead electrical signs Connection of electrical motors or controls including any line wiring to machinery gt All special and static li
24. of Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by ICES within sixty 60 days after the close of the show Claims of Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of date of delivery months of date of delivery of Goods Claims for damage in transit should be made directly with the Customer s carrier as shown on the Material Handling Form Bill of Lading In the event of a dispute with ICES Customer will not withhold payment of any amount due ICES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay ICES prior to the close of the show for all such charges and further agrees that any claim Customer may have against ICES shall be pursued independently by Customer as a separate action to be resolved on its merits CES retains the right to pursue collection on amounts owed after show close without regards to any amount alleged to be owed for damage or loss Filing of suit Any action at law regarding loss or damage to Goods must be filed within two 2 years of the date of declination of any part of a claim 7 Jurisdiction Choice of Forum This Agreement shall be govered by and construed in accordance with the application laws of the United States or alternatively and depending on jurisdiction the laws of the State of Hawaii The parties hereby submit to jurisdiction and venue in the United S
25. of the event one hour after the official closing time Rates quoted for all services include bringing the requested Internet Data Services to the booth in the most convenient manner and do not include special wiring testing over head drops and or special placement of Internet Data services Notification of cancellation must be received in writing a minimum of fifteen 15 days prior to scheduled opening date There will be a 50 00 processing fee for all refunds requested PAYMENT POLICY PAYMENT IN FULL must be rendered on all orders when order is placed NO EXCEPTIONS No service order will be processed without full payment Exhibitors with outstanding balances from prior shows must satisfy the payment requirement or services will not be provided order forms and payment in U S Dollars or credit card must be received 15 days prior to the exhibitor move in day of show in order to utilize advance rate The date received by PDC will determine the applicable rate charges incurred during the show must be rendered in full at the time of service Any balance outstanding after the event closing will be charged to the exhibitor credit card Unpaid balances are subject to 1 5 interest per month thereafter If for any reason because of default on the part of the exhibitor it becomes necessary to engage an attorney the exhibitor agrees to pay all cost expenses and the attorney s fees expended or incurred by PDC in connection therewith PDC w
26. of the grid e g 1 square 2 feet or indicate the dimensions of your booth Mark the adjacent booth numbers or aisle numbers This will help us orient your service correctly Mark outlet locations expressed in amps and voltage in each location Mark main power location Please send this sheet with your prepaid Electrical Rental Order Form OOOO Exhibitor Name Booth Adjacent Booth or Aisle Number ELECTRICAL OUTLET LAYOUT FORM Adjacent Booth or Aisle Number 2004 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 ELECTRICAL LABOR SUPERVISION SERVICES ndicate service desired ICES ELECTRICIAN SUPERVISED OK To Proceed ICES will supervise electrical labor P Install electrical distribution under carpet or in booth structure install coaxial fiber optics or data cable per attached floor plan 3 gt Dismantle all electrical distribution installed prior to event opening A 25 50 00 minimum surcharge will be added to the labor rates below for this professional supervision C EXHIBITOR SUPERVISED Do Not Proceed Exhibitor will supervise Installation of electrical distribution coaxial fiber optics or data cable Exhibitor will need workers on date at time AM PM for hours P Dismantling of all electrical distribution coaxial fiber o
27. p m Monday thru Friday HST Shipments received after this date amp time will incur late fees or we may request your trucking company to deliver shipments directly to exhibit site depending upon the day attempt to deliver is made at exhibitors expense Rates include Receiving at HONOLULU Warehouse Reloading onto trucks and delivery to the exhibit site Unloading freight and delivery to your booth Picking up storing and returning empty shipping containers Reloading freight onto your designated carriers truck showsite Make out the bill of lading and consign as follows Exhibiting Company Name 2014 HONOLULU MARATHON EXPO Booth Last day for shipments to arrive ICES at the Advance warehouse without 1004 MAKEPONO STREET surcharge Shipment must be HONOLULU HI 96819 received by 3 00 PM HST DECEMBER 4 2014 DIRECT SHIPMENTS TO EXHIBIT SITE Rates include Unloading freight and delivery to your booth Picking up storing and returning empty shipping containers Reloading freight onto your designated carriers truck showsite Make out the bill of lading and consign as follows Exhibiting Company Name 2014 HONOLULU MARATHON EXPO DECEMBER 8 amp 9 2014 Two days for shipments to arrive at HAWAII CONVENTION CENTER exhibit site December 8 receiving will be 1801 KALAKAUA AVENUE from 12 00 PM to 5 00 PM amp December 9 HONOLULU HI 96815 from 9 00 AM to 5 00 PM HST 1004 MAKEPONO STREET HONOLULU HI 96819
28. property and commodit Cold Storage Holding of Goods in a climate controlled area Services Warehousing transportation drayage unsupervised labor supervised labor and or related services Show Site Venue or place when a conference or event takes place Supervised Labor Labor that is provided to a customer to install or dismantle a booth or exhibit space and is supervised and or directed Unsupervised Labor Labor that is provided to a customer to install or dismantle a booth or exhibit space and per Customer s election is not supervised and or directed by ICES Customer assumes the responsibility for the work of labor when Customer elects to use unsupervised labor 2 SCOPE These terms and conditions shall be binding upon Customer ICES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in Goods Each shall have the benefit of and be bound shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability By acceptance of services of CES or Agents Customer and any other party with an interest in the Goods agree to these Terms and Conditions 3 CUSTOMER OBLI GATI ONS Payment for services Customer shall be liable for all unpaid charges for services performed by ICES or Agents Cust
29. x 10 Deep IMPORTANT DATES sure to check all order forms for additional deadlines FRIDAY 21 Nov Discount Deadline for orders received with payment WEDNESDAY 19 Nov Advance Shipments may begin arriving at ICES Warehouse THURSDAY 4 Dec Last Day for Advance Shipments to arrive at ICES Warehouse without surcharges MONDAY 8 Dec First Day for Direct Shipments to arrive at Show Site between 12 00 PM 5 00 PM TUESDAY 9 Dec Last Day for Direct Shipments to arrive at Show Site between 9 00 AM 5 00 PM MONDAY 8 Dec X Exhibitor Move in 12 00 PM 6 00PM amp TUESDAY 9 Dec 8 00 AM 6 00 PM WEDNESDAY 10 Dec Show Hours 10 00 AM 6 00 PM THURSDAY 11 Dec 9 00 AM 6 00 PM FRIDAY 12 Dec 9 00 AM 7 00 PM SATURDAY 13 Dec 9 00 AM 5 00 PM SATURDAY 13 Dec Exhibitor Move out 5 30 PM 9 00 PM SUNDAY 14 Dec 8 00 4 00 PM SUNDAY 14 Dec Carriers Trucking Companies must be checked in by 3 00 PM SUNDAY 14 All exhibitor materials must be removed by 4 00 PM If your freight remains on the exhibit floor at this time it will be going out via ICES Carrier at your expense If you require assistance with your outbound shipment s please visitthe ICES Service Desk during the Service Desk Hours amp not during dismantle SHIPPING INFORMATION Advance Shipments ICES Shipments may arrive on or before to Warehouse 1004 Makepono St Thursday December 4 by 3 00 PM HST Honolulu 96819 c o ICES Hawaii Convention Center 1801 Kala
30. EN w Center vertical support cannot be removed WEE 2 000 00 2 857 50 tT Perf Pkg 3 w Comatex Panels In Line Exhibit w Center vertical support w Conference Rm w door 2 737 00 3 91 0 00 GRAPHICS For Custom Logo Headers or Custom Panels for Hardwall Booths please call 808 832 2434 for a quote more information or required formats If any work is needed prior to graphics printing the file computer labor may be charged ADVANCE FLOOR TOM EXHIBIT ACCE RIE uaMeerxi2Metr 158 00 225 70 iMeerxi2Meer 210 50 300 75 queMeeset 5275 7550 0 5275 7550 ight Box2axge 8368 50 526 50 CANCELLATION POLICY No refund will be given on any cancellation Sub Total 5233 done after the advance order deadline date Please call for pricing if E ordering after the advance order deadline No guarantees on availability 4 712 Excise Tax 242 after advance order deadline TOTAL This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within CUSTOM EXH BITS R ENTA LS DOES NOT INCLUDE ELECTRICITY thirty 30 days of invoice date All orders are governed by ICES Payment Policy and t
31. ER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 EVERY OUTBOUND SHIPMENT WILL REQUIRE A COMPLETED MATERIAL HANDLING AUTHORIZATION FORM WTH A METHOD OF PAYMENT FOR THIS SERVICE OUTBOUND SHIPPING LABELS MUST BE PLACED ON EACH PIECE OF FREIGHT PROPERLY LABELED ICES WILL NOT BE RESPONSIBLE FOR ANY MISLABELED OR UNLABELED FREIGHT SHOULD YOU NEED ASSISTANCE WTH LABELS PLEASE REQUEST THEM PRIOR TO MOVE IN AT SHOWSITE TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE amp RETURN THIS FORM BACK TO US BY THE ADVANCE ORDER DEADLINE DATE ABOVE SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS CITY STATE ZIP CODE SHIP TO COMPANY NAME DELIVER ADDRESS CITY STATE ZIP CODE PHONE ATTENTION SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed amp ready to be picked up please ICES CARRIER TRANSPORTATION SERVICE return the Material Handling Authorization Form to the ICES Service Desk 1 Day Delivery next business day 2 Day Delivery by 3 00 PM second business day Verify the piece count weight and that a signature is on the Expedited Material Handling Authorization Form prior to shipping Deferred Delivery approximately 21 days Standard Ground Specialized Pad Wrapped uncrated or truckload SHIPMENTS WITHOUT PAPERWORK TURNED IN OR INCOM
32. I 96819 808 832 2430 FAX 808 832 2431 SHOW INFORMATION PAGE 2 ICES International Convention amp Event Services 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 As your Trade Show partners our goal is to provide you with hassle free service so that you can enjoy your show Even if you use an Exhibitor Appointed Contractor EAC you should have a basic understanding of the Exhibitor Service Manual s contents and information By following the information provided below you will have a charmingly smooth trade show experience Ordering Trade Show Services A v Always include your complete customer information on each order form including address with zip code phone and fax email address contact name and most importantly booth number if available If you have multiple booth locations please complete individual order forms for each location booth meeting rooms etc Ensure that all credit card information is complete and correct including the expiration date amp cvv 7 When ordering carpet draped tables or counters remember to select the colors you desire Please make sure that the size of carpet ordered is approriate for your booth space e g DO NOT order a 9 x 20 carpet for a 10 x 10 booth Always keep the total square footage of your booth in mind when ordering decorating items DON T order more than will comfortably fit and still allow you to do business Inbound
33. INTERNATIONAL CONVENTION AND EVENT SERVICES Dear 2014 Honolulu Marathon Expo Exhibitors It is a great pleasure to have been selected as your Official Service Contractor once again We will make every effort to make this a successful event for you AWAIT ke every eff Re sf for y Attached is the Exhibitors Service Kit for services you may require for your booth Should you have any questions regarding services within your booth please don t hesitate to contact us Your Account Executives will be Tanya You may contact us via the following Main Office 08 832 2430 Office Fax 808 832 2431 Email ices iceshawatt com Or Tanya Senior Account Executive Supervisor Direct Office 808 832 2440 Office Fax 808 832 2431 Email tanyal iceshawatt com 7 Hawaii We look forward to serving you Sincerely ICES Management QpalnEss lt 0 AC 7 1004 Makepono St Honolulu 96819 PH 808 832 2430 FAX 808 832 2431 2014 HONOLULU MARATHON EXPO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO ST DECEMBER 10 13 2014 HONOLULU HI 96819 PHONE 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 Welcome Letter General Information 2 Show Information 3 Trade Show Tips 5 Payment amp Calculation Form 6 c Third Party Billing Information Form 7 O Payment Terms amp Conditions 8 Safety First 9 Fire a
34. ION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 Circle Color Advance Floor Description Choice price price black blue gray 10 x 10 Booth Carpet red 94 25 134 75 black blue gray 10 x 20 Booth Carpet red 188 25 269 00 black blue gray 10 x 30 Booth Carpet red 282 75 404 00 black blue gray black blue gray Island Booths per sq ft red please call for price amp Custom Color Booth Carpet 2 availability Padding 1 2 persq t Plastic Covering per sq ft Additional charge for taping Call for pricing Island Booths must order carpet by sq ft If you wish to order by piece size there s no guarantees on same color swatch Taping pieces together is at add l cost amp a must for safety precautions 2 lt Subtotal CANCELLATION POLICY No refunds will be issued on any o cancellations made after advance order deadline date 4 712 HI G E Tax TOTAL Black Blue AUTHORIZED CONTACT PLEASE PRINT This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due CARPET RENTAL ORDER FORM not paid within thirty 30 days of invoice
35. LOOR PRICES each SIZE Price PLANTS amp FLORAL 9 lt SMALL 63 25 58 00 90 50 83 00 MED 94 75 73 75 135 50 105 50 LG 126 50 105 25 180 75 150 50 FLORAL TABLE ARRANGEMENTS TROPICAL ADVANCE PRICES each FLOOR PRICES each Qty Price SMALL 8950 6850 12800 9800 MED 10325 8225 814750 11750 te 817175 913700 824550 19575 SPECIALTY ARRANGEMENTS CALL FOR INFO ADVANCE PRICES each FLOOR PRICES each 0 I m Qty Price TBD MD te Subtotal 4 71296 EXCISE TAX TOTAL CANCELLATION POLICY CANCELLATIONS MADE AFTER THE ADVANCE ORDER DEADLINE FOR ALL FLORAL ORDERS WILL RECEIVE NO REFUNDS AUTHORIZED CONTACT PLEASE PRINT This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due gt gt 0 0 gt not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy amp the Limits of Liability amp Responsibilty 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808
36. Order Deadline NOV 21 2014 IMPORTANT B ELECTRICITY WILL BE TURNED ON WITHIN 30 MINUTES OF SHOW OPENING AND OFF WITHIN 30 MINUTES AFTER SHOW CLOSING F YOU NEED 24 HOUR POWER amp DEDICATED CIRCUITS 20 AMP MIN WILL BE DOUBLED THE LISTED PRICE PLEASE DOUBLE RATES BELC B TO RECEIVE ADVANCE SHOW PRICES WE MUST RECEIVE YOUR ORDER WITH PAYMENT IN FULL BY THE DEADLINE DATE ABOVE ALL OT ORDERS WILL BE CHARGED AT REGULAR PRICE WE ACCEPT MASTERCARD VISA DISCOVER amp AMEX CARDS PLEASE ORDER YOUR ELECTRICAL SERVICE ASAP TAKE ADVANTAGE OF THE ADVANCE ORDER PRICES PLEASE NOTE THE ELECTRICA HOOK UPS WILL BE DONE IN THE BACK OF THE BOOTHS LABOR CHARGES WILL BE INCURRED FOR ANY HOOK UPS OTHER THAN IN BAC OF BOOTHS NO CREDITS WILL BE ISSUED ON OUTLETS OR LIGHTS INSTALLED AS ORDERED EVEN THOUGH NOT USED FOR YOUR CONVENIENCE WE WILL USE YOUR CREDIT CARD AUTHORIZATION TO CHARGE ANY ADDITIONAL AMOUNTS INCURRED AS A RESULT OF SHOWSITE ORDERS PLACED BY YOU OR YOUR REPRESENTATIVE THESE CHARGES MAY INCLUDE LABOR AND MATERIALS STANDARDELECTRICAL SERVICE 24 HOUR POWER oe a ADVANCE RATE FLOOR ouse SUB TOTAL Approx 480watts 237 00 33875 o f5Amps Aprox9GOwets 27950 399 25 20Amps Aprox192 wat 30875 44100 ADVANCE FLOOR RATE dd SUB TOTAL DOUBLE THE RATE QTY
37. PH 808 832 2430 FAX 808 832 2431 SHIPPING DEADLINE INFORMATION 2014 HONOLULU MARATHON EXPO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling Example stacked shipments ground unloading constricted space unloading etc FedEx UPS Airborne DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped NOTE Charges will be based upon the weight of your inbound shipment Each shipment received is considered separate shipments The minimum weight per shipment is 200 pounds Anything over will be rounded to the next 100 pounds All late shipments will incur an additional 30 surcharge in addition to the rates listed below METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER RECEIVING ICES WAREHOUSE IS AS FOLLOWS ICES WAREHOUSE RECEIVING IS FROM WEDNESDAY NOV 19 THRU THURSDAY DEC 4 3 00 PM HST Please note Warehouse will be closed for Thanksgiving Thursday Nov 27 Friday Nov 2 ANY FREIGHT RECEIVED HEREAFTER IS CONSIDERED LATE FREIGHT DESCRIPTION Price per CWT Please note ICES Wa
38. PLETE PAPERWORK WILL BE RETURNED TO Other Common Carriers OUR WAREHOUSE AT EXHIBITORS EXPENSE ICES WILL THEN HAVE THE AUTHORITY TO REROUTE YOUR Other Van Lines SHIPMENT USING ICES CARRIER OF CHOICE AT EXHIBITORS EXPENSE Other Air Freight NetDay 2ndDay Defered ICES will coordinate outbound shipment for those using our show carriers Arrangements for pick ups by other carriers is Carrier Phone the responsibility of the exhibtior ICES OUTBOUND SHIPPING IF EXHIBITOR S CARRIER DOES NOT CHECK IN FOR EXHIBITOR S SHIPMENT AT SHOWSITE PLEASE SELECT ONE OF THE RE ROUTE OPTIONS Re route via ICES s choice OR Return to warehouse at Exhibitor s Expense If re routed via this option ICES will ICES is not liable to any loss or damage incur bill the credit card on file amp ICES Terms red Transport Material Handling amp Storage amp Conditions apply May be subjet to delay charges will apply May be subject to delay Signature Print Name COMPANY NAME ORDERED BY BOOTH NO STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within t
39. SION CORDS SHALL BE THREE WIRED GROUNDED 14 OR LARGER AWG COPPERWIRE CONNECTORS MUST NOT BE SUPPORTED BY CORDS Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed six 6 feet in length and must be UL approved FIRE SAFETY amp LABOR REGULATIONS 10 MULTI PLUG ADAPTERS MUST BE UL APPROVED AND HAVE BUILT IN OVERLOAD PROTECTION Connectors must not be used to exceed their listed ampere rating 11 THE OFFICIAL ELECTRICAL CONTRACTOR MUST DO ELECTRICAL WORK UNDER CARPETS All wiring on the floor must be Type SO cord insulated to qualify for extra hard usage and must be No 12AWG or larger and must be protected against damage 12 ALL TEMPORARY WIRING MUST BE ACCESSIBLE AND FREE FROM DEBRIS AND STORAGE MATERIALS Hard walled booths must have power supplies dropped within the booth 1004 Makepono Street Honolulu 96819 Phone 808 832 2430 Fax 808 832 2431 13 NO STORAGE OF ANY KIND 1S ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE Materials necessary to the exhibit must be stored within the exhibit Electrical cords and connectors must be accessible and shall not be covered 14 AREAS ENCLOSED BY SOLID WALLS AND CEILINGS MUST BE EQUIPPED WITH APPROVED SMOKE DETECTORS 15 ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS TRASH Crates are not to be used as exhibit supports 16 MATERIALS FOR HANDOUTS MUS
40. T BE LIMITED TO ONE DAY SUPPLY AND MUST BE STORED NEATLY WITHIN THE BOOTH All storage must be clear of electric cables or junction boxes 17 FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE FIRE SAFETY OFFICE Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building 18 ALL FIRE HOSE BOXES MUST BE KEPT COMPLETELY CLEAR All fire exit signs must be unobstructed 19 9 0 wide aisles are the norm although the state minimum is 5 0 A minimum of 20 0 in front of any exit entrance door must be kept clear LABOR GUI DELI NES FOR ALL HAWAII CONVENTION SITES 1 Hawaii is a right to work state and producer s choice applies 2 If a producer requests mandates union labor it is supplied 3 90 of the trade shows in Hawaii use non union labor from the Service Contractor and exhibitors may install dismantle their own exhibits freely CN O c lt Qc Qc O CQ lt gt LL lt 0 id 25 LL 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 1 DEFI NI TI ONS Agents Subcontractors carriers and the agent of each Customer Exhibitor or other party requesting services from I CES Carrier Motor carrier air carrier or surface carrier freight forwarder Shipper parrty who tenders goods to carrier for transportation Goods Exhibits
41. TENSION FAX NUMBER AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE METHOD OF PAYMENT Accepted Credit Cards VISA MASTERCARD AMEX DISCOVER Credit Card C V V 3 4 digit code Signature Check Name of Cardholder CARDHOLDER S BILLING ADDRESS INFORMATION COMPANY NAME STREET ADDRESS CITY STATE ZIP CODE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within thirty 80 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility ICES International Convention amp Event Services 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 1 Full payment is due with all service orders Credit Card Pre authorization for on site charges labor and materials is required when placing an order Acceptable forms of payment are company check drawn on a U S Bank payable to ICES and accepted credit cards Visa Mastercard Discover amp AMEX 2 Service orders will not be processed without payment unless prior arrangements were made with the ICES Account Executive handling this event All orders must include a valid credit card number even though payment will be made with check 3 Exhib
42. art and prototypes The Declared Value may never exceed 100 000 for the purpose of this provision and liability in all circumstances liability in all circumstances shall be limited to the amount of this cap No Insurance ICES is not an insurance company and does not offer or provide insurance It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer unless it is shown that CES performed in a manner that constitutes gross negligence in the performance of its services for Customer Notice of loss or damage In order to have a valid claim notice of loss or damage to Goods must be given to ICES or its agent within 24 hours or occurrence or delivery of Goods which ever is later Filing of Claim Any claim of loss or damage to Goods must be in writing containing facts sufficient to indentify the Goods asserting liability for alleged loss or damage and making have read amp agree to this Limits of Liability Signature of Authorized Personnel claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified below Damage Reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of claim Claims
43. ase ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within thirty 80 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 201 EXHIBITING FIRM S INFORMATION COMPANY NAME BOOTH NUMBER STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EXTENSION FAX NUMBER AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE THIRD PARTY BILLING REQUEST FORM You may arrange for a third party to handle your display and be billed for services ICES will agree to this agreement if the third party has a satisfactory payment record with us BOTH firms must complete this form and the THIRD PARTY must complete the credit card charge authorization on the Payment amp Calucation Form Return both forms by the deadline date It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges If your named third does not pay the invoice before the last day of the show charges will revert to you the exhibiting firm All invoices are due and payment upon receipt THIRD PARTY FIRM S INFORMATION COMPANY NAME STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EX
44. be received starting NOV 19 thru DEC 4 2014 3 00 PM HST Receiving hours are from 8 00 AM to 12 00 PM then from 1 00 PM to 3 00 PM HST Receiving hereafter will result in late fees DIRECT TO SHOWSITE SHIPMENTS ICES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER 1801 KALAKAUA AVENUE HONOLULU 96815 For direct to show site shipments will be received from 12 00 PM until 5 00 PM on DECEMBER 8 2014 amp 9 00 AM until 5 00 PM on DECEMBER 9 2014 For further assistance please don t hesitate to contact us We may be reached at phone number 808 832 2430 fax number 808 832 2431 or email us at ices Qiceshawaii com SHIPPING GUIDELINES ICES International Convention amp Event Services FREIGHT HANDLING SERVICES ICES is prepared to receive your shipment either at our HONOLULU warehouse or directly at the exhibit site You may ship via the carrier of your choice ICES will accept crates boxes skidded materials amp fibercases at our warehouse Rates are based on the incoming weight of shipments For rates and arrival information see the Freight Handling Order Form ICES must have payment before delivering freight to your booth Please read the Limits of Liability amp Responsibility form for important information ADVANCE SHIPMENTS TO HONOLULU WAREHOUSE Accepting of freight will begin NOVEMBER 19 thru DECEMBER 4 Shipments must arrive between the of 8 00 a m 12 00 p m amp 1 00 p m 3 00
45. de will be obtained by the electrical contractor 10 All flood light column and wall outlets are not a part of booth space A separate outlet must be ordered at regular price for each piece of equipment to be connected 11 Special handling hookups repairs or installation of electrical will be done on a time and material basis 12 Installation is subject to Local Union Contract and Jurisdiction 13 All equipment should be properly tagged and wired with full information as to current voltage phase cycle horsepower etc and ready for connection 14 All outlets over 20 amps or with a voltage of over 150 volts require electrical labor This includes a 1 hour minimum to inspect exhibitor equipment that is pre wired to plug into our system ELECTRICAL CONTRACTOR S RESPONSIBILITIES As the Official Electrical Contractor we will be responsible for e All under carpet distribution of electrical wiring e All facility overhead distribution of electrical wiring including coaxial cable fiber optics and the distribution of same from product to booth and from booth to booth e All motor and equipment hook ups requiring hard wire connections e Installation and or repair of electrical fixtures e Installation of electrical motors to be energized and electrical apparatus The above items require electrical labor which may be ordered in the Electrical Labor section on the reverse side ELECTRICAL CODE Electrical Services for Exhibits at Conv
46. efore date requested Please have a representative pick up the crew at the ICES Service Desk amp supervise the work to be done Upon completion the exhibitor s representative will return the crew to ICES Service Desk and approve the work order We will need Date Start Time of Equip ApproxHrs Total Hrs Hourly Rate Est Total Cost Installation lt lt Sub Total Add 4 712 Excise Tax S Total Payment Enclosed S Allow time for return of empty containers Lift Capacity Height Required Describe work to be done COMPANY NAME ORDERED BY BOOTH NUMBER STREET ADDRESS CITY STATE ZIP CODE COUNTRY PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy amp the Limits of Liability amp Responsibilty oc O LL oc Lu oc O oc O lt 1 1 X oc O LL 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance
47. ention Facilities Electrical requirements for an exhibit at all convention facilities are for the safety of all exhibitors and are based on national Electrical Codes and local ordinances Too frequently fires have been traceable to faulty wiring sometimes because of carelessness and sometimes because of lack of understanding of the risks involved In the interest of public safety exhibits in the convention facilities may be inspected to determine if any violations exists If they are found qualified electricians are available to correct the problems This work will be performed on a time and material basis If the exhibitor does not wish to have the fault corrected electrical services to the offending booth will not be connected If an exhibitor is not informed or does not understand basic safety standards for electrical wiring an electrician should be consulted before shipment is made to convention facilities Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have a 3 wire grounded cord with a minimum of 14 gauge Spot or floor lighting is a hazard when lamps are too close to fabrics or other materials which can be affected by heat The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and
48. er of its space or any agents or employees engaged in business on its behalf of Customer or present at Customers invitation CES to Customer To the extent of ICES own negligence and or willful misconduct and ICES 1004 MAKEPONO ST HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 subject to the limitations of liability below I CES shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of person or damage to property other than Goods ICES assumes no liability for bodily injury resulting from Customers presence in areas which have been marked as off limits to exhibitors and during hours and days when exhibitors are present in the facility prior to to the start from Customers presence in areas which have been marked as off limits to exhibitors and during to exhibitors and during hours and days when exhibitors are present in the facility prior to the start of and after the conclusion of their space lease with Show Management 5 No liability for consequential damages UNDER NO CI RCUMSTANCES WILL ANY PARTY BE LI ABLE FOR SPECIAL NCI DENTAL CONSEQUENTIAL OR PUNITIVE DAMAGES I NCLUDI NG BUT NOT LI MI TED TO LOSS OF PROFITS OR INCOME 6 ICES Liability for Loss or Damage to Goods Negligence standard ICES shall be liable subject to the limitations c
49. es footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standard Smoking is prohibited except in designated areas Please be sure all cigarettes are fully estinguished Standing on chairs tables and other furniture is PROHIBITED The furniture is not designated to support your standing weight Please use a ladder or ask an ICES personnel for assistance ICES forklifts and carte are to be used by authorized ICES personnel only Please do not operate this equipment Bicycles skateboards skates etc prohibited on the show floor unless approved by the facility in advance If you are authorized to use your own cart please be sure to register it with the facility They should also provide you with a sate operating procedure If they do not a ICES representative at the Exhibitor Service Desk can provide it to you Be aware of the forklifts moving throughout the aisles and docks Please stay clear of them especially when they are carrying a crate of load Keep the aisles free and open at all times Please utilize your booth space to store and work in whle preparing your booth Never run in the exhibit hall Please walk Watch your step in the aisles and stay away from the loading docks Electrical wires and cords can be hazardous if frayed or stretched over a walkway Please check all cords
50. ges are for the use for space and are not a form of insurance or a guarantee of security Unattended Goods ICES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any and all risk or loss Labor ICES assumes no liability for loss damage or bodily injury arising out of Customer s supervision of ICES provided labor If ICES supervises labor for a fee ICES shall be liable only for actions or claims arising out of its negligent supervision If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work and shall provide ICES and show management with an indemnity including defense costs for any claims that result from Customers supervision or failure to supervise assigned labor Empty Storage ICES assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in storage It is Customer s sole responsibility to affix the appropriate labels available at the ICES Service Desk for empty container storage Damage that is the direct result of I CES negligence shall be subject to the limitations of liability set forth in this document page 1 of 2 gt en lt O
51. ghting for displaying of products booths or areas having sales demonstrations and all presentations regardless of location In the case of production or stages ICES will furnish power source to dimmer boards or disconnects and energize ICES ELECTRICAL INFORMATION SHEET will then be responsible for obtaining power and the maintenance of all power THE ABOVE SERVI CES ARE DONE ON A TIME amp MATERI AL BASI S AND CANNOT BE PERFORMED BY OTHER ELECTRICAL CONTRACTORS amp D HOUSES OR EXHI BI TORS ALL LABOR USED IN THE EXHIBIT AREA OF THE FACILITY WILL BE SUPPLIED THROUGH ICES 1004 Makepono Street Honolulu 96819 Phone 808 832 2430 Fax 808 832 2431 ICES INTERNATIONAL CONVENTION amp EVENT SERVICES 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 Where will my outlet be located WA There are four different types of trade show booths Line Booths Peninsula Booths Back to Back Peninsula Booths and Island Booths Each type of booth has its own method of installation In the following diagrams the symbol X represents the approximate location of power outlets xiak z Line Booths Peninsula Booth Back to Back Peninsula Booths One Drop within booth when power DX Source is meeting or one location on Or perimeter when power source is in X the floor Island Booths Line Booths Peninsula Booths or Back to Back Peninsula Booths Your pre ordered Electrical Outlet will be i
52. he Limits of Liability amp Responsibility Basic Perf Pkg 6 1 Basic Perf Pkg 10 1 Basic Perf Pkg 10 1B Basic Perf Pkg 10 2 Basic Perf Pkg 3 Basic Perf Pkg 4 ICES International Convention and Event Services 1004 Makepono St Honolulu Hawai i 96819 Ph 808 832 2442 Basic Perf Pkg 10 5 Perf Pkg 1 10 x20 Backwall Bale 1 Perf Pkg 3 10 x20 In Line w Conf Room Perf Pkg 2 10 x20 In Line ICES International Convention and Event Services 1004 Makepono St Honolulu Hawai i 96819 Ph 808 832 2442 2014 HONOLULU MARATHON EXPO RETURN TO ICES FAA CONVENTIONCENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 Qty Foamcor Sign w Digital Print Must be in Print Ready Format Advance Floor Price aoe 11 x 14 4100 5875 4450 6375 n 852 75 7550 DENN 28 x 44 8775 12550 Easel Backs Available 3 sizes 1150 1650 Qty Foamcor Sign w Vinyl Cutout Letters 10 Words Maximum Advance Floor Price m Available up to size of 4 x 10 call for avail Qty White Vinyl Banner w grommets one sided amp plain copy Advance Floor Price 18155 50 22225 Lo to 1 923325 9333 25 1 9233 25 9333 25 1 5350000 5500 0 Lo 2x20 5311 00 4425
53. hirty 80 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 OUTBOUND MATERIAL HANDLING SERVICES ICES will coordinate outbound shipment pickups for those using our show carriers Arrangements for pickups by your carrier is your responsibility ICES is an unknown shipper with other carriers Ex UPS FedEx DHL etc Therefore your carriers will not pickup any shipments from ICES warehouse unless you arrange for the pickup amp pay for all charges including pickup in advance It would be best if your carrier is able to pickup your materials from showsite at the close of this event ICES will not be responsible for making any payment to your carriers on your behalf Please make sure you bring with you your own carrier labels to place on your outbound shipments Please make sure you submit all forms including this one to us by the advance order deadline date This is to ensure you will receive assistance with your drayage service you will require for this event Please make sure you fill out amp return back to us the Straight Bill of Lading Form prior to leaving showsite at the conclusion of this event Should you have any questions or concerns please don t hesitate to contact our office via the following Office P
54. hone 808 832 2430 Fax 808 832 2431 Email ices iceshawaii com METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER DESCRIPTION Price per CWT 2002 Charge per Shipment Phe OUTBOUND SHIPMENTS To take back to ICES Warehouse for pickup RATE PER 100 S Sunday Dec 7 4 00PM any pound s over 100 is rounded up to the next 100 pound rate Min of 200 s per shipment SHOW CARRIER 875 00 1 200 min per shipment using ICES Show Carrrier Trucking charges will apply if you decide to use our show carrier Show Canier Global Logistics H20 Logistics or Estes after your shipment has been taken back to our warehouse EXHIBITOR CARRIER 90 00 180 00 200 Min per shipment using your own carrier If you have outbound shipments going to two or more different locations Sub Total 5 each shipment which will charged separately using the rates above 4 712 Tax 5 y METHOD OF PAYMENT Accepted Credit Cards VISA MASTERCARD AMEX DISCOVER Check Credit Card C V V 3 4 digit code Name of Cardholder Signature This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp
55. ill not be responsible for strikes accidents fires acts of terrorism or God or delays beyond our control There is a 25 00 service charge on all returned payments Cash company checks money orders and credit cards will be accepted for advance payment only All service orders received after the 15 day advance deadline date will be required to pay by cash credit card certified funds or money order Absolutely no checks after the 15 day deadline for advance orders All Internet connections must follow guidelines as established by PDC s authorized use policy Initial Acceptance Date
56. itors with outstanding balances from prior events must submit payments otherwise services will not be provided 4 Advance rates will be applicable to service orders received by advance order deadline date shown on each order form Order forms received after the advance order deadline date will be charged at floor rate 5 ICES will not be responsible for any orders not received due to transmittal problems 6 Third party billing is available upon request Please contact ICES at 808 832 2430 or email us at ices iceshawall com 7 All balances remaining after the close of the show will be charged to the credit card provided on the payment form Should the credit card provided be invalid a company check must be sent immediately for total amount due Interest will be charged amp collected on all past due balances 8 A 25 00 handling charge will be assessed for returned checks due to insufficient funds 9 Credit or refund will not be given for services cancelled after the advance order deadline installed or not used 10 Claims regarding all services provided by ICES will not be considered unless filed by exhibitor prior to close of show 11 Refunds of overpayment will be issued by submitting request to ICES via fax 808 832 2431 or email at ices iceshawaii com within thirty 80 days of the close of final invoice 12 For unpaid balances on pre approved invoices terms will be net due and payable upon receipt of invoice
57. ity amp Responsibility ICES KEY INFORMATION FORM 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 Sec oisanina Services including vacuuming of booth area and emptying wastebasket at time of vacuuming Prices are based on total square footage of booth regardless of area to be cleaned 100 sq ft minimum Our exclusive cleaning contract for this show will not permit other service contractors including exhibitor appointed contractors to provide this service Show site Prices wil apply to all cleaning orders placed at showsite VACUUMING per sq ft 100 sq ft minimum Includes emptying of your booth s wastebasket s at the time of vacuuming Qty sq ft Description Adv Price Floor Price Total Booth Vacuuming Pre Show One Time 045 065 jBoothVacuuming 2Days 0901 130 jBoohVacuuming 3Days 135 195 jBoohVacuumingp 4Days 18 180 260 PORTER SERVICE per day Includes emptying of your booth s wastebasket s and policing of your exhibit area at two hour intervals during show hours Qty sq ft Description Adv Price Floor Price Total Exhibit Area Under 500 sq ft 105 15475 Area 501 1 500 18 1032515 1601 EwhbitArea 1 01 2 00sq ft 8 180 26015 Exhibit Area
58. kaua Avenue Honolulu 96815 ICES Service Desk ICES is here to take care of your on site needs All contractors and production personnel will be available along with any services you might require such as Furniture Cleaning Service Material Handling to name a few Shipments will be accepted beginning Monday December 8 between 12 00 PM 5 00 PM Tuesday December 9 between 9 00 AM 5 00 PM Direct Shipments to Exhibit S ite c lt LL E O L Y ICE International Convention amp Event Services 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 15 2014 Dear Exhibitor We are pleased Show Management has selected ICES as your Official Service Contractor Our objective is to make your exhibit a success ICES equipment is property of ICES We would greatly appreciate it if you do not staple tape or modity our rental equipment in any way Ex Drapes Tables Hardware etc Unfortunately if we do find our equipment damaged or altered in your booth at this event you will be charged a replacement charge besides the rental charge DISCOUNTED PRICES Please take some time and read through the packet carefully contains information on rates amp services provided by ICES It is very important you process and place your order before FRIDAY NOV 21 2014 top right hand corner of each order form page to take advantage of the discounted prices WE DO NOT ACCEPT
59. l the time the Goods are received by Customers chosen carrier All Material Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to ICES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepencies exist Measure of damage ICES liability shall be limited to the lesser of 1 the depreciated value of Goods 2 repair cost or 3 the limitation of liability The limitation of liability shall be 0 30 thirty cents per pound per piece with a maximum liability of 50 00 fifty dollars per item or 1000 00 one thousand dollars per shipment whichever is less Excess Declared Value If Customer wishes a higher limitation of liability than stated above for loss or damage to property that occurs during the show the Customer may do so by declaring a value in the space provided on the ICES services order form s and also on the Material Handling Order Form and paying by the appropriate additional charge in advance of the commencement of services by ICES Maximum liability for damages resulting from ICES negligence shall then be increased to the amount of declared but in no case shall it exceed the depreciated value of the Goods or repair costs whichever is less case of partial loss or damage the maximum liability shall be prorated based upon weight Excess Declared Value is not for plasma screens or other fragile electronic equipment original
60. livery Pickup REQUIRED Min Charge for Delivery is 100 00 MIN DEL CHG Setup REQUIRED Min Charge for setup is 125 00 hourly chg MIN SETUP CHG SUB TOTAL NO CANCELLATION ALLOWED ON ALL ORDERS AFTER ADVANCE ORDER DEADLINE IF 4 712 EXCISE TAX I ANY DO OCCUR NO REFUNDS OR CREDITS WILL BE ISSUED GRAND TOTAL ORDERED BY BOOTH 7 Bii PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility Mail or Fax to High Speed Internet Services Pacific DirectConnect 1050 Bishop Street 519 Order Form Honolulu Hawaii 96813 Fax 808 548 0055 EVENT EVENT NAME DATES EXHIBITING BOOTH FIRM NUMBER S ADDRESS CITY STATE ZIP BILLING PHONE EMAIL CONTACT MAIN CONTACT MOBILE EMAIL ON SITE PHONE PAYMENT BY CASH MONEY ORDER COMPANY CHECK OR CREDIT CARD IN U S DOLLARS MUST ACCOMPANY THIS ORDER CREDIT CARD PAYMENT IS SUBJECT TO A 5 PROCESSING FEE LICASH LiMoNEYORDER L COMPANY CHECK payable to Pacific DirectConnect
61. ll orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility Black Bucket Chair Skirt Colors except for Teal available Gray Posterboards Overall 941 x 48 H Setup in Vertical or Horizontal position 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAI CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 PLEASE NOTE INSTALLATION amp DISMANTLE LABOR INCLUDED IN PRICING TABLE TOPS COLOR OPTION FLOOR PRICE PRICE Perf Pkg TT 1 w Velcro Panels Black Blue Lt Gray 942 50 1 346 50 23 10 BACKWALLS PANEL OPTION ME FLOOR PRICE PRICE Basic Pert Pko 101 937 00 1 338 50 Basic Pert Pkg 10 1 Velcro comp Panels BLACK BLUE ORLT GRAY 1 705 25 2 436 00 Basic Pert Pko 10 2 937 00 1 338 50 Basic Perf Pkg 10 2 Velcro comp Panels BLACK BLUE LT GRAY 1 705 25 2 436 00 Basic Pert 3 Curved Backwall BLACK ONLY 1 631 50 2 330 75 Basic Pko WHTECOMATEX 1 431 50 2 045 00 Basic Pert Pkg 10 5 wiCabinet Counter amp Lights gLuEvELCRO 1 89475 2 706 75 ADVANCE FLOOR 20 BACKWALLS COLOR 2 Perf Pkg 1 w Velcro Panels BLACK BLUE OR LT GRAY 2 526 50 3 609 25 227 Perf Pkg 2 w Comatex Panels In Line Exhibit N
62. mp Safety Regulations 10 Limits of Liability amp Responsibility 12 m CQ Material Handling Material Handling Information 14 _j Show Carrier Information Sheet 15 lt Shipping Information Sheet 16 Material Handling Services Form 17 Z Outbound Shipping Form 18 Advance Shipping Label 20 Direct to Show Site Shipping Label 21 H Decorating Services gt Carpet Rental Order Form 22 4 Tables amp Chairs Rental Order Form 23 7 Custom Exhibit Rental Order Form 25 Y Graphics amp Signage Order Form 28 0 Tripod Banner amp Stand Order Form 29 He CQ Labor I Installation amp Dismantling Order Form 30 2 Key Information 31 Booth Cleaning Service 32 Forklift Service 33 Utility Service Electrical Outlet Service Order Form 34 Plant Rental amp Floral Order Form 41 Audio Visual amp Computer Rental Order Form 42 HCC Internet Service Order Form 43 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 SERVICE CONTRACTOR ICES 1004 MAKEPONO ST HONOLULU HI 96819 PHONE 808 832 2430 FAX 808 832 2431 SHOW INFORMATION 8 High Backwall Drape 3 High Sidewall Drape Aisle Carpet Color BOOTH PACKAGE Standard Booth Size 1 6 Skirted Table Chairs 2 1 Wastebasket w Liner 1 ID Sign 7 x 44 provided automatically RED OR TEAL ALTERNATING BY ROWS 1ST ROW ALL TEAL 2ND ROW ALL RED RED OR TEAL ALTERNATING BY ROWS 1ST ROW ALL TEAL 2ND ROW ALL RED GRAY 10 Wide
63. nstalled at the rear of your booth at the drape line Island Booths You need to designate one location for each outlet you order Multiple outlet locations will be charged on a Labor and Material basis For facilities with power originating in the floor your Electrical Outlet will be placed at one location at our discretion All other distribution will be done on a Time and Material basis If you fail to provide us with a floorplan we will bring your power to one location at our discretion COMMONLY ASKED QUESTIONS How much power do need WA Calculate your lighting needs by adding wattage in each location For other equipment read the Ratings from the metal plates attached to each unit V120 PHI Hz60 W 1000 2 120 Volt Single Phase 60 Cycle 1000 Watts 230 Volts 30 Amps 3 Phase 1004 MAKEPONO STREET HONOLULU HI 96819 PHONE 808 832 2430 FAX 808 832 2431 2014 HONOLULU MARATHON EXPO RETURN TO ICES AWAIT CONVENTION ENER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU 96819 PHONE 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 To ensure that your outlets and lighting are properly placed a Booth Floorplan must be submitted with your Electrical Rental Order Form If you do not have a plan please use the grid on this page and submit it with your electrical order To use this grid Use bold lines to indicate the outline of your booth Indicate the scale
64. omer authorizes ICES to charge its credit card directly for services rendered on its behalf after departure by placing an order via fax or through a work order on site Credit Terms All charges are due before services are performed unless other arrangements have been made in advance ICES has the right to require prepayment or guarantee of the charges at the time of request for services A failure to pay timely will result in Customer having to pay in cash in advance for future services If a credit card is provided to ICES ICES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 1 296 per month until paid 4 MUTUAL OBLI GATI ONS Indemnification Customer to ICES Except to the extent of ICES s own negligence and or willful misconduct Customer shall defend hold harmless and indemnify ICES from and against any claims lawsuits demands liability cost and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property relating to or arising from performance under this Agreement Customer agrees to indemnify and hold ICES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies any subtenant or other us
65. ontained herein for loss or damage to Goods only if such loss or damage is caused by the direct negligence or willful misconduct of CES Condition of Goods CES shall not be liable for damage loss or delay due to uncrated freight freight improperly packed glass breakage or concealed damage ICES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrinkwrapped Goods All Goods should be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customers responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor Receipts of Goods ICES shall not be liable for Goods received without receipts freight bills or specified unit counts on receipts or freight bills Such Goods shall be delivered to booth without the guarantee of piece count of condition Force Majeure fawrs ma zhcer CES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism of war Cold Storage Goods requiring cold storage are stored at Customer s own risk ICES assumes no liability or responsibility for Cold Storage Accessible Storage ICES assumes no liability for loss or damage to Goods while in Accessible Storage Storage char
66. property unless otherwise specified and shall be removed ONLY by PDC employees or its representative at the close of the show Labor is charged in 1 2 hour increments minimum charge is 1 2 hour Labor rate is 60 00 hour Under no circumstances shall anyone other than PDC Technicians make any special wiring within the Convention Center Delivery of ALL data transmission lines ordered from an outside vendor will only be allowed to the Demarcation Room at the Convention Center and must be pre approved prior by PDC Use of any wireless equipment in HCC will not be allowed unless pre approved by PDC management PDC will not be responsible for any cutting or altering of any floor coverings in order to bring service to a booth PDC reserves the right to require deposit for Network equipment prior to installation Credit will not be given for connections installed and not used Booth utilities are to be ordered by each exhibitor separately and are not to be shared with other exhibitors All equipment supplied to exhibitors is to be returned to PDC immediately at the close of the show unless other arrangements are made The exhibitor must file disputes concerning service with the PDC Management prior to the close of the show PDC will resolve disputes in a timely manner Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service All exhibitor data services will be disconnected on the last day
67. ptics or data cable installed prior to event opening Exhibitor will need workers on date at time AM PM for hours Starting time can be guaranteed only when labor is requested for the start of the working day at 8AM All exhibit labor for 8AM starting times will be dispatched to booth space For all other starting times check in at the ICES Service Desk one half 1 2 hour before time requested Labor canceled without 24 hour notice shall be charged a one 1 hour cancellation fee per worker If exhibitor fails to use the workers at the time confirmed a one hour No show charge per worker will apply Display Labor Rates Times Hourly Rates Straight Time Monday through Friday between 8 00 AM and 4 30 PM 76 00 All other hours 152 00 The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in one 1 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed is prohibited All rates are subject to change if necessitated by increased labor costs Please estimate the number of workers and hours per worker needed below Invoices will be calculated according to actual hours worked of Workers of Hour s per Worker Total Hrs RC Total Installation ooo poo S lt ee Dismantling TOTAL SERVICES ORDERED ADD 25 50 00 MIN FOR ICES SUPERVISION ADD 4 712 EXCISE TOTAL S COMPANY NAME ORDERED BY This order is accep
68. receiving or storing freight Saves valuable set up times Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping Labels m Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show all shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets should accompany all shipments Take the time to ensure that your display and products are packed neatly and securely Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Should your carrier miss the pickup deadline outbound shipment s ICES WILL NOT call back our carrier to retrieve your forced freight shipment Your shipment will be handled by the show carrier at your expense Confirm your delivery date and time with your carrier and have all pertinent shiping information in the hands of your representative at show site You may also want to review the return of your goods at the end of the show Handling charges are based on the weight of the freight Shipments are billed
69. rehouse will be dosed for Thanksgiving Thursday 11 27 amp Friday 11 28 Warehouse Shipment Honolulu 8 00 a m 12 00 p m amp 1 00 p m 3 00 p m Monday thru Friday wn rr Show Site Shipment HAMAII CONVENTION CENTER ON MOAN DEC 8 12 PMto 5 PM amp TUES DEC 9 9 AMTO 5 PM HST Crated ae eee 95 00 190 00 Special Handling 112 00 224 00 Uncrated 105 00 210 00 DESCRIPTION Price per Package Additional Package Small Package Maximum Weight per Shipment is 50 16 Non special Handling 60 00 10 00 Special Handling 70 00 12 00 Weight Divide by 1000 100 4 100 a 4444 100 p 100 Sub Total 4 712 Tax So Total OS This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not MATERIAL HANDLING paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENT
70. shall I CES be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees if any or costs for advance ware housing for use of the space only There is no guarantee of security or representations made by ICES as to appropriateness of the condition for Exhibitors Material The risk of loss remains the Customers alone and I CES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk Title amp Date page 2 of 2 gt 2 2 O gt LL O 2014 HONOLULU MARATHON EXPO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO ST DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost of transport of your exhibit materials to and from the event BENEFITS OF ADVANCE SHIPPING TO ICES WAREHOUSE Storage of materials for up to 14 days prior to your show Delivery of Shipments to your booth before you move in schedule permitting Some convention centers and hotels do not have facilities for
71. t of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility SIGNS amp GRAPHICS ORDER FORM 2014 HONOLULU MARATHON EXPO RETURN TO ICE S HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 BANNER FRAMES Advance Qty RENTAL ONLY Price Floor Price Price 52 75 7550 5000 7150 PURCHASE OF BANNER Client to Supply Artwork Advance PRICE INCLUDES RENTAL OF Price BANNER STAND Floor Price Price For Large Stand Banner size 24 x 68 263 25 376 00 For Bamboo Stand Banner size 24 x 62 250 00 357 25 f ordered after advance deadline date but up to 5 working days prior to Exhibitor s move in No Guarantees if ordered after this deadline PURCHASE OF BANNER Advance ICES to create banner Price Price PRICE INCLUDES RENTAL OF BANNER STAND For Large Stand Banner size 24 x 68 368 50 BENI For Bamboo Stand Banner size 24 x 62 300 00 Client must provide information for banner by advance deadline date No orders will be accepted after the advance order deadline date gt On digital prin
72. tates Federal District Court of Hawaii or as applicable depending upon jurisdiction the State of Hawaii s Circuit Court in Honolulu Hawaii 8 Advanced Warehouseing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Term Storage are contained in the separate agreement entitled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following shall apply with respect to ICES Liability for Customer s Goods The responsibility of CES with respect to Exhibit Material is limited to the exercise of ordinary care and diligence in handling and storing of Customer s Goods ICES shall be liable only for the loss or damage to Goods caused by ICES sole negligence ICES liability is limited to thirty cents per pound 0 30 of the actual cash value per item In case of partial loss or damage the maximum liability shall be prorated based on weight ICES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as wel as any other causes beyond ICES immediate control ICES is not responsible for the marring scratching or breakage of glass or other fragile items ICES is not liable for the mechanical functions of instruments or appliances event if such articles are packed or unpacked by ICES In no event
73. ted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility or O LL or TT or O or O lt lt or E TT 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 TROPICAL POTTED PLANTS RENTAL ADVANCE PRICES each FLOOR PRICES each Without l Without l n 82400 39 00 34 50 lt so 51 00 51 50 7900 S 1 8 o 63 00 68 50 90 00 GREEN amp BLOOMING PLANTS RENTAL Oy TVPESOF PLANTS S Per Plant sPerPlant Price MAY NOT BE AVAILABLE 3175 4550 DUE TO WEATHER OR JBROMELADS 4225 6050 VENDORISOUTOFSTOCK rFERNSe POTS 8175 4550 JFERNSs POITS 4225 6050 CANCELLATION POLICY No credit or refund will be issued for all above items cancelled after the advance order deadline date FLORAL TABLE ARRANGEMENTS SPRING ADVANCE PRICES each F
74. th incomplete information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the ICES Service Desk or from your ICES Account Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty OUTGOING SHIPMENTS An Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping Information outgoing forms and labels will be available at the ICES Service Desk Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that some one from your company wil be on site to oversee the outbound shipments of your display and product MACHINERY LABOR AND EQUIPMENT Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the Forklift amp labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material INSURANCE All of your goods sho
75. ther hours 144 00 On site Display Labor Rates Times Hourly Rates Straight Time Monday through Friday between 8 00 AM and 4 30 PM 84 75 All other hours 169 50 Please estimate the number of workers and hours per worker needed below Invoices will be calculated according to actual hours worked SCHEDULE OF OF DATE S START TIME END TIME HOURS WORKERS RATE TOTAL AMM lt LAMP lt lt LAMP lt AM PPM TOTAL SERVICES ORDERED ADD 25 50 00 MIN FOR ICES SUPERVISION ADD 4 712 HAWAII EXCISE TOTAL DUE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 5 per month 18 annum applies to any balance due not paid within thirty 80 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility LL C lt i LLI c lt o o c lt i lt 2014 HONOLULU MARATHON EXPO HAWAII CONVENTION CENTER DECEMBER 10 13 2014 RETURN TO ICES 1004 MAKEPONO STREET HONOLULU HI 96819 PH 808 832 2430 FAX 808 832 2431 Advance Order Deadline NOV 21 2014 EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING
76. ting or logos we must have the artwork on disc CD Zip or e mailed to us gt All graphic work must be IBM PC format and must be in the EPS file format gt All drawing or photograph work must be in TIFF or high JPEG file format gt Color matching is not guaranteed Currently we do not accept any Macintosh generated files Sub Total 4 71296 Excise Tax Total PORTABLE BANNER STAND W BANNER ORDER FORM CANCELLATION POLICY There is no cancellation allowed once your custom banner order has been placed NO REFUND WILL BE ISSUED ON ANY CUSTOM BANNER ORDER NO REFUND ISSUED ON ANY RENTAL ORDERS CANCELLED AFTER THE ADVANCE ORDER DEADLINE DATE Colors on artwork will be matched as close as possible COMPANY NAME ORDERED BY BOOTH STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EXT FAX NUMBER EMAIL ADDRESS AUTORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will release ICES from any legal obligation of performance A finance charge of 1 596 per month 1896 annum applies to any balance due not paid within thirty 30 days of invoice date All orders are governed by ICES Payment Policy and the Limits of Liability amp Responsibility 2014 HONOLULU MARATHON EXPO RETURN TO ICES HAWAII CONVENTION CENTER 1004 MAKEPONO STREET DECEMBER 10 13 2014 HONOLULU HI 96819 PH
77. tion in Booth 4 995 00 5 595 00 2 995 00 DEDICATED 1 54Mbps Connection T1 Includes 30 IP Address block Servers DHCP not allowed Each device requires an IP address Additional IP Address 125 00 125 00 125 00 ea Patch Cable Rental 25 25 00 25 00 25 00 9 _ 8 port 10 100 Hub Rental 100 00 100 00 100 00 ea Labor Rate for Data Services per hour 60 00 60 00 60 00 F 413 PLEASE SUBMIT DETAILED FLOOR PLAN SHOWING DROP LOCATION IN BOOTH Data Services Hotline 808 548 0033 SD 41 4 dataservices pdchawaii com HAWA GM Revised 05 12 CONVENTION CENTER Pacific DirectConnect Inc Terms of Service Agreement for Hawaii Convention Center Pacific DirectConnect Inc PDC is the exclusive provider of Internet Data Services within the Hawaii Convention Center HCC facility This includes all exhibit halls meeting rooms exterior areas and temporary structures All requirements of Internet Data Services and labor to install connect repair of equipment or distribute lines are to be completed by PDC personnel or dually certified contractors 1 2 10 11 12 13 14 15 16 17 18 19 Pacific DirectConnect Inc PDC is not responsible for lost or damaged equipment while in exhibitor possession All prices are rental only material and equipment furnished by PDC for this service order shall remain PDC s
78. trical Labor Installation Dismantle Labor Forklift Service Signs amp Graphics Tripod Banner Frame Plants amp Floral Freight Handling TOTAL AMT DUE Please complete order forms and calculation sheet and return with payment in full ICES requires your credit card authorization to be on file with us For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative These charges may include all ICES or any charges which ICES may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below METHOD OF PAYMENT Accepted Credit Cards VISA MASTERCARD AMEX DISCOVER Credit Card C V V 3 4 digit code Signature 3 D 0 z Name of Cardholder PAYMENT amp CALCULATION FORM CARDHOLDER S BILLING ADDRESS INFORMATION COMPANY NAME STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS SHOW REPRESENTATIVE S INFORMATION COMPANY NAME STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER EXTENSION FAX NUMBER EMAIL ADDRESS AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE BOOTH NUMBER This order is accepted with the understanding that fire strikes transportation problems or any other mitigating factor out of ICES s control will rele
79. uld be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that can affect your exhibit and products ICES has published ICES Limits of Liability and Responsibility that are in your service kit Please read them carefully It is recommended that your goods be insured z C I lt LL lt lt 2 lt T EM lt I lt 2014 HONOLULU MARATHON EXPO will be held at the HAWAII CONVENTION CENTER in HONOLULU HAWAII Below is a list of our preferred carriers whom you may use should you need assistance from a shipping company Please note this is only our suggestion You may use your own carriers to handle your show materials FOR GROUND TRANSPORTATION ON US MAINLAND amp OCEAN Should you need assistance locating an ocean transportation vendor feel free to contact the following PLEASE CONTACT ESTES TRUCKING Phone 800 541 1670 Ext 2561 OR HAWAIIAN EXPRESS SERVICE INC PHONE 808 847 2665 EMAIL rpaiva hawalianexpressinc com amp gkitamura hawaiianexpressinc com FOR AIR SHIPMENTS NANIQ GLOBAL LOGISTICS Phone 808 292 9820 Josephine Miyakawa Email josephine miyakawa nglI intl com DIRECT TO WAREHOUSE SHIPMENTS ICES 2014 HONOLULU MARATHON EXPO 1004 MAKEPONO STREET EXHIBITOR S NAME BOOTH HONOLULU HI 96819 All advanced shipments to our HONOLULU Warehouse will

Dear 2014 Honolulu Marathon Expo Exhibitors, It is a great pleasure

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