January 26, 2015 Dear Exhibitor, Welcome to the 2015 Haulage
Contents
1. Name amp Billing Address Signature Payment must accompany request Contact Tim Fearney at 1 678 822 9804 or Email tim semcoproductions com SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com HAULAGE amp LOADING Freight Handling of Show Materials Deadline 1 All shipments must be sent prepaid Collect shipments will not be accepted 2 The hotel will ONLY accept packaged shipments including crates boxes and skids Loose shipments will not be accepted at the warehouse 3 Consignment or delivery of a shipment to Haulage amp Loading or its subcontractors by an Exhibitor or Shipper on behalf of the Exhibitor will be construed as an acceptance by the Exhibitor of the Freight Terms and Conditions on this page Label each piece of your shipment as follows Your Company Name Your Booth Haulage amp Loading Conference c o Wigwam Resort 300 Wigwam Blvd Litchfield Park AZ 85340 MUST ARRIVE BY Friday May 15 2015 April 24 4 Outbound bills of lading must be filled out and turned into the event registration desk If designated carriers are to be used the exhibitor must make those arrangements directly with the carrier If designated carrier fails to show in required time frame shipment will be recognisigned to house carrier If no return information is provided f2. The placement of signs logos trademarks and other forms of company identification located within 10 feet of neighboring display must face into your exhibit or signs logos and company ID placed along with back wall in a standard in line booth must stay within the 8 high back wall Exhibit Space includes 6 x10 exhibit space 8 high back drape and 3 high side drape in black 2 chairs 7 x44 booth sign with company name and booth number 6 x 2 skirted table 100 word product service description amp Show Program Wastebasket Attendee mailing list for post show marketing One 1 full conference registration additional registrations are available at discounted rate Electricity Must be ordered through PSAV See enclosed form SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com Show Program Listing Form Deadline March 2 2015 If not received by date above your company description will not appear in the show issues of Coal Age and E amp MJ Exhibiting companies are entitled to a 100 word product service description in the official Show Program which is given to every attendee Click Here to complete the company description You can include your company logo in the Show Program for 150 be sure to check this option on the following Show Program Advertising form E mail your logo
3. 1 connection 45 00 Hard Line Internet Connection 165 00 f Additional Internet Connections 50 00 ff Special Internet Requirements Call for Quote OoOo e OE Tripod Screen with Skirt amp Cart 170 00 fo 40 LCD Monitor with Stand 360 00 f o Ba LED TV wih Stand sa7o 00 T SS Flat Panel Computer Montor 17 100 00 __ Flat Panel Computer Monitor 20 169 125 00 Laptop Computer SSCS 2200 Cid Cd TC Additional Wireless mernet Connections 45 00_ _ Hardline Internet Connection srno _ a ee equipment rates and availability subject to change Contact for quote on equipment not listed 623 856 1045 Service Charge 22 Subtotal Sales Tax 9 1 CIRCLE ONE Credit Card Number Visa MC AmEx Disc Diners SECURITY CODE THE LAST THREE DIGITS ON THE BACK OF YOUR CARD IN THE SIGNATURE STRIP Name Imprinted on Card Expiration Date Authorizing Signature Today s Date understand that I will be held fully liable for any damage to or loss of the above listed equipment PLEASE BRING THIS CARD WITH YOU TO YOUR EVENT WE WILL NEED TO GET AN IMPRINT OF IT FOR BILLING YOUR INITIALS
4. Advertising form or determined by Show Management Payment is non refundable Acceptance of this application by SEMCO Productions LLC constitutes as a contract Email Form Logos and Ads to keisha semcoproductions com or fax to 770 642 4715 SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com C 2015 Power amp Internet Order Form gt S NN PE A WN IG WA IA Questions Please email ajosephson psav com avenger x Orders and payment must be received one week before delivery to qualify for prices listed below Rush orders are subject to substitution at market rates Basic Power is required for any Exhibitor in need of electricity Proper voltage amp amperage requirements of Exhibitor equipment remain the Exhibitor s responsibility All orders subject to 9 1 sales tax and 22 service charge Please email form directly to PSAV Presentation Services at ajosephson psav com to receive a confirmation Booth Suite Room Convention Name Company Name Remove Date Time State Zip code Set up Date Time Address City Contact Phone Fax Name On Site Contact Email Address Equipment Service Requested Daily Rate Qty of Days Basic Power non Dedicated 5amp 35 00 Dedicated 20 Amp Service 120 00 ey aes ee pecial Power Requirements Call for quote ee e OE Wireless Internet Access
5. amp LOADING January 26 2015 Dear Exhibitor Welcome to the 2015 Haulage amp Loading Exhibition amp Conference taking place May 17 20 2015 at the Wigwam Resort amp Golf Club in Phoenix AZ The information in this Exhibitor Service Manual is designed to assist you in the preparation of your exhibit Please review all forms and make note of any deadlines in order to receive discounted rates Services ordered onsite will result in additional fees SEMCO Productions LLC will be the General Service Contractor for the show supplying draping furniture and labor A V computer rentals and phone lines will be handled by PSAV at the Wigwam Resort Details are enclosed Please pay careful attention to the shipping information and bag insert shipping information pages making note of all details and deadlines look forward to meeting you at the conference please don t hesitate to contact me if you have any questions or need additional information Sincerely Tim Fearney Show Director Tim Semcoproductions com SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com Exhibitor Checklist X Service Deadline Complete Complimentary online show program listing form March 2 Return Show Program Advertising Form April 3 Submit Ad Copy Make Hotel Reservations April 14 Register for Gol
6. Fees 1 Name Title Email 2 Name Title Email 3 Name Title Email 4 Name Title Email PAYMENT INFORMATION Payment must accompany request Check payable to SEMCO Productions LLC VISA MasterCard American Express Card Number Exp Date Full Address City State Postal Zip Code Printed name as it appears on card Signature Email completed form to Keisha at keisha semcoproductions com or Fax 1 770 642 4715 SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING BAG INSERT SPONSORSHIP SHIPPING INFORMATION 1 000 per Insert Inserts MUST be shipped separately from your exhibit materials to ensure their inclusion in the official Haulage amp Loading Delegate Bags All bag inserts MUST be delivered to the hotel Between MAY 10 14t 2015 Failure to follow the following shipping instructions may result in your company s materials not being distributed to every delegate Each package must clearly indicate that contents are Delegate Bag Inserts Please ship your bag inserts to The Wigwam Golf Resort amp Spa Attn Keisha Wilson KIVA ROOM Company Name Delegate Bag Inserts 300 Wigwam Boulevard Litchfield Park AZ 85340 Payment Information Company amp Booth Check made payable to SEMCO Productions LLC VISA MasterCard American Express Card Number Exp Date
7. f Outing April 15 Return Payment Authorization Form for Shipping April 24 Order Audio Visual Equipment May 1 Additional Exhibitor Registrations May 1 Ship bag inserts direct to Wigwam Resort See Insert Shipping Page for Proper Labeling Starting May 10 Ending May 14 Accepting Freight at Wigwam Resort Starting May 10 Ending May 17 Show Schedule Exhibitor Move in Sunday May 17 11 00am 5 00pm Exhibit Hours Monday May 18t 8 00am 5 00pm Tuesday May 19 8 00am 4 00pm Exhibitor Move Out Tuesday May 19 4 00pm 10 00pm SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING Make your hotel reservations today gt di ie ite ire al 1 a Ea a o Em k pi Registration Valet L wicwam Conference Center gt amp E Ballrooms Fils Hotel Reservations Deadline April 14 The Wigwam Golf Resort amp Spa 300 Wigwam Boulevard Litchfield Park AZ 85340 1 623 535 8275 Exhibitors are responsible for securing their own hotel accommodations We have negotiated a discounted rate at the Wigwam Golf Resort amp Spa The special Haulage amp Loading rate for the Adobe Traditional room is US 179 night exclusive of tax resort fees gratuities and or service charges Suite rates are available upon request To take advantage of this s
8. it listing Advertisements exceeding type size in any dimension are considered oversize File Formats and Specifications e Ads and logos are accepted in the following formats PDF TIFF EPS e All placed images should be at 300dpi at final size Lower resolution images will result in poor quality reproduction COLOR Entire publication is printed in 4 color process Total ink saturation should not exceed 280 Please contact David Jones at djones mining media com for questions about ad specifications or to send in your artwork Please reference Haulage amp Loading Directory Ad in the subject line SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING Show Directory Advertising Insertion Order Form DEADLINE April 3 2015 Company Name Booth full page ads 2 000 Yea page ads 1 200 1 4 full page ads 750 Company Logo 150 Check payable to SEMCO Productions LLC VISA MasterCard AMEX Card Number Exp Date Name on Card Billing Address City State Providence Zip Postal Code Signature Payment must accompany request Signature indicates that you have read and agree to the terms and conditions below TERMS AND CONDITIONS Exhibitor agrees to pay amount indicated for advertisement as published on the Show Directory
9. llation Deadlines Exhibit space must be occupied by 5 00 p m PST on Sunday May 17 2015 If not occupied by that time and if Show Management has not been advised of a delay the booth space will be considered abandoned and can be used at the discretion of Show Management Finished Surfaces Any raw or unfinished surfaces facing or neighboring another booth or aisle must be covered and must not carry identification signs or other copy that would detract from the adjoining booth Display Regulations Standard Booth One or more standard units in a straight line e Maximum back wall height is 8 feet e Maximum height rear three feet from back wall is 8 feet e Maximum height front three feet from aisle is 4 feet Restricted Activities e Distribution of literature promotional items samples etc is restricted to the contracted exhibit space Any distribution or other activity interfering with the activities of neighboring exhibitors or obstruction of aisles will not be allowed e All photographic rights are those of Show Management Exhibitors may obtain written approval from Show Management for the photographing of their own exhibit Helium balloons are not permitted Children under the age of 18 are not allowed in the exhibit or conference session areas Sound levels must be maintained so as to not disturb other exhibitors Obstruction of aisles that prohibits traffic flow is strictly forbidden Signs Logos and Company Identification
10. pecial Haulage amp Loading 2015 rate contact the hotel directly at 1 800 327 0396 Outside of the US call 1 623 535 8275 or reserve you re your room online click HERE Directions to the Resort From Central Phoenix l 10 west approximately 15 miles to Litchfield Road exit 128 Turn right and follow for 2 1 miles to Wigwam Boulevard Turn right and follow approximately 1 2 miles Resort will be on the left From Scottsdale Travel west on McDowell Road past 56 Street to AZ 143 Turn left and merge to the right onto Loop 202 and follow west Loop 202 turns into I 10 west near downtown Phoenix Continue on l 10 west approximately 15 miles to Litchfield Road exit 128 Turn right and follow for 2 1 2 miles to Wigwam Boulevard Turn right and follow approximately 12 miles Resort will be on the left From Los Angeles Travel east on l 10 approximately 350 miles to Litchfield Road exit 128 Turn left and follow Litchfield Road approximately 2 1 2 miles to Wigwam Boulevard Turn right and follow approximately 1 2 miles Resort will be on the left SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING Golf Outing Registration DEADLINE May 1 2015 Company Contact Phone Address City State Zip Fax Email GOLF OUTING REGISTRATIONS 125 PER PLAYER Includes Breakfast Green amp Cart
11. reight will be forced to house carrier 6 Heavy equipment or machinery which requires forklift equipment for unloading will need to be coordinated with SEMCO Productions LLC By April 24 2015 The following rates include receipt of freight delivery to the booth storage amp return of empty crates and movement of your freight at show s end from the booth to the dock amp reloading on trucks Cost for freight per cwt 100 Ibs or fraction with a 200 Ib minimum per shipment CATEGORY DESCRIPTION RECEIVED AT RATE CWT A Crated or skidded shipments Advance Warehouse 48 00 US B Crated or skidded shipments via van lines or specialized carriers Fed Ex UPS or US Advance Warehouse 48 00 US Mail C Shipments requiring special handling or late freight 25 surcharge Advance Warehouse 60 00 US Enter estimated total pounds of all your shipments by rounding up each total shipment weight to the nearest 100 Ibs i e 246 lb shipment of any number of pieces would be figured as 300 Ibs 533 Ibs would be figured as 600 Ibs etc Any shipment with a total of 200 Ibs or less should be calculated at 200 Ib minimum Category A B C D E F Number of Pieces Weight minimum 200 s Rate CWT Total Shipment 1 Ibs X Shipment 2 Ibs X Shipment 3 Ibs X PLEASE COMPLETE THE ENCLOSED PAYMENT FORM No credit will be given after close of the event on items or service
12. s ordered but not received TOTAL US Company Name Booth Email Form to keisha semcoproductions com or fax to 1 770 642 4715 SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com Freight amp Material Handling Payment Form Deadline April 24 2015 Our policy requires 100 payment with orders for freight service material handling A check or your credit card information for payment of advance and show site orders must be forwarded to SEMCO Productions in order for us to provide any services Full payment must accompany your order in order to qualify for the discounted rates All orders received after April 24 2015 will be charged the on site rate Upon completion of form please mail fax or email to SEMCO Productions Payment Information Company amp Booth Check made payable to SEMCO Productions LLC VISA MasterCard American Express Card Number Exp Date Name amp Billing Address Signature Payment must accompany request Services Requested AMOUNT DUE US Email Form to keisha semcoproductions com or fax to 770 642 4715 SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING Display Rules and Regulations Insta
13. s to keisha semcoproductions com Questions Contact Keisha Wilson at 1 678 822 9872 SEMCO Productions LLC 295 West Crossville Road Building 200 Roswell GA 30075 USA 678 822 9804 Fax 770 642 4715 www haulageandloading com www semcoproductions com amp LOADING FREE Show Directory Listing and Advertising Specifications Reserve ad space amp submit copy by April 3 2015 The Haulage amp Loading Show Directory is a key source of information for show attendees Itis very important that you update your directory listing as attendees refer to the directory during and after the show FREE Show Directory Listing To create your listing please provide a brief 100 word company description to be included in the show directory Click HERE to submit Advertise in the Show Directory Advertising in the Haulage amp Loading Show Directory is a great way to enhance your exposure to the H amp L audience As people refer to the directory during the show and throughout the year make sure your brand stands out with a directory advertisement For advertising queries please contact Tim Fearney at tim semcoproductions com Ad rates and specifications Type Price Dimensions Full Page 2 000 7 7 8 x 10 3 4 200 x 273mm 1 bleed to each edge 1 2 page H 1 200 7 x 4 5 8 178 x 117 mm 1 2 page V 1 200 3 3 8 x 10 86 x 254 mm 1 4 page V 750 3 3 8 x 4 5 8 86 x 117 mm Logo 150 we ll size to f
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