User Guide for Self-Service Finance
Contents
1. Include Revenue Checked Include revenue accounts in the query Accounts Unchecked Do not include revenue accounts in the query YSU Banner Finance Self Service Training August 2012 Page 12 How to Use Code Lookup Throughout Banner Self Service lookup features are available to check various FOAPAL elements 5 6 7 Scroll down beyond the initially displayed information Enter Chart of Accounts Code Y Select desired element from Type drop down menu Type Code Criteria Use 7 with the wildcard symbol to pull a range of accounts for expenses 1 e 7 Determine Maximum rows to return Click Execute Query button Code Lookup Chart of Accounts Code y Type account gt Code Criteria F Title Criteria FT Maximum rows to return fio Execute Query Code lookup results Chart Account Code Title 701000 Operating Expenses 701100 Supplies 701105 Office Sup and Interlibrary Loans 701107 Faculty Research Reprints 701110 Instructional Supplies FOLIIS Instructional Chemical Supplies 701120 Maintenance Supplies 701125 Uniforms Safety Equip and Supply 701130 Medical Training Supplies 701135 Furnishing Supplies View results To use the Code Lookup for Queries l 2 3 or 4 Click desired FOAPAL element button e Follow steps 4 6 above Click link to include in query Fund ey TERN Organization Click Exit without Value button address type buyer chart co2. 4 Click desired data column titles headers to display Q Quick Tip Each item that is checked will create a column of data Select the Operating Ledger Data columns to display on the report 5 Click Continue button M Adopted Budget M Yearto Date V Budget Adjustment ff Encumbrances M Adjusted Budget M Reservations Temporary Budget ff Commitments 0 Accounted Budget w Available Balance nave Query as 0 Shared Continue C Q Quick Tip There are quick links at the bottom of the screen as well Budget Queries Encumbrance Query Requisition Approve Documents View Document Budget Transfer Multiple Line Budget Transfer YSU Banner Finance Self Service Training August 2012 Page 16 6 Supply the following information Q Fiscal Year Q Fiscal Period Q Chart of Accounts Q Fund Q Organization Fiscal year Fiscal period Comparison Fiscal year Jone w Comparison Fiscal period pore Commitment Type All i Chart of Accounts vf Index Fund 111000 Activity Organization Location 99999 Grant Fund Type Account Account Type Program Include Revenue Accounts Save Query as C Shared Submit Query 7 Click Submit Query button View results Report Parameters Organization Budget Status Report By Account Period Ending Jun 30 2008 As of Aug 01 2007 Chart of Accounts Y Youngstown State University Commitment Type All Fund 111000 General Fund Program All Orga
3. Budget Adjustment Budget Date Balance 701100 Supplies 1 000 000 00 0 00 0 00 0 00 1 000 000 00 701145 Subscnptions 1 000 000 00 0 0 0 00 0 00 1 000 000 00 Books and Reports 701305 Travel 1 000 000 00 0 00 3 000 000 00 3 00 9 00 701730 Equipment 1 000 000 00 0 00 1 000 000 00 0 00 9 0 General Report Total of af 0 00 4 000 000 00 records Download All Ledger Columns Download Selected Ledger Columns 0 00 1 000 000 00 0 00 1 000 000 00 0 00 0 00 4 000 000 00 3 Choose Save from File Download window PHEA Do you want to open or save this file e Mame CAGHARKD cSY Hl Type Microsoft Excel Worksheet 3 07 KB From sctssap adminz ysu edi Always ask before opening this type of file harm your computer If you do not trust the source do not open or While files from the Internet can be useful some files can potentially save this fle What s the risk f If using Netscape or some other browser the above dialog box may appear differently Q Quick Tip Important Save the Excel file to your desktop or to a location on your hard drive that is easy to locate 4 Open the saved file in Excel 5 Format and calculate worksheet data in Excel as desired 6 Save worksheet as an Excel Document type xls before returning to Banner YSU Banner Finance Self Service Training August 2012 Page 29 Drilling Down Banner Self Service provides the ability to obtain more detailed information about an
4. Document Amount 0 090 Chart Index gt Organization Account Program Activity Location D C From y 111000 199999 701 150 f 1 J To 111000 199999 701130 ia t Description Transfer from Supplies to Equip ie Period oa gt Save as Template Supplies to Equipment mr Shared Complete To save a template 1 Complete all required information for a budget transfer 2 Click Save as Template textbox 3 Type lt desired template name gt 4 Click Complete button A message appears that the transfer has been completed and the template has been saved Document JO602651 completed and forwarded to the Posting process Another Transfer Template supplies Personal saved Imp ortant l l When creating a template you also complete a transfer To Retrieve a Saved Login Template 1 Click Budget Transfer or Multiple Line Budget Transfer Use template B e 2 Choose template from Use template drop down 3 Click Retrieve button How to Exit Banner Self Service This process explains the procedure to exit out of the system correctly To Exit Banner 7 MENU SITE MAP HELP EXIT 1 Click Exit icon 2 Click Browser close icon EWES August 2007 Page 39 YSU Banner Finance Self Service Training
5. Question What is my favorite gem stone Answer iaiarnondl i Submit Answer Le Reset Q Quick Tip PINs can be made up of numbers only The maximum number of digits is six Q Quick Tip Security questions can be changed by using the Personal Information tabs O Quick Tip After five 5 attempts with the inccorect password the system will revoke your access If this occurs contact the Tech Desk to have the password reset August 2012 Page 9 New PIN Jesss Re enter new PIN passas Tan G YSU Banner Finance Self Service Training Finance Self Service Terminology Select the Operating Ledger Data columns to display on the report Example of screen in Finance Self Service displaying the various Mw Adopted Budget w Yearto Date options as defined V Budget Adjustment y Encumbrances below F Adjusted Budget f Reservations 0 Temporary Budget fy Commitments 0 Accounted Budget w Available Balance save Query as Shared Continue Adopted Budget Original budget allocation given at the beginning of the fiscal year Budget Any additions or reductions made to the budget since the original Adjustment allocation Adjusted Budget Original budget plus or minus any Budget Adjustments This is a system generated column which does not allow for drilling down to details Temporary Budget Adjustments done in the current year that are temporary in nature Budget Adjustments that will not roll over to the next
6. Subscriptions Books and Reports 701145 Supplies Use for Computers 701150 Miscellaneous Supplies rullo Procurement Card Activity 701160 Chargebacks Supplies 701164 Supplies Athletic Use Only 701165 Athletic supplies peers Course Supplies Course Fee Funded 701200 Course Supplies Course Fee Funded 701205 Travel and Related Expenses 7012300 Trash eee eet TEIE Quick Query Hit The symbol is a global character that can reduce the amount of input time If you would like to see all funds and or all organizations simultaneously use the symbol in the Fund and or Organization fields YSU Banner Finance Self Service Training August 2012 Page 22 Fiscalyear 2008 v Comparison Fiscal year None L Commitment Type All Chart of Accounts Fund 0 Organization Grant Account Program O Include Revenue Accounts Save Query as O Shared Submit Query YSU Banner Finance Self Service Training 200s H Fiscalyear Comparison Fiscal year None v Commitment Type All __Chartof Accounts EJ liwa Organization 120201 Grant Account Program Olnclude Revenue Accounts Save Query as O Shared Submit Query August 2012 Fiscal year 12008 Comparison Fiscalyear None V Commitment Type All Chart of Accounts Fua 111000 Organization lerant Account Program O Include Revenue Accounts Save Quer
7. Those elements are Fund Organization Account and Program FOAP FOAPAL Fund A fund is a six character code that identifies the source from which the money is being drawn Examples of Funds 111000 Current General 211024 Current Restricted Grant 1 e MAC Tech Student Enrollment 313100 Athletics Organization A six character code that identifies a unit of budgetary responsibility and or departments within an institution It is normally used to define WHO spends the money Examples of Organizations 140723 Department of Economics 110100 Office of the President 120201 Office of Human Resources Account A six character code that identifies objects such as the general ledger accounts assets liabilities control fund balances and the operating ledger accounts income expenditures transfers Revenue account codes identify the type of revenue received such as tuition or auxiliary sales revenue Expenditure account codes identify the type of expenditure such as salaries or supplies YSU Banner Finance Self Service Training August 2012 Page 5 Examples of Accounts 100000 ASSETS 200000 LIABILITIES 300000 CONTROL ACCOUNTS 400000 FUND BALANCES 500000 REVENUES 600000 SALARIES amp WAGES 700000 EXPENDITURES 800000 TRANSFERS Program This is a two character code that identifies a function and enables the institution to establish a method of classifying
8. Y REQ CDMILLERO1 450 00 DOC R0002517 History Approve Disapprove 5 Click Approve to approve the ETE ETA document Document Number R0002517 Type REQ 6 Either leave the default Change Seq Sub Amount 450 00 approval comment or type a i Comment This document has been approved new one in the Approval field 7 Click Approve Document button The screen appears confirming the document has been approved Document Pending Approval Document R002517 has your approval YSU Banner Finance Self Service Training August 2012 Page 33 T o disapprove documents Disapprove Document 1 Complete the previous process M ee ea l ick Disapprove lin m T a 3 Either leave the default aie 375 00 Po disapproval comment or enter a comment Approval has been denied new one in the Comment field 4 Click Disapprove Document button Document R0002516 has been disapproved by yol The screen appears confirming the document PP ve has been disapproved Important Note You must complete any data entry forms as soon as data entry is finished If forms are left in process all information entered will be lost Budget Transfers Single Line This process enables transfer of monies non salaried items only within and between organizations This process is for a single line transfer Finance To complete a budget transfer single line 1 Click Budget Transfer Budget Queries Encumbrance Query i Requisition
9. associated packing slip with each delivery will identify the items purchased If an inventory item is charged to account 701105 or 701120 then it is a Central Stores charge if an inventory item is charged to account 701115 then it is a Chemical Management Center charge Document List Transaction Date Activity Date Document Code Yendor Transaction Description Amount Oct 11 2006 Oct 05 2006 Oct 04 2006 Aug 12 2006 Aug 10 2006 Jul 25 2006 Jul 21 2006 Jul 06 2006 sep 21 2006 ct 11 2006 Oct 05 2006 Oct 04 2006 Aug 12 2006 Aug 10 2006 Jul 25 2006 Jul 21 2006 Jul 06 2006 Oct 17 2006 Oct 17 2006 Oct 17 2006 MOOS WOOLF 91 WOOOULF 45 WOOO 4 WOOO 30 WOOOO0S56 WOOOO0S37 WOOO008S PRHTOO16 PRHTOO11 PRM TOOOS evaling Human resources MARSHA HUMAN RESOURCES carlyn human resources EY ALINE marsha human resources HUMAN RESOURCES human resources rita Printing Services Charges Printing Services Charges Printing Services Charges 59 50 S5U 3 toll 644 00 ISS 6 04 ISSU 7 50 ISSU 0 51 I55U 47 65 S5U 4 50 I55U 16 00 JE16 293 59 JE16 64 49 JE16 Rule Class Code Oct 06 2006 PRNTOOO4 Printing Services Charges T 47 JEL6 Downloading Queries to a Spreadsheet In addition to allowing review of budget information for transactions Banner Self Service allows all queries to be downloaded to a Comma Separated Value file csv and then imported into a Microsoft Excel Spreadsheet The spreadsheet can then b
10. All oo Status v Exit without Value 6 View results 7 Click Document Number to view 2 documents selected Journal Voucher Lookup Results Document Number Sub User ID Activity Date Trans Date Approved Completed J0601568 0 DIWAINIO Nov 01 2006 Sep 22 2006 Yes Yes J0601569 0 DIWAINIO Nov 01 2006 Sep 22 2006 Yes Yes 2 documents selected Exit without Value g LA Pj Approving Documents Certain documents such as Requisitions and Budget Transfers may require approval before they can be fully processed To approve documents Fi nance 1 Click Approve Documents Budget Queries Encumbrance Query Requisition Approve Documents lt I View Document Budget Transfer Multiple Line Budget Transfer YSU Banner Finance Self Service Training August 2012 Page 32 2 Your User ID appears in the User ID field 3 Determine documents to view Documents for which you are the next approver All documents which you may approve 4 Click Submit Query button Approve Documents Enter Approval Parameters User ID DIWAINIO Document Number Documents for which you are the next approver C All documents which you may approve Submit Query j To view who originated the document and or who are listed as approvers click the History O Quick Tip link Approve Documents List Next Approver Type NSF Change Seq Sub Originating User Amount Queue Type Document History Approve Disapprove
11. Te 5 M fuo figs999 fonos fi fT foo z Mo haeo fas9999 fonos a sf F po Repeat steps above if there is more than one Org Account you are transferring from 6 Verify that all pluses and minuses add up to the value entered in the Document Amount field at the top of the screen 7 Type a brief description of this budget transfer in the Description field 8 Retain Budget Period 01 at all times 9 Click Complete button Transaction Date 28 Nov 2006 Journal Type 7sFe Departmental Budget Transfer Document Amount 00 Index Fund Organization Account Program Activity Location Amount D C i1000 199999 Ponos po o T e y a fi11000 199999 Ponos fis C foo a fin1000 199999 Ponos a COO Tooo kono z Tmj Coc Description M Budget Period Save as Template fr Shered Complete YSU Banner Finance Self Service Training August 2012 Page 36 10 Verify document number and a statement appears showing that it has been forwarded to the posting process Multiple Line Budget Transfer Form Begin by cresting a multiple line budget transfer or retrieving an exesting template If av lable budget exists budget can be transferred among a maximum af five sets of accounting elements for different charts hoose Complete to perform a validation and forward the document for processing Use Code Lookup to Query amp tst of available values Document JO602650 completed and forwarded to the Post
12. 2 Confirm Journal Type field displays TSFB Approve Documents Departmental Budget Transfer ien Document Budget Transfer 3 Type amount to transfer into the Transfer Amount field Multiple Line Budget Transfer Transaction Date 28 Nov 2006 Journal Type TSFB Departmental Budget Transfer Transter Amount Document Amount 0 00 Supply the following information Q Chart of Accounts Q Fund Q Organization Q Account Q Program Q Description Q Budget Period YSU Banner Finance Self Service Training August 2012 Page 34 Chart Index Fund Organization Account Program Activity Location D C From ly 111000 199999 701105 E E To 111000 199999 70 1305 fia t Description Transfer fr Supplies to Travel Budget Period o1 O Quick Tip YSU budgets Save as Template TT on an annual basis not monthly so we use 01 for the C Shared Budget Period Complete 4 Click Complete button 5 Verify transfer has been forwarded to the Posting process Budget Transfer C egin by creating a budget transfer of retrieving an esting template If avelable budget exists budget can be transferred from only one set of sccournting elements to another within the same chart Choose Complete to perform a validation and forward the document for processing ise Code Lookup to query a list of available values Document JO602649 completed and forwarded to the Posting process Another Transfer If you transfer
13. 8 View results Report Parameters Organization Budget Status Report By Organization Period Ending Jun 30 2008 As of Aug 01 2007 Chart of Accounts Y Youngstown State University Commitment Type All Fund 111000 General Fund Program All Organization 120201 Human Resources Activity All Account All Location All Duery Results prganization Organization FYO8 PD14 FYO8 PD14FY08 PD14 FYO08 PD14FY08 PD14 FYO8 PD14 FYO8 PD14 FYO8 PD1 Title Adopted Budget Adjusted Year to Encumbrances Reservations Commitments Available Budget Adjustment Budget Date Balance 120201 Human 1 309 197 00 2 974 001 312 171 00 35 596 53 665 672 15 0 00 665 672 15 610 900 3 Resources 199999 Department of Banner Training 120201 Rollup 1 309 197 00 2 974 001 312 171 00 35 595 53 665 672 15 0 00 665 672 15 610 900 3 To get further information on a transaction click any item that is blue and underlined in blue when the mouse is moved over it to drill down Budget Quick Query This process provides a fast Query by Account Code and displays similar information to the Budget Status by Account query The columns are already defined The report cannot be drilled down in a Quick Query YSU Banner Finance Self Service Training August 2012 Page 20 To complete a budget quick query Finance 1 Click Budget Queries 2 Choose Budget Quick Query from drop down menu Budget Queries 3 Click Create Query button Encumbrance Query Requisitio
14. Multiple Line Budget Transfer Budget Quenes Encumbrance Query View Document Budget Transfer Multiple Line Budget Transfer r pevwwered by RELEASE 7 2 SUNGARD HIGHER EDUCATION YSU Banner Finance Self Service Training August 2012 Page 8 Resetting Your PIN Banner provides a security question and answer that is used to reset PINs The first time Finance Self Service is accessed a Login Verification Security Question and Answer dialog box is provided Once this Security Question has been activated you can reset your PIN without calling for assistance Q Quick Tip The steps below are not required will not appear through the single sign on portal access Login Verification Security Question and Answer E if you forget your PIN you can reset it yourself without calling for assistance Enter your personal Security Question along with the Answer This will enable you to reset your PIN and gain access to your information To help you ta remember your answer limit itto 30 characters limit spaces and do not use special characters Enter Question hatis my favorite gern stone Answer diarnond To Reset Your PIN 1 Type User ID 2 Click Forgot PIN button 3 Type lt answer gt 4 Click Submit Answer button security Answer Type lt desired gt New PIN 5 Type lt New PIN gt in Re enter new PIN 6 Click Reset PIN button xX Your PIN has to be reset Please change it now User ID Y0040172
15. Other document types include requisition purchase order invoice journal voucher or budget transfer encumbrance and direct cash receipt 3 Type Document Number if known in Document Number field textbox see next section if Document Number is unknown 4 Click View Document button Journal Youcher 4 Ka Document Number E Submission Change Seq Reference Number Display Accounting Information ie Cc Mo Display Document Text All cy Printable ey cee Approval history 5 View results ournal Voucher Accounting Seq Description BudPd Curr Doc Ref Accr Bank Deposit COA FY Pd Ruci Index Fund Orgn Acct Prog Actv Locn Proj Total D C NSFOvr NSFStatus 1 Transfer fr Supplies to Travel 01 Yy U TSFB 11 250 00 N 2 Transfer fr Supplies to Travel 01 Y 07 O7 TSFB 11100019999970130S 11 250 00 Total of displayed Sequences searching for a Document without the Document Number The Document Number field is a searchable feature To find a document that you do not have a number for 1 Choose document type from drop down menu 2 Click Document Number button Choose type journal Youcher Document Number Submission Change Seq YSU Banner Finance Self Service Training August 2012 Page 31 3 Determine search Journal Voucher Code Lookup options Document Number 4 Change Status to Both 5 Click Execute Query User ID Activity Date Transaction Date Approved Completed
16. a eee SERVING YOU BETTER YSU s ERP SOLUTION Youngstown State University FINANCE SELF SERVICE This guide is designed to be used in conjunction with attendance in training classes provided by the Banner Training Team Youngstown State University acknowledges University of North Florida for permission to use and include portions of their Banner Finance Self Service manual within this document Table of Contents labie OF CONUCIUS aaa EE EE N EE EO OE 2 OD POS oeer EEE E EE E A AEE 4 Inended AUIGIC ICE sariceszevsaevsnsscuetsnsrsensshutouas EEEE EEE EEEE ENESE EOE EERS 4 PETO OS EEE EE AE A E EEA EE 4 DET OGDUCTION POEET EEE OIRE E OEE OIIE E OREO OE OIIE E OTT 4 Paalis DUNNO oR E A E E E E 4 What is Finance Self Service vecsieassscscccencacaccstonuncsncnanecaatececestesinestesasieseaannaniesermiwieees eens 4 Char Of ACCOUN eono EE EE EEEE EAEE EEEE AEA 5 TOITA CoE E E ENEE ESE 5 FUNG A E A A E E E E E E NE A EA E 5 OETA E L EPE EE E E E A A E A E 5 ACCO eeren E E EE E S 5 PrO E AEE A EEE E EE EE 6 oe rha A E E E T A E A E EES AE T 6 OEO 1 EE A EE A E EEN A A A E EEA A A 6 WUC X sisson E E E caves dsassuivececasvesedess 6 Logging into Finance Self SerVviCe sssssssseesssssssssssssssssseeeeeeeecoocsssssssssssseeeeeeeeeeeccssssssssssssseeeeeeee 7 Reselling Your FIN oirccrsririeniessriredr tere er EE EEEE TAE EEKE ET Ta r aara 9 Finance Self Service Terminology esssssssssssssseseeeeeeeeseososssssssssseeeeeeeececccccoss
17. e printed and or edited for further analysis calculation etc You can download all available query column headers to a spreadsheet or only selected ones Q Quick Tip This process is not available with Quick Budget Query or Encumbrance Query Query Results Account Account FYO7 PD1i2 FYO7 PDi2FYO7 PDi2 FY07 PD12 FY07 PD12 FY07 PD12 FY07 PD12 FY07 PDi2 Title Adopted Budget Aajusted Year to Encumbrances Keservations Commitments Available Budget Adjustment Budget Date Balance 1 or Ow OO 000 0900 0900 701100 Supplies 10 1 000 000 00 0 00 Of 0 60 0 001 criptions 1 000 000_ 0 0 00 OOO OD0O_DC 0 9 7 0L Q J 0 00 1 ODO 000 00 na 01145 subs Books Reports 701305 Trave 701730 Equipment General 0 00 1 000 000 00 Report Total of a records Downiosd All Ledger Coturnres Downioad Selected Ledger Columns To download all available query column titles headers to a spreadsheet 1 Complete a Budget query 2 Click Download All Ledger Columns button YSU Banner Finance Self Service Training August 2012 Page 27 Download Selected Ledger Columns button downloads only those columns that were selected on the prior query Download All Ledger Column button downloads all available ledger amounts for the entered criteria File Download Do you want to open or save this file 3s Name COSHARED coy il Type Microsoft Excel Worksheet 3 07 KB From sctssap adminz ysu edi Always ask before opening
18. fiscal year Accounted Budget Original budget plus or minus all types of Budget Adjustments Total of all budget transactions Details on actual transactions can be obtained by drilling down on this field Year to Date Year to date activity Represents actual revenue and expenditures posted Encumbrances Generated by purchase orders PO funds committed for future aka purchase payments orders Reservation Funds set aside for purchase orders and requisitions aka purchase requisition Commitment Equal to the total budget set aside for future obligations Commitments are made up of Reservations and Encumbrances Available Balance Remaining Budget left to spend Total Budget Commitments Actual Expenditures YSU Banner Finance Self Service Training August 2012 Page 10 Fiscal year f Fiscal period Comparison Fiscal year Hone w Comparison Fiscal period one Commitment Type All s Example of screen in Finance Self Service displaying the fields defined below Description Explanation Fiscal Year Fiscal year represents the University s fiscal year from July Ist to June Required 30th For example 2008 relates to the year starting July 1 2007 and ending June 30 2008 This field will default to the current year but can be overridden Note Information in YSU s Banner system begins with Fiscal Year 2006 Therefore no information for fiscal years prior to 2006 will be a
19. funds to an account that does not exist in your budget line it will be automatically created The transfer document actually creates it no need to contact the Budget Office Budget Transfers Multiple Line This process enables transfer between multiple accounts or multiple organizations In each document created the pluses transfers to must equal the minuses transfers from These amounts must offset one another and add up to the total Document Amount To complete a budget transfer multiple line Budget Queries 1 Click Multiple Line Budget Transfer Encumbrance Query Requisition Approve Documents 2 Type Total document amount In the Document Amount field F E EO Budget Transfer Multiple Line Budget Transfer YSU Banner Finance Self Service Training August 2012 Page 35 The Document Amount is the total amount transferred between the to and the from account For example if you wanted to transfer 1 000 from Organization 140705 to Organization 140702 the total amount would be 2 000 3 Supply the following information Q Chart of Accounts Q Fund Q Organization Q Account Q Program Q Amount 4 Choose the minus sign from the Debit Credit D C field 5 Tab to next line Transaction Date 28 Nov 2006 Journal Type TSF amp Departmental Budget Transfer Document Amount 400 Chart Index Fund Organization Account Program Activity Location Amount D C M faszosofisse09 fronos fi
20. ges This is a lump sum charge that includes charges from the monthly settlement range that runs mid month to mid month MR Postal Services charges for UPS only Chargebacks appear as Journal Voucher documents CCCCXXXX where C is the code listed below and X is the automatic number assigned The chargeback items processed as Journal Vouchers can be viewed through the View Document link and are represented as follows BKST chargebacks for Bookstore items not identified above COMD chargebacks for COMDOC quick copy CSWO chargebacks for supplies from third party vendor items NOT IN YSU s Central Stores warehouse ELMA chargebacks for electronics maintenance services FACL chargebacks for facilities maintenance services GRND chargebacks for grounds department services JAMB chargebacks for Jambar advertisements JANT chargebacks for janitorial services KILC chargebacks for graphics fax or candy counter purchases MADC chargebacks for media and academic computing services MTPL chargebacks for motor pool services PARK chargebacks for parking POST chargebacks for postage other than UPS charges UPS charges are interfaced PRNT chargebacks for printing items at the Print Shop SECR chargebacks for campus security services TELE chargebacks for telephone services U inventory items purchased from Central Stores warehouse or Management Center An YSU Banner Finance Self Service Training August 2012 Page 26
21. ing process Another Transfer Important Notes about Budget Transfers Q Transferring monies between Fund codes is handled outside of Banner A form is available from the YES website http www ysu edu yes or via memo to General Accounting Q Transferring monies between Organization codes is available through Banner provided you have the appropriate fund organization access If the transfer is within the college the dean s office may enter the transfer if it is within the same division the provost or vice president s office can enter the transfer or you may complete the form online and the Budget office will complete the transfer Transferring monies to an Account code creates the Account in the budget Although Banner will support transfers of partial dollar amounts the Budget Office would prefer that only whole dollar amounts be transferred Q When transferring monies to the Fringe Benefit Account please see the Vice President for Finance and Administration website Budget Planning page for details http web ysu edu gen ysu Budget_Planning_m753 html DO YSU Banner Finance Self Service Training August 2012 Page 37 Saving and Retrieving a Template While Budget Queries can be saved as Saved Queries Budget Transfers and Purchase Requisitions can also be saved but are referred to as Templates Transaction Date 29 Nov 2006 Journal Type TSFB Departmental Budget Transfer Transfer Amount 100
22. l names and organizations begin with a capital letter followed by lowercase letters Max number of Enter the number of results you would like to view at a time For rows to be returned example if you pick ten ten rows will be queried for your review O Quick Tip Important l Some of the results generated are non data enterable similar to a heading which means that data cannot be entered into that area YSU Banner Finance Self Service Training August 2012 Page 14 Under the Type field from the Code Lookup screen is a list of items PORA some of the listed items are not being used Example a Binar Self Service displaying the list defined below Description Explanation A six character code that identifies objects such as the general account ledger accounts assets liabilities control fund balances and the operating ledger accounts income expenditures transfers The type of currency being used 1 e US dollars Canadian dollars currency sic Usually determined by vendor Discounts if paid by a certain date etc fund A six character code that identifies a self balancing set of accounts and identifies ownership where the funds are being drawn from index Not used by YSU Not being used by YSU Not being used by YSU except in General Accounting organization A six digit code that identifies a unit of budgetary responsibility and or departments within an institution Defines WHO spends the money
23. mmended that only personal queries and not any shared queries be created To save a query Save Query as Travel Budget C Shared Configure a query as desired Click in Save Query as textbox 3 Type the name of configured _ Submit Query query 4 Click Submit Query button 5 Message appears that query has been saved NO Buer Travel Budget Perseanal saved be YSU Banner Finance Self Service Training August 2012 Page 25 A s Create a New Quer Personal Queries are indicated toe ame Quick Ti YP Budget Status by Account Q p with a P while Shared Queries TET are indicated with an S Retrieve Existing Query DO NOT use the shared feature all Banner users will paved Que be able to see your data eve Query Q Quick Tip Design a naming convention scheme that will make retrieving the saved queries meaningful To access saved queries 1 Access any Finance Self Service query area 2 Select desired query from the Saved Query drop down menu 3 Click Retrieve Query button Chargebacks There are two methods in which chargebacks are processed against your budget 1 electronically interfaced through various computer systems or 2 entered into Banner directly via the Journal Voucher form The items processed via the interface are represented as follows PR Payroll charges BK Bookstore charges for items purchased at the Bookstore for DEPARTMENTAL use only PC Procurement Card Char
24. mmodity currency discount fund Index location organization program ship tax group unit of measure vendor m 111000 140703 YSU Banner Finance Self Service Training August 2012 Page 13 T Example of Code Lookup screen in Finance Self Service displaying the fields defined below Code Lookup Chart of Accounts Code y Type account Code Criteria F Title Criteria OE Maximum rows to return jo Execute Query Description Explanation Chart of Accounts Y which should appear by default represents the Chart of Accounts in Code the production database Type Type is the actual item you are querying See the following page for further descriptions of Type items Code Criteria The search criteria for the type of item you are searching You may use either of the two Banner wildcards or _ to assist in the search Enter the digit s followed and or preceded by the percentage sign represents a wild card any number of unspecified characters For example 7 would result in showing all the expense accounts Title Criteria Use this field if you know at least part of the title from the above chosen Type field Enter the letters followed and or preceded by the percentage sign represents a wild card any number of unspecified characters For example Finance would result in showing all the organizations that have the word Finance in them All titles in Banner are case sensitive in that al
25. n Approve Documents view Document Budget Transfer Multiple Line Budget Transfer Create a New Query Type Create Query Fiscal year man 4 Supply the following information Y Index Q Fiscal Year Fund aoo aa Q Chart of Accounts 199999 Account 701145 Q Fund Program Activity O Organization Location Commitment Type all iy Q Account if desired Include Revenue Accounts Save Query as 5 Click Submit Query button Shared Submit Query 6 View results Report Parameters Organization Budget Status Report By Account Period Ending Jun 30 2008 As of Aug O1 72007 Chart of Accounts Youngstown State University Commitment Type All Fund 111000 General Fund Program All Organization 120201 Human Resources Activity All Account 701100 Supplies Location All Query Results Account Account Title Adjusted Budget Year to Date Commitments Available Balance O1100 Supplies 20 127 00 0 00 0 00 20 127 00 Report Total cof all records 20 127 00 D O o 00 20 127 00 Quick Queries do not provide for drilling down of specific data and does not allow for choosing Q Quick Tip columns for the report Budgets R Us Permanent salary accounts and fringe benefit expenses are centrally monitored and controlled Financial managers are responsible for all other accounts within their budgets Financial Managers are always responsible for these Account Types YSU Banner Finance Self Service Training Augu
26. nization 120201 Human Resources Activity All Account All Location All Query Results Account Account Title FYOS PD14 FYO8 PD14FY08 PD14 FYO8 PD14FY08 PD14 Adopted Budget Adjusted Year to Budget Adjustment Budget Date 444 373 00 53 138 00 391 235 00 15 452 50 19 492 00 2 232 00 17 260 00 eee ne 444 194 00 55 370 00 499 564 00 7 G76 20 FYOSB PD14 FYO8 PD14 FYO8 PD14 Encumbrances Reservations Commitments Available Balance 280 466 54 95 315 96 7 071 85 6 669 23 377 333 76 114 352 04 603100 PA Full Time 603200 PA Part Time 603300 Classified Full Time 604110 Classified Temp Intermittent 280 466 54 0 00 7 071 85 0 00 ARS ee yd G 0 00 23100 0 00 251 00 247 94 0 00 0 00 0 00 3 06 604210 604310 605410 606001 Classified Overtime Supplementary Salaries Student Wages Fringe 3 900 00 4 353 00 7 717 00 0 00 3 500 00 4 353 00 PPA let gel O18 0 00 0 00 60 00 155 84 2 063 00 3 500 00 4 293 00 7 001 16 9 065 58 To Create a Budget Status Query for a specific account only 1 Complete steps 1 7 above 2 Supply specific account number to query into Account field Fiscal period Comparison Fiscal period All Chart of Accounts vf index Fund 111000 Activity Organization 199999 Grant Fund Type Account 701145 Account Type Program Include Revenue Accounts Save Query as Shared Submit Query 3 Click the Submit Query bu
27. ossssssseeeeeeeeeeeccesssssssssses 10 How lo Use Code Lookup arisaricatcosiucersenbacavconvicansenbsestscubusarsachnbsussuesendsapiosiscuonsauccnesievsseuldonsiapieds 13 AIE a N E E E E A E EE E A E 16 Budget Status by Account Query vssassisssivssvcsteiwssivevsaxehsvecvodeasedaedtacacedvebnasebstwasicdeosenobereaseseaecessstacivucesviess 16 Budget Status by Organizational Hierarchy Query cccccccccccccssssssssssssssssssscsssssssccsscscsccccsscccssssees 18 BOWL CI Oy soos cece A E A A EA O 20 PLC UTI ranee UCV ore a E A E E OET ET E EOE ER 24 Cancelled Purchase OTET S erar EE EEE EEEE E 25 Savins and Ketrievino d OUTI voassiaszscucsseatersseirvoawia duct aE NO ENONCE Eraras ada 25 E aLL E E PE AAE A A E E E E E E E A E E T 26 PNE DOWN orra E E AE E E E E E 30 View mo CD O CUT CI vsccreccaseusia creuaetceaseee setausesteveseanin coeaegiseasnus socuaseetocsseaaiaceecusiecuesoasseresesteceeueniaceers 30 Searching for a Document without the Document NUMDED cccccccsssssssssssssssssssssssssssssccsssssssees 31 Approvo DI OCUIICINS sessirnir irrien iie aeaee EOE EEEE NETA Eai 32 YSU Banner Finance Self Service Training Page 2 Budget Transfers Single TAMO acvacascdsiaetecncxscvessaiedachsierisaceracohesedsissceckaneceteveaivaecnstebeccustaiiesiececeese 34 Budget Transfers Multiple Line essssssssssssssesseeseoeoosssssssssssseeeececeecccccsosssssssssseeeeeeeeeeecossssssssssses 35 Saving and Retrieving a Templatte ssss
28. perform computing functions in a highly efficient manner as all data will now be totally integrated and shared among different departments across the University Banner comes in two distinct options Internet Native Banner INB and Self Service Employees in the functional area of Finance will be using the Internet Native Banner option Self Service is a more user friendly interface that only allows a specific set of processes to be completed Itis more intuitive and less intensive than that of INB however not all Banner processes can be completed with Self Service What is Finance Self Service Finance Self Service is the web interface that will allow YSU employees to perform designated financial operations and procedures in a more user friendly environment than that of INB It allows YSU employees to create and approve requisitions query accounts for encumbrances payments and budget as well as make budget transfers YSU Banner Finance Self Service Training August 2012 Page 4 Chart of Accounts The Chart of Accounts is the numbering system used by Banner to capture financial transactions and facilitate retrieval of information and financial reporting YSU s Chart of Accounts is defined by the letter Y The Chart of Accounts structure in Banner is composed of six elements FOAPAL Fund Organization Account Program Activity Location YSU will only be using four of the six elements in the Chart of Accounts at this time
29. program A two digit code that identifies a function and enables the institution to establish a method of classifying transactions across organizations ship Where goods will be shipped tax group Not used by YSU Not being used by YSU unit of Unit of measure of what has been purchased For example each measure inch ream case box etc The vendor associated with the transaction Practice Data The following data is to be used during the training for completing all processes 5008 Fiscal Period Budget Period Month one of the fiscal period YSU budgets on an annual 01 basis always use month one Chart of Accounts 117000 199999 YSU Banner Finance Self Service Training August 2012 Page 15 Accounts Supplies Travel Subscriptions Books and General Equipment 701105 701305 Reports 701145 701730 Programa a SE Program Budget Queries Budget Status by Account Query Budget Status by Account Query is used to look up budget information for one organization or grant It does not allow for hierarchy roll up but is the quickest way to get details on transactions Finance Budget Queries To complete a budget status by account query Encumbrance Query 1 Click Budget Queries Requisition Approve Documents 2 Choose Budget Status by Account from drop down View Document menu Budget Transfer 3 Click Create Query button Multiple Line Budget Transfer Create a New Query Type Create Query
30. saction click any item that is blue and underlined in blue when the mouse is moved over it to drill down Document Detail Document Rule Original Encumbrance Encumbrance Year Item Sequence Fund Organization Account Program Activity Code Class Encumbrance Adjustments Liquidations to Number Number Code Date FOOQS064 HENC 260 466 54 OD OD FOOOS064 HENC je lage OD a FOOOS064 HENC 369 963 96 OD OD FOOOS0 9 HENA OD 7 369 80 00 Another Query 474111000120201 bO0S100 63 407111000 120201 603200 63 1026 111000 120201 603300 63 0 0 0 1026 1119000 120201 603300 63 Cancelled Purchase Orders Purchasing will continue to print hard copies of the cancelled orders Approved Purchase Orders Assigning of the Purchase Order number does not mean that the Order is approved or completed When you view the document verify that the Order displays a Y in the Approved field Purchase Order Lookup Resuits Document User ID Activity Trans Buyer Vendor iD Vendor Change Approved Completed Reference Number Date Date Code Seqet Number DIWAINIO Oct 10 Oct i14 BA Y00401557 Nebraska Book 2006 2006 Company Inc i document selected Saving and Retrieving a Query Some queries may be used often enough to save so that they can be run again at a later date Finance Self Service provides the option to create personal queries and shared queries Shared queries are viewed by all system users and cannot be deleted by the creator It is reco
31. sssssccccccccccccccccssssssssssssssssssescceccccceccccccscscssssssssseees 38 How to Exit Banner SC SCI ICC ass cecconrescccevauaatuiaiessusascdeoutenues bE visai CE SANE KEN ETSN ENEE ECESE eaS 39 Objectives Youngstown State University employees will be able to access and navigate within the Banner Finance Self Service system and be able to query transfer approve transfer of funds and process an online purchase requisition at YSU Employees will be able to obtain information regarding budgets revenues expenditures commitments and available balances within their area of fiscal responsibility Intended Audience YSU employees responsible for budgeting Pre requisites In order to attend this class participants should have the following pre requisites Basic keyboard and mouse skills Q Internet familiarity Basic knowledge of YSU budget process Introduction Banner introduces many new terms and concepts which are important to understanding and making effective use of the system In this section the Chart of Accounts and its elements referred to as FOAPAL will be explained as well as the different screens used for making queries and displaying documents and the different columns to get the information needed What is Banner Banner is a web based software application developed specifically for higher education institutions by a company called SunGard SCT Banner provides an online environment that will allow YSU to
32. st 2012 Page 21 64 Other staff this would include intermittent overtime supplementary salaries and occasional service 65 Student wages of all types 70 AII Operational Expenditures Fiscal period 2008 v igla 1 None Comparison Fiscal period None v Al v Chart of Accounts Y Use the Account Type field in conjunction Fene with the appropriate Fund and Organization to help streamline the results of the Query Organization Grant Account Account Type Program 64 Other Staff 65 Student 70 All Operational Include Revenue Accounts save Query as Shared Submit Query Supply the Details The Supplies Account 701100 is a pooled Title Account account This means that all money for supplies Perating Expenses Es oes has been allocated to one account and is SEEN ae Office Sup and Interlibrary Loans FUL Le available for you to transfer to the appropriate pacity Resear AREEN I account line as necessary for your Organization Instructional Supplies 701110 You may choose to transfer the money to the Instructional Chemical Supplies FOL1115 appropriate account prior to making the Maintenance Supplies rullo purchase thus avoiding the negative balance niferms Safety Equip and Supply 701125 Medical Training Supplies 701120 alternatively you may choose to wait until the e aS end of the month and make the adjustments at Computer Software 1140 that time
33. t represents YSU s Chart of Accounts Required in the production database Required Organization Departmental entity or budgetary unit responsible and accountable for Grant identification number Only required when viewing Grant Inception to Date information All other FOAPAL code numbers must be removed prior to submitting a query on a grant inception to date Account Account identifies the financial activity being recorded Examples Required assets liabilities fund balance revenues expenditures transfers Program Function reporting classification for tracking the use of funds Program Required codes will be assigned based on Organization code Index Shortcut number that will display the default Fund Organization and Not used by YSU Program Field data Activity An optional element used for independent reporting needs Used on a limited basis by General Accounting Location Location Code Identifies the physical whereabouts of University assets Not being used at this time except by General Accounting Fund Type The type of fund allowing high level rollup consolidation This could be used to query budget information for a specific source of funds Account Type Higher level category of account if rollup or consolidation is desired For example 50 Revenue 60 Salaries Wages and Benefits 70 Direct Expenditures This will give you more summary information that can be drilled down to get more details
34. this type of file 3 Choose Save from File Download window harm Your computer IF you do not trust the source do not open or save this file What s the risk Q Quick Tip If using Netscape or some other browser the above dialog box may appear differently O Quick Tip Imp ortant l Save the Excel file to your desktop or to a location on your hard drive so it is easy to locate 4 Open the saved file in Excel 7 While files from the Internet can be useful some files can potentially mE ae ee ae ee ee Oe ee ee ee Organization Budget Status Report By Account Period Ending Jun 30 2006 As of Feb 04 2006 SCT University 1110 Current Education and General 10 Office of President All All All All All Fund Type2 FundType2 Fund Type Fund Type Fund Fund Title Organizatic Organizatic 11 Current Uni 10 Unrestricte 1110 Current Ed 11 Current Uni 10 Unrestricte 1110 Current Ed 5 Format and calculate worksheet data in Excel as desired 6 Save worksheet as an Excel Document type xls before returning to Banner To download selected query column titles headers to a spreadsheet 1 Complete query 2 Click Download Selected Ledger Columns button YSU Banner Finance Self Service Training August 2012 Page 28 ary Results Account Account FYO7 PDi2 FYO7 PD1i2 FY07 PD12 FY07 PD12 FYO7 PDi2 FYO7 PDi2 FYO7 PD12 FY0O7 PDi2 Title Adopted Budget Adjusted Year to Encumbrances Reservations Commitments Available
35. transactions across an organization Examples of Programs 10 Instruction 20 Research 30 Public Service 40 Academic Support 50 Student Services 60 Institutional Support 70 Operation and Maintenance of Physical Plant 80 Scholarships and Fellowships 90 Auxiliary Enterprises Activity Currently Activity Codes are established by General Accounting An optional six character code that can be used to further define an object of expenditure such as temporary units of work subsidiary functional classifications or short duration projects Activity codes are assigned to transactions involving multiple organizations or funds that share responsibility for a common event or activity Location Currently used by General Accounting only A six digit code used to specify the assigned physical location of an asset being purchased or the location of a transaction that is different from the normal location of the organization This code is optional and will be used primarily for fixed asset expenditures Index YSU will not be using an Index code A code used in Banner as a shortcut to the fund organization and program code YSU Banner Finance Self Service Training August 2012 Page 6 Logging into Finance Self Service Finance Self Service is a web based program It can be accessed from the MyYSU Portal in the production environment Production Financial Self Service will be used to accomplish act
36. tton Report Parameters Organization Budget Status Report By Account Period Ending Jun 30 2008 As of Aug 01 2007 Chart of Accounts Y Youngstown State University Commitment Type All Fund 111000 General Fund Program All Organization 120201 Human Resources Activity All Account 701100 Supplies Location All Query Results Account Account FYO6 PD14 FYO8 PD14 FY08 PD14 FY08 PD14 FY08 PD14 FYOB PD14 FYOB PD14 FY0O8 PD14 Title Adopted Budget Adjusted Year to Encumbrances Reservations Commitments Available Budget Adjustment Budget Date Balance 701100 Supplies 20 dey OU 0 00 20 127 00 0 00 0 00 0 00 0 00 20 127 00 Report Total of all 20 127 00 0 00 20 127 00 0 00 0 00 0 00 O 00 20 127 00 records 4 View results Q Quick Tip To quickly start another query scroll to the bottom and Another Query click the Another Query button Budget Status by Organizational Hierarchy Query Budget Status by Organizational Hierarchy Query provides budget information of organizations for the Fiscal Period and Year to Date by Hierarchical Structure Specific Funds High level Organizations Accounts Programs Fund Type Account Type or Revenue Accounts YSU Banner Finance Self Service Training August 2012 Page 18 To complete a budget status by organizational hierarchy query Finance 1 Click Budget Queries Budget Queries Encumbrance Query Requisition 2 Choose Budget Status by Organizational Hierarchy from Approve Documents drop do
37. tudents Apply for Admission General Financial Aid Campus Directory Class Schedule Course Catalog Alumni and Friends RELEASE 7 3 5 Click Enter Secure Area 6 Type User ID 7 Type PIN 8 Click Login button Please enter your User identification Number ID and your Personal Identification Number Py When fished select LOGFI IDs include Pease Note ID is Case Sensitive Banner ID Y00401721 To protect your privacy please Exit and dose your browser when you ae nished Social Security Number without hyphens 111223333 Patron ID PA0007191 Alumni ID AL0019923 Forgot PIN 9 Click Finance Personal Information Update addresses contact information or marital status review name or social security number change information Change your PIN Customize your directory profile Alumni and Friends Find classmates communicate career advisor job posting online giving volunteer WebCT cam The e Learning Hub Find online help research tools discussions and more Finance Create or review financial documents budget information approvals Q Quick Tip The above steps 3 9 will not appear through the single sign on portal access Finance Self Service menu appears Personal Information Alumni and Friends Faculty Services Employee WebTailor Administration Search Go RETURN TO MENU SITEMAP HELP EXIT Finance Budget Queries Encurnbrance Query View Document Budget Transfer
38. ual fiscal year University financial activities Finance Self Service is available in two modes training and production YSU Training Finance Self Service provides the ability to perform the processes in this manual without harming real financial data and will be used during the Finance Self Service training class For training purposes open an internet browser and log into Finance Self Service Browsers include Internet Explorer Mozilla Firefox etc Open Internet Explorer Type http banner ysu edu lt press enter gt Locate Self Service Banner Click YSU Training Database YTRN Q Quick Tip Banner Self Service has a 3 hour timeout limit established Banner Self Service logins are case sensitive The login screens may vary based on system access O Quick Tip You ngstown STATE UNIVERSITY SCT BANNER APPLICATION SERVER oe WARNING To protectthe system from Unauthorized use and to ensure thatthe system is functioning properly activities on this system are monitored and recorded and subjectto audit Use ofthis system is expressed consentto such monitoring and recording Any Unauthorized access or use ofthis Automated Information System is prohibited and could be subjectto crimi civil penalties Banner 6 instances Converter Tool Documentation Banner 7 instances Banner 7 requires 1024x768 screen size Internet Natwe Banner INB PROD IRN TRNG PPRD WM le Enter Secure Area Prospective S
39. vailable on this system Fiscal Period The number of the fiscal month you wish to query Required Note The University fiscal year starts July not January therefore if you want to query the month of May you would enter 11 in this field not 05 The Banner Finance Self Service module queries on all transactions prior to and including the period indicated To capture an accumulation of expenditures to date always use 14 Comparison The fiscal year to compare Fiscal Year Note Information in YSU s Banner system begins with Fiscal Year 2006 Therefore no information for fiscal years prior to 2006 will be available on this system Comparison The fiscal month to compare Fiscal Period All Committed Uncommitted Choosing Uncommitted eliminates prior year information which may be carried over due to purchase orders from the previous fiscal year which were not closed To review these purchase orders and the impact on the budget choose All Month January D Commitment Type YSU Banner Finance Self Service Training August 2012 Page 11 Example of screen in Chart of Accounts y Index Finance Self Service Fund 1o00 Activity O displaying fields Organization Location defined below are Account Account Type o Program M Include Revenue Accounts Save Query as Shared Submit Query Description Explanation Chart of Accounts Y which should appear by defaul
40. wn menu View Document 3 Click Create Query button Budget Transfer Multiple Line Budget Transfer Create a New Query Type Budget Status by Organizational Hierarchy Create Query 4 Click desired data column titles headers to display Select the Operating Ledger Data columns to display on the report M Adopted Budget M Yearto Date 5 Click Continue button V Budget Adjustment ff Encumbrances M Adjusted Budget M Reservations Temporary Budget ff Commitments 0 Accounted Budget f Available Balance nave Query as 0 Shared Continue C YSU Banner Finance Self Service Training August 2012 Page 19 6 Supply the following information Q Fiscal Year Q Fiscal Period Q Chart of Accounts Fiscal year Fiscal period O Fund Comparison Fiscal year None Comparison Fiscal period Q Organization Commitment Type All ha Q Account if desired Chart of Accounts Fund 111000 Organization 199999 Program Include Revenue Accounts Save Query as 7 Click Submit Query button O Shared Submit Query Q Quick Tip Calculate user defined columns for the query by making selections from the Compute Additional Columns pull down lists Compute Additional Columns for the query Column 1 Operator Column 2 Display After Column New Column Description FY08 PD14 Adopted Budget m percent of v FY08 PD14 Adopted Budget m FYO8 PD14 Adopted Budget x Perform Computation
41. y as O Shared Submit Query Page 23 Encumbrance Query An Encumbrance Query displays encumbrance information by account for specified FOAP parameters Fund Organization Account and Program Use the Encumbrance Query to quickly locate all of your purchase orders for a particular Fund Organization Further reduce the search by determining the correct Encumbrance Status To complete an encumbrance query Finance 1 Click Encumbrance Query 2 Supply the following information Budget Queries O Fiscal Year Encumbrance Guery Q Fiscal Period Requisition Q Chart of Accounts Approve Documents Q Fund view Document Q Organization Budget Transfer Multiple Line Budget Transfer Chart of Accounts Fund Organization Program Save Query as Shared Submit Query View results Query Results Account Document Description Original Encumbrance Encumbrance Year Current 2o Cmt Type code commitments Adjustments Liquidations to Commitments Used Date 603100 PRO80001 Encumbrance 250 466 54 00 O0 00 230 466 54 00 Uncommitted Salaries Orig 603200 PROS0001 Encumbrance 7 671 85 00 00 00 7 07 1 85 00 Uncommitted Salaries Orig 603300 PRO80001 Encumbrance 369 963 96 7 269 60 O0 377 333 75 00 Uncommitted Salaries Orig Report Total of all records 656 302 35 7 369 80 00 665 672 15 00 YSU Banner Finance Self Service Training August 2012 Page 24 Q Quick Tip To get further information on a tran
42. y item that is blue and underlined in blue when the mouse is moved over it by clicking on it to view a detailed report Query Resuits Account Account FYO7 PDi2 FYO7 PD1i2 FY07 PDC Title Adopted Budget Adjusted Budget rE Budget 701305 Travel 1 000 000 00 701730 Equipment General Report Total of all 4 000 000 00 records Books and Reports Download All Ledger Columns Download S 1 Click blue items to drill down 2 View results Document List Transaction Date Activity Date Document Code Vendor Transaction Description Amount Rule Class Code lec OS 2006 Dec 08 2006 J0602649 Transfer fr Supplies to Travel 250 00 TSFB Report Total of all records 250 00 Available Budget Balance 1 000 250 00 If other items are blue repeat until there are no blue items to view O Quick Tip Viewing a Document This process displays the details of documents such as Finance Requisitions Purchase Orders Invoices Direct Cash Receipts and Journal Vouchers aka budget transfers Budget Queries To view a document Encumbrance Query Requisition 1 Click View Document Approve Documents 2 Choose document type from drop down menu ff n i view Document fs Budget Transfer Zz Multinle Line Budget Transfer Choose type Reguisitian Purchase Order Invoice Journal Youcher Encumbrance Direct Cash Receipt YSU Banner Finance Self Service Training August 2012 Page 30 Q Quick Tip
Download Pdf Manuals
Related Search