General Show Information
Contents
1. 38 Critical Show Information Before During amp After the Show Order Discount Deadline Date Checklist How to Place Your Orders Order Forms Recap Payment Options amp Policy Credit Card Authorization Form Third Party Payment Authorization Form TABLE OF CONTENTS continued Shipping and Drayage Labor Decorating amp Exhibit Hall ELECTRICAL LEAD RETRIEVAL AUDIO VISUAL OPTIONAL SERVICES 74 Lead Retrieval Form Electrical Order Form Telecommunications Internet Order Form SES Specialized Event Services Computer Rental and Audio Visual Services Order Form Rigging Order Form GENERAL SHOW INFORMATION Location The Venetian Resort Hotel 3355 Las Vegas Blvd South Las Vegas NV 89109 Tel 702 414 1000 Fax 702 414 1100 Exhibit Hall Hours Move In amp Setup Tuesday April 15 8 00 am 5 00 pm Wednesday April 16 8 00 am 4 00 pm all booths must be set up by 4 00 pm Exhibit Hall Open Wednesday April 16 6 15 pm to 8 00 pm Opening Reception in Exhibit Hall Thursday April 17 10 45 am to 4 30 pm Friday April 18 10 30 am to 3 00 pm Tear Down amp Move Out Friday April 18 3 00 pm 7 30 pm Note All carriers trucking companies must check in no later than 4 30 p m on Friday April 18 2008 for freight pickup Exhibit Booths I nclude Booth sign listing company name 8 high back drape navy Blue 3 high side rails navy Blue Please Note The exhibit hall i2. 9359 ADDI TI ONAL RFI D JOURNAL LI VE STAFF CONTACTS Deborah Lambert Administrative Assistant of Events Tel 631 249 4989 Email dlambert rfidjournal com Fax 631 794 2402 Contact Faiza re Any speaker or agenda questions i e speaker bios presentations AV needs etc Bob Basmadjian Public Relations Manager Spectrum Marketing amp Communications Tel 908 823 9400 Email spectrum marketing Qearthlink net Contact Bob re PR Opportunities Obtaining the pre registered Press List amp Scheduling Press Conferences Announcements RFI D JOURNAL LI VE THIRD PARTY VENDOR CONTACT LIST Audio Visual Services Computer amp Equipment Rentals Digital Blue Global 1733 Picaro Court Suite 100 Las Vegas NV 89128 Phone 866 43 DBIAV Fax 702 974 0244 Email info dbiav com Catering Jerry L Davidson Jr CMP Catering Conference Manager Catering amp Conference Management The Venetian Resort Hotel 3355 Las Vegas Blvd South Las Vegas NV 89109 Phone 702 414 4002 Fax 702 414 2305 Jerry davidson venetian com Electrical Services SES Specialized Event Services 201 Sands Avenue Las Vegas NV 89169 Phone 702 733 5070 Fax 702 733 5568 Lead Retrieval Laser Registration 4200 St Laurent Suite 1000 Montreal QC H2W 2R2 CANADA Phone 866 298 0801 Fax 514 228 3078 Email leader laserreg com Official Contractor labor furniture specialty signage etc Champion Exposition
3. PUT RFID 2 WRK EXHIBITOR SERVICE MANUAL RFID g JOURNAL WA LIVE 2 LAS VEGAS p April 16 18 2008 The Venetian Resort Hotel Casino Las Vegas Dear RFID Journal LI VE Exhibitor We are excited to have you participating in our upcoming event April 16 April 18 at The Venetian Resort Hotel in Las Vegas NV On behalf of our events team I am pleased to send you the RFID Journal LI VE 2008 Exhibitor Services Manual Please use this as a reference tool to understand the opportunities that you have as an exhibitor This manual will be posted online We recommend that you check this online version for periodic updates and changes at http www rfidjournalevents com live esm php Important deadlines coming up include Y Make your hotel room reservations Group Discounts end March 25 2008 WHERE DO I BEGIN Go over the Planning Checklist We have put together a cheat sheet located in the General Information Section which will aid you in preparing for the event Review the Action Items Timeline page Meeting deadlines in a timely manner will help you save money maximize your participation and give you the most exposure prior to the event Read Rules Regulations Please carefully review all regulations for both the event and booth construction Reserve your hotel rooms now The hotel is accepting room reservations on a first come first served basis Please turn to
4. Services 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Fax 508 946 1019 Booth Cleaning SES Specialized Event Services 201 Sands Avenue Las Vegas NV 89169 Phone 702 733 5070 Fax 702 733 5568 PUT RFID 2 WRK Rigging Services SES Specialized Event Services 201 Sands Avenue Las Vegas NV 89169 Phone 702 733 5070 Fax 702 733 5568 Telephone I nternet Services SES Specialized Event Services 201 Sands Avenue Las Vegas NV 89169 Phone 702 733 5070 Fax 702 733 5568 PUT RFID 2 WRK FREQUENTLY ASKED QUESTIONS Do need insurance for my exhibit space Exhibitors must obtain adequate insurance at their own expense RFID Journal and The Venetian Resort Hotel require coverage of at least 1 million of comprehensive general liability insurance as well as adequate levels of Property Insurance Workers Compensation and Automobile Liability Insurance Exhibitors wishing to insure their exhibit materials against theft or damage must do so at their own Expense Neither The Venetian Resort Hotel RFID Journal nor Champion Exposition Services will be responsible for loss or damage to any property in storage in transit to or from the exhibit building while in exhibit building or for any loss of income as a result of any reduced sales due to such loss or damage What hidden costs should be aware of Generally the most common expenses outside the rental of the exhibit space are incurred through ship
5. agement cjohnson rfidjournal com Tel 508 778 1974 Fax 508 778 0003 TABLE OF CONTENTS GENERAL SHOW INFORMATION e enienn enne nana annu ntu 5 Show Information Action Items Timeline Planning Checklist RFID Journal LIVE Contact List RFID Journal LIVE Third Party Vendor Contact List Frequently Asked Questions Security Tips MARKETING PROMOTIONAL OPPORTUNITIES e ener annu ant 14 Exhibitor Marketing Tools Customized HTML Invitations for Customers amp Prospects RFID Journal LIVE Media Program Public Relations Schedule a Press Conference On Site Program Guide Specifications Company Listing Session Abstracts amp Speaker Biographies Additional Sponsorship amp Branding Opportunities REGISTRATION TRAVEL se uiu uiu sau sau nna 24 Registration Information amp Instructions Hotel Reservations Airport Information amp Ground Transportation Las Vegas Weather Appropriate Attire RULES amp REGULATIONS rad Rat E awR dE inanin 27 Logistics Sponsor Display Guidelines Rules amp Regulations Union Jurisdictions Fire Regulations Liability amp Insurance CHAMPION EXPOSITION SERVICES GENERAL
6. display unattended During move out remain with your display and equipment until it has been packed and is ready to ship Prior to shipping be sure to insure your shipment with your designated shipper
7. or advance order on Custom Exhibits amp Signage April 1 Deadline for advance order on all other decorator services furniture and accessories April 1 Register your staff and VIP s After this date all registrations must be submitted on site at the registration desk April 8 Confirm your shipments and their contents so that we can locate and track your shipments for you on site April 8 April 14 Late to warehouse charges will apply to shipments received after April 8 April 14 is last day Champion s warehouse will accept deliveries April 2 Schedule a Press Conference April 17 18 RFID Journal LIVE 2008 Space Selection for the 2009 RFID Journal LI VE Exhibition in the on site Sales Suite PLANNI NG CHECKLI ST Submit Company Profile for Event Guide tgiganti rfidjournal com Submit Speaker Bios if applicable for Event Guide to dlambert rfidjournal com Logos amp Profiles Submitted for Event Guide Signage to tgiganti rfidjournal com 4 Color Full Page Ads for Event Guide to tgiganti rfidjournal com Exhibitor Appointed Non Official Contractor Form to cjohnson rfidjournal com Lead Retrieval Hotel Reservation Discount Custom Exhibits Rental Special Signage Furniture Requests Tables Chairs etc Smart City Telecommunications Internet Services Third Party Payment Authorization Booth Labor Booth Cleaning amp Porter Service Audio Visual Computer Rental
8. ping freight handling furniture ordering union labor and booth cleaning Please take a minute to review the shipping and order forms provided in your exhibitor service kit Do I need to carpet my booth Yes The exhibit hall is NOT carpeted Therefore each exhibiting sponsoring company will be responsible for carpeting their display area Please refer to the Decorating amp Exhibit Rental Section of Champion Exposition Services information for pricing and order forms What is the difference between shipping to the Advance Warehouse vs shipping directly to show site To ensure that exhibitor move in is efficient and timely Champion Exposition Services provides exhibitors the opportunity to ship items for their exhibit spaces to an advance warehouse Items shipped to the advance warehouse are delivered to the event site a day earlier than freight that is accepted on site This generally will insure that your booth items are placed as early as possible in your booth location for set up Do I need to send in the Exhibitor Appointed Non Official Contractor Authorization form If you will be using a third party contractor to install your exhibit space you will need to fill out and fax back the Exhibitor Non Official Contractor form to Champion Exposition Services Decorating by April 1 Your contractor will also need to provide a copy of their insurance along with this form How many badges do I receive with my exhibit space This depends on yo
9. s Electrical Services Orders Sands Expo Services Advance Shipment Discount Material Handling Pricing Exhibitor Registration Direct Shipments to Arrive at The Venetian Resort Hotel February 15 2008 February 15 2008 February 15 2008 March 30 2008 For Advanced Discount Pricing where Applicable March 14 2008 March 25 2008 March 25 2008 March 25 2008 April 1 2008 April 13 2008 April 1 2008 April 1 2008 April 1 2008 March 24 2008 March 24 2008 April 8 2008 April 11 2008 April 15 2008 10 00am 5 00 pm PUT RFID 2 WRK RFI D JOURNAL LI VE STAFF CONTACT LIST OPERATI ONS LOGISTI CS TEAM CONTACTS Kim Ray Vice President of Events Tel 860 461 7168 Email kray rfidjournal com Fax 617 663 6223 Contact Kim re General Event Questions Cheryl J ohnson Director Events Management Tel 508 778 1974 Email cjohnson rfidjournal com Fax 508 778 0003 Contact Cheryl re Operations and Logistics Move in and Move Out Booth Set amp Shipping Info Tim Giganti Marketing Coordinator Tel 212 584 9400 ext 3 Email tgiganti rfidjournal com Fax 212 584 9359 Contact Tim re Sponsor Company profiles Sponsor Company logos Program Guide Ads SALES TEAM CONTACTS Alan McIntosh Director of Sales Tel 212 584 9400 ext 4 Email amcintosh rfidjournal com Fax 212 584 9359 Matthew Singer Director of Sales Tel 212 584 9400 ext 6 Email msinger rfidjournal com Fax 212 584
10. s NOT carpeted so you will be responsible for carpeting your exhibit booth space All booths must be carpeted Exhibit Area The Venetian Resort Hotel Exhibit Hall D PUT RFID 2 WRK ACTION I TEMS TI MELI NE Deadline Action I tem On Signing of e Final booth amp sponsorship payment due February 15 2008 Contract e Corporate logo due when applicable for use on event web site and or in printed materials and signage send to tgiganti rfidjournal com e Confirm company URL for link on event web site send to tgiganti rfidjournal com March 25 Make hotel reservations online at http www rfidjournalevents com live book a room php ASAP Order Customized HTML Email Templates This is included in your participation and is complimentary for exhibitors Send an email to tgiganti rfidjournal com February 15 Event Program Guide materials due a Corporate logo and profile b Breakout session abstract if applicable c Breakout session speaker bio and photo if applicable d Vendor Panel participant bio and photo if applicable Send item a to tgiganti rfidjournal com and items b c and d to dlambert rfidjournal com February 8 Reserve Ad Space in the onsite Event Program Guide Contact your sales representative for details and insertion order February 15 4 Color Full Page Ad Materials for Event Guide due Send to tgiganti rfidjournal com March 25 Deadline f
11. the Registration amp Travel Section or click here and make your reservations today We have negotiated a discounted rate with The Venetian Resort Hotel but space is limited so make your hotel reservations as soon as possible Program guide submission Each exhibitor receives one FREE company listing in the Official Event Program Guide Instructions on how to submit your company description are located in the Marketing amp Promotions Section Don t miss this opportunity submit your information today The deadline is February 15 2008 Champion Online Ordering We have chosen Champion Exposition Services to serve as the Official Service Contractor To assist you in planning necessary show services order forms are located in this manual or you can order online any time after February 1 by following the instructions found in the Online Ordering Form If you have a question regarding online ordering please call Champion s Exhibitor Services at 800 723 1123 or 508 923 5200 Bring this Service Manual copies of all your service orders and proof of payment with you to the event or give it to the person who will be managing your booth on site for reference If you have any questions about this Exhibitor Service Manual please contact me at cjohnson rfidjournal com or at 508 778 1974 We are excited about the upcoming event and are dedicated to making it successful for everyone Best regards Cheryl M Johnson Director Events Man
12. ur company s level of participation Please refer to the Registration amp Travel Section for a detailed description Where can I find my booth location Exhibitor booth locations can be found via a downloadable floor plan at http www rfidjournalevents com live floorplan php SECURITY TIPS Event Management will provide 24 hour perimeter access control throughout the show but assumes no liability for loss or damage to exhibitor s property Event Management does not carry insurance on exhibitor materials or displays Exhibitors are responsible for extending a rider on their present insurance policy to cover damage or theft of their materials or displays while in transit to and from and during the event Suggestions on protecting your display Do not mark the outside of your shipping cartons with the contents use a code Furnish your shipping company with an accurate and complete bill of lading Do not leave materials in containers to be stored with empties Whenever the exhibit floor is closed or your booth is unattended remove valuable items or secure them in a safe place There will be a security cage available near the Exhibitor Services Desk at the rear of the Exhibit Hall to lock up valuables Do not leave valuable exhibit materials or proprietary information under tables or behind displays when the exhibits floor is closed When the exhibits floor closes pack as quickly as possible and do not leave your
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