exhibitor service manual - Facilities Management Expo, Buffalo NY
Contents
1. Approx Date of No of Hours Per Estimated Service Start Time Workers Person Total Hours Hourly Rate Total Cost Installation X Installation X Dismantle X Dismantle X Onsite Supervisor Name Cell Number Straight Time Rate 60 75 M F 8 AM 4 PM Overtime Rate 80 00 M F before 8 AM after 4 PM Weekends Holidays SUPERVISED BY HALE NORTHEASTERN PERSONNEL Supervision will be provided by Hale Northeastern Inc and all pertinent information should be forwarded with this order including blueprints set up instructions photographs and shipping information Labor will be billed in one 1 hour increments with a minimum of one 1 hour An additional charge of 30 will be added for Hale supervision Approx Date of No of Hours Per Estimated Service Start Time Workers Person Total Hours Hourly Rate Total Cost Installation X Installation X Dismantle X Dismantle X Add 30 For Hale Supervision Total x 1 3 Forklift Service Price includes forklift and operator Straight Time Rate 120 75 M F 8 AM 4 PM Overtime Rate 182 00 M F before 8 AM after 4 PM Weekends Holidays Check in at the Hale Service Desk before your requested scheduled time Please note requested times are projections and Hale Northeastern will make every effort to meet those requested times but in some circumstances forklifts may be occupied doing other ta2. Orange _ Silver 12 High Drape 15 50 Ln ft 18 00 Ln ft Ln ft _ Blue ForestGreen _ Peach C white Special Back Drape Subtotal a Brown _ Gold _ Purple Tackboard Description Pre Order Price Floor Order Price Quantity Total Tackboard 4 x 8 One sided 90 00 103 50 Tackboard 4 x 8 Dbl sided 134 00 154 00 Clear Packing Tape 10 00 11 50 Double Face Tape 22 00 25 50 Subtotal Booth Carpet amp Special Back Drape Page Subtotal FURNITURE amp ACCESSORIES Save Time and Money Pre Order by Oct 9t and receive substantial discounts EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Show Site Rep Booth No s Phone No Draped Display Tables 6 and 8 tables are skirted on 3 sides only To have 4 side draped see 4 side draping below Size Pre Order Price Floor Order Price Quantity Total Please check color choice 4 x 2 x 30 Tall 70 00 80 50 _ Black _ Silver _ Purple 6 x 2 x 30 Tall 87 25 100 00 Blue ForestGreen Red 8 x 2 x 30 Tall 105 25 121 00 _ Burgundy Lime Green Teal _ Gold _ Orange White 4 x 2 x 42 Tall 85 25 98 00 Peach Plum 6 x 2 x 42 Tall 103 50 11
3. EXHIBITOR SERVICE MANUAL Save Time and Money Pre Order by Oct gi EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Hale Northeastern Inc is pleased to have been selected as the official service contractor for the Facilities Management Expo to be held at The Event Center on the Hamburg Fairgrounds on October 21 2015 This exhibitor service manual contains information and order forms for many of the services we offer We have found it most efficient if this manual gets to the person who is responsible for what happens in your booth Please take time to read through it complete the necessary forms and return them to us Our goal is to help make your show participation a success Please contact Hale s Customer Service Department with any questions at csr haleexpo com or 800 333 4253 and we will do our best to assist you with all your show needs We appreciate the opportunity to serve you SHOW SCHEDULE MOVE IN DATES AND TIMES Tuesday October 20 2015 1 00 PM 5 00 PM Wednesday October 21 2015 7 30 AM 9 00 AM SHOW DATES AND TIMES Wednesday October 21 2015 9 30 AM 4 30 PM MOVE OUT DATES AND TIMES Wednesday October 21 2015 4 30 PM 7 00 PM All Freight must be off th
4. however take every precaution possible to protect your shipment prior to your representative s arrival PAYMENT POLICY amp SHIPMENTS Hale Northeastern must have a valid credit card on file before freight will be delivered to your booth Collect shipments will not be accepted Please complete the credit card authorization provided in this kit Shipping Material Handling charges will be incurred at the close of the show All shipments must adhere to the arrival dates listed Shipments arriving prior to move in time must be consigned to the advance shipping warehouse The exhibit facility has no provision for accepting or handling freight prior to the scheduled move in date We cannot guarantee shipment arrival times Please be sure to request that your carrier delivers your total shipment at one time BILLED WEIGHT is based on incoming weight whether the above services are used completely or in part The weight is rounded up to the nearest one hundred pounds 100 Ibs and is taken from the INBOUND BILL OF LADING and or the Certified Weight Ticket Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Hale This weight will prevail THERE IS A 200 Ibs MINIMUM CHARGE ON ALL SHIPMENTS OVER 25 Ibs ORDER FOR MATERIAL HANDLING SERVICES We hereby authorize Hale Northeastern Inc to handle our shipment s in accordance with the information set forth above in the Limits of Liability
5. Order Price Floor Order Price Quantity Total I 7 Wastebasket 13 00 15 00 Literature Rack 75 00 86 25 j i Bag Rack 62 00 71 25 sin o 8 Post amp Base 16 00 18 50 8 Post amp Base amp Floor Easel 22 x 28 Chrome Crakebar 3 00 9 25 Crossbar Sign Frame Floor Easel 25 50 29 50 22 x 28 Sign Frame 32 00 36 50 Accessories Subtotal Furniture amp Accessories Page Total STANDARD BOOTH SIGN Save Time and Money Pre Order by Oct 9t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s Show Site Rep Phone No STANDARD BOOTH SIGNS WILL BE AUTOMATICALLY PRINTED WITH YOUR COMPANY NAME IF YOU WOULD PREFER YOUR INDIVIDUAL SIGN TO BE PRINTED DIFFERENTLY PLEASE USE THIS FORM TO INDICATE THE CHANGES Pre Order Date is October 9th IF NO CHANGES ARE REQUIRED YOU DO NOT NEED TO RETURN THIS FORM TO HALE NORTHEASTERN INC Please print or type revised sign copy here and return by mail fax 716 896 8908 or scan and email to csr haleexpo com 7 X 44 ID SIGN Line One Line copy may not exceed 26 characters including spaces Sign font will be 2 Helvetica Medium Block Other signs may be ordered from the Spec
6. Phone No Cell Booth Dimensions Show Site Rep Email Credit Card Authorization will be used for Hale services only A CREDIT CARD IS REQUIRED TO BE ON FILE BEFORE ANY ORDER IS PROCESSED Please fill out the credit card information as requested below This will authorize Hale Northeastern Inc to charge the amount of your order and any additional charges incurred as a result of show site orders placed by you or your representative to your credit card account We accept DISCOVER a LEL E e VISA i PLEASE PRINT LEGIBLY OR TYPE ALL INFORMATION Card Type MasterCard Visa _ Discover American Express ACH Billing Address City State Zip Credit Card Number Exp Date V Code Name On Card Signature V Code Location MasterCard Visa Discover 3 digit code on back American Express 4 digit code on front Please note that your signature above signifies your acceptance of Hale Northeastern s Payment Policy and Hale s Terms amp Conditions of Contract By filling out this credit card authorization form the card holder is authorizing Hale Northeastern Inc to charge for all services that were not charged during initial payment and any unpaid balance at the close of the show Charges may include but are not limited to onsite labor ordered material handling charges for shipments received onsite and or any other services that were ordered by the exhibitor onsite Any charges made to your credit card by Hale N
7. TO WAREHOUSE Shipments arriving between Friday September 28 Friday October 16 2015 SHIP TO Hale Northeastern Inc c o Facilities Management Expo 828 East Ferry Street Buffalo NY 14211 Booth Show Information Facilities Management Expo The Event Center on the Hamburg Contact Name Fairgrounds l Exhibitor Name FREIGHT LAB DIRECT TO SHOW SITE Shipments arriving on Tuesday October 20 2015 SHIP TO The Event Center on the Hamburg Fairgrounds c o Hale Northeastern Inc 5820 South Park Avenue Hamburg NY 14075 Booth Show Information Facilities Management Expo The Event Center on the Hamburg Contact Name Fairgrounds October 21 2015 Phone 8 j Exhibitor Name FREIGHT LABEL SHIPPING amp MATERIAL HANDLING Save Time and Money Pre Order by Oct 9t and receive substantial discounts EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s Show Site Rep Phone No SHIPPING MATERIAL HANDLING NEEDS MUST BE COMMUNICATED IN ADVANCE Shipments arriving at either the Advance Warehouse or Direct to show site without prior notification will not be released until payment is received and an authorized signatu
8. of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers E We agree in the event of a dispute with Hale relative to any loss or damage to any of our materials or equipment that we will not withhold payment of any amount due to Hale for drayage or any other services provided by Hale as an offset against the amount of the alleged loss or damage Instead we agree to pay Hale within 30 days from the close of the show for all such charges and we further agree that any claim we may have against Hale shall be pursued independently by us as a completely separate transaction to be resolved on its own merits Show Name Facilities Management Expo 2015 Company Name Print Name Booth No s Signature Date have read and understand the material handling rate sheet as well as the material handling limits of liability as stated on the enclosed sheets THIS AUTHORIZATION MUST BE SIGNED AND RETURNED TO HALE NORTHEASTERN BEFORE FREIGHT SHIPMENTS CAN BE HANDLED Return form by mail fax 716 896 8908 or scan the completed document and email to csr haleexpo com EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com All outbound shipment
9. section of this form and we further agree to the following A We agree to the limitations of Hale s Liability and Responsibility as set forth above B We agree that Hale s liability shall be limited to any loss or damage which results solely from Hale s negligence in the actual physical handling of the items comprising our shipment s and not for any other type of loss or damage C With particular reference to subparagraphs A and B of the above we agree in connection with the receipt handling storage and re loading of our materials at the convention site as distinct from Hale s warehouse that Hale will provide its services as our agent and not as Bailee or shipper If any employee of Hale shall sign a delivery receipt bill of lading or other documents we agree that Hale will do so as our agent and we accept the responsibility therefore 1 Relative to outgoing shipments after the show we recognize that there will be a lapse of time between the completion of packing and the actual pickup of our materials from our booth for loading into a carrier and that during such time our shipment will be left unattended in our booth We agree that Hale shall not be responsible for any loss or damage during such period and we authorize Hale to adjust the quantities of items on any bill of lading left by us with Hale to conform to the actual count of such items in the booth at the time of pickup D Freight handling charges are the responsibility
10. 28 Sign 74 20 Color 2 _ Portrait 22 x 14 Sign 58 50 14 x 44 Sign 74 20 Material Choice 4 x 8 Sign 263 70 _ Foamcore Foam center with white paper surfaces 3 x 4 Sign 113 30 _ Coroplast Corrugated plastic Most durable colors available Pair Brass Grommets 3 50 _ Poster Board White poster board Sign card only Easel Back 2 75 Subtotal Please Indicate Sign Copy Here Double Sided Add 50 to Subtotal Subtotal 2 Ordered After Deadline Add 50 to Subtotal 2 Special Sign Page Total EXPO SERVICES BANNERS Banner orders received after Oct 9t add 50 to the listed Price 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Show Site Rep Booth No s Phone No Your Company Name Goes Here All banners come standard with grommets spaced every two feet for easy hanging If needed pockets can be created on the top hem and the bottom hem instead of grommets Font Color Orientation Color 1 _ Horizontal Color 2 _ Vertical Banner Background Material Color _ White Blue _ Yellow Red _ Green _ Want Grommets _ Want Pockets Please Indicate Banner Copy Here Acceptable File Formats For Artwork Vecto
11. 28 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 PLEASE BECOME FAMILIAR WITH THIS POLICY BEFORE ORDERING ANY SERVICES GENERAL INFORMATION Telephone orders will not be accepted Please mail fax 716 896 8908 or scan and email your order to csr haleexpo com Payment MUST accompany your order If you have any questions or special requirements please contact our Exhibitor Services Department at csr haleexpo com Items cancelled at show site will be charged 50 of the original price Failure to pay within the terms of this Payment Policy will cause service charges to be assessed on all unpaid balances The service charge rate is 2 per month or 24 per annum In the event of default the customer agrees to pay all costs of collections including attorney fees and court costs PAYMENT FOR SERVICES Hale Northeastern Inc requires payment at the time services are ordered Hale also requires that all exhibitors using our services provide a credit card authorization with their initial order The credit card authorization will be used to cover all services not paid for by the initial payment and balances left unpaid at the closing of the show This may include labor material handling and or other onsite services METHOD OF PAYMENT Hale Northeastern In
12. 9 00 If no color is selected show colors will be installed 8 x 2 x 42 Tall 121 50 140 00 SHOW COLORS FOREST GREEN amp GOLD 4th Side Draping 60 00 70 00 Item Pictures Skirt for Exhibitor s table 60 00 70 00 Draped Table Subtotal Tables Es Undraped Display Tables amp 30 Round Pedestal Tables Undraped Su an j Size Pre Order Price Floor Order Price Quantity Total T 4 x 2 x 30 Tall 27 50 31 50 6 x 2 x 30 Tall 36 50 42 00 Draped Table Undraped Table 8 x 2 x 30 Tall 41 50 48 00 Pedestal Tables 4 x 2 x 42 Tall 34 00 39 00 6 x 2 x 42 Tall 41 50 48 000 Fi m 8 x 2 x 42 Tall 48 000 55 25 S p Vinyl Topper 10 00 10 00 30 Tall Pedestal Table 68 50 78 75 30 Round x 30 Tall 30 Fa Tall 42 Tall Pedestal Table 77 50 89 00 Undraped Table Subtotal Chairs amp Stools Table Risers Shelves Draped in White Item Description Pre Order Price Floor Order Price Quantity Total ae 4 x 10 Table Riser 25 00 28 75 Ss 6 x 10 Table Riser 33 00 38 00 i 8 x 10 Table Riser 41 00 47 25 o Padded Side Chair Padded Arm Chair Padded Stool Table Riser Shelves Subtotal Chairs amp Stools Black Vinyl or Grey Fabric Accessories Item Description Pre Order Price Floor Order Price Quantity Total 3 geil Padded Side Chair 27 50 31 50 pag Padded Arm Chair 36 750 42 00 5 Padded Stool 47 00 54 00 Bisi Chairs amp Stools Subtotal Wastebasket nerra Raek Bag Rack Accessories Item Description Pre
13. Floor Order Price Quantity Total Please check color choice 9 x 10 117 50 135 50 _ Black _ Gray 9 x 20 235 00 270 25 _ Speckled Blue Red 9 x 30 352 50 405 50 _ Forest Green _ Burgundy 9 x 40 470 25 540 75 18 x 20 470 25 540 75 SHOW COLORS FOREST GREEN amp GOLD Longer sizes divide length 117 50 135 50 Standard Booth Carpet Subtotal Carpet Padding Carpet Taping amp Visqueen Heavy Duty Plastic to Protect Carpet Item Pre Order Price Floor Order Price Quantity Total 9 x 10 75 00 86 25 9 x 20 150 00 172 50 9 x 30 225 00 258 75 9 x 40 300 00 345 00 18 x 20 300 00 345 00 Additional taping Total feet X 45 Visqueen Pre Order Price Floor Order Price 75 sq ft S 90 sq ft Calculate sq ft Ry ft Carpet Padding Carpet Taping amp Visqueen Subtotal Masking Drape to Finish off Exposed Back Wall Show Colors Only Item Pre Order Price Floor Order Price Quantity Total 5 of drape 25 00 25 00 10 of drape 50 00 50 00 Special Back Drape includes bases 8 posts and crossbars Please note 3 high or 8 high drape may be available at show site in show colors only If another color is required it must be ordered in advance Size Pre Order Price Floor Order Price Quantity Total Please check color choice 3 High Drape 6 40 Ln ft 7 50 Ln ft Ln ft C Beige _ Burgundy C Lime C Red 8 High Drape 9 00 Ln ft 10 50 Ln ft Ln ft _ Black Dusty Rose
14. aterial Handling Desk may be classified as abandoned The Material Handling Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 10 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Hale Northeastern Inc is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Hale Northeastern are based on the value of the material handling services and the scope of Hale Northeastern liability as set forth above Please be sure that your insurance coverage is effective from the time your equipment leaves its point of origin until its return to its final destination after the show Your public liability insurance should be in effect and adequate to protect you against any claims arising out of the operation of your exhibit Hale Northeastern Inc policies DO NOT include any coverage for individual exhibitors and cannot be held liable under any circumstances for any loss or damage of any kind We will
15. c accepts cash company checks Visa MasterCard American Express Discover and ACH A service charge of 55 00 will be assessed to individuals or companies for returned checks or chargebacks PRE ORDER DISCOUNTED PRICING SAVE TIME amp MONEY To qualify for the pre order prices your forms must be received on or before the pre order date with payment in full Late orders and orders without payment will be charged floor prices and placed on hold until payment is received TAX EXEMPT If your company is tax exempt a copy of your Tax Exempt Certificate not Resale Certificate must accompany your order Your exemption MUST be issued in the state the show takes place in QUESTIONS AND ADJUSTMENTS Any discrepancy in items ordered and items received or any complaint or question concerning services must be reported to the Hale Service Desk immediately Your problems will be resolved and any valid adjustments in your account will be made at that time Credits and adjustments will not be made based on information received after the show closes ORDER SUMMARY Save Time and Money Pre Order by Oct 9t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s
16. duled by the shipping party There is a charge for FedEx and UPS to pickup outbound shipments from convention and exhibiting facilities Failure to schedule with FedEx or UPS will result in the shipment being forced onto the Official Show Carrier and will be forwarded to the addressed recipient Any charges resulting from a forced shipment will be the responsibility of the exhibitor Shipping amp Material Handling Page Total MATERIAL HANDLING LIMITS OF RESPONSIBILITY Save Time and Money Pre Order by Oct 2 4 and receive substantial discounts EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com MATERIAL HANDLING LIMITS OF LIABILITY AND RESPONSIBILITY 1 Hale Northeastern Inc shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Hale Northeastern Inc shall not be responsible for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth and left unattended 3 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Hale Northeastern for such shipments 4 Hale s
17. e floor by 7 PM EXHIBIT SPACE DETAILS Exhibit Booths Each 10 x 10 exhibit booth s will be defined by 8 tall FOREST GREEN GOLD FOREST GREEN back drape with 32 tall FOREST GREEN dividing drape and will be identified by a 7 x 44 one line ID sign Booth s will also include 1 6 table skirted in FOREST GREEN 2 chairs provided by facility 1 wastebasket and 1 SAMP outlet provided by facility Booths will be set on a concrete floor DISCOUNT PRICE DEADLINE DATE Ordering in advance enables you to take advantage of special discounted pricing The deadline for the pre order discount pricing is October 9 2015 HALE SERVICE DESK Hale Northeastern Inc will have a service desk staffed with a customer service representative to handle any last minute equipment needs or questions you may have The desk will be operating during setup show hours and dismantling of the show and will be located on the exhibit floor of the facility Please note Orders can be accepted by mail fax 716 896 8908 or may be scanned and emailed to csr haleexpo com Full payment must accompany your order to qualify for the advance order discount We hope this will be a successful marketing event and encourage you to call if we can help in any way Yours Very Truly HALE NORTHEASTERN INC Exhibitor Services Department PAYMENT POLICY Save Time and Money Pre Order by Oct 9t EXPO SERVICES and receive substantial discounts 8
18. hall not be responsible for loss damage theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Bills of lading covering outgoing shipments which are furnished to Hale by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 5 Hale shall not be responsible for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any cause beyond its control Hale s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Hale s maximum liability shall be limited to 30 per pound per article with maximum liability of 50 00 per item and 1000 00 per shipment whichever is less 6 Hale shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same 7 The consignment or delivery of a shipment to Hale by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 8 Hale shall not be responsible for theft or damage while empty crates are in storage 9 Material left behind without orders at the M
19. ial Sign Form SPECIAL SIGNS Sign orders received after Oct 9t EXPO SERVICES add 50 to the listed Price 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s Show Site Rep Phone No SIGNS ARE A TERRIFIC WAY TO GET YOUR MESSAGE OUT With our wide selection of fonts colors graphics and backing material we can make a terrific looking sign to meet your specific needs Hale s Sign and Banner Department also has the ability to add your completed logo to your order or our in house graphic artists can work with you to reproduce a logo or create one from scratch All sign prices below include up to two 2 color copy with simple text with no more than twelve 12 words on your choice of white backing material Logos graphics additional background colors specialized design work or heavy copy will be quoted upon request EXAMPLES OF STANDARD SIZES 22 x 28 4 x 8 22 x 14 14 x 44 Common Table Top Standard Sign Holder Size Double height of Size Standard Booth Sign 58 50 74 20 263 70 113 30 74 20 Copy Color Orientation Description Pre Order Price Quantity Total Color 1 Landscape 22 x
20. ign Department Files Upload Info FTP Server ftp haleexpo com User upload user Passwd upload to hale It s our business to make your business look good INSTALLATION amp DISMANTLING LABOR amp FORKLIFT SERVICE Save Time and Money Pre Order by Oct 9t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s Show Site Rep Phone No Installation amp Dismantling Labor Please select if labor will be supervised by the onsite show representative or if Hale personnel will supervise the setup Straight Time Rate 60 75 M F 8 AM 4 PM Overtime Rate 80 00 M F before 8 AM after 4 PM Weekends Holidays _ SUPERVISED BY EXHIBITOR PERSONNEL Starting time can be guaranteed only in those instances where men are requested to start at 8 AM unless the beginning of the show set up time is later in the day We will make every effort to accommodate later starting times however it is impossible to gauge the completion of previously assigned jobs Exhibitors must sign labor out at the service desk to avoid continuation of charges Labor will be billed in one 1 hour increments with a minimum of one 1 hour
21. ortheastern Inc will appear on your credit card statement as a charge from Hale Northeastern Inc PLEASE ENSURE THAT YOUR COMPANY NAME APPEARS ON ALL FORMS AND ENTER ALL PAGE TOTALS HERE BOOTH FLOORING amp SPECIAL BACK DRAPE FURNITURE amp ACCESSORIES STANDARD BOOTH SIGN NO CHARGE SPECIAL SIGNS BANNERS INSTALLATION amp DISMANTLING LABOR SHIPPING INFORMATION MATERIAL HANDLING Actual weights will be billed at show close SUBTOTAL ADD 8 75 SALES TAX TOTAL Exempt customers must provide a tax exempt certificate for the state the show takes place in Resale certificates will not qualify for sales tax exempt status Orders can be accepted by mail fax 716 896 8908 or may be scanned and emailed to csr haleexpo com EXPO SERVICES BOOTH FLOORING amp SPECIAL BACK DRAPE Save Time and Money Pre Order by Oct 9t and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Facilities Management Expo The Event Center on the Hamburg Fairgrounds October 21 2015 Company Name Booth No s Show Site Rep Phone No Standard Booth Carpet for inline pipe amp drape exhibit spaces Standard inline exhibit booth carpet will be taped on the aisle sides only Additional taping can be ordered below by 10 and multiply price Size Pre Order Price
22. re from the exhibitor is obtained regardless of having a credit card on file Inbound Shipping amp Material Handling Minimum Rate No of Est Total 25 Ibs Single Package Minimum or How To Calculate Total Material Handling Pieces Weight Carrier s 26 Ibs 200 Ibs Min Shipment Rate Charges 74 75 hundredweight Min 200 Ibs Per Shipment Total Weight 100 x 74 75 Minimum Charge 149 50 Advance Warehouse Rate For Shipments Arriving Sept 28 Oct 16 2015 Direct to Show Site Rate For Shipments Arriving October 20 2015 68 50 hundredweight Min 200 Ibs Per Shipment Total Weight 100 x 68 50 Minimum Charge 137 00 Inbound Advance Warehouse pricing includes All other inbound pricing includes Signing and accepting shipment on behalf of exhibitor at Advance Warehouse Signing and accepting shipment on behalf of exhibitor at Show Site e Loading and transport from Advance Warehouse to Show Site Loading and transport from Advance Warehouse to Show Site Unloading at Show Site loading dock and delivery to exhibit space Unloading at Show Site loading dock and delivery to exhibit space Pickup storage and return of empty shipping containers during the show Pickup storage and return of empty shipping containers during the show Transport from exhibit space to loading dock and loading of shipment onto Transport from exhibit space to loading dock and loading of shipment on
23. rized Artwork is the preferred format for artwork containing logos and fonts because it allows for exact reproduction without any loss of quality These files are commonly produced with programs such as Adobe Illustrator or Corel Draw Common file extensions for Vectorized artwork are eps pdf ai or cdr Please note eps and pdf can also contain raster images as well less preferred Description 2 x 8 Banner 3 x 8 Banner Custom Size Add Logo Grommets Every 2 Add Grommets ea Background Color Other Than White Double Sided Ordered After Deadline Pre Order Quantity Total Price 144 72 198 28 Call For Pricing Call For Pricing Standard 1 00 25 00 Subtotal Add 50 to Subtotal Subtotal 2 Add 50 to Subtotal 2 Banner Page Total Rasterized Artwork is the preferred choice for photo reproduction Raster images can be resized only with the amount of information contained within the image Higher resolution images will scale up better than low resolution images To prevent unsatisfactory results Hale Northeastern will not use web images for reproduction on signage Common file extensions for rasterized images are psd tif jog although eps and pdf can also contain raster images If you need a quote for specific services or would like to speak with one of our graphic artists please call us at 800 333 4253 and ask for the S
24. s must have a Hale Bill of Lading filled out and returned to the Hale Service Desk This authorizes us to place your materials on the carrier of your choice IT IS CRITICAL THAT THE HALE BILL OF LADING BE COMPLETED AND A HALE REPRESENTATIVE CHECKS YOUR SHIPMENT Bills of Lading and shipping labels are available at the Hale Service Desk You must arrange pick up of your shipment with the Common Carrier of your choice You may choose ANY carrier as long as they pick up your materials on time FED EX UPS Shipments have very specific rules for shipping If you must use FED EX UPS please be sure you have current OFFICIAL Labels affixed to your shipment Also FED EX UPS do not allow us to call in a pick up for you It is critical that you as the account holder call THE DAY BEFORE materials are due to be picked up from the show floor If Hale receives your freight on the inbound there is no charge for material handling service on the Outbound Here is the address your carrier needs to pick up your freight at SHOW SITE Facilities Management Expo The Event Center on the Hamburg Fairgrounds 5820 South Park Avenue Hamburg NY 14075 ALL ITEMS MUST BE CLEARED FROM THE SHOW FLOOR BY By 7 00PM Wednesday October 21 2015 FREIGHT LEFT ON THE FLOOR WILL BE FORCED OUT ON THE HOUSE CARRIER AT YOU EXPENSE
25. sks Due to liability risks forklifts may only be operated by authorized and insured Hale Northeastern employees Forklift Service will be charged with a one 1 hour minimum and then in half 1 2 hour increments thereafter during a single use period Date of No of Approx Total Hours Estimated Service Start Time Workers Hours Per Person Hourly Rate Total Cost Installation X Installation X Dismantle X Dismantle X Plastic Banding Per pallet and includes labor 32 00 Shrink Wrap Per pallet and includes labor 32 00 If Labor must be cancelled Hale Northeastern Inc requires 24 hour advance notice A one hour per man no show charge will be assessed if cancellations are not called in 24 hours prior to the date amp time requested Installation amp Dismantling Labor amp Forklift Service Page Total PLEASE MAKE SURE EVERY PIECE TO SHIP IS LABELED amp EXHIBITOR INFORMATION IS COMPLETE These labels are provided for your shipping convenience PLEASE DO NOT RETURN THEM TO HALE NORTHEASTERN Place one on each piece to be shipped to ensure proper delivery please note that one label is for the Advance Warehouse and one is for Direct to Show Site If more labels are needed copies are acceptable Shipments arriving without this information will not be accepted by Hale Northeastern at the Advance Warehouse or on Show Site ADVANCE
26. to carrier of choice after the show carrier of choice after the show Outbound Shipping amp Material Handling Only If shipping inbound this is included in pricing above this section is not applicable Minimum Rate No of Est Total 25 Ibs Single Package Minimum or How To Calculate Total Material Handling Pieces i Carrier s 26 Ibs 200 Ibs Min Shipment Rate Charges 50 00 hundredweight Min 200 Ibs Per Shipment Total Weight 100 x 50 00 Minimum Charge 100 00 Outbound Regular Rate 84 00 hundredweight Min 200 Ibs Per Shipment Total Weight 100 x 84 00 Minimum Charge 168 00 Uncrated Rate For any Uncrated Machinery or Material Going Outbound 25 50 per package See aos Ibs or less Single Package Shipments Only 25 50 Single Package Only g l Minimum Charge 25 50 To ensure proper handling all outbound shipping Bills of Lading must be turned into the Hale Service Desk whether or not the Official Show Carrier will be used If the shipment will be going outbound on a carrier other than the Official Show Carrier exhibitors must make arrangements to have the shipment picked up before 7 00PM on Wednesday To ensure the floor is clear for the next event shipments not picked up by 7 00PM Wednesday will be force shipped on the Official Show Carrier Any charges resulting from a forced shipment will be the responsibility of the exhibitor Please note outbound FedEx or UPS shipments must now be sche
Download Pdf Manuals
Related Search