Home

Welcome to Eastern Winery Exposition (EWE), specifically for the

1. City State Zip Signature Phone LLL Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAPITAL convention contractors Custom Exhibit Booth Specials Option 10 A Included in your custom booth package Header Sign not backlit Standard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Tracklight with one head per panel power not included One Wastebasket Set up and Removal Opening Day Booth Cleaning Option 10 B Included in your custom booth package Header Sign not backlit otandard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Tracklight with one head per panel power not included One Wastebasket Set up and Removal Opening Day Booth Cleaning One 20 117 Backwall Counter One 20 x39 1 2 Freestanding Counter Option 20 A Included in your custom booth package Header Sign not backlit Standard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Tr
2. ou eseo g Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Lancaster County Convention Center 25 South Queen Street Lancaster PA 17603 Show Eastern Winery Exposition Booth Carrier Piece _ RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Lancaster County Convention Center 25 South Queen Street Lancaster PA 17603 Show Eastern Winery Exposition Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Lancaster County Convention Center 25 South Queen Street Lancaster PA 17603 Show Eastern Winery Exposition Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Lancaster County Convention Center 25 South Queen Street Lancaster PA 17603 Show Eastern Winery Exposition Booth Carrier Piece RUSH Exhibit Material gt am 5 N N m 5 EX gt m D 0 N C 5 C E mn e o lt e gt lt m C N E E 5 C
3. SORFTABLE ORFCOUNER MES 8 HIGH PER LINEAR FT 9 50 13 75 ____ 3 HIGH PER LINEAR FT 6 25 8 25 IF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE BURGUNDY HUNTER GREEN BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE SUB TOTAL RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in PA TAX 6 00 your booth either unused or after the close of the show There GRAND TOTAL is a 5096 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors 7 10 Technology Drive
4. mh ec E E E n un E e C C C un H c C cu un e C C 55 gt Q c lt un Q C gt E gt e C N gt E 5 ec C un e gt on ue Aq UJ 5 peude jueuidius jo JUSWIUSISUOD L uro g ooueunsu pue ou MAMAA SLAd ALON A D T A Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 DISPLAY amp GRAPHICS Please click below to be brought directly to the selected page Custom Exhibits Rental Brochure Standard Signage Order Form Graphic Setup amp File Upload Information If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700
5. ease peAoJdde y ui pexJed pue 5122 Auo Buipeojuf pue 104 si Bulpeo7 LANCASTER COUNTY CONVENTION CENTER Motorized Vehicles At no time without approval from the Security Manager are motorized vehicles allowed to pull in and onto the exhibit hall floor with the exception of authorized display vehicles that have obtained the proper permit Motorized vehicles shall be defined as any vehicle which is propelled by an internal combustion en gine and using Class 1 or Class 2 fuel such as but not limited to automobiles trucks motorcy cles aircraft and watercraft Display Vehicles Must conform to State and City fire codes Must have less than 1 4 tank of gas OR 5 gallons whichever is less Battery must be disconnected and stay disconnected for the duration of the show All display vehicles must file a permit application with the Security Manager The Application contain ing Make Model Year and Proof of Insurance must be submitted no later than thirty 30 days prior to the Event date The permit fee is 25 for each vehicle There will be assigned load in and load out time for the display vehicles Upon arrival at the Lancaster County Convention Center loading area present the green Display Vehicle Approval Form clearly for the Loading Master to see This form will grant access to the Exhibit area for display vehicle
6. 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address City Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work
7. City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Eastern Winery Exposition Lancaster County Convention Center CAP convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily Booth Dimensions Total Area Advance Price Floor Price Cost per day X E X 0 32 per sq ft per day 0 39 per sq ft per day 100 square foot minimum Choose One Cleaning Pre show time only Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in your booth once every hour show hours only Daily rate is based upon booth size Choose Booth Size Advance Price Floor Price of Show Total Option Cost Per Day Per Day Days Up to 1 000 square feet 82 50 103 25 1 001 to 2 000 square feet 104 50 130 75 2 001 to 3 000 square feet 115 50 144 50 Greater than 3 000 square feet 137 50 172 00 Please Note If special cleaning services are required please contact Capital s Exhibitor Servic
8. TRADE SHOW HOURS Wednesday March 9 2016 Thursday March 10 2016 11 00 a m 5 45 p m 9 15 a m 2 30 p m Exhibitor sponsored luncheon in exhibit hall on Thursday noon to 1 30 pm EXHIBITOR MOVE IN Tuesday March 8 2016 Wednesday March 9 2016 Time 1 00 p m 9 30 p m Time 7 45 a m 11 00 a m Please note exhibitors occupying booths 219 226 227 amp 228 are last in first out booths due to the location being near the freight access points These booths cannot move in till 7 pm on the 8 of March and must tear down right after the show close at 2 30 pm on March 10 Contracted Exhibitors not permitted to move in prior to the date and times detailed above unless contacted by Capital Convention Contractors concerning earlier move in Direct shipments will be accepted at the Lancaster County Convention Center on Tuesday March 8 and the morning of March 9th ONLY The Lancaster County Convention Complex will not accept freight All shipments must be handled by Capital Convention Contractors See the enclosed Drayage and Material Handling forms for more details Fax enclosed Drayage and Material Handling forms to 508 351 9911 The deadline to receive freight at the YRC Capital Warehouse 100 Roadway Dr Carlisle PA 17015 is March 2 2016 Page 5 an dA A gt EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers EXHIBITOR MOVE OUT Thursday March 10 2016 T
9. All custom exhibit rentals include one header sign standard color carpet set up dismantle and opening day cleaning Electricity is NOT included with the Exhibit Rental ZEEN Exhibit 10 A 1 650 00 2 062 50 MEE 555 Exhibit 10 B 2 530 00 3 190 00 MEE seno DEN Standard Counter 41 w x 2134 d x 42 h 16500 Musee ees _ siehe enimse ws _ Omm Logo des SESS FABRIC CO Grey CO Blue SINTRA CO White Grey C Black Blue CORed CO Black CO Grey CO Burgundy C OGreen PA TAX 6 00 GRAND TOTAL Letter Color Blue CO Red CO Black CD ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site Orders cancelled after installation will be charged 100 of original price All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORAMTION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Contact Person Booth Address
10. Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person 5 Booth Address City State Zip Signature Phone Email address f P Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technol Drive Suite 40 Hudson MA 01749 Fax 508 351 9911 March 9 10 2016 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is Monday through Friday before 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are q
11. Shipment consists of C D Crates C D Cartons CO Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes C No Blueprints amp Exhibit instructions C 2 Attached Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived CO Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page CO Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address __ 1 City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA copiiaconventonscom Fax 5083619911 March 9 1
12. bleed when designing for trimming Crop marks should be setup in lllustator Please provide a vector file for logos taglines and trademarks Please outline text when submitting final artwork Or provide font files if editing is necessary LARGE FORMAT FILES SAVING INFO Working in PHOTOSHOP Photoshop raster files are to be set up at 100ppi at 100 of final size in CMYK workspace Save a flattened version of your layered file as a Photoshop EPS Set Preview to TIFF 8 bits pixel Set Encoding to JPEG maximum quality Working in ILLUSTRATOR We recommend 25 bleed when designing for trimming purposes Please provide crop marks Please setup file at 10096 when possible If scaling needed please note scale info on file We recommend text and logos to be setup in Illustrator Please specify Pantone PMS color when needed Place Link Photoshop EPS files or raster images in Illustrator please do not embed to keep file size small Keep all Photoshop EPS files in one folder along with the supporting Illustrator file Uncheck Create PDF Compatible File when saving ai file This will keep file size small FTP UPLOAD INFO https launchpad 37signals com basecamp 1767385 signin user graphicsupload password preview12 Return to Table of Contents page LANCASTER COUNTY CONVENTION CENTER Dear Exhibitor Thank you for being an exhibitor at the Lancaster County Convention Center The Lancas
13. C Cherry Lot 2 Washington St T o Queen St Lot Mifflin Lot 8000053 Feet EXHIBITOR SERVICE MANUAL Eastern Winery Exposition Lancaster County Convention Center Lancaster PA March 9 10 2016 CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 TABLE OF CONTENTS Please click below on the desired page to be brought directly to the selected form Show Information G Displays amp Graphics General Information Custom Exhibits Rental Brochure Secure On line Ordering Standard Signage Order Form Graphic Setup amp File Upload Information Payment Policies Recap Form Credit Card Authorization Third Party Payment Policy Order Summary Rules amp Regulations Liability amp Insurance Bulletin Labor Guidelines Fire Regulations Furnishings amp Accessories Table amp Drape Order Form Booth Furnishings Order Form Furniture Images Carpet Order Form Booth Labor amp Cleaning Booth Labor Order Form Forklift Labor Order Form Booth Cleaning and Porter Service Exhibitor Appointed Contractor Shipping amp Material Handling Material Handling Definitions Estimated Material Handling Order Form Material Handling Rate Schedule Material Handling Policy Advance Shipping Labels Direct Shipping Labels A D 1 Eastern Winery Exposition Lancaster County Convention Center conv
14. Carpet Aisle Only Gray Exhibitor Set up Tuesday March 8 1 00 p m 9 30 p m Wednesday March 9 7 45 a m 11 00 a m Exhibit Hours Wednesday March 9 11 00 a m 5 45 p m Thursday March 10 9 15 a m 2 30 p m Exhibitor Dismantle Thursday March 10 2 30 p m 10 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than February 23 2016 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse freight shipments must be shipped prepaid and received in our warehouse no later than March 2 2016 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials
15. City State Zip SSS Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C f 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technol Drive Suite 40 Hudson MA 01749 508 351 9911 March 9 10 2016 877 335 3700 Forklifts with operators and helpers are available to assist you with your set up unskidding and or spotting of machinery once it has been delivered to your booth DO NOT order forklifts to unload your truck or deliver your freight to your booth from the loading dock There is a 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of services If such notice is not provided and an order has been placed and the exhibitor has not checked in exhibitors will be charged a one hour minimum fee Exhibitor must check in at the Capital Service Desk to pick up forklift orders and check out upon the completion of work Work Options CO Spotting of Equipment C D Installation Dismantle o
16. Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock heigh
17. EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person n Booth __________ Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Eastern Winery Exposition Lancaster County Convention Center Lancaster PA March 9 10 2016 CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad
18. Exp Date Print Name Authorized Signature Please note electric added on site is subject to a late fee of 20 Electric can t be added once show has commenced Lancaster County Convention Center LANCASTER COUNTY 25 South Queen Street Lancaster PA 17603 CONVENTION CENTER P 717 207 4047 F 717 207 4028 WATER AND AIR SERVICE ORDER FORM Name of Event Show Name Booth Company Name Fax Number On Site Contact Cell Phone Number WATER USAGE COMPRESSED AIR Rae sumoa Please include a description of what the device is that needs air PA 6 Sales Tax DEED UU SERVICE TOTAL __ _ Completed forms be returned via fax to 717 207 4028 emailed alana berry interstatehotels com or mailed to the address at the top of the page Please make checks payable to Lancaster County Convention Center or fill out the credit card information below If payment by credit card is chosen payment will be posted to your credit card 5 days before the day of the event Total Total VISA MasterCard AMEX Discover Card Number Exp Date Print Name Authorized Signature LANCASTER COUNTY CONVENTION CENTER Load in amp Load Out Procedure Exhibitor Guidelines We welcome you to the Lancaster County Convention Center We would like to thank you in advance for your cooperation in helping to assure that everyone has a safe and successful event The Convention Cent
19. additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload C T Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA echno rive Suite 40 Hudson MA 01749 Fax 508 351 991 1 March 9 10 2016 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by March 2 2016 Only on March 8 2016 amp 7 45am 11 00am on March 9 2016 To Exhibitor Name Booth To Exhibitor Name Booth For Eastern Winery Exposition For Eastern Winery Exposition c o YRC Lancaster County Convention Center c o Capital Convention Contractors 100 Roadway Drive 25 South Queen Street Carlisle PA 17015 Lancaster PA 17603 READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES
20. direct to show site to arrive prior to March 8 2016 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 PAYMENT POLICIES ORDER SUMMARY Please click below to be brought directly to the selected page Credit Card Authorization Payment Policy Third Party Payment Policy Order Summary If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911
21. electrical charges must be pre paid prior to services rendered by utilizing this credit card authorization form or by check made payable to Lancaster County Convention Center ELECTRICAL SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL Prices are subject to change without notice Standard Rate Quantity Total 50 LCD Monitor upright chome stand DVD player or VGA input 355 60 230 5 Uv 6 or 8 Projection Screen 3K Lumen LCD Projector LED Uplighting per fixture 50 135 8 Flipchart with paper pad and markers Powered Speaker with Wired Microphone amp Stand V Phone Line local and long distance service 21 Service Charge 6 PA Sales Tax SERVICE TOTAL Completed forms can be returned via fax to 717 207 4028 emailed to alana berry interstatehotels com or mailed to the address at the top of the page Please make checks payable to Lancaster County Convention Center or fill out the credit card information below If payment by credit card is chosen payment will be posted to your credit card 5 days before the day of the event VISA MasterCard AMEX Discover Card Number Exp Date Print Name Authorized Signature Lancaster County Convention Center 25 South Queen St Lancaster PA 17602 P 717 207 4047 F 717 207 4028 LANCASTER COUNTY CONVENTION CENTER PHONE INTERNET ELECTRICAL SERVICE ORDER FORM Payment Notice All electrical charges must be pr
22. if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors YRC 100 Roadway Drive Carlisle PA 17015 Show Eastern Winery Exposition Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors YRC 100 Roadway Drive Carlisle PA 17015 Show Eastern Winery Exposition Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors YRC 100 Roadway Drive Carlisle PA 17015 Show Eastern Winery Exposition Booth Carrier Piece of RUSH Exhibit Material Q E un un ec e a D E 5 gt E un c m E C 04 gt E mn lt lt ec C N E C 5 C D e mh mh C C gt g E mn un C C un H c C cu e un e e C C C 5 e e C lt un c C gt D E o m ec g C un D E 5 C am C ec C B un e Aq 5 jueuidius jo JUSWIUSISUOD 991 Umg soUvINSUT pue
23. loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a s
24. wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after March 2 2016 m Early Shipments to Warehouse Any shipment arriving prior to February 8 2016 Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Servi
25. 0 2016 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD Exhibitor Carrier Choice Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Print Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth ff Address LL
26. 10 00 66 00 132 00 Crated Overtime Inbound Outbound e 444044 9244084546 ERE URS RUE ORR RU 15 40 30 80 Additional Handling Overtime Inbound Outbound 0 19 25 38 50 Unerated Overtime Inbound Outboutid 000 sc exo 23 10 46 20 m Additional Surcharges Giu Gren RETE eee TTE TT I TETTE 15 40 30 80 Off Tarset Fee Additional Handling ecuador e 40440640 e ea ee RR RO 19 25 38 50 Ol Taree Pese 23 10 46 20 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces Small Packages direct shipments only 25 168 less combined received the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs For example if the rate is 50 00 per 100 Ibs 1 Consolidated Shipment Sub Total 3 pieces 1 shipment 185 lbs 200 Ibs 100 00 Total Total Savings 200 00 3 Separate Shipments 54 15 charged 200 16 100 00 59 165 charged 200 Ibs 100 00 72 lbs charged 200 16 100 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate
27. 5 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 E 10 2016 9 capitalconventions com Fax 508 351 991 1 877 335 3700 SHIPPING amp MATERIAL HANDLING Please click below to be brought directly to the selected page Material Handling Definitions Estimated Material Handling Order Form Material Handling Rate Schedule Material Handling Policy Advance Shipping Labels Direct Shipping Labels f P Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technol Drive Suite 40 Hudson MA 01749 aoe Fax 508 351 9911 March 9 10 2016 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor
28. A TAX 6 00 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAPITAL convention contractors GRAPHIC SETUP amp FILE UPLOAD INFORMATION FILE FORMATS ACCEPTED Adobe Illustrator CS5 Photoshop CS5 EPS HI RES PDF HI RES TIFF and HI RES JPEG FILE SET UP INFORMATION All files are prefered to be set up using Adobe Illustrator and or Photoshop Please provide low resolution pdfs when possible for soft proof All artwork should be setup in CMYK workspace Specify PANTONE PMS color values using the Pantone Solid Coated library for all crucial colors especially logos and background colors e Custom color builds RGB or CMYK transparency colors and PMS tints cannot be guaranteed to print correctly please specify a Pantone color or provide a physical color reference or color will print as is All raster artwork should be submitted at 100ppi at full size at the least Please provide 25
29. EL Axe y EXPOSITIONS The Eastern Trade Show amp Conference for Wineries amp Growers Attention Company Name Company Contact Booth Number Capital Convention Contractors c o YRC 100 Roadway Drive Carlisle PA 17015 EXHIBITOR RULES AND REGULATIONS As an Eastern Winery Exposition 2016 exhibitor you may register as many staff as you require operating your booth There is no charge for exhibitor badges Your exhibitor badge grants you access to the following e Exhibit Hall move in March 8 exhibit days March 9 10 with lunch in the hall on the 10th e All Seminar Sessions March 8 10 on a space available basis Each exhibiting company is also entitled to one complimentary pass to the Welcome Wine Reception on March 8 Additional passes may be purchased at a reduced rate of 10 00 pass These discounts will automatically be applied when you register Passes for the 5 Annual EWE Industry Celebration Dinner and the Buffet Lunch Social on March 9 are also available for purchase in the A La Carte section of the registration form Page 8 A AE A EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers Food amp Beverage 1 No sample food and or beverage products may be distributed by the Exposition Sponsoring Organization and or their Exhibitors except upon written authorization from the Lancaster County Convention Center Complex Please note that special f
30. Suite 40 Hudson 01749 ancaster capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 CAP QTY DESCRIPTION Advance Floor Amount Price Price PADDED SIDE CHAIR 43 00 54 00 PADDED ARM CHAIR 47 50 59 50 UPHOLSTERED BAR STOOL 53 00 66 00 FOLDING CHAIR 11 00 14 50 TRIPOD EASEL 20 00 25 50 60 50 87600 ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show 8 ALUMINMUM BACK POST W BASE 6 10 ADJUSTABLE CROSS BAR SUB TOTAL PA TAX 6 00 GRAND TOTAL qu NENNEN LITERATURERACK 87150 9025 _ NN _______ NENNEN _ NENNEN MEN NENNEN _____ NENNEN PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name ________________________ Contact Person WW 1 Address City State Zip Signature P
31. WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 Ibs what is the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME 2222 e OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to hour of labor e DONOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form e Drivers MUST check in at the loading dock by 6 00 PM on March 10 2016 or the shipment will be re routed to the show carrier e Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON
32. acklight with one head per panel power not included Two Wastebaskets Set up and Removal Opening Day Booth Cleaning Six 12 Flat Shelves Two 20 x39 1 2 Freestanding Counter Eastern Winery Exposition C A D TA Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed QTY Advance Floor Amount Price Price 42 00 59830 5850 m Add your company s logo and other options for an additional cost Exhibitor must supply artwork QTY DESCRITPION Advance Floor Amount Price Price m E Over 10 words 1 25 2 25 EE NEN Cardboard Easel Back 4 50 6 75 Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total X 10 00 per sq ft 23 25 per sq ft SUB TOTAL P
33. al Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment n cur For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by February 8 2016 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 33
34. al will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com eo I p f P 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA ceptcconvenionscom Fax 508 351 9911 March 9 10 2016 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to 1 e order
35. ame _ _ _ _ _ _ ___ Contact Person Booth Address City State Zip Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Eastern Winery Exposition D IA Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconvention ions com Fax 508 351 9911 ntio 877 335 3700 BOOTH LABOR amp CLEANING Please click below to be brought directly to the selected page Booth Labor Order Form Booth Labor Order Form page 2 Forklift Labor Order Form Booth Cleaning and Porter Service Exhibitor Appointed Contractor L P 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technol Drive Suite 40 Hudson MA 01749 Fax 508 351 9911 9 10 2016 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES Straight Time 47 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 70 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturd
36. astern Winery Exposition 2016 C ONEXSY S March 9 10 2016 an ie ee ae Lancaster County Convention Center LEAD RETRIEVAL Lancaster Pennsylvania Tha Eastern Troda Show amp Conference lor Wineries amp Growers Exhibitor Information Early Bird Price order and payment must be received by March 4 2016 The Opticon Hand Held Portable Scanner Quantity Amount A small light weight amp easy to carry scanner equipped with just one key allows for easy and straight forward use Equipped with 128 KB of memory it provides an economical method of collecting leads An electronic file is provided within one business day after the show closes Early Bird Price 200 00 No electrical power required Price After March 4 230 00 Email To No electrical outlet required Payment Paying by Check ae Tax ID 76 0704632 um m VISA Check Payable to Total amount due in U S dollars TOLAR CONEXSYS Cardholder Signature Please Print Ordered By Email address for receipt Please Print CANCELLATION POLICY No refunds after March 4 2016 Complete both sides and return to Please Note Order Online www conexsysleads com Event Code EWE16 Barcode Scanners must be picked up at the Lead Retrieval Services desk located at the registration area Order By Fax 877 247 0864 On site orders see CONEXSYS at the Lead Retrieval Services desk Order By Mail CONEXSYS INTERNATIONAL 100 Cummings Ce
37. ay Sunday and observed holidays where applicable One hour minimum TIME OF TOTAL RATE PER ESTIMATED MEN HOURS MAN HOUR COST INSTALLATION X X _________ DISMANTLE FINAL COSTS WILL CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one C gt Exhibitor Supervised Labor 05 Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse C D Show site Scheduled delivery date
38. ce Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times m Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per 200 lb minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date March 2 2016 foc S 46 00 92 00 Padi Oval ange NTC TOTO TTC ws TT TOT TERRI 57 50 115 00 Crated Overtime Inbound Outbound 2 0 0 ee ees 16 10 32 20 Additional Handling Overtime Inbound Outbound ccc 20 13 40 26 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse ace d eves a OUR ROE A aU CAULA CA Ro a CA OI 16 10 32 20 Early Shipments to Warehouse Additional 2 20 13 40 26 Tate to Warehouse 16 10 32 20 Direct Shipments to Show Site 200 Ib minimum First Day of Direct Freight Acceptance March 8 2016 ar 44 00 88 00 Additoadl an inet oe de 55 00 1
39. ck below to be brought directly to the selected page Liability amp Insurance Bulletin Union Guidelines Fire Regulations If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 f P 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of La
40. ding will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the
41. e paid prior to services rendered by utilizing this credit card authorization form or by check made payable to Lancaster County Convention Center ELECTRICAL SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL Prices are subject to change without notice STANDARD ELECTRICAL SERVICE 120 VOLTS per single receptacle Standard Rate Quantity of Days Item to be Hooked Up Total Quantity of Days Item to be Hooked Up 20 amp 1920 watts 50 day 30 amp 2820 watts 85 day 208 VOLTS TWO or THREE PHASE Standard Rate Total 100 day 150 day 175 day 225 day 400 day 650 day 20 amp 30 amp 40 amp 60 amp 100 amp 400 amp If this is needed please note the NEMA for the plug and receptacle and if it s hard wired or not Miscellaneous Standard Rate Quantity Total Extension Cords 20 Power Strip 25 Standard Direct Analog Phone Line 75 Internet Wired Wireless 150 day PA 6 Sales Tax For any hook up not listed please provide specifc SERVICE TOTAL MEE requirements 20 Late Fee 4 Completed forms can be returned via fax to 717 207 4028 emailed to kari fish interstatehotels com or mailed to the address at the top of the page Please make checks payable to Lancaster County Convention Center or fill out the credit card information below If payment by credit card is chosen payment will be posted to your credit card 5 days before the day of the event VISA MasterCard AMEX Discover Card Number
42. ed as soon as emptied They may not remain on the loading dock for the duration of the show unless previously authorized Under no circumstance may trucks or trailers be left on the loading docks overnight Once the truck is unloaded and before any equipment is set up the truck must be moved e The Lancaster County Convention Center is a smoke and tobacco free environment Please do not smoke in the facility smoking is only permitted 10 feet from any entrance e Firearms Firearms are strictly prohibited on the Lancaster County Convention Center and Lancaster Marriott Property Should firearms be part of your Exhibit please review the Firearms section in the Lancaster County Convention Cen ter Manual with the Event Manager e Animals Animals other than Guide or Service Animals are allowed in the Lancaster County Convention Center only for Exhib its and or Entertainment All Animals for those purposes must be approved by management and a proper permit must be obtained All sanitary needs or animals will be the sole responsibility of the client LANCASTER COUNTY Vine Street 5 0 7 090 0 05 7701 07 Please Note the Loading area is a one way street Please only enter from Vine otreet and Exit towards King otreet CONVENTION CENTER Loading Dock 1 thru 3 For large trucks tractor trailers only Bulpeojun pue e
43. ed to Capital must be accompanied by a Credit Card Authorization Form Payment in full 1 due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous PA Tax 6 00 QUO Ga Ga UD oO WW WO TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company ContactPerson ________________________ Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 RULES amp REGULATIONS Please cli
44. ention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 SHOW INFORMATION Please click below to be brought directly to the selected page General Information If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA echno rive Suite 40 Hudson MA 01749 gione indi Fax 508 351 9911 March 9 10 2016 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the Eastern Winery Exposition being held at Lancaster County Convention Center in the Lancaster PA In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 8 x 10 amp 10 x 10 booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table Black Exhibitor ID sign Drape Color s Black amp White
45. er has a loading area for vendor vehi cles on the loading dock This space is reserved to allow safe access for exhibitors to transport materials to and from exhibit areas Your Show Manager will publish the dates and times established for the use of the loading zone in advance Access to the Exhibit area or loading area will not be granted outside of these arranged times e Exhibitor Vehicle Access during Load In Out Must use loading dock access from Vine Street entrance at the Lancaster County Convention Center only There are no loading privileges at any other entrances See Map for Info e Bring your own carts The Convention Center has a limited number of flatbed carts available on a first come first serve bases Carts checked out at the loading dock Please return the cart when finished We encourage you to bring your own cart to expedite the load in process e Parking Parking is available in the surrounding parking garages of Lancaster City Please see attached map your Show Man ager may have arranged parking in a specific garage for Vendors Parking in the loading area is prohibited e Children under 16 are NOT permitted on the loading docks during Load in Out e Balloons The use of lighter than air Helium balloons is prohibited e Trucks with Trailers Tractor Trailers and Container Trucks Trucks Trailers and Containers may be parked at Loading docks 1 2 and 3 for loading and unloading purposes only and must be mov
46. es Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Person Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non of
47. f Header CO Uncrating Unskidding Other ON SITE ORDERS WILL BE CHARGED AN ADDITIONAL 30 TO HOURLY RATES FULL PAYMENT MUST ACCOMPANY ALL ORDERS Straight Time 125 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 175 00 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum DATE TIME OF TOTAL RATE PER ESTIMATED LIFTS HOURS HOUR COST INSTALLATION _________ ________ DISMANTLE FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME Straight Time 45 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 80 00 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum DATE TIME OF TOTAL RATE PER ESTIMATED MEN HOURS HOUR COST INSTALLATION X X DISMANTLE n X X 10 a FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address
48. ficial contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capit
49. g Directions from Baltimore amp South From Highway 83 turn right onto Highway 30 East From 30 take the PA 72 Manheim Pike exit Keep right at the fork and follow signs to Downtown Lancaster Turn right at Fruitville Pike Fruitville Pike will become North Prince Street Proceed south of North Prince Street to Vine Street and take a left on Vine Street Cross over Queen Street After you pass the main entrance to the convention center turn left into the alley Loading docks are along the left hand side of the building Directions from Philadelphia amp East From the PA Turnpike take Highway 222 to Highway 30 West Take the Fruitville Pike exit and turn left onto Fruitville Pike Fruitville Pike will become North Prince Street Proceed south of North Prince Street to Vine Street and take a left on Vine Street Cross over Queen Street After you pass the main entrance to the convention center turn left into the alley Loading docks are along the left hand side of the building Directions from Gettysburg amp West From Highway 30 take the Fruitville Pike exit and follow signs to Downtown Lancaster Fruitville Pike will become North Prince Street Proceed south of North Prince Street to Vine Street and take a left on Vine Street Cross over Queen Street After you pass the main entrance to the convention center turn left into the alley Loading docks are along the left hand side of the building E
50. he Wall Puppet Theatr amp Museum e Binns Com W Marion St W Marion St Park Lancaster Ellicott von uare Marion Ct Hess House E uo 5 City Hall 2 E St James YWCA t Episcopal Church amp Cemetery W Orange St W Orange St E Orange St 4 E Orange St a First First gt Reformed Presbyteri an Church Church County z Court Pennsylvania Place Marie House Academy of Music Lancaster Quilt amp 2005 Textile Museum W Grant St Grant St t IDISTRICT a m Central 5 C gt o Fulton o Market Griest E Court 5 E Opera 8 iux Building gt House L 2 a House Arcade 2 x The Heritage Center Museum JE i z W King St 5 WKingst cA 959 Ekingst E King St ing st SS amp m e amp o E o Steinman Park 2 EH gt 5 5 8 5 gt 5 amp o amp v 5 Trinity amp Lutheran v Church W Miffli W Mifflin St E Mifflin St Lancaster Parking Authority i Lancaster County UM Convention Center Pt Water Street Garage 220 N Water St P2 Prince Street Garage t m 111 N Prince St Duke Streat Garage W Vine St E Vine St EVine St Case 150 N Duke St St Mary s Southern Market Commons R Center Penn Square Garage Catholic p 2 38 S Duke St Church a lt 2 5 5 p East King Street Garage 4 5 E E y 7 146 52 E King St a P S 3 s ux SS
51. hipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME March 10 2016 6 00 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors YRC 100 Roadway Drive Carlisle PA 17015 Show Eastern Winery Exposition Booth Carrier Piece RUSH Exhibit Material Use these labels only
52. hone Sa Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 Upholstered Bar Stool Padded Arm Chair 30 High draped table 40 High draped table Eastern Winery Exposition Lancaster County Convention Center Lancaster PA March 9 10 2016 Folding Chair l 40 High cocktail table Padded Side Chair 30 High cocktail table e Draped tables are available in lengths of 4 8 ft and heights of 30 or 40 inches Tripod Easel Literature Racks Standard Counter Garment Rack Chrome Sign Holder Display Case Display Board Wastebasket Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items colors depend upon dye lots and lighting CAP 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 9 10 2016 877 335 3700 Cust
53. how amp Conference for Wineries amp Growers Table of Contents Page Important Dates Hotel Reservation Information 3 Show Management General Information Show Location Booth Locations Trade Show Hours Exhibitor Move In Exhibitor Move Out Trade Show Colors amp Floor Specifications Show Floor Dimensions amp Load Limits Booth Package Booth Construction Drayage Shipping Booth Location Floorplan Shipping Label Exhibitor Rules and Regulations Food amp Beverage Exhibitor Registration N N N A A gt Lead Retrieval I O Additional Parking Capital Convention Contractors Order Forms 11 45 Lancaster County Convention Welcome 46 Audio Visual Order Form 47 Lancaster County Convention Center Order Forms Phone Internet Electrical Water Lancaster County Convention Center Information amp Directions Lead Retrieval Order Forms 55 56 46 50 51 54 Page 2 A AE A EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers Important Dates to Remember Final Booth Payment Due If your deposit was paid by credit card online you will receive an email with a link to pay your final depot online If you paid over the phone the same credit card will be automatically charged the remaining balance on January 4 2016 Please note that your credit card statement will reflect a charge from Quality Event Management for this tradesho
54. ime 2 30 p m 10 00 p m Tear down may not begin until after 2 30 p m on Thursday March 10th Contracted Exhibitors are not permitted to move out before the date and times detailed above Any freight left on the show floor March 10 2016 after 6 pm will be sent via YRC Freight to the exhibitor at the exhibitor s expense TRADE SHOW COLORS amp FLOOR Show Colors for booths Alternating Black amp White booth drape as well as the skirt color black on the tables provided Booth Floor Concrete Floor carpeting is highly recommended Aisle carpeting Gray DIMENSIONS amp LOAD LIMITS e Floor load limit 400 psf max e Freight door dimensions for two side access points 14 H x 10 W e Freight door dimensions for main access point 14 H x 26 W e Ceiling height booths to the right of the show entrance 32 5 booths to the left 22 e Booth numbers 237 240 have a low ceiling of 11 Page 6 T Cad n EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers BOOTH PACKAGE The standard booth includes draped 8 high black amp white back panel and 3 draped black side rails e One 6 table skirted in black e Two chairs e Company ID sign The exhibitor booth area is not carpeted Electricity is not provided and must be ordered through the convention center See enclosed order form The Lancaster County Convention Center is a non union facility Exhibitors may carry in thei
55. ito EXPOSITIONS The Eastern Trade Show amp Conference for Wineries amp Growers Welcome to Eastern Winery Exposition EWE specifically for the eastern wine industry This is your show designed specifically with you in mind This is a buying show intended for and attended by vineyard and winery owners mangers in the eastern wine market Quality Event Management has appointed Capital Convention Contractors Inc as the Official General Contractor for EWE 2016 For your convenience please see below the Official EWE Exhibitor Service Manual It is a great resource detailing every aspect of your booth package and show participation Please review the contents of this packet thoroughly as some of the forms are time sensitive and require your immediate attention Placing your orders in advance is a logical way to save time amp money We highly encourage it Please see page 3 for hotel reservation information if you haven t already reserved a room and page 9 for exhibitor registration if you haven t registered your booth personnel Quality Event Management endeavors to make every aspect of your trade show experience as smooth and productive as possible If you have any questions please contact me at 401 885 8788 ext 11 or visit www easternwineryexposition com for ongoing updates and exhibitor information look forward to working with you Cheers Bob Mignarri Show Manager Caden T EXPOSITIONZ The Eastern Trade S
56. ntact Bob Mignarri 3970 Post Road Warwick Rhode Island 02886 ph 401 885 8788 x11 fax 401 886 8020 email bob easternwineryexposition com website www easternwineryexposition com OFFICIAL SHOW CONTRACTOR The official service contractor for the trade show is Capital Convention Contractors and their order forms are included in this service manual amp can also be downloaded from their website at www capitalconventions com Capital Convention Contractors Contact Exhibitor Services ph 877 335 3700 Toll free fax 508 351 9911 email help capitalconventions com website www capitalconventions com THE LANCASTER COUNTY CONVENTION CENTER Contact Lindsey Tellez Convention Services Manager Lancaster County Convention Center amp Lancaster Marriott at Penn Square 25 South Queen Street 4th Floor Lancaster PA 17603 P 717 207 4049 F 717 207 4028 Website http www lancasterconventioncenter com Page 4 T Cad n EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers GENERAL INFORMATION SHOW LOCATION EWE is being held at Lancaster County Convention Center amp Lancaster Marriott at Penn Square a 6 1 2 year old multipurpose convention center and hotel facility located in downtown Lancaster It is a non union facility 25 South Queen Street Lancaster PA 17603 ph 717 207 4049 fax 717 207 4028 website http www lancasterconventioncenter com
57. nter Suite 320 H Beverly MA 01915 Order by Email craigl conexsys com CONEXSYS will take reasonable precautions to ensure the safety and integrity of the data produced from this service and does not accept liability for any losses incurred resulting from missing or For additional Information invalid information 978 338 4194 Eastern Winery Exposition 2016 X SY S March 9 10 2016 ei um Pir Nd NEXSYS eL Lancaster County Convention Center LEAD RETRIEVAL Lancaster Pennsylvania The Eastern Trade Show amp Conference lur Wi ies amp Growers Exhibitor Lead Menu Optional Exhibitor Booth REFERENCES MAXIMUM 8 Ex Sales Reps Territories Divisions etc PRODUCTS AND SERVICE a et 6 6 ___ 7 ______ 8 00 0 0 0 0 21 9 0 0 0 0 0 0 0 0 0 gt 0 0 0 0 0 0 0 0 0 0 12 _____________ 25 _________ FOLLOW UPS MAXIMUM 8 Q aswesvsn C amp DEMONSRATON Q Q QUTNIN Q Q amp SENDLTERMURE _ Q eHOTLEADURGEN Q rsENOES Q C amp READYTOFURCHGE C amp MAKESPURCHASNGDEG JO SS C O ORDERPLACEDATSHON fo SSS PLEASE TYPE OR PRINT
58. om carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLACK If no color is chosen GREY will be delivered automatically SQ Advance Floor ___ sis _ vmm _ Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 50 sq ft Floor Price Booth size 100 sq ft min x 3 25 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min 4 50 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show PA TAX 6 00 There is a 5096 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance bulletin included in this packet and as stated on the enclosed sheets Company N
59. ood amp beverage sampling provisions have been made for Eastern Winery Exposition allowing samples of food amp beverage during the exhibit hours Exhibitor Registration As an Eastern Winery Exposition 2016 exhibitor you may register as many staff as you require operating your booth There is no charge for exhibitor badges Your exhibitor badge grants you access to the following e Exhibit Hall move in March 8 exhibit days March 9 10 with lunch in the hall on the 10th e All Seminar Sessions March 8 10 on a space available basis Each exhibiting company is also entitled to one complimentary pass to the Welcome Wine Reception on March 8 Additional passes may be purchased at a reduced rate of 10 00 pass These discounts will automatically be applied when you register Passes for the 5 Annual EWE Industry Celebration Dinner and the Buffet Lunch Social on March 9 are also available for purchase in the A La Carte section of the registration form Exhibitor Registration Process All Exhibitors need to pre register online by March 5 The online registration system gives you 24 7 access to your registration information allowing you to make changes cancellations and additions at any time in the months leading up to the show For your password Contact Bob Mignarri at 401 885 8788 email bob easternwineryexpositio com or joseph conexsys com 877 393 3979 Lead Retrieval Lead retrieval systems are available for rent via CONEXSYS Regist
60. pon request 5 Use of compressed gases Permit available for 32CF bottles or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show 1s under a 24 hou
61. provide their own The following is required should they provide their own Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labo
62. r own materials or have them shipped in and set up by the show decorator BOOTH CONSTRUCTION All linear booths booths with at least one booth on either side cannot have displays or signage exceeding 8 in height Also no display or signage above 4 may be placed in the front 4 of the exhibit booth Exceptions are made for exhibitors product equipment There is no restriction on the height of the exhibitor product equipment as long as signage is not displayed on the equipment Island booths booth with four aisles have no height restrictions on equipment or signage display SHIPPING Direct shipments will be accepted at the Lancaster County Convention Center on Tuesday March 8 the morning of Wednesday March 9th ONLY The Lancaster County Convention Complex will not accept freight All shipments must be handled by Capital Convention Contractors See the enclosed Drayage and Material Handling forms for more details Fax enclosed Drayage and Material Handling forms to 508 351 9911 The deadline to receive freight at the 100 Roadway Dr Carlisle PA 17015 warehouse is March 2 2016 Page 7 EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers BOOTH LOCATIONS FLOORPLAN All booths are located on the same exhibit floor in Freedom Halls A amp B and in the lobby adjacent to the show entrance Click here http fp37 a2zinc net clients qem ewe2016 Public eventmap aspx shMode E SHIPPING LAB
63. r approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Eastern Winery Exposition C D TA Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 FURNISHINGS amp ACCESSORIES Please click below to be brought directly to the selected page Table Drape Order Form Booth Furnishings Furniture Images Carpet Order Form If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA March 9 10 2016 877 335 3700 Try DESCRIPTION _ Advance Priee oor Price Amount mE mE 5
64. r on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available u
65. ration Order early to save The Early Bird rate of 200 00 will be applied to all orders payments received by March 3 Orders placed after March 3 or onsite will be charged 230 00 Visa MasterCard American Express and Checks are accepted Please note each exhibitor can receive the attendee list pre or post show at no charge in an Excel database You may submit your order online by fax or mail The order form is located on page 54 amp 55 in this manual Bar code scanners may be picked up onsite at the Lead Retrieval Services Desk located with the EWE Registration Desk Page 9 Parking is available in the Parking Garages and Open Lots from Lancaster City Parking Authority http www lancasterparkingauthority com parking garages asp LANCASTER PARKING AUTHORITY 5 DOWNTOWN PARKING a gt WLemonSt W Lemon St E Lemon St a o Northgate Development z Project a g lt 7 3 7 8 E First United amp t Methodist Church W Walnut St W Walnut St E Walnut St i W Fulton St Water Street 91 ec 5 Garage Center RRTA Gallery Ros cum EFulton St a S Lancaster Museum z 8 5 Pennsylvania Art College of Police Station Art amp Design Garden W Chestnut St W Chestnut St E Chestnut St l Post Office Hotel Brunswick Shreiner Concord Cemetery Hole in t
66. s Upon entering a non permeable poly sheeting must be laid under the vehicle to prevent oil drips The sheeting must remain under the vehicle for the entire duration the vehicle is in the building Within the first 30 minutes of the vehicle entering the building the vehicle must be inspected by the Security Manager who will check the fuel gage level then supervise the battery being disconnected The vehicle will then receive the permit from the Security Manager At no time should be the battery be reconnected without the Security Manager s approval If you have questions regarding this regulation please Lancaster Marriott at Penn Square contact amp Lancaster County Convention Center Serena Evans Security Manager 25 South Queen Street 717 207 4054 Lancaster PA 17603 serena evans lancastermarriott com Directions to Lancaster County Convention Center Loading Area Lancaster County Convention Center 3 East Vine Street Lancaster PA 17602 Directions from Harrisburg amp South From Highway 283 take the PA 72 Manheim Pike exit Keep right at the fork and follow signs to Downtown Lancaster Turn right at Fruitville Pike Fruitville Pike will become North Prince Street Proceed south of North Prince Street to Vine Street and take a left on Vine Street Cross over Queen Street After you pass the main entrance to the convention center turn left into the alley Loading docks are along the left hand side of the buildin
67. s must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Please indicate which of the following items services are to be invoiced to the third party CL Capital Services LJ Freight Handling Furniture Carpet L Booth Cleaning Labor Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Display House 3 party Address City State Zip Code Phone Authorized Signature Booth Printed Name Printed Name Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA 10 Technology Drive Suite 40 Hudson MA 01749 March 9 10 2016 capitalconventions com Fax 508 351 9911 877 335 3700 Payment Policy All orders faxed or mail
68. t and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated 18 minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to
69. tand we ask that you read the following The facility requires that the official material handling contractor Capital off load all equipment and display materials for ALL common carrier and van line trucks The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria e Personnel performing the work must be bonafide full time employees of the exhibiting company Exhibitors may load unload uncrated materials from a mini van car station wagon pick up truck or box truck owned by the exhibiting company Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting companies may set their own exhibits without assistance from Capital Any labor services that may be required beyond what your regular full time employees can provide must be rendered by Capital Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by Capital Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or
70. ter County Convention Center is the exclusive utilities and food and beverage provider for the facility To order utilities please complete and return the order forms located in this packet along with relevant payment information Please be sure to read materials carefully Included are e Driving Directions e In and Load Out Procedures e Lancaster City Parking Map e Motorized Vehicle Information e Phone Internet Electric Order Form e Water Air Order Form e Cleaning Service Form e Fork Lift Scissor Lift Form e Labor Order Form e Furniture Order Form e Audio Visual Form e Drayage Forms provided by Mojo Logistics Our website www lancasterconventioncenter com offers a detailed outline of the facilities policies and procedures and exhibitor forms These items are located under Exhibitors as well as Other helpful information to assist you with your planning We are looking forward to a successful show for all If you need additional assistance at any time please contact us using the information below Sincerely Lancaster County Convention Center Convention Services Department For additional assistance please contact Kari Fish Conference Services Coordinator 717 207 4027 or kari fish interstatehotels com Lancaster County Convention Center 25 South Queen St Lancaster PA 17602 P 717 207 4047 F 717 207 4028 LANCASTER COUNTY CONVENTION CENTER AUDIO VISUAL ORDER FORM Payment Notice All
71. terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipmen
72. to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capit
73. ts Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup ser
74. uoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 165 rounded up to the next 100 Ibs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for
75. vice If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the nght to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com D 1 Eastern Winery Exposition Lancaster County Convention Center convention contractors Lancaster PA coplaconventonscom Far 8083819911 March 9 10 2016 877 335 3700 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Capital labor is required for certain aspects of your exhibit handling To help you unders
76. w transaction If you paid your deposit by check final payment is due January 4 2016 Hotel Reservations Go to http easternwineryexposition com convention center hotel For the current hotel reservation information and reservation deadlines Capital Convention Contractors freight handling services The deadline to receive freight at the YRC Capital warehouse 100 Roadway Dr Carlisle PA 17015 will be March 2 2016 Please call Capital Convention Contractors if you need to arrange a later date for shipping to their warehouse The Lancaster County Convention WILL NOT accept freight Any freight left on the show floor March 10 2016 after 6 00pm will be sent via YRC to the exhibitor at the exhibitor s expense Lancaster County Convention Center Forms Fax forms to 717 207 4028 Capital Convention Contractors Services Forms Fax enclosed forms to 508 351 9911 or email help capitalconventions com Deadline January 4 2016 March 2 2016 February 29 2016 February 23 2016 Page 3 A rA A EXPOSITION 2 The Eastern Trade Show amp Conference for Wineries amp Growers EXHIBITOR SERVICES Your full service trade show team TRADE SHOW MANAGEMENT amp SALES Quality Event Management QEM is the official management company We are involved in every aspect of the show and can be a useful resource for you to call upon during your preparations we re at your service Quality Event Management Co

Welcome to Eastern Winery Exposition (EWE), specifically for the

Contents

Download Pdf Manuals

Related Search

Related Contents