hale service manual - Home + Remodeling Show
Contents
1. Chairs amp Stools a Item Description Pre Order Price Floor Order Price Quantity Total lt Padded Side Chair 42 50 49 00 Padded Arm Chair 250 50 258 00 SS oo Padded Side Chair Padded Arm Chair Padded Stool 61 00 70 25 Chairs amp Stools Subtotal Accessories Accessories Hra _ Item Description Pre Order Price Floor Order Price Quantity Total Wastebasket 9 00 19 00 Literature Rack 111 00 NA Bag Rack 964 50 74 00 Wastebasket srenure Rack Bag Rack 8 Post amp Base 19 75 22 75 Crossbar 10 00 11 50 Floor Easel 25 50 29 50 22 x 28 Sign Frame 34 00 NA Accessories Subtotal 8 pa amp Base amp Floor Easel 22 x Chrome Crossbar Sign Frame Furniture amp Accessories Page Total RENTAL DISPLAY Order deadline date for this package January 8 2016 NOTE RENTAL DISPLAYS ARE NOT AVAILABLE ONSITE EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No READY WHEN YOU ARRIVE WALK AWAY AT THE CLOSE OF THE SHOW 10 x 10 RENTAL DISPLAY 1 487 00 Standard booth color is White Sintra Special colors of Sintra are available on request at 10 additional Blue Beige Black Red Gray The following items are included 3 Back wall panels2. EXHIBITOR SERVICE MANUAL Save Time and Money Pre Order by Jan 8t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Hale Northeastern Inc is pleased to have been selected as the official service contractor for the Home amp Remodeling Show to be held at the Dulles Expo Center in Chantilly VA This exhibitor service manual contains information and order forms for many of the services we offer We have found it most efficient if this manual gets to the person who is responsible for what happens in your booth Please take time to read through it complete the necessary forms and return them to us Our goal is to help make your show participation a success Please contact Hale s Customer Service Department with any questions at csr haleexpo com or 800 333 4253 and we will do our best to assist you with all your show needs We appreciate the opportunity to serve you SHOW SCHEDULE MOVE IN DATES AND TIMES Tuesday January 19 2016 12 00 PM 5 00 PM Wednesday January 20 2016 8 00 AM 5 00 PM Thursday January 21 2016 8 00 AM 5 00 PM SHOW DATES AND TIMES Friday January 22 2016 10 00 AM 9 00 PM Saturday January 23 2016 10 00 AM 9 00 PM Sunday January 24 2016 10 00 AM 6 00 PM MOVE
3. 243 00 297 00 9 x 40 324 00 352 00 18 x 20 324 00 352 00 Visqueen Pre Order Price Floor Order Price 1 05 sq ft 1 25 sq ft Calculate sq ft ft x ft Carpet Padding amp Visqueen Subtotal Masking Drape to Finish off Exposed Back Wall Show Colors Only Item Pre Order Price Floor Order Price Quantity Total 5 of drape 25 00 25 00 10 of drape 50 00 50 00 Special Back Drape includes bases 8 posts and crossbars Please note 3 high or 8 high drape may be available at show site in show colors only If another color is required it must be ordered in advance Size Pre Order Price Floor Order Price Quantity Total Please check color choice 3 High Drape 7 00 Ln ft 8 50 Ln ft Ln ft _ Beige _ Burgundy C Lime Red 8 High Drape 10 00 Ln ft 11 50 Ln ft Ln ft _ Black Dusty Rose Orange _ Silver 12 High Drape 17 00 Ln ft 19 50 Ln ft Ln ft C Blue ForestGreen Peach C White Special Back Drape Subtotal Brown Gold Purple Booth Carpet amp Special Back Drape Page Subtotal _ ESSENTIAL FURNITURE PACKAGE Save Time and Money Pre Order by Jan 8 and receive substantial discounts EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Boot
4. 8 high by 10 wide total 2 Side wall return panels 19 wide 1 lighting unit outlet not included 10 of carpet your choice of color see listing on Carpet Rental Form Header sign in block lettering and your choice of color logos special lettering is available at additional cost SOME ITEMS ILLUSTRATED ARE OPTIONAL Header Copy Color Choice Description Pre Order Price Floor Order Quantity Total Standard Rental Exhibits 1 487 00 1 760 00 ADDITIONAL OPTIONS White cabinet 42 high 18 deep with doors 116 50 134 00 White shelf with brackets 8 deep 39 wide 26 50 30 50 Side return 3 high 1 10 section 70 25 80 75 TOTAL CHARGES FOR BOOTH RENTAL amp ACCESSORIES Please enter the total on the Order Summary Applicable taxes not included The Last day to receive Pre Order Prices January 8 2016 Orders received after January 8 2016 are Floor Orders Orders can be accepted by mail fax 716 896 8908 or may be scanned and emailed to csr haleexpo com DH13 STANDARD BOOTH SIGN 7 X 44 SIGN EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csrp haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No PRE ORDER DATE IS January 8 2016 Pre Order Price 25 00 each Floor O
5. Close of Show Guidelines amp Outbound Shipping EXPO SERVICES 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com The Hale Northeastern Service Desk will re open approximately one 1 hour prior to show close to assist you with Outbound questions The Hale Northeastern Service Desk will be in the same location as it was at set up Exhibitors are asked not to place any items on the aisle carpet once the show closes until the carpet is rolled out of the aisle The aisle carpet will be rolled up immediately upon notice from Show Management that the show is officially closed or when the general announcement has been made The Hale staff will have the carpet rolled in about 1 hour IF all exhibitors assist by keeping the aisles clear of their booth items No storage items boxes or crates etc will be returned to exhibitors until the aisle carpet is rolled Hale s priority is to roll the carpet immediately upon show closing No forklifts will be used until aisle carpet is rolled You may schedule forklift service by stopping at the Hale Service Desk No exit doors roll up doors will be opened until aisle carpet is rolled To ensure proper handling all outbound shipping Bills of Lading must be turned into the Hale Service Desk whether or not the Official Show Carrier will be used If the shipment will be going outb
6. OUT DATES AND TIMES Sunday January 24 2016 6 05 PM 10 00 PM Monday January 25 2016 8 00 AM 12 00 PM EXHIBIT SPACE DETAILS Each 10 x 10 exhibit booth s will be defined by 8 tall BLACK back drape with 32 tall BLACK dividing drape and will be identified by a booth number AISLE CARPET DETAILS All aisles will be carpeted in BLACK amp SPECKLED BLUE VERY IMPORTANT It is very important that all items are kept entirely within the exhibit space defined by tape lines on the floor and or pipe and drape boundaries This will ensure that aisle carpet can be rolled out without encountering any obstruction from exhibits protruding outside of their designated exhibit area Exhibits extending beyond their space will be assessed a cut and lay charge for any aisle carpet that will be destroyed because of this infraction Addendum Only the following carpet tape is allowed on show floor Echo Double Coated Carpet Tape DC W188F or Shur Residue Free DF 545 No high tack tape or duct tape This tape can be purchased at the Hale Service Desk for your convenience Tape used for carpet installation must be removed immediately following the show BUILDING CHARACTERISTICS The South Hall is serviced by 4 loading docks and one drive in overhead door The floor is concrete and the ceiling height is 25 high The building lighting is provided by overhead mercury vapor lamps Bulk areas will be defined by chalk marks on the floor EXHIBIT
7. SIZES 22 x 28 4 x 8 22 x 14 14 x 44 Common Table Top Standard Sign Holder Size Double height of Size Standard Booth Sign 74 20 58 50 74 20 263 70 113 30 Copy Color Orientation Description Pre Order Price Quantity Total Color 1 Landscape 22 x 28 Sign 74 20 Color 2 _ Portrait 22 x 14 Sign 58 50 14 x 44 Sign 74 20 Material Choice 4 x 8 Sign 263 70 _ Foamcore Foam center with white paper surfaces 3 x 4 Sign 113 30 _ Coroplast Corrugated plastic Most durable colors available Pair Brass Grommets 3 50 _ Poster Board White poster board Sign card only Easel Back 2 75 Subtotal Please Indicate Sign Copy Here Double Sided Add 50 to Subtotal Subtotal 2 Ordered After Deadline Add 50 to Subtotal 2 Special Sign Page Total BANNERS Banner Orders received after Jan 8 EXPO SERVICES add 50 to the listed Price 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No Your Company Name Goes Here All banners come standard with grommets spaced every two feet for easy hanging If needed pockets can be created on the top hem a
8. bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Hale Northeastern for such shipments Hale shall not be responsible for loss damage theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Bills of lading covering outgoing shipments which are furnished to Hale by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur Hale shall not be responsible for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any cause beyond its control Hale s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Hale s maximum liability shall be limited to 30 per pound per article with maximum liability of 50 00 per item and 1000 00 per shipment whichever is less Hale shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Hale by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by su
9. carrier needs to pick up your freight Dulles Expo Center 4320 Chantilly Shopping Center Chantilly VA 20151 ALL ITEMS MUST BE CLEARED FROM THE SHOW FLOOR BY THE PUBLISHED DISMANTLE DATES AND TIMES AFTER THAT TIME THEY ARE SUBJECT TO DISPOSAL AS ABANDONED ITEMS NO ITEMS ARE TO BE LEFT FOR PICK UP AT A LATER TIME
10. of Hale Northeastern s Payment Policy and Hale s Terms amp Conditions of Contract By filling out this credit card authorization form the card holder is authorizing Hale Northeastern Inc to charge for all services that were not charged during initial payment and any unpaid balance at the close of the show Charges may include but are not limited to onsite labor ordered material handling charges for shipments received onsite and or any other services that were ordered by the exhibitor onsite Any charges made to your credit card by Hale Northeastern Inc will appear on your credit card statement as a charge from Hale Northeastern Inc PLEASE ENSURE THAT YOUR COMPANY NAME APPEARS ON ALL FORMS AND ENTER ALL PAGE TOTALS HERE BOOTH FLOORING amp SPECIAL BACK DRAPE ESSENTIAL FURNITURE PACKAGE FURNITURE amp ACCESSORIES RENTAL DISPLAY SPECIAL SIGNS amp BANNERS SHIPPING INFORMATION MATERIAL HANDLING Actual weights will be billed at show close SUBTOTAL ADD 6 00 SALES TAX TOTAL Exempt customers must provide a tax exempt certificate for the state the show takes place in Resale certificates will not qualify for sales tax exempt status Orders can be accepted by mail fax 716 896 8908 or may be scanned and emailed to csr haleexpo com BOOTH FLOORING amp SPECIAL BACK DRAPE Save Time and Money Pre Order by Jan 8t and receive substantial discounts EXPO SERVICES 828 East Ferry Street Buffalo NY
11. 00 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No Installation amp Dismantling Labor Please select if labor will be supervised by the onsite show representative or if Hale personnel will supervise the setup Straight Time Rate 66 25 M F 8 AM 4 PM Overtime Rate 99 25 M F before 8 AM after 4 PM Weekends Holidays SUPERVISED BY EXHIBITOR PERSONNEL Starting time can be guaranteed only in those instances where men are requested to start at 8 AM unless the beginning of the show set up time is later in the day We will make every effort to accommodate later starting times however it is impossible to gauge the completion of previously assigned jobs Exhibitors must sign labor out at the service desk to avoid continuation of charges Labor will be billed in one 1 hour increments with a minimum of one 1 hour Approx Date of No of Hours Per Estimated Service Start Time Workers Person Total Hours Hourly Rate Total Cost Installation X Installation X Dismantle X Dismantle X Onsite Supervisor Name Cell Number Straight Time Rate 66 25 M F 8 AM 4 PM Overtime Rate 99 25 M F before 8 AM after 4 PM Weekends Holidays SUPERVISED BY HALE NORTHEASTERN PERSONNEL Supervisi
12. 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No Standard Booth Carpet for inline pipe amp drape exhibit spaces Standard inline exhibit booth carpet will be taped on the aisle sides only Additional taping can be ordered below Size Pre Order Price Floor Order Price Quantity Total Please check color choice 9 x 10 129 00 199 00 _ Black _ Gray 9 x 20 269 00 389 00 _ Speckled Blue Red 9 x 30 399 00 599 50 _ Forest Green _ Burgundy 9 x 40 515 00 635 00 18 x 20 515 00 635 00 If no color is selected show colors will be installed a si 129 00 199 00 Aisles will be carpeted in Additional Taping Total Feet X 45 ft BLACK amp SPECKLED BLUE Standard Booth Carpet amp Add l Tape Subtotal Addendum Only the following carpet tape is allowed on show floor Echo Double Coated Carpet Tape DC W188F or Shur Residue Free DF 545 No high tack tape or duct tape This tape can be purchased at the Hale Service Desk for your convenience Tape used for carpet installation must be removed immediately following the show Carpet Padding amp Visqueen Heavy Duty Plastic to Protect Carpet Item Pre Order Price Floor Order Price Quantity Total 9 x 10 81 00 99 00 9 x 20 162 00 198 00 9 x 30
13. 5 hundredweight Min 200 Ibs Per Shipment Minimum Charge 149 50 Total Weight 100 x 74 75 Direct to Show Site Rate For Shipments Arriving on or after January 18 Small Package Rate For Single Packages 25 lbs and Under Arriving on Show Site Only Uncrated Rate For any Uncrated Machinery or Material Received Advance Warehouse amp Direct Show Site Rate For Shipments Arriving Outside of Posted Dates Inbound Advance Warehouse pricing includes e Signing and accepting shipment on behalf of exhibitor at Advance Warehouse Loading and transport from Advance Warehouse to Show Site e Unloading at Show Site loading dock and delivery to exhibit space e Pickup storage and return of empty shipping containers during the show e Transport from exhibit space to loading dock and loading of shipment onto carrier of choice after the show Min 200 Ibs Per Shipment Minimum Charge 137 00 Single Package Shipments Only Minimum Charge 25 50 Min 200 Ibs Per Shipment Minimum Charge 168 00 Min 200 Ibs Per Shipment Minimum Charge 187 00 68 50 hundredweight Total Weight 100 x 68 50 25 50 per package 25 50 Single Package Only 84 00 hundredweight Total Weight 100 x 84 00 93 50 hundredweight Total Weight 100 x 93 50 All other inbound pricing includes Signing and accepting shipment on behalf of exhibitor at Show Site Loading and transport from Advance Warehouse to
14. OCATION IF YOUR SHIPMENT IS SCHEDULED TO ARRIVE ON OR AFTER January 18 2016 SHIP TO Home amp Remodeling Show Attn Hale Northeastern Inc 4320 Chantilly Shopping Center Chantilly VA 20151 SHOW INFORMATION iii Home amp Remodeling Show ae eee Dulles Expo Center January 22 24 2016 Contact Name Phoned FREIGHT LABEL SHIPPING amp MATERIAL HANDLING Save Time and Money Pre Order by Jan 8 i i EROGO and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No SHIPPING MATERIAL HANDLING NEEDS MUST BE COMMUNICATED IN ADVANCE Shipments arriving at either the Advance Warehouse or Direct to show site without prior notification will not be released until payment is received and an authorized signature from the exhibitor is obtained regardless of having a credit card on file Inbound Shipping amp Material Handling omea Minimum Rate No of Est Total 25 Ibs Single Package Minimum or How To Calculate Total Material Handling Pieces Carrier s 26 Ibs 200 Ibs Min Shipment Rate Charges Advance Warehouse Rate For Shipments Arriving December 28 January 15 Only Please note closed for New Year s Day 74 7
15. OR SERVICE DESK Hale Northeastern Inc will maintain a service desk with a professional staff to assist you when requested during the set up and dismantling of the exhibit hall If you have any special requirements or questions concerning our services please do not hesitate to call Customer Service at 800 333 4253 MATERIAL HANDLING Hale Northeastern Inc has partnered with ABF Freight as the official Show Carrier of this event ABF Freight offers substantial discounts to our exhibitors if you mention the code TSTR ABF may be reached directly at 800 654 7019 You do not have to use ABF as your carrier you can use a Common carrier of your choice Be sure that your insurance coverage is in effect from the time your equipment leaves its point of origin until its return to its final destination after the show Your public liability insurance should be in effect and adequate to protect you against any claims arising out of the operation of your exhibit Hale Northeastern Inc s policy DOES NOT include any coverage for individual exhibitors and Hale Northeastern Inc cannot be held liable POSITIONING EQUIPMENT Positioning unskidding and assembly of equipment is NOT COVERED by the free drayage service Exhibitors will be charged ona time and materials basis for this assistance Our charge will be based on a one hour minimum for labor and equipment EXHIBITOR MOVE OUT amp CLEAN UP At the close of the show it is the exhibitors responsibil
16. SHIPMENTS OVER 25 Ibs ORDER FOR MATERIAL HANDLING SERVICES We hereby authorize Hale Northeastern Inc to handle our shipment s in accordance with the information set forth above in the Limits of Liability section of this form and we further agree to the following A B We agree to the limitations of Hale s Liability and Responsibility as set forth above We agree that Hale s liability shall be limited to any loss or damage which results solely from Hale s negligence in the actual physical handling of the items comprising our shipment s and not for any other type of loss or damage With particular reference to subparagraphs A and B of the above we agree in connection with the receipt handling storage and re loading of our materials at the convention site as distinct from Hale s warehouse that Hale will provide its services as our agent and not as Bailee or shipper If any employee of Hale shall sign a delivery receipt bill of lading or other documents we agree that Hale will do so as our agent and we accept the responsibility therefore 1 Relative to outgoing shipments after the show we recognize that there will be a lapse of time between the completion of packing and the actual pickup of our materials from our booth for loading into a carrier and that during such time our shipment will be left unattended in our booth We agree that Hale shall not be responsible for any loss or damage during such period and we authorize Ha
17. Show Site Unloading at Show Site loading dock and delivery to exhibit space Pickup storage and return of empty shipping containers during the show Transport from exhibit space to loading dock and loading of shipment onto carrier of choice after the show Outbound Shipping amp Material Handling Only If shipping inbound this is included in pricing above this section is not applicable No of Est Total Pieces i Carrier s Outbound Regular Rate Uncrated Rate For any Uncrated Machinery or Material Going Outbound Small Package Rate For Single Packages 25 Ibs or less Min 200 Ibs Per Shipment Minimum Charge 100 00 Single Package Shipments Only Minimum Charge 25 50 Min 200 Ibs Per Shipment Minimum Charge 168 00 Minimum Rate 25 Ibs Single Package Minimum or How To Calculate Total Material Handling 26 Ibs 200 Ibs Min Shipment Rate Charges 50 00 hundredweight Total Weight 100 x 50 00 25 50 per package 25 50 Single Package Only 84 00 hundredweight Total Weight 100 x 84 00 To insure proper handling all outbound shipping Bills of Lading must be turned into the Hale Service Desk whether or not the Official Show Carrier will be used If the shipment will be going outbound on a carrier other than the Official Show Carrier exhibitor s must make arrangements to have the shipment picked up before 12 00 Noon on Monday To insure the floor is clear for the next event shipments n
18. age you to call if we can help in any way Please note orders can be accepted by mail fax or may be scanned and emailed to csr haleexpo com Full payment must accompany your order to qualify for the pre order discount Please remember there are substantial savings if you pre order by January 8 2016 Yours Very Truly HALE NORTHEASTERN INC Exhibitor Services Department PAYMENT POLICY Save Time and Money Pre Order by Jan 8t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 PLEASE BECOME FAMILIAR WITH THIS POLICY BEFORE ORDERING ANY SERVICES GENERAL INFORMATION Telephone orders will not be accepted Please mail fax 716 896 8908 or scan and email your order to csr haleexpo com Payment MUST accompany your order If payment is not received the order will be placed on hold and this may result in the item not making the truck If you have any questions or special requirements please contact our Exhibitor Services Department at csr haleexpo com Items cancelled at show site will be charged 50 of the original price Failure to pay within the terms of this Payment Policy will cause service charges to be assessed on all unpaid balances The service charge rate is 2 per month or 24 per an
19. an also contain raster images Please note eps and pdf can also contain raster images as well less preferred If you need a quote for specific services or would like to speak with one of our graphic artists please call us at 800 333 4253 and ask for the Sign Department Files Upload Info FTP Server ftp haleexpo com User upload user Passwd upload to hale It s our business to make your business look good SIGN amp BANNER HANGING Save Time and Money Pre Order by Jan 8 EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No SIGN amp BANNER HANGING RULES amp REGULATIONS Suspended signs banners are allowed in exhibit booths 200 sq feet or larger The sign banner has to be finished on the back side with no copy unless your display is 20 x 20 or larger If it is not finished the sign banner will not be hung Please fill in the bottom portion of this form and return it to Hale Northeastern Inc to schedule your sign hanging Plan on dropping off your sign banner at the Dulles Expo Center on Monday January 18 between the hours of 9 AM and 4PM Handwritten signs banners will not be permitted No magic marker grease pencil or ot
20. ch exhibitor and or other shipper of the terms and conditions set forth in this bulletin Hale shall not be responsible for theft or damage while empty crates are in storage Material left behind without orders at the Material Handling Desk may be classified as abandoned The Material Handling Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Hale Northeastern Inc is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Hale Northeastern are based on the value of the material handling services and the scope of Hale Northeastern liability as set forth above e Please be sure that your insurance coverage is effective from the time your equipment leaves its point of origin until its return to its final destination after the show Your public liability insurance should be in effect and adequate to protect you against any claims aris
21. emodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No Draped Display Tables 6 and 8 tables are skirted on 3 sides only To have 4 side draped see 4 side draping below Show Colors BLACK Size Pre Order Price Floor Order Price Quantity Total Please check color choice 4 x 2 x 30 Tall 86 50 99 50 _ Silver Plum Beige 6 x 2 x 30 Tall 108 50 125 00 Black ForestGreen Red 8 x 2 x 30 Tall 141 00 162 00 Blue _ Lime Green _ White _ Burgundy _ Orange 4 x 2 x 42 Tall 105 50 121 00 Gold _ Peach 6 x 2 x 42 Tall 129 00 148 50 If no color is selected show colors will be installed 8 x 2 x 42 Tall 158 00 181 50 Item Pictures 4th Side Draping 35 00 40 25 Table Drape Only 65 00 74 75 Tables Draped Table Subtotal M ai E o i Undraped Display Tables amp 30 Round Pedestal Tables Undraped A Size Pre Order Price Floor Order Price Quantity Total x 2 x 30 Tall 34 50 39 50 Draped Table Undraped Table 6 x 2 x 30 Tall 45 25 52 00 8 x 2 x 30 Tall 53 25 61 25 Pedestal Tables 4 x 2 x 42 Tall 43 00 50 00 an al 6 x 2 x 42 Tall 50 00 57 50 8 x 2 x 42 Tall 61 00 70 00 Vinyl Topper 10 50 10 50 gt 30 Round x 30 Tall 30 Round x 42 Tall 30 Tall Pedestal Table 88 00 101 25 42 Tall Pedestal Table 99 00 114 00 Chairs amp Stools Undraped Table Subtotal
22. h No s Show Site Rep Phone No Hale Northeastern Inc offers the following Essential Furniture Package This package is only available if ordered and paid for by the Pre Order deadline date January 8 2016 ESSENTIAL FURNITURE PACKAGE Please Note Colors depicted in picture are samples of chosen show colors Color shades may variate in person Package Includes One 6 long table draped on 3 sides in BLACK Two upholstered side chairs One wastebasket One 9 x10 BLACK carpet Advance Price 199 49 This Package is only offered as a pre order rental special and will not be offered on site or after the advance order deadline date January 8 2016 Payment must be received before the advance order deadline date in order to qualify for the Essential Furniture Package pricing This package must be purchased as described Items listed in the package cannot be sold separately or substituted No exceptions If additional booth rental items are required they can be ordered with the enclosed Please refer to the Furniture Rental Form if ordering after the advance prices deadline date Essential Furniture Package Page Total FURNITURE amp ACCESSORIES Save Time and Money Pre Order by Jan 8t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp R
23. her homemade signs banners are permitted Professionally made signs amp banners ONLY will be allowed Maximum Size of Sign Banner Pre Order Deadline Date January 8 2016 Orders received after January 8 2016 are Floor Orders Description of Service Floor order Price INSTALLATION AND REMOVAL OF FIRST SIGN 250 00 325 00 INSTALLATION amp REMOVAL OF EACH ADDITIONAL SIGN IN THE SAME BOOTH 100 00 130 00 Hale Northeastern is responsible for the installation of all signs hung from the ceiling No exhibitor or amp D company is allowed to hang signs A sketch of your sign with dimensions and weight must be sent to Hale one week prior to the first day of set up Please complete the following information Number of feet from floor to top of sign ft Number of feet in from left side ft Number of feet in from front aisle ft Sign Hanging Page Total Does your sign require electrical connection _ No _ YES If YES please complete the Dulles Expo Center Electrical form Signs amp Banners will be removed on January 25 2016 Actual installation and removal will be set by Hale per the availability of the hall and access to area under your booth INSTALLATION amp DISMANTLING LABOR amp FORKLIFT SERVICE Save Time and Money Pre Order by Jan 8th EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 8
24. ing out of the operation of your exhibit Hale Northeastern Inc policies DO NOT include any coverage for individual exhibitors and cannot be held liable under any circumstances for any loss or damage of any kind We will however take every precaution possible to protect your shipment prior to your representative s arrival PAYMENT POLICY amp SHIPMENTS Hale Northeastern must have a valid credit card on file before freight will be delivered to your booth Collect shipments will not be accepted Please complete the credit card authorization provided in this kit Shipping Material Handling charges will be incurred at the close of the show All shipments must adhere to the arrival dates listed Shipments arriving prior to move in time must be consigned to the advance shipping warehouse The exhibit facility has no provision for accepting or handling freight prior to the scheduled move in date We cannot guarantee shipment arrival times Please be sure to request that your carrier delivers your total shipment at one time BILLED WEIGHT is based on incoming weight whether the above services are used completely or in part The weight is rounded up to the nearest one hundred pounds 100 Ibs and is taken from the INBOUND BILL OF LADING and or the Certified Weight Ticket Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Hale This weight will prevail THERE IS A 200 Ibs MINIMUM CHARGE ON ALL
25. ity to make sure that all debris and waste are removed from the area which their exhibit booth occupied during the show Waste must be disposed of properly in the appropriate containers that will be distributed around the show floor Exhibitors neglecting to tidy their exhibit area at show close will be billed for cleaning on a per hour basis OUTBOUND SHIPPING To insure proper handling all outbound shipping Bills of Lading must be turned into the Hale Service Desk whether or not the Official Show Carrier will be used If the shipment will be going outbound on a carrier other than the Official Show Carrier exhibitors must make arrangements to have the shipment picked up before 12 Noon Monday January 25 2016 To insure the floor is clear for the next event shipments not picked up by 12 Noon Monday January 25 will be forced shipped on the Official Show Carrier Any charges resulting from a forced shipment will be the responsibility of the exhibitor Please note outbound FedEx or UPS shipments must now be scheduled by the shipping party There is a charge for FedEx and UPS to pick up outbound shipments from convention and exhibiting facilities Failure to schedule with FedEx or UPS will result in the shipment being forced onto the Official Show Carrier and will be forwarded to the addressed recipient Any charges resulting from a forced shipment will be the responsibility of the exhibitor We hope this will be a successful marketing event and encour
26. le to adjust the quantities of items on any bill of lading left by us with Hale to conform to the actual count of such items in the booth at the time of pickup Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers We agree in the event of a dispute with Hale relative to any loss or damage to any of our materials or equipment that we will not withhold payment of any amount due to Hale for drayage or any other services provided by Hale as an offset against the amount of the alleged loss or damage Instead we agree to pay Hale within 30 days from the close of the show for all such charges and we further agree that any claim we may have against Hale shall be pursued independently by us as a completely separate transaction to be resolved on its own merits Show Name Home amp Remodeling Show 2016 Company Name Print Name Booth No s Signature Date have read and understand the material handling rate sheet as well as the material handling limits of liability as stated on the enclosed sheets THIS AUTHORIZATION MUST BE SIGNED AND RETURNED TO HALE NORTHEASTERN BEFORE FREIGHT SHIPMENTS CAN BE HANDLED Return form by mail fax 716 896 8908 or scan the completed document and email to csr haleexpo com
27. nd the bottom hem instead of grommets Font Color Orientation Description Pre Order Quantity Total Price Color 1 _ Horizontal 2 x 8 Banner 150 50 Color 2 _ Vertical 3 x 8 Banner 212 50 Custom Size Call For Pricing Banner Background Material Color Add Logo Call For Pricing _ White _ Blue _ Yellow Grommets Every 2 Standard Red _ Green Add Grommets ea 1 00 other Than White 25 00 _ Want Grommets _ Want Pockets Subtotal Please Indicate Banner Copy Here Double Sided Add 50 to Subtotal Subtotal 2 Ordered After Deadline Add 50 to Subtotal 2 Banner Page Total Acceptable File Formats For Artwork Vectorized Artwork is the preferred format for artwork containing logos and fonts Rasterized Artwork is the preferred choice for photo reproduction Raster images can be because it allows for exact reproduction without any loss of quality These files are resized only with the amount of information contained within the image Higher resolution commonly produced with programs such as Adobe Illustrator or Corel Draw Common images will scale up better than low resolution images To prevent unsatisfactory results Hale file extensions for Vectorized artwork are eps pdf ai or cdr Northeastern will not use web images for reproduction on signage Common file extensions for rasterized images are psd tif jpg although eps and pdf c
28. num In the event of default the customer agrees to pay all costs of collections including attorney fees and court costs PAYMENT FOR SERVICES Hale Northeastern Inc requires payment at the time services are ordered Hale also requires that all exhibitors using our services provide a credit card authorization with their initial order The credit card authorization will be used to cover all services not paid for by the initial payment and balances left unpaid at the closing of the show This may include labor material handling and or other onsite services METHOD OF PAYMENT Hale Northeastern Inc accepts cash company checks Visa MasterCard American Express and Discover A service charge of 55 00 will be assessed to individuals or companies for returned checks or chargebacks PRE ORDER DISCOUNTED PRICING SAVE TIME amp MONEY To qualify for the pre order prices your forms must be received on or before the pre order date with payment in full Late orders and orders without payment will be charged floor prices and placed on hold until payment is received TAX EXEMPT If your company is tax exempt a copy of your Tax Exempt Certificate not Resale Certificate must accompany your order Your exemption MUST be issued in the state the show takes place in QUESTIONS AND ADJUSTMENTS Any discrepancy in items ordered and items received or any complaint or question concerning services must be reported to the Hale Service Desk immediatel
29. on X Installation X Dismantle X Dismantle X Plastic Banding Per pallet and includes labor 75 00 Shrink Wrap Per pallet and includes labor 75 00 If Labor must be cancelled Hale Northeastern Inc requires 24 hour advance notice A one hour per man no show charge will be assessed if cancellations are not called in 24 hours prior to the date amp time requested Installation amp Dismantling Labor amp Forklift Service Page Total PLEASE MAKE SURE EVERY PIECE TO SHIP IS LABELED amp EXHIBITOR INFORMATION IS COMPLETE These labels are provided for your shipping convenience Place one on each piece to be shipped to ensure proper delivery please note that one label is for the Advance Warehouse and one is for Direct to Show Site If more labels are needed copies are acceptable Shipments arriving without this information will not be accepted by Hale Northeastern at the Advance Warehouse or on Show Site Please do not return label to Hale Northeastern ADVANCE TO WAREHOUSE SEND MATERIALS TO THIS LOCATION IF YOUR SHIPMENT IS SCHEDULED TO ARRIVE BETWEEN December 28 2015 January 15 2016 ei SHIP TO Home amp Remodeling Show Attn ABF Freight 7850 Wellingford Drive Manassas VA 20109 SHOW INFORMATION eee Home amp Remodeling Show Exhibitor Name Dulles Expo Center January 22 24 2016 Contact Name Ltt co Ss i 2 aa C m Phone DIRECT TO SHOW SITE SEND MATERIALS TO THIS L
30. on will be provided by Hale Northeastern Inc and all pertinent information should be forwarded with this order including blueprints set up instructions photographs and shipping information Labor will be billed in one 1 hour increments with a minimum of one 1 hour An additional charge of 30 will be added for Hale supervision Approx Date of No of Hours Per Estimated Service Start Time Workers Person Total Hours Hourly Rate Total Cost Installation X Installation X Dismantle X Dismantle X Add 30 For Hale Supervision Total x 0 3 Forklift Service Price includes forklift and operator Straight Time Rate 136 50 M F 8 AM 4 PM Overtime Rate 204 75 M F before 8 AM after 4 PM Weekends Holidays Check in at the Hale Service Desk before your requested scheduled time Please note requested times are projections and Hale Northeastern will make every effort to meet those requested times but in some circumstances forklifts may be occupied doing other tasks Due to liability risks forklifts may only be operated by authorized and insured Hale Northeastern employees Forklift Service will be charged with a one 1 hour minimum and then in half 1 2 hour increments thereafter during a single use period Date of No of Approx Total Hours Estimated Service Start Time Workers Hours Per Person Hourly Rate Total Cost Installati
31. ot picked up by 12 00 Noon Monday will be forced shipped on the Official Show Carrier Any charges resulting from a forced shipment will be the responsibility of the exhibitor Please note outbound FedEx or UPS shipments must now be scheduled by the shipping party There is a charge for FedEx and UPS to pickup outbound shipments from convention and exhibiting facilities Failure to schedule with FedEx or UPS will result in the shipment being forced onto the Official Show Carrier and will be forwarded to the addressed recipient Any charges resulting from a forced shipment will be the responsibility of the exhibitor Shipping amp Material Handling Page Total MATERIAL HANDLING LIMITS OF RESPONSIBILITY Save Time and Money Pre Order by Jan 8 EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com MATERIAL HANDLING LIMITS OF LIABILITY AND RESPONSIBILITY 10 Hale Northeastern Inc shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Hale Northeastern Inc shall not be responsible for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth and left unattended Shipments received without receipts freight bills or specified unit counts on receipts or freight
32. ound on a carrier other than the Official Show Carrier exhibitors must make arrangements to have the shipment picked up before 12 PM Monday January 25 To ensure the floor is clear for the next event shipments not picked up by 12 PM Monday January 25 will be forced shipped on the Official Show Carrier Any charges resulting from a forced shipment will be the responsibility of the exhibitor Please note outbound FedEx or UPS shipments must now be scheduled by the shipping party There is a charge for FedEx and UPS to pick up outbound shipments from convention and exhibiting facilities Failure to schedule with FedEx or UPS will result in the shipment being forced onto the Official Show Carrier and will be forwarded to the addressed recipient Any charges resulting from a forced shipment will be the responsibility of the exhibitor UPS Shipments UPS has very specific rules for shipping f you must use UPS please be sure you have current OFFICIAL UPS Labels affixed to your shipment Also UPS does not allow us to call in a pick up for you It is critical that you as the UPS account holder call UPS THE DAY BEFORE materials are supposed to be picked up from the show floor ABF Freight offers substantial Show Carrier Discounts when selecting them as your freight carrier Just write TSTR on your ABF Bill of Lading when shipping to save big For information and shipping arrangements ABF can be contacted at 800 654 7019 Here is the address your
33. rder Price 37 50 each First Line Second Line Each line may not exceed 26 characters including spaces Sign font will be 2 Helvetica Medium Block Other signs may be ordered from the Special Sign Form Please enter the total on the Order Summary Applicable taxes not included Orders may be mailed faxed 716 896 8908 or may be scanned and emailed to csr haleexpo com DH13 SPECIAL SIGNS Sign Orders received after Jan 8 EXPO SERVICES add 50 to the listed Price 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Show Site Rep Phone No SIGNS ARE A TERRIFIC WAY TO GET YOUR MESSAGE OUT With our wide selection of fonts colors graphics and backing material we can make a terrific looking sign to meet your specific needs Hale s Sign and Banner Department also has the ability to add your completed logo to your order or our in house graphic artists can work with you to reproduce a logo or create one from scratch All sign prices below include up to two 2 color copy with simple text with no more than twelve 12 words on your choice of white backing material Logos graphics additional background colors specialized design work or heavy copy will be quoted upon request EXAMPLES OF STANDARD
34. y Your problems will be resolved and any valid adjustments in your account will be made at that time Credits and adjustments will not be made based on information received after the show closes ORDER SUMMARY Save Time and Money Pre Order by Jan 8t EXPO SERVICES and receive substantial discounts 828 East Ferry Street Buffalo NY 14211 Phone 716 896 6170 Fax 716 896 8908 Toll Free 800 333 4253 www haleexpo com email csr haleexpo com Home amp Remodeling Show Dulles Expo Center January 22 24 2016 Company Name Booth No s Phone No Cell Booth Dimensions Show Site Rep Email Credit Card Authorization will be used for Hale services only A CREDIT CARD IS REQUIRED TO BE ON FILE BEFORE ANY ORDER IS PROCESSED Please fill out the credit card information as requested below This will authorize Hale Northeastern Inc to charge the amount of your order and any additional charges incurred as a result of show site orders placed by you or your representative to your credit card account We accept m a DUE PLEASE PRINT LEGIBLY OR TYPE ALL INFORMATION Card Type Master Card Visa _ Discover _ American Express Billing Address City State Zip Credit Card Number Exp Date V Code Name On Card Signature V Code Location MasterCard Visa Discover 3 digit code on back American Express 4 digit code on front Please note that your signature above signifies your acceptance
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