China FVF 2015 Exhibitor Service Manual
Contents
1. China FVF CONFERENCE amp CONCURRENT ACTIVITIES Form 3 Optional Show Name China FVF 2015 Deadline 2015 8 20 Contact Chen DUAN Email duanchen chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Haidian Sub branch E Mail Bank Address 16 Suzhou St Haidian Beijing Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG CONFERENCE SCHEDULE Sept 7 Monday Sept 9 Wednesday Sept 10 Thursday 10 00 En A Ribbon Cutting Ceremony Executive Summit China Fruit Marketing 12 00 amp Trading in Internet era Industry Forum Latest 13 00 Government Policies amp International Supply Purchase Business 14 30 SR Regulations on International Matching Meeting International buyers Field Trip to Tianjin Fruit Trade China Supply Purchase Business Matching 15 00 Industry F orun Policy Meeting For Chinese importers ER Supermarket Retailers Chains 17 00 imported in China P i E commerce 18 00 Banquet 20 00 CONFERENCE SCHEDULE ORDER FORM Price of Participants Total Field Trip to Tianjin 200 yuan Conferences 200 yuan day Non Exhibitor B2B 1000yuan company Max 3 Extra Banquet Ticket 200yuan person 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 14 422. 11 Unpacking and repacking of exhibits We will deliver exhibits to stands assist unpacking and repacking and customs clearance with the signature of exhibitors or their authorized agents Exhibitors are highly recommended that their representatives are present on site during the move in amp move out periods to supervise positioning unpacking and repacking of exhibits This is especially important for the more delicate or heavy exhibits as the on site operations will be carried out at the exhibitors risk We will not be responsible for delay of customs clearance and positioning displaying of exhibits due to late arrival of exhibitors representatives or without receiving explicit instructions from exhibitors beforehand Exhibitors should not be allowed either to take any of their exhibits out of the exhibition site before during or after the exhibition without the customs inspection and approval or to unpack their exhibits on site without prior 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 35 42 d d i arrangement with the Customs through us We shall not be responsible for any confiscation or fines arising thereof When exhibits are repacked with used packing materials these packing are regarded as no longer suitable to protect exhibits against damage moisture compared with the originals Exhibitors shall therefore bear the responsibility for the consequences arising thereof 12 Insurance Naturally no insu
3. China FVF SHELL SCHEME FASCIA FORM Form 4 Required for Shell Scheme Exhibitors Show Name China FVF 2015 Deadline 2015 8 29 Contact Yizhi WEI Email weiyz chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Haidian E Mail Sub branch Bank Address 16 Suzhou St Haidian Beijing Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG SHELL SCHEME FASCIA FORM Specifications Material Length CM Width CM Selection Fee Standard Flex 270 110 Included in Shell Scheme Booth Customized Flex 200 yuan sqm KT Board 300 yuan sqm Fascia Company Name Chinese Fascia Company Name English Note company name on fascia board within 20 words including spaces 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 15 42 PRINTING SERVICE ORDER FORM Form 5 Optional amp China FVF Show Name China FVF 2015 Deadline 2015 8 29 Contact Yizhi WEI Email weiyz chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Haidian Sub branch E Mail Bank Address 16 Suzhou St Haidian Beijing
4. 21 00 Sept 9 Wednesday 9 30 17 00 Sept 10 Thursday 9 30 17 00 Sept 11 Friday 9 30 14 00 Sept 11 Friday 9 30 14 00 Daily 9 00 Sept 9 Wednesday 10 00 Sept 11 Friday 14 00 21 00 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 3 42 S China FVF SERVICES amp CONTACT SERVICES CONTACT DEADLINE Rules amp Regulations GIE Phone 86 10 88102253 Aug 20 2015 Exhibitor Badges amp Visitors Badge 88 Nancaiyuan St Fax 86 10 8810 2254 Order Form 4 Catalogue Registration Form v Conference amp Concurrent Activities O Xicheng District Beijing Ms Chen DUAN Cell 86 13811878109 duanchen chgie com Shell Scheme Fascia Form Printing Services Order Form O Translation Service Order Form 0 Advertisement Order Form O GIE 88 Nancaiyuan St Xicheng District Beijing Ms Yizhi WEI Phone 86 10 88102249 Fax 86 10 8810 2254 Cell 86 18618240959 weiyz chgie com Aug 29 2015 Hotel Reservation Form O Shipping in Samples without Import Protocol LIST GIE 88 Nancaiyuan St Xicheng District Beijing Mr Tianwei YANG Phone 86 10 88102342 Fax 86 10 8810 2254 Cell 86 18513612527 yangtw chgie com Hotel Aug 29 2015 Samples Aug 7 2015 Visa Invitation Letter O GIE 88 Nancaiyuan St Xicheng District Beijing Ms Helen WANG Phone 86 10 88102270 xinyu chgie com Aug 20 2015 Furniture Order Form
5. 6 Conferences All conferences organized by China FVF Organizers are open to exhibitors at no cost The schedule is at http en chinafvf com Schedule Exhibitors can participate at the conferences showing their badges 7 Dropsend For big files you can send through dropsend https myaccount dropsend com login User chinafvf chgie com Password 20141114 8 Shipping Information on shipping can be found both in the Exhibitor Manual Form 12 and on our website http en chinafvf com exponews 68 html If you want to ship in samples without protocol and have not finished all the procedure please check with organizers 13 Our Team If you have any question please feel free to reach out to any of us in the team Ms Chen DUAN exhibitor information conference and shipping in samples without protocols duanchen chgie com Phone 86 10 88102253 Cell 86 13811878109 Ms Yizhi WEI shell scheme furnishing hotels printing translation amp advertisement weiyz chgie com Phone 86 10 88102249 Cell 86 18618240959 Dr Lisa PANG raw space stand build amp general questions panglx chgie com Phone 86 10 88102346 Cell 86 18511301838 Ms Helen WANG Visa xinyu chgie com Phone 86 10 88102270 Mr Tianwei Yang Sample Shipping yangtw chgie com Phone 86 10 88102342 Cell 86 18513612527 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 7 42 gs S China FVF RULES amp REGULATIONS AGREEMENT By signing
6. Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG PRINTING SERVICE ORDER FORM S N Size cm Paper Thickness Unit Price Y Min Quantity Note Photo Copy 1 21x28 5 lt 200 g 1 page 9 50 2 21x28 5 lt 200 g 1 page 18 50 3 21x28 5 lt 200 g 10 pages 42 50 Print 4 21 28 5 lt 200 1 page 3 500 Format IPO PDE Size 300dpi 5 21x28 5 lt 200 g 10 pages 4 2 500 6 21x28 5 lt 200g 10 pages 10 8 500 7 21x28 5 lt 200 g 10 pages 13 44 500 8 21x28 5 lt 200 g 10 pages 11 18 1000 Graphics 9 Flex 200 yuan sqm 10 KT Board 300 yuan sqm Pop Up 11 Aluminum 800 W X200 H set 120 12 frame single 800 W X200 H S 160 13 side graphics 800 W X200 H oe 180 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 16 42 NZ S China FVF TRANSLATION SERVICE ORDER FORM Form 6 Optional Show Name China FVF 2015 Deadline 2015 8 29 Contact Yizhi WEI Email weiyz chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Address Bank Name Bank of Communications Beijing Branch Haidian Sub branch Contact Bank Address 16 Suzhou St Haidian Beijing Phone Fax Account Number 110060576012015047196 E Mail SWIFT Code COMMCNSHBJG TRANSLATION SERVICE ORDER FORM Language Price Date Reception English Russian Spanish Y 1000 Day Y 1200 Day Y 1800 Day Y 2200 Day Sept 9 Wednesday Sept 10
7. Hand carried exhibits brought to the exhibition must also be declared on an additional form For containerized exhibits exhibitors are requested to mark on each Declaration Form the container number under which exhibits are contained according to correct and clear serial number of the cases so as to facilitate customs clearance and on site handling MExhibitors are reminded that measurement and weight of exhibits completed on the Declaration Form must be strictly accurate as per the actual exhibits Otherwise a 30 penalty will be added to our respective handling charges on the basis of the actual measurement and weight of the exhibits once our on site staff detects any false declaration Furthermore any loss of facilities and persons of our company or the exhibition center due to exhibitors false declaration of measurement and weight of exhibits will be reimbursed by exhibitors All the penalty or reimbursement will be collected at the exhibition site Goods cannot be abandoned without the approval of the Customs When the gross weight of an individual case of exhibits exceeds 3000kgs or when the total volume is substantial Le over 5 cubic meters exhibitors should submit a drawn to scale layout to facilitate transport and positioning of their exhibits Case number and front side of the case must be clearly shown on the layout as well as on the Case 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 33 42 5 Consignment instruction A
8. Thursday Sept 11 Friday Extra cost may generate for onsite order Minimum order is half day 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 17 42 H China FVF OTEL RESERVATION FORM Form 7 Optional Show Name China FVF 2015 Deadline 20158 29 Contact Tianwei Yang Email vangtw chgie com Price Day including Guest Hotel Room Type breakfast amp Check in Check out of Rooms ame 15 service fee CNCC Grand Standard dui http meeting cnccgrandhotel com m71 hotel s reg as Hotel px E 1000 http en chinafvf com Travel en chinafvf com Trave ook S Ramada Parkside Single Bed 600 Beijing Hotel KAK Double Beds 660 CNCC Grand Hotel Building 1 No 8 Precincts Beichen West Road Chaoyang District Beijing www cnccgrandhotel com Book Online Ramada Parkside Beijing Hotel 214 Huizhong Beili Chaoyang District Beijing www ramadabeijing com Book by fill in the form no a I T m RAMADA an y OR c a eae ATIE m 8 IE eis erg d HERR Amite At SALES S Se BA EU A 22 xq i Fr B HA UT e 2 UH um tans apra tn i e aD XII SIN D A cat x PR 35 C no mito Bitte A 1 ix Bre a BITS b ALAR ISS Ha E d Ze a ear SREL sss a i a SIE at fee d A Ls BERNE D musa CG ra 8 x mr m gu min A GH AON ZE REIK Si 7 ti E m E RKO S Lu 2015 CHINA FVF EXHIBITOR SERVICE
9. including hard wall packages and custom exhibits li ew T i PAT s ISLAND BOOTH PENINSULA BOOTH N SPLIT ISLAND BOOTH 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 24 42 KE g 3 FURNITURE ORDER FORM Form 10 Optional Show Name China FVF 2015 Deadline 2015 8 20 Contact Yizhi WEI Email weiyz chgie com China Great Wall International Exhibition Co Ltd Gi 1 hij El x JR VES BR REA A i K W Part 4 1000 4 5 Part 1100 1 5 Part 1200 Zil Counters SUE Cabinets with Lock ERTE Show Counters L1030 x W535 x H760 L1030 x W535 x H760 L960 x W745 x H760 W Part 4 1300 19 5 Part 4 1400 W Part 1500 SPA Showcases SPAD Showcases ERE Showcases L535 x W535 x H2000 L1030 x W535 x H2000 L1030 x W535 x H1000 I Part 1600 3 15 Part 2000 W Part 2100 1 amp 5 28 Showcases IE st Bugle Base Tables EI Pedestal Tables L1440 x W535 x H1000 dia 600 x H1010 dia 700 x H1010 WY3 Part 4 3000 W Part 4 3100 W Part 3200 K R Cocktail Tables AR End Tables HIHA SR Glass End Tables L1440 x W535 x H760 L740 x W740 x H760 L740 x W740 x H760 Li WS He Unit mm 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 25 42 B Kit Hix Fe A5 DR REA RI China Great Wall International Exhibition Co Ltd JI 3 Part 4000 DIS Barstool Impact 4300 BW Stack Chair Ji Part 4 5100 SR D
10. MANUAL 18 42 amp China FVF ADVERTISEMENT ORDER FORM Form 8 Optional Show Name China FVF 2015 Deadline 2015 8 30 Contact Yizhi WEI Email weiyz chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Haidian Sub branch E Mail Bank Address 16 Suzhou St Haidian Beijing Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG Reservation Form S N Position Color Size mm Price Y Quantity 1 Inside Full page Full Color 210 x 285 6 000 2 Inside Full page Black amp White 210 x 285 4 500 3 Inside Half page Full Color 210 x 135 3 500 4 Inside Front Cover Full Color 210 x 285 10 000 5 Inside Back Cover Full Color 210 x 285 8 000 6 Back Cover Full Color 210 x 285 10 000 7 Insert Double Side Full Color 200 x 275 9 000 8 Ticket Logo Full Color 10X20 800 9 Tote Bag Logo Two Color 100X100 2 500 10 Badge Lanyard Single Color 200X10 1 500 11 Y 2000 pair show Road Signs Outdoor 0 5M x 1 8M period 12 10000 show Advertisement Board Outdoor 6M W x 4M H period 12 15000 show Advertisement Board Outdoor 10M W x 4M H period 14 Balloon Outdoor 0 7M W x 10M H Y 2500 Day 15 i Y 4000 tow di EE ES EEN show period 16 Y 6000 unit Ee Pe SE show AH
11. O GIE Phone 86 10 88102249 Aug 29 2015 Power Supply Compressed Air NAE Fax 86 10 8810 2254 Xicheng District Beijing Water amp Internet Order Form O Ms Yizhi WEI Cell 86 18618240959 weiyz chgie com Customs Broken amp Shipping O Sinotrans Phone 010 6467 1724 t 40 4 floor of Hall No 1 Fax 010 6467 7828 China International Exhibition Center 6 East Beisanhuan Road yang District E Mail weisun sinotrans com bjchxi 163 com Beijing Mr Wei SUN Mr Xi CHEN Booth Catering CNCC Phone 010 8437 2008 7 Tianchen East Road Fax 010 8437 0697 Chaoyang District Beijing Email qub cnccchina com Mr Bo QU Organization GIE Phone 010 8810 2249 2346 a eh Fax 010 8810 2254 Aching Dee Beling E Mail panglx chgie com Dr Lisa PANG duanchen chgie com Ms Chen DUAN Ms Yizhi WEI weiyz Q chgie com chinafvf chgie com Notes Required for shell scheme exhibitors 2015 CHINA FVF EXHIBITOR SERVICE MANUAL V Required for raw space exhibitors 1 Opitional 4 42 MAP OF VENUES E 3526km Fu Xing Mon Sx SATAN e Jian Guo Man St EMAK la RENTE Pr BRS China National Convention Center CNCC Hr RAMA CNCC Grand Hotel Arti SH National Stadium Bird s Nest O ERA OKA National Aquatics Center Water Cube O ERO BTE National Indoor Stadium db EHE Beishatan Qiao D Datun Road EE AE exit
12. Show Name China FVF 2015 Deadline 2015 8 20 Contact Chen DUAN Email duanchen chgie com EXHIBITOR BADGES ORDER FORM Booth Number Company Name Contact Phone Email EXHIBITOR BADGE ORDER FORM S N Name Position 1 2 3 4 3 VISITOR BADGE ORDER FORM ELECTRONIC VERSION Name Cell Phone Email VISITOR INVITATIONS ORDER FORM PAPER COPY of Mailing Address Contact amp Phone Copies Exhibitors can invite your clients and guests to visit your booth by 1 asking the organizer to send them paper copy invitations 2 asking the organizer to send them electronic badges by providing cell phone and emails 3 asking your clients to follow us on wechat chinafvf and register as visitors 4 asking them to register on www chinafvf com as visitors 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 12 42 CATALOGUE REGISTRATION FORM Form 2 Required Show Name China FVF 2015 Deadline 2015 8 20 Contact Chen DUAN Email duanchen chgie com CONTACT INFO Booth Company Name Address Contact Phone Fax E Mail website COMPANY PROFILE PRODUCT INFORMATION Product profile Season Company profile both in English and Chinese within 200 words Product information both in English and Chinese within 150 words 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 13 42 gs amp
13. amp 5 China AAF S Beijing China No 1 Fresh Show in China China International Fruit amp Vegetable Fair Trade Communication Innovation Technology China FVF 2015 Exhibitor Service Manual Sept 9 11 2015 Beijing China National Convention Center Presented By GE China Great Wall International Exhibition Co Ltd TABLE OF CONTENTS General Information see e cde oraria Service Contacts PEE Map of VENUES EUR Note to EXhitbitOtS 1 w RER te tu Eb rots eee Doer De eneen ena Rules amp Regul ttons 2 eet EROI REENEN EEN hen Exhibitor Services Order Process Exhibitor Badges Visitors Badge Order Form Form 1 Required en Catalogue Registration Form Form 2 Required esee Conference amp Concurrent Activities Form 3 Optional onsen vens enen venen eer Shell Scheme Fascia Form Form 4 Required for Shell Scheme Exhibitors Printing amp Graphics Services Order Form From 5 Optional none ene eee Translation Service Order Form Form 6 Optional sese m Hotel Reservation Form Form 7 Optional Jen essem e n Advertisement Order Form Form 8 Optional Visa Application Form Form 9 Optional noon Hee Shell Scheme Specifications oo esses ene e e e eese nennen Raw Space Specifications sensoren enen sss he Ie me ense hem hete hene Furniture Order Form Form 10 Optional esses e enne
14. expenses attributable to the production of the Exhibition No monies will be returned should the dates or location of the Exhibition be changed by Exhibition Management but Exhibitor will be assigned space which Exhibitor agrees to use under these same Rules Exhibition Management shall not be financially liable in the event the Exhibition is interrupted canceled moved or dates changed except as provided herein EXHIBITOR DEFAULT If Exhibitor is in default of any obligation to GIE including specifically failure to pay GIE within 30 days of invoice GIE may terminate Exhibitor s right under this contract to participate in the Exhibition If GIE elects to exercise such right of termination it shall first give Exhibitor written notice stating its intent to terminate and the action that Exhibitor must take to avoid termination If Exhibitor fails to cure the default within 10 days of the date of notice from GIE Exhibitor shall have no further right to participate in the Exhibition GIE s liability to return any amounts paid by Exhibitor under this contract will be limited as set forth in paragraph 12 above Furthermore GIE may retain any amount that would otherwise be returned by Exhibitor and apply such retained amount to satisfy the liability to GIE for which Exhibitor is in default EXHIBITS AND PUBLIC POLICY Exhibitor is charged with knowledge of all State and local laws ordinances and regulations pertaining to health fire prevention a
15. or territory according to the 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 36 42 Ty d International Plant Protection Convention IPPC and the Mark of IPPC as below sample in black color should be put stuck on two opposite sides of the treated wooden package The Mark should include the abbreviation of the International Plant Protection Convention IPPC the ISO two letter country code of the country of departure shown on the B L the wood packing producing enterprise special code approved by official plant quarantine authorities in the export country and treatment measures HT or MB If the wood packing materials don t bear the approved IPPC mark or the IPPC mark on them doesn t accord with the requirement or live harmful organisms are detected on them though they bear the approved mark upon the spot inspection of the quarantine authority such packing materials will be phyto sanitarily treated by MB or HT or such packing materials together with the exhibits therein will be ordered to be returned to the export country Sample of Marking Where IPPC Abbreviation of International Plant Protection Convention XX International Standardization Organization ISO two letter country code of the country of departure 000 Wood packing producing enterprise code approved by official plant quarantine authorizations in export counties or territories YY The phytosanitary treatment measures Methyl Bromide Fumigating MB H
16. the event is to be held h Electrical equipment that is not AQSIQ approved may not be used in the Center No wiring installation of spotlights or other electrical work shall be done 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 8 42 13 14 1 Lm 16 gs China FVF except by the electrical contractor authorized by Exhibition Management or the center RIGHT OF ENTRY AND INSPECTION Exhibition Management in its absolute discretion shall have the right at any time to enter the leased area occupied by Exhibitor or otherwise inspect Exhibitor s material 10 BOOTH MAINTENANCE Exhibitor is required to maintain the daily cleanliness of its booth Cleaning of booths shall take place at times other than Exhibition hours Exhibition Management will be responsible only for the cleaning of aisle space and public areas 11 CARE OF BUILDING AND EQUIPMENT Exhibitor and its agents shall not injure or deface any part of the Center the booths or booth contents or Exhibition equipment and decor If Exhibitor causes any such damage Exhibitor shall be liable to the owner of the property so damaged 12 CANCELLATION BY EXHIBITOR Exhibitor specifically recognizes and acknowledges that Exhibition Management will sustain certain losses if Exhibitor cancels its exhibit space after it has been assigned and confirmed by the Exhibition Management Due to the difficulty if not impossibility of determining and proving said loss
17. 00 Watt 220V 144 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 29 42 POWER SUPPLY COMPRESSED AIR WATER amp INTERNET ORDER FORM Form 11 Optional S China FVF Show Name China FVF 2015 Deadline 2015 8 29 Contact Yizhi WEI Email biansj chgie com CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Haidian Sub branch E Mail Bank Address 16 Suzhou St Haidian Beijing Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG POWER SUPPLY Power Supply for Lighting 15A 220V Show Period Y 2200 24 Hour Y3800 Quantity 15A 380V Show Period Y 3800 24 Hour Y 7200 30A 380V Show Period Y 6000 24 Hour Y 9600 60A 380V Show Period Y 10000 24 Hour Y 23000 100A 380V Show Period Y 14000 24 Hour Y 34000 Temporary Power Supply 15A 220V Show Period Y 500 Power for Machinery 15A 220V Show Period Y 1600 15A 380V Show Period Y 2400 30A 380V Show Period Y 4800 60A 380V Show Period Y 6400 100A 380V Show Period Y 9000 All booths by our electrician electrical box is responsible for the installation to the booth electrical box booth power switch under the pile by the exhibitors themselves and responsible work and by our electrician to regulation The above s
18. 1 Order Online This is the most efficient and convenient way for exhibitors to order their core services and can be ordered at the following link www chinafvf com 2 Order On site Orders can also be taken on site at the Exhibitor Services desk additional service charges will apply to on site orders Exhibitor Services will be available in the China National Convention Centre located at the Entrance of E4 Hall Hours of operation are 8 30am 5 00pm Monday Sept 7 2015 8 30am 5 00pm Tuesday Sept 8 2015 Download http en chinafvf com Resources Exhibitor Badges Visitors Badge Order Form Form 1 Required Catalogue Registration Form Form 2 Required Conference amp Concurrent Activities Form 3 Optional Shell Scheme Fascia Form Form 4 Required for Shell Scheme Exhibitors Printing Services Order Form From 5 Optional Translation Service Order Form Form 6 Optional Hotel Reservation Form Form 7 Optional Advertisement Order Form Form 8 Optional Visa Application Form Form 9 Optional Furniture Order Form Form 10 Optional Power Supply Compressed Air Water amp Internet Order Form Form 11 Optional Declaration Form for Temporary Import Exhibits Form 12 Optional 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 11 42 d 5 China FVF EXHIBITOR amp VISITOR BADGES ORDER FORM FORM 1 REQUIRED
19. 8 Heavy and or oversized exhibits Exhibitors who have heavy and or oversized exhibits i e individual package pieces weighing more than 3000kgs and or its volume being over 5 cbms must be on site all the time during the move in and move out periods in order to direct the operation of unpacking positioning and repacking of the exhibits If any manpower a crane a forklift a truck or a trailer is required for assembly of an exhibit including removing its wooden base 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 34 42 Ty d during move in period or for disassembly of the exhibit including padding its wooden base during the move out period exhibitors should send their requirements to us in advance Charges for hiring such facility are covered in our Tariff A detailed layout of exhibits should also be submitted to us for better on site operations If no layout has been submitted or no instruction is given exhibits will be delivered and placed arbitrarily on the stand Extra expenses will be levied if exhibitors request any repositioning of the exhibits thereafter It is imperative to mount the heavy exhibit firmly on a sturdy base with skid in order to protect the exhibit while being hoisted and positioned Cases for heavy exhibits should be so constructed that the sides are jointed by bolts rather than by nails or screws This will prevent the cases from being damaged during unpacking and will save considerable time especially duri
20. Heike 5 tk A Ut ze A Ed S Subway Line 8 Olympic Green Station ERSA sg China National Convention Center ueuouel EEA Grand Hotel EA me ala Mala peoy isen ueyouel DR peoy 1583 f B dci peoy luv Sg Fr vi EIU B TE Wiet National Indoor B E Asian Stadium National Stadium Games Bird s Nest Village KIH China National Bat Aquatics Center c I Pangu Hotel Water Cube peoy s m Ueleg peo s93 ueyoleg North 4th Ring Road ir Ab ie at Beichenxi Qiao JE HE RE Jianxiang Qiao Beichen Qiao Anhui Qiao 2015 CHINA FVF EXHIBITOR SERVICE MANUAL d S China FVF 5 42 NOTE TO EXHIBITORS Dear Exhibitors We appreciate your participation of China FVF Please take a few minutes and check the following points 1 2 Exhibitors Exhibitor Service Manual can be downloaded at http en chinafvf com ExhibitorFiles Exhibitor badges give access to all exhibition halls and conferences organized by China FVE from move in to move out Please fill in Form 1 for exhibitor badges Blank badges can be obtained at the registration desk Exhibitor Registration Entrance to E4 Exhibition Registration Hours 8 30 to 17 00 Sept 7 to Sept 12 Shell Scheme Structure 3M X3M one fascia board wall panels LMX2 5M one reception desk one round table two chairs lights one outlet and felt carpet 100cm 350cm 250
21. Notice Format of printing file AI PDF or PSD 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 19 42 China FVF CATALOGUE ADVERSIMENT SIZE Gg 4 CHINA FUF CHIME ELE i nu 210 x 285 cm 210 x 135 cm SHOW FLOOR ADVERTISEMENT SIZE S N E 003 Name Flag 1 Size 0 5m x 1 8m Position Outdoor Price Y 2000 pair Order 10 pairs min Total 40 pairs SIN E 005 Name Board Position Outdoor Size 6m Width x4m Height Price Y 10000 Size 10m Width x4m Height Price Y 15000 S N E 007 Name Balloon Sphere Size Diameter2 5m Position Outdoor 0 7 idth Scroll Size SC ue Price Y 2500 10m Height 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 20 42 md 2015 CHINA FVF EXHIBITOR SERVICE MANUAL amp China FVF S N E 009 Name Flag 2 Size 0 6m width x Position Indoor 1 5m Height Order 4 rows min Price Y 4000 Total 29 row 9 flags row S N E 011 Name Hanging Sign f Sm width x Li Size f Position Indoor 3m Height Price Y 6000 21 42 Ce China FVF VISA INVITATION LETTER FORM FORM 9 Optional Show Name China FVF 2015 Deadline 2015 8 20 Contact Helen WANG Email xinyu chee com Invitation Information for Visa PLS TYPE HAND WRITTEN FORM WILL NOT BE PROCESSED Fu
22. Schedule deadline WA detailed and accurate description of exhibits and relevant cargoes including major components and quantities must be specifically declared on the form The abbreviations and shorter forms of all the exhibits should not appear on the declaration form For machines and equipments relevant model numbers and H S Numbers must be declared completely and accurately For machines or machine tools without model numbers technical manuals should be attached to the Declaration Form and picture According to the regulations of the Customs Authority if there is any fault found in the declaration relative exhibits shall not be allowed for display in the exhibition they will be compelled to be directly returned from China and a fine will be imposed by the customs Catalogues display materials souvenirs gifts give away items foodstuffs beverages cigarettes etc must also be clearly listed on the declaration form in detail Duties will be levied for foodstuffs beverages alcoholic drinks tobaccos cigarettes only to be allowed for self use or self consumption during the exhibition as well as watches calculators souvenirs gifts and give away items All the give away items must bear the symbol of the exhibitor s company and can only be given away after the inspection and approval of the Customs Authority and the Quarantine Authority The materials should be declared in details for stand or its fittings with value of over USD100 00
23. amp 1 copy Declaration Form see attachment 3 copies Commercial invoice 1 copy Airway bill 1 copy Insurance policy 1 copy 5 Time Schedule and relevant Deadlines Cargo arrival at Beijing Capital Airport before 3 Sep All documents reaching us before 20 Aug Cargo delivery to exhibition hall before 8 Sep Cargo disposal notification to us before 11 Sep 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 40 42 amp Empty package returning to stand and cargo delivery to storage area before 11 Sep The above time schedule and relevant deadlines for documents information exhibits and payment must be rigidly observed and we will not be responsible for any conseguences due to the late arrival thereof 6 Consignment instruction All cargoes must be consigned FREIGHT PREPAID to the following consignees Consignee Sinotrans Beijing Fairs amp Events logistics Co Ltd Tel 86 10 64671724 Contact Mr Chen Xi Notify Party CHINA FVF 2015 7 Terms of payment A The estimated pre payment must reach our bank account before oh Sept B The balance dues for inbound and outbound movement must reach our bank account before bills of lading of return shipments and or sold exhibits are released by us C We will collect all charges strictly according to the Exhibit Handling Tariff that should be taken into account by exhibitors or their agents D Remittanc
24. bit Handling Tariff that should be taken into account by exhibitors or their agents D Remittance of payment Please remit the payment to Name of Bank BANK OF CHINA BEIJING BRANCH Swift Code BKCH CN BJ 110 Address of Bank NO 2 ChaoYangMenNeiDaJie DongCheng District Beijing China Account Number RMB 320763166597 USD 337663392414 Receiver Sinotrans Beijing Fairs amp Events Logistics CO LTD Remark or messages 19 Conditions of business amp exhibitors acceptance All business is transacted in accordance with our Conditions of Business Copy is available upon application The use of Sinotrans Beijing Company s services implies acknowledgment and acceptance of the foregoing END 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 39 42 Shipping in Samples 1 Contact Person Mr Yang Tianwei from China FVF yangtw chgie com in charge of the paperwork on AQSIQ Quarantine approval Mr Chen Xi from Sinotrans on clearance bjchxi 163 com 2 Procedures Paperwork are done with each exhibitor as a separate identity Each exhibitor who sends out samples will be regarded as one shipment So please contact Mr Yang What we need from each co exhibotr 1 Estimate of samples to be shipped in stating type e g apple category e g gala apple HS code if you can find it If not we will find it in the system weight max 200 kg for each category company name country of origin before Aug 7th Pleas
25. bition 21 WAIVER Waiver by either party of any term or condition or breach shall not constitute a waiver of any other term or condition or breach of this Contract The rights of Exhibition Management shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of Exhibition Management 22 SEVERABILITY If any provision of this Contract is held invalid or unenforceable neither the remaining provisions of this Contract nor other applications of the provisions involved shall be affected thereby 23 GOVERNING LAW This Contract shall be interpreted under PRC laws The parties agree that any dispute arising under this Contract will be submitted to the local courts of Beijing 24 ENTIRE AGREEMENT This Contract constitutes the entire agreement of the parties with respect to the subject matter hereof and specifically supersedes all prior agreements or commitments whether in writing or oral No amendment or modification to this Contract shall be valid and binding on the parties unless set forth in writing and signed by both parties I have read and would abide by the above Rules and Regulations Signature Date Please return the signed form to Ms Chen Duan duanchen chgie com Phone 86 10 88102253 Cell 86 13811878109 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 10 42 EXHIBITOR SERVICES ORDER PROCESS There are two convenient ways for exhibitors to order their services
26. cm Required Forms Required forms for shell scheme exhibitors Exhibitor Badges Visitor Badges Order Form Catalogue Registration Form Shell Scheme Fascia Form Required forms for raw space exhibitors Exhibitor Badges Visitor Badges Order Form Catalogue Registration Form Raw Space Contractor Please inform your contractor to contact the organizer for required paperwork Visa application Because we are a state owned enterprise our visa invitation letter is provided by our parent company registered in the foreign ministry system Therefore it can take up to 5 to 7 working days Please inform us as early as possible Visa application form 9 form can also be downloaded in the download center Visitors Visitors are admitted at 9 30 from Sept 9 to Sept 11 2015 China FVF organizer has sent out invitations to professionals and buyers Exhibitors can also invite your clients and guests to attend by filling in Form 1 1 asking the organizer to send them paper copy invitations 2 asking the organizer to send them electronic badges by providing cell phone and emails 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 6 42 3 asking your clients to follow us on wechat chinafvf and register as visitors 4 asking them to register on www chinafvf com as visitors 5 Move in amp Move out Move in 8 30 to 17 00 on Monday Sept 7 amp 8 30 to 21 00 on Tuesday Sept 8 Move out 14 00 to 21 00 on Tuesday Sept 11
27. e Given away After the closing of the exhibition all exhibits should be moved to the customs bonded warehouse due to the requirement of the customs Relevant charges will be levied according to our Tariff Exhibitors must pay special attention to the following customs regulations A Declaration of contents in each package must be correct B Items e g personal effects souvenirs bought in China etc other than those declared exhibits are absolutely not allowed to be returned together with exhibits C Everything have been declared to the Customs before the exhibition opening must not be disposed or taken away by exhibitors without being declared to the Customs after the closing of the exhibition Otherwise exhibitors should be responsible for any penalty by the Customs arising thereof 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 38 42 b China FVF 16 Return of exhibits All exhibits which have not been sold donated abandoned given away or transferred must be returned to overseas after the closing of the exhibition According to the regulations of the Chinese Customs Authority all exhibits must be disposed of within 4 months after the close of the exhibition That being said exhibitors are suggested to submit to us the adequate disposal of the exhibits in writing prior to the above stipulated time All return shipments will not be arranged before the exhibitors have gone through all Customs clearance requiremen
28. e of payment Please remit the payment to Name of Bank BANK OF CHINA BEIJING BRANCH Swift Code BKCH CN BJ 110 Address of Bank NO 2 ChaoYangMenNeiDaJie DongCheng District Beijing China Account Number RMB 320763166597 USD 337663392414 Receiver Sinotrans Beijing Fairs amp Events Logistics CO LTD END 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 41 42 PENS AE CR TE EDE H TRE Wi ACTS ER DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS E Am NAME OF EXHIBITION BENT Eau RRRS EXHIBITOR COUNTRY REGION HALL BOOTH No E Ar AF A c G WEIGHT KGS N WEIGHT KGS ORIGINAL BE ERARIS CEW ERARIS O mem UNIT Gm H S NUMBER DESCRIPTION OF CONTENTS IN ENGLISH DESCRIPTION OF CONTENTS IN CHINESE UNIT EN USD USD HAA EP SURE VON KAUM AMES Ae Ach SIGNATURE po DI E 48 SUM TOTAL
29. e separate the ones with protocol to be imported and those without protocol 2 Once we get the list we will work on Quarantine Approval from AQSIQ 3 We will email the exhibitor a copy of the Quarantine certificate with which the exhibitor can start preparing for their Certificate of Origin and Phytosanitary Certificate 4 Meanwhile exhibitors can arrange with airlines on shipping We advise the shipment arriving at Beijing Capital airport on or before Sept 3 Thursday Before shipping out please email Mr Chen Xi copies of Certificate of Origin Phytosanitary Certificate Declaration Form Commercial Invoice and Airway bill The original documents should be sent out on the same airline as the cargo 3 Handling Tariff 1 Customs broker handling fee RMB1000 00 shipment 2 Quarantine declaration service fee RMB 1000 00 shipment 3 Basic handling charge RMB8 kg Min RMB 1600 00 shipment 4 Tax amp Duty Collected according to actual outlay 5 Destruction fee RMB1000 shipment 6 Airport handling charge RMB3 kg Min RMB500 00 shipment 7 Airport storage charge cold store RMB1 5 kg day Min 100kg 8 Warehouse handling fee RMB 80 00 cbm Min 1cbm 9 Customs warehouse storage charge RMB 0 2 kg day Min 100kg 10 Cold container storage charge on site RMB400 day exhibitor Optional 4 Documents Documents needed for customs clearance and other procedures Certificate of Origion Phytosanitary Certificate 1 original
30. eat Treatment HT For goods that are not packed with wood packing materials or are not loaded with wooden pallets exhibitors are required to submit a letter of DECLARATION OF NON WOOD PACKING MATERIAL B Wadding inside the packages According to the regulations of the Quarantine Authority all the wadding materials inside the packages must be new nonpoisonous harmless and standardized Otherwise the exhibits will not be allowed for display on the stand C Foods animals plants and their products i For animals plants and their products including live animals plants seeds dairy products fresh fruits Declaration form and Temporary Import application should be submitted to us in advance and cargos can only be shipped after the permission of the Chinese AQSIQ Quarantine Authority It will take 30 working days to obtain the import permit from AQSIQ ii For processed and well packed foods including wines fruits vegetables tins seeds etc exhibitors are required to submit the following certificates to the Chinese Quarantine Authority before such foods are delivered to stands a Certificate of Origin b Health and Sanitation Certificate issued by the government department of the export country c Sample of exhibits 3 pcs for each kind iii If exhibits under the category of fresh flowers without soil are intended for relative and specialized exhibitions the exhibitors must submit the official quarantine certificate the original one is
31. eene Power Supply Compressed Air Water amp Internet Order Form Form 11 Optional Shipping Guideline sere deae geo dieten ae coe dete EE PEN E VR ERES RR RU Ue Sed Lodel Shipping in Samples Sehen RE re Re e Y e n e dede eneen inden deden ded Declaration Form for Temporary Import Exhibits Form 12 Optional esee All Forms can be Downloaded online http en chinafvf com load 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 2142 Show Name Date Venues Organizer amp General Contractor Customs Broker amp Shipping Move In Show Hours Public Hours Exhibitor Admission Opening Ceremony Move Out GENERAL INFORMATION China FVF 2015 Sept 9 11 2015 China National Convention Center E4 Hall 7 Tianchen East Road Chaoyang District Beijing China Entry Exit Inspection amp Quarantine Association China Great Wall International Exhibition Co Ltd China Great Wall International Exhibition Co Ltd 88 Nancaiyuan St Xicheng Dist Beijing Phone 86 10 8810 2346 2253 2249 Fax 86 10 8810 2254 E Mail chinafvf chgie com Website www chgie com Sinotrans Beijing Company Fairs amp Events Logistics Branch 400 4th Floor of Hall No 1 China International Exhibition Center 6 East Beisanhuan Road Chaoyang District Beijing 100028 Phone 86 10 6467 1724 Fax 86 10 6467 7828 E Mail weisun sinotrans com Timeline Sept 7 Monday 8 30 17 00 Sept 8 Tuesday 8 30
32. es Exhibitor agrees to pay the following amounts as liquidated damages and not as a penalty if Exhibitor cancels all or part of its exhibit space on or within the time periods specified below TIME PERIOD LIQUIDATED DAMAGES Prior to 17 Aug 2015 50 of rental fees On or After 17 Aug 2015 100 of rental fees Upon receipt of written notice of cancellation by Exhibitor Exhibition Management has the right to resell the space and retain all revenue collected Any such re sale shall not reduce the amount of liquidated damages to be paid by Exhibitor CANCELLATION OR POSTPONEMENT OF EXHIBITION In the event that any unforeseen occurrence shall render the fulfillment of this Contract impossible or inadvisable by Exhibition Management this Contract shall be amended or terminated as determined by Exhibition Management to be appropriate Exhibitor hereby waives any claim against Exhibition Management for damages or compensation in the event of such amendment or termination As it determines to be appropriate Exhibition Management may return a portion of the amount paid by Exhibitor for space after deduction of amounts necessary to cover expenses incurred in connection with the Exhibition Such expenses shall include but not be limited to all expenses incurred by Exhibition Management as a result of contracts with third parties for services or products incidental to the Exhibition including out of pocket expenses incidental to the Exhibition and overhead
33. es paid In addition all booths must be fully carpeted and no exhibit shall be built to exceed height limitations set in the exhibitor manual An exhibit that exceeds the height limitations will have to be altered to conform to the requirements at Exhibitor s expense INSTALLATION AND REMOVAL Exhibition Management has full discretion and authority over the placement arrangement and appearance of items which Exhibitor displays Installation of all exhibits must be fully completed at least one 1 hour prior to the opening time of the Exhibition If Exhibitor does not meet this deadline Exhibitor will not be allowed to set up until two 2 hours prior to the next day s Exhibition hours Any space not claimed by 8 AM Sept 9 2015 may be resold or reassigned by Exhibition Management without refund All exhibit and booth materials must be removed by 9 PM Sept 11 2015 Exhibition Management reserves the absolute right to inspect any items removed from the exhibit EARLY REMOVAL OF EXHIBITS NOT ALLOWED a No exhibit shall be packed removed or dismantled prior to the closing of the Exhibition If Exhibitor acts in breach of this provision it shall pay as compensation for the distraction to the Exhibition s appearance an amount equal to one third of the total space charge for Exhibitor s allocated area in addition to all sums otherwise due under this Agreement b For security reasons any equipment removed from the Center prior to the official clo
34. huttle charges already include electricity COMPRESSED AIR Show 300L Min Output lt 0 3 m3 min Pressure 6 8kgf cm2 iui Y1200 Quantity erio i Show 600L Min Output lt 0 6 m3 min Pressure 6 8kgf cm2 pod Y 1500 erio 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 30 42 China FVF Show 1000L Min Output 1 0 m3 min Y 2500 Period Water h Water Pressure 4kg cm2 2 n Y1200 Quantity Period WIRED INTERNET ACCESS Show Period Capacity Price Total 1 1 MB Y 20 000 2 2 MB Y 25 000 3 5 MB Y 30 000 4 10 MB Y 45 000 WIRED INTERNET ACCESS Per Day Capacity Price Total 1 1 MB Y 12 000 2 2 MB Y 13 500 3 5 MB Y 20 000 4 10 MB Y 30 000 X Important Information Wired Internet access provides only one network connection into a booth The customer must provide or rent a hub or switch and cables for additional device connections There are no refunds for orders cancelled after event has commenced or services installed and not used during an event no exceptions Prices are based on current rates and are subject to change without notice Claims will not be considered unless submitted by customer prior to the end of the event 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 31 42 SHIPPING GUIDELINE SHIPPING GUIDELINE 1 Communication Exhibitors are kindly re
35. idian Sub branch E Mail Bank Address 16 Suzhou St Haidian Beijing Account Number 110060576012015047196 SWIFT Code COMMCNSHBJG S N Furniture Length x Width x Price RMB Total Remark Height mm Part 1000 Counter 1030 x 535 x 760 270 Part 1100 Cabinet with Lock 1030 x 535 x 760 324 Part 1200 Show Counter 960 x 745 x 760 370 Part 1300 Showcase A 535 x 535 x 2000 975 Part 1400 Showcase B 1030 x 535 x 2000 1170 Part 1500 Showcase C 1030 x 535 x 1000 630 Part 1600 Showcase D 1440 x 535 x 1000 1070 Part 2000 Bugle Base Table Dia 600 x 1010 468 Part 2100 Pedestal Table Dia 700 x 1010 270 Part 3000 Cocktail Table 1440 x 535 x 760 340 Part 3100 End Table 740 x 740 x 760 270 Part 3200 Glass End Table 740 x 740 x 760 310 Part 4000 Bar Stool 144 Part 4100 Armchair 90 Part 4200 Folding Chair 54 Part 4300 Chair 72 Part 4400 Stage Chair 400 Part 5000 Display Stand 1030 x 535 x 2000 540 Part 5100 Literature Rack 260 x 260 x1420 162 Part 5200 Straight amp Angled 1000 x 300 100 Shelf Part 5300 Fruit amp Veg Display 500 x 300 x 1500 700 Shelf Part 6000 Folding Door 1000 x 2000 380 Part 6100 Door 1000 x 2000 360 Part 6200 Wall Panel 1000 x 2000 90 Part 7000 Coffee Machine 1500 Part 7100 Refrigerator 300L 220V 2000 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 28 42 d v China FVF Part 7200 TV 42 220V 2000 Part 7300 Mater Machine 220V 300 Part 9000 Lights 1
36. ised Because the fumigation procedure will require extra time and care exhibitors are reminded that their exhibits will take a significantly longer time to receive All the charges of quarantine inspection and or fumigation etc for the incoming and return shipments will be levied according to our Tariff See the attachment 14 Move in of exhibition During the move in period we will deliver exhibits to booths on time and assist exhibitors in unpacking and positioning the exhibits according to the request of exhibitors and their agents Meanwhile exhibitors will fill out the exhibit delivery note in order to confirm that all the inbound handling charges are paid off before the move in of the exhibits and that exhibitors have strictly observed the regulations of the customs and quarantine authorities 15 Closing of exhibition The following documents will be distributed to exhibitors before exhibition closing a A copy of the Declaration Form previously submitted to us b A form of Instructions for Disposal of Exhibits c Packing List of Exhibits to be returned We will start to return empty cases from storage area to stands on the evening of the closing day Exhibitors however shall start repacking on the next day Upon exhibition closing exhibitors are requested to declare to the customs on the Declaration Form the proper disposal instructions of their exhibits as follows a Sold bi Returned c Abandoned d To be transferred
37. isplay Stand L260 x W260 x H1420 ih Ritt Folding Door W1000 x H2000 2015 CHINA FVF EXHIBITOR SERVICE MANUAL W Part 4 4100 HF Armchair Jl 3 Part 4400 aA tA Tub Chair al e WH Part 5200 HERI Straight amp Angled Shelve L1000 x W300 13 Part 6100 BALL Door W1000 x H2000 W Part 4200 r4 Folding Chair pl o mmm s JU 3 Part 4 5000 SRRA ltag e re L1030 x W535 x H2000 JU Part 5300 Ri BAZ Display Shelve L500 x W300 x H1500 9 Part 6200 iif 4 amp Wall Panel W1000 x H2000 LK WS HS Unit mm 26 42 E SE China Great Wall International Exhibition Co Ltd nt Part 7000 WEN Coffee Machine 220v M Part 7300 Mk Mi Water Dispenser 220v W t5 Part 9000 100W30 REET Light 100 W 2015 CHINA FVF EXHIBITOR SERVICE MANUAL Ed C nM Part 7100 ak Refrigerator 300L 220v Part 7400 Mit t Socket M M37 Part 9100 100W BF BAT Stem Light 100 W Wt Part 7200 Ma TV 42 M Part 8000 128 Retractable Belt UK WS HM Unit mm 27142 9 S China FVF CONTACT INFO BANK INFO Booth Company Name Company Name China Great Wall Int Exhibition Co Ltd Contact Bank Name Phone Fax Bank of Communications Beijing Branch Ha
38. ll Name shall be the same as your name in yr passport Gender Date of Birth year month day Nationality Position Company name Business Scope Tel Fax No Obligatory E mail Add Passport Number In which Country you ll apply yr Chinese visa Have you ever been to China before Yr Visiting Schedule Pls email yr scanned copy photo page only of passport and business card to xinyu chgie com Please e mail this form back to us ASAP upon yr completion 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 22 42 e S China FVF SHELL SCHEME SPECIFICATIONS Exhibit spaces will be sold as 3m x 3m areas and multiples thereof Inline booths will be delineated by white booth drape as per the below drawing WWOOSE uuposz Configuration 3m x 3m Carpet Wall Panel 1 Fascia 1 Reception Desk 1 Round Table 2 Chairs 2 Lights and 1 Socket 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 23 42 S China FVF RAW SPACE SPECIFICATIONS Larger island and peninsula booths will be outlined in the exhibit hall with floor tape only The exhibit hall is a concrete floor and is not carpeted The China FVF strongly recommends that each booth space have appropriate floor covering The common areas and aisles inside the exhibit hall will be carpeted in orange carpet All furnishings signs plants will be the responsibility of the exhibitor GIE has a wide selection of services available
39. ll cargoes must be consigned FREIGHT PREPAID to the following consignees Consignee Sinotrans Beijing Fairs amp Events logistics Co Ltd Tel 86 10 64671724 Contact Mr Chen Xi Notify Party CHINA FVF 2015 If exhibitors do not consign their shipments strictly in accordance with the above Consignment Instructions they must bear all the responsibilities and accumulated expenses arising thereof e g delayed pick up amp delivery of the exhibits and or the extra fees for special release of the exhibits by air shipping companies etc Once shipment is made please advise us by fax or e mail of shipment details including copy of B L copy of AWB Declaration Form Commercial invoice Packing list Insurance policy copy of ATA Carnet 6 Materials for censoring It is stipulated by the Chinese Customs Authority that Advertising materials literatures and audio video materials including films lantern slides recording tapes video tapes optical discs and magnetic media products records photos maps illustrations directions souvenirs gifts give aways and other publicity materials shall be allowed for display or use at the exhibition only after exhibitors have presented beforehand the above mentioned materials to the Customs Authority for inspection and approval Anything concerning political issues and any sign of ROC is not allowed to appear on above materials Therefore exhibitors shall not make use of these material
40. mage or loss is due to the gross negligence or willful misconduct of the persons mentioned above b Exhibitor understands that Exhibition Management does not carry business interruption and property damage insurance coverage for loss or damage of Exhibitor s property 19 ENFORCEMENT OF REGULATIONS Exhibition Management has full power to interpret and enforce all of the Rules and the power to make amendments and or further rules or regulations orally or in writing that are considered necessary for the proper conduct of the Exhibition Such decisions shall be binding on Exhibitor Failure to comply with these or any other rules or regulations may be sufficient cause for Exhibition Management to require the immediate removal of the exhibit and or offending Exhibitor at the expense of Exhibitor In addition Exhibitor agrees to be bound by the terms of Exhibition Management s agreement with the Exhibit Hall in which the Exhibition is held Failure to comply with all applicable rules may also result in forfeiture of all fees paid Exhibition Management may lease any space so forfeited to another exhibitor and retain all revenues collected 20 CONFLICTING MEETING AND SOCIAL EVENTS In the interest of the entire Exhibition Exhibitor agrees not to extend invitations call meetings or otherwise encourage absence of Exhibition attendees exhibitors or invited guests from the educational sessions or Center during the official hours of the sessions or the Exhi
41. nd public safety while participating in this Exhibition Compliance with such laws is mandatory for Exhibitor and the sole responsibility is that of Exhibitor Exhibition Management and service contractors have no responsibility pertaining to the compliance with laws as to public policy as far as individual Exhibitor s space materials and operation is concerned Exhibitors with questions regarding such laws ordinances and regulations should contact Exhibition Management All booth decorations including carpet must be flame proofed and all hangings must clear the floor Electrical wiring must conform to States Local Center Rules and the electrical code in Beijing If inspection indicates that Exhibitor has neglected to comply with these regulations or otherwise incurs fire hazard the right is reserved to remove all or such part of his exhibit as may be in violation at Exhibitor s expense If unusual equipment or machinery is to be installed or if appliances that might come under fire code are to be used Exhibitor should contact the Exhibition Management for information concerning facilities or regulations City and State fire regulations must be complied with Use of hazardous materials such as open flame or liquid propane gas must be approved by the local Fire Department ERRORS AND OMISSIONS Exhibition Management assumes no responsibility or liability for any of the services performed or materials delivered by official Exhibition contractors
42. ng the exhibition closing Please mark the front side of the cases clearly to ensure correct positioning 9 Packing of exhibits Exhibitors shall be responsible for the consequences of improper packing A Protection against damage and rain Because the exhibits are repeatedly loaded and unloaded during transportation shocking or bumping will sometimes be inevitable Moreover exhibits will be placed outdoors many times including open air storage at the exhibition site before and after the exhibition Therefore exhibitors must take necessary precautions against damage and adverse weather conditions We can not assume any responsibility for the damage especially when return exhibits are to be repacked with the used packing materials the cases as well as aluminum foils plastic covers etc would have already been damaged during unpacking B The case The case must be strong enough to avoid damage during transportation as well as unpacking and in particular be suitable for repacking and for sale or return movement after the exhibition Packing in cartons is not considered suitable for repeated handling especially for valuable or delicate items 10 Case marking The following marking must be painted on two opposite sides of each case Name of exhibition Name of exhibitor Stand No Gross weight Net weigh Please also mark FRONT amp CENTER OF GRAVITY on packages as well Case No Dimensions
43. nge location assignments at any time as it may in its sole discretion deem necessary BOOTH REPRESENTATIVES Booth representation is limited to Exhibitor Exhibitor shall not permit in its booth a non exhibiting company representative Exhibitor shall staff its booth during all open exhibition hours Booth Representatives shall at all times wear badge identification approved by Exhibition Management Exhibition Management may limit the number of booth personnel at any time USE OF DISPLAY SPACE a Restrictions on Space Rental Without the express written permission of Exhibition Management Exhibitor may not i sublet subdivide or assign its space or any part thereof ii purchase multiple booths for the purpose of subletting or assigning to third parties or iii permit in its booth any non exhibiting company representative Only companies or individuals that have contracted directly with Exhibition Management shall be listed in the Exhibition Directory or allowed on the Exhibition floor as an exhibitor Only one company name per booth will be listed on any booth sign No signs or advertising devices shall be displayed outside the exhibit space other than those furnished by Exhibition Management Failure to comply with this provision may be sufficient cause for Exhibition Management to require the immediate removal of the exhibit and or the offending Exhibitor at the expense of Exhibitor Failure to comply may also result in forfeiture of all fe
44. or other suppliers to the Exhibition their personnel or their agents Any controversies which may arise between Exhibitor and official contractors or personnel of either on the Exhibition premises shall be referred to Exhibition Management for resolution and Exhibition Management s decision shall be final and binding 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 9 42 gs Ka China FVF 17 SECURITY Exhibition Management shall provide guard service throughout the hours of set up Exhibition hours before and after Exhibition hours and during dismantling period This security is to prevent unauthorized entry into the Exhibition halls A badge must be worn at all times Exhibition Management reserves the absolute right to inspect any items removed from the exhibit area 18 LIABILITY a all property of Exhibitor remains under its custody and control in transit to and from the Exhibit Hall during installation and removal and whiles it is within the confines of the Exhibit Hall Neither Exhibition Management the service contractors the management of the Exhibit Hall nor any of the officers staff members or directors of any of the same are responsible for the safety of the property of Exhibitor from theft damage by fire accident vandalism or other causes and Exhibitor expressly waives and releases any claim or demand it may have against any of them by reason of any damage to or loss of any property of Exhibitor except where the da
45. quested to direct all their shipping inquiries information and documents to SINOTRANS BEIJING FIARS amp EVENTS LOGISTICS CO LTD Address 400 4th Floor of Hall No 1 China International Exhibition Center 6 East Beisanhuan Road Chaoyang District Beijing P R China Zip Code 100028 Tel 0086 10 64671724 0086 10 84601638 Fax 0086 10 64677828 E mail bjchxi 163 com weisun sinotrans com Cte Mr Chen Xi Mr Sun Wei 2 Time Schedule and relevant Deadlines Cargo arrival at Beijing Capital Airport before 1st Sep B L AWB Declaration Forms see attachment Sample of advertising materials and other shipping documents reaching us 10 days before cargo arrival at Xingang Port Cargo delivery to exhibition hall before 8 Sep Cargo disposal notification to us before 11 Sep Empty package returning to stand and cargo delivery to storage area before 11 Sep The above time schedule and relevant deadlines for documents information exhibits and payment must be rigidly observed and we will not be responsible for any consequences due to the late arrival thereof 3 Routings a seafreight destination port Xingang Port b airfreight destination port Beijing Capital Airport Exhibitors may consign their exhibits to Sinotrans Beijing Company either a to Sinotrans Beijing Company directly b Through our nominated oversea forwarding agents in your area We hereby earnestly advise e
46. rance has been covered in our tariff and all work is undertaken by us at owners risk Thus exhibitors should arrange a proper round trip including exhibition period of all risk insurance for their exhibits and such insurance must include a waiver of subrogation against Sinotrans Beijing Company and its agents and or subcontractors It is advisable to insure exhibits through the company The People s Insurance Company of China Exhibitors should also bring a copy of the insurance policy to Beijing with them It will be required in case exhibitors need to file a claim for damage or loss in China Sinotrans Beijing Company will not be responsible for any loss of or damage to exhibits which are not insured by exhibitors According to the regulations of the customs exhibition bonded warehouse all the exhibits stored in the bonded warehouse should be insured against all risks Any loss of or damage to the exhibits in the warehouse should be borne by the relative insurer Upon request the Customs Bonded Warehouse can arrange this kind of insurance on behalf of exhibitors If the exhibits are not insured or the insurance of which can not cover the possible risks occurred in the warehouse exhibitors should declare the value of the exhibits to the warehouse and pay for the additional charges thereof The compensation for such exhibits should be subject to the regulation of the customs bonded warehouse and Sinotrans Beijing Company will not bear any respon
47. s before censoring For this purpose exhibitors should send samples of the above materials 2 copies to us together with Declaration Form according to our time schedule All these materials will be handed over to the customs for inspection in advance 7 Hand carried exhibits Exhibitors with small enough exhibits can hand carry them to the exhibition although they should declare to the customs at the Beijing Capital Airport that their hand carried items are for exhibition purpose If the hand carried items are detained by the customs at the airport exhibitors should hand over the Detention Receipt and Declaration Form duly filled out to our staff at the exhibition site to arrange pick up of the exhibits from the airport Exhibitors arriving late with hand carried exhibits should be prepared that the customs formalities and pick up procedures may take up one to two days In addition exhibitors must fax or e mail us their Declaration Form of hand carried exhibits including number of packages weight measurement description and value of the exhibits beforehand Charges for arranging the above procedures will be collected at the exhibition site These hand carried exhibits will be returned to overseas as a shipment after the exhibition However if exhibitors intend to hand carry them back these exhibits must be supervised to the airport by our staff due to the requirement of customs and those under ATA carnet will be treated the same way
48. sibilities thereof 13 Quarantine inspection According to the quarantine law of China all the incoming exhibits including their packages have to be quarantined before they arrive in China Once plant disease and insect pests are detected on the incoming cargos including exhibits and their packages or the quarantine mark thereon is not in conformity with the stipulation of the Quarantine Authority of China such cargos will be disinfected or fumigated in China or will be ordered to return directly from port of China by the Quarantine Authority of China please refer to our Tariff for relevant charges A Packing materials Areas of Application All countries cities Including Hong Kong SAR Macau SAR and Taiwan Scope of Application All non processed raw wood packing materials to be used to bear pack pad support and reinforce the goods such as wooden case crate pallet axle wedge peg pad sleeper lining frame pole and etc Scope of Exemption All processed wood packaging materials including synthetic wood or wood which is thoroughly processed after being heated and pressed such as plywood shaving board fiberboard core sawdust wood wool and shavings etc and other wood materials with their thickness equal to or less than 6 mm Requirement of Application All import wood packing materials should be treated by Heat Treatment HT or Methyl Bromide MB fumigation under the supervision of the quarantine authority of the export country
49. sing of the Exhibition shall require a special pass issued by Exhibition Management PROHIBITED ACTIVITIES a No cooking may take place in Exhibitor s space b All demonstrations sales activities and distribution of circulars and promotional material must be confined to the limits of Exhibitor s booth Exhibitor must not place equipment for display or demonstration in such manner as to cause observers to gather in the aisles All equipment for display or demonstration must be placed within the assigned booth to attract observers into the booth c Exchange of money or consummating the sale of goods or services on the Center floor is prohibited Orders may be taken for future delivery only d Exhibits which include the operation of musical instruments radios sound motion picture equipment public address systems or any noise making machines must be operated so that the noise resulting there from will not annoy or disturb adjacent exhibitors or their patrons e Exhibitor is prohibited from displaying any devices or objects in the booth that exceed the length of the back wall without prior written approval from Exhibition Management and the Center f Animals and pets are not permitted in the Center except in conjunction with an approved exhibit display or performance legitimately requiring use of animals Guide dogs are permitted g Exhibitor is not allowed to conduct any activities that could be considered an illegal lottery under the State laws where
50. sued by the export country to the Quarantine Authority of China through us and such cargos can be delivered to stands only after the inspection from the Quarantine Authority of China NOTES For above food amp beverage samples and cosmetics etc exhibitors are required to ship cargos 10 days 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 37 42 v earlier than the deadlines stipulated in our shipping guideline because it will take 10 working days for the quarantine authority to inspect the samples of such goods If such goods prove to be qualified after the inspection they can be tasted or consumed during the show Otherwise all the goods can only be displayed during the show and after the show they must be returned intact to the export country or abandoned to the customs and quarantine authorities for the final destruction disposal thereof According to the quarantine authority any kind of meat and dairy products are not allowed to be imported into China So exhibitors are suggested not to transport or carry any of the said products For return shipments some countries governments require that wooden cases and or wooden pallets containing the return exhibits must be fumigated before they leave China We can arrange the fumigation for such shipments or make new packages being suitable to the quarantine requirement of the destination country upon request of the exhibitor and or its agent The charges thereof will be adv
51. the Contract for China FVF Exhibition Exhibitor agrees to abide by these Rules and Regulations and all amendments thereto and the decisions of Exhibition Management For purposes of this Agreement i the term Exhibition Management shall mean China Great Wall International Exhibition Co Ltd GIE ii the term Center shall mean the China International Convention Center or any other exhibit hall designated by Exhibition Management in the future iii the term Exhibitor shall mean the company that has submitted this Contract and iv the term Rules shall mean these Rules and Regulations UNDESIRABLE ACTIVITIES Exhibitor agrees that its exhibit shall be admitted into the Exhibition and shall remain from day to day solely on strict compliance with all the rules herein described Exhibition Management reserves the right to reject eject or prohibit any exhibit in whole or in part after Exhibition Management s good faith determination is communicated to Exhibitor that the exhibit or Exhibitor is not in accord with the Contract or the Rules BOOTH ASSIGNMENTS ChinaFVF Exhibition assignments will be made only after receipt from Exhibitor of this Contract and applicable booth fees After assignment space location may not be changed transferred or canceled by Exhibitor except upon written request and with the subsequent written approval of Exhibition Management Notwithstanding the above Exhibition Management reserves the right to cha
52. ts Exhibits are to be handed over with their instructions Once these instructions have been carried out with customs and relevant transportation parties any changes will not be accepted According to the regulations of customs the customs broking agent Sinotrans Beijing Company will arrange the space booking for air and sea shipment returns Otherwise we will not be responsible for any consequences arising thereafter 17 Containerized exhibits Exhibitors are reminded that container numbers must be correctly and clearly marked on respective Declaration Forms Exhibitors are requested to submit us a written instruction for disposal of empty containers before devanning specifying empty containers to be returned to container yard CY upon devanning or empty containers to be detained for return shipments Otherwise The entire detention fee as well as the storage charge arising thereof will be for exhibitors account According to the shipping agencies detention fees will also be applicable to containers with return shipments These detention fees will be calculated until full load containers are returned to carriers 18 Terms of payment A The estimated pre payment must reach our bank account before gn Spe B The balance dues for inbound and outbound movement must reach our bank account before bills of lading of return shipments and or sold exhibits are released by us C We will collect all charges strictly according to the Exhi
53. xhibitors to entrust their exhibits to our nominated agents We have a long term cooperation with these agents who have accumulated rich experience in documentation and on site operation especially for overseas exhibits to be sent to this exhibition Thus we believe they will provide the most convenient service to the exhibitors If exhibitors entrust their exhibits to other agents who are not nominated by us these exhibits can hardly be guaranteed the timely delivery to the booth before the exhibition as well as the timely return from China after the exhibition In addition exhibitors are requested to strictly abide by the stipulations and deadlines in this Shipping Guideline in terms of documentation information and exhibits for this exhibition 2015 CHINA FVF EXHIBITOR SERVICE MANUAL 32 42 4 Documents Documents needed for customs clearance and other procedures Declaration Form see attachment 3 copies Commercial invoice 1 copy Airway bill 1 copy Insurance policy 1 copy Quarantine and or fumigation certificate For wood packing the IPPC International Plant Protection Convention Mark should be put stuck on both sides of the outside package For non wood packing a letter of Declaration of Non Wood Packing Material should be submitted 1 original and 1copy Note All exhibitors are requested to complete in full earnestly and accuracy the Declaration Form and send it to us according to our Time
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