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2015 Imaging USA Exhibitor Service Manual

1. Rate Quantity Extended Total Branded Splash Page custom dedicated wireless network required 500 Redirection to website after splash page custom dedicated wireless network required 500 Expedite Fee 250 Telecommunication Services Rate Quantity Extended Total Direct Inward Dial Telephone Line DID line 150 Private Voice Line AT amp T Line 150 ISDN BRI Circuit 700 Poly Com Conference Telephone 100 Multi Line Digital Telephone 100 We provide a Standard Desk telephone with each phone line For Text Messaging and Digital Signage please call for pricing Subtotal Tennessee State Tax 9 2596 EN Special Instructions Grand Total 93 2800 Opryland Drive Information Tech nology Nashville TN 37214 Phone 615 458 0110 Fax 615 458 0120 Email oprylanditsales gaylordhotels com GAYLORD OPRYLAND foe ZA Installation Information Gaylord Location meeting room name or Booth Setup Day Date Time Remove Day Date Time Conference Information Conference Name Conference Dates Booth or Company Information Company Name Onsite Contact name Address City State Zip Email Address Phone Payment Information Credit Card Expires Gaylord Assigned Group Code Gaylord Accounting would have given this to you Signature IT Quick Reference All published rates are Event rates Meaning that if the event is one minute or twenty thou
2. AISLE 20 i 6 096M S og M WALL ag 1 WALL m o i lt WALL lt x 2 FRONT VIEW o NO o AISLE SPLIT ISLAND BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F REEMA N 2011 IAEE No cost to members in good standing 4dr including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Island Booth An Island Booth is any size booth exposed to aisles on all Lj NEN four sides l AISLE Dimensions 6 096M An Island Booth is typically 20ft by 20ft 6 10m by 6 10m 20 or larger although it may be configured differently Use of Space p The entire cubic content of the space may be used up to the m z a O maximum allowable height which is usually a range of 16ft q oN lt to 20ft 4 88m to 6 10m including signage u AISLE PLAN VIEW 4 877M 16 FRONT VIEW ISLAND BOOTH Pn This edition of IAEE s Guidelines for Display Rules and Regulations is made possible hy a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing e including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non m
3. B 2011 Update 3 i lation Events ae ram Vie ItIODS and b ka m uhi ar Y CU M Lut e rU g ae Ty gt N iai ae P LL ThE DEUM v 1 A3 aret mti nr L2 I v RSC SET VERS EO Vas hr f CIIM MT oe 9A NULL SUR n y v I eig ad d X r eed od dien E ER irciarem Lt v RI Ln INC uou 23 aeos E Pape Nec uicit ee i o aaae PRU TA ET T deam E Cost Se Pops E F P thee PN i E 5 To ni Nu E P P j a o A a ot ae EALE Eu D IIUST j W i Ls T i International Assoc of Exhi v gt Of MOCRICAWN Linear Booth and Corner Booth 4 Perimeter Booth p End cap Booth 6 Peninsula Booth l Split Island Booth 8 Island Booth 9 Extended Header Booth 10 Other Important Considerations 11 Issues Common To All Booth Types 12 13 Advisory Notes To Exhibition Organizers 14 This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing to including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Guidelines for Display Rules and Regulations 2011 Update The following Guidelines for Display Rules and Regulations have been established by the International Association of Exhibitions and Events M IAEE Guidelines for Display Rules and Regulations are crea
4. Global Experience Specialists p GES offers eco friendly and conventional carpet to enhance the look and comfort of your exhibit Available in various colors of three carpet grades with padding option Standard 13 oz is conventional filament nylon carpet f u E e IM r b LI y 4 RSS D E that is re used for pre cut sizes and new for Black 41 amp Blue 42 custom cut orders Emerald Green 44 Includes e 13 oz 100 recyclable color options amp include Blue Jay Pepper and Black e Custom Cut includes 4 mil poly covering e Available in pre cut sizes Installation and pick up at the close of the show Red 49 Front edge taping Plush amp 26 oz premium carpet is 10096 recyclable Same industry tradeshow performance o standards as conventional carpet but helps to i Charcoal 71 i Cobalt 72 reduce the volume of excess materials from PUN entering landfills far TERRE p Includes Bu c E Lava Rock 74 Navy 75 26 oz 10096 recyclable carpet 9 Anti static treatment 7 Red 4 Royal BI 77 3M Scotchgard protection onyx 76 MEN ed 49 is En nstallation and pick up at the close of the show LA es Front edge taping j Snow 80 Silky Beige 78 Ultra Plush amp 50 oz premium carpet is 10096 recyclable Same industry tradeshow performance standards as c
5. X Press VIP Guest Pass XPress Exhibitor Emails XPress Email Blast C X Press Attendee List Lead Rating Rating Ordering Information Criteria Purchaser Order Email Order Number Username Password Xe Press Leads Exhibitor Success Kit S CONVENTION DATA SERVICES Version 1 Bibliograph ECEF Pulse 2008 Pre Event Study of Registered ECEF Attendees Jacobs Jenner amp Kent June 2008 ROI Tool Kit Exhibit Surveys Inc 2007 http roitoolkit exhibitsurveys net Home Welcome aspx gt Davis Jefferson Why Tradeshow Training amp Education Competitive Edge 2007 lt http trade showturnaround com index2 php option com_content amp do_pdf 1 amp id 63 gt Hoffend Eric Best Practices Tips on Educating Exhibitors Presentation at 2006 AEM Expo Expo Annual Conference 2006 lt http www iaee com expo gt Friedmann CSP Susan A Trade Show Tips to Make Your Next Trade Show Your Best Ever lt http www powerhomebiz com vol134 exhibit htm gt Friedmann CSP Susan A Dirty Little Trade Show Secrets lt http sbinfocanada about com od tradeshows a dirtysecretssf htm gt Ward Susan Trade Show Tips 2007 lt http sbinfocanada about com cs marketing a trade showtips htm gt Zahorsky Darrell Ten Trade Sho
6. 400021 13 oz Carpet Package Per Sq Ft 9 5 6 04 9 05 Includes 10 Off 13 oz Standard Custom Cut Carpet Padding Visqueen and 3 Day s Cleaning 400022 26 oz Plush Carpet Package Per Sq Ft 9 5 7 55 11 30 Includes 10 Off 26 oz Plush Custom Cut Carpet Padding Visqueen and 3 Day s Cleaning 400023 50 oz Ultra Plush Carpet Package Per Sq Ft 9 5 8 81 13 10 Includes 10 Off 50 oz Ultra Plush Custom Cut Carpet Padding Visqueen and 3 Day s of Cleaning Furniture and Accessories Chairs ITEM CODE 300051 DESCRIPTION Chair Contemporary Arm 23 W 18 D 31 H 300052 Chair Contemporary Side 19 5 W 18 D 31 H 300050 Chair Plastic Contour 18 W 18 5 D 32 H 300053 Stool Contemporary 17 W 18 D 48 H Tables ITEM CODE DESCRIPTION 300057 Table Rectangle 24 x36 x30 High 300056 Table Square 24 x24 x30 High 300059 Table Starbase 30 Diameter x 40 High 300058 Table Starbase 40 Diameter x 30 High Skirted Tables ITEM CODE DESCRIPTION 3004 Table 4 Skirted 4 Sides 24 x 30 High 3006 Table 6 Skirted 3 Sides 24 x 30 High 3008 Table 8 Skirted 3 Sides 24 x 30 High 3007 Table Skirt 4th Side Unskirted Tables ITEM CODE DESCRIPTION 300400 Table 4 Unskirted 24 x 30 High 300600 Table 6 Unskirted 24 x 30 High 300800 Table 8 Unskirted 24 x 30 High Skirted Counters ITEM CODE 3014 3016 3018 3017 Risers ITEM CODE 300191 300192 DESCRIPTION Counter 4 Skirted 4 Sides 24
7. Version 5 Exhibiting ROI Worksheet Event Name Leads Leader Event Start Date City State Leader Email Event End Date Location Show Code Hall Hours Booth Login Lead Goal Pre Event Goal Post Event Actual Number of Exhibiting Hours Number of Booth Staff x X Interactions Per Hour Total Lead Goal ffl E Lead Value Pre Event Goal Post Event Actual Total Lead Goal 0 0 Average Closing Percentage X x Average Sale Value Total Leads Value 0 0 Total Lead Goal Total Value of Each Lead Cost Per Lead Pre Event Goal Post Event Actual Cost of Exhibiting Number of Leads Collected Cost Per Lead Include all exhibiting expenses including booth travel entertainment etc Event ROI Pre Event Goal Post Event Actual Total Leads Value 0 00 0 00 Cost of Exhibiting 0 00 0 00 Xe Press Leads Exhibitor Success Kit GOS Sara stevie Version 1 DATA SERVICES Exhibiting ROI Worksheet Event Name Leads Leader Event Start Date City State Leader Email Event End Date Location Show Code Hall Hours Booth Login Exhibiting Objectives Campaign Message s Promotional Vehicles
8. As your tradeshow partner our goal is to provide you with hassle free service so you can get on with your show Even if you use an Exhibitor Appointed Contractor you should have a basic working knowledge of the Exhibitor Services Manual contents and information By following the information below you will enjoy a smooth trade show experience Ordering Trade Show Services Please include your complete customer information on each order form including address with zip code phone and fax numbers e mail addresses company and contact name and most importantly booth number If you have multiple booth locations please complete separate order forms for each location booth meeting room etc Please ensure that the credit card information is complete and correct including the expiration date When ordering carpet draped tables or counters remember to select the colors you desire Please make sure that the size of the carpet you order is appropriate for your booth space e g do not order a 10 x 20 carpet for a 10 x 10 booth Keep the total square footage of your booth space in mind when you order your decorating items Don t order more than will comfortably fit in your booth and still allow you to do business Inbound Move In e Confirm your furnishings orders with the GES National Servicenter www ges com chat You should receive a confirmation of your order within 3 5 days of placement Confirm target dates with GES and commu
9. Italian chicken romaine lettuce grape tomato black olives shaved parmesan and garlic croutons Sides Desserts Marinated Pasta Salad Chocolate Fudge Brownie Southern Potato Salad Rice Crispy Treat Bag of Chips or Pretzels Christie Cookie Fruit Salad Candy Bar 124 EXHIBIT HALL Order Form PLEASE SUBMIT ONE FORM PER BOOTH PER DAY A la Carte Custom Fortune Cookies With Your Logo or Message 55 00 per dozen Minimum order 10 dozen Please see Catering Manager for details Breakfast Bakeries 00000000000 Bakeries Breakfast Bakeries 55 00 per dozen OO per 55 00 per dozen Dozen Toaster Station of Fresh Bagels with House Made 55 00 per dozen o Cream Cheese Delicious Assortment Delicious Assortment of Cupcakes 0 Delicious Assortment of Cupcakes 0 55 00 per dozen OO per 55 00 per dozen Dozen Afternoon Miniature Dessert Tarts and 55 00 per dozen T French Pastries DdweM edNus weeeemeib mum ll eseitedep cedi the e Wise Frat Bananas Appla Oronga and Toar sagen ech HasgevDassce Gan owlies eere E p EN GN MN e on consumption Caramel and or Candy Apples and or Caramel and or Candy Apples Apples 550 each 5O 5 50 each Assorted Chips Pretzels or Popcorn Bags 4 25 each charged on consumption Other Show Stoppers Juice Bar Have attendees stop at your boot
10. PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING INSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY PickUp JDelivery Delivery Information DATE RECEIVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH NUMBER STREET ADDRESS CITY ZIP COUNTRY SHOW CONTRACTOR CONTACT PHONE NUMBER Method of Shipment Ground Less than a Truck Load Air Next Day Special Instructions Truck Load 2nd Day Additional Charges May Apply Rates Price Per Shipment Deferred Shipments 0 100 Ibs Shipments 101 Ibs and up Dim weight or actual weight whichever is greater will apply to Next Day and 2nd Day Subject to Applicable Surcharges Weight amp Dimensions Final Weight Subject to Correct Weight amp Dimensions Mark X in the H M column to designate hazardous materials as defined in Department of Transportation Regulations Total Pieces Total Weight You must read the Terms and Conditions of agree in placing this order that have accepted Contract under which GES provides transportation Besse Alba BCU BCG ue ere Tell of Contract services to you our valued customer The Terms and Conditions may be downloaded by going to Authorized Signature Please Sign x www ges com terms logistics aspx If you do not have internet capability a copy of the Terms and have read and agree to the Terms and Conditions GE Goritract P ehe NAME TUE Din N
11. E L 2 Key Information Supervised Labor ChecklistU 7 s s a 7 1 In Booth Forklift amp Labor Order Form e Fan co STE Cleaning Order Form jj 82 Required Forms 83 G 2 Payment amp Credit Card Charge Authorization 83 Additional Service Order Forms Exhibitor Signage and Rigging Order Form 88 Electrical Order Form 90 Opryland Information Technology form 93 Audio visual Order Form 97 Lead Retrieval 100 2015 Exhibitor Success Kit 103 Catering Menu 120 Security 128 Plant and Floral 130 Need Assistance 2 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES Show Organizer Information and Forms February 1 3 2015 Nashville p P amp P RN i Ar a p P IE n ee E YOU WANT TO BE M VET US HELP oa M DE i 3 WELCOME TO IMAGING USA 2015 amp THE IMAGING EXPO THIS MANUAL WILL HELP YOU GET WHAT YOU NEED WHEN YOU NEED IT WHERE YOU NEED IT This manual is filled with information from Show Management PPA s Imaging USA team and Global Experience Specialists GES our official service contractor along with order forms from other suppliers of services to the Imaging USA Expo That s why it is very important that you review this document and familiarize yourself with the contents In addition GES Online is available 24
12. Need Assistance 133 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES
13. Overtime All other times Saturdays Sundays Holidays ST ST If freight will be handled on straight time into the show and out of the show ST OT If freight will be handled one way on straight time and one way on overtime either into the show or out of the show OT OT If freight will be handled on overtime into the show and out of the show Certified Weight Tickets Are Required For All Shipments Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 00 AM 4 30 PM Closed 12 00 PM 1 00 PM amp Holidays Please Indicate Below Calculate Total CWT Enter in increments of 100 s only round up to the next 100 mark if your weight is more than 8 Ibs over the previous 100 mark 200 pound minimum per shipment pounds 100 Total CWT Shipment Will Be Sent To Exhibit Site Warehouse On Date By Carrier Total Number of Pieces We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly Need Assistance 46 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES Important Information Advance Shipments to Warehouse GES will receive uncrated carpet and pad at the warehouse A special handling charge will apply on these shipments Price
14. The City Fire Marshal requires that battery cables must be disconnected place a protective covering under the vehicle gas tank must either be taped shut or have a lockable gas cap and may contain no more than an eighth 1 8 tank of fuel Exhibitor is responsible for checking local Fire Marshal rules and regulations for additional requirements Be advised that if you are planning to display a vehicle you are required to provide the information listed on this page A GES Representative will contact you regarding a specific time when to have your vehicle ready to go onto the tradeshow floor A Overall Width B Overall Length C Wheel Distance D Wheel Distance 1 Front Axle Weight 2 Rear Axle Weight 1 Front 2 Rear Total Axle Axle Total Price Width Length Sq Ft Distance Distance Weight Weight Weight A Overall B Overall Total C Wheel D Wheel Vehicle Description For dual Axle vehicles measure distance from the front wheel to between the back wheels agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract AUTHORIZED NAME PLEASE PRINT DATE WEE Item 200507 Payment Enclosed Authorized Signature Please Sign Need Assistance 56 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES R072214 B090414 1
15. 2 GES zz Freight Service Questionnaire Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 MANDATORY FORM COMPANY NAME EMAIL ADDRESS BOOTH NUMBER ALL EXHIBITORS MUST RETURN THIS FORM 1 Estimate total number of pieces being shipped 6 Whatis the minimum number of days to set your display Crated Uncrated Machinery 7 Whatis the weight of the single heaviest piece that must be Total lifted Ibs 2 Indicate total number of trucks in each category that you will use 8 Whatis the total weight of your exhibit or equipment being shipped Van Line Common Carrier Ibs Flatbed Co Truck eae Contemar 9 Is there any special handling equipment required to unload your exhibit materials i e extended forklift blades special slings lifting bars etc 3 List carrier name s It is the responsibility of the exhibitor to provide proper special 4 If using a Customs Broker please print name handling instruct
16. 600102 Exhibit Counter 2M x 1 2M x 40 H 9 5 437 75 656 75 305204 Lamp Floor Mason Silver 18 Round 55 H 9 5 191 00 287 00 600221 Exhibit Light Box Large 37 x85 9 5 581 25 872 25 305203 Lamp Floor Trovato LED White 7 L 7 D 72 H 9 5 349 00 524 00 600222 Exhibit Light Box Medium 37 x56 9 5 458 75 688 25 305205 Lamp Table Mason Silver 16 Round 26 H 9 5 258 00 387 00 600223 Exhibit Light Box Small 37 x28 9 5 283 75 425 25 305202 Lamp Table Trovato White 7 L 7 D 26 H 9 5 275 00 413 00 661931 Exhibit Panel Slatwall 1M x 8 9 5 400 75 600 50 600291 Exhibit Panel Wirewall 1M 9 5 391 50 587 25 Convenience Packages 600243 Exhibit Shelf 1M x 10 Deep 9 5 53 25 80 00 GEM Package ITEM CODE istis bd TAX DISCOUNT REGULAR Graphics and Signage 404200 GEM 3 10 x 10 Package 9 5 3 045 35 4 567 05 Graphics and Signage Includes 1 10 x 10 Standard Exhibit System 1 10 x 10 Standard 130z Carpet 3 ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR Contemporary Stools 1 Starbase Table 30 X40 1 Wastebasket 600505 Si 10 x60 9 5 168 00 252 00 404204 GEM 4 10 x 20 Package 9 5 5 958 85 8 937 55 GoosoS sin 1 4 ee Includes 1 10 x 20 Standard Exhibit System 1 10 x 20 Standard 130z Carpet 2 Ig EUR f Contemporary Stools 1 Wastebasket em 9 5 Standard Furniture Package PARED CMM LOU C SEE ITEM CODE DESCRIPTION g TAX DISCOUNT REGULAR 6
17. 825 value of each lead Determining Cost Per Lead Determining the cost per lead establishes the amount of money spent on collecting each lead When compared to the value of each lead ROI can be clearly established and tracked Cost Per Lead Formula Cost of Exhibiting include space booth travel entertainment etc Number of Leads Collected Cost Per Lead Example 38 000 total exhibiting costs 216 number of leads Using the Lead Value and Cost Per Lead for mulas you can determine the return on in vestment that can be expected from exhibit ing at the show In our example net revenue generated by the show is 140 200 value of leads cost of exhibiting When subtracting the cost of each lead from the value of each lead the example yields a value of 649 per lead Both the net show revenue and final value per lead clearly show the ROI for exhibiting The crucial step is to make sure you reach your lead goals and convert those leads into sales IMAGING 5A X Press Leads Exhibitor Success Kit 3 Version 5 107 IMAGINGUSA Pre show ing R Ideal Lead Profile Many salespeople consider leads from trade shows to be cold calls This perception has developed due to a failure of the booth staff to collect all necessary information or fully qualify the leads that are collected A good lead is more than just a scan of the badge It requires verification that the scanned informa tio
18. Determining Leads Value oss vien edipi ero bii as Determining Cost Per LOSdGOLuoosenasisirevo id nupbnioq Uni turetpi t aUd Pre show Getting Ready ISI Eoad Pro T Custom Qua DEBES omes cuu RU ECU tip eiis S Laura rss To E LEOSDEPL By ausdecenidsea testen ee ee eee eee HE OTN ELON e restores Promotional Ve Nicio Seusarauisaen tenes stars teadeuenuan totes Promotional Options from Convention Data Services l amp cini a Onsite Collecting Leads Why Get Lead Retrieval from Convention Data Services Getting Your Lead Device Setup and Running Scanning Leads and Updating Expanding Attendee Data Getting the Crucial Information eene Evaluating Performance AM Seen Post show Closing the Deal Follow Up fem LN USES Downloading and Managing Leads Evald tnanedbech roues Exhibiting ROI Worksheets Bibliography 1 P EEA 1 EE EE 4 Version 5 Xe Press Leads Exhibitor Success Kit IM GINGUSA Backaroun Why Exhibit Who Is In Charge Exhibiting has long been an intergral part of Make sure that your exhibiting efforts pay off a successful marketing plan for many com by assigning a single person to be in charge of panies The ability to meet face to face is the leads collection process This person has the most effective way to build relationships several ro
19. Mm ATE CCA ero RR ENSE AR ARA Ter eee ee cere ee ere eT ree Core Te er ee cre ce A EI RN MI E RR IM cece eet Leer Te ee eee Se ocn eee Te eee UR RN CE Cerro eee TR cc E CE UR eC ALB Er AMOR ee eee Cer NHAC RON RM REDE NUR RR 1 1 1 rr ee ee ee cT TETE E TETEE Indicate Indicate Adjacent Adjacent Booth or ee 1 Booth or Aisle Number Aisle Number IT ee n cnr LUE E EMI MEL UU IRE I UII UI LULA IIR ITE T 1 T IM Tele T T E E E T E AET E E c ETE E ME UTE IE PME Cee TEETER ET T 1 1 FRONT OF BOOTH indicate adjacent booth or aisle number This form must be returned to GES for your orders to be processed Need Assistance 86 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES Additional Service Order Forms Exhibitor Signage and Rigging Order Form Gaylord Hotels AV PRESENTATION SERVICES A Gaylord Entertainment Company Ordering Instructions Page 1 of 2 Pricing Information Please Review the following All ceiling rigging must conform to Show Management rules and regulations and facility limitations All overhead signs and banners must be assembled and disassembled by the exhibitor company All electrical signs must be in good working order and in accordance with the National Electrical Code and electricity ordered in advance through your ele
20. _ Exhibit Systems JGES Logistics amp D Labor JForklift Labor _ Material Handling JRental Carpet JRental Furniture JSigns J Transportation Other Please Specify Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip Phone Fax Contact s Email Address Complete Third Party Credit Card Charge Authorization with signature Cardholder Name Please Print Billing Address City State Zip Account Number Expiration Date _ MasterCard _ Corporate Card L VISA Personal Card Please Sign agree in placing this order that have Third Party Cardholder s Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract Third Party Cardholder s Name Please Print Date Need Assistance 85 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 070914 XGES Se Booth Layout Form LE RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date
21. desk closes and you are in the hall by that time you may remain in the hall for setup as late as you wish Again you must have a proper badge for admission to the hall EXPO HOURS sunday February 1 11 30 am 5pm Monday February 2 11 30 am 5pm Tuesday February 3 11 30 am 3 30 pm DEADLINES October 1 2014 Final Booth Payment October 6 2014 Imaging USA Show Guide Online Proofing December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping January 9 2015 Exhibitor Registration for Badge Pre mailing Alex The Photo Guy E January 9 2015 GES early discount rate DISMANTLE MOVE OUT Tuesday February 3 3 30 pm 8 pm Wednesday February 4 8 am 12 pm i January 12 2015 Freeman Audiovisual Early Discount Rate All booths must remain intact until the show closes and move out begins at 3 30 pm on Tuesday February 3 Crates will not be delivered to your booth prior to that time If you are wearing your exhibitor badge you may remain in the hall for move out as long as you wish on Tuesday but please keep in mind that the GES desk closes at 8 pm that night Move out continues on Wednesday February 4 at 8 am and must be completed by 12 prm Bills of lading for outbound shipments must be turned in at the GES service desk no later than 12 pm on February 3 Security will not be available after 12 pm on Febr
22. prizes to give away each day of the show and allow campaign recipients to register online but require them to stop by your booth to collect the prize Promotional Vehicles Once you have determined your audience and message it is time to choose the right vehicles to deliver your information There are many show specific options available in addition to traditional advertising avenues Traditional options include advertisements online and in periodicals direct mail email blasts public relations and press releases web ads and personal contact Your message and exhibiting goals will help determine the best advertising approach for your business Event management has also put in place a variety of opportunities to reach prospects with your message Many shows have setup web sites that include a social networking component Social network ing allows attendees and exhibitors to search for individuals that match specific profile criteria and then make contact In addition to sponsorships exhibitors can contact qualified prospects directly either through the applica tion s messaging system or by generating lists for mailing or emailing Version 5 Pre show ing R Events offer a variety of sponsorship oppor tunities both onsite and pre event through banner ads and mention on the event web site Newsletters and show updates also commonly have sponsorship opportunities available to exhibitors Discuss with show management the
23. x 42 High Counter 6 Skirted 3 Sides 24 x 42 High Counter 8 Skirted 3 Sides 24 x 42 High Counter Skirt 4th Side DESCRIPTION Riser 4 Single Tier 48 x8 x8 High Riser 6 Single Tier 72 x8 x8 High Custom Booth Drape ITEM CODE 3001 2014 DESCRIPTION Drape 3 High Per Foot 4 Minimum TAX 96 9 5 9 5 9 5 9 5 TAX 96 9 5 9 5 9 5 9 5 TAX 26 25 9 5 95 9 5 TAX 96 9 5 9 5 9 5 TAX 26 SES 9 5 95 9 5 TAX 96 9 5 9 5 TAX 96 9 5 DISCOUNT 59 00 51 50 34 75 62 25 DISCOUNT 95 00 87 00 198 00 198 00 DISCOUNT 86 25 86 25 100 00 35 50 DISCOUNT 30 00 30 00 35 25 DISCOUNT 116 25 116 25 129 75 43 00 DISCOUNT 32 00 45 25 DISCOUNT 13 15 REGULAR 89 00 77 25 52 50 93 00 REGULAR 142 25 130 75 297 00 297 00 REGULAR 129 00 129 00 150 50 53 50 REGULAR 45 00 45 00 55 00 REGULAR 174 75 174 75 194 50 64 25 REGULAR 47 75 67 75 REGULAR 19 80 of Page 1 of 5 Discount Deadline Date January 9 2015 EMAIL ADDRESS Custom Booth Drape 3002 Drape 8 High Per Foot 4 Minimum Display Furniture ITEM CODE 300074 300082 300083 300084 DESCRIPTION Display Case 4 Full View Display Case 6 Full View Display Case 6 Half View Display Case 6 Quarter View Accessories ITEM CODE 300124 300123 300103 300111 300102 30010
24. 7 and you can order all GES services via their secure website ges com It is also our goal to help you make the most of your time at Imaging USA So keep an eye out for a separate email regarding online entry for exhibitor badges submitting product categories for the show guide and customizing your exhibitor profile for the interactive floor plan Thank you again for choosing to exhibit at Imaging USA Should you have any questions please contact Bill Ingwersen at 404 522 8600 ext 239 or bingwersen ppa com For questions pertaining to GES services please call 800 475 2098 ACCESS TO PROGRAMMING As an exhibitor you are allowed up to two 2 complimentary full Convention registrations for your first 10 x1O booth and one 1 registration for each additional 10 x10 booth that you have purchased For example if your company has reserved two 1O xlO s you are entitled to three 3 exhibitor full convention badges at no charge Any additional staff may register in the Imaging Expo Only category at no charge Pre convention classes or workshops are an additional fee even with your complimentary registrations Additional full Convention registrations can be purchased at ImagingUSA org or by calling PPA s Service Center at 800 786 6277 ATTENDEE MAILING ADDRESS LIST AVAILABLE BEFORE amp AFTER SHOW An attendee mailing list will be available to you in the weeks leading up to the show Contact your sales rep The post convention attend
25. AFFORDED BY THE POLICIES BELOW INSUREERS AFFORDING COVERAGE INSURED 2 Big Boom Company Inc 1234 Corporate Lane New York NY 10895 Attn Joe Smith Phone 212 555 5349 Fax 212 555 9819 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR POLICY EFFECTIVE DATE POLICY EXPIRATION DATE gu 4 men E MM DD YY MM DD YY 9 LIMITS GENERAL LIABILITY 000P98298 Al1 01 01 15 01 01 16 2 000 000 EI px COMMERCIAL GENERAL LIABILITY fe O SKLS 029499S 01 01 15 01 01 16 Ea accident BODILY INJURY Per person BODILY INJURY TS Per accident o PROPERIMDAMAGES 1 Peraciden NAY SS O L MEER INSURER A Hartford Insurance Company of Illinois INSURER B Aetna Casualty amp Surety Company INSURER C Travelers Insurance Company INSURER D Royal Insurance Company INSURER E CLAIMS MADE Xx OCCUR L L GENERAL AGGREGATE LIMIT APPLIES PER O Policy PROJECT Loc AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIR
26. BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 Global Experience Specialiste Inc GES DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT mae aaa P i FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON Exhibitor Services THE INSURER ITS AGENTS OF REPRESENTATIONS 750 Maxham Road Suite 300 Lithia Springs GA 301 22 AUTHORIZED REPRESENTATIVE PRODUCER Insurance Agent Broker who issues certificate 7 POLICY EFFECTIVE DATE Must be prior to or coincidental with the NAME OF INSURED Must be the legal name of contracting party MSPA O EXMO MOVERI TYPES OF INSURANCE Must include types required by contract See i ird re DATE MUSI DE ON Or ANEMIE last Aayi Official Services Provider Information form L 3 in this exhibitor manual PAO NE FORM OF COVERAGE Must be occurrence form of coverage 9 LIMITS OF INSURANCE Must be the same or greater than required by contract See 10 on Agreement and Rules and Regulations NAME ADDITIONAL INSUREDS Global Experience Specialists Inc between GES and EAC L 4 EE e A uu Meg Oe 10 AUTHORIZED REPRESENTATIVE Must be signed not stamped Imaging USA Show and Gaylord Opryland Convention Center West by an authorized representative of Producer Facility as additional insureds on a primary and non contributory basis CERTIFICATE HOLDER Must be Global Experience Specialists Inc GES 42 012313 Globa
27. Conf Graphite 305028 Table Conf Graphite Chrome 60 L 36 D 29 H 42 Round 29 H 72 L 36 D 29 H Uy I 305029 Table Conf Graphite 305170 Table Conf Gray 42 305171 Table Conf Gray 72 L 96 L 36 D 29 H Round 29 H 36 D 29 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed dB this brochure may vary in some locations 2 G F Global Specialty Furniture Experience Specialists m lt di I d 305172 Table Conf Gray 96 L 305033 Table Conf Mahogany 305030 Table Conf Mahogany 36 D 29 H 120 L 42 W 29 H 42 Round 42 L 42 W 29 H 305031 Table Conf Mahogany 305032 Table Conf Mahogany 305177 Table Conf Manhattan 72 L 42 W 29 H 96 L 42 W 29 H 42 Round 29 H 3052068 Table Nova Oval White Silver Legs 71 L 35 5 D Zo Fl Tables Martini Bar 305004 Table Bar Martini 3 pc 100 L 100 D 47 H 305003 Table Bar Martini 50 L 50 D 47 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed d this brochure may vary in some locations G E Global Specialty Furniture ek p Product Display 305002 Bookcase Graphite 305001 Bookcase Mahogany 30505
28. Country Second Consignee E Address GES Storage City State Zip Country Method GES Logistics Common Carrier AirFreight Vanline Other Carrier if known Contact Phone Exhibitor completed GES Outbound Material Handling Form attached Yes No Exhibitor will pack all product prepare shipping labels and complete GES Outbound Material Handling Form attached Yes No Emergency Contact Information Showsite Contact Name J CT itl Telephone Cell Pane eee Other Means of Contacting This Person Contact s Hotel Arrival Departure Purchasing Authorization Yes C No agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract This Form must be returned to GES for your orders to be processed Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Need Assistance 80 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 061714 XGES fee In Booth Forklift and Labor Order Form T1 Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms
29. Customer pays storage fees or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Customer Goods The risk of loss remains Customer s alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk Order Directly Online https e ges com 051002657 esm 073014 XGES 2 Operation of All Mechanical Lifts All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 ATTENTION ALL EXHIBITORS The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors The operation or use of motorized or mechanical equipment including mechanical scooters and carts is not permitted by exhibitors or their appointed contractors for material handling The use or prohibition of motorized scooters is controlled by and subject to the facility s rules regulations and guidelines ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVICE PROVIDER Scooters and carts may only be used by the individuals to whom the scooters and carts are issued GES equipment is for use by GES employees
30. DISMANTLE ARE THE RESPONSIBILITY OF THE EXHIBITOR AND A FEE WILL BE CHARGED 25 CANCELLATION FEE FOR SPECIAL ORDERS CANCELLED 14 DAYS PRIOR TO SHOW OPEN ABOVE PRICES ARE VALID UP TO 14 DAYS PRIOR TO SHOW OPEN PLEASE ADD 10 IF ORDERING WITHIN 14 DAYS A 35 MINIMUM DELIVERY FEE WILL BE ADDED IF PLANTS NEED TO BE DELIVERED ON AN EARLIER OR LATER DATE EXHIBITOR NAME SHOW REP BILLING ADDRESS BOOTH ft CITY STATE ZIP PHONE FAX E MAIL CHECK VISA MC DINERS AMEX DISCOVER CARD EX DATE SEC CODE AUTHORIZATION SIGNATURE PRINT NAME AS IT APPEARS ON THE CREDIT CARD PLEASE RETURN TO TOTAL PLANT AND FLORAL SERVICE INO 31751 JAMES P BRAWLEY DRIVE NW STE 7 ATLANTA GA 30318 EMAIL SALES TOTAL PLANT COM PHONE 404 881 0809 FAX 404 881 8795 WWW TOTAL PLANT COM 100110 Global Experience I d 2 GE S Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Exhibitor Signage and Rigging Order Form Page 88 2015 Exhibitor Success Kit Page 103 Agreement and Rules and Regulations between GES and EAC Page 40 GES Logistics Domestic Shipping Quote Form Page 52 ue ua Le GES Logistics International Shipping EEENEENENEE9ENEB Booth Layout Form Page 86 37 Carpet Brochure Page 62 Guidelines for
31. Deliveries are completed the day before the show opens unless otherwise noted If no one is present in your booth when we deliver your system you will be responsible for picking up your equipment Pick ups are done one 1 hour following the close of the show 14 Equipment images for marketing purposes represent the current equipment however due to continuous new product development and technology upgrades equipment fulfillment onsite may not always match equipment images found on forms and other ordering methods Convention Data Services e 107 Waterhouse Road e Bourne Massachusetts 02532 1 800 746 9734 1 508 743 0197 e 8 1 508 759 4238 XPressLeadPro cdsreg com IMA NGUSA FEBRUARY 1 3 2015 NASHVILLE TN 10 000 PEOPLE 600 BOOTHS 100 CLASSES X Press Leads Exhibitor Success Kit CONVENTION The XePress Leads Exhibitor Success Kit was created by Convention Data Services 2010 All Rights Reserved LIS DATA SERVICES 107 Waterhouse Road Bourne MA 02532 e 800 548 9299 e www ConventionDataServices com 103 Table of Contents Background WINS Ee dolori Rer PC Understanding augue ole 2 lt lt ee err rere e NANO SUD C SES o oeste SE ode n E Rau ape Pre show Setting Goals Aligning Exhibiting and Marketing Objectives Listof ExMbitine COBIBCU iz cic sisri na Online Event ROL Cale ators cssscissssacsocsnivaswiondisnelsnuedvasoasannesacs ocna a Leads Goa lessate eonenna s aine
32. Display Page 14 Catering Menu Page 120 Imaging USA Service Manual Page 4 aera iui tie eee aS Aaa eo aE cm u COPY Page 42 81 Cleaning Order Form Page 82 Installation amp Dismantling Order Form Page International Pavilion 3rd Party Billing Digital File Preparation Page 76 International Shipping Quote Form GES Logistics Page 54 Domestic Shipping Quote Form GES Logistics Page 52 Key Information Supervised Labor Checklist Page 80 Need Assistance 132 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 100110 a Global Experience I d 2 GE S Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Lead Retrieval Page 100 Show Organizer Information and Forms Page 3 Notice of Intent to Use EAC and Policies 74 endPrcedues Page S O eee Operation of All Mechanical Lifts Page 38 Supervised Labor Checklist amp Key ee en Opryland Information Technology form isla da cc RN Page 93 Payment amp Credit Card Charge Authorization Page 83 Pre Printed Bill of Lading BOL and Outbound Labels Request Page 50 SAMPLE COPY Certificate of Liability Insurance Page 42
33. Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 MANDATORY FORM COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL A unique grid must be completed for each of the following services to ensure proper placement of items in your booth Please do not combine services onto a single grid Print photocopy as needed Display Cases Form Q 1 Pegboard Tackboard Form Q 1 Special Colored Drape Form Q 1 Standard Exhibit Systems if exhibit size is smaller than booth size Form Q 1 Pad and Carpet if you are not carpeting your entire booth Form Q 1 Installation amp Dismantling Form L 1 To use this grid Use bold lines to indicate the outline of your booth Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth e Mark the adjacent booth numbers or aisle numbers Each square is feet square since my booth is feet wide by feet long BACK OF BOOTH indicate adjacent booth or aisle number ttre eee te ee ee ee ee Tee Cee eee ee ee ee ee ee eee ee Se ee eee eee Leer eee ee ee Tee ee Te Re ee eee ee ee eee Ce ee RR Cee ee eee ee ee TTT 1 1 1 T P
34. H 9 5 259 50 389 50 305241 Ottoman Vibe Cube Green Vinyl 18 L 18 D 18 H 9 5 109 00 16400 305015 Table Cocktail Soho 38 L 38 D 18 5 H 9 5 340 25 510 75 505242 OfomaniVibelolbelPinkivinviiC Me DHSMOSmETOSOOMEedOo SJelesnulablenCockiall Sydney Pago 2200s his Sse DD dtd 305245 Ottoman Vibe Cube Red Vinyl 18 L 18 D 18 9 5 109 00 164 00 305024 Table Cocktail Sydney White 48 L 26 D 18 H 9 5 306 00 459 25 305247 Ottoman Vibe Cube Yellow Vinyl 18 L 18 D 18 H 9 5 109 00 164 00 Tables End Tables gu ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR Seating Office and Utility Seating TAX piscoUNT s recuar 305047 Table End Geo Black 26 L 26 D 20 H 9 5 196 25 294 50 Pio 205044 Table End Geo Chrome 20 L 26 D 20H 9 9 203 75 305 75 305151 Chair Altura Med Back 25 L 25 D 37 H Adj 9 5 318 00 476 50 909049 Table End Inspiration 24 F 28 D 22 H sere Bis 0 305114 Chair Flex with Wheels 24 L 22 D 31 H Pees 905211 Table End Oliver 22 Round 227H i PUB s 305147 Chair Luxor High Back 27 L 28 D 47 H Adj 9 5 374 50 561 50 905046 Table End Silverado 24 Round 22 H 9 5 24325 3065 90 305148 Chair Luxor Med Back 27 L 28 D 41 H Adj 9 5 340 25 510 75 305045 Table End Soho 26 L 26 D 27 H 9 5 295 25 44325 305076 Chair Otto Highback Black 23 L 21 D 43 H 9 5 424 25 636 25 9095050 Table End Sydney Black 27 L 23 D 22H 9 5 225 50 33825 305126 Chair Task 25 L 26 D 21 H 9 5 134 7
35. Loading Vehicles that are not dock height preventing the use of loading docks Side Door Loading e Shipments tendered for delivery in such a manner as to prevent access from the rear of the trailer Constricted Space Loading Freight loaded high and tight or down one side as to make shipments not readily available Designated Piece Loading e When a trailer must be loaded in a particular sequence to ensure fit Stacked Cubed out or Loose Shipments e Shipments loaded in such a manner requiring items to be removed to ground level for delivery to booth e tems that would need to be unstacked stacked unstrapped strapped or loadbars to be removed installed during the unload or load out process Multiple Shipments e Shipments that are loaded mixed on the truck failing to maintain shipment integrity and or have multiple delivery areas Mixed Shipments Pieces for separate shipments that are loaded mixed throughout the delivery vehicle or shipments of crated and uncrated goods where the percentage of uncrated is minimal and does not warrant full uncrated rate for shipment Improper Delivery Receipts e Shipments that arrive without individual Bill of Lading Possible examples might include UPS FedEx company trucks privately owned vehicles Uncrated Shipments e Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks 47 Special Handling Examples n
36. Low Res files version of your files for proofing and a Hi Res file for production Illustrator allows for seamless swapping of LR and HR files provided the images are the same dimensions When saving your HR file use the settings shown in figure a This will compress the information in the file without degrading the quality High resolution files saved with this setting present no issues for our output devices If you must work with a tif file because you are colorizing it in illustrator save the HR file with the LZW compression option Keep all color critical elements of your design vector whenever possible Don t send the layered Photoshop unless you need critical color corrections If you want to add a Photoshop effect to a logo or color critical text set the text in illustrator or keep the logo vector create the desired effect in Photoshop then link the Photoshop file into Illustrator under the color critical vector art or text Photoshop files with text or vector smart objects need to be saved out as eps or psd to retain vector properties Need Assistance 77 Toll Free 800 475 2098 Tel 702 515 5970 2014 Global Experience Specialists Inc GES www ges com chat Placed Images Provide placed images at 100dpi at 100 of final size as a tif LZW compression or psd embedding images in Illustrator is preferred and need to be 100dpi at final size Fonts Turn all fonts to outlines or convert to paths before
37. Opryland Drive Nashville TN 37214 USA PHONE FAX BOOTH NUMBER Step 2 Tell us the location where freight should be sent SHIPPING DESTINATION 1 Number of Labels Needed EN COMPANY CONSIGNEE ATTENTION STREET ADDRESS STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER SHIPPING DESTINATION 2 Number of Labels Needed m COMPANY CONSIGNEE ATTENTION STREET ADDRESS STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER Showsite Instructions Once your shipment is packed and ready to be picked up please return the outbound material handling order form to the GES Servicenter Verify the piece count weight and that the signature is on the outbound material handling order form prior to shipping out Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at Exhibitor s expense GES does not accept responsibility for any exhibitor property left on the show floor unattended at any time for any reason Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less Need Assistance 50 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 122112 R 7
38. Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 091712 R 14 XGES eevee Cartload Service Order Form Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Special Freight Services Small Passenger Vehicles Only Maximum Weight 200 Ibs e To facilitate the move in and move out of Exhibitors with small exhibit material shipments Global Experience Specialists Inc GES is pleased to make available for hire One 1 laborer with One 1 pushcart for one 1 trips Services can be made one way from the dock to your booth or your booth to the dock Charges for these services are 27 75 each way This service is for those who have small hand carry items all of which must fit on a 2 x 6 push cart in one trip only If you arrive with a truck van trailer or truck with trailer f
39. R A rg m Fe eee a Kc E ae lance m m o Dreri Snipping LADE JJ J J Q E Ea E sU e onua ud EIE aa P iuga lll Qy7 P a Pi 8 GES Logistics Domestic Shipping Quote TONT t en NEN colt lcd m R 20 GES Logistics International Shipping Quote Form 00 eA se psc bc dud AL Need Assistance 1 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 100110 ea ZEGES i Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 P R 15 Vehicle Placement Order Form mms s Decorating Services 57 As 2 ae 116c8 petBrochure ae standard Furniture Brochure manana d _ opecialty Furniture Brochure jj d cc _ standard Exhibit Systems Brochure mannan A eae l 2 Digital File Preparation ss s _ Custom Graphics Brochure jj d Labor Services 79 or L 1 Installation amp Dismantling Order Form e s
40. be pre selling booth space on site at Imaging USA 2015 for the Imaging USA 2016 Expo Imaging USA 2016 will be held at the Georgia World Congress Center in Atlanta GA January 10 12 2016 Based on a priority point order each exhibitor will be notified of their specific time and date to choose their space for next year Look for more information in December 2014 IMAGING USA 2015 SERVICE MANUAL DEADLINES October 1 2014 Final Booth Payment October 6 2014 Imaging USA Show Guide Online Proofing i December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate i January 12 2015 Freeman Audiovisual Early Discount Rate January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 3 SHOW MANAGEMENT IMAGING USA 2015 BUSINESS CENTER SERVICE MANUAL FedEx Office is centrally located next to the Presidential Ballroom in the convention center For more information see the flyer at the back of this manual or contact Tracey Kennedy at 615 391 0381 or by email at tracey kKennedy fedex com CARPET FLOORING OF BOOTHS Please note that all booths
41. being unloaded at the Gaylord Opryland Convention Center West the number of booths on a truck etc e There is no scale at the Marshaling Yard and therefore we do not return trucks for a light weight Trucks without weight tickets can be sent away and instructed to first go to a weigh station i e truck stop e All drivers are expected to adhere to GES policies and procedures with respect to the loading and unloading of trailers If we can answer any questions or be of assistance with your inbound freight arrangements please contact our National Servicenter at www ges com chat Need Assistance 45 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES UOM SSC Rev 020314 Build 090414 1221 Global Experience Specialists Transportation Plus and Material Handling Form RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Contact us Online www ges com chat Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 COMPANY NAME EMAIL ADDRESS Form D
42. different options that are available for reaching out to registrants and prospects Associating your marketing efforts with those of the show puts your company in the context of the event and makes people more open minded to your message Regardless of the adver Keys to Advertising Success Touch prospects as frequently as possible Keep track of your advertising results IMAGINGUSA tising options you use there are two important factors to keep in mind 1 touch your prospects as frequently as possible at least three times and 2 keep track of your advertising results The ease of tracking results varies campaigns with contests where prospects respond or sign up will be the easiest to track while magazine ads are more difficult Promotional Options from Convention Data Services Convention Data Services in conjunction with show management offers several effective ways to market to prospects and build traffic to your booth X Press Leads Exhibitor Success Kit 7 111 n X Press VIP Evite The XePress VIP Program allows exhibitors to invite top prospects and clients to the event with a personalized individual email An on line administration area is given to exhibitors allowing them to track responses and accep tances from their VIPs XePress eBlast Convention Data Services offers the opportu nity to send email blasts to either the attendee list you purchased or to the leads you coll
43. drape utilized in Customer s own booth set up or in areas occupied by the show organizer or third parties If Customer does hang any prohibited items Customer alone shall be held liable for any damages costs actions or injuries resulting from the hanging of such item s GES shall have no liability for any damages costs actions or injuries arising out of Customer s failure to comply with this provision VII Measure of Damage a Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less b Labor GES assumes no liability for loss damage or bodily injury arising out of Customer s supervision of GES provided union labor If GES supervises labor for a fee GES shall be liable only for actions or claims arising out of its negligent supervision Such liability shall be limited to the cost to Customer of the supervised labor or the depreciated value of the Goods whichever is less If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work including but not limited to loss damage or bodily injury and shall provide GES and show management with an indemnity including defense costs for any claims that result from Customers supervision or failure to supervise assigned lab
44. dye lot differences 090414 XGES 5 Installation and Dismantling Order Form Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Discount Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 Go to below link to view images and information http ges com ecomm info landD pdf COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED TO DETERMINE IF YOU NEED DISPLAY LABOR PLEASE READ THIS FORM CAREFULLY Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day All exhibit labor scheduled at the start of the working day will be dispatched to booth space For all other starting times check in at the labor desk one half 72 hour before time requested Labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the workers at the time confirmed a one 1 hour No Show char
45. effects to your type such as drop shadows or glows follow these steps a Import the Illustrator type into Photoshop b Add effects to the type c Separate the effects onto a layer d Delete the type layer e Assemble the type and photo in a vector program Always provide logos in a vector format If you have critical PMS colors to match provide us with a layered Photoshop file to allow for color editing Always add at least 1 of bleed to your images Use gradients carefully and sparingly Gradients often band and little can be done to correct the problem Look at your high res file at 10096 if you can see the banding it WILL appear in the print Adding 1 pt of noise to the file may resolve the problem File Sizes Please build Photoshop raster graphics to at least 100dpi at final size Any combination of size resolution that produces this result is acceptable e g 1 4 size file 400dpi Here is an easy way to determine how much digital information is needed for your graphic Open a new document in Photoshop Enter the final width and height of your graphic Enter a resolution of 100 dpi The resulting megabyte size is the approximate amount of digital information we need for best quality output Adobe Illustrator InDesign Photoshop Work with eps files as much as possible eps files are a better quality file format than tif files and are accepted more easily by Adobe Illustrator e Save a
46. in an addendum to the show guide however it will not contain the product categories The 50 word company description will be online only if you add it to your online profile and will appear in real time If you exhibited at Imaging USA in 2014 the information you provided may be carried over to the 2015 show Please review your information to be sure it is accurate EXHIBITOR APPRECIATION RECEPTION Monday February 2 5 00 pm 6 00 pm We want to thank you the exhibitors for making the Imaging Expo a success year after year Please join us for an Exhibitor Appreciation Reception on Sunday directly following Expo hours This will be a good opportunity to ask our staff questions offer suggestions or voice concerns There is no speaker at the reception Please wear your exhibitor badge for admission EXHIBITOR LOUNGE An exhibitor lounge will be available inside the exhibit hall during the following hours sunday February 1 10 am 4 30 pm Monday February 2 10 am 4 30 om Tuesday February 3 10 am 2 30 pm Feel free to stop in and catch your breath Some refreshments will be available The lounge will be open only to exhibitors so it s the perfect place to relax EXHIBITOR MARKETING Exhibitors or exhibitor representatives must conduct all marketing and promotional activity within their contracted exhibit space Placement of signs promotional materials or canvassing in any part of the convention center outside of your booth
47. line via fax phone or through a work order on site b Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance GES has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services GES retains its right to hold Customer Goods for non payment If a credit card is provided to GES GES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 7296 per month until paid IV Mutual Obligation Indemnification a Customer to GES Customer shall defend hold harmless and indemnify GES from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods relating to or arising from performance of Services herein Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer s invitation
48. must include flooring The convention center has concrete floors that must be covered You may bring your own flooring or rent carpet from GES Order forms can be found under the Additional Services section of this PDF CHILDREN IN HALL Parents guardians of children under the age of 16 will be required to sign a liability waiver in order for the minor s to gain entry to the exhibit hall Anyone under the age of 16 will also be required to wear a wristband at all times on the Expo floor Once on site please stop by the registration desk located on the lower level of the North Building to fill out the appropriate paperwork COMPUTER amp OFFICE EQUIPMENT RENTALS Freeman is the official computer and office equipment provider Order forms can be found under the Additional Services section of this PDF DEADLINES October 1 2014 Final Booth Payment Y October 6 2014 Imaging USA Show Guide Online Proofing December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate i January 12 2015 Freeman Audiovisual EQUIPMENT MERCHANDISE REMOVAL FROM EXPO FLOOR Early Discount Rate Customers leaving the exhibit hall with merchandise must present to security either an equipment removal pass or a receipt of purchase Please ensure that anyone
49. on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and those materials are to be used only in their exhibit space 25 Smoking is prohibited in most facilities Smoking shall only be allowed in designated areas 26 This agreement is to be interpreted under the laws of the State of Nevada 27 A faxed signature will serve as an original signature and will stand as a fully executed agreement once faxed to and received by GES Authorized Signature of EAC PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Printed Name Title Company Address City otate Zip Contact Name at Show Site Office Phone Cell Phone at Show Site Official Use Only Accepted by GES Authorized Representative PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT Need Assistance 41 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 072314 3 of 3 ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ABC Insurance Agency Fax 212 555 6100 CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE 1234 Broker Lane New York NY 10895 Attn Joe Agent 212 555 6102 ext 1234 DOES NOT AMEND EXTEND OR ALTER THE COVERAGE
50. order click your shopping cart and submit the required information GES National Servicenter The GES National Servicenter provides consistency and continuity of customer service for exhibitors at all GES shows offering the following services e Single point of contact for all GES shows Coast to coast time zone coverage Personalized exhibitor service for all pre and post show orders 7000 Lindell Road Las Vegas NV 89118 Phone 800 475 2098 Fax 866 329 1437 International Phone 702 515 5970 Fax 702 263 1520 Online Chat www ges com chat GES Servicenter Once you are at the show the GES Servicenter is onsite to place any last minute orders and provide show information Exhibitor Services Our Exhibitor Services organization is the service team responsible for answering exhibitor questions processing your orders and handling any special requests They are the conduits between production operations and your exhibiting needs Regardless of your request you can contact them for advice and information about the show if they don t know the answer they will find it 02510020 Order Directly Online https e ges com 051002657 esm 070212 XGES i Trade Show Tips m All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015
51. payment All payments must be made in U S funds drawn on a U S Bank Exhibitors will be charged a 50 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GES reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments and Cancellations No adjustments to invoices will be made after the close of the show Please refer to the individual forms for labor etc for cancellation fees All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation fees equal to 50 100 of the total order based upon the status of move in work performed and or GES set up costs or expenses A minimum non refundable deposit of 25 00 will be applied towards the invoice unless there is a cancellation of your order Additionally GES retains the right to implement assess a fuel or energy surcharge on all services as necessary based upon market conditions Bank ACH Wir
52. per table Requests for seating arrangements with fewer than 10 persons per table will incur additional labor fees 5 When entertainment is contracted the client will be responsible for any costs incurred for additional audio visual and electrical hook ups Client should be aware and inform Hotel of setup times for contracted entertainment 6 Any meal functions requiring complete table setup by more than one half hour prior to serving time or a delay of one half hour over the planned starting time is subject to a labor charge 7 Prices Prices herein are subject to increase in the event costs of food beverages or other costs of operations increase at the time of the function Patron grants the right to the Hotel to increase such prices or to make reasonable substitutions on the menu with prior written notice to the patron providing however patron shall have the right to terminate this agreement within 7 days after such written notice from Gaylord Opryland Resort and Convention Center Nashville 8 Payment must be made in advance of the function unless credit has been established to the satisfaction of the Hotel in which an event deposit shall be paid at the time of signing The balance of the account is due and payable 30 days after the date of the function A deposit of 25 percent of the total balance of social functions is required GENERAL INFORMATION amp POLICIES 1 The Hotel does not allow any food or beverages to be brou
53. pm 5pm SERVICE MAN UAL saturday January 31 8 am 5 pm Sunday February 1 8 am 5 pm Monday February 2 8 am 5 pm Tuesday February 3 8 am 2 pm DEADLINES October 1 2014 Final Booth Payment Y October 6 2014 Imaging USA Show Guide Online Proofing i December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC Alex The Photo Guy January 2 2015 January 27 2015 Advance Warehouse FOOD amp BEVERAGE Shipping Gaylord Opryland Catering is the sole provider of food and beverages at Gaylord Opryland No one is allowed to bring food or beverages onto the premises to be sold given away or used without the consent of Gaylord Opryland For information on distributing food and beverages within the convention center contact Lindsay Jerndt at 615 458 1370 January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate HOTEL RESERVATIONS Please check ImagingUSA org Hotel for information on discounted hotel rooms within the Nashville area If you re booking 10 or more rooms be sure to take advantage of Opryland s group housing manager Lisa Hejazi at 615 458 2555 she ll be able to personally help you manage your staff rooms and reservations Hotel space is still available but it s going fast i January 12 2015 Freeman Audiovisual Early Discount Rate January 15 2015 Electrical Order Early Discount Rate INSURANCE CLAIMS All ex
54. procedure and lends equipment to a program speaker directly the speaker will be responsible for the safe return of said equipment PPA and Imaging USA will not be responsible for it in any way MATERIAL HANDELING ADVANCE SHIPPING Pay close attention to the Shipping Instructions and Material Handling Order Form in the GES section of this manual Exhibitors are strongly urged to ship all freight to the advance warehouse on or between January 2 and January 27 Shipments received in the advance warehouse are generally less expensive to deliver fo your booth shipments received at the advance warehouse after January 27 will be subject to late fees Please use the following address and label format when shipping to the warehouse To Imaging USA Your Company Name amp Booth Number GES c o UPS Freight 45 Teledyne PL LaVergne TN 3 086 SHIPPING TO SHOW SITE GES CANNOT accept show site freight prior to noon on Thursday Januray 29 2015 When shipping directly to the show site on or between January 29 2015 and January 3l 2015 use the following address and label format To Imaging USA c o GES Your Company Name amp Booth Number Gaylord Opryland Convention Center East Hall C1 amp C2 2815 Opryland Drive Nashville TN 37214 NOTE Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped tracking pro numbers and the carrier This information is extremely important when trying t
55. sending the files If you are using a program where this is not an option YOU MUST INCLUDE ALL FONTS with your files OTF open type fonts are preferred Vinyl We can only produce vinyl for type or logos from VECTOR based artwork DO NOT send PowerPoint files gifs jpgs pdfs or raster based images output to vinyl Remember e You MUST add bleed to your photographic images e Backlit graphics are held in place with velcro or with a frame place type and critical images at least 1 from all edges to avoid this dead space see diagram below You MUST provide PMS colors We are not responsible for accurate reproduction of your logo or corporate colors if PMS matches are not provided Please make certain that your scans are clean free of dust dirt and scratches BEFORE you send them for production Deadlines and time constraints do not allow us to check all your images for quality We must assume the images you provide are the highest quality available to you To check for quality look at your Photoshop files at 100 enlargement If you can see dirt and scratches they will appear on your final output Use the rubber stamp tool clone stamp tool to eliminate these imperfections panel size visible live area LP Options Ga Preveew Macmtesh PLC Enzodimg NEC maxirmam qualem ET Cancel ncheds Halftone Screen Inciede Transfer Function _ PostScript Color Managemen image iInterpalarion f
56. thereafter is charged in half 2 hour Date but before the first day of exhibitor move in increments Show Site Rate Rate applies to orders placed at show site Please Indicate Service Place Order Here Width x Length Square Feet 500600 Would you like us to call you and give you a quote for hourly 500602 porter service L Yes No ITEM DESCRIPTION TOTAL SQFT X PRICE SQFT TOTAL PRICE oo 500601 Vacuuming Before Show Only Please list dates and times Vacuuming Per Day Periodic Porter Service is needed 501004 Shampooing Before Show Only 501002 Mop Wax Before Show Only ITEM DESCRIPTION PRICE X NO OF DAYS TOTAL PRICE ee LJ TOTAL OF TOTAL OF LABOR DESCRIPTION HOURS X WORKERS X RATE TOTAL PRICE To avoid any misunderstanding regarding these services please Porter Seice Labor bring any discrepancies to our attention at the GES Servicenter GES will be unable to adjust invoices after the close of the show Payment Enclosed agree in placing this order that I have accepted GES Payment Policy and GES Terms amp Conditions of Contract Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Need Assistance 82 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 082914 Global Experience Specialists Credit Card Authoriz
57. 0 395144 Table Bar Grey Chrome 36 Round 42H 9 5 330 00 494 75 305069 Chair T Vac Translucent 25 L 23 D 30 H 9 5 281 75 422 50 305134 Table Bar Maple Black 30 Round 42 H 95 214 50 322 00 Seating Ottomans PEES 305137 Table Bar Maple Black 36 Round 42 H 9 5 264 25 396 00 dissitis ocu TAX DISCOUNT REGULAR 305143 Table Bar Maple Chrome 30 Round 42 H 9 5 279 75 420 25 ae 9 9 379 50 969 50 305146 Table Bar Maple Chrome 36 Round 42 H 9 5 330 00 49475 ee ee 9 5 379 50 569 50 305130 Table Bar Red Black 30 Round 42 H 9 5 214 50 322 00 MM MM MEM 305139 Table Bar Red Chrome 30 Round 42 H 9 5 279 75 420 25 SMS SUCUS Aa SO 1AL NNNLUTSSEAE 000 00000000000 9 5 279 75 420 25 uM ee 305141 Table Bar Silver Chrome 30 Round 42H 9 5 346 75 520 25 305087 Ottoman Half Round White 72 L36 D 17H 9 5 377 78 56700 Tables Cocktail 305240 Ottoman Puzzle Bench White 48 L 24 D 18 H 9 5 305 00 458 00 Leopoldi eiaede ea man South Beach OO Le oman Square Black 40 L 40 D 17 H 9 5 316 50 475 00 r n n 305091 Ottoman Square White 40 L 40 D 17 H g5 31650 47509 EMIL d BICIEENSUDEENCNSWRNEENECNEENEEINENSCEEEENOSGUUEEEU S SRO 305242 Ottoman Vibe Cube Champagne Vinyl 18 L 18 D 18 9 5 109 00 16400 305210 Table Cocktail Oliver 47 L 27 D 19 H _ 9 5 216 00 324 00 305243 Ottoman Vibe Cube Gold Bronze Vinyl 18 L 18 D 18 9 5 109 00 164 00 305016 Table Cocktail Siene 36 ise t
58. 00509 Sign 20 x60 9 5 282 25 423 25 404001 Chair Package A 9 5 328 85 494 30 000510 Sign 22x28 9 5 73 50 110 50 Includes 2 Contemporary Arm Chairs 1 Starbase Table 40 X30 1 Wastebasket 600512 Sign 28 x44 9 5 105 00 157 50 404023 Display Case Package A 9 5 800 75 1 200 00 600514 Sign 40 x60 9 5 476 00 714 25 Includes 2 Contemporary Stools 1 Starbase Table 30 X40 1 6 Half View Display 600515 Sign 48 x96 9 5 767 50 1 151 50 Nr mmm EN B JE EE 600501 Sign 7 x11 9 5 30 00 46 00 IS ey a ea e e 2 Ue d 32 600534 22 Wx 28 H Vertical Sign w Sign Holder Double Sided 9 5 237 00 356 00 Wer Arm Chairs 1 Starbase Table 40 X30 1 6 Half View 600533 22 W x 28 H Vertical Sign w Sign Holder Single 9 5 183 00 275 00 i Sided 404011 Stool Package A 9 5 335 35 502 30 72 W x 36 H Vinvl B HEHESEEN EET Includes 2 Contemporary Stools 1 Starbase Table 30 X40 1 Wastebasket 600535 Silver RN EE d 9 5 DERE cel Standard Skirted Furniture Package 600528 Freestanding 24 W x 84 H Vertical Ad Board w 9 5 350 00 525 00 ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR Cardboard Base Double Sided Includes 2 Contemporary Arm Chairs 1 6 Skirted Table 24 X30 1 Wastebasket Freestandi 38 W 84 H Vertical Ad Board w 404012 Stool Package B oo 25960 apo eese ell ee o ME 900 s Includes 2 Contemporary Stools 1 6 Skirted Counter 24 X42 1 Wastebasket 600527 Freestanding 38 W x 84 H Vertical Ad Board w 9 5 3
59. 100110 XGES Z2 Exhibitor Services Manual Table of Contents Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Show Organizer Information and Forms Imaging USA Service Manual 4 Guidelines for Display 14 Linear Booth and Corner Booth 17 General Information 31 NE Acidi toes NEQU Cu uu H HE E uu EI ans E OR Eu A du iii eta NNUS Au IP L V V V V VP ota 89 Operator or A Mechanical HIG osoaren AEE outdoor flet aes qtue ces LUCR codice rA QI E bc H L 4 Agreement and Rules and Regulations between GES and EAC 0 c EE d c dlcd cci Material Handling 43 a e Malena ea Y O O eS pie mo Manang Ard ee ta C V VPUUM m n A Material nanding Order TOTT m a EE pecia Nanging dd dargains al ncn Schatten a R
60. 10m and over exhibits require a drawing plans or renderings preferably digital to be submitted to the show organizer Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the product or marketing materials to be displayed Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant Samples should also be available for testing Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection Exhibitors should be aware of local regulations regarding fire safety and environment which must be adhered to Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility Electrical Every exhibit facility has different electrical requirements However minimum guidelines are suggested All 110 volt wiring should be grounded three wire Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage Cord wiring above floor level can be SJ which is rated for hard usage Using zip cords two wire cords latex cords plastic cord lamp cord open clip sockets and two w
61. 221 G E S Experience Specialists Global Price List RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 COMPANY NAME Standard Pre Cut Carpet ITEM CODE DESCRIPTION TAX 96 DISCOUNT REGULAR 5001 13 oz Standard Carpet 10 x10 9 5 107 00 160 75 5002 13 oz Standard Carpet 10 x20 9 5 235 50 353 50 5003 13 oz Standard Carpet 10 x30 9 5 385 50 514 25 Custom Cut Carpet ITEM CODE DESCRIPTION TAX 96 DISCOUNT REGULAR 5000 13 oz Carpet Custom Cut Per Sq Ft 9 5 3 47 5 20 5006 26 oz Plush Carpet Custom Cut Per Sq Ft 9 5 5 15 7 70 5007 50 oz Ultra Plush Carpet Custom Cut Per Sq Ft 9 5 6 55 9 70 Padding ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 500400 Carpet Padding 1 2 Thick Per Sq Ft 9 5 2 04 3 05 Visqueen Plastic Covering for Protection ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 500410 Carpet Plastic Covering Per Sq Ft 9 500 0 96 1 42 Carpet Package Custom Cut Package ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR
62. 23 00 485 00 Specialty Furniture Package Cardboard Base Single Sided ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 601099 Printed Cardboard Base for Freestanding 9 5 21 05 31 50 404104 Bar Package 9 5 1 619 50 2 430 00 Boards Includes 2 White Oslo Barstools 1 Martini Bar Easel Back 404101 Barcelona Club Package 9 5 1 724 25 2 587 00 ITEMCODE DESCRIPTION DISCOUNT REGULAR Includes 2 Black Barcelona Chairs 1 Inspiration End Table 600547 Easel Back 9 5 10 20 15 25 404103 Deluxe Chair Package 9 5 700 75 1 050 75 Includes 2 New York Chairs 1 Cafe Table 36 X29 404110 Newport Collection 9 5 1 755 75 2 634 00 Includes 1 3 Piece Newport Sectional Charcoal Leather 1 Soho Coffee Table 404107 Premium Chair Package 9 5 601 25 901 75 Includes 2 Black Brewer Chairs 1 Bar Table 36 X29 404105 Premium Pedestal Package 9 5 721 75 1 082 75 Includes 2 Black Banana Barstools 1 Locking Pedestal 404106 Premium Stool Package 9 5 573 25 860 75 Includes 2 White Banana Barstools 1 Bar Table 30 X42 404108 South Beach Club Collection 9 5 1 682 75 2 524 50 Includes 1 White Half Round Ottoman 1 3 Piece South Beach Sectional Platinum Suede Standard Exhibits 20x20 Exhibits ITEM CODE DESCRIPTION DISCOUNT REGULAR 600005 Exhibit System GEM 5 20 x20 Island 9 5 8 655 75 12 983 25 0510020 59 Order Directly Online https e ges com 051002657 esm 2014 R072214 B090414 1221
63. 24 D 18 H 305090 Ottoman Square Black 40 L 40 D 17 H 305244 Ottoman Vibe Cube Pink Vinyl 18 L 18 D 18 H 305243 Ottoman Vibe Cube Gold Bronze Vinyl 18 L 18 D 18 H 305241 Ottoman Vibe Cube Green Vinyl 18 L 18 D 18 H 305245 Ottoman Vibe Cube Red Vinyl 18 L 18 D 18 H Seating Office and Utility Seating m 305114 Chair Flex with Wheels 24 L 22 D 31 H 305150 Chair Altura High Back 25 L 25 D 43 H Adj 305151 Chair Altura Med Back 25 L 25 D 37 H Adj 305147 Chair Luxor High Back 2 L 28 D 47 H Adj 305126 Chair Task 25 L 26 D 21 H 305112 Chair Tilt with Arms Black 26 L 25 D 34 H 305043 Stool Drafting 25 L 26 D 34 H Specialty Furniture 305087 Ottoman Half Round White 72 L 36 D 17 H 305086 Ottoman Half Round Black 72 L 36 D 17 H 305246 Ottoman 305242 Ottoman Vibe Cube Blue Vibe Cube Vinyl 18 L 18 D Champagne Vinyl 18 H 18 L 18 D 18 H 305247 Ottoman Vibe Cube Yellow Vinyl 18 L 18 D 18 H 305148 Chair Luxor Med Back 27 L 28 D 41 H Adj 305076 Chair Otto Highback Black 23 L 21 D 43 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 6M this brochure may vary in some locations XGE Global Specialty
64. 25 600004 Exhibit System GEM 4 10 x20 Inline 9 5 5 821 50 8 732 25 Office and Utility Furniture 10x10 Exhibits ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305040 Credenza Graphite 72 L 24 D 29 H 9 5 449 25 674 25 600002 Exhibit System GEM 2 10 x10 Inline 9 5 1 403 75 2 105 75 305039 Credenza Mahogany 72 L 24 D 29 H 95 525 50 788 25 600003 Exhibit System GEM 8 10 x10 Inline 9 5 2 647 75 3 971 75 305057 Desk Executive Graphite 60 L 30 D 29 H 9 5 442 25 663 25 6ft Table Display 305056 Desk Executive Mahogany 60 L 30 D 29 H 9 5 487 25 730 50 ITEMCODE DESCRIPTION TAX DISCOUNT REGULAR 305138 Desk Writing Graphite 48 L 24 D 30 H 9 5 267 75 401 75 600001 Exhibit System GEM 1 6 Tabletop Display 9 5 1 324 00 1 986 00 305059 File Lateral Graphite 36 L 20 D 29 H 9 5 379 50 569 50 Accessories 305058 File Lateral Mahogany 36 L 20 D 29 H 9 5 407 75 611 75 ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305106 Kiosk Black Maple 24 L 21 D 42 H 9 5 435 75 653 75 600410 Exhibit Ad Board 1M x 8 9 5 457 50 686 75 305104 Podium Lecturn Cherry 24 L 19 D 50 H 9 5 274 50 411 75 600110 Exhibit Armlight Black 9 5 68 00 102 25 305038 Table Computer Graphite 36 L 30 D 42 H 9 5 289 75 434 50 600103 Exhibit Counter 1M Curved 9 5 632 00 948 00 Lamps 600101 Exhibit Counter 1M x 1 2M x 40 H 9 5 319 50 479 25 ITEMCODE DESCRIPTION TAX DISCOUNT REGULAR
65. 2657 esm 2014 Global Experience Specialists Inc GES 080514 R 15 2 GES Vehicle Placement Order Form RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Discount Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Vehicle placement on the trade show floor will be a round trip fee of 220 75 per vehicle It is understood that this will apply to rolling stock self propelled towed and or pushed vehicles machinery GES will receive equipment at show site and deliver to the Exhibitor booth We will also handle the outbound as an inclusive service Vehicle placement must be Exhibitor Supervised GES assumes no liability for loss damage or bodily injury arising out of the placement of Exhibitor s vehicle Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of the vehicle Exhibitor will be at show site on 20 between and AM PM to assist in the movement of the vehicle
66. 3 Etagere Black 30 L 305052 Etagere Pewter 30 L 36 L 13 D 71 H 36 L 13 D 71 H 16 D 70 H 16 D 70 H 305215 Pedestal Black 305216 Pedestal Black 305103 Pedestal Locking Plastic 24 L 24 D 36 H Plastic 24 L 24 D 42 H Door Black 24 L 24 D 42 H Office and Utility Furniture DER umo P 305040 Credenza Graphite 305039 Credenza Mahogany 305057 Desk Executive 305056 Desk Executive 72 L 24 D 29 H 72 L 24 D 29 H Graphite 60 L 30 D 29 H Mahogany 60 L 30 D 29 H 305138 Desk Writing 305059 File Lateral Graphite 305058 File Lateral 305106 Kiosk Black Maple Graphite 48 L 24 D 30 H 36 L 20 D 29 H Mahogany 36 L 20 D 29 H 24 L 21 D 42 H 305104 Podium Lecturn 305038 Table Computer Cherry 24 L 19 D 50 H Graphite 36 L 30 D 42 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed this brochure may vary in some locations G E Global Specialty Furniture Experience Specialists E r 305204 Lamp Floor 305203 Lamp Floor 305205 Lamp Table 305202 Lamp Table Mason Silver 18 Round Trovato LED White 7 L Mason Silver 16 Round Trovato White 7 L 7 D 55 H CD 72H 26 H 26 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be avai
67. 3 048M 1 524M E 5 eto 10 5 E LI h D D lt lt sI f z lt T c co E c d x 3 524M 3 048M Imm a MEE x n AISLE FRONT VIEW PLAN VIEW END CAP BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F R E E M 2011 IAEE No cost to members in good standing 19 including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply AN Peninsula Booth A Peninsula Booth is exposed to aisles on three sides and comprised of a minimum of four booths There are two types of Peninsula Booths a one which backs to Linear Booths and b one which backs to another Peninsula Booth and is referred to as a Split Island Booth AISLE AISLE Dimensions A Peninsula Booth is usually 20ft by 20ft 6 10m by 6 10m or larger When a Peninsula Booth backs up to two Linear Booths the back wall is restricted to Aft 1 22m high within 5ft 1 52m of each aisle permitting adequate 20 line of sight for the adjoining Linear Booths See n 5L yor 5 1 524M 3 048M 1 524M 6 096M 20 Line of Sight exception on page 8 A typical maximum height range allowance is 1
68. 38 CITY STATE ZIP BOOTH PHONE FAX EMAIL NO REFUNDS WITH IN 30 DAYS OF SHOW OPENING COMPANY WEB ADDRESS http www All other order cancellations are All orders will be confirmed by email subject to a 100 00 cancellation fee Onsite orders limited to availability PAYMENT METHOD MC VISA AMEX CARD NUMBER NAME ON CARD A i CONVENTION Fa EXPIRATION DATE Convention Data Services will appear on your credit card statement DATA SERVICES SIGNATURE Authorization SIGNATURE Your signature denotes acceptance of the Terms amp Conditions on both pages of this order form and is required prior to processing PRINT NAME DATE Terms amp 1 Convention Data Services Inc hereinafter called CONTRACTOR agrees to the delivery of services as specified and is to be rendered in a timely and professional manner according to Ln standard industry practices All equipment and software remains the sole property of CONTRACTOR In the event of strikes electrical power failures accidents and or occurrences beyond the Conditions control of CONTRACTOR or customer all deposits and fees shall be returned 2 The method of payment shall be in United States dollars and submitted with the order for service CONTRACTOR will only accept checks drawn on banks located in the United States of America or certified funds Checks will not be accepted as payment at the show site 3 Early amp Advance orders must be received on or before de
69. 4 300106 300201 300131 300132 300120 300108 300211 300112 300113 300118 DESCRIPTION Aisle Stanchion Chain Plastic Per Foot Aisle Stanchion without Chain Aluminum Easel Bag Stand Coat Rack Garment Rack Literature Rack Pegboard White 4 x8 Security Cage Large without Lock Security Cage Small without Lock Sign Holder Bell Base Sign Holder Chrome 22 x28 Tackboard 4 x8 Ticket Tumbler Small Table Top Wastebasket Waterfall Stand Furniture Package Furniture Package 1 ITEM CODE 400011 DESCRIPTION Furniture Package 1 9 5 TAX 96 9 5 9 5 95 9 5 TAX 9 5 9 5 9 5 9 5 9 5 9 5 9 9 5 S 9 5 9 9 5 9 5 9 5 SES 9 5 TAX 9 5 BOOTH NUMBER 15 95 DISCOUNT 451 25 478 25 478 25 478 25 DISCOUNT 4 07 38 50 52 25 71 75 71 75 71 75 119 25 135 25 397 75 265 00 65 25 65 25 142 75 111 75 12 85 71 75 DISCOUNT 151 74 23 90 REGULAR 677 00 717 00 717 00 717 00 REGULAR 6 10 57 75 78 50 107 75 107 75 107 75 179 50 202 75 596 75 397 00 98 25 98 25 214 00 167 75 19 30 107 75 REGULAR 227297 Includes 10 Off 2 Plastic Contour Chairs 1 6 Skirted Table 24 X30 1 Wastebasket Furniture Package 2 ITEM CODE 400012 Includes 10 Off 4 Contemporary Arm Chairs 1 Starbase Table 40 X30 1 DESCRIPTION Furniture Package 2 Wastebasket Specialty Furniture Seating Sofas a
70. 5 202 00 305048 Table End Sydney White 27 L 23 D 22 H 9 5 225 50 338 25 305112 Chair Tilt with Arms Black 26 L 25 D 34 H 9 5 255 0 383 25 Tables Conference 305043 Stool Drafting 25 L 26 D 34 H 9 5 195 75 293 75 TEMCODE DESCRIPTION TAX DISCOUNT S REGULAR Seating Barstools 305175 Table Conf Geo Black 42 L 42 D 29 H 9 5 248 50 373 00 E BESOIN TAX DISCOUNT REGULAR 305176 Table Conf Geo Black 60 L 36 D 29 H 9 5 401 00 601 00 305012 Barstool Banana Black 21 L 22 D 30 H 9 5 146 75 22025 305173 Table Conf Geo Chrome 42 L 42 D 29 H 9 5 262 75 394 50 305013 Barstool Banana White 21 L 22 D 30 H 9 5 146 75 22025 305174 Table Conf Geo Chrome 60 L 36 D 29 H 9 5 401 00 601 00 305010 Barstool Gin Maple 16 L 16 D 29 H 9 5 189 25 284 00 305027 Table Conf Graphite 42 Round 29 H 9 5 330 00 494 75 305023 Barstool Ice Transparent Chrome 16 75 L 16 D 32 H 9 5 200 00 300 25 305028 Table Conf Graphite 72 L 36 D 29 H 9 5 445 50 668 50 305011 Barstool Jetson Black 18 L 19 D 29 H 9 5 242 50 364 25 305029 Table Conf Graphite 96 L 36 D 29 H 9 5 948 25 822 50 305006 Barstool Ohio Black 18 Round 31 H Adj 9 5 210 285 315 00 305170 Table Conf Gray 42 Round 29 H 9 5 331 75 498 00 305007 Barstool Ohio Grey 18 Round 31 H Adj 9 5 210 25 315 00 305171 Table Conf Gray 72 L 36 D 29 H 9 5 445 50 668 50 305005 Barstool Ohio Red 18 Round 31 H Adj 9 5 210 25 315 00 305172 Table Conf Gr
71. 501004 Cleaning Carpet Shampoo Before Show Open 0 74 1 11 Cancellation Policy Due to material and labor costs orders cancelled Mopping and Waxing aise Mia bed will be id sale id iin price Similarly 501002 Cleaning Damp Mop amp Wax 0 98 sag Piae canceleduteniTOVedn WINDO CHarge P Porter service GES will empty wastebaskets amp wipe down counters at two hour intervals show hours only Vacuuming not included Calculate by your booth size 501010 Porter Service 0 500 sq ft Per Day 102 00 153 25 501010 Porter Service 501 1500 sq ft Per Day 131 50 197 25 501010 Porter Service 1501 3000 sq ft Per Day 355 50 533 00 501010 Porter Service 3001 sq ft amp Up Per Day 417 00 625 50 LABOR RATES ARE AS FOLLOWS Straight Time Monday through Friday from 8 00 AM to 4 30 PM Worker per Hour Discount Regular Show Site Overtime All other times Monday through Friday All day Saturday amp Sunday Porter Service ST Code 705010 31 75 39 50 47 50 Double Time All day Holidays Porter Service OT Code 705010 47 50 59 50 71 75 Discount Rate Rate applies to orders placed on or before the above Discount Porter Service DT Code 705010 63 50 79 50 95 50 Deadline Date Use for booth wipedown ice removal etc Hourly rates are listed above The minimum charge Regular Rate Rate applies to orders placed after the above Discount Deadline for labor is four 4 hours per worker per day Labor
72. 57 Table 305160 Table 305161 Table 305153 Table Cafe Maple Cafe Maple Cafe Maple Cafe Maple Cafe Red Cafe Red Black 30 Black 36 Chrome 30 Chrome 36 Black 30 Chrome 30 Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H lt d 305155 Table Cafe Silver Chrome 30 Round 29 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 68 this brochure may vary in some locations Global XGE Specialty Furniture Experience Specialists Tables Bar lilllilill 305131 Table 305140 Table 305133 Table 305136 Table 305142 Table 305145 Table 305135 Table Bar Blue Black Bar Blue Bar Graphite Bar Graphite Bar Graphite Bar Graphite Bar Grey Black 30 Round 42 H Chrome 30 Black 30 Round Black 36 Round Chrome 30 Chrome 36 36 Round 42 H Round 42 H 42 H 42 H Round 42 H Round 42 H ld 305144 Table 305134 Table 305137 Table 305143 Table 305146 Table 305130 Table 305139 Table Bar Grey Bar Maple Black Bar Maple Black Bar Maple Bar Maple Bar Red Black Bar Red Chrome 36 30 Round 42 H 36 Round 42 H Chrome 30 Chrome 36 30 Round 42 H Chrome 30 Round 42 H Round 42 H Round 42 H Round 42 H 305132 Table 305141 Table Bar Silver Blac
73. 6ft to 20ft 4 88m to 6 10m PLAN VIEW mE including signage for the center portion of the back wall Double sided signs logos and graphics shall be set back ten feet 10 3 05m from adjacent booths 6 096M 20 1 524M 3 048M 1 524M 1 524M lt j 5 e L MAX PERMISSIBLE 1 219M Rp 4 us MAX PERMISSIBLE FRONT VIEW MAX PERMISSIBL PENINSULA BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F REEMA N 2011 IAEE No cost to members in good standing 20 including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Split Island Booth A Split Island Booth is a Peninsula Booth which shares a common back wall with another Peninsula Booth Wes The entire cubic content of this booth may be used up to the maximum allowable height without any back wall Line of Sight restrictions A typical maximum height range allowance is 16ft to 20ft 4 88m to 6 10m including signage The entire cubic content of the space may be used up to the maximum allowable height Double sided signs logos and graphics shall be set LEFT SIDE VIEW back ten feet 10 3 05m from adjacent booths
74. Discount Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 09 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Return this form when a third party any party other than exhibiting company AGENT should be billed for services Provide the Exhibiting Company contact information and signature Exhibiting Company Name Exhibiting Company Address City State Zip Phone Fax Contact s Email Address Please X Sign agree in placing this order that have Exhibiting Company Authorized Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract and have advised all of my AGENTS of the same Exhibiting Company Authorized Name Please Print Date Check services below to invoice to the Third Party AII Services If the Third Party is not to be invoiced for All Services please select specific services below Exhibitor will need to complete Payment and Credit Card Authorization G 2 and submit with this form if third party is not to be invoiced for all services JBooth Cleaning _ Exhibit Systems JGES Logistics amp D Labor _ Forklift Labor _ Material Handling JRental Carpet JRental Furniture JSigns J Transportation JOther Please Specify Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip Phone Fax Contact s Email Address Complete Third Party Credit Card Charge Authorization wit
75. ED AUTOS X NON OWNED AUTOS O O GARAGE LIABILFRY AUTO ONLY EA ACCIDENT ANY AUTO OTHER THAN M o AUTO ONLY Fs UMBRELLA EXCESS LIABILITY Dx OCCUR CLAIMS MADE L DEDUCTIBLE L RETENTION XL1234567 01 01 15 01 01 16 EACH OCCURENCE Ooo S y O Ooo S O Oooo S S C WORKERS COMPENSATION AND A4145 SS PJ37 01 01 15 01 01 16 PX ev rinse OTHER EMPLOYERS LIABILITY 1 000 000 es 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Each Occurrence amp Aggregate Global Experience Specialists Inc GES Official Service Provider Imaging USA Show Management Gaylord Opryland Convention Center West Facility and Imaging USA Show are hereby named as additional insured except for Workers Compensation Global Experience Specialists Inc GES and or the consignor are included as Loss Payee The insurance provided for the benefit of Global Experience Specialists Inc GES shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by GES shall be excess and non contributory Show date s are February 1 3 2015 at city of Nashville CERTIFICATE HOLDER ADDITIONAL INSURED INSURER LETTER X CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
76. EGULAR 305166 Table Cafe Grey Black 36 Round 29 H 9 5 241 00 361 75 305002 Bookcase Graphite 36 L 13 D 71 H 9 5 321 00 481 50 305158 Table Cafe Grey Chrome 36 Round 29 H 9 5 326 75 489 75 305001 Bookcase Mahogany 36 L 13 D 71 H 9 5 321 00 481 50 305165 Table Cafe Maple Black 30 Round 29 H 9 5 206 00 309 50 305053 Etagere Black 30 L 16 D 70 H 95 290 00 435 00 305168 Table Cafe Maple Black 36 Round 29 H 9 5 241 00 361 75 305052 Etagere Pewter 30 L 16 D 70 H 9 5 290 00 435 00 305157 Table Cafe Maple Chrome 30 Round 29 H 9 5 275 25 413 00 305245 Pedestal Black Plastic 24 L 24 D 36 H 9 5 358 00 537 00 0510026 58 Order Directly Online https e ges com 051002657 esm 2014 R072214 B090414 1221 oba a z Page 3 of 5 em ZEGES i Price List EE RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Product Display 10x20 Exhibits 305216 Pedestal Black Plastic 24 L 24 D 42 H 9 5 422 00 633 00 ITEMGODE DESCRIPTION TAX CA DISCOUNT REGULAR 305103 Pedestal Locking Door Black 24 L 24 D 42 H 9 5 428 25 642
77. FOR LOSS OR DAMAGE ARISING OUT OF INCIDENTS REFERENCED IN SECTION VI HEREIN WILL BE DENIED VI No Liability for Loss or Damage to Goods a Condition of Goods GES shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods shall be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customer s responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor b Receipt of Goods GES shall not be liable for Goods received without receipts freight bills or specified piece count on receipts or freight bills or for bulk shipments i e UPS air freight or van lines Such Goods shall be delivered to booth without the guarantee of piece count or condition c Force Majeure GES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism or war d Cold Storage Goods requiring cold storage are stored at Customer s own risk GES assumes no liability or responsibility for Cold Storage e Accessible Storage GES assumes no liability for loss or damage to Goods wh
78. Furniture Experience Specialists Seating Barstools p 305012 Barstool Banana Black 21 L 22 D 30 H 305005 Barstool Ohio Red 18 Round 31 H Adj 305013 305010 305023 305011 305006 305007 Barstool Barstool Gin Barstool Ice Barstool Jetson Barstool Ohio Barstool Ohio Banana White Maple 16 L 16 D Transparent Black 18 L 19 D Black 18 Round Grey 18 Round 21 L 22 D 30 H 29 H Chrome 16 75 L 29 H 31 H Adj 31 H Adj 16 D 32 H ee m C d m a 305009 305008 305206 305207 Barstool Oslo Barstool Oslo Barstool Shark Barstool Zooey Blue 17 L 20 D White 17 L 20 D Swivel White Swivel White 30 H 30 H Chrome Base Chrome Base 22 L 19 D 34 15 Lx17 Dx31 3 44 H 5 H Table Surface Colors Maple t r A v 7 Graphite Nebula Grey Nebula Metallic Silver Brushed Red Brushed Blue Tables Cafe L 305162 Table Cafe Blue Black 30 Round 29 H 305158 Table Cafe Grey Chrome 36 Round 29 H ee 305163 Table Cafe Silver Black 30 Round 29 H p aig 305154 Table 305164 Table 305167 Table 305156 Table 305159 Table 305166 Table Cafe Blue Cafe Graphite Cafe Graphite Cafe Graphite Cafe Graphite Cafe Grey Chrome 30 Black 30 Black 36 Chrome 30 Chrome 36 Black 36 Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H D 305165 Table 305168 Table 3051
79. H FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc Freeman Expositions Ltd Freeman Audio Visual Inc and their respective employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All equipment rentals are based on Show Rates and apply only to Show Days Rental prices on Audio Visual equipment including computers do not include labor delivery electrical services or removal of the equipment from the booth Exhibitor agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to Freeman s property Exhibitor will notify Freeman immediately of any damage to rental equipment and agrees to be billed for any damage to or loss of rental equipment rented to Exhibitor In ca
80. IU ius Conditions may be obtained by contacting your and have the right and authority to bind the exhibiting company HN referenced herein to such terms GES Logistics representative at 1 888 454 4437 Hazardous Materials Contact Number T Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions Need Assistance 52 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES GES Global Transportation Plus Bethe Spectalists Get GES Global Transportation Plus and Save 10 On Material Handling GES Logistics provides an integrated network of carriers that service transportation solutions to over 80 countries by land air and sea Documentation services include ATA Carnet and temporary import bonds for the most comprehensive worldwide suppor
81. L ADDRESS BOOTH NUMBER Rules and Regulations continued 19 EAC Exhibitor agrees to keep No Freight Aisles clear at all times If GES is required to rearrange any material situated in a clearly identified No Freight Aisle the Exhibitor or the EAC depending upon the billing arrangements with GES will be charged a one hour minimum for forklift rental and labor 20 EAC Exhibitor agrees that all outbound freight bills should be turned into the service desk on a timely basis Holding freight bills until late in the day or turning in large amounts of freight bills to the GES Servicenter at one time may delay outbound truck scheduling and subsequently force your loading out into overtime 21 During tear down pull all manageable structures back from aisle carpet lines Electronics mannequins etc should be placed in the center of the booth 22 Be aware of vehicle traffic inside and outside of the facility All attendees should be aware of their surroundings and all individuals are solely responsible for their own safety in parking lots driveways access roads and non exhibit hall areas 23 Label empty cartons and crates for storage as soon as they are ready Holding back on empties only adds congestion to the aisles 24 For services such as electrical plumbing telephone cleaning and drayage no service provider other than the Official Service Provider will be approved This regulation is necessary due to licensing insurance and work done
82. Loss Damage Waiver is considered null and void and the customer will be charged for the full IRR deor EGRE replacement value of the equipment as listed above 8 CONTRACTOR S liability for damage of any cause whatsoever will be limited to the total price for the goods and services provided by CONTRACTOR 9 CONTRACTOR disclaims any responsibility for misuse loss of power power surges and customer adjustments that are not covered in the instructions acts of God or any other act beyond the control of the CONTRACTOR 10 Customer is responsible to pay all applicable Federal State or Local taxes If the applicable tax rate is different from the published rate at the time of placing the order then Contractor may adjust the tax due by the customer accordingly If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exempt Certificate for that state Please submit this certificate with order otherwise tax will be charged to your order 11 Customer agrees to return all equipment to CONTRACTOR S service desk within two hours of the show closing EQUIPMENT LEFT IN THE EXHIBIT AREA IS THE RESPONSIBILITY OF THE CUSTOMER 12 Itis agreed that the governing law pertaining to this contract will be the laws of the State of Massachusetts with venue exclusively in Barnstable County 13 If you have ordered our Delivery Pick up service there must be a company representative available to receive the equipment
83. MANUAL e SUNDAY FEBRUARY 1 Imaging USA Opening Night Party 5 30 pm 10 pm TUESDAY FEBRUARY 2 PPA s Award amp Degree Ceremony complimentary pm 8 pm TUESDAY FEBRUARY 3 Imaging USA closing night party 8 pm 11 pm ions Let us answer your questions BILL INGWERSEN Imaging USA Ex 404 522 8600 ext 239 bingwersen ppa com position Manager GES NATIONAL SERVICE CENTER 800 475 2098 ges com DEADLINES October 1 2014 Final Booth Payment Y October 6 2014 Imaging USA Show Guide Online Proofing December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC i January 2 2015 January 27 2015 Advance Warehouse Shipping January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate i January 12 2015 Freeman Audiovisual Early Discount Rate Alex The Photo Guy LJ January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 10 SHOW MANAGEMENT 13 Made possible by a generous grant from FREEMAN ar Rad vocet ey Filtre oo Ae ella BEA APUD SU SET RE F 1 ttes x w ux vis RE 2 fe g Gj e gt na VEM An fd we ay ea 9 Ms gt oN
84. N Deluxe Brands l Beefeater Skyy Jose Cuervo Silver Jack Wine Cabernet Chardonnay 9 50 per glass a ae Daniel s Dewar s White Label Bacardi Superior Premium Imported Beer 7 50 per bottle ea Wine William Hill Cabernet Sauvignon lain William Hill Chardonnay Hand Crafted Cocktails 13 00 per drink bod Domestic Beer Alcoholic beverages being served require the assistance of a Gaylord Opryland Budweiser Bud Light Coors Light Miller Lite Bartender Bartender fees are 100 00 per event Redbridge gluten free Customized Cocktails can be created to reflect your specific company organization logo colors etc Premium Imported Beer Heineken Corona Samuel Adams Yuengling Hand Crafted Cocktails are Prohibition inspired with homemade bitters brown l and clear liquors custom flavored ice and perfectly garnished glassware Non Alcoholic Beer Sharps EXHIBIT HALL Order Form PLEASE SUBMIT ONE FORM PER BOOTH PER DAY Boxed Lunches Please order 2 weeks in advance Please choose the same sides and dessert for each item Boxed Lunches 36 50 each All boxed lunches include an entr e two side options and a dessert Soft drinks and bottled water are available on consumption Ham amp Provolone on Pumpernickel Kaiser Honey ham provolone cheese lettuce tomato and Dijon mustard Turkey Club Wrap Smoked turkey Swiss cheese bacon lettuce tomato and herb mayonnaise New Age Caesar Salad
85. NSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY PickUp _ Delivery Please complete the following information by either checking the appropriate box or by filling in the blank Please be as thorough as possible as this will enable us to provide you with the most accurate cost estimate possible Method of Shipment Type of Customs Entry Permanent Sold Giveaways Value of Permanent Goods US Temporary To Return Value of Temporary Goods US 5 Type of Equipment for FCL 40 Container 20 Container High Cube Other D Weight amp Dimensions Final Weight Subject to Actual m amp Dimensions Detailed Description of Contents 1 CENA HUE Helge etd Value US 6 cms cms kilos O o agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Use a separate piece of paper if you need to provide additional weight and dimensions Check this box if you would like to receive a return quote back to origin specified at the top of this Authorized Signature Please Sign form Total Gross Weight 7 Total Value 8 AUTHORIZED NAME PLEASE PRINT DATE You must read the Terms and Conditions of Contract under which GES provides transportation services to you our valued customer The Terms and Conditions SPECIAL REQUIREMENTS ADDITIONAL CHARGES MAY APPLY may be downloaded by going to www ges com terms logis
86. O Client Name Main Group Name Affiliates ARRIVAL Main Group Dates 00 00 00 00 00 00 FAX Client Fax CURRENT DATE oo oo oo CREDIT CARD AUTHORIZATION FORM FOR EXHIBIT HALL MENU ORDERS ONLY approve the credit card listed below to be used for payment on all charges from my event at Gaylord Opryland Resort amp Convention Center or any entity owned by Gaylord Opryland A Deposit of 100 of the estimated amount will be applied to the card 3 5 days prior to the event and the balance at the end of the event All charges will be applied to card prior to bill being mailed No Terms Given Credit Card Information Cardholder s Name Card Number Expiration Date Signature Card has daily limit restrictions Amount if yes checked Card has transaction limit restrictions Amount if yes checked Please provide tax exempt forms if applicable Tax exempt must be federal form 501 c 3 or Tennessee tax exempt form In order to comply with government policies the Hotel must receive a copy of one of the above mentioned forms and payment must be from the tax exempt organization Taxes will be charged if no form is received and or the credit card does not have matching company name on it Also please provide front and back copy of your credit card and fax email back to ME D ad GAYLORD OPRYLAND Email OprylandExhibitorCatering GaylordHotels com 127 x Exhibit Hall Services Safety Security Booth Orde
87. PIRATION L VISA DATE American Express CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY Signature Required Below STATE ZIP COUNTRY Calculation of Orders FULL PAYMENT in U S funds drawn on a U S Bank Global Experience Specialists Federal ID 59 1008863 GES is exempt from backup withholding tax o simplify payment send a check payable to Global Experience Specialists for your entire order or note the amount to be charged to your credit card Charge my credit card in the amount of Enclosed is a check in the amount of Check Number Dated Please note payment return addresses at top of form agree in placing this order that have accepted GES Payment T Policy and GES Terms amp Conditions of Contract Credit card charge authorization signature required below PLEASE SIGN X AUTHORIZED SIGNATURE CARDHOLDER S SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Order Directly Online https e ges com 051002657 esm 082614 Specialists 3 GES Domestic Third Party Billing Request KB RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA
88. Page 4 of 5 EZB amp XGES Price List RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Carpet Information Graphics amp Signage Information Prices include delivery rental and removal Labor to install carpet is included when We offer complete graphics services from Design to Print the carpet is installed on a flat floor space prior to exhibit installation Labor will be charged at published rates when installation is required for stairs platforms risers We can create custom graphics to fit any of your needs including meeting rooms or other installations post exhibit installation Pressure Sensitive Vinyl PSV Booth Wraps the same as vehicle wraps Precut e Vinyl or Mesh Banners for use in your booth Custom cut carpet is required for all booths larger than 30 or for booths configured e Backlit graphics for lightboxes and display cases as istano of peninsula e Custom fit contour cut 3D graphics for eye catching effects Custom Cut e Printing on specialized materials Guaranteed to be high quality carpet and includes visqueen plas
89. S 9 5 9 TAX 96 9 5 9 5 9 5 9 5 9 5 9 5 9 9 5 9 5 9 5 9 5 9 5 Order Directly Online https e ges com 051002657 esm DISCOUNT 402 17 DISCOUNT 652 25 321 25 715 50 1 415 50 1 305 00 610 00 507 25 713 00 614 00 652 25 769 00 783 00 593 00 DISCOUNT 483 00 722 50 789 50 333 00 496 00 427 25 418 50 469 00 423 75 484 00 160 75 491 75 REGULAR 605 07 REGULAR 978 75 482 00 1 073 25 2 123 25 1 957 50 915 00 761 00 1 069 00 921 00 978 75 1 150 00 1 170 00 889 75 REGULAR 725 00 1 083 75 1 184 75 499 75 743 75 641 25 627 75 704 00 636 00 726 00 348 25 738 00 R072214 B090414 1221 G E S Experience Specialists Global Price List RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME Seating Chairs EMAIL ADDRESS Tables Cafe Page 2 of 5 BOOTH NUMBER ITEMCODE DESCRIPTION TAX DISCOUNT REGULARS 305160 Table Cafe Maple Chrome 36 Round 29 H 9 5 326 75 489 75 305152 Chair Altura Guest 25 L 20 D 34 H 9 5 274 50 411 75 305161 Table Cafe Red Blac
90. System GEM 1 6 Inline Includes Inline Includes Tabletop Display Includes one custom ID sign one custom ID sign one custom ID sign two arm lights three arm lights three arm lights one standard 10 x 10 carpet five shelves two shelves no padding one 1m counter one 6 skirted table one standard 10 x 10 carpet no carpet and padding no padding Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may varflue to facility lighting printing limitations and dye lot differences XGE Global Standard Exhibits Experience Specialists Accessories 600410 Exhibit Ad Board 600110 Exhibit Armlight 600103 Exhibit Counter 1M 600101 Exhibit Counter 1M 1M x 8 Black Curved x 1 2M x 40 H 600102 Exhibit Counter 2M 600221 Exhibit Light Box 600222 Exhibit Light Box 600223 Exhibit Light Box x 1 2M x 40 H mios 37 x85 Medium 37 x56 Small 37 x28 Lc MID ee CORO Sd ADADA X ADIA ADR VENZRSVE CI YEN TORRE CIE L WI aI Sek CIC duBidib pbs TPC RTR La He L3 EGIDA KAIS KAIS Ay 1L qtbi Si BE AID Id idi id pisi In SIDE as CIN ICL ICO ibi 661931 Exhibit Panel 600291 Exhibit Panel 600243 Exhibit Shelf 1M x Slatwall 1M x 8 Wirewall 1M 10 Deep Trim and Panel Choices Panel Type amp Color e Coated B
91. Up to 100 drinks 1150 per hr 122 EXHIBIT HALL Order Form PLEASE SUBMIT ONE FORM PER BOOTH PER DAY Non Alcoholic Beverage Service a penne Time seem Time HUE Amount Refresh MAX Amount if Yes or No applicable Brewed 75 00 per L0 LM Gallons Regular Coffee Freshly Brewed 75 00 per gallon Gallons Gallons Decaffeinated Coffee Ice Tea or Lemonade 7500 per gallon OO per allon J Gallos Gallons p 7500 per gallon BE Peach Sun Tea 80 00 per n NN EE with Fresh Lemon Wedges Assorted Bottled Assorted Bottled Soft Drinks Drinks 4SOweach 4SOweach each Still and eine Bottled 4 50 each Water Water Cooler w First 5 Gallons 225 00 each of Water Bottled Vitamin Water Vitamin Water 450 each 50 each Bottled drinks are charged on consumption Beverage refreshes occur every 2 hours All beverages will be replenished to the starting amount unless otherwise specified Coffee and tea remaining at the 2 hour refresh will be removed and new coffee and tea equal to the starting amount will replace them Refresh charges based on listed prices Alcoholic Beverage Service Resort Brand Liquors Tanqueray Absolut Sauza Hornitos Plata Maker s Items on Consumption Start Time Mark Johnny Walker Black Bacardi Superior Resort Brand Liquor Drinks 9 00 per drink EN Crown Royal Deluxe Brand Liquor Drinks 8 00 per drink BEE
92. aa gt cy T YrY d SRL a Te Side Door Loading Stacked Shipments Uncrated Shipment ACME Co 800TH 385 MEPERERCO o CNET eS D ic REEL 2 E P OS w pr ro E UA mmc r dome Multiple Shipments USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed RUSH EXHIBITION FREIGHT FROM ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW Imaging USA NAME OF EXHIBITION 0510002657 BOOTH NUMBER GES UPS Freight 45 Teledyne PI La Vergne TN 37086 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Monday Jan 5 2015 Tuesday Jan 27 2015 The GES warehouse will be closed on J anuary 2 2015 in observance of the New Years holiday CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 00 AM 4 30 PM Closed 12 00 PM 1 00 PM amp Holidays C O Carrier e GE S Experience Number of pieces Vm mm SS a SS SSS SS m m eS BA Co RUSH EXHIBITION FREIGHT FROM ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW Imaging USA NAME OF EXHIBITION 0510002657 BOOTH NUMBER GES UPS Freight 45 Teledyne PI La Vergne TN 37086 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Monday Jan 5 2015 Tu
93. act Person Cell Phone Payment Information Method of Payment choose one Master Card Check in US Funds Visa Bank Transfer please call for details __ American Express Key Account Credit Card Number Expiration Date ard Holder Name Please Print For your convenience we will use your authorization to charge your credit card account for your advanced and on site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation any shipping charges All payments must be made in advance in US funds Cancellation Policy Any cancellation must be received within 7 days of show open to avoid being charged one day s rate Cancellations after delivery will result in a day s charge and labor incurred 98 01 309612 Visit us at www freemanco com 01 309612 FRE EM A IN TERMS amp CONDITIONS YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUG
94. adlines and paid in full Orders received without payment or after the discount deadlines will be charged at the appropriate published price based on order deadline dates Services will not be rendered until payment in full is received ALL ORDER CANCELLATIONS RECIEVED MORE THAN 30 DAYS PRIOR TO SHOW OPENING WILL BE SUBJECT TO A 100 00 CANCELLATION FEE 4 Onsite orders are based on unit availability NO REFUNDS WILL BE MADE FOR ORDERS CANCELLED WITH IN 30 DAYS OF THE SHOW OPENING DATES 5 No partial refunds will be allowed onsite should exhibitor fail to meet the system requirements stated on the front of the order form for XePress LeadKey orders If your computer does not meet these require ments our onsite representatives will do their best to upgrade your computer Otherwise an alternate lead retrieval device will be provided subject to availability No refunds will be granted in these circumstances 6 The XPress LeadPro requires electricity No partial refunds will be allowed onsite should exhibitor fail to order electricity for XePress LeadPro orders If you do not have electricity and need an alternative unit an alternate lead retrieval device will be provided subject to availability No refunds will be granted in these circumstances STANDARD EQUIPMENT REPLACEMENT COSTS The customer agrees to return any equipment to CONTRACTOR in the same condition Customer is responsible to pay CONTRACTOR the replacement cost below YsPr
95. after move in begins and 100 of original price after installation Specialty Furniture Information Prices include delivery rental installation and removal Please include Booth Layout Form H 3 for placement of items Custom orders are available Please call for quote Orders received within three 3 weeks prior show move in are subject to availability and or substitutions Cancellation Policy Items cancelled will be charged 100 of original price after move in begins Standard Exhibits Information Prices include delivery rental installation and removal For Custom Exhibits please send a request to email address exhibitdesign ges com Cancellation Policy Due to material and labor costs orders cancelled before move in begins will be charged 50 of original price Similarly orders cancelled after move in begins will be charged 100 of original price 60 Order Directly Online https e ges com 051002657 esm 2014 R072214 B090414 1221 XGES Exe Price List Order Form Page Sof MXN Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Discount Deadline Date Ga
96. age price for single PSAV approved signage includes rigging labor and scissor lift PSAV reserves the right to deem the signage as qualifying for the package guideline The rate applies for banners or signs 4 x6 or smaller If the sign is over 20 lbs and or larger than 4 x6 additional equipment and labor will be required Please contact us for quoation Standard Rate Rigging Labor Hourly Rates for signs larger than 4 x6 Straight Time 8 00am 5 00pm m f Double Time 12 00am 8 00am m s Sunday All Day sun only Riggers work in minimum teams of 3 2 riggers to hang 1 rigger for ground support for a minimum of 4hrs Clients can not be used as substitute for riggers For Clarification Please Contact Presentation Services Gaylord Opryland Resort and Convention Center 2800 Opryland Drive Nashville TN 37214 PH 615 458 2680 FAX 615 458 2640 EMAIL 1602EXPO PSAV com PSAV exclusively provides rigging amp banner hanging services It is important to note that even though the rigging department pre plans for expo rigging due to the exposed nature of the construction in our exhibit facility i e pipes sprinklers duct work etc and the numerous variables of exposition floor space layouts getting all expo materials to line up exactly where safe rated rigging attachment points are located may not be achievable Continued evaluation and final determination of the rigging plan for signs and other expo mat
97. ails to use the workers and equipment at the time confirmed a one 1 hour cancellation fee per worker and forklift will apply The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 72 hour increments per worker and equipment Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Forklift w Operator Per Hour Discount Regular Show Site Straight Time Monday through Friday from 8 00 AM to 4 30 PM Overtime All other ti Monday th h Friday All day Saturday amp 5 00044 ST Code 705200 150 50 188 25 226 00 me a ud D C d LL 5 0002 OT Code 705200 210 75 264 00 316 25 Double Time All day Holidays 5 0008 DT Code 705200 271 00 339 00 406 75 Discount Rate Rate applies to orders placed on or before the above Discount Worker per Hour Discount Regular Show Site gets Regular Rate Rate applies to orders placed after the above Discount Deadline Freight ST Code 705030 80 00 100 00 119 75 Date but before the first day of exhibitor move in Freight OT Code 705030 119 75 150 25 180 25 Show Site Ra
98. ain local building regulations early on to ensure that all time constraints are met Exhibition organizers should be prepared to assist exhibitors in this application process This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F R EE MAN 2011 IAEE No cost to members in good standing 16r including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Issues Common To All Booth Types Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA and are encouraged to be sensitive and as reasonably accommodating as possible to attendees with disabilities Information regarding ADA compliance is available from the U S Department of Justice ADA Information Line 800 514 0301 and from the ADA Web site at www usdoj gov crt ada adahom1 htm Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors hall laborers or installation dismantling equipment such as fork lifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures It is recommended that all 20ft by 20ft 6 10m by 6
99. amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Discount Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL PLEASE COMPLETE THIS FORM FOR ALL IN BOOTH FORKLIFT AND LABOR NEEDED TO DETERMINE IF YOU NEED IN BOOTH FORKLIFT AND LABOR PLEASE READ THIS FORM CAREFULLY In booth forklift and Labor may be required to assemble displays or when uncrating positioning and reskidding equipment and machinery e A forklift is required for moving equipment and materials weighing 200 pounds or more If you require a forklift a crew will be assigned consisting of a forklift with an operator Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day All exhibit labor scheduled at the start of the working day will be dispatched to booth space Confirm labor and forklifts by 2 30 PM the day before date requested Please have a representative pick up the crew at the labor desk and supervise the work to be done Upon completion the Exhibitor s representative will return the crew to the labor desk and approve the work order Equipment and labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker and forklift If Exhibitor f
100. ance Shipments to Warehouse Shipments should arrive on or between clo GES January 5 27 2015 Imaging USA Hours for receiving are Monday Friday 8 00 AM 4 30 PM Your Company Name amp Booth Number The GES warehouse will be closed on January 2 2015 in observance of the UPS Freight New Years holiday 45 Teledyne PI La Vergne TN 37086 USA Direct Shipments to Exhibit Site Shipments should arrive on c o GES January 30 2015 12 00 PM 5 00 PM Imaging USA January 31 2015 8 00 AM 5 00 PM Your Company Name amp Booth Number February 1 2015 8 00 AM 10 00 AM Gaylord Opryland Convention Center West Hall C1 and C2 2815 Opryland Drive Nashville TN 37214 USA Marshaling Yard Site Address clo GES Imaging USA Your Company Name amp Booth Number 2815 Opryland Drive Nashville TN 37214 USA 32 Order Directly Online https e ges com 051002657 esm 011314 General Information Global Experience Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 We have designed this form to help you better understand the role of the Official Service Provider the services we offer and to provide tips to maximize your cost savings What is an Official Service Provider GES has been selected as the Official Servic
101. ance policy Although we do our best to handle your Goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES has published GES Terms amp Conditions of Contract that are in this exhibitor service manual Please read them carefully It is recommended that your Goods be insured Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Order Directly Online https e ges com 051002657 esm GES Transportation Plus GES 4 Experience Specialists Get GES Transportation Plus and Save 10 On Material Handling With decades of tradeshow experience GES Logistics understands your transportation needs As the Official Services Provider for your show we offer a variety of fully integrated services at competitive rates GES Transportation Plus provides e Online tracking 24 7 eOn site GES support team eConsolidated invoice Note Round trip shipping is required to qualify for Transportation Plus rates Transportation Plus does not apply to shipments that are considered small package local or shipments over 5000 Ibs Get an instant quote today at logisticsquote ges com ges com 800 475 2098 Exhibitions Events Experiences 2012 Global Experience Specialists Inc GES 44 082514 Cstm XGES 2 Marshaling Yard and Dir
102. ard or perhaps conduct a focus group of the exhibition s exhibitors to determine their interest and gain their feedback and support for the concept Exhibition organizers must be proactive in communicating with exhibitors and understanding the effect it will have on the exhibition This edition of IAEE s Guidelines for Display Rules and Regulations is made possible hy a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing 4dr including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 15 Advisory Notes To Exhibition Organizers continuea Perimeter Openings Large peninsulas and islands with long high walls can create a tunnel like effect Exhibitors may be required to install a minimum 6ft 1 83m opening every 30ft 9 14m Pipe and Drape These are commonly used at exhibitions to define exhibit space Exhibition organizers often include in their rules and regulations that this equipment is not intended as a display fixture Therefore product and signs should not be attached or affixed Measurements of booths must allow for size of pipe on sides and back Product Height Some exhibitors have products that exceed display height restrictions Exhibition organizers should establish guidelines for displaying such products For example some exhibitions require that these exhibitors reserve only perimeter space Products exceed
103. atinum 152 L 40 D 33 H 73 L 34 5 D 29 5 H C 305121 Sofa Lisbon Black Leather 305116 Sofa Marrakesh Light Beige 88 L 36 D 34 H 84 L 37 D 34 H 305124 Sofa Memphis 55 L 31 D 28 H 305119 Sofa South Beach Platinum Suede 69 L 29 D 33 H 305226 Sofa Mirabel Brown Leather 305221 Sofa Roma White Vinyl 78 L 76 L 35 D 32 H 31 D 33 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 6 this brochure may vary in some locations GES 2 Experience Specialists Seating Club Chairs 305235 Chair 305072 Chair Allegro Blue Barcelona Black Fabric 36 L 30 L 31 D 35 H 34 5 D 29 5 H Specialty Furniture ow 305073 Chair 305180 Chair 305178 Chair 305080 Chair 305127 Chair 305225 Chair 305179 Chair Mirabel Brown Newport Leather 36 L Charcoal 35 D 32 H Leather 24 L 34 D 33 H Seating Chairs 305152 Chair 305041 Chair Altura Guest Berlin Black 25 L20 D34 H WMhite 18 L 22 D 32 H 305232 Chair 305079 Chair Fusion Red Ice Transparent White 19 L 21 D Chrome 17 25 L 32 H 20 D 32 H 305069 Chair T Vac Translucent 25 L 23 D 30 H Colors may vary due to facility lighting printing limitations and dye lot differences Som
104. ation Check Payments Payment and Credit Card Charge Authorization Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Global Experience Specialists Inc GES Bank of America P O Box 96174 Chicago IL 60693 All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual MANDATORY FORM Imaging USA February 1 3 2015 COMPANY NAME EMAIL ADDRESS STREET ADDRESS CITY PHONE FAX Gaylord Opryland Convention Center West Hall C1 and C2 Discount Deadline Date January 09 2015 BOOTH NUMBER STATE ZIP COUNTRY PURCHASE ORDER NUMBER BOOTH PRIMARY CONTACT NAME AND PHONE NUMBER SHOWSITE CONTACT NAME AND PHONE NUMBER Payment Policy Payment for Services GES requires payment in full at the time services are ordered Further GES requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor material handling or any applicable fuel or energy surcharge Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline s Method of Payment GES accepts MasterCard Visa American Express check and bank ACH Wire transfer Purchase orders are not considered
105. ay 96 L 36 D 29 H 9 5 548 25 822 50 305009 Barstool Oslo Blue 17 L 20 D 30 H 9 5 268 25 402 75 305033 Table Conf Mahogany 120 L 42 W 29 H 9 5 608 75 913 00 305008 Barstool Oslo White 17 L 20 D 30 H 9 5 268 25 402 75 305030 Table Conf Mahogany 42 Round 42 L 42 W 29 H 9 5 345 00 517 25 305206 Barstool Shark Swivel White Chrome Base 22 L 19 D 34 9 5 349 00 524 00 305031 Table Conf Mahogany 72 L 42 W 29 H 9 5 407 75 611 75 305207 Barstool Zooey Swivel White Chrome Base 15 Lx17 Dx 9 5 319 00 479 00 305032 Table Conf Mahogany 96 L 42 W 29 H 9 5 499 50 749 50 Tables f 305177 Table Conf Manhattan 42 Round 29 H LS 300 50 450 50 M ri TAX DISCOUNT REGULAR 305208 Table Nova Oval White Silver Legs 71 L 35 5 D 29 H 9 5 517 00 776 00 305162 Table Cafe Blue Black 30 Round 29 H 9 5 206 00 309 50 Tables Martini Bar 305154 Table Cafe Blue Chrome 30 Round 29 H 9 5 275 25 413 00 ITEMCODE DESCRIPTION TAX DISCOUNT REGULAR 305164 Table Cafe Graphite Black 30 Round 29 H 9 5 206 00 309 50 305004 Table Bar Martini 3 pc 100 L 100 D47 H 9 5 2 880 75 4 321 25 305167 Table Cafe Graphite Black 36 Round 29 H 9 5 241 00 361 75 305003 Table Bar Martini 50 L 50 D 47 H 9 5 1 083 00 1 624 50 305156 Table Cafe Graphite Chrome 30 Round 29 H 9 5 275 25 413 00 Product Display 305159 Table Cafe Graphite Chrome 36 Round 29 H 9 5 326 75 489 75 ITEM CODE DESCRIPTION TAX DISCOUNT R
106. ay be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event takes place Supervised Labor OK TO PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Un Supervised Labor DO NOT PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer s election is not supervised and or directed by GES Customer assumes the responsibility and any liability arising therefrom for the work of union labor when Customer elects to use un supervised labor Il Scope These Terms and Conditions shall be binding upon Customer GES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability Ill Customer Obligations a Payment for services Customer shall be liable for all unpaid charges for services performed by GES or Agents Customer authorizes GES to charge its credit card directly for services rendered on Customer s behalf after departure by placing an order on
107. charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event GES will charge a convenience fee for each request to reprocess payment to an alternate credit card in order to cover incremental processing costs An alternate credit card is a credit card different than the one used to process your initial payment in accordance with GES payment policy The convenience fee will be quoted at the time your request is made to reprocess payment The convenience fee will be added to your account balance and settled utilizing the new credit card provided GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior This form must be returned to GES for your orders to be processed Need Assistance 83 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES Credit Card Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Corporate Card Personal Card Account Number PROVIDE 34i We ua L MasterCard EX
108. ciation of Exhibitions and Events 12700 Park Central Drive Suite 308 Dallas TX 75251 1500 WWwW laee com 29 GES Information and Order Forms R071414 B090414 1220 G 1 XGES i Show Information t All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 FLOOR COVERING REQUIRED FOR ALL BOOTHS Official Service Provider Global Experience Specialists Inc GES Phone in USA 800 475 2098 International Calls 702 515 5970 7000 Lindell Road FAX in USA 866 329 1437 International Faxes 702 263 1520 Las Vegas NV 89118 4702 Contact us Online www ges com chat GES will be onsite at your show to assist you in coordinating any last minute services ordering additional products and answering any questions you may have Show Information Booth Size 10 x 10 17 height restriction for all hanging signs Backwall Drape Gray Sidewall Drape Gray Aisle Carpet Color Pepper 1 Booth ID Sign Hall is Not Carpeted Important Dates Be sure to check all order forms for additional deadlines Discount Deadline Date Friday January 9 GES orders must be received with payment by this date Installation Friday January 30 12 00PM 5 00 PM Saturday January 31 8 00AM 5 00PM Sunday February 1 8 00AM 10 00 AM Please take no
109. cilities will be located anywhere in the building The show aisles and public space are not a part of the Exhibitor s booth space and must be kept clear at all times 10 During show hours only EACs with exhibit badges will be permitted on the exhibit floor No EAC will be permitted on the exhibit floor during show hours without the proper Convention name badge supplied by the exhibiting company EAC must furnish Show Management and GES with the names of all on site employees who will be working on the show floor and ensure that they have and wear identification badges at all times necessary as determined by Show Management 11 EAC has attached herewith certificates of insurance confirming the following required insurance Commercial General Liability including contractual liability with limits of not less than 1 000 000 each occurrence 2 000 000 general aggregate and 2 000 000 products amp completed operations aggregate Automobile Liability with a limit of not less than 1 000 000 combined single limit each accident Workers Compensation as required by law with Employers Liability Limits of not less than 1 000 000 each accident 1 000 000 disease each employee and 1 000 000 disease policy limit Umbrella Excess Liability with a limit of not less than 1 000 000 each occurrence aggregate The Commercial General and Automobile Liability Policies shall name Global Experience Specialists Inc GES Official Service Provide
110. ck One Warehouse Showsite Setup Information for GES Installation Setup Drawings Instructions Attached Rental Carpet Color Setup Drawings With Exhibit Own Carpet Color Case Crate Number Padding Number of Workers Required for Setup Approximate Time for Setup Forklift Ordered Hrs Time Special Equipment Required C Number of Graphics Layout Provided Yes No Description mj Number of Lights ___ __Number of Light Boxes _____ IC A Electrical Outlets Yes No Electrical Labor Boothwork Yes No Electrical Under Carpet Yes No Electrical Drawings Attached Sent to the Official Electrical Contractor _ With the Exhibit Booth Cleaning Yes No Other Items Furniture Yes No A V Equipment Yes No Telephone Internet Yes No Tear down Information for GES Dismantle Tear down Drawings Instructions Attached Rental Carpet Color Tear down Drawings With Exhibit Own Carpet Color Case Crate Number Padding C Number of Workers Required for Tear down Approximate Time for Tear down Forklift Ordered Hrs Time Special Equipment Required C Number of Graphics Layout Provided Yes _ No Description Number of o Number of Light Boxes Description 00000 0 o Outbound Freight Charges LL Consigned To PrePaid Collect for non GES Logistics Shipments only Address Bill To City State Zip
111. ctrical provider All signs banners and decorations must be hung and removed by PSAV whether in the ballroom exhibition hall lobbies atriums or gazebos Banners placement must be approved in advance by Conference Services Labor Rates include the price of Crew and Lift for Single Sign Package All electrical services requirements must be submitted to Gaylord Opryland s Electrical Supervisor PSAV Does Not Provide Power Services A service charge of 24 will be added to the subtotal before Tax Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemption certificate for Tennessee To guarantee equipment availability and advanced rate submit your request 20 days prior to delivery Riggers work in minimum teams of 3 2 riggers to hang 1 rigger for ground support for a minimum of 4hrs Clients can not be used as substitute for riggers CANCELLATIONS A Cancellation of ordered must be received 48 hours prior to delivery date to avoid a minimum charge B If services have already been provided at the time of cancellation 100 of original charges will be applied Please Fax diagrams and signage specs along with this oraer rorm ror a price quore A Quote will be provided to you via Email as Confirmation of your order rev 8 07 Single Signage Package for banners signs up to 4 x6 Removal 450 Price Is Per Banner Pack
112. d Morning Sunshine Chocolate Cascade Frozen Delight Margarita ville PLEASE SUBMIT ONE FORM PER BOOTH PER DAY Show Stopper Packages Fresh Popped Bags of Popcorn Shaken with Cheddar Cheese Spicy or BBQ Blueberry Cherry amp Lemon Italian Ice Cups Individually Packaged Peanuts Pretzels and Cracker Jacks Assorted Sodas Includes Popcorn Machine and Attendant Cotton Candy Machine Additional Individually Packaged Candy Chips Pretzels Cookies Granola Bars and Crackers Assorted Sodas Fresh Fried Doughnuts w Cinnamon Sugar Assorted Bakeries Biscotti and Muffins Whole Fruit Freshly Brewed Regular and Decaf Coffee Chocolate Fountain Dark Milk or White Marshmallows Pretzel Rods and Strawberries H agen Dazs lce Cream Novelties Frozen Snickers Ice Cream Bars Italian Ice Cups Assorted Flavors Assorted Sodas Made to Order Margaritas Nacho Station including Guacamole Queso Sour Cream Homemade Salsa Japalefios and Tortilla Chips Bartender Fee Included Service for 50 300 Service for 100 550 Service for 500 2000 Service for 50 300 Service for 100 550 Service for 500 2000 Service for 50 400 Service for 100 750 Service for 500 3000 Large Fountain 300 pieces 1000 Fountain rental included Service for 50 400 Service for 100 750 Service for 500 3000 Up to 50 drinks 650 per hr
113. d on any hotel wall door or column Any tape applied to the floor must be approved by the Hotel Exhibit Hall Manager Proper tape can be purchased from the Hotel Exhibit Hall Manager No helium filled balloons or adhesive backed stickers may be given out by exhibitors Non Flammable Materials All materials used in the Exhibit Hall Ballroom or any other room of Gaylord Opryland MUST be non flammable to conform with the Fire Regulations of Nashville Tennessee Electrical wiring and equipment installation must conform to appropriate Nashville Tennessee codes Gaylord Opryland personnel are obligated to refuse connections where wiring is not in accordance with subject code Material not conforming with such regulations will be removed immediately at the exhibitor s expense Engines motors or any kind of equipment may be operated only with the consent of the Director of Conference Services or Exhibit Hall Manager at Gaylord Opryland Special Notices All booth equipment furniture and carpeting must be confined to the measured limits of the booth No nails or bracing wires used in erecting displays may be attched to the building without written consent of the Director of Conference Services or the Exhibit Hall Manager at Gaylord Opryland All property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor or at the exhibitor s expense All materials and equipment furnished to the Exhibitor by Gaylord Opryland wi
114. dance Increase Attendance Decreased Decreased Budget Same Budget Increased Budget Source AttendTrend Jacobs Jenner amp Kent Frost Miller tA ieneehatain rotlact ardiarena bidnate far a uante HAVKIREAR AUART Figures shown reflect advertising budgets for entire events not exhibitor event budgets The information is meant to reinforce the importance of promotion not to show expected returns on exhibiting with or without advertising It cannot be em phasized enough how crucial pre event marketing is to getting the attention of pros pects The promotional message needs to support the goals of exhibiting as well as supporting your company s overall marketing plan The mes sage should also be clearly stated or illustrated in each piece of marketing material that is distributed for show promotion In addition to your primary message each marketing piece should clearly display com pany name products and services the event name dates and location and how to find you at the event One of the best ways to get a response to your promotional campaigns is to include an incen tive for the recipient to respond or take action e g attend the event IMAGINGUSA X Press Leads Exhibitor Success Kit 110 A promotional campaign can include a coupon or invitation to come by your booth to receive a special promotional item Contests create a good response rate For instance choose
115. de the exhibitor may install a booth up to these lines and utilize all the volume of space within these lines up to the maximum height permitted by the show rules as determined by the show organizer It is the choice of the exhibition organizer to allow use of full cubic content in linear exhibit space or to observe the line of sight set back rule It is common at certain types of exhibitions to eliminate the line of sight requirement for Linear End Cap and Peninsula Booths that back up to Linear Booths This permits exhibitors to utilize the full cubic content of the booth Organizers that permit use of cubic content in linear booths do so for one or all of these reasons Cubic content is more conducive to certain types of product displays or experiences Cubic Content maximizes the exhibit space and investment International exhibitions generally utilize Cubic Content making the show friendlier to international exhibitors Cubic Content reduces the need to police exhibits to enforce setback rules Use of Cubic Content may create situations where the organizer must address exhibits that have unfinished walls A determination must be made as to responsibility for finishing these areas It is prudent for the exhibition organizer considering cubic content to examine the concerns advantages and disadvantages prior to putting cubic content guidelines into practice It is often wise to consult with the exhibition s Exhibits Advisory Bo
116. dy own an exhibit or plan to purchase one you will need to arrange for installation and dismantling of your booth As the Official Service Provider on this show GES provides you with the best labor and on site personnel from move in to move out Graphics Give visitors to your exhibit a great first impression by displaying captivating graphics and signs Shipping GES can manage your transportation without a hassle We offer simplified rates online tracking and single invoicing Call to have your shipping made easy Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Need Assistance 33 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES How Can I Order My Show Services Expresso is GES planning ordering and management system You can order everything you need for your tradeshow exhibits view account order history download the show schedule and so much more Step 1 Go to https e ges com 051002657 esm Step 2 Find your show by typing the show name into the search box and selecting it Step 3 Browse products and services and make your selections When you add the first item or service to your cart you will be prompted to sign in or create an account if you have not ordered on Expresso before Step 4 When you re ready to complete your
117. e Provider by the show organizer to design and produce your show Because of the many areas that GES is involved in at the show we are familiar with the key individuals managing your event If at any time during the planning process you are unsure where to turn just ask us we re at your service Many Exhibitors are not aware of the depth and breadth of products and services offered by GES Because we have insight into and control of the entire show process we can generally save you time and money by assisting in your pre show planning GES Show Services Booth Furniture and Accessories The booth furniture and accessories brochure showcases a wide variety of both standard and specialty furniture All items rented from GES will automatically be delivered to your booth and picked up at the close of the show with no material handling charges incurred by you Booth Carpet GES offers a wide variety of carpet selections The booth carpet brochure covers carpet choices from standard to custom color size grade padding and booth cleaning Custom Exhibits Let GES design and build an extraordinary custom exhibit that will deliver your marketing message Please visit our design gallery at www ges com Rental Exhibits Our hassle free rental program gives you a customized look without the long term commitment of purchasing an exhibit Please visit our design gallery at www ges com Installation and Dismantle Services If you alrea
118. e Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Form Deadline Date Imaging USA January 9 2015 Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Return this form when a third party any party other than international pavilion AGENT should be billed for services Provide the International Pavilion contact information and signature International Pavilion Name International Pavilion Address City State Zip Phone Fax Contact s Email Address Account Number Expiration Date MasterCard Corporate Card VISA Personal Card Please Sign agree in placing this order that have International Pavilion Authorized Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract and have advised all of my AGENTS of the same International Pavilion Authorized Name Please Print Date Check services below to invoice to the Third Party AII Services If the Third Party is not to be invoiced for All Services please select specific services below Exhibitor will need to complete Payment and Credit Card Authorization G 2 and submit with this form if third party is not to be invoiced for all services JBooth Cleaning
119. e items may not be available at all locations See order Barcelona Globus 28 L Lisbon Black Marrakesh Light Memphis White 30 L 30 D 26 D 28 H Leather 40 L Beige 34 L 37 D 27 25 L 31 75 D 31 H 36 D 34 H 38 H 271 9 H 305220 Chair 305070 Chair 305035 Corner Roma White Tub Key West Charcoal Vinyl 37 L 31 D Black 31 L 31 D Leather 34 L 33 H 31 H 34 D 33 H qP p i I d 305042 Chair 305231 Chair 305110 Chair 305109 Chair 305230 Chair Berlin Red Brewer Black Brewer Gray Fusion Clear Fusion Green White 18 L 22 D 20 L20 D 32H 20 L20 D32 H White 19 L 21 D White 19 L 21 D 32 H 32 H 32 H V PN 305115 Chair Panton White 20 L 34 D 33 H 305108 Chair New York 23 L 32 D 33 H 305034 Chair Iso Mesh Black 36 L 24 D 38 H 305111 Chair Jetson 19 L 18 D 31 H 305149 Chair Luxor Guest 27 L 28 D 40 H form for details Styles of items portrayed 66 this brochure may vary in some locations GES 2 Experience Specialists p Seating Ottomans 305085 Ottoman 305088 Ottoman 305089 Ottoman 305093 Ottoman Bench Black 24 L Bench White 24 L Cube Black 17 L Cube White 60 D 17 H 60 D 17 H 17 D 18 H Leather 17 L 17 D 18 H J m 305092 Ottoman South Beach Wedge Platinum 25 L 31 D 18 H ar 305091 Ottoman Square White 40 L 40 D 17 H 305240 Ottoman Puzzle Bench White 48 L
120. e or software Examples of these are included below You may choose to customize these qualifiers and follow up actions to match the unique needs of your organization Samples of cus tomized parameters are also outlined Cus tomizing these allows you to best identify hot leads for your fast follow up and conversion to sales Customized Qualifiers e Model A e Model B e Model C e Send Catalog A e Send Catalog B e Send Catalog C e North Coast Region e West Coast Region e Hot Lead e Cold lead Version 5 Pre show ing R Rating Leads The easiest way to help sales successfully fol low up and to realize the value of the leads collected is to establish a rating system to identify the quality of each lead Develop a simple system to rate leads based on the criteria that is most important to your sales team For instance if making sales is the ulti mate goal of exhibiting the important criteria would include Decision Maker Ready To Buy Our Product Meets Their Needs Using this criteria set up a lead rating system for example Rank Your Leads For greatest effectiveness assign point values to each rating Rating Decision Maker Ready to Buy Needs Met A Purchases Yes Yes B Recommends 30 Days Most met Influences No Some met IMAGING USA X Press Leads Exhibitor Success Kit 5 109 Prospect List As stated in the background section of this document today s attendee
121. e transfer payment information Beneficiary Global Experience Specialists Inc GES c o Bank of America Account 7188101819 901 Main Street TX1 492 07 14 Wire ABA Routing 026009593 Dallas TX 75202 3714 USA ACH ABA Routing 071000039 Telephone 702 263 2795 or 702 914 5112 SWIFT Address BOFAUS3N CHIPS Address 0959 If requested following is the physical address for routing identifiers Bank of America Wire Transfer Customer Services 2000 Clayton Road Concord CA 94520 USA To properly credit your account send the following information to the GES via email to Cash Application Team at cashapplication ges com e exhibiting company name show name show facility and booth number e date and amount of wire transfer e bank and country where transfer originated If you have any questions regarding our payment policy please call GES National Servicenter at 800 475 2098 or visit the GES Servicenter at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GES All balances must be paid at the conclusion of the event You agree to late fees up to 1 596 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to
122. e with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your Goods at the end of the show GES Logistics domestic shipments can be tracked online by going to www ges com everything logistics tracking Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Need Assistance 43 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES Estimating Material Handling Charges continued Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as gro
123. eadline Date January 9 2015 BOOTH NUMBER Transportation Plus Ship With GES Logistics To Receive A 10 00 Savings On Material Handling To set up your savings with Transportation Plus for domestic shipments please call 888 454 4437 or complete the GES Logistics Domestic Shipping Quote Form R 8 included in this exhibitor services manual and fax it to 702 515 5972 or email us at GESLogistics ges com For international shipments complete the GES Logistics International Shipping Quote Form R 20 in this exhibitor services manual and fax it to 866 329 1437 or 702 263 1520 or email us at GESlogistic_International ges com Call 888 454 4437 for a quote for any shipments that are under 5000 Ibs Transportation Plus does not apply to shipments that are considered Small Package Local or shipments over 5000 Ibs Round Trip shipping is required to qualify for Transportation Plus rates Price List Advance Shipment to Warehouse 200 Ibs minimum per shipment Crated Materials Special Handling Materials STIST ST ST ST OT STIOT OT OT OT OT Direct Shipment to Exhibit Site 200 Ibs minimum per shipment Crated Materials Special Handling Materials ST ST ST ST ST OT ST OT OT OT OT OT Uncrated Materials ST ST ST OT OT OT How To Know What Rates To Use Based On Show Move In Move Out Straight Time Monday through Friday 8 00 AM to 4 30 PM Trucks signing in after 2 00 PM may be charged at the overtime rate
124. ect at the show An email blast program that can send either plain text or HTML emails By planning these communications in advance and with the help of XPressLeads you can focus your attention onsite and post show on engaging your prospects and developing strong relationships Version 5 IMAGINGUSA Pre show ing R Training Training of your booth staff plays a crucial role in the success of exhibiting The booth staff is responsible for not only collecting leads but asking the questions that qualify leads and determine if they are legitimate prospects By holding one or more training sessions with the staff you can ensure that the right information is collected and visitors leave your booth with a positive impression Role Playing Creating a script and engaging in role play ing is an effective way to prepare your staff Develop a script that quickly and concisely solicits from each visitor the information deemed important by your sales staff make sure all booth staff is aware of the qualifiers and follow up actions in your lead retrieval device so they can use this important tool to quickly and effectively qualify visitors Explaining Goals Explain to staff members the goals and mar keting message of exhibiting The target leads goal for each staff member should be explained as well as the number of interac tions per hour required to achieve the goal A system of accountability should also be put in place to make
125. ect Deliveries Information m All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 IMPORTANT NOTICE Global Experience Specialists Inc GES has established a Marshaling Yard to ease congestion in the vicinity of Gaylord Opryland Convention Center West and to better utilize the available dock space at the convention center The address to this Marshaling Yard is 2815 Opryland Drive Nashville TN 37214 No charge for this marshaling service It is important that you advise your carrier of this Marshaling Yard information to better facilitate your direct shipment to showsite The Marshaling Yard process is as follows e All delivering carriers and privately owned vehicles must check in at the Marshaling Yard prior to show site deliveries e All inbound shipments must be accompanied by a certified weight certificate and Bill of Lading e At the Marshaling Yard drivers will be assigned a number and will be dispatched to the appropriate dock at Gaylord Opryland Convention Center West as space is available Waiting time at the Marshaling Yard should be anticipated by your carrier Every effort is made to keep this waiting time at a minimum However the waiting time depends on many factors including the number of vehicles arriving to unload load the type of loads
126. ecurely Do not ship uncrated materials to warehouse For a rate quote please call GES Logistics at 1 888 454 4437 How to Ship to Exhibit Site Consign all domestic shipments c o GES Do not consign international shipments c o GES however please contact our international division at GESLogistic_international ges com Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely If you are shipping your carpet and or lighting truss make sure it is loaded last so it can be unloaded first Fora rate quote please call GES Logistics at 1 888 454 4437 Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment For a rate quote please call GES Logistics at 1 888 454 4437 Tracking Shipments Confirm your delivery date and tim
127. ee mailing list will be automatically emailed to you shortly after Imaging USA This complimentary list will include postal addresses for each attendee If you would like to access the attendee email list instead you will need to go through a third party mail house Mail house fees will apply Instructions for accessing and utilizing the attendee email list will be provided when the list is released to exhibitors AUDIOVISUAL Freeman AV is the official audiovisual company at Imaging USA in Nashville Order forms are under the Additional Services section of this PDF BOOTH EQUIPMENT standard booth size is 10 x1O Your booth comes with pipe and drape to separate you from your neighboring exhibitor a 7 x44 identification sign and aisle carpet Booth drapes are silver gray Aisle carpeting is black and silver All extra services and equipment such as furniture booth carpet electricity labor etc must be ordered and paid for by the exhibitor Forms are enclosed if you want to add booth carpet furniture utilities banners etc BOOTH PAYMENTS No exhibiting company will be given badges or be allowed to enter the exhibit hall to set up if there is a balance due on their booth space Please ensure that your company has paid for its booth in full Acceptable methods of payment are cash certified or cashier s check MasterCard VISA or American Express No personal or company checks will be accepted on site BOOTH SALES OFFICE We will
128. eight is 12ft 3 66m 1 524M 5 3 048M 10 PLAN VIEW S e ot 2 S co F co i aJ S O N FRONT VIEW 1 524M E S e 1 524M OS 5 Ly CN e N _ eo gt O YAN 7 9 LEFT SIDE VIEW ES a NF Y 10 X 10 PERIMETER BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing 16 including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply End cap Booth An End cap Booth is exposed to aisles on three B ph E sides and comprised of two booths 1 524M l4 e He Dimensions End cap Booths are generally 10ft 3 05m deep by 20ft 6 10m wide The maximum back wall height of 8ft 2 44m is allowed only in the rear mu half of the booth space and within 5ft 1 52m of the two side aisles with a 4ft 1 22m height tA restriction imposed on all materials in the ux remaining space forward to the aisle LEFT SIDE VIEW 1 524M
129. ember rates apply 10 Extended Header Booth 20ft 6 10m or Longer An Extended Header Booth is a Linear Booth 20ft 6 10m or longer with a center extended header Dimensions and Use of Space All guidelines for Linear Booths apply to Extended Header Booths except that the center extended header has a maximum height of Sft 2 44m a maximum width of 20 percent of the length of the booth and a maximum depth of 9ft 2 7m from the back wall 3 048M 10 305M lt lt 305M 2 438M 8 1 524M 5 1 219M LEFT SIDE VIEW 10 X 20 EXTENDED HEADER BOOT H 3 048M 6 096M 20 S lt CN LO IO oO i S O vc N LO e e 2 438M 1 219M 2 438M 8 fo 4 8 PLAN VIEW e eo co d aJ This edition of IAEE s Guidelines for Display Rules and Regulations is made possible hy a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 11 Other Important Considerations Canopies and Ceilings Canopies including ceilings umbrellas and canopy frames can be either decorative or functional such as to shade compu
130. er 2 hour minimum Starbucks Machine Pricing includes 1 Attendant amp 500 per hour rental Electrical Power 2 hour minimum VIP Latte Machine Pricing includes 1 Attendant amp 350 per hour rental Electrical Power 2 hour minimum Super Soft Pretzel Warmer amp Pricing includes 1 Attendant amp 150 per hour rental Display Table Top Electrical Power 2 hour minimum Pretzels 6 50 ea Donut Machine Pricing includes 1 Attendant amp 300 per hour rental Electrical Power 2 hour minimum Bake in Booth Cookie Oven Pricing includes 1 Attendant amp 350 per hour rental Table Top Electrical Power 2 hour minimum 8 dozen hour capability Made to Order Smoothies Pricing includes 1 Attendant amp 150 per hour rental Blenders w 4 Seasonal Fruits Electrical Power 2 hour minimum 1602 Drinks 6 50 ea Roll in Ice Cream Freezer Number of Ice Cream Bars Minimum of 80 Haagen Dazs Ice Cream must be guaranteed in advance p Pci Novelties Electrical Power included Table Top Ice Cream Freezer Number of Ice Cream Bars Minimum of 25 Haagen Dazs Ice Cream must be guaranteed in advance p 6668 Novelties Electrical Power included Popcorn Machine Pricing includes 1 Attendant amp 275 per hour rental Table Top Electrical Power 2 hour minimum 100 bags maximum per hour Catering Manager will order electrical hook up EXHIBIT HALL Order Form Take Me Out to the Ball Game Personal Vending Machine Goo
131. er services required from GES and the Exhibit Hall in advance Ordering labor or services onsite which contractors may not be prepared to provide immediately may delay the set up of your booth or force your set up into overtime 17 The Exhibitor or its EAC should take steps to protect the Exhibitor and the EAC s product in the booth by arranging for booth security and or cages GES is not responsible for items left unattended on the show floor 18 EAC agrees GES is not responsible for any items stored in empty containers Do not store empty cartons inside of empty crates Cartons are returned from storage before crates so Exhibitors may begin packing their product Oo Need Assistance 40 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 072314 Experience Specialists TQ BE COMPLETED BY EAC 2 of 3 XGES coal Agreement and Rules and Regulations between GES and EAC Return with Certificate of Insurance to Global Experience Specialists Inc GES Exhibitor Services 750 Maxham Road Suite 300 Lithia Springs GA 30122 All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 December 31 2015 February 1 3 2015 COMPANY NAME EMAI
132. ere of the event Currently some convention facilities are not allowing quartz halogen lighting fixtures in exhibits due to potential fire hazards Check with exhibition management e Reduced lighting for theater areas should be approved by the exhibition organizer the utility provider and the exhibit facility Storage Fire regulations in most exhibit facilities prohibit storing product literature empty packing containers or packing materials behind back drapes or under draped tables In most cases however exhibitors may store a limited supply of literature or product appropriately within the booth area so long as these items do not impede access to utility services create a safety problem or look unsightly Demonstrations As a matter of safety and courtesy to others exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits It is the responsibility of each exhibitor to arrange displays product presentation audio visual presentations and demonstration areas to ensure compliance Exhibitors should be aware of local regulations regarding fire safety and environment which must be adhered to Special caution should be taken when demonstrating machinery or equipment that has moving parts cooking equipment with an open flame or any product that is otherwise po
133. erial will be completed on site in consultation with the authorized on site contact only once all signs and materials to be rigged are in the space and constructed As the contracted provider of rigging services here at Gaylord Opryland the integrity of the hotel s physical plant and safety of guests are of the utmost importance On Site Contact must be available at the Delivery Time Additional labor charges may result from absence 88 Event Signage and Rigging Order Form Gaylord Hotels SAV PRESENTATION SERVICES A Gaylord Entertainment Company Event Information Page 2 of 2 vent Name vent Load In Date Event Hall Location Event Load Out Date Customer Information ompany Name Booth Information Booth Name Booth Number Address Booth Dimensions X City Delivery Date Zip Removal Date elephone ax mall TI CO Q D D Q UJ Signage Information STANDARD SIGN MAX SIZE 4 x6 MAX Weight 20lbs 900 i 24 SC and 9 25 T z Sign Type i eight 201bs 900 persion t ete SC and 9 25 lOnsite Contact Information Sign Dimensions Number of signs Name E hone ell mail rrival Date NON STANDARD SIGN Will Require Custom Rigging Price Quote Sign Type Sign Weight Sign Dimensions Number of signs Attach Sign Manufacturer Specifications to this order OR Return Form To Presentation Services Gaylord Opryland Resort and Convention Center 2800 Opryland Drive Nash
134. es Some items may not be available at all locations See order form for details Styles of items portrayed 68 this brochure may vary in some locations G E Global Furniture and Accessories Jamie i Display Furniture Full View Half View Quarter View Accessories i oA 300124 Aisle Stanchion 300123 Aisle Stanchion 300103 Aluminum Easel 300111 Bag Stand Chain Plastic Per Foot without Chain 300102 Coat Rack 300104 Garment Rack 300106 Literature Rack 300201 Pegboard White 300120 Sign Holder Bell 300108 Sign Holder 300211 Tackboard 4 x8 300112 Ticket Tumbler Base Chrome 22 x28 Small Table Top P Jf 300113 Wastebasket 300118 Waterfall Stand Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 64 this brochure may vary in some locations GES 2 Experience Specialists uu Specialty Furniture Seating Sofas and Loveseats 305066 Loveseat Black Leather 64 L 36 D 34 H 305118 Sectional 3 pc Newport Charcoal 113 L 34 D 33 H 305125 Sofa Key West Black 85 L 35 D 33H ES 305068 Loveseat Key West Black 305067 Loveseat Newport Charcoal 5 L 35 D 33 H Leather 54 L 34 D 33 H 305120 Sectional South Beach 3 pc 305236 Sofa Allegro Blue Fabric Pl
135. es and investigation costs arising out of work performed by labor provided by Freeman but supervised by Exhibitor Further the Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances 99 Visit us at www freemanco com How do you recognize your new 1 client With complete prospect profiles capt fed with XePress Leads A simple scan gives you the contact and demographic information to identify your ideal prospects Make your exhibiting efforts pay off with the small investment that yields huge returns X Press Lead Family Solutions for every exhibitor XePress Connect App XePress Connect Plus Scan or type badge ID Our portable handheld on your mobile device wireless scanner Real time leads list Scans anywhere Review add notes and qualifiers Full color display Set Appointments Real time leads list e Fast email followup j Optional Bluetooth d printer upgrade Press Comet Convention Data Services System Requirements Android compatible with phones and tablets 2 x or higher Apple iOS compatible with phones and iPads 3 x or higher 3 megapixel or higher camera is recommended Leads are availab
136. es and Surcharges for Shipments Storage rates apply to shipments received before the published timeline A 3096 50 00 minimum surcharge will apply to all shipments received after the published timeline Advance Dates Mon Jan 5 2015 Advance shipments may begin arriving at warehouse Tue Jan 27 2015 Last day for shipments to arrive at warehouse The GES warehouse will be closed on January 2 2015 in observance of the New Years holiday Direct Dates SMALL PACKAGE DESCRIPTION Fri Jan 30 2015 Direct shipments may begin arriving at exhibit site after 12 00 PM Sun Feb 1 2015 Last day for shipments to arrive at exhibit site by 10 00 AM Place Order Here Please Complete R 8 or R 20 for Using GES Logistics PRICE X QUANTITY TOTAL PRICE Small Package 1st Carton 49 50 Oi e Small Package Each Additional Carton 24 65 e MATERIAL HANDLING DESCRIPTION PRICE CWT TOTAL PRICE agree in placing this order that I have accepted GES Payment Policy and GES Terms amp Conditions of Contract Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Order Directly Online https e ges com 051002657 esm What is Special Handling opecial Handling applies to shipments that are loaded in such a manner as to require additional labor and handling to unload or load out An additional fee beyond the standard crated rate will apply Special Handling Includes Ground
137. esday Jan 27 2015 The GES warehouse will be closed on J anuary 2 2015 in observance of the New Years holiday CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 00 AM 4 30 PM Closed 12 00 PM 1 00 PM amp Holidays C O Carrier e GES Number of pieces USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed RUSH EXHIBITION FREIGHT RUSH EXHIBITION FREIGHT FROM FROM DIRECT SHIPMENT DIRECT SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW FULL EXHIBITING COMPANY NAME AT SHOW Imaging USA Imaging USA NAME OF EXHIBITION 0510002657 NAME OF EXHIBITION 0510002657 BOOTH NUMBER BOOTH NUMBER C O GES C O GES Gaylord Opryland Convention Center West Hall C1 and C2 2815 Opryland Drive Nashville TN 37214 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Friday Jan 30 2015 after 12 00 PM Sunday Feb 1 2015 by 10 00 AM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Gaylord Opryland Convention Center West Hall C1 and C2 2815 Opryland Drive Nashville TN 37214 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Friday Jan 30 2015 after 12 00 PM Sunday Feb 1 2015 by 10 00 AM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Dr
138. ess LeadPro 2000 00 Should the equipment be lost stolen or damaged while in the customers care only applicable if customer does not purchase the Loss Damage Waiver coverage or LeadDro Power Cord i209 Coverage rules not expressly followed as detailed in 7b below Customer acknowledges and understands that the applicable replacement cost is as follows XPress LeadMobile 2000 00 7a The customer authorizes CONTRACTOR to charge the credit card provided 500 00 for failure to return the equipment within two hours after the official hall clos LeadMobile Bluetooth Adaptor 500 00 ing The customer also authorizes CONTRACTOR to charge the credit card the replacement cost indicated above for either the failure to return the equipment or for XPress Connect Plus sioo0 00 any damaged equipment Ree eae paa 7b Loss Damage Waiver Terms The Loss Damage Waiver coverage protects the customer from liability of accidental damage or theft to the CONTRACTOR s device Connect Plus Bluetooth Printe 51000 00 Customer must report loss or damage to CONTRACTOR s Lead Retrieval Desk immediately To honor Loss Damage Waiver coverage for equipment believed to be Connect Plus Bluetooth Adaptor 250 00 stolen customer must file a police security report and provide a copy of such report to the CONTRACTOR within 7 days of reporting the equipment missing If copy XsPress Leadies lt son 09 Of report is not received within 7 business days of the event end date
139. fs Adobe Photoshop CS6 tiff LZW jpeg high quality DVD ROM DVD R or DVD RW Please send hard copy color proofs Adobe InDesign CS6 indd include all links Email Attachments Limited to maximum size of 5MB Adobe Acrobat PDF press quality setting FTP Mandatory zip or sit compression AVOIDING ADDITIONAL COSTS Files obtained from the internet jpg or gif or artwork created in MS Office applications Word Excel PowerPoint etc are often not suitable for high quality output and often require additional hourly charges Artwork should be created at actual size however for larger files i e banner artwork 10 or 25 of actual size is acceptable Scans should be no smaller than 300dpi at quarter size To avoid additional costs associated with these file types please supply files in accordance with the defined herein Vector Artwork For the best quality create in vector format ai or vector eps Logos taken from websites are generally gif files Gif files are not acceptable as they Will not print clearly See Visual Artwork produced in vinyl for example solid company logos gif al epsvector ortext must be supplied in a vector format ai or vector eps 400 400 Artwork created in a pixel format i e TIFF and JPEG is not suitable See Visual Vectors Vectors Text 100 Outlined Text Bitmap Raster Artwork Tif and PSD These are the preferred file formats for raster images Files should be supplied at 100dpi at ful
140. ge per worker will apply The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 72 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Straight Time Monday through Friday from 8 00 AM to 4 30 PM Worker per Hour Regular Show Site Overtime ae times Monday through Friday All day Saturday amp Install amp Dismantle ST Code 705000 80 0 100 00 119 75 Double Time All day Holidays Install amp Dismantle OT Code 705000 119 75 150 25 180 25 Discount Rate Rate applies to orders placed on or before the above Discount 0 160 00 200 25 240 00 Deadline Date Regular Rate Rate applies to orders placed after the above Discount Deadline Date but before the first day of exhibitor move in Show Site Rate Rate applies to orders placed at show site Please Indicate Service GES Supervised OK to Proceed Exhibitor Supervised Do Not Proceed Please complete Key Information form L 2 Exhibitor will supervise GES will supervise labor to e Indicate workers needed for installation and dismantli
141. ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 020310 a GES Stop Think Safety E All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Safety is very important for everyone working in the Exhibit Hall Global Experience Specialists Inc GES values safety throughout our organization and demonstrates it in the work we perform By following the safety guidelines below you will be doing your part in creating a safe work environment Safety Guidelines e Only authorized personnel and employees allowed all others are prohibited e This is an active work zone e All exhibitors and attendees enter at their own risk Do not enter the dock yard areas e Stay clear of heavy machinery e Never stand on furniture e Wear closed toe shoes e Clean up or report spills e Keep aisles free and clear of any and all debris e Practice good housekeeping e Check electrical cords for damage e Protect valuables at show site e Report any fires immediately If you notice anything unsafe please contact a GES employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construc
142. ght in from the outside by guests due to city state health and liquor laws The Hotel will purchase any special items requested from a licensed purveyor 2 Carved menu items can be set out a maximum of 2 hours per state health codes After a 2 hour period has elapsed the carved item must be removed and or replaced if additional quantities were ordered and still available 3 Outdoor Functions The Hotel reserves the right to make the decision to move any outdoor function to the inside backup space due to inclement weather You will be advised of all options for your function at a minimum of 8 hours in advance of the event The Hotel s decision is final 4 Gaylord Opryland Resort and Convention Center as a licensee is responsible for the administration of the sale and service of alcoholic beverages in accordance with the Tennessee Alcoholic Beverage Control Board s regulations It is our policy therefore that all liquor must be supplied by the Hotel and sold by the drink The Hotel will purchase specific items requested from licensed vendors 5 The Hotel according to the guaranteed minimum number of people anticipated assigns function rooms Room rental fees are applicable and additional set up fees could be applied for room sets changed on the day of the event The Hotel reserves the right to change groups to a room more suitable at the Hotel s discretion if attendance decreases or increases 126 EXHIBIT HALL Order Form T
143. gistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with your carrier as shown on the Material Handling form Bill of Lading In the event of a dispute with GES Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits GES retains the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss d Filing of Suit Any action at law regarding loss or damage to Goods must be filed within one 1 year of the date of declination of any part of a claim logistics claims excluded IX Jurisdiction Choice of Forum These Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the State of Nevada The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada or as applicable depending upon jurisdiction the County Circuit Court in Clark County Nevada X Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions
144. gulations specific to an exhibition or event consult the exhibition or event organizer This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing 16 including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 3 048M Linear Booth T Linear Booths also called in line booths are generally arranged in a straight line and have neighboring exhibitors on their immediate right and 1 524M 5 3 048M 10 left leaving only one side exposed to the aisle Dimensions For purposes of consistency and ease of layout and or reconfiguration floor plan design in increments of 10ft 3 05m has become the de facto standard in the United States Therefore unless constricted PLAN VIEW by space or other limitations Linear Booths are most commonly 10ft 3 05m wide and 10ft i orm 3 05m deep i e 10ft by 10ft 3 05m by 3 05m A maximum back wall height limitation of 8ft 2 44m 1s generally specified 1 524M 5 Use of Space Regardless of the number of Linear Booths utilized e g 10ft by 20ft 3 05m by 6 10m IOft by 30ft 3 05m by 9 14m 10ft by 40ft 3 05m by12 19m etc display materials should be arranged in such a manner so as not to obstruct sight lines of
145. h and 500 charge their cell phones Massage Chairs with attendant See Catering Manager Shoe Shine Stand with attendant See Catering Manager 125 EXHIBIT HALL Order Form SERVICE CHARGE AND TAX All prices are subject to 24 service charge and applicable 9 25 Tennessee State Tax An additional 15 Tennessee State Beverage Tax will be added to all liquor and wine Prices are subject to change GUARANTEES Guarantees are due by 10 00 AM three working days prior to the event FOOD AND BEVERAGE RESTRICTIONS Due to liability and legal restrictions no outside food or beverage of any kind may be brought into the Resort by the customers guests exhibitors or other suppliers Any food and beverage ordered on site will be limited to resources we have available and staffing There will be an 85 pop up fee for food and beverage ordered within 72 hours as per Gaylord Opryland s Catering Guidelines BOOTH DELIVERY FEE All booths deliveries set ups are subject to a 50 fee Guidelines Operational Policies ATTENDANCE ESTIMATES amp GUARANTEES 1 A 10 day updated estimate attendance count is required on all meal functions Your catering manager must be notified of the updated estimate of attendance by 10 a m on the specified days In the event an updated estimate of attendance is not received by 10 a m the original or most recent estimated attendance count will be utilized The 10 day estimated attendance numbers can be
146. h execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord Opryland Resort and Convention Center its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits Streaming video or audio is not allowed on the shared network as it will not only effect your service experience but also everyone else that is on the shared network You must purchase a dedicated solution if you desire to stream audio or video here at Gaylord Opryland No exceptions 96 FREEMAN mem IMAGINGUSA PROUD TO SERVE AS YOUR February 1 3 2015 OFFICIAL AUDIO VISUAL PROVIDER Gaylord Opryland Nashville TN Please note Early Order deadline is January 12th 2015 _ _ Exhibiting Company Name Booth lat Panel Displays QTY Total lease call for pricing on LED and LCD Video Wall Options Please call for pricing A Flat Screen 16 9 HD with Dell Sound Bar t 375 00 487 50 2 Flat Screen 16 9 HD with Internal Speakers t 675 00 877 50 2 Flat Screen 16 9 HD with Internal Speakers t 795 00 1 033 50 6 Flat Screen 16 9 HD with Internal Speakers 990 00 1 287 00 5 Flat Screen 16 9 HD with Internal Speakers 1 200 00 1 560 00 0 Flat Screen 16 9 HD with Internal Speakers 1 680 00 2 184 00 0 Flat Screen 16 9 HD with Internal Speakers 1 800 00 2 340 00 0 Flat Screen 16 9 HD wi
147. h signature Cardholder Name Please Print Billing Address City State Zip Account Number Expiration Date _ MasterCard _ Corporate Card JVISA JPersonal Card Please X Sign Se agree in placing this order that have i er E accepted GES Payment Policy and GES Terms amp Conditions of Contract i Third Party Cardholder s Name Please Print Date GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents and for all acts and or omissions of its Agents If an Agent does not pay the invoice before the last day of the show charges will revert to the Exhibiting Company All Invoices are due and payable upon receipt GES Terms amp Conditions of Contract and GES Payment Policy apply to both the Exhibiting Company and all Agents We require your complete credit card information even if you are paying by check or bank wire transfer Need Assistance 84 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 082914 Universal Specialists XGES 7 International Third Party Billing Request RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experienc
148. he Exhibitor s responsibility to provide its EACs with all show rules and regulations as set forth in the Exhibitor space lease and the Exhibitor Kit Service Manual Exhibitor agrees to indemnify and defend GES for the actions of its agents and exhibitor appointed contractors The Exhibitor agrees that it is ultimately responsible for all services in connection with the exhibit including freight rentals and labor Exhibitor agrees to be responsible for any losses damages or injuries that are caused by or attributed to EACs that are not covered or provided by EAC s insurance Need Assistance 39 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 072314 Experience Specialists TQ BE COMPLETED BY EAC lof 3 XGES coal Agreement and Rules and Regulations between GES and EAC Return with Certificate of Insurance to Global Experience Specialists Inc GES Exhibitor Services 750 Maxham Road Suite 300 Lithia Springs GA 30122 All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 December 31 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER The undersigned Exhibitor Appointed Contractor EAC has been desig
149. hibitors must secure their own insurance in the case of exhibit damage personal injury fire theft etc PPA and Imaging USA assume NO responsibility whatsoever pursuant to such insurance claims January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 LEAD RETRIEVAL a Internet Telecommunications Badge scanning devices called lead retrieval are available through Convention 7 Form Due Data Services X Press Leads Order forms are under the Additional Services section of this PDF For questions please contact CDS at 800 746 9734 or email nhutchison cdsreg com GET MORE RESOU RCES ImagingUSA org Exhibitor RSC 7 SHOW MANAGEMENT LOAN REMOVAL OF EQUIPMENT FROM EXPO FLOOR We appreciate the fact that many exhibitors assist PPA by loaning equipment for use at convention programs To ensure that equipment is returned to you in a timely 10 fashion please be advised of the following procedure Only PPA convention staff wearing staff ribbons are authorized to remove equipment from the Expo floor for use in the program rooms In this case staff will provide you with a Property Removal Form which should be signed by you upon equipment removal and return Upon your request a copy of the signed form will be provided to you If your equipment is not returned in a timely matter please see Bill Ingwersen as soon as possible NOTE If your company or booth personnel does not follow the above
150. ht to troubleshoot with tools such as Sniffer Pro FLUKE network analyzers etc Gaylord Opryland Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of service attacks port scans or any other form of network performance degradation activities After disconnection isolation and quarantine assistance will be given All devices for which the Gaylord Opryland Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a Gaylord Opryland Resort and Convention Center assigned IP address At no time while connected to Gaylord Opryland Resort and Convention Center network will the customer use run their own DHCP server Physical layer network audits are performed to ensure adherence The Customer must provide the node equipment personal computer etc properly configured as well as a standard Ethernet adapter card rated for 10 100 1000Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b g n The use of any wireless access point or any other device that interferes with the facilities wireless data frequencies is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord Opryland Resort and Convention Center without prior authorization Additional charges
151. igure a Order Directly Online https e ges com 051002657 esm Global Experience Specialists XGE 38 Ad Board 600527 Freestanding 38 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic amp delivery 600526 Custom Graphics 24 Ad Board Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic amp delivery 600529 Freestanding 38 W x 84 H Vertical Ad Board w 600528 Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Double Sided Cardboard Base Double Sided Includes cardboard base graphic and delivery Includes cardboard base graphic and delivery Printed base avalable at additional cost Printed base avalable at additional cost 22 x 28 with Sign Holder 6 x 3 Banner Lorem Ipsum Dolor g 600533 22 W x 28 H Vertical Sign w Sign Holder Single Sided 600535 72 W x 36 H Vinyl Banner horizontal or vertical w 600534 22 W x 28 H Vertical Sign w Sign Holder Double Sided Includes sign holder rental graphic and delivery Silver Grommets Single Sided Banner is available horizontal or vertical Includes silver grommets Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may varf8lue to facility lighting printing limitations and
152. ile in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security f Unattended Goods GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any and all risk of loss g Empty Storage GES assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in Empty Storage It is Customer s sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage and ensures that any pre existing empty labels are removed h Forced Freight GES is not liable for Customer Goods left on the show floor after the show closing deadline with or without a Material Handling Services Straight Bill of Lading signed by Customer It is Customer s responsibility to complete accurate paperwork for shipping and to Need Assistance 37 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES GES Terms amp Conditions are subject to change at GES sole discretion without notice to any parties ensure Customer Goods are properly labeled If Customer Goods remain on the floor after the show c
153. ill be net due and payable in Dallas Texas upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Freeman reserves the right to charge Exhibitor forthe difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibitor including without limitation any ship
154. illed with exhibit material you will not qualify for this service and will be redirected e A cartload is eight 8 pieces or less weighing less than 200 Ibs total one 1 cartload trips allowed per booth e Your vehicle must unload on the receiving dock of the exhibit hall GES personnel will direct vehicles The cart is not authorized to enter or go to any parking structure There must be two 2 people with the vehicle one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area e Freight that is too large or heavy will be charged Material Handling rates No personal trucks one 1 ton amp over no rental trucks trailers or bobtails will be unloaded through cartload service e To receive this service go to the Marshaling Yard and watch for the Cartload Service signs Pre orders will receive preferential service at show site you may also order this service at the GES Servicenter Place Order Here ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE 200506 Dock to Booth orm 1 8 200506 Booth to Dock mus o3 is A Payment Enclosed l agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Need Assistance 55 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 05100
155. includes unloading crated freight the warehouse cannot receive uncrated shipments storing at warehouse for up to 25 days any materials stored beyond 25 days will incur additional costs applied to your invoice reloading onto trucks and delivery to the exhibit site unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site Direct Shipments to Exhibit Site Price includes unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site However any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice Small Packages Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 50 Ibs per shipment per delivery This includes UPS and Federal Express shipments All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is less Arrival Dat
156. including supervision of labor secured through GES Customer s obligations under this provision shall not apply to GES own negligence and or willful misconduct CUSTOMER ACKNOWLEDGES THAT THE SHOW SITE IS AN ACTIVE WORK ZONE AND CUSTOMER ITS AGENTS EMPLOYEES AND REPRESENTATIVES ARE PRESENT AT THEIR OWN RISK b GES to Customer To the extent of GES own negligence and or willful misconduct and subject to the limitations of liability below GES shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES obligations under this provision shall not apply to claims for bodily injury arising a from Customer s presence in areas which have been marked as off limits to exhibitors and b when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor s space lease with show management V DISCLAIMER AND LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME GES SHALL BE LIABLE SUBJECT TO THE LIMITATIONS CONTAINED HEREIN FOR LOSS OR DAMAGE TO GOODS ONLY IF SUCH LOSS OR DAMAGE IS CAUSED BY THE DIRECT NEGLIGENCE OR WILLFUL MISCONDUCT OF GES CLAIMS PRESENTED
157. increased or decreased by a maximum of 1096 when submitting the 72 hour final guarantee Increases above 1096 will be accommodated based upon product availability from suppliers and cannot be guaranteed Your catering manager will provide you with a schedule of dates the updated estimates are due 2 A 72 hour guarantee is required on all meal functions 3 working days Your catering manager must be notified of the exact number of attendees from whom you wish to guarantee payment by 10 a m on the specified days In the event a guarantee is not received by 10 a m the most recent estimated attendance count will be prepared and billed For functions scheduled on Tuesday the guarantee must be received by 10 a m on the preceding Friday The Hotel will only plate food for the guaranteed number of meals and prepare to serve the set number as follows 5 over the final guarantee for events 499 guests and below and 396 over the final guarantee for events with 500 guests and above ADDITIONAL FEES TAXES PRICING amp PAYMENT 1 All food and beverage functions are subject to the current Hotel service charge and applicable taxes 2 All bars are subject to a 100 00 labor charge 5 Pop Up Fees The hotel reserves the right to add an 85 fee to all pop up requests A pop up is classified as an event that is requested for the hotel within 72 business hours of the group arrival 4 Seating arrangements are 72 round tables set up for 10 persons
158. ing an X Press Leads device 3rd party vendors including the equipment you own are not setup to capture anything more than a badge number that would later have to be matched to a list of attendees to get contact information Getting Your Lead Device Setup and Running Once your booth is set up pickup your lead retrieval device and get it up and running Each device has different requirements that range from simply plugging in the device to installing software on the PC that the device is connected to Once the device is setup try a few sample badge scans of your booth personnel to make sure the equipment is func tioning properly Also take a few moments to understand how to change the data that your equipment has scanned in order to be able to make modifications or add information to a lead s record Convention Data Services offers a DITP Deliv ery Installation Training and Pickup option with all leads equipment it rents Purchasing this upgrade will save you time onsite and ensure that your equipment and staff are col lecting leads smoothly X Press Leads Family of Products X Press Leads Exhibitor Success Kit 9 113 Lu Lie Data Services Version 5 IMAGING USA Scanning Leads and Updating Expanding Attendee Data Between registration and attending the show registrant s data can change They can get a new phone number change their email or may have typed something incorrectly during the regist
159. ing height restrictions for Islands and Peninsulas are usually permitted providing they are displayed in operating mode and the names and logos etc on the product are as it 1s sold Vehicles Rules vary depending on the facility but generally it is required that vehicles on display have no more than a one fourth tank of gas The filler cap should be sealed and the batteries disconnected External chargers are usually recommended for demonstration purposes Keys should always be surrendered to show management while participating in an exhibition or event Height Variances Height Variances may be issued for all types of booths However in a linear booth the back side of any structure over 8ft 2 44m must be free of trademarks graphics and or logos Environmental Responsibility Exhibitions by their very nature create waste Properly managed exhibitions can recycle excess materials and supplies in useful and meaningful ways and they can do so using methods that result in minimized impact on the environment Exhibits should utilize recycled renewable and energy efficient materials whenever possible This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing ai including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply International Asso
160. ions and to ensure goods are packaged appropriately for shipment and movement by heavy equipment Failure to provide special handling instructions will Phone Number 5 4 0 result in the elimination of any liability for loss or damage by GES 5 Print the name of person in charge of your move in DIRECT SHIPMENTS ONLY Phone Number 1 What date and time are you scheduling your shipment s to arrive on site Need Assistance 51 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 110912 XGES i GES Logistics Domestic Shipping Quote Form La RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL Pick Up Information DATE SHIPPING RECEIVING HOURS 4 HOUR WINDOW REQUIRED STREET ADDRESS CITY STATE COUNTRY
161. ire clamp on fixtures is not recommended and is often prohibited Cube taps should be prohibited Power strips multi plug connectors should be UL approved with built in over load protectors continued on next page This edition of IAEE s Guidelines for Display Rules and Regulations is made possible hy a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Issues Common To All Booth Types continued Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval e Lighting including gobos should be directed to the inner confines of the booth space Lighting should not project onto other exhibits or exhibition aisles Lighting which is potentially harmful such as lasers or ultraviolet lighting should comply with facility rules and be approved in writing by exhibition management Lighting that spins rotates pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosph
162. is prohibited EXHIBITOR REGISTRATION BADGE PICKUP Avoid waiting in registration lines by completing the online badge registration by January 9 If you have not received the email requesting you to log on to the PPA Exhibitor Badge site please contact Bill Ingwersen Additional full access convention registrations can be purchased at ImagingUSA org or by calling PPA s customer service team at 800 786 6277 If you pre register your badges will be mailed to you along with your confirmation When you arrive at the exhibit hall simply pick up your lanyard at the registration desk and you are on your way IMAGING USA 2015 SERVICE MANUAL DEADLINES X October 1 2014 Final Booth Payment Y October 6 2014 Imaging USA Show Guide Online Proofing December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping V January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate January 12 2015 Freeman Audiovisual Early Discount Rate January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 6 SHOW MANAGEMENT The Exhibitor registration desk will be open the following hours IMAGING USA 2015 Friday January 30 12
163. itor s booth at show time at exhibitor s expense Food and Beverage Any food or beverage dispensed or given away at booths must be supplied and prepared by Gaylord Opryland 91 Credit Card Authorization Form Please fax or mail with order to Attn Exhibit Hall Operations j Gaylord Opryland Resort amp Convention Center GAYLORD OPRYLAND 2800 Opryland Drive Nashville TN 37214 P 615 458 6390 F 615 458 6094 RESORT amp CONVENTION CENTER T We Convention Name Convention Date s Company Name Booth Number l the undersigned agree to give Gaylord Opryland Resort and Convention Center authorization to charge for Electrical Services labor and materials Compressed Air and Water Drain to my credit card Payment is accepted through Exhibit Hall Services in the form of VISA MASTERCARD AMERICAN EXPRESS or DISCOVER Checks and cash are not accepted Credit will not be given for services ordered and not used Cancellations must occur 7 days prior to the installation of services All disputes must be filed by the exhibitor with the Exhibit Hall Services Department prior to the close of the show Credit Card Expiration Date Name of Cardholder print Cardholder s Signature If Different From PG 1 Billing Address City State Zip Code 92 2800 Opryland Drive Information Tech nology Nashville TN 37214 Phone 615 458 0110 Fax 615 458 0120 GAYLORD OPRYLAND Email oprylanditsales gaylordhotels co
164. ivers must check in by 2 00 PM to be guaranteed same day unloading S MX XGES Bertone Number of pieces i rr XGES Porn Number of pieces Eu m pm m m m m qm qm m pm m pm m qnm m m qm m m m gm m m gm qm em m em qum quem mem m m m em m m m m qm m ql em unm qm es m m um m qum ge m m m em m m m gm m m um m m m qm em m m em m qm m m m qm m m m qm m qm m qm gm m m m m m m m m m m 49 102213 XGES we Pre Printed Bill of Lading BOL and Outbound Labels Request Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Complete this form for pre printed outbound material handling documents Bill of Lading and shipping labels at the close of the show If this form is not received by GES by January 9 2015 this pre printing service will not be provided Step 1 Tell us the location of materials for pickup show site address COMPANY CONSIGNEE ATTENTION STREET ADDRESS CITY STATE ZIP COUNTRY 2815
165. k 30 Round 29 H 9 5 206 00 309 50 305041 Chair Berlin Black White 18 L 22 D 32 H 9 5 111 75 167 75 305153 Table Cafe Red Chrome 30 Round 29 H 9 5 275 25 413 00 305042 Chair Berlin Red White 18 L 22 D 32 H 9 5 111 75 167 75 305163 Table Cafe Silver Black 30 Round 29 H 9 5 266 75 400 50 305110 Chair Brewer Black 20 L 20 D 32 H 9 5 137 25 206 00 305155 Table Cafe Silver Chrome 30 Round 29 H 9 5 335 25 502 75 305109 Chair Brewer Gray 20 L 20 D 32 H 9 5 137 25 206 00 Tables Bar 305231 Chair Fusion Clear White 19 L 21 D 32 H 9 5 132 00 198 00 conc DESCRIPTION ee ee 305230 Chair Fusion Green White 19 L 21 D 32 H 9 5 132 00 198 00 305131 Table Bar Blue Black 30 Round 42 H 9 5 214 50 322 00 305232 Chair Fusion Red White 19 L 217D 32 H 9 5 132 00 3198 00 305140 Table Bar Blue Chrome 30 Round 42 H 9 5 279 75 420 25 305079 Chair Ice Transparent Chrome 17 25 L 20 D 32H 9 5 200 50 301 00 395133 Table Bar Graphite Black 30 Round 42 H 9 5 214 50 322 00 SO I oO een BC G P MESI 9 5 287 00 430 75 305136 Table Bar Graphite Black 36 Round 42 H 9 5 264 25 396 00 ici See M UM NN 9 9 181 7 279 00 395142 Table Bar Graphite Chrome 30 Round 42 H 9 5 279 75 420 25 D ee 9 5 30275 454 00 305145 Table Bar Graphite Chrome 36 Round 42 H 9 5 330 00 494 75 SUSE A SSMUS MN 9 5 187 00 280 50 305135 Table Bar Grey Black 36 Round 42 H 9 5 264 25 396 00 CAUSES alt aon LLL HAPUS LE PSI LU 9 5 198 00 297 0
166. k Bar Silver 30 Round 42 H Chrome 30 Round 42 H Tables Cocktail 305017 Table Cocktail Geo 305014 Table Cocktail Geo 305020 Table Cocktail 305210 Table Cocktail Oliver Black 50 L 22 D 16 H Chrome 50 L 22 D 16 H Inspiration 42 L 28 D 18 H AT L 27 D 19 H 305016 Table Cocktail 305015 Table Cocktail Soho 305025 Table Cocktail 305024 Table Cocktail Silverado 36 Round 17 H 38 L 38 D 18 5 H Sydney Black 48 L 26 D 18 H Sydney White 48 L 26 D 18 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 68 this brochure may vary in some locations amp GE global Specialty Furniture Experience Specialists Tables End Tables 305047 Table End 305044 Table End 305049 Table End 305211 Table End 305046 Table End Geo Black 26 L 26 D Geo Chrome 26 L Inspiration 24 L 28 D Oliver 22 Round Silverado 24 Round 20 H 26 D 20 H 22 H 22 H 22 H 305045 Table End 305050 Table End 305048 Table End Soho 26 L 26 D 27 H Sydney Black 27 L Sydney White 27 L 23 D 22 H 23 D 22H Conference Tables 305175 Table Conf Geo Black 305176 Table Conf Geo Black 305173 Table Conf Geo 42 L 42 D 29 H 60 L 36 D 29 H Chrome 42 L 42 D 29 H 4 L Ww 305174 Table Conf Geo 305027 Table
167. l Experience Specialists R 1 Material Handling Information All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Warehouse Storage of materials for up to 25 days prior to your show Delivery of Shipments to your booth by your published set up time e Some convention centers and hotels do not have facilities for receiving or storing freight e Saves valuable set up time How to Ship in Advance to the GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and s
168. l estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate agree in placing this order that have accepted GES Payment Policy and GES Terms amp WEE Total Labor Ordered Conditions of Contract i Need Assistance 79 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 061114 XGES amp S Key Information Supervised Labor Checklist RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual TMi imaging USA Discount Deadline Date FORM Gaylord Opryland Convention Center West Hall C1 and C2 January 09 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER To Be Completed By Exhibitor When Order is Placed Inbound Freight Information Method GES Logistics Common Carrier AirFreight Vanline Other Carrier if known Contact Phone Number of Crates Shipped By Date Number of Fiber Cases Color Pro Number Target Date Loose Display Crated Display Shipped To Che
169. l size or they should scale to those dimensions If the resolution is lower than 100dpi images can look blurry or pixilated when printed If there is a lot of small test in the raster image the file can be provided at higher resolutions to ensure print quality See Visual Low Resolution Image High Resolution Image JPEG We can use JPEG files but because JPEGs use file compression this can sometimes affect image quality Therefore this file type should only be used if the files are being emailed PDF These are print files only and cannot be altered to fit different sizes artwork must be set up at the correct proportion and at print ready quality Ensure images are saved at high resolution 100dpi at final size Color Set Up Fonts If your artwork is using PANTONE Colors please supply a Pantone Turn all fonts into outlines or convert to paths before sending color reference Some colors are more likely to be achieved but due to the files If you are using a program where this is not an printer limitations Pantone colors are matched to the best possible option YOU MUST INCLUDE ALL FONTS with your files interpretation for the specific output device Hard copies such as OTF open type fonts are preferred brochures or print outs can be used as a reference for color matching GES Transfer Site Gather all your production layout files and all your high resolution artwork into a single folder named with the client name Please include font
170. lable at all locations See order form for details Styles of items portrayed d8 this brochure may vary in some locations GE Global Standard Exhibits Serine With 5 GES standard exhibits to choose from selecting the size and configuration that meets your tradeshow needs is easy Our modular exhibits are hassle free because you pay no design fees no shipping fees and no repair or refurbishing fees Plus you may customize the trim and panels and choose from a wide variety of accessories to create a unique exhibit that reinforces your brand and marketing efforts All packages include rental delivery installation and dismantling For other custom furnishings hanging signs or graphics chat with your GES National Servicenter representative at www ges com chat 20x20 Exhibits 10x20 Exhibits 600005 Exhibit System GEM 5 20 x20 Island Includes 600004 Exhibit System GEM 4 10 x20 Inline Includes three digitally printed signs one 116 7 8 x 12 digitally printed sign one locking office one 57 13 16 x 12 digitally printed sign four shelves one 2m counter one curved counter six arm lights two 1m counters five shelves ten arm lights one standard 10 x 20 carpet one standard 20 x 20 carpet no padding no padding 10x10 Exhibits oft Table Display COMPANY NAME ahi COMPANY NAME 600002 Exhibit System GEM 2 10 x10 600003 Exhibit System GEM 3 10 x10 600001 Exhibit
171. lack C41 C Coated Oxford White cog Coated Prism Blue C42 Coated Silver Gray C79 O Fabric Black F41 eo Fabric Blue F42 gt Fabric Gray F40 Trim Color 0 Black 41 D Silver 79 Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may varf ue to facility lighting printing limitations and dye lot differences 043014 Specialists XGES amp Digital File Preparation All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 We are committed to partnering with you to provide comprehensive and effective graphic solutions for your event The graphics print and production industry continuously evolves and we want your graphics and images to look their absolute best To ensure the highest quality output form your digital files and to make file transfers and seamless as possible please review and follow these guidelines when submitting artwork to GES We also offer layout and design services for a fee Please contact GES for details Suitable Formats for images or logos Suitable Media for images or logos Adobe Illustrator CS6 ai eps CD ROM CD R or CD RW Please send hard copy color proo
172. le during the show and post event at www xpressleadpro com leads for no additional charge All orders include onsite and post show tech support X Press Leads Exclusive Lead Retrieval provider Convention Data Services is the official and exclusive lead retrieval supplier for Imaging USA 2015 Their XPress Leads equipment includes the Xe Press Connect software app and the X Press Connect Plus wireless handheld scanning device printer upgrade available Both solutions allow exhibitors to electronically capture complete attendee contact a information onsite and enter custom notes into the lead record Files are then available for the exhibitor to download for instant lead follow up Important 2014 Badge Barcode Information This event deploys a QR code on the badge If you use your own lead J retrieval system you will need to order the data conversion service to obtain complete attendee data Please contact Nicole Hutchison Exhibitor Services Account Manager to discuss the data conversion service and other lead retrieval options via phone 508 743 0162 or email nhutchison cdsreg com a al Convention Data Services 107 Waterhouse Road Bourne MA 02532 Xe Pr ess www xpressleadpro com 1 800 746 9734 1 508 743 0197 xpressleadpro cdsreg com CONVENTION DATA SERVICES IMAGINGUSA FEBRUARY 1 3 2015 NASHVILLE TN 10 0004 PEOPLE 600 BOOTHS 100 CLASSES CONVENTION DATA SERVICES Not everyone will have a busine
173. ledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Always Honest Hotline GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior Order Directly Online https e ges com 051002657 esm 070914 Global Experience Specialists GES Terms and Conditions of Contract All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 l Definitions GES Global Experience Specialists Inc is hereinafter referred to as GES and or GES Logistics and or Trade Show Electrical a k a TSE and or Trade Show Rigging a k a TSR and their employees Agents GES agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from GES Goods Exhibits property and commodities of any type for which GES is requested to perform Services Carrier Motor carrier van line air carrier or air or surface freight forwarder Shipper Party who tenders Goods to Carrier for transportation Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods m
174. les They will set goals for the meet with prospects and clients Exhibiting pro ing coordinate training for the booth staff vides the perfect venue to indentify and col select the lead retrieval equipment monitor lect sales leads begin and further customer and report on goals and most importantly and colleague relationships and promote make sure that leads are delivered into the your company brand right hands for follow up Understanding Attendees Today s attendee has changed from just a few years ago and expects an interactive event experience that begins before the show and lasts well after the event has ended Today s Attendee Profile Attendees today are maximizing every interac n l l e s extremely focused on productivity tion and touchpoint at the events they attend e Has researched exhibitors and pre planned Pre planning tools like social networking mamerne much o exhibitor email invitations exhibit floor map ping and scheduling allow attendees to make e Has a list of targeted exhibitors to visit the most efficient use of their time onsite by e Has less time to visit exhibitors on the spur researching exhibitors sessions and other at of the moment tendees months in advance This translates into attendees who have booked much of their onsite time and have predetermined to a large extent which ex hibitors they are going to visit It is important to make sure that you as an exhibitor have go
175. ll remain Gaylord Opryland property and will be removed by Gaylord Opryland after close of show Liability Gaylord Opryland is not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or to any other person or property prior during or subsequent to the period covered by the exhibit contract provided said injury loss or damage is not caused by the willful negligence of an employee of Gaylord Opryland Each Exhibitor hereby expressly releases Gaylord Opryland from such liabilities and agrees to indemnify Gaylord Opryland against any and all claims for such injury loss or damage Insurance Exhibitors who desire to carry insurance on their exhibits must do so at their own expense Fire Regulations All doors and openings must be kept clear Exit Signs fire alarms and extinguishers must be visible at all times By the order of the Fire Marshall Display vehicles must meet the following requirements Fuel level must be no more than 1 8th of a tank Battery cables must be disconnected Gas cap must be locked and or taped shut Storage Absolutely no storage of material of any type allowed behind booths or between booths Gaylord Opryland has no facilities for the storage of exhibits All shipments for an exhibit must be directed to the official drayer Shipments that arrive prior to show time will be directed to the official drayer s warehouse for storage and delivery to the exhib
176. losing deadline GES has the right to remove the Customer Goods GES is authorized by Customer to proceed in the manner chosen by Customer on the Order of Material Handling Services Straight Bill of Lading if one has been completed or otherwise to ship Customer Goods at the discretion of GES and at Customer s expense GES shall incur no liability for such shipment GES retains the right to dispose of Customer Goods without liability if left on the show floor unattended without labels or not correctly labeled i Concealed Damage GES shall not be liable for concealed loss or damage including but not limited to glass electronic equipment prototypes original art uncrated Goods or improperly packaged or labeled Goods j Unattended Booth GES shall not be liable for any loss or damage occurring while the Goods are unattended in Customer s booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Customer s chosen carrier All Material Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist k Hanging items from Booth Customer shall not hang any articles merchandise product advertisements or other similar items from GES supplied booth materials this includes but is not limited to GES panels or pipe and
177. m RESORT amp CONVENTION CENTER fe ZA Date All published rates are Event rates Meaning that if the event is one minute or twenty thousand minutes it is the same rate Custom Dedicated Private Network Choose the amount of bandwidth and a method of delivery wired or wireless Rate Quantity Wired Wireless Extemded Total 512 kbps 625 recommended for up to 5 devices 768 kbps 900 recommended for up to 7 devices 1 0 Mbps 1 000 recommended for up to 10 devices 1 5 Mbps 1 350 recommended for up to 15 devices 3 0 Mbps 2 400 recommended for up to 30 devices If Opryland IT runs wired cables fee per each 75 Custom bandwidth selection Mbps recommendations are based on 100 kbps per device for a light and casual internet experience please review your application requirements before choosing a bandwidth option Streaming and other similar applications could have very specific per device n order to build the network properly please indicate under wired and wireless how many devices for each For wired devices the price is not inclusive of Opryland IT running each cable each cable Opryland IT runs is an additional 75 each cable and switches and cables are included with the additonal fee For other bandwidth amounts please email or call for pricing up to 150 Mbs Infrastructure Network Access Wireless Equipment
178. mation can be used for a variety of metrics related to the show that will help you evaluate and improve your exhibiting return Many sales take a while to go from contact to close Keep your CRM or tracking spreadsheet up to date so that weeks or months from the close of the show you can get a clear picture of your event ROI Keep the information up to date until the next year s show and use the ROI worksheet as a starting point while planning and for post event comparisons Post event use the formulas in the previous sections of this document to compare goals to actual performance If goals are met the for mulas and assumptions can be used for future events as a basis for setting new goals If the goals are not met discuss what needs to be done to make sure they are met in the future For instance if there was not enough traffic to the booth consider the amount of marketing you did before the event was the booth and staff welcoming to prospects etc METRICS Why measure ROI e To evaluate relative results and success X Press Leads Exhibitor Success Kit 12 116 e To document the value of show participation and results e To identify additional opportunities that can increase revenue e To plan enhancements for future shows and marketing initiatives Using the XePresss Leads interactive ROI worksheet at the end of this document can help you with this effort and can be a key tool in maximizing your event success
179. n is correct confirmation that the lead is a decision maker or influencer interested in your products and services a qualified lead as well as the lead s desired follow up action In your plannning define the information that is required from an ideal lead Basic informa tion will include the lead s name company position and contact information Additional information requested by your sales team may include if the lead has purchased your products in the past are they familiar with all your product families etc Create a list of the questions that will qualify each lead as ideal and make sure there is a game plan or script for collect ing the necessary information This infor mation can also be used for rating leads Standard Qualifiers e Recommends e Final Say e Makes Purchase Decision e Partial Interest e Purchase in 30 days e Purchase in 3 months e Purchase in 6 months e Ready to Purchase e mmediate Need e Order Placed at Show X Press Leads Exhibitor Success Kit 4 108 Custom Qualifiers To get the greatest value from your leads and effectively evaluate your show ROI it is important to qualify each prospect that visits your booth As important is indicating the correct follow up action that matches the prospect and will keep the sales process mov ing forward When you order your XPress Leads unit there will be standard qualifiers and follow up actions pre programmed into the devic
180. nated by an Exhibitor to perform certain services for the Exhibitor at the above referenced show In consideration of the show organizer and GES permitting the EAC to perform such services at the show the EAC and GES hereby agree as follows Rules and Regulations 1 EAC agrees to comply with all rules and regulations of the show as outlined in this agreement the Exhibitor Kit Services Manual including all union rules and regulations and accept liability for any negligent actions 2 EAC agrees that it must ascertain and comply with all rules and regulations of the venue Show Management and or the Official Service Provider in order to create a safe work environment A failure to do so can result in a delay or termination of your right to continue work if the condition cannot be corrected 3 EAC agrees that the show site dock and surrounding areas are active work zones and the EAC its agents employees and representatives are present at their own risk Entry into the dock area is prohibited 4 EACmust have all business licenses and permits required by the State and City governments and the convention facility management prior to commencing work A certificate of insurance naming GES as an additional insured with appropriate insurance limits prepared by the EAC s insurance agent must be submitted to GES at least 30 days prior to the first date of move in 5 This Agreement and Rules and Regulations between GES and EAC must be completed by an a
181. nd Loveseats ITEM CODE 305066 305068 305067 305118 305120 305236 305125 305121 305116 305124 305226 305221 305119 DESCRIPTION Loveseat Black Leather 64 L 36 D 34 H Loveseat Key West Black 57 L 35 D 33 H Loveseat Newport Charcoal Leather 54 L 34 D 33 H Sectional 3 pc Newport Charcoal 113 L 34 D 33 H Sectional South Beach 3 pc Platinum 152 L 40 D 33 H Sofa Allegro Blue Fabric 73 L 34 5 D 29 5 H Sofa Key West Black 85 L 35 D 33 H Sofa Lisbon Black Leather 88 L 36 D 34 H Sofa Marrakesh Light Beige 84 L 37 D 34 H Sofa Memphis 55 L 31 D 28 H Sofa Mirabel Brown Leather 76 L 35 D 32 H Sofa Roma White Vinyl 78 L 31 D 33 H Sofa South Beach Platinum Suede 69 L 29 D 33 H Seating Club Chairs ITEM CODE 305235 305072 305073 305180 305178 305080 305127 305225 305179 305220 305070 305035 DESCRIPTION Chair Allegro Blue Fabric 36 L 34 5 D 29 5 H Chair Barcelona Black 30 L 31 D 35 H Chair Barcelona White 30 L 30 D 31 H Chair Globus 28 L 26 D 28 H Chair Lisbon Black Leather 40 L 36 D 34 H Chair Marrakesh Light Beige 34 L 37 D 38 H Chair Memphis 27 25 L 31 75 D 27 5 H Chair Mirabel Brown Leather 36 L 35 D 32 H Chair Newport Charcoal Leather 24 L 34 D 33 H Chair Roma White Vinyl 37 L 31 D 33 H Chair Tub Key West Black 31 L 31 D 31 H Corner Charcoal Leather 34 L 34 D 33 H TAX 96 9 5 TAX 96 9 5 9 5 SES 9 5 9 5 9 5 9 5 9 5 9 9 5 SE
182. nd booths will require a scaled diagram with orientation Additional labor and materials will be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord Opryland Resort and Convention Center will not be responsible for any cutting or altering of any floor coverings in order to bring data services to a booth Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged in full hour increments minimum charge is 1 hour Labor rate is 150 00 hour Notification of cancellation must be received in writing a minimum of five 5 days prior to scheduled opening date Credit will not be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord Opryland Resort and Convention Center will resolve disputes in a timely manner The network connections provided by Gaylord Opryland Resort and Convention Center may be used only by the directors officers and employees of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other companies The se
183. needs to make the best use of their time onsite It is therefore important to make sure that your exhibit is on their list of places to visit It is also important to make sure that the right prospects are going to be at the show The only way to ensure the right people are in attendance and that they come and visit you is to market to these people before the event starts Regardless of the promotional channels you use a list of prospects to target must be developed There are many sources both internal and external for building a prospect list Con sider these different sources when putting together your prospect list e Attendee list purchased from show management e Last year s attendee list e Company CRM list e Company inquiries e Distribution channel contacts e Social networking site set up for the event e Association membership list The prospect list will act as the basis for your pre show marketing efforts Version 5 SNOW Ue Promotion There is a sales axiom that states that the first time you contact someone you are a stranger the second time an acquaintance the third time a friend Following this theory your goal should be to touch each prospect three times before the event to get them to attend and visit your booth Using a variety of communication techniques is most effective Advertising Effect on Attendance 70 47 60 50 1 40 1 30 T 20 4 10 17 Atten
184. neighboring exhibitors The maximum height of 8ft 2 44m is allowed only in the rear half of the booth space with a 4ft 1 22m height restriction imposed on all materials in the remaining space forward to the aisle See 3 048 Ya Line of Sight exception on page 8 Note When three 10 or more Linear Booths are used in combination as a pene single exhibit space the 4ft 1 22m height limitation is applied only to that portion of exhibit space which is within 10ft 3 05m of an adjoining booth 1 219M LEFT SIDE VIEW Corner Booth A Corner Booth is a Linear Booth at the end of a series of in line booths with exposure to intersecting aisles on two sides All other guidelines for Linear Booths apply 2 438M 8 1 219M EEE ET 10 X 10 LINEAR BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F R EE MAN 2011 IAEE No cost to members in good standing idi including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Perimeter Booth 3 048M 7 A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall h
185. ng e Unpack and install display before Exhibitor arrival at show site e GES assumes no liability for loss damage or bodily injury e Dismantle and pack the display after show closing arising out of the installation and or dismantling of Exhibitor s e Subject to terms and conditions of all GES policies including terms property by GES provided union labor Exhibitor assumes the and conditions of contract including but not limited to sub paragraph responsibility and any liability arising therefrom for the work VII b Labor performed by union labor under Exhibitor s supervision A 25 50 00 minimum surcharge will be added to the labor rates above Exhibitors must stay clear during movement of freight for this professional supervision GES is responsible for the following type of booth LOCATION OF BOOTH DIMENSION OF BOOTH Use the Booth Layout Form to E represent your booth indicate from each boundary how you would like your booth placed EI Pop Up EL TORIO Ei eustom Other Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X WORKERS x RATE TOTAL X 9 5 TAX GRAND TOTAL Authorized Signature Please Sign HI 25 50 00 min GES Supervision AUTHORIZED NAME PLEASE PRINT DATE EE Payment Enclosed Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the origina
186. nicate them to your carrier Refer to the Special Handling brochure to ensure that you do not incur special handling charges You may want to share this brochure with your carrier Keep the phone number of your carrier with you including weekend contact and tracking numbers Have your hotel information available including phone number address etc After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Put together a trade show survival kit to include in your freight or carry with you including e Small Tool Kit Stapler Scissors Tape Pens amp Markers for labels First Aid Kit e Bottled Water e Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Outbound Move Out e Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this GES does not provide security at show site It is the Customer s responsibility to stay with their property GES is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Need Assistance 24 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www
187. nitored by GES Freight Personnel This will allow exhibitors the opportunity to unload quickly and safely into the exhibit area All box trucks straight trucks personal trucks over one ton trailers and bobtails or other larger vehicles not classified as a Personally Owned Vehicle will be directed to the marshalling yard area for GES freight handling services Need Assistance 36 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2014 Global Experience Specialists Inc GES Installation and Dismantle TN is a right to work state Exhibitors have the option of utilizing the Official Service Contractor who provides quality union labor from the Stagehands Union qualified display houses or personnel from their own companies to install and dismantle displays Please refer to the EXHIBIT INSTALLATION amp DISMANTLING LABOR ORDER FORM for further information All cleaning is properly the jurisdiction of the Official Service Contractor operating in the building Display houses or full time employees from the amp D companies may not clean exhibit booths All rigging and sign hanging must be performed by the Official Service Contractor Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash product or gifts in kind by any employee union or non union Our employees are paid appropriate wages denoting professional status therefore tipping of any kind is not allowed Work Zone Customer acknow
188. nt manner Gaylord Opryland does not supply labor for 4 Outlets to 2000 watts or 20 amp 205 00 50 connecting or running electrical inside booth area All electrical to be installed will be 6 Outlets to 3000 watts or 30 amp 550 9590 fo on the floor at the back of the booth for in line booths For your convenience Gaylord N A MEN MEN prin Vot Power Opryland will staff an electrical service desk during exhibitor set up po o 1 Home _ 9 mm O EommemedNr 30 Amp Po TTL 939 50 990 Gaylord Opryland supplies 1 2 or 3 4 quick release female connection Exhibitor is 50 Amp END responsible for male connector Fitting can be purchased on site Gaylord Opryland supplies 100 PSI Exhibitor is responsible for air regulator if needed Please list CFM Note All equipment utilizing nominal 208 voltage must have appropriate male plug required Please list NEMA 480 Volt Power m is Please Call for Pricing Special Larger Requirements Electrical service will come from exhibit hall ceiling and will be provided in the most convienent manner Gaylord Opryland does not supply labor for connecting or running electrical inside booth area Water and Drainage Water Gaylord Opryland supplies male threaded hose connector Exhibitor is responsible for bringing connector to adapt Drainage Depending on location of exhibit a pump may be required at an additional cost See Term
189. o locate missing freight Tracking numbers will be the best most timely way to locate shipments that have not been delivered to your booth Any freight accepted during show hours will not be delivered until after the show closes for the day MUSIC LICENSE Exhibitors who intend to use copyrighted music in their booth during Expo hours must obtain a music license For more information contact Bill Ingwersen at bingwersenQppa com OFFICIAL SERVICE CONTRACTOR GES is the official service contractor for Imaging USA GES must perform all on site material handling and rigging 11 IMAGING USA 2015 SERVICE MANUAL DEADLINES X October 1 2014 Final Booth Payment Y October 6 2014 Imaging USA Show Guide Online Proofing December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping V January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 GES early discount rate January 12 2015 Freeman Audiovisual Early Discount Rate January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 8 SHOW MANAGEMENT ORDER FORMS FOR GES In order to properly service the exhibition GES must receive your orders by January 9 for you tfo receive the ea
190. o need to dial 9 To dial long distance dial 9 1 area code number except with an AT amp T private line no need to dial 9 To dial international dial 9 011 country code number except with an AT amp T private line no need to dial 9 Call for pricing if you wish to be placed on a shared network The shared network will not have any service guarantees associated We recommend that you have all the latest updates for your device installed prior to arrival We suggest turning off your updates once on property togavoid an update in the middle of a critical demonstration E XA 3 w W W 2800 Opryland Dri Information Technology Nashville TN 37214 Phone 615 458 0110 Fax 615 458 0120 GAYLORD OPRYLAND Email oprylanditsales gaylordhotels com RESORT amp CONVENTION CENTER f Ve PA Gaylord Opryland Resort and Convention Center Information Technology Terms Conditions and Regulations Installation of network and cabling services within the Gaylord Opryland Resort and Convention Center is exclusive IT Services are to be ordered by each exhibitor separately and are not to be shared with other exhibitors This also refers to wireless devices Routine audits are performed to ensure adherence All prices are for rental of services only Material and equipment furnished by the Gaylord Opryland Resort and Convention Center for IT services shall remain the property of the Gaylord Opryland Resort and Convention Center s unless otherwi
191. o that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty GES has no liability for damage to crates or items sent to empty storage in crates Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Measure of Damage Liability GES is liable for loss or damage to your Goods only if the loss or damage is caused by GES negligence Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is less All of your Goods should be insured by your own insur
192. only Please do not take it for your use Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your complete cooperation Need Assistance 38 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 072314 GES Global Notice of Intent to Use EAC and Policies and Procedures L 3 Specialists TO BE COMPLETED BY EXHIBITOR RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Form Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 December 31 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER An Exhibitor Appointed Contractor EAC is a company other than the general or official service provider on the show that requires access to your booth during installation and dismantling The EAC may only provide services in the facility that are not designated by the facility as exclusive to a designated
193. onventional carpet but helps to Bisque 81 Black 41 Cabernet 82 reduce the volume of excess materials from entering landfills ae Includes Graphite 83 iceberg 84 E Midnight 85 50 oz 100 recyclable carpet Anti static treatment 3M Scotchgard protection Seascape 00 Sterling 87 Teal 55 Installation and pick up at the close of the show Front edge taping 4 The leaf symbol indicates recyclable or eco friendly materials per manufacturers specifications Colors may vary due to facility lighting printing limitations and dyedat differences Please refer to order form for availability at your show Furniture and Accessories Experience Specialists Bet 300053 Stool Contemporary 300052 Chair Contemporary 300050 Chair Plastic Contour 300051 Chair Contemporary Arm 23 W 18 D 31 H Side 19 5 W 18 D 31 H 18 W 18 5 D 32 H 17 W 18 D 48 H Tables me J 300057 Table Rectangle 300056 Table Square 300059 Table Starbase 300058 Table Starbase 24 x36 x30 High 24 x24 x30 High 30 Diameter x 40 High 40 Diameter x 30 High Skirted Tables 3004 Table 4 Skirted 4 3006 Table 6 Skirted 3 3008 Table 8 Skirted 3 Sides 24 x 30 High Sides 24 x 30 High Sides 24 x 30 High Table Skirt Colors e Beige 54 D Forest Green 45 e Red 49 Colors may vary due to facility lighting printing limitations and dye lot differenc
194. ooth because most exhibitors fail to observe back wall height restrictions Exhibition managers should be alert to exhibitors reserving End cap configurations to ensure they do not violate Linear Booth Line of Sight regulations for neighboring exhibits Fire Equipment Fire hoses extinguishers and audible or visual devices for fire alarms should be visible and accessible at all times Hanging Signs Although the Guidelines indicate loft to 20ft 4 88m to 6 10m as a maximum height range from the top of the sign some exhibitions permit other heights or have no height limit Caution should be exercised so exhibitors will not compete over air space for hanging signs Most show organizers limit the height of signs Exhibitors should be advised to install hanging points at the time of manufacture of the sign or display It is also advisable to have hanging signs labeled and cased separately so that they can be easily identified on site as they usually must be installed before other exhibit construction can begin Hardwall Booths Exhibitions that provide Hardwall Booths should specify if these structures can be used for display and attaching products Full Cubic Content in Linear Space It is the responsibility of the exhibition organizer to establish rules to best achieve the goals for their exhibition based on the nature of their exhibition and industry sector it serves Cubic Content Definition Using the perimeter lines of a booth as a gui
195. or VIII Miscellaneous a Insurance GES IS NOT AN INSURANCE COMPANY AND DOES NOT OFFER OR PROVIDE INSURANCE It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer GES recommends Customer arrange for all Risk Coverage b Notice of Loss or Damage In order to have a valid claim notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence as evidenced in an Incident Report completed at Show Site by GES or delivery of outbound Goods c Filing of Claim Any claim for loss or damage to Goods must be in writing containing facts sufficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified herein Damage reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES within thirty 30 days after the close of the show Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of date of delivery of Goods GES Lo
196. ordinary use of space requirements For example the highest point of any sign should not exceed the maximum allowable height for the booth type Hanging Signs and Graphics should be set back 10ft 3 05m from adjacent booths and be directly over contracted space only Approval for the use of Hanging Signs and Graphics at any height should be received from the exhibition organizer at least 60 days prior to installation Variances may be issued at the exhibition management s discretion Drawings should be available for inspection Towers A Tower is a free standing exhibit component separate from the main exhibit fixture The height restriction is the same as that which applies to the appropriate exhibit space configuration being used Towers in excess of 8ft 2 44m should have drawings available for inspection Fire and safety regulations in many facilities strictly govern the use of towers A building permit or safety lines may be required Multi story Exhibit A Multi story Exhibit is a booth where the display fixture includes two or more levels In many cities a Multi storied Exhibit requires prior approval by the exhibit facility and or relevant local government agency as well as show management because it is deemed to be a structure for building purposes The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer Exhibitors should obt
197. ping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Freeman s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor LABOR UNDER SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this section It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fe
198. planning to leave the exhibit hall with your equipment has one of these documents Equipment removal passes will be available at the show office and from security on Imaging Expo s opening day February 1 2015 January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center HALL ACCESS Direct Shipping All individuals whether employed by an exhibitor or in charge of booth must be registered and wear an official badge for admission to the exhibit hall Security officers will be stationed at the entrance and exit doors to check badges If you have a last minute addition to your team you can sign them up for a badge at the exhibitor registration desk a registered person from your booth will need to be present in order to authorize such additionG January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC SPECIAL NOTE Neither the show management office nor exhibitor registration desk will have complimentary show passes on site Please distribute any Expo passes you receive to your customers prior to the show otherwise they will need to pay the Expo entrance fee of 35 each 4 SHOW MANAGEMENT INSTALLATION MOVE IN IMAGING USA 2015 Friday January 30 12 pm 5pm saturday January 31 8 am 5pm SERVICE MAN UAL Sunday February 1 9 30 am 11 30 am NOTE As long as you have picked up your exhibitor badge before the exhibitor registration
199. ple 17 MacBook Pro 2 3 GHz Quad Core with Thunderbolt 550 00 715 00 Specialty Lighting Options O o o Pleesecallfprprieig DVD player with Auto Repet 12000 15600 BlerayDVDPlyerwihauorepea 515000 95 00 Small High Performance PA System 2 speakers 1 Mixer Amp 330 00 429 00 Wireless Microphone 0 824600 312 00 I 1 1 SC a a E EquipmentSubTota OSS Yesenia Mata 28 Handling Charge 124 00 Min Includes Delivery Install amp Dismantle La Yesenia Mata freemanco com Added Labor for wall truss mounting 75 Phone 214 623 1308 State Sales Tax 9 5 LJ Fax 469 621 5620 Total Charge NEN Online at www freemanco com By dba Don t see what you are looking for Handling Charge includes delivery installation dismantle and on site tech support Please Call to Discuss the Options 2896 of equipment sub total for orders under 3000 S124 minimum 97 01 309612 Visit us at www freemanco com Please Fill in All Information Below Before Submitting Your Order our Name ooth Number xhibiting Company Name hird Party if applicable ompany Address ity hone mail ignature A representative must be in your booth at the time of delivery unless alternate arrangements are made Delivery subject to readiness of the booth structure and set up On Site Cont
200. pproval All conventions utilizing ballroom or exhibit hall meeting space within Gaylord Opryland must contract minimal security during their load in and load out for safety and security purposes The minimum special event security required for any loading or unloading of materials on Gaylord Opryland propety is no less than two officers per point of entry Any exhibits in the Convention Center Exhibit Halls require a minimum of three officers during load in and load out Security may be hired for a minimum of four hours per assignment in accordance with Gaylord Opryland labor policy A Security Supervisor shall be required any time there are five special event Security Officers requested concurrently Gaylord Opryland Security Service pricing is subject to change There is a 10 hour surcharge for security requests not made with 14 advance notice Security Service requests on federally recognized holidays are billed at a special rate of 50 hour If you have additional questoins please contact the Show Floor Mananger or your E d Sales Coordinator Credit Card Authorization Form Fax or Mail to Gaylord Opryland Resort amp Convention Center Attn Exhibit Hall Operations GAYLORD OPRYLAND Fei MM 2800 Opryland Drive Nashville TN 37214 Meu P 615 458 6390 F 615 458 6094 l the undersigned agree to give Gaylord Opryland Resort and Convention Center authorization to charge for Electrical Services labor and materials Compressed Air and Wa
201. property i January 12 2015 Freeman Audiovisual Early Discount Rate January 15 2015 Electrical Order SELLING PRODUCTS OR SERVICES i Early Discount Rate Show management does allow exhibitors to sell products and services on the show floor Exhibitors that sell taxable goods or services on site are responsible for registering as a dealer with the Tennessee Department of Revenue Find more information on filing here tn gov revenue January 29 January 31 2015 Convention Center Direct Shipping SHOW GUIDE LISTINGS To ensure your contact information and product categories are accurate for our printing in the Imaging USA show guide please log in and proof your information Details on how to log in to your online profile will be coming soon You will have until October 6 2014 to proof your infomation by email January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 9 SHOW MANAGEMENT SHOW LOCATION Imaging USA 2015 will be held at the Gaylord Opryland Resort amp Convention Center 2800 Opryland Drive Nashville TN 37214 Phone 615 889 1000 12 SPECIAL EVENTS All special events are free of charge to exhibitors with full convention badges If exhibitors with Expo Only badges wish to attend these events there s a 40 charge per event Tickets will only be sold on site at registration and directly outside the party venues IMAGING USA 2015 SERVICE
202. provided if no color is converted to outline and hard copy must be received with this indicated on your order order to receive a Custom ID Sign Please review l 2 Digital Column Drape File Submission Guide within this manual for additional Beige 54 Black 41 or White 50 Black will be provided if no color is indicated information and instructions on your order Table Skirt Color Beige 54 Black 41 Blue 42 Burgundy 43 Forest Green 45 Gold 46 Gray 40 Purple 48 Red 49 Teal 55 or White 50 Gray will be provided if no color is indicated on your order Standard Exhibit Panel Type and Color Coated Black C41 Coated Oxford White C50 Coated Prism Blue C42 Coated Silver Gray C79 Fabric Black F41 Fabric Blue F42 or Fabric Gray F40 Gray Fabric Panel will be provided if no color is indicated on your order Standard Exhibit Trim Metal Color Black 41 or Silver 79 Silver will be provided if no color is indicated on your order agree in placing this order that I have accepted GES Payment Policy GES Terms amp Conditions of Contract and the Information as outlined by each line of business on the preceding pages Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Need Assistance 61 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES
203. provider or by the show organizer in a contract as an exclusive service for the general or official service provider or other third party No EAC will be allowed to work in an Exhibitor s booth if this Notice of Intent to Use EAC Form L 3 a valid Certificate of Insurance and the Agreement and Rules and Regulations between GES and the EAC Form L 4 is not completed by an authorized representative and received by GES by the deadline indicated above This Notice of Intent to Use EAC must be completed for every third party as well as any other third party ordering or requesting services from GES on behalf of Exhibitor at the above show Multiple booths are not to be listed on one form Exhibitor Appointed Contractor Contact Name Cell Phone otreet Address Email City State Office Phone area code Fax area code Description of Proposed service for Exhibitor This form will only be accepted if it is executed by an authorized representative of the exhibiting company and must include e An executed Agreement and Rules and Regulations between GES and EAC e A valid certificate of insurance prepared by the EAC s insurance agent with the minimum coverages as set forth in the Agreement and Rules and Regulations between GES and EAC PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE GES shall have no liability to any party for damage or injuries caused by Exhibitor or its third party agents It is t
204. r Imaging USA Show Management Imaging USA Show and Gaylord Opryland Convention Center West Facility as additional insureds on a primary and non contributory basis per the attached sample certificate of insurance 12 EAC agrees to indemnify defend and hold the Show Management the Facility and Global Experience Specialists Inc GES harmless from and against any and all claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs arising out of EAC s operations including supervision of GES provided labor EAC also agrees to reimburse GES for all attorney s fees and costs incurred in connection with any and all claims lawsuits and counterclaims that should arise out of EAC s failure to adhere to the terms of this agreement 13 Solicitation of business on the show floor is strictly prohibited If EAC attempts to provide services designated to another party as exclusive or is discovered soliciting on the show floor including the distribution of official company literature or otherwise does not comply with the rules the company may be removed from the show floor and the Exhibitor will not be able to use that company for the remainder of the event 14 EAC Exhibitor may not move freight from one booth to another booth or to meeting rooms GES must provide labor 15 EAC must coordinate all of its activities with Global Experience Specialists Inc GES 16 The Exhibitor or its EAC should ord
205. r Form Please fax or mail to GAYLORD OPRYLAND Attn Exhibit Hall Operations RESORT amp CONVENTION CENTER Gaylord Opryland Resort amp Convention Center Niji 2800 Opryland Drive Nashville TN 37214 P 615 458 6390 F 615 458 6094 PLEASE COMPLETE amp INCLUDE WITH YOUR ORDER FORM THE ATTACHED CREDIT CARD AUTHORIZATION FORM WORK SCHEDULE Fill in the desired security schedule below Date Scheduled Hours Total Hours example 10 10 2013 10 00am 5 00pm 14 Day Security Officer Supervisor Subtotal TN Sales Tax 9 2596 Total GAYLORD OPRYLAND SECURITY amp SAFETY SERVICES HOURLY RATE STRUCTURE 35 GAYLORD OPRYLAND STATE CERTIFIED SECURITY OFFICER WITH 14 DAY ADVANCE NOTICE 45 GAYLORD OPRYLAND STATE CERTIFIED SECURITY OFFICER WITHOUT NOTICE b45 GAYLORD OPRYLAND STATE CERTIFIED SECURITY SUPERVISOR WITH 14 DAY ADVANCE NOTICE 55 GAYLORD OPRYLAND STATE CERTIFIED SECURITY SUPERVISOR WITHOUT NOTICE Gaylord Opryland is the exclusive provider of all security and medical services within the hotel for Convention Service need Outside security non Gaylord may not be hired to work within Gaylord Opryland Resort amp Convention Center without explicit written permission from the Vice President or Director of Convention Services authorizing approval Armed security requests may be fufilled by the Metro Nashville Police Department s Secondary Employment Unit or any state or federal law enforcement agency with prior hotel a
206. r and can be executed immediately following the show or even while the show is still in progress Examples of follow up actions include e Send a personal email to each person who visited your booth e Call your hot leads to discuss next steps e Send an email blast with your company s message to all qualified leads identitying next steps XePress Leads email blast can assist you with this e Send a direct mail postcard to all your leads keeping your company fresh in their mind When creating the follow up plan it is a good idea to have different responses for different types of leads you collected All leads could and should receive an email thank you imme diately at the close of the show or if possible the same day they visited the booth If a lead specifies a follow up timetable and method be sure to follow their instructions All leads should receive some type of follow up contact within 1 week of the show close The interest in your company and products diminishes quickly after the show closes when IMAGING USA X Press Leads Exhibitor Success Kit 11 115 people return to their regular schedules Timely follow up is absolutely critical to translating leads into sales Downloading and Managing Leads The rental of X Press Leads equipment comes with access to X Press Leads Central an online leads management web site In real time the leads you collect on X Press Leads equipment will be posted
207. ration process After scanning a badge it is a good idea to verity the information with the prospect to make sure everything is accurate Adding Notes By typing in additional notes about a prospect you can personalize the conversa tion and indicate specific details that will enhance your follow up post show You can receive this important information electroni cally which will help you keep all of your lead information together and in a usable format X Press Leads Exhibitor Success Kit 10 114 Evaluating Performance On a daily basis the booth team should get together and compare results against the goals that were set before the event In cases where goals are not met have discussions about what can be done to meet expectations Discuss situations that affect the ability to collect leads and their complete information and decide on adjustments that will allow you to stay on track with your leads goal Version 5 Post show Closing the D Follow Up Without follow up all your preparation and ex pense will go to waste Statistics show that up to 80 of leads collected at events never have any follow up Without follow up there is no way to close the deal Prospects have already come to you at the event it is now your respon sibility to follow up with your leads Create a game plan for following up on leads as part of your pre show preparations If you have a plan in place before the show follow up will be easie
208. rder Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 050514 XGES i7 Cleaning Order Form J 1 RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Discount Deadline Date Gaylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Price List A sd apo To ensure your booth is show ready specify your requirements below Nseuaa M Please call us if you have a special need GES is the exclusive cleaning uoce contractor for your show and will handle all cleaning services on the Includes emptying your wastebasket nightly exhibit floor We offer discounts for orders exceeding 2 000 square feet 500601 Before Show Open Only per sq ft 0 54 0 81 please call for a quote 500600 Duration of Show per sq ft per day 0 40 0 60 500602 Per Day per sq ft per day 0 50 0 76 Cost of vacuuming shampooing mopping and waxing will be Shampooing invoiced on the total area of your booth
209. reen Desk Top Plant 50 Small lvy Pothos 50 Large Fern lvy Pothos sso ALL PLANTS ARE EXAMPLES ONLY Spath Arboricola Croton Ficus Bush Janet Craig 2 3 Foot Green Plant 45 00 i PLEASE RETURN TO TOTAL PLANT AND FLORAL SERVICE INO 3951 JAMES P BRAWLEY DRIVE NW STE 7 ATLANTA GA 30318 EMAIL SALES TOTAL PLANT COM X PHONE 404 881 0809 FAX 404 881 8795 WWW TOTAL PLANT COM SHOW NAME Imaging USA 2015 Convention Page 2 of 2 Ficus Tree Marginata Palm Bird of Paradise 4 Foot Green Plant 55 00 HEEL ERR 1 vh wr Ficus Tree Marginata Palm 5 Foot Green Plant 65 00 in mem om 2 Ficus Tree Palm 6FootGreen Plant CT 750 7T 8FotGrmenPan S 950 9 iOFooGrenPlant Piedworeqet White LightsforTrees O f amp 00exh pq 0 00 Bowls for Business Cards 30 00 Complimentary Decorative Containers Black White LL 0 00 SPECIAL SERVICES AVAILABLE UPON REQUEST Sub Total GARDEN AREAS FOUNTAINS HOSPITALITY SUITES Delivery Fee 10 00 LUNCHEONS BANQUETS LET US HELP WITH ANY SPECIAL NEEDS Tax 9 25 ON SITE ORDERS SUBJECT TO AVAILABLITY TOTAL DUE ALL ORDERS MUST BE PAID IN FULL PRIOR TO CLOSE OF SHOW PRICES INCLUDE COMPLIMENTARY DECORATIVE CONTAINER MAINTENANCE INSTALLATION amp REMOVAL RENTAL ITEMS MISSING UPON
210. relative to Advanced Warehousing Temporary Storage Long Term Storage are contained in separate agreements titled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following shall apply with respect to GES liability for Customer Goods The responsibility of GES with respect to Customer Goods is limited to the exercise of ordinary care and diligence in handling and storing of Customer Goods GES shall be liable only for loss or damage to Goods caused by GES sole negligence GES liability is limited to 60 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight GES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES immediate control GES is not responsible for the marring scratching or breakage of glass or other fragile items GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES In no event shall GES be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act
211. rly order discount unless indicated otherwise on the form All order forms are in this manual IMAGING USA 2015 SERVICE MANUAL DEADLINES October 1 2014 Final Booth Payment October 6 2014 Imaging USA Show Guide Online Proofing Alex The Photo Guy PROMOTE IMAGING USA TO YOUR CUSTOMERS Encourage users and prospective buyers of your products to attend Imaging USA and visit your booth Take advantage of several promotional items available at no charge including complimentary Expo passes Imaging USA 2015 logo and web buttons a press release about your participation at Imaging USA and more at ImagingUSA org Exhibitor RSC i December 29 2014 Intent to Use Exhibitor Appointed Contractor EAC January 2 2015 January 27 2015 Advance Warehouse Shipping SALES TAXES If you are selling products on the show floor the state of Tennessee requires that you register for a tax license Find more information on filing here tn gov revenue January 9 2015 Exhibitor Registration for Badge Pre mailing January 9 2015 SECURITY GES early discount rate Each exhibitor is responsible for safeguarding one s own goods materials equipment and exhibit at all times Show Management provides a 24 hour security guard service for the perimeter of the exhibit hall however neither Show management the contracted security service nor their corporate entities will be responsible for loss of or damage to any
212. rvices being provided by Gaylord Opryland Resort and Convention Center will facilitate communications between the Gaylord Opryland Resort and Convention Center s authorized users and the entities reachable through the Internet Users of Gaylord Opryland Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks 95 A 3 y 3 2800 Opryland Dri Information Technology Nashville TN 37214 Phone 615 458 0110 Fax 615 458 0120 GAYLORD OPRYLAND Email oprylanditsales gaylordhotels com RESORT amp CONVENTION CENTER f Ve PA Users of Gaylord Opryland Resort and Convention Center services shall not disrupt any of the Gaylord Opryland Resort and Convention Center network or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Gaylord Opryland Resort and Convention Center or other associated networks Gaylord Opryland Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Gaylord Opryland Resort and Convention Center reserves the rig
213. s Drop this folder onto your Stuff it program Use ether the sit sea or zip compression Connect to the web address http file ges com in your web browser and follow the user friendly instructions Please note a GES representative s email address is required FTP File Transfer Protocol Information We request that you upload your file s based on the region in which your event is located However the FTP host address is always ftp csftp ges com For SouthEast Region Shows Orlando Dallas Tampa Miami Atlanta New Orleans the user name is gesseftp and the password is k7md 2dx Need Assistance 76 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 020814 N 7 Global Experience Specialists Digital File Preparation All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Front and Backlit Graphics When producing artwork for front lit graphics or transparencies keep these points in mind Avoid setting type in Photoshop instead use a vector based program such as Adobe Illustrator for your type If you do use vector smart objects save the file as an eps or psd to retain vector properties If you plan to add
214. s and Conditions page 2 Full payment must accompany this order form in order to avoid paying regular price Not refundable for non use or no show In order to receive a refund cancellations must be made at least seven 7 days prior to set up day Prices are subject to change without notice Extension Cords rental only Exhibitor must pick up at service desk 15 00 15 00 20 00 20 00 25 00 25 00 a EN HEN Compressed Air minimum charge 500 Water minimum charge sso E NK NN 25 ft 1 outlet extension cord 25 ft 3 outlet extension cord 6 outlet power strip Drainage minimum charge Fill amp Drain over 500 gallons please call for pricing Fill amp Drain up to 50 gallons 150 00 225 00 300 00 Note All above Electrical Air Water amp Drain charges have Labor Fee included abor per hour 7 am 5 pm E 70 00 70 00 lLabor per hour 5 pm 7 am ENN 100 00 100 00 Note Above Labor Fees are for troubleshooting and or special wiring only Gaylord Opryland is not a source of electrical SET UP labor Fill amp Drain 51 200 gallons Fill amp Drain 201 500 gallons Gaylord Opryland Use Only Sub Total 1896 Service Charge Sub Total Service Charge TN Sales Tax 9 2596 TOTAL FSPMS CODE GAYLORD OPRYLAND RESORT amp CONVENTION CENTER Terms and Conditions for Exhibits and Displays Adhesives No pins tacks or adhesives of any kind are permitte
215. s to maximize results 100 120 155 Protect your lead retrieval equipment if stolen or damaged by including the loss damage waiver with your order Company Name Order Online and Save the 10 processing www xpressleadpro com Show Code IMGX025 Fax both order pages to 1 508 59 4238 10 processing fee will be applied on all faxed mailed and emailed orders setts Optional Loss Damage Waiver QTY X 75 E Nu JH auncn videos Processing Fee No Fee for ordering online 10 00 is subject to the individual show TOTAL US dollars http conventiondataservices com products exhibitors aspx Please Note Product availablility Convention Data Services e 107 Waterhouse Road e Bourne Massachusetts 02532 1 800 746 9734 e 1 508 743 0197 1 508 759 4238 e XPressLeadPro cdsreg com CONTACT PAYMENT oPress eads IMAGING 10 000 PEOPLE 600 BOOTHS 100 CLASSES CONVENTION DATA SERVICES ven Order Online and Save the 10 processing fee www xpressleadpro com Show Code IMGX025 Leads are available during the show and post event at www xpressleadpro com leads for no additional charge All orders include onsite and post event tech support Q uestions Please Call 1 800 746 9734 1 508 743 0162 SIE or email CONTACT NAME nhutchison cdsreg com BILLING ADDRESS Fax both order pages to 1 508 759 42
216. sand minutes it is the same rate Expedite Fees will be incurred if we have to move up the installation time or change locations of the set need to another location even in the same room Please follow the following If using a device that broadcasts in A B G or N please turn radio power down to the lowest usable level please use channel 1 A B or G and please encrypt the signal Our wireless network is designed to over talk any interfering broadcasts which may result in service interruptions we will always default to protect devices on our network first If you need specific amount of bandwidth for your devices please let us know otherwise we will default to a suggestion of 100 kbps per device This may not work for your application so we rely on your guidance since you are the expert in what you do Diagrams of booth locations or meeting room locatons of IT services is ideal if we do not have diagrams this could result in delay of services getting to the appropriate locaitons If you are going to stream video or audio you will want to review per device recommendations for the application you will be using to select the appropriate amount of bandwidth When ordering multiple devices on the custom network we will provide the switch and cables necessary All telephone calls are subject to surcharges long distance fees and calling fees based on AT amp T operator assisted rates To dial locally dial 9 number except with a AT amp T private line n
217. se specified and shall be returned to the Gaylord Opryland Resort and Convention Center s Exhibitor Service desk at the close of show The Gaylord Opryland Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession Under no circumstances shall anyone other than the Gaylord Opryland Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord Opryland Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name Delivery data transmission lines ordered from an outside vendor will only be allowed to the property DMARC Center All circuit installs must be coordinated with the Gaylord Opryland Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date If we are not notified we will refuse access and delivery All exhibitor network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner and do not include special wiring over head drops and or special placement of communication services computer equipment or intranet working cabling All isla
218. se of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits Audio Visual and or Computer Equipment and any other custom order items or services have already been provided at the time of cancellation fees will remain at 10096 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation It is Exhibitor s responsibility to advise the Freeman Service Center Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Freeman requires 10096 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms w
219. ss Device This is a wireless handheld mobile device that comes with a charger for overnight charging Scan badge retrieve instant complete contact data add notes qualifiers and rate the lead Mobile device provided Leads uploaded in real time to our password protected website 425 475 540 Connect Plus Bundle includes Unit XePress DITP Service and XePress Custom Qualifiers at a 1096 savings N 560 640 760 Connect Plus Printer Add a Bluetooth printer for hardcopy leads printout on the Connect Plus One per unit 1 75 1 85 95 3rd Party XePress Data Conversion Service Retrieve complete badge information on your third party device real time or post event If you use your own lead retrieval system the Data Conversion Service is required The QR Code for this event will only include minimal information Badge ID Show Code First Name and Last Name To obtain complete attendee data real time or post event you will need to order the Data Conversion Service 500 per event XePress Extras Optional Services XePress Custom Sales Lead Qualifiers Available for all systems to enhance your post show follow up Target ideal prospects Submit customized qualifiers with an online order or by email to xpressleadpro cdsreg com 20 lines with a 22 character limit 100 120 155 XePress DITP Service Delivery Installation Training and Pick up Service Ensure your booth staff learns tip
220. ss card Everyone will have a name badge to scan Don t miss a single EET Order Online and Save the 10 processing fee www xpressleadpro com Show Code IMGX025 Leads are available during the show and post event at www xpressleadoro com leads for no additional charge EARLY ADVANCE STANDARD All orders include onsite and post event tech support 12 it 11 4 01 p 15 0 09i 5 ee watch video pest QTY TOTAL n g XePress Connect App Licensed App for YOUR iPhone iPad and Androids Use your own mobile device to scan or type badge ID for real time lead information XePress Connect features include standard qualifiers or surveys fast email follow up schedule d appointments iPhone only lead rating view real time statistics and the ability to work offline E Mei i 335 390 450 Leads uploaded in real time to our password protected website Additional License If you plan to use the app on more than one device you will need to purchase additional licenses Each mobile device requires a license to activate the app 125 for each additional license System Requirements Android compatible with phones and tablets 2 x or higher Additional licenses can also be included with the Apple iOS compatible with phones and iPads 3 x or higher 3 megapixel or higher camera is recommended purchase of the Xpress Connect Plus watch video ES XePress Connect Plus Handheld Wirele
221. sure each person achieves their assigned goals X Press Leads Exhibitor Success Kit 8 112 Familiarity with Equipment Convention Data Services distributes leads equipment at the beginning of the event when exhibitors are first setting up their booths Set aside time to train your booth staff on the use of the equipment In order to achieve a relaxed and smooth interaction with prospects staff members must be able to easily operate the equipment Familiarity with how to update prospect information and enter responses to qualifying questions is important to fully qualifying each prospect Convention Data Services offers DITP Deliv ery Installation Training and Pickup service Training for your entire staff is offered and is the most efficient way to make sure everyone is up to speed on equipment operation Version 5 nsite Collectina L Why Get Lead Retrieval from CDS There are many methods for getting leads onsite All the options with the exception of X Press Leads equipment have flaws Con vention Data Services is the exclusive event supplier selected by show management What this means is that Convention Data Services created the badges with all attendee infor mation and our equipment is guaranteed to capture all of this important data Some of the most important information on the badge is not the name and contact infor mation but the demographic responses of the individual that can be collected only by us
222. t available GES Global Transportation Plus delivers these unique benefits e Save 10 on material handling when using GES Logistics round trip shipping e Consolidated invoicing for material handling and shipping charges e Managed transportation to and from the show floor e On site customer support Note All international transportation services are subject to the terms conditions limits of liability and instructions as set forth by the carrier To request a quote call 702 515 5970 or contact us at logisticsquote ges com international ges com 800 475 2098 Exhibitions Events Experiences 2012 Global Experience Specialists Inc GES 53 071414 XGES amp m GES Logistics International Shipping QuoteForm a RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Pick Up Information PICKUP DATE SHIPPING RECEIVING HOURS STREET ADDRESS CITY PROVINCE POSTAL CODE COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING I
223. te Rate applies to orders placed at show site Freight DT Code 705030 160 00 200 25 240 00 Please Indicate Service Exhibitor Supervised Do Not Proceed GES is responsible for the following type s of work Exhibitor will supervise C Uncrating C Unskidding Positioning e Indicate workers needed for installation and dismantling C Leveling C Dismantling O Recrating e GES assumes no liability for loss damage or bodily injury arising out of the installation and or dismantling of Exhibitor s property by GES provided union Reskidding labor Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of freight Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X FORKLIFTS X RATE TOTAL X 9 5 TAX GRAND TOTAL AM AM PM PM AM AM PM PM AM AM PM PM AM AM PM PM Payment Enclosed l agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Please estimate the number of workers and hours per worker needed Authorized Signature Please Sign for installation and dismantling above Invoice will be calculated AUTHORIZED NAME PLEASE PRINT DATE according to actual hours worked relative to the original estimate and calculated and invoiced at the show site rate Need Assistance 81 O
224. ted to promote continuity and consistency among North American exhibitions They are the model for most domestic exhibitions It is recommended that exhibition organizers include a copy in the Exhibition Prospectus and or Exhibitor Rules and Regulations This revised 2011 edition of IAEE s Guidelines for Display Rules and Regulations is offered as a resource for exhibition and event organizers to use in creating consistent and fair exhibiting standards for their events These Guidelines afford exhibitors a maximum return on their exhibit investments Compliance with fire safety Americans with Disabilities Act ADA and other state federal or provincial government requirements has also been addressed However always check with a local exhibition service contractor and the facility for local regulations It is AEE s goal that the display rules and regulations ultimately developed by each exhibition and event organizer shall provide exhibitors with all the information necessary to properly design and build exhibits as well as plan their booth s layout and content Show organizers should present the professional standards expected of exhibitors Finally they should assure all exhibitors regardless of exhibit size or location an environment conducive to successful interaction with their audiences IAEE is a global association that serves as the foremost authority on exhibition management and operations For display rules and re
225. tentially dangerous Exhibitors should establish a minimum setback of 3ft 91m and or install hazard barriers as necessary to prevent accidental injury to spectators Additionally demonstrations should only be conducted by qualified personnel Sound Music In general exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Rule of thumb Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth Refer to OSHA at www osha gov for more information Exhibitors should be aware that music played in their booths whether live or recorded may be subject to laws governing the use of copyrighted compositions ASCAP BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grantfrom F R EE MAN 2011 IAEE No cost to members in good standing 25 including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 14 Advisory Notes To Exhibition Organizers End cap Booths End cap Booths cause more problems between exhibitors than any other type of b
226. ter Drain to my credit card Payment is accepted through Exhibit Hall Services in the form of VISA MASTERCARD AMERICAN EXPRESS or DISCOVER Checks and cash are not accepted Credit will not be given for services ordered and not used Cancellations must occur 7 days prior to the installation of services All disputes must be filed by the exhibitor with the Exhibit Hall Services Department prior to the close of the show 129 IMAGINGUSA February 1 3 2015 F Nashville TN e Gaylord Opryland Total Plant and Floral Service Inc PAGE 1 of 2 COMPANY NAME BOOTH PLEASE HAVE A DESIGNER STOP BY FOR SUGGESTIONS Date Time ITEM EXAMPLES ONLY r J D remiss afer ae y tom te 65 00 amp up 70 00 amp up 75 00 amp up 75 00 amp up 90 00 amp up Seasonal Floral Arrangements Exotic Floral Arrangement Floral Arrangements 12 14 High 3 Sided Round 65 00 amp up Floral Arrangements 15 18 High 3 Sided Round 70 00 amp up tk Exotic Floral Arrangements 14 to 24 Colors o gt 79 00 amp up NEN NEN Exotic Floral Arrangements Over 24 Color o o 90 00 amp up 1 Potted Flowers EXAMPLES ONLY v Bromeliads Kalanchoes Mums Yellow White Purple 25 00 NE NENNEN Azaleas Red Pink White 35 00 IEEE Bromeliads Red Orange Purple 35 00 Seasonal Flowering 25 00 Living Plants M G
227. ter monitors from ambient light or to allow for hanging products Canopies for Linear or Perimeter Booths should comply with Line of Sight requirements See Use of Space for Linear or Perimeter Booths The bottom of the canopy should not be lower than 7ft 2 13m from the floor within 5ft 1 52m of any aisle Canopy supports should be no wider than three inches 3in 08m This applies to any booth configuration that has a sight line restriction such as a Linear Booth Fire and safety regulations in many facilities strictly govern the use of canopies ceilings and other similar coverings Check with the appropriate local agencies prior to determining specific exhibition rules 3 048M 10 1 524M 5 S 2 438M 24 BM 1 219M A R FRONT VIEW PLAN VIEW 1 524M 5 1 524M 5 1219M CANOPIES AND CEILINGS LEFT SIDE VIEW Hanging Signs amp Graphics Most exhibition rules allow for hanging signs and graphics in all standard Peninsula and Island Booths usually to a maximum height range of loft to 20ft 4 88m to 6 10m from the top of the sign End cap Booths do not qualify for hanging signs and graphics The distance is measured from the floor to the top of the sign Whether suspended from above or supported from below they should comply with all
228. th Internal Speakers 2 800 00 3 640 00 0 Flat Screen 16 9 HD with Internal Speakers 4 000 00 5 200 00 03 Flat Screen 16 9 HD no speakers t 7 600 00 9 880 00 Mounting Bracket for 32 65 Labor for mounting not included 150 00 195 00 ingle Post Stand up to 24 screen Labor for mounting not included 15000 195 00 Dual Post Stand 32 65 Screen Labor for mounting not included 22500 292 50 opular Audio Visual Packages QTY 24 Flat Screen with Speakers 16 9 HD with Single PostStand f 525 00 68250 32 Flat Screen with Speakers 16 9 HD with DualPostStand f 900 00 117000 2 Flat Screen with Speakers 16 9 HD with Dual Post Stand 1 020 00 1 326 00 6 Flat Screen with Speakers 16 9 HD with Dual Post Stand 1 215 00 1 579 50 ouch Screen and SMART Displays 2 Touchscreen 800 00 1 040 00 46 Touchscreen 1 300 00 1 690 00 65 Touchscreen lease call for pricing _ SMART Monitors Please call for pricing Computing Desktop Computer with Monitor 3 2 GHz or faster f 27500 357 50 Laptop Computer Core i5 2 5ghz 4GB 300GBHD DVD _ 325 00 422 50 All in One PC HP TouchSmart 500 00 650 00 Apple 21 5 iMac Intel Core 2 Duo 3 06 GHz f 300 00 390 00 Apple 15 MacBook Pro 2 3 GHz Quad Core with Thunderbolt 450 00 585 00 Ap
229. tic covering F S Custom Cut carpet orders must be received 14 days prior to move in to guarantee For a quotation please visit h ip www ges com graphics quote delivery and color selection Custom Cut Carpet can be custom dyed and we offer Digital File Submission discounts for orders exceeding 2 000 square feet please call for a quote Custom You can upload your file s after sending in your order using the information below dye orders require 30 days to process A minimum of 100 square feet is required for HOST USER NAME PASSWORD custom cut carpet orders ftp csftp ges com SouthEast gesseftp k7md 2dx Padding Please make sure your file s are labeled with the exhibiting company s name and GES offers the finest padding used in the industry a 5 8 double netted rebond pad the show name e g EGGWHITES COOKING SHOW zip We guarantee your satisfaction Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be charged 100 All other carpet cancelled will be charged 50 of original price after move in begins and 100 of original price after installation Furniture amp Accessories Information Prices include delivery rental installation and removal Please include Booth Layout Form H 3 for placement of items Orders received within three 3 weeks prior show move in are subject to availability and or substitutions Cancellation Policy Items cancelled will be charged 50 of original price
230. tice this event moves in on overtime all applicable surcharges will apply Show Hours Sunday February 1 11 30AM 5 00 PM Monday February 2 11 30AM 5 00PM Tuesday February 3 11 30AM 3 30PM Dismantle Tuesday February 3 3 30 PM 8 00 PM Wednesday February 4 8 00AM 12 00 PM Please take notice this event moves out on overtime all applicable surcharges will apply Carrier Check in Post Show Wednesday February 4 10 00 AM Carriers post show must be checked in by this time Facility Clear Wednesday February 4 12 00 PM All exhibitor materials must be removed Need Assistance 31 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES R071414 B090414 1220 Specialists XGES 5 Show Information 29 2 KH All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Shipping Addresses Use Provided Shipping Labels in this Exhibitor Services Manual to Expedite Handling Consign all domestic shipments c o GES Please do not consign international shipments c o GES Contact our international division at GESLogistic_international ges com GES will not act as Importer of Record IOR or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight Adv
231. ticipated at tendees who could be qualified leads at the event When a goal is determined create a method for tracking your efforts A simple spreadsheet is enough to determine if each booth staffer is meeting missing or exceed ing their individual lead goal Lead Goal Formula Number of Exhibit Hours x Number of Exhibit Staff x Interactions Per Hour Total Lead Goal Example 18 exhibit hours X 3 exhibit staffers X 4 leads collected per hour 216 leads to collect 72 leads per staffer Select an achievable number for your interac tions per hour Around four interactions is a reasonable number to use as a starting point Each day onsite review the number of leads collected and check against the goal Discuss what daily changes can be made to help col lect and quality enough leads to meet your goal Version 5 Pre show in Determining Leads Value Reinforce the importance of leads to your booth staff and sales force doing the follow up by assigning a value to each lead Incen tives can be matched to lead collection and follow up Lead Value Formula Total Lead Goal x Estimated Closing Percentage x Average Sale Value Value of Leads or potential revenue Total Lead Goal Total Value of Each Lead Example 216 leads to collect x 33 1 3 33 of leads that will buy X 2500 average sale value 178 200 value of leads collected 216 leads to collect
232. tics aspx If you do not have internet capability a copy of the Terms and Conditions may be obtained by contacting your GES Logistics representative at 1 888 454 4437 GES will not act as Importer of Record IOR or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight GES is acting as a broker only and is liable for cargo loss or damage only if it results from the negligence or willful misconduct of GES If found liable for any loss GES and the transportation provider s sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound per package 100 00 USD per package or 1 500 00 USD per occurrence whichever is less All international transportation services are subject to the terms conditions and limits of liability set forth by the international transportation provider If loss or damage occurs during transit the liability of the underlying air carrier is governed by Montreal Protocol 4 to the Warsaw Convention Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES or its transportation provider and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions Need Assistance 54
233. tion zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment e qv STOP THINK SAFETY Need Assistance 35 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 051002657 esm 2014 Global Experience Specialists Inc GES 061814 Global Experience Specialists Show Site Work Rules All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Imaging USA Gaylord Opryland Convention Center West Hall C1 and C2 February 1 3 2015 Union Information To assist you in planning your participation in your show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling Loading and Unloading Display Material and Equipment The unloading and delivery of all display material and equipment from the convention site docks to the exhibitors booths and loading out from the exhibitors booths to trucks at the docks must be performed by the Official Service Contractor who has jurisdiction to deliver such service at the convention site Please refer to SHIPPING INFORMATION for FURTHER information Personally Owned Vehicles POV s such as cars pick up trucks and minivans that are utilized for the unloading loading of exhibit materials will be mo
234. to X Press Leads Central Use your show code and order number to enter the site and download a copy of your leads in CSV or Excel format Both spreadsheet formats will import easily into virtually any CRM The URL for X Press Leads Central is http www xpressreg net XpressLeads login asp If you are missing your login information to the site there is a text link on the login page to request an email with your information If your company does not have a CRM system create a simple spreadsheet that lists leads on separate sheets based on region or sales person Add columns to the spreadsheet that include who is responsible for working with the lead follow up dates and methods outcome of the follow up and next steps To help with your follow up efforts you can order email blasts from Convention Data Services to be sent to your prospects that contain your unique message and personalization for each contact Version 5 IMAGIN JSA Post show Closing the D Evaluating Exhibiting ROI If you have completed the steps recommended in this document you have already collected all the information necessary to determining your exhibiting ROI Use the formulas presented earlier in this docu ment to determine ROI Replace your goals and assumptions with the actual data from the show and recalculate to see exactly how much revenue was generated from the show as well as the true value of each lead that you collected This infor
235. tten yourself onto attendee s itineraries It is also imperative that your booth presentation be as welcom ing as possible in order to attract who may not have planned on visiting you during the event IMAGING USA X Press Leads Exhibitor Success Kit 1 Version 5 105 IMAGINGUSA X Press Leads Exhibitor Success Kit 2 Aligning Exhibiting and Marketing Objectives To achieve success at an event it is important to have an exhibiting presence that is compat ible with your company s marketing plan The company message and brand should be incor porated throughout the booth and fully sup port elements from the marketing program List of Exhibiting Objectives The first step in creating a successful exhib iting game plan is to define your exhibiting objectives Typical objectives include collect ing qualified leads reinforcing the company brand and announcing a new product launch Whatever your goals are it is important to write them down in order to create a game plan that will meet your objectives Evaluating ROI With an emphasis on Return on Investment ROD many options have emerged to help companies gauge the success of their exhibit ing efforts There are several simple formulas for help ing set goals and determining ROI that are explained in the following sections Setting a Leads Goal When setting a goal for leads collection make sure it is realistic taking into consider ation the total number of an
236. uary 3 or when the hall is empty of product whichever comes first January 15 2015 Electrical Order Early Discount Rate January 29 January 31 2015 Convention Center Direct Shipping January 31 2015 Internet Telecommunications Form Due GET MORE RESOURCES ImagingUSA org Exhibitor RSC 5 SHOW MANAGEMENT SPECIAL NOTE In order to expedite the removal of exhibitor materials GES has the authority to change the exhibitor s designated carriers without further clearance from the exhibitor if the exhibitor s carrier does not pick up on time Where necessary to reroute shipments via car loading companies trucking charges will be made to exhibitors and GES is relieved of all responsibility for taking such action Where no disposition is made materials will be taken to the GES warehouse to await exhibitor s shipping instructions and charged accordingly EXHIBITOR LISTING amp PRODUCT DIRECTORY Your company information will be published in the Imaging USA show guide under the exhibitor listing if you book your booth by October 6 The following information will automatically appear Company Name Telephone Booth Number Email City State Website Update your Imaging USA Exhibitor profile by October 6 using the user ID and password emailed to you choose your product categories and you will also appear in the show guide s product directory section If you book after October 6 your company contact information will be
237. und loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts Overtime Surcharges Shows that move in or move out on weekends or after 4 30 PM during the weekday may be subject to additional overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges May be charged an additional overtime surcharge a If advance freight is received before or after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details b Freight shipments sent to the show after it has opened c Freight shipments that are received at showsite that do not meet their published date amp time Shipment Surcharges A surcharge will be incurred per shipment for those that are received with incomplete information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in Machinery Labor and Equipment Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly s
238. uthorized representative of EAC and returned to GES before the deadline noted above 6 Ifthe EAC fails to provide the documentation required in paragraphs 4 and 5 above the Exhibitor will be required to use GES for such services at the prevailing rates set forth in the Exhibitor Kit Services Manual 7 EAC shall provide if requested evidence to Global Experience Specialists Inc GES that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems EAC will be responsible for all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day per union to either the EAC Exhibitor depending upon the billing arrangement set up with GES Based upon EAC not number of booths 9 The show aisles and public spaces are not part of the Exhibitor s booth Therefore EAC is required to confine all activities to the exhibit space of the Exhibitor who has given a valid order for services Exhibitors may be charged for costs related to movement of its property if the EAC does not contain its operations within the confines of the booth No service desks storage areas or other work fa
239. ville TN 37214 PH 615 458 2680 FAX 615 458 2640 EMAIL 1602EXPO 2PSAV com Method of Payment Credit Card Please submit attached authorization Check Check must be received 14 days prior Attach Show Layout with booth and sign location indicated to this order OR Please use the space below to sketch a description of your booth and approximate signage location Please fax or mail to Exh i bit H a Se rvices Attn Exhibit Hall Operations Gaylord Opryland Resort amp Convention Center GAYLORD OPRYLAND 2800 Opryland Drive Nashville TN 37214 Electrical Plumbing Order Form RESORT 6 CONVENTION cenran P 615 458 6390 F 615 458 6094 Nast Convention Name CompanyName Booth SetUp Date Address a y State ZipCode Contact Name Phones Email Address for a reciept PLEASE COMPLETE amp INCLUDE THE ATTACHED CREDIT CARD AUTHORIZATION FORM 1 Outlet to 500 wattsor5amp 13000 1500 Each outlet is considered one actual plug in Prices are per outlet or combination of outlets with electrical load not to exceed watt and or ampere rating indicated Prices 2 Outlets to 1000 watts or10amp 15000 19000 printed include labor and 24 hour service This represents a one time charge not a 3 Outlets to 1500 watts or 15 amp uso 2500 fo daily rate Rates quoted for electrical connections cover only the bringing of services to the booth in the most convenie
240. w Exhibit Best Practices 2007 About com lt http sbinforma tion about com cs sales a tradeshow htm gt IMAGINGUSA X Press Leads Exhibitor Success Kit 15 Version 5 119 Gaylord Opryland Exhibitor Catering Services Menu In today s economy and hyper competitive market the pressure is on to make every dollar produce results As an exhibitor you want to stand head and shoulders above the crowd to draw in your target audience Gaylord Opryland s Catering Managers can help you attract qualified traffic and meet your goals by creating custom and unique experiences for your booth e Out exhibit your competitors Create more networking opportunities Increase face time with prospective customers Generate more leads Gain the competitive edge For additional information please contact your Catering Manager or email us at OprylandExhibitorCatering gaylordhotels com Completed orders can be sent to the above email address or faxed to 615 458 6942 GAYLORD OPRYLAND RESORT amp CONVENTION CENTER A 120 EXHIBIT HALL Order Form PLEASE SUBMIT ONE FORM PER BOOTH PER DAY Contact Information Company Mailing Address On Site Phone Number Email Address Order Information Exhibit Hall Date Requested Start Time Booth Number Requested End Time Specialty Machine Rentals supplies additional Delta Coffee Stop Express Pricing includes 2 Baristas amp 1000 per hour rental Electrical Pow
241. will be added upon violation Wireless users will receive a user name and password specific to that MAC Address that it initially logs onto the network If the username and password is used more than once by a different device i e pc laptop pocket pc etc additional connections will apply at the standard rate These charges are subject to be applied to the credit card on file without notification No sharing of password and usernames will be permitted Each device needing connectivity will need there own username and password Internet Performance Disclaimer Gaylord Opryland Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord Opryland Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a Metro Ethernet 300 Mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to any location within the Convention Center Internet Security Disclaimer Gaylord Opryland Resort and Convention Center does not provide security such as but not limited to firewalls NATing devices virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or customer to provide all necessary security Wit
242. ylord Opryland Convention Center West Hall C1 and C2 January 9 2015 February 1 3 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Place Order Here PRICE EACH or QUANTITY or ITEM CODE DESCRIPTION COLOR CODE PRICE SQ FT X TOTAL SQ FT TOTAL X TAX GRAND TOTAL S se se S amp S sf x amp aS 39 as as Calculate tax only if the item is identified as having a tax on the price list PamenEndosd o s Color Options Exhibit System Header Copy 13 oz Carpet Colors EXHIBIT Black 41 Blue 42 Blue Jay 56 Burgundy 43 Emerald Green 44 Gray HEADER 40 Pepper 52 or Red 49 Gray will be provided if no color is indicated on your COPY order 26 oz Plush Custom Cut Carpet Colors Cement 70 Charcoal 71 Cobalt 72 Dove 73 Lava Rock 74 Navy 75 Onyx 76 Red 49 Royal Blue 77 Silky Beige 78 Silver 79 or Snow 80 Signs will be black text on white background If Custom ID is not required please indicate ID copy Print or type Dove will be provided if no color is indicated on your order Colored signs are available at additional cost please go to 50 oz Ultra Plush Custom Cut Carpet Colors m http www ges com ecomm info exhibit graphics pdf for Bisque 81 Black 41 Cabernet 82 Graphite 83 Iceberg 84 Midnight 85 example An EPS Vector format file with all the fonts Seascape 86 Sterling 87 or Teal 55 Iceberg will be

2015 Imaging USA Exhibitor Service Manual

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