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EXHIBITOR SERVICE MANUAL - American Camp Association

1. 6 Rates are based on Incoming weight only All weights are rounded off to the next cwt Each shipment received is considered separately Freight handling charges are the responsibility of the exhibitor 7 Exhibitors are urged to carry all risk floater insurance covering their materials against damage loss and all other hazards from the time shipment is made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost 8 Empty container labels will be available at the Service Desk Affixing the labels is the sole responsibility of the exhibitor or his representative Vista assumes no responsibility for removal of containers with old empty labels mislabeled or valuables stored inside containers while containers are in storage 9 Outbound shipping labels amp bills of lading will be available at the Service Desk Exhibitor or his representative must pack amp label their exhibit material turn in bill of lading for each shipment at the Service Desk before leaving the Show Vista will route all shipments unless a designated carrier has been assigned If the designated carrier fails to pick up by the removal date of the Show Vista reserves the right to route exhibit material by an alternate carrier As a result of re routing or handling no liability will be assumed by Vista Limits of Liability and Responsibility 10 Vista Convention
2. 1 Cooking any raw product that produces grease laden vapors is prohibited Vendors selling products containing or producing grease laden vapors are restricted to just re heating previosly cooked product s in booths 2 Each exhibit booth using cooking operations shall have a least a minimum of 1 20 BC rated Fire Extinguisher with a valid dated inspection tag showing an inspection date within 1 year of the date of the event 3 All cooking and heating devices including sterno s shall be isolated from the public by at least 4 or by non combustible barrier between devices and the public 4 Cooking booths shall not have any type of combustible hanging or decorative materials within 3 of the cooking operations ex side drapes carpets banners etc Be limited to 288 sq in of cooking surface per booth Be placed on non combustible surface materials 7 Be separated from each other by a minimum horizontal distance of 2 en All Events are subject to inspection by the N J Division of Fire Safety Revised 12 6 12 M Santos M Versaggi DCA V CONI ENTION o epo in netha tien America s New Northeast Business Address THE ATLANTIC CITY CONVENTION CENTER S APPROVED COOKING APPARATUS LIST George Foreman Grills Panini Grills Induction Cookers Butane Stoves Toaster Ovens Saut Pans not using grease or oils Pressure Cookers Deep fryers with built in suppression Systems
3. 6575 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 ATLANTIC CITY NEW JERSEY PEEAOAN u Esa ee MARCH 17 19 2015 Tel 609 485 2421 Fax 609 485 2392 MARCH 3 2015 WWW VISTACS COM DEADLINE DATE Rental price includes delivery to and removal from your booth QTY DISCOUNT STANDARD AMT QTY DISCOUNT STANDARD AMT RATES RATES RATES RATES DRAPED DISPLAY TABLES 30 HIGH SEATING Price includes white vinyl top amp 3 sides Circle color Blue Black Burgundy Purple Gray Red Teal _ Upholstered Arm Chair black only 63 15 79 00 White Hunter Green Side Chair black only 52 00 63 15 _ Padded Stool black only 67 85 83 40 2 a 5100 90 125 80 2 x 6 x 307 a 119 20 149 00 ACCESSORIES 2 x 8 x E 139 70 17440 DRAPED DISPLAY TABLES 42 COUNTER HIGH Price includes white vinyl top amp 3 sides BEEN Circle color Blue Black Burgundy Purple Gray Red Teal White Hunter Green Cocktail Table 18 h x 24 62 65 79 00 Round Pedestal Table 30 h x 30 rd 94 85 117 85 Round Pedestal Table 42 h x 30 rd 114 05 141 75 Wastebasket 19 75 23 80 Basa 39 85 47 30 Did Rui 133 50 160 75 2 x OX AQ cse 153 05 182 55 Bag 1 94 60 118 40 8
4. Exhibitor Move In Move in is taking place from 8 00am 6 00pm on Monday March 16 If you are not show ready by 11 30 am on Tuesday March 17 you will not be allowed to setup until after show hours on Tuesday evening e Exhibitor Name Badges Exhibitor name badges will be available on site at exhibitor registration starting on Monday March 16 Badges will only be distributed to companies who have paid in full No exhibitors will receive badges or be allowed to enter the exhibit floor if they are not paid in full prior to the conference You are allowed the following name badges based on the size of your booth 5x10 Booth 3 badges amp 10x10 Booth 5 badges Advertising Opportunities Don t miss this great marketing opportunity You have until Monday January 19 to sign up for an ad in the on site 2015 Conference Program Book The CAMP Conference gives exhibitors the opportunity to stand in front of attendees and deliver your company message for three days Let your ad stand in front of camp directors buyers and deliver your own company message all year round Complete the enclosed Advertisement form and fax it to 866 553 9264 or scan and email to tara aca nynj org e Sponsorships Don t miss the opportunity to promote your products and services by becoming a Sponsor at the 2015 CAMP Conference Stand out to more than 3500 camp owners directors executives and staff members representing more than 600 camps Your company will be high
5. PLEASANTVILLE NJ 08232 ATLANTIC CITY CONVENTION CENTER Tel 609 485 2421 Fax 609 485 2392 ATLANTIC CITY NEW JERSEY WWW VISTACS COM MARCH 17 19 2015 Vista Convention Services 15 honored to be your Official Service Contractor Our purpose is to serve you throughout the planning production and completion of the entire show start to finish Our goal is to make sure that your participation is an absolute success Our commitment is to offer you competitive prices and guarantee customer satisfaction BEFORE THE SHOW e Please read through this Exhibitor Service Manual Complete and return all order forms by the indicated Discounted Deadline Date All forms should be returned to the address indicated at the top of each page Forms are easy to locate by using the TABLE OF CONTENTS at the beginning of this Exhibitor Service Manual e Review our payment policy carefully Vista Convention Services requires payment in full at the time you place your order along with a credit card authorization This may be used to cover such items as labor and freight handling not included with your initial payment e Use our convenient ORDER FORMS DUE DATE CHECKLIST this will help you save money by taking advantage of significant pre show order discounts e Asthe Official Service Contractor we have jurisdiction over all material handling and cleaning of booths DURING THE SHOW e Vista Convention Services maintains an on site Exhibitor Ser
6. A Great Big Smile Packing Tape String Enthusiastic Positive Energy First Aid Kit Exhibitor Tips Engage prospects in industry related conversation Provide authoritative information When conversing with a prospect concentrate on the benefits and values that your company brings to the prospect rather than what you have Avoid internal jargon that may be foreign to the prospect Use audio visual tools to demonstrate benefits Talk about outcomes Give examples of successes Offer a boxed gift of appreciation at the end of the conversation or presentation rather than candy or ball point pens to all passers by Have a raffle or giveaway to encourage people to stop by A 100 prize can seal a much larger deal Look professional and interested Engage and make eye contact When you eat in the exhibit hall choose a table where prospects are seated not other vendors or colleagues Never eat in the booth Recommend other exhibitors with interesting displays Respond with respect to any reference to competitors Repeat the name of the visitor in conversation Respond to the needs of the visitor rather than rushing into the selling points of the exhibitor Provide information tips checklists or techniques that are of value to the visitor Take the business card of the visitor and furnish your card to the visitor 2015 TRI STATE CONFERENCE CODE OF CONDUCT PRINCIPLES AND EXPECTATIONS OF C
7. 12 00 PM 6 00 PM Any display not removed by the exhibitor will be moved to Vista s Warehouse at the Exhibitor s expense Tri State Camp Conference will cover all costs for the unloading and reloading of all ma terials shipped directly to showsite Thank you Vista Convention Services Customer Service CONVENTION SERVICES 6575 DELILAH ROAD PO BOX 3000 CONFERENCE OFFICIAL SUPPLIERS PLEASANTVILLE NJ 08232 ATLANTIC CITY CONVENTION CENTER ATLANTIC CITY NEW JERSEY MARCH 17 19 2015 Tel 609 485 2421 Fax 609 485 2392 WWW VISTACS COM AUDIOVISUAL COMPUTER RENTALS PSAV ONE OCEAN WAY ATLANTIC CITY NJ 08401 P 609 449 2474 WWW AVHO COM DELUXE FURNITURE SERVICES AGILE an AFR COMPANY 30 ENTERPRISE AVE NORTH SECAUCUS NJ 07094 P 800 867 8147 WWW AGILETRADESHOW COM ELECTRIC SERVICE ATLANTIC CITY CONVENTION CENTER ONE OCEAN WAY ATLANTIC CITY NJ 08401 P 609 449 2291 F 609 449 2464 FLORAL SERVICE THE SECRET GARDEN 2 CENTRAL SQUARE LINWOOD NJ 08221 P 609 926 8999 BOOTH CLEANING SERVICES ATLANTIC CITY CONVENTION CENTER ONE OCEAN WAY ATLANTIC CITY NJ 08401 P 609 449 2291 F 609 449 2464 GROUND AIR FREIGHT CARRIER SERVICE YRC P 800 610 6500 WWW YRC COM TELEPHONE INTERNET SERVICE SMART CITY NETWORKS 5795 W BADURA SUITE 110 LAS VEGAS NV 89118 P 888 446 691 1 CSR SMARTCITY COM WATER AIR DRAIN amp COMPRESSED GASES ATLANTIC CITY CONV
8. 29 30 36 65 ld u u 29 30 36 65 UNDRAPED DISPLAY TABLES 30 HIGH Garment 82 30 101 95 Literature 152 55 175 80 E 2 x 6 x BO Le 54 70 67 80 2 x 8 x 30 65 35 79 30 CARPET PADDING ndis UNDRAPED DISPLAY TABLES 42 HIGH INDICATE OVERALL DIMENSION or MM 2008 Miis itx ft 100 sq ft minimum 1 40 sq ft 1 70 sq f 2Xx6XxAMSI eese 6730 8340 2 x8 x A2 ae 71 95 95 25 DRAPED RISERS White Vinyl A One 46 00 55 80 6 One 54 45 67 55 MISCELLANEOUS 3 Black Stanchion Pull out Tape 56 95 7325 7 1 2 ft lengths PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FOR
9. Connection per outlet O f eme sme so sam so some so eoo no are so oa sos so _ TRANSFORMER S Circle Outlets Requiring Boost 480V 30 MOTOR AND EQUIPMENT OUTLETS Floor Plan required Maximum of one 1 All 480V connections require labor which will be billed at show Connection per outlet FLOOD LIGHTS Price includes outlet and labor Placement of floodlights is at the front corner s of your in line booth Any other location s or installation time may require an additional labor charge seu smo Fro watt sos 9e ov smo seo uama seem mam 1 SUB TOTAL AVAILABLE SOME LOCATIONS FLOOR PLAN IS REQUIRED FOR QUARTZ LIGHTS 2 SALES TAX 7 5 PAYMENT ENCLOSED Must submit Service Order Payment Form ALL CONNECTION AND LABOR RATES SUBJECT TO CHANGE ACCCE is not responsible for voltage fluctuation or power failure due to temporary conditions For your protection you should install a surge protector on your equipment All electrical installa tions and connections to all electrical service should be made by an ACCCE electrician ACCCE will not be responsible for any damage or loss to any equipment component computer hardware or software and or any damage or injury to any person caused by the installation connection or plugging in of any electrical outlet by an ACCCE electrician Exhib
10. Go to the Vista Service Desk and pick up a Materials Handling Agreement amp Labels When your boxes are packed and labeled fill out an MHA form amp return it to Vista Service Desk FOR THOSE MOVING OUT VIATHEIR OWN VEHICLE Go to the Vista Service Desk and pick up Material Handling Agreement and labels When your Q boxes are packed and labeled fill out the and return it to Vista When your driver arrives at Q Vv the Convention Center have her him check in with Vista When your truck is on site and your driver has checked in Vista will move your boxes to the loading area back your truck into the o loading dock and load it Your exhibit material will not leave your booth unless your truck is on site completed has been returned to Vista COO 30 GGGGGGGGGGGOGGGOGGGGGOGGGGGGGC FOR THOSE SHIPPING BY UPS FED EX Etc Pack your boxes Take them to the UPS Store located in the lobby street level of the Convention Center and make arrangements through the carrier of your choice to have materials picked up ic 2O15 TRI STATE Tri State Exhibitor Survival Kit Don t Leave Home Without It Suggested Must Haves For Trade Show Survival Tracking numbers bills of Business Cards lading for all shipments Cellular Phone Charger Shipping Labels for return Bottled Water Order Forms Mints Tool Kit High Energy Snacks Staples Stapler Scissors
11. www state nj us treasury taxation eservicesother shtml reg New Jersey Is an Equal Opportunity Employer e Printed on Recycled and Recyclable Paper 79 ST 3 11 99 R 10 i State of New Jersey DIVISION OF TAXATION SALES TAX FORM ST 3 RESALE CERTIFICATE PURCHASER S NEW JERSEY CERTIFICATE OF AUTHORITY NUMBER The seller must collect the tax on a sale of taxable property or services unless the purchaser gives him a properly completed New Jersey exemption certificate To be completed by purchaser and given to and retained by seller See instructions on back Seller should read and comply with the instructions given on both sides of an exemption certificate TO _ Date Name of Seller Address EE City E State S Zip The undersigned certifies that i 1 He holds a valid Certificate of Authority number shown above to collect State of New Jersey Sales and Use Tax 2 He is principally engaged in the sale of indicate nature of merchandise or service sold The merchandise or services being herein purchased are described as follows The merchandise described in 3 above is being purchased check one or more of the blocks which apply For resale in its present form 1 b _iFor resale as converted into or as a component part of a product produced by the undersigned c jFor use in the performance of a taxable service on
12. Fax Ordered by Print or Type E Mail Signature Title PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER CREDIT CARD ACCOUNT EXPIRATION M C VISA AMEX NUMBER DATE CARDHOLDERS SIGNATURE CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 TRI STATE HANGING OF t V CEILING SIGNS lt re ORDER FORM 6575 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 ATLANTIC CITY NEW JERSEY MARCH 17 19 2015 Tel a 3 2015 VISTA Convention Services reserves the right to assemble install and dismantle Hanging Signs non electrical with approved devices and type of cable to safely hang sign All signs must be approved by Show Management and Vista Convention Services prior to hanging Allsign orders must be received in Advance of Deadline Date All orders received after the Deadline Date will be charged an additional 25 Orders received at the Service Desk are subject to availability and a 50 surcharge Complete plans must be provided and forwarded to VISTA Convention Services together with the completed Sign Hanging Order Form RATES FOR HANGING NON ELECTRICAL SIGNS If sign requires assembly dismantle installation of supporting devices or hoisting cable work will be done on a Time and Material basis There will be a mi
13. Services Inc shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Vista Convention Services Inc shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth C Vista Convention Services Inc shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading covering outgoing shipments which are furnished by Vista Convention Services Inc to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur D Vista Convention Services Inc shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control E Vista Convention Services Inc liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Vista Convention Services Inc maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less F Vista Convention Services Inc shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s mater
14. UPS amp FEDEX SHIPMENTS A fee of 75 00 will apply for all UPS amp FedEx shipments going back to Vista Convention Services Warehouse ALL CHARGES SUBJECT TO NJ SALES TAX 7 LIMITS OF LIABILITY Lal des AND CONVENTION SERVICES RESPONSIBILITY CON FERENCE 6575 DELILAH ROAD FOR LABOR PO BOX 3000 TRI STAT E ATLANTIC CITY CONVENTION CENTER oe ee STLANTIGOIT Y NEW JEHSEY Tel 609 485 2421 Fax 609 485 2392 MARCH 17 19 2015 WWW VISTACS COM LIMITS OF LIABILITY AND RESPONSIBILITY FOR LABOR l Vista Convention Services and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind 2 Vista Convention Services and its subcontractors shall not be responsible for loss injury or damage caused by laborers or equipment furnished by Vista Convention Services or its subcontractors except when such laborers are working or operating equipment under the direct supervision of a supervisor designated by Vista Convention Services or its subcontractor 3 Vista Convention Services and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials 4 Claims for loss injury or dam
15. amp NJ 1375 Broadway 4 Fl New York NY 10018 Scan to tara aca nynj org or Fax to 866 553 9264 Any questions Email Tara at tara aca nynj org 2015 Tri State Camp Conference March 17 19 2015 please note new date pattern Tuesday Thursday with setup on CONFERENCE Monday March 16th VRI STATE HOIEL RESERVATION INFORMATION To make your hotel reservation for the 2015 CAMP Conference please access our online hotel reservation system at http faretrix com groupsystem TriStateCamp2015 htm Y ou can also call our Conference Hotel Call Center at 866 790 9935 Do not call the hotel directly You will not get the Conference Rate Sheraton Atlantic City Caesars Connected to the Conv Center 2100 Pacific Avenue Two Miss America Way Atlantic City NJ 08401 Atlantic City NJ 08401 The Borgata Resorts One Borgata Way 1133 Boardwalk Atlantic City NJ 08401 Atlantic City NJ 08401 Tropicana Brighton amp Boardwalk Atlantic City NJ 08401 To book online go to http faretrix com groupsystem tristatecamp2015 htm or call 866 790 9935 TRI STATE 2015 Sponsorship Opportunities Conference Badge Holder 10 000 e Conference Signage SOLD e Full page ad in the Tri State CAMP Conference program book enonsor d bv e Company logo on the bags p e Company logo displayed on screen in all general sessions e Sponsorship recognition ribbons LampMinder e Sponsor acknowledgement on Con
16. an exclusive Food amp Beverage Department operated by Ovations All arrangements for food and beverage should be contracted directly with the Food amp Beverage Department Damages to the Center are the responsibility of Show Management Incidents of damages should be reported to the Public Safety Department immediately Show Management is responsible for procuring all necessary licenses and or permits The Center will not secure such licenses permits on behalf of Show Management Show Management is responsible for removal of bulk trash prior to opening of show Center will charge Show Management for any additional trash hauls necessary due to event operations Bulk trash is defined as any material that cannot be readily removed by a standard push broom Show Management must return the contracted areas to broom swept condition Costs for returning the said areas to this condition are Show Management s responsibility Show Management must abide by any and all Center labor rules and jurisdictions Center will provide Show Management labor guidelines when applicable facility utilities are the property of the Center Show Management 1s prohibited to access tamper or otherwise utilize said utilities without prior written approval of Operator Costs for repairs damages etc resulting from unauthorized use of utilities are Show Management s responsibility working personnel will take breaks in the Center s designated areas and will be
17. and the distribution of same from product to booth and from booth to booth All connections requiring 208 volts and above All motor and equipment hook ups requiring hard wiring connections e Installation and or repair of electrical fixtures e Installation of all computers All electrical signs headers and monitors Labor is required to inspect equipment pre wired to plug into our system By signing and delivering this form the customer agrees to all terms and conditions printed on this form Signature 2015 Tri State Camp Conference March 17 19 2015 Atlantic City Convention Center Atlantic City NJ 08401 2 SAV PRESENTATION SERVICES 50 Plasma Display w Floor Stana 89090 swa _ 52 LCD Montor witloor Stand 990 swa _ 60 LCD Display wiFloor Stand 8990 _ _ _ _ _ _ _______ 70 LED Display wor Stana 8190000 Aawarceory phos __ ___ O 80 LED Display w Floor Stand 170000 aenea _ w PLEASE NOTE PSAVDOESNOTHANGMONITORSINBOOTHS Dvo piye 99 s PLEASE FEEL FREE TOCONTACTUSIF YOUHAVE Laptop Computer So Wwweow LaNY QUESTIONS OR WOULD LIKE ADDITIONAL Powered Speakerwistans 9999 59 _ ireMSNOTLISTEDONTHISFORM Lop suppor Package o sum ooo ooo LCD visplay Package 999m seo Jf ooo Wired microphone Tabieioon 9 9 fF Wi
18. buffer must be maintained from airwalls No storage of any type is permitted behind ptpe drape New Jersey Fire Code regulations prohibit parking on loading docks ramps or on the exhibit floor Vehicles in violation will be towed at the owners expense Licensee and vendors must comply and act in accordance with all applicable Federal State and Local laws governing their operations and associated products and services within the Center 4 Revised April 2014 Subject to Change ACCC Events DV TI WA CONVENTION CE w B ERIT E Har Y wh Lan Ai LEY EXHI BITOR SALES COOKI NG SHOW RULES AND REGULATI ONS COOKING REGULATIONS Cooking in exhibit booths is permitted in the Atlantic City Convention Center subject to the below listed requirements amp conditions The below conditions apply to an exhibitor who is selling their product in their booth Any vendors wishing to sell product in their booth must also get approval from Ovations the exclusive food and beverage provider of the Center PERMITS ARE REQUIRED FOR THE FOLLOWING 1 Any cooking operation which involves the use of an open flame producing device ex propane natural gas and butane stoves 2 The use of propane canisters 15 limited to 116 or less in size no more than 5 refill canisters in a booth at a time a Any cooking of product producing grease laden vapors is prohibited Products containing producing grease i e steak chicken sausage etc can
19. for his inventory from a New Jersey dealer and sends his employee to pick up the merchandise c A computer store owner registered as a retailer in Wisconsin purchases canned software for her inventory while attending a trade show i in New Jersey and carries it away from the show herself EXAMPLES OF IMPROPER USE OF RESALE CERTIFICATE FOR NON NEW J ERSEY VENDORS a A lumber dealer may not accept an ST 3NR from a contractor who intends to use it in working on his customers real property because under New Jersey law contractors are considered to be the retail pur chasers of the construction materials that they use b A bookseller may not accept an ST 3NR from a doctor who is purchasing books for patients to read in her waiting room because this would not be a purchase for resale c A candy wholesaler may not accept an ST 3NR from a purchaser who shows a New Jersey store address on form because this information would give the vendor reason to believe that the purchaser should be registered in New Jersey d A plant nursery may not accept an ST 3NR from a New York florist who requests delivery of the plants b common carrier to his New York location because this would not be a New Jersey sale REPRODUCTION OF RESALE CERTIFICATE FORMS Private reproduction of both sides of resale certificates may be made without the prior permission of the Division of Taxation HAVE A QUESTION Contact NI Division of T axation
20. of event and daily thereafter 25 sq ft 37 sq ft Exhibit Space ft x ft sq ft x days x TOTAL PORTER SERVICE Advance Rate Regular Rate Empty wastebasket tidy and spot clean exhibit space at two hour intervals during show hours 99 00 140 00 Please check preference below DAILY ONCE Specify Porter days x Day Date Service amount per day TOTAL SUBTOTAL ESTIMATED CLEANING ORDER Must submit Service Order Payment Form By signing and delivering this form the customer agrees to all terms and conditions printed on this form Signature PHONE 609 449 2291 FAX 609 449 2464 FED 10 222638565 ONE CONVENTION BOULEVARD ATLANTIC CITY NJ 08401 USA ONVEN TION CENTER Your Northeast Business Address SHOW NAME COMPANY NAME BOOTH ELECTRICAL SERVICE ORDER FORM Circle connection requiring 24 hour power If 24 hour power required add 5O Service Total QUANTITY NON 24 HR DESCRIPTION ADVANCE RATE REGULAR RATE TOTAL 120 V LIGHTING amp UTILITY OUTLETS 2 Outlets per connection 208V le MOTOR AND EQUIPMENT OUTLETS Floor Plan required Maximum of one 1 All 208V connections require labor which will be billed at show Connection per outlet om seo so _ am smo 999 some ose so sz oe sos so _ Maximum of one 1 208V 356 MOTOR AND EQUIPMENT OUTLETS Floor Plan required
21. one hour minimum plus 500 00 lift rental Starting time can only be guaranteed when labor is requested for the start of the work day at 8 00am The minimum charge per booth is one hour for installation and one half 1 2 hour for dismantle Time will commence per exhibitor s request Failure to start labor at requested time will result in a one hour charge per electrician requested unless 24 hour advance notice is provided in writing OUTLET LOCATION amp DISTRIBUTION All TIO volt electrical outlets will be installed on the floor at the draped back wall of in line and peninsula booths unless otherwise ordered by the exhibitor All volt electrical outlets for Island Booths will be set at one main location on the perimeter of the booth at our discretion if no floor plan provided Any additional power locations are chargeable on a time and material basis Distribution and connection of outlets are chargeable on a time and material basis All services larger than 100 amps may be subject to an additional labor charge All overhead services will require lift labor and materials Call for quote ACCC ELECTRICAL JURISDICTION Requires labor and or material All under carpet distribution of electrical wiring All power distribution light hanging or general labor in any space larger than 200 sq ft All facility overhead distribution of electrical wiring including HDMI cable fiber optics twisted pair etc
22. only be re heated in vendor booth not cooked raw FIRE SAFETY PERMIT PROCESS A Fire Safety Permit shall be obtained from the New Jersey Division of Fire Safety The Permit Application with fee of 42 is required for each exhibit booth planning to cook The Application shall be received by the Division of Fire Safety 15 days prior to the event date Applications can be obtained by calling the Division of Fire Safety at 609 633 6132 or on the internet at Under I want to click on View Forms Applications for DFS Scroll down to Standarized Forms Bureau of Fire Code Enforcement Click on Permit Application When completing the form in the Location Section use Atlantic City Convention Center 1 Miss America Way Atlantic City N J Please specify the Event Name The Application should be mailed to New Jersey Division of Fire Safety 101 South Broad Street PO Box 809 Trenton N J 08625 0809 AII checks should be made payable to Treasurer State of New Jersey PERMITS ARE NOT REQUIRED FOR THE FOLLOWING 1 Use of George Foreman grills Panini grills induction cookers toaster ovens saut pans not using grease or oils ex Pam Butter Pressure cookers boiling of water or cooking of sauces and gravies and heating devices ex Sterno Sterno warmers must be properly secured to prevent them from being accidentally tipped over RULES amp REGULATIONS REGARDING COOKING OPERATIONS MUST ADHERE TO NFPA 101 AND THE FOLLOWING
23. permit and all appropriate fees on file with the New Jersey Department of Health ALL ORDERS RECEIVED WITHIN 72 HOURS OF THE SHOW WILL BE SUBJ ECT TOA 15 ADDITIONAL CHARGE amp OVATIONS MAY NOT BE ABLE TO ACCOMMODATE THESE ORDERS How to order We have dedicated a catering sales representative who specializes in shows like yours Our dedicated Booth Service number is 609 449 2058 You may also fax your food and beverage booth service order to our office Our office fax number is 609 449 2416 All information faxed must be sent one week prior to show start along with credit card information You may also mail your information To guarantee delivery it must be received one week in advance Our mailing address is Ovations Food Services Atlantic City Convention Center One Convention Boulevard Atlantic City NJ 08401 Attn Catering Sales BREAKFAST ITEMS MUFFINS OR DANISH BAGELS WITH CREAM CHEESE DONUTS CINNAMON ROLLS ASSORTED FRUIT YOGURT SNACKS FRESH BAKED BROWNIES FRESH BAKED COOKIES SOFT PRETZELS withSPICY MUSTARD CHIPS amp SALSA Serves 25 CHIPS amp DIP Serves 25 INDIVIDUAL BAGS OF CHIPS ASSORTED CANDY BARS DELUXE MIXED NUTS PARTY MIX TRAIL MIX INDIVIDUAL ICE CREAM TREATS CANDY BY THE POUND HOSPITALITY MINTS STARLIGHT MINTS HERSHEY S KISSES 35 00 dozen 31 00 dozen 36 00 dozen 36 00 dozen 3 25 each 31 00 dozen 31 00 dozen 45 00 dozen 60 00 each 60 00 each 20 00 do
24. personal property where the property which is the 7 subject of this Certificate becomes part of the property being serviced or is later transferred to the purchaser of the service in conjunction with the performance of the service 5 The services described in 3 above are being purchased check the block which applies a b performed personal property held for sale By a vendor who will either collect the tax or will resell the services 1 the undersigned purchaser have read and complied with the instructions and rules promulgated pursuant to the New Jersey Sales and Use Tax Act with respect to the use of the Resale Certificate and it is my belief that the seller named herein is not required to collect the sales or use tax on the transaction or transactions covered by this Certificate The undersigned purchaser hereby swears under the penalties for perjury and false swearing that all of the information shown in this Certificate is true Pes sm NAME OF PURCHASER as registered with the New Jersey Division of Taxation Address of Purchaser Signature of owner partner officer of corporatlon etc Title MAY BE REPRODUCED Front amp Back Required 80 1 INSTRUCTIONS FOR USE OF RESALE CERTIFICATES ST 3 Good Faith In general a seller or lessor who accepts an exemption certificate in good faith is relieved of liability for collection or payment of tax upon transactio
25. provided with specific facilities for restrooms and lunch rooms when available No soliciting is permitted in the Center or on Center premises Any and all unsafe conditions or activities must be terminated immediately upon request The Center will remove disruptive parties as necessary The Center provides on an exclusive in house basis all electrical utility security business services telecommunications and food and beverage services Alcoholic beverages may not be brought into the Center The Center may prohibit the consumption of alcoholic beverages at any time 31 32 33 34 35 36 37 38 No dumping of any materials into the floor ports pockets Lessee is liable for damages to floor port utilities cause by exhibitors and or event representatives For specifics regarding rules governing cooking displays please contact your Event Manager for specific detailed information Specialty booths including but not limited to multiple levels hard walled areas tent structures exceeding 300 sq ft or moving mechanical displays must be submitted to the AC Convention Center for review by the DCA Fire Inspector The use of fog machines is prohibited within the Center without prior approval If approved by Center fog machines must be water based tested on site by Center prior to usage All mulch pine needles etc displayed in the AC Convention Center must be treated with flame retardant substance A 5
26. to distribution L Yes No If yes By your staff in the booth L1 By in house kitchen staff Fees Apply Product is served Hot Cold Room Temperature Product is stored in Booth IRefrigerated storage Frozen storage Refrigeration or Freezer Storage Fees Apply Return to FAX OR EMAIL TO Sharon Henschel Ovations Food Services Atlantic City Convention Center 1 Convention Boulevard Atlantic City NJ 08401 Phone 609 449 2058 Fax 609 449 2416 Email Sharon Henschel Ovationsfs com 33 ANNUAL TRI STATE CAMP CONFERENCE amp ZO15 TRI STATE BARTIZAN Atlantic City Convention Center Atlantic City NJ E CONNECTS March 16 19 2015 NFE R E N E Order Online http shop bartizan com TriCamp html Fax Order to 914 965 7746 Modernize Your Booth Marketing Three Lead Retrieval Options to Choose From What is the iLeads App The award winning iLeads is the first and most widely used exhibitor lead management app Capture leads by typing Badge ID or scan the barcode when available Supported devices iPod touch iPhone iPad Minimum Operating System required is7 0 Android Smartphone and tablet Android based Kindle Minimum Operating System required is 4 0 3 Expo Leads2Go Wireless handheld lead retrieval terminal that is capable of more than just capturing leads This light weight device has the ability to play video display images and e
27. you are responsible for providing your carrier with proper delivery and pickup information for your materials both in advance and at show site Please prepay all shipping charges Vista Convention Services cannot accept or be responsible for collect shipments All shipments must be accompanied by a bill of lading Shipments received without receipts freight bills or specified unit counts UPS Federal Express personal vehicles etc will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Vista for such shipments Shipments without certified weight documents will be estimated by Vista This estimate will be binding on both parties and no adjustments will be made after the show closes Do not ship uncrated materials to the warehouse Loose uncrated or unskidded materials will be accepted at show site only Uncrated shipments received at show site are charged at higher handling rates than crated skidded or otherwise self contained shipments Separate mixed van shipments between crated and uncrated and clearly identify the weights of each on the bill of lading Otherwise Vista Convention Services will invoice the entire load at the uncrated rate and will be unable to adjust charges later Select your carrier carefully Shipments received on vehicles that cannot be unloaded at the dock are considered special handling and are charged at higher rates All shipments for the
28. 300 Commerce Drive Bacharach Blvd Egg Harbor Township NJ 08234 Atlantic City NJ 08401 5 RATE SCHEDULE Warehouse Inquiries 609 485 2421 A WAREHOUSE ADVANCE RECEIVING Roundtrip CRATED MATERIALS ST Rate 72 00 per cwt 200 Minimum The above rate includes the following Receive crated shipments only at our warehouse 30 days prior to Show Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier Shipments of loose or uncrated materials will not be received at warehouse B DIRECT SHIPMENT TO SHOWSITE Roundtrip CRATED MATERIALS ST Rate NO CHARGE The above rate includes the following Receive shipments at showsite on move in dates Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier C DIRECT SHIPMENT TO SHOWSITE Roundtrip UNCRATED AND LOOSE MATERIALS ST Rate NO CHARGE The above rate includes the following Receive shipments at showsite on move in dates Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier D OVERTIME RATE Add 25 if handled IN or OUT on overtime Add 50 if handled both IN amp OUT on overtime All shipments handled on Saturday Sunday and holidays and before 8 00 AM or checked in after 3 00 PM on weekdays will be charged at the overtime rate ALL CHARGES SUBJECT TO NJ SALES TAX 7
29. 35 00 per hour 90 00 per hour one hour minimum per worker one hour minimum per worker thereafter 1 2 hr increments thereafter 1 2 hr increments OT Before 8 00 AM and after 4 30 PM ST 8 00 AM to 4 30 PM Monday through Friday Monday through Friday and all hours on Saturday and Sunday ALL LABOR ORDERS RECEIVED AFTER THE ABOVE SPECIFIED DEADLINE DATE WILL BE CHARGED AN ADDITIONAL 25 NOTE 8 00 AM is the only guaranteed starting time All the other orders will be filled as labor is available All labor must be signed in out at the Service Desk Exhibitors not checked in by their requested starting times are subject to a 1 hour minimum charge per man ordered unless we received written cancellation 24 hours prior to starting time PLEASE INDICATE SERVICE REQUIRED L PLAN A EXHIBITOR S SUPERVISION All work performed must be under the supervision of the Exhibitor No Men Date Time Approx Hours SET UP DISMANTLE PLAN B VISTA CONVENTION SERVICES SUPERVISION Hourly rate plus 35 Supervision Charge Minimum 35 00 Name of Carrier Crates Cartons Skids Shipped to Ll Warehouse Showsite UO Display Includes Carpet Vista s Rental Carpet PLEASE INCLUDE SET UP PLANS WITH ORDER After Dismantle Return Display Vista shall not be responsible for damage loss or theft of display installed and or dismantled under our Supervision Vista shall not be responsible for loss theft or disappearance of materials bef
30. 6 brackets DRAPE COLOR BLUE BLACK BURGUNDY PURPLE GRAY RED TEAL WHITE HUNTER GREEN Check one Check one White Panel COMPANY Naa O White Panel PerfBoard Perf Board O Blue Blue O Gray Velcro Friendly Gray Velcro Friendly Price 1 600 00 Price 575 00 Optional Rental Accessories VCS B 20 Unit contains 6 shelves 12 brackets Qty Price Total Side Rail each 85 00 Check one Counters colors check color white pjblue Gray White panel Perf Board 40 1 42 H x 22 W 275 00 O Blue 80 L x 42H x 22 W 350 00 O Gray Velcro Friendly Price 2 800 00 Extra Shelves 1 Shelf amp 2 Brackets 45 00 VCS C 20 Unit contains 4 shelves 8 brackets All units include Check one Standard Header Copy 1 White Panel Lights Does Not Include Outlet A ue LlGray Velcro Friendly Custom units available Please call for pricing Price 3 400 00 HEADER COPY PAYMENT POLICY Payment in full including applicable tax must accompany your order SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTALS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE PAYMENT amp CREDIT CARD CHARG
31. 8234 FOR ADVANCE SHIPMENTS ONLY DELIVER NO LATER THAN FRIDAY MARCH 6 2015 RECEIVING 8AM 3 30PM MONDAY FRIDAY CHECK IN BY 3PM ADVANCE WAREHOUSE SHIPMENTS ONLY ADVANCE WAREHOUSE SHIPMENTS ONLY EXHIBITOR NAME BOOTH EXHIBITOR NAME BOOTH TRI STATE CAMP CONFERENCE 2015 TRI STATE CAMP CONFERENCE 2015 c o VISTA CONVENTION SERVICES c o VISTA CONVENTION SERVICES 300 COMMERCE DRIVE 300 COMMERCE DRIVE EGG HARBOR TOWNSHIP NJ 08234 EGG HARBOR TOWNSHIP NJ 08234 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH TRI STATE CAMP CONFERENCE 2015 c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH TRI STATE CAMP CONFERENCE 2015 c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH TRI STATE CAMP CONFERENCE 2015 c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH TRI STATE CAMP CONFERENCE 2015 c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 MATERIAL HANDLING SPECIAL SERVICES CONVENTION SERVICES 6575 DELILAH ROAD _ 3000 ATLANTIC CITY CONVENTION CENTER Mi paykin pasa maqana A
32. 85 2421 Fax 609 485 2392 DEADLINE DATE PAYMENT OPTIONS We offer three convenient ways for you to pay for furniture and carpet rentals material handling signs and other services provided by Vista Convention Services in our role as the Official Service Contractor for this show 1 All checks must be in U S funds drawn on a U S bank 2 Advance Payment by Company Attach check to order forms Additionally although you may choose to pay by company check or cash for charges incurred at show site we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services in advance to guarantee payment Please make all checks payable to Vista Convention Services 3 Wire Transfer in U S Funds Bank information call Vista Convention Services 609 485 2421 or E mail info vistacs com Wire transfers must be initiated and confirmed at least two weeks before move in Wire transfers must include the show name company name and booth number Due to various processing fees we incur from banks clearing wire transfers into our accounts Vista Convention Services will charge the following fees Domestic incoming wire transfer fee 25 00 International incoming wire transfer fee 35 00 4 Credit Card Use MasterCard Visa or American Express To accept charges you must complete the PAYMENT AND CREDIT CARD AUTHORIZATION form on the following page For discount rates to apply Vista Convention Services mus
33. BUTION Adjacent Booth or Aisle 2 _______ MUST CHECK ONE C bem mmm L OK to Proceed Without Supervision per Attached Floor Plan L DO NOT Proceed Exhibitor Will Call for Labor Date Time This Labor Order will not be processed until we receive a completed Electrical Plumb ing Order and Service Order Payment Form Please indicate neighboring booth and aisle numbers Every effort will be made to facilitate all requests however starting time can only be guaranteed when labor is requested to start at 8 DOam We request that a floor plan be submitted prior to your arrival on site lsiV 10 u300g 3ue efpy 20 x 20 Circle the correct booth type and fill in the proper orientation around your booth area 1 Square 1 Foot In line Booth Peninsula Booth Island Booth LEGEND FOR MARKING GRID PLEASE USE THESE SYMBOLS Main Drop Location 2 000 watt 20 amp A 1 000 watt 10 amp 208 volt Plumbing CLEANING SERVICE ORDER FORM USE THIS FORM TO ORDER CLEANING SERVICE WITHIN YOUR BOOTH SPACE AND FOR DEBRIS ACCUMULATED DURING EXHIBIT HOURS VACUUMING All rates are based on the total square footage of your exhibit space 1OO sq ft minimum Please check preference below Adjacent Booth or Aisle Adjacent Booth or Aisle Advance Rate Regular Rate L ONE TIME Vacuum carpet before initial opening of event 30 sq ft 42 sq ft E DAILY Vacuum carpet before initial opening
34. Division of Taxation Under penalties of perjury I swear or affirm that the information on this form is true and correct to the best of my knowledge Authorized Signature Owner Partner Corporate Officer Title Date Address This section MUST be completed when purchaser takes delivery of goods in New Jersey Signature of person taking delivery Gr different from above Identification e g driver s license credit card vih photograph MAY BE REPRODUCED Front and Back Required 82 INSTRUCTIONS FOR USE OF RESALE CERTIFICATES FOR NON NEW JERSEY VENDORS ST 3NR Good Faith In general a vendor who accepts an exemption certificate in good faith is relieved of liability for collection or payment of tax upon the transaction covered by the certificate The question of good faith is one of fact and depends upon a consideration of all the conditions surrounding the transaction A vendor is presumed to be familiar with the law and the regulations applicable to the business in which it deals In order for good faith to be established the following conditions must be met a This certificate must contain no statement or entry which the seller o or lessor knows or has reason to know i is false or misleading b This certificate must state a proper basis for the exemption c This certificate must be dated and executed in accordance with the published instructions and must be complete and regular in ev
35. E AUTHORIZATION TRI STAT E CONFERENCE FORM 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MARCH 3 2015 MARCH 17 19 2015 WWW VISTACS COM Please complete the information requested and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card authorization to be on file with Vista Convention Services For your convenience we will use this authorization to charge your credit card for any additional amounts incurred as a result of show site orders placed by your representative for this event ORDER RECAP Standard Booth Furnishings Order Form Perfboatd Order BOM CTL ll O E iu y u E PINE VCS Modular Rental Umt Order ivo Estimated Labor Order Form vL Eat oi tua PAGG eB Estimated Sign Hanging Order Form ___ Estimated Rigging Labor Order enne eene enne Estimated Warehouse Material Handling Order Form Showsi
36. ENTION CENTER ONE OCEAN WAY ATLANTIC CITY NJ 08401 609 449 2291 609 449 2464 BOOTH CATERING SERVICE OVATIONS ATLANTIC CITY CONVENTION CENTER ONE OCEAN WAY ATLANTIC CITY NJ 08401 P 609 449 2058 F 609 449 2416 TRI STATE 1 1 ur dri CHECKLIST 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MARCH 17 19 2015 WWW VISTACS COM Please mail the forms listed below to arrive at Vista Convention Services before the Discounted Deadline Date shown Enclose full payment for all services and make checks payable to Vista Convention Services Remember we are unable to process orders received without payment Please call our Exhibitor Service Department at 609 485 2421 if you have any questions DISCOUNTED DEADLINE DATE Tuesday March 3 2015 Intent to Use Non Official Contractors Payment amp Credit Card Charge Authorization Form Third Party Authorization amp Statement of Payment Terms Shipping and Material Handling Recap Installation amp Dismantling Labor Order Form Rigging Labor Order Form Standard Booth Furnishings and Accessories Order Form VCS Modular Rental Units Order Form Hanging Sign Labor Order Form Perfboard Panels Order Form Grid Walls Order Form ED D DI E ED LI D EJ Mail the forms listed below to the individual suppliers Contact these s
37. H 17 19 2015 WWW VISTACS COM MARCH 3 2015 PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE EMPTIES HAVE BEEN TAKEN TO STORAGE This service provides for the priority return of your empties to your booth after the close of the show If you would like this service please fill out the information below and return to Vista Convention Services Priority Empty Container Return 100 00 per container Estimated Number of 1 PLEASE NOTE Special empty container labels are required for this service Labels will be available at Vista s Service Desk PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE TO ORDER THIS SERVICE Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER NN CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 EXPIRATION CREDIT CARD DATE Wc VISA AMEX ACCOUNT NUMBER CARDHOLDERS SIGNATURE ADVANCE WAREHOUSE SHIPMENTS ONLY ADVANCE WAREHOUSE SHIPMENTS ONLY EXHIBITOR NAME BOOTH 4 EXHIBITOR NAME BOOTH c o VISTA CONVENTION SERVICES c o VISTA CONVENTION SERVICES EGG HARBOR TOWNSHIP NJ 08234 EGG HARBOR TOWNSHIP NJ 0
38. Internet Services Routers Supported a Dedicated o 3495 4370 5244 _b Dedicated 6Mbps 85900 7375 8850 J 480 980 1472 d Upgrade to 29 Public Static IP Addresses O 995 1194 1433 Higher Bandwidth Services Available Online www smartcitynetworks com Order Ordering aspx 3 Internet Equipment amp Labor a Switch Rental up to 24 ports b Patch Cable up to 50 Catbe c Labor Floor Work Fee Per Hour 4 Voice Services PBX Service Domestic LD Included a Single Line Instrument Non Dial 9 J Int l LD b Multi line Phone w 1 main number amp 1 rollover line 415 520 624 c Speaker Phone Line w Polycom Instrument 465 575 690 5 Special Quote Attachment A or Statement of Work if applicable 6 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines For extension of 3 d party data circuits ISDN DSL T 1 DS3 Ethernet please call for quote 275 345 414 LOVdALNOO dOIAddS dNOHdd dl IO MEE LANGSALNI SUBTOTAL Send Completed Orders with Payment and Floor Plan To SMART CITY NETWORKS ESTIMATED 10 TAX FEES EE 5 95 W Badura Avenue Suite 110 Las Vegas NV 89118 888 446 6911 FAX 702 943 6001 csr smartcity com GRAND TOTAL For Smart City Use Only Customer No 2014 018 Ne
39. M ENTER TOTAL Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE TRI STAT E PERFBOARD ORDER FORM CONVENTION SERVICES CONFERENCE 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel EE ien posee 2392 MARCH 3 2015 el ax MARCH 17 19 2015 WWW VISTACS COM Rental price includes delivery to booth space installation only where specified and removal at close of show STYLE D Complete Coverage 10 Wide booth space 2 Side Wings Requires 2 4 x 8 3 2 x 8 STYLE A STYLE B Perfboard holes are 1 8 Diameter Exhibitors must furnish their own hooks INDICATE STYLE REQUIRED 1 Vertical JB 1 Horizontal D Complete Booth Coverage Number of panels required depends on booth size QUANTITY OF FRAMED PANELS REQUIRED DISCOUNT STANDARD RATE RATE AMOUNT 4 x 8 Panel white 150 90 186 45 229 Tan L ETE 106 05 132 80 Perfboard Shelving 8 Wide 4 Long hardware supplhed 40 55 50 35 PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order to qualify for discount rates AII orders placed at the Service Des
40. MOUNT Style A 2 x Grid Minimum order 2 Grids 61 50 76 30 StyleB 2 x 6 Grid wffeet 72 20 91 60 PAYMENT POLICY Payment in full including applicable tax must accompany your advance order to qualify for discount rates orders placed at service desk will be invoiced at Standard Rates Invoices must be settled at the service desk prior to show closing No telephone orders accepted charges payable in U S funds only Check Cash Traveler s Check VISA MasterCard and American Express are accepted CANCELATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTALS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE TRI STAT CONFERENCE ATLANTIC CITY CONVENTION CENTER ATLANTIC CITY NEW JERSEY CONVENTION SERVICES 6575 DELILAH ROAD PO BOX 3000 PLEASANTVILLE NJ 08232 Tel 609 485 2421 Fax 609 485 2392 WWW VISTACS COM VCS MODULAR RENTAL UNITS DEADLINE DATE MARCH 3 2015 MARCH 17 19 2015 VCS TableTop Unit contains lighted header 8 draped table VCS A 10 Unit contains 3 shelves
41. NEW JERSEY VENDORS For use ONLY by out of state vendors not required to be registered in New Jersey THIS FORM IS NOT VALID UNLESS COMPLETED IN ITS ENTIRETY Please read and comply with instructions on both sides of this certificate Address __ Fe ee New Jersey Tax Registration Number a PURCHASER Name U UU 7 ae Business Location beste puran BENNETT ETE a eo State s of Registration _ F M y Out of State Registration Number s Type of Business e g retailer wholesaler manufacturer repair shop Description of Sold Serviced Leased __ ______ Description of ltem s Purchased This merchandise or service is being Piel for check applicable item Resale in its present form Resale as a physical component of a product produced or repaired by the buyer Ll Lease outside New Jersey The purchaser certifies it has no place of business employees independent contractors service activities or leased tangible personal property in New Jersey is not required to be registered with the New Jersey Division of Taxation and i in fact is not registered with the New Jersey Division of Taxation The purchaser further certifies that if any property purchased tax free is used or consumed Bs the firm in New Jersey making it subject to New Jersey sales and use the purchaser will pay the proper tax to the
42. ONFERENCE PARTICIPATION The right to participate is essential to create open dialogue between all attendees exhibitors speakers and staff We acknowledge the freedom of expression of attendees exhibitors speakers and staff These principles are the foundation on which our event was created All participants attending the Tri State CAMP Conference are subject to the laws applicable in the United States and the State the conference is held New Jersey By attending the conference participants agree to adhere to these Principles and Values of Conference Participation GENERAL PRINCIPLES All attendees shall behave in a professional courteous and respectful manner refraining from language and actions that might bring discredit upon themselves their organization and the conference SEXUAL ANNOYANCE Sexual annoyance is thoroughly prohibited The conference defines sexual annoyance as Unnecessary sexual moves that may take the form of unsuitable sexual or indicative comments sounds or jokes unwanted touching and such behavior that has the intention or effect of irrationally interfering with an individual s intellectual or work performance or of creating an threatening aggressive or unpleasant educational social living or working background If any sort of incidents of sexual annoyance occur it should be instantaneously reported to a conference staff member TRI STATE ESRC EN ron SERTI OES WELCOME 6575 DELILAH ROAD CONFERENCE
43. RTIFICATE OF INSURANCE ARE NOT SUPPLIED TO VISTA CONVENTION SERVICES BY THE DEADLINE DATE SHOWN ABOVE It is the responsibility of the exhibitor to see that each representative of a Non Official Contractor abides by the Official Rules and Regulations of this exposition hapas n e AKE r INTENT TO USE ore SER IOR NON OFFICIAL 6575 DELILAH ROAD CONTRACTORS PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site at the convention facility and does not represent one or more of the official contractors 1 Exhibitors who choose to use a Non Official Contractor must complete and sign this form It must be received at Vista Convention Services no later than the Deadline Date shown above No extensions or exceptions will be granted after the published deadline 2 The Non Official Contractor must provide Vista Convention Services with an original Certificate of Insurance This certificate must be received no later than the Deadline Date shown above No extensions or exceptions will be granted after the published deadline 3 Failure to provide Vista Convention Services with the above items 1 and 2 will result in said firms being required to hire installation and dismantling lab
44. TH CONTACT PERSON SIGNATURE CHECK ITEMS TO BE BILLED TO THIRD PARTY ____ Services Air Freight _ Audiovisual __ Booth Cleaning Material Handling In and Out I amp D Labor Rental Furniture and Carpet Signs Other Please specify THIRD PARTY S CREDIT CARD CHARGE AUTHORIZATION Information must be provided MasterCard U Visa J American Express Expiration Date L Corporate J Personal PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER Cardholder s Signature Print Name Cardholder s Billing Address i State Zip Country THIRD PARTY NAME CONTACT PERSON SIGNATURE SHOW SITE REPRESENTATIVE PHONE NUMBER FAX NUMBER Retain one copy for your files Attach the original to the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form
45. TLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 aur ss WWW VISTACS COM MATERIAL HANDLING SPECIAL SERVICES EMPTYSTORAGE Those exhibitors who elect to hand carry in one trip items into the exhibit hall without the assistance of Vista Convention Services may acquire on site storage for empty containers based on the following rates 20 per carton and 30 per fiber case This service includes removing empties from your booth storing them during the show and returning them to your booth after show closing Please refer to the union regulations included in this manual MOBILE UNIT SPOTTING Exhibitors authorized by show management to bring a motorized vehicle into the exhibit hall will be required to hire Vista Convention Services supervision services at the rate of 275 00 round trip per mobile unit A representative from Vista Convention Services will escort each vehicle into and out of the exhibit facility to provide safe access and minimize liabilities SHIPMENTS RETURNED TO WAREHOUSE At the close of show for re forwarding or storage there will be an additional charge of 16 00 per cwt on straight time 20 00 per cwt on overtime with a 1 000 Ib minimum Warehouse storage space 1s limited Please call our Customer Service Department at 609 485 242 to confirm availability prior to show SPECIAL RATES AND SERVICES Steel banding is available at 1 05 per linear foot plus one half hour minimum labor
46. Technical Taxpayer Services Branch OCE Box 281 Trenton NJ 08695 90281 609 292 6400 83 EVERYTHING S FRESH q subsidiary of COMCAST SPECTACOR WEL A ILA N TI C G Y We are excited to be the choice caterer in delivering your booth service needs Ovations Food Services is committed to detail timing and quality as we deliver friendly service to each exhibitor at this year s show You will find that you can expect a higher standard in your overall food service experience We are a full service company that specializes in catered events Ovations We have combined your favorite food service choices with some regional fare to create menu selections for this year s show We provide staff that is experienced in booth service delivery as well as on site separate preparation chefs and managers This enables us to ensure that your booth guests receive fresh delicious food in an efficient manner Pertinent Exhibitor Information All food and beverages served within the exhibit halls must be ordered through Ovations Food Services the exclusive caterer at the Atlantic City Convention Center and Boardwalk Hall No food or beverage will be permitted to be brought into the convention center without prior written authorization by Ovations Food Services management If you import products without written authorization you will be asked to remove them from the show floor This includes traffic promoters suc
47. age which are not submitted to Vista Convention Services within thirty 30 days of the close of the show on which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against Vista Convention Services or its subcontractors more than one year after the accrual of the cause of action Vista Convention Services will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor 6 Vista Convention Services will not be responsible for improperly packed or concealed damages to exhibits The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Sections 1 through 6 above 8 If granted permission for early move in off target move in by show management and Vista Convention Services the exhibitor is required to use Vista Convention Services labor for booth installation LAR AD VL IT LABOR ORDER CONFERENCE 6575 DELILAH ROAD C CITY CONVENTION CENTER ie ATLANTI PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE MARCH 17 19 2015 WWW VISTACS COM MARCH 3 2015 CARPENTER LABOR FOR INSTALLATION AND DISMANTLING OF EXHIBITS CARPENTER RATES Overtime Straight Time 1
48. american TRI STATE rfe v Eom Tri State Camp Conference EXHIBITOR SERVICE MANUAL March 17 19 2015 Atlantic City Convention Center Atlantic City NJ Set Up Dates amp Times Monday March 16 8 00 AM 6 00 PM Exhibit Dates Times Tuesday March 17 12 30 PM 5 00 PM Exhibitors to be show ready by 11 30 AM Wednesday March 18 10 30 AM 5 00 PM Thursday March 19 9 30 AM 12 00 PM Dismantle Date amp Time Thursday March 19 12 00 PM 6 00 PM TRI STATE american vf o Tri State Camp Conference Dear 2015 Tri State Exhibitor Happy Holidays This guide is designed to help answer your questions regarding exhibiting at this year s Conference As you read through this important information there are a few items we would like to highlight for you e Electricity If you require electricity in your booth you must order it directly from the Atlantic City Convention Center by filling out the enclosed Electrical Installation form Be sure to complete this form early to avoid late charges e Lead Retrieval Units for Rent We now have the ability to have exhibitors rent units so that you can take back leads from onsite in the form of a downloadable document Want email addresses The leads you scan with the Lead Retrieval unit will include email addresses See the information on renting them in the Service Manual You can even install app to make them work with your mobile device
49. an a 10 x20 Island booths larger than a 20 x20 Installation of Display Laying Exhibitor owned carpet Crating amp uncrating of show materials REVISED 5 1 08 NON OFFICIAL TN al CONTRACTORS or e EA SLE RULES amp TRI STATE CONFERENCE REGULATIONS 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 DEDE OALE MARCH 17 19 2015 WWW VISTACS COM MARCH 3 2015 Vista Convention Services has been selected as the Official Service Contractor and must be used for all material handling furniture rental signs forklift cleaning and installation and dismantling of decorations A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the official contractors 1 Each representative of a Non Official Contractor must physically pick up in person an EXHIBIT CREW badge at the Vista Convention Services Labor Desk If a representative of a Non Official Contractor does not have any identification that verifies his her employment by a Non Official Contractor he she must be accompanied to the Vista Convention Services Labor Desk by a representative who does have verifying identification 2 These services shall not conflict with existing labor regulations or contracts and in fulfilling obli
50. ancy use sale handling or manufacturing of the following State quantities and method for each category to be stored or used I hereby acknowledge that the information given is correct and agree to comply with the applicable requirements of the fire code as well as any specific conditions imposed and if not this permit may be revoked and I will be subject to penalties as provided by law Applicant s Signature Title Date See reverse side for information concerning your administrative appeal rights if this application is denied Make check payable to Treasurer State of New Jersey and mail to Department of Community Affairs Division of Fire Safety PO Box 809 Trenton New Jersey 08625 0809 FOR OFFICIAL USE ONLY MUNICIPAL CODE REGISTRATION 5 Permit type ___ Conditions imposed Denied Approved pending payment of Permit fee Assigned to Inspector P 201 Revised 1 11 ADMINISTRATIVE APPEAL RIGHTS YOU MAY CONTEST THE DENIAL OF AN APPLICATION FOR PERMIT AT AN ADMINISTRATIVE HEARING The request for a hearing must be in writing within 15 days after receipt of this decision and addressed to Hearing Coordinator Division of Fire Safety Department of Community Affairs PO Box 802 Trenton New Jersey 08625 0809 In accordance with the rules promulgated under the Administrative Procedure Act N J S A 52 14B 1 et seq and 52 14 F 1 et seq an appeal request must sufficiently identify the decision or action y
51. and Conditions Authorized Signature Accepting Terms and Conditions Wireless services are NOT included on this form contact the Help Desk for wireless options Dedicated Wired Internet Premium High Speed Wired Internet Basic Wired Internet Routers Allowed No wired or wireless routers No wired or wireless routers Connection speeds of 3Mbps and up Shared Connection speeds up to 10Mbps Shared Connection speeds up to 1 54Mbps Required for Recommended for Recommended for e Web Casting e Wired Cyber Cafe e Email e Streaming e Social Media Feeds e Surfing the Internet e Routers wired or wireless e Multi Media Downloads Includes 5 Static Public IP Addresses Includes 1 Static Private IP Address Supports 1 device only Important All online orders will receive a 5 discount ORDER ON LINE https www smartcitynetworks com Order Ordering aspx Incentive rate applies to orders received with payment 14 days prior to 1 day of show move in 1 Shared Internet Services Routers Prohibited QTY Incentive Base On Site Total a Premium Internet Service oo 1095 139 1674 b Additional Devices for Premium Service 50 185 222 c Upgrade to Public IP Address for Premium Internet Service 99 209 358 d Basic Internet Service ooo 520 760 936 2 Dedicated
52. and NJ State Fire Inspector Approval VN Vv V V V Vv V All booths cooking food must be clear of all combustible materials and contain at least 1 one 20 BC rated fire extinguisher See your Event Manager for additional details Not approved are Electric Grills for cooking steaks or any items creating Grease Laden Vapors See your Event Manager for details DEPARTMENT OF COMMUNITY AFFAIRS DIVISION OF FIRE SAFETY PO BOX 809 APPLICATION TRENTON NEW JERSEY 08625 0809 FOR PERMIT 609 633 6132 E 0 609 633 6330 FAX CM LOCATION INFORMATION Name ATLANTIC CITY CONVENTION CENTER Street Address ONE CONVENTION BOULEVARD Municipality ATLANTIC COUNTY County ATLANTIC State NEW JERSEY Zip Code 08401 Telephone No 609 449 2000 Fax No APPLICANT INFORMATION Applicant s Home Applicant s Name Street Address Municipality County State Zip Code Telephone No Fax No Federal Tax ID or Social Security Number In accordance with N J S A 52 27D 201 and N J A C 5 3 1 2 voluntary provision of your social security number will ensure the efficiency of its program s notification system x Permit requested for following date s AND TIMES Permit requested on annual basis Expiration Date NOT AVAILABLE NOTE Attach additional signed sheet if space is insufficient The above named applicant hereby requests permission to conduct the following activity at the above location And or for the storage occup
53. ates are deemed to be taxable retail sales The burden of proof that the tax was not required to be collected is upon the seller Correction of Certificate In general sellers have 60 days after date of sale to obtain a corrected certificate where the original certificate lacked material information required to be set forth in said certificate or where such information is incorrectly stated Additional Purchases by Same Purchaser This certificate will serve to cover additional purchases by the same purchaser of the same general type of property However each subsequent sales slip or purchase invoice based on this Certificate must show purchaser s name address and New Jersey Certificate of Authority for purpose of verification Retention of Certificates Certificates must be retained by the seller for a period of not less than three years from ihe date of the last sale covered by the certificate Certificates must be in the physical possession of the vendor and available E for inspection on or before the 60th INDEM the date of the transaction to which the certificate relates EXAMPLES OF PROPER USE OF RESALE CERTIFICATE a A retail household appliance store owner issues a Resale Certificate when purchasing household appliances from a supplier for resale b A furniture manufacturer issues a Resale Certificate to cover the of lumber to be in manufacturing furnitu
54. ay o Tuesday Wednesday o Participant 2 Monday o Tuesday Wednesday Participant 3 Monday o Tuesday Wednesday a Credit Card Type L CHARGE CARD ON FILE Visa L MasterCard AMEX LI Check made out to ACA NY Card Number Exp Date Charge Amount Card Holder s Name Card Holder s Signature Billing Address City State Zip Phone Fax E mail American Camp Assoc NY amp NJ 1375 Broadway 4 Fl New York NY 10018 Tel 212 391 5208 Fax 866 553 9264 TRI STATE CO N FE R X March 17 19 2015 Program Book Advertising Rates The Tri State Program Book listing all of the Tri State CAMP Conference Exhibitors 1s distributed at the show to every one of the 3500 attendees An ad will highlight your company and bring additional business from the attendees who refer to the manual throughout the year when they buy products and services This Program Book serves as a year round Vendor Guide for camps and is a heavily used resource for camp directors Advertising Rates amp Sizes Full Page Ad 4 color Outside Back Cover Half Page Ad 4 color Inside Back Cover Full Page Ad Black and White Half Page Ad Black and White Quarter Page Ad Black amp White Ads will be sold on a first come first serve basis To place an ad in the 2015 Program please complete the form and return it with the total cost payable by check made payable to ACA NY or credit card Visa MasterCard or Ame
55. btained from Ovations Food Services at least 7 seven working days prior to the show opening If your sample requires you to cook on the show floor the following are approved cooking apparatus George Foreman Grills Panini Grills Induction Cookers Butane Stoves Toaster Ovens Saut Pans not using grease or oils Pressure Cookers Deep Fryers with built in suppression Systems and NJ State Fire Inspector Approval Not approved are Electric Grills for cooking steaks or any items creating Grease Laden Vapors All booths cooking food must be clear of all combustible materials and contain at least 1 one 20 BC rated fire extinguisher Open flame units will require a fire permit See your Event Manager for additional details Any Exhibitor requesting to give away samples of alcoholic beverages must obtain a special event liquor license from the Liquor Control Board for the State of New Jersey fees are applicable unless waived by Ovations Food Services or purchased through Ovations Food Services Samples dispensed are limited to those products that are manufactured processed or distributed by the entity requesting permission Please refer to the Exhibitors Agreement for further specifications You must also hire an Ovations union bartender to serve any alcoholic beverages Bartender fee is 250 00 four hour minimum then 25 00 for each additional hour Samples are limited to 1 ounce of beer or wine and 1 2 ounce of spirituous liquors A
56. dees will receive an email a few days after the show containing a list of booths that they visited extending your reach after the show To make the most of this free listing please log on to www leadslightning com leadslightning TRICamp2015 to provide your info online Without your complete company contact information the list sent to attendees will contain only your name and booth number TERMSAND CONDITIONS 1 Cancellations made 7 or more days prior to the event are subject to a 50 00 cancellation fee Cancellations made less than 7 days prior to the event will result in forfeiture of the entire rental fee 2 Limitation of Liability Bartizan bears no responsibility for any consequential damages suffered by the exhibitor Its liability is limited to the cost of the goods and services it provides Bartizan is not responsible for events beyond its control such as power failures erratic electrical power exhibitor s failure to comply with instructions or force majeure 3 Itis the Exhibitors responsibility to ensure that the device they use at the show meets the minimum requirements to run the iLeads Exhibitor is responsible for returning the rental device to Bartizan Connects within 4 business days using the FedEx label provided 4 Replacement cost for lost equipment iPod Touch 300 00 iPad 650 00 PAYMENT http shop bartizan com TRICamp html Mail Checks to Bartizan Connects Attn Customer Service 217 Riverdale A
57. dgement on Conference Website with hyperlink Scholarship Sponsor 1 500 Multiple Company Sponsorship Demonstrate your commitment to the camp industry by providing the ultimate gift scholarships to non profit camps that could not otherwise attend the conference e Conference Signage Quarter page ad in the Tri State CAMP Conference program book 01 Bl Company logo displayed on screen in all general sessions for 2 Sponsorship recognition ribbons New Sponsor acknowledgement on Conference Website with hyperlink 2O15 TRI STATE JOIN US FOR OUR ANNUAL EXHIBITOR MEETING THIS IS YOUR OPPORTUNITY TO MEET THE MEMBERS OF THE CONFERENCE COMMITTEE AND LET Us KNOW WHAT YOU THINK YOUR SUGGESTIONS HELP US TO KEEP THE CONFERENCE A SUCCESS THURSDAY MARCH 19 9 00 9 30 AM Center Aisle Hall B Coffee Muffins and Bagels Will Be Served SEE YOU THERE EXHIBITOR MOVE OUT INFORMATION Once again THANK YOU for your continued support of the CAMP Conference We hope that the show is success that will joining us again next year lt Following are instructions that will enable you to plan for a SAFE amp EFFICIENT move out on Q Friday March 19 G At 12 00 March 19 the show will close move out dismantling will commence Exhibitors are NOT PERMITTED to dismantle or pack any materials prior to 12 00pm PLEASE NOTE this is an earli
58. er Costs associated with the cleanup of glitter confetti and related materials are the Show Management s responsibility Compressors which are not a fixed part of machines are not permitted All floor load capacities should be strictly observed The sale or distribution of novelty merchandise is prohibited without prior written approval of the Center All distributed materials whether for aie or at no cost must be distributed from locations approved by the Center Holes may not be drilled cored or punched into any part of the Center or exterior premises Center office telephones are reserved exclusively for Center operations Center numbers may not be published as official show or convention numbers Animals and pets are not permitted in the Center except in conjunction with an approved exhibit display show etc Service animals with proper identification are permitted 40 Revised April 2014 Subject to Change ACCC E vents Atlantic City Convention Center Please visit www meetinac com for most up to date version of this guide 20 21 22 23 24 25 26 27 28 29 30 wina ranman Press np o n mee ren ten C ure DICT SIT an TR c m TA EE D In DHT prin I db S PP an ro n ngo Psi Ca Pe cc Fl cat SINT 2 i fta tL LEC tv c ty _ A Northeast Business Address The Center maintains
59. er move out time based on exhibitor feedback You 9 will be dismantling and moving out DURING the final keynote so we ask you to be as quiet as possible as to not disrupt the Keynote session OLO Q If any exhibitor begins to pack up before 12 00pm they will be charged an additional 4 250 and will not be invited to exhibit in future years Every exhibitor signed a contract agreement that covers the above actions OCC All empty crates and cartons stored by Vista Convention Services will automatically be returned S to your booth at the close of the show We anticipate this process to take approximately 2 3 hours Q Please be patient and do not try to locate your empties the freight docks are a high traffic area and Q your presence there could result in delays and injuries Please have all displays dismantled no Q later than 6 00 pm Friday night Q FOR ALL EXHIBITORS You must be wearing your exhibitor badge in order to remove your 3 merchandise from the Exhibit Hall FOR THOSE WHO ARE WALKING OUT Dismantle and pack your booth When you are ready vto leave you need to exit via the service elevator to get to the parking garage street level An important reminder If you have parked the Convention Center Parking Lot you MUST pay for your parking at the various pay stations in the garage before you 2 leave the building BRING YOUR PARKING TICKET WITH YOU FOR THOSE SHIPPING BY DRAYAGE COMPANY
60. er rigging labor for motorized or mobile equipment Workmen and material handling equipment ordered for the start of the day will be provided at 8 00 AM Any orders after 8 00AM will be assigned after finishing earlier requests Exhibitors must verify any rigging labor and material handling equipment orders on the show floor All workmen and material handling equipment must be signed in and out at the Service Desk Cancellation of any advance order for rigging labor or material handling equipment must be at least 24 hours in advance Rigging crew consists of Forklift w Operator 1 or 2 Riggers There is a minimum charge of one hour per crew member Half hour increments will apply after the first hour Straight time rates apply 8 00AM 4 30 PM weekdays overtime before 8 00 AM and after 4 30 PM weekdays and all hours on Saturday and Sunday and double time on holidays STRAIGHT TIME OVERTIME DOUBLETIME RIGGER 88 00 per hour 132 00 per hour 176 00 per hour FORKLIFT 154 00 per hour 198 00 per hour 242 00 per hour w OPERATOR up to 5 000 Ibs capacity Larger forklift and or crane service is available by advance request RIGGING LABOR REQUEST 5 000 Ibs forklift Riggers w operator lor2 Date Time Approx Hours SET UP DISMANTLE Piecestobespotted Heaviest Pieces PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE FOR SET UP amp DISMANTLE LABOR ORDERS Company Name Booth Street Address Phone City State Zip
61. ery respect The vendor may therefore accept this resale certificate in good faith as a basis for exempting sales to the signatory purchaser provided that The purchaser has entered all information required on the form acidin the purchaser s of registration and the registration numbers issued by each state in which it is registered b The vendor has no reason to believe that the property to be purchased is of a type not ordinarily used in the purchaser s business for resale i in the manner described in this certificate c The vendor has no reason to believe that the purchaser has a place of business employses independen contractors or service activities or leases tangible personal property in New Jersey Improper Certificate Sales tr ansactions which are not supported by properly executed exemption deemed to be taxable retail sales The burden of proof that the tax was not required to be collected is upon the seller Retention of Certificates Certificates must be retained by the sellet for a period of not less than four years from te date of the sale covered by the certificate EXAMPLES OF PROPER USE OF RESALE CERTIFICATE FOR NON NEW JERSEY VENDORS a A craftsman registered in Pennsylvania as a retail and wholesale seller of furniture comes to New Jersey to purchase lumber which he will use in making furniture b A merchant registered as a retail seller of books in Connecticut purchases books
62. esolved on its own merits THIS AUTHORIZATION MUST BE COMPLETED BELOW AND SENT TO VISTA CONVENTION SERVICES BEFORE FREIGHT SHIPMENTS CAN BE HANDLED Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type Signature Title PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER Charge to LJ MasterCard LJ VISA L American Express Account Expiration Date Cardholders Signature Cardholders Name MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 HANDLING CONVENTION SERVICES CONFERENCE RECAP PO BOX 3000 ATLANTIC CITY CONVENTION CENTER oe WAREHOUSE Tel 609 485 2421 Fax 609 485 2392 CON DEADLINE DATE MARCH 6 2015 SHIPPING AND MATERIAL HANDLING RECAP For complete information and descriptions on shipping and material handling refer to the MATERIAL HANDLING order form in this Exhibitor Service Manual COMPUTATION OF ORDER When recording weight round up to the next 100 pounds A CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Warehouse We will ship Ibs 72 00 per 100 Ibs 200 Ib minimum 144 00 B CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Showsite We will ship Ibs NO CHARGE C UNCRATED UNSKIDDED OR WRAPPED SHIPMENTS SHOWSITE SHIPMENTS ONLY Showsite We will ship lbs NO CHARGE OVERTIME FEES All rates qu
63. f other than the official show carrier s 2 HANDLING CONVENTION SERVICES ORDER FORM 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MARCH 17 19 2015 WWW VISTACS COM DEADLINE DATE SEE 3 RATES AND SHIPPING INSTRUCTIONS 1 Vista Convention Services has been designated as the official drayage contractor with responsibility for the unloading delivery reloading and processing of all exhibitors freight shipments 2 ALL SHIPMENTS MUST BE SENT PREPAID and all shipments must have a bill of lading showing number of pieces weight and description of merchandise Trucks without a bill of lading or documented weight estimated weights will prevail Estimated weights will be binding by both parties 3 WHEN TO SHIP SHIPMENTS CONSIGNED TO THE WAREHOUSE MUST ARRIVE NOT LATER THAN FRIDAY MARCH 6 2015 SHIPMENTS RECEIVED AFTER THIS DATE WILL BE SUBJECT TO 35 SURCHARGE SHIPMENTS CONSIGNED TO THE SHOWSITE SHOULD BE TIMED TO ARRIVE NOT EARLIER THAN MONDAY MARCH 16 2015 4 WHERE TO SHIP Address all shipments consigned to SHOWSITE to Address all shipments consigned to WAREHOUSE to Exhibitor s Name Exhibitor s Name Booth No Booth No TRI STATE CAMP CONFERENCE 2015 TRI STATE CAMP CONFERENCE 2015 c o Vista Convention Services c o Vista Convention Services Atlantic City Convention Center
64. ference Website with hyperlink Conference Attendee Registration Bags 10 000 SOLD e Conference Signage e Full page ad in the Tri State CAMP Conference program book Sponsored by e Company logo on the bags CR e Company logo displayed on screen in all general sessions MP e Sponsorship recognition ribbons oe e Sponsor acknowledgement on Conference Website with hyperlink m Lapas Wednesday Night Dinner Premiere Sponsorship 10 000 Multiple Company Sponsorship Become a sponsor at our final evening event of the Conference We average 350 450 attendees at this event J Halt page ad in he One sponsorship already sold Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Half page ad in the Tri State CAMP Conference program book Sponsor acknowledgement on Conference Website with hyperlink X site Tuesday General Session Sponsor 5 000 e Conference Signage Place your marketing materials on each chair in the General Session Room Full page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowledgement on Conference Website with hyperlink Tri State CAMP Conference MOBILE APP 5 000 e Conference Signage Half page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowledgement on Confere
65. g outgoing shipments which are furnished by Vista Convention Services to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur Vista Convention Services shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Vista Convention Services liability shall be limited to the physical loss or damage to the specific article which 1s lost or damaged and in any event Vista Convention Services maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Vista Convention Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Vista Convention Services by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth TRI STATE PAYMENT POLICIES N F R N 6575 DELILAH ROAD 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 4
66. gations the representative of a Non Official Contractor shall adhere to the regulations set up by the hall and show management regarding entrance 3 The representative of a Non Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the show move in date and shall not solicit business on the show floor 4 The representative of a Non Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation including overtime pay for stewards restoration of exhibit space to its initial condition etc IMPORTANT It is the responsibility of each Exhibiting Firm using a Non Official Contractor to complete and return the following forms to Vista Convention Services no later than the Deadline Date shown above P INTENT TO USE NON OFFICIAL CONTRACTORS form located in this Exhibitor Service Manual P Liability Certificate of Insurance form which names Vista Convention Services as additionally insured for each Non Official Contractor firm being used Note The exhibitor appointed contractor must maintain at least 1 million in Employer s Liability General Liability Automobile Liability and Worker s Compensation as required in the state the exposition 1s located ANY REPRESENTATIVE OF THE EXHIBITING FIRM OR NON OFFICIAL CONTRACTOR WILL BE REQUIRED TO ORDER LABOR FROM VISTA CONVENTION SERVICES IF BOTH THE INTENT TO USE NON OFFICIAL CONTRACTORS FORM AND CE
67. h as bottled water popcorn candy etc We require 100 payment of the food service purchased by either check or credit card along with a signed contract All orders will be charged a 23 catering supplement fee plus applicable tax If an exhibitor needs tables for food service arrangements should be made with the official show decorator Scheduled booth services canceled at the time the show is in process will incur 100 of the estimated charges Alcoholic beverages may not be brought onto the premises during this event A final guarantee of attendance is required 3 working days prior to all food and beverage events Cancellation policy any cancellation made less than 72 hours in advance will be subject to a cancellation fee up to the full price of the order Food and Beverage Sampling Atlantic City Convention Center exhibitors may distribute Food amp Beverage samples in authorized space and must not be in competition with products or services offered by Ovations Food Services Samples must be representative of products manufactured or sold by the company exhibiting Free samples are limited to 2 ounces of non alcoholic beverages and 2 ounces of a food sample Exact descriptions of sample and portion size must be submitted to the Ovations Office for written approval 14 days prior to the opening of the event The distribution of alcoholic beverages is strictly prohibited Any exhibitor giving away and or selling food in their booth must have a
68. how i e dismantle labor outbound overtime drayage charges etc In these circumstances Vista will charge the exhibitor s credit card on file and mail an invoice to the exhibitor outlining charges which were billed All charges payable in U S Funds only Checks cash Traveler s checks VISA MasterCard and American Express are accepted No telephone orders accepted CANCELLATION POLICY Items cancelled before the Deadline Date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE NOTE All materials are on a rental basis for the duration of the show and remain the property of Vista Convention Services THIRD PARTY AUTHORIZATION amp STATEMENT OF c F R E N E 6575 DELILAH ROAD PAYMENT TERMS PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE TRI STATE You may arrange for a third party to handle your display and be billed for services Vista Convention Services will agree to this arrangement if the third party has a satisfactory payment record with us BOTH firms must complete this form Return this form by the Discounted Deadline Date In the event of nonpayment by the third party the exhibitor agrees to accept responsibility for payment of all charges incurred Should the third party fail to present full payment at show site the exhibitor will assume responsibility for payment EXHIBITING COMPANY NAME BOO
69. ials which may make it impossible or impractical to exhibit same G The consignment or delivery of a shipment to Vista Convention Services Inc by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth gt AUTHORIZATION TO PROVIDE MATERIAL HANDLING We hereby authorize Vista Convention Services Inc to handle our shipment s In accordance with the Information above and on the reverse side of this form and have read this order and agree to the terms and provisions hereof including those on the reverse side and acknowledge receipt of copy We agree that Vista will provide its services as our agent and not as bailee or shipper and if any employee of Vista shall sign a delivery receipt bill of lading or other documents we agree that they will do so as our agent and we accept the responsibility therefor We agree in the event of a dispute with Vista relative to any loss or damage to any of our materials or equipment that we will not withhold payment of any amount due to them for drayage or any other services provided by Vista as an offset against the amount of the alleged loss or damage Instead we agree to pay Vista for the full amount of the invoice for all such charges and we further agree that any claim we may have against Vista shall be pursued independently by us as a completely separate transaction to be r
70. ices Type of Anti Virus Software Installed L Norton L McAfee Other Virus Scan Last Updated Date Security Updates Last Performed Date Are You Renting Computers C Yes No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Atlantic City CC 018 NJ Company Name Show Booth Room Customer Ref 2014 018 Voice and Data communications cabling Smart City is the official installe
71. ite with hyperlink 3 Annual 5K Run Walk Premiere Sponsor 2 500 Conference Signage Logo on Race bibs Logo mention in all correspondence with 5K participants Half page ad in the Tri State CAMP Conference program book oponsorship recognition ribbons Sponsor acknowledgement on 5K information on the website and in Program Book Message Board Location Registration Area 1 500 Conference Signage Half page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions oponsorship recognition ribbons oponsor acknowledgement on Conference Website with hyperlink Wednesday Night Dinner Final Banquet 1 500 Multiple Company Sponsorship Become a sponsor at our final evening event of the Conference We average 300 400 attendees at this event e Conference Signage Half page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowledgement on Conference Website with hyperlink Monday and Tuesday Night Dinners 1000 Multiple Company Sponsorship Take advantage of quality time with our attendees outside of the exhibit hall during our evening social dinner We average 150 200 attendees at these events e Conference Signage Quarter page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowle
72. itors are not permitted to use power unless ordered Exhibitors found using outlets without an order will be subject to the regular rate for outlets used By signing and delivering this form the customer agrees to all terms and conditions printed on this form Signature PHONE 609 449 229 FAX 609 449 2464 FED 10 222638565 ONE CONVENTION BOULEVARD ATLANTIC CITY NJ 08401 USA ONVEN TION CENTER Your Northeast Business Address SHOW NAME COMPANY NAME BOOTH ELECTRICAL TERMS AND CONDITIONS All equipment regardless of source of power must comply with the National Electrical Code all federal state and local safety codes The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire preven tion bureaus at trade shows and conventions Claims will not be considered unless filed by the exhibitor prior to close of show Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors unless specified otherwise All material and equipment furnished by the Convention Center for this service order shall remain the property of the Atlantic City Convention Center and shall be removed only by the Convention Center electricians at the close of the show Any material removed by exhibitors will be added to the invoice and billed to the card on file Unless otherwise directed Convention Center Elect
73. k will be Invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted charges payable in U S funds only Check Cash Traveler s Checks VISA MasterCard and American Express are accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTALS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE TRI STATE GRID WALLS A CONVENTION SERVICES ORDER FORM 8575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 PE ED NE DATE 17 19 2015 WWW VISTACS COM MARCH 3 2015 Style 2 x 8 Style B 2x6 STYLE A ORDER 2 x8 GRIDS IF YOU ARE PLANNING TO STRING THE GRIDS TOGETHER MINIMUM ORDER 2 GRIDS STYLE B ORDER 2 x6 GRID WITH FEET FOR A SINGLE FREE STANDING GRID PLEASE SUPPLY DIAGRAM OF LOCATION IN BOOTH FOR SET UP NOTE NO GRID CAN BE HUNG OFF THE BOOTH EQUIPMENT DRAPE HOOKS TO BE SUPPLIED BY EXHIBITOR DISCOUNT STANDARD QUANTITY OF GRIDS REQUIRED RATE RATE A
74. lcoholic Samples are to only be served to persons 21 years of age or older Each booth must provide a visible sign stating Guests must be 21 years of age to participate in sampling of alcoholic beverages Picture I D is required Insurance Requirements General Certificate Liability Insurance for 2 000 000 Each Occurrence and 2 000 000 Aggregate Certificate must name as additional insured Ovations Food Services and Atlantic City Convention Center on a primary noncontributory basis Any exhibitor providing samples of food and non alcoholic beverage must operate within the local Health Department Guidelines Ovations SPECTACOR SAMPLING AUTHORIZATION FORM Deadline 30 days prior to event Please submit the following information for approval to distribute your product as a sample to attendees When preparing your samples be sure to abide by all sampling and food preparation rules as described in guidelines Only food and beverage manufacturers may serve sample bite size 20z or less portions of their own food products and 4oz container of non alcoholic beverages Company Name Booth Contact Name Phone Email Description of Product s to be distributed for sampling Sample Size _ Sample Size _ Sample Size Sample Size _ Method of Distribution L Sealed Package L Cooked Sample plate napkin toothpick other 1 Cup Liquid 1 Cup Solid Does product need additional preparation on site prior
75. ld If at the conclusion of your event if one 1 or more balloons used during your function drifted to the ceilings of the Center you will be charged a fee for their removal In addition all containers used to inflate balloons must be securely fastened to a support cart or other stable support Helium tanks can not be stored overnight inside the building Adhesive backed decals and stickers may not be distributed in the Center Costs associated with the removal of decals stickers are the responsibilities of the Show Management Movement of portable walls in the Center must be performed by Center personnel only Use of Center equipment supplies and other materials is limited to Center personnel only unless approved in writing by the Center The movement of Center furniture fixtures and equipment must be performed by Center personnel only House lighting ventilation heat or air conditioning will be provided as required during show hours Minimal light will be maintained during move in out Passenger elevators and all escalators are to be used by the general public and should not be used for any freight or equipment movement Motorized vehicles and equipment i e carts forklifts scooters etc and other movable equipment i e dollies pallet jacks etc are not permitted in any lobby pre function or meeting room Use of glitter and confetti 1s not permitted in the Center without the prior written approval of the Cent
76. ly visible to camps that purchase over 325 million camp related products and services annually For more information call Samara at 212 391 5208 e Networking Opportunities Join us at our dinner events on Monday Tuesday and Wednesday nights or our free nightly evening activities to continue your networking For more information check out the networking form found later in the manual or go to www aca nynj org conference details dinner events If you have not made your hotel reservations please do so immediately by accessing our online hotel reservation system at www tristatecampconference com click on hotels and travel We have secured special conference hotel rates so act now If you have any questions regarding the enclosed or the Conference please visit our web site or call the ACA NY amp NJ office at 212 391 5208 We thank you for being a part of the 2015 CAMP Conference and look forward to seeing everyone in March Sincerely Tri State CAMP Conference Staff American Camp Association NY amp NJ TRI STATE NETWORKING OPPORTUNITIES FOR EXHIBITORS TICKETED DINNER EVENTS Monday March 16 7 00 9 00 PM COST 40 per person Cubra Libre The Quarter at Tropicana 2831 Boardwalk Spend your first night in Atlantic City surrounded by the excitement of Latin flavors and sounds an experience marked by the exotic a feel of Cuba s golden era Allow yourself to be transported from the convention center to the tropics for a c
77. mplates check lists and more 19 2015 ORDERBY ORDER BY Lead Retrieval Options TY PB ONSITE By 2 18 2015 3 4 2015 Capture leads by typing Badge ID or scan the QR code when available by using your own device Booth Price Packages 1 License a 199 00 209 00 219 00 2 Licenses 269 00 279 00 289 00 3 Licenses 339 00 349 00 359 00 JE IIIII HP 399 00 409 00 419 00 5 Licenses erence UU 449 00 459 00 469 00 Additional Licenses available after 5 license for 50 00 50 00 50 00 50 00 per license iPod touch Rental Includes iLeads lead retrieval app pre loaded 295 00 315 00 i j j 395 00 41 Ris iPad Rental Includes iLeads lead retrieval app pre loaded 415 00 3G Service is available for an additional 80 00 475 00 500 00 Expo Leads2Go Package Portable handheld unit Saves all leads to an included SD card No electricity required 310 00 320 00 330 00 Bluetooth Printer Add a wireless mini printer for hardcopy on demand lead nrintouts i ka ii 4 35 00 4 35 00 N A Expo Ultra Package Desktop unit Saves leads to included USB memory stick Built in printer 260 00 270 00 280 00 Electricity required Helpful Extras Optional Add Ons Customized Qualifiers f
78. n covered by the certificate The question of good faith is one of fact and depends upon a consideration of all the conditions surrounding the transaction A vendor i is presumeo to be familiar with the law and the regulations pertinent to the business in which he deals In order for good faith to be established the following conditions must be met The certificate must contain no statement or entry which the seller or lessor knows or has reason to know is false or misleading b The certificate must be an official ly gated certificate form or a subscinitsl and proper reproduction thereof c The cer tificate must be dated and executed in accordance with the published instructions and must be complete and regular in every respect The vendor may therefore accept this good faith Resale Cannes as a basis for Senpi sales to the signatory purchaser provided that d The purchaser s Certificate of Authority number indicating that the ee is registered with the New ui Division of Taxation is entered on the face of the Certificate e The purchaser has entered all other information required on the form f The vendor has no reason to believe that the property to be purchased i is of a type not or dinarily in the purchaser S business for the purpose described in this Certificate Improper Certificate Sales transactions which are not supported by properly executed exemption certific
79. nce Website with hyperlink New for 2015 E Cafe located in the Ben Appelbaum Lounge 4 500 Attendees Speakers and Exhibitors will have the ability to check their e mail accounts in this area located on the third floor near the educational session rooms Conference Signage Full page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowledgement on Conference Website with hyperlink Attendee Pens 3 500 Pens with your company logo Conference Signage Half page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions Sponsorship recognition ribbons Sponsor acknowledgement on Conference Website with hyperlink Branded Charging Station 3 000 Your logo booth on the charging station placed in exhibit hall high traffic area Conference Signage Half page ad in the Tri State CAMP Conference program book Company logo displayed on screen in all general sessions oponsorship recognition ribbons oponsor acknowledgement on Conference Website with hyperlink Thursday and Friday Exhibit Hall Coffee Break Sponsor 3000 break day py Conference Signage Irea Half page ad in the Tri State CAMP Conference program book rshi 04 Company logo displayed screen all general sessions S Sponsorship recognition ribbons Sponsor acknowledgement Conference Webs
80. nimum charge of 1 hr per crew on Installation and 1 hr minimum charge per crew on Dismantle HIGH LIFT AND CARPENTERS Two 2 Man Crew Required Straight Time 370 00 per hr 2 man crew amp lift 8 00 AM 4 30 PM Monday through Friday Overtime Before 8 00 AM and after 4 30 PM 555 00 per hr 2 man crew amp lift Monday thru Friday and all hours on Saturday and Sunday Double Time All Holidays 740 00 per hr 2 man crew amp lift THE FOLLOWING INFORMATION MUST BE COMPLETED FOR THE ACCURATE HANGING OF SIGN DATE REQUIRED TYPE OF SIGN Wood HB Metal OCloth Banner B Other SIZE OF SIGN Height Length Width Weight SHAPE OF SIGN B Square Rectangle H Circle B Triangle Other NUMBER OF FEET FROM FLOOR TO TOP OF SIGN NUMBER OF FEET IN FROM FRONT OF BOOTH NUMBER OF FEET IN FROM LEFT EDGE OF SIGN PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE FOR SET UP AND DISMANTLE LABOR ORDERS Company Name Booth __ Street Address Phone City State Zip Fax Ordered by Print or Type Signature Title PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER CREDIT CARD ACCOUNT EXPIRATION DATE L M C CARDHOLDERS SIGNATURE CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 STANDARD BOOTH FURNISHINGS amp CARPET TRI STAT E CONVENTION SERVICES CONFERENCE ORDER FORM
81. olorful and festive evening Tuesday March 17 7 00 9 00 pm COST 40 per person Italian Night at Carmine s The Quarter at Tropicana 2831 Boardwalk Benvenuti The authentic Italian aromas swirling from the kitchen at Carmine s may draw you inside but their warm hospitality and flavorful home style recipes will keep you in your seat Family style plates and a camp style atmosphere have made this the most popular dinner at the conference Wednesday March 18 7 00 9 00 pm COST 55 per person Wednesday night social Venue The Chelsea Hotel This will be the same great event to come together for one last memorable night Join 400 people celebrating the end of the conference amp discussing all the exciting ideas you have learned We are sure this closing event will be unlike any camp closing banquet you have ever attended SOCIAL EVENTS FREE AND OPEN TO ALL ATTENDEES EXHIBITORS amp SPEAKERS Monday March 16 Tun Tavern at Sheraton Pre dinner Happy Hour from 5 00 7 00 pm Tuesday March 17 Chickie s and Pete s at the Tropicana Evening Event from 9 00 pm 12 00 am Wednesday March 18 The Chelsea 5 Floor from 9 00 pm 12 00 am To register for the ticketed dinners please scan and email to samara aca nynj org or please fax in this form to 866 553 9264 If you do not pre register please stop by the Attendee Registration Area to see if there are still openings EXHIBIT COMPANY NAME Participant 1 Mond
82. on regarding this matter you may visit the Division of Taxations website at https wwwl state nj us TYTR peas isp common Login jsp taxcode 55 Starting a business i in New Visit http www nj gov njbusiness starting This Business Portal will give you useful information on selecting a business type for your circumstances naming your business and registering with the State of New Jersey You will also be able to access information that you may need on licensing and permits financing and incentive programs and business opportunities Do you have questions about New Jersey taxes Visit http www nj gov njbusiness tax This Business Portal will give you useful information about New jars Taxes administered by the Division of Taxation Some of the subjects explained on this web page are Learn about Sales amp Use Tax and how to register general information about amp S Corporations and Assistance and General Tax Information For further information regardin g tax matters you may visit the Division of Taxations website at http www state nj us treasury taxation Some Quick links 3 Sales amp Use tax forms http Www state nj us treasury taxation prntsale shtml Sales and Use Tax http www state nj us treasury taxation su shtm File and Pay http www state nj us treasury taxation filepay shtml Business Registration amp Information Services administered by the Division of Revenue http
83. ooth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 Eb SmartCity ONE CONVENTION BOULEVARD ATLANTIC CITY NJ 08401 USA PHONE 609 449 229 FAX 609 449 2464 FED ID 222638563 ZR CONVENTION CENTER Your Northeast Business Address SHOW NAME COMPANY NAME BOOTH SERVICE ORDER S PAYMENT FORM Payment Required for Electrical Cleaning and Plumbing No Service will be provided without payment and completed service order forms The Advance Rate will only be valid and processed for orders with payment received 15 days prior to the show opening date By signing below you acknowledge and agree to these terms and auth
84. or from Vista Convention Services Non Official Contractors will be able to provide supervision only 4 All representatives of the Non Official Contractors must obtain an EXHIBIT CREW badge at Vista Convention Services Labor Desk NOTIFICATION DEADLINE DATE See above Exhibiting Firm Booth Authorized Name amp Title Authorized Signature Full Name of Non Official Contractor Complete Address City State Zip Code Phone Number Fax Number Non Official Contractor Show Site Representative Type of Service to Be Performed Retain one copy for your files Smart City Help Desk SmartCity 888 446 6911 ZA CONVENTION CENTER d To A 14 Days Prior 1st Day Show Move in City State Country Zip Contact Email T T Cell Number Credit Card Billing Address Credit Card Billing City State Country Zip Print Credit Card Holder Name as it appears on card Card Holder Signature A valid credit card number with signature must be on file regardless of payment method Total payment must accompany order With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments View complete Terms amp Conditions at www smartcitynetworks com order tc aspx centerz018 Print Authorized Name Accepting Terms
85. or use with Expo Leads2Go and Expo Ultra M 50 00 95 00 N A Post Show Data Conversion ase La N A Booth Delivery 50 00 50 00 Bartizan Connects 217 Riverdale Ave Yonkers NY 10705 Toll Free 800 899 2278 _ GRAND TOTAL www bartizan com 334 ANNUAL TRI STATE CAMP CONFERENCE amp EXPO Atlantic City Convention Center eo BARTIZAN Atlantic City NJ CONNECTS March 16 19 2015 2015 TRI STATE Customized Qualifying Questions to be used with EXPO Ultra amp EXPO Leads2Go Booth Date Ordered Company Name Contact Name If you choose to take advantage of our Custom Qualifiers please type or print your Custom Checklist below All questions must be statements i e Send Catalog need product in 3 months or have a range i e 200 500 Employees 5 15 million in sales Qualifiers already come standard with your units but can be replaced with your customized ones Y V V V WV Custom codes can include listing different time periods for sales rep follow up list your specific products the leads are interested in assign sales reps names for immediate follow up or action items Please type or clearly print your Custom Questions below E mail customerservice myleadretrievalorder com or Fax 914 965 7746 Number Qualifying Question limited to 25 characters We encourage you to take advantage of our custom 1 qualifier codes 2 If you choo
86. ore they are picked up from exhibitor s booths for reloading after the show PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE FOR SET UP amp DISMANTLE LABOR ORDERS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title CREDIT CARD INFORMATION ACCOUNT EXPIRATION DATE AMEX NUMBER PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER _ CARDHOLDERS SIGNATURE CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 TRI STATE RIGGING LABOR ORDER CONFERENCE FORM 6575 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 ATLANTIC CITY NEW JERSEY PLEASANTVILLE NJ 08232 DEADLINE DATE j Tel 609 485 2421 Fax 609 485 2392 MARCH 3 2015 MARCH 17 19 2015 WWW VISTACS COM Order rigging labor only if you need to assemble move unskid relocate unpack heavy equipment after it has been delivered to your booth PLEASE NOTE Exhibitors are allowed a one time spotting of equipment or machinery within 6 tolerance in its initial delivery as handled from carrier to booth provided exhibitor or his representative is present at time of delivery to booth It is not necessary to order rigging labor for this function However any additional movement or unskidding at exhibit booth will require a rigging order Do not ord
87. orize the Atlantic City Convention Center to charge your credit card No credits will be issued on unused services installed as ordered Claims cannot be considered unless filed by the exhibitor prior to the close of show Cancellations must be faxed to our office three days prior to show opening date Electricity will be turned on within 30 minutes of show opening and off within 30 minutes after show closing No refunds will be issued on unused services installed as ordered Section 1 Company Information Company Name Address City State Zip Code Contact Name Contact Signature Please Print Phone Fax Email Address Section 2 Billing Credit Card Expiration Date Must Be Valid Throughout The Event Listed Above _ AMERICAN EXPRESS E MASTERCARD L VISA E DISCOVER CARD Cad Numba _ _ 0 Expiration Date t MONTH YEAR Card Holders Name Please Print Card Holders Signature Date Billing Address City State Zip Code Contact Phone Fax Section 3 l Please Check Here If Tax Exempt Please fax New Jersey Tax Exempt Form with Payment By signing and delivering this form the customer agrees to all terms and conditions printed on this form Signature PHONE 609 449 2291 FAX 609 449 2464 FED ID 222638563 ONE CONVENTION BOULEVARD ATLANTIC CITY NJ 08401 USA ZR CONVENTION CENTER Your Northeast Business Address SHOW NAME COMPANY NAME BOOTH LABOR REQUEST FOR ELECTRICAL PLUMBING DISTRI
88. ot Green FoliagePlant 8500 J ADVANCE ORDER SPEC 1300 1 Fresh Floral Arrangement 15 High suBTOTAL 1 Green Table Plant 7 SALES TAX 2 3 Foot Green Foliage Plants Fo ON SITE ORDERS SUBJECT TO AVAILABILITY PRICES INCLUDE INSTALLATION SERVICING AND REMOVAL OF ALL PLANTS AT END OF SHOW ALL PLANTS INCLUDE DECORATIVE CONTAINERS HELIUM AND BALLOONS AVAILABLE CALL FOR DETAILS PLEASE CONSULT US FOR SPECIAL ITEMS NOT LISTED ABOVE RETURN THIS ORDER FORM WITH PAYMENT TO THE SECRET GARDEN Company Phone Address Fax City State Zip Code Email Contact BOOTH PAYMENT POLICY ALL ORDERS MUST BE PAID IN ADVANCE Enclose your check or credit card information as indicated below Make checks payable to THE SECRET GARDEN O American Express 15 digits Visa 13 or 16 digits L HN 16 digits O Check Credit Card Number 8 numbers Expiration Date LILILILILILILILILILILILILILILILI OO OO 10 Authorized Signature Name on Card J moo JO aon TRI STAT E SHIPPING 101 CONVENTION SERVICES 6575 DELILAH ROAD SH PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel et 17 19 2015 Exhibiting at a tradeshow can be costly When a company purchases a booth space it is Just the beginning of the expenses that typically include shipping freight furnitu
89. oted above are straight time rates All freight received at the warehouse and or showsite that must be moved into or out of your booth before 8 00 a m or after 4 30 p m on weekdays or anytime on Saturday Sunday or Holidays will be charged each way in addition to the above rates Warehouse We will ship Ibs 18 00 per 100 Ibs 200 Ib minimum 36 00 Delivery After Deadline Date Shipments received at the warehouse after 3 30pm or after Friday March 6 2015 and any shipment received at showsite after show opening will be charged 35 in addition to the above rates Note Due to possible move in on overtime and move out on overtime overtime fees will be applied 796 Sales Tax PAYMENT ENCLOSED We understand that your calculation is only an estimate Invoicing will be completed from the actual weight as listed on the inbound bills of lading Adjustments will be made accordingly Adjustments must be paid at show site If you have any questions about material handling please contact Vista Convention Services Exhibitor Service Department COMPANY NAME BOOTH Retain one copy for your files Attach the original to the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form PRIORITY EMPTY CONTAINER CONFERENCE CONVENTION SERVICES RETURN 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE Nu 08232 DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MARC
90. ou send 40 and 50 pound packages separately you will be charged the minimum weight on each shipment This expense can add up but can be avoided with a little planning and organization If possible make sure your product is crated Crated shipments are the easiest to unload therefore they incur the least drayage charge Loose pad wrapped and or uncrated freight takes longer to unload and will be charged at higher rates It may be worth the time and money to have crates built for your display In addition crates will help protect your materials during shipment SHOULD I SHIP TO THE ADVANCE WAREHOUSE OR SHOW SITE When possible ship in advance to the warehouse Even though the drayage charges are typically 2596 higher there are benefits You can confirm receipt of your shipment with Vista Convention Services before the show adding to your peace of mind In addition freight sent to the warehouse is unloaded prior to exhibitor move in Therefore your freight will be in your booth upon your arrival You can begin setting up your exhibit as soon as you arrive which can save you time and labor during set up It is worth the added expense in order to reduce problems at show site VY ITA SHIPPING CONVENTION SERVICES INFORMATION PO BOX 3000 ATLANTIC CITY CONVENTION CENTER oe ee STLANTIGOIT Y NEW JEHSEY Tel 609 485 2421 Fax 609 485 2392 MARCH 17 19 2015 WWW VISTACS COM WHAT YOU SHOULD KNOW As an exhibitor
91. ou wish to appeal and the specific reasons forming the basis for your dispute in order that a decision may be made as to whether your appeal constitutes a contested case You are advised that only matters deemed to be CONTESTED CASES as defined by the Administrative Procedures Act will be scheduled for a hearing If a hearing is scheduled you will be notified in advance of the time and place At a hearing a corporation may be represented only be a licensed attorney unless approval is given by the Office of Administrative Law The application fee for a permit shall be as follows TYPE 1 42 00 TYPE 2 166 00 TYPE 3 331 00 TYPE 4 497 00 TYPE 5 RESERVED s s STATE OF NEW JERSEY DEPARTMENT OF THE TREASURY E CHRIS CHRISTIE 1 DIVISIONOFTAXATON ANDREW P SIDAMON COFERNOR 1915 NEW ROAD ERISTOFF pria NORTHFIELD N J 08225 NJ Division of Taxation Phases out paper sales and use tax returns The Division of Taxation has phased out the use of paper sales and use tax returns and no longer issues Form ST 50 51 coupon booklets Effective with returns and payments for the third quarter of 2005 all taxpayers must file their sales and use tax returns electronically either online or by phone through the NJ Sales and Use Tax EZ File Systems and submit payments electronically by electronic check Scene c electronic funds transfer EFT or credit card For further informati
92. play plus the union regulations regarding drayage for that city will determine if items can be hand carried to avoid paying for drayage However if you think you can hand carry your display onto the show floor it has to be brought in through the front entrance To avoid any surprises or confusion please check the union regulations in this Exhibitor Service Manual If you hand carry your items the empty containers may be stored during the show for a fee HOW ARE DRAYAGE RATES DETERMINED Since union labor is used to move freight Vista Convention Services must set the rate based on the labor rate in that city Drayage rates also reflect the cost of empty storage space and the overall cost to produce the tradeshow Drayage rates will vary depending on move in and move out times HOW CAN I SAVE MY COMPANY MONEY Read your Exhibitor Service Manual and pay close attention to the shipping instructions Be aware of any surcharges that may be imposed for special handling or late shipments Please pay close attention to deadline dates If warehouse shipments arrive too early or miss the deadline date that means an additional surcharge Vista Convention Services usually allows shipments to arrive at the advance warehouse up to 30 days from the first move in date SHIP IN QUANTITY Because service contractors usually enforce a 200 pound minimum per shipment it is best to send your freight as one big shipment We realize this 1s not always possible but if y
93. r of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your b
94. r problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Device s Operating System Total of Dev
95. re for sale c An automobile service station operator issues a Resale Certificate to cover the of auto parts to be used i in repair ing customer cars EXAMPLES OF IMPROPER USE OF RESALE CERTIFICATE In the examples below the vendor should not accept Resale Certificates but should insist upon payment of the sies tax a A lumber dealer can not Resale Certificate from a tire dealer who is purchasing lumber for use in altering his premises b A distributor may not issue a Resale Certificate on purchases of cleaning supplies and other materials for his own office maintenance even though he is in the business of distributing such supplies Aretailer may not issue a Resale Certificate on purchases of office equipment for his own use even he is in the business of selling office equipment d Asupplier can not accept a Resale Certificate from a service station owner who purchases tools and testing equipment for use in his business s REPRODUCTION OF RESALE CER TIFICATE FORMS Private reproduction of both sides of Resale Certificates be made without the prior permission of the Division of Taxation Have a question Write Division of Taxation Technical Services Taxpayer Services Branch OCE PO Box 281 Trenton NJ 08695 0281 ST 3 a1 99 R 10 81 ST 3NR State of New Jersey 11 99 R 2 4 DIVISION OF TAXATION L SALES TAX Form ST 3NR RESALE CERTIFICATE FOR NON
96. re rental and material handling The seasoned exhibitor can tell you that material handling often referred to as drayage is sometimes the most costly item on the list In many cases the exhibitor is paying for surcharges he does not understand By understanding what drayage is and how service contractors establish their rates you will be able to save money by avoiding unnecessary charges Outlined below are some of the most commonly asked questions about drayage WHAT IS DRAYAGE Simply stated drayage is the moving of materials from point to point B Whether your materials are sent in advance to the service contractor s warehouse or directly to show site they still need to get to your booth after the carrier drops them off Paying for drayage entitles you to have your freight taken to your booth from the loading dock empty containers stored during the show empty containers returned to your booth at the close of the show and your freight carried back to the loading dock and loaded onto the carrier at the conclusion of the show Then you arrange for a carrier to pick up your exhibit materials for transport to the next destination There is usually a 200 pound minimum per shipment charge for drayage Tri State Camp Conference will be responsible for all materials shipped directly to showsite CAN MATERIALS BE HAND CARRIED TO MY BOOTH In most major cities union labor has exclusive rights to the loading dock The total weight and size of the dis
97. rected to Customer Service VISTA CONVENTION SERVICES 6575 Delilah Road PO Box 3000 Pleasantville NJ 08232 0036 Tel 609 485 2421 Fax 609 485 2392 email info vistacs com All questions regarding the convention s policies space assignments display limitations and event schedules should be directed to AMERICAN CAMP ASSOCIATION Samara Feinberg samara aca nynj org 1375 Broadway 4th Floor New York NY 10018 Tel 212 391 5208 Fax 866 553 9264 Included in this service kit are order forms for various items you may require for your exhibit The Vista forms are to be returned to our office and the others to the specific contractor who is providing the service Please analyze and submit your order forms as early as possible Your booth is equipped with the following inventory Additional equipment is available on the forms enclosed 8 high backdrape teal white white teal I 6 draped table white 3 high siderails teal 2 side chairs Aisle Carpet teal I wastebasket 7 44 ID Sign Booth carpet teal Showsite Material Handling TRI STATE CONFERENCE EXHIBIT AREA INSTALLATION AND DISMANTLE Set Up Dates amp Times MONDAY MARCH 16 2015 8 00 AM 6 00 PM Exhibit Dates amp Times TUESDAY MARCH 17 2015 12 30 PM 5 00 PM WEDNESDAY MARCH 18 2015 10 30 AM 5 00 PM THURSDAY MARCH 19 2015 9 30 AM 12 00 PM Dismantle Dates amp Times THURSDAY MARCH 19 2015
98. reless Microphone so eeo EQUIPMENT TOTAL PRESENTATION SERVICES DELIVERY PICKUP 18 OF EQUIPMENT 125MIN ATLANTIC CITY CONVENTION CENTER SUBTOTAL 1 CONVENTION CENTER BLVD SALES TAX 7 OF SUBTOTAL ATLANTIC CITY NJ 08401 TOTAL DUE PHONE 609 449 2474 FAX 609 449 2475 EMAIL sjost psav com B Exhibit lt 7 Tri State Camp Conference 2014 March 17 19 2015 Atlantic City Convention Center Atlantic City NJ 08401 YRC will be the Recommended Freight Carrier for the Tri State Camp Conference and has the ability to handle any of your transportation needs YRC can handle any shipments direct to show site or to the Advance Warehouse located in 300 Commerce Drive Egg Harbor Township New Jersey For a Rate Quote please call our Exhibit Customer Service Center at 1 800 531 3976 Please have the following info available for an accurate quote 1 Origin City and Zip code 2 Destination City and Zip code 3 Pieces Dimensions if Possible 4 Approximate weight 5 Any Special services such as Liftgate Notify Expedited Tradeshow Pick up or Delivery Sealed Divider Inside delivery YRC will have a Representative on site the last day of the show to help answer any questions and assist with your Shipping documents For Price Quotes you will need to call the Customer Care Center at the number above Please be sure to keep your Quote ID as this will need to be writ
99. require a 72 hour notice or full charges will be incurred ete oad ei VISA MasterGard m CIRCLE ONE EXPIRATION DATE NAME AS IT APPEARS ON CARD CREDIT NUMBER SIGNATURE SECURITY CODE MAIL FAX OR EMAIL TO Ovations Food Services Atlantic City Convention Center 1 Convention Boulevard Atlantic City NJ 08401 Phone 609 449 2058 Fax 609 449 2416 Email Sharon Henschel Ovationsfs com Ovations EVERY THING S FRESH q subsidiary of ACAST SPECTACOR EXHIBITOR SAMPLING GUIDELINES The practice of exhibitors bringing in their own food or beverage is in direct conflict with the Ovations Food Services exclusive contract at the Atlantic City Convention Center amp Boardwalk Hall Therefore it is our policy that any exhibitor who is providing ANY food or non alcoholic beverage item be required to notify Ovations Food Services in writing as to the nature of the proposed product giveaway fees are applicable unless waived by Ovations Food Services or purchased through Ovations Food Services Sampling of food or non alcoholic beverage items would not be permitted if the item being dispensed has no relation to such exhibitor s business Ovations Food Services and the Atlantic City Convention Center amp Boardwalk Hall require all food and non alcoholic beverage to be of sample size portions 2 ounce portions for food and 4 ounce cups for non alcoholic beverages A written approval must then be o
100. rican Express In order to reserve your ad this form MUST be received with full payment and art work by Exhibitor Company Name Name of Contact Person Address Phone E Mall Ad Size L Full Page Half Page L Quarter Page Ad Cost Art Work Enclosed L Yes No If not when will it arrive MUST arrive by January 16 Payment Form L Check made out to ACA NY Visa L MasterCard O AmEx Card Number Exp Date Name as it appears on the card Billing Address Signature Date AD DIMENSIONS Full Page Ad SW x 10H Half Page Horizontal Ad SW x 5H Half Page Vertical 4W x 10H Quarter Page 4W x 5H Full page ads with bleeds allow 1 8 on all sides 1n addition to 8 5 x 11 page size ART BLACK amp WHITE ADS Camera Ready line art to size or provide as a 1200 dpi tif eps or pdf file MAC QuarkXpress file or hi res tif eps or pdf file with laser proofs Please provide all art and screen printer fonts Hi Res art other than line art should be provided at 300 dpi COLOR ADS only for back cover Mac Quark Express file or hi res tif eps or pdf file with color separated laser proofs Please supply all hi res art and screen and printer fonts Hi Res art other than line art should be provided at 300 dpi All ads that are sent in incomplete and need extra prep work by our printer will be charged to you at cost When the form is completed please scan mail or fax to Tara DeLuccia ACA NY
101. ricians are authorized to cut floor coverings to permit installation of service All wiring must have a 3 wire grounded cord with a minimum of 14 gauge Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities Please leave all 2 wire cords at home The Atlantic City Convention Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the Con vention Center Tipping is not permitted Any requests from personnel for gratuities should be immediately reported to ACCC management Nocredits will be issued on unused services installed as ordered ELECTRICAL LABOR RULES AND RATES FOR OUTLET DISTRIBUTION AND CONNECTION Labor rates are subject to labor contract effective at time of show Straight time labor will be charged for installation services provided Monday through Friday 8 00am 4 30pm All other hours will be billed at overtime rates Electrical Labor Rates 107 00 per hour Regular Time 215 00 per hour Overtime Labor is billed in half hour increments with a minimum of one hour e Dismantle labor is half that of the total installation time This service will be billed at the tear out rate of 158 00 per hour Shows closing on Sundays and Holidays will be billed at overtime rates Forklift Rates prevailing labor rates one hour minimum plus 275 00 lift rental Boom Lift Rental prevailing labor rates
102. s Spring Mix and Buffalo Mozzarella with Pesto CAKE WITH LOGO OR SPECIAL MESSAGE HALF SHEET CAKE Serves 40 FULL Serves 75 BUTTERCREAM 80 00 155 00 STRAWBERRY SHORTCAKE 90 00 165 00 ITALIAN RUM 90 00 165 00 BLACK FOREST 90 00 165 00 GERMAN CHOCOLATE 110 00 180 00 TIRAMASU 110 00 180 00 CHOCOLATE MOUSSE 110 00 180 00 OTHER OPTIONS ICE 401 BAG 25 00 per bag POPCORN MACHINE RENTAL 325 00 per day Includes 12 Popcorn Kits and Unlimited Bags POPCORN ATTENDANT 150 00 4 hr minimum Ovations EVERYTHING S FRESH i STREET ADDRESS CITY PHONE NUMBER TRADE SHOW ON SITE AUTHORIZED CONTACTS REQUESTED DAY DATE DELIVERY TIME INSTRUCTIONS CONVENTION CENTER BOOTH SERVICES ORDER FORM CONTACT STATE ZIP CODE FAX NUMBER E MAIL BOOTH NUMBER ITEM DESCRIPTION QUANTITY PRICE ESTIMATED SUBTOTAL 23 SERVICE CHARGE ESTIMATED SUBTOTAL 79e SALES TAX FILL OUT ORDER FORM AND FAX YOUR ORDER TO 609 4149 24 1 6 or CALL CATERING SALES AT 609 449 2058 1 A 2396 catering supplement fee 796 sales tax and 396 city liquor tax where applicable will be added to total 2 Food service function sheets and the total amount due will be sent to you PLEASE contact us if you do not receive confirmation of your services 3 All replenishment orders during the show must be guaranteed by credit card any balance of charges due will be billed to this credit card 4 Cancellations
103. se not to use custom 3 qualifiers for your scanner your 4 device will come with these standard codes 5 6 1 Send Line 7 2 Send Catalog 3 Send detailed data 8 4 Send Samples 9 9 Have Salesman Call 6 Provide Quote 10 The Immediate Need 8 Setup Demo 11 9 End User 12 10 Distributor 11 VAR 13 12 OEM 14 13 Does Purchasing 14 Recommends 15 19 Final Say 16 17 18 Bartizan Connects 217 Riverdale Ave Yonkers NY 10705 Toll Free 800 899 2278 www bartizan com 33 ANNUAL TRI STATE CAMP CONFERENCE amp EXPO 2 TRI STATE BARTIZAN Atlantic City Convention Center Atlantic City NJ CONNECTS March 16 19 2015 CON FE R E N Order Online http shop bartizan com TRICamp html Fax Order to 914 965 7746 iLeads Only COMPANY BOOTH Please provide First Name Last Name and Email address of person to receive the ADDRESS Event Access Code Recipient will also receive the User Name amp CITY STATE ZIP COUNTRY Password to access your company s leads on LeadsLightning PHONEZ FAX Name ORDER CONTACT EMAIL Email ONSITE CONTACT CELL ORDER ONLINE Please Note Upon placing this order you agree to the full Terms amp Conditions listed below For those exhibitors who choose to rent an iPod touch or iPad please return device to Bartizan Connects within 4 business days using the FedEx label provided My Tradeshow Connections All atten
104. show received either in advance or at show site will be charged material handling by Vista Convention Services Refer to the MATERIAL HANDLING SERVICE AND RATES form in this manual A material handling rates are roundtrip and are based on incoming weights only Overtime charges may apply under some circumstances Please refer to the MATERIAL HANDLING SERVICE AND RATES form in this manual f granted permission for early move in off target move in by show management and Vista the exhibitor is required to use Vista Convention Services labor for booth installation MATERIAL HANDLING INCLUDES Storing your booth in our warehouse for up to 30 days in advance of the show Advance shipments only Delivering materials to your booth at show site Removing empty containers from your booth storing them for the duration of the show then returning them to your booth at close of show Moving packed and labeled materials from your booth to the dock area at close of show and reloading them on designated vehicles based on information provided on your show site bill of lading MATERIAL HANDLING DOES NOT INCLUDE Labor and or equipment for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or equipment for exhibitors Additional labor to accomplish these tasks may be ordered from the various labor order forms enclosed Scheduling any carrier for pick up or delivery of your materials i
105. t receive this form by MARCH 3 2015 SHOW SITE ORDERS To save money take advantage of the pre show discounts by ordering as many of your requirements as possible before the Discounted Deadline Date For the discount prices to be in effect your order must be received by the Discounted Deadline Date and payment must accompany your order Orders received after the Discounted Deadline Date or made at the Exhibitor Service Desk during the show will be billed at the standard prices listed on the various forms PAYMENT TERMS To process your order for services and materials listed in the Exhibitor Service Manual we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services in advance to guarantee payment Invoices for outstanding balances will be available at the Exhibitor Service Desk for your review and payment Prepayments will be indicated and any balance due must be paid in full by cash check or credit card upon presentation All payment inquiries should be resolved before you leave the show Invoices will be distributed the last day of the show If you have any concerns about your charges for inbound freight installa tion labor furniture or accessories please stop by the Exhibitor Service Desk Charges for these items may not be disputed after the show Additionally Vista Convention Services is authorized to charge the exhibitor s credit card for any charges incurred following the s
106. te Receiving No Charge Priority Empty Container Return SUB TOTAL ADD 7 NJ SALES TAX NET AMOUNT DUE VISTA Note All Services are Taxable in the State of NJ Check Daed Amout Charge to L MasterCard L VISA L American Express Indicate LJ Personal Credit Card L Company Credit Card Account ExpirationDate PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER Cardholder s Name Print or Type Cardholder s Address City State 1 Zip Signature ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AS SET FORTH ON REVERSE SIDE Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE Limits of Liability and Responsibility Vista Convention Services shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Vista Convention Services shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth Vista Convention Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading coverin
107. ten on your Shipping documents Material Handling Agreement Bill of Lading Your on site representative for this show 1s Larry DeFrancesco YRC Exhibit Manager Cell 203 410 9656 Atlantic City Convention Center d XX RE ad Ee D 0 OM ftlantic CONVENTION CENTER Please visit www meetinac com for most up to date version of this guide Your Northeast Business Address VIL RULES AND REGULATIONS 10 1 12 13 14 15 16 16 17 18 19 RULES amp REGULATIONS FOR THE CONVENTION CENTER The use of double face tape and cloth tape is permitted on concrete floor surfaces only Poly ken 105 C tape or approved equal must be used The removal and associated costs thereof of tape and tape residue is the responsibility of the Show Management Signs decorations and related materials may not be taped tacked stapled nailed etc or affixed in any manner to painted surfaces columns fabrics or decorative walls in the Center Center permanent signs banners etc may not be blocked in any manner Temporary signs may not be attached in any manner to permanent Center signage Under no conditions will signs or banners be taped hung or otherwise attached to the Center s glass curtain wall Helium balloons are permitted in the Center only when they are securely anchored to exhibits Balloons may not be given away or so
108. twork Security Declaration Center Atlantic City CC 018 NJ Company Name Show Booth Room Customer Ref 2014 018 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and o
109. uppliers directly regarding their ordering services and Deadline Dates Audiovisual Service Computer Rental Service Water Air Drain amp Compressed Gases Deluxe Furnishings Ground Carrier Service Electrical Service Telephone Internet Service Floral Service Booth Catering O Ll O O O L Resale Certificate Booth Cleaning Services EXHIBITOR RIGHTS The Atlantic City Convention Center has set up a variety of Exhibitor Rights clauses to create a very user friendly atmosphere Full time Exhibitor personnel have the right to perform the following work e Unload their own vehicle in an area specified by the show contractor for the unloading of privately owned vehicles provided _ They utilize the space designated by the ACCC for said purpose _ They provide their own dollies or hand trucks _ They utilize no motorized lift equipment _ The vehicle is no larger than a van e Hand carry exhibit materials through public doorways provided _ They do not utilize material handling equipment other than personal luggage carriers Set up their own display in 10 x10 10 20 amp 20 x20 Island booths _ The installation can be accomplished by full time company employees _ Set up and handle their own product including but not limited to the installation interconnection calibration and operation of equipment 9 The following work shall be performed by Union Labor In Line booths larger th
110. ven has the capacity to attach a voice memo to a lead record Bluetooth Printer Add a wireless mini printer for hardcopy on demand lead printouts Expo Ultra Desktop stand alone lead retrieval terminal that automatically saves lead data without downloads or internet access Leads can be exported from the built in printer or saved to a USB memory stick for transfer to a PC or CRM system Marketing Extras included no extra charge Attendee Lead Exhibitor Notification Management Education Software Bartizan e mails Using LeadsLightning Free Exhibitor each attendee with track the attendees Marketing Toolkit an interactive list of who stopped by your guidelines e mail the booths they booth View sort print templates check visited and download leads lists and more Lets attendees Identify best leads by follow up on you filtering and prioritizing Access anywhere anytime up to 6 months after the show Bartizan Connects 217 Riverdale Ave Yonkers NY 10705 Toll Free 800 899 2278 www bartizan com 33 ANNUAL TRI STATE CAMP CONFERENCE amp EXPO 2 1 5 Atlantic City Convention Center Atlantic City NJ BARTIZAN CONNECTS C NF R E N E Fax Order to 914 965 7746 March 16 h _ Order Online http shop bartizan com TRICamp html All Lead Packages Include y Lead Retrieval for Your Booth Exhibitor Education Free Exhibitor Marketing Toolkit guidelines e mail te
111. venue Yonkers NY 10705 Phone 800 899 2278 Order by Fax 914 965 7746 Esas 4 A Diners Club DISCOVER VISA Mastercard E o International Check n A _ _ Cardholder Name Authorized Signature Card holder amp signature represents above company and authorizes this credit card to be used as payment for this contract Card Number Expiration Date Security Code Bartizan Connects 217 Riverdale Ave Yonkers NY 10705 Toll Free 800 899 2278 www bartizan com TRI STATE CAMP Show Dates 3 18 20 15 ACCC THE SECRET GARDEN 2 CENTRAL SQUARE EXHIBITOR LINWOOD NJ 08221 Phone 609 926 8999 PRICE and ORDER Fax 609 926 1356 FORM www secretgardenlinwood com Fresh Floral Arrangement 12 14 High 5000 J Fresh Floral Large Arrangement 15 18 High 6500 Exotic Floral Arrangement 14 High 7500 J Exotic Floral Large Arrangement 24 High 10000 Chrysanthemums _ yellow white lavender 16 50 Azaleas Pink White Red Mixed 3000 Seasonal Flowering Plant 3500 Tropical Bromeliads Pink Red Yellow 30 00 GreenTablePlaat j 2200 Medium _ Fern Ivy _ Pothos Plant 2650 LargeFen j 3250 3 Foot Green FoliagePlant 3500 4 Foot Green FoliagePlant j 4500 5 Foot Green FoliagePlant 5500 6 Foot Green FoliagePlant 7000 _ 7 Fo
112. vice Desk throughout the show If there 1s anything you did not order or if new requirements arise during the show we will be happy to help you Just visit us at the Exhibitor Service Desk for assistance e We will help coordinate the shipment of all crates and materials out of the exhibit hall based on informa tion provided on your show site bill of lading If you wish to have your crates warehoused or shipped for another trade show we can also assist you just stop by the Exhibitor Service Desk to complete the necessary forms AFTER THE SHOW e Feel free to contact Vista Convention Services throughout the year for assistance with any other trade shows special events exhibit rentals I amp D labor or material storage We look forward to serving you in the future E Eu R1 BOOTH PACKAGE x uy eS aie AND EXHIBIT CONFERENCE TIMES 6575 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 TUE MARCH 17 12 30PM 5 00PM MARCH 17 19 2015 WWW VISTACS COM THUR MARCH 19 9 30AM 12 00PM Dear Tri State Camp Exhibitor Vista Convention Services is pleased to have been selected as the official service contractor for this exposition We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you All questions regarding shipping storage furniture and labor should be di
113. zen 20 00 dozen 23 00 pound 15 00 pound 15 00 pound 40 00 dozen 12 00 pound 12 00 pound 14 00 pound REFRESHMENTS AND BEVERAGES FRESHLY BREWED COFFEE FRESHLY BREWED DECAF HOT WATER AND 16 TEA BAGS FRESHLY BREWED ICED TEA 45 00 gallon 45 00 gallon 40 00 gallon 40 00 gallon ASSORTED COCA COLA SOFT DRINKS 12 oz 3 00 each BOTTLED WATER DASANI 2002 INDIVIDUAL BOTTLED JUICES 4 00 each 3 75 each WATER COOLER ELECTRIC WATER COOLER 125 00 day Initial Setup includes Electric Cooler Five Gallon Water Tank amp Cups Requires 110 volt 1000 watts connection FIVE GALLON WATERBOTTLE REFILL 3 25 00 per refill DELI PLATTERS AND PARTY TRAYS Serves 10 15 Serves 20 25 Serves 35 40 FRESH VEGETABLE TRAY Small 50 Medium 80 Large 125 GOURMET CHEESE amp FRUIT small 125 Medium 175 Large 225 ASSORTED DELI SANDWICHES small 140 Medium 230 Large 275 BOX LUNCH SELECTIONS All boxed lunches includes Apple Chips Sweet Treat amp Bottled Water CHICKEN OR TUNA SALAD 18 95 On a Large Croissant with Cheese Lettuce amp Tomato ROASTED TURKEY BREAST amp CHEESE 18 95 On a Soft Hoagie Roll with Lettuce amp Tomato HONEY GLAZED HAM amp CHEESE 18 95 On a Soft Hoagie Roll with Lettuce amp Tomato CENTER CUT ROAST BEEF amp CHEESE 18 95 On a Soft Hoagie Roll with Lettuce amp Tomato VEGETARIAN WRAP 18 95 Balsamic Grilled Portabella Mushroom with Fire Roasted Red Pepper

EXHIBITOR SERVICE MANUAL - American Camp Association

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