新生活サポート ガイドブック ABLE`s Guidebook for
Contents
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4. How to respond to an accIdendisaster Insurance Please buy an insurance policy when signing a tenancy agreement Among the diverse types of insurance policies available contents insurance policies are chosen in many cases The ABLE Tenant Insurance Policy is recommended to prepare yourself against unexpected accidents Water leakage Please turn off the water at the main tap and contact the landlord and your local ABLE office immediately It is
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7. 509 List of items necessary when signing a tenancy agreement Oltems that you need to prepare in advance Certificate of your guarantor or guarantor company Seal registration certificate inkan shome of your guarantor Residence certificate jamin hyo Foreign nationals are required to show a certificate of alien registration or a reside
8. 3 Starting a new life smoothly Useful tips for renting Please apply to use electricity gas and water before moving into an an apartment apartment Olf you move to an apartment please make 0 sure to put your name on the mailbox OElectricity Otherwise letters and parcels might not be In general you can use electricity by turning on the breaker In some delivered to you cases it is necessary to contact
9. Starting a new life smoothly Useful tips for renting Rules and manners an apartment Opening a bank account Kitchen To open a bank account in Japan it is You must not dispose of cooking oil and other waste into the drain of A OG OG DAO tems that are necessary to open a the kitchen sink 5 bank account Please clean the kitchen drain at short intervals In addition please clean the drains of the balcony and lawn faucet if any Improper Certificate of alien registration or draining of water may result in serious accidents such as water residence card leakage to apartments on lower floors Seal An international student who comes to Japan for the first time may not be Bathing allowed to open a bank account In many countries people take showers and wash their bodies in the bathtub In Japan there is a custom to wash and clean one s body outside the bathtub
10. Renewing your tenancy agreement moving out To renew your tenancy agreement What to do when the renewal date draws near If you wish to continue to live in the apartment you need to follow procedures to renew the tenancy agreement ABLE will mail you a document for renewing the tenancy agreement about two months before the current agreement expires Please follow the procedures for renewal Consultation services are available at your local ABLE office or international student support center etc Please note that the replacement of a jointly and severally liable guarantor rentai hoshonin requires another examination Useful tips for renting an apartment What js k6shin ryo renewal fee Koshin ryo renewal fee refers to a fee paid by a tenant to a landlord when renewing a tenancy agreement In general the fee is equivalent to the rent of one to two months To leave your apartment OPlease make contact ahead of time if you make
11. Starting a new life smoothly Rules and manners OPlease take precautions not to make noise during late night and early morning hours Noise may be transmitted through the walls Please be careful of noise generated during daily life 6 0 talking loud holding parties using IV sets musical instruments and washing machines violently opening closing doors taking a bath Please take special precautions from late night hours to early morning hours from around 10 00 p m to around 7 00 a m Separation of waste Please separate waste and dispose of waste at the designated location on the designated days of the week and at the designated time The waste separation collection methods and collection dates differ in respective regions Please make sure to confirm the information regarding recyclable waste and bulky waste in particular at your local government office or community center etc If you have a large amount of waste corrugated cardboard etc generated from whe
12. 0 This section explains the real estate terminology that 16 useful when renting an apartment OShiki kin security deposit The landlord keeps the money as a security against default of payment of rent or recovery expenses except for wear attributed to normal use In many cases actual expenses are subtracted from the security deposit and the balance is returned to a tenant when moving out ORei kin key money The Japanese word
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17. ee Troubleshooting tips OThe air conditioner does not start Check if 1 the plug is properly inserted into the socket 1 the operation unit of the indoor unit is turned on and 011 the remote has not run out of batteries OAir conditioning does not work Check if the air inlet outlet of the outdoor indoor units are not blocked Check if the filter is dirty and clean the filter about every two weeks The TV image is not clear If the TV image is not clear please run through the following list and read the instruction manual of the TV set If you cannot find a solution please dial the number provided in the instruction manual
18. 1 3 0 0 21 Real estate glossary
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28. 1 52 59 6 6 1 31 500 gt ME gt gt ABLE Inc 15 your reliable partner when looking for an apartment in Japan Founded more than 40 years ago ABLE develops its operati
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34. 8 This section explains 1 how to check apartment layout plans and il the terminology used in apartment layout plans Names and meanings of symbols in layout plans genkan doorway The term refers to the doorway where you take off and keep your shoes may be simply shown as closet oshi ire mono ire These terms refer to a storage space 16 shown as ZO or TCL and may be shown as and respectively Apartment size Figures shown in apartment layout plans represent 0 s a unit for measuring apartment size One jo the area of one tatami is equivalent to 1 62 mz Tatami is a traditional floor material in Japan OF wa shitsu Japanese style apartmen1 yo shitsu Western style apartment In apartment layout plans FU and represent Japanese style and Western style apartments respectively Japanese style apartments feature tatami flooring Western style apartments feature flooring other than tatami e g composite flooring yokushitsu bath WC toilet BE
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36. 1 4 How to look for an apartment Before visiting your local ABLE office please specify the type of apartment you are looking for an apartment 1 Drawing up a budget ORent Please decide the monthly rent that you d like to pay 2 Selecting an area where you want to live Please select the area where you want to live or specify the nearest station If you have no idea due to being unfamiliar with the area in question please inform staff members at your local ABLE office 3 Specifying a layout Please specify the apartment size m layout type etc If you have other non negotiable conditions please
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43. Emergency contactnumbers KEE Call police in case of a crime or an accident 110 Call for a fire engine or ambulance In case Of fire illness Or injury 119 ABLE foreign nationals support center _ TEL 080 5986 1874 080 5901 4496 ABLE Inc E mail ryugakusei able co jp Skype able8126 QQ 496232358 ABLE s Guidebook for Supporting the Start of Your New Life in Japan Contents 4 5 How to look for an apartment 4 5 Process From making an application to signing a tenancy agreement 6 7 How to check apartment layout plans
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55. Check if the terminals for the TV set are connected properly Check if your neighbors have similar problems Hot water is not available If your water heater is fueled by gas please check if the application procedure has been completed Refer to p 10 Check if the water heater is turned on and if gas is supplied Multiple hours of gas use is detected as gas leakage and gas supply is then stopped It would then be necessary to restore the gas supply If you have any questions about this please contact your local gas company OIf the toilet is clogged Flushing the toilet when it is clogged may result in an overflow Please take precautions Insert a toilet plunger tightly over the flush hole and sharply push and pull the plunger to remove the clog Toilet plungers are available at DIY shops etc Take swift action if a water leakage accident occurs 6A O O I
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58. uuu 8 9 List of items necessary when signing a tenancy agreement 8 9 About guarantors 10 15 Starting a new life smoothly 16 17 Troubleshooting tips 18 19 How to respond to an accident disaster 20 21 Renewing your tenancy agreement moving out 22 23 Real estate glossary 24 25 Railway map Tokyo Mi 26 27 Railway map Osaka Mii 28 29 Railway map Fukuoka Visit ABLE S website for all the latest inf
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67. It is recommended that you make an application when signing the tenancy agreement ABLE can support you in making an application for Internet services j O Oo 1 OX
68. a local electric power company in Of you move to a new address within advance Please make sure to contact your local electric power company Japan letters etc sent to a fommer address can be forwarded to a new and apply to use electricity before moving into an apartment address free Of charge for one year after To use hot water from an electric water heater it is necessary to energize moving to anew address Ifa new address the water heater one day before use Please contact your local electric becomes fixed please folow the related power company in advance procedures at your local post office OGas f either city gas or propane gas IS supplied to your apartment you have to be present when the gas supply is started by the staff of your local gas company Please contact your local gas company before moving into an apartment and confirm the date when you have to be present Some gas companies may charge a guarantee deposit hosho kin of about JPY 10 000 Water Please contact your local waterworks bureau and inform them of the date of the commencement of use In general water can be used by opening the main valve located in the piping space or in the common elements in your apartment building Please note that in some regions the main valve must be opened by designated staff members Internet It takes at least about three days to two weeks from application to the commencement of Internet services
69. and IWC represent a bath and a toilet respectively UB represents a bathroom equipped with both a bath and a toilet in the same room Living room dining room kitchen Lj represents a living room for guests D and KJ represent a dining room and a kitchen respectively A large kitchen area which may be used as a dining and living room as well is represented by DK dining kitchen or LDK living dining kitchen QVeranda balcony A structure extending along the outside of an apartment building is referred to as a veranda roofed or a balcony not roofed Useful tips for renting an apartment 0 1H 1K In Japan there are mainly two types of apartment buildings for rent apartments of wooden construction apa79 and steel reinforced concrete construction manshon An apato is characterized by low rent and high accessibility due to locations in residential areas Manshon refers to high quality
70. before getting into a bathtub filled with hot water Japanese family members get into the bathtub in turn and the hot water in the bathtub is not drained until the last person finishes taking a bath Please do not dispose of waste into the drain Common space Corridors and stairs etc which constitute common space are used as evacuation routes In case Of emergency Do not leave your waste and personal belongings etc in the common space OBicycle parking space Please park bicycles in the designated space e g bicycle shed Please make sure to confirm the parking space and rules e g using the designated sticker O OBB OO
71. luxurious buildings lf you cook often a 1K apartment is preferable to a 1R apartment O O 1R 1K 2 CLj G 1 1 1 62mi WC
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76. also necessary to contact your insurance company OFire Ensure your personal safety first then immediately call the fire department TEL 119 Theft Immediately call police and your insurance company OGas leakage If there is a gassy smell in your apartment turn off the gas at the main valve and immediately open windows for ventilation Do not use the electrical switches in your apartment An explosion may be triggered Immediately contact your local gas company Power outage Please check if the power outage affects I your neighborhood ii your apartment building or ili only your apartment In the case of 0 please wait and see for a while If the power outage continues please contact your local electric power company In the case of 01 please wait and see for a while If the power outage continues please contact the landlord and your local ABLE office In the case of Iii check that the breaker ground leakage breaker has not been turned off If the circuit breaker ground leakage breaker has been turned off unplug the electrical equipment in use before turning on the breaker ground leakage breaker If the circuit breaker ground leakage breaker is turned off again even when electrical equipment is not used there is a risk of short circuiting Please contact your local electric power company Earthquakes First get under a table etc to ensure your personal safety When the tremor subsides open the doorway In pre
77. finding apartments for many international students lt Favorable conditions gt With a long list of apartments available for international students ABLE can find apartments that meet your specific needs including location rent price and layout lt Support framework gt To live in Japan you have to follow procedures to conclude contracts to use water electricity gas Internet etc ABLES staff members can support you in the following procedures that are necessary to live in Japan ABLE gt lt gt ee wh 1 6 1 31500 gt 4
78. inform the staff members of such conditions when you visit your local ABLE office CTraffic 4 Making a reservation to visit your 10081 ABLE office and making a preliminary inspection of apartments In Japan it is common for students to commute to If you have decided on the type of apartment that you desire please make a reservation to visit your local ABLE universities using trains Please ask ABLE staff office how to commute to your university Useful tips for renting Rent differs significantly in different cities Rent in big cities such as Tokyo and Osaka are higher than those in local cities etc ABLE supports customers in finding apartments that can meet their budgets Process From making an application to signing a tenancy agreement 1 Filling out an application form to rent an apartment Please indicate your current address date of birth university or company and annual income etc in the application form for renting an apartment It may also be required to indicate your guarantor s name company annual income etc When making an application to rent an apartment you may be asked to deposit an application fee moshikomi kin which can be used as part of the contract amount to be paid later 2 Examination of a prospective tenant The examination e g solvency is based on the application form that you submit It takes about two days to one week to receive the examination results 3 Explanations about important matte
79. literally means a reward paid by a tenant to a landlord when the tenant moves into an apartment Unlike shiki kin rei kin is not returned to the tenant when moving out In general rei kin is almost equivalent to one to two months rent Recently there are many apartments that do not require payment of rei kin The word kenri kin may also be used OShiki biki kaiyaku biki A predetermined amount a certain percentage to be subtracted when moving out from hosho kin guarantee deposit or shiki kin security deposit paid to the landlord when you rent an apartment in many cases kalyaku biki is interchangeable with shiki biki OKyoeki hi administrative expenses These expenses are used to set up maintain and manage common facilities including the entrance corridors stairs elevators car bicycle parking spaces and waste collection sites OSongai hoken non life insurance In some cases It is required to buy non life insurance Or fraternal insurance policies to rent an apartment The scope of coverage of non life insurance policies differs depending on the apartment size and structure etc Non life insurance policies cover not only fire but also water leakage accidents etc OChukai tesuryo brokerage fees If you find an apartment via a real estate broker the money is paid to the real estate broker for the conclusion of a tenancy agreement OM shikomi kin azukari kin application fee The money is deposited to secure
80. n you moved into your apartment please dispose of the waste at several intervals not all at once OPets YOU must not keep pets or temporarily keep your acquaintances pets unless otherwise stipulated in the tenancy agreement Please confirm the details of the tenancy agreement in advance Do not enter your apartment with your shoes on In Japan you must not enter your apartment with your shoes on Please make sure to take off your shoes in the doorway 22 00 7 00 gt 86 O O
81. nce card Documents that certify your income e g withholding records gensen choshuhyol Oltems that you need to bring on the day of signing the tenancy agreement Seal Of the individual who rents an apartment Money Other necessary documents Notes when depositing an application fee m6shikomi kin A deposit receipt azukari sho is issued when paying an application fee Please keep the receipt in a safe place About guarantors When renting an apartment in Japan a prospective tenant is required to designate a rentai hoshonin a jointly and severally liable guarantor who must be a resident in Japan It is difficult for foreign nationals to find a guarantor Instead there are guarantor companies serving as guarantors etc that provide services to foreign nationals Although expenses are incurred guarantor companies eliminate the need to look for Japanese guarantors and ease the psychological burden of designating a guarantor It is noteworthy that a growing number of Japanese people use services offered by guarantor companies In general a guarantor fee is 50 of the rent etc Expenses may also be incurred when renewing guarantor contracts Please confirm the terms and conditions carefully Landlord Broker Tenant _ Jointly and severally liable guarantor rentai hoshonin O
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83. ons focused primarily on the brokerage of rental real estate via one of the largest business networks in Japan Notably ABLE has a track record of brokerage services in the market of rental real estate ABLE finds apartments that meet the diverse needs of international students ABLE s advantages Extensive network gt ABLE is easily accessible not only via its website but also through a number of local offices across Japan ABLE also has overseas local offices to provide information about apartments in Japan and offer consultation services for starting your daily life in Japan even before arriving lt Reasonable brokerage fees gt In general when you rent an apartment in Japan you need to pay brokerage fees equivalent to one month s rent ABLES brokerage fees are 52 5 of one month s worth of rent For example if the monthly rent is JPY 60 000 you can save JPY 31 500 including tax compared with a brokerage fee equivalent to one month s rent as charged by other brokers lt Multilingual services gt ABLE has local offices that can offer services in Japanese Chinese Korean and English In addition staff members of foreign nationalities are stationed at the international student support center of the head office in order to offer exclusive services to international students Specifically they can provide advice for starting a new life in Japan and can introduce recommended areas based on their own personal experience and track record of
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85. paration for evacuation Note that you may be hurt by falling objects if you rush out Please evacuate after the tremor subsides In the event of a large earthquake please evacuate to your local shelter Please check the location of your local shelter in advance at your local government office Jy Useful tips for renting an apartment If you lose important items such as a key or a purse while you are going out please report such to the police immediately OO TEL 119 O cd ao O
86. rs A building lot and buildings transaction specialist will explain to you 1 the rights and obligations of the landlord and the tenant you along with ii the important matters pertaining to the tenancy agreement If you have questions about the details of the explanations given to you or if you require further clarification please ask questions on the spot 4 Notes when signing a tenancy agreement Please confirm the details of and make sure you fully understand the tenancy agreement before affixing your signature and seal Pay the contract amount and receive the key for the apartment This concludes the contractual process Supplementary notes about the tenancy agreement Please keep the tenancy agreement in a safe place until you move out of the apartment 1 O 2 SR oo
87. the applicant s order Of priority of application If you cancel the application the fee is refunded Due to certain troubles it is highly recommended that you have a deposit receipt azukari sho issued Please note that moshikomi kin azukari kin is different from tetsuke kin down payment OHiwari yachin rent calculated on a daily pro rata basis The rent is incurred from the date on which you move into the apartment The rent is calculated on a daily pro rata basis for the current month and paid in advance In some cases the date from which the rent is incurred can be delayed based on negotiations Please ask ABLE staff OTeiki shakka keiyaku fixed term tenancy agreement The tenancy agreement terms are fixed in advance ranging from a few months short term agreements to a few years long term agreements and are not renewed A tenant is required to move out when the tenancy agreement expires In some cases an additional agreement may be concluded between the landlord and the tenant so that the tenant can continue to live in the apartment
88. the decision to move out To terminate the current tenancy agreement please provide advance notice to the management company Ihe advance notice period for termination shall be set when signing the tenancy agreement In general the advance notice for termination must be given one to three months prior to the date of terminating the tenancy agreement OPlease clean your apartment etc before moving out Please clean your apartment before you move out Do not leave your personal belongings If there is bulky waste please check the disposal method ahead of time e g at your local government office or community center If you leave bulky waste and your personal belongings etc when moving out disposal fees will be charged OSettlement when moving out You may be required to be present when moving out If you are required to be present please have your apartment key and your seal ready If your apartment 16 50160 or damaged you have to pay expenses to reDalr the apartment O 2 Ma
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