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Microsoft Expression Media User Guide

1. File format Extension Windows Macintosh MPEG MPG MPEG Y Y MPG1 MPG2 MIV M2V MP2 MP2V MPE MPV2 MPEG 4 MP4 mpg4 Y Y Ogg Vorbis Media File OGM Y Y Quartz Composer QTZ Y QuickTime Movie MOV MooV v v Standard MIDI KAR MID Y Y MIDL SMF Windows Media AV WM Y Windows Media ASF Y Windows Media Video WMV WMP Y v 3GP2 3G2 3gp2 Y Y 3GPP Movie 3GP 3gpp SDV Y Y AMC AMC Y Y AMF movie importer M4V Y Animated GIF GIF GIFF Y Y AutoDesk Animator CEL FLC FLI Y Y AVI VEW Y Y DivX Movie AVI DAVI Y Y DIVX DV DIF DV dvc Y Y DVD Video Movie File VOB Y Requires Flip4Macintosh QuickTime plug in Requires Xiph QuickTime plug in Video Export formats 3G AVI DV Stream FLC Image Sequence MPEG 4 QuickTime Movie DTP file formats Import File format Extension Windows Macintosh Adobe Acrobat PDF Y v Adobe PageMaker i ALB6 AB65 Y Y AppleWorks CWWP Y Y Microsoft Excel XLS XLT Y Microsoft PowerPoint PPT POT Y Microsoft Word DOC DOT W8BN x Y DOCX MultiAd Creator Crtr CRTR Y Y 155 File format Extension Windows Macintosh RTF Rich Text Format RTF RTFD Y Y WordPerfect t WPD Y Importer renders preview only User defined importer Text font and Web file formats Impor
2. Repeat media Page 17 of 33 8 1by 10 6 in 1by 1Cells 8 1by 10 6 in Range Define in Print Box y PageSetup Media Sheet printing To print from Expression Media 1 Do one of the following e Select the image that you want to print e If you want to print several images select them and on the Find menu click Show Selected 2 On the File menu click Print or click the Print icon on the toolbar 3 Select a print option from the Print menu 4 Depending on the options you choose you will have varying options to choose from See the following sections for explanations about each option 5 When you make your selections click Print To print a layer or page within a composite file 1 Expression Media prints only the frame assigned as an item s thumbnail To print another layer or page go to the page or layer you want to print in Media View 2 Before printing on the Action menu click Rebuild Item 3 On the File menu click Print 4 Select your options and then click Print Global print options The options below are available regardless of the printing method you choose Define the Print Area This menu has options for full page as well as CD and other disk cases such as a Zip or Jaz disk If you select Full Page Expression Media uses the page size defined in 140 Microsoft Expression Media User Guide the Page Setup dialog box The options will differ according to the t
3. 2 Click the Set Password button This button is only available if you have saved your catalog 3 Type the password and then save the catalog 4 When opening the catalog again Expression Media will ask you to provide the password 118 Microsoft Expression Media User Guide before you can view the catalog s contents Distributing catalogs with Expression Media Reader When distributing catalogs with Expression Media Reader there are two primary considerations that greatly impacts what the recipient can do with the catalog These considerations are image settings and view options The image settings determine the size and quality of media items that can be viewed in Expression Media Reader View options determine which annotations you can view in the Info and Organize panels Here are instructions for creating catalogs to be distributed with Expression Media Reader Thumbnails amp Previews 1 2 3 Create a new catalog On the Edit menu click Thumbnails and Previews Select the size of thumbnails to be created options 160 320 480 640 pixels If you select Variable size Expression Media will match the thumbnail size defined in the Thumbnail View of the active catalog If you are sharing a catalog with thumbnails only you should select a large thumbnail size such as 480 or 640 Select the JPEG compression quality to be applied to the thumbnails To enable the creation of media previews select the Create fu
4. Slide show options You can set the Slide Show options before you run the slide show As you run the slide show a controller appears that you can use to set the global options for the slide show and in addition set options for each image in the slide show For information about using the Slide Show controller see Slide Show controller on page 87 To set the Slide Show options 1 On the Make menu click Slide Show Options 2 Set the options according to the below guidelines and then click OK General options Below are the general options that appear in the Slide Show Options dialog box e Duration Specifies the flip speed in seconds for each slide The duration applies only when the slide show is run in non interactive mode Movies and sounds default to their own duration The duration can also be overridden by timings set for individual media items 85 Color Changes the background color of slide shows The default is set to black Transition Expression Media offers a basic set of QuickTime effects that can be used during slide show media transitions The duration of the transition effects 1 second is currently fixed This setting will affect all media items unless you define them in the Slide Show controller Media Scaling Choose an option from this menu to control the scale or size of media items You can set this option before or during an active slide show Stage options Choose a Stage Grid option to design the lo
5. To extract export metadata 1 On the Action menu click Extract Data 49 2 Set the following options according to the directions e Editable annotations Extracts all editable ITPC XMP annotations for each file and saves them as an Adobe Photoshop xmp sidecar template file This feature applies only to selected items e Image thumbnails Saves thumbnails of a catalog as a high quality jpg image files The dimensions of the extracted file matches the dimensions of the thumbnail defined in Thumbnail View This feature applies only to selected items e Voice recordings Saves an embedded voice annotation as a separate Sound aiff or wav audio file This feature applies only to selected items 3 Click the Extract in Folder button locate a folder to hold the extracted data and then click OK Sample colors Expression Media offers the ability to identify media images movies and so on by a single color called a Sample Color This is useful when searching for images of a specific color or tone Expression Media automatically generates a sample color upon import of an image The sample color is based on the dominant color of the image However you can set the sample color of the selected media items 4 Sample Color Bl 2 00 6 00 8 00 gl r so G 70 18 50 M r so0 6 70 B Fo M r 70 6 90 8 FO E R 70 GEO B FO R 70 G Fo 8 FO JJ r s0 G 80 8 80 MA n 80 G 90 B FO I R 80 G A0 B FO E R 90
6. Labels as annotations Labels in Expression Media are mapped to the IPTC standard s Urgency annotation field When annotations for images in a catalog are synchronized written to the original files all images tagged with a label will have the corresponding label number 1 through 9 written into the Urgency field For Photoshop CS users these are the same values used in the Urgency field which you can access on the File menu by clicking File Info and then selecting Origin Even if you have customized the colors and names of labels the values 1 through 9 are written into the Urgency field in order to comply with the IPTC annotation standards If the Urgency field is important to your workflow you might customize the label names to match the standard 56 Microsoft Expression Media User Guide Light Table mode Light Table mode is the best way to view an image or compare up to six different images at one time The default display of the Light Table is the chosen number of images shown in a Grid layout 2x2 with a toolbar for each image The toolbar shows the color label file name dimensions and scaling percentage of each image The toolbar also displays buttons for trashing or removing images rotation and display size When you have more than one image showing in the Light Table try using the Landscape Portrait or Grid layouts shortcut keys are L P and G respectively to use your monitor space as efficiently as possible
7. Adobe uses this standard in part to define the XMP metadata standard Expression Media also supports metadata defined by Apple QuickTime To simplify annotating media and prevent multiple sets of annotations for each standard Expression Media has mapped the QuickTime annotation fields to the IPTC fields The following table lists the field names used by Expression Media along with their corresponding names in the IPTC and QuickTime standards as well as in Photoshop Because the names of each annotation are not integrated into the data other applications might refer to an annotation by a different name In Expression Media you can choose which field names to display in the Info and Organize panels In the General Preferences dialog box choose from either the official IPTC Core names those names used in Expression Media or those used in Photoshop Expression Photoshop CS IPTC XMP QuickTime Aperture Media amp CS2 Core Label Urgency Label Title Headline Headline Title Song Headline Name mp3 Product Document Title Title Product Album Object Name mp3 Genre Category People Category Intellectual Intellectual Intellectual Genre Genre Genre Genre Event Event Event Description Fixture Identifier Event Date Date Created Date Created Creation Date Date Created Author Author Creator Author Byline Original Artist Artist mp3 Credit Credit Provider Producer Cred
8. menu select the option that applies to the view that you want to adjust Use the following descriptions as a guide For thumbnails if you increase the size beyond the size of thumbnails stored in the catalog as might be the case if you are using built in thumbnails then on the Action menu click Rebuild Item on all the files in the catalog to render the thumbnails at sizes up to 640 pixels List View Select from Small 16 pixel and Large 32 pixel options The View Options panel has an option to switch from rendered icons to generic Thumbnail View Select from a range of thumbnail sizes from 80 to 640 pixels Media View Options include Actual Size Scale to Fit Fit Width Fit Height Pin Larger Side Pin Smaller Side Tile and a selection of percentages If an image does not fit entirely inside the window the cursor changes to a hand Use the hand to drag the image In all views the Zoom buttons increase or reduce the size of the thumbnails or media 33 Chapter Four Media Metadata Microsoft Expression Media provides a powerful solution for categorizing and describing your files You can add your annotations to industry standard metadata fields as well as custom annotation fields The Info panel When a media file is created by a computer or digital device information is embedded into the file to describe it This information is called metadata and it is used by software programs to accurately understand t
9. Annotations and EXIF data digital camera information into the XML data file XML is similar to the language used for Web pages and Hypertext Markup Language HTML Both XML and HTML contain markup tags to describe the contents of a page or file HTML describes how to display and interact with the content of a Web page XML describes the content in terms of what data is being used An XML file can be processed purely as data by a program or it can be stored with similar data on another computer or like an HTML file it can be interpreted and displayed Expression Media uses a custom Document Type Definition DTD to define the markup of an exported XML file A DTD is a specification that accompanies a document and identifies the markup tags By including a DTD with an XML document another application will be able to process the document and display or print it as intended Export Catalog as XML file File menu This feature exports all catalog text contexts and attributes as an XML file along with folders containing thumbnails audio annotations and original files At any point the entire XML catalog file can be imported again into Expression Media Expression MediaProperties Width unit Pixels 5325 lt Width Height unit Pixels 3543 lt Heighb Resolution unit DPI 300 lt Resolution Depth unit Bits 24 lt Depth lt PrimaryEncoding PhotoJPEG lt PrimaryEncoding lt ColorProfile sRGB lt ColorProfi
10. Exit Quit ALT F4 CTRL Q 3 Q Edit menu Windows Macintosh Undo do Z Cut CTRL X do X Copy CTRL C 3 C Paste CTRL V V DELETE DELETE DELETE Select All CTRL A A Deselect All CTRL D 36 D Custom Fields CTRL SHIFT D SHIFT D Add Terms CTRL SHIFT T SHIFT T Preferences CTRL comma 3 comma Thumbnails and Previews OPTION 8 T 147 Find menu Windows Macintosh Show All CTRL E 36 E Show Hidden CTRL ALT E OPTION 486 E Show Selected CTRL SHIFT E SHIFT E Hide Selected CTRL ALT SHIFT E OPTION SHIFT 38 E Show Previous State CTRL ALT LEFT ARROW 3 LEFT ARROW KEY KEY Show Next State CTRL ALT RIGHT ARROW RIGHT ARROW KEY KEY Find CTRL F 36 F Find Next CTRL ALT F OPTION 8 F Go To CTRL G 36 G Go Again CTRL ALT G OPTION G View menu Windows Macintosh Light Table ALT ENTER 86 Actual Size Scale to Fit CTRL 0 3 0 Zoom In CTRL 36 Zoom Out CTRL 36 Rotate 90 CW CTRL 3 Rotate 90 CCW CTRL 36 Move to Top CTRL ALT UP 3 UP ARROW KEY Move to Bottom CTRL ALT DOWN 34 DOWN ARROW KEY Move to New Catalog CTRL ALT N SHIFT 38 N Move to Location CTRL L 36 L Move Again CTRL ALT L OPTION 3 L Sort Again CTRL ALT OPTION 3 Invert Sort Order CTRL 4 semicolon 3 Make menu Windows Macintosh Run Slide Show CTRL R 36 R Slide Show Options CTRL ALT R OPTION R Other
11. or just type in the number of degrees to rotate negative numbers rotate counter clockwise Note You can also drag the image with the mouse Sharpen edges This filter adjusts the sharpness of your images It works by determining the edges of elements in the image based upon the degree that one color in an image contrasts with another To sharpen images 1 Note Drag the Sharpening slider to define the number of pixels from 1 to 10 to retouch the edge The Edge Detection slider adjusts how strong the contrast of edges must be before a pixel is considered to be in range to be sharpened Be careful not to over sharpen the image as it will bring out imperfections making JPEG artifacts more visible 132 Microsoft Expression Media User Guide Remove grain This filter helps smooth out grainy images by applying a slight blur To remove grain 1 Depending on the size of the grain select Fine Medium or Coarse under Grain size in the Remove Grain dialog box 2 Selecting this box will apply the filter to the image in Media View The time it takes to render a preview of the filter will vary depending on the complexity of the filter and the speed of your computer s processor Remove red eye With this filter you can remove the red eye effect caused by a camera flash To remove red eye from images 1 Using the Zoom slider zoom in on the area where the eyes are located 2 Use the Selection tool to draw
12. the same name but a different suffix such as Raw JPEG or has the same full name in other folders 124 Microsoft Expression Media User Guide Import From PhotoDISC Annotates images in the front catalog using text files located on your PhotoDISC CD Make Description from EXIF Copies all EXIF photo metadata into the Caption field Make Description from Text Files Searches for txt files in the same folder as the original and copies the contents into the caption field Make Description from Text Lines Opens a text file and uses each line of the file as the caption for the selected items Make IPTC Date from Capture Date Copies the EXIF Capture Date and puts it into the IPTC Date Created of the Annotations pane Make Keywords from Folders Enables you to add keywords to media files from folder names The dialog box provides the option of defining the level of folders in the path you want to use for keywords Make Product from EXIF Data Copies the EXIF Maker and Model fields and puts them into the annotations Product field To modify existing scripts Attach your own annotation scripts at any time Write the script and then position it by pointing to Annotate on the Scripts menu and then clicking Plug ins Files Here is a list of file functions that you can use with Expression Media Select Rename Using EXIF Date Renames files by using a valid EXIF Capture Date field See Media Info panel to view the Capture Date fi
13. we recommend selecting the following options e FreeHand file preview When selected FreeHand documents are saved with a preview embedded The default is a 112x112 JPEG thumbnail You can increase the width and height of this preview to ensure a larger image to display in Media View 28 Microsoft Expression Media User Guide e Include Portfolio preview When selected FreeHand documents include a thumbnail bitmap preview used by Extensis Portfolio for browsing font manager Expression Media uses this preview for display in Thumbnail View e Selecting the Bitmap PICT This preview dialog box might cause a color shift and gradient banding to occur on CMYK color mode documents The benefit of checking this option is that you are able to scale the size of your preview which is valuable for very large documents Note Using the Rebuild Item command will not improve the quality of these thumbnails For more information about these export options refer to the Macromedia FreeHand Help documentation Adobe InDesign This information applies to versions 2 0 Creative Suite CS and Creative Suite 2 CS2 Files created with the page layout program Adobe InDesign CS2 will have thumbnails if you select the Save Document Preview Image option in the InDesign File Handling dialog box on the Preferences menu This dialog box also enables you to define the size of preview images that you use to create thumbnails in Expression Media The
14. 12 22 27 45 Aperture fi Shutter Speed 1 2 sec Exposure Bias 0 0 Exposure Program Aperture Priority Focal Length 40 0 mm Flash OFF Compulsory Metering Pattern ISO Speed 320 Annotations 4 Double click to add people 4 Keywords South Georgia King Penguins Sunrise Mountains Pink Ls oa The Info panel To show or hide the Info panel Click the Info button Below are the sections that you can display in the Info panel 35 iz 5GA200612130078 jpg 4 Media Info Media Type Image File Type JPEG Encoding Photo JPEG File Size 1 1MB Disk Name Orientation Default Dimensions 1200 x 800 pixels Resolution 300 pixels inch Depth 24 bits Compression 12 Color Space RGB Color Profile sRGB IEC6 1966 2 1 Pages 1 Created 3 2 2007 9 48 42 AM Modified 3 2 2007 9 48 42 AM Annotated Thumbnail Size 10366 bytes Annotations Size 478 bytes Metadata Size 259 bytes Recording Size 0 bytes Source Software Adobe Photoshop Source Device Canon EOS 5D Media Info section Media Info This field displays embedded media related metadata that cannot be edited It includes some data that your computer assigns to a file such as type size creation date and modification date Other fields display information based on the media type For example image files display dimensions resolution bit depth color space and profile Audio files display the type of encoding length of the music audio channels and dat
15. Expression Media Backup command E mail You can add any file direct from Expression Media as an attachment to an e mail To do so select the file and then choose an e mail client such as Microsoft Outlook in the Helper application menu and the file will automatically open as an attachment to a new e mail Results will vary depending on your e mail client and operating system This is a useful option if your e mail client is not supported by the Expression Media Send Email function Previews and Players While Expression Media is an excellent viewer for almost every format you might want to view your files in another application such as the Macintosh OS X Preview application browsers such as Internet Explorer or Windows Media player If you use other players such as iTunes WinAmp or Audion set them as Helpers This will make it easy for you to add a particular MP3 to a player s database Font management On Macintosh OS X you can assign Font Book as a Helper for a quick efficient way to add fonts from an Expression Media catalog to the active fonts panel This means that making any font active in your system is only one click away Droplets You can integrate droplets created by Adobe Photoshop or ImageReady into your workflow by assigning them as Helpers A Rotate 90 Left Photoshop droplet or Make JPEG quality 60 ImageReady compression droplet will save you quite a bit of time when you use it as an Expression Media Helper
16. G BO B FO H e RA o RA o m RA RA om Rm N Sample colors To set a sample color 1 On the toolbar click Organize 2 Select one or more images 3 Doone of the following e On the Action menu click Set Sample Color and then select a sample color e Drag your selected files from the view and onto an existing sample color in the Catalog Fields panel 50 Microsoft Expression Media User Guide Voice annotations Record Voice Annotation x e 0 0s 0 Seconds 0 0s Voice annotation recorder Voice annotations are short audio recordings embedded in media files Some digital cameras and other image capturing devices enable you to save voice comments with a picture In Expression Media you can record your own annotation import a sound file or hear an annotation originally saved with the file If you decide to record your own annotation you can set the compression options for the audio You can also use voice annotations in slide show presentations The slide show feature is enabled by default but you can disable it 0 Voice annotation menu To listen to audio annotations Do one of the following e Select an item in your catalog and then press the SPACEBAR e Onthe Voice Annotation menu click Listen To set compression options 1 Select the media item that you want to annotate 2 Onthe Voice Annotation menu click Compression 3 Select a compression method from the Compressor menu in the Sound Settings dialog
17. IndexColStart iView Preview iView IndexColEnd br iView IndexRowEnd lt body gt lt html gt When used with the defined directives 3 columns and 2 rows this template might produce the following Index page lt html gt lt head gt lt title gt Favorite Photos lt title gt lt head gt lt iView HTML Engine Directives iView InThumbSize 128 iView InThumbColumns 3 iView InThumbRows 2 gt lt body gt lt p gt Favorite Photos lt br gt lt p gt lt a href source imagel htm img src preview imagel jpg alt imagel width 96 height 128 border 0 gt lt a gt lt a href source image2 htm img src preview image2 jpg alt image2 width 96 height 128 border 0 gt lt a gt lt a href source image3 htm img src preview image3 jpg alt image3 width 96 height 128 border 0 gt lt a gt lt br gt 99 lt a href source image4 htm img src preview image4 jpg alt image4 width 128 height 96 border 0 gt lt a gt lt a href source image5 htm img src preview image5 jpg alt image5 width 128 height 96 border 0 gt lt a gt lt a href source image6 htm img src preview image6 jpg alt image6 width 2 96 height 128 border 0 gt lt a gt lt br gt lt body gt lt html gt Media page samples The media page can contain the original cataloged item using 1View Origin
18. PICT v v Picture Clipping clpp Y PNG PNG PNGf v v QuickTime Image QIF QTI QTIF v Y Seattle Filmworks SFWI SFW Y Y SGI SGI Y Y Sigma Raw X3F Y Y Sinar Mamiya Raw STI Y Y Sony Raw SRF Y Y 153 File format Extension Windows Macintosh Startup Screen SCRN Y v TGA TGA TPIC Y Y TIFF TIF TIFF DCB Y Y FAX RICH Windows Icon ICO Y T Importer renders preview only T Can be fully rendered on Macintosh OS 10 4 2 and higher i User defined importer Image Export formats SGI Photoshop BMP JPEG JPEG 2000 Macintosh Macintosh Paint PICT PNG QuickTime Image TGA TIFF Audio File Formats Import File format Extension Windows Macintosh AIFC AIFC Y Y AIFF AIF AIFF Y Y AMF Movie Importer M4A M4B M4P Y Y M4V AMR AMR Y Y AU AU SND ULAW Y Y ULW Audio Data Transport Stream ACC ADTS Y Y CAF CoreAudio File CAF caff Y Y Compact Disc Audio CDDA Y Y AIFF File format Extension Windows Macintosh GSM Audio GSM Y Y MP3 MP3 MPG3 MPA Y Y PLAY SWA SwaT Sound Designer II SD2 Sd2f Y Y Standard MIDI MID Midi SMF Y Y System Sound sfil Y Y Wave BWF WAV WAVE Y Y Windows Media Audio WMA Y Ya Supported using Flip4Macintosh QuickTime plug in Audio Export formats AIFF AU Wave 154 Microsoft Expression Media User Guide Video file formats Import
19. View Field labels Displays the name of the field next to the displayed text of that field Center text Aligns field text centered Histogram Displays a graph showing the relative distribution of Red Green and Blue pixel densities in an image It shows the number of pixels with high density on the left darker colors and low density on the right lighter colors Field options The following options apply to the Fields section in the View Options panel 32 Microsoft Expression Media User Guide e To add a field to a view click its name in the field list area This produces a check mark next to the name To remove a field click it again and the check mark disappears e The order in which fields are displayed is determined by the order in which they are selected in the View Options panel e Change the number of lines displayed for each field by clicking the UP or DOWN arrows on any active field This method is useful for fields with longer amounts of text such as Description or Paths e Font styles such as Bold Italic and Underline are optional for each field and can be selected in the Style menu for each field name Multiple styles can be applied at the same time Adjust media size in views Use the Size menu to define the display size of previews in List View and Thumbnail View You can also define the size of media in the Display Options section of the View Options panel To adjust media size in the views On the Size
20. a rating value of items you want to be displayed Ratings as annotations In Expression Media ratings are mapped to Adobe s XMP standard for ratings When annotations for images in a catalog are synchronized written to the original files all ratings will be written into the files If you open an image in Adobe Bridge a file management program the star ratings will be displayed If you have assigned a rating to a file in Bridge the rating will be displayed when you import that file into an Expression Media catalog Color labels Labels provide a visual identification and classification system for items in your catalogs 4 Label None o 32 BB Red to 1 B Green 2 ee a B brown 4 Bl Magenta 5 Bl Orange 6 E Yellow 7 m Cyan 8 ll cray 191 Labels in the Info panel A label in a thumbnail For example you can use a color label to mark favorite items mark items to delete archive or convert or you can track items that are in different stages of a workflow You can adjust the colors for aesthetic preference or to better match the tone or contrast of a particular view background color You can also match colors to a labeling scheme in another application or environment After you label your items you can quickly sort the catalog by using the labels in the Catalog Fields section 54 Microsoft Expression Media User Guide Label options To accommodate your desired method of marking items you can cus
21. account the image size settings for the respective view of the catalog The Cells option enables you to define the number of rows and columns The Size option is similar to cells but allows you to define the exact size of each cell Use view colors Mimics the style of the view corresponding to the printing mode that you choose For example if you chose to print using the Content List mode then if you select this option the dividers between the image listings will display in your printout Corner crop marks This option adds crop marks to the corners of the entire sheet Page Preview Navigator If you are printing multiple pages click the arrows to choose a page that will display in the preview section on the right side of the Print dialog box Range Modifies which pages will print The default is to allow your printer s dialog box to handle this function You can also choose Current Page or Odd or Even pages Additional printing options in Contact Sheet mode Below are the options available if you choose Contact Sheet mode to print your photographs Hi Res Thumbnails By default Expression Media prints low resolution thumbnails Select the box to print high quality images Print view fields This option will enable you to print the text fields that are visible in Thumbnail View in addition to the image 141 Additional printing options in Content List mode Below are the options available if you choose Content List mode to print your
22. advance to the next media item on playback completion of a selected item Customizing the Expression Media workspace A good way to increase your efficiency and productivity with Expression Media is to customize the workspace and tailor it to your workflow needs Each view of Expression Media List Thumbnail and Media can be customized by using the View Options panel You can select which metadata to display the background color as well as the font size and color of display text In addition to the display View Options also applies to some export functions such as printing contact sheets and the default HTML gallery theme Each view has its own options For example changing the text and display options in List View will not change the options in Media View To customize the views 1 Click the tab corresponding to the view that you want to customize 2 Do one of the following e On the Window menu click View Options e Click the View Options icon on the toolbar 3 Adjust the options according to the guidelines in the following section 4 If you want to save your visual preferences as a theme then on the AutoFill menu click Save If you want to save your settings as the default settings for all new catalogs click Set as Default Windows or Save as Default Macintosh 31 Font and color options The following options apply to font settings Font and Size Use the menus to select a font and a preset point size Backgrou
23. an area around the pupil of the eye Depending on the skin tone it is safe with some images to draw a box around both eyes Be aware of reddish skin tone or lips and red hair that might be affected 3 Adjust the level of red eye by using the Reduction slider A setting of 5 or 6 is optimum 4 Click OK To adjust the other eye repeat these steps Convert to duotone This filter converts color as well as black and white images into duotones Duotones were designed to increase the tonal range of a grayscale image by using different colors to reproduce different gray levels To create a duotone 1 Select a light and dark color by clicking the respective color button 2 Adjust the brightness and contrast by using the sliders Negative numbers reduce brightness and contrast 133 Convert to Duotone ES Light color Dark color Brightness 0 Contrast 0 100 0 100 E Preview The Convert to Duotone filter Adjust saturation This filter adjusts the color saturation and lightness of your images This filter can help compensate for a lack of color definition but note that Inkjet printers tend to over saturate color making the colors look unrealistic To adjust saturation Drag the Saturation slider to define the intensity of the colors The existing level of colors in an image is 100 To reduce color saturation drag the slider to a number less than 100 Zero represents no color making an image black and
24. as by other levels of hierarchy above date such as month 81 4 Date Finder 4 1999 3 4 August 1 Wednesday 18 1 4 October a Friday 15 2 4 2006 22 4 December 22 ES Monday 04 1 BM Thursday 07 4 E Friday 08 1 WA saturday 09 4 B Sunday 10 2 da Monday 11 1 ES Tuesday 12 4 ima Wednesday 13 4 2007 8 4 January 5 Friday 12 5 4 March 3 5 Thursday 01 2 Ed Friday 02 1 Date Finder hierarchy with Union of Field Hierarchies option selected Note the sum of files in a particular category is now in parentheses and that you can filter files by that category If you want to execute the same command from the Catalog Folders panel then on the Configure Folder Watching menu click Union of Folders Hierarchies In some hierarchies such as Catalog Folders or Catalog Sets when you set the Union of Field Hierarchies or Union of Folder Hierarchies options the panel displays two numbers The first number represents the number of cataloged items that are stored in that folder or set The second number is in parentheses and it represents the number of cataloged items stored in all subfolders or subsets To select or clear the Union of Field Hierarchies option Do one of the following e To select the Union of Field Hierarchies option for the Catalog Fields on the Configure List menu click Union of Field Hierarchies to select or clear it e To select the Union of Folder Hierarchies option for the Catalog Fol
25. box When you select a term in the Info or Organize panel this description will appear to the right of the annotation in gray Click OK To add more fields repeat steps 2 6 When you are finished adding terms click OK Adding terms Terms in the Info panel 9 If you want to lock the vocabulary so that no one can annotate items with any other terms besides the terms that you have entered select Constrain editing to defined terms When you select this option you can only add terms in the Vocabulary Editor A locked vocabulary is also called a controlled vocabulary A controlled vocabulary is generally much easier to search because the terms used to annotate are exclusive Set up annotation associations For a field that can contain more than one annotation term per field Keywords Categories 44 Microsoft Expression Media User Guide People Scenes and Subject Codes you can save time by associating multiple annotation terms This way when you type one of the terms you have the option of applying all of the associated annotation terms at the same time Enter all of the annotations separated by a comma in the terms section of the Vocabulary Editor An example of this would be a stock photographer who wants to use many keywords in an image so that it can be found easily For a photographer who regularly shoots landscapes it might be worth setting up the associations of penguin mountain sea and midday When sea is ty
26. depending on the model of the Olympus camera For older models where the Raw image is shown colors might vary We recommend using the trial period of Expression Media to assess the results for your camera 5 Thumbnail only 6 Rendered with open source DCRaw engine 7 CR2 format only Special notes on Expression Media s handling and support of Raw file formats Rendering Preferences Most Raw image files can contain a large preview that is suitable for viewing and renders much faster than decoding the raw data If you select the Use embedded preview option this will speed up import and media rendering of Raw files Otherwise Expression Media will need to decode the Raw data in order to display the Raw files Image File Conversion Despite which Raw format you start with if you choose the Convert Image Files command Action menu Expression Media will convert the embedded JPEG preview and not the Raw file For example if you convert a Nikon Raw image NEF Expression Media will convert the embedded JPEG preview to your new specifications Metadata support Expression Media can import metadata for all Raw formats even files with XMP sidecars However Expression Media can embed write metadata into these Raw formats Nikon Kodak DNG and Canon CR2 files Expression Media will not write annotations in other Raw formats 161 Appendix E Troubleshooting Basic troubleshooting Make sure that you have installed the following software
27. during the searching and sorting process in the Organize panel e Click the State Arrows at the top left of the toolbar to navigate back or forward to a previous display state 79 Filtering by multiple terms There are several ways to use the Organize panel for complex catalog filtering and sorting using multiple metadata terms You can filter either by intersecting terms which enables you to display media items that have both keyword A and keyword B attached to them or you can filter by a union of terms which enables you to display all media items that have either keyword A or keyword B attached to them To display files with intersecting terms 1 Open the Organize panel and then expand the Keywords group 2 In the List Configuration menu at the top right corner of the Organize panel make sure that there is not a check mark next to Union of Terms in Repeating Fields 3 In the area for the keyword A click the gray oval to right of the keyword name that contains the number of catalog items associated with that keyword When you click this gray oval a green dot should appear and the items associated with that keyword should be displayed in the active view 4 Hold down the CTRL key Macintosh the 8 key and then click the gray oval next to the keyword you want to intersect with keyword A A green dot should appear in the gray oval for this keyword as well 5 The final display should c
28. e The latest version of Expression Media from our site http go microsoft com fwlink LinkID 82546 To check for updates choose Welcome Screen on the Help menu If an update is available a link will be provided for you to download it On the Macintosh Check for Updates is located in Application menu in About Expression Media e The latest version of QuickTime from Apple s Web site e Windows users should keep up to date with the latest service packs and drivers for their operating system Use the Windows Update command on the Start menu to download and install the latest updates e If you are working in Version 3 with catalogs created by older versions of Expression Media such as 1 x or 2 x and Expression Media starts behaving in odd ways such as functions stop working try this Copy all of your files into a new catalog b Select all of the items in the catalog and on the Edit menu click Select All c Onthe View menu click Move to New Catalog This creates a new catalog with all the media items and metadata d Save the catalog and then test the problematic function e Macintosh users can solve problems by deleting the Expression Media preferences in the system s Preferences folder User Library Preferences Expression Media Settings Note Expression Media should not be running while this is being done By default Expression Media imports thumbnails that have been embedded into the file by other programs or devices T
29. eds do cla a o eos a 50 Voice ANMOLAE OMS ecd nibo d a cenit nutes an dat ona ted utet Mui te tse f otii eios 51 Chapter Five Reviewing and Marking Media essere enne 53 R te m dias eera ostia 53 Ratings as anno OS AA A dh cu E 54 Color TAB f PT mE DTE 54 Label OpHORS O 55 Labeling your Mesina iaa 56 Labels as Annotations A ei ieee A ek ele ee ae 56 ET Tablemode C 57 Scroll Scroll Lock and ZooM iia le aN 58 Nextand Previous images di d sei i ctu e a E eau 58 Pixel magnifier ennea A A Me sene RESE 59 Chapter Six Organizing Catalogs iii idea arnes 61 M ving media in Catal ta 61 The Organize paren A tete 61 Catal g Fields Md ra 62 Catalonia 66 IM A ne ne ee ge ee ER SE E ET ne RN cu qo ML dE 68 File namine conventions A ia 68 Batch renaming in Expression Media ccssccscssesereresosenseesnesssscessesssessncesernessancesenasesenacs 70 Renaming Tile SCripts ae 12 Pile tame COMPA AA a ena ue di m cd EE 12 Batch renaming Raw ek PBOI A iach Ad A 74 Organizing Original files sind 13 Action menu Macintosh sect cd etie e A A Cain Sai 74 Catalog Folders A a an s Legende teu 75 Using Toldetr watelilg uos erede da a diei se ete tue A A a eee 75 Additional folder functions cnt 75 Chapter Seven Finding and Sorting Media in Catalogs essere T11 Scatching your catalogi A a 77 Filtering and sorting by metadata a ee 78 Filtering by multiple terms iorsin e A E E ER Rea AS E E 8
30. file from the Internet 1 2 Open an existing catalog or create a new one Do one of the following e On the File menu point to Import Items and then click From URL e Drag the image from the Internet to the Expression Media catalog Click the Destination folder icon In the dialog box select or create a folder for files that are downloaded from the Internet If you used the drag and drop operation skip to Step 5 Type a Web address in the text field at the top of the dialog box It must be a completely formed URL such as http www photo com img1 jpg If applicable type a cURL command cURL is a powerful syntax for transferring files online Set the options according to the following instructions e Place in Selecting the Download folder places downloaded files in the destination folder Today s folder places downloaded files in a folder named after today s date in the destination folder Original folder hierarchy places downloaded files as copies of the folder directory hierarchy on the Web server into the destination folder e Rename Type a text string such as the date or subject in this field and Expression Media renames all downloaded files with sequential numbers following this string To maintain the existing file names leave this field blank e Actions Skip files with same name prevents you from writing over existing files 15 with the same name Lock downloaded files selects the lock status for all down
31. handle along that axis The opposite corner will move in tandem e Skew This setting enables you to tilt or slant an object to one side while keeping all other sides fixed Drag a corner handle to reposition just that handle You can adjust all handles independent of moving others e Free This setting lets you apply skew and perspective transformations in one continuous operation 2 Drag one of the red corner handles in the image You can track the X and Y coordinates of the corresponding corners by watching the Offset value 3 To change the background color click Pad Color 4 To remove all transformations click Reset Rotate Use the Rotate tool to adjust the angle of an image You can adjust the rotation in increments as small as one tenth of a degree 131 Rotate Angle 23 5 degrees Target Size pixels X 1521 Y 1446 Pad color OK Cancel The Rotate filter To rotate an image 90 degrees clockwise 1 2 In the Angle field type 90 To rotate counter clockwise place a negative sign in front of the number in the Angle field Note This rotation method is not the same as a lossless JPEG rotation For lossless rotations of 90 90 and 180 degrees see the JPEG Rotate command on the Action menu When rotated select a color in Pad Color to use for the background of images Use the arrows to rotate by increments of 1 degrees Up rotates clockwise Down rotates counter clockwise
32. has the same system requirements as Expression Media see System requirements on page 1 and needs QuickTime on the host computer in order to function properly Alternative backup transfer to folder The Backup function does not provide the option of selecting a particular folder To transfer a folder to a backup medium use the Expression Media Transfer to Folder feature To use this feature first select a file group of files or all files in the catalog and then click Transfer to Folder on the Action menu The dialog box has three options for copying and moving files e Move files Moves media files to a new folder deleting the original files Catalog items will refer to the new files in the new folder e Copy files Copies media files to a new folder keeping the original files Catalog items will refer to the files in the new folder e Duplicate files Copies media files to a new folder Catalog items and referenced files will remain unchanged 115 Helper applications Your workflow will most likely involve performing some actions outside of the Expression Media working environment such as advanced image editing with Adobe Photoshop This is where the Expression Media Open With Helper Application function helps out Select any file or group of files in the catalog and open the catalog with a Helper application directly from Expression Media This keeps you from having to launch an application navigate through the des
33. have the same file name as the catalog but with an ivn extension iView Notepad 7 Send e mail to the photographer Photographer The photographer receives e mail with the Notepad file attached 1 2 Open the e mail and save the attachment Notepad file to the same folder as the original catalog that was sent to the art director Open the catalog from the Window menu and then click Notepad The selections and comments that were made in Expression Media Reader by the art director now show in Expression Media You can also double click the Notepad icon and Expression Media will launch and automatically open the appropriate catalog 121 3 Inthe Option menu at the bottom of the Notepad panel choose Create Sets using Notepad pages This option will create five catalog sets corresponding to each page of the catalog s Notepad You can now hide the Notepad panel because the same information is in the Organize panel and it can be integrated with your regular workflow 122 Microsoft Expression Media User Guide Chapter Ten Automate tasks and workflow As you use Microsoft Expression Media you will find that you perform certain tasks over and over again By using scripts you can automate some of these tasks A script is a series of commands that tells Expression Media and other applications what to do Expression Media can be scripted to perform basic functions such as annotate convert organize and print Or you ca
34. header fields click and drag the field name to a new location Notice that some information is dependent on the file type For example the Duration field applies only to movies and sounds To rename a file click its name and start typing the same way as you would on the desktop Expression Media will not rename the item if the original file is offline locked or set to read only Similarly to edit annotations click the field and start typing in the space provided By default the width and height fields are displayed in pixels You can change the unit of measure in the Dimensions setting of the Options dialog box on the Edit menu point to Preferences and then click the General tab Though the icons are small movies and music will play in List View To change the view select a file and press the SPACEBAR You can also change views while the file is playing 24 Microsoft Expression Media User Guide Thumbnail View Thumbnail Media Llk amp kkk amp 5GA200612130447 jpg Mature Movie avi Icon04 png Icon05 png The Thumbnail View Click the Thumbnail tab to select this view This view displays the catalog as a table of thumbnails in adjustable sizes When you select an item in the table the Header bar presents data about the item for example whether or not the file is loaded on the hard drive the last path name for the location of the file and a description If the original file is not on the hard drive then the he
35. is converted for upload for example TIFF images are converted to JPEG Therefore some of the characteristics of the original media become irrelevant after the conversion Media info View Filename Displays file name of the original media file iView FileSize Displays file size of the exported converted media file in bytes 106 Microsoft Expression Media User Guide Tip To reduce the loading time of your Index pages Include less than 25 images on a single index page You might also try a small size thumbnail 96 pixels with low jpg compression Tip To reduce the load time of your Media pages Try a smaller size media export such as 480x320 pixels or increase the amount of jpg compression in the Settings panel Tip To use a Cascading Style Sheet CSS with a theme Using embedded style sheets will work fine with Expression Media themes To use a linked style sheet place the CSS file in your theme s Assets folder This way the style sheet will be exported as a related asset of your gallery Using the HTML Engine Directives for index table rows and columns you can use CSS and XHTML to control the positioning of tables If your site already has a style sheet that you want to use make sure that you write a complete URL to the existing CSS in your theme Create a cross platform CD or DVD One way to create a catalog of images that is compatible with most operating systems Windows UNI
36. lt P gt Simple Media Template lt P gt lt P gt Image lt P gt P iView Media lt P gt lt P gt File Name lt P gt lt P gt iView Filename lt P gt lt body gt lt html gt The example above contains three View MediaPro tags View Catalog 1View Media and 1View Filename During export all three tags get replaced by the catalog name the media image and the image file name respectively Note The media image will be a JPEG converted for the HTML gallery and is proportionally scaled to fit the View InMediaWidth and 1View InMediaHeight settings Here is another example of a simple media page The image used here will be identical to the original file including format size annotations and ICC profile lt html gt lt head gt lt title gt Media page using an unconverted catalog image lt title gt lt head gt lt body gt lt p gt lt img src iView OriginalURL width iView OriginalWidth height iView OriginalHeight gt lt p gt lt body gt lt html gt Glossary of Expression Media tags This section contains examples of all the tags that you can use to create and modify HTML galleries in Expression Media You can place most of the tags anywhere in the HTML code but some special tags need to be placed inside HTML tags The first set of tags below consists of those special tags The subsequent tables describe the remaining tags and indicate where app
37. need to be taken from a controlled vocabulary Values from the controlled vocabulary IPTC Subject Codes must go to the Subject Code element Scenes Describes the scene of a photo content Specifies one or more terms from the IPTC Scene NewsCodes Each Scene is represented as a string of 6 digits in an unordered list Subject Codes Specifies one or more Subjects from the IPTC Subject News Codes taxonomy to categorize the content Each Subject is represented as a string of 8 digits in an unordered list Description A textual description including captions of the item s content particularly used where the object is not text 160 Microsoft Expression Media User Guide Appendix D Camera Raw Formats Supported File Rendering Engines Display Embed Raw Formats Extension Previews3 Metadata Applel Manuf 2 Canon CRW CR2 TIF v Y Y v7 Digital Negative DNG Y Y Y Fuji RAF Y Kodak DCR v Y Y Leaf Valeo MOS Y Leica Panasonic RAW v6 Minolta MRW Y Y Nikon NEF v v v v Olympus ORF Y v4 v4 Pentax PEF v Sigma X3F Y 5 Sinar Mamiya STI v Sony SRF Y Y 1 The Apple engine is available only on Macintosh OS 10 4 2 or higher 2 The manufacturer rendering engine is automatically used on Windows and all Macintosh prior to 10 4 2 operating systems 3 Preview size depends on the make and model of the camera 4 Preview or Raw image is used
38. new frame 7 Delete tool 8 Set page size menu 9 Set page orientation menu 10 Set display units menu 11 Option sets menu 12 Click Make to save and create the PDF 144 Microsoft Expression Media User Guide PDF Maker Content window options 1 Drag tool 2 Zoom tool 3 Rotate tool 4 Clear tool To use PDF Maker 1 2 On the Window menu click PDF Maker Define the layout by first displaying the Layout options To display the Layout options click the large button in the upper right corner of the panel Use the various option tools to define page size orientation and unit of measure Use the layout tools to draw and move around boxes that will contain your media Media locations are freeform and can even be overlapping You can save various layouts for later recall by using the Options Sets menu Once your layout is defined change to the Content tool by clicking the large icon in the upper right corner of the panel Make sure that the text underneath the icon reads Content Drag the media from your catalog to the PDF layout locations When images are dropped into locations they might need to be resized rotated or relocated using the tools in the dialog box To remove an image from a box use the Clear tool Click Make to save and create the PDF Larger images with higher resolution take more time to make Printing to PDF Macintosh OS X On Macintosh OS X you can print Expression Media cata
39. not the same as digital watermarks that are implemented algorithmically and are designed to be invisible 1 Launch Adobe Photoshop or alternate program that can create a tif file with a transparent background Expression Media will accept the tif psd jpg pict png bmp and gif formats Note The jpg format does not support transparency Microsoft recommends using tif for optimal results 2 Create a new file For this example it is 200 pixels wide and 50 pixels high Make it RGB with Background Contents set to Transparent 3 Click the Type tool and then type something with the color set to Black 4 Click Save Select tif as the format There is no need to save alpha channel or layer info 5 Inthe next dialog box select the compression you want and then select Save Transparency 6 Return to Expression Media s HTML Settings panel and in the Set Watermark dialog box select the tif file by clicking the New Image button Watermark options The previous instructions will create an overlay where the logo s or watermark s color is opaque such as 100 percent black or white To alter the color opacity of the logo and give it a transparent quality adjust the layer s somewhere between 50 and 90 percent To make it a little jazzier as in the example add the following after step 3 1 Add a Drop Shadow filter 2 Setthe filter color to white or black or whichever color you want to use 3 For transparent qua
40. ol Mella 30 Customizing the Expression Media workspace essere 31 Adjust media ZST A A 33 Chapter Four Media Metadata viii etie ee UU E WIRE SAT SVO Ras o RSS esed 34 Th nfopanel ans En 34 Annotating media in the Info pas 39 JAuinotaling ot TIIDGTE euo E RE esos 39 Annotating in the Info panel ninia 39 Annotating using metadata templates oonococnnococnnocaconncncnnncnononononnnanononononnncnonnnoncnnncncnnnccnnnnos 40 AROUSA Views eenen A A ness 41 Removing annotations A A eee 42 Annotating using the Catalog Fields index in the Organize panel esses 42 Dragging to the Catalog Fields Index itte ete e hehe reino te edo cafe e dev e ean 42 Creating custom annotation fields ied agi ie ca ratore a a dedii 43 Metadata S Gcabuldnies aic an edocet fei qid tu abies tasto Socio asa 43 Entering annotation terms in the Vocabulary Editor eee 43 Set UP annotation dssoCIatlOD ivesssec esae e ass 44 Create multiple vocab larieS O aces tei a desit cu td eee Mee at 45 Modify vocabularies using a text A a ERE tet epos 45 o 45 Modifying digital camera metadata J eerte ter etate ave jachdewsdedasdnccaauensegenteaceense 46 EXTE Onetto udo pc tent a din ain ete dun deis faute OES 47 S VIC annotatio s eoe oa tei Due rut edens etie ab etse qu eda dite edet eei tede 47 Color profil mandada 48 Extract Metadatos a dilata 49 Sample O a
41. or other countries Microsoft Expression is a registered trademark of Microsoft Corporation Access Excel Internet Explorer JavaScript PowerPoint Visual Basic and Word are registered trademarks of Microsoft Corporation Adobe Acrobat Bridge Creative Suite Digital Negative Freehand MX Illustrator Version 8 ImageReady InDesign Macromedia Photoshop Reader and XMP are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Intel is a registered trademark of Intel Corporation in the United States and other countries Power PC is a trademark of International Business Machines Corporation in the United States and or other countries Macintosh and Mac are trademarks of Apple Inc registered in the United States and other countries AppleWorks Finder iMac ImageWriter iMovie iPod iPhoto QuickTime and Spotlight are registered trademarks of Apple Inc Canon is a product of Canon Inc FileMaker is a trademark of FileMaker Inc registered in the U S and other countries Fuji is a product of Fujitsu Graphic Converter is a product of Graphic Converter Inc Kodak is a product of Eastman Kodak Company Leica Panasonic is a product of Panasonic Minolta is a product of Konica Minolta Nikon and CoolPix are registered product of Nikon Olympus is a product 2007 of Olympus Imaging America Inc PENTAX is a product of Pentax Corporation Sigma is a product of Sigm
42. outside of the catalog This preview can be read by a number of media editing applications that use built in thumbnails in their opening dialog for quick identification Lock Status Locks or unlocks files in the Finder Delete Resource Fork Removes the resource fork which can contain thumbnails icons and various metadata from a media file On the File menu in the AppleScript command The Set File Comment saves the Caption field inside the file s comment field The comment field is visible in the Finder and in the Get Info window of the original files When 74 Microsoft Expression Media User Guide the operating system indexes your files your media file captions are then included in the Spotlight search index Catalog Folders Expression Media offers advanced folder management to enhance your workflow and provide direct control over your file system Catalog Folders occupies the lower section of the Organize panel which you can access by clicking the Organize button on the toolbar As with the categories in the Catalog Fields section to display the files in a folder you can click the dot next to the number for each folder or in the contextual menu of the folder click Select Media Items Catalog Folders 4 2 Our Files 4 Q 001 Nature 7 RAW Files 7 002 Movie gy 003 Art dy 004 Music 7 005 Fonts vna ab The Catalog Folders panel Using folder watching You can enable catalog wide folder watching
43. pictures with a 3 2 ratio When the camera creates a thumbnail for this type of image it places black bars above and below the image to make the thumbnail size conform to the standard 4 3 ratio To improve poor quality thumbnails or remove these bars and improve the thumbnail quality choose one or more images and then on the Action menu click Rebuild Item Improving thumbnail quality in other applications Depending on the graphic application that created or edited a particular file you can improve the quality of thumbnails that display in Expression Media by setting options in the original program Follow the suggestions in the following sections according to the application that you use to create or edit your files 27 Adobe Illustrator This information applies to version 8 0 only Adobe Illustrator does not offer any options for modifying thumbnails in its native format al For the best catalogs we recommend that you save files with the Create PDF Compatible File option selected This option makes the file you save into a PDF file The option is in the Illustrator Options dialog box which appears when you save an Illustrator file by clicking Save As on the File menu Adobe Photoshop This information applies to version 7 0 Creative Suite and Creative Suite 2 The image editing program Adobe Photoshop embeds sharpened thumbnails and saves files This option is controlled in the Photoshop program s Preferences File Ha
44. purpose is to show the distribution of tone throughout an image The histogram When viewing images you might want to view the Histogram and Exposure warnings for each image For example an image with no shadows will have a histogram with a valley on the left while a histogram with no highlights will have a valley on the right You can see dark shadows as a peak of all three colors to the left and bright highlights a peak of all three colors of the right In the image the exposure warnings show areas of potential overexposure as solid red and show under exposed areas in solid blue Those over exposed and under exposed areas of an image generally lack detail due to too much or too little light being captured In some cases the areas indicated as being over or underexposed might appear exactly as you want them to so you may not want to edit them Use the histogram and exposure warnings only as a guideline to help you make a decision about whether an image is good or can be improved 59 You can adjust the sensitivity of the exposure warnings to account for your own photographic techniques or preferences Knowledge of digital image editing techniques will help you know what to look for when using both of these tools For more information read the documentation provided with your image editing software To launch the histogram and exposure warnings While you are in the Light Table view press H to show hide the histogram press W
45. reach the 1 8 GB catalog maximum file size List View List Ti File Name File Size File Type Width Height Duration Path Name E BRUSHSCI TTF 52 2 KB TrueTyp C Our Files 005_Fonts BRUSHSCI TTF E PRISTINA TTF 80 7 KB TrueTyp C Our Files 005_Fonts PRISTINA TTF f TEMPSITC TTF 74 3KB TrueTyp C Our Files 005_Fonts TEMPSITC TTF Wi 55A20061208514 CR2 11 MB Canon R 4368 2912 C Our Files 001_Nature RAW Files SGA20061208514 CR2 HM 5GA200612091144 CR2 7 8 MB Canon R 3504 2336 C Our Files 001_Nature RAW FilesiSGA200612091144 CR2 E 5GA200612130078 CR2 13 7 MB Canon R 4368 2912 C Our Files 001_Nature RAW FilesiSGA200612130078 CR2 EZ 5GA200612130705 CR2 8 MB Canon R 3504 2336 C Our Files 001_Nature RAW FilesiSGA200612130705 CR2 EJ 56420061204356 jpg 916 4KB JPEG 1200 800 C Our Files 001_Nature SG42006 1204356 jpg List View In this view of a catalog your media appears in a list of small icons beside information fields of your choice such as file name size type duration and so on Movie Thumbnails show a small video icon to help differentiate them from still images The path for the location of the file and a media related description appears in the header For files that are on unmounted drives or removable media such as CDs or DVDs this file path text displays in red To sort the list according to a field click the corresponding field label in the Header bar above the list area To rearrange the order of
46. requires QuickTime on the host computer in order to function properly To let others view your catalog copy Expression Media Reader and your catalog to CD or DVD and then send by e mail or send across a network If you need either the Macintosh or Windows version it can be downloaded from the Expression Media Web site FW You can choose not to include your original media with a catalog that you distribute This lets you protect your digital assets from being copied while allowing others to view the List and Thumbnail Views If you include original media this will allow a Expression Media Reader user to access the media contained in a catalog If your catalog contains Full Screen Previews Expression Media Reader can view them in Media View Slide Shows and Light Table Expression Media Reader does not allow the viewer to make any alterations to your catalog or to create new catalogs You do not have to purchase Expression Media to use Expression Media Reader Protecting distributed catalogs Once you have created a catalog for distribution with Expression Media Reader you might want to allow only certain people to view or access it To set password protection for a catalog follow these steps Important Expression Media does not use password encryption Store catalogs containing private information in a secure location such as your personal documents folder To protect distributed catalogs 1 On the File menu click Catalog Info
47. second level of a top down geographical hierarchy Country Full name of the country on which the content is focusing either the country shown in visual media or referenced in text or audio media This element is at the top first level of a top down geographical hierarchy The full name should be expressed as a verbal name and not as a code A code should go to the element Country Code Country Code Code of the country on which the content is focused either the country shown in visual media or referenced in text or audio media This element is at the top first level of a top 159 down geographical hierarchy The code should be taken from ISO 3166 two or three letter code The full name of a country should go to the Country element Instructions Any of a number of instructions from the provider or creator to the receiver of the news object that might include any of the following embargoes NewsMagazines OUT and other restrictions not covered by the Rights Usage Terms field information regarding the original means of capture scanning notes colourspace info or other specific text information that the user might need for accurate reproduction additional permissions or credits required when publishing Description writer Identifier or the name of the person involved in writing editing or correcting the description of the item Keywords Keywords to express the subject of the content Keywords may be free text and do not
48. such as jpgs tifs and so on and skip all other files in the same folder If you are not familiar with which types of media files belong to each group you can select the box for a particular media group to see a comprehensive list of all supported media types Supported file formats Expression Media can organize more than 100 media file formats The capacity to import certain file types is dependent on having the most current version of Apple QuickTime installed on your computer You can download QuickTime for no cost at the Apple Web site There are variations of file format support between the Windows and Macintosh platforms For a complete list of supported formats see Appendix B Supported File Formats Creating catalogs and importing media There are several ways to import or add media files to an Expression Media catalog each one tailored for a particular circumstance The basic method is to create a catalog from any file or folder that you can access from your computer including networked folders and removable media However you can import by dragging and dropping files as well as using other methods Importing items from files and folders This method is the most direct way to import entire folders or drives into catalogs To create a catalog from files or folders 1 Start Expression Media 2 Do one of the following and navigate to the files you want to import e On the File menu point to Import Items and then click
49. that you want to edit open them in the Photoshop make corrections to the images and then save them over the existing files or as a copy to a new folder When you go back to your Expression Media catalog the edits will be reflected in updated thumbnails If you saved the images as copies to a new folder they will need to be imported into the catalog 116 Microsoft Expression Media User Guide Edit anything The same technique for editing images can be applied to just about anything for example desktop publishing files such as Adobe InDesign and Quark graphics files such as Adobe Freehand or Illustrator even audio or video and text files Assign the appropriate application for the file and choose the Open With command Raw conversion Select a batch of raw images and open them with a Raw image converter such as Capture One PRO Adobe Camera Raw Adobe DNG Converter or Canon Raw Converter Your images will be ready to color correct and process Compression and packaging Assign applications such as WinZip or Allume Systems Stuffit DropStuff or DropZip tools to compress items or create self expanding files for the Macintosh and Windows This method is excellent for packaging a group of media files to be sent as e mail or for backup or burning CD DVD Burning and Backup Assign any CD or DVD burning application as a Helper and add files to a new disc image ready for burning This action is similar to but not exactly the same as the
50. the subject s initials or photographer s initials The file names are case sensitive Select this option to restrain your search based on the case of the text On the Format menu select an option for case Click the Rename button Now you will have changed DSC09851 jpg into a more usable file name such as 20051020 sb nyc 09851 jpg Macintosh There are also options to strip diacritical marks such as accents For example you could change d ja vu to deja vu Stripping diacritical marks from file names is important for increasing file name compatibility across platforms 71 Renaming file scripts You can rename a file using a script To do this Expression Media reads a text file that you can create The script uses each line of that text file as a new name for the selected media items To rename using a text file On the Scripts menu point to Files and then click Rename Using Text File File name compatibility For maximum portability across Windows Macintosh and Unix networks and platforms follow these guidelines e Limit file name length to 31 characters e Keep file name extensions such as jpg or gif e Use underscores _ to separate blocks of information rather than using dashes or spaces e Format dates in a 6 digit or 8 digit code For example July 21 2006 should be 060721 YYMMDD or 20060721 YY YYMMDD This will help keep files sorted in their proper order in the folders on your desktops a
51. the Make menu click Text Data File 2 Inthe Available Fields section select the field that you want to appear in the final text file and click the single right arrow button in the dialog box To add it to the export list repeat this step for each field that you want to add to the final export To remove a field select it in the Fields Included section and then click the single left arrow To add or remove all the fields at once click the Add All or Remove All double arrow button respectively 3 If necessary change the order of the exported fields by clicking the up and down arrows to the right of the section 4 On the Encoding menu choose how you want the text to be encoded 5 On the Format menu choose how you want to separate your fields or if you do not want them separated 6 If you want to save these settings as a profile that you can access later click Save on the Options menu 7 Click Make and then navigate to the location where you want to save the export 109 8 Click Save XML data file XML Extensible Markup Language is a flexible way to create common information formats Once created you can share both the format and the data on the Web or with other applications and databases Expression Media s XML Data File function exports an XML file containing basic file related information for all media items in the catalog The XML Data File export dialog box contains the options to include Media properties
52. the Scripts folder found in the Plug ins folder When installing custom scripts place them inside the user defined Plug ins folder and not the application Plug ins folder This way you will not lose your custom settings and plug ins when upgrading to future versions of Expression Media Windows The user defined Plug ins folder is located in one of the following locations C Documents and Settings username Application Data Expression Media Plug ins Windows XP 123 C Documents and Settings username Application Data Roaming Expression Media Plug ins Windows Vista Macintosh The user defined Plug ins folder is located in one of the following locations User Library Application Support Expression Media Plug ins Library Application Support Expression Media Plug ins Network Library Application Support Expression Media Plug ins Scripts for importing Expression Media provides two scripts for importing catalogs created by other digital photo management applications iPhoto Macintosh Choose Welcome from Expression Media and then click Import iPhoto Library Expression Media automatically finds the iPhoto library and imports all original photos into a new catalog This feature works with iPhoto versions 2 0 4 0 and 5 0 Scripts as Helper applications Helper applications are programs installed on your computer that you can use to edit play view or compress catalog items Using Helpers keeps you from having to start an appli
53. the Search for field in the Search and Replace Options section type a text string that you want to remove In this case use the string DSC_ common to digital 12 Microsoft Expression Media User Guide 10 11 cameras By doing this you are maintaining the sequential numbers created by your camera In the Preview window Expression Media renames the Raw and jpg files in the same manner Optional In the upper right corner of the Batch Rename dialog box there is an Option Set menu This menu is useful for storing and recalling batch rename options In this menu choose Save as and name your Raw JPEG renaming options In this way you can easily recall these settings with future catalogs Click the Rename button There is now a batch renamed Raw and jpg files that use the sequential numbering created by the digital camera Note Expression Media remembers the last increment used in batch renaming and automatically provides you with the next increment for additional batches For example if you renamed 50 files then later added more files that you want to rename the Number From field would automatically show 51 as the starting value for your next batch rename Example 2 To rename Raw JPEG files If you want to create your own sequential numbers when renaming Raw JPEG files you will need to run two batches one for the Raw files and one for the jpg files 1 9 Open the Organize panel Show the File Type ann
54. to monitor folders that contain media within your catalog You can either set up Expression Media to watch any number of folders and alert you when new media items appear in them or you can have Expression Media automatically import any new items into your catalog For more information about folder watching see Using folder watching on page 75 Additional folder functions The following options are either available on the contextual menu for any folder that you select in the Catalog Folders section or are general tips for working with folders and displaying or manipulating content Context menu options Following is an explanation of the options available in the contextual menu for catalog folders e Remove from Catalog Removes a folder and its contents from the catalog but not from the hard drive e Reset folder path If you have moved a folder of files to a new location but the catalog still thinks it resides in the old location This command is much faster than the 75 Reset Paths command on the Find menu but assumes that the contents of the folder in question have not been reorganized Select folder items In the contextual menu select all media items associated with a folder and then click Select Media Items in a folder s menu This is useful for selecting items without having to first display the folder s contents Open Folder in X Reveals folders and its contents on the desktop Create sub folder Creates a new f
55. to show the exposure warnings To adjust Light Table exposure warnings 1 On the Edit menu point to Preferences and then click Media Rendering 2 Click the Images tab 3 In the Media Rendering dialog box select the exposure you want in the Light Table Warnings section 60 Microsoft Expression Media User Guide Chapter Six Organizing Catalogs Expression Media gives you many options for categorizing and optimizing your catalog Your catalog functions as a window to all of your files Expression Media gives you the power to organize your files any way you like so that your view of your files is completely customized according your workflow or storage needs Moving media in catalogs To rearrange items in a catalog you can drag and drop and them singly or in groups or you can use other move options available on the View menu To move media in catalogs 1 In List View or Thumbnail View select the file or files that you want to move 2 You can either drag the files to a new location in the catalog or you can choose one of the following commands in the View menu e Move to Location Moves your selected files to a different location in the catalog When you choose this command the cursor becomes a crosshair Place the crosshair at the location where you want to move the files and then click e Move Again Repeats the last move you made in a catalog whether it s to the top or bottom location Alternatively you can drag the i
56. tut citan 155 DTP file formats pr it ias 155 Text font and Web file formats Import tt 156 Tl stration file formats Import eec indes AA A ew dase AS 156 Appendix C Annotation Mapping e Leere eve e diia etae cia 157 Appendix D Camera Raw POorTuats schien es hoc ite du oed f outs 161 Appendix Ey TroubleshoOung iS ctetu e tn A hee eee 162 A a beast tuisse iit nda iure die Qtr e aa oen a 162 Common Error Messares iii 163 viii Microsoft Expression Media User Guide Chapter One Welcome to Microsoft Expression Media Microsoft Expression Media is the fast and easy way to view organize and present the growing number of images movies sounds fonts and other media files that reside on your various disks Whether you are a student journalist multimedia enthusiast or creative professional it is important to be able to organize and browse your images movies documents Then you can modify and professionally present them in nearly any multimedia or document format that you want System requirements This section lists the minimum system requirements for Expression Media with the recommended ones in parentheses It is important to have the most recent version of Apple QuickTime This will improve the performance and functionality of Expression Media Microsoft Windows e Intel Pentium III 500 MHz processor or equivalent Intel Pentium 4 e GB of RAM e 1024 x 768 display with 24 bit color e 100 MB of h
57. up to 16 video channels All media types including images or movies play in one or more video channels depending on your grid selection Grids These are the arrangement of video channels in full screen quarter screen or a variety of other options Unless you are using a computer with a powerful processor using the slide show with more than one video channel will place considerable strain on your computer and degrade playback Experiment with Half or Quarter video channel grids first before choosing more complex grids Timing Expression Media lets you specify how long still images will appear in the presentation however movies always appear for their full duration To adjust the timing of images in seconds use the up or down arrows next to the green number on the right hand side of the controller Transitions Expression Media offers several options to adjust the transition effect between images There are 10 different slide show transition effects such as Cross Fade Barn Horizontal and Radial wipes as well as a Random effect option Effects defined in the Transitions menu of the slide show controller apply globally to all images of the slide show Size of Media To adjust the size of on screen media use the Scale menu of the slide show controller You can enlarge or reduce the size of your images with the Zoom In Zoom Out keyboard shortcuts plus and minus This setting will apply globally to all images of the slide show
58. views of your gallery and offers a rich vocabulary that can be used to extract catalog information fields thumbnails as well as a high level tags for navigation date time and so on Creating themes requires HTML editing skills To learn more about creating themes and templates see Custom HTML galleries on page 97 Create a gallery To create a gallery follow these steps 1 Launch an Expression Media catalog of photos illustrations movies or any media file that can be distributed on the Web Expression Media will export only the visible items in the catalog Make sure that the items you want to export are displayed in the media viewing area before you create the gallery When you are ready on the Make menu click HTML Gallery Click the Theme tab and set the options according to the below explanations Site Title This text will appear at the top of the index page in your gallery If you do not want to include a title leave this field blank Some themes do not require a site title Index Table Customize how many thumbnails across and down will appear on the Index page in your gallery Theme Choose from a selection of preset themes or use Default to create your Web site by using View Options of the Thumbnail and Media views in your catalog If you select Default make sure to choose the desired index table Thumbnail and Media size options All other themes have pre defined tables and media sizes that are designed for
59. want to open a new catalog open the last catalog you used or do nothing every time you start the application e Double click Choose how Expression Media interprets double clicking a media item in a catalog 18 Microsoft Expression Media User Guide e Options Select how to display tool tips to sort media based on natural numerical order 1 2 3 to show warning dialog boxes when batch processing or removing media and to auto save catalogs on a timed schedule e Field Names Define the field names to use for describing IPTC annotations For more information about field names see Configuring the Info panel list on page 38 e Dimensions Define which unit of measure that Expression Media uses e Resolution Set the default resolution e Dates Determine how the date displays in the views If you choose Long the date format will be Friday April 16 2006 If you choose Short the format will read 4 16 06 If you choose Abbreviated the format will read Fri Apr 16 2006 Macintosh e Inspector Key Type a key that you can press to get more information about a media item or Organizer term when you have the cursor positioned over the item or term To set media rendering preferences L 2 On the Edit menu point to Preferences and then click Media Rendering Click the Images tab and then set the options according to the following descriptions For the Rendering option choose the rendering method that Expression Media uses
60. 0 A tona eaae e ae e dc aedi nE 80 Handling a hierarchy Of Iertfis A EARE EATER 80 Finding and managing original files die drid 82 Chapter Eight Side SOS 5s di incidir eaa 84 Slide Show Dasies 0000 A ed eee ede 84 Slide show Tedtutes ios oce d tee tn ea acu dis 84 Slideshow options A OS 85 Viewing the Slide SHOW vic aiii s iii Pe ORE salia e LAN RAN EY SERRE VIRES AR SU rg Ros 87 Slide Show controlled o sede ELE se 87 Setting Slide Show options from the controller eene 88 Setting and viewing options for individual files in the Slide Show 89 Keyboard Shortcuts o 90 Save a slide show as a QuickTime MOVIE cccccccecessesessecececececessessnsecececceseeenenssaeeeseeeens 90 Chapter Nine SBxDOLt Teatufes acc re eem rend pt esed us M noue AS 93 HTML galleries idi A A ce A dun ide ioca aui aeos d anton efc ete 93 Create arall suepanceaupnnes 94 Watermark HEME images NRI ETT e 96 ope Mo Mu eS er c Cr E 97 Themes in Expression Media u a o emitte uoo DRE MN d satia tsi uidet Dua iem deis 97 Templates m Expression MEI usse aca 97 Tags in Expression Media ini iaa 98 Custom template a iaa 98 Glossary of Expression Media tags ii ta A gp ta Oe 101 Create a cross platform CD or DVD escindida Y de RES datae cede Pe RN PECES 107 Sendinpesmald osos e a Os sen lost a A cat Rais cach te ete 107 Textdata Tile sss e
61. Apple QuickTime Player on both Macintosh and Windows computers Slide shows can be saved with any grid as well as generic and individual transition effects and timings 90 Microsoft Expression Media User Guide To create a QuickTime movie slide show 1 On the Make menu click Save Slide Show as Movie 2 In the dialog box define the movie dimensions or select from a pre defined set of industry standard sizes 3 To control the background color global slide duration timing and transition effects on the Make menu click Slide Show Options Expression Media offers a range of playback options when running QuickTime Player For example select the box to switch on Auto Start and Full Screen Mode options These options will have your movie played back in full screen mode automatically when you double click the movie file on the desktop 4 If you select the Include chapter track option QuickTime displays each file name in a menu below the movie Making slide shows faster In most cases two factors affect the speed of slides shows grids and media file size Grids Unless you are using a computer with a powerful processor slide shows with more than one video channel will place considerable strain on your computer and degrade playback Experiment with Half and Quarter video channel grids first before choosing more complex grids File size On computers with slower processors a slide show of 20 MB image files will run much slower th
62. From Files Folders e On the Help menu point to Welcome Screen and then click Import from a folder you choose 3 If you want to limit the files that you import refine the Import criteria 4 In the File name box type a file name 5 Select Size or Modified to select options that limit the import according to your chosen criteria Selecting the Flat folder search option will constrain folder imports to only the Microsoft Expression Media User Guide folder level selected and ignore all subfolders Macintosh 6 While your media is being imported Expression Media will temporarily display a progress indicator panel To stop an import click the Cancel icon next to the progress bar To hide or show the progress indicator panel click the Show Hide Progress icon which is located in the lower right corner of the catalog window 7 Save the catalog Project catalogs are named chronologically to maintain proper order on the desktop They are stored in a single folder for cross catalog searches Importing Items by dragging and dropping You can drag any file folder hard disk CD or other volume onto an open Expression Media catalog You can also drop files onto the Expression Media icon or shortcut icon And you can use the drag and drop operation on a folder that contains some files already cataloged and a few new files Expression Media ignores the files already in the catalog and adds only the new files to the catalog Importing ite
63. The layout that works best for you depends on the orientation of your images how many images you want to view at one time and whether you want to see the toolbar and or the histogram You might want to hide the toolbar to maximize the viewing area for each image shortcut key is T Images in the Light Table To enter Light Table mode 1 Select between one and four images in List View or Thumbnail View 2 On the View menu click Light Table Note When you first launch the Light Table the Help menu appears showing the navigation and keyboard shortcuts Click the menu to close it If you need to open it again to view shortcuts right click Windows or CTRL click Macintosh anywhere in the 57 window and in the context menu click Shortcuts For a list of all Light Table keyboard shortcuts see Appendix A Keyboard Shortcuts To remove an image in Light Table mode Click the Trash Remove menu Bat the bottom right of the Light Table or right click Windows or CTRL click Macintosh and do one of the following e To delete the image from the catalog and move the original file to the trash or recycle bin click Move to Recycle Bin Windows or Move to Trash Macintosh e To delete only the image from the catalog but have it still remain in its original location on your hard drive click Remove from Catalog To mark an image in Light Table mode Position the cursor over the image that you want to rate if you have more tha
64. User Guide 3 Jv E e d a Microsoft Information in this document including URL and other Internet Web site references is subject to change without notice Unless otherwise noted the companies organizations products domain names e mail addresses logos people places and events depicted in examples herein are fictitious No association with any real company organization product domain name e mail address logo person place or event is intended or should be inferred Complying with all applicable copyright laws is the responsibility of the user Without limiting the rights under copyright no part of this document may be reproduced stored in or introduced into a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise or for any purpose without the express written permission of Microsoft Corporation Microsoft may have patents patent applications trademarks copyrights or other intellectual property rights covering subject matter in this document Except as expressly provided in any written license agreement from Microsoft the furnishing of this document does not give you any license to these patents trademarks copyrights or other intellectual property 2007 Microsoft Corporation All rights reserved Microsoft Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and
65. Windows Macintosh Assign star rating ALT 0 5 CTRL 0 5 Assign color label 1 9 O to remove 1 9 0 to remove Hide Microsoft Expression Media 3 H Hide Others OPTION H Window menu Windows Macintosh Show Hide Toolbar CTRL T 4 T Switch Views CTRL 1 CTRL 2 CTRL 3 1 2 3 3 148 Microsoft Expression Media User Guide Window menu Windows Macintosh List Thumbnail Media Show Hide Panels CTRL 4 CTRL 5 8 4 5 Info Organize Show Hide View Options CTRL J 3 J Show Hide Image Editor CTRL ALT J OPTION 8 J Show Hide Notepad CTRL SHIFT J SHIFT 3 J Action menu Windows Macintosh Rebuild Item CTRL B B Sync Annotations CTRL ALT B OPTION 3B Clear Annotations CTRL SHIFT B SHIFT B Batch Rename CTRL SHIFT Z Y Move to Recycle Bin Trash CTRL DELETE 3 DELETE Light Table shortcuts Keyboard shortcuts Light Table function Windows Macintosh Launch Light Table ALT ENTER 3 Exit Light Table ESC Double click ESC Double click or PERIOD Previous image LEFT ARROW LEFT ARROW Next image RIGHT ARROW RIGHT ARROW Previous Next group of images UP ARROW DOWN ARROW UP ARROW DOWN PAGE UP PAGE DOWN ARROW PAGE UP PAGE DOWN Move active cell under the mouse to first or last visible catalog item HOME END key HOME END key Add Remove panel to Light Table up to 6 panels CTRL PLUS k
66. X Macintosh OS is to burn an exported HTML gallery onto a CD or DVD disc Following are the steps to accomplish this task 1 Create a catalog Add the files set the layout and add keywords annotations and captions Because some computer platforms do not accept long file names shorten all your file names to 8 characters or less You can easily do this clicking Batch Rename on the Action menu Use that same command to make sure that you have the proper file name extensions on all images or movies because some platforms require extensions Remember renaming files cannot be undone so you might want to make a backup of your media before you rename them for this HTML gallery 2 Export an HTML gallery by using an Expression Media pre defined theme or one that you have created After export HTML can be further customized with an HTML editor Select the HTML Extension htm in the Settings pane This extension will work on all platforms All links inside the gallery pages must be relative for example img hello jpg for them to work on a CD 3 Burn your gallery files onto the CD To make your CD compatible with most operating systems you must burn the CD in the ISO 9660 format 4 To print a cover for the CD you just created you can use the Print Template named CD Jewel Case Sending e mail This function enables you to export a copy of selected media items and attach them to a new e mail that s ready to be sent Expression Med
67. a Corporation of America 11 Microsoft Expression Media User Guide Sony is a product of Sony Corporation All other trademarks are the property of their respective owners All photographs 2007 Mike Tedesco Tedesco Photography 111 Contents Contents a islas iv Chapter One Welcome to Microsoft Expression Media eee 1 System TEQUES es 1 Installing Expression Media ic dis ded 2 Sta DUI E a 2 Location of the Plug ins folder on Windows seeeseseeeeeeeeeeneneee nnne 2 Location of the Plug ins folder in Macintosh oooococnnococnnncncnnnnnononcnonnnnnononcncnnnncnnoncnonnccnnnnnno 3 Language SUpport esrin a dis 3 Web TES es e e EE 3 Adde mediaimporterS saena te At dioe east te tut aaa e e fete 3 SOPA 3 Scripting on ds EEN 3 Scripting on the Mactntosli ue cea e A E AaS 3 Chapter Two Microsoft Expression Media Basics esee 4 How Expression Media works armenio iii ti 4 Working with catalogs iere daria east 5 Understanding catalogs Ra 5 Cataloging at A ad 6 Before creating catalogs and importing media ooocccnnoccnnnoccnonencnonononnnononnncncnnnnncnnnnncnnnnnrnnncnnnnnnno 7 Define thumbnail creation and media preview options seen 7 Me rims imports Dy TICE as Ey uices O is 8 Supported THe TORMIALS scs eeecuto ids visa ass 8 Creating catalogs and importing media etnia nin eue Nee eiii 8 Importing items from files and folders eei dien tt rate
68. a about the quality of the sound Expression Media also displays the size of text annotations audio annotations and thumbnail associated with an item in this section Special extended media related metadata are displayed in their own section They are as follows 4 Photo EXIF EXIF Version 22 Capture Date 2006 12 12 22 27 45 Aperture f7 1 Shutter Speed 1 2 sec Exposure Bias 40 0 Exposure Program Aperture Priority Focal Length 40 0 mm Flash OFF Compulsory Metering Pattern ISO Speed 320 Photo EXIF section 36 Microsoft Expression Media User Guide Photo EXIF For images created by digital cameras the Info panel displays special data EXIF that has been captured and embedded in the photo file This metadata includes the date and time a photo was taken Capture Date as well as camera related information such as shutter speed aperture and exposure Global Positioning System GPS information can also be displayed in this section Different cameras record different amounts of EXIF data Only the EXIF data captured by your digital camera will be displayed here Cue Points Audio and Video Some audio or video media files contain markers or cue points that define special time stamps in the file For example an audio file might have cue points that mark the chorus bridge and solos of a song Expression Media lists the name and time stamp for all cue points of an item in this section Movie Tracks Audio and Video Movie fi
69. act Sheet and Media Sheet These styles match the three views available in the program The Print dialog box automatically defaults to match the active view of your catalog The dialog box shows a real time preview of your prints Expression Media displays each of your option changes in the preview window Content List This list is useful for printing a table of contents for a catalog The style matches the layout of the catalog s List View with icons and associated field information of each file This style also includes options for showing hiding icons and field headers on the printout The size of the icons in your catalog s List View determines the size of the icons in the printout Print Ez Print Content List y Ful Page 5 Margins Headers Options Print label row Print item icons Corner crop marks Use view colors Page lof 1 8 1by 10 6 in 1by 39 Cells 8 1 by 0 3in Range Define in Print Box y Page Setup Print Cancel Content List printing Contact Sheet The contact sheet prints a table of thumbnails similar to your catalog s Thumbnail View The size of the thumbnail in your catalog determines the size of the thumbnail in the printout 138 Microsoft Expression Media User Guide Thumbnails are imported into the catalog by using the file s built in thumbnail or by using images created by Expression Media If your thumbnails are printing poorly o
70. ader text is red To change the position of items in the catalog select one or more items in that catalog and then drag them to the desired location Or after you made your selection select any of the move item commands on the View menu If you click Move to Location a special mouse cursor displays indicating that you can now choose the destination by clicking somewhere in the catalog you can scroll if you want To cancel this mode press ESC If an imported image appears much smaller than the thumbnail box containing it Expression Media has read an existing thumbnail rather than created its own this is common with digital camera files If you want Expression Media to create its own thumbnails for every file imported make sure that the command Use Built in Thumbnails is not selected in the Thumbnails and Previews dialog box If Expression Media creates its own thumbnail the size of the thumbnail is defined in the Thumbnails and Previews dialog box from the Edit menu Altering thumbnails If a thumbnail of an animation or movie file is black or not what you want select the item and play it to a frame you like Then pause the playback and on the Action menu click Rebuild Item 25 For multi page or multi layer files switch to Media View and then use the Pager tool to advance to the page or layer you want to be the thumbnail Then on the Action menu click Rebuild Item When you return to Thumbnail View the thumbnail will be u
71. age 98 Expression Media generates two types of HTML pages index and media The index page lists all or a subset of the media in your catalog much like the Thumbnail View The media page is specific to a single catalog item and typically contains a larger image and or information regarding that catalog item much like Media View You access the media page by clicking a thumbnail image in the index page You can create templates for both index and media pages Expression Media stores both templates in the same folder The name of this folder is the name of the HTML gallery theme that is displayed in the HTML Gallery dialog box Tags in Expression Media Tags in Expression Media control a range of functions from media rendering and page structure to navigation and extracting and repurposing metadata information Most media tags are substituted by a single number or string of text that Expression Media extracts from the catalog data Simply place a tag anywhere in an HTML page and it will get substituted with content when the gallery is exported For example in the code snippet below note the tag When Expression Media generates this template it will substitute that tag with the actual title of the Expression Media catalog file For most tags there are no placement rules You can include them anywhere within your HTML page There are a few exceptions however as described in Expression Media tags that should be placed inside HTML tags
72. alURL or a JPEG image converted from cataloged item using 1View Media When using iView Media the size of the image generated for the Media page is controlled by the iView InMediaWidth and iView InMediaHeight directives which need to be in the Media template These directives however can be in any part of the media page Below is an example of a directive code lt iView HTML Engine Directives iView InMediaWidth 800 iView InMediaHeight 600 gt These directives would proportionally scale the images so that the maximum height of the image is 800 pixels and the width is 600 pixels Also any template that has media width and height directives will populate the corresponding fields in the HTML Gallery Export dialog box when you select the theme where the directives appear For example the above directives will populate the below corresponding fields Media Scale to Fit 800 x 600 v pixels You can still make changes to the final size from the above dialog box without having to go back into the template But be aware that changing the size might break some aspect of the Web page design Here is an example of a simple HTML media template html head title Catalog iView Catalog lt title gt lt head gt 100 Microsoft Expression Media User Guide lt iView HTML Engine Directives iView InMediaWidth 800 iView InMediaHeight 600 gt lt body gt
73. all downloaded files with sequential numbers following this string 13 Leave this field blank to maintain the existing file names Actions The option Skip files with same name prevents you from writing over existing files with the same name The option Lock downloaded files turns on the desktop s lock status for all downloaded files The option Set file creation date to capture date sets the image file s creation date to match the date you took the picture Capture Date This option is useful because some applications as well as the operating system cannot read the capture date This way your media is better organized on the desktop Delete the originals after downloading deletes original files from your camera s media card when they have been downloaded to the destination folder Annotate Select a metadata template from this menu to apply a group of predefined annotations to all downloaded files If there are no templates available you can create one by selecting New Metadata Template Clicking the text button next to the menu will display the template content and some additional options for applying metadata For more information about creating templates see Custom HTML galleries on page 97 Download After you have set the options you want click the Download button Expression Media imports each image into the open catalog after it has been downloaded from the camera to the destination folder you defined After import is com
74. alog Fields index Creating custom annotation fields Expression Media supports up to 16 custom annotation fields These fields are useful for creating additional metadata associated with a specific project client or storage location Once defined you can use custom annotation fields and metadata fields in various sorting and searching functions of Expression Media such as the Info panel s Annotations data entry fields the Catalog Fields index s Annotation Organizer the Sort toolbar menu on the toolbar View Options displayed in List View Thumbnail View and Media View and as fields to be searched in the Find dialog box When you move images between catalogs custom fields are automatically adjusted between the catalogs If two catalogs contain more than 16 unique custom fields the first 16 fields will be retained alphabetically To add or remove custom fields 1 On the Edit menu click Custom Fields 2 Type a name in the Field Name box 3 Click Add If these custom fields are necessary for all of your catalogs click the Save as Default button in the lower left corner These custom fields will appear in new catalogs Metadata vocabularies In Expression Media a vocabulary is a set of annotations When you annotate a media item in an IPTC annotation field in the Info or Organize panel a menu of available annotation terms displays This list of terms is the vocabulary Each editable category of annotations can have its own
75. an a slide show with 1 MB image files What slows down Expression Media is not necessarily the file size but the actual dimensions of the media With larger dimensions Expression Media has to dynamically shrink the image to fit the screen If the image is the same shape as the screen 4 3 proportions the delay is not too noticeable But for portrait images vertical the delay can be a few seconds Slide shows on slower computers If you are having display or audio issues with your slide show it might be asking too much of your computer s processor or video card Another solution is to create temporary copies of your images that are optimized for fast onscreen display You can do this by using Convert Image Files on the Make menu Following are the parameters that can help e Size Match your screen dimensions for example 1024x768 That way Expression Media won t have to resize the image e Setting Match your monitor s color depth such 16 bit or 24 bit Macintosh Thousands or Millions This will reduce processor usage e Resolution Use 96 dpi Macintosh 72 dpi the same as your screen resolution e File format Select an uncompressed format such as bitmap bmp or pict rather than jpg This way the image file will not need to be decompressed on the fly during the slide show Create a new catalog with the converted images and your slide show will be amazingly fast Adding a soundtrack to a slide show To add a backgroun
76. anel 1 On the toolbar click Organize 2 Do one of the following e To display items that match an attribute date media format or annotation events locations or that are all in a particular set click the dot next to the field name in the Catalog Field index of the Organize panel CTRL click Windows or 3 4click Macintosh to select multiple attributes or annotations The dot turns green once Expression Media uses the filter e To display files according to their location on your computer or removable disks click the dot next to the appropriate folder name in the Catalog Folders section of the Organize panel The dot turns green once Expression Media uses the filter Note You can also display a group of sets or folders by right clicking Macintosh CTRL click each folder or set name and choosing Show Media Items from the menu 3 Use the Configure List button to show or hide various media attributes and annotations that you can use for sorting functions in the Organize panel To sort files according to attributes 1 On the toolbar click the Sort button 2 Choose criteria to sort the media items 3 To return to the organization method of the last saved version of the catalog click Default To show labeled or rated files On the Find menu click either Show Labeled to show only those items that have been marked with a color label in your catalog or click Show Rated to show only those items that have been 78 Micros
77. annotating images As a solution you can selectively display the most relevant fields or groups of metadata in the Info panel and Catalog Index by choosing from the Configure List menu The state of the Info panel and Catalog Field index lists is unique for each catalog and is maintained when saving and closing a catalog The Configure List menu also has the option of storing a default state of hidden and shown fields which you can define This default can be useful for workflows that focus on a specific subset of metadata For example your annotation workflow might only require data entry in eight of the IPTC annotation fields as well as Keywords In this case you can store a default that shows only these fields in the Info panel To configure the Info panel list 1 Click the Configure List button 2 Click one of the following options e Show Hide Fields Creates a custom display of the field sections Select or clear the check box according to the field you want to show or hide e Save as Default Stores the current Info panel configuration as the default which can be loaded into existing or new catalogs e Load Default Applies your default configuration to the current catalog Field names Some software programs use different names for the various IPTC XMP field names For example Photoshop CS calls the IPTC Job Identifier field Transmission Reference Expression Media provides you with the option of selecting which field
78. application Applets Macintosh Any AppleScript applet scriplet or droplet that has been saved as an executable file is viewed by your operating system as an application You can define it in Expression Media as a Helper Online photo printing services While Expression Media does not have built in functionality for ordering prints from an online photo service you can make Expression Media work with photo services by using Helpers Set the online photo service software as an Expression Media 117 Helper application for more information see Helper applications on page 116 Then open the images with this Helper application For some photo service software this might not work In that case you can select the images you want and drag them from the Expression Media catalog to the printing service software This method also works well with Apple s iPhoto software Microsoft Expression Media Reader This software from Microsoft enables you to distribute and share your catalogs with anyone at no cost or restriction Microsoft Expression Media Reader is free to download and distribute and it works on both the Macintosh and Windows platforms Expression Media Reader opens catalogs written by Expression Media 1 5 or higher It has the same file format support as Expression Media and includes the Slide Show function Expression Media Reader has the same system requirements as Expression Media see System requirements on page 1 and
79. ard disk space for installation e Microsoft Windows XP XP SP2 or Windows Vista e Apple QuickTime 7 1 5 or higher e Microsoft Internet Explorer 5 5 6 0 and higher e DirectX 9 0c e Adobe Reader 7 0 or higher for PDF file support Apple Macintosh e Expression Media supports Intel amp based Macintosh PowerPC or Intel Core Processor e DVD ROM drive e Apple Macintosh OS X 10 4 8 or later e Apple QuickTime 7 1 5 or later e Monitor set to Millions of Colors e 100 MB of hard disk space for installation e 512 MB of RAM or more Installing Expression Media There are slightly different methods for installation depending on the operating system you are using After installation you will need to type in the product key To install Expression Media on Windows 1 Insert the Expression Media CD or DVD 2 Click Install Expression Media and then follow the instructions Note If this menu does not appear your PC might not support AutoPlay In this case open the CD or DVD and run Media xx exe where xx is the country code To install Expression Media on the Macintosh 1 Insert Expression Media 2 Double click the Install Expression Media icon and then follow the instructions To change languages on the Macintosh 1 Open the application 2 Click the Expression Media icon 3 On the File menu click Welcome Screen 4 Expand the Languages menu On installation Expression Media defaults to the operating
80. at Before After 5GA200612130078 CR2 001 CR2 5GA200612130705 CR2 002 CR2 SGA20061204356 jpg 003 jpg 5GA20061208514 jpg 004 jpg This command will rename both the selected catalog items and the original files on your disks Rename Cancel The Batch Rename dialog box Example 1 To batch rename incrementally 1 Selecta group of items and then on the Action menu select Batch Rename If you select a single image this function will be not be available 2 Onthe Rename Options menu select Date This function will automatically insert the IPTC Date Created the EXIF Capture Date or the file Creation Date in that order Expression Media will display date tags such as MM DD Y Y YY which you can reorder and use different separators such as YY DD MM 70 Microsoft Expression Media User Guide Click the plus sign button to add another rename option Type a string of text For example a string might be a subject location or the photographer s initials Use text that will be meaningful to all files being renamed Click the plus sign button to add another rename option On the Rename Options menu click Number From Define starting increment An increment is the numeric value that is used to start sequential numbering For example if you type 10 files will enumerate for example sb10 jpg sb11 jpg sb12 jpg and so on Incremental renaming ignores file types and will continue to incrementally enumerate regardle
81. ating catalogs and importing media There are a few options that you might want to set before creating a catalog These options help you save time and improve the quality and accuracy of your imports Define thumbnail creation and media preview options Expression Media assigns a thumbnail image to each imported media item and then stores this image in the catalog file You can choose how large this thumbnail will be Depending on your preferences and the media type Expression Media assigns each media item e The embedded thumbnail image created by a digital camera or software program These thumbnails are typically low quality e A thumbnail created by Expression Media Use this option for the highest quality thumbnails e A generic media icon Some non image files such as audio files have a generic media icon assigned to them as a thumbnail image You can also define media preview options These previews are large jpg proxy images that will be displayed in Media View Slide Show and Light Table regardless of whether original media files are available for display Media previews are particularly useful if the majority of your media is stored in offline storage such as on a CD or DVD These previews are also useful for distributing catalogs without including the original media files To define thumbnail creation options 1 Start Expression Media 2 On the Edit menu click Thumbnails and Previews 3 Do one of the following e If you wan
82. ation menu in the Organize panel enables you to expand your filtering opportunities by allowing you to filter items according to the higher hierarchies 80 Microsoft Expression Media User Guide 4 Date Finder 4 1999 4 August Wednesday 18 1 4 October Friday 15 2 4 2006 4 December ES Monday 04 1 B Thursday 07 4 ll Friday 08 1 WA saturday 09 4 B Sunday 10 2 ded Monday 11 1 ES Tuesday 12 4 imu Wednesday 13 5 4 2007 4 January Friday 12 5 4 March D Thursday 01 2 Ed Friday 02 1 Date Finder hierarchy without the Union of Field Hierarchies option selected If you do not select the Union of Field Hierarchies option the Organize panel displays only the number of media items associated with each sublevel of any hierarchical metadata group including Catalog Sets Catalog Folders Date Finder and Place Finder For example suppose you have 100 photos that you took on varying months in 2006 and you want your catalog to display only those photos Without the Union of Field Hierarchies option selected you will have no way of filtering your images according to year you can only filter by the lowest term in the hierarchy which is the date However if you select the Union of Field Hierarchies option the higher levels of any hierarchical metadata group in the Organize panel will display the aggregate number of media items associated with any sub levels of the hierarchy Therefore you can then filter your photos by year as well
83. ay to the previous available grid option SHIFT D SHIFT D Set Unset Slide Show to Interactive mode If slide show is in interactive mode you can use the arrow keys or mouse to move forward or backward Iori case insensitive Iori case insensitive Set unset slide show to Continuous Loop mode L orl case insensitive L or 1 case insensitive Set unset slide show to Random mode Random mode uses all available media items once before repeating media R or r case insensitive R or r case insensitive Turn multi sound mode on or off This is useful when playing multiple movies at once When it is off you will hear audio from the active movie only M or m case insensitive M or m case insensitive Change the active media item to the next item in the grid Multi grid mode It will reset the slide show audio and swap information displayed in the info panel Changing the active item also changes the order at which items are loaded TAB TAB Assign a color label to active media item This label will Number keys 1 9 0 zero to Remove Number keys 1 9 0 zero to Remove 151 apply to all views in the catalog Use the slide show controller to check show hide labeled items Assign a star rating to active media item ALT 1 5 0 zero to remove CTRL 1 5 0 zero to remove Mouse shortcuts Slide Show functi
84. ble set at 5x4 and your catalog contains 100 images Expression Media will split your index page into 5 index pages containing 20 images each This tag instructs Expression Media to generate a composite display and links to the multiple index pages that is 1 20 21 40 41 60 61 80 81 100 This tag contains a blank value if only one index page is generated This tag is optional and must be placed outside the table containing iView Preview iView Media Expression Media replaces this tag with the media as it is displayed in the Media View of your catalog If you are using the default template this tag will export the actual media image as well as any fields you have displayed in Media View See a media page for an example iView GoNext iView GoPrevious Expression Media replaces this tag with the hyperlink of the next media HTML page This tag can be placed as the link inside an HREF tag for example lt a href iView GoNext gt Next lt a gt iView GoIndex Expression Media replaces this tag with the hyperlink of the referring index HTML page This tag can be placed as the link inside an HREF tag for example lt a href iView GoIndex gt Back to Index lt a gt 102 Microsoft Expression Media User Guide HTML engine directive tags As mentioned earlier Expression Media classifies Engine Directive and Theme Field tags as variable tags HTML Engine Directives control the size of images on index and med
85. box 4 Depending on the compression option you choose you might need to set the Rate Size and Use parameters You might also have additional code specific options to set which you can do by clicking the Options button 5 Click OK To record a voice annotation 1 Make sure that your system is set up to record from a microphone 2 Select the media item that you want to annotate 3 Onthe Voice Annotation menu click Record 51 You can record up to 30 seconds of voice annotation 4 To end the recording click Stop and to play it back click Play 5 If you are satisfied with the recording click Save Expression Media saves the voice annotation in an Expression Media catalog To remove or attach a voice annotation 1 Select the media item that you want to modify 2 On the Voice Annotation menu do one of the following e To attach an annotation click Import to navigate to the file you want to attach and then click Open e To delete an attachment click Remove To disable voice annotations 1 On the Make menu click Slide Show Options 2 Clear the Play voice annotations check mark 52 Microsoft Expression Media User Guide Chapter Five Reviewing and Marking Media Once you have imported a collection of media files into a catalog you will probably want to review and classify the media For example after importing images from a photo shoot photographers typically edit images marking their favorites and un
86. can use these catalog subgroups in export functions such as slide show presentations quick searches classifications printing and Web pages Any media item can belong to more than one set allowing catalogs to be logically organized into sets for different projects clients or themes without confusing the overall annotation or classification of files in the catalog You can reorder sets to change the hierarchy of an individual set within the group of sets Media items retain their set associations when you copy them from one catalog to another or when you merge catalogs Also when you are synchronizing annotations Expression Media adds a file s set affiliation to the metadata in a custom XMP annotation field For more information about syncing annotations see Sync annotations on page 47 To view sets Open the Organize panel by clicking the Organize toolbar button Sets are located in the Catalog Fields index To create a set 1 Click the plus sign at the top of the Catalog Fields index 2 In the dialog box type the name of the set 3 Make sure that the Field menu has Catalog Sets selected before pressing OK 66 Microsoft Expression Media User Guide To add media items to a set There are two ways to add items to a set e Drag one or more media items from the catalog s active window to the set name e Select an item and select Add Term to Selected Media Items from the set s menu When you add media items to or re
87. cation navigate the desktop or locate a file Some scripts depending on how they are created are viewed by the operating system as an application and can be defined in Expression Media as a Helper For instructions on defining Helpers see Helper applications on page 116 Droplets created by Photoshop or Image Ready can be integrated into your workflow by assigning them as Helper Applications When used as an Expression Media Helper a Rotate 90 degree clockwise Photoshop droplet or Make JPEG quality 60 ImageReady compression droplet will save you quite a bit of time Any AppleScript applet scriplet or droplet that has been saved as an executable can be defined in Expression Media as a Helper Installed scripts The Scripts menu displays scripts that are inside the Expression Media Scripts folder which is inside of the Plug Ins folder Because scripts can be attached to Expression Media you can place additional scripts in this menu to access them while using Expression Media To add your scripts to this menu place them inside the user defined Plug ins folder for the location see Installing Expression Media on page 2 Annotate Here is a list of annotation functions that you can use with Expression Media e Copy from Head of Selection Copies all annotations from the first selected item and then applies them to all other selected items e Copy from Items with Same Name Copies annotations from selected items to items of
88. cle Bin or Trash 5 To apply the annotation to multiple items select Apply to All items in the Confirmation dialog box All selected items should now have the annotations you typed Annotating using metadata templates Expression Media provides metadata templates a tool for saving a set of frequently used annotations and applying them to media items A metadata template applies Annotations People Keywords Scenes Subject Codes Categories and Descriptions to each item selected in the catalog To create a metadata template 1 Select an item and type information into all of the annotation fields you want to save 2 In the menu at the top of the Info panel pencil icon select Save Metadata Template In the dialog box give the template a name Alternatively you can select Create Metadata Template in the menu at the top of the Info panel the pencil icon Metadata templates can also be created when you choose Import Items from the File menu and then click either the From Disk Camera or From URL commands To apply a metadata template to existing media items 1 Select a group of media items 2 In the menu at the top of the Info panel select a metadata template 3 In the dialog box that appears showing the metadata that will be assigned by the template 40 Microsoft Expression Media User Guide select or clear fields to keep them from being applied to media items 4 Click the Apply button 5 Click the check
89. d soundtrack place an audio file as the first file in your catalog 91 To add a background soundtrack to your slide shows 1 Create a catalog of images and movies and then organize them in the order you want them to appear in the slide show Place an audio file MP3 AIFF and so on as the very first file in the catalog Make sure that the audio file is selected and then start your slide show The music will continue to play throughout the slide show When you quit the slide show by pressing the ESC key the music will automatically fade out If at any point you want the slide show to switch to a different song just place an audio file at that point Expression Media will automatically fade from the old song to the new one If you have selected Play sound from all movies Slide Show Options on the Make menu Expression Media will also play any soundtracks in your movies reducing the volume of the background soundtrack for the duration of the movie 92 Microsoft Expression Media User Guide Chapter Nine Export features With Microsoft Expression Media you can export and convert your media files in a variety of ways by selecting options from the Make menu HTML galleries The HTML Gallery export feature outputs an Expression Media catalog as an HTML formatted Web gallery An HTML Web gallery can look very much like a catalog displayed in Expression Media The gallery can contain an index of thumbnail images which whe
90. ders on the Folder Watching menu at the top of the Catalog Folders pane click Union of Folder Hierarchies to select or clear it Finding and managing original files Within Expression Media you generally use metadata and image characteristics to sort and display files however there are also tools that you can use to manage your files according to file characteristics such as file name and file path You can use these tools to help you locate duplicate files locate missing files or modify file paths 82 Microsoft Expression Media User Guide Expression Media defines duplicate files as two or more items that reference the same file path Missing files are catalog items whose stored file path doesn t correspond to an image because you may have moved renamed or deleted the original image In this case the full size image in Media View will no longer be available and an error message appears in red text in the header bar or the last available file path will be in red Note If you have imported two identical files that have different file paths then Expression Media does not recognize these as duplicate files but rather as similar files To locate these types of files use the Show Similar feature For more information about this feature see Filtering and sorting by metadata on page 78 To locate duplicate items 1 On the Find menu click Find Duplicate Items 2 If you have no duplicates in your catalog then you receive a me
91. display in this list You can adjust the date assigned to a file by dragging a file onto a different date field This assigns the new date to the IPTC Date Created and does not alter the Capture Date or File Creation Date for the media file You can reassign the digital camera EXIF Capture Date by using the Set Capture Date command on the Action menu This operation applies only to images taken with digital cameras If the date you want isn t available in the list use the annotation field drop down menu to add a new date This menu also provides you with the option to remove a date from the list Removing a date will not only delete the date but will delete all associated files from the catalog Place Finder A hierarchical display of the IPTC City State Country and Location fields 63 Media Fields section Catalog Fields 4File Type Md Audio Video Interleave File Canon Raw ES JPEG D MP3 PNG TrueType Font 4 Source Device ll Canon EOS 5D 15 Canon EOS 1D Mark II 7 4 Color Profile KES SRGB 1EC61966 2 1 19 4 Sample Color B 2 00 6 00 15 00 gl 5 60 G 70 18 80 li n 60 16 70 B Fo B r 70 16 90 B FO R 70 GEO B FO R 70 G Fo B FO The Media fields wun amp ac eee om om NH The following categories are in the Media Fields section File Type read only Shows a list of all media sorted by the file format such as tif jpg mpg MP3 and so on Import Source Devices read only This list categori
92. e catalog After you sort a catalog with sets click Show All on the Find menu This will show all of the items in the catalog You can also click the Show All Items icon on the toolbar to show all items To create capture sets 67 1 On the Make menu click Create Capture Sets 2 In the Options box define the interval by entering the number of seconds between shots and then click OK Expression Media creates your Capture Sets in the Catalog Sets section of the Organize panel s Catalog Fields index To create a new set click the plus sign at the top of the Catalog Fields index To add files to the set select a file or group of media files and then drag them from the catalog s active window to the name of the set You can also reorder the sets by dragging them within the window File renaming Good digital asset management strategy starts with having unique meaningful file names For creative professionals who can easily produce huge volumes of media in a relatively short amount of time this is particularly important When an image collection grows past a thousand files it is easy to have file name problems such as having two images with the same name Most digital cameras have a sequential photo numbering option With this option selected every image will have a unique file name such as DSC0211 jpg DSC0212 jpg DSC0213 jpg and so on Sequential numbers let you move files around easily without having to rename t
93. e color profile matching preference by selecting the Color match check box 2 Select a group of images and on the Action menu click Manage Color Profiles If this menu command is not available it means you need to select the color profile matching preference 3 Select a color profile to embed for each type of image color space such as RGB CMYK or Grayscale This prevents you from embedding an inappropriate profile that could potentially ruin the image The options in each menu are defined by the operating system s color management technology ICM on Windows ColorSync on the Macintosh 4 Click OK While embedding the profiles into the original files Expression Media will create a new thumbnail for each image according to the new embedded color profile 5 You can also batch remove profiles in this dialog box by selecting Remove Embedded Profile for each image color space Note For Expression Media catalogs that contain thumbnails that are not color managed select all items in the catalog and then on the Action menu click Rebuild Item This will create new thumbnails for all images according to the new embedded color profile and the settings of the Size menu Extract metadata On the Action menu the Extract Metadata command exports text image or sound files corresponding to the selected media items Expression Media creates new files in a single folder that you can later use as data that you can import to one or more files
94. e file You can examine and compare any backup version at any time by clicking the different versions in the list 5 Once you have at least one backup copy in the Version Control folder you can choose whether to swap replace or delete backup images To swap an image 1 Select the image in the Media Versions section of the Image Editor panel and then click the Exchange icon 2 In the subsequent dialog box click Swap to switch places in the hierarchy with the current version being edited Click Replace to delete the current version and replace it with the selected backup version To delete the backup version click the Delete icon Note If you choose Delete this action cannot be undone Expression Media also has version control support for image editing performed in other third party applications such as Adobe Photoshop For Expression Media to recognize these edits you must have the Image Editor active and open the image file with the third party editor by using the Open With Helper application menu For more information on Helper applications see Helper applications on page 116 137 Chapter Twelve Printing Expression Media provides a comprehensive solution for all of your image printing needs In working with photos you need flexibility in how you present hard copies of them for clients for publication or for storing Printing modes Microsoft Expression Media offers three printing styles Content List Cont
95. ea of how you want to organize your catalogs you can let Expression Media create your catalog for you when you select one of options in the dialog box For more information about these import options see Filtering imports by media type on page 8 If you want to learn more about cataloging and the options that you have before you create a catalog close the dialog box and see Creating catalogs and importing media on page 8 for more information about understanding and creating catalogs If you want to access this dialog box later you can find it in the Welcome Screen menu on Windows and in the Expression Media application menu on the Macintosh Understanding catalogs When you add files to a catalog Expression Media stores a thumbnail version of each file as well as information about the file including its location on your disk or on the removable storage disk from which you might have imported the file When you are working with your cataloged media remember the following e You can search and organize Expression Media catalogs even when your original files are not present For example your original files might be stored on a CD that is not on the computer However in the catalog you can still view the thumbnails and information pertaining to those files e Because the original files are not embedded in the catalog Expression Media cannot display them in larger sizes You need access to the original files e If you delete a med
96. edia might appear with its original orientation Lossless jpg rotation Lossless rotation means that the original image is rotated and saved without a recompression of the jpg image data Using this method will prevent images from getting more jpg compression artifacts On the Action menu click JPEG Rotate to perform lossless rotations of 90 90 and 180 degrees Before applying a batch lossless jpg rotation be sure that all images selected are jpgs and need the same orientation correction All original annotations are maintained with this function The Default lossless jpg rotation function rotates jpgs based on their soft rotation state Selecting this option saves you time because you will be able to perform several different rotations at the same time Precision rotation Use the Rotate tool in Expression Media s Image Editor to adjust the angle of images in increments as small as 1 10th of a degree To rotate an image 90 degrees clockwise type 90 in the Angle field To rotate counter clockwise place a negative sign in front of the number in the Angle field When you are finished click the Save button in the Image Editor 26 Microsoft Expression Media User Guide panel Depending on your options particularly format some metadata might be lost when saving the file For instructions about how to rotate files with the Image Editor see Image editor on page 128 Improving thumbnail quality in Expression Media Some appl
97. een written into the file can be read by other applications that can read the IPTC QuickTime or XMP metadata standards such as Photoshop or Graphic Converter Expression Media supports only the export of XMP metadata to jpg tif and Photoshop formats Expression Media supports synchronizing annotations in the following Raw formats Nikon Kodak and Adobe Digital Negative DNG and Canon CR2 files For more information Note Synchronizing cannot be undone To import annotations from files sync annotations This feature is useful if you have edited annotations in a file outside of Expression Media Using this function instructs Expression Media to import the annotations for that file again Select an item or group of items On the Action menu click Syne Annotations Select the option Import annotations from original files Select one of three options for importing annotations pe I4 d Replace Current clears any current annotations and replaces them with all annotations from the original file With the Merge options you need to define which set of annotations take precedence over another when there is a conflict on single value annotations For example suppose both the original file and the catalog item contain Title annotation Because there is only one Title annotation per item you need to decide which one to use Multi value annotations such as keywords and categories are always merged together 47 To export write ann
98. efinitions for IPTC Core annotation fields For additional information about the IPTC metadata standard refer to the IPTC Web site Headline A publishable entry providing a synopsis of the contents of the item Headline is not the same as Title Title A shorthand reference for the item While a technical identifier goes to an identifier element Title holds a short verbal and human readable name Title is not the same as Headline Intellectual Genre Describes the nature intellectual or journalistic characteristic of an item not specifically its content 158 Microsoft Expression Media User Guide Date Created Designates the date and optionally the time the intellectual content of the item was created rather than the date of the creation of the physical representation If no time is given the value should default to 00 00 00 Creator Contains preferably the name of the person who created the content of this item a photographer for photographs a graphic artist for graphics or a writer for textual news If it is not appropriate to add the name of a person the name of a company or organization could be applied as well Provider Identifies the provider of the item who is not necessarily the owner creator Source Identifies the original owner of the copyright for the intellectual content of the item This could be an agency a member of an agency or an individual Source could be different from Creator and from the entities in the C
99. egories Scenes Subject Codes and Intellectual Genre Custom annotation fields also appear here Instead of assigning these annotations in the Info panel you can create an annotation field in any of these groups and then drag media files onto the field name The annotation will be assigned to the item This significantly speeds up and simplifies the annotation process If you switch over to the Info panel you will notice that same annotation is represented in the corresponding annotation field Conversely if you add metadata to an annotation in the Info panel it will also appear in the corresponding group in the Catalog Fields index Working with annotations Use the following options to work with annotations Open close an annotation group Click the field label of the group Add an annotation term Select an annotation group such as Events and then press the plus sign at the top of the Catalog Fields index Type the name of your annotation term All new terms are stored in the vocabulary for the respective field Add an item to an annotation term Select an item or group of items and then drag them onto an annotation term Associating an item with an annotation term in a catalog does not affect the original file Remove an item from an annotation Click the dot next to an annotation term showing only those files associated with it Select an item or group of items and then press the DELETE key 65 A dialog box will ask if
100. eld Rename Using Text File Macintosh Opens a text file and uses each line of the file as the new name for the selected items Set Date Modified to IPTC Date Sets the modification date of the selected media files to the date defined in the IPTC Date Created field Set File Comment Macintosh Saves the Caption field inside the file s comment field which is visible in the Finder and the Get Info window of original files Set File Label Macintosh Sets the color label of a file using label marking ID set in a catalog Use as Desktop Picture Sets the desktop picture of the main monitor to the selected item of the front catalog On the Scripts menu point to Select and then click Landscape Portrait or Square These options select all images that match that proportion Tools On the Scripts menu point to Tools and then click one of the following options Copy HTML Theme Macintosh Offers the option to choose an HTML theme and place a copy of it to the user defined Plug ins folder 125 Reveal Plug ins Folder Opens the user defined Plug ins folder on the desktop Import from Adobe Photoshop Album Assists you in converting a Photoshop Album library to an Expression Media catalog Scripts menu You can add your own scripts to this menu by placing them in the user defined Plug ins folder on your hard disk Option sets Several complex functions in Expression Media offer the ability to save a set of options for easy recall and
101. en click Landscape Portrait or Square The command Landscape selects all items in the catalog that are horizontal Portrait selects all items that are vertical Square selects all items that are perfectly square items Selecting based on criteria To select items that match a particular attribute Capture Date File Type Label or annotation Event Location Categories Keyword click the dot next to a field term in the Organize panel s Catalog Fields index and the corresponding items will appear in the active view This will hide all images that do not match that annotation or attribute Once the appropriate images are shown in the active view on the Edit menu click Select All You are now ready to perform a number of functions by selecting them at the same time As an alternative you can choose Select Media Items from the individual field menu This selects all items associated with that attribute in the active view Thumbnails and Previews Expression Media has the Thumbnails and Previews command on the Edit menu In the Thumbnails and Previews dialog box you can define thumbnail preferences as well as choose to create and store media previews images that are displayed in Media View Slide Shows and Light Table mode regardless of whether or not the original media files are not available for display 22 Microsoft Expression Media User Guide Using built in thumbnails Some applications such as Adobe Photoshop embed a t
102. ent to open the image in Expression Media or Adobe Photoshop and review all of the associated annotations Set watermark As with all image export functions Expression Media provides the option to apply a visual watermark which is a secondary image that is overlaid on the primary image and also provides a means of protecting the image This is not the same as digital watermarks that are implemented algorithmically and are designed to be invisible For instructions about how to create and apply a watermark see Watermark HTML images on page 96 Text data file The Text data file function enables you to export media properties and annotation fields as a text file This file can be imported into third party database or spreadsheet applications You can save the text in a tab or comma separated format so that it can appear as a worksheet in spreadsheet applications such as Microsoft Excel To create personalized documents such as form letters you can export data by selecting the Merge option In Microsoft Word for example you can combine variable data like media names or properties in a merge file with text in a main document The Merge option is particularly useful when importing information in FileMaker or Microsoft Access because it auto detects fields to place imported data For repeat use save your settings by using the Options menu Any saved options can be incorporated into scripts To create a text data file 1 On
103. er see our online Web site at http go microsoft com fwlink LinkID 82546 163
104. er and over exposure values that trigger red and blue onscreen warnings You should leave this at the default value until you are experienced in working with the Light Table For more information about the Light Table and exposure warnings see Light Table mode on page 57 19 3 Click the Raw tab and then set the options according to the following descriptions Rendering Select Use embedded preview to use the preview image contained with most raw image files This image renders much faster than decoding the raw data If you select this option it will speed up import and media rendering of Raw files On Windows and Macintosh platforms Expression Media can decode and display Canon Nikon and Kodak Raw files On the Macintosh there are two rendering engines to select from when you have Expression Media set to decode and display Raw image data You can select between the camera Manufacturer engine or the Apple engine You must have Macintosh OS 10 4 2 or greater to enable the Apple decoding engine By selecting Manufacturer you can decode and display Canon Nikon and Kodak Raw files By selecting the Apple engine you can decode and display Canon Nikon Minolta Sony Olympus and Adobe dng Raw files In most cases the Apple rendering engine is much faster at the decoding and displaying of Raw files In the future the Apple engine might support other Raw formats For a list of supported cameras that create Raw files visit the Macin
105. es the end of a column iView IndexRowStart Index only When using CSS for a thumbnail index this tag defines the beginning of a row iView IndexRowEnd Index only When using CSS for a thumbnail index this tag defines the end of a row Preview Thumbnail rendering iView PreviewSize JPEG thumbnail file size in bytes iView Preview Width JPEG thumbnail width in pixels iView PreviewHeight JPEG thumbnail height in pixels 105 Expression Media tag Restriction Description iView PreviewScale eS menai e 5 compared to original image Gview Preview Thumbnail rendering and link to Media page iView PreviewNext Media only Pn ay Tene nine anini to next Media page iView PreviewPrevious Thumbnail rendering and link to previous Media page Originals iView OriginalURL Creates a URL to a copy of the original image iView OriginalSize Displays file size of the original image i View OriginalWidth Displays width in pixels of the original image iView OriginalHeight Displays height in pixels of the original image Grouped Fields iView Fields iView EXIFFields iView IPTCFields Supported set of fields from the set defined in the List Thumbnail or Media View of the catalog Note that only a subset of Expression Media fields are HTML exportable This is because most media
106. eview as the image to be converted The actual raw data is not converted Convert Sound File and Convert Movie File conversions will convert sound files and soundtracks from selected movies For frequent use of this feature you can save settings using the Options menu Saved options can be incorporated into scripts To convert images 1 In any view select the images that you want to convert 2 On the Action menu click Convert Image Files 3 On the Format menu click an output file format 4 To set the image resize options click the Size button Choose Use image size Windows or Use natural bounds Macintosh to export the image using its existing dimensions Scale media to fit exports the image to the size you define However Expression Media does not distort exported images to fit these dimensions exactly Rather the larger dimension width or height will conform and the smaller dimension will adjust only in proportion to the original image 5 Depending upon the format you choose you might have additional options to set accessible from the Settings and Resolution buttons 6 Set the conversion options according to the explanations below e Select Preserve color profiles to embed the ICC color profiles into each exported image This option is available from the dialog box when you have color matching Macintosh ColorSync selected To select color matching in the Edit menu point to Preferences and then click Media Rende
107. ey CTRL MINUS key CTRL PLUS key CTRL MINUS key Assign color label 1 9 0 to remove label 1 9 0 to remove label Assign star rating ALT 1 5 0 to remove rating CTRL 1 5 0 to remove rating Zoom in to the next available size option PLUS key Increase PLUS key Increase Zoom out to the previous MINUS key Decrease MINUS key available size option Decrease Set Orientation 90 Clockwise CTRL 3 this is a soft rotation Set Orientation 90 Counter CTRL 6 Clockwise this is a soft rotation Move displayed item to CTRL DELETE 3 DELETE Trash Recycle Bin 149 Light Table function Windows Macintosh Remove displayed item from DELETE DELETE Catalog Histogram Toggle display H H Exposure Warnings Toggle W W display Tools Toggle display T ENTER RETURN T ENTER RETURN Magnifier Toggle display M M Scroll Lock simultaneous S S scrolling of all images Layout Grid G G Layout Landscape L L Layout Portrait P P Mouse shortcuts Light Table function Windows Macintosh Click to position image Use Click Normal mode Click Normal mode SCROLL LOCK to position images simultaneously Display settings menu Right click F1 Help Shortcuts CTRL Click Right click Slide Show shortcuts Keyboard shortcuts Sl
108. f the Default folder on the desktop Modify vocabularies using a text editor Each field s list of terms is stored as a separate text file inside the Expression Media Vocabulary folder You can use any text editor to edit these files You must follow each item in the list by pressing the ENTER Windows key or the RETURN Macintosh key Annotation scripts On the Scripts menu Expression Media has special annotation scripts e On the Annotate menu click PTC Date from Capture Date to copy the EXIF Capture Date into the IPTC Date Created field of the Annotations pane 45 Available annotation scripts Copy from Head of Selection Copies all annotations from the first selected item and apply them to all other selected items Copy from Items with Same Name Copies metadata from selected items to items of the same name but with a different suffix such as Raw jpg or has the same full name in other folders Import From PhotoDISC Annotates images in your front catalog using text files located in your PhotoDISC CD Make Description from Text Files Searches for txt files in the same folder as the original and then copies the contents into the caption field Make Description from Text Lines Opens a text file and uses each line of the file as the caption for the selected items Make Keywords from Folders Enables you to add keywords to media files from folder names The dialog box provides the option of defining the level of folders
109. folder to place files that are downloaded from your camera Select an option according to the following descriptions e Place in The option Download folder places downloaded files in the destination folder Today s folder places downloaded files in a folder named with today s date in the destination folder Original folder hierarchy places downloaded files in a copy of the folder directory hierarchy on the camera e Rename Type a text string such as the date or subject in this field and Expression Media will rename all downloaded files with sequential numbers following this string Leave this field blank to maintain the existing file names e Actions Select the option Skip files with same name to prevent you from writing over existing files with the same name Set file creation date to capture date sets the image file s creation date to match the date when you took the picture Capture Date This option is useful because some applications as well as the operating system cannot read the capture date This way your media will be better organized on the desktop Delete originals after downloading deletes original files off of your camera s media card after they have been downloaded to the destination folder e Annotate Choose a metadata template from this menu to apply a group of pre defined annotations to all downloaded files If there are no templates available you can create one by selecting New Metadata Template Clicking the tex
110. g a special Spotlight syntax to specify complex search criteria 4 By default Spotlight imports are appended to the open catalog 9 5 To place all imported items in a new catalog select Add results in new catalog Importing items from contextual menus You can add items to an Expression Media catalog by selecting an item stored anywhere on your computer To import items by using contextual menus 1 Locate an item on your desktop or anywhere on your hard drive and then right click Windows or CTRL click Macintosh 2 Click Expression Media Import from the contextual menu Items will be added to the open catalog or a new catalog if one is not currently open Importing items from Apple iPhoto Macintosh You can transfer all of your files from Apple iPhoto to a catalog in Expression Media The new catalog will initially contain references to the photography files that are still inside the iPhoto library folders but you can move those files from iPhoto The new Expression Media catalog also contains your iPhoto albums as Expression Media catalog sets for more information about catalog sets see Catalog sets on page 66 In addition your catalog includes any metadata such as EXIF digital camera data comments or keywords that were assigned to your images in iPhoto The following table shows how iPhoto annotations map to Expression Media annotation fields iPhoto Expressio
111. gnificantly speeds up and simplifies the annotation process The Catalog Fields index has two types of groups Read only groups such as File Type and Import Device are attributes that are automatically read by Expression Media and cannot be reassigned Annotation groups such as Date Finder or Keywords are used to categorize the media and can be changed at any time 62 Microsoft Expression Media User Guide To show or hide fields in the Catalog Fields index list 1 On the upper right corner of the Catalog Fields pane click the Configure List button 2 Select or clear the accompanying check box for each field that you want to show or hide See the following sections for definitions of each of the fields The Catalog Fields index has three sections as described below Basic Fields section The following categories are in the Basic Fields section Label and Rating Use this group to show files with a color label or star rating Sets Catalog Sets are a free form hierarchical method of organizing media files You can use sets to organize play lists photo albums projects or work assignments Date Finder When you add files to your catalog Expression Media searches for dates already embedded in the media It looks in the following order 1 IPTC Date Created 2 Digital camera Capture Date EXIF 3 The File Creation Date Note If a file has all three dates Expression Media uses the IPTC Date Created as the primary date for
112. hange the font display preference for Media View while your catalog is currently displaying Media View you will have to switch to Thumbnail View and then go back to Media View in order for the new preferences to be displayed 20 Microsoft Expression Media User Guide Chapter Three Viewing files in catalogs The Microsoft Expression Media interface displays information in three different views List Thumbnail and Media To switch views click the appropriate tab Thumbnail View tabs in Expression Media All three views offer features that resemble the way you work with your files on the desktop To find a file Type the first letters of the file name To change a file name Click the name and type a new one To use functions from the menu Windows Right click the thumbnail representative of the media item Macintosh CTRL click or anywhere inside the Expression Media window To rearrange items Drag the items to where you want them and then drop them You can drag single items or multiple selections To copy or move items to another catalog Drag the items from one catalog to the other To move the original files Drag the relevant catalog items to a folder or to the desktop This will move the file from its current location to the desktop To copy files from the catalog to the desktop Hold down the CTRL key Windows Option key Macintosh while dragging files to the desktop To launch items with another drag and drop applica
113. he media file Expression Media uses the Info panel to provide an instant look at the combined properties and metadata of a media file such as file type size dimensions resolution caption capture date and duration This information might change based on the media type You can edit and check the accuracy of information within this single user configurable list with no need to remember to open multiple dialogs The data inside the Info panel is split into various sections To show the data from one of these groups click the arrow next to the section name Some files have large amounts of information To view all of the metadata for these files you can scroll down the panel or you can hide various sections using the Configure List menu for more information see Configuring the Info panel list on page 38 34 Microsoft Expression Media User Guide BE SGA200612130078 jpg 4 Media Info Media Type Image File Type JPEG Encoding Photo JPEG File Size 11MB Disk Name Orientation Default Dimensions 1200 x 800 pixels Resolution 300 pixels inch Depth 24bits Compression 1 2 Color Space RGB Color Profile SRGB IEC61966 2 1 Pages 1 Created 3 2 2007 9 48 42 AM Modified 3 2 2007 9 48 42 AM Annotated Thumbnail Size 10366 bytes Annotations Size 478 bytes Metadata Size 259 bytes Recording Size Obytes Source Software Adobe Photoshop Source Device Canon EOS 5D 4 Photo EXIF EXIF Version 2 2 Capture Date 2006 12
114. hem to avoid duplication Sequential numbers are also useful when you must find other photos that were taken at the same time or in the same place File naming conventions A well named file includes additional information such as the date author client name project name or subject of a photo shoot It also might contain business related information such as product or part numbers Standardizing on a particular file naming convention offers the following advantages for photo management workflows e Jtis difficult to create two files with the same file name This makes them easier to identify and reduces problems with duplication e If you always include a standardized date in the file name such as the Capture Date you can easily locate a file e With sequentially numbered files a folder of images on your desktop is sorted automatically into chronological order e Workgroups use the same conventions therefore promoting consistency across the organization and facilitating file retrieval e By looking at just the file name you will know a lot about the image that is the date created person who took the image subject or client and the order in which it was created 68 Microsoft Expression Media User Guide e If you decide to switch image management applications or are running several database applications important metadata can be derived from the file name Your file naming convention should be specific to your busi
115. hen removing items Auto save changes every minutes Field Names Microsoft Expression M Dimensions Pixels v Resolution Pixels Inch v Dates Short Inspector Key Point to any media item or organizer list m and press this key to get more information oK Cancel General preferences Media Rendering These preferences define how Expression Media processes and displays images within its views The Vocabulary Editor preferences define the terms you use to add annotations to your media files For more information about annotations and about setting these preferences see Metadata vocabularies on page 43 Labels and Colors These preferences enable you to customize the colors and names of labels globally Color labels provide a method of a visual identification and classification of media files in your catalogs For more information about labels and setting these preferences see Labeling your files on page 56 Helper Applications These preferences define other applications outside of Expression Media that you can use to perform extensive edits on your catalog files For more information about Helper applications and setting these preferences see Helper applications on page 116 To set general preferences 1 On the Edit menu point to Preferences and then click General 2 Set the options according to the following descriptions e At Startup Choose whether you
116. his makes Expression Media very fast when importing media but embedded thumbnails might look blurry or pixilated To improve thumbnail quality select the item and then on the Action menu choose Rebuild Item Transition effects do not appear to work in slide shows exported as a QuickTime movie If you are using video compression make sure that your frame rate is higher than 1 frame per second fps If there is no value in the QuickTime Compression Settings dialog box fps defaults to 1 and you not get any effect because the effect lasts for only one second Photoshop troubleshooting Why can t I use Photoshop CS as a Helper application Macintosh 162 Microsoft Expression Media User Guide There can be a problem with any application including Microsoft Expression Media which tries to use Photoshop CS as a Helper application Photoshop CS will start but the selected images will not open The solution is to reinstall Photoshop You might find other answers by searching Adobe s support Web site This layered Photoshop file was not saved with a composite image If an imported Photoshop image displays this message in Expression Media This layered Photoshop file was not saved with a composite image the PSD file was not saved with Maximize Compatibility selected This can be fixed in the following two ways e When saving files in Photoshop make sure the Maximize Compatibility option is selected e To save PSD files auto
117. humbnail into the media file Digital cameras do this as well These thumbnails are typically of low quality During import Expression Media extracts and displays that embedded thumbnail if the box is selected Clearing this option will instruct Expression Media to create its own thumbnails which are generally higher in quality at the cost of a slower import process If you want to improve the quality of the thumbnails at any time then on the Action menu click Rebuild Item For more information about improving the quality of thumbnails see Improving thumbnail quality in Expression Media on page 27 Media previews Expression Media enables you to view each item in your catalog by dynamically opening the original file and displaying it in Media View Slide Shows and Light Table mode In Expression Media you can also have the option of creating media previews large jpg proxy images that Expression Media displays in Media View Slide Shows and Light Table mode Media Previews are particularly useful if the majority of your media is stored as offline storage volumes such as a CD or DVD These previews are also useful for distributing catalogs without having to include the original media files To create a catalog with Media Previews 1 Create a new catalog 2 On the Edit menu click Thumbnails and Previews 3 Select the Create full screen previews box This enables the creation of Media Previews Select the size of previe
118. ia User Guide e Actions The option Skip files with same name prevents you from writing over existing files with the same name Lock downloaded files selects the desktop lock status for all downloaded files Delete originals after downloading moves original files to the Recycle Bin Trash after they have been downloaded to the destination folder This option will only work on rewritable storage media e Annotate Choose a metadata template from this menu to apply a group of pre defined annotations to all downloaded files If there are no templates available you can create one by selecting New Metadata Template Clicking the text button next to the menu displays the template content and some additional options for applying metadata e Download Click the Download button and Expression Media downloads all files from the disk and stores them in the destination you define Importing from the Internet You can import any Internet image into your catalog by using one of two methods You can import by entering a URL or you can use the drag and drop operation To import by entering a URL you must know the exact location of the image file For example if there is a site home page that contains images that you want to download just entering the home page URL of that site will not download those images To locate and download specific images from a site you need to know the exact folder where that image resides in the site file structure To import a
119. ia can send e mail with a copy of the original file or it can convert images to create a resized compressed and watermarked jpg that can be sent by e mail Optionally you can choose to automatically include annotation information in the body of the e mail for each media item To e mail media items 1 Select an item or group of items from a view 107 2 Click the Send E mail button amp or on the Action menu click Send Email 3 Select the options you want and then click OK See the next section for an explanation of the available options 4 Switch to your e mail application Your e mail message will be in the Drafts folder 5 Add some text in the Subject field and add your recipient s e mail address 6 Send the e mail E mail options Email client options On the Macintosh you can choose from Microsoft Entourage and the Macintosh OS X Mail client to send e mail In Windows Microsoft automatically uses the default e mail client defined in the operating system In Windows Expression Media supports Microsoft Outlook Outlook Express and Mozilla Thunderbird To send items using other e mail applications such as Eudora or PowerMail try using the Expression Media Helper Application function For more information on helper applications see Helper applications on page 116 Sent Files This option does not exist in Windows because it is not necessary to save temporary files Select a folder to store the media fi
120. ia file on the desktop or a disk it cannot be recovered through an Expression Media catalog A catalog contains only information about the file and not the file itself e Adding files to an Expression Media catalog does not move or modify the original media Cataloging strategies A common question in digital asset management is Should I put all of my media into one big catalog or into several smaller catalogs The number of catalogs that you create varies depending on your workflow and the types of media you are tracking in catalogs Anything that is logical and fits well into your specific workflow needs is acceptable Expression Media catalogs are designed to contain up to 128 000 media items with a limit of 1 8 GB limit It is possible that a single catalog will be sufficient for your needs However grouping files into a few separate catalogs creates a higher level of organization and search capabilities Here are some ways to organize your catalogs Organize by project Dedicate a catalog to each of your projects or clients for easy and quick reference This is also is a good method for supporting short term deadlines and goals Organize by chronology Create an additional set of catalogs based on the date and time It is a good monthly habit It will help you build a searchable archive as you go Expression Media features a way to import one catalog into another so for example you can create a single catalog for July and subseq
121. ia pages and also define what values will display in a particular field in a dialog box Theme fields are a variation on HTML Engine Directives These template instructions create user defined fields for text that can be typed by the gallery creator before export There are two steps in employing the variable tag In the first step you declare the variable name and default value of the variable Expression Media uses these in the HTML Engine Directives section of either the index or media page In code the standard tag reads iView Variable name My Variable Name default Default value of Variable The values of this variable appear in the Theme Fields section of the HTML Gallery dialog box when you select the theme containing this variable In this dialog box the user can select the variable and edit the value using the Change section at the bottom of the dialog box Once you have declared the variable you can use it as a standard iView HTML tag as in the following code iView My Variable Name Expression Media replaces My Variable Name with either the default value of the variable or the value that the user enters in the HTML Theme Fields dialog box In the following table are the recognized Engine Directive tags HTML engine directive Restriction Description iView InThumbSize Index only Defines the size of thumbnail images on Index pages iView InThumbColumns Index only Denies be o Sa
122. ications such as Adobe Photoshop embed a small low quality thumbnail into the media file Digital cameras do this as well During import Expression Media renders that pre existing built in thumbnail and stores it in the catalog file Maintaining this default setting makes importing fast but it also results in low quality thumbnails To improve the thumbnail quality set Expression Media to render its own thumbnails on import Alternatively you can rebuild thumbnails individually These thumbnails will be superior in quality and take up much less catalog space than the built in thumbnails Rebuild thumbnails on import Expression Media can render new thumbnails during the import process providing you a choice to create thumbnails of a different quality Choosing to rebuild thumbnails slows down the import process because Expression Media needs to render the entire image to create a thumbnail however you might have a higher quality thumbnail To rebuild thumbnails on import 1 On the Edit menu click Thumbnails and Previews 2 Clear the Use Built in Thumbnails check box Rebuild thumbnails individually Use this option if you have an existing catalog that was created with built in thumbnails To rebuild thumbnails individually 1 Select the thumbnails 2 On the Action menu click Rebuild Item Improving digital camera thumbnails Digital cameras might have poor quality thumbnail files because they often allow users to take
123. ide Show function Windows Macintosh Launch slide show CTRL R 36 R Exit slide show ESC ESC Show Hide slide show controller ENTER or RETURN ENTER or RETURN When the controller is hidden the mouse cursor is also hidden Start Stop slide show SPACEBAR SPACEBAR Display the next media file RIGHT or DOWN ARROW RIGHT or DOWN The next media file is always ARROW displayed even in Random mode Display the previous media file LEFT or UP ARROW LEFT or UP ARROW The previous media file is always displayed even in Random mode Move to next frame of a movie CTRL RIGHT or DOWN OPTION RIGHT or 150 Microsoft Expression Media User Guide Step through frames while slide ARROW DOWN ARROW show is paused Move to previous frame Step CTRL LEFT or UP ARROW OPTION LEFT or UP through movie frames while ARROW slide show is paused Jump to the last frame of the SHIFT CTRL RIGHT DOWN SHIFT movie ARROW OPTION RIGHT DOWN ARROW Jump to the first frame of the SHIFT CTRL LEFT or UP SHIFT OPTION movie ARROW LEFT or UP ARROW Zoom in to the next available PLUS key Increase PLUS key Increase size option Zoom out to the previous available size option MINUS key Decrease MINUS key Decrease Toggle scale of images between Scale to fit and Actual Size CTRL 0 3 0 Change display to the next available grid option d d Change displ
124. ightness of your images Image editor The features of this tool apply only to image file formats such as jpg or tif and will not work with movies or vector graphics You can start the Image Editor from the toolbar icon e or on the Window menu by clicking Image Editor To properly preview the filter effects of the Image Editor Expression Media automatically switches to Media View when a filter is selected To edit images 1 Choose a filter from the Image Editor panel by clicking the filter name in this list 2 Make your edits in the Filter dialog box and then click OK 3 Apply as many filters to the image as necessary To discard all changes and reload the original image click the Revert button To remove the effect of the last filter applied click the Undo button 4 Image modifications by any of the tools described in this section are not saved until you click the Save button in the Image Editor panel Some effects display real time results of the filter in Media View so you can see how the effect appears on a larger view of the image before you accept the changes This feature is named Preview and you can use it by selecting the Preview option when it is available You can also move the area being shown in the Preview window by dragging the image 5 The Save button displays a dialog box so that you can define compression and file type settings To overwrite the existing file click Save This dialog box also gives you the o
125. iles the image in actual size in the window This option is helpful when you are printing patterns e Percentages Allows reduction or enlargement of the image from 25 percent to 2000 percent e Page selector Use the UP and DOWN ARROWS to choose which page appears in the preview window on the right side of the dialog box Print templates Expression Media lets you create printing templates to suit all your needs These printing templates are text files and reside in the user defined Plug ins in the Print Templates folder Printing templates allows you to define the specific size and position of the printing area on a page It is made up of a line of text containing five values each separated by a single space Below is an example of how a line of text might read in the file followed by explanations of each value 142 Microsoft Expression Media User Guide Example value 1 1 342 339 px Value 1 Left margin Value 2 Top margin Value 3 Width Value 4 Height Value 5 Unit of measure Acceptable units of measure are in inch px pixel cm centimeter and mm millimeter Use a period or a comma as decimal separators If the margin is set at 1 Expression Media centers the printing area with these margins Example template for CD jewel case Following is an example of how to calculate values in order to create a template for a CD jewel case The print area on the front of a standard CD jewel case is 120x120 mm 1 To cen
126. in Script Editor refer to the Expression Media Web site Scripting on the Macintosh Expression Media supports AppleScript and the scripts are attachable to the application accessible from the AppleScript menu To get started with scripting in Expression Media visit the Expression Media Web site and then refer to the AppleScript examples Chapter Two Microsoft Expression Media Basics Before you get started with Expression Media there are some basic concepts that you need to know about how Expression Media imports lists and categorizes files This chapter reviews the tasks necessary to create and work with your first catalog Z None to Elle Find ion low Scripts Hel i mir ia we B BB ed io Bc 8i a ES a Sf Tempus Sans Bl Magenta 5 Bil orance 6 gt z A EZ Yelow 7 B cyan tl coia 4Rating PRISTINA TTF TEMPSITC TTF None X kx Ck e e Catalog Sets Date Finder File Type Event Author People Keywords Catalog Folders 4 2 Our Files 4 73001 Nature ED RAW Files ED 002_Movie E 003_Art ED 004 Music E 005 Fonts Catalog 301 3 KB 33 items in list Microsoft Expression Media interface AD hb Br Mom amp SQ 8 amp amp E di D 8 6 2 G Access most of the major functions of Expression Media by clicking buttons on the toolbar How Expression Media works Microsoft Expression Media stores information about media files in catalogs A cata
127. in the path you want to use for keywords Make Product from EXIF Data Copies the EXIF Maker and Model fields and puts them into the Product field of the Annotations pane You can modify existing scripts or create and attach your own annotation scripts at any time Write the script and then place it in the user defined Scripts folder in Plug ins Modifying digital camera metadata For photographs taken with digital cameras the Info panel displays special data EXIF that was captured and embedded in the image This data is not editable with one exception and that is Capture Date Digital cameras record the date and time a photograph is captured based on the internal clock of the camera If this clock is not correct you can reassign the date and time using this function You cannot undo this action and it and applies only to images taken with digital cameras You can batch this operation by selecting multiple images To set the capture date 1 On the Action menu click Set Capture Date 2 Set the following options according to the directions e Replace with Enables you to set a new date and time as well as define the time increment between photographs e Adjust relative Applies the new date and time maintaining the time difference between selected photographs e Apply time difference Enables you to shift the time based in hours and minutes This feature is helpful for adjusting time zone differences The Preview window at the botto
128. ind 2 In the Find items in field select front catalog to search the active catalog all open catalogs to search each any of the catalogs you have launched recent catalogs to search catalogs you have opened recently or all catalogs in a particular folder 3 To refine your search use the choices in the menus to specify particular file characteristics to search for Type the word or words that you want to search for in the search box To add or subtract search criteria use the plus and minus buttons in the upper right corner of the dialog box To use Boolean search criteria choose and or or in the respective field 77 4 To customize the results of your search choose one of the following options from the menu in the lower left corner of the Find dialog box e Find next highlights the first item that meets your search criteria e Select all selects items that meet your criteria e Show all hides all items in the catalog that do not meet your criteria e Show all in a new catalog places all matching results in new catalog 5 To save your search click the icon in the upper right corner of the Find dialog box Searches can be saved for later recall on the field in the upper right corner of the Find dialog box 6 Press the RETURN or ENTER key Filtering and sorting by metadata Use any of the below methods to sort and display your files according to their metadata or file attributes To filter files using the Organize p
129. ing an image for a specific print screen or video such as 4x6 or 640x480 You can adjust the unit of dimension displayed in this dialog box by selecting pixels inches or centimeters from the Units menu To exit the Crop tool click Cancel Note When you resize a cropped area that is not constrained you can adjust the dimensions by clicking and dragging on any side of the box You do not have to click exactly on the red control bars Resize Use the Resize tool to reduce the size of an image This tool works similarly to the Expression Media batch file conversion utility but includes some options for finer adjustment Resizing an image with Expression Media does not affect the original resolution of the image 129 Resize E Scaling Mode Scale to Fit V Enable padding mm Pad color Target Size pixels Width 640 Height 480 Output 640 x 480 pixels ok Cancel To resize an image 1 Define the new width and height in the Target Size fields 2 Adjust how the image will fit into the target size by selecting one of the following options from the Scaling Mode menu 3 If you want the image to conform to a specific size without stretching the image select the Enable Padding box and select a Pad Color Padding is the space created when you choose a target size that is wider or taller than an existing image When you select Enable Padding Expression Media fills in the extra
130. ing this method does not remove a file from a catalog and add it to another This function only copies the item and its related information If you want to move the file from one catalog to another hold down the CTRL key Windows or the key Macintosh while dragging Note If the open catalog already contains files that are part of the selection of files that you are dragging Expression Media will ignore these files and will not replicate them To match thumbnail sizes in appended catalogs 1 After merging the catalogs select the appended files 11 2 On the Action menu click Rebuild Item Importing from a digital camera Windows Depending on the USB transfer settings of your camera there are two ways to import images from digital cameras Some digital cameras support a standard called Picture Transfer Protocol PTP Refer to your digital camera s documentation to find out if it supports PTP and how to properly define PTP settings for the camera To import images using Picture Transfer Protocol 1 Plug your camera into your computer 2 When the dialog box for your camera appears click the Cancel button Launch Expression Media and open an existing catalog or create a new one On the File menu point to Import Items and then click From Disk Camera On the Source menu select the camera or media card from which you want to import media Click the Destination folder icon In the dialog box select or create a
131. ion 35 Note Custom names that you use for labels become indexed as search terms for associated items in Expression Media For example if a label is named Client Picks then any free form text search in the Expression Media toolbar for the word client will return images assigned with that color label Labeling your files You can assign and remove labels in any view To assign a label 1 Select or display one or more items 2 Do one of the following e Select a color from the Assign Label drop down menu amp on the toolbar or right click Windows or CTRL click Macintosh point to Label and then select a color from the list e Press a number key 1 through 9 This applies the associated color for example 1 Red e Drag the items from the view to one of the colors in the Label sections of the Catalog Fields index To remove labels In any view select or display one or more items and then do one of the following e Inthe Catalog Fields section select None from the Assign Label menu on the toolbar e Press the number zero 0 To show files associated with a label Do one of the following e Click a color label in the Labels sections of the Catalog Index e On the Find menu click Show Labeled and then select a label value of items you want to be displayed Note Labeled files can also be sorted during slide shows To create a slide show use the Show Labeled menu from the Slide Show controller
132. it Source Source Source Original Source Source Copyright Copyright Copyright Copyright Copyright Transmission Transmission Job Identifier Original Transmission Reference Reference 157 Expression Photoshop CS IPTC XMP QuickTime Aperture Media amp CS2 Core Rights Usage Rights Usage Rights Usage Warning Terms Terms Terms URL Copyright Info URL URL Link URL Location Location Location Sublocation City City City City State State Province State Province State Province Country Country Country Country PrimaryLocationName ISO Country ISO Country ISO Country Code Code Code Instructions Instructions Instructions Playback Special Instructions Requirements Status Status Status Disclaimer Edit Status Writer Description Description Writer Writer Editor Writer Writer People People People Performers Contact Categories Supplemental Supplemental Supplemental Category Categories Categories Keywords Keywords Keyword Keywords Keywords Scenes Scenes Scenes Subject Codes Subject Codes Subject Codes Caption Description Description Comment Caption Supports multiple entries in field Supported in Photoshop CS amp CS2 through plug ins For additional information about IPTC XMP metadata refer to the official IPTC Web site IPTC annotation definitions Below are the official d
133. ither the Set Transitions menu Set Scaling menu or Set Grid menu select an option to apply to the entire slide show To lock the scrollbar Click the Scroll Lock icon in the controller This prevents the display of files from scrolling as the slide show plays To adjust the volume of playback Click the arrows to the left of the speaker icon in the controller 88 Microsoft Expression Media User Guide Setting and viewing options for individual files in the Slide Show Within the controller you can set playback options for each one of the files You can also assign labels and ratings set what text appears in the slide show and which category of files plays in the slide show You can set options or view information as the slide slow plays or you can pause the show dst aid did vagj arho z E O Fles Tet info Nim 5642006120851 2 uii 5542006120852 Bi sca2006120857 Bill 562006120862 A 8GA2006120911 1 Use these menus to set global options 2 Use these menus to set options for this individual file 3 Use this menu to set the timing options for this file To set playback options for individual files 1 In the list of files click the file that you want to adjust 2 Click the box aligned with the option menu corresponding to the option that you want to adjust For example if you want to adjust the size of the image click the box aligned underneath the Set Scaling menu and correspo
134. ktop and locate the file thereby cutting extra steps out of your workflow To open items with a Helper Application 1 Select a group of images 2 Do one of the following e Inthe Open With menu click a Helper application e Right click Windows or CTRL click Macintosh and on the contextual menu point to Open With and click a Helper application 3 The application will launch and open the batch selection of files Add a Helper When first launched Expression Media automatically scans your computer for Helper applications however you might want to add or remove some of these applications later 1 Do one of the following e Inthe Open With menu choose Helper Applications This dialog box enables you to choose media editors utilities or viewers so that you can quickly access them through the toolbar or by right clicking Windows or CTRL click Macintosh to display a contextual menu e On the Edit menu point to Preferences and then click Helper Applications 2 Click Add in the Define Helper Applications dialog box 3 Navigate to the desired application select it and then click OK The Helper Application will be added to the list in alphabetical order When using Helper applications in your workflow the possibilities are limitless Following are some ways in which Helpers can assist you Image editing Assign an application such as Adobe Photoshop or Jasc Paint Shop Pro as a Helper for editing photos Find images
135. l Size Scale to Fit Fit Width Fit Height Pin Larger Side Pin Smaller Side Tile and a selection of percentages For large media files for example 30 MB there can be a slight delay before the media appears onscreen The more powerful the computer the less likelihood there is of a delay To print a particular layer or page within a composite file go to the page or layer you want to print and then on the Action menu click Rebuild Item before printing For movies and multi page items Expression Media prints only the frame assigned as an item s thumbnail Playback of media Expression Media can play a wide variety of music video and multimedia files They can be played in any view including slide shows E background Stereo 44100 Hz 16 bits 0 28 Playing back an audio file To start playback select the file you want to play and then click the Play Media button on the toolbar Or you can press the SPACEBAR To stop the playback press the toolbar s Play Media icon or press the SPACEBAR In Media View media files such as video music Flash and QTVR are displayed with QuickTime controls You can use these controls to regulate playback and control volume Or you can click the toolbar s Play Media icon and press the SPACEBAR to start and stop playback One unique feature of Expression Media is that you can switch between List View Thumbnail View and Media View while playing a file without altering playback qua
136. l original media files on the same CD or DVD Be aware that the file size of catalogs with full screen media previews can be considerably larger than catalogs with only thumbnails However your clients will be able to see a much larger version of your images The size and compression quality of media previews will also greatly impact the file size of Expression Media catalogs Exchange feedback using Expression Media Notepad The Expression Media Notepad is an easy way to share comments about media items among different users viewing and using the same catalog Expression Media Notepad Ed Catalog Journey Catalog y Page 1 121 3 41 5 NA SGA200612091144 CR2 m VA els 8 ME cord SGA2006121 30078 CR2 la 4368 x 2912 pixels 13 504 x 2336 pixels FT ME 55 E mail Expression Media Notepad Expression Media Notepad The Expression Media Notepad is a flexible tool and can be used in different ways To explain how Notepad works we are going to use an example of a photographer communicating with an art director about an assignment 120 Microsoft Expression Media User Guide Using Expression Media Reader or Expression Media the art director can view and select the best images and send those selections with comments back to the photographer The photographer can then immediately see those selections in the catalog and quickly process the photos according to the comments Here s how that e
137. le lt Expression MediaProperties Sample portion of an exported XML data file To export as an XML data file 1 On the Make menu click XML Data File 110 Microsoft Expression Media User Guide 6 Te Select an Include Sections option You can include Media properties Annotations and EXIF data digital camera information in the XML data file Select any Create Folders option Expression Media will create a separate folder for each of the options you select If you do not select any of these boxes this content will not be exported with the XML file Select the option Include document type definition to embed the custom DTD in the exported XML file In the XSL section click the plus sign to choose an XSL style sheet XSL defines the presentation of an XML document You can use it to translate XML documents into other formats Click Make and navigate to the location where you want to save the export Click Save Exporting a contact sheet Contact Sheet Options Exi Header Layout Thumbnail view y Format JPEG X 2 6 Options Zero pad increments Exporting a contact sheet from Thumbnail View This export option creates contact sheets as images files such as JPEG or Photoshop that can be printed or sent by e mail to your clients Expression Media automatically calculates the number of items that can fit in the designated contact sheet size taking into account the View Options f
138. les that you want to be attached to the e mail you send Attachments can be deleted after your e mail has been sent Resize and compress media If you do not select JPEG Compress Media Expression Media will send in e mail a copy of the original file Selecting this box provides you with options to define the JPEG compression quality dimensions of the exported images as well as the option to apply a watermark Resize media This slider provides five predefined sizes for the images you want to send using e mail The options are 160 320 640 800 1024 and 1280 pixels Each image will be proportionally resized to fit the dimension Compression quality In this menu choose the JPEG compression quality for the images that will be sent by e mail The Custom option enables you to define the maximum file size of e mailed images Create multiple e mails If you select this option you can create a separate e mail for each item to be sent If the box is cleared all items will be attached to a single e mail Include media summary with each e mail If this option is selected all IPTC XMP annotations will be included in the body of the e mail message The amount of annotation information will vary for each item Embed metadata in media attachments If this option is selected Expression Media will write synchronize all IPTC XMP annotations into the exported e mail image This enables your e 108 Microsoft Expression Media User Guide mail recipi
139. les typically contain two tracks of digital information one for video and one for audio However movies can contain multiple video and audio tracks This field displays the type of encoding start time duration data size data rate and frame rate for each video track of the movie file For audio files that only contain one track this section displays the type of encoding start time duration data size and data rate Annotations Expression Media supports a set of pre defined fields for annotating media This set also known as the IPTC Core includes fields that enable you to define the author event date event information copyright labels ratings and more IPTC stands for the International Press and Telecommunications Council Since the late 1970s the ITPC has focused on developing industry standards for the interchange of news data The IPTC annotation fields used by Expression Media comply with the standards set by this organization These fields are also part of Adobe s metadata standard called XMP Extensible Metadata Platform Expression Media can read XMP metadata in four image file types jpg tif dng png and Adobe Photoshop Creating or editing annotations in an Expression Media catalog does not affect the original files unless you choose to synchronize the catalog items with the original files Description The Info panel also provides an area to write descriptions of media which is useful for additional details o
140. lets Macintosh users automatically download images when a camera is attached to the computer Expression Media has integrated this functionality to make cataloging images during download from your camera as easy as possible To import from a digital camera on the Macintosh 1 Start the Image Capture application The application is located in the OS X Applications folder Set Image Capture preferences according to your operating system version If you are running OS X open the Image Capture Preferences command On the Camera Preferences menu select Other Navigate to and choose Expression Media Quit the Image Capture application Plug your camera into your computer From this point whenever you plug a camera into your computer Image Capture launches Expression Media On the File menu point to Import Items and then click From Disk Camera Choose a source from the Source menu and then select the camera or media card from which you want to import media Click the Destination folder icon In the dialog box select or create a folder to place in files that are downloaded from your camera Set the options according to the following descriptions e Place in The Download folder places downloaded files in the destination folder Today s folder will place downloaded files in a folder named with today s date in the destination folder e Rename Type a text string such as the date or subject in this field and Expression Media renames
141. licable if those tags are for media or index pages Expression Media tags that should be placed inside HTML tags For the tags to be effective you need to place them inside of HTML tags 101 iView Running iView Total Expression Media replaces these tags with the sequential number of the file being displayed and the total number of items that you exported For example Item iView Running of iView Total will generate a display similar to Item 5 of 10 where the numbers represent the file that you are viewing and the total number of files available to view iView Date View Time Expression Media replaces these tags with the date and time that the gallery was exported for example lt b gt Gallery Created lt b gt iView Date iView Time iView Preview index page Expression Media replaces these with JPEG thumbnails In an Index template this tag must be placed within a 1 row by 1 column table For example lt table border 10 gt lt tr gt lt td gt lt p gt iView Preview lt p gt lt td gt lt tr gt lt table gt Expression Media expands the table according to the number of rows and columns defined by the Index Table settings in the HTML Export dialog box or by the number of rows and columns defined by HTML Engine Directives iView Index index page The number of rows and columns in each index page is defined by the Index Table settings in the HTML Export dialog box If you have an index ta
142. list For example you can have one list for keywords and a separate list for people and so on To create the list of possible annotations you can either manually add terms using an Info or Organize panel option or use the Vocabulary Editor By default Media Expression includes an empty default vocabulary but you can create as many vocabularies as you need However for most users only one vocabulary will be necessary Vocabulary terms are saved globally and are accessible by every catalog you create Entering annotation terms in the Vocabulary Editor Use the Vocabulary Editor for a more flexible and robust way to enter terms In addition to entering terms there you can also set up annotation terms that are associated with each other create multiple sets of annotations vocabularies for different purposes and lock the vocabulary so that you can select only specific annotation terms 43 To enter terms in the Vocabulary Editor 1 On the Edit menu Windows or the Expression Media menu Macintosh point to Preferences and then click Vocabulary Editor In the Field menu select the field that you want to modify Click Add In the Terms section type any annotations that you want to associate with the field you chose You can type a single term or type several terms separated by commas You can also use quotes to separate phrases If you want to enter a description of your annotation term type it in the Terms description
143. lity To change views click the appropriate tab 30 Microsoft Expression Media User Guide If Expression Media cannot play your file define a media player application that is capable of playing the file and use it as a Helper application To learn more about defining Helpers and launching files with them see Helper applications on page 116 Playlist mode Playlist mode enables you to play the files of a catalog in a continuous sequence This feature is not selected by default If you want to select it on the Play menu click Playlist Mode This feature is useful when you have a catalog of MP3 files that you want to listen to or a sequence of video or still images that you want to watch Expression Media will continuously play the files in your catalog in a loop until you tell it to stop To start a playlist select the file you want to begin with and click the Play Media button in the toolbar Or you can press the SPACEBAR To stop the playback press the toolbar s Play Media icon or the SPACEBAR Playlist mode also automatically advances through a catalog of images which is particularly useful in Media View This feature simulates a slide show while allowing you to see information panels open alongside the images You can adjust the delay short medium or long between images in the Stills Pause command of the Play Media menu When Playlist mode is turned off media can still be played however Expression Media will not
144. lity you can adjust the opacity in the filter dialog to 75 percent 96 Microsoft Expression Media User Guide Using a drop shadow will ensure the watermark is readable even if it falls in dark or light parts of an image Custom HTML galleries By following a few guidelines you can create custom galleries or modify existing ones so that your themes can better match your creativity or media Creating or modifying theme templates requires that you have a good understanding of HTML Theme templates are created from standard HTML and can be edited by using any HTML editor such as Microsoft Expression Web or any other third party Web design tool or text editor The templates that make up a theme contain Expression Media HTML tags These tags are placeholders and are replaced by specific text when the gallery is created Your custom templates appear in the Theme menu when you restart Expression Media An example of an HTML tag is 1View Catalog which is replaced by the name of the catalog during the export process This section provides an overview and guidance for creating and modifying themes templates and tags Tip A good way to learn to create a template is to make a copy of an existing template rename it and modify different fields or the design Themes in Expression Media Expression Media uses themes to help organize HTML gallery templates A theme is a folder containing index and media HTML templates By storing both templates in
145. ll screen previews box This option will enable the catalog recipient to view larger image files without accessing the original files Select the size of previews to be created options 800 1024 and 1280 pixels Select the JPEG compression quality to be applied to the preview images and then click OK 8 Import your media items and save your catalog Import 1 Import media into your catalog 2 If you want to password protect your catalog for distribution see the previous section 3 On the File menu click Save View Options 1 Expression Media Reader does not provide any options to change the appearance of List Thumbnail and Media View Select the font type size colors and displayed fields with your catalog recipient in mind Expression Media Reader does not provide any options to configure the Info or Organize panels Show or hide various annotation fields and groups with your catalog recipient in mind For instructions on modifying Info panel and Organize panel see The Info panel on page 34 and The Organize panel on page 61 Distribute disc 119 Burn your catalog and a copy of Expression Media Reader on a CD or DVD Include both the Macintosh and Windows versions of Expression Media Reader so that you won t have to worry about the recipient s operating system If you want your catalog recipient to view the highest resolution for Media View Slide Show and the Light Table you should also burn a copy of al
146. loaded files e Annotate Choose a metadata template from this menu to apply a group of predefined annotations to all downloaded files If there are no templates available you can create one by selecting New Metadata Template Clicking the text button next to the menu displays the template content and some additional options for applying metadata e Click the Download button In addition to downloading the Web image Expression Media downloads all files from the Internet and stores them in the destination you defined Expression Media will also store the file s Web address in the Source URL annotation field Using folder watching Expression Media offers advanced folder watching to monitor all folders that contain cataloged media either on a hard drive or a local network When new media appears in a watched folder it can be manually or automatically imported to the catalog Folder watching is useful for a workflow in which e Images are being scanned by batch and saved to a particular folder e A folder action is automatically downloading images from other computers or the Internet e Several users are contributing images to a shared network folder To import files using folder watching 1 Click the Organize button 2 Select an option from the catalog Folder Watching menu 3 Expression Media alerts you when new images have been added to any folder by displaying a blue arrow on the folder icon To import these new images direct
147. loading the HTML again 5 Click the Theme tab Some themes have variables that you can type in this panel For example you might have a generic theme for your professional assignments This theme might have special theme fields for you to type the client s name job number and assignment details This information will then appear on the exported Web pages 6 When you have completed creating a gallery there are two final options to review For 95 Expression Media to upload an exported gallery you must select the Upload to server box Select the option Launch browser when done to have Expression Media launch the exported Web gallery in the system s default Web browser 7 After defining your settings click Create The amount of time it takes for Expression Media to create a gallery can vary depending on the number of images their original size and the export size The gallery will launch in your Web browser after export if that option is selected 8 Optional Once Expression Media has exported your gallery a dialog box will display that says Gallery build is completed Do you wish to upload X files to the server Click OK and the progress bar panel will display the progress of each file as it is being uploaded to your server Watermark HTML images Expression Media exports HTML images with a visual watermark a secondary image that is overlaid on the primary image and provides a means of protecting the image This is
148. log is a visual database that you can organize and search A catalog contains information about each file Microsoft Expression Media User Guide that is relevant to the media type attributes Tags also called annotations or metadata that help you organize and classify media are e A thumbnail of each media file e A full screen preview of each media file if this option is selected e The location path of the original file on a hard drive CD or other kind of volume You can create as many catalogs as you want depending on how you want to organize your media files For example your photos videos and music could each have their own catalog file Or you could create one catalog containing all your media Each catalog can contain up to 128 000 files with a 1 8 GB limit Once you have created a catalog you can store your images with digital camera information captions labels and annotations and then search and browse the catalog even if your original files are misplaced or offline Also within Expression Media you can edit all of your media files including renaming image editing managing color profiles printing contact sheets changing file formats and creating slide shows Working with catalogs The first time you launch Expression Media you ll see a Welcome Screen This dialog box helps you get acquainted with the Expression Media features and assists you with import options for creating new catalogs If you have an id
149. logs to PDF format by using the system s built in printing functionality Instead of actually printing a document you use the 145 Print dialog box to export your catalog to a PDF Before printing to PDF prepare your document for printing To print to PDF Macintosh OS X 1 Prepare a document for printing and then click the Print button 2 Inthe system Print dialog box click Save As PDF Type a name for the document and then select where you want to save the PDF 146 Microsoft Expression Media User Guide Appendix A Keyboard Shortcuts Application Edit Windows Macintosh Empty Trash SHIFT 3 DELETE Preferences CTRL Comma d6 comma Media Rendering CTRL SHIFT 36 SHIFT Vocabulary Editor CTRL ALT OPTION 8 File menu Windows Macintosh New Catalog CTRL N 8 N Close Catalog CTRL W CTRL F4 6 W Open Catalog CTRL O 3 O Catalog Finder CTRL SHIFT 0 SHIFT 36 O Save Catalog CTRL S S Save As CTRL SHIFT S SHIFT 38 S Catalog Info CTRL K 6 K Catalog Importers CTRL ALT K OPTION 36 K Import from Files Folders CTRL I 6 I Import from Catalog File CTRL ALT I OPTION 2 I Import from Spotlight Query SHIFT I Import from Camera CTRL ALT U 3 U Import from Disk CTRL ALT U OPTION 3 U Import from URL CTRL SHIFT U SHIFT U Print CTRL P P Page Setup CTRL SHIFT P SHIFT 38 P
150. ly to your catalog choose Update Folder Now from the individual folder s contextual menu 4 To enable automatic updating choose Switch Auto Update On on the contextual menu of the individual folder that you want to be updated automatically When new images are added to that folder or any sub folder Expression Media automatically imports those images to your catalog Expression Media adds the new images to the end of the catalog Auto update folders are colored green To clear the auto update feature but maintain folder watching select Switch Auto Update Off 5 To turn off catalog wide folder watching choose Never from the catalog Folder Watching menu Protecting your catalogs Once you have created a catalog you might want to prevent others from viewing or accessing it You do this by setting a password When opening the catalog in the future you will be asked to provide the password before you can view the catalog s contents Expression Media does not provide a way to recover catalog passwords 16 Microsoft Expression Media User Guide Important Expression Media catalogs do not use encryption for password protection For optimal security store private catalogs in a secure location such as your personal documents folder To set password protection for a catalog 1 On the File menu click Catalog Info 2 Click the Set Password button This button is only available if you have saved your catalog 3 Type a password and then sa
151. m of the Set Capture Date dialog box shows a list of the dates before and after the correction 46 Microsoft Expression Media User Guide EXIF orientation The function Correct EXIF orientation rotates the thumbnails of all selected items to correct any values of the Orientation field written by your digital camera This function is done automatically during import Sync annotations Adding annotation information to media items in an Expression Media catalog does not embed annotations into the original file The annotations only exist in the catalog To write or embed annotations into a file on the Action menu click Syne Annotations This command lets you embed annotation information from the catalog into the original files It also lets you import annotations by rescanning files for metadata added outside Expression Media with another application The synchronizing function applies only to annotations that are part of the IPTC QuickTime or XMP metadata standards Custom metadata fields and Catalog Sets are now written to files as part of the XMP standard This function is particularly useful because Expression Media lets you view classify and batch annotate a large number of media items and then exports the changes to the original files saving hours of time opening and editing individual files It is also useful for updating annotations that have been modified by applications outside of Expression Media Annotations that have b
152. make a positive from a scanned negative Invert Photo Negative Before The Invert Photo Negative filter 135 Preset enhancement This filter offers several one click enhancements for your images Select from the following Color Cast Images usually suffer from color casting if they have been shot using the wrong film type For example images shot under artificial light tend to have a yellow bias This filter removes the yellowness of the image Contrast Brightness The enhancement Backlight compensates for the effect of the subject being slightly backlit The enhancement Under and Over Exposure adjusts the tonal range to compensate for the effect of an image being underexposed or overexposed Subject This category offers a set of options to adjust the skin tone of portrait photography and the color of objects in landscapes Windows Some filters are only available on the Windows version In Windows a filter from each group can be combined to provide a custom enhancement Macintosh On the Macintosh version you can adjust the percentage of the filter that is being applied to the image by using the Levels slider Auto Enhancement This filter is a one click enhancement that combines several filters including saturation brightness and contrast to automatically produce an optimal image Results vary depending on the tonal range of the original image Auto Enhancement The Auto Enhancement filter 136 Mic
153. mark icon to save the annotations In the confirmation dialog box select Apply to All items Now all selected items will have the annotations assigned by the template Note To remove templates from the menu choose Remove Metadata Template to provide you with a dialog box from which you can remove a template To apply a metadata template to an item on import 1 On the File menu point to Import Items and then click From Disk Camera Note Make sure you have your camera or disk open 2 Click the Options tab 3 Inthe Annotate menu select a metadata template from the menu to apply a group of pre defined annotations to all imported items If there are no templates available you can create one by clicking New Metadata Template Annotating in views Annotating in a view You can edit any displayed IPTC annotation directly in List Thumbnail and Media Views To annotate in a view 1 On the Window menu click View Options 2 In the Annotations section click any field name to display it in the active view 3 Click the field in the active view and type the annotation 4 If you want to type several terms and have them each display individually then type the terms as a comma separated string and press the ENTER or RETURN key Expression Media automatically splits multiple terms into separate keywords This is a good idea if you cut and paste a comma separated string of terms into one field 41 Removing annotations You can re
154. matically with maximum compatibility in Photoshop s File Handling dialog box on the Preferences menu set the Maximize PSD File Compatibility menu to Always Alpha channel in Photoshop file incorrectly displayed typically yellow Some Photoshop documents with alpha channels can be incorrectly displayed Expression Media sometimes interprets the alpha channel as a transparent layer Expression Media displays transparencies as a specific color and by default this is yellow To correct this problem select the Use Alpha Channel setting by clicking the Edit menu pointing to Preferences clicking Media Rendering and then clicking the Images tab All newly imported Photoshop files will be displayed properly To correct existing thumbnail images select them and choose Rebuild Item from the Action menu Common Error Messages No importer found This error message appears when Expression Media cannot display or render a particular file type Try upgrading to the latest version of QuickTime Volume not mounted Expression Media needs access to the actual file in order to display it on the screen in Media View or Slide Shows This error is displayed when Expression Media cannot find the media storage device or disk on which the file is stored Mounting the disk should solve the problem Web resources Customer Support If you have additional questions make sure you check the documentation and the community forum If you still can t find an answ
155. move annotation fields from selected items by using two methods You can either use a menu command or you can delete the item directly in the panel To remove annotations in a view 1 Display a view by clicking the List Thumbnail or Media tabs 2 On the Action menu click Clear Annotations 3 In the dialog box you can select Clear All annotations or Choose Fields that you want to remove The latter reveals a list of annotations associated with all items allowing you to select the fields to remove To remove annotations in the Info panel To remove an annotation you must change focus to another media item or click on the check mark icon on the toolbar to commit your changes to a catalog Annotating using the Catalog Fields index in the Organize panel You can type annotations directly into the Organize panel Some fields such as Sample Color File Type or Color Profile cannot be edited or appended to because the corresponding data refers to file states that are either permanent or that will require editing the image in order to alter To add terms to the Organize panel 1 Click the Organize toolbar button or on the Window menu click Organize panel 2 Locate the annotation category If the category you want to edit is not visible click the Catalog Fields index in the menu in the upper right corner of the panel 3 Expand the annotation group by clicking on the group name for example Date Finder Keywords to show available ter
156. move them from a set the set counter to the right of the set name updates automatically To remove items from sets 1 Click the dot next to the set name to show only associated set items in the active view 2 Select the items you want to remove from the set and then press DELETE A dialog box will prompt you to choose whether you want to remove the item from the set or the catalog If you remove the item from the set it will still remain in the main catalog You can also remove items from sets by selecting Remove Term from Selected Media Items from each set s menu To display a set in a view 1 In the Organize panel click the dot next to the set name 2 On the Find menu select the Show All command to reverse this feature revealing all hidden files 3 Youcan also use the Show All Items toolbar icon to reveal hidden files Once you have displayed a set in the active view you can perform batch commands or export functions without affecting the rest of the catalog To display a group of sets Click the higher level set in a hierarchy of sets This will display all items associated with all subsets You can also display a group of sets by clicking the dot next to each set name and holding down the CTRL key Macintosh key Select set items To select all media items associated with a set click Select Media Items from a set s menu This is useful for selecting items without having to first display the set To restore th
157. ms for that annotation 4 If there is no annotation value click the plus sign icon at the top of the Catalog Fields pane 5 Type the name of the term and then click OK 6 Select an item or group of items Use the drag and drop operation to move the items onto the new term Associating an item with an annotation in a catalog does not affect the original file Dragging to the Catalog Fields index The Catalog Fields index is an alternative way to add metadata organization to your media as opposed to typing annotations in the Info panel All IPTC XMP and QuickTime standard fields in the Catalog Fields index support the drag and drop operation Supported fields include Catalog Sets Date Finder and Sample Color Expression Media displays custom annotation fields at the bottom of the Annotations group and these fields also support the drag and drop operation 42 Microsoft Expression Media User Guide Instead of assigning annotations in the Info panel you can create an annotation field term in any of the Catalog Field groups Use the drag and drop operation for images on the annotation field value to assign it to an item This significantly speeds up and simplifies the annotating process If you switch to the Info panel you will notice the same annotation is represented in the corresponding annotation field Conversely if you add metadata to an annotation in the Info panel it will also appear in the corresponding group in the Cat
158. ms from pictures movies folders Expression Media automatically finds the Pictures and Movies folders for the active operating system user and imports all media into a new catalog This importing feature works only on the operating systems Macintosh OS X Windows XP and Windows Vista To import items from the pictures movies folders 1 On the Help menu click Welcome Screen 2 Select Import Pictures Movies Folders and then click Continue Note Expression Media ignores media in folders dedicated to certain applications such as Apple iPhoto Importing items from Spotlight Query Macintosh Expression Media can import items from your computer using Apple Spotlight When you search by using Spotlight you re accessing a comprehensive constantly updated index that sees all of the metadata inside supported files on your hard drive including the kind of content the author edit history format size and much more Most documents including Microsoft Word documents Adobe PDF documents MP3 audio files and digital camera images already contain rich metadata And because Spotlight indexes contents of the file as well your search results include what appears inside a file or document not just its title To import items from a Spotlight Query 1 From Spotlight Query choose Import Items 2 Type a word or phrase to search for and Expression Media will import all related media files 3 You can also type a Spotlight Query usin
159. n Media File name File name Title Title Keyword Keyword Checkmark keyword Does not map at this time Star ratings Do not map at this time Albums Catalog sets Smart Albums Catalog sets Comments Description Caption Date Event Date Date modified in iPhoto Event Date Apple iPhoto 4 0 5 0 To import items from iPhoto 1 On the Help menu click Welcome Screen 2 Click Import iPhoto Library Expression Media automatically finds the iPhoto library for the active operating system user 3 Launch iPhoto in the background and import all original photos into a new catalog Note This feature only works with iPhoto versions 2 0 4 0 5 0 and 6 0 4 If you want to move the newly imported files out of the iPhoto library select all of the 10 Microsoft Expression Media User Guide images in the new catalog and then on the Action menu click Transfer to Folder In the Transfer to Folder dialog box select Move files reset paths delete originals This moves your original images to a folder of your choice sets the paths to the new location and deletes the images from the iPhoto library To free up additional hard drive space you can delete all the thumbnails created by iPhoto To do this delete the iPhoto Library folder from the Pictures folder Make sure you do this after you have transferred all original images to a new location on your hard drive Alternately you could leave the original images where they are and ha
160. n create a script to perform a complex series of tasks such as copying images from a media card to a new folder on your computer building an Expression Media catalog assigning and embedding annotations in the images and saving the catalog to the same folder You can work with scripts in collaboration with other applications that are scriptable Using scripts you can integrate Expression Media with third party applications Web services or database systems to perform your workflow automation Scripting Windows Expression Media supports Visual Basic Script and JavaScript automation on Windows operating systems Once you create a script you can attach it to the application for access through the Scripts menu Macintosh Expression Media supports AppleScript automation on OS X Once you create a script you can attach it to the application for access through the AppleScript menu To create a script use a text editor or a special application such as the Script Editor which is included with Macintosh OS X Attaching scripts to Expression Media The Expression Media installation creates a Plug ins folder that contains files that are important to the application s functionality Expression Media also creates a user defined Plug ins folder for you to customize or install additional functionality such as scripts HTML templates print templates Favorites lists and media importers The Expression Media Scripts menu displays all scripts in
161. n one image in the Light Table and press numbers 1 through 9 to set a label or 0 zero to remove a label To adjust the image size In the Size menu at the bottom right corner of the images click a display size option To zoom in or out on an image press the PLUS or MINUS keys With the Scroll Lock key on all images will increase and decrease by the same magnification With the Scroll Lock key off only the scale of the active image will be adjusted Scroll Scroll Lock and Zoom When an image is bigger than the window it is in the cursor will turn into a hand which you can use to move the image by dragging When more than one image displays in the Light Table all images will be moved simultaneously while Scroll Lock keyboard shortcut S is on If any of the images do not move when scrolling in this way it is probably because they fit the current window and there is no more of the image to show With Scroll Lock off you can move only the image under the cursor by dragging The Scroll Lock key is useful when examining an important area of similar images By zooming in and scrolling to the part of an image you are interested in the other displayed images will show the same portion of the image If the images are not absolutely identical you might need to turn Scroll Lock off and move the image individually Remembering the keyboard shortcut S for the Scroll Lock makes viewing similar images much faster Next and Pre
162. n the Action menu click Rebuild Item Then try printing again You can also select the Hi Res Thumbnails option for quality printing Selecting this option will send more image detail for every thumbnail to the printer so allow extra time for printing The printing speed is dependent on your computer s processing power and the type of printer Print Print Contact Sheet Full Page Margins Headers Grid Options E Hi Resolution thumbnails V Print view fields 7 Corner crop marks 7 Use view colors Page 20f 3 amp 8 1by 10 6 in 3by 4Cells 2 7 by 2 7 in Range Define in Print Box y Page Setup Print Contact Sheet printing Media Sheet Renders the full size hi resolution images from original files Because some of these files can be quite large allow extra time for printing You can change the size of the displayed and printed media in the Scaling menu in any view The most useful of these options is Scale to Fit as it automatically rescales the image to fit within the print area Other useful options are Actual Size and Fit Width but they might hide parts of the image when the size and shape of the original image is larger than the rendered area or printed cell size 139 Print 53 Print Media Sheet m Scaling Scale to Fit Options V Margin between V Print view fields E Corner crop marks Use view colors
163. n you click in a browser will take you to a large view of the image or a QuickTime playback of your movie or audio file You can use this option to create a portfolio Web site of your work When you have created the gallery you can use your own FTP software to upload the files or Expression Media can upload your exported Web galleries Important Expression Media does not encrypt your FTP login information therefore it doesn t provide a secure method for login To assure that you are performing a secure upload you should upload your files using a third party FTP application that is compatible with secure upload technologies such as SFTP Secure FTP If you are unsure what secure technology to use ask your FTP site provider which ones they support HTML gallery Expression Media creates all the files necessary for a Web photo gallery An HTML index page contains thumbnail images Clicking an image opens it at full size with the metadata displayed 93 Expression Media offers two options for creating HTML galleries You can use a default theme to create a Web site based on the View Options of the Thumbnail and Media views in your catalog Or you can use any of the visual themes provided with the application If you want to use default themes to create your HTML gallery see HTML galleries on page 93 for more information You can create your own themes Expression Media uses a different template for the index and media
164. names to display the official IPTC Core names those names used in Expression Media or those used in Photoshop CS 38 Microsoft Expression Media User Guide To change the displayed field names e On the Edit menu point to Preferences and then click General Field names do not affect how annotations are written synchronized into media files It is merely a visual preference designed to help you choose the appropriate field when annotating files Annotating media in the Info panel The Info panel allows in line editing of annotations captions keywords and categories To add information or edit a field double click the text box next to the field label and type in the annotation information Adding or editing annotations in an Expression Media catalog does not affect the original files unless you choose to synchronize the annotations in catalog items with the original files Expression Media lets you assign and edit annotations individually or annotate by batch multiple media items providing you with a quick method of organization There are five ways to assign annotations e During import e Applying Metadata templates e Data entry in the Info panel e Data entry directly in any view e Drag and drop to the Catalog Fields index Annotating on import Use metadata templates to apply annotations as you import a media item from disk or camera Metadata templates are useful for saving and applying a group of frequently used ann
165. nd Defines the background color of the media viewing area Text Foreground Defines the color of text field labels and the media frame Text Background Defines the color bar that appears behind text To make this bar appear transparent make this color the same as the background color in order List View options The following options apply to List View Frame media Adds a one pixel border around thumbnails The color of this frame is defined by the Text Foreground color option Use generic icons Change a rendered icon to a generic icon Thumbnail View options The following options apply to Thumbnail View Field labels Puts the name of the field next to the displayed text of that field Frame media Adds a one pixel border around thumbnails The color of this frame is defined by the Text Foreground color option Center text Aligns centered the field text Show scale Displays the thumbnail size as a percentage of the original media size Aspect ratio Adjusts the proportion of all thumbnail containers These options are valuable for saving space in the media viewing area depending on the shape of most media in your catalog Normal Square 3 4 Landscape 4 3 Portrait Margin Offers options for a stylized border around all thumbnails Blank adds a small amount of white space around thumbnails Shadow adds a drop shadow to thumbnails Frame adds a recessed frame around thumbnails Media View options The following options apply to Media
166. nd removable media Batch renaming Raw JPEG Expression Media does not have a specific function to batch rename Raw JPEG simultaneously However the Expression Media batch rename feature can simultaneously rename Raw JPEG if you are willing to use the original sequential numbering created by your digital camera Below are two ways that you can accomplish this Example 1 To rename Raw JPEG files 1 Import your Raw and jpg files into an Expression Media catalog 2 Sort the catalog by file name You can do this by selecting File name from the Sort toolbar menu Your catalog should now have Raw and jpg files of the same name next to each other 3 Select all items in the catalog and on the Action menu click Batch Rename 4 In the Rename Options section select Date This command will automatically insert the EXIF Capture Date for digital camera images Expression Media displays date tags such as MM DD YYYY hh mm ss which you can reorder and use different separators such as YY_DD_MM 5 To add another rename option click the plus sign In the Rename Options section select Text 6 Type a text string For example a string might be a subject location or the photographer s initials Use text that will be meaningful to all items being renamed 7 Click the plus sign again to add another rename option In the Rename Options section select File name This function appends the original file name to the new name 8 In
167. ndling dialog box When you select a Macintosh or Windows Thumbnail Photoshop CS2 creates thumbnails at 160 pixels There are no options for controlling the size of thumbnails If you have selected the Use built in thumbnails option thumbnails for Photoshop files might appear smaller than the thumbnail cell container When you rebuild it the thumbnail size will match the rest of your catalog In the event that a Photoshop file does not have a built in thumbnail Expression Media will automatically create its own at 320 pixels The default thumbnail size for Adobe Photoshop 7 0 files is 128 pixels for 6 0 files it is 112 pixels Adobe ImageReady Adobe s optimization program Adobe ImageReady does not embed thumbnails in optimized files Expression Media automatically creates its own thumbnail for these files Macromedia FreeHand This information applies to versions 9 0 10 and MX 11 Macromedia FreeHand the illustration program embeds a small thumbnail when it saves files These thumbnails are 112x112 pixels in the color Bitmap PICT format Some FreeHand files might have been saved without a thumbnail or preview As a result these files will display a generic icon However FreeHand has the option Export Preferences that enables you to make sure a thumbnail is added You can find these options in Expression Media by clicking Preferences on the Edit menu or on the Application menu Macintosh To get the best thumbnails
168. nds with the file that you want to adjust 3 Set the option The next time the Slide Show reaches this file it will exhibit the characteristic that you specified When you set a transition for an individual file you are setting how the previous file transitions into the selected file To set the timing for individual files 1 In the list of files click the file that you want to adjust 2 Click the Timing menu see the above graphic and click an option according to the following descriptions e Default use global timer uses the display time between files that you set in the timing selector at the top of the controller e Display for set duration assigns a special duration for the file to display Once you click this option use the arrows that appear to the right of the filename to designate a display time in seconds e Hold slide show until sound finishes pauses the slide show at this file until an audio file such as an audio annotation plays completely To show a subset of files 89 At the bottom of the Slide Show dialog box click the button corresponding to the type of files that you want to show and do any of the following e On the Show Rated menu click a rating to show only files with that rating e On the Show Labeled menu click a label color to show only files with that label e On the Show Sets menu click the name of the set that you want to display e To show all of the files again click the Show All bu
169. ness and archiving needs For a large catalog of stock images you could use the Dewey Decimal or U S Library of Congress system to identify the subject of the photographs The key is to integrate the naming system into your workflow so that every file is named properly before it ends up in an archive Ultimately if you create specific guidelines for file naming and stick to them you and everyone you work with will be able to easily identify locate and share files File name examples Name components lexus_newsletter_0904_001 tif Client name project publication date and sequential numbering wegatv_KDF42WE655_012 jpg Product name product ID and sequential numbering hourmedia_040623_066 pdf Client name 6 digit date Y YMMDD and sequential numbering hollywood_040721_0457 jpg Subject 6 digit date YYMMDD slide ID for scanned images smith jones 040721 sb 0215 jpg Bride groom 6 digit date Y YMMDD creator s initials sequential numbering job314 040727 0013 jpg Job number 6 digit date Y YMMDD sequential numbering 20040721 P 0525 jpg 8 digit date Y Y Y YMMDD subject code Portrait and sequential numbering To rename items you can use the Date field because it uses the IPTC Date Created the EXIF Capture Date or the file Creation Date You can adjust the date using various tags MM Month DD Day Y Y Y Y 4 digit year Y Y 2 digit year hh Hours mm Minutes ss Seconds For repeat use of your
170. oeste tt a rica aan UR SIR MY exe VERE sa a bass 134 Adj st color levels irren et iu Qe ad dini quium ides ut IIA iot ctim ana 134 Adjust color Balance odes iiie e obice andate it pdt eat meten re 135 Invert ENO BS RS SALLI A a corsa ceca ete atu he mte ao fodit esit sau tee e dete 135 Preset enhancement nsis iie ntn A o a teeta ode 136 Auto Enhancement D 136 Verson COMO nt 137 Chapter Twelve POMAR A opaca nto ja adelante 138 Printing TOES du Adnan irc 138 Global ptos 140 Additional printing options in Contact Sheet mode eese 141 Additional printing options in Content List mode seen 142 Additional printing options in Media Sheet mode sse 142 Print templates M 142 PIP Miki RG bett ce iu at 143 Printing to PDF Macintosh OS iii toe rures BAe a d edges 145 Appendix A Keyboard Shortcuts eiie cette riders 147 Eight Table shortcuts veu mode Qr pisc tas t i ee t ecu ua atibus ie ub aei p pete t des 149 Keyboard Shortcuts ueneno a Ad EE ops 149 vil Mous shortcuts conidios ia 150 Slide SHOOCUIS e odes eet suco aret eet ue hdd eR bina ue uhi oom tug aaa eee 150 Keyboard SHOFCUES sy ies eet A battu gee wie 150 Mo se sh rte ts 4555 cu oit tesi tien Perte eed te 152 Appendix B Supported File Formats tc 153 maso File Formats E RT 153 Budo Pile Eormats ANDO iS 154 Video Tle formats OPI AS nibii
171. ofiles for image files in the jpg tif pict pdf and Adobe Photoshop formats This enables Expression Media to provide color profile management from input source and catalog through to proof and final printing Expression Media provides you with color accurate display in all views List Thumbnail Media Light Table and Slide Shows by using your operating system s color management technology ICM on Windows ColorSync on the Macintosh To turn off color profile matching 1 On the Edit menu Macintosh Application menu point to Preferences and then click Media Rendering 48 Microsoft Expression Media User Guide 2 Click the Images tab and then select the Color match check box Manage color profiles On the Action menu the Manage Color Profiles command enables you to embed RGB and CMYK color profiles for individual files using profiles defined by your operating system s color management technology Windows ICM Macintosh ColorSync When the dialog box displays Expression Media displays the image in Media View letting you preview the application of various color profiles You can also remove profiles in this dialog box If this menu option is not available it means you need to do the following 1 On the Edit menu Macintosh Application menu click Preferences and then click Media Rendering 2 On the Images tab select the Color match check box To batch assign profiles 1 On the Images tab select th
172. oft Expression Media User Guide When backing up files to a CD or DVD that will be burned with the Macintosh operating system s built in disc burning technology the CD or DVD will be named on the desktop after it has been inserted into the drive Additional options enable you to back up All media files or Only visible media files in the catalog for example showing a set in the active view You can also select the option Keep the folder structure for your original media as well as selecting the Include media catalog option with your backup The Reset paths option resets the paths of items in the open catalog to the location of the media files that have been backed up For example if you backed up a group of files to a CD the catalog would reset paths of those items to the media on the CD To back up your media select the options you want and then click the Backup button Expression Media might ask you to save the catalog before burning the CD or DVD Before burning backup files to a CD or DVD you might also consider placing a copy of the Expression Media Reader application on your removable media Using this royalty free software you can distribute and share your catalogs at no cost or restriction To include the Expression Media Reader copy it to your removable media before burning If you need either the Macintosh or Windows version you can download it from http go microsoft com fwlink LinkID 82546 Expression Media Reader
173. oft Expression Media User Guide marked with a star rating in your catalog The Show Labeled option is also available in the Slide Show controller To sort by column in List View Click the corresponding label in the header bar above the media viewing area To invert the sort order click the arrow on the far left of the header bar Show Similar Items 33 Matching g Tight Average Loose Options Ignore brightness Match items with similar names only The Show Similar Items dialog box To show similar items 1 On the Find menu click Show Similar 2 Drag the Matching slider to set a matching tolerance 3 Select any of the following options to refine your search You can use any combination to refine your search e Select Ignore brightness to remove image brightness as tolerance criteria e Select Match items with similar names only to confine the search to items with similar names e Select Match selected items only if in a view you had selected a particular set of media files to filter 4 Click Show To show the most recently imported files On the Find menu click Show Last Import This feature is useful if you are downloading multiple media cards and you want to view only items from the previous import To restore your catalog to display all files Do one of the following e Click the Show All Items icon Or you can use the state arrows to navigate back and forth among various states that your catalog has shown
174. ok of your slide show Stage Grid Choose an option to run your slide show at full screen or divide your slide show into several different cell arrangements Custom Grid Macintosh Click this button to design a custom slide show grid template Playback options Select one of these options to control how your slide show plays back Interactive Use this option with the LEFT and RIGHT ARROW keys of your keyboard to manually advance or go back in your presentation The UP and DOWN ARROW keys work the same as LEFT and RIGHT ARROW keys Continuous This is the default for Expression Media slide shows Images will appear onscreen for the specified duration and then automatically advance to the next image Movies will appear onscreen for their full duration and then automatically advance You can use the SPACEBAR to Pause or Play a slide show in Continuous mode The LEFT and RIGHT ARROW keys will manually override the pace of your presentation Random Expression Media randomly chooses images and movies to present onscreen Other presentation options Here are some additional options that you can use to create visual effects during a presentation Margin between grid cells Adds a few pixels of background color to help separate items from each other in multi file grid arrangements Play voice annotation Plays any attached voice annotation whenever a media item is loaded Play sound from all movies Plays all the available movie audio tracks sim
175. older on the desktop You can name it from the Catalog Folders section Move Folder to Trash Removes files and folders from the catalog and hard disk Moves files and folders to the desktop Recycle Bin Trash but does not empty it 76 Microsoft Expression Media User Guide Chapter Seven Finding and Sorting Media in Catalogs In open catalogs Microsoft Expression Media offers a number of ways to find and sort media files as well as related files media and tag attributes Searching your catalog You can search catalogs quickly and accurately in Expression Media You can perform a quick search in the active catalog directly from the search box in a catalog toolbar or you can perform a more detailed search using the Find command Searching is case insensitive and includes all annotations EXIF IPTC annotations descriptions and so on media fields and catalog set names After you have searched and have found the items you want on the Find menu choose Show All to show all the items in your catalog You can also click the Show All Items icon on the toolbar Find Find items in front catalog m DAE File Name lis 7 Wrap Find next mM The Find dialog box To quickly search the active catalog Type the word or words in the search box in the catalog toolbar and then press the RETURN or ENTER key or click the search 4 icon To search catalogs using the Find command 1 On the Find menu click F
176. on Windows Macintosh Run Pause slide show Click Continuous mode Click Continuous mode Load next slide Click Interactive mode Click Interactive mode Load previous slide SHIFT Click SHIFT Click Interactive mode Interactive mode Drag media in grid cell This ALT Click OPTION Click takes effect only if the displayed media is clipped i e larger than the grid cell size Exit slide show Double click Double click 152 Microsoft Expression Media User Guide Appendix B Supported File Formats Image File Formats File format Extension Windows Macintosh Adobe Photoshop 8BPS PSD Y Y Alias Pix T ALS APIX Y Y AppleWorks i CWPT CWGR Y Y BMP BMP BMPf Y v BMPp DIB Canon Raw CRW CR2 Y Y Corel Draw CRD Y Digital Negative Raw DNG Y Y FlashPix Image FPX FPix Y Y Fractal Design Painter RIFF v Y Fuji Raw RAF Y Y GE Medical CRI CRI v Y Genuine Fractals i BIN STN STNG Y Y JacqCAD Expn Y Y JPEG JPEG JPG JPE Y v JPEG 2000 JP2 jp2 Y Kodak PhotoCD kpcd PCDI PCD Y Y Kodak Raw DCR Y Y Leaf Valeo Raw MOS Y Y Leica Panaonic Raw f RAW Y Y Live Picture i FIT2 Y Y Macintosh icon ICN ICNS Icon Y Macintosh Paint MACINTOSH Y Y PNTG Minolta Raw MRW Y Y Nikon Raw NEF Y Y Olympus Raw ORF Y Y Pentax Raw 1 PEF v v Picture PCT PIC
177. on page 101 For all tags it is imperative that the syntax and spelling be exactly as described in the tag tables in Expression Media tags by category on page 104 Two special tags to note are HTML Engine Directives and Theme Fields These tags are called variable tags and they control the size of images on index and media pages and also define what values will display in a particular field in a dialog box For more information about these types of tags see HTML engine directive tags on page 103 Custom template samples As mentioned earlier the best way to learn how to create custom HTML galleries is to copy an existing template and modify it However as an introduction use the code samples below as a guideline for further experimentation Index page samples To construct an index page you can use field phrases to mark the beginning and end of rows and columns that contain thumbnails of your media content These phrases are View IndexColStart View IndexColEnd iView IndexRowStart and View IndexRowEnd A simple example using the field phrases is 98 Microsoft Expression Media User Guide lt html gt lt head gt lt title gt iView Catalog lt title gt lt head gt lt iView HTML Engine Directives iView InThumbSize 128 iView InThumbColumns 3 iView InThumbRows 2 gt lt body gt lt p gt iView Catalog lt br gt iView Index lt p gt iView IndexRowStart iView
178. one folder it is much simpler to share a new gallery design with other users A theme folder also contains an Assets folder for related HTML graphics and an image used as a preview of the theme in the HTML export dialog box The preview is a 200x120 pixel JPEG named About jpg Expression Media stores custom themes in the user defined plug ins folder On the Macintosh OS X you can store themes in one of three locations e User Library Application Support Expression Media Plug ins HTML Templates e Library Application Support Expression Media Plug ins HTML Templates e Network Library Application Support Expression Media Plug ins HTML Templates In Windows XP you should store your themes in C user Application Data Expression Media Plug ins HTML templates In Windows Vista you should store your themes in C user Application Data Roaming Expression Media Plug ins HTML templates Within the Example HTML folder in Documentation is the All Fields theme Copy this theme to one of the paths above to use it in Expression Media Templates in Expression Media Expression Media uses templates to generate HTML galleries of your catalogs A template is a basic HTML page that contains one or more Expression Media HTML tags An Expression Media tag represents the part of the template that Expression Media replaces with your catalog 97 content when it generates the gallery For more information about tags see Tags in Expression Media on p
179. ontain only images that have both keywords keyword A and keyword B Note The Union of Terms in Repeating Fields function applies only to metadata fields that have multiple terms These are Keywords Categories Contacts People Scenes and Subject Codes Otherwise all selections in the Organize panel that span multiple metadata fields or groups will be intersections For example if you clicked the jpg file type the year 2006 in the Date Finder and the keyword activities the result would be an intersection of those terms Union of terms To display all media items that have keyword A and all media items that have keyword B repeat the intersection instructions but instead select Union of Terms in Repeating Fields in the Organize panel s List Configuration menu You do this by selecting the keywords on the List Configuration menu Handling a hierarchy of terms In the Organize panel some metadata fields have terms displayed in a hierarchy In other words these terms consist of a heading followed by the items that correspond to that heading These terms include Catalog Sets Catalog Folders Date Finder and the Place Finder For example the Date Finder term lists your photos in a hierarchy according to year and month By default you can only filter your photos by the lowest term in the hierarchy which in this example is by day A key option named Union of Field Hierarchies located in the List Configur
180. optimal output You can change the options however some themes are written to work with specific defaults and altering those would produce strange results If a produced HTML gallery looks incorrect try remaking it with the default settings Click the Settings tab and then set the options according to the following descriptions HTML Extension Define the file extension of the HTML file names Options include htm html shtml asp php and xml Output Use numbers for HTML file names with a numerical increment 1 2 3 for the media file name Treat captions as raw HTML Enables you to use HTML code such as lt b gt lt b gt in the Description annotation field JPEG Quality Select the level of compression applied to thumbnails and media images Expression Media offers the option to set a custom target size for exported images If you 94 Microsoft Expression Media User Guide choose a target file size Expression Media will dynamically adjust the compression level in order for the exported images to meet or be less than the target size Watermark Expression Media exports images with a visual watermark a secondary image which is overlaid on the primary image For more information about watermarks see Watermark HTML images on page 96 Frame images Select this option to place a 1 pixel black border around each exported thumbnail and media image Embed annotations Expression Media embeds all IPTC XMP Core annotation
181. opyright Copyright Notice Contains any necessary copyright notice for claiming the intellectual property for this item and should identify the current owner of the copyright for the item Other entities such as the creator of the item may be added Notes on usage rights should be provided in Rights Usage Terms Job Identifier Number or identifier for the purpose of improved workflow handling This identifier should be added by the creator or provider for transmission and routing purposes only and should have no significance for archiving Rights Usage Terms Free text instructions on how this item can be used legally Location Name of a location on which the content is focusing either the location shown in visual media or referenced by text or audio media This location name could either be the name of a sub location of a city or the name of a well known location or natural monument outside a city In the sense of a sub location to a city this element is at the fourth level of a top down geographical hierarchy City Name of the city on which the content is focusing on either the place shown in visual media or referenced by text or audio media This element is at the third level of a top down geographical hierarchy Province State Name of the subregion of a country either called province or state on which is the content focusing either the subregion shown in visual media or referenced by text or audio media This element is at the
182. or your contact sheet Depending on the format you select you might have several other options from which to select To set those options click the Settings button 6 Select Zero pad increments to add zero padding to the sequential numbers For example 001 002 003 instead of 1 2 3 This type of numbering is valuable because it keeps files in sequential order on your desktop and removable media Without zero padding the files would be in the order 1 10 11 12 and so on 7 Select Append file extensions Macintosh to add file extensions to ensure Windows compatibility 8 Click Make and then navigate to the location where you want to save the file Click Save File conversion The File Conversion functions on the Action menu are useful for single or batch conversion of images movies animations or sounds The Convert Image Files command will convert images as well as poster frames from animations into a new format such as jpg tif and so on To convert to other formats you will need to use a third party image editing application 112 Microsoft Expression Media User Guide Existing color profiles EXIF metadata IPTC annotations and associations with sets can be exported to the converted media files JPEG and TIFF image conversions have the option to preserve EXIF metadata JPEG TIFF and Photoshop conversions can preserve ITPC annotations When converting Camera Raw files Expression Media uses the large embedded pr
183. otation group in the Catalog Fields index by clicking the arrow Click on the dot next to the number of jpg files This will cause Expression Media to show only jpg files in the catalog Select all jpg files and on the Action menu choose Batch Rename Add the Date and Text strings as needed Click the plus sign to add another rename option In the Rename Options section select Number from Define the starting increment An increment is the numeric value that is used to start sequential numbering For example if you type 10 files will enumerate as sb10 jpg sb11 jpg sb12 jpg and so on In the field next to the increment define the number of digits for the sequential numbers For example if you choose a starting increment of 8 and 3 digits files will be named 008 009 and 010 Click the Rename button File renaming should be relatively instantaneous but might take a few seconds if you are renaming more than a thousand files For Raw files repeat steps 2 through 8 Organizing original files Use commands in Expression Media to transfer your original files to new locations on your hard drive or to duplicate your original files 73 To delete your files 1 Select the files that you want to delete 2 Click the Move to Recycle Bin icon on the toolbar This removes selected files from the catalog and moves the originals to the Recycle Bin Trash Expression Media does not empty the Recycle Bin so you can s
184. otations such as creator information author copyright contact information and so on For information on creating and applying metadata templates see Annotating using metadata templates on page 40 Annotating in the Info panel Expression Media uses the Info panel to provide you with an easy way to quickly review the aggregate properties and metadata of an image You can also use the Info panel to assign annotations to a single item or to a batch selection of media items Expression Media has an auto completion feature that assists you in typing annotation terms For example if you type S Expression Media completes the term with the nearest term from the field s vocabulary starting with S If a word is auto completed press the ENTER or RETURN key to assign it as the term Or you can click the TAB key to apply the existing term and advance to the next field 39 Title Product N Genre Intellectual Genre Event Event Date E Author re Annotating in the Info panel To annotate in the Info panel 1 Select the item s you want to annotate 2 Open the Info panel Click the Info toolbar button or On the Window menu click Info panel 3 Type information into the Annotations fields for example Description Date Created Keywords or Categories 4 Click the Save Changes icon Cat the top of the Info panel to confirm changes or the Discard changes icon 4 to discard changes to the Recy
185. otations to files 1 Select an item or group of items N Type all of your annotations w On the Action menu click Sync Annotations gt Select the option for Export annotations to original files The amount of time it takes to write annotations back to files depends on the number of files selected Special annotations plug in for Adobe Creative Suite The Status Event and People IPTC fields are not supported by Adobe Creative Suite To extend support of these fields to Adobe Photoshop CS Expression Media provides a custom plug in so that you can view and edit these annotations in the File Info dialog box of Photoshop This plug in also extends support of Expression Media Catalog Sets and any custom metadata fields created in Expression Media Plug in installation During the installation of Expression Media a file named iviewPanel3 txt is automatically installed on your computer The file is placed in one of these locations Mac OS X e Library Application Support Adobe XMP Custom File Info panels or User Directory e Library Application Support Adobe XMP Custom File Info panels Windows e Program Files Common Files Adobe XMP Custom File Info panels e Documents and Settings lt user gt Application Data Adobe XMP Custom File Info panels Windows XP e lt user gt Application Data Roaming Adobe XMP Custom File Info panels Windows Vista Color profile management Expression Media supports ICC color pr
186. ovie for additional editing 4 Select Replace original files to delete the original and replace it with the converted image 5 If you want to save these settings as a profile that you can access later click the Options menu and click Save To use a saved profile click Load 6 Click Convert to navigate to a location to save the files and then click OK Note With Windows video conversion Expression Media can only convert the following video file formats to a still image sequence asf wmv wmp wma wm avi mpeg mpe mpg mlv mp2 mp2v mpv2 and divx To convert sound files 1 Select the files that you want to convert 2 On the Action menu click Convert Sound Files 3 On the Format menu choose an output format Depending on the format you choose you have various settings options to set You can access those options by clicking the Settings button Backup CD ROM This function on the Make menu enables you to prepare CDs and DVDs for burning by using the built in disc burning technology in Windows and on the Macintosh OS X Backup is also ideal for archiving digital files onto disk partitions removable disks for example Zip or hard drives on a network Expression Media automatically scans your computer for available hard drives partitions and removable media such as CD DVDs and Zip drives It places available locations for backup with the Destination option in the Backup dialog box 114 Micros
187. pdated to the new layer or page M 4 gt Dl The pager tool To update the thumbnail of a media file that has been modified since it was cataloged select the item and then on the Action menu click Rebuild Item Rotating thumbnails Some images will not appear in the proper orientation when imported into Expression Media This is often the case with portrait vertical film images that have been scanned or portrait images taken with digital cameras that do not record the camera s orientation in the EXIF metadata Most new digital cameras record the orientation in the EXIF metadata Expression Media respects this image orientation and automatically rotates the image thumbnail accordingly during the import process For those files that need to be rotated Expression Media offers three methods of rotating your files to the proper viewing orientation Rotating thumbnails or soft rotation A soft rotation means that the viewing angle of an item is rotated but not the file itself To soft rotate an item select the thumbnail and use the Rotate buttons 7 Ain the far right side of the Header bar Each rotation represents 90 degrees A soft rotation applies to how Expression Media displays the file in all views List Thumbnail or Media View Light Table mode and Slide Shows and how it will export the media such as file conversions and Web galleries However if you open the file with an external application such as Photoshop the m
188. ped in as a keyword you can optionally apply all four of these keywords at the same time Create multiple vocabularies Expression Media can have multiple vocabularies This is useful if you have different uses for Expression Media You might regularly take photos for clients in the fashion industry stock travel agencies and also take personal photos You can create a vocabulary named Personal and this would contain among other annotations the names of your family and friends in your photos You can select this vocabulary when annotating personal photos and then switch to another vocabulary for photos for your clients This way by switching between the two vocabularies you will see annotation terms appropriate to the current catalog A vocabulary can contain a very large number of terms take a long time to create or might need to be backed up or copied from one computer to another To create a new vocabulary 1 On the Edit menu Windows or the Expression Media menu Macintosh point to Preferences and then click Vocabulary Editor 2 Inthe Vocabulary Editor click the Add button 3 In the New Vocabulary Set Name box type the name of the new vocabulary Each vocabulary is created in a separate folder The name of the folder is the name of the vocabulary You can show the location of these folders by using the desktop icon in the upper right corner For the default vocabulary click the desktop icon button and make a copy o
189. photographs Print label row Prints the headers for each row Print item icons Prints the image icons at the size you specified in the List View options Additional printing options in Media Sheet mode Below are the options available if you choose Media Sheet mode to print your photographs Expression Media renders these prints from the original hi resolution images Because these files might be large allow extra time for printing Margin between Places a small amount of space between tiled images Repeat media Tile a single image in the available print area Click the Grid button to define the number and size of the tiled images Scaling To define the image size select one of the following options on the menu e Actual Size Uses 100 of the image and centers it in the Print Area e Scale to Fit Scales the image proportionally to the size of the Print Area e Fit Width Scales the image based on the horizontal parameters of the Print Area If you apply this to a vertical image some of it might not be visible e Fit Height Scales the image based on the vertical parameters of the Print Area If you apply this option to a horizontal image some of the image might not be visible e Pin Smaller Side Draws the image with its smaller side expanded to fit the screen This option will fill the entire screen but your image might be cropped e Pin Larger Side Draws the image with its larger side expanded or shrunk to fit the screen e Tile T
190. plete dismount the camera from the desktop eject and then you can safely unplug your camera Importing from a CD or DVD Use this option to import files from removable storage To import from CD or DVD Open an existing catalog or create a new one amp of Bp On the File menu point to Import Items and then click From Disk Camera On the Source menu select the disk from which you want to import media Click the Destination folder icon In the dialog box select or create a folder for files that are downloaded from the disk Optional To constrain an import to only image file formats click the Media Importers button and select only the Images box This will prevent non image files from being imported into the catalog Imports can be filtered by any of eight different media file type groups Set the options according to the following descriptions Place in The Download folder places downloaded files into the Destination folder Today s folder will place downloaded files in a folder named after today s date in the destination folder Original folder hierarchy places downloaded files in a copy of the folder directory hierarchy on the Web server in the destination folder Rename Type a text string such as the date or subject in this field and Expression Media renames all downloaded files with sequential numbers following this string To maintain the existing file names leave this field blank 14 Microsoft Expression Med
191. ption of storing a backup copy of the original file in a folder of your choice or in the Version Control folder Saving image files removes embedded digital photo annotations EXIF that might have existed in the original file unless you selected the option Preserve EXIF metadata in the Save dialog box IPTC and XMP metadata cannot be preserved You must synchronize them after saving by clicking the Action menu and then clicking the Syne Annotations command Note You can use as many filters as you want before saving changes Crop You can use the Crop tool to reduce the visible area of an image 128 Microsoft Expression Media User Guide Crop 33 Left 671 Top 601 Width 529 Height 454 E Constrain Width 3 a Height 5 Units Pixels 72 dpi OK Cancel To crop an image 1 Click the image and then draw a box around the area you want to crop Expression Media grays out the area that will be cropped Before accepting the crop you can adjust the edges of the selection to fall exactly at the location you want To accept the crop click OK Position the cursor over one of the four sides of the image and then drag to where you want the cropped area While adjusting the cropped area you can review the coordinates of the crop in the Area fields To constrain the proportions of a crop 1 3 Select the Constrain box and then type the dimensions you want This is useful for cropp
192. r running presentations on a second screen or projector If you use multiple monitors position your catalog inside the monitor you want to use for the slide show You can start the presentation on that monitor and keep the controller on the other computer If you are not using two monitors displaying the slide show controller on top of the slide show stage will impair viewing To show or hide the controller press ENTER or RETURN 87 a gt wlio s Tei info BRUSHSCI TTF PRISTINA TTE TEMPSITC TTF 5GA2006120851 SGA2006120911 5GA2006121300 5GA2006121307 GA2006 120435 GA2006 120851 GA2006 120854 GA2006 120857 5GA2006120862 5GA2006120911 is 56A2006120939 By SGA2006 120988 GA2006 121011 Slide Show controller 1 Adjust volume 2 Exit Slide Show 3 Slide Show options 4 Playback controls 5 Adjust time between transitions 6 Show Hide files 7 Playback options 8 Filtering options 9 Scroll lock Setting Slide Show options from the controller The controller contains menus that enable you to set global options for your slide show These options are the same as the ones that you can set in the Slide Show Options dialog box For details about these options see Slide show options on page 85 To access the options Do any of the following e On the Set Options menu select an option locate the option category that you want to set and then e On e
193. r thoughts about the files Descriptions embedded into files are automatically shown in this field QuickTime equivalent mapping Some files such as MP3s or movies have QuickTime annotations embedded These are mapped to annotation fields For example the Author annotation field is mapped to the Artist field of an MP3 Product to the Album name and Title to a song s Full Name For more information about mapping see Appendix C Annotation Mapping People Keywords Categories Scenes and Subject Codes Metadata groups that are useful for describing and organizing the content of your media These groups are part of the IPTC and XMP annotation standards 37 Catalog Sets Display all of the associated Expression Media sets in the Organize panel to which an item belongs Catalog sets are a free form hierarchical method of organizing media files To add a group to the annotation groups Categories Keywords and People double click the empty field and type the name of the new field Configuring the Info panel list Some images in your catalogs will have large amounts of metadata displayed in the Info panel To view all of this information you can scroll up and down in the Info panel However this task might become too cumbersome or repetitive especially when scrolling past empty fields or metadata groups that are irrelevant to your workflow The same is true of the Catalog Index in the Organize panel which is used for sorting and
194. repeat use These settings are stored in the Options menu of a function s dialog box Saved options can be incorporated in scripts Option sets are small custom files and are easy to copy share and install The following functions can store options Find Saves and recalls simple or complex Boolean and or search strings Batch Rename Stores combinations of settings for file renaming View Options Stores the display options for text color and metadata of the List Thumbnail and Media Views A view s Size menu options are also stored with an option set HTML Gallery Stores variations on theme settings for different clients or projects The Site Title is not stored with an option set File Conversion Images Saves conversions with a specific purpose such as compression for Web or e mail distribution Text Table Saves and recalls various metadata groupings that you want to export PDF Maker Stores page layout styles for the production of high resolution PDFs To save an option set 1 Make sure you have all the function s dialog box options set appropriately 2 On the Option Set menu click Save 3 Type the name of the option set and then click OK Option Set menus are listed alphabetically If you want to force a particular option set to appear at the top of the list add a blank space as the first character of the name Tip There are no methods for renaming an option set If you want to change the name you must sa
195. ring e Select Preserve EXIF GPS metadata to embed the EXIF and GPS digital camera metadata into all exported images This option is available only for JPEG and TIFF conversions e Select Embed annotations to embed all IPTC XMP Core annotations into each exported image This option is only available for JPEG TIFF and Photoshop format conversions e Select Set Watermark to apply a visual watermark which is a secondary image that is overlaid on the primary image and provides a means of protecting the image To locate an image to use click the Set Image button For instructions about how to create and apply a watermark see Watermark HTML images on page 96 113 e Select Replace original files to delete the original and replace it with the converted image 7 If you want to save these settings as a profile that you can access later click the Options menu and then click Save To use a saved profile click Load 8 Click Convert to navigate to a location to save the files and then click OK To convert movie files 1 Select the files that you want to convert 2 On the Action menu click Convert Movie Files 3 On the Format menu choose an output format Depending on the format you choose you have various settings options to set A dialog box displays with your options If the dialog box does not appear click the Settings button Note If you convert to DV Stream Macintosh the file can be imported into Apple s iM
196. rosoft Expression Media User Guide Version control During the editing process this feature is useful both for individuals and small workgroups to browse and track different versions of a file This is useful as a backup as well as to revert to or compare different versions of files The Version Control folder maintains a log of the items added and removed from the folder with the name of the original file and the number and details of each version saved When a catalog is closed Expression Media automatically purges version control files for entries that have been removed from the catalog The size of the folder will grow depending on the size and number of copies of files We recommend keeping the folder on a volume that has plenty of storage space To use version control 1 Inthe Image Editor panel on the Window menu click the Setup button 2 Navigate to the folder where you want to save backup copies of version controlled files Make sure that you use a separate folder for each catalog 3 Once you assign a version control folder to the catalog you can begin to edit and back up media files After you have edited an image click the Save button in the Image Editor panel 4 Inthe Save dialog box select the box Save in versions folder Expression Media automatically assigns the current time and date and then saves this data in the export log in the Version Control folder together with an Expression Media encoded backup copy of th
197. s a folder that is split between built in plug ins which are located inside the application package and user installed plug ins which can be in any of the following three locations e Library Application Support Expression Media Plug ins e Network Library Application Support Expression Media Plug ins Language support By default Expression Media uses the language of the operating system or remembers the last language used For information about how to change the language used by Expression Media see Installing Expression Media on page 2 Web resources You can access additional resources for learning Expression Media on the Expression Web site Tutorials customer support forums and application updates are available online Go to the Web site at http go microsoft com fwlink LinkID 82546 Adding media importers Expression Media can use any QuickTime based media importer Download and install the importer You can download additional importers from third party sources on the Web Scripting Expression Media is scriptable and can be easily integrated with third party applications to perform workflow automation Scripting on Windows Expression Media supports Visual Basic Script and JavaScript automation Once you create scripts you can attach them to the application for access through the Scripts menu For instructions about creating scripts with Expression Media at the Expression Media AppleScript dictionary from with
198. s into each exported image Preserve color profiles Expression Media embeds the ICC color profiles into each exported thumbnail and media image Preserve EXIF GPS metadata Expression Media embeds the EXIF and GPS digital camera metadata into all exported media images Movies These options adjust the properties of QuickTime movies on Media pages Auto Play automatically plays a movie once it s been loaded in a browser Continuous makes the movie play in a loop Display QuickTime Controller toggles on and off the standard QuickTime controls for a movie Kiosk mode hides the options to save movies and change QuickTime settings from within a browser window 4 Click the Server tab and set your FTP options according to the below explanations Server Type the FTP address for your server for example ftp ourmedia org Expression Media stores each server that you define in a menu for quicker access in the future User name Password Type the user name and password information for your FTP server Folder Type the path to the Web root folder of your account on the server If a folder for your gallery does not already exist make sure that you define the new folder in this path Preview Settings Type the complete URL for the exported gallery Make sure that you have typed the same upload folder name that you designated in the Folder field Skip existing image files Select this box if you have already uploaded your gallery images and are simply up
199. settings you can save them by using the Option Sets menu Adjust the zero padding by defining the number of digits for sequential numbering File names are case sensitive Change case to lowercase UPPERCASE or Title Case 69 The preview window shows a list of your files before and after you rename them Batch renaming in Expression Media To rename all selected catalog items as well as the corresponding original files use the Batch Rename function The Batch Rename function provides four options for renaming files Date Text Sequential Numbering and File name You can combine up to three options in various ways to create unique batch renaming instructions You cannot rename offline catalog items such as those on CD DVD or removable drives Files that are locked by the operating system cannot be renamed Below are two examples of batch renaming that you might use You can rename files incrementally using the date a string of text and numbering sequence You can also rename files by using search and replace In this method you search for text and replace it with more relevant information This function is good for turning sequential digital camera file names into ones that match your file naming convention while maintaining the sequential numbers created by your camera Batch Rename 4 items zx t Rename Options ret y ee Number from y i sn 3 Search and Replace Options Search for Replace with Form
200. size you choose limits the size of thumbnails that can be created by Expression Media Expression Media also fully displays this preview in Media View In versions 2 0 and CS InDesign files contain a 128x128 pixel color bitmap PICT thumbnail of the first page of InDesign documents Select a preview size for InDesign files in the File Handling dialog box on the Preferences menu Media View Media View 29 This view displays media files at full size one file at a time Unlike other views Media View is a real time presentation of the original media files onscreen This means that Expression Media needs to have access to the file otherwise you will get an error message such as File Not Found In Media View you can play animations movies and sounds or navigate inside a QTVR image Use the onscreen QuickTime controls to interact with movies music and QTVR You can also flip through the pages of a PDF or view the various layers of a Photoshop document using the Pager tool that appears in the Header bar When an image does not fit entirely inside the window the cursor changes to a hand Use the hand tool to move the image Use the RIGHT ARROW key to advance to the next image Use the LEFT ARROW key to go to the previous image in the catalog You can use the Zoom buttons in the upper right side of the Header bar to zoom in and out To adjust the size of media display in this view you can use the Size menu Options include Actua
201. space with a color of your choice If padding is not enabled Expression Media will resize the image according to the scaling mode This usually scales the image to fit the width or height e Scale to Fit Scales the image proportionally to the Target Size e Pin Larger Scales the image with its larger side expanded or shrunk to fit the Target Size e Pin Smaller Scales the image with its smaller side expanded to fit the Target Size This option will fill the entire area but your image might be cropped e Fit Width Scales the image based on the horizontal parameters of the Target Size If you apply this to a vertical image some of it might be cropped e Fit Height Scales the image based on the vertical parameters of the Target Size If you apply this setting to a horizontal image some of it might not be visible Transform The Transform tool lets you alter the shape and perspective of your images This tool is good to use for correcting optical distortion such as converging verticals or barrel distortion 130 Microsoft Expression Media User Guide Transform ES Constrain Offset pixels gt X 259 To transform an image 1 Choose a setting from the Constrain menu according to the following descriptions e Perspective This setting lets you apply a one point perspective to an item To apply a vanishing point perspective along the horizontal or vertical axis drag a corner
202. ss of the file type This means that 1f your first two files are tif files and the next two are jpg then they would be named 1 tif 2 tif 3jpg 4 jpg In the field next to the increment define the number of digits for the sequential numbers For example if you choose a file starting increment of 8 and 3 digits files will be named 008 009 010 On the Format menu select an option for case Click the Rename button File renaming should be relatively instantaneous but might take a few seconds if you are renaming more than a thousand files Note Expression Media remembers the last increment used in batch renaming and automatically provides you with the next increment for additional batches For example if you renamed 50 files then later added more files that you wanted to rename the Number From field would automatically show 51 as starting value for your next batch rename Example 2 To rename files using Search and Replace 1 Select a group of files and then on the Action menu select Batch Rename Note If you select a single image this function will be not be available On the Rename Options menu select Date To add Rename Options click the plus sign On the Rename Options menu select File name In the Search for field type a text string that you want to replace In this case type the string DSC common to digital cameras Replace the string with a string that follows your file naming convention such as
203. ssage telling you this However if you do have duplicates in the resulting dialog box click Show to view the results of the search or click Clear Duplicates to sync the duplicate items with the file path thereby removing the duplicate from the catalog To locate missing items 1 On the Find menu click Find Missing Items 2 If you have missing items a dialog box appears containing the number of missing items Click Search to navigate to the missing items 1f you know where they are now located or you know what they are now named An alternate way to do this is to use the Reset Paths feature described below Click Remove to delete them from the catalog To reassign or modify a path 1 On the Find menu click Reset Paths 2 In the Reset Paths dialog box reassign or modify the path for one or more items 3 Navigate to and select the folder or directory where the file s now reside Expression Media displays each file in a window for you to confirm each file s path restoration 4 If you have a group of files and you are certain that all the new paths are correct you can choose the Accept All button to avoid having to confirm each to a new path 5 If you have simply moved or renamed an entire folder or disk it is much faster to use the Reset folder path command in the Catalog Folders pane of the Organize panel 83 Chapter Eight Slide shows Expression Media enables you to view or project a slide show presentation with yo
204. system language To run in a different language clear all languages except the one you want to use To change languages in Windows When you install Expression Media you select a language To change languages reinstall Expression Media and then select an alternate language from the menu To enter the license key 1 After you have installed Expression Media start the application 2 On the Help menu click Welcome Screen 3 On the Edit menu Macintosh Application menu click Preferences 4 Type your product key from the back cover of the package Installing plug ins The installation creates a Plug ins folder that contains files that are important to the application s functionality Knowing the location of this folder is important so that you can customize or install additional functionality such as HTML themes print templates importers and scripts Location of the Plug ins folder on Windows The user defined Plug ins folder is located in one of two locations e C Documents and Settings username Application Data Expression Media Plug ins XP e C Documents and Settings username Application Data Roaming Expression Media Plug ins Windows Vista Microsoft Expression Media User Guide Note On some Windows operating systems the Application Data folder might be hidden If so consult your operating system Help for assistance in showing hidden folders Location of the Plug ins folder in Macintosh On the Macintosh there i
205. t File format Extension Windows Macintosh Text TEXT TXT ttro Y Y Text Clipping clpt Y Font True Type FFIL TFIL TTF TTC SENT Y Y Font Open Type OTF Y Y Font Suitcase Font DFNT Y Active Server Page ASP Y HTML Document HTML HTM Y Y HTML Archive MHT Y PHP Document PHP Y Y Web Archive AWEB Y XML Document XML Y Illustration file formats Import File format Extension Windows Macintosh Adobe Illustrator AI Y Y version 8 only AppleWorks t CWGR Y Canvas t drwX drw9 drw8 drw7 drw6 drw5 Y Y CNV CVX CorelDRAW CDR Y Y Macintosh Adobe AG FH v v Freehand Microsoft Expression DESIGN Y Design Postscript EPSF EPSP EPS PS Y Y PowerCADD t Pd 4 Y Y Windows Metafile EMF WMF Y Importer renders preview only i User defined importer Note The capacity of Expression Media to import certain file types is dependent on your having the most current version of Apple QuickTime installed on your computer 156 Microsoft Expression Media User Guide Appendix C Annotation Mapping Expression Media supports a set of pre defined fields for annotating your media files This set also known as the IPTC XMP Core enables you to define metadata for your media files such as Creator Date Created Location and Copyright These annotation standards have been defined by the International Press and Telecommunications Council IPTC and the Newspaper Association of America NAA
206. t Expression Media to build a thumbnail image select a size from the Thumbnail Size menu If you select Variable size Expression Media creates thumbnail images matching the thumbnail size defined in the Thumbnail View of the active catalog e If you want Expression Media to use the embedded thumbnail images created by your digital camera or your digital imaging program select Use built in thumbnails 4 Select a Quality setting To define media preview options 1 On the Edit menu click Thumbnails and Previews 2 Select Create full screen previews 3 Select a size 4 Select the jpg compression quality to be applied to the preview images and then click OK Note Catalogs with full screen previews will be considerably larger than catalogs with only thumbnails Filtering imports by media type 8 control which media files are added to a catalog Most import options are conditional to the type of import From Folders Camera and so on and you can select those options when you initially import files However there is a global option to limit importing just those files that belong to a certain media type To define a media type filter 1 Start Expression Media 2 On the File menu click Catalog Importers 3 Select the box for each media group that you want to allow Expression Media to import or ignore in future catalogs For example when using Importing from Files Folders you might select only the Images option to import images
207. t button next to the menu displays the template content and some additional options for applying metadata Click the Download button Expression Media will import each image into the open catalog after it has been downloaded from the camera to the destination folder you defined After the import is complete dismount the camera from the desktop eject and then you can safely unplug your camera 12 Microsoft Expression Media User Guide To import without Picture Transfer Protocol These procedures also apply to digital media card readers that do not support PTP 1 2 5 Plug your camera into your computer or insert your digital media card Compact Flash card Memory Stick into your card reader When the Device Action dialog box appears choose Copy pictures to a folder on My Computer using Microsoft Scanner and Camera Wizard Follow the directions of the Camera Wizard to locate an existing folder or to create a new folder for your pictures On the last screen of the wizard select Nothing I m finished working with these pictures Start Expression Media and open an existing catalog or create a new catalog into which you can import the new images On the File menu point to Import Items and then click From Files Folders Navigate to and select the folder on your desktop where your images were placed with the Camera Wizard Click Import Importing from a digital camera Macintosh The OS X Image Capture application
208. te seater A Dives otia le ee esaeE 109 vi Microsoft Expression Media User Guide XML data leia 110 EER POPES d contact A A LR Opine 111 File COlVELSIO that and estonia A allele eet atin tat tree ie fensc acf 112 Backup CDROM ER 114 Helper application Uc avo UHR 116 Adda Helper agsdac eto edis bd Ra dotati SE DRAN ut EE cu ee eRe 116 Microsoft Expression Media Reader ene MS 118 Protecting distributed catalogs qe este AS TRI tut Aio aee Sri 118 Distributing catalogs with Expression Media Reader eee 119 Exchange feedback using Expression Media Notepad sees 120 Chapter Ten Automate tasks and workflow eese nennen 123 Musisinp E Uedadeasuaee 123 Attaching scripts to Expression Media ccccesscecesseecssececeeceeceeceeceeeecseeecseeecseeeeeeeeees 123 Installed SCE pls ere ood e to die o 124 O A Lei bL M Li CE 124 Option BLS iris 126 Chapter Eleven Image editing and version control 128 Erde Cot AOI esset esca A esas los ecu eae tu een ai 128 co eMe RHOD NM 128 Dil e 129 A esee vs E curd ES eod 130 Dori 131 juris giis Pee MH 152 snum I INT M M dese sings ec esd cg aaa e Maman Deco oan ESEESE SENEESE mead 133 REMOVE red Ei oes aia teeuea a O S ees 133 Convert DUO A a eed st 133 Adj stsat rati onm eea E dle d eda do 134 Adjust brightness and contrast i
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210. tem to move it e Move to New Catalog Creates a new Expression Media catalog with the selected files This command will not remove selected items from the current catalog The Organize panel The Organize panel has two windows Catalog Fields and Catalog Folders To show or hide the Organize panel click the Organize button on the toolbar Drag the divider to adjust the size of the two windows 61 Catalog Fields H 4 Label A 7 None 0 33 Bu E Green 2 BB sue x E Brown 4 A Magenta 5 Bl orange 6 ES Yellow 7 Cyan 8 E Gray 9 4 Rating None 17 kk kk KKK KA AA 16 4 Catalog Sets 4 Date Finder 1999 2006 2007 4 File Type Md Audio Video Interleave File lll Canon RAW ES EG D MP3 PNG 7 TrueType Font Event Author People Keywords wun amp pe The Organize panel Catalog Fields index The Catalog Fields index is useful for global searches or groupings allowing a quick comparison across hundreds of files often revealing annotation inconsistencies among a large number of files By viewing your media from a global rather than an individual perspective you can make sure of the standardization and accuracy of annotations across your media To expand a field click the arrow next to its name The Catalog Fields index lists all annotations or tags present in the catalog By dragging media items and dropping them on the existing data values you can assign these values to the multiple media items This si
211. ter the image horizontally place it 210 120 2 45 mm on the right margin 2 To center the image vertically place it 297 120 2 88 5 mm on the left margin For simplicity we will use 80 mm 3 Therefore the coordinates that you need for the CD case template are 45 80 120 120 mm or 1 1 120 120 mm To create a template 1 Create a text file with the proper order and number of values as shown in the previous examples Place the file in the Print Templates folder located inside the Expression Media Plug Ins folder Select the image you want to print in Media View 2 3 Click the Print icon on the toolbar 4 Select the new template in the Print dialog box 5 Select the options you want and then click Print PDF Maker This feature enables you to produce hi resolution PDF files of any size and layout using the media in your catalog The layout of the PDF can be completely customized The high resolution PDFs that you create are ideal for printing but might be too large for distribution on the Internet Currently there are no options for customizing the compression of images in the PDF Exported PDFs can be further customized by using a PDF editing application such as Adobe Acrobat 143 PDF Maker Layout window options 1 X Y coordinates 2 Frame dimensions 3 PDF page dimensions 4 Use the Move tool to reposition frames 5 Use the clone tool to duplicate a frame 6 Use the create tool to add a
212. thumbnail table Defines the number of rows in a iView InThumbRows Index only dubi table iView InMediaWidth Media only S af mediaimagespn iView InMediaHeight Media only VUE eee ee iView InMediaScalingMode Media only S E ena ASPE SES QUE Defines the scaling method for thumbnail images on Media pages iView InThumbScalingMode Media only 1View Variable See instructions for using this tag in the section above 103 Expression Media tags by category The following tables include all of the remaining tags that you can use when modifying or creating themes The tags are organized by the particular element of the theme that they can create or modify Expression Media tag Restriction Description Catalog e Title of iView MediaPro iView Catalog catalog file iView CatalogComment COIIBCRE TOES M NC catalog Navigation 1View Golndex Media only Pp rene Index page iView GoPrevious Link to previous Media Index page is Link to next Media Index iView GoNext But iView SourceURL URL to HTML Media page iView PreviewURL URL to thumbnail preview image iView MediaURL URL to media image iView OriginalURL URL to an exported copy of the original image iView Index Composite display and linking to multiple Index pages that is 1 10 11 20 21 30 This tag contains a blank value if you generate only one inde
213. till retrieve the deleted files if you want To transfer or duplicate your files Do one of the following e Drag any file from a catalog into a folder in the Folders panel This moves the location of a file to a different folder on your computer The path to the file will be automatically updated in the catalog e On the Action menu click Transfer to Folder and then click one of the following options e To move media files to a new folder deleting the original files select the option Move files Catalog items will refer to the new files in the new folder e To copy media files to a new folder keeping the original files select the option Copy files Catalog items will refer to the files in the new folder e To copy media files to a new folder select the option Duplicate files Catalog items and referenced files remain unchanged Action menu Macintosh The following options are available on the Action menu on the Macintosh Set Creator Changes the four character file creator with which the media file is associated For example it s useful for changing files with QuickTime creator to a Photoshop creator This will allow you to double click the files and open them with Photoshop Desktop icons Used for easy identification of files within the application or in the Finder This will replace generic desktop icons with image icons of original files Media Thumbnails Exports and embeds a small thumbnail into original referenced files
214. tion Drag the items onto the application shortcut Windows or alias Macintosh To invert the order of media in any catalog view Click the Invert button in the upper left corner of the media viewing area To change views CTRL 1 2 and 3 respectively Microsoft Windows XP and Microsoft Windows Vista or 1 2 and 3 respectively Macintosh OS X In this way you can view the tabs 21 Selecting multiple images If you want to batch process your images Expression Media offers several ways to quickly select a group of items Following are the selection commands a Choose Edit b Choose Select All c Select Clear All or Invert Selection A continuous block of items Click the first item and hold down the SHIFT key and then click the last item of your selection A selection of non adjacent items Hold down the CTRL key Windows or the key Macintosh while selecting individual items A selection of non adjacent blocks For example to select items 1 through 10 and 20 through 30 click 1 press SHIFT click 10 press CTRL click 20 Windows or click Macintosh or press SHIFT click 30 Expanding a selection Select an item or block of items and expand the selection by pressing the SHIFT key and one of the arrow keys The LEFT and RIGHT ARROW keys increase the selection by one item The UP and DOWN ARROW keys increase the selection by a row of items Selection scripts On the Scripts menu point to Select and th
215. to process the images displayed in the views Nearest Neighbor renders faster but produces a less precise preview image Bilinear creates a medium quality image Bicubic renders slower than the other two methods but creates a better quality image Color match Enables color profile matching in all views If an image has an embedded ICC color profile Expression Media uses it to create thumbnails and display images Otherwise Expression Media uses default document profiles chosen in the system s Control Panel Use alpha channel Enables Expression Media to render thumbnails and media images using the alpha channel as a mask Alpha channels are grayscale images that are embedded into a file and used to define the transparent and opaque portions of an image In Adobe Photoshop masks are stored in alpha channels Skip images with size greater than Enables you to place a limit on the size of images from 1 to 100 MB that the application will display in Media View and Slide Show mode If an image is larger than the defined value then Expression Media will not render it This option will accelerate importing large images when viewed in Media View Transparency Selects the background color used for transparent spaces in various image file types such as gif and Adobe Photoshop Click the color swatch to define a color Light Table Warnings Adjusts the sensitivity of exposure warnings in the Light Table Click the up or down arrows to adjust the und
216. tomize the colors and names of labels as a global application preference Because this customization is global shared catalogs inherit the label names and colors of the user that is opening the catalog and not the preferences of the person who created the catalog Labels Es Label Titles and Colors Use labels to create visual groups of media items in catalogs To assign a label to a media tem press any key from 1 to 9 Press 0 to remove labels Label options window To customize labels 1 On the Edit menu point to Preferences and then click Labels and Colors Windows or Labels Macintosh Click the color swatch you want to change Select any label text and type a new name Customizing a label name helps to remember the label s purpose or definition Macintosh If you select the Apply to original media file option then labels assigned to items in your catalog will also be applied to the original file For example if you assign a label 1 in a catalog then label 1 will be assigned to the file on the desktop However though the label numbers may match it is possible that the colors will not match To restore the default label colors and names on the Options menu click Reset All On the Options menu to save a group of label preferences click Export to File Once you have saved the labels to a file these label preferences can be loaded into other installations of Expression Media using the Import from File opt
217. tosh OS X digital camera support page on the Apple Web site For more information about the Expression Media support of Raw formats see Appendix D Photo CD Size Imports from Kodak Photo CDs which contain images that have a variety of dimensions and file sizes Smaller sizes will import much faster into Expression Media DCR Look Profile Adjusts the color tone of Kodak DCR images when rendered by Expression Media 4 Click the Fonts tab and set the options according to the following descriptions Thumbnail View Select an option from the Display drop down menu You can display thumbnails of fonts as either the font name or as two characters of sample text that you define If you change this option after importing fonts into a catalog you will need to select all thumbnails and on the Action menu click Rebuild Item to have Expression Media recreate the font thumbnail with the new settings Thumbnail View settings also apply to List View Media View Type the size at which you want fonts to display and select an option from the Display drop down menu You can display fonts as a standard character set a full character set or as sample text that you define The Font Size option applies only to TrueType fonts Expression Media displays bitmap fonts at the size defined by the font These options also define how Expression Media displays fonts in Slide Shows For more information about Slide Shows see Slide show basics on page 84 If you c
218. tton LUE To designate the text that appears in the slide show 1 Click the Text tab 2 Do any of the following e Select any of the Display options to display the text related to that option Click the arrows to cycle through all the available information e To set the color of the text click the Color swatch and choose a color e To right align center or left align the text click the corresponding Align button e On the Font menu click one of the font options Drag the slider to set a font size To set a label or rating Do one of the following e To seta label click the Files tab click the banner to the left of the file name and click a label color e To set a rating and a label click the Info tab and next to the thumbnail of the file click the swatch to assign a label and click the plus marks next to swatch to set a rating To view file information 1 Click the Info tab 2 Click the arrows at the bottom of the dialog box to cycle through the file information Keyboard shortcuts Expression Media offers a complete set of shortcuts for keyboard and mouse navigation of slide shows For a list of these shortcuts see Appendix A Save a slide show as a QuickTime movie Expression Media provides the option to save a slide show as a QuickTime movie so you can distribute a catalog of images as a movie with transitions and timing without the Expression Media application You can play a QuickTime movie by using the
219. uently import all of the separate catalogs from all your July projects into that single catalog Organize by subject Any logical subjects that are not likely to overlap are a good way to divide your media into multiple catalogs For example you can store your images by high level subjects that describe the types of your photo assignments such as travel fashion portraits and so on Organize by process task At times there are clearly definable states for files in a workflow Separating items by their state or task in your workflow can help direct users to the media item at the correct stage in the workflow For example if photographers want to track files through a raw workflow they might create one catalog each for the original raw files client selections processed tif files and edited images Organize by file type You might want to group files into catalogs based on file type such as music movies fonts illustrations or a pdf file For example you might want to create a catalog of all your fonts creating a searchable inventory of typefaces available for your design projects Organize by search Expression Media has special search criteria that enables searching across all catalogs in a particular folder Therefore if you store your entire job catalogs in a defined folder files will be easy to locate Higher level chronological catalogs will also be good for locating media files Microsoft Expression Media User Guide Before cre
220. ultaneously This option is only useful when you intend to play multiple movies in a grid arrangement If this feature is disabled Expression Media plays only the background sound channel as well as the active movie soundtrack Fade In Macintosh Fades the start and end of shows Show controller Displays the slide show controller during the slide show To hide the controller use the ESC or RETURN keys 86 Microsoft Expression Media User Guide Viewing the Slide Show You can run the Slide Show at any time during your work If as it runs you want to vary the playback you can do so while you are in Slide Show mode To run a slide slow 1 Do one of the following e Click the Run Slide Show button amp on the toolbar e On the Make menu click Run Slide Show e Inthe Slide Show Options dialog box click Run Slide Show 2 To exit during the slide show click the ESC key or double click on a Slide Show image You can also click the Exit Slide Show button on the Slide Show controller Slide Show controller The Slide Show controller panel lets you adjust options during a slide show presentation Though you can set the same global options that you set in the Slide Show Options dialog box the Slide Show controller also enables you to set individual playback options for each of the files that display so that you can further customize your slide show You can change any option even as the slide show plays This panel is also useful fo
221. unction of your catalog s List View or Thumbnail View 111 List View is useful for printing a table of contents of your catalog The list view style matches the layout of the catalog s List View with icons and associated field information of each file Thumbnail View prints a table of thumbnails which is similar to your catalog s Thumbnail View The size of the thumbnail in your catalog determines the size of the thumbnail in the contact sheet To adjust the visual settings of your contact click View Options on the Window menu in the catalog and then make any necessary changes The size resolution and format of the contact sheet image file can be customized in this dialog box You can also add headers and footers If you have more media items than can appear on a single contact sheet Expression Media will output as many pages as necessary to completely export the catalog as contact sheets As you adjust the dimensions of the contact sheet the number of exported pages will be adjusted To export a contact sheet 1 On the Make menu click Contact Sheet 2 Select a Layout option The layouts will resemble the view layouts in the program 3 Click the plus or minus signs to choose a header and or footer These can be any supported image file you have on your hard drive 4 Select the unit of measure in your exported contact sheet in pixels inches or centimeters and then set the dimensions 5 Select a file format f
222. ur photographs movies and audio soundtracks The Expression Media Slide Show feature enables you to sequentially present your files using a variety of transitions and displays Slide show basics The Slide Show feature in Expression Media offers a way for you to display a succession of images and movies as well as play audio You have full control over the transition between files as well as which files play how they transition and if applicable the amount that displays or plays at one time The slide show can function as anything from a preview tool to a way to construct a complete stylish movie of your media collection since if you want you can save your slide show as a movie file that you can distribute Slide show features By default the Slide Show feature is set to run with cut transitions and to cycle through your collection You can run a slide show at any time When you start a slideshow a floating slide show controller appears Use the options on this controller to adjust all the aspects of your slide show Following are some of the features of a slide show 84 Microsoft Expression Media User Guide Audio Expression Media slide shows can contain a single background audio channel Sound items included in a catalog are always queued into the audio channel If you place an audio file at the beginning of a slide show of images the audio plays during the presentation Video Expression Media slide shows can display
223. usable ones To assist in this process Expression Media provides two methods of classifying and ranking media star ratings and color labels Using keyboard commands labels and ratings can be easily assigned in any view the light table and during slide shows Rating media Star ratings provide a ranking system for items in your catalogs You can now rank your media from one to five stars or mark them with no stars 4 Rating None 17 xk k Ak de X o o Lik 441 kkk 16 56420061209889 jpg n Ratings in the Info panel Ratings in a thumbnail To assign a rating Once you have selected one or more items you can add a rating in three ways e Select a star rating from the Rate Media drop down menu on the toolbar or right click to get a contextual menu e Press ALT 1 5 CTRL 1 5 This applies the associated rating for example 3 equals three stars e Use the drag and drop operation to move items onto the Rating section of the Catalog Fields index of the Organize panel To remove ratings Select one or more of the following items e Click None on the Rate Media drop down menu on the toolbar or right click the file in any view 33 e Select an item and press ALT the number zero 0 Macintosh CTRL 0 To show files associated with a rating Select one or more items e Click a rating in the Rating section of the Catalog Fields index of the Organize panel e On the Find menu click Show Rated and then select
224. ve media in both iPhoto and Expression Media Importing from a catalog file merging catalogs Expression Media can combine the contents of one catalog with the contents of another You can do this by either using a menu command or by using a drag and drop operation If an item s thumbnail in an older catalog is smaller than the catalog being appended then you will need to rebuild the thumbnail to match the new size To merge catalogs 1 2 3 Open an existing catalog On the File menu point to Import Items and then click From Catalog File Navigate to and select a catalog created by an Expression product Note This function will not work with catalogs created by other programs New media items will be appended to the end of the existing catalog Also added are each item s related annotations label and thumbnail Catalog Sets are merged into the open catalog Note If the open catalog already contains files that are part of the selection of files that are being merged Expression Media will ignore these files and will not replicate them To merge catalogs using drag and drop 1 Open at least two catalogs 2 Select one or more items in one catalog and then drag them to the other catalog If you are in List View or Thumbnail View Expression Media appends the dragged files at the location you place the cursor If you are in Media View Expression Media appends the dragged files to the end of the current catalog Us
225. ve the catalog 4 To remove password protection click the Set Password button and delete the password in the field Save your catalog to remove password protection Finding catalogs The Catalog Finder lets you quickly locate and preview all Expression catalogs on a storage volume hard drive CD DVD and so on To find a catalog 1 On the File menu click Recent Catalogs and then click Catalog Finder 2 Select a storage volume from the menu and Expression Media will locate all catalogs on that volume 3 To refresh the search click the Find button 4 To preview the found catalog click a catalog name in the search results list 5 To open the catalog click Open Setting Expression Media preferences You can define additional setup and program options in the Preferences dialog box The preferences are divided into several categories You can access the preferences by clicking the Edit menu and then pointing to Preferences Setting some of these preferences requires that you have a working knowledge of the features that they control Use the following indicated references to learn about and set the corresponding preferences e General These preferences define some of the global display and general behavior characteristics of the program 17 Options 93 AtStartup Open New Catalog z Double Click Switch views y Options Y Show tooltips for toolbar buttons Y Sort using natural order 4 Show warning w
226. ve the option set a second time using a different name then remove the old one from the list To remove an option set 1 On the Option Set menu click Remove 2 Select an option set and then click Remove 126 Microsoft Expression Media User Guide To share an option set Option sets are good for saving and recalling a large group of settings Option menus are typically located in the lower left of a dialog box You might want to install option sets on other computers in a workgroup or share them with other Expression Media users 1 Locate the user defined Plug ins folder in Option Sets For instructions about locating this folder see Installing Expression Media on page 2 There are several folders of option sets CLGE PDF Maker BREN Batch Rename IMGC SNDC and MOVC File Conversion LAYO LAY1 LAY2 List Thumbnail Media View HTML HTML Gallery TEXT Text Table Find option sets cannot be shared Copy the option set you want to the desktop and distribute it wherever you want The recipient must place the option set in the correct corresponding option set folder Tip When sharing HTML Gallery option sets your recipient will need to have the relevant themes installed for the option set to function properly 127 Chapter Eleven Image editing and version control Microsoft Expression Media offers powerful image editing as well as calibration tools that can enhance the color sharpness and br
227. vious images The RIGHT or DOWN ARROW key changes the image in the Light Table to the next one in the catalog Use the UP or LEFT ARROW key to change to the previous image in the catalog 58 Microsoft Expression Media User Guide When there is more than one image on the screen the image that is changed is the one your cursor is hovering over When changing the image using the cursor keys the current zoom and scroll positions are maintained to make it easier to examine the same point on similar images Pixel magnifier The pixel magnifier is a floating panel that shows a close up of the image area underneath the cursor To select the pixel magnifier use the M keyboard shortcut The pixel magnifier can be quicker than zooming and scrolling particularly when there is more than one area in any particular image that you need to examine closely The slider controls how far the magnifier zooms in There are four settings from the least magnified at the bottom to the most magnified at the top The slider snaps to one of these four settings The pixel magnifier also shows the X Y coordinates of the cursor highlighted by a green square as well as the RGB color values Using the Histogram and Exposure warnings A histogram is a graph showing the relative distribution of Red Green and Blue pixel densities in an image It shows the number of pixels with high density on the left darker colors and low density on the right lighter colors Its
228. white Drag the Lightness slider to brighten or darken the image Adjust brightness and contrast This filter adjusts the tonal range of your images through brightness and contrast It can help to correct blurry images and bring out fine details in tone Dragging sliders to the left decreases brightness and contrast dragging them to the right increases the levels Adjust color levels The Color Levels histogram displays the tonal range of the entire image Use the sliders to adjust highlights right shadows left and mid tones middle The middle slider changes the intensity values of the middle range of tones without dramatically altering the highlights and shadows The outer two level sliders set the black point and white point of the image 134 Microsoft Expression Media User Guide 98 Levels 0 1 158 Adjust Color Levels 7 Preview ewe HA a NN m 1 Aa The Adjust Color Levels filter Adjust color balance The Color Balance filter changes the overall mixture of colors in an image for generalized color correction To adjust the color balance drag a slider toward a color that you want to increase in the image or drag a slider away from a color you want to decrease in the image Values range from 100 to 100 Invert photo negative The Invert Photo Negative filter inverts the colors of an image This filter is useful for turning a positive image into a negative or to
229. ws to be created for example 800 1024 and 1280 pixels 5 Select the jpg compression quality to be applied to the preview images and then click OK 6 Import the media items and save the catalog Setting a default for a new catalog If you want your settings to apply to all new catalogs created by Expression Media click the Save as Default button in the lower left corner of the Thumbnails and Previews dialog box Media previews and catalog file size The file size of catalogs with Media Previews can be considerably larger than catalogs with only thumbnails To create a Media Preview in the Thumbnails and Previews dialog box select the Create full screen previews check box The size and compression quality of media previews will also greatly impact the file size of Expression Media catalogs Because Expression Media has to render the entire image in order to create a full screen preview this can slow down the import process 23 The time it will take to organize media will vary based on your computer s operating system and overall speed It will also vary depending on the size of the original media files Previews in Media View In the Header bar Expression Media displays the file name the word Preview and the preview dimensions rather than the path location Catalog file size The effect of the size and quality of Media Previews on the file size of Expression Media catalogs If you select Large Previews you might
230. x page File names iView PreviewFile File name of the image Thumbnail exported to the Preview folder iView SourceFile File name of the HTML Media page iView OriginalFile File name of the original file exported from the catalog iView MediaFile File name of the converted large JPEG media image Counters 104 Microsoft Expression Media User Guide Expression Media tag Restriction Description iView Running Current Index or Media page number iView Total Total number of Index or Media pages Media rendering iView Media Media only Replaces tag with rendering of media image iView PreloadNext Media only 1x1 pixel rendering of next media item Images only suitable for preloading iView PreloadPrevious Media only 1x1 pixel rendering of previous media item Images only suitable for preloading Index page iView IndexStart Index only Defines the start of a main index repeat loop Can be used to populate JavaScript arrays View IndexEnd Index only Defines the end of a main index repeat loop Can be used to populate JavaScript arrays iView IndexColStart Index only When using the styles in CSS for a thumbnail index this tag defines the beginning of a column iView IndexColEnd Index only When using CSS for a thumbnail index this tag defin
231. xchange would work in step by step instructions Photographer 1 Create a catalog with Expression Media 2 Burn the catalog onto a CD or DVD and include the Macintosh and Windows versions of Expression Media Reader If your client already has Expression Media Reader you might be able to send the catalog by e mail 3 Send the disc to the art director Art Director 1 Copy the Expression Media Reader the catalog and any media files from the disc to your computer You can launch Expression Media Reader from the disc and open the catalog However installing Expression Media Reader is not necessary 2 On the Window menu click Expression Media Notepad 3 Drag a selection of images to the Notepad This selection will make up the first page of the Notepad 4 Type your comments about this selection of images in the Comment box Example Print order 2 copies of each image at 4x6 Note Microsoft recommends that you start each comment with a short word That way when the catalog creator imports your comments into Catalog Sets they will quickly be able to decipher the general meaning of the page comments 5 If more feedback is needed then select a different page of the Notepad and repeat the process 6 When the Notepad is complete click the Email button at the bottom left of the Notepad panel This will launch your computer s default e mail client create a new e mail message and attach the Notepad file The Notepad file will
232. you want to remove this item from the annotation term or from the entire catalog If you switch over to the Info panel you will notice that the same annotation has been removed from the corresponding annotation field Locating media by fields Once you have assigned media to various annotation terms you can now filter the catalog using the Catalog Field index To find files that match an attribute Date File Type or annotation Events Locations and so on click the dot next to term in the Catalog Fields index and the corresponding files will appear in the active view This hides all files that do not match the annotation or attribute which is useful for finding a particular group of files that can now be batch processed exported reorganized or printed After you have found the files you want on the Find menu click Show All to reveal all the hidden files in your catalog To show all files you can also click Show All Items on the toolbar Catalog sets Catalog sets are a free form hierarchical method of organizing media files You can use sets to organize play lists photo albums work assignments or to create a complex system of categorization You can also create capture sets which display a group of images or bracketed exposures based on time intervals between shots You can use sets to quickly display subgroups of items in a catalog and to maintain their order even after items within the sets have been moved or sorted You
233. ype of the printer chosen You can add custom print area templates to this menu For more information see Print templates on page 142 Margins Enables you to further adjust the Print Area Size on all sides Select the Mirror Margins option to include spines for double sided documents that will be bound or punch holed The border color around the preview image represents the margins that you define Headers Enables you to place a label on the top header bottom footer right and left sides of your printout depending on which of the buttons you click on the right side of the text boxes You can adjust the type and style of the labels by clicking the buttons on right side of the text boxes On the Special menu add automatic page numbers date and time These are represented by their respective symbols in the caption s box You can mix the symbols with regular text Use the Ampersand amp amp option to help differentiate the character from the special character commands The Indent option aligns the label center or right An Indent 41 centers the text Two indent marks makes the text flush right Expression Media retains Header settings across all print styles Grid not available in Content List mode For contact sheets this option defines the number of rows and columns for a printout For media sheets you can define how multiple copies of the same image or different images will be printed The Default for view option takes into
234. zes media by the digital device that created the file Digital cameras and some scanners record this information in every image they capture EXIF metadata Media items that do not have a device assigned will not be represented in this list Color Profiles read only Displays media that is based on the color profile ICC embedded in the media file Media items that do not have a color profile assigned will not be represented in this list Color profiles can only be assigned to files using the Manage Color Profile command on the Action menu and cannot be assigned by dragging to the Catalog Fields index Sample Color A sample color is generated when a media file is imported based on the dominant color of the image To change a media item s sample color you can click Set Sample Color on the Action menu or you can drag the item onto any sample color in this list 64 Microsoft Expression Media User Guide Annotation fields section 4 Event 4 Author ES Mike Tedesco 18 4 People 4 rds Beach S Bird E Birds ied Blue Chicks Es Clouds Hi Eog Bie Elephant Seal Annotation fields Pp ppp o These fields give you an alternative way to assign metadata organization to your media files as opposed to entering this data into the Info panel The fields in the Catalog Fields index are all part of the IPTC XMP and QuickTime standards The standards are Title Event Date Created Status Creator Provider Source Keywords Cat

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