User Guide
Contents
1. one or multiple schools of the same Type as defined on School Details SYS040 Select a non school day reason from the dropdown list of values DOARME Thanksgiving Day Non school days found at the destination school which do not exist at the copied school will not be affected Click the ADD button lower right Enter the calendar date of the non school day Important Dates can be added to Non School Days for unexpected reasons such as School Closings or other non school day occurrences while in the Current School Year The date will automatically be removed from ATT205 FMX Attendance Tumbles when using either SCH215 FMX Non School Days or ATT060 FMX Daily Period Attendance School Closings Entry You are NOT required to rebuild the calendar in order to remove the date that was a regular school day and then changed to a non school day Remember this does not change the rest of the Tumble and or Days on the other dates These must still be changed manually as each School will determine whether they wish to change the Tumbles and or Days Back to School Fundamentals 8 Revised 24 Aug 2011 V Back to School Fundamentals v2 1 Supporting Student Achievement 3 Current Year Screen Setting up Attendance Tumbles Path BCeSIS Start Screen gt School gt School Information gt School Details gt Current Year 3rd screen This first s2. Common View gt Credit Details gt Detail button Ta Student CreditiCredit Marks Detail al GES GSS GoldenSecondary lt lt lt lt Golden Seconda Mo Homeroom No Homeroom BB 708 MSobe pg cassandra Jr orauc 1994 E m cmm D 2004 GRADUATION ER ONE pb MIDS AHOC MIDS 0AHOC 01 Course Into HOCKEY PROGRAM 10 Crs Gr ll Graded paee ooo 10 Emden SSS Course 4000 Ts 4000 D Dipl ca Term TA 000 NEN Dipl Ovr How Taken Regular Class Regular Class ora m Academic wif Pert Lvl Back to School Fundamentals 26 Revised 24 Aug 2011 Back to School Fundamentals v2 1 16 Mass Registration Path Attendance Module gt Period or Daily Attendance gt Verify Registration gt Verify All Students BCeSIS Supporting Student Achievement gt Mass Registration Verification In order for attendance to be recorded all admitted students must become registered Mass Registration will register every student in your school Mass Registration can only be run once a year It can be run before on or after the first day of school If run after the first day of school be sure to use the actual first day of school as the Default Registration Date Any students who should not have been registered during the mass registration process can be easily reverse registered at a later date as a follow up step The De
3. Change to last page Mass Registration Section 1 8 In the previous version some of the call out bubbles were not displaying all text 26 Aug 2010 Redid Mass Registration Section 1 8 19 Jun 2011 Review of document minor revisions throughout 2 0 18 Aug 2011 Added section 1 4 Page 10 Area 2 removed reference to D1 D2 Added sections 11 12 and 13 24 Aug 2011 Inserted new section 11 Ad Hoc fields and 12 Diploma Types BCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement Contents OE 2 5 L COMPANYTPEIEIDISTRICT SETTINGS od iakis ous deere au E o Ni en ei SOME du OE dES d0es eN UE S qas ewe si SEN adu SRI ges eia E GE 6 1 1 hdi eld ccm C M 6 1 2 REPORTING PROGRAME TAB o ar raa Oe oe EE 9 6 1 3 NO SHOW DATE ER n en ee ee ee EENE EE ee OO 7 1 4 COURSES TO BE RETAINEDIF DROPPED oase ss eie Re eie iE REEE O 7 2 NON SCHOOL DAYS CURRENT YEAR oos bee sie seen See EG Re Ne ee ee ed ee SG Re GE ER Ge ee EE ee 8 3 CURRENT YEAR SCREEN SETTING UP ATTENDANCE TUMBLES ees esse ses ees ses seke esee eee eee nennen enne nnn nn RENEE Re 9 3 1 COPR EBA lo m 9 3 2 AT RIC IV oe e 12 A REBUILDING THE SCHOOL CALENDAR ss ass iese ese
4. bDCeSIS Supporting Student Achievement BCeSIS Basics Back to School Fundamentals Reference Guide Version 2 1 24 Aug 2011 DCeSIS Back to School Fundamentals v2 1 Supporting Student Achievemen Version History Version Date Description O 10 0 0 14 Aug 2008 Document complete pending updated information on Mass Registration Mass Registration information updated di aa Added Grades and Catchments section 21 Aug 2008 Addition of new Office Staff Tips for a successful school year chart p 4 1 2 7 Aug 2009 This document was reorganized to include only the required tasks schools must complete post YET to prepare to begin the new school year The previous version contained the following sections which have been deleted Material on deleted topics is still available under the corresponding topics on the ISW Office Staff Tips for a successful school year this 1 page doc is now posted separately on the ISW 1 3 Assigning Standardized Tests to Students No longer required i e Toggling Diploma Type 1 7 Reporting Periods Due to the importance of this topic there is a separate LE this year and new resources have been created to address this topic separately 2 1 2 7 Information on Admit amp Registering Individual Students 2 9 No Shows 2 10 Creating Program Assignments 2 11 Mass Entry of Program Assignments The following new section has been added e 1 2 Setting up Attendance Tumbles 1 3 18 Aug 2010
5. 485815 7ieger Brodie 485641 Reading etem ene Vantine keith 485789 Wait B 485782 Waler Coleen DESI Muzik Finn 486257 Leppanen ETT Ba FF vi Vi vi vi rr vi F vi vi vi vi vi rr vi F vi F vi Tonnie B Steps 1 Extract the students whose ad hoc values you would like to clear 2 Setthe Field To Update to Term Comments or Behaviour Attitude Social Resp 3 Leave the update value set to blank 4 Click on the Update button Back to School Fundamentals 22 Revised 24 Aug 2011 j Back to School Fundamentals v2 1 a reee 12 Diploma Types Students matriculating or transferring to a high school may not yet have their diploma type set yet A diploma type is important for developing student plans for graduation school completion The diploma type a student has will also determine which courses can be scheduled for a student in BCeSIS For example not having a diploma type identified will disallow the scheduling of examinable courses Allowable Diploma Types include 2004 Graduation Diploma Program Adult Grad Program School Completion Certificate Program To determine and set the diploma type for a school s student body follow these steps Go to School Mass Updates Mass Updates Multi Value 1 Setthe Field To Update to Diploma 2 Extract the students from your school using the extract button 3 Set blank
6. 28 Revised 24 Aug 2011 Back to School Fundamentals v2 1 18 Bill 33 To conform to Bill 33 many schools follow this or a similar process 1 Run the BC Class Size Verification Report under 06 Enrollment Reporting to see if there are any Bill 33 violations Run the BC Class Record under 03 Homeroom to see a list of students in each homeroom and to see those with a SPED designation Redistribute students as necessary Where redistribution is not an option Principals are required to have a consultation with teachers affected Principals run IEPs for all the students in each affected class Principals include a copy each student s IEP and the BC Class Record and put them in a package for the teacher before consultations Back to School Fundamentals 29 Revised 24 Aug 2011
7. failing blended mark which is received following completion of the course does not automatically update the credits details Up until the time that the provincial exam marks are returned from the Ministry Analyze Diploma will show this as 4 credits since it will assume that the student will pass because the school mark is a pass Following receipt of provincial exam marks Analyze Diploma has some additional logic built into it to override the credits earned if the provincial exam mark turns out to be a failing mark Analyze Diploma will count this as O credits with a zero credit indicator of 0 Failing Mark on Record Example 1 requires that the school update the students Credit Detail record with the number of credits earned Example 2 requires that the school update the students Credit Detail record with the zero credits earned OR wait until the student re writes the examination Back to School Fundamentals 25 Revised 24 Aug 2011 UN a M Back to School Fundamentals v2 1 Supporting Student Achievement 15 Independent Directed Studies After YET MIDS courses are in Credit Details When a course is in Credit Details schools can now associate the MIDS course with its Related Course using the Related Course field Click on the button to the right of the field to choose from a list of courses For more information on IDS reporting please review the Ministry of Education Handbook of Procedures for the Graduation Program
8. school year T1 All periods used at the school must be included T2 Will be used for dates in which there is a morning class using Rotation 1 and no after school class T3 Will be used for Rotation 1 dates in which there is no morning class and there is an after school class T4 Will be used for Rotation 2 on dates in which there is a morning class and no after school class T5 Will be used for Rotation 2 dates in which there is no morning class and there is an after school class T6 Will be used for Rotation 1 dates in which there is both morning and afternoon classes T7 will be used for Rotation 2 dates in which there is both morning and afternoon classes NOTE Period 7 is not defined in T2 T7 as attendance will not be taken for sections of courses scheduled into period 7 Be aware that on some attendance screens for example Period Att Teams Group screen period 7 will be an option to record attendance against Back to School Fundamentals 11 Revised 24 Aug 2011 Back to School Fundamentals v2 1 a e m reren 3 2 Curriculum Based TB Current Year Michalsan Elementary The above screen shot is a typical Curriculum based school setup See the Course Based section previous for descriptions of fields Back to School Fundamentals 12 Revised 24 Aug 2011 DCeSIS Back to School Fundamentals v2 1 fapponing Sent Achlovement 4 Rebuilding the School Calendar Path BCeSIS Start Screen Atte
9. si gee se ee de ae oes Ee ee Ee se ewe be a es bedek sp de sed 13 REPORTING PERIODES issie eN ei oes es oo oe GO Ge Ge GE oe Ge eo oe Ge oe ee eo OR SE EE os 14 6 GPAMODULE EE EE EE ER EE 17 7 CURRICULUM REPORTING SETUP isis issie sedes Ein es se ee ee ew ei BE ewe Se wee Ee Gewas eeue be De oes RE se ee we ewe ei Ai we EE 18 8 ADD AND DELETE TEACHING STAFF TO REFLECT THE NEW SCHOOL YEAR ee eee sesse kes esse sees seke ee 19 9 HOMEROOM MAINTENANCE 2 crass sees ee es esse oe ee eu ae oe 2060900005 ee ee oe ecu ee be ve ie ee ee vas noue aepo 20 10 CURRICULUM SUBIEET ROCESS ie sae ae pon secu sedo oue En oe ne ee Ge ee ae ee oa ee de Oe Oe Ge 21 11 CLEARING OUT AD HOC FIELDS FOR SCHOOL S USING THE MIDDLE YEARS REPORT CARD 22 12 DIPLOMA TYPES ole Ee 23 13 STUDENTS WHO DIDN T GRADUATE ii aie us iy N ee ae ee aane Ee Qi uad Vu Lone N acr GE GE raa GE tende in ER e N ke Re Lo He ee ede 24 14 MONITORING PASS FAIL SITUATIONS IN EXAMINABLE COURSES eee eere eene ee eene nennen Re Re 25 15 INDEPENDENT DIRECTED STUDIES o sissies SE Ese ese Re SR Ge TESI UNS Ge Ge NG Ge Ke SENESERU TUNES UT En SUIS FAS ER IR Ge Ge ee SUUM S 26 16 MASS REGISTRATION eemd C es ee oo ve ee Ee ee n bee eo Oe ee ee a 27 17 AUDITS 28 18 BIL
10. two are the default options Choose other options based on the information provided Back to School Fundamentals 2f Revised 24 Aug 2011 Back to School Fundamentals v2 1 17 Audits All schools in all districts should consider printing student timetables on September 30th in the event that they are audited The best report for this purpose is the Timetable Summary report under 13 Timetable Building MTB Reports in the Reports Tree This report has a Run Date and includes the course section and teacher name for each student amp TUS5GR v 4 0 10 Rocky Mountain Page 2 Timetable Summary Golden Secondary School Year 2010 2011 Run Date 20 Jun 2011 j Adam Janalee ENeor FRENCH scan SAND em Mr BE el EI Pupils 517355 S Rupina 27237 ese Grade OB ene 10 lim Hrm BENEKE 1 1 Birthdate 13 MAR BE ENBOI DR8 amp 5901 FRENCH SC BOT BAND 901 is aa Shelly Vaz Gisella 1001 Vi D Credits a 2 303253 shi da Em Tempiston Sein Counsellor 27 370510 10 Phone Unlisted n Affleck Isobel PH1101 PHato1 vra 1101 SEoe CHEM 1101 CHEM 1101 FRA 1101 P MATH A MAS da uses eros ero Venen N db upi AB85085 63357 83357 27241 27188 3 E 255022 Sampson Grade 11 Ig GYM 13 ha essor Hrm BEKEER I i I l l l Back to School Fundamentals
11. 0 555 8087 24675 S eas Required fields for E Eon Assigned Room pulls adding a Teacher ELE i sn from the Room e Last Name EG EI Maintenance screen Adlem Steve adlem_s sd be ca The system does not consider the Assigned Room to be connected e First Name e Initials no two staff can have the same to the Homeroom initials po N however it is used with e Gender the Master Timetable Builder This field is optional Indicate here with a eee eee A check mark if this staff Delete v member is a teacher Filling in values for Grades Taught does n baan ee Lise es aE EN Delete Staff Roles Timetabling Medical Info Cur Subject Access EIER Transfer a teacher with no classes or Curr Subject Access is a valuable tool for curriculum based schools teaching assignments to another allowing optimization of the Mark Entry screens for teachers by assigning them the specific subject areas they are responsible for marking not restrict this teacher from teaching other grades optional school by clicking this button Back to School Fundamentals 19 Revised 24 Aug 2011 DCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement 9 Homeroom Maintenance Path BCeSIS Start Screen gt School gt School Information gt Homeroom Maintenance The Homeroom Maintenance screen lists all in
12. CeSIS Back to School Fundamentals v2 1 Supporting Student Adicemen 14 Monitoring Pass_Fail situations in Examinable Courses There are two situations that require attention and monitoring by schools 1 Failing School Mark but passing Final Blended Mark 2 Passing School Mark but failing Final Blended Mark Schools can run the Diploma Verification Report at any time to identify both these situations The reason these situations occur is because eSIS was originally designed to assign the credits in Credit Details based on the School mark and the modifications that were incorporated for BC require the Final Blended Mark as the determining factor for credit Example 1 Failing School Mark but passing Final Blended Mark School Mark 46 Exam Mark 55 Final Blended Mark 50 For example 1 Credit Details will show O credits earned for this course because the school mark was a failing mark At present a passing blended mark which is received following completion of the course does not automatically update the credits details Analyze Diploma does not automatically treat this as 4 credits Analyze Diploma will treat this as 0 credits unless the school manually overrides the earned credits on credit details Example 2 Passing School Mark but failing Final Blended Mark School Mark 52 Exam Mark 40 Final Blended Mark 45 For example 2 Credit Details will show 4 credits earned because the school mark was a passing mark At present a
13. Date Mark to be used If Final Mark is set to Yes on SYS581 9Week Course D5 SEP 2006 Semi Term 9W 10 NOV 2006 L 100 Regular Course Marks J A sp Regular Course marks dus rispondi Piero eres ull Year Course 05 SEP 2006 Term 1 YearLong 10 NOV 2006 Ly 25lFmWiar Course Marks SCH100 for the selected EBENE l N course length reporting period eed ee SE OR T then this will be indicated with ed a check in this screen s Men window click the ADD Ga E dd corresponding Final Mark Ld LLL EM LLL KEEN Vees U U A E eae OE E j j Reporting Period screen Click ADD to associate all SCH100 and should be on or required course lengths with before the Reporting Date ADD DEL EJ nu this reporting date Steps Click the Reporting Date Add button and enter a date Click the ADD button at the bottom of the screen Enter the Course Length Start Date and Reporting Period from the dropdown fields on the ADD popup window Ensure that the selected Course Length End Date occurs before the Reporting Date Continue with steps 2 4 until you have one of each type of course length you would like to report on the Reporting Date s report card Click on the save icon Repeat steps 1 6 until a
14. LS ME M 29 Back to School Fundamentals 4 Revised 24 Aug 2011 DBCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement Overview The intention of this reference guide is to review the fundamental setup and processes that need to be completed by schools before and at the beginning of the school year Further material on other topics relating to tasks occurring at the beginning of the school year such as Admit Register No Show etc are available in the ISW Learning Resource Centre Back to School Fundamentals 5 Revised 24 Aug 2011 Back to School Fundamentals v2 1 Supporting Student Achievement 1 Company File District Settings August is the ideal time to review and change if necessary any company file settings For example at this time you may wish to modify your Alert settings Reports and or No Show Date among others 0B ROCKY MTN E ts IRD 17 JUN 2011 canada Student Basics den T ch art ssio Em 1 1 Alert Settings Alert settings can be changed at any time within the school year but is usually done in August to Keep things consistent for the school year Student Alerts CustadyLiving Exception Yes Special Ed Details Special Ed At Risk Yes Release ofinfo No School Alert Yes 7 Programs No Notes on file No FARMS9 Na student incidents on file Mo nternet Access No atudent Supervision Mo Health Car
15. OP SS z must be made for daily attendance to be taken Horne Room List istry Homeroom Maint ADD au Choose the best fit for Choose the room from the drop Class Type Optional down list populated from the Room screen Click here to associate Additional Teachers with this homeroom i e Team Teachers RR Home Room Chanae Loa Room Change Log Ej Click on the to choose the teacher This list is populated from the Staff Maintenance screen Monitor changes made to this screen by clicking this button Note The Staff Maintenance and Rooms setup must be complete prior to setting up Homerooms Back to School Fundamentals 20 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement 10 Curriculum Subject Access From the BCeSIS Start screen select School School Information Staff Maintenance Select a teacher from the list or add a new teacher by clicking the Add button and completing the mandatory fields Surname Initial First Name and Gender and saving Steps 1 Click on the Staff Details button followed by the Curr Subject Access button 2 Atthe top of the Curriculum Subject Access window select the appropriate Grade and Homeroom for which the teacher should be able to enter marks If the teacher does not have a homeroom just select a grade 3 Select the curriculum subject areas that th
16. d 24 Aug 2011 Y Back to School Fundamentals v2 1 Supporting Student Achievement 11 Clearing out Ad Hoc Fields for school s using the Middle Years Report Card Before the start of the school year schools may wish to clear out student Ad Hoc fields for Report Cards There are two such fields Term Comments and Behaviour Attitude and Social Resp Generally these fields are only used for students in grades 4 7 in schools using the Course based model for mark entry The purpose of clearing out these Ad Hoc fields is so that these comments do not appear on the Middle Years report card Student Basic Demographics s screen gt dat doe Button gt Pot G Cards SUD categor es Enter Adhoc Fields LLL esI rete e e e e Te ST TT TT T T TT T LT PTT ST S tT ST ST S ST ee ee c n c PI 8 BehaviourAttituderSocial Resp Enterprise Character Comments may have been entered here fram Change f Term Comments Enterprise Character Chane KEET l l e 1 N School gt Mass Update gt LEES poate side Value ry Mas s Update Single Value Pupil Number UsualLastName Preferred First Na 2552B Shuter Fraser EE C 00 0 p a 3 n Ll os85444 Kopec selina kt aasaselBerwen Charles M 485476 Ringe Earlene 485567 5isks Rosemary P 485581 Simkin Jenna 485588 Dykun jKandse Me 485503 oatt Uike 00
17. diploma types to the appropriate value for the student 4 Click on the Update button Aa Mass Update Multi Value Demographic Diploma AAT Watkins Spencer d 4Bby5 vu 0 0 0 Alec ATb34 Bundqust jRia 4fg852 Worms Ame o 0 0 0 00 d4B0i2B Nazareh jDanyl 0 0 480i4D RuralHeath jBaljeet 480203 Rumo Saeed MG 480253 Rulan Kyla 4 Graduation Progra 480281 Hilman Manon Mi2004 GraduationProgram on Cross enrolled students will not have their Diploma Type updated IS vi vi vi vi vi vi vi vi vi vi vi vi vi vi Back to School Fundamentals 23 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement 13 Students who didn t Graduate In August schools may find that students have not met the Graduation Requirements Often this is due to a failure to submit required course work or due to their exam results If the student is returning to complete the Graduation Requirements their grade level will need to be changed from GR to 12 This can be done on the Student Basic Demographic screen A retention reason may be required They will also need to have their Diploma Met Date Diploma Granted adjusted i e reset to a blank value Go to Common View gt Diploma gt Diploma Dates button Back to School Fundamentals 24 Revised 24 Aug 2011 D
18. e Flan Cross Enralled Ho Inter schaal memo on file Mo Transfer Request on file Mo Family Alert on file Yes 1 2 Reporting Programs tab Setting up or changing what appears for teachers as a Print button on their Reports area of TA or on the Hot Print screen for BCeSIS users is managed from this screen 1 2 1 TA Class Hot Print Button Custom Class Hot Print Button Label EF Back to School Fundamentals 6 Revised 24 Aug 2011 B A Back to School Fundamentals v2 1 Supporting Student Achievement 1 2 2 BCeSIS Hot Print Option Choose a report parameter screen you would like to see on the Hot Print screen BCeSIS only not in TA In the example below the BC Permanent Student Record was entered in the company files making it available on the Hot Print screen Hot Print Program Mame CUSTO4UR 1 3 No Show Date When Allow No Show is set to Yes a pop up box appears which allows the entry of a Last Date to No Show a Student Leaving this date field blank is an option if there is no policy around the last date to no show a student in your district If a date is entered then this date will need to be updated every year To display the pop up window toggle the Yes to a No and then back to a Yes again Enter the desired No Show date click OK and then click Save Withdrawal Allow No Show Post Eli 1 4 Courses to be Retained if Dropped On the Courses tab review the Student course must be retained i
19. e teacher should be able to enter marks and comments for by highlighting and clicking the Add button Once all the subject areas have been selected for the particular grade and homeroom click the Save button 4 Ifa teacher teaches a subject for all grade levels in a school i e a Music teacher repeat this step for each grade level Action Edit Block Field Record Query Lock Help Window 9 elect the grade and homeroom for which the teacher should be able to enter marks If the teacher is not assigned to a homeroom HP CHILEAT PRAIRIE Adlem Bernie just select the grade C amp E Gradet vj 24097 Adlem Bernie 2 Staff Details LT Urriculum Subject Access Fine Arts Kin 7 19888 Physical Education Kto 7 1835 Adlem Bernie Fine Arts Grade 1 Physical Education Grade 1 Dance Grade 1 Ann All Drama Grade 1 667993150 Music Grade 1 EE 178 Tundra Ct Visual Arts Grade 1 Mathematics K to 7 1996 Mathematics Grade 1 Personal Planning Kto 7 1 Personal Planning Grade Science Kto 7 1995 Highlight a subject or skill in the left area UG hand box and click the Add button Dave ry Only marks and comments entered JF Remove All on a level with a and a capital letter print on the Report Card Photo Staff Roles Qual Timetabling Medica 9 0 assign specific eon DEL Curriciculum Access to a teacher click on the Curr subject Access button Back to School Fundamentals 21 Revise
20. ection covers Course based schools see below for Curriculum schools 3 1 Course Based Attendance Tumbles are a way of rotating periods during a date and are used to ensure attendance is recorded accurately E Curent Year Nicholson Elementary a BEN BESAS BERBERS I lelek EFSPSPSELN I3 fico feo mf Info Lift ft ft mm PE E DE d uiii Ll LLIL olds mus ann mus ane ane 4 BEB rel i E i E e LITE maa T i om School course start date Area 1 This information was moved from next year to current year during the YET process NOTE Changes can be made to these values but one should have a thorough understanding of School Setup Pre Scheduling Scheduling and Attendance prior to making the changes It is advisable to contact the BCeSIS service desk prior to making changes e Year Current school year based on the date of the beginning of the school year e Semestered should be checked for all schools Homerooms and many reports require this to be checked e Number of Semesters the number of semesters This example shows a school with 2 semesters e Terms are always within a semester and are for defining when courses start and end This example school has 2 semesters 18 weeks in length and also offers 9 week courses therefore 2 terms would be defined as indicated in the above screen shot This will create 4 terms in total for scheduling purposes NOTE These DO NOT define h
21. endar 4 LN Steps to Rebuild Calendar Steps to assign Tumble Patterns and Days to all Dates 1 Click Rebuild Calendar 1 Under the Tumble column enter the Tumble pattern for that date 2 Click Save Under the Day column enter the Day number for that date 2 3 Repeat steps 1 amp 2 for all Dates listed 4 Click Save Back to School Fundamentals 13 Revised 24 Aug 2011 DCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement 5 Reporting Periods When reporting periods are set up it is important to enter a distinct and descriptive Long Name for each course length i e using FY for Full Year and S1 for Semester 1 Doing this will make it easier to decipher which reporting period you are working with in various screens and reports that use reporting periods Reporting Periods are used in many places within the application The following are 5 examples of where Reporting Periods show up 1 Reporting Dates School GPA Module Reporting Dates School Reporting Dates r School Fe pu rtin E Dates Reporting Dates are the dates that Report cards are being run Allsandy High School For each report card run reporting date you will need to associate the Reporting Periods that will be included Course Length Start Date Reporting Period End Date Full Year Course 02 SEP 2008 3 10 APR 2009 Semester Course 02 FEB 2009 4 08 APR 2008 2 School Curriculum Reporting Setup School Mark Informati
22. f dropped or more School or Calendar days after the course start date setting to make sure it is appropriate for the current year On this same tab Districts have the option of allowing each school to create their own settings when Allow schools to override the dropped courses rule is set to YES In this case schools can set these values on the Current Year screen see section 3 1 A common use of this functionality is to use school days to ensure courses are retained after the 1701 snapshot date This date is also important as it impacts the quality of your data such as when identifying completion and transition rates Course CompleteIncomplete History Student courses must be retained if dropped 42 or more School v days after the course start date T Back to School Fundamentals 7 Revised 24 Aug 2011 Back to School Fundamentals v2 1 fepponing Sudan Achlovement 2 Non School Days Current Year Path BCeSIS Start Screen School School Information Non School Days This screen is used to identify calendar dates when attendance will not be taken This data is required for attendance reporting and other areas of the system where dates must be used in calculations Non School dates display in green on the attendance calendar and attendance cannot be taken on these days Will allow the non Select Current 8 Non School Days school days from this DMs DAWSON MOUNTAIN SEC SCHOOL f school to be copied to
23. fault Registration Date will be the date used for all registrations unless otherwise indicated by the radio button options selected below Future admission options When Use admission date as the registration date is selected those students that have a an admission date that is greater than the Default Registration Date will have the students future admission date used as the registration date After entering a Default Registration Date use the tab key or select any of the radio buttons to activate the Register button FC Use admission date as the registration date t Dn not register these students Delete registrations and re register d Use the existing registration 9 Delete the registrations and re regisicr Use the existing registration osse JE Future registration options When Delete registrations and re register is selected students that have a registration date that is greater than the Default Registration Date will become registered as of the Default Registration Date Past Registration Options When Delete the registration and re register is selected currently registered students registration date is less than or equal to the default registration date will become un registered and then re registered with the Default Registration Date Note As illustrated the bottom radio buttons of each set of
24. formation relating to each homeroom set up at the school Schools should review this setup for accuracy and assign students to their respective homerooms E Home Room Maintenance For the typical elementary school no semesters will be set up so enter a 1 here to represent a full year setup Number of seats in this homeroom 201x are ALEXANDER PARK ELEMENTARY Room 5 MEM se D AM Ph This number indicates the 1 NO EM 22 23 elizabeth Boe 2 Romil Resale Fr N DT of students assigned to Enter up to 6 characters to LEM 9 ems 1 this homeroom The MON NS 22 21D elane Delane Knowle 2 Room 3 Room Regular Hm m m Used can exceed the of identify individual tsk Justine Dery Woom4 Regular Full Ti EERS homerooms 2 i 24 23 lackehn Shortre Roc Regular Full Ti T Seats suen students are 3 il 24 Candace Rodge Candace Rodgd Room TIN Regular Regular w FulTi MA ME Maes assigned they ale 2 Mattie Vra MET Regular Full Ti Jm M evenly distributed To begin assigning students 5 ff Suromitra Worn 7 Room 9 Neeguiar 7 GEE N Ww N to homerooms click on this B amp N 21 Folenia vitelli Room2 ReMwar rulTi A button a ON Treena Vunie 72 P Rooms RegutaN Full Ti A A selection of Full Time RE mm mn En
25. l mark Only one H ee ee ae IM period can be flagged as a jf N final mark Do so with Yes Changes should never be made to Reporting Periods once school has started Enter a descriptive long name a unique short name and the End date for the Identify which period will period Mark Entry should be selected for every reporting period except the final which can be Mark Entry or Calculated If Mark Entry is chosen for the final reporting period no final mark calculation will be done when posting marks from Gradebook Conversely Calculated will cause final marks to calculate when posted from Gradebook Neither choice for the final reporting term affects Curriculum based mark entry This button appears when a reporting period is indicated as Calculated A school can set default Report Cycle Weights for each course length by clicking on this button and then setting the weightings An exam reporting period is automatically generated for the final reporting period the one marked Yes Steps 1 Choose the appropriate Course Length and Start Date using the Course Length Start Date scroll arrows 2 Click your cursor on a blank row and enter a number reporting period long name short name and end date 3 Indicate whether this row is to be Mark Entry or Calculated 4 Indicate if this is the final reporting
26. ll reporting dates have been entered typically 3 4 per year oe ie Back to School Fundamentals 17 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement 7 Curriculum Reporting Setup Path BCeSIS Start Screen School Mark Information Elementary Curriculum Reporting Setup For marks to be entered into the Mark Entry screens and to print Kindergarten Primary and or Intermediate report cards the Full Year Course Length reporting periods must be connected to the corresponding field in Curriculum Reporting Setup Report 1 Linear Report 2 Linear Report 3 Linear EE ll _ tC fiii _ Jii ee EEN Back to School Fundamentals 18 Revised 23 Aug 2011 BCeSIS Back to School Fundamentals v2 1 fapponing Sent Achlovement 8 Add and Delete Teaching Staff to Reflect the New School Year Path BCeSIS Start Screen gt School gt School Information gt Staff Maintenance gt Staff Details This time of year is an excellent opportunity to add new Teachers or delete old Teachers who are no longer at your school Current Year Teaching Staff cannot be deleted if they have a section or homeroom assigned to them or are connected to an IEP from the previous school year See School Setup documentation for a complete list of information on setting up staff pa Staff Details DAWSON MOUNTAIN SEC SCHOOL B Filter your staff view with these 3 radio buttons 25
27. ltiple reports Reports Tree gt Diploma amp Marks Reporting There are various TH BC Honour Roll Effort reports available that will call on the Reporting 51 Reporting Period 1 07 NOV D8 periods Tns examples 51 Reporting Period 2 30 JAN 09 the BC Honour Roll Effort report FY Reporting Period 2 30 JAN 09 az Reporting Period 3 09 AFR 09 Fr Reporting Period 3 10 APR US BC Honour Rall E FY Reporting Period 4 26 JUN DS 52 Reporting Period 4 25 JUN O9 Back to School Fundamentals 15 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 0 Supporting Stadent Achievement Pathway BCeSIS Start Screen gt School gt School Information gt School Details gt Reporting Periods The Reporting Periods screen is used to identify the marking periods associated to each course length based on the start date of the course length Note You cannot have more than one reporting period with the same end date for each course length and start date Reporting periods must be defined for each Course Length and Start Date Restrict teacher mark entry dates by entering a start and end date in the appropriate fields Full Year Course 02 SEP 2008 1 WremirulYear JFY NOV 2008 Mark Entry 7j E PA rem Fue aera pesecnespeetam o M i Lrewr rulYear j rv3 14 APR 2009 Mark Enty No Ei W rinalruivear inal Full Year Fvr al EE DE Calculated lves A report a fina
28. ndance Module Daily or Period Attendance Attendance Tumbles Tumble Calendar Maintenance This screen is used to define the period rotation and day that will be used for each instructional date in the school year Two processes are performed on this screen one is to populate all the dates schools will be in session Rebuild Calendar and the second is to assign specific Tumble Patterns and Days to specific dates Action Edit Block Field Record Query Lock Help Window The Tumble column indicates the Tumble Pattern defined on the Current Year screen see section 1 2 that will be used on that Date The Date column shows all ii instructional days in the school ma Period Af Tumble Calendar Maintenance year OMS Dawson Mountain Sec Schoall F 01 SEP 2009 The Rebuild Calendar button populates the three columns with 1 All instructional dates 2 All Tumbles set to 1 3 All Days set to 1 The Instructional dates are defined by the School Schedule first and last day of school the days of the week school is in session NE SEP 2008 School Details and Non School Days The Day column indicates the Day that will be used on the corresponding date Sections where the day D attribute of the STDP defined in Course Section Maintenance contains a e 1 will appear on Day is e 2 will appear on Day 2s e O will appear on All Days i e both Day 1 and 2 8 id Lo 8 mm 8 L3 d E 7 Gan Bld Rebuild Cal
29. on Elementary Curriculum Reporting Setup EH School Curriculum Reporting Setup Elementary schools running report cards will need to define the reporting periods associated with each 2426 Campus View Elementary Reporting Term on this screen 3 TA Preferences Prep Detail Teacher Assistant Preferences My Preps Teacher s using the Report Cycle posting type for Gradebook can weight each reporting period for each Prep 3 o 51 Reporting Period 1 M 51 Reporting Perind 2 Ho i Back to School Fundamentals 14 Revised 24 Aug 2011 LN Back to School Fundamentals v2 1 wee 4 TA Gradebook Teacher Assistant Spreadsheet Teacher s using the Gradebook functions Action My Students Wy Glasses Quem Lock H will use the Reporting periods when m ANN 5 Feporting Peto creating assignments and recording TA Gradebook Evam Grade student marks The list of available Reporting periods to select from is tied to MEN EE ode S2TODOPiENe fsH uMEN 10 5 03 f 9 Mark Entry BC School Mark Information Secondary Mark Entry The Mark Entry screen is where Mal ENID the student term marks are stored regardless of whether ES ALLSAND HIGH SCHOOL they are entered manually or posted from the Teacher s Gradebook The list of available Reporting periods to select from 02 SEP 2008 is tied the Course Length and Start Date Interim NT 09 OCT 2008 6 BC Honour Roll mu
30. ow often report cards are handed out Back to School Fundamentals 9 Revised 24 Aug 2011 DCeSIS Back to School Fundamentals v2 1 Supporting Student Achievement e Days defines how often sections of courses meet Everyday 1 day defined every other day 2 days defined every 5 day 5 days defined etc etc e Periods the number of periods used for scheduling sections of courses This should include all regular school periods as well as periods for sections of courses offered before and after school e Use Lunch not used e Number of tumble patterns the number of unique period rotations at a school these will be entered into Area 2 Area 2 e Tumble Patterns the various rotations of periods that will be used at the school These define what order periods show up on a given date for the purpose of taking attendance e All periods must be defined in D1 Area 3 e Period and Length each period must have a period length defined These settings are used to determine full or part time status Note this does not affect 1701 calculations Area 4 e his will be visible if enabled in Company File settings Example In order to assist with the understanding of Attendance Tumbles the following scenario is provided Keep in mind this is a SAMPLE school setup there is no one way to set up period rotations In this sample school there were 7 periods used for scheduling sections of courses Periods 1 4 are regular pe
31. period for this course length start date with a Yes or No 5 Enter the Marking Start Date and Marking End Date optional to delimit when teachers can enter marks for this reporting period 6 Repeat steps 2 5 until all reporting periods have been entered Ensure that the final reporting period is set to Calculated for Gradebook to be able to calculate final marks 7 Repeat steps 1 6 for each course length Back to School Fundamentals 16 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 0 fayedig Suit Msi 6 GPA Module Path BCeSIS Start Screen School GPA Module To produce course based report cards a date must be entered in the Reporting Date field and course lengths associated with this date For every Reporting Date you create a corresponding mark box will potentially appear on the report card unless filtered out on the Report Card parameter screen This is the date you wish to produce a report card Click the Add button to create a new reporting date For every reporting date you create there will be a corresponding mark box on the 10 Nov 2006 report card The Start Date is pulled from the School Schedule screen SCHO99 Ta School Reporting Dates Smithers Secondary1 c This field pulls the course length names from the Course Lengths and Formats screen Course Length Start Date Reporting Period End
32. riods during the school day e Period 5 is used for sections of courses that start before the regular school day e Period 6 is used for sections of courses that start after the regular school day e Period 7 is used for sections of courses where attendance is not recorded e g Grad Transition and Daily Physical activity Additionally e Periods 1 amp 2 flip 1 On one date period 1 is first period of the day and 2 Onanother date period 2 is the first period of the day e Periods 3 amp 4 flip 1 On one date period 3 is the third period of the day and 2 Onanother date period 4 is the third period of the day The first step was to draw a table and enter The second step was to plot the rotations of the all periods regular day periods Periods 1 Rotation 2 Rotation Used Periods Used Back to School Fundamentals 10 Revised 24 Aug 2011 BCeSIS Back to School Fundamentals v2 1 Sese fubit Achievement The third task is to create period rotations in Area 2 to accommodate the before and after school sections These periods show up on some dates and not others Therefore there is a need to have all possible combinations defined E Current Year Nicholson Elementary E lhl BEBHEM E BBBEENFmTSTS BBBHE MSS LI LJ jejels EENEFrTE A A Neole N no en BEBBEBENBNEN arii Jl mE E III i F a The following is a description of how each of these Tumble Patterns will be used during the
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