User Guide: Signing
Contents
1. 13 VIEWING THE REPORTS eir eere re terr deri eene eene aah 16 CONFIRMING THE SCHOOL LEVEL 9 18 BOARD LEVEL SUBMISSION 65 3 19 SIGN OFF SCHOOL SUBMISSION BY THE 22 4 444844 8000 nni 20 DATA CORRECTION REQUEST 22 PURGE AND PRE POPULATE nme au manda mud nn rmn aaa 25 This page is left intentionally blank Purpose of the OnSIS Application Signing Off a Submission User Guide This guide has been developed as a resource to help users understand the process involved in Signing off a Submission for the Ontario School Information System OnSIS application The guide combines step by step instructions along with a comprehensive look at each of the functions This guide is supplemented by the following Release Two documents and resources the list includes this document Deleted Purpose of this Guide Deleted has Deleted and Deleted 4 Note Some of the screens you will see online may not be exactly as shown in this guide OnSIS Presentations e Business Overview e Technical Application e Security Overview e Security Administration OnSIS User Guides e First Time Users e School Data Submis2. OnSIS User Guide 10 Signing Off a Submission OnSIS Release Two November 2005 2 Click the blue hyperlink for the submission period for which you wish to sign off Note The Submission Status must be set to Open and all previous submission periods must be set to Closed The following screen will appear SIGN OFF SCHOOL SUBMISSION BY SCHOOL Board Name LD 666150 DSB of Niagara School Name 000590 A K Wigg PS Submission Period October Elementary School 2003 2004 Count Date 2003 10 31 Due Date 2005 10 07 Submission Status Open Submission Activity Type 2005 07 12 Data Submission opened Click Sign Off button to notify board that you are ready for sign off Validation Verification School Collection Menu Running the Validation Report 1 Click Validation to initiate the validation process A results page will display stating that the validation report has been initiated Validation Request has been initiated SIGN OFF SCHOOL SUBMISSION BY SCHOOL RESULTS Board Name TO B66125 Peel DSB School Name 916269 Heart Lake SS Submission Period TestO1 2003 2004 Count Date 2005 03 22 Due Date 2005 05 20 Submission Status Open Submission Activity Type 2005 05 24 School Sign off Validation report requested School Collection Menu OnSIS User Guide 11 OnSIS Release Two Signing Off a Submission November 2005 2 When the report is ready a
3. OnSIS User Guide 2 OnSIS Release Two Signing Off a Submission November 2005 Deleted 41 Getting Started Previous Module for First time Users This module of the user guide deals with signing off a submission This is meant to supplement the appropriate School Data Submission User Guide for your school If you have not had previous OnSIS training you should go through the following module first in order to acquire the skills that will be necessary to successfully use this module OnSIS User Guide First Time Users This module can be downloaded from the OnSIS web site at http onsisinfo edu gov on ca OnSIS User Guide 3 OnSIS Release Two Signing Off a Submission November 2005 Logging into Onsis 1 To log into OnSIS go to the following extranet URL https www gsa gov on ca 2 Click English 3 Enter your user name and password 4 Under Education Education click OnSIS EDU 5 Select OnSIS 6 Click Enter 7 Click Agree to the OnSIS Privacy Impact Assessment Page 8 The OnSIS Home Page will be displayed including a blue function menu bar OnSIS Ontario School Information System Home Help Contact Us Site Map Exit OnSIS francais Name Purton Eileen User ld SCHAdmin1 918130 E veldon SS Queries Reports and Administration Data Collection Extracts You OnSIS Home Page Welcome Eileen Purton 918130 E Weldon SS 9 A user with acces
4. Signing Off a Submission November 2005 Boards and schools will be notified via email as to when they can begin submitting the data as well as when the data can be signed off When a submission period is opened the submission status in the Submission Period List will be displayed as Open Note Nata can only be submitted for submission periods that are open TO B66125 Peel 916269 Heart Lake Submission Period Acad mic Year Submission Status Data Correction Flag Count Date EDU SECONDARY 2004 20 Test01 2004 2005 ose False 2005 02 22 01 2003 2004 False 2005 03 22 School List Close False 2005 03 25 OnSIS User Guide 7 OnSIS Release Two Signing Off a Submission November 2005 School Level Submission Process If the school is submitting data via batch files the files will have to be uploaded to OnSIS If the user is not submitting data via batch files all data must be entered on line directly into OnSIS before going through the validation verification sign off process A user with Board Administrator status can at any time perform tasks on behalf of the school All previous submissions must be signed off or closed 9 The user will see a results page stating that the validation report has been generated When the report is ready the user will receive an e mail with a hyperlink to the report Or the user can access the report directly via the View Download Batch Fi
5. the report has not been processed PC users can use CTRL R to do this b You can also access the report through the Queries Reports and Extracts function on the OnSIS blue main menu bar OnSIS User Guide 15 OnSIS Release Two Signing Off a Submission November 2005 Viewing the Reports Reports are presented in two sections Reports not Generated which displays their status and Generated Reports If you wish to see a list of previously generated reports click the Previously Viewed Reports checkbox and then click Refresh VIEW REPORT LIST Display Generated Reports Previously Viewed Reports Refresh Reports Not Yet Generated Report Status Date Format Language 0001 00 Section Enrolment Processing 2005 05 24 11 00 45 AM PDF English by Grade and Gender Elemen VFSCH 0001BD 00 Section B Enrolment Queue 2005 05 24 11 00 45 AM PDF English by Grade and Gender Detail Generated Reports Report Date Format Language VESCH 0001BE 00 Section B Enrolment by Grade 2005 05 24 10 58 32 AM PDF English and Gender Elemen VESCH O0D001BD 00 Section B Enrolment by Grade 2005 05 24 10 58 31 AM PDF English and Gender Detail VESCH 0016L1S 00 Section L1 ALF APD PDF 2005 05 24 10 49 02 AM PDF English English by Minutes Summ 1 To view a generated report click its blue hyperlink The following pop up will appear next page OnSIS User Guid
6. the school OnSIS User Guide 9 OnSIS Release Two Signing Off a Submission November 2005 School Sign Off Process When a school user logs into OnSIS the following screen will appear Note A user with Board Administrator status can at any time on behalf of the school perform tasks Note A user with Co ordinator status will be able to run validation and verification reports but will not be shown the Sign Off button and cannot sign off therefore OnSIS Ontario School Information System Home Help Contact Us Site Map Exit OnSIS francais Lim School Candace User Id candaceschool Administration Data Collection Queries Reports and Extracts You are in Data Collection SCHOOL DATA SUBMISSION a Add Update School Submission 4 Upload Batch File a view Download Batch Results k 4 Sign off School Submission by the School 918130 1 E Weldon S 1 Click the blue hyperlink for Sign Off School Submission by the School The Submission Period List will appear BE B66109 Simcoe County DSB 933627 Park Street CI SUBMISSION PERIOD LIST i Academic Submission Data Correction Submission Period Vaar Staus Flag October Secondary 5 School 2003 2004 Open False June Secondary School 2003 2004 Pending Opening False March Secondary School 2003 2004 Pending Opening False Count Date 2003 10 31 2004 06 30 2004 03 31 School List
7. 005 Open False 2004 10 31 B E J Public Secondary 2004 2005 Pending Opening False 2005 06 30 B E M Public Secondary 2004 2005 Pending Opening False 2005 03 31 OnSIS User Guide 5 OnSIS Release Two Signing Off a Submission November 2005 Data Collection Submission Periods The Ministry of Education collects data from schools at different times throughout the school year These are known as Data Collection Submission Periods The data that is collected may be different depending on the type of school and the time of year The following are normal collections that are scheduled during the school year by school type Regular Day School includes elementary secondary private schools care treatment centers and correctional facilities Summer School Night School Data collection submission periods are opened in order to allow boards and schools to submit data either through direct input into OnSIS or by uploading a batch file from their school management system SMS The ministry will open the submission period prior to the date by which boards and schools are required to submit the data As part of the submission process boards and schools will generate a validation report to ensure that what is being submitted is valid as well as run verification reports that represent the data in a similar format as the individual sections of the current School Reports and Course Class Enrolment Reports OnSIS User Guide 6 OnSIS Release Two
8. BMISSION a Class List Course Segment Information 6 Click Close to return to the Function Menu OnSIS User Guide 27 OnSIS Release Two Signing Off a Submission November 2005
9. MINISTRY OF EDUCATION Information Management Branch information System OnSIS 26 SISON Ontario School Information System OnSIS User Guide SIGNING OFF A SUBMISSION Release Two For School Boards and School Authorities November 2005 Version 1 1 This page is left intentionally blank Table of Contents PURPOSE OF THE ONSIS APPLICATION SIGNING OFF A SUBMISSION A B E A mE 1 MINISTRY SUPPORT 0cccccccccecececcesseeceeceneeeeeeeneeeeeeeueeeeeeeeseeeneeeseecueeseessneeeeessnens 2 5 3 PREVIOUS MODULE FOR FIRST TIME USERS 3 DATA COLLECTION SUBMISSION 4 REGULAR DAY 6 INCLUDES ELEMENTARY SECONDARY PRIVATE SCHOOLS CARE TREATMENT CENTERS AND CORRECTIONAL 6 SWMMER SCHOOL x 42h hte t ce tese ete Si Re he 6 Ne ers ole M E E LER 6 SCHOOL LEVEL SUBMISSION 58 2 2 8 SCHOOL SIGN OFF 656 3 11 ka saa rada anas 10 RUNNING THE VALIDATION REPORT ccccccceceeceeceeceeeeeee eee 11 RUNNING THE VERIFICATION 0402 10 10 01000
10. S Release Two Signing Off a Submission November 2005 Sign Off School Submission by the Board Clicking the Sign Off School Submission by the Board blue hyperlink will produce a list of all the schools in the board 1 Click the blue hyperlink of the school that is to be signed off and the Submission Period List will appear BE B66109 Simcoe County DSB 933627 Park Street Cl SUBMISSION PERIOD LIST M 4 Submission Data Correction Submission Period Van EINE 8 Flag Count Date October Secondary School 2003 2004 Open False 2003 10 31 June Secondary School 2003 2004 Pending Opening False 2004 06 30 March Secondary School 2003 2004 Pending Opening False 2004 03 31 School List c Click the blue hyperlink of the submission period that is to be signed off d The following screen will appear SIGN OFF SCHOOL SUBMISSION BY BOARD Board Name BE B66060 Durham DSB School Name 312983 Lincoln Avenue Submission Period B E O Public Elementary 2004 2005 Count Date 2004 10 31 Due Date 2005 06 27 Submission Status Open Submission Activity Type 2005 09 16 Board Sign off Validation report requested Click Sign Off button to mark the submission as signed off Validation Verification Sign Off Submission Period List OnSIS User Guide 20 OnSIS Release Two Signing Off a Submission November 2005 The board has the ability to confirm or cancel the s
11. al he she would make the correction either on line in OnSIS or in the school s student management system SMS resubmit a new batch file and then re run the validation and verification reports Notes a The verification report must be run before sign off can be initiated and should be re run if any errors are detected Boards and schools should keep a copy of the final verification reports for their records b It will be beneficial to run the verification reports at the same time as the validation report in order to identify where the errors are and to be able to correct them 1 Click Verification 2 Amenu will appear listing all of the verification reports that can be requested The example which follows is only a partial screen shot OnSIS User Guide 13 OnSIS Release Two Signing Off a Submission November 2005 VFSCH PUBSECOSS 00 Data Submission Public Secondary School Report District Board 052 Toronto DSB School 890227 Y Jackson Academic Year Select Academic Year Submission Period Select Submission Period Type Type B Elemental Data Summary Enrolment by Grade and Gender CI Section B Detail Enrolment by Grade and Gender L Section C1 Summary Enrolment by Attendance Type C Section C1 Detail Enrolment by Attendance Type o Data Submission Course Class Enrolment Summary Deta
12. bmission opened Reason For Request A H Submit School List 5 Fill out the Reason for Request box and click Submit Note If a user is currently working in one Submission period e g March and requires correction in the previous submission period e g October which has been closed the user must initiate the Purge and Pre Populate function for the March submission period so that the changes applied to the October submission period are then pre populated into the March submission period OnSIS User Guide 24 OnSIS Release Two Signing Off a Submission November 2005 Purge and Pre Populate The Purge and Pre populate function can be found on the Add Update School Submission screen in the Function Menu School Submission Menu Microsoft Internet Explorer EIE O B OnSIS Ontario School Information System Home Help ContactUs Site Map Exit OnSIS francais User Name Mr Smith Bxooxxx Renfrew County User ID 123456 Madawaska Valley District High School Barry s Bay Administration Menu Data Collections ores Repons MetaData Repository System Support You in Data Collections gt School Data Submission gt Add Update School Submission Board Name BE B27995 Walden IV Skhool 573962 Maple Hill Montessori Submission Period Elementary Private School October Submission Data 2002 2003 Count Date 2002 10 31 Due Date 2002 11 30 SubMission Status Ope
13. date School Submission Board Name BE B27995 Walden IV School Name 573962 Maple Hill Montessori Submission Period Elementary Private School October Submission Data 2002 2003 Qount Date 2002 10 31 Due Date 2002 11 30 Purge and Pre Populate Data Sian Off Upload Batch File View Batch Results Submission Period List The following form will appear SCHOOL DATA SUBMISSION Course Class Class List Course Segment Information Student List of Students Enrolled Student Information Class Enrolment PLAR Diplomas Certificates Special Education Remedial Second Language Program School Works Transition SWT Purge and Pre Populate Data Cancel OnSIS User Guide 26 OnSIS Release Two Signing Off a Submission November 2005 1 Click the checkboxes to indicate the forms that you wish to purge and pre populate 2 Click the Purge and Pre Populate Data button A pop up will be displayed asking you if you are sure that you want to purge and pre populate 3 Click OK to proceed or Cancel to return to the Function Menu 4 If you click OK a second confirm popup will be displayed asking if you really want to purge and pre populate Click OK or Cancel 5 If successful a result form will be displayed along with a message confirming the list of tables that have been purged and pre populated Data from selected tables have Deen purged SCHOOL DATA SU
14. e 16 OnSIS Release Two Signing Off a Submission November 2005 REPORT VIEWER OPTIONS Report 15 000155 00 School Submission Validation Report Completed Date 2005 06 16 12 06 03 PM Status Generated Format PDF Language English Paper Size Legal Page Orientation Landscape Reason View Download Delete Close You can view the report on line or download it When you are finished with the report you can delete it or leave it It will automatically be deleted when the number of days in the Days Kept on File option has elapsed Note Once a report has been viewed it is moved to the Previously Viewed list OnSIS User Guide 17 OnSIS Release Two Signing Off a Submission November 2005 School level Sign Off Button Once the validation report has been run a sign off button will appear on the screen next to the validation and verification buttons SIGN OFF SCHOOL SUBMISSION BY SCHOOL Board Name TO 66052 Toronto DSB School Name 890227 Jackson Submission Period Test01 2003 2004 Count Date 2005 03 22 Due Date 2005 05 30 Submission Status Open Submission Activity Type 2005 06 16 School Data Submission sign off warnings Cancelled Click Sign Off button to notify board that you are ready for sign off Validation Verification Submission Period List 1 Click Sign Off to notify the board that you have signed off and that they can go
15. ign off However before confirming the sign off the user must run the verification function e Click Verification and select the reports that are to be run f If the verification reports are ok click Sign Off Otherwise correct the errors and re run the verification report When Sign Off is selected the validation process is automatically run and examines all the data that has been signed off by schools within the board and all other schools in the province that have been signed off It runs through a series of business rules that have been established to ensure the integrity of the data For example a student has left one school in the board and registered in another school The first school has not entered an end date for the student As a result the student appears to be registered in two schools Another example is that a student has moved to another part of the province and registered in a school in another board but the school in the previous board has not entered an end date for the student This would result in the student appearing to be registered in two schools in two different boards Notes a If a discrepancy is found between two boards an e mail will be sent requesting that the ministry be contacted This is done to protect the privacy of an individual s data a board can only look at the data in its own schools b If warnings are encountered the board will have to confirm or cancel the school s sign off
16. il Section A Summary Courses in Grades 9 to 12 o Data Submission Course Class Enrolment Summary Detail Section A Detail Courses in Grades 9 to 12 0 Data Submission Course Class Enrolment Summary Detail Section B Summary Combined Classes for Grades 9 to 12 0 Data Submission Course Class Enrolment Summary Detail Section Detail Combined Classes for Grades 9 to 12 At the top of the form select the Academic Year and the Submission Period Type Check off those reports that are to be verified or use the check boxes at the bottom of the form to select all reports all summary reports or all detail reports The bottom of the verification screen contains options regarding language format and running the report OnSIS User Guide 14 OnSIS Release Two Signing Off a Submission November 2005 Report Language English Report Format PDF X Reason a Days Kept On File When Viewed 12 When Not Viewed 17 Estimated Run Time 1 Minute s Run Later View Report List RurNmmediately Note The Estimated Run Time is displ days the report will be kept on file if it is viewed and if it is not viewed is also displayed 5 Select the Report Language and Report Format 6 Click Run Immediately or Run Later 7 Click View Report List to view the report if you selected Run Immediately Notes a It may be necessary to refresh the View Report List screen if
17. in and perform the board sign off You will receive a message stating that Sign Off Request has been initiated Notes a When Sign Off is selected a validation report will automatically be run If no critical errors are found an e mail will be sent informing the user that the sign off was successful and a second e mail will be sent to the board If any critical errors are found the sign off will automatically be cancelled b If the validation report has warnings two additional buttons will appear Click Confirm Sign Off if the warnings are ok and click Cancel Sign Off if the data needs to be corrected Confirm Sign Off Cancel Sign Off OnSIS User Guide 18 OnSIS Release Two Signing Off a Submission November 2005 Board Level Submission Process The board sign off process is similar to that of the school See flowchart for school sign off pages 8 and 9 When a board user logs into OnSIS the following screen will appear Note A user with Co ordinator status will be able to run verification and validation reports but will not be shown the Sign Off button and therefore cannot sign off in p Queries Reports and Data Collection Ple System Support ou are in Data Collection SCHOOL DATA SUBMISSION a view Download Batch Results a Sign off School Submission by the School a Sign off School Submission by the Board DATA CORRECTION 4 Request Data Correction OnSIS User Guide 19 OnSI
18. le Results menu This report will list all errors and warnings that were encountered Go back to A The user should check the data against the warning If the data is ok then the user should ignore the warning If the data is not ok then the user must correct it and upload it again in batch No Go to B on next page OnSIS User Guide 8 OnSIS Release Two Signing Off a Submission November 2005 The verification reports must be run before sign off can be initiated and should be re run if any changes have been made as a result of errors in the data Verification option available from the sign off form will redirect the user to a report selection form within the report module that will allow the user to select generate the set of verification reports or run individual verification reports for review to ensure numbers and totals are accurate Go back to A previous page The school sign off option will initiate a validation process and perform the school sign off A result page will appear informing the user that the validation process has been initiated and the user will be informed via email when the validation report is available The email will include a hyperlink to view the validation report Only users with access will be able to sign off Go back to A previous page Data is locked No further changes can be made to the data by the school The board is notified of sign off by
19. n SubrNission Activity Type 2002 11 01 Submission Activity Type Description SQHOOL DATA SUBMISSION Class Student FUNCTION MENU Purge and Pre Populate Data Sign Off Upload Batch File View Batch Results Submission Period List Ww The Purge and Pre populate function will allow a selection of data areas to be purged and pre populated A user may selectively choose those forms that he she wishes to purge and pre populate by clicking them or by selecting all of the forms Using this function will return the data to the way it was when the submission period was initially opened For example if a user has consistently entered information incorrectly into one of the forms then he or she may find it easier to use the purge and pre populate function and start over rather than go through and make the corrections manually OnSIS User Guide 25 OnSIS Release Two Signing Off a Submission November 2005 1 Click Purge and Pre Populate Data from the Function Menu 24 School Submission A enu Microsoft Internet Explorer EJEA OnSIS Ontario School Information System 1 Home Help ContactUs Site Map B t OnSIS francais User Name Mr Smith Renfrew County User ID 123456 Madawaska Valley District High School Barry s Ba Administration Menu Data Collections ueram MetaData Repository System Support You are in Data Collections gt School Data Submission gt Add Up
20. n e mail with a hyperlink to the report will be sent to the user s e mail address Or the report can be accessed directly via the View Download Batch File Results menu The report will list all errors and warnings encountered during the validation process 3 Correct all errors 4 Check warnings and make any necessary corrections 5 If an entire batch file is being submitted it will be necessary to purge and pre populate the data and then upload it again If only a few records needed to be corrected an updated batch file can be submitted which includes only those records that were corrected All of the data can be purged and pre populated if too many errors were encountered or only selected sections can be purged and pre populated and re uploaded For instructions on purging and pre populating refer to pages 25 27 6 Re run the validation report If there are still errors and or warnings follow steps 3 through 5 until the report has no errors and all warnings that are incorrect have been fixed Note Validation during the school sign off ensures that the data is complete For example if the Special Education flag has been checked off on the School Enrolment form for a student but the Special Education form has not been completed then an error message will be generated The following is a sample of a validation report Note that it lists critical errors which must be corrected as well as warnings which should be correc
21. oad Batch Results 4 Sign off School Submission by the School 4 cigne as ission b d Lora Senes DATA CORRECTION 4 Request Data Correction 1 Click the blue hyperlink for Request Data Correction The following screen will appear REQUEST DATA CORRECTION LIST School Data OnSIS User Guide 22 OnSIS Release Two Signing Off a Submission November 2005 2 Click the blue hyperlink for School Data The Submission Period List will appear SUBMISSION PERIOD LIST Submission Period Academic Year Count Date CT Agar 2003 2004 2003 10 31 DataCorr 01 2003 2004 2003 10 31 Public Secondary Actual 1 2003 2004 2003 10 31 Board List 3 Click the appropriate submission period A list of open schools will appear SCHOOL LIST Open Schools BE B66060 905674 Dunbarton HS Pickering Closed Schools No open School records found Submit Check off the school s for which you wish to request a data correction and click Submit OnSIS User Guide 23 Signing Off a Submission OnSIS Release Two November 2005 The following form will appear SCHOOL DATA CORRECTION REQUEST FORM indicates that this data must be provided Board Name BE B66060 Durham DSB School s 90567 4 Dunbarton HS Submission Period DataCorr 01 2003 2004 Count Date 2003 10 31 Due Date 2005 06 20 Submission Status Open Submission Activity Type 2005 06 14 Data Su
22. s to more than one school will have to use the dropdown menu to select the appropriate school Welcome Eileen Purton 918130 E Weldon 55 918130 E Weldon SS OnSIS User Guide 4 OnSIS Release Two Signing Off a Submission November 2005 Overview of Accessing the School Data Submission Menu This section provides an overview of the menu structure of OnSIS that will lead to the School Data Submission menu OnSIS Ontario School Information System Home Help ContactUs Site Map Exit OnSIS francais Name Purton Eileen User Id SCHAdmin1 918130 E Weldon SS Queries Reports and Administration Data Collection Extracts You are in OnSIS Home Page Welcome Eileen Purton 918130 E Weldon SS ig OnSIS Ontario School Information System Home Help ContactUs Site Map Exit OnSIS francais Lim School Candace User Id candaceschool 918130 E Weldon S Queries Reports and Extracts Administration Data Collection You are in Data Collection SCHOOL DATA SUBMISSION a Add Update School Submission Ja a View Download Batch Results 4 A 4 Sign off School Submission by the School liL BE B66087 Trillium Lakelands DSB 918130 IE Weldon SS SUBMISSION PERIOD LIST Submission Period Academic Year Submission Status Data Correction Flag Count Date B E O Public Secondar 004 2
23. sion Publicly Funded Elementary Schools including School Authorities e School Data Submission Publicly Funded Secondary Schools including School Authorities e School Data Submission Care Treatment and Correctional Facilities e Batch Files e Signing Off a Submission Other Reference Material e Handbook e Memos e Security Guide for MISA Applications e Security Forms e E learning Module Title Pages CD ROM Release 2 E learning CD ROM Release 2 Student Data Resource Materials Also available on the website are the OnSIS Mailbox and Helpdesk contact information You are strongly encouraged to read this user guide and all supplemental documents in full to ensure that you are aware of all aspects of OnSIS and related policies and procedures OnSIS User Guide 1 OnSIS Release Two Signing Off a Submission November 2005 Deleted lt gt for Schools and Boards Ministry Support Inquiries from schools and boards regarding the Ontario School Information System and related policies and procedures should be directed to Ontario School Information System OnSIS Group Information Management Branch Ministry of Education Suite 422 777 Bay Street Toronto ON M5G 2E5 Telephone 1 888 275 5934 or 416 212 6366 Monday to Friday excluding holidays 8 30 am to 4 30 pm Email onsis_sison edu gov on ca Fax 416 212 2763 Extranet Web Site http onsisinfo edu gov on ca Deleted 4
24. ted if the data entered is incorrect District Board School Severity Message Description BE B66079 Kawartha Pine Ridge DSB 641570 Five Counties Children Centre Critical The student s enrolment start and end dates are inside the submission period cycle start and effective dates 492 833 470 Waming For new classes created Class Start Date must be in the range of the submission cycle CLASS2 OnSIS User Guide 12 OnSIS Release Two Signing Off a Submission November 2005 Running the Verification Reports Verification reports have been created to make it easier for boards and schools to find errors Verification reports are available in both a summary format and a detail format The summary verification report shows aggregate numbers and they are similar to for example the different sections currently on the October School Report e g Section B Enrolment by Grade and Gender The detail verification report shows the details for that summary data For example the summary shows that there are 10 Grade 3 boys and 8 Grade 3 girls and a total enrolment of 100 50 males and 50 females The principal knows that the school really has 49 males and 51 females and that the number of Grade 3 boys is really 9 The detail report will identify the names along with the OEN of all the students reported in each of the boxes in the summary report Once the user has identified which student does not belong as part of that tot
25. using either Confirm Sign Off or Cancel Sign Off By clicking Confirm Sign Off the user is indicating that any warnings that were generated have been checked that the data is accurate and that the board is taking responsibility and accepting the school data that is being submitted to the ministry c Boards may choose to run the board sign off as each school makes its submission at various points in time as schools make their submissions or when all schools have made their submissions After all schools have been signed off no errors have been found and all warnings have been confirmed the submission period status is set to Closed At this point in time the data is locked OnSIS User Guide 21 OnSIS Release Two Signing Off a Submission November 2005 Data Correction Request If the school or board finds an error after the data has been signed off by the board the board will have to make a formal request to the ministry to re open the submission This is done through a data correction The data correction form can be accessed by clicking Data Collection on the OnSIS blue main menu function bar 0515 Ontario School Information System Home Help Contact Us Site Exit OnSIS francais Name Quan Donna B66060 Durham DSB User Id BRDADMIN Queries Reports and Administration Data Collection Extiacis System Support ou are in Data Collection SCHOOL DATA SUBMISSION 4 View Downl
Download Pdf Manuals
Related Search