User Guide
Contents
1. and the window will close Note If a specific patient appointment will require all patients to have a Pre Reg in order to place and activate orders prior to the patient being registered then that appointment type can have the Pre Registration attached to the appointment This will prompt the user to add the Pre Reg when confirming the appointment and will attach that encounter to the scheduled appointment automatically This type of set up will also fill in the Estimated Date and Time and will update this date and time if the appointment needs to be rescheduled CREATING A PRE REGISTRATION ATTACHED TO A SCHEDULED APPOINTMENT appointment scheduling process 1 Start the scheduling process as usual selecting the date and time of the appointment Click Confirm and OK Because the Pre Registration is attached to the appointment type once you click Confirm the Encounter Selection dialog box opens Encounter Selection VIP Enc Type Admit Type Inpatient 2014 02 11 10 00 Urgent LHSC UC U 2 Attending Physician Test Doc 2013 05 29 20 29 Outpatient 2013 04 03 23 59 LHSC UC U 1PRAD Attending Physician Paul Terri Louise 2013 04 03 11 35 Modify Cancel 2 Click Add Enc to add the Pre Registration The Pre Registration dialog box opens l PreRegistration Cole E Last Name First Name Middle Name Birth Date PIN Age Sex Hugo PreRegistration 1187 03 78 1978 03 21 35Y Female Visit Number Patient2. DS London Health sr oser EALTH CARE Sciences Centre I User Guide Pre Registration CLINICAL INFORMATICS Version 1 1 Date March 26 2014 INTRODUCTION Pre Registration is completed when a patient outside of the hospital is scheduled to come in for a visit and requires orders to be activated or documentation to be placed on that visit prior to the patient arriving It can be used for Inpatient OR patients or Ambulatory care Inpatient Outpatient or One Day Stay patient types It is also used when orders need to be placed on a patient who is New to your facility and does not have an encounter in the system CREATING A PRE REGISTRATION FROM A SCHEDULED APPOINTMENT 1 Open the scheduling appointment book to the appropriate patient 2 Click on the appointment in the book or through the appointment inquiry 3 Click on the Person Management Head icon fal Scheduling Scheduling Appointment Book Task Edit View Help enk gt AG MTS OS KM 06 al Ga er IR SHsReRE 2 eee Eg 2013 gt Books Appointment Work in progress amy Cll Boskshelt LHSG Admission Bookshelf z issi 0 Su Mo Tu We Th Fr Sa eet Admission Bookshelf Open 27 28 29 30 31 1 2 Hi lt Select JE er GS ae 12 OR 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2 a 4 5 6 7 D 8 Obstetrics Admissi Watts Nancy CNS YH OR PEDS Pati VH Adutt Admission 2013 02 27 YH Adult Admission Services DE For Help pr
3. Type Street Address Street Address Line 2 City Province Postal Code Country 100 Main St London Ontario N6KOC3 Canada Primary Phone Number Primary Phone Extension Call Instruction Work Phone Number Work Phone Extension Alternate Phone Number Alternate Phone Extension 519 111 3333 Primary Phone vi i Admitting Physician Attending Physician Medical Service Referring Physician Reason for Visit Building Nurse Ambulatory UH Main vi U ADT Pre Reg Date Pre Reg Time Encounter Status Estimated Arrive Date Estimated Arrive Time 2 ua 2014 03 07 Fler 17 11 Ea Cancel Note You must have changed your scheduling settings in order to have this conversation open instead of the regular registration conversation If you do not see Pre Registration in the top left corner of the window cancel and refer to the Scheduling Preferences document to change your settings 3 Complete the mandatory fields ensuring that Pre Registration Outpatient or Pre Registration One Day Stay is selected from the the Patient Type dropdown list Click OK to save the registration and complete the Confirm process The appointment will be confirmed and blue To view the encounter double click on the appointment The encounter information will be in the center of the Appointment View window as shown below H Appointment View General Event Details Resources Action History Action Details HEV Orders Warming R
4. dify Charges Request Information Medical Record Requested Mo Status of Medical Record Request OK Cancel 3 Click on Set Enc The Encounter Selection dialog box is displayed fl Encounter Selection Visit Number Enc Type DischDate Admit Type Facility Nurse Unit Encounter Prani Provider Mame 4 0 Q3444 Inpatient Elective LHSC YC WB Attending Physician Test Doc 420703230 Inpatient 2012 12 16 10 36 Emergency LHSC UC U amp CCU Attending Physician Test Doc 420 03224 Emergency 2012 1211 08 00 LHSC YC VAED Attending Physician Test Doc 420699541 Outpatient 2012 03 26 23 59 RMHC LONDON AL SALAMB Attending Physician Bush Haydn PreReg Inpatient YE Man OR Attending Physician Bertrand Monique El Modify AddEne Cancel 4 Highlight the Pre Registration encounter denoted by PreReg Inpatient in Enc Type column and click OK The Check In dialog box is displayed fg Check In Name Logan Martha Lynn Logan Martha Lynn OR Oncology pra BS Tracking Location None Comments Person Name p Logan Martha Lynn FreReg Inpatient Guar Prt Enc Fmt View Charges Request Information Medical Record Requested No Status of Medical Record Request OF Cancel 5 Click the Modify button to launch the Registration conversation and complete the registration Once you click on OK after completing the registration conversation the appointment will be checked in turn green
5. ecurring Series Protocol Components Instructions 4 gt Appointment information Appointment Type Admission Inpatient via Clinic first Scheduled as Admission Inpatient via Clinic first Location U ADT Current state information State Confirmed By Channon Carie Ann 2014 05 07 17 16 Medical Record Requested Ho Status of Medical Record Request
6. ess F1 T0207 CHANNONC2 Wednesday February 27 2013 10 18 The Encounter Search window will open with the patient name highlighted PIN Exp Name BithDate Sex PIN HCN VC Response Code Referring MAN Address City Phone Pstest Patient Henry Male J1300663 7532159741 23 Cherry Street Kitchener 519 9 HCN ON Last Name First Name Middle Name Age gt To Anon Visit Number Pat Type Med Service Attending Phys RegDate DischDate Building Nurse Unit Roc A 420703577 One Day Stay Gastroenterology Ponich Termy P 2013 01 04 10 37 2013 01 04 23 59 YH Main V ENDOSCOPY 420703467 Outpatient Endocrinology Van Uum Stan 2012 12 21 11 16 2012 12 21 23 59 StJosephs Main J B5DEM Referring MAN Search Reset OK Cancel Preview Add Person Add Encounte Modify Note This requires the Add Encounter flex form to be set to Pre Registration conversation and not the Registration conversation for the PM Toolbar flex forms 4 Click on the Add Encounter button to launch the Pre Registration conversation The Pre Registration Conversation will launch i PreRegistration Last Name First Name Middle Name Birth Date Sex Visit Number PIN Age CMShari rest Many 1184 24 56 1945702702 AE esy Female z 420704679 Patient Type PreReg Inpatient v Street Address Street Address Line 2 City Province Postal Code Country Home Phone Number Home Phone Exten
7. sion fi Way st fiondon Ontario z n3n3n3 Canada v IJ Work Phone Number Work Phone Extension Alternate Phone Number Alternate Phone Extension KSSE ie Admitting Physician Attending Physician Medical Service Referring Physician Reason for Visit Ceic Sonny S d Pre Reg Date Pre Reg Time Encounter Status Estimated Arrive Date Estimated Arrive Time 2013702724 HE 13 36 E v 2013702724 HE 13 33 H 5 Select the appropriate Pre Reg patient type and complete the required fields shown above 6 Click OK to save the registration Pre Registration is now complete The patient now has a visit number and a PIN if they did not have one before Orders can be activated at any time on this visit and documentation added CHECKING INTO THE PRE REGISTRATION ENCOUNTER When the patient arrives the Pre Registration needs to be attached to the appointment and completed by using the Modify button in the Check In window 1 Highlight the patient in the scheduling appointment book or on the appointment inquiry list 2 Right click and select check in or click on the check in icon The Check In dialog box is displayed fg Check In El Logan Martha Lynn General Summary Details Orders Guidelines Notification Conversation Summaries tineraries 4 H OR Oncology Date Time mer dg rm g Tracking Location lt None gt Comments Logan Martha Lynn auar Pmt Ene Pmt Vien Mo
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