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Draft MSIO Capital User Guide

1. 6 Select all outcomes that might be realized by funding this project under the MSI Development and or maintenance of priority X Greater municipal viability sustainabilit municipal infrastructure K p y y Xx Management of growth pressures O X Maintenance of safe healthy vibrant communities x Enhanced municipal service delivery O Opportunity to collaborate with neighbours 7 The asset resulting from the project will be owned by X The municipality LI A non profit organization Another municipalities or group of municipalities L Other Yes X No 8 Is a non profit organization involved in the management and or operation of the project If yes complete the Supplementary Certification Form below Name of Non Profit Organization The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non Nature of Project Relationship P profit organization The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by the non profit organization Other Tof3 50 Responsibility for Project Records The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the pro
2. 6 Select all outcomes that might be realized by funding this project under the MSI Management of growth pressures X Maintenance of safe healthy vibrant communities 7 The asset resulting from the project will be owned by X The municipality Another municipalities or group of municipalities Development and or maintenance of priority municipal infrastructure Lx Ol Enhanced municipal service delivery O A non profit organization O Other 8 Is a non profit organization involved in the management and or operation of the project O Yes No If yes complete the Supplementary Certification Form below Name of Non Profit Organization Nature of Project Relationship LL organization 39 O Greater municipal viability sustainability O Opportunity to collaborate with neighbours The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non profit organization The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by the non profit 1 of 3 Other Responsibility for Project Records _ The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the project expenditures The municipality
3. Application Name Municipal Affairs Amendment Municipal Project Created Date Project Start Options Project i Date Replace Rescue Truck AMD 4932 y 200 Dec 04 2013 292 0 x Test Project CAP XXXXK Dec02 2013 Dec 03 2013 A x Showing 2 items ojo Across the top of the screen is a series of buttons GY MSIO Home Create Applicaton View Projects to Amend Report MA Website Help y L MSIO Home returns you to the MSIO Home page Create Application opens a blank application form which is very similar to the PDF and paper forms used to submit applications More information about creating applications can be found under Creating and Saving MSI Capital Applications View Projects to Amend opens a list of accepted projects that may be amended Report v opens a drop down list of summary reports to view MA Website opens the Municipal Affairs website in another window or tab 8 Help provides links to this User Guide and contact information for MSIO Technical Support and Municipal Grants staff Below these buttons is a search bar Search by Application Name Municipal Affairs Project Number or Municipal Project Number Municipalities can search for their projects using the project name the Municipal Affairs Project Number e g CAP 1234 AMD 1234 or the municipality s project number if the
4. Application Name Municipal Affairs _ Municipal Project Accepted Project Start Accepted Options Project Date Date MSI Funding 193 Gateway Emergency Services Station CAP 4150 Aug 24 2012 4 295 200 4 gt els Burt Church Theatre Renovations Project 381 CAP 3116 Aug 06 2013 3 106 900 Fa alle ll Chinook Winds Site Development CAP 4931 Aug 22 2013 538 900 4 a OQ Genesis Place Phase III CAP 4148 Aug 24 2012 9 083 702 Pula RCMP Expansion CAP 2457 Sep 14 2010 6 623 000 e Ow Replace Rescue Truck CAP 4932 200 Jul 30 2013 694 000 Plae A Showing 6 items eJ To amend a project select the L icon beside the project to be amended This opens an application form that looks very similar to the blank form used to create new applications However this form is pre populated with information from the accepted project that is to be amended 30 To complete the amendment make the requested changes to the pre existing data in the application as outlined in the program guidelines The Declaration and Application Certification fields are not pre populated and must be completed by the user As with new applications any additional documentation that you would like to submit with the application can be added as an attachment Click Browse to select the document you would like to attach To add another attachment Click Add Attachment To remove an attachment click LY Re
5. Replace Rescue Truck February 28 2014 3 Provide a detailed description of the project including project activities and where applicable identity all contributing parties Refer to section 5 1 of the guidelines and attach a separate sheet if neccessary Replace a fire rescue truck Costs were greater than initially estimated 4 Identify the project category Functional Category of Project of Total Project Costs gt Type of Asset New Rehab Replace Quantity Unit Fire 100 Total 100 Road Street Lane Km Functional Categories O O Roadways and Bridges Public Transit Bridge O O Lane Km Water Wastewater Storm Sewer Sidewalk Walkway U El O Metres Solid Waste Management Police Fire Vehicle O K Units Disaster and Emergency Services Ambulance and First Aid Maintenance Other Protective Services Equipment O LI Units Airports Common and Equipment Pool Ancillary Small r Infrastructure Management Systems Equipment L O Units General Government and Administration Public Health and Welfare aa Rail Lin Km Parks Recreation and Sports Facilities ene U Ol ii Libraries Other Community and Recreation Water Line Metres Other O O Wastewater Line 0 O O Metres Storm Sewer Conduit O LI Metres Building U O O Sq Metres Treatment g O Cu Metres Per Processing Facility Day Other im O O 5 Identify the resulting capital asset
6. Water Line ea OJO O O O DO O g 4 4 4 84 0 0 0 0 0000000 Building O Sq Metres Treatment Processing O Cu Metres Per Facility Day Other O 6 Select all outcomes that might be realized by funding this project under the MSI O Management of growth pressures Maintenance of safe healthy vibrant communities 7 The asset resulting from the project will be owned by The municipality O Another municipality or group of municipalities X Development and or maintenance of priority municipal infrastructure Enhanced municipal service delivery A non profit organization Other 8 Is a non profit organization involved in the management and or operation of the project O Yes No If yes complete the Supplementary Certification Form available on the MSI website Name of Non Profit Organization Nature of Project Relationship C Other Responsibility for Project Records 36 Greater municipal viability sustainability Opportunity to collaborate with neighbours The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non profit LU organization The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by
7. 2013 Nov 30 2013 Ele Test Construction CAP 5526 Nov 18 2013 Nov 25 2013 alela Test Number 2 CAP 5535 Nov 26 2013 Nov 27 2013 E0 7 Test Rehabilitation CAP 5528 Nov 18 2013 Nov 25 2013 alela Testing1 CAP 5540 Nov 28 2013 Nov 29 2013 alel E Showing 6 items QO This municipality has submitted one amendment and five new applications that are under review Once an application is submitted to Municipal Affairs MSIO assigns it a CAP or AMD if it is an amendment number Submitted projects can no longer be edited or deleted in MSIO The options for submitted projects are E opens a window to contact Municipal Affairs regarding the related application 23 Contact Municipal Affairs Municipality Airdrie City of From marcia external Application Name 193 Gateway Emergency Services Station Municipal Affairs Project AMD 4150 Message Cancel MSIO pre populates the municipality s name your user name the project name and number O opens a brief summary of the project application as under the Draft tab allows the user to generate two PDF reports an Application Form and a Project Summary Selecting Application Form creates a copy of the draft application for saving or printing Data on this report will change if changes to the application data are made by Municipal Affairs staff in consultation with the municipality Selecting Project Summary creates a summary of information about the project including financial
8. Date Fire Truck Purchase CAP 5547 Nov30 2013 Submitted gA In Review i Replacement of Fire Pumper CAP 2459 Completed O ja Showing 2 items Fully Funded A search for the number 55 returns all results with 55 in the project number If 55 appears in the project title this result would also be displayed Applications Search Results Currently displaying only those project applications that meetthe search criteria selected To view other applications clickthe appropriate status tab below Search results for 55 Draft Submitted In Review Accepted Completed Fully Funded All Applications Search Results Application Name Municipal Affairs Municipal Project Project Start Status Options Project Date Fire Truck Purchase CAP 5547 Nov 30 2013 Submitted HQ In Review E Test Construction CAP 5526 Nov 25 2013 Submitted K In Review Test Number 2 CAP 5535 Nov27 2013 Submitted ia In Review Test Rehabilitation CAP 5528 Nov25 2013 Submitted a In Review aia Testing1 CAP 5540 Nov 29 2013 Submitted ella In Review IES Lorem Ipsum CAP 5534 Jan 01 2003 Withdrawn QA Showing 6 items 29 Creating and Saving an Amendment Only projects that have been accepted by the Minister of Municipal Affairs can be amended If a municipality needs to make changes to a project that has a status of Submitte
9. Submitting an Application A draft application can be submitted right away or saved for submission at a later date To submit right away click the Submit button that becomes enabled once a draft has been saved Applications that are not submitted right away are saved as drafts MSIO will check the draft application for errors If MSIO detects errors in the application it provides messages about how to correct them For example if a municipality tries to submit an application with errors MSIO will generate the following message Unable to submit MSI Capital Application due to validation errors Please view and correct validation errors and re save the application before submitting again Specific errors will be flagged for example otal percentage of Project Costs must equal 100 Functional Category of Project of Total Project Costs L J J Y Airports 35 00 Once all flagged errors have been corrected the application may be submitted Finding and Tracking Applications All of a municipality s MSI capital applications can be tracked in MSIO regardless of how they are submitted to Municipal Affairs Applications are sorted on the MSI Capital Dashboard by status Draft Submitted In Review Accepted or Completed Fully Funded The last tab lists all of a municipality s applications including those that have been Withdrawn Applications that are submitted via mail fax or email will appear in MSIO following data entr
10. of the Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the FOIP Act If you have any questions concerning the collection of this information please contact the Director of the Municipal Grants Unit at the address below Contact Information Project application forms guidelines and additional program information are available on the program website at www municipalaffairs alberta ca msi materials resources cfm Submit project applications to Alberta Municipal Affairs Grants and Education Property Tax Branch Municipal Grants Unit 17th Floor 10155 102 Street Edmonton Alberta T5J 4L4 Telephone toll free by dialling 310 0000 then 780 427 2225 Fax 780 422 9133 Email ma msicapitalgrants gov ab ca Financial Information 10 Provide project financial information below by year of budgeted expenditure Functional Planning Design Engineering Right of Way Construction Rehabilitation Purchase 754 000 00 754 000 00 Interest on MSI Funded Project Borrowing complete the Declaration section Total Project Costs sum of lines A through H 754 000 00 754 000 00 Ineligible Costs refer to Schedule 1 of the guidelines Portion of Eligible Project Costs to be Funded from Other Grant Programs identify grant sources in question 11 Portion of Eligible Project Costs to be Funded from Municipal Sources Portion of Elig
11. 0 00 o E Non Qualifying Cos 50 00 Other Grant Fundin 30 00 Municipal Sources 50 00 MSI Funding 0 00 0 00 0 00 Amount of MSI Fund 50 00 15 You can also display non consecutive years Select the years you want to appear in the financial grid for this application Provide project financial information below by year of budgeted expenditure 1 AAA AA AA A MSI Funding Amount of MSI Fund 16 If you enter data into a column and then hide the column the data is not deleted It will still be calculated and appear in the Total column On the financial grid below 10 000 has been entered in the 2012 column which has been hidden This 10 000 is still included and calculated in the Total column 2007 2008 2009 2010 2011 2013 2014 2015 2016 2017 2018 2019 2020 2021 Provide project financial information below by year of budgeted expenditure Type 2011 2013 2014 2015 2016 Total A Functional Pla
12. 13 2010 May 1 2012 Accepted Date Sep 22 2010 May 25 2009 Sep 14 2010 Sep 14 2010 Sep 14 2010 Aug 24 2012 Completed Fully Funded values reflect total project costs and total expenditures on certified Statements of Funding and Expenditures of accepted projects Created On January 10 2014 Page 1 of 1 64 Total Project Costs 27 932 436 2 140 548 3 617 935 1 441 627 783 113 2 515 996 38 431 655 Total MSI Applied 6 697 220 1 998 900 2 984 602 1 149 305 783 113 1 669 541 15 282 681 Government of Alberta m Municipal Sustainability Initiative Municipal Affairs Project Applications Report Withdrawn MUNICIPALITY NAME Withdrawn Project ID Project Name Created Date Submitted Date Accepted Date Total Project Costs Total MSI Funding CAP 5534 Fire Truck Purchase Nov 21 2013 Apr 1 2007 Number of Projects 2 aae Tor Moerbam
13. ID AMD 4932 Project Name Replace Rescue Truck Project Replace a fire rescue truck Costs were greater than initially estimated Description Current Status Submitted In Review Anticipated Feb 28 2014 Project Start Date Status on Last See CAP 4932 for status on last certified SFE Certified SFE Project Financial Details Total Project Costs 754 000 Total MSI Funding to be Applied 754 000 Total Project Costs To date See CAP 4932 Total MSI Funding Applied See CAP 4932 Based on current application information Based on certified Statements of Funding and Expenditures Current Application History Date Created Dec 4 2013 Date Submitted Jan 9 2014 Amendment History Date Total Project Total MSI Costs Funding to be Applied Project Application July 30 2013 714 000 714 000 Accepted Created On January 10 2014 57 Page 1 of 1 Report 10 Project Summary Report Submitted Municipal Sustainability Initiative Project Summary Report Moerba m Government of Alberta Municipal Sustainability Initiative Municipal Affairs Report 11 Project Summary Report Completed Fully Project Summary Report MUNICIPALITY NAME Funded Project ID CAP 2456 Project Name Arena Upgrade and Expansion Project Renovations to the arena including complete removal of the underlying floor of the ice surface including new piping for the refrigeration system Description construction
14. Municipal Affairs Grants and Education Property Tax Branch Legal Statement The personal information being collected on this form will be used to administer the Municipal Sustainablility Initiative program The personal information is being collected under the authority of section 33 c of the Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the FOIP Act If you have any questions concerning the collection of this information please contact the Director of the Municipal Grants Unit at the address below Contact Information Project application forms guidelines and additional program information are available on the program website at www municipalaffairs alberta ca msi materials resources cfm Submit project applications to Alberta Municipal Affairs Grants and Education Property Tax Branch Municipal Grants Unit 17th Floor 10155 102 Street Edmonton Alberta T5J 4L4 Telephone toll free by dialling 310 0000 then 780 427 2225 Fax 780 422 9133 Email ma msicapitalgrants gov ab ca 2of3 48 10 Provide project financial information below by year of budgeted expenditure Functional Planning Design Engineering Right of Way Construction Rehabilitation Purchase Interest on MSI Funded Project Borrowing complete the Declaration section Total Project Costs sum of lines A through H Ineligible Costs r
15. Recreation and Wellness Centre Phase Il CAP 147 2007 13 Completed 2 Fully Funded 236 Renovations to 23 East Lake Hill CAP 4149 Completed O ya Fully Funded Replace Rescue Truck CAP 4932 200 accepted Pluma RCMP Expansion CAP 2457 Accepted P E El Show 10 y entries Showing 1to 10 of 21 Searching for Applications At the top left of the MSI Capital Dashboard there is a Search bar Project Number Search by Application Name Municipal Affairs Project Number or Municipal 28 Municipalities can search for their projects using the project name the Municipal Affairs Project Number e g CAP 1234 AMD 1234 or the municipality s project number if the municipality has entered this number in MSIO Searches using a project s partial name or a single word from the project name will return all results with that word For example a search on the word Fire finds all projects with the word Fire in the project name Applications Search Results Currently displaying only those project applications that meet the search criteria selected To view other applications click the appropriate status tab below Search results for fire Draft Submitted In Review Accepted Completed Fully Funded All Applications Search Results Application Name Municipal Affairs Municipal Project Project Start Status Options Project
16. attachment Click Browse to select the document you would like to attach from your computer To add another attachment click Add Attachment To remove an attachment click Xx Saving a Draft Application In the bottom right hand of the application screen are buttons for Reset or Save Reset Save Selecting Reset will clear all of the information from the application without saving it Selecting Save will save a draft copy of the application in MSIO A draft application has not been submitted to Municipal Affairs As long as it is a draft an application can be edited or deleted Once an application has been submitted it cannot be edited or deleted through MSIO Printing a Draft Application Once a draft application has been saved the Print and Submit buttons are enabled Reset Save Print Submit It is strongly recommended that the municipality print a copy of the draft application before it is submitted it to Municipal Affairs The municipality will be able to print a copy of the application form once it has been submitted to Municipal Affairs However if edits or revisions are made to the application data by Municipal Affairs staff in consultation with the municipality after it is submitted these changes will appear on future printouts It will no longer be possible to print a copy of the original application submitted by the municipality
17. has primary responsibility for maintaining the books of accounts and documents related to the project expenditures 9 Will the project involve the use of municipal forces to carry out the project L Yes No If yes complete the Declaration section below 10 Financial information can be found at the end of the report 11 Sources of Other Provincial or Federal Grant Program for Line K with Alberta Municipal Infrastructure Program _ Canada Alberta Municipal Rural Infrastructure Fund _ Major Community Facilities Program _ Alberta Municipal Water Wastewater Partnership _ Water for Life _ Building Canada Fund rm Federal Gas Tax Fund formerly New Deal for Cities DO Basic Municipal Transportation Grant formerly Basic Capital Grant Street Improvement Program City Transportation Fund and and Communities Rural Transportation Grant Other O Other Declaration Please confirm that LX A Multi Year Capital Plan has been prepared in which this project appears Refer to section 5 3 of the guidelines Where applicable please confirm that The use of municipal forces will result in a more efficient timely and or cost effective project MSI funds used towards borrowing costs will allow for cost savings and or efficiency gains Application Certification John Smith the CAO of City of Townsville certify that the information contained in this project application is correct tha
18. of a building addition to provide adequate dressing rooms and washroom facilities and relocation of the lobby area to bring it to proximity with the parking area and to provide proper traffic flow Current Status Completed Fully Funded Anticipated Not Provided Project Start Date Status on Last Completed Fully Funded Certified SFE Project Financial Details Total Project Costs 4 000 000 Total MSI Funding to be Applied 3 476 667 Total Project Costs To date 3 617 935 Total MSI Funding Applied 2 984 602 Based on current application information Based on certified Statements of Funding and Expenditures Current Application History Date Created May 20 2010 Date Submitted May 13 2010 Date Accepted Sep 14 2010 Amendment History Date Total Project Total MSI Costs Funding to be Applied Project Application September 14 4 000 000 3 476 667 Accepted 2010 Page 1 of 1 berto Government of Alberta Municipal Sustainability Initiative Municipal Affairs Report 12 Project Summary Report Withdrawn Project Project Summary Report MUNICIPALITY NAME Project ID AMD 761 Project Name Fleet Parks and Public Works Building Expansion Project Note due to the 2009 acquisition of an adjacent building much of the administration space required as well as some space for equipment outlined in the Description 2008 submitted project is no longer required The scope fo the expansion
19. remain under the municipality s Accepted tab with the original CAP project numbers until the amendments are accepted The red bars on the screen shot below indicate that amendments have been submitted Draft Submitted In Review a Completed Fully Funded All Applications Project Name Municipal Affairs Municipal Project _ Accepted Project Start Accepted Options Project A Date Date MSI Funding t 193 Gateway Emergency Services Station CAP 4150 Aug 24 2012 4 295 200 F E O A Burt Church Theatre Renovations Project 381 CAP 3116 Aug 06 2013 2 A Application Form Chinook Winds Site Development CAP 4931 Aug 22 2013 A Project Summary Genesis Place Phase III CAP 4148 Aug 24 2012 9 083 702 pE QA RCMP Expansion CAP 2457 Sep 14 2010 6 623 000 P HIO A Replace Rescue Truck CAP 4932 200 Jul 30 2013 694 000 PIM O A Showing 6 items The option to generate an Application Form report for the project is available on each of these screens However the Application Form report generated from the Submitted In Review tab will reflect what was submitted on the amended application while the Application Form report generated from the Accepted tab will reflect the original accepted application Report 4 Application Form Report Accepted Application is the Application Form report generated from the Accepted tab for CAP 4932 42 Report 5 Application Form Report D
20. required has now changed Current Status Withdrawn Anticipated Not Provided Project Start Date Status onLast n a Certified SFE Project Financial Details Total Project Costs Total MSI Funding to be Applied Total Project Costs To date Total MSI Funding Applied Based on current application information Based on certified Statements of Funding and Expenditures Current Application History Date Created Jun 24 2010 Date Submitted May 13 2010 Date Accepted Page 1 of 1 berto Project Applications Reports There are six different Project Application Reports Draft Submitted In Review Accepted Completed Fully Funded Withdrawn and All These reports provide a list of all of a municipality s projects under each status at the time the report is generated Report 13 Project Applications Report Draft Not Submitted Report 14 Project Applications Report Submitted In Review Report 15 Project Applications Report Accepted Report 16 Project Applications Report Completed Fully Funded Report 17 Project Applications Report Withdrawn The Project Applications Report All is a compilation of all of the above reports 60 Government of Alberta m Municipal Sustainability Initiative Municipal Affairs Project Applications Report Draft Not Submitted MUNICIPALITY NAME Draft Not Submitted Project ID Project Name Created Date Submitted Date Accepted Date Total Project
21. that a non profit organization will be involved in the management and or operation of the project you must provide the organization s name the nature of the project relationship and who will maintain responsibility for the project records This section of the application replaces the Supplementary Certification Form required for paper PDF applications involving non profit organizations Use of Municipal Forces Will the project involve the use of municipal forces to carry out the project A Yes No Indicate whether municipal forces will be used to complete the project If the answer is yes ensure that you also select the corresponding box indicating that the use of municipal forces will result in in a more efficient timely and or cost effective project in the Declarations section of the form 13 Financial Grid Select the years you want to appear in the financial grid for this application 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Provide project financial information below by year of budgeted expenditure Type 2011 2012 2013 Functional Plannin Design Engineering Right of Way Construction Rehabilitation Purchase Interest on MSI Fu Non Qualifying Cos Other Grant Fundin Municipal Sources MSI Funding Amou
22. the non profit organization The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the project expenditures The municipality has primary responsibility for maintaining the books of accounts and documents related to the project expenditures 1 of 3 9 Will the project involve the use of municipal forces to carry out the project Ol Yes No If yes complete the Declaration section 10 Financial Information can be found at the end of the report 11 Sources of Other Provincial or Federal Grant Program for Line K in the Financial Information section O Alberta Municipal Infrastructure Program Canada Alberta Municipal Rural Infrastructure Fund Major Community Facilities Program O Alberta Municipal Water Wastewater Partnership Water for Life Building Canada Fund O Federal Gas Tax Fund formerly New Deal for Cities Basic Municipal Transportation Grant formerly Basic Capital Grant Street Improvement Program City Transportation Fund and Rural Transportation and Communities Grant Ol Other Other Please confirm that A Multi Year Capital Plan has been prepared in which this project appears Refer to section 5 3 of the guidelines Where applicable please confirm that O The use of municipal forces will result in a more efficient timely and or cost effective project O MSI funds used towards borrowing costs will allow for cos
23. year should match the year that funding is first applied on the financial grid Q 10 Project Description Provide a detailed description of the project including project activities and where applicable identify all contributing parties Provide a detailed description of the project including project activities and where applicable identify all contributing parties Any financial information provided in the project description should match that on the financial grid Point form is acceptable Include additional information if necessary in the Attachments section In order to be eligible for MSI funding costs must be incurred for projects that result in or directly relate to and support the acquisition construction development betterment rehabilitation or non routine maintenance of a capital asset The project must be limited to a single building facility or piece of equipment unless the project involves a group of assets that are of the same type of equipment e g maintenance equipment or computer equipment or fire services equipment or are in the same project category If the project includes a roadway walkway water wastewater or storm water system the project application must be for related portions of that system Functional Category of the Project Functional Category of Project of Total Project EN Airports Ambulance and First Aid Common and Equipment Pool Disaster and Emergency Services Fi
24. 0 3 308 700 Amendments E project costs from original Dran 0 0 application s oo 590 000 Amount of change in Subtotal 2 680 000 MSI to be applied TOTAL PENDING from original Amounts reflect the total increase or decrease to the original accepted z application s Pending Project Summary amounts Funding Available for Future Commitments 25 445 227 A municipality may initiate projects that will be funded wholly or in part by estimated future year MSI capital funding allocations A municipality may allocate up to 75 of its estimated MSI capital funding allocation for the remaining years of the program to one or more projects The funding available for future commitments is equal to 100 of the municipality s capital funding allocated to date plus 75 of estimated funding to be received in future years plus income earned Projects and amendments that have been submitted but have not yet been recommended for funding are not included in the calculation Based on the difference between the estimated 10 year capital allocation and the annual funding allocated to date Based on certified Statements of Funding and Expenditures Created On January 10 2014 Page 1 of 1 il Mbertan Application Form Reports Each category of project in MSIO Draft Submitted In Review Accepted Completed Fully Funded has an Application Form report option The Application Form report is a PD
25. Cost Total MSI Funding CAP XXXX Road Construction Dec 2 2013 n a n a 500 000 500 000 Wastewater Line Replacement Dec 13 2013 n a n a 200 000 200 000 Number of Projects 2 Total 700 000 700 000 BA Amendment requested on an accepted project Note Draft Not Submitted values reflect amounts on the financial grid for the application under development Created On January 10 2014 61 Dberta Ji Page 1 of 1 AA Municipal Sustainability Initiative Municipal Affairs Project Applications Report Submitted In Review MUNICIPALITY NAME Submitted In Review Project ID Project Name Created Date Submitted Date Accepted Date Total Project Costs Total MSI Funding A pes ATA pere a er IR RANA peta e s eae pues e ey Serene lie mer ee ca ee 105 000 rats prar CAP 5535 Avenue Reconstruction Nov 26 2013 Nov 26 2013 n a 1 040 000 1 039 000 CAP 5540 Library Construction Nov 26 2013 Nov 28 2013 n a 1 050 000 800 000 CAP 5562 Dec 11 2013 ce E Dec 11 Number of Projects 11 Total 9 444 500 8 888 500 Oo Amendment requested on an accepted project Note Submitted In Review values reflect amounts on the financial grid in real time as currently being reviewed Created On January 20 2014 62 Page 1 of 1 SUberbos Government of Alberta Municipal Sustainability Initiative Municipal Affairs Project Applications Report Accepted MUNICIPALITY NAME Accepted Project ID Project Name Created Date Submitte
26. DF reports The Application Form option creates a copy of the application for saving or printing Data on this report will reflect any changes that were made by Municipal Affairs staff in consultation with the municipality during the review process The Project Summary Option provides a summary of information about the project including financial details and the application history See Appendix 1 for examples of these reports The Completed Fully Funded Tab All of a municipality s active projects that have been reported as Completed Fully Funded on a certified SFE will appear under the Completed Fully Funded tab MSIO Home Search by Application Name Municipal Affairs Project Number or Municipal Project Number Create Application View Projects to Amend J Report v MA Website Help To view the applications for a different municipality select it from the following list Search Airdrie City of X View Applications Completed Fully Funded Tab Currently displaying all projects that have been accepted by the Minister of Municipal Affairs and have been reported as Completed Fully Funded on the municipality s Statement of Funding and Expenditures Amendments and or edits to completed projects are not permissible however a copy of the project application can be printed by clicking the Report icon beside the appropriate pro
27. F version of the application for saving or printing There are minor differences between the Draft version and the Submitted In Review Accepted and Completed Fully Funded versions of these forms These differences are demonstrated in the annotated examples of these forms on the following pages Report 2 Application Form Report Draft Applications Report 3 Application Form Report Submitted Accepted and Completed Fully Funded Project Applications 35 Report 2 Application Form Report Draft Applications Sberbtom Municipality Information Municipality Name Address City of Townsville Townsville AB Contact Name John Smith Telephone 780 555 5555 Created Date December 6 2013 Reflects the date the draft was Refer to the Municipal Sustainabi A separate application is required Project Information ity Initiative Capital Pr for each project Refel Municipal Sustainability Initiative Capital Project Application Municipal Affairs Office Use Only Municipal Code 0003 Project Application No Municipal Use Only Municipal Project Number 1 Is this application an amendmen project to a previously accepted Yes X No If yes include the original project number i e CAP 2690 and the reason for the amendment in the project description below 2 Project Name Anticipated Project Start Date month day year King Street Wastew
28. Fund O Major Community Facilities Program Ol Alberta Municipal Water Wastewater Partnership Water for Life O Building Canada Fund O Federal Gas Tax Fund formerly New Deal for Cities Basic Municipal Transportation Grant formerly Basic Capital Grant Street Improvement Program City Transportation Fund and Rural Transportation and Communities Grant O Other Other Declaration Please confirm that A Multi Year Capital Plan has been prepared in which this project appears Refer to section 5 3 of the guidelines Where applicable please confirm that O The use of municipal forces will result in a more efficient timely and or cost effective project Ol MSI funds used towards borrowing costs will allow for cost savings and or efficiency gains Application Certification d a in thi i ications will be used to accordance with MSI Capital Program Guittetines and thety A o that the allocated grant amount will be applied in As a representative of City of Townsville a O project application is correct that all M ill be used td been deemed eligible on a prior project application and that the allod by the Minister andums of Agreement that these expenses have not bove once this project application has been accepted John Smith Signature of Chief Administrative Officer Print Name January 9 2014 Date of Signature Telephone Number include area code This document has been electronically submitted to the Alberta
29. MSIO Capital User Guide Table of Contents About the Municipal Sustainability Initiative Online System oe ee eee eeteeeeeeeeeeeaeeeseeeeeseeeeseeetaeees 4 ThE WISIO Home Pages ws NARA AA 4 The MSI Capital Dashboard ida 4 Creating a Draft MSI Capital Application ssesesseesesessssesesssssrsrereneresesrsrsrsrnsnsstntststsrrenenenenenesrsrsnnee 7 AD DIIGation INTONNATON sarasin ae Ca ied eee ae Eee 8 ARENOSOS Doo E E 8 A le asic heed anit alu castes as Give ead ha Casement heist endl oot eat oat a t 8 Project DESCAPION aie ene mae BE OO Sie E 9 Functional Category of the Pr pad 10 Res lting Capital ASSO usd ts 11 eR QUICOIIOS EE E ESE E E SA A E E E anemones 11 OE S E AE E A E E E A E A 12 Non Profit Involvement SERA AAA AR ATA AER 13 OSO EMINEM E O td canas 13 Financial A ea A iii 14 Sources of Other Provincial or Federal Grant Program Funding 17 A A A 18 Application Certification re enean a oh ti a 18 Legal UAL TNE ah te ae ir cn ta aml le ech LAT 19 A II O fase cute ase oa lotta aa on Manette 19 Saving a Dra APPS ATION taa 19 Printing a Draft Application eee aidan E a 19 Submitting an Application AE a vetaoedastGaaveshedopabes thar taectoneteusemabetoers 20 Finding and Tracking APplIICAMOAS A ian A its 20 Fhe DA io 21 The Submitted In Review TD A A A REA bs easel IA 23 The Accepted TAD ert a E A AAA A 25 The Completed Fully Funded Tab ds 26 the All Applications Tab A ene 28 Searching tor Applications A At a ae
30. ab below Draft Submitted In Review Accepted Completed Fully Funded All Applications Project Name Municipal Affairs _ Municipal Project Accepted Project Start Accepted Options Project Date Date MSI Funding 193 Gateway Emergency Services Station CAP 4150 Aug 24 2012 4 295 200 P J Burt Church Theatre Renovations Project 381 CAP 3116 Aug 06 2013 3 106 900 f El O A Chinook Winds Site Development CAP 4931 Aug 22 2013 538 900 Ff A x Genesis Place Phase Ill CAP 4148 Aug 24 2012 9 083 702 4 RCMP Expansion CAP 2457 Sep 14 2010 6 623 000 P E XA Replace Rescue Truck CAP 4932 200 Jul 30 2013 694 000 F iz O ya Showing 6 items QOO The options related to accepted projects are opens an application form pre populated with the accepted project information for the user to make amendments For more information about how to create amendments see Creating and Saving an Amendment If an amendment has already been submitted for an accepted project the user will receive the following message MSI Capital Amendment already exists View Submitted In Review section 25 fond E opens a window to contact Municipal Affairs regarding the related application as under the Submitted In Review tab 9 opens a brief summary of the project application as under the Draft and Submitted In Review tabs allows the user to generate two P
31. al Details Total Project Costs Total MSI Funding to be Applied Total Project Costs To date 200 000 200 000 n a Total MSI Funding Applied Based on current application information Based on certified Statements of Funding and Expenditures Current Application History n a Date Created Dec 13 2013 Date Submitted Not Submitted Date Accepted Not Submitted Created On January 10 2014 Page 1 of 1 54 Municipal Sustainability Initiative Project Summary Report Alberta m Government of Alberta Municipal Sustainability Initiative Municipal Affairs Report 8 Project Summary Report Submitted Project Project Summary Report MUNICIPALITY NAME Project ID CAP 5576 Project Name King Street Wastewater Line Replacement Project Conduct an engineering study and investigation of the existing sewer system Description Replace sewer line on King Street between 2 Avenue and 3 Avenue Replace the road and sidewalk on the same street Current Status Submitted In Review Anticipated Mar 1 2014 Project Start Date Status on Last n a Certified SFE Project Financial Details Total Project Costs 200 000 Total MSI Funding to be Applied 200 000 Total Project Costs To date n a Total MSI Funding Applied n a Based on current application information Based on certified Statements of Funding and Expenditures Current Application History Date Create
32. and additional program information are available on the program website at www municipalaffairs alberta ca msi materials resources cfm Submit project applications to Alberta Municipal Affairs Grants and Education Property Tax Branch Municipal Grants Unit 17th Floor 10155 102 Street Edmonton Alberta T5J 4L4 Telephone toll free by dialling 310 0000 then 780 427 2225 Fax 780 422 9133 Email ma msicapitalgrants gov ab ca 2of3 45 Financial Information 10 Provide project financial information below by year of budgeted expenditure Functional Planning Design Engineering Original amounts requested show on financial grid Right of Way Construction Rehabilitation Purchase 714 000 00 714 000 00 Interest on MSI Funded Project Borrowing complete the Declaration section Total Project Costs sum of lines A through H 714 000 00 714 000 00 Ineligible Costs refer to Schedule 1 of the guidelines Portion of Eligible Project Costs to be Funded from Other Grant Programs identify grant sources in question 11 Portion of Eligible Project Costs to be Funded from Municipal Sources Portion of Eligible Project Costs to be Funded from MSI 714 000 00 714 000 00 line I less the sum of lines J K L Amount of MSI Funding to be Applied by Source Year 46 Report 5 Application Form Report Draft Amendment Municipal Sustainability Initiative Capital Pro
33. and attach a separate sheet if neccessary Conduct an engineering study and investigation of the existing sewer system Replace sewer line on King Street between 2 Avenue and 3 Replace the road and sidewalk on the same street 4 Identify the project category Avenue 5 Identify the resulting capital asset Functional Category of Project of Total Project Costs Roadways and Bridges Wastewater Total Functional Categories Roadways and Bridges Public Transit Water Wastewater Storm Sewer Solid Waste Management Police Fire Disaster and Emergency Services Ambulance and First Aid Other Protective Services Airports Common and Equipment Pool Infrastructure Management Systems General Government and Administration Public Health and Welfare Parks Recreation and Sports Facilities Libraries Other Community and Recreation Other 25 Type of Asset New Rehab Replace Quantity Unit 75 100 Road Street U O x Lane Km Bridge O O Lane Km Sidewalk Walkway O 5 O Metres Vehicle E LI Units Maintenance r Equipment La O O gil Ancillary Small A Equipment La O O Units Rail Line O O O Km Water Line O LI Metres Wastewater Line E X Metres Storm Sewer Conduit U O O Metres Building O O Sq Metres Treatment Cu Metres Per Processing Facility L LI Day Other X O L
34. ater Line Replacement March 1 2014 3 Provide a detailed description of the project including project activities and where applicable identity all contributing parties Refer to section 5 1 of the guidelines and attach a separate sheet if neccessary Conduct an engineering study and investigation of the existing sewer system Replace sewer line on King Street between 2 Avenue and 3 Avenue Replace the road and sidewalk on the same street 4 Identify the project category 5 Identify the resulting capital asset FUNCTIONAL_CATEGORY_TYPE_ID of Total Project Costs Roadways and Bridges Wastewater Total Functional Categories Roadways and Bridges Public Transit Water Wastewater Storm Sewer Solid Waste Management Police Fire Disaster and Emergency Services Ambulance and First Aid Other Protective Services Airports Common and Equipment Pool Infrastructure Management Systems General Government and Administration Public Health and Welfare Parks Recreation and Sports Facilities Libraries Other Community and Recreation Other 25 Type of Asset New Rehab Replace Quantity 75 X 100 Road Street K Lane Km Bridge Lane Km Sidewalk Walkway Metres Wastewater Line Storm Sewer Conduit Vehicle Units Maintenance A i Units Equipment Ancillary Small Units Equipment Rail Line Km
35. ations from the MSI Home page you are taken to the MSI Capital Dashboard Creating submitting searching for and tracking the status of MSI capital applications and amendments as well as viewing various reports can be done from the MSI Capital Dashboard Navigating the Dashboard This is the MSI Capital Dashboard S Municipal Sustainability Initiative Online MSIO Home Create Application amp View Projects to Amend P Report v MA Website Help y Project Number Search by Application Name Municipal Affairs Project Number or Municipal To view the applications for a different municipality select it from the following list Search Airdrie City of X View Applications Draft Tab Currently displaying all project applications that have been created by the municipality but not yet submitted to Municipal Affairs These applications can be edited YF and printed J but once submitted can no longer be edited online Revisions to submitted applications can be made by contacting Municipal Affairs To submit a draft project application click on the application s corresponding check box under the Options column To view other applications click the appropriate status tab below orar Submitted In Review Accepted Completed Fully Funded All Applications
36. d Date Accepted Date Total Project Costs Total MSI Funding CAP 2457 RCMP Expansion May 21 2010 May 13 2010 Sep 14 2010 10 963 000 6 623 000 Apr 3 3 606 900 CAP 4931 Chinook Winds Site Development Apr 30 2013 Apr 29 2013 Aug 22 2013 538 900 538 900 CAP 4932 Replace Rescue Truck Apr 30 2013 Apr 29 2013 Jul 30 2013 714 000 694 000 Number of Projects 6 Total 40 414 179 24 341 702 Ea Amendment requested on an accepted project Note Accepted values reflect amounts on the financial grid as Accepted by the Minister of Municipal Affairs Created On January 10 2014 63 Page 1 of 1 Mbura a Government of Alberta Municipal Affairs Report 16 Project Applications Report Completed Fully Funded Municipal Sustainability Initiative Project Applications Report Completed Fully Funded MUNICIPALITY NAME Completed Fully Funded Project ID CAP 147 CAP 761 CAP 2456 CAP 2458 CAP 2459 CAP 4149 Number of Projects Project Name East Lake Recreation and Wellness Centre Phase II Fleet Parks and Public Works Building Expansion Plainsmen Arena Upgrade and Expansion Yankee Valley Boulevard Sound Wall Replacement of Fire Pumper 236 Renovations to 23 East Lake Hill 6 LI Amendment requested on an accepted project Note Created Date Jun 24 2010 Mar 30 2010 May 20 2010 May 21 2010 May 21 2010 May 4 2012 Submitted Date May 13 2010 Jun 9 2008 May 13 2010 May 13 2010 May
37. d Dec 6 2013 Date Submitted Jan 9 2014 Page 1 of 1 berto Government of Alberta m Municipal Sustainability Initiative Municipal Affairs Report 9 Project Summary Report Accepted Project Project Summary Report MUNICIPALITY NAME Project ID CAP 2457 Project Name RCMP Expansion Project Expansion to the RCMP detachment will include a mezzanine floor adding 28 000 sf three stairwells and elevator parking with complete fencing and Description drainage Tenant improvements include mechanical and electrical work cell block insulation upgrades as needed Current Status Accepted Anticipated Not Provided Project Start Date Status on Last In Progress Certified SFE Project Financial Details Total Project Costs 10 963 000 Total MSI Funding to be Applied 6 623 000 Total Project Costs To date 10 947 493 Based on current application information Based on certified Statements of Funding and Expenditures Current Application History Date Created Date Submitted Date Accepted Created On January 10 2014 Page 1 of 1 May 21 2010 May 13 2010 Sep 14 2010 Amendment History Total Project Total MSI Total MSI Funding Applied 6 619 331 Costs Funding to be Applied Project Application September 14 10 963 000 6 623 000 Accepted 2010 56 Aberton Government of Alberta m Municipal Affairs P Amendment MUNICIPALITY NAME Project
38. d In Review contact a Grant Advisor at 780 427 2225 A list of the municipality s accepted projects can be found by clicking the View Projects to Amend button Create Application P View Projects to Amend A Report y MA Website Or by clicking the Accepted projects tab MSIO Home Help y MSIO Home Create Application P View Projects to Amend J Report y MA Website Help Search by Application Name Municipal Affairs Project Number or Municipal To view the applications for a different municipality select it from the following list Project Number Search Airdrie City of X View Applications Accepted Tab Currently displaying all project applications that have been accepted by the Minister of Municipal Affairs where the project is still ongoing These applications can no longer be edited online however an amendment can be submitted to adjust project costs scope funding sources and or projected timelines by clicking the Amend Project icon P beside the appropriate project application There can be only one amendment in progress for any given accepted project To view other applications click the appropriate status tab below Draft Submitted In Review Accepted Completed Fully Funded All Applications
39. d In Review Tab All of a municipality s applications and amendments that have been submitted but not yet accepted by the Minister of Municipal Affairs appear on the Submitted In Review tab MSIO Home Create Application P View Projects to Amend Search Search by Application Name Municipal Affairs Project Number or Municipal Project Number F Report gt MA Website Help To view the applications for a different municipality select it from the following list Search Airdrie City of X View Applications Submitted in Review Tab Currently displaying all project applications that have been submitted to Municipal Affairs for review and processing These applications can no longer be edited online however revisions can be made by contacting Municipal Affairs or by clicking the Email icon 4 beside the appropriate project application to create and send a message to program staff with details of the requested changes To view other applications click the appropriate status tab below Draft IET Accepted Completed Fully Funded All Applications Application Name Municipal Affairs Municipal Project Submitted Date Project Start Options Project Date 193 Gateway Emergency Services Station AMD 4150 Nov 28 2013 Nov 13 2013 aia Di Fire Truck Purchase CAP 5547 Dec 02
40. delines rant amount will be applied in the year and As a representative of City of Townsville application is correct that all MSI funds Seen authorized to submit this project application on behalf of the CAO and have certified that the information contained in this project be used to accordance with MSI Capital Program Guidelines anf the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister Signature of Chief Administrative Officer Print Name April 24 2013 Date of Signature Telephone Number include area code This document has been manually submitted to the Alberta Municipal Affairs Grant and Education Property Tax Branch Th is statement appears on all applications that are not Legal Statement submitted through MSIO mail The personal information being collected on this form will be used to administer the Municipal Sustainability Initiative program The personal emai A fax su bmissions A section 33 c of the Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisio the collection of this information please contact the Director of the Municipal Grants Unit at the address below Contact Information Project application forms guidelines
41. details the application s status and amendment history See Appendix 1 for examples of these reports 24 The Accepted Tab All of a municipality s active projects that have been accepted by the Minister of Municipal Affairs but not reported as Completed Fully Funded on a Statement of Funding and Expenditures SFE will appear under the Accepted tab Projects that have been withdrawn do not appear here A red bar indicates that an amendment has been drafted or submitted for that application MSIO Home Create Application Search by Project Name Municipal Affairs Project Number or Municipal Project Number View Projects to Amend J Reports y MA Website Help To view the applications for a different municipality select it from the following list Airdrie City of X View Search Applications Accepted Tab Currently displaying all project applications that have been accepted by the Minister of Municipal Affairs where the projectis still ongoing These applications can no longer be edited online however an amendment can be submitted to adjust project costs scope funding sources and or projected timelines by clicking the Amend Project icon Fa beside the appropriate project application There can be only one amendment in progress for any given accepted project To view other applications click the appropriate status t
42. e able to enter a quantity until you have selected the corresponding resulting capital asset A guide to selecting the appropriate asset category and quantity is available on the Municipal Affairs website at http www municipalaffairs alberta ca msi materials resources cfm Project Outcomes Select all outcomes that might be realized by funding this project meri hes A I Management of growth pressures Maintenance of safe healthy vibrant communities Development and or maintenance of priority municipal infrastructure Enhanced municipal service delivery Greater municipal viability sustainability Opportunity to collaborate with neighbours Select one or more outcomes that your municipality expects to realize by completing the project 11 Ownership The asset resulting from the project will be owned by A The municipality A non profit organization Another municipality or group of municipalities Other Select the owner of the project s capital asset s Eligible projects must involve assets that will be owned by e your municipality e anon profit organization and or e another municipality or group of municipalities There is a check box for other The only eligible entities under other are those listed in Section 3 3 of the program guidelines these include provincial agencies school districts health boards etc There is a complete listing in the guidelin
43. ect Number j Submitted In Review Search Airdrie City of Accepted View Completed Fully Funded A Withdrawn Jo All Draft Tab Currently displaying all project applications that have been created by the municipality but not yet submi Ations can be edited 8 and printed j but once submitted can no longer be edited online Revisions to submitted applications can be made by contacting Municipal Affairs Applications Examples and descriptions of each of these reports are provided in Appendix 1 32 Appendix 1 Report Examples Report 1 Financial Summary Report The Financial Summary Report provides a snapshot of all of the municipality s MSI activities accurate to the time the report was generated It includes information about annual allocations allocation payments made and outstanding SFE status income earned and MSI funding applied to project expenditures The Financial Summary Report also includes a high level summary of the municipality s number of draft and submitted applications and amendments and the amount of MSI requested to be applied to these number of accepted projects that are ongoing and completed fully funded total amount of MSI accepted for ongoing and completed fully funded projects total amount of MSI applied to ongoing and completed fully funded projects and total amount of MSI funding available fo
44. ed in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program X Guidelines and the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister As a representative of City of Townsville John Smith have been authorized to submit this project application on behalf of the CAO and have certified that the information contained in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program Guidelines anf the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the John Smith Signature of Chief Administrative Officer Print Name January 9 2014 Date of Signature Telephone Number include area code This document has been electronically submitted to the Alberta Municipal Affairs Grant and Education Property Tax Branch Legal Statement The personal information being collected on this form will be used to administer the Municipal Sustainablility Initiative program The personal information is being collected under the authority of section 33 c
45. efer to Schedule 1 of the guidelines Portion of Eligible Project Costs to be Funded from Other Grant Programs identify grant sources in question 11 Portion of Eligible Project Costs to be Funded from Municipal Sources Portion of Eligible Project Costs to be Funded from MSI line I less the sum of lines J K L Amount of MSI Funding to be Applied by Source Year 49 Report 6 Application Form Report Submitted Amendment Dbertos Municipality Information Municipality Name City of Townsville Municipal Sustainability Initiative Capital Project Application Municipal Affairs Office Use Only Municipal Code 000 Address Townsville AB Contact Name John Smith Telephone 780 555 5555 Project Application No A Municipal Use Only Municipal Project Numb r Created Date December 4 2013 Submitted Date January 9 2014 A separate application is required for each project Refer to secto Reflects date amendment Refer to the Municipal Sustainability Initiative Capital Program was su bm ited Has a project number Project Information 1 Is this application an amendment to a previously accepted project X x Yes O No If yes include the original project number i e CAP 2690 and the reason for the amendment in the project description below CAP 4932 2 Project Name Anticipated Project Start Date month day year
46. es which are available at http municipalaffairs alberta ca msi materials resources cfm If the asset is going to be jointly owned you select boxes indicating all of the owners For assets owned by Regional Services Commissions or controlled corporations select both the municipality and another municipality or group of municipalities as those two groups are the controllers owners of the organization Non Profit Involvement Is a non profit organization involved in the management and or operationof A Yes the project Name of Non Profit Organization amp Nature of Project Relationship A The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non profit organization The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by the non profit organization C Other Responsibility for Project Records A The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the project expenditures The municipality has primary responsibility for maintaining the books of accounts and documents related to the project expenditures No is the default selection for this question You will not be able to enter any non profit information until you select Yes If you indicate
47. es cfm The personal information being collected on this form will be used to administer the Municipal Sustainablility Initiative program The personal informatio of the Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the FOIP Act If yi information please contact the Director of the Municipal Grants Unit at the address below Submit project applications to Alberta Municipal Affairs Grants and Education Property Tax Branch Municipal Grants Unit 17th Floor 10155 102 Street Edmonton Alberta T5J 4L4 Telephone toll free by dialling 310 0000 then 780 427 2225 Fax 780 422 9133 Email ma msicapitalgrants gov ab ca 2of3 37 Financial grid appears as last page landscape 10 Provide project financial information below by year of budgeted expenditure Functional Planning Design Engineering 5 000 00 Right of Way Construction Rehabilitation 195 000 00 Purchase Interest on MSI Funded Project Borrowing complete the Declaration section Total Project Costs sum of lines A through H 200 000 00 Ineligible Costs refer to Schedule 1 of the guidelines 5 000 00 Portion of Eligible Project Costs to be Funded from Municipal Sources 200 000 00 Portion of Eligible Project Costs to be Funded from Other Grant Programs identify grant sources in question 11 Portion of Eligible Project C
48. f you created this application by selecting Create Amendment Is this application an amendment to a previously accepted project E Name 4 Anticipated Project Start Date E Because you have already selected the municipality for which you are creating this application the municipality information has been pre populated in the form Indicates a required field Application Information Contact Name and Telephone Number Provide the name and telephone number of the person that Municipal Affairs should contact if they have questions about this project Municipal Project Number If there is a number that the municipality uses to reference this project apart from the CAP number assigned by Municipal Affairs it can be entered here Amended Project This field is not available because you have chosen to create a new application If you wish to create an amendment see Creating and Submitting an Amendment Project Name Enter a name for your project Project names should be concise but descriptive For example if your project is to repair the arena roof your title could be Arena Roof Repair or if you are paving a road the name could be Road Paving or Road Rehabilitation E Enter an anticipated project start date by clicking the calendar icon and selecting a date To A change the date clear the information by clicking and select another date from the calendar This date is only an estimate but the
49. hase CAP XXXX Nov29 2013 Nov30 2013 7 x Showing 1 item o o This municipality has one draft application entitled Fire Truck Purchase The Project Number appears as CAP XXXX because it has not yet been submitted to Municipal Affairs The following options are available for draft applications 4 opens the draft application for editing 21 opens a brief summary of the project application Application Details Functional Categories Application Name Fire Truck Purchase Fire Municipal Project Created Date Nov 29 2013 Submitted Date Accepted Date Expended to Date Accepted Requested 465 400 00 Financial Details Total Project Costs Total MSI Funding 465 400 00 allows the user to generate two PDF reports an Application Form and a Project Summary Selecting Application Form creates a copy of the draft application for saving or printing Selecting Project Summary creates a summary of information about the project including financial details the application s status and amendment history See Appendix 1 for examples of these reports submits the application If there are errors or missing information in the draft application the draft application will open so that edits can be made x deletes the draft application Once an application has been submitted it will move from the Draft tab to the Submitted In Review tab 22 The Submitte
50. he municipality has primary responsibility for maintaining the books of accounts and documents related to the project expenditures 9 Will the project involve the use of municipal forces to carry out the project L Yes No If yes complete the Declaration section below 10 Financial information can be found at the end of the report 11 Sources of Other Provincial or Federal Grant Program for Line K with _ Alberta Municipal Infrastructure Program O Canada Alberta Municipal Rural Infrastructure Fund Ll Major Community Facilities Program Alberta Municipal Water Wastewater Partnership Water for Life _ Building Canada Fund Federal Gas Tax Fund formerly New Deal for Cities O Basic Municipal Transportation Grant formerly Basic Capital Grant Street Improvement Program City Transportation Fund and LU and Communities Rural Transportation Grant LJ Other ___ O Other Declaration Please confirm that X A Multi Year Capital Plan has been prepared in which this project appears Refer to section 5 3 of the guidelines Where applicable please confirm that The use of municipal forces will result in a more efficient timely and or cost effective project MSI funds used towards borrowing costs will allow for cost savings and or efficiency gains Applicatiomcertification Name is not populated as this x y i was not SU bmitted th rough MSIO nce with MSI Capital Program Gui
51. i aaea teres 28 Creating and Saving an Amendment os a 30 Printing a Draft Amendment A A ie to A A A AAA gus AA et 31 Submitina 2 AMERO A A 31 ODISEA A A A Eee a 32 Appendix 1 Report Examples rr tenes 33 Report 1 Financial Summary ODO rita dt 34 Application Form REPASA a a e aes 35 Report 2 Application Form Report Draft Applications cceccccccsseseeeeetseeeeeseneeseeeeseneeseeesaeeetaeees 36 Report 3 Application Form Report Submitted Accepted and Completed Fully Funded Project FA a a o a a eM a e a eats eee 39 Application Form Reports and Amendments cssccssessesesesseeeeeseeeeseeeceeeeseeecaeeeseeecaeeatseeeeaeeaneees 42 Report 4 Application Form Report Accepted APpliCation cccccccccssscsssesessceseescsssescneeseesesaeessees 44 Report 5 Application Form Report Draft AM NCMENL cccsccscseeeseeseseeeeneecesetecsseaeseeeceeaeeeteeneeas 47 Report 6 Application Form Report Submitted Amendment csccscecceseesceseescseesecseeseesceseeeeneees 50 Project SUMMA AA iia 53 Report 7 Project Summary Report Draft APpPliCation ccceccecseeeceeeteteenseseeeeeceeseeteceeaeeeeseneeas 54 Report 8 Project Summary Report Submitted PrOjeCt cccccecsecsescessesessceseeeceeeesceeseeaseaeeesens 55 Report 9 Project Summary Report Accepted Projet ccccceseccsesscsseseescesesscsseeeceesesseeaeeeeenees 56 Report 10 Project Summary Report Submitted Amendment ccccceeccssesecseteeseneeeeeseesee
52. ible Project Costs to be Funded from MSI 754 000 00 754 000 00 line I less the sum of lines J K L Amount of MSI Funding to be Applied by Source Year 52 Project Summary Reports The Project Summary reports provide a summary of information about the project including the project number name description current status anticipated project start date status on last certified SFE financial details and the application history Information available depends on the status of the application at the time the report is printed Report 7 Project Summary Report Draft Application Report 8 Project Summary Report Submitted Project Report 9 Project Summary Report Accepted Project Report 10 Project Summary Report Submitted Amendment Report 11 Project Summary Report Completed Fully Funded Project Report 12 Project Summary Report Withdrawn Project 53 Government of Alberta Resort 7 Project Summary Report Draft Application Municipal Affairs MUNICIPALITY NAME Project ID Draft Project ID not yet assigned Project Name Wastewater Line Replacement Project Conduct an engineering study and investigation of the existing sewer system Description Replace sewer line on King Street between 2 Avenue and 3 Avenue Replace the road and sidewalk on the same street Current Status Draft Not Submitted Anticipated Not Provided Project Start Date Status on Last n a Certified SFE Project Financi
53. including financial details and the application history See Appendix 1 for examples of these reports 27 The All Applications Tab All of a municipality s project applications including withdrawn projects will appear under the All Applications tab The options available for each project will depend on the status of the project application as outlined above As a default projects are sorted by status however each column can be sorted ascending descending by clicking on the up and down arrows to the right of each column header Applications All Applications Tab Currently displaying all project applications regardless of their status including withdrawn and or declined To view other applications click the appropriate status tab below Draft Submitted In Review Accepted Completed Fully Funded All Applications Application Name Municipal Affairs Municipal Project Project Start Status Options Project Date Lorem Ipsum CAP 5534 Jan 01 2003 Withdrawn QA Fleet Parks and Public Works Building Expansion AMD 761 n a Withdrawn fe a Yankee Valley Boulevard Sound Wall CAP 2458 Completed QA Fully Funded K Replacement of Fire Pumper CAP 2459 Completed O A Fully Funded Plainsmen Arena Upgrade and Expansion CAP 2456 Completed l0 o Fully Funded Fleet Parks and Public Works Building Expansion CAP 761 n a Completed 0 E Fully Funded ra East Lake
54. ject Application SDberbom Municipality Information Municipal Affairs Office Use Only Municipality Name City of Airdrie Address 400 Main Street SE Airdrie AB T4B 3C3 Contact Name John Smith Telephone 780 555 5555 Created Date December 4 2013 A separate application is required for each project Refer to bee Project Information 1 Is this application an amendment to a previously accepted project CE If yes include the original project number i e CAP 2690 and the r ason for the a am end m ent to an accepted CAP 4932 2 Project Name Anticipated Project Start Date month day year Replace Rescue Truck February 28 2014 3 Provide a detailed deseriptiorro project ASP Refer to section 5 1 of the guidelines and attach a separate sheet if n Replace a fire rescue truck Costs were greater than initially estimated ary 4 Identify the project FUNCTIONAL_CATEGORY_TYPE_ID of Total Project Costs Fire 100 Total 100 Eunctional Categories Roadways and Bridges Public Transit Water Wastewater Storm Sewer Solid Waste Management Police Fire Disaster and Emergency Services Ambulance and First Aid Other Protective Services Airports Common and Equipment Pool Infrastructure Management Systems General Government and Administration Public Health and Welfare Parks Recreation and Spor
55. ject application To view other applications click the appropriate status tab below Draft Submitted In Review Accepted A A All Applications Application Name Municipal Affairs Municipal Project _ Accepted MSI Funding to be _ Total MSI Funding _ Options Project Date Applied Expended 236 Renovations to 23 East Lake Hill CAP 4149 Aug 24 2012 1 669 541 1 669 541 0 ra East Lake Recreation and Wellness Centre Phase CAP 147 2007 13 Sep 22 2010 6 700 000 6 697 220 A Il i Fleet Parks and Public Works Building Expansion CAP 761 n a May 25 2009 3 200 000 1 998 900 NI Plainsmen Arena Upgrade and Expansion CAP 2456 Sep 14 2010 3 476 667 2 984 602 O XA Replacement of Fire Pumper CAP 2459 Sep 14 2010 810 000 783 113 Yankee Valley Boulevard Sound Wall CAP 2458 Sep 14 2010 1 214 562 1 149 305 QA Showing 6 items we 26 The options for Completed Fully Funded projects are O opens a brief summary of the project application as under the Draft Submitted In Review and Accepted tabs allows the user to generate two PDF reports The Application Form option creates a copy of the application for saving or printing Data on this report will reflect any changes that were made by Municipal Affairs staff in consultation with the municipality during the review process The Project Summary Option provides a summary of information about the project
56. ject expenditures The municipality has primary responsibility for maintaining the books of accounts and documents related to the project expenditures 9 Will the project involve the use of municipal forces to carry out the project L Yes No If yes complete the Declaration section below 10 Financial information can be found at the end of the report 11 Sources of Other Provincial or Federal Grant Program for Line K with _ Alberta Municipal Infrastructure Program O Canada Alberta Municipal Rural Infrastructure Fund Ll Major Community Facilities Program Alberta Municipal Water Wastewater Partnership Water for Life _ Building Canada Fund Federal Gas Tax Fund formerly New Deal for Cities O Basic Municipal Transportation Grant formerly Basic Capital Grant Street Improvement Program City Transportation Fund and L and Communities Rural Transportation Grant LJ Other O O Other Declaration Please confirm that X A Multi Year Capital Plan has been prepared in which this project appears Refer to section 5 3 of the guidelines Where applicable please confirm that The use of municipal forces will result in a more efficient timely and or cost effective project MSI funds used towards borrowing costs will allow for cost savings and or efficiency gains Application Certification John Smith the CAO of City of Townsville certify that the information contain
57. municipality has entered this number in MSIO More information about this function is available under Searching for Applications To the right of the search bar is a drop down list of the municipalities for which you have permission create and submit applications and view reports To view the applications for a different municipality select it from the following list Airdrie City of e Applications Across the bottom of the page is a list of all applications submitted by the municipality selected in the Select Municipality drop down box sorted by application status The available statuses are Draft Submitted In Review Accepted and Completed Fully Funded The last tab lists all of a municipality s applications including those with the status Withdrawn When the Capital Dashboard is opened the default status tab shown is Draft Each tab has a definition of the corresponding status in the blue section above the application listing Applications Draft Tab Currently displaying all project applications that have been created by the municipality but not yet submitted to Municipal Affairs These applications can be edited a and printed JA but once submitted can no longer be edited online Revisions to submitted applications can be made by contacting Municipal Affairs To submit a draft project application click on the application s corresponding check box under the Options column To view other applications click the appr
58. nd will appear under the Draft tab on the MSIO Dashboard MSIO will check the draft amendment for errors If MSIO detects errors in the amendment it provides messages about how to correct them as it does for new applications 31 Amendments can also be submitted by selecting o beside the draft amendment under the Draft tab Unlike draft applications draft amendments have a Municipal Affairs project number assigned based on the project number of the accepted project AMD 4932 below is a draft amendment of CAP 4932 Orar Submitted In Review Accepted Completed Fully Funded All Applications Application Name Municipal Affairs Amendment Municipal Project Created Date Project Start Options Project Date Replace Rescue Truck AMD 4932 Y 200 Dec 04 2013 A lANOl x Test Project CAP XOXK Dec02 2013 Deco3 2013 Pla lola xl Showing 2 items QO Reports There are several reports that are available to municipalities through the Report button at the top of the MSI Capital Dashboard These are the Financial Summary Report and Project Application Reports based on the status of the application MSIO Home Create Application g View Projects to Amend MA Website Help Search Financial Summary Report Search by Application Name Municipal Affairs Project Number or Municipal IM Project Application s Report gt Draft ne following Proj
59. ne 0 O O Metres Storm Sewer Conduit O LI Metres Building U O O Sq Metres Treatment Cu Metres Per Processing Facility O O Day Other im O O 6 Select all outcomes that might be realized by funding this project under the MSI X Management of growth pressures O Lee A e of priority K Greater municipal viability sustainability X Maintenance of safe healthy vibrant communities K Enhanced municipal service delivery O Opportunity to collaborate with neighbours 7 The asset resulting from the project will be owned by X The municipality LI A non profit organization Another municipalities or group of municipalities L Other 8 Is a non profit organization involved in the management and or operation of the project Yes Xx No If yes complete the Supplementary Certification Form below Name of Non Profit Organization The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non Nature of Project Relationship po profit organization The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by the non profit organization Other 1o0f3 44 Responsibility for Project Records The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the project expenditures T
60. nnin 10 000 00 B Design Engineering 0 00 C Right of Way 0 00 D Construction 500 000 00 500 000 00 E Rehabilitation 0 00 F Purchase 0 00 G Interest on MSI Fu 0 00 H Other Ie J Non Qualifying Cos 0 00 K Other Grant Fundin 0 00 L Municipal Sources 0 00 M MSI Funding 0 00 500 000 00 0 00 0 00 0 00 510 000 00 N Amount of MSI Fund 0 00 Sources of Other Provincial or Federal Grant Program Funding This section will become available for data entry only if funding has been entered in Line K of the financial grid To enter a program name in the Other category you must first select the Other check box FT Alberta Municipal Infrastructure Program m Water for Life I Alberta Municipal Water Wastewater Partnership M Major Community Facilities Program TT Federal Gas Tax Fund formerly NDCC TT Building Canada Fund TT Basic Municipal Transportation Grant formerly BCG SIP RTG CTF T Other TT Canada Alberta Municipal Rural Infrastructure Fund M Other 17 Declarations Please confirm that A A Multi Year Capital Plan has been prepared in which this project appears Where applicable please confirm that I The use of municipal forces will result in a more efficient timely and or cost effective project TT MSI funds used towards borrowing costs will allow for cost savings and or efficiency gains Select the declarations that are approp
61. non profit organizations The Municipal Sustainability Initiative Online MSIO System has been developed to enable municipalities to create save and submit MSI capital applications and amendments online create save and submit MSI operating spending plans online view and track the status of MSI capital applications and amendments and view print and export some financial reports The MSIO Home Page Municipal Sustainability Initiative Online MSIO Home Welcome to the Municipal Sustainability Initiative Online MSIO web application MSIO gives municipalities the ability to submit and track the review status of MSI capital applications submit MSI operating spending plans and access online project and financial summary reports To view the applications for a different municipality select it from the following list Select which type of application you want to work with Airdrie City of ll MSI Capital Applications MSI Operating Spending Plans Go On the left is a drop down list of all of the municipalities for which you have permission to submit MSI capital applications and amendments submit MSI operating spending plans and view reports On the right you can select whether you would like to work with MSI capital applications or MSI operating spending plans Select the municipality and program that you wish to work with then click Go The MSI Capital Dashboard When you select MSI Capital Applic
62. nt of MSI Fund By default the financial grid will display columns for the years 2011 2016 you would scroll to the right to see 2016 Columns that are displayed will appear darker in the row of buttons across the top Select the years you want to appear in the financial grid for this application 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Selecting a year button will cause that year column to be displayed if it is hidden selecting it again will hide it again You can display as many or as few year columns as you like It is recommended that you choose and display the years for which your project has budgeted expenditures 14 For example selecting only 2011 and 2012 will have the following result Select the years you want to appear in the financial grid for this application 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Provide project financial information below by year of budgeted expenditure Type 2011 2012 Total Functional Plannin 50 00 Design Engineering 50 00 Right of Way 30 00 Construction 50 00 Rehabilitation 50 00 Purchase 30 00 Interest on MSI Fu 350 00 Other
63. o n 5 SO hi N o is checked 2 Project Name Replace Rescue Truck Anticipated Project Start Date month day year 3 Provide a detailed description of the project including project activities and where applicable identity all contributing parties Refer to section 5 1 of the guidelines and attach a separate sheet if neccessas Replace fieirescuesthick Original project description 4 Identify the project category 5 Identify the resulting capital asset Functional Category of Project of Total Project Costs Type of Asset New Rehab Replace Quantity Unit Fire 100 Total 100 Road Street Lane Km Functional Categories O O Roadways and Bridges Public Transit Bridge O O Lane Km Water Wastewater Storm Sewer Sidewalk Walkway U El O Metres Solid Waste Management Police Fire Vehicle O K Units Disaster and Emergency Services Ambulance and First Aid Maintenance Other Protective Services Equipment O LI Units Airports Common and Equipment Pool Ancillary Small r Infrastructure Management Systems Equipment E O Units General Government and Administration Public Health and Welfare aa Rail Lin Km Parks Recreation and Sports Facilities ene U Ol ii Libraries Other Community and Recreation Water Line Metres Other O O Wastewater Li
64. on of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the FOIP Act If you have any questions concerning the collection of this information please contact the Director of the Municipal Grants Unit at the address below Contact Information Project application forms guidelines and additional program information are available on the program website at www municipalaffairs alberta ca msi materials resources cfm Submit project applications to Alberta Municipal Affairs Grants and Education Property Tax Branch Municipal Grants Unit 17th Floor 10155 102 Street Edmonton Alberta T5J 4L4 Telephone toll free by dialling 310 0000 then 780 427 2225 Fax 780 422 9133 Email ma msicapitalgrants gov ab ca Any changes made to the financial grid by Municipal Affairs staff Financial Information 10 Provide project financial information below by year of budgeted expenditure 2008 2009 2010 5 000 00 5 000 00 195 000 00 195 000 00 200 000 00 200 000 00 200 000 00 200 000 00 Functional Planning Design Engineering Right of Way Construction Rehabilitation F Purchase Interest on MSI Funded Project Borrowing complete the Declaration section Total Project Costs sum of lines A through H Ineligible Costs refer to Schedule 1 of the guidelines Portion of Eligible Project Costs to be Funded from Other Grant Programs identify grant sources in ques
65. opriate status tab below prat Submitted In Review Accepted Completed Fully Funded All Applications Application Name Municipal Affairs Amendment Municipal Project Created Date Project Start Options Project Date Replace Rescue Truck AMD 4932 A 200 Dec 04 2013 glielalo lx Test Project CAP XXXX Dec 02 2013 Dec03 2013 7 x Showing 2 items More information about each application status and the options available for applications under each status is included in the section Finding and Tracking Applications Creating a Draft MSI Capital Application To create a new MSI Capital application click the Create Application button at the top of the MSI Capital Dashboard G MSIO Home Create Application g View Projects to Amend J Report y MA Website Help y This will take you to a blank application form which is very similar to the PDF and paper application forms used to submit applications S Municipal Sustainability Initiative Online f MSIO Home amp y Capital Dashboard Report MA Website Help MSI Capital Project Application ContactName A Municipality Name City of Airdrie Type New Application Address 400 Main Street SE Created Nov 18 2013 Telephone A Airdrie AB Sr 730863 Submitted Municipal Project Number Note This item is checked by default i
66. ormation is being collected under the authority of section 33 c of the Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the FOIP Act If you have any questions concerning the collection of this information please contact the Director of the Municipal Grants Unit at 780 427 2225 or by writing to the Director Municipal Grants Unit 17th Floor Commerce Place 10155 102nd Street Edmonton Alberta T5J 4L4 Add Attachment Attachment Options This section replaces the CAO s signature on the paper PDF version of the form The certification statements will be populated with the user name of the person creating the application and the name of the municipality If the person creating the application is the municipality s CAO select the first certification statement 18 If the person creating the application is not the municipality s CAO select the second certification statement To enter the date you are creating this certification signature click the calendar icon and A select today s date To change the date clear the information by clicking and select another date from the calendar Legal Statement This is the same statement that appears on the MSI capital paper and PDF application forms Attachments Any additional documentation that you would like to submit with your application can be added as an
67. osts to be Funded from MSI line I less the sum of lines J K L Amount of MSI Funding to be Applied by Source Year 38 Report 3 Application Form Report Submitted Accepted and Completed Fully Funded Project Applications Moertos Municipality Information Municipality Name City of Townsville Municipal Sustainability Initiative Capital Project Application Municipal Affairs Office Use Only Municipal Code 000 Address Townsville AB Contact Name John Smith Telephone 780 555 5555 Project Application No CAP 5576 Municipal Use Oniy Municipal Project Number Created Date December 6 2013 Submitted Date January 9 2014 A separate application is required for each project Reter to Submitted Date has Refer to the Municipal Sustainability Initiative Capital been added nts CAP Number has been added Project Information 1 Is this application an amendment to a previously accepted project O Yes No If yes include the original project number i e CAP 2690 and the reason for the amendment in the project description below 2 Project Name Anticipated Project Start Date month day year King Street Wastewater Line Replacement March 1 2014 3 Provide a detailed description of the project including project activities and where applicable identity all contributing parties Refer to section 5 1 of the guidelines
68. r future commitments On the following page is an annotated example of a Financial Summary Report 33 Report 1 Financial Summary Government of Alberta E Report Municipal Affairs Municipal Sustainability Initiative Financial Summary Report Income reported on certified SFEs Statement of MSI Funding Program Outstanding Funding and Income Applied to Project Year Allocation Payment Balance Paid Expenditure Status Earned Expenditures 1 333 660 1 333 660 0 100 Certified 0 0 3 079 954 3 079 954 0 100 Certified 100 920 3 467 089 2 477 677 2 477 677 0 100 Certified 19 360 3 295 152 6 535 279 6 535 279 0 100 Certified 64 663 2 307 726 7 004 483 7 004 483 0 100 Certified 188 162 8 180 872 7 613 050 7 613 050 0 100 Certified 139 631 10 881 682 7 860 675 7 860 675 0 100 n a n a n a 35 904 778 35 904 778 0 512 736 28 132 521 All projects and amendments currently under review All projects and amendments Accepted Project Summary accepted by the Minister Completed Fully Total Requested Amount Ongoing Funded Total MSI to be Total Project Costs 40 414 179 38 431 655 78 845 834 Count Project Costs Applied z New Applications A Funding tobe 54 341 702 17 070 770 41 412 472 Draft 700 000 700 000 j Total MSI Funding 5 564 000 608 700 Applied 12 849 840 15 282 681 28 132 521 Submitted Amount of change in total On certified SFEs 2 Sub total 10 3 564 90
69. raft Amendment is the Application Form report generated from the Draft tab when the municipality had drafted but had not yet submitted an amendment to CAP 4932 This Application Form reflects the changes made in the draft amendment Report 6 Application Form Report Submitted Amendment is the Application Form report generated from the Submitted In Review tab for AMD 4932 It reflects the changes made in the submitted amendment 43 Report 4 Application Form Report Accepted Application Municipal Sustainability Initiative Abertam jovernment Capital Project Application Municipal Affairs Municipality Information Office Use Only Municipality Name City of Townsville Municipal Co Address Townsville AB Project Application No CAP 4932 Contact Name John Smith Municipal Use Oniy Telephone 7807 D556 Municipal Project Number 200 ee a DE Reflects the created and E April 29 2013 a submitted dates of the Reilects the Submitted Date Refer to the Municipal Sustainability Initiative Capital Program Gui kos A separate application is required for each project Refer to sectio original application original project number Project Information 1 Is this application an amendment to a previously accepted project O Yes Th IS IS not the amended If yes include the original project number i e CAP 2690 and the reason for the emendmer in the project des applicati
70. re General Government and Administration Infrastructure Management Systems Libraries Other Other Community and Recreation Other Protective Services Parks Recreation and Sports Facilities Police E Public Health and Welfare F Public Transit Roadways and Bridges Solid Waste Management Storm Sewer Wastewater Water Total 0 Select the project category that is appropriate for your project The percentage of total costs must equal 100 You will not be able to enter a percentage of costs until you have selected the corresponding functional category 10 Resulting Capital Asset s 5 Resulting Capital Asset s Type of asset NeW Rehab Replace uamtty mit Road Street T El El Lane Km Bridge E T El Lane Km Sidewalk Walkway m T T Metres Vehicle T T mA Units Maintenance Equipment T T T Units Ancillary Small Equipment El T El Units Rail Line T T El Km Water Line T T A Metres Wastewater Line El El El Metres Storm Sewer Conduit T T T Metres Building El T T Metres Treatment Processing Facility F T El Metres Day Other E T T Select the capital asset s that will result from your project indicating whether the asset s will be new rehabilitated or a replacement Select all that apply Enter the quantity appropriate for the unit of measure related to the asset s you have selected You will not b
71. riate for your project It is required that all MSI funded projects appear on a Multi Year Capital Plan MYCP though the MYCP does not need to be submitted to Municipal Affairs Application Certification Application Certification l Name the CAO of Municipality certify that the information contained in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program Guidelines and the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister OR As a representative of Municipality I Name have been authorized to submit this project application on behalf of the CAO and have certified that the information contained in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program Guidelines and the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister Signed Date A x Legal Statement The personal information being collected on this form will be used to administer the Municipal Sustainability Initiative program The personal inf
72. roup of municipalities A non profit organization C Other 8 Is a non profit organization involved in the management and or operation of the project O Yes No If yes complete the Supplementary Certification Form available on the MSI website Name of Non Profit Organization Nature of Project Relationship organization Other Responsibility for Project Records 9 Will the project involve the use of municipal forces to carry out the project L Yes X No 47 The municipality is contributing to a project that will be carried out by the non profit organization and the project is located on property owned by the non profit The municipality is carrying out the project and incurring the project costs directly and the project is located on property owned by the non profit organization The non profit organization has primary responsibility for maintaining the books of accounts and documents related to the project expenditures The municipality has primary responsibility for maintaining the books of accounts and documents related to the project expenditures 1 of 3 If yes complete the Declaration section 10 Financial Information can be found at the end of the report 11 Sources of Other Provincial or Federal Grant Program for Line K in the Financial Information section Ol Alberta Municipal Infrastructure Program O Canada Alberta Municipal Rural Infrastructure
73. seeaeeees 57 Report 11 Project Summary Report Completed Fully Funded Project oocooommo 58 Report 12 Project Summary Report Withdrawn ProjeCt ccccccccssscsceeseescessescseeseeseeaeeeeeaseeenees 59 Project Applications Reports ad aaa 60 Report 13 Project Applications Report Draft Not Submitted ooooocoicncnnmmmmmmmmmmmm mm 61 Report 14 Project Applications Report Submitted In Review 62 Report 15 Project Applications Report ACCODteO ccceccsccssseccssesesseeseescseeescsesesaeeaeeeseaseeenesaes 63 Report 16 Project Applications Report Completed Fully FUNC ccccccsesceseescsseseeseeseeseees 64 Report 17 Project Applications Report Withdrawn cccccsssscssesesssesessceseesceeessesaeeecsaseseneeaes 65 About the Municipal Sustainability Initiative Online System The Municipal Sustainability Initiative MSI is the Province of Alberta s key initiative to strengthen the municipal sector and provides significant financial support to municipalities for infrastructure needs The MSI capital program supports projects that involve the acquisition construction development betterment rehabilitation or non routine maintenance of municipally owned capital assets over a wide range of categories The MSI operating program supports capacity building activities that improve efficiency or effectiveness municipal services planning activities and contributions to
74. set Save In the bottom right hand of the application screen are buttons for Reset or Save Reset will clear all of the information from the application without saving it Selecting Save will save a draft of the amendment in MSIO A draft amendment has not been submitted to Municipal Affairs As long as it is a draft it can still be edited or deleted Once an amendment has been submitted it cannot be edited or deleted through MSIO Printing a Draft Amendment Reset Save Print Submit L Once a draft amendment has been saved the Print and Submit buttons are enabled It is strongly recommended that the municipality print a copy of the draft amendment before it is submitted it to Municipal Affairs The municipality will be able to print a copy of the amendment once it has been submitted to Municipal Affairs However if edits or revisions are made to the amendment data by Municipal Affairs staff in consultation with the municipality after it is submitted these changes will appear on future printouts It will no longer be possible to print a copy of the original amendment submitted by the municipality Submitting an Amendment A draft amendment can be submitted right away or saved for submission at a later date To submit right away click the Submit button that becomes enabled once a draft has been saved Amendments that are not submitted right away are saved as drafts a
75. t all MSI funds will be used to accordance with MSI Capital Program X Guidelines and the MSI Memorandums of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister As a representative of City of Townsville John Smith have been authorized to submit this project application on behalf of the CAO and have certified that the information contained in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program Guidelines anf the MSI Memorandums of Agreement that these expenses have not been a deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by th E John Smith Signature of Chief Administrative Officer Print Name January 9 2014 Date of Signature Telephone Number include area code This document has been electronically submitted to the Alberta Municipal Affairs Grant and Education Property Tax Branch Legal Statement The personal information being collected on this form will be used to administer the Municipal Sustainablility Initiative program The personal information is being collected under the authority of section 33 c of the Freedom of Information and Protecti
76. t savings and or efficiency gains User Name will appear here l Gu 3 3 dus of Agreement that these expenses have not been deemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by the Minister Application Certification As a representative of City of Townsville I John Smith have been authorized to submit this project application on behalf of the CAO and have certified that the information contained in this project application is correct that all MSI funds will be used to accordance with MSI Capital Program Guidelines and the MSI Memorandums of Agreement that these expenses have not been geemed eligible on a prior project application and that the allocated grant amount will be applied in the year and manner described above once this project application has been accepted by John Smith Signature of Chief Administrative Officer Print Name January 9 2014 Date of Signature Telephone Number include area code This document has been electronically submitted to the Alberta Municipal Affairs Grants and Edu Property Tax Branch Soo Legal Statement This statement will appear on application forms for all projects submitted through MSIO Project application forms guidelines and additional program information are available on the program website at www municipalaffairs alberta ca msi materials resourc
77. tion 11 Portion of Eligible Project Costs to be Funded from Municipal Sources Portion of Eligible Project Costs to be Funded from MSI line I less the sum of lines J K L Amount of MSI Funding to be Applied by Source Year Application Form Reports and Amendments The screen shot below of a municipality s Submitted In Review tab shows three submitted amendments to previously accepted projects note the AMD project numbers Draft EMI Accepted Completed Fully Funded All Applications Project Name Municipal Affairs Municipal Project Submitted Date Project Start Options Project PA Date 193 Gateway Emergency Services Station AMD 4150 Nov 28 2013 Nov 13 2013 Ea Chinook Winds Site Development AMD 4931 Jan 16 2014 Ella Replace Rescue Truck AMD 4932 Jan 09 2014 Feb 28 2014 aia 10 est Construction AP 5526 Nov 18 2013 Nov A Application Form Test Rehabilitation CAP 5528 Nov 18 2013 Noy 4 Project Summary Test Number 2 CAP 5535 Nov 26 2013 Nov 27 2013 4 Testing1 CAP 5540 Nov 28 2013 Nov 29 2013 Ear Fire Truck Purchase CAP 5547 Dec 02 2013 Nov 30 2013 Ealla Test Project 4 CAP 5562 Dec 11 2013 Dec 11 2013 EIOQIA Test Project 5 CAP 5563 Dec 11 2013 Dec 12 2013 60 g Show 10 entries Showing 1 to 10 of 12 Although the amendments have been submitted the original accepted versions of these projects will
78. ts Facilities Libraries Other Community and Recreation Other 6 Select all outcomes that might be realized by funding this project under the MSI Management of growth pressures Maintenance of safe healthy vibrant communities X Enhanced municipal service delivery 7 The asset resulting from the project will be owned by Reflects date draft Refer to the Municipal Sustainability Initiative Capital Progra amendment was created Municipal Code 0003 Municipal Use Only Municipal Project Number activities and where applicable identity all contributing parties 5 Identify the resulting capital asset Type of Asset New Road Street Bridge No project number as this is still a draft Sidewalk Walkway EP i A Vehicle Units Maintenance A n Units Equipment Ancillary Small Units Equipment Rail Line Km Water Line Wastewater Line Storm Sewer Conduit Building Sq Metres Treatment Processing Cu Metres Per Facility Day Other O O O O O O O O O O O O 0 l OJO OO O O 0 DO Development and or maintenance of priority municipal infrastructure X Greater municipal viability sustainability Opportunity to collaborate with neighbours x The municipality _ frnother municipality or g
79. y by Municipal Grants staff 20 The Draft Tab All of a municipality s draft applications created in MSIO can be seen on the MSI Capital dashboard under the Draft tab Municipal Sustainability Initiative Online MSIO Home Create Application g View Projects to Amend J Report MA Website Help Seer Search by Application Name Municipal Affairs Project Number or Municipal To view the applications for a different municipality select it from the following list Project Number Search Airdrie City of X View Applications Draft Tab Currently displaying all project applications that have been created by the municipality but not yet submitted to Municipal Affairs These applications can be edited A and printed but once submitted can no longer be edited online Revisions to submitted applications can be made by contacting Municipal Affairs To submit a draft project application click on the application s corresponding check box under the Options column To view other applications click the appropriate status tab below prate Submitted In Review Accepted Completed Fully Funded All Applications Application Name Municipal Affairs Amendment Municipal Project Created Date Project Start Options Project Date Fire Truck Purc

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