PDF Version - Statistics Canada
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1. Microsoft Office 2007 Microsoft Access 2007 Microsoft Office Access 2007 Data Connectivity Components e Microsoft NET Framework version 3 5 Note The Microsoft Office Access 2007 Data Connectivity Components and the Microsoft Net Framework version 3 5 are free products that can be downloaded from the Microsoft web site See the CAED installation guide for more details Installation Procedure e Decide whether the software will be installed as a stand alone or multi user LAN e For detailed installation instructions please refer to the separate Canadian Automated Export Declaration CAED 2015 version 15 0 Installation Guide How To Get Help With The Software As you use the CAED software you can access the Help screen by clicking the Help drop down menu from the toolbar or you can call the CAED Help Line toll free at 1 800 257 2434 or locally at 1 613 951 6291 Monday to Friday 07 30 17 00 EST When reaching the CAED Help Line you will be asked How can I direct your call Please indicate one of the following options to the receptionist Software question or problem Licence or Authorization request HS 08 coding help Other information i e how to get a Business Number a el ET Your call will then be transferred to the appropriate Information officer PART Il HOW TO CREATE AN EXPORT DECLARATON The first time you access the software you will be prompted for a Licence Number Simply call 1 800 257 2434 a2. _ 8471 49 00 8471 50 00 N A Process units ojt8471 41 49wn cntg in same heng storageinputoutputunis OoOo 8471 60 00 Input or output units w n containing storage units in the same housing 8471 90 00 84717000 NMB Storage units __ 8471 60 00 N A Other units of automatic data processing machines N A Other data processing machines nes 3 The user may search the entire HS Commodity database or search user memorized commodity lists 4 The search may be done either by all or part of the HS Commodity code or by the English description of the commodity More than one key word can be used by entering a space between the words 19 AE M Search from Search by HS8 Database C Harmonized System HS Code C Memorized List English Description PROCESSING DATA T Whole words Search Now F All inclusive and Number of records found 6 HSCode UOM_ Description gt 0 N A Other units o ing machines 8528 41 00 NMB_ Cathode ray tube monitors used in automatic data processing systems ofhd 8471 8528 51 00 NMB__ Monitors of CRTMused in automatic data processing systems of heading 8471 85286100 NMB Projectors used in automatic data processing systems afheading 847 de Click on Search Now Select the required commodity from the list and click OK The Add Commodity screen will then be displayed The list of HS Codes used by Statistics Canada to gather data for statistical pur
3. This feature will only be successful if a Backup is done on a regular basis To begin the Restore procedure e From the Main application screen select File e Select Backup Restore the Backup Restore sub screen is displayed e Select the drive the folder and the backup file name 51 Backup Restore lol xl File A Selected Folder Backup File Name la Backup CAED_backup5 CMP B A _ Backup WR CAED_backup CMP 26 047 gt S BMCAED_backup2 CMP 14 04 FE C8ED_backup3 CMP 16 047 CAED_backup4 CMP 19 04 CAED_backup5 CMP 02 06 Last Backup 13 37 26 Jun 02 2010 Backup Restore Exit e Click the Restore button e A confirmation message will appear Click OK Restore Database xj This selected backup will replace the existing Forms Are you sure you want to restore the database cme e During the restore process a progress window will appear CAED Database Update i Overall Status ERBUE English Analais O Fran ais French Current table Commodity_line pa A a El Start Demarer 52 e Finally the message Restore completed The application will now close Please restart CAED to continue will appear e Click OK Restoring a backup created with CAED 10 0 or CAED 9 0 Perform the following steps to restore a backup that was created with an earlier version of CAED 10 0 or 9 0 1 Start the program
4. connection be used when communicating with the specified mail server Use this button to reset the following fields to their default values STC Email CBSA Email Port Number Use an attachment for the encrypted form 35 Tab 4 Local Email MAPI Transmission Options xl FTP Sysax FTP P Works Internet Email SMTP Local Email MAPI Advanced Statistics Canada and Canada Border Sender Parameters Services Agency Emails STCEmail caed3 statcangeca Email User ld Password OOOO O CBSA Email caed cgp chse astc ge Your Email Addr Default M Use an attachmentforthe encrypted farm all predefined parameters on this page Reset me STC Email This field is set to caed3 statcan gc ca This is the recipient of the CAED mail messages for Statistics Canada You may have to create an alias in your mail application If so you must set up both the alias name and the address to caed3 statcan gc ca CBSA Email This field is set to caed cgp cbsa asfc gc ca This is the recipient of the CAED mail messages for Canada Border Services Agency You may have to create an alias in your mail application If so you must set up both the alias name and the address to caed cgp cbsa asfc gc ca Email User Id When it is necessary to logon to the underlying mail system the Login Name property used is the account name user ID If not provided the application will provide a prompt w
5. Canada Border Services Agency Export Process Phone 613 954 7160 or 1 800 461 9999 for calls in English and 1 800 959 2036 for calls in French Direct access to an agent is available from 08 00 16 00 Mon Fri EST WebSite http www cbsa asfc gc ca CAED Help Line amp Export Commodity Codes For CAED software help and Canadian export commodity codes contact International Trade Unit Operations and Integration Division Statistics Canada Phone 613 951 6291 or 1 800 257 2434 Fax 613 951 6823 or 1 888 269 5305 Email export statcan gc ca WebSite http www statcan gc ca exp index eng htm Hours of Operation 8 00 16 30 Mon Fri EST 57
6. Click on the check box to indicate whether the goods Controlled are controlled If the goods are controlled the Export permit number s box will be activated Export permit State the permit licence or certificate number for Number s goods and technologies subject to export controls This includes goods and technologies covered under General Export Permits GEP To enter multiple permit numbers select More 25 Are the Goods Sold If No Reason For Export Packages Country of Final Destination Date of Exportation Click on the check box to select Yes or No If NO is selected the reason for export field will be activated Use the drop down arrow to select the reason for export Key the Number and Kind of packages used in the specified shipment For example 4 boxes pallets skids crates Select the country of final destination from the drop down list This is the country where the goods being exported are to be consumed further processed or manufactured Select the year month and day the goods are to be exported 26 PRINTING 8 SENDING PROCEDURES Once the form s is are complete a green check mark appears beside each form section you should perform the following functions e Send the form s electronically to STC and CBSA using the embedded encryption and transmission protocols In addition to the sent document controlled regulated and or prohibited goods must have a hard copy of the exp
7. Provider gt gt tab to continue 13 lt lt SERVICE PROVIDER gt gt FORM SECTION The third part of the Canadian Export Declaration form refers to the service provider who fills out and submits the B13 on behalf of his clients much like a broker or freight forwarder AE o ooo File Edit View Options Help English Anglais 7 Memorize section Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Service Provider Certifier Commodity Other Export Details Customs Details NOTE If you are NOT a service provider then save this section without filling it out Service provider name y Service provider authorization ID Street address City Province State Country Postal Zip code Telephone Close Form lt Previous tab Next tab gt Declaration Status DRAFT If you are not a service provider click the Save Section button Otherwise type in the information required and press the Tab key on your keyboard to move to the next text box Continue to fill out all the text boxes Service Provider Text Boxes Service Provider Name Type in the company name of the service provider completing the form or use the drop down arrow to access memorized names Service provider If you are a broker agent or freight forwarder type in authorization ID your Statistics Canada assigned service provider authorization ID 14 Street address Ci
8. Select Start then Program e Click on the CAED Icon and then the Repair Icon e If the repair operation succeeded then you will have the following message Repair R paration x 5 The CAED and DLM databases have been repaired successfully Les bases de donn es CAED et DLM ont t r par es avec succ s BACKUP PROCEDURE It is necessary to backup the form database on a regular basis regardless of whether your system is a stand alone or multi user All Exporters are required by Canada Border Services Agency to maintain an accurate record of all export documents To begin the Backup procedure e From the Main application screen select File e Select Backup Restore The Backup Restore sub screen is displayed e Select the drive and folder and enter the Backup File Name 50 l Backup Restore p 10 x File ile Selected Folder Backup File Name fa Backup CAE D_backup5 BMCAED_backupl CMP 26 047 E CAED _backup2 CMP 14 D4 A CAED_backup3 CMP 16 04 A CAED_backup4 CMP 19 047 Last Backup 11 26 41 May 17 2010 Backup Restore Exit e Click the Backup button e The message Backup Completed will appear Please note that the Back up will override all previously saved data if the same file name is reused RESTORE PROCEDURE Restoring a backup created with CAED versions 10 5 15 0 If it is necessary to restore your database follow the following procedures
9. and date printed below the Amended box refers to the time at which the form acquired its status or when its status changes 1 e from Original to Amended Form Send From the File menu select Send The Send sub screen will be displayed If no form is currently open the Month field will display the current year and the month during which the last form was completed The drop down list contains a listing by month during which forms were entered and completed NOTE Incomplete forms cannot be sent 28 e Export Declaration Send lol xj 2010 06 This list shows only the completed forms since only completed forms may be sentthrough the Internet Select All DeselectAll Form ID Exporter Name Status Transmission Date 20100600051 Spring Hil Farms ORIGINAL 120100600054 Spring Hill Farm ORIGINAL 20100600055 __ Spring Hill Farms oRiGNa e Select the required month from the drop down list All completed forms entered that month will be displayed in the bottom section of the screen If a form is currently open it will be highlighted on the list e Select a form from the displayed list and then click on Send e To select individual forms in any order hold down the Control button and click on the first form Continue to hold down the Control button and click on the individual form you wish to select Click on Send e An hourglass will appear on screen indicating that the CAED software is reformattin
10. backup exe located in the folder where you installed CAED 10 0 If you didn t change the default location during the installation this folder is C Expb13a The file backup exe is the Backup Restore program that was included with CAED 10 0 2 Select your language and click on the Continue button 3 Select the file to restore and click on the Restore button 53 Backup Restore 10 x Drive a hal Directory of Backup File Backup File Name CAE D_backup5 CMP CAED_backup1 CMP CAED_backup2 CMP CAED_backup3 CMP CAED_backup4 CMP CAED backup5 CMP Last Backup 2010 07 08 08 20 09 Backup Bestore Help Exit 4 At the end of the restore click the OK button to close the Backup Restore application 5 Copy the restored database file expb13a mdb located in the DATA folder for CAED 10 0 or 9 0 C expb13a DATA if you installed CAED 10 0 or 9 0 in the default location to the DATA folder for CAED 15 0 C CAED DATA if you installed CAED 15 0 in the default location 6 Rename your database CAED_DB accdb to CAED_DB_before_restore accdb The file CAED_DB accdb is located in the DATA folder for CAED 15 0 7 Start the program CaedDbUpgrade exe located in the folder where you installed CAED 15 0 If you didn t change the default location during the installation this folder is C CAED 54 CAED Database Update xl Overall Status English Anglais Fran ais F
11. screens that allow for input and or modification of each commodity item or description You may create your own Memorized Commodity List for commodities that are frequently used This memorized list can be edited to add or delete items Each commodity item has a separate Harmonized System HS Commodity Code and must be completed on a separate line 1 Click on Commodity tab CAED El File Edit View Options Help English Anglais x Memorize section Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Y Service Provider Y Certifier Commodity Other Export Details Customs Details Item description HS8 code Quantity UOM Value Add new line EE Add newine Modify Gross weight kam Kilogram Delete Currency of declared value Canadian Dollar Close Form lt Previous tab ___ Nexttab gt Declaration Status DRAFT 2 Click on the Add New Line button and the Harmonized System HS Commodity Code Search screen will be displayed 18 HS Code Search 51 xi Search from Search by HS8 Database Harmonized System HS Code fea7i C Memorized List English Description E Whole words Search Now WV All inclusive and Number of records found 8 HS Code UOM Description 7 1 30 0 ple ad with ke and display 84714100 N A Otheradpmithatleastcpu input and outputunits oftportable
12. the domestic Freight Charges to Canadian point of exit Gross weight and Unit of Weight of the shipment and the Currency of the declared value 16 Once all the relevant information has been entered in the Commodity section click the Save Section button to validate the screen Once the section is saved click on the Other export details tab to continue 22 lt lt OTHER EXPORT DETAILS gt gt FORM SECTION The sixth part of the Export Declaration form refers to additional information regarding the goods being exported A A File Edit View Options Help English Anglais 7 Clear section Memorize section adao zo Sesion Save section Editform as default Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Y Service Provider Y Certifier Y Commodity Other Export Details Customs Details M Mode oftransport y p Place of exit Province Customs office M Exporting carrier C Rail Carrier name C Marine C Road Transportation document 5 Carrier code Unique carrier assigned code Air C Pipeline Vessel name if marine M Are the goods containerized C Other C Yes No Container number s OMore Close Form lt Previous tab Nexttab gt Declaration Status DRAFT Using the mouse select the Mode of Transport and press the Tab key on your keyboard to move to the next text box Conti
13. Canadian Automated Export Declaration CAED 2015 Version 15 0 User Guide Canadian exports not destined for U S Consumption Canada Border Agence des Services ses Ll Services Agency Frontaliers du Canada Canad Statistics Canada Statistique Canada TABLE OF CONTENTS INTRODUCTION seccisccccetiscccecescdesccsesscecccssessss ssssveccscesssessssesaccascossessssesascasesasessssescscassss 4 GETTING STARTED scccssscccccccss ccossscsccoossccccoosscscoooscsccosossdssososssccscsssscsoaassaccesesedsesanssns 4 Using CSS EN W ATC sarod hic Sn tente me ete 4 System REQUIEM editada chip 5 Installation Proc dur 52858 ib 5 How To Get Help With The SofiWare snentientenondimaneninmsho 5 PART TR e esa EO emery e 6 HOW TO CREATE AN EXPORT DECLARATON ss 6 GENERAL FEATURES ccccccccssssssssssssscscscccscccscscscecscesesscssecscscesssesesscesesssssssosees 6 M more SECO Gua as 6 Memorize section as default occcccnnnnnnnncnnnnnnnnnnnnananonnccnnnnanananoroconononnnananorococcnononnns 7 EA A ROO 7 Clear SeChl ON US 7 Edit OM a E daras 7 Greate AMEN Tempted nia 7 AMENA Sent FORM A A na e a A E A lia dt 8 M O1G TIN 8 OTHER FEATURES cine nement lines itessssscedss des tte tedc tente etes 9 EXPORT DECLARATION DOCUMENT e 00000000000000oooooooooooesesososesosssossososssoo 10 lt lt EXPORTER gt gt FORM SECTION zmienna a n o a a a a a 10 lt lt CONSIGNEE gt gt FORM SECTION c ccccccccnnnnnonononononononononononononononon
14. NEE gt gt FORM SECTION The second section of the Canadian Export Declaration form refers to the ultimate Consignee or if not available the Foreign non US Importer File Edit View Options Help English Anglais 7 Anglais Memorize section Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Consignee Service Provider Certifier Commodity Other Export Details Customs Details Consignee name Street address City Province State Country Close Form lt Previous tab Next tab gt Declaration Status DRAFT Type in the information required and press the Tab key on your keyboard to move to the next text box Continue to fill out all the text boxes Consignee Text Boxes Consignee Name Type in the name of the Consignee or use the drop down arrow to access memorized names Street address Type in the street address of the Consignee City Type in the city corresponding to the above address Province state Type in the name of the province state corresponding to the above address Country Type in the first letter of the country or use the drop down 12 arrow to select the correct country Once all the relevant information has been entered in the Consignee section you can click the Memorize section or Memorize section as default button and then save the section using the Save Section button Once the section is saved click on the lt lt Service
15. Reset corea STC Email An email address for data transmitted to Statistics Canada STC Typically caed3 Ostatcan gc ca CBSA Email An email address for data transmitted to Canada Border Services Agency CBSA Typically caedOcgp cbsa asfc gc ca Server Address or The name or address of your mail server mail relay This is Name the name of your SMTP server that you use to send email The Host Name specifies the IP address IP number in dotted internet format or Domain Name for a mail relay through which messages will be routed Port Number This refers to the Internet server port that is designated for SMTP mail service Conventionally port 25 is used for SMTP mail which is the default value of the property Email User Id When it is necessary to logon to the underlying mail system the Email User Id property used is the account user ID Password Specifies the mail login password Login occurs automatically when the first email message is sent 34 Your Email Addr Use Attachment Box Use Secure Connection box Reset Button The email address of the sender required This property is used to create a From SMTP header This header identifies the sender of the message A valid email address is required Selecting this checkbox configures the email to send data as an attachment rather than inside the body of the message Selecting this checkbox configures the email to request a secure encrypted
16. Therefore once this information is entered Memorize the data and or Memorize as Default AE o ooo File Edit View Options Help English Y Anglais x ne Licence 66x888 Form ID Exporter reference number s 0 More Exporter Consignee Service Provider Certifier Commodity Other Export Details Customs Details Business number Authorization ID Exporter name Street address City Province State Country Postal Zip code Telephone Fax Close Form Previous tab Next tab gt Declaration Status DRAFT Type in the required information and press the Tab key on your keyboard to move to the next text box Continue to fill out all the text boxes Exporter Text Boxes Exporter Reference Key in the reference number the Exporter can use to Number s track the shipment in the users legacy system i e an invoice number or a purchase order number This field is not mandatory but is instead meant for the exporter s 10 Business Number Exporter Name Street address City Province State Country Postal zip Code Authorization ID Telephone Telephone extension Fax personal use Enter the federal government assigned Business Number BN including the six character account identifier e g RM0001 of the person or company that exports the goods or causes them to be exported Note Administrative Monetary Penalty System penalties will be assessed against
17. e 8 digit level This software can also print an Export Declaration and or generate a flat file in the prescribed format necessary for Internet transmission to the Federal Government of Canada The main objectives of the Canadian Automated Export Declaration CAED Program are e To promote the use of the CAED software This software captures the data to a local database and then formats the data for electronic submission to the Federal Government e To improve the quality of the reported data by using a user friendly collection vehicle The CAED software uses embedded code sets for HS coding province country currency unit of measure and port fields e To improve the completeness of reported data e To provide exporters with a variety of transmission options which will enable exporters to submit their export declarations to the Federal government in a convenient and timely manner GETTING STARTED The User Guide presents and explains the basic steps in using the CAED software as well as the steps required to complete the Export Declaration Form Using the Software The CAED 2015 software version 15 0 has been developed for use with Windows XP SP2 or later Windows Vista Windows 7 and Windows 8 System Requirements e An optical drive capable of reading the CD ROM format if installing from CD ROM media e A screen resolution of 1024x768 or greater e One of the following must be installed before using the CAED software
18. e upper right of the screen Make the necessary changes to each section s data and then click Save Section Once all the necessary changes have been made the amended export declaration can be resent by following the normal Send procedure 47 File Edit View Options Help Engish Y Anglais 7 Clear section Memorize section ilamusey Sesion Save section Amend form as default Licence 66x888 Form ID 20111100023 Exporter reference number s 0 More l Y Exporter Y Consignee y Service Provider Y Certifier Y Commodity Y Other Export Details m Are the goods controlled C Yes No Export permit number s 0 More Are the goods sold Yes No no reason for export Packages Number of packages fi Kind of package s box M Other Country of final destination Afghanistan y Date of exportation 2011 DEC 0 ry g Year Month Day Close Form Previous tab Nexttab gt Declaration Status AMENDED To amend a completed form that has not been sent open the declaration and choose the Edit Form option located at the upper right of the screen Make the necessary alterations and Save the Section MEMORIZED LISTS Five sections in CAED allow the user to memorize data for future use They are the Canadian Exporter Consignee Service Provider Certifier and Commodity sections e To amend or delete memorized data select Edit then Memorized Lists and then select t
19. een completed but has not been sent A form must be edited by only one user if used on a LAN version Other functions that are available through the File menu are as follows Create a new Template This option allows the user to use a previously completed export declaration form as a template for new export declarations This time saving option allows the user to name declarations in a fashion easily recognizable or identifiable to the user This feature may be of particular interest to exporters who frequently export one product to the same destination See part III for more details It is important for exporters to note that when utilizing a template they must make sure that the template complies with the Reporting of Exported Goods Regulations and that all required fields are completed Amend Sent Form CAED 2015 offers an electronic amendment feature This feature allows the user to make changes to and resend export declarations previously submitted by the CAED application See Part III for more details Void This feature allows the user to void and resend previously sent CAED export declarations See Part III for more details Engish Anglais y New Ctri N Open Ctro New from Template Create a new Template Previous tak OTHER FEATURES The CAED application contains time saving features e Partly entered forms can be saved as incomplete Draft and re opened and compl
20. esdodesesstssasnaseisessance 46 UNV OID soscsscccisscivststesestsvaseieassccsensnivessetesddoersuvessdesveessavesdsonescanesoesosuscstdsusdessecsvossbestueees 46 AMEND SENTTOR Mii 47 MEMORIZED LISTS AAA sees ores so no tisso nonoi esaesaS 48 CAED REPAIR FUNCTION siiccssssscsssedssasedsaveavanseoseoncseopeetsdescaacieahonsseuessssensesedsanseen 50 BACKUP PROCEDURE ansiada cio ccoo dad ainda 50 RESTORE PROCEDURE ccscssuseoscgestsncshiseasstasveieocieenessisonsseassonenssanunosacopsgeacsaieasenseses 51 Restoring a backup created with CAED versions 10 5 15 0 51 Restoring a backup created with CAED 10 0 or CAED 9 0 53 UNITS OF MEASURE seseseserseseserseseroeeesesoreesesorcesesorcesesoroesesoroeseserorseseroesesororseseroeseee 56 PROBLEMS OR QUESTIONS e seesesseseesoesessoscssossosossossossoscesossossosossossossessssossessese 57 CBSA Related Questions ui a a a A ETTE 57 CAED Help Line amp Export Commodity Codes ss 57 PART 1 INTRODUCTION The Canadian Automated Export Declaration CAED represents the culmination of consultations with representatives of the Canadian exporting community Statistics Canada STC Canada Border Services Agency CBSA and other government departments Statistics Canada and Canada Border Services Agency have jointly developed a user friendly Windows based software which features the ability to memorize screens drop down menus and keyword search functionality for Harmonized System HS coding at th
21. eted at a later date e The entire HS8 database is embedded in the software The database enables the user to engage in a keyword search that can be accessed through the commodity section e Drop down menus exist for Country Province Currency Customs Place of Exit and Unit of Measure when required e Incomplete forms can be printed but only completed forms can be transmitted Incomplete forms will have the Draft box checked at the top of the form e Printing and Reporting can be done individually by form or with multiple forms e Relevant address and reference information are printed on each form The application is programmed to print a complete form that resembles the Form B13A Export Declaration 06 in appearance e When entering data in the postal code or phone number fields brackets and spaces are not required These are entered automatically by the application e Where applicable fields are automatically converted to uppercase such as the uppercase letters in a postal code EXPORT DECLARATION DOCUMENT lt lt EXPORTER gt gt FORM SECTION The Exporter form is the first section of the Export Declaration B13A document you will see This section contains information about the Exporter In this context an Exporter is defined as an entity that shows ownership of goods being shipped from Canada Goods destined for US consumption do not require a B13A The information displayed in the Exporter usually remains constant
22. g and encrypting the selected export declaration s When the process is complete the Internet Form Transfer screen will appear see below e In order to send a form one of the four displayed transmission protocols FTP Sysax FTP IP Works Internet Email Local Email must first be selected To select a protocol click the corresponding radio button The transfer protocol of choice is FTP IP Works e From the same screen click the Options button The Transmission Options screen will appear containing 5 tabs Tab1 FTP Sysax Tab2 FTP IP Works Tab3 Internet Email Tab4 Local Email Tab5 Advanced See next pages for more information on configuring the transmission options 29 Once the appropriate tab is completed click the Transfer button to send a form Once a form has been sent click the Save button in the Transmission Log section to save your transmission report for future reference see Internet Form Transfer screen below Also click the Print button in the Proof of Report section to print the proof of report which demonstrates to CBSA that the goods have been reported to the government of Canada 30 TRANSMISSION CONFIGURATION Once the document is ready to be sent you must configure the transmission Once the Internet Form Transfer screen appears select the Options button and the Transmission Options screen will be displayed see below Internet Form Transfer xj M Transfer Protocol C FTP Sy
23. he quantity in KGMs If the Unit Of Measure field is empty select a unit of measure from the drop down menu Enter the value of the commodity identified Please note that the value does not include insurance costs but should include domestic freight charges to the Canadian point of exit Enter Country of Origin of goods and the Canadian Province of Origin of the goods by using the drop down menu All goods exported must have a Canadian province of origin Select OK to add this commodity line and return to the main Commodity screen The updated Commodity screen will be displayed showing the entered data 21 D CAED aHa File Edit View Options Engish Y Anglais 7 Clear section Memorize section iamue serios Save section Edit form as default Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Y Service Provider Y Certifier Commodity Other Export Details Customs Details Country Province tem description HS8 code Quantity UOM Value e da Ontario Portable computer 8 30 00 33 000 NMB 16 500 00 Ad line NE ES _Adanew ne Modify Gross weight kam Kilogram y mace Currency of declared value Canadian Dollar y lose Fom _ Previoustab _Nextteb_ 14 If more than one commodity is being exported within the same shipment please repeat steps 2 12 for each separate commodity 15 Complete the Commodity section by entering
24. he section e The section selected will list all of the memorized data 48 w Manage Memorized Lists 01 xi Exporter Consignee Service Provider Certfier HS8 P Consignee name Street address City Province State Country gt Andrew 50 Hill road Liverpool United Kingo lizabeth 67 Main Manchester Georges 38 Lake road London Louis 50 Principale Paris a ll ose Remove default section Set as default section Delete cl Note The default section is in red e To eliminate a memorized section select the data to be deleted and click Delete e If you have default values for the selected section then it will appear in red e You can fix default values by selecting an item in the list and by clicking on the button Set as default section The default values appear automatically when you create a new form and they are useful to save time e If you want to eliminate you default values for a section you just have to click on the button Remove default section e It is not possible to amend the memorized data from this screen To amend data select Delete then re memorize the correct data when completed 49 PART IV Other software features available to CAED clients CAED REPAIR FUNCTION For the majority of cases the CAED application will be able to detect if your database is damaged or corrupted A tool has been built into CAED that will assist in the repair process of your database e
25. hen required When interfacing to Microsoft Exchange this property may also be used to set the profile name Password Specifies the mail login password Login occurs automatically when the first email message is sent Your Email Address The email address of the sender required Use an attachment for the Selecting this checkbox configures email to send data encrypted form as an attachment rather than inside the body of the 36 Reset Button message Use this button to reset the following fields to their default value STC Email CBSA Email Use an attachment for the encrypted form 37 Tab 5 Advanced This tab has many sub tabs Tab 5 1 Advanced General Use Extended Selecting this checkbox configures the transmission Transmission Logging process to generate additional log information The extra information can be useful to resolve a transmission issue Do not use this option if you have no transmission issues Unlock controls This option is only used by Statistics Canada to test the software Reset Button Use this button to reset the following fields to their default value Use Extended Transmission Logging Unlock controls 38 Tab 5 2 Advanced Firewall x FTP Sysex FTP IP Works Internet Email SMTP Local Email MAPI Advanced General Firewall FTP Local Email MAP Internet Email SMTP These parameters are used for FTP IP Works and Internet E
26. ipment will be containerized but at the time of B13A preparation the numbers are unavailable please select To be determined Once all the relevant information has been entered in the Other Export Details section click on the Save section button to validate the screen Once validated click on the Customs details tab to continue 24 lt lt CUSTOMS DETAILS gt gt FORM SECTION O File Edit View Options Help Engish Anglais 7 Clear section Memorize section ademotze secius Save section Editform as default Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Y Service Provider Y Certifier Y Commodity Y Other Export Details Customs Details M Are the goods controlled C Yes No Export permit number s 0 More M Are the goods sold Yes C No lf no reason for export m Packages Number of packages Kind of package s M Other Country of final destination Date of exportation Year Month Day Close Form Previous tab Nexttab Declaration Status DRAFT The seventh and last part of the Export Declaration form refers to information required by the CBSA which pertains to the shipment being exported Key the information required and press the Tab key on your keyboard to move to the next text box Continue to fill out all the text boxes Customs Details Text Boxes Are the Goods
27. late from any previously completed form e From File select Create a New Template This will bring you to the Export Declaration Create a Template Screen Select the declaration form to use as a template for a new export declaration then click Create ES Export Declaration Create a template ioj xj Month 201 0 06 Select one form to be used as a template Form ID porter Name Status Transmission Date Spring Hill Farms ORIGINAL 20100600054 Spring Hill Farms ORIGINAL 20100600055 Spring Hill Farms ORIGINAL e A screen will then appear prompting you to name the template Type in an identifiable name either to the item being exported or the exporting company 44 that the new export declaration refers to and press Save You have now created a New Template Create Template Please enter a description for the template you wish to save e Repeat the process for additional templates NEW FROM TEMPLATE e From File select New from Template The screen that appears contains a list of all named declaration forms that the user has created as templates Select the declaration form that you would like to use as a template and then select Open Export Declaration New from template Select a template from the list below A Template 1 Potatoes Template 2 Tomatoes Template 3 Cucumbers e The selected export declaration will open allowing the user to make any necessary changes to the da
28. mail SMTP protocols C Auto Detect Authenticate Manual Type Tunnel User Host Port 80 Password Reset all parameters on this page Auto Detect Selecting this option configures FTP IP Works and Internet Email SMTP to detect and use firewall system settings 1f available for transmission Manual Detect Selecting this option configures FTP IP Works and Internet Email SMTP to use custom firewall system settings for transmission Type Determines the type of firewall to connect through The applicable values are the following e Empty No firewall e Tunnel Connect through a tunnelling proxy server Selecting this option sets the IP Works Firewall Port Number attribute to 80 e Socks4 Connect through a SOCKS4 Proxy server Selecting this option sets the IP Works Firewall Port Number attribute to 1080 e Socks5 Connect through a SOCKSS Proxy server Selecting this option sets the IP Works Firewall Port Number attribute to 1080 39 Host Port Authenticate User Password Reset Button Domain name or IP address in internet dotted format aaa bbb ccc ddd of firewall when using IP Works components for transmission The port number between 1 and 65535 of the firewall Select this option to enable the following fields User Password A user name if authentication is to be used connecting through a firewall If the Host is specified
29. nd one will be provided You will also see the release notes for CAED 2015 open in the background Each subsequent access of the software will result in a popup box asking if you want to view the release notes This behaviour will continue until you click the checkbox that says Do Not Ask Me Again It is highly recommended that you complete a TEST export declaration with a Statistics Canada agent at this time 1 To open the software click Start Program CAED Icon then click the CAED 2015 Icon 2 When the banner screen appears select the language of your choice either English or French 3 Select Continue 4 At the main Application Screen Select File 5 Select New New will allow the creation of a new form Open will allow access to a previously created form GENERAL FEATURES The CAED Export Declaration is almost identical to its paper B13A counterpart The electronic version has broken the B13A into the following 7 Form Sections and each section can be accessed by clicking on the corresponding tab O Exporter O Commodity O Consignee O Other Export Details O Service Provider O Customs Details O Certifier Each of these sections is controlled by five function buttons which are found at the top of each screen Memorize section The Memorize section function allows the user to save frequently used sections to a directory Memorizing data will reduce the time required for data entry and lowers the risk of possible t
30. nue to fill out all the text boxes Other Export Details Text Boxes Mode of Transport Click on the check box to select the mode of transport by which the goods left the country Goods travelling by truck to an American port of exit for shipment overseas are exported by road Mode of Transportation corresponds to the method of transportation used to exit Canada Place of Exit Select the Province where the goods will leave the country and then select the appropriate Customs office that is valid for the selected province 23 Exporting Carrier Name Transportation Document Number Vessel Name if Marine Are the goods containerized Container Number s Type in the name that identifies the exporting carrier see Help file Enter the transportation document number pertaining to the goods exported It is split into 2 fields Carrier Code and Unique Carrier Assigned Code The Carrier Code is assigned to the carrier by CBSA The Unique Carrier Assigned Code is the reference code that the carrier will use to track the shipment This field will be activated if the mode of transport being used to export the goods out of Canada is marine Please provide the vessel name Click on the check box to indicate whether the goods are containerized If Yes the Container Number s box will be activated Type in the container number If more space is required for multiple container numbers select More If you know that the sh
31. onononnnnnnnnnnnnnnnos 12 lt lt SERVICE PROVIDER gt gt FORM SECTION 14 lt lt CERTIFIER gt gt FORM SECTION inner 16 lt lt COMMODITY gt gt FORM SECTION ccccccccnnnnnnnnnononononononononononononononononononnnnnononos 18 lt lt OTHER EXPORT DETAILS gt gt FORM SECTION 23 lt lt CUSTOMS DETAILS gt gt FORM SECTION 25 PRINTING SENDING PROCEDURES ccccccononomonosssssssssisssisisissssisss 27 AAA PP O Le Lt n e denses tite tee 27 A Roues he ve de Race et eee UN At Rene 28 TRANSMISSION CONFIGURATION ccccscssssssssssssssssssssscscscccscccccscscssscsssssosoess 31 SNS A A EA 32 T b 2 FTP IPEWOrKS he nan oee a 33 Tab 3 Internet Email SMTP is 34 Tab 4 Local Email MAPD ie 36 Tab 5 Advanced E E E EE AA E EA 38 Tab 5 1 Advanced General ooooncncccnnnnnnnocccncnnononananinonoccnononananinccnccncnonananininicocans 38 Tab 5 2 Advanced Firewall cccccsssssesscccccccssssssssscccccscesassssssccccecessassesscecceees 39 Tabo gt Advanced PLE da nn tend eo an vtec Amen 41 Tab 5 4 Advanced Local Email MAP DL tia 42 Tab 5 5 Advanced Internet Email SMTP 43 CREATE A NEW TEMPLATE cccssissosinsssoasessteasstncsdosonssepsoedssaconassedoncsacbspencensevansaneses 44 NEW FROM TEMPLATE iscsi csseccssssscscsesscescoessnsssessbasvsdoasensssacseasacoeseadssssescootossstdeses 45 VOID SENT TOR Mii ii 46 VOID UNSENT FORM ccsscssssscsasssssaseisdescsiciet ssusdacsvevedsounecnsntecseces
32. ort declaration attached to the shipment for submission to the CBSA regardless of value or destination Form Print From File select Print The Print sub screen will be displayed E Export Declaration Print lel fea 2010 06 Form ID Exporter Name Status Transmission Date 20100600050 A nc 20100600051 Spring Hill Farms ORIGINAL 20100600052 Spring Hill Farms DRAFT 20100600053 Spring Hill Farms VOID e The drop down list contains a list of each month of the current year during which forms were entered e Select the required year month from the drop down list All forms entered that month will be displayed in the bottom section of the screen along with their status complete incomplete amended or void If a form is currently open it will be highlighted on the list 27 e Select the form you wish to print from the displayed list e To select individual forms in any order hold down the Control button and click on the first form Continue to hold down the Control button and click on the individual form selections e Click Print e A form with a status of incomplete will have the Draft box checked at the top of the form e A form with a status of complete will have the Original box checked at the top of the form e A form with a void status will have the Void box checked at the top of the form e A form with an amended status will have the Amended box checked at the top of the form e The time
33. path on the FTP server The domain name or IP address of the Canada Border Services Agency CBSA FTP server This is the server where you will be sending the files The user ID to login to the CBSA FTP Server The password used to login to the CBSA FTP Server Access path on the FTP server Select this check box if a firewall is installed on your server 32 Normally the data connection occurs from the government s server to your company s server If a firewall exists the connection will be blocked by your company s server The FTP Data connections will be initiated the opposite way from what is normal by opening the connection from your company to the government s server Use Passive mode to overcome this problem Reset button Use this button to reset the check box Passive Mode to its default value Tab 2 FTP IP Works This tab is identical to the tab 1 FTP Sysax 33 Tab 3 Internet Email SMTP Transmission Options xl FTP Sysax FTP IP Works Internet Email SMTP Local Email MAPI Advanced m Statistics Canada and Canada Border M Sender Parameters Services Agency Emails Server Address PortNumber A or Name Email User ld Password Your Email Addr STC Email caed3 statcan gc ca CBSA Email caed cgp cbsa asfc ge Default M Use an attachment for the encrypted form FT Use a secure connection SSL TLS all predefined parameters on this page
34. pe in the name of the person who completed the B13A form and certifies that the information is accurate and complete or use the drop down arrow to access memorized names Company Name Type in the name of the certifier company Street and No Type in the street address of the person who certifies that the information in the form is true and complete 16 City Province state Country Postal zip Code Telephone Telephone extension Fax E mail Type in the city corresponding to the above address Type in the first letter or use the drop down arrow to select the province state Type in the first letter or use the drop down arrow to select the country Type in the postal zip code for the corresponding address Type in the phone number Type in the extension number if applicable Type in the fax number Type the address of the person who certifies that the information provided in the form is true and complete Once all the relevant information has been entered in the Certifier section you can then use the Memorize section or Memorize section as Default button and then Save the Section Once the section is saved click on the lt lt Commodity gt gt radio button to continue 17 lt lt COMMODITY gt gt FORM SECTION The fifth part of the Canadian Export Declaration form refers to the goods being exported The main Commodity screen requests information specific to a shipment There are several sub
35. poses 1s approximately 6 100 items However since Canada Border Services Agency requires a more detailed description of many of the exported goods exporters must describe the commodity in their own words B Add Commodity iol xi M Harmonized System HS commodity code fa 30 00 Go to search screen Official description Portable adpm wt lt 10 kg with cpu keyboard and display Your description Portable computer Memorize Conveyance ID Number Others Quantity Unit of measure Value FOB point of exit y 16 500 00 Origin County Canada z Province CES Help 20 10 11 12 13 Revise the commodity description as required This modified description can be used for the current form and may be memorized and used again as required The description will remain in the language entered If applicable enter the Conveyance ID Number If the good being exported from Canada is a conveyance enter the vehicle identification number VIN the hull identification number HIN or the serial number of the conveyance Conveyances for export include vehicles motorcycles all terrain vehicles boats etc This does not include the identification number of the transport vehicle used to export the conveyance Enter the Quantity of the commodity identified above Please note the Quantity field directly correlates to the Unit Of Measure field For example a unit of measure in KGM will require t
36. rench Current table 8 Select your language and click on the Start button 9 During the database upgrade process a progress window will appear The program will close by itself when the upgrade is over CAED Database Update E Overall Status EREHE English Anglais Francais French Current table Commodity_line A A A AA AAA A Stat D nares 10 Start CAED and make sure your database was restored correctly Once you are sure that everything is right with the restore you can delete the file CAED_DB_before_restore acedb created at step 6 35 PART V UNITS OF MEASURE As referenced from the Commodity Screen Abbreviation English Description CTM Carat DPR Dozen Pairs DZN Dozen GBQ Gigabecquerel GRO Gross GRM Gram KGM Kilogram KNS Kilogram of Named Substance LPA Litres of Pure alcohol LTR Litre MBQ Megabecquerel MIL Thousand MTK Square Metre MTR Metre MTQ Cubic Metre MWH Megawatt Hour NAP Pack NMB Number PAR Pair SFA Square Feet 34 thick SFE Square Feet Ys thick SFF Square Feet 7s thick SFH Square Feet 1 2 thick SFP Square Feet 1 thick SFQ Square Feet 4 thick SET Square Feet 34 thick TMQ 1000 Cubic Metre TNE Metric Tonne TSD Tonne Air Dry 56 PROBLEMS OR QUESTIONS CBSA Related Questions For general information on exports refer to the D20 1 1 memorandum or contact
37. rough CAED UNVOID To unvoid a previously void form Open the selected form and then Select File then Unvoid from the File menu A form that has been transmitted and voided cannot be unvoided 46 COI File Edit View Options Help English Anglais re cn Memorize section LL TA i penis Gates o as default sy New from Template Create a new Template 20111100022 Exporter reference number s 0 More Amend Sent Form Void ws If you are NOT a service provider then save this section without filling it out Certifier Commodity Other Export Details Customs Details Print CtriP Send me z Backup Restore jm Exit Street address City Province State z Country y Postal Zip code Telephone O ES Telephone extension Close Form lt Previous tab Next tab gt Declaration Status VOID AMEND SENT FORM Electronic amendments to completed export declarations can be submitted by use of the CAED software To amend a previously sent document Select Amend Sent Form from the File menu A screen will appear which lists all export declarations that the user has previously sent using the CAED software From the list select the declaration that you would like to amend and click Amend This will bring up the specified export declaration Any necessary adjustments to the data can now be made by selecting the appropriate section and clicking Amend form at th
38. sax C FTP IP Works C Internet Email SMTP Local Email MAPI M Transmission Log Open Save Copy Print M Proof Of Report It is also possible to access the transmission options directly without having to transmit a form Select the Configure Transmission Options item in Options menu Options Help Change Licence Number Configure Transmission Options 31 Tab 1 FTP Sysax Transmission Options FTP Sysax FTP IP Works Internet Email SMTP Local Email MAPI Advanced FTP Parameters to connectto the Statistics Canada server Server Name letitp ptitefstatcangeca s i i S S User ID PE User ID Password Password SA Remote Path SE ETE Usa server Server Name 198 103 185 64 anonymous CESA Default Remote Path FTP Parameters to connectto the Canada Border Services Agency I Passive Mode Select when going through a Firewall STC Server Name STC User ID STC Password STC Remote Path CBSA Server Name CBSA User ID CBSA Password CBSA Remote Path Passive Mode Reset all parameters on this page Reset The domain name or IP address of the Statistics Canada STC FTP server This is the server where you will be sending the files The user ID to login to the STC FTP Server The password used to login to the STC FTP Server The access
39. t before logon Reset Button Use this button to reset the field Force Initialization to its default value 42 Tab 5 5 Advanced Internet Email SMTP x FTP Bysex FTP IP Works Internet Email SMTP Local Email MAPI Advanced General Firewall FTP Local Email MAP Internet Email SMTP These parameters are used for Internet Email SMTP protocol Authentication Login ID and password sent in clear baseb4 y Mechanism Additional SMTP commands all parameters on this page Authentication The type of authentication to use when connecting to a Mechanism SMTP server Values are one of e Login ID and password sent in clear base64 e Challenge Response Authentication Mechanism MD5 encrypts Login ID and password e Microsoft Single Sign On Authentication Mechanism Supported by Microsoft Exchange Server Additional SMTP This field is normally empty However it may be used commands to send additional SMTP commands directly to your mail server Reset Button Use this button to reset the following fields to their default value Authentication mechanism Additional SMTP commands 43 PART Ill The proceeding section outlines in detail the following features of the software Create a new Template New From Template Void Sent Form Void Unsent Form Unvoid Amend sent Form Memorized Lists CREATE A NEW TEMPLATE You may use this feature to create a temp
40. ta To make changes select the appropriate section make the necessary changes and press the Save Section key Once all necessary changes to the export declaration have been completed and saved the user may 45 send the new export declaration by following the transmission procedures The new form with a unique Form ID will then be sent VOID SENT FORM To void an export declaration that has been previously sent open the Form by selecting Open from the File menu A screen will appear that lists all export declarations that the user has previously sent Select the declaration form from the list that you would like to void and click OK Once the declaration appears select Void from the File menu Once void has been selected the following message will appear A ES You must resend this form once itis voided Would you like to continue Select Yes and proceed with the normal send procedure Once the voided export declaration has been sent the date and time that the voided form was transmitted will appear inside the transmission date box VOID UNSENT FORM To void an export declaration that has not been sent open the form by selecting Open from the File menu Select the declaration and click OK When the declaration appears select Void from the File menu A message will appear that states Are you sure you want to void this form Select YES Note an uncompleted Export declaration that has been voided cannot be sent th
41. the User and Password fields are used to connect and authenticate to the given firewall A password if authentication is to be used when connecting through the firewall If Host is specified the User and Password fields are used to connect and authenticate to the given firewall Use this button to reset the following fields to their default value Auto Detect Manual Type Host Port Authenticate User Password 40 Tab 5 3 Advanced FTP Transmission Options x FTP Sysex FTP PWorks Internet Email SMTP Local Email MAP Advanced General Firewall FTP Local Email MAP Internet Email SMTP These parameters are used for FTP IPWorks and FTP Sysax protocols STC Additional FTP commands CBSA Additional FTP commands Reset all parameters on this page Reset STC Additional FTP This field is normally empty However it may be used Commands to send additional FTP commands directly to the Statistics Canada server CBSA Additional FTP This field is normally empty However it may be used Commands to send additional FTP commands directly to the Canada Border Services Agency server Reset Button Use this button to reset the following fields to their default value STC Additional FTP Commands CBSA Additional FTP Commands 41 Tab 5 4 Advanced Local Email MAPI Force Initialization Force the initialization of the MAPI componen
42. the company whose BN appears on the form To request a BN visit the Canada Revenue Agency Web site at http www cra arc gc ca tx bsnss tpcs bn ne menu eng html or call 1 800 959 5525 Exporters outside of North America can visit the CRA International Tax Services Office Web site at http www cra arc gc ca cntct international eng html Type in the name of the Exporter or use the drop down arrow to access previously memorized names Type in the street address of the Exporter Type in the name of the city corresponding to the above address Type in the first letter of the Province State or use the drop down arrow to select the correct Province or U S state Type in the first letter of the Country or use the drop down arrow to select the correct Country Type in the postal zip code for the corresponding address without spaces Type in your Statistics Canada assigned Authorization ID Type in the Exporter s phone number Type in the Exporter s extension number if applicable Type in the Exporter s fax number Once all the relevant information has been entered in the Canadian Exporter section you can click the Memorize section or Memorize section as default button to add the information to the drop down lists Once the pertinent information has been added you may then save the section using the Save Section button Once the section is saved click on the lt lt Consignee gt gt tab to continue 11 lt lt CONSIG
43. ty Province state Country Postal zip code Telephone Telephone extension Type in the street address of the service provider completing the form Type in the city corresponding to the above address Type in the first letter or use the drop down arrow to select the province state Type in the first letter or use the drop down arrow to select the country Type in the postal zip code for the corresponding address Type in the phone number Type in the extension number if applicable 15 lt lt CERTIFIER gt gt FORM SECTION The fourth part of the Canadian Export Declaration form refers to the person who completes the B13A form and certifies that the information contained in this form is accurate and complete _ O IUL File Edit View Options Help English Anglais 7 ne Licence 66x888 FormID 20111100021 Exporter reference number s 0 More Y Exporter Y Consignee Y Service Provider Certitier Commodity Other Export Details Customs Details Certifier name Company name Street address City Province State pooo Cr canada SSOS S S Y Postal Zip code Telephone z Telephone extension Fax Close Form lt Previous tab Nexttab gt Declaration Status DRAFT Type in the information required and press the Tab key on your keyboard to move to the next text box Continue to fill out all the text boxes Certifier Text Boxes Certifier Name Ty
44. yping errors The user can develop memorized lists in the Exporter Consignee Service Provider Certifier and Commodity sections of the application Once a section is complete click on Memorize section to save the data to a Memorized List The saved information will then become accessible by the arrows button to the right of the drop down list when completing subsequent declarations Memorize section as default Like the Memorize function the Memorize section as default function adds completed sections to a memorized drop down list In addition each time that you will create a new form this section will be filled automatically with the default information Save Section Each of the seven sections must be validated prior to completion As each section is completed validate the information on the screen by clicking the Save Section function If all mandatory fields are complete a green check mark will appear beside the corresponding tab Once all the sections have been validated and 7 green check marks appear beside the corresponding tabs the bottom status bar will be updated to indicate the form is complete Original and that the declaration can be sent directly to the Government of Canada via the Internet Clear section This feature enables the user to clear the screen Click on Clear section to remove data from all fields of the section displayed on the screen Edit form This feature enables the user to edit a form that has b
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