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User Guide for Website Managers - Support Home

1. In the toolbar for the in EYDocument Manager Web Page Dialog X page editor located at the a ii itis top of the placeholder find eU EEI a the Insert Document icon aa 5 ee m Documents AB and click on it The A document manager web aoa dialogue box shown in al Figure 4 14 will appear amet Cursor through the resource http jlocal38 uat teachers ab ca 85 CMS RadContrals Editor Dial 9 Internet gallery until you find the Figure 4 14 Document Manager Web Page Dialog resource gallery for your website Within the resource gallery for your website locate the specific subgallery into which you have added the resource see the section above entitled Adding Images and Documents to the Resource Gallery for instructions on how to import a document into a resource gallery Click on the small plus sign to the left of the subgallery All of the document files in the subgallery will be listed beneath the name of the subgallery Click on the file that you would like to import If you would like to add a tool tip a message that will appear when a user moves his cursor over the hyperlink enter the text in the Tool Tip field Click on the Target dropdown box You will be presented with a list of options that control whether the hyperlink opens a new window or displays in the same window Generally when you link to a document that requires a special reader such as a PDF read
2. lt gt http felac uat teachers ab ca 85 CMS5 WAE PostbackDigHelper aspx DigTitle MCMS IT Hit MC Internet Figure 3 14 The Page Properties Dialogue Box affect how the page displays The first field Name is the actual name of the file to be stored in the CMS database CMS uses the name field in this case index to form the page s URL as it will appear in the address line of the user s browser Specifically the URL consists of the name of the subgroup followed by the name of the subchannel in which the page is located followed by the text in the name field For example if the Social Studies a9 x 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Council created a page called Books in a subchannel called Resources CMS would automatically generate the following URL Social Studies Council Resources Books The name field will accept alphanumeric characters only punctuation marks and other special characters are not permitted The second field the Display Name is the name that CMS will use to display the page in bread crumb trails and other automatically generated menus Unlike the name field the display name field in this case Home will accept special characters If you decide that the display name should be the same as the name of the file click on the Same as Name button which will automatically copy the name fie
3. template will open and the content from each Figure 4 17 Select Template Dialogue Box of the placeholders in the original page will automatically be inserted into the corresponding placeholders in the new page 8 Click on the Save New Page menu option in the authoring console at the bottom of the page The dialogue box shown in Figure 4 18 will appear Notice that the Name field and Display Name fields are grayed out indicating that the page must bear the same name as it did in the original subchannel 54 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT amp MCMS IT Hit MCMS WAE Web Page Dialog 9 Click on OK to save the new create E X page Save New Connected Page 10 Click on Approve in the Name authoring console to publish Display ContactUs ame the page lt T http local38 uat teachers ab ca 85 CMS WAE F Internet Figure 4 18 Create Connected Page Dialogue Adding a Related Info Link Occasionally when creating a page you may want to point users to some related content that is already available in another section of your website For that reason two of the templates the Standard Content Page and the Content Page with Menu Inset templates have been created with a special placeholder called Related Info This placeholder is shown in Figure 4 19 To create a Related Info link
4. seeseeeseeesseessesesseessersssresssesseresssessee 55 USER GUIDE FOR WEBSITE MANAGERS DRAFT CHAPTER 1 What is the ATA Portal Overview The ATA Portal is a collection of websites hosted by the Alberta Teachers Association ATA Each website in the portal represents one of the ATA s subgroups ATA locals teachers convention associations or specialist councils The provincial ATA also maintains a website in the portal Each website in the portal follows a similar design and navigation a feature that emphasizes that all subgroups are part of a single professional association The subgroup websites have both public and members only areas In a typical scenario an Alberta teacher visits an ATA website and logs in as a member The portal responds to the profile of the teacher by displaying links for all of the subgroups to which he or she belongs For example the portal may present the person with access to the websites of the Calgary Public Local the Calgary Convention Association the English Language Arts Council and the Early Childhood Education Council In addition to featuring public information the subgroup websites will eventually contain pages that are for members only The portal will integrate information for users across websites by employing the following services known as common portal functions e A news headlines feature that will draw headlines from all of the subgroups to which a member belongs
5. gt Find out more We ve got a collective agreement Have you got questions It s long It s complicated It s important to your working life We ve answeredsome of the most frequently asked questions about it Learn more py clina Goon Provincial Events Calendar Footer Figure 1 1 A Sample Page in the Portal Header The header section of each page contains three parts as shown in Figure 1 2 The top most portion the ATA header consists of the gold ATA logo followed by The Alberta Teachers Association Having the ATA header on each page will give the portal some continuity and ensure that viewers understand that subgroup websites all belong to the same parent body The next section of the header the subgroup header will give each subgroup a space to identify itself The subgroup header will contain the subgroup s logo the subgroup s name and at the subgroup s discretion a tagline associated with the subgroup Subgroups will also 2 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT be able to choose from within a given palette the background color for the subgroup header Finally the header will contain a breadcrumb trail which will provide readers with context by showing the path from the site s home page to the page that is currently in the browser The Alberta Teachers Association Local Events Calendar ATA Header AR Calgary Public Teachers Local No 38 Subgrou
6. USER GUIDE FOR WEBSITE MANAGERS DRAFT Italics 2 Italicizes the selected text Underline Underlines the selected text Numbered List iz Turns selected paragraphs into a numbered list using Arabic 1 2 3 numbers and hanging indents Bulleted List Turns selected paragraphs into a bulleted list using solid bullets and hanging indents Outdent Removes the left hand indent from selected text Indent E Indents the left hand margin of selected text Insert Rule Inserts a full width horizontal line or rule underneath the line of text in which the cursor is located Superscript a Changes the selected text into superscript which displays slightly above and in a slightly smaller font than regular text Superscripts are often used to indicate footnote numbers Subscript Changes the selected text into subscript which displays slightly lower and in a slightly smaller font than regular text Subscripts are often used in chemical formulas such as H20 Toggle Table Borders kd Automatically removes from or adds borders to the table in which the cursor is located Insert Document GH Transforms the selected text into a hypertext link that points to a specified file typically a PDF or Word file that exists in one of the resource galleries Detailed instructions on using this tool are given below in Chapter 4 in the section entitled Linking to Documents and Other Non Graphic Resources 3 2005 The
7. 7 Model Information Architecture for Convention Associations 9 Chapter 3 An Introduction to Managing Your Website CVOEVIOW harene nons pada oes seg Why cat nessa a a eE 11 Logging in to a CMS Website iiu c2in cceceeeepavecsdees dae cadens toes idcabbeuetageetead 15 Understanding the Authoring Console eeeeeeeeeseeeseeeeneeeneeeenes 16 Using the In Pace Pater nase a E AR EE a 30 Chapter 4 Performing Specific Tasks on Your Website CHOOSING A PEM PlAtG is ee a eiae aa e hts veaseda seca EE E r eraa bees 35 Creating a New Page nenene norse ensite siaii ROEE a eraai e 37 Editing an Existing Page seeeeeseseeessesesseessressrressresseressresseessereseresset 40 Creating a New Subchantiel wv 5 c cciesesecccanseescsnttoessansoanecson racy cate vebsccoee 41 Changing the Order of Subchannels and Pages in a Channel 43 Adding Images and Documents to a Resource Gallery 0 0 eee 44 Inserting Images into a Page voi 5 eccseccysnestyag decd snastnebekevencs ccna tecpesneders teres 45 Linking to Documents and other Non Graphics Resources 47 Linking to Other Web Pages 25 05 Repsceates tee he Adal Reteeeadae ieee 49 Creating a Link for an Email Address 0 eee eeseseseeeneeeeeeeeeeeeseeenaees 51 Creating an Index Page for a Newsletter or Journal eee eee 52 Creating a Connecting Page sesssesessssseesseesseressressereseresseessereseeessee 53 Adding a Related Info Link
8. Connecting ZZZ Teachers Where ZZZ is the name of the specialty e Online Forums Organized by topic e Sharing Lesson Plans e Speakers List e Links Other sites of interest to members of the specialty Taking Action on Issues e Issues of Current Concern to the Specialty e Advocacy Tips e MLA Contact Information Link to MLA website Executive Corner Some of this section may reside in a Sharepoint collaboration site e Council Constitution e Executive Roles e Executive Members Handbook e Current Executive Officers Names and contact information to come from Alinity Calendar of Events To be integrated with the common calendar feature 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Table 2 3 Model Information Architecture for Convention Association Websites News e Program Changes Registration Deadlines etc About the Convention Association e Purpose e Mission Statement e Participating ATA Locals Map e Future Convention Dates Eligibility and Attendance e Eligibility Guidelines e Student Teacher Application Form e Out of District Application Form e Convention Attendance Policy Alternate Professional Development e Alternate Professional Development Application Form Executive Corner e President s Message e Duties of Board Members e Convention Board e Executive Committee to be uploaded directly from the provincial database Session Proposals e A
9. shown in Figure 3 21 that not surprisingly enables you to create a new channel The new channel will be created as a subchannel of the parent channel in which you were located when you activated the menu In the example the browser was located in a channel entitled Joining the Council when the create channel option was selected As in the case of creating a page the name entered into the Name field will appear as part of the URL of any page created within this subchannel One again only alphanumeric characters are allowed in this field Similarly the contents of the Display Name field will be used in any automatically generated menu in the site This field accepts punctuation and other special characters Because a channel obviously contains no pages when it is first created the Hide When Published option is automatically checked when the channel is created To actually create the new channel click on Save Remember that when pages have been added to the channel and it is ready to be published you will need to return to this menu and deselect the Hide When Published option Otherwise the subchannel will not be listed in any menu The final option in the channel management section of the authoring console is Workspace Clicking this option opens a directory on the left hand size of the page that lists all the channels subchannels and pages in the site Figure 3 22 The page that is currently open is highlighted As in most di
10. A dialogue box see Figure 3 17 aT 11 24 23 AM to see how the page looked on that date it probably makes me aa more sense to view the http felac uat teachers ab ca 85 CM5 WAE Postba Internet revision history Figure 3 15 Fiaure 3 17 first to find out when the page was actually changed and then enter the date of the revision that you would like to see Unfortunately CMS offers no automatic means of restoring a previous version of a page 25 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 9 Channel MCMS IT Hit MCMS WAE Web Page Dialog x Management Name elac uatteachers ab ca Display Name ELAC Same As Name Options The i i Template Path N A final section of Standard Custom Item Order the authoring Description console menu contains a Start Publishing number of Stop Publishing functions all of which relate to Owner Last Modified the management Cl Important Channel Hide When Published of channels or subchannels lt f http felac uat teachers ab ca 85 CM5 WAE PostbackDigHelper aspx DigTitle MCMS IT Hit MCMS WAE amp U Internet rather than pages Publishing Options O Immediately 10 18 2005 Ee 7 43 AM Never O Everybody 11 29 2005 12 01 20 PM Figure 3 18 Channel Properties Dialogue Box Clicking on the first option Channe
11. Create New Channel Dialogue Box subchannel to be referenced by in bread crumb trail and other automatically generated menus throughout the site This field accepts punctuation and other special characters If you want the Display Name to be the same as the Name simply click the Same as Name button Note that the Hide When Published option is automatically checked when the subchannel channel is created That is because the channel should not normally be exposed to viewers until it actually contains some content Therefore until you have created some pages in the new subchannel leave the Hide When Published checked When you have added pages to the subchannel remember to return to this menu and deselect the Hide When Published option Otherwise the subchannel will not be listed in any menu 10 To actually create the new subchannel click on the Save button 42 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Changing the Order of Subchannels and Pages in a Channel As you add new subchannels and pages to a channel you may want to change the order in which these elements are displayed in the various automatically generated menus including the left hand navigation bar that access the contents of the channel To change the sort order of items in a channel follow these steps 1 Log into your site Refer to the section entitled Logging in toa
12. Using the global site navigation the menu bar in the left hand column of each page browse to the channel in which you would like to create a new subchannel Click on the Switch to Edit Site link at the bottom of the page 4 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT In the authoring console menu that appears at the bottom of the page click on the last option Workspace A directory of the site will appear on the left ee Properties Lal Channel Refresh x Delete side of your screen Position your cursor on the channel in which you would like to create a subchannel and right click it The menu in Figure 4 7 will appear Click on New gt Channel and press Figure 4 7 Channel Creation Menu enter The dialogue box shown in Figure 4 8 will appear Enter into the Name E MCMS IT Hit MCMS WAE Web Page Dialog field the name of the H create Channel subchannel as you want it to appear in the URL for pages created Name Display Name Same As Name Description within this subchannel Only alphanumeric characters are allowed in this field Any special characters such C Important Channel M Hide When Published as punctuation marks will not be accepted cnai lt Enter in the Display fal http local38 uat teachers ab ca 85 CMS WAE PostbackDIgH 9 Internet Name field the name that you want this Figure 4 8
13. coding HTML tags Microsoft Word cascading style sheets font tags and span tags In most cases text that has been pasted from another program should be swept four times each time with a different option selected The only option that should not be selected is HTML tags Selecting HTML tags will remove all formatting including paragraph breaks Allowing the other types of coding to remain will interfere with the formatting built in to the template thereby causing pages to display incorrectly Insert a Link i Used to transform the selected text into a hyperlink that points to another page in the website to a page in an external website or to an email address Detailed instructions on using the link tool are given in Chapter 4 in the section entitled Linking to Other Web Pages Remove Link Used to delete the link in which the cursor is positioned 33 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Left Justify Used to format text so that the left margin is aligned and the right margin is ragged This option is seldom used because CMS will left justify text by default Centre Justify Used to centre a line or paragraph of text This option is most commonly used to centre headings in a page Right Justify Used to format text so that the left margin is ragged and the right margin is aligned Because right justified text is difficult to read this option is generally reserved
14. for special effects Full Justify Used to format text so that is aligned on both the right and the left Although used frequently in publishing hardcopy documents full justification renders web documents difficult to read For that reason this option is usually reserved for special effects on the web In addition to the icons displayed in the main tool bar the in page editor has one other icon located at the bottom of the placeholder Clicking on this icon 0 o4 reveals the HTML coding used in the text in the placeholder Unless you understand HTML and would like to fine tune the coding on your pages you will not need this function To return to the normal edit view click on the icon again 34 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT CHAPTER 4 Performing Specific Tasks on Your Website Choosing a Template CMS comes amp MCMS IT Hit MCMS WAE Web Page Dialog witha H create New Page number of Select Template Gallery gt Select Template templates that Destination Channel Channels Local38 uat teachers ab ca Template Gallery Templates ATASubgroups General Templates have been specifically Items 1 2 of 2 Items per page All m designed for Template Select Last Modified s standard Content Page Ee 12 6 2005 10 24 35 AM creating pages i Content Page with Menu Inset O 12 6 2005 10 24 35 AM in subgroup Websit s Figure 4 1 Selecting
15. including the provincial organization and display them in one place e A search function that will locate information contained in one subgroup website or at the user s request in some or all of the other subgroup websites e A calendar of events that will display events from all of the member s subgroups To make the portal possible all subgroup websites will be consolidated into a hosted technical environment located at Barnett House Each subgroup will continue to manage the content of its own website but the ATA will handle the more complex aspects such as security and authentication Subgroup web managers will enter content into pre defined templates using simple web authoring tools provided by the ATA Instructions for using these tools are presented in Chapters 3 and 4 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT In the future the portal will also provide collaboration websites in which committees special interest groups and ad hoc groups can share documents and engage in online discussions Such collaborative websites will support members from across the province in working together for professional development for political action and for other association purposes What Will My Website Look Like To ensure that the portal is coherent and easy to navigate the ATA has developed a website design that will be used for all websites in the portal including that ATA s provincia
16. just those belonging to the particular subgroup website to which you logged in Although you will be able to view the pages and resources in other sites you will not be able to alter or delete them However having to constantly navigate through them to find your channels and galleries is annoying Using the In Page Editor As explained earlier clicking Edit in the authoring console opens the current page so that the contents of the various Figure 3 26 The In Page Editor Toolbar placeholders can be edited Some of the placeholders including the Body placeholder contain an in page editor that can be used to edit the content of that placeholder The functions available in the in page editor are accessed by clicking the icons in the editing toolbar see figure 3 26 Beginning with the top row and moving from left to right the icons perform the following functions Spellchecker Detects spelling errors in the text within the placeholder and suggests possible replacements The spellchecker also has a dictionary to which you can add proper names and other words that the spellchecker treats as errors 3 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Cut Deletes text that has been selected with the cursor and moves it to the clipboard Copy A Places text that has been selected with the cursor into the clipboard and leaves the original text intact Paste Inser
17. menu page in each Issue channel To do so follow these steps 1 Browse to one of the Issues channels and select the Create New Page option in the authoring console menu 2 Select the Newsletter Menu from the specialized template gallery see the section Choosing a Template earlier in this chapter for instructions on how to access the specialized template gallery 52 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 3 In the Title placeholder of the template enter the issue number or month if depending on how you want the publication referenced in the menu of the publication 4 Save the page entering the name Index into both the Name field and the Display Name field 5 Click on Save and Exit in the authoring console menu 6 If the channel structures were properly created you should now have a menu page consisting of the following elements a a horizontal list at the top of the page containing links to each issue of the publication in the current year b a vertical list of hyperlinks to each page in the current issue and c a vertical list entitled Archives containing links to each yearly subchannel Click on Approve in the authoring console menu to publish the page 8 Repeat steps to 7 for each Issue channel Creating a Connecting Page Occasionally you may create a page that you want to display in two different secti
18. to create what in CMS is known as a connected page A connected page is a page that is used to display in one channel content that physically exists in a different channel The result is a page that displays in both channels but needs to be updated only once Apart from ease of maintenance the advantage to creating a connected page as opposed to linking to the existing page is that users browsing the connected page remain in the same channel and as a result are less likely to become disoriented than if all they have is a link that takes them out of the subchannel that they were currently browsing into the subchannel containing the original page Instructions on using this function will be discussed in Chapter 4 in a section entitled Creating a Connected Page The third and eVeatapvate 100 years ef Education in Albertall Microsell Imernet Explorer oag A ay 5 4 File Edt view Favorites Tools Help final tool in this 7 Q x A CD seach fpr O R b a as Address http atalibrary teachers ab ca 85 NR exeres D46FE89C 4F54 49E 1 AE7 1 2A0704COF2DA frameless htm NRMODE Unpubli EJ so Links section Edit is used to open the AEE Title LE Print This Page ial web B Library Catalog pie Bivens Bibliographies ai editor that web E Bibliographies cae EE E Request User Name managers need B Suggest a Tite nee to revise text yoo ee E
19. to the live site The other two options Submit and Decline would be used only if a workflow process had been enabled in which one or more persons had been granted the right to contribute copy but not to publish it In such a case these people would save their page and then submit it for approval to the web manager using the Submit function The web manager in turn would review the page and then use either the Approve function to accept it for publication or the Decline function to reject it and send it back to the contributor for revision Subgroups that wish to set up a workflow procedure should contact the ATA for assistance 8 Page Properties MCMS IT Hit MCMS WAE Web Page Dialog Options The eighth Bflage Properties section of the authoring gX Name index Display Name Home Same As Name URL findex hAtm Template Path Templates ATASubgroups Specialized Templates HomePagel Description console contains three functions that relate to the publishing history of a page Clicking on the Publishing Options first function Page Start Publishing Chinmedistely Properties opens the oT E GEEY f 3 Stop Publishing Never dialogue box shown in 3 z Figure 3 14 which Owner Everybody Last Modified 11 22 2005 9 36 47 AM contains a number of C Important Page v lWeb Robots Can Crawl Links important fields that Hide When Published v Web Robots Can Index This Page x
20. update and position your cursor at the point where you want to make changes 6 Begin editing the text something that you can accomplish in two ways a Ifthe changes are minor simply use your keyboard to delete parts of the old text and type in new content b If the changes are major you will probably want to delete the existing content entirely and paste in fresh content that you have produced using your word processor To delete the entire contents of the placeholder press Ctrl A on your computer which will select all contents in the placeholder and then press delete on your keyboard or click the cut icon in the toolbox at the top of the placeholder Open in your word processor the file containing the content that you want to import select 40 2005 The Alberta Teachers Association 10 11 USER GUIDE FOR WEBSITE MANAGERS DRAFT the relevant text and copy it into your clipboard Returning to CMS position your cursor in the relevant placeholder and click the paste icon in the toolbar Use the sweeper tool in the toolbox to remove all extra codes that you may have imported from your word processor Removing superfluous codes is extremely important for they will interfere with the styles imbedded in the template and cause the page to display improperly For instructions on removing codes consult the section on the Sweeper located in Using the In Page Editor in Chapter 3 Once you have entered all your content
21. your clipboard and paste the URL into the URL field If the link that that you are inserting is to another page on your own website click on the blue select link icon to the right of the URL field The Select Internal Link dialogue box shown in Figure 4 16 will appear Use your cursor to locate the subchannel in which the page that you want to link to is located When you have located the page click on it and click on Select Internal Link IT Hit MCMS WAE the Save button at the bottom gl Channels of the dialogue You will be 3 ATA Provincial CTS returned to me Hyperlink bi ELAC Manager Dialogue Box shown j Local 18 2 7 Local 38 in Figure ole ae 9 If you would like to add a tool Privacy Policy tip a message that will appear Search Contact Us when a user move his cursor H News over the hyperlink enter the a Committees x text in the Tool Tip field 10 Click on the Target http flocal38 uat t 49 Internet ropdowa box Xow willbe Figure 4 16 Select Internal Link Dialogue Box presented with a list of options that control whether the hyperlink opens a new window or displays in the same window Generally when you link to another HTML document whether on your own site or someone else s you should choose the option parent which will cause the destination page to open in the same window That scenario is less confusing to the user than
22. Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Help a Opens a pop up window that explains how to use the various tools in the in page editor Paragraph Style Paragraph Style perform the following functions on the selected text Opens a drop down list that enables you to e Clear Formatting Removes all preexisting formatting commands such as bold or italic e Create a heading Provides a choice of five predefined heading styles ranging from Heading 1 the largest to Heading 5 the smallest e Create a directory list Transforms the text into a bulleted list This option is seldom used because the resulting list is identical to the one created using the Bulleted List option described above e Create a menu list Transforms the text into a bulleted list This option is seldom used because the resulting list is identical to the one created using the Bulleted List option described above e Format text Renders the text in a fixed width font meaning that all characters and spaces are the same width One common use for this font is in on line computer manuals to identify text that is to be typed into a field e Indicate an address Sometimes used to set off text that contains an address or contact information Code Sweeper 2 Removes proprietary coding from text that was created in a text editing or word processing program and pasted into a CMS template The sweeper enables the removal of five types of
23. CMS Website for details on how to log in 2 Using the global site navigation the menu MCMS IT Hit MCMS WAE Web Page Dialog i channet Properties Name Salaries and Benefits Display Name Salaries and Benefits Same As Name URL Salaries and Benefits Template Path N A f Standard Custom Itern Order Description Publishing Options Start Publishing O Immediately 7 18 2005 C 2 27 PM Stop Publishing Never O12 Eal Owner Everybody Last Modified 12 9 2005 12 19 26 PM Important Channel Hide When Published lt gt http local38 uat teachers ab ca 85 CMS WAE PostbackDigHelper aspx DIgTitle MCMS IT Hit MCMS WAE Internet Figure 4 9 Channel Properties Dialogue Box bar in the left hand column of each page browse to the channel whose contents you with to reorder 3 Click on the M nicus IT Hit MCMS WAE Web Page Dialog Switch to Edit Site link at the Name elac uatteachers ab ca Display Name ELAC Same As Name bottom of the URL J Template Path N A page Standard Custom Item Order 4 In the authoring Contact Us Al console menu Pracy Policy Search that appears at eining the Council Awards and Scholarships Up the bottom of the Annual Conference Publications 4 Calendar of Events page click on a Executive Corner the Channels Test Property option A channel Sam amp http ffelac uat teachers ab ca
24. Figure 3 6 If no one is currently working on the page the lock status indicator will display Not Locked 17 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 3 Site Management Assistants The third section of the menu contains three tools designed to help web managers monitor publishing workflow and handle site resources such as graphic files and PDFs Production Manager Clicking on this tool generates a list see Figure 3 7 of all the pages in the site that have been saved but have not yet been approved for production Clicking on the icon in the Go To column opens the page listed next to the icon Production MEET Ig View Pages In Production Pages Owned By WinNT amp T4 harlan james Items 1 3of3 Items per Page Go To Channel Status Last Modified EN test a Channels pandora teachers local About the Saved 11 7 2005 2 46 14 PM ATA Objects and Mission Statement Contact Us GA Channels about teachers ab ca Contacts Saved 11 10 2005 9 58 31 AM _ Annual Release of amp Diploma Examination and GA Achievement Test Results Channels pandora teachers local Issues In Education Emerging Issues Saved 10 11 2005 8 51 30 4M Figure 3 7 A View of the Production Manager Approval Assistant This tool is used only if the site has been set up to enable a workflow procedure in which various people are assigned specific roles in keeping the site up to date In a typi
25. The Alberta Teachers Association Managing an ATA Subgroup Website User Guide for Website Managers Draft Version ATA Information and Technology Support The Alberta Teachers Association ATA maintains an Information and Technology Services ITS Help Desk Its purpose is to provide ATA members and staff with prompt technical assistance on any problems they encounter using the ATA s information technology The Help Desk can be accessed in two ways Online Go to http support uat teachers ab ca and use the online Support Request Form to describe your problem or ask a question Your request will be logged and one of the help desk technicians will respond promptly By phone The Help Desk is open weekdays from 0800 to 1700 excluding holidays e Edmonton and area 447 9441 e Elsewhere in Alberta 1 800 232 7208 ext 441 Copyright 2005 by The Alberta Teachers Association ATA 11010 142 Street NW Edmonton Alberta TSN 2R1 Reproduction in whole or in part of the contents of this publication without the prior written content of the ATA is strictly prohibited Table of Contents Chapter 1 What is the ATA Portal OAE NE EA EE EEE EARE E a Es Cece 1 What Will My Website Look Like ee eeccesseceeeseeceeeeeeeeeeeeeeeeeeeee 2 Chapter 2 Organizing Your Content Model Information Architecture for Locals 0eseeesnseesssssseereseessseee 6 Model Information Architecture for Specialist Councils
26. a Once you are in maintenance mode you will see the following link at the bottom of the page wich ro eat site Understanding the Authoring Console As we have seen clicking on the Edit NameofSubgroup link shown in Figure 3 5 above takes you into site maintenance mode However when you first click this link you will still be operating in what is known as live or presentation mode In live mode except for the presence of the Switch to Edit Site link shown in the previous paragraph you are still seeing the page exactly as viewers see it As would be expected clicking on the Switch to Edit Site link moves you out of live mode into edit or authoring mode It is in editing mode that you will perform all the essential tasks associated with website maintenance tasks such as creating new pages deleting old pages and updating existing pages As soon as you click on the Switch to Edit Site link and move into edit mode the authoring console shown in Figure 3 6 appears at the bottom of your screen The authoring console contains the main menu used to perform virtually every function associated with website maintenance For that reason it is worth spending a few moments acquainting yourself with all the functions that are available from this menu Notice the thin yellow lines that are used to group the items in the menu into nine sections Here is a brief description of the functionality of each item in the authoring consol
27. a Template Dialogue These templates are located in two template galleries The first template gallery General Templates contains frequently used templates To access this template gallery browse to a subchannel in which you would like to create a new page enter edit mode if you aren t in it already and click on Create New Page in the authoring console The dialogue box F s Select Template Gallery shown in Figure 4 1 will appear As you can see only two general Destination Channel Channels Local 38 templates are currently available View As Tree Standard Content Page and Content Page with Menu Inset J Templates A The use of these templates is 5 ATASubgroups 5 4 General Templates explained in Table 4 1 To select a E Standard Content Page template click on the icon in the E Content Page with Menu Inset i 55 5 4 Specialized Templates Select column next to the template a News Relea s Men that you would like to use The lt alae orms template will open and you can calendar begi E SiteMap egin entering content Sa Newsletter Manu z To access the second template i gallery Specialized Templates 2 oat Temis heal click the Select Template Gallery Ne pre rr hyperlink located near the top of the dialogue box shown in Figure 4 1 Doing so generates a directory shown in Figure 4 2 of all templates available to 235 2005 The Alberta Teachers Asso
28. ab ca and so on The first resource gallery about teachers ab ca has been expanded to reveal the existence of a subgallery entitled System Resources The presence of the plus sign in front of the remaining galleries indicates that they too contain subgalleries Clicking the plus sign reveals those subchannels Template Galleries As the name suggests these galleries contain all the templates that 7 wh ory are available to web managers when they C SystemTemplates need to create new pages Figure 3 3 shows a Figure 3 3 Template Galleries sample site that contains two template galleries ATA and System Templates 13 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 4 Menus are Generated Automatically In a CMS based website menu bars and other navigational elements are generated automatically rather than maintained manually as they are in traditional websites CMS uses the names of channels and subchannels and their hierarchical organization to generate the navigation features such as menus and breadcrumb trails that visitors use to find their way around the site For this reason the channels and subchannels in a website should be named to match the site s content architecture In other words a separate channel should be created for each top level item contained in the site s main menu Similarly subchannels should be created to correspond to secondary menu items and so on CMS
29. ar of Events E Connecting Teachers Connecting Teachers IB Taking Action on Issues t Taking Action on Issues B Executive Corner El Executive Corner L B Test 2 Test BaseLocalSubGroup iomer ci Local 18 Local 38 Local 42 Local 73 BaseConventionSubGroup ic curriculum Welcome Back Cycle for Teaching assessment CYCLE FOR TEACHING Conference 2006 April 27 29 Fantasyland Hotel Edmonton Alberta More information will be available by October 1st contact teaching Lana Black Gl MPTCA l NETCA conference chair at lana at home hotmail com for more AA ahant the ATA Portal x information Ean mM B K E Internet Figure 3 22 The Workspace Directory Similarly right clicking on a page in the directory opens up the menu shown in Figure 3 23 that consolidates all of the page related options available in the authoring console These functions behave exactly as they do when accessed through the authoring console Clicking on a channel or subchannel opens up a menu shown in Figure 3 24 comparable to the one at the page level that consolidates all of the channel management tasks available in the authoring control tasks such as creating new channels deleting channels and manipulating channel properties Again these functions behave exactly as they do when accessed through the authoring console In addition to providing direct access to channe
30. ave been set up using a program called Microsoft Content Management Server 2002 CMS The minimum software and hardware requirements for using CMS are as follows e Windows 98 or later e Microsoft Internet Explorer 5 5 or later Because CMS is browser based you will not need to download or install any additional software However to take full advantage of the built in editor you will need to disable the pop up blocker in your browser To do this go to Tools gt Pop up Blocker gt Turn Off Pop up Blocker CMS is an approach to web management that enables numerous people anywhere in the world to contribute to the same website using their Internet connection and a recent browser CMS websites differ from traditional websites such as those produced using such familiar tools as Adobe s Dreamweaver or Microsoft FrontPage in four ways 1 Content and Design are Separate Whereas traditional sites are based on HTML pages which contain both content and design elements CMS based websites handle page content separately from page design The separation of page content from page design is accomplished through the use of templates that set the page structure and a database that holds the page content Templates are blueprint pages containing the permanent elements that don t change from page to page elements such as logos column boundaries and navigation bars In addition to taking care of the permanent elements of page design templates
31. bout Being a Presenter e Proposal Submission Form Opportunities to Volunteer e Planning the Program e Hosting a Session e Coordinating Exhibits e Planning Social Activities e Coordinating Hotel Accommodations 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Exhibitors e About Being an Exhibitor e Floor Plan of the Exhibition Hall e Exhibit Proposal Form for For Profit Organizations e Exhibits Proposal Form for Non Profit Organizations e Exhibits Proposal Form for Student Art Exhibitions e Disclaimer of Liabilities Form Program e Keynote Addresses e Sessions searchable by Title Division Subject Presenter Location Day Time e Session Preregistration Form e Pension Interview e Pension Interview Registration Form e Social Events Facilities e About the Facility ies e Location Map e Floor Plans e Parking Information Hotel Accommodations may not be applicable to urban convention associations e Links to Websites of Participating Hotels Evaluations e Session Evaluation Form e General Evaluation Form Convention Archives e Organized by Year photos transcriptions of keynotes address workshop materials etc Calendar of Events To be integrated with the common calendar feature 10 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT CHAPTER 3 An Introduction to Managing Your Website Overview Subgroup websites h
32. cal scenario contributors are assigned the role of editor which enables them to create and save pages but not to publish them Instead they must submit these pages to someone who has been assigned the role of Moderator or Administrator Moderators and administrators then use the Approval Assistant to get a list similar to the one shown in Figure 3 7 for the production manager of all the pages awaiting their approval The ATA has assumed that for most subgroup websites the same person who will be creating pages will also approve them Subgroups who would like a special workflow process instituted should contact the ATA s ITS Help Desk for further information and assistance Resource Manager This tool is used to add resources that is graphics PDF and other non HTML files to and delete resources from resource galleries The resource manager can also be used to replace an existing resource with a newer version The resource manager depicted in Figure 3 8 for example shows the 18 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Resource Manager IT Hit MCMS WAE Web Page Dialog X Bweb Folders Preview 50x50 pixels m cts uat teachers ab ca 2 E E a a E kas a local73 uat teachers ab ca 5 5 E a H netca uat
33. ciation USER GUIDE FOR WEBSITE MANAGERS DRAFT subgroups both those in the general gallery and in the specialized gallery For the most part templates in the specialized gallery create pages such as the site map that have a very specific and limited function Many of these templates were deployed when the site was created As a result you will not need to work with them directly To select one of these templates click on it Doing so will cause the Next button to change to OK Clicking on OK will cause the template to open A complete list of all the templates and an explanation of what they do is presented in Table 4 1 An alternate way of accessing the templates is to click on Work Space in the authoring console and then open the template gallery in the site directory that appears on the left side of your screen You will see a list similar to that depicted in Figure 4 2 Although clicking on the name of a template will allow you to view the template you will not actually be able to create a new page using it To create a new page you must select a template as described above through the Create New Page option in the authoring console General Templates Standard This template creates a standard content page which can hold Content Page text graphics and links Content Page This template creates a standard content page with one with Menu Inset addition a small menu at the top left of the body place
34. click on the Preview option in the authoring console to see how the page will look when displayed in a browser Close the Preview window by clicking on the X in the upper right hand corner and proceed to make any additional changes in the relevant placeholder Repeat steps 7 and 8 until you are satisfied with the contents of the page Click on the Save and Exit option in the authoring console menu If you are satisfied with the page as it is and wish to publish it to the live site click Approve in the authoring console Otherwise click Edit in the console to return to edit mode make the desired changes and then click Save and Exit to save the changes You can repeat this cycle as many times as necessary until you are ready to publish the page When it is ready click Approve Creating a New Subchannel Your site has been built so that it contains top level channels corresponding to the major sections suggested in the information architecture for your type of subgroup A model architecture for locals specialist councils and convention associations can be found in Chapter 2 However to better organize your content you will likely want to create additional subchannels within some of these top level channels To create a new subchannel within an existing channel follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in
35. contain one or more placeholders that web authors can use to type or copy and paste the text and add the images that they want to publish on a page Building the permanent elements of page design into the template and creating placeholders for authors to enter content makes good a be 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT sense Relieved of the more technical aspects of web publishing web authors for whom these templates are designed can then concentrate on what they do best which is to create meaningful content for their readers In short CMS makes it possible for people who have little technical expertise about website design and layout but who are knowledgeable about content to publish attractive easy to read pages The ATA has developed a number of templates intended to create the kinds of pages that subgroups will need These templates are described in Chapter 4 in a section entitled Choosing a Template The ATA will also create additional templates for subgroups upon request 2 Pages are Dynamic Rather than Static Unlike a traditional website in which pages are saved as static files in a directory a CMS website stores content in a database When a user opens a browser and requests a page the server locates the appropriate content both text and images in the database determines which template is to be used to display that content builds the page by merging the cont
36. determine by consulting the site s left hand menu bar To move a particular item whether a page or a subchannel up or down in the sort order simply place your cursor on that item and use the Up and Down tabs to maneuver it to a different position When the items are ordered as you want them click the Save tab The second option in this section of the menu Web Folders is a link to your computer s Explorer function Clicking on it will reveal in the parlance of Microsoft important MCMS IT Hit MCMS WAE Web Page Dialog Places on your create Channel computer such as web folders documents folders and network i Name drives to which you have Display Name Same As Name access A sample Description Explorer menu is shown in Figure 3 20 Although Cl Important Channel this function is not V Hide When Published directly related to the operation of CMS it is ees http felac uat teachers ab ca 85 CM5 WAE PostbackDigHelper aspx D Internet handy if you are Figure 3 21 Create a Channel Dialogue Box ITa 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT searching for graphics or other resources on your local hard drive that you want to import into a CMS resource gallery The third option available in the Channel Management Options section of the authoring console is Create Channel Clicking on the create channel option opens a dialogue box
37. e menu 16 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Switch To Live Site Page Status Saved Lock Status WinNT ATASharian james Production Manager Approval Assistant Resource Manager Preview Create New Page Create Connected Page Edit Delete Copy Move Submit Approve Decline Page Properties Revision History View Revisions by Date Channel Properties Kill Lock Web Folders Create Channel Workspace Figure 3 6 The Authoring Console 1 Switch to Live Site The first section of the console contains just one item a switch that enables you to toggle between edit mode and live mode 2 Status Options The second section of the menu contains two items that provide information about the status of the current page Page Status This item indicates whether the page has been published or whether it is still in production When a page is first created its status is Saved meaning that it is visible only to the web manager in editing mode When the page is ready for presentation on the live site and has been approved see below for information on approving a page its status will change to Published Lock Status This item indicates whether a page is available for editing or whether it is currently being worked on by someone else It someone else is working on the page the lock status indicator shows the name of the user as is the case in
38. e site using a text reader will hear this description read aloud 14 Use the Image Alignment drop down list to specify whether you want the graphic to appear on the left side of the page in which case text will wrap on the right in the middle in which case text will wrap on both sides or on the right in which case text will wrap on the left side of the image 15 Use the horizontal and vertical spacing options to specify in pixels the distance that you want the image to be separated from the text on all side Generally you should add at least 4 pixels of space around an image 16 Use the width and height options to reduce or expand the image to fit the available space Although you can set the width and height separately thereby elongating or flattening the image you will generally want the width and height of the image to remain proportional To maintain the same proportions click on the constrain option The two parts of the link F will fuse indicating that the option has been selected 17 One you have finished adjusting the image properties click on OK to close the dialogue box 18 If you would like to add other images to the page repeat steps 6 through 17 for each image to be added 19 Once you have finished adding images to the page click on Save and Exit in the authoring console menu 20 If you are satisfied with the page click on Approve in the authoring console menu to publish the page Lin
39. ecialist councils and convention associations The model architecture lists the major sections that subgroup websites of each type should contain and suggests the names of pages that will likely be featured within each section Subgroups will be able to create subsections within each major section and add delete or rename pages to reflect the unique content that they will be developing for their members Having a logical information architecture for your website is crucial because as we shall see in Chapter 3 the content management system that you will be using to maintain your site uses the names of the various sections and subsections of your information architecture to generate such aspects of site navigation as the navigation menu that appears in the left hand column of each page the breadcrumb trail menu that appears at the top left of each page and various in page menus that you will create to summarize the contents of subsections of your site As web manager one of your most important jobs will be to re evaluate the information architecture of your website periodically to ensure that your content is in fact organized in a way that enables viewers to find what they are looking for quickly and easily One indication that your information architecture may need revising is if several viewers complain that they cannot find a particular item The item may be misplaced or you may need to create a new subsection to contain information on t
40. ent into the template and then sends the resulting page to the user s browser 3 Channels and Galleries Replace Directories Because CMS websites are based on templates and a database rather than static files a different interface is used to display the site structure to someone editing and managing the site Unlike a traditional website in which HTML pages are stored in a hierarchical set of folders and subfolders a CMS website stores the various elements that go into the creation of a web page in one of three virtual containers These containers which each hold a different kind of element are eo a about teacners aB ca known as channels resource galleries Ba Contacte and template galleries Let s look at each ipl News type of container in turn Gg Project Plan gl Standards and Guidelines gl Training Materials Channels These containers are used to gl ataLibrary teachers ab ca hold the text or HTML portion of pages Cal Events teachers ab ca Lgl jupiter teachers ab ca gl Local3 teachers ab ca gl Local38 teachers ab ca P Support teachers ab ca and are similar to the directory folders that most computer programs use to 9 organize files The only difference is that Figure 3 1 Channels 12 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT unlike traditional folders channels contain HTML files only Channels are hierarchical and as such can contai
41. er or a Word document reader you should choose the option blank which will cause a new window to open when the 48 2005 The Alberta Teachers Association 14 15 16 17 USER GUIDE FOR WEBSITE MANAGERS DRAFT link is clicked If for some reason you want the link to open in the same window choose the option parent Click the Insert button in the top right hand corner of the web dialogue box You will be returned to the web page to which you were adding a document link The text that you highlighted initially should now be underlined indicating that the hyperlink has been created If you would like to add other links to the page repeat steps 6 to 14 Once you have finished adding document links to the page click on Save and Exit in the authoring console menu If you are satisfied with the page click on Approve in the authoring console menu to publish the page Linking to Other Web Pages Your website may contain some pages in which you want to link either to another page on your website or to an external website To link to another web page follow these steps Log in to your site Refer to the section entitled Logging in to a CMS Using the global site navigation the menu bar in the left hand column of each page browse to the page to which you would like to add a web page Click on the Switch to Edit Site link at the bottom of the page 1 Website for details o
42. ers 15 Click OK to save the page which will now be displayed in edit mode Note that the Page Status marker in the authoring console reads Saved an indication that the page has been committed to the database but has not yet been published on the live site 16 If you are satisfied with the page as it is and wish to publish it to the live site click Approve in the authoring console Otherwise click Edit in the console to return to edit mode make the desired changes and then click Save and Exit to save the changes You can repeat this cycle as many times as necessary until you are ready to publish the page When it is ready click Approve Editing an Existing Page To edit an existing page follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 2 Using the global site navigation the menu bar in the left hand column of each page browse to the page that you would like to update 3 Click on the Switch to Edit Site link at the bottom of the page Click the Edit selection in the authoring console menu that appears at the bottom of the page see Figure 3 6 for an illustration The page will now be displayed using the in page editor The various placeholders or editable regions of the page such as Title Subtitle and Body will be visible 5 Find the placeholder that contains the text that you want to
43. f the image files in the subgallery will be listed beneath the name of the subgallery 10 Click on the file that you would like to import A copy of the image will appear in the centre panel of the imager manager web dialogue box 11 Once you are certain that you Image Properties Web Page Dialog Border Width No Border iv or Border Color ee Image Alt Text will be returned to the web A Long Description have located the desired file click the Insert button in the top right hand corner of the web dialogue box You page into which you were inserting the image The image should be visible in the placeholder 12 Right click on the image Image Alignment Horizontal Spacing 0 Vertical Spacing 0 Width 366 w Constrain l Height 118 http local38 uat teachers ab ca Internet which will open the Image Properties Web Dialogue Figure 4 13 Images Properties Web Page Dialogue Box shown in Figure 4 13 To see this dialogue box you must first disable the pop up blocker on your browser 13 In the Image Alt Text field type a short description of the graphic Filling out the Alt tag is important for two reasons First users who have opted not 46 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT to display graphics on their browser will see this description in place of the graphic Second visually impaired users who access th
44. follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 2 Using the global site navigation the menu bar in the left hand column of each page browse to the page on which you would like to create a Related Info link eo asia ee 3 Click on the Switch to Edit Site link at the Related Info bottom of the page 4 Click the Edit selection in the authoring console menu that appears at the bottom of the page The page will now be displayed using the in page editor The various placeholders or editable regions of the page will be visible including the Related Info placeholder shown in Figure 4 19 5 Place your cursor in the Related Info placeholder and type the text that you would like Figure 4 19 The Related to appear in this part of the page HUD PIRCEUOIGEL 6 Select the text in the placeholder that you would like to transform into a hyperlink 55 lt 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 7 If you wish to create a link to another web page either on your site or on an external site click on the Insert a Link icon ea at the top of the placeholder The hyperlink manager shown in Figure 4 15 will appear To configure the link follow steps 8 to 11 in the section entitled Linking to Other Web Pages above Alternatively if you wish t
45. hand column of each page browse to the page to which you would like to create a hyperlinked email address Click on the Switch to Edit Site link at the bottom of the page Click the Edit selection in the authoring console menu that appears at the bottom of the page The page will now be displayed using the in page editor The various placeholders or editable regions of the page such as Title Subtitle and Body will be visible Find the placeholder that controls the part of the page in which you would like to create a hyperlinked email address Position your cursor at the point that you would like the hyperlinked email address to appear and type the full email address Press the space bar following the last letter of the email address The email should automatically be underlined indicating that a link has been created If the email address does not transform into a hyperlink use your cursor to select the email address that you have just typed In the toolbar for the in page editor located at the top of the placeholder find the Insert a Link 251 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT icon a and click on it The hyperlink web page manager web dialogue box shown in Figure 4 15 will appear Click on the email icon E mail enter the full email address into the Address field and click on OK 8 Click on Save and Exit in the author
46. he topic The model information architecture recommended for locals specialist councils and convention associations is presented in Tables 2 1 2 2 and 2 3 respectively 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Table 2 1 Model Information Architecture for Local Websites News e News Items and Announcements About the Local e Mission Statement e Constitution e Roles And Responsibilities of Executive Members e Role of School Reps e Local Budget e Policy Handbook Committees e Members of the Local Executive to be uploaded from provincial database e Terms of Reference for Local Committees e Current Committee Membership e Reports on Committee Activities Salaries and Benefits e Current Collective Agreement e Healthcare Plan Issues e Retirement Planning Documents and Reports e Minutes of Local Council and Executive Meetings e DR Reports e The Local s Newsletter Political Advocacy e Educational Issues of Current Concern to the Local e Contact Information for Local MLA s e Contact Information for Alberta Education Personnel Responsible for Each Issue e Q amp A Forum for Candidates Running in Provincial School Board and ATA Elections Services e Advice on Termination Suspension Transfer Evaluation e School Development Fund e Professional Relations e Member Discipline e Tips on Motivating Students Planning Lessons e Substitute Teachers Survival Tips e Scholarships Avai
47. holder containing an automatically generated list of links to all other pages in the subchannel This template is used to create a table of contents for a newsletter Simply create a separate page using this template for each item in the newsletter and save the pages in the same subchannel Each page in the newsletter will then include the same small menu containing links to all other pages in that issue of the newsletter Specialized Templates News Release This template creates a list of the titles of all pages in the current channel along with the date on which each page was set to be published This functionality makes it ideal for creating index pages for subchannels containing news releases or other documents for which the date of publication is significant This template is used to display the various online forms that your subgroup will want to create to collect information from your members on various topics If you need a special form created please contact the ITS help desk for assistance 36 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Calendar Newsletter Menu DisplayTinInfo to be added later This template is used to create the events calendar that will appear on each subgroup website Subgroups will be able to add events to the calendar using a simple online form You will never need to work with the template which is still under development directly just the onl
48. i ostbackDigHelper aspx 7DIgTiHle MCMS i CMS Internet properties tp fe tte 85 CMS WAE Postt IgHelp px DIgTi MICMS IT Hit MCMS WAE amp Url CMS tC Inte t Figure 4 10 Item Order Control 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT dialogue box Figure 4 9 will open 5 Click on the Item Order option which will open the dialogue box shown in Figure 4 10 The dialogue box lists all the subchannels if any and pages in the channel that you are currently browsing Unfortunately the dialogue does not specify whether the various items listed are pages or channels something that you will have to determine by consulting the site s left hand menu bar 6 To move a particular item whether a page or a subchannel up or down in the sort order simply place your cursor on that item and use the Up and Down tabs to maneuver it to a different position 7 When the items are ordered as you want them click the Save tab Adding Images and Documents to a Resource Gallery Before you can display an image on a page or insert a link to document you must first import the file containing the image or document into the relevant resource gallery To add an image or document to a resource gallery follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 2 Click on the Switch
49. inally Span Tags Do not sweep for lt gt All HTML Tags or you will lose all formatting including paragraphs breaks Once you have entered all your content click on Preview to see how the page will look when displayed in a browser Close the Preview window by clicking on the X in the upper right hand corner and proceed to make any necessary changes in the relevant placeholder Repeat steps 9 and 10 until you are satisfied with the contents of the page Click Save New Page in the authoring console menu The menu shown in Figure 4 6 will appear MCMS IT Hit MCMS WAE Web Page Dialog Bilcreate New Page Save New Page Enter into the Name field the name that you want to appear in the URL for this page Remember that this Name field will accept no special Display Name Same As Name characters such as punctuation marks OK Cancel lt gt as you selected in Step 13 for the Display Name click the Same as Name button Otherwise http elac uat teachers ab ca 85 CMS WAE Postbe Internet Figure 4 6 The Create New Page Dialogue Box choose a different name and enter it into the field Remember that the display name is used to reference the page in bread crumb trail and other 39 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT automatically generated menus The Display Name can include special charact
50. ine form Instructions for filling out the add event form will be sent to you once the template has been finalized This template automatically generates a site map for your site The site map lists all the top level and second level subchannels in your site and the pages in each The template was installed when your site was added You will not need to do anything additional to generate the site map This template creates a menu for displaying the current and archival issues of a serial newsletter or journal The menu consisting of these elements 1 a horizontal list at the top of the page containing links to each issue of the publication in the current year 2 a vertical list of hyperlinks to each page in the current issue and 3 a vertical list entitled Archives containing links to each yearly subchannel Detailed instructions for using this template are given in the section Creating an Index Page for a Newsletter or Journal later in this chapter This template is used to upload and display from the ATA s central database the names and contact information for the executive members of each subgroup This template which is still under development will be installed in the appropriate subchannel of each subgroup website As web manager you will not need to work with this template directly This template will create a menu containing links to all of the stories in the most recent yearly subchannel within the News channel I
51. ing console menu If you are satisfied with the page click on Approve in the authoring console menu to publish the page Creating an Index Page for a Newsletter or Journal If you are posting a serial publication such as a newsletter or journal on your site you will likely want to create a menu for that publication that displays links not only to the current issue but to archival issues as well A special template has been developed that will create this menu automatically This template called the Newsletter Menu is located in the specialized template gallery Instructions on accessing a template can be found in the section Choosing a Template earlier in this chapter In order for this template to create a menu you must first carry out these steps 1 Create a new subchannel refer to the section Creating a New Subchannel earlier in this chapter if you need assistance and give it the name of the publication that you wish to publish on your website 2 Within this subchannel create separate subchannels for each year of the publication for which you have issues 3 Within each yearly subchannel create a new subchannel for each issue of the publication 4 Within each issue subchannel create using either the Standard Content Page template or the Standard Content Page with Menu Insert template a separate page for each story or item in the issue Once you have the channel structure in place you will need to create a
52. k at the ET Meas IT Hit MCS WAE Web Page Dialog bottom of the page create Connected Page Select Destination Channel xj 4 In the authoring ie dokoni conso e c ic ont e urreni annel annels Local onta s option Create Channels H ATA Provincial Connected Page The PG crs Cyl ELAC dialogue box shown in G Local 18 Local 38 Figure 4 17 will ase Gl Links a ear ervices PP l ee and Benefits 5 Use your cursor to locate the subchannel http local38 uat teachers ab ca 85 CMS WAE PostbackDigHelper aspx DiaTitle MCMS IT Hit MCMS v Internet in which you want to create the connected Figure 4 17 The Create Connected Page Dialogue Box page and click on it 6 Click on the Next button at the bottom of the page The dialogue box shown in Figure 4 18 will appear prompting you to select the template that you want to use to create the connected page 7 Select the template that MCMS IT Hit MCMS WAE Web Page Dialog you want to use only icreate Connected Page Select Destination Channel gt Select Template one is currently available for this purpose by positioning your cursor Items 1 1 of 1 items per page 5 x on the icon in the TERE Ag T RS Select column and corr A a E ee 42 6 2005 10 24 35 AM clicking The selected http local38 uat teachers ab ca 85 CM5 WAE PostbackDigHelper aspx DIgTitle MCM Internet
53. king to Documents and Other Non Graphics Resources The following instructions assume that you have already created and saved the page to which you want to add links However the process of adding links to a page that you are just creating is essentially the same Furthermore the process is the same whether you are linking to a document such as a Word or PDF file a PowerPoint presentation an audio files or some other resource requiring a special reader or plug in 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 47 2005 The Alberta Teachers Association 10 11 12 13 USER GUIDE FOR WEBSITE MANAGERS DRAFT Using the global site navigation the menu bar in the left hand column of each page browse to the page to which you would like to add a link to a document or other resource Click on the Switch to Edit Site link at the bottom of the page Click the Edit selection in the authoring console menu that appears at the bottom of the page The page will now be displayed using the in page editor The various placeholders or editable regions of the page such as Title Subtitle and Body will be visible Find the placeholder that controls the part of the page to which you would like to add a link Using your cursor select the text that you would like to serve as the link to the resource
54. l Properties causes the channel properties dialogue box Figure 3 18 to open The options in this dialogue with respect Manm Display Name URL Template Path to naming the channel selecting a display Standard MCMS IT Hit MCMS WAE Web Page Dialog Custom E elac uatteachers ab ca Same As Name ELAC N A Item Order name and specifying Feedback the start and stop dates of publication function Search Joining the exactly the same as those shown in Figure 3 14 for controlling Test page properties The only difference of http felac uat teachers ab Contact Us Privacy Policy About ELAC Awards and Scholarships Regional Councils Annual Conference Publications Calendar of Events Connecting Teachers Taking Action on Issues Executive Corner ca 85 CMS WAE PostbackDigHelper aspx DIgTitle MCMS IT Hit MCMS WAEBLIrl CMS Internet Council Down course is that these options affect the Figure 3 19 Item Order Control name display name and publishing timetable of the channel or subchannel rather than a page This dialogue also contains one option that wasn t available in the page dialogue box namely Item Order Clicking the Item Order option opens a dialogue box Figure 3 19 that lists all the subchannels if any and pages in the channel or subchannel that you are currently browsing check the addre
55. l website The design defines the basic layout of web pages and ensures that each website follows a similar system of navigation Within this overall framework subgroups will be able to choose colours and fonts that will give their website a unique appearance A sample of how pages in subgroup websites will look is shown in Figure 1 1 The Alberta Teachers Association Local Events Calendar AW Calgary Public Teachers Local No 38 B News Print This Pag Print This Page B Committees Features l Ponie Rag B Links B Services Court Renders Decision on Sun Life Refund 2 E x IB Salaries and Benefits On Wednesday June 29 Mr Justice Brian Mahoney of the Alberta Court of i Member Login B Political Engagement Queen s Bench issued an order governing the distribution of excess funds resulting from the termination of the Sun Life long term disability insurance T Ka S plan in 1996 Find out more by clicking here ia t Body Password Staff Development Fund 2005 06 The guidelines and application forms are now available for teachers to apply i enact for professionaldevelopment funding Teachers substitute teachers and eee Related Info groups of teachers may apply Find out moreby clicking here tai nae A Excess Pension PE Bao What s in a name Quite a bit it seems when it comes to your pension the celebrating Alberta s unfunded liability anda monthly deduction named Excess Pension Clear up Centennial the confusion by clicking here
56. lable e Education Partners Provincial ATA School Board Alberta Education e PD Related Sites PD Consortium 2learn ca e Other sites of Interest Calendar of Events To be integrated with the common calendar feature 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Table 2 2 Model Information Architecture for Specialist Council Websites News e News Items and Announcements About the Council e Overview Description of council activities and benefits of membership e Mission Statement e Frequently Asked Questions e History Joining the Council e Types of Membership e Fees e Membership Application Form Awards and Scholarships e Name of Scholarship Award e Application Form Separate form for each award scholarship Regional Councils e Regional Boundaries Clickable map e Model Constitution for Regionals e Regionals Separate page subchannel for each regional Annual Conference e Current Conference e Conference Archives Organized by year Publications e XXX Where XXX is the title of the council s newsletter e About XXX e Current Issue Login required e Newsletter Archive Login required e YYY Where YYY is the title of the council s journal e About YYY e Current Issue Login required e Journal Archive Login required e Position Papers 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT
57. ld into the display name field In addition to determining how the page is named the page properties dialogue box also controls the publishing schedule for the page By default CMS will begin displaying a page on the date and at the time that it is approved for publication If for some reason you do not want a page to display as soon as it is approved you can specify the desired publication date by deselecting Immediately and entering in the relevant fields of the Start Publishing menu option the exact date and time that you would like the page to appear Also by default when a page is saved CMS will assume that the page is to be displayed indefinitely If you would like the page to stop displaying at a particular time deselect the Never option in the Stop Publishing menu option and enter the exact date and time at which you would like the page to stop displaying When a page is created CMS will automatically fill out the other options in this dialogue Important Page Hide When Published Web Robots Can Crawl Links and Web Robots Can Index This Page These options control how the page is accessed by search engines and for that reason should not be altered Clicking on the es WES WHE Web Page Dog second option in BflRevision History this section View Revision History Raion opens a dialogue Revision Types to List Revisions to Compare 41 List revi
58. like to add and click on it Still in the Choose File dialogue box click on Open to accept the resource and then on OK You will be returned to the Resource Manager Dialogue Box shown in Figure 4 11 Use the drop down list of file types to select the type of resource that you are importing Most graphics will be contained in GIF JPEG PNG or BMP files Most documents will be Word files or PDF files Click on OK to complete the import Remember that at this point the file has been added to the gallery but has not been inserted into any page on the site Inserting Images into a Page The following instructions assume that you have already created and saved the page to which you want to add images However the process of adding images to a page that you are just creating is essentially the same Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in Using the global site navigation the menu bar in the left hand column of each page browse to the page that you would like to update Click on the Switch to Edit Site link at the bottom of the page Click the Edit selection in the authoring console menu that appears at the bottom of the page The page will now be displayed using the in page editor The various placeholders or editable regions of the page such as Title Subtitle and Body will be visible Find the placeholder that controls
59. linked to from a web page and 3 template galleries which hold all the templates that are used to display content Navigational features are created manually Navigational features are generated automatically by CMS which uses the names and hierarchical relationship of channels subchannels and pages Table 3 1 Differences Between Traditional and CMS Based Websites A Summary 2005 The Alberta Teachers Association 14 USER GUIDE FOR WEBSITE MANAGERS DRAFT Logging in to a CMS Website To add new pages to your website or edit existing pages you must first log in to the Content Management System CMS To do this you will need an ATA User Name and Password Instructions for obtaining these credentials were sent to you in an email To log in follow these steps 1 Open your browser and go to the following page http support uat teachers ab ca When the page opens you will see in the right hand column the login screen depicted in Figure 3 4 2 Inthe User Name text box type your ATA user name 3 Inthe Password textbox enter your ATA password Remember that passwords are case c sensitive Figure 3 4 Login Screen 4 Press the Login button If your login was successful two new headings will appear in the right hand column just below the login screen see Figure 3 5 Underneath the first heading My ATA Sites is a list of links to the provincial ATA site and to all the subgro
60. logue 5 In the create new page dialogue that opens see Figure 4 3 select the template that you wish to use by clicking the icon in the Select column next to the template s name In most cases you will choose the Standard Content Page template See the section Choosing a Template above for a complete list of available templates and a description of what each one does 6 When the template opens see Figure 4 4 enter the title of the page in the Title placeholder This is the heading that will appear in bold print above the content in the middle column of your page 7 If you wish to add a subtitle that will display underneath the main heading enter it into the subtitle place EJ ThreeCotumn Microsoft Internet Explorer was holder This O O DBO Am ke O2 a DES Address http felac uat teachers ab ca 85 NR exeres 19885C97 BE80 4054 8656 6C 903586969 htm NRMODE Unpublished sNR CHANNELGUID 7b80957BED FD48 4086 9C0 EJ so Linis field 1s not English Language Arts Council mandatory EE Title 8 Enter the a ee B Regional Councils B Annual Conference ibli content that you E E Connecting Teachers SubTitle E Taking Action on Issues want the page tO Beem B Test display in the a B o dy i placeholder You can add this content in either a as Internet Figure 4 4 The Standard Page Content Template of
61. ls and pages the workspace directory enables you to view the contents of the various 29 2005 The Alberta Teachers Association eh Preview Edit Edit Site Live Site A Create Connected Page Sh Go to Connected Page Submit D Approve x Decline Kill Lock Properties a Revision History 3 Revisions by Date x Delete Figure 3 23 Page Functions Menu Properties Refresh X Delete Figure 3 24 Channel Menu USER GUIDE FOR WEBSITE MANAGERS DRAFT resource galleries associated with the site As in the case of pages and channels right clicking on a resource opens a menu shown in Figure 3 25 that duplicates the resource Eh View management functions available through the Resource Properties Manager in the authoring console 23 Replace X Delete Despite its usefulness the workspace directory has a couple of annoying behaviors First once it is opened during a Figure 3 25 Resources Menu session it cannot be closed As a result it continues to take up value screen real estate even when it is no longer needed To get around this problem place your cursor on the right hand edge of the directory and drag it to the left of the screen as far as possible If you need to use the directory later simply drag the same edge back to the right The second annoying feature of the workspace directory is that it lists every channel and every resource gallery for every site on the server not
62. n addition to listing the stories the template will 1 display the first 250 characters of each story and 2 create a vertical list entitled Archives at the bottom of the page which contains links to each yearly subchannel in the News channel except for the most recent Table 4 1 Available Subgroup Templates Creating a New Page To create a completely new page follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 2 Click on the Switch to Edit Site link at the bottom of the page ac 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 3 Using your browser navigate to the subchannel in which you want to create a new page The quickest way to navigate to the subchannel is to click on the name of the subchannel as it appears in the left hand menu bar of each page 4 Scroll to the MCMS IT Hit MCMS WAE Web Page Dialog bottom of ilcreate New Page the page Select Template Gallery gt Select Template and in the authoring console E Items 1 2of2 Items per page 5 w click on the ci Template Select Last Modified Create New standard Content Page ae 12 6 2005 10 24 35 AM Page menu content Page with Menu Inset 12 6 2008 10 24 35 AM htto elac uat teachers ab ca 85 CMS WAE PostbackDicHelber aspx DiaTitle MCMS IT Hit MCMS WAE Url a Internet item Figure 4 3 New Page Dia
63. n how to log in 2 link 3 4 Click the Edit selection in the authoring console menu amp Hyperlink Manager Web Page Dialog that appears at the bottom of Fypetin gt anchor sa Emai the page The page will now URL http a a be displayed using the in Link Text when it comes to your pension the lt a page editor The various ois MES placeholders or editable Fe Target Lx Tooltip regions of the page such as Ea 6 CSS Class No Class m Title Subtitle and http local38 uat teachers ab Internet Body will be visible 5 Find the placeholder that Figure 4 15 The Hyperlink Manager Dialogue controls the part of the page to which you would like to add a link 6 Using your cursor select the text that you would like to serve as the link to the other web page 2005 The Alberta Teachers Association 49 USER GUIDE FOR WEBSITE MANAGERS DRAFT 7 In the toolbar for the in page editor located at the top of the placeholder find the Insert a Link icon ei and click on it The hyperlink web page manager web dialogue box shown in Figure 4 15 will appear 8 If the link that you are inserting is to an external website enter the complete URL into the URL field following the two forward slashes If you do not want to type the URL open another window go to the destination site copy the URL from the address line of your browser into
64. n subchannels Figure 3 1 shows the channel structure of a website that contains seven main channels about teachers ab ca ataLibrary teachers ab ca and so on The directory has been expanded to expose the contents of the first main channel about teachers ab ca which contains five subchannels Contacts News and so on The presence of the plus sign in front of the other main channels indicates that they too contain subchannels Clicking on the plus sign exposes those subchannels Resource Galleries These contains are used to hold all files other than HTML files which as Zl Resources about teachers ab ca G System Resources B ATA G atalibrary teachers ab ca ie Events teachers ab ca G local3 teachers ab ca G3 local38 teachers ab ca ial support teachers ab ca noted above are contained in channels that may be either displayed on or linked to from a web page Files that may be displayed on a web page include image files JPEG GIF PNG and BMP are common formats and video files such as ASF ASX AVI MPEG MPG and MOV QT Files that can be linked from a web page include Figure 3 2 Resource Galleries FE a Microsoft Word documents Microsoft PowerPoint presentations Portable Document Format PDF files and audio files Resource galleries can contain subgalleries Figure 3 2 shows the resource gallery of a website that contains seven main resource galleries about teaches ab ca ATA atalibrary teachers
65. nd import graphics A sample of a page opened in edit mode is shown in Figure 3 11 This page contains four placeholders or editable regions Related Info Title Subtitle and Body Notice that the last of these placeholders the Body placeholder contains its own tool bar which is used to operate an in page editor a tool that functions somewhat like a small word processing program For a complete description of the functionality of each of these tools consult the section entitled Using the In Page Editor later in this chapter 6 Page Management Functions peor a eT The sixth section of the authoring jJ Deleting this Page will remove it permanently From the system Continue console contains three functions that are used respectively to delete a page copy a page and Figure 3 12 Page Deletion Confirmation move a page to a different directory As the name suggests the delete function is used to delete the page that is currently open Clicking delete will activate a dialogue Figure 3 12 asking for confirmation that the page is to be deleted Answering OK will permanently delete the page Clicking the copy function which will Copy Page IT Hit MCMS WAE copy the current page into another channel or subchannel opens the amp Home channel directory dialogue shown in gl About the ATA Portal Ca ataLibrary teachers ab ca l BaseConventionSubGroup iom a Ba
66. ne pornosi create Related Info Body x ee ulead z 2 2 as z My Specialist Counci hyperlinks My1 ly Tools check spelling E Online Member Listings Tkach Nicholas Alberta Catholic schools a social history E m cumalAncies onina and perform Education University of Alberta 1983 other tasks ee 3 involved in a rene changing page Figure 3 11 A Page Opened with the In Page Editor content Why you might ask do I need to engage still another editing function when I am already in so called editing mode The existence of this two step process for accessing editing tools is indeed one of the most baffling aspects of CMS and hopefully one that will be eliminated in future versions of the program However the rationale for it is as follows As we have seen edit page mode is a special view of the page that enables the web manager as opposed to the ordinary viewer to perform such tasks as creating new pages adding resources to galleries and selecting templates tasks that have to do with managing the page or the resource as an entity in itself Edit by contrast opens an even more specialized A 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT view of the page that enables the web manager to alter the actual content of the page To be even more specific what edit does is to open the placeholders or editable areas of the current page thereby enabling the web manager to add text create links a
67. ns Green m Deletions Red want to compare and click Compare English Language Arts Council E About ELAC 5 B Joining the Council Membership Fees eM Types amp Fees ship Application Regular ATA Member Comparing the Se ata Full Time University P E Annual Conference Affiliate non ATA November 3 version ee cas 29 E Connecting Teachers Subscription Service csssessesssereseseseseseneasees 40 BB Taking Action on Issues of the page with the E Executive Comer What do you get for 35 Your Specialist Council offers a truly exciting E Test opportunity for professional development at our yearly conference 4 yearly e E E feo cae ce esc a one updated on pe 5 s a November 25 for Figure 3 16 Comparing Two Versions of a Page example yields the result shown in Figure 3 16 Insertions are shown in green and deletions in red The fields at the top of the page enable you to change the colours used to display insertions and deletions The final option in this section amp MCMS IT Hit MCMS WAE Web Page Dialog of the menu View Revisions Blview Revisions by Date Select Date and Time By Date enables you to view the currently selected page as it looked on a certain date Raos gne na Start Publishing 10 19 2005 10 38 00 AM Although you can enter any date since the page was first Select the date and time for viewing the revisions created in the date field of the 45 205
68. o link to a PDF or other document click on the Insert Document icon a The document manager web dialogue shown in Figure 4 14 will appear To configure the link follow the directions given in Steps 8 to 14 in the Inserting Links to Documents and Other Non Graphics Resources above 8 Click on the Save and Exit menu option in the authoring console If you are satisfied with the page click on Approve in the authoring console menu to publish the page 56 2005 The Alberta Teachers Association
69. on dialogue to move the resource into the gallery OK Cancel Clicking the bottom icon 1 on the right hand side of an item in the resource manager will delete that item from the resource Figure 3 10 Resource Manager Dialogue Box gallery Before deleting a resource from a gallery make sure that you have removed all links to that resource from pages throughout the site Otherwise users clicking on these links will get an error message 4 Preview Page The fourth section of the authoring console contains only one tool preview page This tool come in handy when an author is working on a page in editing mode and before saving it to the database wishes to see how it will render in a browser The tool opens a temporary browser window that must be closed before the page can be saved 5 Creating and Modifying Pages The fifth section of the authoring console contains what are probably the three most important tools on the menu Create New Page Clicking on this option opens the template resource gallery and presents a list of the templates available for creating new pages Because creating a new page is one of the most important tasks that a web manger performs it will 20 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT be discussed in detail later in Chapter 4 in a section entitled Creating a New Page The second tool in this section is used
70. ons of your website Rather than creating the page twice and having to remember to update both instances every time you make changes you can create what in CMS is know as a connected page A connected page is one that is used to display in one channel content that physically exists in a different channel The result is a page that displays in both channels but needs to be updated only once Apart from ease of maintenance the advantage to creating a connected page as opposed to linking to the existing page is that users browsing the connected page remain in the same channel and as a result are less likely to become disoriented than if all they have is a link that takes them out of the subchannel that they were currently browsing into the subchannel containing the original page If your site is well organized you will likely not need to create many connected pages Connected pages should be reserved for content that is equally pertinent in two sections of the site To create a connected page follow these steps 1 Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in 253 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 2 Using the global site navigation the menu bar in the left hand column of each page browse to the page that you would like to appear as a connected page elsewhere in the site 3 Click on the Switch to Edit Site lin
71. opening a new window if the user does not find the new page useful she merely needs to click on the back button to return to the original page If for some reason you want the link to open a new window select the option blank 50 2005 The Alberta Teachers Association 11 12 13 14 USER GUIDE FOR WEBSITE MANAGERS DRAFT Click the OK button to save the link You will be returned to the web page to which you were adding the hyperlink The text that you highlighted initially should now be underlined indicating that the hyperlink has been created If you would like to add other links to the page repeat steps 6 to 11 Once you have finished adding document links to the page click on Save and Exit in the authoring console menu If you are satisfied with the page click on Approve in the authoring console menu to publish the page Creating a Link for an Email Address Many of your web pages will contain email addresses A good practice is to turn those email addresses into hyperlinks rather than leaving them as static text If they are hyperlinks they will automatically open the user s email program and insert the email address into the send field To turn an email address into a hyperlink follow these steps Log in to your site Refer to the section entitled Logging in to a CMS Website for details on how to log in Using the global site navigation the menu bar in the left
72. p Header Breadcrumb Trail Figure 1 2 The Header Section of a Subgroup Website Body The body section of each page depicted in Figure 1 3 consists of three columns The left most column 1 contains a menu featuring links to the major sections pages within the current subgroup website The middle column 2 is used to display content The right most column 3 contains a login function that viewers can use to log in and out of the portal and to change their password and profile Once viewers have logged in the right hand column will also display a a menu entitled My ATA Sites featuring links to all the websites of ATA subgroups with which the user is affiliated b a menu providing links to various portal tools and c headlines drawn from both the ATA subgroups with which the user is affiliated and from the provincial site see Figure 1 4 B News E Committees Features B Links B Services Court Renders Decision on Sun Life Refund IB Salaries and Benefits On Wednesday June 29 Mr Justice Brian Mahoney of the Alberta Court of B Political Engagement Queen s Bench issued an order governing the distribution of excess funds resulting from the termination of the Sun Life long term disability insurance eenias enG plan in 1996 Find out more by clicking here B About Local 38 Staff Development Fund 2005 06 The guidelines and application forms are now available for teachers to apply for ete ent funding Teachers subs
73. rectories channels can be opened and closed by manipulating the plus and minus signs in front of a channel name The workspace directory is an extremely valuabe tool because it enables you to move quickly from a page in one channel to a page in another channel without using the automatic site navigation Another valuable aspect of the workspace directory is that it provides alternative access to most of the functions contained in the authoring console For example if you click on a page in your website you can use the Mode drop down list located at the top of the menu to preview the page edit it with the site editor view it in edit mode or view it in the live site 28 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT ET Home IT Hit MCMS WAE Microsoft Internet Explorer File Edit View Favorites Tools Help O 0 hag JO search sie Favortes eC B amp DRAMI Address li amp http felac uat teachers ab ca 85 cms wae workspace main aspx SelectedItemID B8476370 EA87 4249 BD56 265C104B0934 Mode Edit Si a The Alberta Teachers Association E Home Site Map Contact Us E Feedback Privacy Policy Search Gl About ELAC E About ELAC Joining the Council IB Joining the Council Ql Awards and Scholarships IB Awards and Scholarships GI Regional Councils 5 ae o g Annual Conference PAra Gl Publications E Calendar of Events Gl Calend
74. seLocalSubGroup jomer cor gl cts uat teachers ab ca elac uat teachers ab ca Figure 3 13 Copying the page is accomplished by clicking on the destination gallery or subgallery and Dy pe pn RE pressing OK In this example clicking Gl about eLac on OK will copy the page currently Aanname Counc open to a subchannel entitled About Awards and Scholarships ELAC Finally the move option 2 mr a functions much like copy in that it places a copy of the selected page in the http jatal Internet destination channel The difference is that the page is automatically deleted Figure 3 13 Copy File Dialogue Box from its original location Clicking 22 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT move opens a dialogue box virtually identical to the one used for copying a page Once a destination channel or subchannel has been selected clicking OK will move the currently open page to the specified file 7 Workflow Options The seventh section of the authoring console contains three functions Submit Approve and Decline that control the approval process for a page As explained earlier the ATA has set up subgroup websites on the assumption that the same person that is the web manager who will be adding content will also be approving it In such a scenario the web manager would create a page save it and then when satisfied with it click Approve to publish it
75. sions caused by changes to Select two revisions from lists below box Figure 3 n 1 5 Page content or page properties Compare Select revision from lists below Shared Resoures ih Hage To Select revision from lists below that lists in chronological order A meme pernan E the dates on which m Approved Revisions the current page has 4 Revision Approval Date Properties Revision Type Approved By 11 3 2005 3 42 12 PM Page WInNT ATA Mark Zacharias been revised CMS 11 22 2005 9 36 47 AM Page WInNT ATA Mark Zacharias also enable you to 18 11 25 2005 5 17 48 PM Page WinNT ATAfieff mah http elac uat teachers ab ca 85 CMS WAE PostbackDigHelper aspx DIgTitle MCMS IT Hit MCMS W Internet compare any two i Figure 3 15 Revision History Dialogue Box versions of an 24 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT EJ http elac uat teachers ab ca 85 Microsoft Content Management Server Microsoft Internet Explorer existing page To do evision History SO enter a check View Revision History gt Compare Revisions Page Membership Types amp Fees Comparing Newer Revision 11 25 2005 5 17 48 PM Page To Older Revision 11 3 2005 3 42 12 PM Page Select the display colors to use when comparing appearance or source x Apply mark in the boxes to the left of the two versions that you The Alberta Teachers Association Insertio
76. splay size has been set at 50 X 50 pixels Notice the three icons that appear on the right E MCMS IT Hit MCMS WAE Web Page Dialog Resource Manager Resource Properties File Type image jpeg Name improving200 jpg Display Name Same As Name improving200 jpa Description OK Cancel ix hand side of each resource in the resource gallery Clicking the Figure 3 9 Resource Properties top most icon amp opens a dialogue box Figure 3 9 that reveals the properties associated with the resource the Name the Display Name and the Description 2005 The Alberta Teachers Association 19 USER GUIDE FOR WEBSITE MANAGERS DRAFT The example shows the properties of the resource improving200 jpg The dialogue box can be used to change the file properties Clicking the middle icon on the right hand side of an item in the resource manager opens a dialogue box Figure 3 10 that can be used to replace the resource with a newer version To make a replacement click on the Browse button and locate the resource in your local 6 MCMS IT Hit MCMS WAE Web Page Dialog B directory When you click on the resource a Replace Resource Choose File dialogue box will open not shown here Click on Open File Type image jpeg i Local Resource to accept the resource E i Resource Properties nd then on OK in th 4 d then o O e Display Name improving200 jpg Resource Manager Descripti
77. ss line in your 2005 The Alberta Teachers Association 26 USER GUIDE FOR WEBSITE MANAGERS DRAFT browser if you are unsure foc http elac uat teachers ab ca 85 MCMS Resources Mic Bele a which channel you are File Edit View Favorites Tools Help viewing The sort order Q Bak J amp pa Search ie Folders E property is extremely Address http felac uat teachers ab ca 85 MCMS Resources x Go fi Name a important because it A C about teachers ab ca Other Places s CI ATA Provincial determines the order in Web Folders C atalibrary teachers ab ca 5 Se S BaseConventionSubGroup iomer com which subchannels and o Werte L Q BaseLocalSubGroup iomer com E2 My Network Places es pages are listed in the left Gec oral x hand navigation bar that ma 3 amp 14 objects appears on every page in the site If you use any of Figure 3 20 Web Folders Menu the specialized templates that automatically generate additional menus described later in the section entitled Choosing a Template the sort order property will also affect the order of items in those menus The Item Order dialogue lists all the pages at the top level of the channel or subchannel that you are viewing as well as the names of all subchannels in that parent subchannel Unfortunately the dialogue does not specify whether the various items listed are pages or channels something that you will have to
78. teachers ab ca x X X X elac uat teachers ab ca L 19Jen pdf 6Kevin pdf improving2 8Bart pdf 18Erika pdf local18 uat teachers ab ca atalibrary teachers ab ca Ex ES EA E sama E E E E B Icons x X X X X Quick Links 20Ashley pdf Safe_Space 4Tim pdf 1 kKris pdf 16Clinton pdf Albertas Education System m m m a Issues In Education Ez E H Ongoing Issues E E Ez E B3 G3 3 as Bl 7 H Q Archival Issues Ix Ix X x K Emerging Issues N 15Jade pdf 1ikKenny pdf STrace pdf 12YUY pdf Safe_Space 8 i Diversity Equity and Human Anti Racism and Religious B3 E S B3 EA E i3 ko La Sexual Orientation x K K K K 5 Safe Spaces Initiative Safe_Space 21Dayna pdf 3John pdf 10Jordan pdf DEHR Quilt Just in Time Grants ei ei H Media Room E5 wll B Salary and Benefit X X ie Advocacy and Action 23Navid pdf 14Matthew improving treel jpg 9Ed pdf Professional Development File Upload Ly ea 5 BR Local Resource a ll mi EA Figure 3 8 The Resource Manager contents of a subgallery entitled Safe Spaces Initiative This gallery contains a mixture of PDF files and graphic files in JPG format Users can adjust the display size of items in the resources gallery by clicking the preview drop down list in the upper right corner of the pane and selecting a different display size In this example the di
79. the part of the page into which you would like to insert an image and position your cursor at the point that you would like the image to appear 45 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 6 In the toolbar for the le Image Manager Web Page Dialog in page editor located EEEE FER E Ure mage se Local mage at the top of the Image URL Resources Local38 uat teachers ab ca System Resources reer Ukg EFJ _ placeholder find the E Resources Aj mese E Base Council SubGroup Local38 uat teachers ab c Insert Image icon services dd and click on it 2 L 7 D Salaries and Benefits The image manager Bl Committees H news web dialogue box Wa ocsi B ATAG_onlinelogo gif fs mediaplayer gif shown in Figure 4 12 A serna A gt inn will appear 4l http flocal38 uat teachers ab ca 85 CM5 RadControls Editor Dial Internet 7 Cursor through the resource gallery until Figure 4 12 The Image Manager Web Dialogue Box you find the resource gallery for your website 8 Within the resource gallery for your website locate the specific subgallery into which you have imported the image See the section entitled Adding Graphics Files to the Resource Gallery if you have not yet imported the image 9 Click on the small plus sign to the left of the subgallery All o
80. titute teachers and groups of teachers q gpply Find out moreby clicking here Excess Pension What s in a name Quite a bit it seems when it comes to your pension the unfunded liability anda monthly deduction narned Excess Pension Clear up the confusion by clicking here Wee got a collective agreement Have you got questions It s long It s complicated It s important to your working life Weve Figure 1 3 The Body Section of the Webpage 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT Figure 1 4 The Right Hand Column When a User Is Logged in Footer Like the ATA header the footer shown in Figure 1 5 will serve as an additional reminder that the page being viewed is part of the ATA portal The footer will contain links to the provincial ATA s privacy policy to a form for providing feedback to the provincial ATA to a copyright notice to the provincial ATA s calendar of events to the Contact Us section of the ATA s website and to the home page of the ATA s website Provincial Events Calendar Figure 1 5 The Footer Section of the Web Page 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT CHAPTER 2 Organizing Your Content To ensure that users can navigate easily from one subgroup website to another the ATA has developed a model information architecture or structure for each type of subgroup website locals sp
81. to Edit Site link at the bottom of the page 3 In the authoring console menu that appears at the bottom of the page click on the last option Workspace A directory of the site will appear on the left side of your screen Locate the top level folder in the directory entitled Resources 5 Within the Resources MCMS IT Hit MCMS WAE Web Page Dialog gallery find the S EffRresource Manager subgallery for your Add Resource Sub CUD webe 6 Within this subgallery locate the specific gallery Local Resource a File Type If the file does not have a file extension select the file type if it is in the list below Otherwise continue to the next step to which you would like Select File Type x to import resources renee sats 7 Right click on the name Descrintion of the resource subgallery and select New gt Resource __Caneet__ gt ES http flocal38 uat teachers ab ca 85 CMS WAE PostbackDigHelper aspx DigTitle MCMS I Internet Loam T Figure 4 11 Resource Manager Dialogue Box 44 2005 The Alberta Teachers Association 10 11 12 13 USER GUIDE FOR WEBSITE MANAGERS DRAFT Press enter The dialogue box shown in Figure 4 11 will appear Click on the Browse button Doing so will open a Choose File dialogue box not shown here that displays the directory structure on your local computer Locate the resource that you would
82. ts the contents of the clipboard into the placeholder at the point that the cursor is located Paste from Word 2 Functions identically to Paste except that all proprietary Word codes are automatically removed This function is seldom used because content that is being pasted needs to be swept for codes other than just Word This task is performed using the Code Sweeper which is described below Undo Undoes the most recent editing or formatting change Redo Redoes whatever change was reversed using Undo Insert Image l Used to insert a graphic from one of the resource galleries into the text at the point where the cursor is placed The functionality of this tool will be explained in detail in the section entitled Inserting Graphics into a Page Set Absolute Position fa This tool does not work Insert Table Opens a wizard that enables you to specify the number of rows and columns that you want in a table and then creates the table Insert Special Characters z Allows you to insert some of the most commonly used special characters including 1 4 2 J Insert a Paragraph Inserts an opening and closing pair of HTML paragraph tags lt P gt lt P gt around selected text If no text is selected clicking on this option will insert an empty pair of opening and closing HTML paragraph tags into the text Bold Bolds the selected text 31 2005 The Alberta Teachers Association
83. two ways First you can simply type the content directly into the placeholder using your keyboard 38 2005 The Alberta Teachers Association 10 11 12 13 14 If you want to use the same name USER GUIDE FOR WEBSITE MANAGERS DRAFT 4 lt gt All HTML Tags Note that you can perform some minor Z 1 formatting operations using the tools in the Microsof word Formatting tool box above the Body placeholder By Cascading Style Sheets See the section entitled Using the In Page T Font Tags E Editor above for a detailed explanation of SD Span Tags the tools available wu Second if you have already written the Figure 4 5 Sweep Options content that you want to post using a word processing program such as Word simply copy the text from the original page into your clipboard position your cursor in the body placeholder and perform a paste Because the pasted text will almost certainly contain formatting tags from the original program tags that will interfere with the style sheets built into the template it is important to sweep the text by clicking on the brush icon When you click the brush you will be presented with the five options shown in Figure 4 5 Click on the Microsoft Word Formatting option to remove Word formatting codes Repeat this sweep function three more times choosing a different option each time Cascading Style Sheets then Font Tags and f
84. up websites with which you are affiliated not all of these links will work at this stage Among these will be a link to the site for which you are serving as web manager Clicking this link will take you to a live or read only view of the site During the pilot project this link will point to a User Acceptance Testing UAT version of the site For that reason the URL reads NameofSubgroup uat teachers ab ca Figure 3 5 Tools Menu rather than NameofSubgroup teachers ab ca which is how the URL will ultimately appear when the site is published to the Internet Underneath the second heading My Tools is a list of the various tools to which you have access One of these tools is a link to the maintenance or editing version of your site This link has the word Edit in front of the subgroup name 15 2005 The Alberta Teachers Association USER GUIDE FOR WEBSITE MANAGERS DRAFT 5 Click on the Edit Subgroup link Notice that the URL in your browser changes to http NameofSubgroup uat teachers ab ca 85 The 85 after the ab ca portion of the address indicates that you are now accessing the site through a special maintenance port port 85 rather than the port that general visitors use to browse the contents If you ever accidentally leave maintenance mode when you are working on your site you can always return by typing in the URL of your site and entering 85 immediately after the ab c
85. will also incorporate into menus the names of all the individual HTML files contained in the various channels and subchannels Because CMS uses the names of channels subchannels and pages to generate site navigation much thought should go into naming these elements Although the names of resource galleries are not used in the site navigation it is a good idea from the standpoint of easy site maintenance to structure resource galleries in a way that mirrors the channel structure Traditional Websites CMS Based Websites Both page content and format are saved as HTML files Page content is stored in a database and design and navigational elements are stored in templates Pages are displayed as static HTML When a user requests a page the server finds the HTML file and sends it to the user s browser Pages are created dynamically When a user requests a page the server merges the requested content with the appropriate template and sends an HTML page to the user s browser Content is organized hierarchically into a set of directories and subdirectories These directories can contain any kind of file that may be displayed on or linked to from a web page graphics files audio files Word documents PDF files Content is organized into three kinds of virtual contains 1 channels which hold the text or HTML content of a page 2 resource galleries which hold all other files that may be displayed on or

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