MyEducation BC User Guide
Contents
1. Getting Started LOGGING INTO MyEb Password Requirements Log into MyEd by selecting MyEd from the SD28 Minimum length is 8 home page or by pressing Ctrl Alt M on any At least one number hool district y ill need At least one capital and lowercase letter Schooldistrictcomputer Qu willineed to enter At least one symbol that isnt a letter or number your login ID and password Your login ID will be Can t contain password login name first something like johnsmith28 Note that no capital Pel ERY aee ee geme ee leia personal id or only sequential letters or letters should be used numbers If it is your first time you will need to login using the temporary password you were provided and then enter a new password The requirements for a password are shown at the right These are acceptable passwords Sitting4 Cloudy_2day F8ful_day and Work_4me These are not sitting4 no capital Cloudy2day no symbol F8ful_d too short and Work_forme no number The second time you log in you will need to enter your email address and a question answer combination These will be used in the very unlikely case that you forget your password You can just click the Forgot my password link on the login page and will be sent an email allowing you to enter a new password These can be changed through the preferences option see below NAVIGATING IN MYED Most navigating in MyEd is with a series of tabs along the top called top tabs and tab2. Prvey Y appropriate grade level subject and performance level niki EA Performance mgh Y Click on a comment to put it into the comment Continue selecting comments from the bank and typing He can count te 0 an his fagen until you have completed the comment for the student Primary Math igh Once you have finished selecting from the bank click a i i aiae rimary Math Hegty the icon to allow you to see the whole comment POSTING MARKS TO REPORT CARD wine Post Grades MEN D4 2 Y Add Assignment When you have finished entering the marks and comments for a course section click the Post Grades button Until this is done the marks and Post Grades comments will not appear on the report card Select the appropriate term Tri 1 Tri 1 or Tri 3 and click OK Once the marks are posted a n you will see a green checkmark on your front page If you later make a aa i E changes to any marks or comments you need to post again tm Danse COMMENT ONLY COURSE SECTIONS IN MYED Some courses in MyEd are not regular courses that require a mark These course sections are used to put additional information on the report card Social Responsibility Primary students require a mark for Social Responsibility but intermediate students do not Intermediate teachers however may enter a Social Responsibility comment Daily Physical Activity DPA No marks are entered for DPA The only comments needed indic
3. also import assignments from other classes or other years using Options Import Assignments Class List 2014 2015 MEN 04 3 ENGLISH LANGUAGE ARTS 4 Poem Writing 1 m 4 teint tee LETS oes pa paaa ja cana erat Erta credit pointy 33 Feet Sequins number Assignment name Pies erat Scote net oppate Tole assioma D Visibility ype Piene Assignments oie ans m p Erter mode Total points 8 poh Orage Scale Pr Q Grade Torm te q ea a SPEEN Saa Dan ry O teen se aai m mentary 2014 2015 Raitt MyEducationBC 1 M ae Pages Myinfo Student Options Reports Clase List 2014 2015 MEN 04 3 ENGLISH LANGUAGE ARTS 4 Student Fields Grade Columns Tem s Detre Fees Y Crego Assor T ENTERING ASSIGNMENT MARKS Select the Scores side tab to see the marks spreadsheet Select the appropriate term and select Allin the Grade Columns field You should see a column for each of your assignments in the class intro fe Psem 1 os 23 09 25 a5 fassa Aster The column heading tells you the short pen pda E y a a name of the assignment the due date PRT zns e a Mae the category and the total points There Gatley Garet 13029 Fy isor will be icons to show that both the zon fa s3 0F assignment and the marks are private Su seeds E p x K Lansey Ja z3 7150F and not shared online with parents or Student a
4. 4 Astignenent Nonsom Cotenne 2023 la sof students There is also an icon to show aay HER f Penate sateton 3923 16 iF ro 0F that you have not locked the column Paves camees 13083 A A wor 7 from further editing Roma Vade as ssor Yen Gena n 3033 3 750 Click in a column and enter marks vanas com 2003 o fa asor Sam meaig Normally these would be numbers but it is also possible to enter letter grades To copy one mark down for the whole column click Ctrl D As you enter marks the term averages will show in the column at the right and the assignment average will show at the bottom POSTING MARKS TO REPORT CARD END OF TERM Once all assignment marks are entered at the end of term MMA 04 3 MATHEMATICS the final mark must be posted to the report card This involves two steps Glade Cofumns yey Ten fon Oy e Update Post Columns In the Grade Columns field select select Post Columns Term This will take you through a wizard that will populate the marks for that term e Post Marks to Report Card Post Grades Once all marks and comments are complete click the Post Grades button Select the appropriate term Tri 1 Tri 1 or Tri 3 and click Elsa OK Once the marks are posted you will see a green checkmark on your front page If you later make changes to any marks or Gryte Term Diades 1 post comments you need to post again Ok i cence APPENDIX MYED GRADEBOOK PREFERE
5. MyEducation BC User Guide for Elementary Teachers Mark Ekelund Version 0 5 School District 28 Quesnel February 2015 Table of Contents Getting Started c cccccccccseesesersssseececersesessssssssesessesessessessssecsssesnsssesseessessseneceesessissniessssaseeesecacseesessnneneaeneaeess Logging into MYEG cceccssssessesssesessesecsssesesssasaneesessenecncsseseeneseeaserneveseeaeeneessuaeussnesseucansasseenesneseenenaceseneass Navigating in MyEd cssssssssessscneersecrerersesssessssssensssessesessscsesescsesusaceeeeasaceeessssicassssaseasanasassasenesenenaseaaeeeee Setting your preferences ceccscececccsssesesescsseecsessesssescscassecesecseserenecseaerersnnsnsaensnersessesssaasceceeneneceeassenenenes The MyEd Teacher Home SCreen s cecccsccssssssssssseseressscscseessnesesessnenenseeeetenesssesescsnscscsnssenenesseeesesssesensnanensaeates Viewing Student Information ececccesscccssesssssesersenssenescsesnsnsssssseiseeceeeoessesessesaseseasensasaeeenesenanenessesenenanes Entering Report Card Marks and Comments if not using the MyEd Gradebook ssesssseseeesneseeseenees Entering comments manually cccecscseceseecsesssesesesesssesessesesueveusussansuseevsssneasssssssasasatsnsssenessesnsseceesneneesane Copying comments from a Microsoft Word COCUMEN cccsesesseeseseeseeteeseseeescsseesenesteesenensuenanenennenenes Selecting comments from the comment bank c cesesessseeeesereeeeset
6. NCES The MyEd Gradebook preferences determine not only how the gradebook looks but also how it calculates the final grade for a course e Shade alternate lines Changes look of spreadsheet e Track administrator updates A blue exclamation mark appears next to any grades or comments changed by an administrator e Tab direction Move Down or Across when Tab key is pressed e Show studies Adds rosters for advisory or study periods probably not used e Enable gradebook features MUST be checked or nothing works e Assignment column order Ascending displays oldest assignments at left Descending displays most recent assignment at left Sequence number displays assignments in sequence assigned by the teacher Gradebook Shave slisrnaw tines Track administetor updotes Tab dis clices Show studies Emable gradpbooh lation Assignment column order Show points in headers Show category names in headers Publish assigewiors ilitiebes Show student alerts Show course seleceon recommendaton Anchor averages Mising Atsignm nts Show missing column Court empty an missing Show onscored Averages Data ult welgheng Decimals Grade scale Serve tint curmilatr average Provencal inecresaie Yar trae Ql JE Ere due cescendng Y 7 4 e Show points in header Displays total points for Recess an assignment in the column header e Show category names in header Displays OK Cance abbr
7. ROM A MICROSOFT WORD DOCUMENT You can keep a personal bank of comments in a Microsoft Word document Select the desired comment in the Word document and press Ctrl C to copy it Paste it into the MyEd comment box by right clicking and selecting Paste as plain text This may require you use the Chrome as web browser Basic formatting such as a bulleted list will be retained and show on the report card If you choose this method you will need to manually enter the student name and change words such as he she and his her to C Ths term we have worked on the felloving topics in Mathematics match the student De Bing alue Two digit multiplication Multiplication by 10 100 41606 SELECTING COMMENTS FROM THE COMMENT BANK The district maintains a single bank of comments for use by elementary teachers Teachers can also add comments to this bank but comments added by a teacher cannot be seen or used by other teachers The comments are categorized by three levels Grade tevel Subject area and Performance level When looking for a comment you could specify Primary Mathematics High or Grade 7 Science Low Comments also have an individual ID number so if you have a list of comments you could search for individual comments by their ID number To select a comment from the bank click the a icon eme ee o O She can count to 20 on her fingers and tots at the upper right of the comment box Select the Grade level
8. ate if the student has met the requirements These comments are in the comment bank under All DPA Term Comments This is a place for teachers to make general comments on the student that are not specific to a subject area PRINTING REPORT CARDS To print one or more report cards select the Students top tab and select the student s Then select Options Show Selected Select Reports Report Cards Kindergarten Primary and Intermediate Be sure you have the appropriate report card type year and term selected Check the boxes to customize the report usually as shown at right Click Run The report cards will be generated as a PDF file You can print one or more report cards by choosing the pages to print Report Cards Kindergarten Primary Intermediate f Aterrediote ETE 9 Term Q Select fiom a pack list Shadee Wo incede Conert se FET Report Card Type fiehool your Search vahe Sort students by Anamas m ings Exctiste chavses wihal terah grades First hama Format ken Hare Format va e Display Schoo Mets2g EA Parect tignakare Regired Print on Both Sidor Ei kaciude Term Cunsme nity 2 Hide Performante oale if no itark rA Enared sais Print Pectormance Scate Franch Language Pring on Legal Size Paper fa USING THE MYED GRADEBOOK GRADEBOOK SETUP The setup of the MyEd Gradebook is controlled clicking on Set Preferences in the upper right corner and selecting th
9. cting this option along with a default weighting of Category Total Points produces a total cumulative mark calculation Note this option is only available if the School gt Preferences gt Grades has Semester Cumulative Average and Overall Cumulative Average checked 11
10. e Gradebook tab The settings shown at right should work for most elementary teachers Some settings you might want to change are If you want to group assignments into categories and assign each category a certain portion of the mark you will want to choose Category Total Points for the default weighting For more details about these settings see the appendix ADDING ASSIGNMENT CATEGORIES Before you can start assignments for a class you need to create at least one assignment category Use the Gradebook top tab and the Categories side tab Check the box beside one of your classes Click Options Add to create a new category You will only need one category unless you want to group your assignments when you calculate final grades Keep the Code short as it can appear at the top of each column of the spreadsheet The Assignment Defaults section will set initial values for all the assignments you make it is there to save you time in the future Shade siternate lines Y Track administrator updates 1 Tab direction isos Y Show studies Enable gtadebook featies Y Arsigoment column order Show points in headers Show category names in headers Publish Sitignmerd stabsues Show student alerts Show course selecbon recommenda son Anchce averages Mix sing Apsignments Show missing column Count empty as minting Show unscored Averapes DeGun weightng SEDO w Qveimals Grade scale Semest
11. e to see more demographic details for the student Once a student is selected you can use the side tabs to see other details about the student including their contacts their attendance history any conduct incidents their academic history transcript and any documents such as IEPs associated with the student One of the columns shown in the student list is Alerts There are three types of alerts e Legal entered only when a custody or restraining order or other legal document is on file se e Medical a life threatening medical condition y7 e Other Family notes if the student is staying away from home or other family related information i e Other Information other information that requires an alert i z e Other Health a non life threatening medical condition or other health related information y e Other Student Services An alert will appear here if the student is assigned a designation 7 z e Other IEP An alert will appear on the student list if an IEP is on file but details cannot be seeen 5 ie here ENTERING REPORT CARD MARKS AND COMMENTS IF noT usiING THE MYED GRADEBOOK Marks and or comments need to be entered Pages Myinfo Student Attendance Gradeook Planner for each course section you are teaching Options Reports Help Start by clicking on the Zi icon under the Class List 2014 2015 MEN 04 3 ENGLISH LANGUAGE ARTS 4 Grades column beside the course section You ame Se will see something
12. enenessenenseseessceecscsevsveseeseerneneneasenaneees Posting marks to report card csceesseseseeeesessserstsessecsersossenansssesesseseateatenecscesuseransiesssstessssnsassessseceneeneees Comment only Course sections in MYE uu ccc ccseeeseeseecscessseesessenevnereesanartssaestesesiesearesessesessseseenensenentenes Printing Report Cards scccsessssscssssseesesesesssessesssssssssescscecsenesssnsssssesssasesosssnensasnensnsarssssaseraviceesenantnansncneatasnnens Using the MyEd Gradebook csssssesesessecesessesesvesesssveneseavensenencecasseceeneanareenencscensaeeneasasanereasacnceeacisasavenseneees Gradebook Setup v sccccssccsscsessessevececsscsecssnsascansosavsvevnenonseasaseenesesseaeeasasareentenensssesensagnaneneseseranensersnanesaerenenenters Adding Assignment Categories 0 0 0 sssssseessssssescesssseseeesesseeseseenenensnseansnsneracenssersyaesananeresosarsneseeserereneneats Adding ASSIgNMentS c cccccccssscscsesssevscsecsscsesevessesesesssssesassesensassenesesneserssnenenerenesnsnansenanensenaeensnenasaseeenanen Entering Assignment Marks ccccccccccscecsscsescserseneesscessessssesseesesessensunasnensanessssetiaeesassensenseneeseresnenenegnas Posting Marks to Report Card End Of term cccccccccecccsecscessssseserecesecnensesesesennscsevevasenseressasevasssessseesacsenenes Appendix MyEd Gradebook Preferences cscscsecsecsssessteesnsseseenesneessrenenseensisensensenensesessevsasssanseneesensanensensey
13. er umulatrrs avesage we Curulative average Sere due isicendng Y Proyica inermedate ox 5 36 Q XK Class List 2014 2015 MEN 04 3 ENGLISH LAN Saye Canso Code Description Aya AL ategnewents Assignment Detaurts Grade Scale gt Name Entry mode Categories Tots points gt Meas Exta credit peinte Score cannot be dropped Visibitity type pat terresace Van 5ra For the grade scale select Provincial Mark Scale Entry mode can be numbers letters or both Total point should be the maximum score that you usually use for assignments Leave the visibility type set to Private You can also import the categories you have set up ina different class using Options Import Categories 7 Pages Myinfo Student Attend To add a new assignment use the Gradebook top tab Assignments side tab and select the Options menu then Add Assignment You can also add assignments from the spreadsheet ADDING ASSIGNMENTS When you select a category for the assignment all the default settings you made in that category will be filled in Enter a short column name and a longer more descriptive name The date assigned and date due can be the same if you want The assignments in the spreadsheet will be ordered by the due date Check that the total points for the assignment is correct The other settings can probably be left as their default values Note that you can
14. eviated category code in the assignment column header such as HW Test etc e Publish assignment statistics Pertains to Student Parent Portal If checked displays highest lowest and mean scores next to assignments viewed in the portal May be determined at the district level e Show Student Alerts Displays alert icons next to student names e Show course selection recommendation Not used leave unchecked e Anchor averages Displays running average for the marking period in the column to the right of student s names e Missing Assignments o Show missing column If you create special codes that you enter for missing assignments select this checkbox to view the Missing column on the Scores page For each student the Missing column includes assignments entered using special codes Note This column is for your eyes only Students and family members do not see it in the portals and office and administrative staff members do not see it in the School or Enterprise views o Count empty as missing If you selected the Show missing column checkbox select this checkbox to count any assignments that were due before today and that you have not entered scores for as missing Note You might want to select this checkbox at the end of a term when you have finished entering all assignment scores Otherwise the Missing column will include scores for assignments you have not graded yet 10 Default weighting This setting is signif
15. ge and averaged as are all tests and quizzes To determine student term averages Homework might be set to25 of the grade Tests 50 of the final grade and Quizzes worth 25 of the final grade Note with this method a test marked out of 10 and another test marked out of 100 both count the same towards the final mark unless you manually weight each assignment gt Select Category and Assignments weighted if you want to weight both categories and assignments within those categories Assignments are weighted first after converting to percentages and then multiplied by the weighted vaiue For example a student s homework average is worth 25 of the term grade but each assignment within the category is weighted differently Perhaps a reading homework assignment is weighted as 1 and an intensive writing homework assignment 3 The marks will first be converted to a percentage and then multiplied by the set values This seems overly complicated for elementary school use Decimals Determines how many decimal points to use in calculating grades Impacts averages in Gradebook only 0 or 1 should be enough Grade scale Our district uses only one grade scale for intermediate classes Semester Cumulative Average Select this checkbox to show a semester cumulative average Students and family can view this column in the Student and Family views Cumulative Average Select this checkbox to show an overall course cumulative mark calculation Sele
16. icant as it sets the default mark calculation for the gradebook Note however that this setting can be overridden at the course Category or Assignments levels as it is strictly a default An explanation of each of the settings is provided below as well as in the online help system gt Select Total Points to calculate averages by dividing the total points a student earns by the total number of points possible regardless of category assignments are not converted to percentages For example a student receives 10 10 9 10 8 10 for Assignments and 7 10 8 15 for Tests The student s average is 42 55 76 This is the simplest method of calculating final grades and should be used unless you want something more complicated gt Select Category Total Points to use total points calculation for individual assignments within categories that are weighted For example a Homework category is weighted at 25 Within the Homework category are assignments 8 10 7 10 12 15 for a total of 27 35 possible points or 77 This value is then multiplied by the category weight 77 x 25 in calculating the term average This is the simplest method if you want to group your scores gt Select Categories Only weighted categories if you want to weight only the categories in your gradebook assignments are averaged within each category For example if you create three categories Homework Tests and Quizzes All homework assignments are calculated as a percenta
17. like the screen shown drist Fess Fast Corsten g a here You could have gone to the same place Je and what term you are entering marks for You can enter the term marks in the grade by clicking on the Gradebook top tab and Scores side tab E At the top it shows you what course section G 3 2 Scores column Note you must enter the marks as Seasent capital letters After entering each mark you ikiia EN ssena EA can press the Enter or down arrow key to go down to the next student To enter comments click the icon Once you have entered a comment the icon will turn blue If you want to enter a comment or part of a comment for all the students in the class enter it for the first student in the list and then press Ctrl D to copy it down to all the students There are three ways to enter comments You can use a combination of these methods ENTERING COMMENTS MANUALLY Stucke nt Asin Andy You can just type your comments into Andy is making progress in tdathematics ang with a ba more effort be could do much better Hahas 4 small assigrments to do at home almest every day bul he seidom has these assignments completed the box Do not put a lot of effort White he knows most cf his times tables he needs to practice every day to be able to de them quickly and into formatting the comment since sensistentty the formatting may not show on the report card Student Tow Sree COPYING COMMENTS F
18. ry unlikely Aaaa event you forget it Security question Secusity answer Gradebook Confer anyar These settings are only relevant if you are using the Patsword MyEd gradebook to record your marks and will be covered in that section THE MYED TEACHER HOME SCREEN The teacher home screen also called the Pages screen is highly configurable As you use different MyEd features you will add more information to the page but at first it includes only a space for announcements and a list of your classes The list of classes includes each grade and subject area you teach It also includes an area for Term Comments not specific n Teacher Classes 3 to one subject area Devour Frigay November 7 Nest There are buttons to enter report card Slasser Wol Meeting Grades Posted Emad grades and comments and to send email SA SORAA Enter marks E to the students in a class and or their MENS ENGUFH a E parents If there have been changes to FARDE FINE ARTE E gi bg the list of students in a class a button will NEARiON FINE ARTS S g aa re appear to let you see those changes ei a Send You will notice that there is a code for eisidein e Emai Ca each class something like MFR O5 3 ree ee A This would refer to French Grade 5 and MOSA AEAT Gs See chaajes to chass kst ES 4 Homeroom 3 Bo Mee cesta g j VIEWING STUDENT INFORMATION Click the Student top tab to see a list of the students in your homeroom Click on a student nam
19. s down the left side called side tabs There may also be sub tabs along the top and down the side S Menus Icons Side tabs 4 5 Rows or __ records ee SK Columns or fields Under the top tabs are a few menu choices to perform actions specific to the screen To the right are some tool icons that allow you to change what you see in the list This list view is common in MyEd consisting of rows records and columns fields similar to a spreadsheet At the very top are a personal settings bar and a Log Off button Do not use the browser s red X to leave MyEd and never ever use the browser s back button You can hide those browser buttons by pressing F11 2 General SETTING YOUR PREFERENCES Oe faut locate Canada Auto save interval minute s 5 You can configure a number of user preferences to make Disable User defined Heip using MyEd faster and easier On the settings bar click Set LishOniens Preferences You will see multiple tabs but only need to Records per page i worry about two of them Show lower page controls 7 Warm on save General Default locale Canada this sets the date format e Autosave interval personal choice e Records per page personal choice depending if you like to scroll down or flip between pages e Warn on save personal choice Security Set your email address and a security question to allow a reset of your password in the ve
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