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REACH-UM User Manual - University of Manitoba

1. Address One Address Two i Country Canada wl Province Select v City Postal Code Then click Continue REACH UM User Manual for Business Managers Hiring Managers Page 28 COMPLETE YOUR RESUME CV PROFILE The next page will refer to the person s resume content If you have an electronic version of the individual s resume use the Upload a Resume feature for faster insertion People Jobs x thee R sum s CVs Candidates HR gt Complete Resume CV Submission Complete your R sum CV Profile Job Title EMAPS LEVEL 8 0635 4 R sum CV Cover Letter Diversity CLICK HERE FIRST TO UPLOAD YOUR RESUME CY Skip R sum CV R sum CV Profile The University of Manitoba is committed to a working environment that is dedicated to excellence equity and mutual respect that is representative of the diverse community we serve ani treated fairly The University welcomes diversity in the workplace and encourages applications from qualified women and men including members of visible minorities Aboriginal Peoples persons with dis gender identity Civil Salutation Select v First Name ccccc Middle Name Last Name ccceec Email pattys gmail com Primarv Phone Country Canada v The resume body input field called a DHTML editor
2. You can view a list of the resumes entered into the system within a specified number of days By default the system will initially show all resumes entered within the last day Enter the number of days in the field provided then click GO The results page will display everyone posted in that number of days View Newest Resumes CVs View all EE ES pasted within tie bast lays Click on a Job Seeker s hyperlinked name to access the Resume Dashboard The Type column indicates whether the resume is from an applicant who is External Internal etc People Jobs x lhe Resum sicVs Candidates Y HR gt People gt R sum s CVs gt View Newest Recently Viewed Recruiting g View Newest R sum s CVs View all r sum s CVs posted within the last days eae oles Displaying 1 1 of 1 peri Type Name Viewed Description City Province Salary Relocation Created Updated 7 Internal MUA Admin Richardson TX 0 00 5 9 2011 9 29 2011 Please select an action vi REACH UM User Manual for Business Managers Hiring Managers Page 35 RESUME CV DASHBOARD Each time you click on a Job Seeker s hyperlinked name within REACH UM their Resume Dashboard will display The purpose of the Resume Dashboard is to give the User a one stop area to easily access the individual s information take actions and see all of the individual s activity NOTE You only have access to the Resume CV Dashboa
3. Current Attachments area below HR gt Jobs gt Manage Requisitions Document Attachments for EMAPS LEVEL 8 Select File to Attach z l I File Name Browse Upload File Cancel Current Attachments There is no data to display NOTE There is a limit of five 5 attachments that can be added to any one requisition For example a Justification Letter can be attached REACH UM User Manual for Business Managers Hiring Managers Page 31 MY PENDING APPROVALS Manage Requisitions Quick Stats 0 Pending My Approval 1 Pending Review Rejected 0 Declined 0 Open 0 Internal 1 Assigned to Me 0 Routed to Me When a Requisition is created that needs your review to approve or reject you will receive the approval email notification in your inbox As a user of REACH UM you may approve reject requisitions either via your email or from within REACH UM UNIVERSITY or MANITOBA APPROVING A REQUISITION To approve within REACH UM click on the HR logo then User Approvals and Recruiting Then hover over Recruiting and click on View All Pending Approvals Bile Edit View Favo d rites Tools Help O https umanitoba hua hrsmart com approvals php v 4 x B Googie P r Favorites W S Suggested Sites v jg 1 Ask Toshiba JR 2 My Homepage jy 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages 4 6 ebay 7 eMusic
4. you do NOT need to submit a new job description Use the original position number e f posting a support staff position that was previously a Term or Project position but will now be a Continuing position you will need to complete a Job Description and have a new position number assigned PRIOR TO CREATING A REQUISITION In the Create Requisition process in REACH UM you will be prompted to provide information that you formerly would have provided on a Position Profile form Posted support staff positions do NOT require a Position Profile form REACH UM User Manual for Business Managers Hiring Managers Page 10 REQUISITIONS The following section shows how to create requisitions CREATE REQUISITIONS There are two ways to post a new job 1 From scratch and 2 Finish a draft CREATE FROM SCRATCH Option 1 The Requisition Creation page allows you to create a new requisition You begin by selecting the position history and entering the position number The associations for the job will be populated from the file feed based on the information you provided COMPLETE A DRAFT Option 2 When creating a requisition you will have the option to Save as Draft Those will appear under the My Drafts section of this page Hiring Managers can return to this draft and complete when convenient To finish a draft click the Fi icon Date Created Job Title Action s Screening Questionnaires Accountant To edit
5. Posting 0430 Position History Revised Position Number GM402 Eart IHIAAAN BEEOLUDEES Moving your mouse over this icon will display any additional information you might need about a field Enter the information for the job into the form selecting options from the drop lists when appropriate SPECIFIC FIELDS WHEN DEFINING THE REQUISITION Email Inquiries The email address you enter will display on the finished posting for applicants information Division Please disregard Estimated Weekly Hours Select Other when you are defining a part time position with regular weekly hours REACH UM User Manual for Business Managers Hiring Managers Page 13 Estimated Weekly Hours if Other Enter the total of the hours to be worked in a week e g 20 00 or 17 50 NOTE The hourly and annual salary ranges will automatically populate based on information you provided from the Estimated Weekly Hours and or Estimated Weekly Hours if Other fields The ranges are calculated based on current salary information from a VIP file feed Location After you select your location from the drop down menu click Clicking this icon will populate the table directly below the Location drop down area with your information NOTE You may select more than one location if required Clicking the 7 will populate the table with each selection you make he So
6. a amp Add Attachment 2011 Not Posted PHYSICAL 0635 9 30 2011 0635 4 EMAPS BANNATYNE 1 0 0 0 Pending Comte Joel Cullen Yet PLANT LEVEL 8 CAMPUS Department Tes RC Brenda HM WINNIPEG Approval MB R3T 2N2 CA More Select an Action v L When applicable the appropriate column will containa icon to indicate that action has been taken such as assigning a Screening Questionnaire The following explain the acronyms used on the screen SQ Screening Questions CP Cross post not applicable REACH UM User Manual for Business Managers Hiring Managers Page 26 To view a job s details click on the Job Title link The Views column displays the number of times the job has been viewed on your website The New column displays the number of resumes that have been submitted to the Requisition and have not been reviewed or acted on Click on the number to see a list of the resumes The Candidates column reflects the number of resumes submitted that you have selected as Candidates for the Requisition Click on the number to view and manage each candidate The Status column displays the status of a Requisition and the ability to change it Click on the link to view the options page The Recruiter HR Consultant column displays the person assigned to fulfilling the Requisition CHANGING THE REQUISITION STATUS Status es of a Requisition can be manually changed at any time in the recruiting process Ma
7. box This information will display on the posting Some examples of information typically provided e Overtime may be required at peak periods e This is a seasonal position subject to temporary layoffs Works Schedule Details You are required to complete the schedule details Once you have selected the weekly hours from the drop down menu complete the required daily schedule information for each day Duration refers to the number of hours to be worked on the particular day i e 7 8 NOTE IE Monster Solutions Create Re uisition Pres File Edit View Favorites Tools Help Please Goa ET ot ted https umanitoba hua hrsmart com ats create_requisition phy v t X 1S9 Google x indicate a LL aaa ance w Favorites DI Suggested Sites v jg 1 Ask Toshiba 2 My Homepage g 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages Y 6 ebay 7 eMusic Mg 8 Shop Toshiba 9 WildTangent v 0 f Or th e GZ Monster Solutions Create Requisition GE ap Pager Safety Tooky v start time Work Schedule Details and the duration Work omen sabi ge Full mei 35 hours aid week v Work Schedule additional information Overtime may be required during A fo r days peak periods di AG wh ere an Monday Start Time ie 13 15 8 30 D y o Monday Duration 7 In di VI dual Tuesday Start Time ie 13 15 8 30 e _ _ __ _ _ lt _ X X s_ls_ W
8. 100 REACH UM User Manual for Business Managers Hiring Managers Page 43 TO VIEW PRINT A RESUME IN ORIGINAL FORMAT To view and or print an applicant s resume in its original format access the applicant s Resume Dashboard To access the Resume Dashboard click on the applicant s hyperlinked name You will be directed to the candidate s personal Resume Dashboard Resume CY Dashboard MUA Admin Internal admin hrdepartment com rT 5 i 2929 North Central Expressway Ep Richardson TA 75080 ciated in im 0015 17 _ ADMIN ASSISTANT 1 Y Resume C Profile Actions Information Transaction Log Workbench P Applied To Click on the Information tab and then on Attachments Resume CV Profile Actions Information ransaction Log Workbench b Social Profiles b Interview Results P References Y Cover Letter Kate does not hav a cover letter for this requisition Y Attachments You WILL be able to access the originally formatted resume within the attachments section if the applicant has chosen to submit their resume by uploading their original version and has NOT copied and pasted their resume If the resume is available as an attachment click the download icon You will now be able to view and or print the resume in its original format REACH UM User Manual for Business Managers Hiring Managers Page 44 SCREENING QUESTIONNAIRES By default if a screening questionnaire is be
9. File Edit View Favorites Tools Help GO https umanitoba hua hrsmart com ats create reguisition php X 4 4 x IQ Go Google P gl Favorites 3 id Suggested Sites v n 1 Ask Toshiba JA 2 My Homepage ky 3 Activate Warranty lt lt 4 Extended Warranty 5 YellowPages ww 6 ebay 7 eMusic Sg 8 Shop Toshiba 9 WildTangent v GB Monster Solutions Create Requisition GE di v Pager Safety Toolsy v 2 Compensation Group EMAPS Position Type Budget funded Continuing z Previous Incumbent if not known indicate N A n a Estimated Weekly Hours Other Estimated Weekly Hours if Other 20 00 Salary Hourly 35 54 53 31 Salary Annual 36961 60 55442 40 Location click on the green plus icon to add your UM POWERHOUSE FG Y dp location selection BANNATYNE CAMPUS Central Campus gt Diversity Test jode Province Country Primary Action s FORT GARRY CAMPUS MB CA G gt 4 HEALTH SCIENCE CENTRE HSC MANITOBA 1ST NATIONS Work Location North Building Internal Mailing Location NUNAVUT NU TAX OFFSITE CANADA OUTSIDE MANITOBA ar kev R bilities OFFSITE MANITOBA OUTSIDE WINNIPEG phan eee OFFSITE NORTH OF 53RD OFFSITE NORTH OF 53RD 1ST NATIONS 3 Es s OFFSITE WINNIPEG AREA a i A NINA South Building rd aid test location a Provides advice and recommendations on the interpret UM POWERHOUSE BC collective agreements and of University policies Promote consistency fairness and
10. Mark as Candidate Remove From List Send a Printable Batch Compare Selected Candidates Add to Pool Internet Protected Mode On ia 100 v NOTE Depending on the individual screening questionnaire applicants will only be screened out if they do not attain a minimum score or if they have not successfully answered the knockout question Knockout questions are rarely used Most screening questionnaires will not screen applicants out Their screening questionnaire score is displayed and you may view their responses to the questions REACH UM User Manual for Business Managers Hiring Managers Page 45 To view an individual s answers to the screening questionnaire click on the hyperlinked score in the Screening column Monster Solutions Active 2 ates Prese ox File Edit View Favorites Tools Help GOS v https umahitoba hua hrsmart com ats candidates php requisition 248 amp filter screened_in amp submit_buttons 5B 5D v 4 gt x B Google D vi Zip Favorites sy OD Sugtested Sites v n 1 Ask Toshiba l 2 My Homepage g 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages Y 6 ebay 7 eMusic Sg 8 Shop Toshiba 9 WildTangent v ae ID Monster Solutions Active CanNidates fy D mm Pager Safety Toos 8 247 UNIVERSITY sy or MANITOBA People Jobs LD R sum s CVs a didates HR gt People gt Candidates gt Active Candidates Recent
11. acts much like a word processing application allowing font selection color bold italics bullet points etc If you have uploaded the individuals resume the text should appear in the resume body field You also have the ability to copy and paste or type the data into this field To modify any or all of the text use your mouse to click at the beginning of what you d like to modify and drag the mouse to the end of the desired text leaving the mouse button depressed as you drag This will highlight the text Once highlighted click on the appropriate icons located above the text field to apply a specific attribute to that text vate nranaUE R sum CV Please ensure you have clicked the CLICK HERE FIRST TO UPLOAD YOUR RESUME CV button at the top of the page This will auto populate the field below with your resume in html format Your original resume will also be saved to the system AF a Referred by Friend Word of Mouth If other please indicate Two options at the bottom of the form will allow you to either attach this individual to a Requisition or invite him her to submit their resume to the selected Requisition Upon completion click the Submit button REACH UM User Manual for Business Managers Hiring Managers Page 29 FIND MATCHING RESUMES not applicable at this time Clicking this oa option will have the system search all of the resumes in the database for matches to the Re
12. ee 21 MANAGE REQUISITIONS c ccccccccsesesececscscscsccvcecececscscsascucacecscavavessssacsvesetscevstsasasavscstecststeasenseses 23 NC ST AMES cease etic ceed cari acuta EG EE Ee 23 PERSONALIZE THIS PAGE ee ee a ak ee a nkka nknkk nn nn Ka an aa aa aaa ee ee 23 SEARCH REQUISITIONS a a ee ee 25 FE OUI SI Tal ON STING io Ge N Pn EE IE 26 CHANGING THE REQUISITION STATUS ee ee ee ee nan 27 ACTO EE GE EE cde ete eee 28 ADDA 513 1 re ee ee ee N EAE 28 COMPLETE YOUR RESUME CV PROFILE a a a a a a aa aa aa a aa aa a aaa ka anakan 29 NOTES amp TRANSACTION LOG a aa a ee ee ee ee ee 31 AAA ss ccs cress A a cb ence N EE OG a 31 MY PENDING APPROVALS ee ee ee a a a ee ee ee ee aa ee ee 32 APPROVING A REQUISITION ee 32 REJECTING A REQUISITION ee ee ee ee 33 RESUBMITTING A REOUISITION ee ee ee ee ee ee 33 APPROVAL ICON LEGEND ee Se Ge Ee nhk ee Ge ee Ee 34 RESUMES ee ee GO EE ee ae GE ee EE E E ete EE 35 VIEW NEWEST RESUMES aa a ee ee ee ee ee ee ee ee ee ee ee ee ee 35 RESUME CV DASHBOARD ie nn Ge ee Se EE De ae nea 36 CONTACT INFORMATION ee ee ee ee ee 36 SELECTED REQUISITION ee ee ee ee ee an an An anan an annarra nna 36 AE MENU a N OE ee RE RE N 37 RESUME CV PROFILE a a aa a aa aa aa aka ka a a ka aa an Ean En Ka AnA Ea anann iran 38 AE BONE ee aa a ea A AS a a EG 39 INFORMATION se ha a A a ald Na a hc an A Ia 40 TRANSACTION LOG na cal chen oe oo ee Mn Bin da Ma En ie 41 MORI IS IE
13. lt li IE gt 55 CP Created Modified Posted Division Job Co 10 6 2011 10 6 2011 Mot Posted HUMAN 0400 Yet RESOURCES REACH UM User Manual for Business Managers Hiring Managers Page 33 e The page will refresh to show the originally submitted requisition where you can now make any edits and changes required e Once finished editing and ready to resubmit click Next e You will then be taken to the Set Approvers page NOTE The original list of approvers which you set up when submitting the requisition for the first time will still be available e f required you can alter your approvers Once satisfied with the approvers click Complete Requisitions e Your edited requisition will be resubmitted and sent through your approval chain APPROVAL ICON LEGEND D Approve the Requisition Clicking this action will ask you to confirm and enter any comments if desired EJ Reject the Requisition Clicking this action will ask you to confirm and enter comments about the rejection If indicated in the Workflow entering a comment upon rejecting a Requisition may be required A To edit the details of the Requisition click this icon To add or view notes including the transaction history of the Requisition click this icon To add or view attachments on the Requisition click this icon REACH UM User Manual for Business Managers Hiring Managers Page 34 RESUMES VIEW NEWEST RESUMES
14. oe N EE A ect tec faa ote a a a 42 CANDIDATE MANAGEMENT ese ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee Ge 43 NEW RESUME SUBMISSIONS ee ee ee ee ee ee 43 TO VIEW PRINT A RESUME IN ORIGINAL FORMAT ee ee ee ee ee ee 44 SCREENING QUESTIONNAIRES ccccccccecececsesccecucececscscscssescucucecsvaveseucacscevscaaveesavavatecsvscesececene 45 ACTIONS DISPLAYED IN DROPDOWN LIST ee ee ee ee Ka a aa ee ee aaa 46 REACH UM User Manual for Business Managers Hiring Managers Page 1 ACTIVE CANDIDATE EIS TIN Grand Aa a En De ede ee dera 48 FIRING AGANDIDA TE visse AAA AAA Ge GEN GR EE AA EE Ge A AN nn aa ad lading 49 Bod dIE EE EE N N a Nad AAA EE 50 IGON DEFINITIONS nn nn se ge A A tank A a ee ASA oe ee ee ie 51 REACH UM User Manual for Business Managers Hiring Managers Page 2 GETTING STARTED WEBSITE ACCESS https umanitoba hua hrsmart com ats The URL above will allow you access to REACH UM with one simple login Please add to your Favourites in your web browser LOGGING IN Make your way to the Login symbol and click Careers Help on this Page amp Create Account Search Jobs Quick Job Search Show Instructions Advanced Job Search View All Jobs Keywords With ALL of the following With at LEAST ONE of the following With this EXACT PHRASE 1 WITHOUT the following Location Anywhere in Canada 4 Anywhere in Manitoba CA 4 CA MB WINNIPEG 4 Cat
15. the list Your page will refresh to the Manage Requisitions screen with a confirmation message that your Requisition was created REACH UM User Manual for Business Managers Hiring Managers Page 22 MANAGE REQUISITIONS QUICK STATUS This section displays statistics of your Requisitions with links to filter the Requisition Listing Use these links to quickly filter the Listing to see only those particular Requisitions Quick Stats 1 Pending My Approval 2 Pending Review Rejected 0 Declined B Open 0 Internal 12 Assigned to Me 0 Routed to Me PERSONALIZE THIS PAGE Manage Requisitions Show Hide Filter TEN Ed Approvat 19 Pending Review Rejected 1 Declined 1 Open O Internal 98 Assigned to Me The system allow for you to personalize your Manager Requisitions page with the fields you would like to see and allows for you to remove fields you will not utilize In order to personalize your Manage Requisitions page hover over the Manager Requisitions text box and two options will appear Show Hide Filter or Personalize this Page Click on Personalize this Page You will be directed to the Personalize ATS page where five categories will be available for you to personalize and edit Manager Requisitions New Resume Submissions Candidate Listing Resume CV Dashboard Resume CV Search Results ie User Jobs al Approvals Development Career Center Libraries Notifications F
16. 5 15 ADMIN BANNATYNE 1 0 0 0 Pending HR Sanders Patty TestHM Yet MEDICINE ASSISTANT 1 CAMPUS Approval RC Patty WINNIPEG MB R3T 2N2 CA The Action s column displays one option i Click this icon to view the additional actions that you can take on a Requisition Additional Actions y L Edit the requisition N Copy the requisition T Click this icon to adda Screening Questionnaires to a particular requisition amp This icon will allow you to Add a Resume to the requisition Notes amp Transaction Log Click this icon if you need to add T Screening Questionnaires ax Add a R sum CV or view any notes on this requisition or to see its modification S Notes amp Transaction Log history Yaa d Add Attachment Add or view Attachments by clicking on this link UNIVERSITY or MANITOBA Jobs Jobs vi D Create Requisition Manage Requisitions d Recently Viewed Create Approval Chain J HR gt Jobs gt Manage Requisitions Manage Requisitions Pending Review Rejected 0 Declined 0 Open 0 Internal 1 Assigned to Me 0 Routed to Me Displaying 1 1 of 1 per p ER Copy y Screening Questionnaires ied Posted Division gt Job Code Posting gt Reg Job Location Vacancies Views New Candi Status Team Recruiter Hiring amp Add a R sum CV Closing Title Resumes dates Manager js Notes amp Transaction Log Date
17. 8 Shop Toshiba 9 WildTangent v GB Monster Solom Recruiting GE r Pager Safety Toos 4 UNIVERSITY A FB0OO MOR kzal ot MANITOBA User Jobs 7 kp prov Development v Career Center Libraries Notifications v Preferences amp HR gt User gt Approvals gt Recruiting Recently Viewed Manage Requisitions da Recruiting Pending Approvals Approve this Requisition Reject this Requisition Ui Add View Attachments m Requisitions Edit Requisiti M Reg Job Title Date Created Recruiter Hiring Manager Attachment s 4 7 cers tion s k Add View Notes amp Transactions P 0015 18 ADMIN ASSISTANT 1 8 17 2011 Sanders Patty TestHM Patty 0 ETD wW Bulk Actions Approve all selected C Reject all selected Top of Page Internet Protected Mode On fg 100 v To View the details of the requisition click on the hyperlinked Job Title To Edit the requisition click on the W More Options icon located in the Action s column and select Edit from the drop down menu REACH UM User Manual for Business Managers Hiring Managers Page 32 To approve a requisition click the i More Options icon and click the 2 Approve icon Enter your approval comments as desired and click the Approve button e Alternatively you may approve more than one requisition at the same time by checking the box next to the requisitions checking the Approve all selected option and clicking the Submit butt
18. I ll not Tuesday Duration 7 Wednesday Start Time ie 13 15 18 30 b e Wednesday Duration 7 en s Thursday Start Time ie 13 15 8 30 requi red Thursday Duration 7 to work i Friday Start Time ie 13 15 18 30 EE Friday Duration 7 For Saturday Start Time ie 13 15 10 variable Saturday Duration 0 Sunday Start Time ie 13 15 0 hours Sunday Duration 0 schedule Funding Information please Paying GL1 AF ld Estimated 1 ar Ar indicate 0 Paying 2 dd exinated 62 Ne dos SAT N d ane TA La ea TFF E A A lann TK n al l Internet Protected Mode On fg y Q10 v fields REACH UM User Manual for Business Managers Hiring Managers Page 15 Funding Information Please enter the 16 digit GL code no spaces and the corresponding payment percentage from that GL You may enter a maximum of five paying GLs for the requisition Sunday Duration Funding Information Paving GL1 Estimated 1 0 Paying GL2 Paying GL3 Paying GL4 Paying GL5 Estimated 2 0 Estimated 3 L Estimated 4 0 6 dees EA Estimated 5 0 AE a Top of Page NOTE If 9 displays when vou enter the GL code and tab or click your mouse outside of the field you have entered a valid GL When displays the GL is not a vali
19. IG Recently Viewed Cover Lette R sum CV Dashboard Veronica Lake External IS beausejourgirl gmail com E 204 474 9753 A 99 Wayne Gretzky Way Beausejour MB ROE 0CO Gh Websife Selected Requisition 0015 15 ADMIN ASSISTANT 1 B 0721 EMAPS LEVEL 8 35 HRS WEEK R sum CV Profile Actions Information 0424 EMAPS LEVEL 3 35 HRS WEEK 0015 15 ADMIN ASSISTANT 1 w Statuses Current Status R sum CV Submitted lt lt Potential Candidate gt Interview View Candidates in the Same Requisition Change Status Move to next Status Comments ld Internet Protected Mode On fa 100 REACH UM User Manual for Business Managers Hiring Managers Page 36 TAB MENU The Resume CV Dashboard contains a variety of menu options which are displayed within the horizontal tabs Clicking on these tabs will display a variety of menu options Resume CY Dashboard MUA Admin Internal adminghrdepartment com roe 5 i 2929 North Central Expressway rat Richardson Tx 79080 Selected Requisition 0015 17 ADMIN ASSISTANT 1 w Aesume CY Profile Actions Information Transaction Log Workbench REACH UM User Manual for Business Managers Hiring Managers Page 37 RESUME CV PROFILE gt Applied To Clicking on this will display any or your unit s requisitions to which the individual has applied gt Score Resume CV Not applicable at this ti
20. Preferer HR gt User gt Preferences gt Personalize ATS Personalize ATS a Manage Requisitions al New R sum Submissions al Candidate Listing al R sum CV Dashboard 1 Resume CV Search Results By clicking on the D action icon a list of items with descriptions will appear for each of the categories At this point you are able to Select or unselect by removing the check box next to each item if you do not want it to appear in the corresponding view REACH UM User Manual for Business Managers Hiring Managers Page 23 For example if you unselect Date Created within the Manage Requisition category Date Created will no longer appear in a column when you are in the Manager Requisitions page User Approvals Development Career Center Libraries Notifications Y Preferences Personalize ATS Preferences gt Personalize ATS Manage Requisitions Select ddd a 4 lt 0 Ss a 1a a9 4 x 1 Item Date Created Date Posted Date Modified Division Job Code Job Title of Views of New R sum s CVs Submitted of Candidates Status Recruiter Hiring Manager Team Collapse Actions Requisition A nm dee P Description Date the requisition was originally created in the system Date the requisition completed the approval process and was posted The date the requisition was last modified Division Code given to the overall Job Job Title as displayed to Jo
21. REACH UM Recruitment and Electronic Application for Candidates and Hiring at the University of Manitoba Powered by HRsmart User Manual Business Manager Hiring Manager Edition Support Managerial Requisitions December 2011 UNIVERSITY o MANITOBA TABLE OF CONTENTS GETTING STAR i s osse Oe ce ce EE ER Re GR OGE A EO ia 3 WEBSITE AEEES Se oe ee Re er 3 POG GUNG aac ete eta athena EE EE N a ee EE 3 ROLES within REACH UM ee ee ee ee ee ee ee ee ee ee ee ee ee 5 Ne Mile OE AE IE AA EDE DE EE AE Aa ana a atts 6 BREADCRUMB TRAY N ee ee ee Ge ee ee Re ee 8 THE JOBS TAB ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 9 STEPS BEFORE POSTING A JOB ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee nananan 10 OBTAIN A POSITION NUMBER iese ee see Ge Ge ee es ee ee Ee Re Re 10 PRIOR TO CREATING A REQUISITION ee ee ee ee ee ee ee 10 REOUISITION ets oe an a EG EE GE EE OE EE pah a 11 CREATE REQUISITIONS scr n De Re ee EE Ee oe RR Ee Ge GR ee ee kaka 11 CREATE FROM SCRATCH ee ee ee ee ee nan 11 COMPLETE A DRAFT ees es an toad A A Se ee ee a a ee nase 11 CREATING A REQUISITION ccccccecesccscscsccececscscscscsscucececscscsccucececscscacevessacacacecavasausucatacenscacaceeteee 12 ASSOCIATIONS STEP Dn a ana a Re pa Re ie an a RE SN MD da 12 DEFINE REQUISITION STEP 2 ee ee ee aaa 13 APPROVAL CHAIN STEP 3 ee ee aa ee ee ee ee ee ee ee ee 17 NEW GRANT FUNDED REQUSITIONS a aa a ee
22. ate at any time gt Schedule an Interview not applicable at this time gt Checklist you may view additional information that the applicant has provided through the Checklist such as Cover Letter Screening Questionnaire Attachments NOTE Remember that at any time you may change the requisition number you wish to view by scrolling to the top of the Resume Dashboard page and selecting a different requisition from the Selected Requisition drop down menu gt Recruiting Workflows this details the steps in the recruiting process for the candidate within a specific requisition It is here where you may view the multiples statuses date of completion and who initiated completed the status of the candidate gt Tasks displayed are the various steps that are to be taken in the recruiting process Resume CY Profile Actions Information Transaction Log Workbench Y Statuses Current Status R esume CY Submitted gt Potential Candidate View Candidates in the Same Requisition Change Status Move to next Status MI Camments WF e b Schedule an Interview P Checklist Y Recruiting Workflows Status When Comments Action Taken By Resume CY Submitted Potential Candidate Interview Offer Extended Offer Accepted Onboarding Initiated Hired y Tasks Mo Activities found to display REACH UM User Manual for Business Managers Hiring Managers Page 42 CANDIDATE MANAGEMENT NEW RESUME SUBMISSIONS You ma
23. b Seekers of views the job has received on your company s career center of new resumes CVs submitted to the requisition of active candidates reviewed for the job Status of job Recruiter responsible for job fulfillment Hiring Manager of position Team s responsible for job fulfillment Selecting this option will group all the Actions to be accessed via the H Requisition tracking number P r at r ad 2 Once you have made your selections to remove or add options scroll down the page and click Submit or Reset Open Position Count iw Requisition Iw Ie Location he Posting Closing Date tal New R sum Submissions ial Candidate Listing ial Resume CY Dashboard ial Resume CY Search Results Requisition tracking number of open positions for this job Location column combining the Location Name city state province country and ap postal code Date the requisition will auto close at 4 30 p m CT You have now successfully personalized your ATS Applicant Tracking System REACH UM User Manual for Business Managers Hiring Managers Page 24 SEARCH REQUISITIONS To find a specific requisition roll over the Manage Requisitions screen title and click the Show Hide Filter option Jobs Create Requisition Mane gt Jobs gt Manage Reguisitions Manage Requisitions Show Hide Filter Personalize this Page Approval 3 Pe Enter as much or as little search crite
24. d code If you hover your cursor over either symbol a message will display as follows GL exists GL does not exist You cannot continue with your requisition until a valid GL code is entered NOTE You may save the requisition as a draft at any point from the Define Requisition page Save as Draft Next Cancel You may Save as Draft or click Next to continue ilies Clicking Cancel will cancel the requisition and empty all data from the fields However if you had previously saved a draft and then clicked Cancel you will be able to retrieve the original saved draft REACH UM User Manual for Business Managers Hiring Managers Page 16 APPROVAL CHAIN STEP 3 Set Approvers is the third and final step in the Requisition Creation process Depending on the faculty department certain approvers may be required for the Requisition NOTE PSUs creating a requisition MUST add an approver Business Managers if NO additional approvers are required then yourself using the Type dropdown menu choose Select and not Serial Choosing Select will allow you to add approvers manually if necessary Then click Next to proceed UNIVERSITY ot MANITOBA Jobs Jobs x Greate Requisition Manage Requisitions gt Create Approval Chain Create Requisition EMAPS LEVEL 8 ARCHITECT 0 0 Select Define Set Approvers Associations Requisition Set Approvers A
25. dd Approval Chain Members Senal id Pre defined Final Appraweris beausejourgirl email com Type Select Internal Approvers Internal Approvers Enter Approver Email Address es Mm REACH UM User Manual for Business Managers Hiring Managers Page 1 1 Type Serial e Serial indicates the approvers will only be allowed to take action in the sequence in which they are set 2 Select the Approvers for this requisition There are 2 ways to add approvers a Select a licensed user from the Select Internal Approvers list b Enter the email address of an approver manually who is not a licensed user NOTE Do not use either of these processes to select the HR Consultant as an approver Doing so will add the HR Consultant as an additional approver which is not necessary The system will automatically route the requisition to HR once the final departmental approver has approved the requisition The Consultant will receive the requisition at this last stage of the process a Selecting a licensed REACH UM User e To select an internal approver who is a licensed REACH UM user click on the Internal Approvers link e Enter the last name of the approver in the Search field and click Search Monster Solutions Select Employees Windows Internet Explorer E Da E https ffumanitoba hua hrsmart com select_employee php noheader 1 amp input_id internal_approvers amp inpye name internal_approverser 4 Show I
26. does not remove the resume from the requisition or the resume database The resume will be accessible via the Historical View The individual will not be aware of this action The system will present you with a list of rejection reasons to select from You may also move the Job Seeker back to potential candidate status if required Send a Printable Batch This action will send the selected resumes to your email in PDF format To do so select the candidate s in the check boxes and click on Send a Printable Batch from the dropdown menu and click Go This automatically sends the resumes of the candidate s selected in pdf format to your own email account From there you may forward the pdf copies elsewhere via email for example to a selection committee Send a Printable Batch of Cover Letters In order to send cover letters to your Selection Committee you must copy and paste into a Word document prior to emailing Process Under Review REACH UM User Manual for Business Managers Hiring Managers Page 46 Compare Selected Candidates NOT APPLICABLE AT THIS TIME Add to Pool NOT APPLICABLE AT THIS TIME REACH UM User Manual for Business Managers Hiring Managers Page 47 ACTIVE CANDIDATE LISTING This list displays all the active Candidates you are working with in a specific requisition To access this list click on the HR logo then on People Candidates and Active Candidates UNIVERSITY or MANITOBA People R s
27. eck Yes 0 00 Calgary AB T6J 3P2 CA 9 11 2011 9 11 2011 0 00 Sanders Website 0 00 Candidate Patty RC Select co Top of Page H Internet Protected Mode On fa 100 At any point you may use the Filter by Status option to view only those individuals in a particular status To view the individual s progress throughout the recruiting process click on the hyperlinked status in the Status column You ll be taken to the Candidate Workbench screen To view a job seeker s resume click on the candidate s hyperlinked name REACH UM User Manual for Business Managers Hiring Managers Page 48 HIRING A CANDIDATE When interviews and reference checks are complete a Justification of Selection is completed and sent to the HR Consultant via e mail for approval When the approval to hire has been granted by HR the hiring department or the HR Consultant will contact the candidate of choice by phone and make a verbal offer If the verbal offer is accepted the HR Consultant will follow up with a formal offer through their REACH UM account The candidate of choice will be given up to 2 business days to accept or decline the formal offer through REACH UM HR will be notified by a report that the individual has accepted or not If the offer is accepted HR will initiate the Onboarding process Once the Onboarding process is complete HR will change the candidate s status to Hired REACH UM User Manual fo
28. ected Job EMAPS LEVEL 8 ARCHITECT 0635 Edit Requisition Requisition Form U of M Department Contact Information Contact Name and Title feeee Contact Telephone jeceee Save Cha Cancel Contacts Mail Address leeeeee j IE PS Email Inquiries leeeeeeeeeeeeeeeeee Posting Information Posting 0635 4 Position History New Position Number 07574 Fanuitu IDHVCICAl DI ANT ADD A RESUME Hiring Managers and HR Consultants can add a resume on behalf of an applicant To add a resume to a Requisition click this icon You will be presented with the Add a Resume form This option allows you to enter a resume into REACH UM by the copy amp paste method If you have the resume in an electronic format use the Upload a Resume feature for faster insertion This is an easy two page process First enter all the requested contact information into the fields This process will create a user account for the individual on the system Please ensure that the individual does not have a current account within REACH UM UNIVERSITY or MANITOBA People Jobs M HY di We strongly encourage you m ae gt R sum s CVs gt Add a R sum CV j to direct applicants to Add a R sum CV create a profile and add Email their own resume within Referral Source Select v First Name n R EA CH z UM e Middle Name Last Name
29. egory Administrative Clerical Agricultural Customer Service Retail Finance Food Services Fundraising Development IEB Search inte REACH UM User Manual for Business Managers Hiring Managers Page 3 You will be taken to a Login screen Your username and password have been assigned Enter your username and password in the Returning User fields provided on the screen Click Login Help on this Page Create Account Search Jobs First Time User Returning User Submit a Resume CV Profile first Alona with maintaining an up to date Have you already completed a R sum CV Profil lease loair Resume C ou can also build an extensive Skills Profile that will to access your information to submit your Resume CY to a job increase your value to recruiters searching for a specific skill set create Job Search Agents that will do the searching for you and much more User E mail Create new account Password f re e Top of Page 711 3 24 Copyright 2011 Monster All Rights Reserved U S Patent Na 5 832 497 NYSE MWW Powered by Monster University of Manitoba Winnipeg Manitobs Canada RST 2N2 2010 University of Manitoba tat ia Retrieving your password If you forget your password simply click on the Forgot your password link beneath the login fields You ll be asked to enter your email address and a new password will be sent to the address you provide Changing your
30. esume profile build a skills profile search jobs amp set up job search agents view jobs applied to and more NOTE The system will allow users to access the various pages based on their user level permissions A user could have multiple class permissions For example Business Managers and PSUs are also Employees REACH UM User Manual for Business Managers Hiring Managers Page 5 NAVIGATION Once you have logged in using your username and password you will be directed to the following page 2 Monster Solutions Career Center Windows Internet Explorer EE CI gt Bons jumaritoba hua hrsmartcomlatsieareer center ph MA Se Goose _ lAr File Edit View Favorites Tools Help i LAN v D vos r COS r x dig Q Monster Solutions Career Center og Y m Page a Tools A g i 0 a 0 D A UNIVERSITY 5 8 Jo Q VOE or MANITOBA User 1 os H Approvals Development Career Center Libraries Y Notifications Preferences amp me j Ny HR gt User gt Career Center Recently Viewed Home up Career Center Search Jobs R sum CV Offers Job Search Agents R sum CV Cover Letters Diversity Information Resume CV Submission History Attachments Jobs that match your r sum CV Jobs matching your r sume CY will appear here Top of Page 1 Keyword Search Select from the list and enter a name or keyword Click the search button to init
31. fied Posted Division Job Code Posting gt Req Job Location Vacancies Yiews New Candi Status Team Recrui Closing Title Resumes dates Date z v 10 6 2011 10 6 2011 Not Posted HUMAN 0400 0400 6 EMAPS HEALTH SCIENCE CENTRE HSC 1 0 0 Pending Sanders Yet RESOURCES LEVEL 10 WINNIPEG MB R3T 2N2 CA Department Patty Approval E 10 5 2011 10 5 2011 Not Posted HUMAN 0400 0400 5 EMAPS BANNATYNE CAMPUS WINNIPEG MB 1 0 0 0 Pending Sanders d Yet RESOURCES LEVEL 10 R3T 2N2 CA Department Patty Approval LE W 10 3 2011 10 3 2011 Not Posted HUMAN 0400 0400 3 EMAPS BANNATYNE CAMPUS WINNIPEG MB 1 0 0 0 Pending Sanders Yet RESOURCES LEVEL 10 R3T 2N2 CA Department Patty Approval Vv W v 9 22 2011 10 7 2011 10 3 2011 FACULTY OF 0015 10 7 2011 0015 15 ADMIN BANNATYNE CAMPUS WINNIPEG MB 1 6 3 1 Posted Sanders MEDICINE ASSISTANT R3T 2N2 CA Pa Ee E E 9 22 2011 10 3 2011 Not Posted VICE PRESIDENT 0454 10 20 2011 0454 2 EMAPS BANNATYNE CAMPUS WINNIPEG MB 1 0 0 0 Pending HR Sanders Yet ADMINISTRATION LEVEL 4 R3T 2N2 CA Approval Patty Ci W 9 22 2011 9 22 2011 Not Posted FACULTY OF 0625 0625 EMAPS BANNATYNE CAMPUS 1 0 0 0 Pending HR Sanders Yet SCIENCE LEVEL 8 WINNIPEG MB R3T 2N2 CA Approval Patty More T 9 22 2011 10 4 2011 Not Posted HUMAN 0670 0670 1 EMAPS BANNATYNE CAMPUS WINNIPEG MB 1 0 0 0 Pending HR Cullen ut https umanitoba hua hrsmart com ats manage requisition php Internet Protected Mode On fq
32. he individual who carried out the activity e g offer extended offered accepted R sume CV Profile Actions w Add Notes Add Update a Note w Transaction Log lt lt lt GE Date 9 29 2011 5 05 PM CDT 9 8 2011 1 56 PM CDT 9 8 2011 1 56 PM CDT Information Transaction Log Workbench Private FI Search Log Show Only My Activities Show Only Today Displaying 1 9 of 9 per page Activity User Action Candidate Transaction User Colleen Limon Requisition EMAPS LEVEL 10 700 005 11 Status changed from R sum CV Submitted Status changed to Potential Candidate Status Change Comment Action Candidate Transaction Colleen Limon User Colleen Limon Requisition CASHIER 1 500 901 11 Status changed from Pending Status changed to R sum CV Submitted Status Change Comment Action Candidate Checklist Transaction User Colleen Limon Job CASHIER 1 500 901 11 Action Task Diversity Clanned Na Colleen Limon REACH UM User Manual for Business Managers Hiring Managers Jocelyn RC Leslie kl Page 41 WORKBENCH gt Statuses this is where you may change the status of the candidate within a specific requisition From the Change Status drop down menu you will have access to change the applicant s status to Potential Candidate All other status changes are handled in Human Resources However you can view the status of the candid
33. iate the search Jobs Requisitions R sumes CVs 2 Main Menu This is the Main Directory when navigating through the REACH UM Candidates site When you hover over the HR icon you are given the options to click on Jobs Mentors People User and Administration As the mouse hovers over the menu options the navigation Courses for each menu will be displayed on the Navigation Bar 3 Navigation Bar This space under the Keyword Search will display all the navigational links for each option on the main menu Rollover the main menu options to view the available navigational links for each 4 Total Talent Profile The Total Talent ProfileTM is a unique screen giving employees and managers a single place to view all the pertinent information for each employee and gives users access to update appraisals career paths and coursework in one easily accessible location 5 Utility Bar Icons The following icons are displayed at the top of the page Click them to perform that action 21 View FAQ This page displays a list of Frequently Asked Questions These questions are designed to help you understand the functionality of the software and the terms associated with the applicable programs A Suggestion Box If you have a suggestion for how you would improve the system use this option to enter a suggestion The Site Administrator will be able to view these suggestions a Help on this Page To view help for the page
34. ing used the list presented will be only Screened In job seekers Click the View Screened Out button on the right hand side of the screen to see a list of those individuals You may screen the applicant in by selecting Potential Candidate from the drop down Select menu and click Go S Monster Solutions Acti n aa L Se File Edit View Favorites Tools Help OG GB https umanitoba hua hrsmart com ats candidates php7requisition 248 amp filter screened_out amp submit_buttons 5B 5D hd 4 41 X IE Google P ly Favorites q S Suggested Sites v n 1 Ask Toshiba 2 My Homepage ig 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages 4 6 ebay 7 eMusic Sg 8 Shop Toshiba 9 WildTangent GB Monster Solutions Active Candidates ME ap v Pager Safety Toolky 247 v B UNIVERSITY Rall N or MANTTOBA Ted Poort Jobs z H R sum s CVs v Candidates HR gt People didates gt Active Candidates Recently Viewed Cared New R sum Submissions Screened Out Job ADMIN JASSISTANT 1 0015 15 jo Displaying 1 1 of 1 10 BEM Type Name Viewed Screening Priority Scorecard City ST PR Postal Cntry Applied Salary Source Relocate CAW Service CAW Compensation Placement Code Sen Years Rank Group Date V External Don Juan No Knocked Out 0 00 Winnipeg MB R3T 2N2 CA 10 7 2011 0 00 Website 0 00 ia Select M Go Select
35. ly Viewed View Questi New Resume Submissions Screened In Job ADMIN ASSISTANT 1 0015 15 DIO Displaying 1 3 of 3 10 Type Name Viewed Screening Priority Scorecard City ST PR Postal Cntry Applied Salary Source Relocate CAW Service CAW Compensa Placement Code Sen Years Rank Group Date External Finnegan Casey No 12 2 55 Winnipeg MB R3T 2N2 CA 10 7 2011 0 00 Friend Word 0 00 of Mouth External Minnie Mouse No 0 00 Winnipeg MB R3T 2N2 CA 10 7 2011 0 00 Website 0 00 External John Wayne No 12 2 55 Winnipeg MB R3T 2N2 CA 10 7 2011 0 00 Website 0 00 Select x Go Top of Page P i m P 2 Internet Protected Mode On tg 100 v ACTIONS DISPLAYED IN DROPDOWN LIST While still on New Resume Submissions Screened In you have a list of possible actions that may be carried out Mark as Candidate This is a key step in the recruiting process You will change the applicant s Status to Potential Candidate in order to move them forward in the hiring process You can move one applicant or multiple applicants at one time Check the box beside the applicant s name and click on Mark as Candidate from the dropdown menu and click Go Those selected will then disappear from this list and be available to work with on the Candidate Listing screen Remove from List Selecting this action will remove the job seeker from this list and will mark them declined for this requisition It
36. me gt Resume CV Clicking on Resume CV allows you to download the individual s formatted resume Resume CY Profile Actions Information Transaction Log Workbench w Applied To Reg Job Title bean Applied Status is ran Dee Placement i GEES N 0015 15 ADMIN ASSISTANT 1 10 77 2011 Resume CV Submitted b Route this Resume CV b Score Resume CV Y Resume CV Resume CY Profile Download Formatted Resume CV View Details Remove Candidate from Requisition Update Resume CV The University of Manitoba is committed to a working environment that is dedicated to excellence equity and mutual respect that is representative of the diverse community we serve and that ensures that all qualified applicants are treated fairly The University welcomes diversity in the workplace and encourages applications from qualified women and men including members of visible minontes Aboriginal Peoples persons with disabilities and persons of any sexual onentation or gender identity Civil Salutation Mr First Name Don Middle Name Last Name Juan REACH UM User Manual for Business Managers Hiring Managers Page 38 ACTIONS gt Add to Requisition This option allows you to attach the job seeker s resume to one of your Requisitions Select the appropriate requisition from the Available Requisition drop down list displayed and click the Add to Requisition button The job seeker will be placed into the Resume Sub
37. mitted status gt Invite Jobseeker to Apply Not applicable at this time gt Reminder s You can set a reminder for yourself regarding this resume gt Suggest Deletion Not applicable at this time This step allows you to recommend the deletion of the resume from this requisition Resume CY Profile Actions Information Transaction Log Workbench Y Add to Requisition Available Requisitions Select W es Add to Requisition Reset Y Send a Letter Letter Select EP Request a Read Receipt I Create New Letter Y Invite Job Seeker to Apply Select a Requisition Select v Select a Letter Template Select we Era P Add to Pool P Reminders P Suggest Deletion REACH UM User Manual for Business Managers Hiring Managers Page 39 INFORMATION gt Social Profile Not applicable at this time gt Interview Results Not applicable at this time gt References Not applicable at this time Users can log information received from a job seeker s references here as well as score the references in relation to the Requisition to which the job seeker applied gt Cover Letter If the candidate has included a cover letter for this requisition you may view it here gt Attachments here you may view and download any attachments the candidate has submitted to this requisition gt Correspondences Not applicable at this time The Correspondences screen shows the letters
38. nage Requisitions Quick Stats Q P ending My Aporo Pending Review Rejected 0 Declined 0 Open 0 Internal 1 Assigned to Me 0 Routed to Me oO Edit y Screening Questionnaires amp Add a R sum CV W Notes amp Transaction Log m w Add Attachment ied Posted Division Job Code Posting gt Req Job Location Vacancies Views New Candi Closing Title Resumes dates Date 2011 Not Posted PHYSICAL 0635 9 30 2011 0635 4 EMAPS BANNATYNE 1 0 Yet PLANT LEVEL 8 CAMPUS ER WINNIPEG MB R3T 2N2 CA More Io Oo Comte Joel Cullen NOTE Each change is documented and the system keeps track of the change history Displaving 1 1 of 1 10 EJ 50 100 per p N Team Recruiter Hiring Manager Tes RC Brenda HM REACH UM User Manual for Business Managers Hiring Managers Page 27 ACTIONS EDIT To edit a Requisition click the amp icon to see additional action A list will appear and the edit 4 icon will be available Click the edit icon to begin editing the Requisition The Edit Requisition page will be displayed HR gt Jobs gt Create Requisition Edit Requisition EMAPS LEVEL 8 a Select ie Associations Requisition Make your required edits Once your edits are complete scroll down to the bottom of the page and click Save Changes Your changes Using Workflow U of M External Workflow Default Workflow will appear in real time Sel
39. nal approver who is NOT a licensed REACH UM user enter the email addresses of the approvers in the Enter Approver Email Address es text box provided and do NOT try to select approvers using the Internal Approvers list e Be careful to enter the email address accurately as a validation process DOES NOT occur e If the approver is NOT a licensed REACH UM user they will receive an email requesting their approval which they will be able to accept or reject from the email message Set Approvers Add Approval Chain Members Type Se rial w Pre defined Final Approveris beausejourgirl email com Select Internal Approvers Internal Approvers Enter Approver Email Address es Gi A a e Once you are satisfied with the approvers you have identified click Next REACH UM User Manual for Business Managers Hiring Managers Page 20 3 Set Approval Order The approvers you selected should now be present on this page NOTE There may be instances where email addresses are displayed that you did not choose as your approvers These individuals have been defined as Final Approvers due to a requirement through the U of M Vacancy Management process gt Create Approval Chain Create Requisition EMAPS LEVEL 4 HR DATA CONTROL ASSISTANT D Dg Select Define Set Approvers Associations Requisition Set Approval Order Patty Sanders Back to Selecting Approvers Complete Requisition NEW GRANT FUNDED REQUSITIONS If yo
40. ning Questionnaire a Find Matching Resumes Find Matching Employees REACH UM User Manual for Business Managers Hiring Managers Page 51
41. nk and when clicked will take the Recently Wiewed Home gy Ta user back to that screen The following additional icons appear on the left side of Breadcrumb Tray Screen Instructions The icon shows the instructions for the specific screen being viewed Click the icon to show the instructions and click it again to hide them Add as Favourites Click this icon found on any screen to add the screen as a favourite Your favourites are listed under the TTP icon for convenient one click access Once a screen has been designated as a favourite the icon changes to a e Click that icon to remove the screen from the Favourites List The Breadcrumb Tray can be hidden by clicking EE the located beneath the tray Clicking it again will show the tray REACH UM User Manual for Business Managers Hiring Managers Page 8 THE JOBS TAB The features used to view and manage the positions and jobs within The University of Manitoba are located in the Jobs section Click the Jobs link from the Main Menu UNIVERSITY or MANITOBA Jobs Requisitions DD d create Requisition Manage Requisitions The Jobs section will show the menu options available to Create Requisition and Manage Requisitions for the organization Create Requisition Manage Requisitions k P Create Requisition All requisition will be created from scratch or by finishing a draft from the My Drafts table Manage Requisitions You can manage all of your re
42. nstruc tons Search for Employees Search for Employees Search Results There are no users to display Current Selection There are no users currently selected Confirm Selection Close Window Done ED Internet 100 7 REACH UM User Manual for Business Managers Hiring Managers Page 18 e This list is generated from a VIP feed and is limited to licensed users e Scroll through the list and Click next to the approver s name e When you have chosen a licensed user scroll down and click Confirm Selection or click on J to remove them from your selection e A licensed REACH UM user will have the option of approving rejecting a requisition from their email message or by logging into their REACH UM account gt Monster Solutions Select Employees Windows Internet Explorer B https fumanitoba hua hrsmart com select_emplovee php noheader 18input_id internal_approvers input_name internal_approvers amp y a NICOLE SANDERS NOREEN 5 SANDERS Patricia Sanders Central Campus PATRICIA K SANDERS Patty Sanders HUMAN RESOURCE SERVICES Patty PSU Sanders PAUL SANDERS RALPH JAMES SANDERS se lt ER 2 3 Displaying 1 25 of 63 per page dr ei ei eis elf slp slp ele Current Selection Name Action s Patty Sanders t 4 Confirm Selection Clase Window REACH UM User Manual for Business Managers Hiring Managers Page 19 b Select an approver manually e To select an inter
43. om Human Resources created position profile which matches the position number you inputted Key Responsibilities Key responsibilities are automatically populated based on the position number you entered when you first started to create the requisition This information is also generated from the associated position profile of Hires Needed Enter the number of positions required for this requisition in numerical values only REACH UM User Manual for Business Managers Hiring Managers Page 14 HR Consultant Select the HR Consultant assigned to your unit from the drop down menu Hiring Manager Select the Business Manager who will give approval on this requisition NOTE if You are the hiring manager select your name from the drop down menu You will have the opportunity in future steps to add additional approvers other then yourself who will be notified to approve the requisition Supervisor Name Please indicate who will be supervising the vacant position External Advertising Refers to placing an advertisement through an external source e g Winnipeg Free Press Selecting yes will automatically send an email to the HR Advertising Coordinator who will contact the supervisor indicated within your requisition in order to plan the external advertising Additional Information Once you have selected from the Work Schedule drop down menu please add any additional pertinent information in the Additional Information
44. on REJECTING A REQUISITION To reject a requisition click the W More Options icon located in the Action s column and click the X Reject icon Reject this Requisition Enter your rejection comments and click the a Addi Wi ee ens AA Duon Add View Attachments e Alternatively you may reject more than one requisition at the same time s by marking the box next to the requisitions marking the Reject all selected option and clicking the Submit button e When you reject the requisition the requisition is immediately sent to the creator of the requisition The creator will be able to access the rejected requisition through their Manage Requisition page and will have a status of Posting Declined by Department Fd Edit Requisition sa s u Add View Notes amp Transactons i NOTE If you are the creator of a requisition and one of your approvers does not approve you will also find the requisition in your Manage Requisition page and will also indicate the status of Posting Declined by Department RESUBMITTING A REQUISITION To resubmit a requisition first make any necessary edits by e Accessing the requisition through your Manage Requisition page e Click on the folder next to the requisition and out of the options that appear click Resubmit Rejected Requisition Manage Requisitions Quick Stats 0 Pefiding My Approval 13 Pending Review Rejected 0 Declined 2 Open 0 lt
45. or complete the draft click this icon D To delete the draft altogether click this icon REACH UM User Manual for Business Managers Hiring Managers Page 11 CREATING A REQUISITION To create a requisition hover your cursor over the HR logo then click on Jobs and on Create Requisition Jobs Requisitions Create Requisition Manaage Requisitions D O O ASSOCIATIONS STEP 1 This is the first step in the Requisition Creation process when creating a job The purpose of this step is to help the system identify the Workflow that the Requisition should follow From the Position History drop ss UNIVERSITY down menu select New Existing ot MANITOBA or Revised Jobs Jobs v e e J Enter the Position Number and Create Requisition f Manage Requisitions click your mouse beside the n Ii NN Position Number field HR Jobs s Create Requisition If you have entered a valid Create Requisition position number Owill display and the remaining fields will ed populate from a VIP file feed Moed If you have entered an invalid non existent position number Create a New Requisition from Scratch will display and no further fields Select Workflow Association will be populated Position History Select v NOTE Ensure you have entered a oe aculty Select the position number that was a Department Select 7 provided to you by Human Reso
46. password When you login after the training session you should change your password To change your password hover over the HR logo then click on User Preferences and on Change Password NOTE It is important that you do not share your user information If you feel your information has been compromised contact the REACH UM System Administrator Geoff Hui at Huihyg cc umanitoba ca REACH UM User Manual for Business Managers Hiring Managers Page 4 ROLES within REACH UM Business Managers A Business Manager creates and approves requisitions and sends them on to Human Resources for final approval and posting This role can also track requisition activity and candidates PSUs A PSU role can create requisitions and then forward them on for further approval The access to REACH UM is limited and will not allow PSUs to track applicants within the system HR Consultant Recruiter An HR Consultant can approve post jobs requisitions track candidates search resumes upload resumes schedule events create offers initiate onboarding run reports and more System Administrator The System Administrator manages users documents dropdown selections and overall site settings Job Seeker External Site visitors job seekers may enter a resume profile build a skills profile search jobs and set up job search agents view jobs applied to and more Employee Internal Internal users current employees of the University may enter a r
47. quisitions details and requirements This is using our conceptual match feature based on details of the Requisition and details of each resume FIND MATCHING EMPLOYEES not applicable at this time This amp option performs the same as the Find Matching Resumes however it will only search the Employees that have created a resume in the system REACH UM User Manual for Business Managers Hiring Managers Page 30 NOTES amp TRANSACTION LOG This feature has two purposes to allow a user to enter notes pertaining to the requisition and to view any modification history Each change to the requisition such as a change in the Supervisor or Building Location will be displayed in a table at the bottom of the page NOTE Until you have checked off the Private option your notes are viewable to all users with access Leaving the Private option unchecked will leave the note viewable Check Private for the requisition to be only viewable to you HR Update Job Notes Notes amp Transaction Log 0635 4 EMAPS LEVEL 8 Add Note ld Private Reset User Date Note ATTACHMENTS You can add attachments toa Requisition using this feature Click on the amp icon in the Actions column and then click the icon Click the Browse button to search for the file on your hard drive or network and click Upload to attach it The file size limit is 100K Attachments that have already been added will show in the
48. quisitions from this screen This listing will include requisitions assigned directly to you or to your Team Consultants if applicable REACH UM User Manual for Business Managers Hiring Managers Page 9 STEPS BEFORE POSTING A JOB OBTAIN A POSITION NUMBER e f posting a new support staff position submit a signed job description to your Human Resources Consultant using the job description available in VIP forms under Position Profiles and Job Description The new Job Description includes additional information required to create a position in VIP Once the job description has been classified you will receive an email from Human Resources providing you with a position number e If posting an existing support staff position you do NOT need to submit a job description and you will use the position number for that position e f posting a revised support staff position where the content of the job has changed submit a signed job description to your Human Resources Consultant Once the job description has been classified you will receive an email from Human Resources providing you with a position number Note if the classification remains unchanged you will be instructed to use the original position number e f posting a revised support staff position where the content of the job description has remained the same but details that are unrelated to the classification have changed such as the schedule type e g from project to continuing
49. r Business Managers Hiring Managers Page 49 LIBRARIES The HR Department will post useful information for you within REACH UM such as a user manual and frequently asked questions FAQ To access the documents on the HR logo click User then Libraries and then Documents UNIVERSITY or MANITOBA Approvals Applicant Tracking Letters gt People gt Candidates gt New Submissions Screening Questionnaires Active Candidates Documents Ho Requisitions Found REACH UM User Manual for Business Managers Hiring Managers Development Career Center Y ieee Notifications Y Page 50 ICON DEFINITIONS A variety of icons are used throughout the system to convey actions that can be taken The following are definitions to these icons Attachment Save gt Print Email Palette Notes View Cancel Approve Select 5 Inactive Ns Active N Copy Clone amp Add Approvers Add Users W Add to Pool Find Matching Resumes Jobs y LA Search C1 Expand Collapse Move Up Move Down Y Spell Check Language Filter Date Picker Information Indicates Action has been Taken 2 Download 1 Route Resume amp Add as Job Seeker 83 Search Employees Add Users Home fi Suggestion Box al Logout Attachment Transaction Log Notes T Scree
50. rd of job seekers who have applied to your requisitions CONTACT INFORMATION The Resume CV Dashboard is comprised of various sections of information about a Job Seeker For instance the individual s contact information is displayed at the top of their Resume CV Dashboard which includes their email address home address and phone number SELECTED REQUISITION Beneath the contact information is the Selected Requisition drop down menu Ensure that the correct requisition number is displaying in this field This field displays any of the requisitions the individual as applied to At any point you may select a requisition number from this drop down menu to view the applicant s resume and other information that was submitted for that particular requisition Monster Solutions R sum CV Vashbe File Edit View Favorites Tools Help Rtg https umanitoba hua hrsmart com ats resume dashboard php resume dashboardfpage workbench page workbench page anchor X 3 gt x B Googie Pry Zi Favorites 3 id Suggested Sites v ia 1 Ask Toshiba l 2 My Homepage 3 Acfvate Warranty lt lt 4 Extended Warranty 5 Yellow Pages Y 6 ebay 7 eMusic a 8 Shop Toshiba 9 WildTangent v GB Monster Solutions R sum CV Dashboard STE di Pager Safety Toolky i N 245 v al 0 Q a O B UNIVERSITY or MANITOBA People R sum s CVs v Candidates HR gt R sum CV Dashboard amp r
51. reasonableness in UM POWERHOUSE FG dto minimize the potential liabilities under provisions of the collective agreements and law Provides advice at each stage of the grievance process n grrevance responses at each stage prepares for and participates in grievance meetings at all stages provides advice and recommendations atthe final stage preceding arbitration This includes obtaining legal advice and recommendations concerning any settlement offers received or to be proposed identifies problem areas in collective agreement language for the purpose of proposing amendments for the revision or deletion of contract language Serves as Spokesperson for or member of the management bargaining team for the purposes of collective bargaining 2 Advises University departments on matters proceeding to quasi judicial bodies such as the Manitoba Labour Board as well as matters proceeding to the Courts 7 Makes recommendations for policy changes or new policies or reviews proposed policies with respect to ramifications on staff relations o AN KA y Internet Protected Mode On fa 100 v Work Location Please indicate the actual building the employee will work in Internal Mailing Location Please indicate the location where the employees mail will be sent for this position Qualifications Qualifications are automatically populated based on the position number entered when you first started to create the requisition This information is generated fr
52. ria as needed into the search form that is displayed Click Filter to run the search LAN UNIVERSITY ALA or MANITOBA Jobs Jobs v hw Create Requisition Manage Requisitions amp HAR gt Jobs gt Manage Requisitions Recently Viewed Create Requisition F TE Manage Requisitions Quick Stats 0 Pending My Approval 0 Pending Review Rejected 0 Declined 0 Open 0 Internal 0 Assigned to Me 0 Routed to Me Status Posted A Job Title M On Hold By Client Recruiter Any Pending HR Approval i Internal Posting Only Hiring Manager Any NE Posting Closed v Tene Tas Job Code Location Type Keyword Here Req Country Any v Province The results are displayed in the table below The Filter options that were selected or entered are displayed along with the option to clear the filter and return Manage Requisitions to its original listing is displayed above the filter REACH UM User Manual for Business Managers Hiring Managers Page 25 REQUISITION LISTING Click on Manage Requisitions to display a list of all of the Requisitions that are assigned to you i oo o i ss ss SS i SQ CP Created Modified Posted Division Job Code Posting Req Job Title Location Vacancies Views New Candi Status Team Recruiter 7 Hiring Closing Resumes dates Manager Date p 9 22 2011 9 22 2011 Not Posted FACULTY OF 0015 001
53. to and from the candidate Users can see the Date Sender or Receiver the Letter Category and Letter Title for each piece of correspondence with the candidate Letters can be archived when desired gt Competencies Not applicable at this time gt Skills Not applicable at this time gt View Log Not applicable at this time R sum CV Profile Actions Information Transaction Log Workbench P Social Profiles gt Interview Results gt References w Cover Letter This candidate does not have a cover letter for this requisition w Attachments There are no attachments to display Add Attachments Attachment Description Find File Browse Add Attachment Reset P Correspondences P Competencies P Skills P View Log REACH UM User Manual for Business Managers Hiring Managers Page 40 TRANSACTION LOG This section displays all the activities taken on an individual s resume such as changing the job seeker s status routing the resume and or notes that have been added Add a Note You may add a note to keep on file within this requisition Add your comments in the box provided and click on Submit to save the comment If you are adding notes only for your purposes check the Private box Transaction Log A history of transactions specific to this requisition candidate is displayed The transaction log details the date of the activity the type of activity and t
54. u are posting a new grant funded job you MUST include Budgets and Grants approval Once you have entered your approvals the Budgets and Grants email budgrant cc umanitoba ca MUST be listed AFTER your department approvals as the LAST email address approver NOTE You must manually enter the email address of budgrant cc umanitoba ca for any new grant funded position Do NOT enter the email address of your own grant accountant REACH UM User Manual for Business Managers Hiring Managers Page 21 Ordering Approvers On this page you are now given the option of ordering the approvers as desired by dragging and dropping them into sequence To move someone click on the email address and drag and drop to desired sequence If you want to delete or change an approver click Back to Selecting Approvers NOTE Emailed notifications to review the Requisition will be sent in the order you selected UNIVERSITY or MANITOBA Jobs Jobs yv hi Manage Requisitions Create Requisition HR gt Create Approval Chain Create Requisition EMAPS LEVEL 8 ARCHITECT OO Select Define Set Approvers Associations Requisition Set Approval Order pattysanders gmail com maureenF hotmail com Back to Selecting Approvers a Tnn of Pape Once have the correct approvers and in an accurate sequence click Complete Requisition to finish the creation process Doing so will launch an email to the first Approver in
55. umewcvs Candidates People Candidates H disk ie Active Candidates Ho Requisitions Found Mnboarding Recent Hires Tan af Pace Select the requisition number from the dropdown menu and click Go The page will refresh with a listing of the candidates for your requisition GER RN DEE Borda id i ites Tools Help File Edit View Favori G 9 gt fae https umanitoba hua hrsmart com ats candidates php requisition 203 amp submit_buttons 5B 5SD Be a x sa Googie P Sly Favorites is S Suggested Sites jg 1 Ask Toshiba JR 2 My Homepage kg 3 Activate Warranty lt lt 4 Extended Warranty B 5 Yellow Pages 6 ebay 7 eMusic 8 Shop Toshiba 9 WildTangent GB Monster Solutions Active Candidates tm O Page Safety Tools Active Candidates Job EMAPS LEVEL 7 700 003 11 Filter by Status Sele lt lt EN gt gt Displaying _ Sorted By Compensation Type a x Service Remove Sort Group Xx Years a X M Status Type Name Viewed Screening Priority gt Scorecard City ST PR Postal Cntry Applied Last gt Salary Recruiter gt Source CAW Service CA Placement Code Activity Sen Years Rar Date Offer External Jeff Bridges Yes 0 00 Winnipeg MB R3T 2N2 CA 9 11 2011 9 20 2011 0 00 Sanders Local 0 00 Extended Patty RC Paper Potential External Ben Affl
56. urces ES E eae M z Position Classification Select The remaining associations for the job will be populated from the VIP file feed based on the position EE Select x number you entered Ensure that ame oet N the correct information appears in terms of faculty department and classification NOTE You may disregard the Division field This will pop it is marked as a required field you may proceed with i e when required Although Click Continue to proceed to the Define Requisition screen REACH UM User Manual for Business Managers Hiring Managers Page 12 DEFINE REQUISITION STEP 2 This is the second step in the Requisition Creation process The form presented contains contact and posting information Review and edit all the fields necessary for this position Fields displayed in red text are required We dig HRI Monster Solutions Create Requisition Create Requisition Manage Requisitions HR gt Jobs gt Create Requisition Create Requisition oO Select Define Associations Requisition Define Requisition Using Workflow U of M External Workflow Default Workflow Selected Job EMAPS LEVEL 4 ACADEMIC ADVERTISING COORD 0430 Requisition Form U of M Department Contact Information Contact Name and Title Contact Telephone Contacts Mail Address Email Inquiries Posting Information
57. y view resumes as they are submitted to your requisitions New Resume Submissions may be found by clicking on the HR logo then on People then under the Candidates menu click on New Submissions From the Select Job dropdown list select the requisition and click Go UNIVERSITY or MANITOBA People R sum s CVs v ek LE Sid gt People gt Candidates gt N i i Active Candidates Search Offers Ho Requisitions Found Onboarding New Resume Submi Recent Hires a Top of Page Any new resumes submitted to the requisition that have not been reviewed such as moved into a candidate status will be considered new and displayed in this listing EER Requi o x File Edit View Favorites Tools Help GO https umanitoba hua hrsmart com ats manage reguisition php v 4 A x ma Googie P aly Favorites sy S Suggested Sites v jg 1 Ask Toshiba JR 2 My Homepage iy 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages 6 ebay 7 eMulic Sg 8 Shop Toshiba 9 WildTangent v GB Monster Solutions Manage Requisitions Hi y El din v Pager Safety Toolky v ql A Manage Requisitions Quick Stats 0 Pending My Approval 13 Pending Review Rejected 0 Declined 2 Open 0 Internal 50 Assigned to Me Displaying 1 15 of 15 24 lt lt lt E gt ji gt gt splaying IE a SQ CP Created Modi
58. you are currently on click this option and detailed instructions relevant to your current page will appear B Logout To end your session click Logout REACH UM User Manual for Business Managers Hiring Managers Page 6 Click the icon to see the following quick links My Notifications The number next to the icon indicates the number of notifications that you have Click the icon to view the My Notifications screen al My Calendar The number of calendar events is displayed next to the icon Click the icon to view My Calendar not applicable at this time Click the icon to hide the quick links REACH UM User Manual for Business Managers Hiring Managers Page 7 BREADCRUMB TRAY As you navigate through REACH UM a Breadcrumb Tray displays your position in the system People Contacts Iv Ep English Iv R sum s CVs Candidates Contacts Org Chart amp gt People gt R sum s CVs gt Search Monster Recently Viewed Manage Requisitions The left side of the tray displays the current screen s hierarchy For example looking at the People screen the hierarchy displayed is gt People gt Resumes CVs gt Search monster which identifies the menu options accessed beginning with the initial screen selection of the People menu followed by the Resumes CVs menu and ending with the Search Monster selection The right side of the tray shows the most recently viewed screen EE The screen name appears as a li

REACH-UM User Manual - University of Manitoba

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