Web CV User Manual - University of Toronto
Contents
1. 20 Moreover you can enter edit all the other information on this page Note that your personal information such as your date of bith CPSO and CMPA do not print on any report The name you enter here will print on your reports 4 1 3 Hospital Appointments Only current primary and cross appointments at hospitals are entered here for administrative reporting purposes The information is read only If there are any changes to make please send us the details using the support link within WebCV or emailing directly to medicine webcv utoronto ca 4 1 4 University Rank History The faculty member s current and previous rank at the University of Toronto are entered here The information is read only If there are any changes to make please send us the details using the support link within WebCV or emailing directly to medicine webcv uitoronto ca 4 1 5 University Appointments Only current primary joint and cross appointments at the University of Toronto are entered here for administrative reporting purposes The information is read only If there are any changes to make please send us the details using the support link within WebCV or emailing directly to medicine webcv utoronto ca 4 1 6 Addresses and Coordinates You can enter multiple addresses on this page but on the system generated CV out of all the entries only one prints on the CV You can choose change the printing address at anytime by selecting the Print in CV op2. This section applies to the All Activities View only For finding records in the Curriculum Vitae CV View please refer to section 2 2 of this guide Often you may want to edit a record after it has been entered You are always able to edit a record whether you wish to add information remove information or even make a copy of the entire record The key to finding a record in the system is knowing which data entry page the record has been saved on If you know where a record is located on the CV report the easiest way to find your record is to use the Curriculum Vitae CV View menu see section 2 2 of this guide a medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 f FACULTY or MEDICINE 11 lf you know which data entry page the record is stored on but cannot find it on the grid page you can click on column headings to sort recordings by that column Click once for ascending and twice for descending order VI VUUS Bulk Edit Options 4 fie SEN ORR Ree Coe tee al Jia Deer Jut ic tie Statue i Publication Citation miinaan Publicatic Status EA Nelson Nelson and the Ju Res Click Published Principal of Citiation Author kaam ore Abstracts Delete Author s Title 1 Rest of Citation Published 2007 08 2 Coauthor Research l Author s Title 2 Rest of Citation Abstracts J Accepted 2007 08 2 Coauthor Research In Press z Figure 12 Sorting Records You may
3. p w Status Date 3 Click to confirm T Edt p end Lcon _ Figure 27 Confirming Multiple Draft Records At a Time 4 Detailed Explanation of Categories This section outlines the type of information activities that should be placed into each of the submenus under the All Activities View 4 1 Personal Information This section contains personal information about the account holder Most of the pages under this section do not print on reports but are used for administration Some pages are read only In case the information is incorrect on read only pages please send us the details using the support link within WebCV or emailing directly to medicine webcv utoronto ca 3 Personal Information Citizenship Immigration Personal Data Summary Hospital Appointments University Rank History University Appointments Addresses and Coordinates Figure 28 Personal Information section in the All Activities View menu 4 1 1 Citizenship Immigration You can enter your citizenship and immigration details on this page This information is used by Common CV only when you use Common CV export feature 4 1 2 Personal Data Summary You can enter your Bio Sketch in the Bio Sketch field and can upload your photograph as well in JPG format only The photo and the information entered on the Bio sketch field prints on the Bio Sketch handout generated through the system medicine webcv utoronto ca D i FACULTY or MEDICINE
4. 6 Addresses and Coordinates seccsdisucsnsascrapnacusstenseadsdenndeaydlseduddhiesedetsdendendudsedsevisadeddeivastetvaleesdeesledstecstdancedeves 20 4 2 EDUCATION AWARDS AND CAREER EXPERIENCE ssseseeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 20 E E E E EEE EEE TN O EAE IOA A OT EEE E NE TAE E ee ee 20 4 2 2 Postgraduate Research and Specialty Training ccccccccccccsceccccccccecccnssssecceeeeessssseeeeeeeeeaaeseseeeeessaaaeseseees 21 pd medicine webcv utoronto ca UNIVERSITY OF TORONTO FACULTY or MEDICINE 416 946 3289 Ain 4 2 3 Qualifications Certifications ANd Licenses cccccccsseccccccccee en eeeseeeeee een eeeeeeeeeeeea ae eeeeeeeeeeaaaaeseseeeeessaaaaeeeeess 21 4 2 4 Professional Associations cccccccceccccccccccnneeeeeseeeee een eeeseeeeeeee eee eeeeeeeeeeGaaeeeeeeeeeesaaaeeeeeeeeeeaaaaaseseeeeeeeaaaaaseeees 21 4 2 5 Positions Held and Leadership Experience ccccccssccccccccccc cn eeesseeeeeeeenneseeeeeeeeeeaaeeeeeeeeeeeaaaeseeeeeeeesaaaaseeeeess 21 4 2 6 Honours and Career Awards ccsccessiiinesdcaavndasaiiseedsaiaucceusidivepsnswaseeatatencous sieeasetahenepaiavadeeedatvesesieeeceumewereeek 22 4 2 7 Other Noteworthy ACHVINIES ve vocasersinenths cxtectervinsetheaencnsa sie supbssaitasaledwsettscseaneasdssedusgdderdaaviasetiacctacssanieseieea 22 4 3 FE EAr OPAC CTUN WLS eee eee ne eee ee ee eee 22 doad IROSC AROS TONIN etiaai nr E RETE ATOE NIAE EEI OASTEA 22 43a Parens dnd Copyriot ienris ETE
5. A A A E E AE en ee 13 S A secret E net E E TE E peace aaneae 13 3 4 ATTACHING RECORDS TO REPOR T os cns senessneosecnanctsncyaseauseaantlvoncacsiensinct E aA EE 15 3 4 1 Attaching records to Creative Professional Activities CPA V DOTE ccccccccccsssssccccccceecnesseeccceeeaaaeeseeeees iB 3 4 2 Attaching records to the Teaching and Education Report TER ccccccccccsesseeececceccecaeeessecceeeeeaaseseseees ID 3 4 3 Attaching records to the Research in Teaching and Education section of the TER ccccccceesseeeeeeees 16 3 5 BULK EDING ENTRIES ceiste enaena ihanaa anane eiaha 17 3 6 IMPORTING FROM PUBMED jc cccccccannssteaninenasacnanecoeninaneeianans dageagnonbordanecoandanen saeganndoabanonedaeaasnaeendapaveagganctoobnaencs 18 3 7 BUEK CONFIRMING DO RAB IE N DRIES sucssavacgsieeesarng ar e a an eas ea anani 18 4 DETAILED EXPLANATION OF CATEGORIES eeeesesssssesssececcccccsosssssssssececccccssosssssssssecececesssssssssssssseeee 19 4 1 PERSON AG INF ORIVIA TION 3c assess taestics ess an ee att ee ee a ee es 19 pele CUE P T VION salve pasate cates A nea ceteseucadoatsecuatiay cartes ee as essen saguntaeaeaotan eiecsosacexiaa re 19 dc MCT SOMO o T Y E E saad ea T E ngs vacate estes saa A AT 19 eds FOS ARPO E ar E E nse eaoush vasa AA vas ato Saas E ss sneesa AAEE 20 4dA University Rank TAU SIOPY osseetide EEA AE EEEE A AA ERER a ea aenean 20 Ada TLV CP STL APPOINTI S aaeain eE E E E E stn E tdaetecacsaleenon nals taenieadonhes 20 4 1
6. EES EEEE AE E TEREE 23 4 3 3 Grants Contracts and Clinical Trials cccccccccccssescccccceece ee eeeseeeeeeee aa eeseeeeeeeeaaeeeeeeeeeesaaaaeseeeeeeeeaaaaaneeeess 23 43 4 Salary Support GING Other Funding ressis a ESERE ea 23 A F E E E E T E E E E E E E ENR 23 F30 Fraea ons ana CF ACIES rran E E EA A 24 Ba PATTA CS usc ra oe R AEE oasa atone iemaaminestnnss 24 4 3 8 Other Research and Professional Activities socsscsvsctsnsssisasenesceasaessenesxevsdantieseshcectovasdeseseseensensveetiebeseonsseuess 24 A T N E E E E area rent re 24 4 4 u E ERa AAA ONE e E E ea cee E E T 25 4 4 1 Introduction and Teaching Philosophy ssrissirsissssiresiicieisisoiisirernrinieiss a atara tasei a iis 2 PE MOU a E sateen ocga paca sane aap E E E A 29 Aa A E O S E E saueanasucasaceteamuetenceateadiddn 26 AAA FES O UPEIN SOT o a O caueanasecasacetaamuetesceateadidees 26 A M S e Ea E E E E E A E EA 26 4 4 6 Innovations and Development in Teaching and Education ccccccccsssesccccccceeeneesseeceeeeeeaaeesseceeeeeaaaassseeess 26 dad Arreca LCA INS Evlidi ons cess r nn T E ET EEA ATR 26 4 5 ADMINI RA TAYE NC TIVITIES caier sae ae ae E 26 Dh PRIS VC VIS EA ve po sta S cs sav dca E E E A tesa es ee tan ER 26 4 6 CREATIVE PROFESSIONAL ACTIVITES CPA hrat n E E E a 27 JOT TIF OQICTION To CPA esiisa nEn E a AEE EEE EE EEE waisted odsadnsatees 27 4 6 2 Creative Professional ACTtIivitieS cccccccccecccccccccccneessceecceeaaaessseeeeeeeaaaeesseeeeeeeaaaeasseeeeessaauaaseee
7. It is visible on every page and allows you to navigate to any data entry page in the system This section of the user guide will describe the menu items in order Home Page Curriculum Vitae CV View All Activities View Reports Export Data to Common CV General Help Logout Figure 1 Main Navigation Menu 2 1 Home Page Returns the user to the WebCV home page This page holds a welcome message and may include messages about recent updates and events concerning WebCV You can also find contact information for the WebCV helpdesk and support 2 2 Curriculum Vitae CV View i orreithe srw A sitns tena vanmer a2 Curriculum Vitae CV View Last generated 11 10 2010 2 26 57 PM Name and Title a Biographical Information a EDUCATION Degrees Postgraduate Research and Sp Qualifications Certifications and a EMPLOYMENT Current Appointments a Previous Appointments 3 HONOURS AND CAREER AWARI a Distinctions and Research Awan Figure 2 Curriculum Vitae CV View submenus J UNIVERSITY OF TORONTO Sy FACULTY or MEDICINE The Curriculum Vitae CV View menu allows the user to view and edit records in the same order and format as found in the Curriculum Vitae CV Report This is intended for users who prefer to work from a generated CV Report in order to add modify or delete records As you can see by comparing Figure 2 and Figure 3 the name and ordering of the submenu items
8. Supervision details This include supervising assigned and elective residents fellows students in clinics operating rooms supervising them while performing clinical procedures conducting lab sessions reading radiographs and while being on service Such as emergency room or clinical shifts consult attending ward attending 4 4 4 Research Supervision Information regarding research supervision is entered on this page Details of Masters and PhD thesis committee activities as well as thesis examination are also entered on this page Records entered here appear on both the CV and TER reports by default 4 4 5 Mentorship Information regarding formal and informal mentoring of students residents fellows other professionals and junior faculty as well as preceptorships and observerships is entered on this page 4 4 6 Innovations and Development in Teaching and Education This page contains information regarding educational development activities such as creating a seminar lecture series for residents in a department at a hospital or introducing a new curriculum at Faculty level Records entered here appear on both the CV and TER reports by default 4 4 7 Aggregate Teaching Evaluations Annual aggregate teaching effectiveness scores from MedSYS POWER and others can be entered on this page Scores received for teaching a course or supervising a particular clinical activity should be entered along with the records on Teaching and Clinical Sup
9. again to continue adding similar entries or click Save to save the current record and exit the edit page Save As Draft Entry Keep this record private o e S Figure 18 Click the Copy button instead of the Save button when editing a record to save the record and work on a copy of it This saves the step of closing your record and opening a new record of the same type 3 3 3 Reset Click this button to reset this page to original state 3 3 4 Cancel Click this button to cancel the editing operation and return to grid page of the current section No edits made on this page will be saved if you select Cancel 3 3 5 Update Some pages such as Grants Contracts and Clinical Trials and Administrative Activities have an Update button on the entries editing page This button is used to update the Yearly Information table on the page e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE errs 14 Yearly Information 2005 uy 2006 ne pia ss0000 __ 2006 July 2007 June Update E sae Figure 19 Update Button on Grants Contracts and Clinical Trials Page For example on the Grants Contracts and Clinical Trials if user enters a grant with total amount of 100 000 for the period 2006 Dec 2008 June and you click Update the Yearly Information table will be updated The system will divide the total amount into the two academic year
10. lost if the internet connection is interrupted while editing adding a record Remember that you can always save a record and then come back to it to edit it 2 medicine webcv ronto UNIVERSITY OF TORONTO edicine webcv utoronto ca FACULTY or MEDICINE 416 946 3289 ABOS 13 3 3 2 Copy The Copy function is particularly useful if creating multiple entries of similar types The copy function is available in two locations on the grid page and in the edit page of a record Copy from the grid page While viewing a record in a grid page you may click the Copy button in the left most column of its row An edit page will open with all the information from the record you copied Make any necessary changes and click the Save button to create the record Until the record is saved no copy will actually be created i StartDate End Date Activity Description Activity Title lt Art and Responsible for Major Science of 2009 07 01 2010 06 30 Design of Course 3X4 Clinical hours Medicine Spine Figure 17 Click the Copy button of a record in a grid page to open a copy of that record Copy from an open edit page If you have an open record which you are ready to save but you know you would like to create a similar record you may click Copy instead of Save The record you were working on is now saved and closed and a new edit page is created with a copy of the information from the original record Simply repeat this process
11. on the grid page select onthe Select All Rows button When a row is selected it will turn yellow 1 Select on Bulk Edit Options to reveal the editing options Bulk Edit Options ph Edit Selected Recorde f Select Column To Edit 4 D Contin Selected Records mt TEst SAR report with coauthor 2 oelect on the Drop Down Menu to choose which column you would like to edit Once you have chosen the field to edit select on the second drop down menu to identify the desired value to be updated 4 Once you have selected the column to edit and have selected your records select on Edit Selected Records to complete the bulk edit Figure 24 Bulk Editing Records medicine webcv utoronto ca K a UNIVERSITY OF TORONTO PE a amp Y FACULTY or MEDICINE A 18 3 6 Importing from PubMed Users can import individual publications from PubMed to WebCV through the use of PubMed ID numbers These numbers can be identified by going to the PubMed database searching for the publication citation s you wish to import Within an open new publication record scroll down to the PubMed ID number paste or type this number in the box and click Go After processing the publication citation data from PubMed will appear in the appropriate fields Review the record to ensure all relevant fields are filled in eg Publication Type Status Role and save the r
12. other Research related pages are entered on this page These activities include clinical educational research industrial social and administrative projects and workshops Thesis projects can also be entered on this page Examples Project on Clinical Practice Guidelines An Approach to SARS Details of thesis defended 4 3 9 Financial Conflicts Details regarding possible conflict of interests should be entered on this page Example You are paid by a pharmaceutical company to do research for them while employed at one of the University affiliated research institutes oie medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 Ney FACULTY or MEDICINE 25 4 4 Teaching Activities This section contains details of teaching and education activities These activities include all formal and informal teaching mentorships research and clinical supervision educational development and teaching evaluation scores Please note that the information entered on Introduction amp Teaching Philosophy Teaching Clinical Supervision Mentorship and Aggregate Teaching Evaluations pages of this section only print on the system generated Teaching and Education Report TER and Annual Academic Activity Report AAR 3 Teaching and Education Activities introduction amp Teaching Philosophy Teaching Clinical Supervision Research Supervision Mentorship Innovations and Development in Teaching and Education Aggregate Teaching Eval
13. reflect the structure of the CV report as generated by WebCV medicine webcv utoronto ca 416 946 3289 B Biographical Information In the CV View records are displayed in exactly the same 1 EDUCATION manner as on the generated CV Degrees report Therefore you will not be able to alter the sorting of records Postgraduate Research and Specialty Training by clickin g on the column Qualifications Certifications and Licenses headers See section 3 1 in this guide for more information on 2 EMPLOYMENTY sorting Current Appointments Previous Appointments 3 HONOURS AND CAREER AWARDS Distinctions and Research Awards Figure 3 Structure of the opening of the Curriculum Vitae CV Report Notice that this structure is followed in the CV View menu in WebCV 2 3 All Activities View The submenus under the All Activities View provide data entry access to your records The pages do not reflect the structure of any report as do the menu entries under Curriculum Vitae CV View 4 Personal Information 4 Education Awards and Career Experience 4 Research Activities Teaching and Education Activities Administrative Activities Creative Professional Activities Figure 5 All Activities View submenus Entering information correctly and optimally in these menu headings will ensure that it prints on the appropriate reports Only data entered into the system will print on the reports s
14. WebCV User Guide Project For more information please contact the WebCV Team Phone 416 946 3289 Email medicine webcv utoronto ca Table of Contents WEBCV USER ae 0 ORR a eee Seen Sener eee eee MV aaa isin sa aceak ccciasaassavaaccasatecitcdavensicassesasssaesaenseitctaretancesiens saseussaveseacesbetatsteasscesssasissceveneasuaienincsostcieriaass 4 2 NAVIGATING WEBDC V sprescscccccesiasescestsscecnecstuswsnassvneresseuscasass Na e E EN a Saa 5 2 1 PON Ge rater gets es E esas cts be einen om ret E eats aclecceee iene eaisawsonpemenabausenes 5 22 CURRICULUM VITAE CV V VIEW scssnsssuocvvncansnwoanticecoswsaqaieoundlyncsesataaiwaundlnnasswaaasniennedlannvewsaannoaandigrasounserseenodarsenaes 5 2d AEL A VITES SE a E A 6 2 4 BPO T o E E E aaty aeansee tees 7 2AA Pronn o Dr RECTAS aart selene A EAA A EAE ENS 7 24 2 Curriculum Vitae CV Report cisccccccsssssciasscacststesacnceeessestsanttan seas aitedec iesin idit ia pda Meets 7 2 4 3 Annual Academic Activity Report cccccccccssssccccccccccnessseecccccaaaessseeeceecaaausnseeceeeeaaaaaseeeceeesaaauaseeeseeeauaaaaaeseees 8 2 4 4 Teaching and Education Report TER cccccccccccseessscccceeee ee eeeseeceeeee ne eeeeeeeeeeeeaaeeseeeeeeeeaaaeaseeeeeeeeaaaaeseeees 8 2 4 5 Creative Professional Activity Report CPA ccccccssccccccccccccsesesececceeeeaaeeeescceeeeeaaeesseeeeeeeaaaasseseceeesaaaaneeees S 2 4 6 Research Awards Data Summary wiicccccccccssscccccccccecceneeeceeeeeee ee eeeeee
15. ademic Activity Report only Examples 2005 present Canadian Cancer Society Studying the side effects of chemotherapy PI Dr Holmes Co Investigator 20 000 00 2007 Ontario Thoracic Society Block Term Grant Summer Student Award Sarah Michelle Geller Supervisor 2 000 00 1999 2002 Biogen Efficacy of Avonex Pl Dr Holmes Co Principal Investigator 120 000 00 4 3 4 Salary Support and Other Funding This page contains information about awarded personal salary support trainee support and any other funding not accounted as research grant Examples 2007 Robyn Allen Award for Individual Achievement Anaphylaxis Canada 1991 1996 Career Scholarship MRC 4 3 5 Publications This page contains information regarding the published submitted or accepted in press research related work It includes abstracts books book chapters journal articles case reports and manuals One can put here in preparation manuscripts as well Note that the Status Date field on the page is used to sort the entries on the system generated reports It is strongly recommended that the year and month be included in the Status Date field J UNIVERSITY OF TORONTO FACULTY or MEDICINE medicine webcv utoronto ca 416 946 3289 ABOS 24 rather than use the year only This will ensure that the publication record will be selected properly when generating an Annual Academic Activity Report Example S Holmes B Galler B
16. also limit the number of records that appear on each grid page by only listing entries that fall within a specified date range To do this use the Date Range drop down menus at the top of the page You must select on Refresh for your changes to be displayed Date Range pres ki Add New 2016 a 2015 2014 impor g Import 012 2 2011 2010 2009 MNR Figure 13 Date Range Option If you know specific terms that are contained within a record it is useful to use CTRL F This is a built in browser finding function different browsers have different short keys and menus check your browsers setting for this function You may also use Edit gt Find for the same functionality If there is more than one page you will need to do this for every page Refresh DateRange E les E E aiina Hospital A Hospitals Primary Appointees Onty Find Find what Rest of Ctation il C Match whole wodory Com OUp Bown Nelson Nelson and the Ju Rest of R L Match case EZA Citiation L 4 A Figure 14 Using Find Option to Search a Record CTRL F medicine webcv utoronto ca X FACULTY or MEDICINE 12 3 2 Grid Column Options Note The ability to customize which columns appear is available only in All Activities View In Curriculum Vitae CV the display of records is determined by the format of the corresponding report To make navigation on the grid page easier you m
17. ay customize your view of the grid page To do this please click on grid columns and check the items you want to view You must select Refresh for your changes to be displayed UNIVERSITY TORONTO Publications Acuity Sottware ey of Medicine Ra Ryusho 3 Refresh Help about this Page Date Range yee Add Mew Hospital All Hospitals v Primary Appointees Only Grid Columns 2 Choose Sree Type ae Impact Factor Record Info ls Peer Reviewed Peer LJ Level of Contribution a Aer Details O Member Name Publication Status LJ Trainee Publication Trn Private lls Most Significant lin Creative Professional y L Reporting Domain M Status Date Publication Sig Pub Activity In CPA Publication Citation Role lls Presentation Pres Bulk Edit Options i Publication Citation Type Peer 7 Publication Status Date Role JIF Sig Pu Pre E Figure 15 Hiding and Showing Columns on Grid page 3 3 Important Buttons on Record Editing Pages Figure 16 Important Buttons on Record Editing Pages When you are adding or editing entries you will always see the above four buttons at the bottom of the edit pages These buttons are 3 3 1 Save When a user completes filling in the fields or modifying existing entries click this button to save the changes the edit page will close upon completion of the saving and your record will appear within the grid Save often unsaved changes will be
18. changes If you would like to change data on a report you must edit the record on the appropriate data entry page 2 4 1 Printing of Draft Records WebCV allows you to mark individual records as Draft When generating any report except for Bio Sketch you can control the behaviour of the reporting system with regard to Draft records You may choose to exclude draft records include them in the report or to print only draft records and ignore all non draft records Select Draft Handling Exclude Draft Records Include Draft Records Only Draft Records Figure 7 Selecting Draft Handling Behaviour for a Report 2 4 2 Curriculum Vitae CV Report This format is recommended by the Faculty of Medicine for promotion submissions Usually this report will be generated for your entire career but if you wish you may specify a time period by checking the box labeled Select Date Range medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS Select Report Curriculum Vitae CV Select Date Range 2008 Jul 2010 Select Draft Handling Exclude Draft Records Include Draft Records Only Draft Records Figure 8 Generating CV 2 4 3 Annual Academic Activity Report This report is for submitting reports of annual activities The report includes most records which print on the Curriculum Vitae CV as well as the records included on the Teaching and Education Report TER in order to d
19. e on grants contracts and clinical trials e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE errs 2 4 7 Teaching Data Summary The Teaching Data Summary is a promotion report which tabulates teaching activities Only records entered in the Teaching and Presentations if attached to TER page of WebCV are included It does not include clinical or research supervision 2 4 8 Refereed Publications Data Summary The Refereed Publications Data Summary is a promotion report which summarizes your role on peer reviewed publications 2 4 9 Research Supervision Data Summary The Research Supervision Data Summary is a promotion report which summarizes your supervision of research trainees 2 4 10 Bio Sketch handout not NIH standard This report uses the contents of the Bio Sketch field on the Personal Data Summary page If you have a one page biography you may paste the SS contents of the file in this field lt gt Q You may also include your photo on the Bio Sketch report Click the Change button to upload an image file or replace one you have already uploaded Change Remove Figure 10 A picture upload facility is provided on the Personal Data Summary page 2 5 Export Data to Common CV The Export Data to Common CV also known as the CCV Translator feature is for those who have an account with the Canadian Common CV website and w
20. eature Creative Professional Activities in Education are also entered on this page and can be included in Teaching and Education Report by checking the Attach to TER checkbox Examples Developing an evaluation form for patients which is then adopted by other practitioners This will improve professional practice and will expedite the patient assessment process May be considered as Exemplary Professional Practice ping medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS 28 Constructing a clinic for a targeted population May be considered as Professional Innovation and Creative Excellence Modifying provincial guidelines for doing research in a particular field May be considered as Contributions to the Develooment of Professional Practice eel medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 f FACULTY or MEDICINE ABOS
21. ecord PubMed bold m FAJ RSS Save search Advanced Display Settings Summary 20 per page Sorted by Recently Added send to Results 1 to 20 of 25 Page 1 of2 Next gt Last gt E Characterization of a long acting recombinant human serum albumin atrial natriuretic factor ANF 1 expressed in Pichia p astoris de Bold MK Sheffield WP Martinuk A Bhakta V Eltringham smith L de Bold AJ Regul Pept 2012 Apr 10 175 1 3 7 10 doi 10 1076 regpep 2012 01 005 Epub 2012 Jan 30 PMID Hazen PubMed indexed for MEDLINE Related citations Figure 25 PubMed ID database search results showing the PubMed ID Article Identifier AID Use for DOI PubMed ID Leo Figure 26 PubMed ID Import Button Publications Page 3 7 Bulk Confirming Draft Entries To individually confirm a draft entry click the Confirm button on the record in the grid page or uncheck Save As Draft Entry on the edit page of the entry To confirm multiple entries at a time on grid page Click Bulk Edit Options to show options Select multiple entries by holding ctrl key while selecting with mouse hold the shift key to select entries between the first selected entries and the mouse cursor Click Confirm Selected Entries to confirm the entries e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE ABOS 19 a Edit Selected Records Select Column To Edit Confim Selected Records
22. ee the Detailed Explanation of Categories section of this guide for a detailed explanation of the pages under each of these submenus e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE ABOS 2 4 Reports This menu is used to generate reports from WebCV The reports are pre formatted and based on the data that has been entered on the various data entry pages Select Report Curriculum Vitae CV Annual Academic Activity Report AAR Select Date Range Teaching and Education Report TER Creative Professional Activites Report CPA Research Awards Data Summary Select Draft Handling Teaching Data Summary Refereed Publications Data Summary Research Supervision Data Summary Bio Sketch handout not NIH standard Figure 6 Report List of Reports generated from WebC V Select the report from the list found on the Reports page Clicking the Generate Report button will generate the selected report If you have a pop up blocker on your browser a message will come up asking you to click on the link if your report does not automatically appear All reports are in rich text files and can be saved on your computer as you would save any other document These documents are standalone which means that although you can make changes to them as needed it will not effect in any way the data stored in the system Also the next time that you generate that report it will not reflect those
23. eeee nena eeeeeeeeeeea eee eeeeeeeeesaaaaeseeeseeeaaaaseeseess j DAS LEACHING Dala SUMIMATY seeretari AEE E EEES EEE AN EAEE 9 2 4 8 Refereed Publications Data Summary oseeeennnsnnnnnnnnnssseennnnssssseenenssssserenossssseerensssssserenssssssereessssssereeesse 9 2 4 9 Research Supervision Data SUMMATY eeeennnssnnnnnnnsssseennnsssseernnnssssseresssssseerrenssssseeresssssssereessssssereeesse 9 2 4 10 Bio Sketch handout not NIH standard cccccccccccccccccccsecccceusccccuueccccuuecscuuseccccusecseuecssuunecssueesseueeeseuens 9 2 5 EXPORT DATA TO COMMON CV sairiysiipnuya inisa aan ananin eG a pea 9 2 6 E E aoe er E ee ere A meee EE en re E OT AE E er ere 10 24 H EP a E E E E estos 10 2 8 MDOT a opens e eens tases euinse es cena aeee selena ttn ceassuesopsceengeesennceysctagcesssteseeccuscansevenceusctesessees eescesses 10 S FBV FUNCIONS cei a E a E a lave sits 10 3 1 SEARCHING AND SORTING ENTRIES sssini en o a a a i 10 a2 GRID COLUMN COP TIONS sossunescinssaiesisensuadssnanmnesnasouns speqnnstsupactonse S S 12 3 3 IMPORTANT BUTTONS ON RECORD EDITING PAGES 0 eeeeeeeeseeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 12 Dey ES areca ape ac vn centesracteereca aa ssa se E oes artes os osm geass esas gon pen eaeH oa aeea acne EE 12 De IY apse cece acs pics usta a sess cea vie ees ns cen eases esse oats E 13 ep CS 0 arrestee ces nantes nctear se ca tees cee von eeu en so ce to oases gona eee aus E 13 a O10 11 2 E
24. eeeesaaaaaeeeees 27 bi medicine webcv utoronto ca J UNIVERSITY OF TORONTO A16 946 3289 FACULTY or MEDICINE ABOS 1 Overview Welcome to WebCV WebCV is a Faculty of Medicine wide undertaking The aim is to revolutionize how you currently organize your professional research teaching administrative and service activities We do this by helping you enter all your relevant information once into an online database You gain the ability to generate multiple reports Curriculum Vitae Annual Academic Activity Report Teaching and Education Report and the Creative Professional Activities Report that comply with Faculty of Medicine standards at the click of a button The purpose of this User Guide is to assist you throughout your use of WebCV from getting started and familiarizing yourself with the system to editing and maintaining your information to producing and saving reports The current version of this guide may be found on the WebCV Project website hosted by Discovery Commons at the Faculty of Medicine http webcv utoronto ca Remember we are here to support you through each step of the process and to answer any questions that you have Please feel free to contact us at medicine webcv utoronto ca or 416 946 3289 ping medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS 2 Navigating WebCV WebCV s main navigation menu Figure 1 is located on the left side of your browser window
25. ervision pages 4 5 Administrative Activities This section contains details of educational and other administrative activities Administrative activities include all the professional committees you are associated with 3 Administrative Activities Administrative Activities Figure 32 Administrative Activities section in the All Activities View menu 4 5 1 Administrative Activities This page contains details of all the administrative activities which include contributions in all the hospital university and research committees along with roles in scientific advisory boards Educational administration for all levels is also entered on this page Be sure to check the ping medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS 2 Educational Administration checkbox where applicable This will allow the entry of education related information such as Department or Primary Audience Examples 2007 Jan present Chair Nephrology Residency Committee Hours 40 2007 Jan 2007 Feb Member Division of Neurology Research Projects Steering Committee Hours 50 2007 Jan 2007 Feb Interviewer Division of Cardiology Resident Selection Committee Hours 20 2005 Oct Member U of T Dept of Medicine Strategic Planning Retreat 2001 2003 Member Salix Pharmaceuticals CA Scientific Advisory Boards 4 6 Creative Professional Activities CPA This section contains details of your creati
26. esearch in Education Title will be available for adding documentation Attach to Research in TER V _ Attach to My Research in Education Title Figure 23 b Attach to Research in TER When entering other activity records the user will be offered the option of attaching the record to Research in Teaching and Education titles For a step by step guide for documenting your Research in Teaching and Education in WebCV please see the document titled Attach Records to Research in TER which is available in the User Guides section of the WebCV Project website hitp webcv utoronto ca a medicine w V ronto UNIVERSITY OF TORONTO edicine webc u T os ep FACULTY or MEDICINE 17 3 5 Bulk Editing Entries Users can edit the same field for multiple entries using the Bulk Edit Options feature in All Activities View Only certain fields are available for bulk editing and these vary from page to page Click on the Bulk Edit Options button and then click on Select Column to Edit drop down menu to reveal which fields you can bulk edit Tip To highlight a group of records inclusively select on the first record in the list hold down the shift key and then select the last record If the records are not one after the other hold down the CTRL button and select these records one ata time 3 Select on the rows you would like to edit You may do this individually in multiples or If you would like to edit all the records
27. ications and Licenses This page contains details about the received qualifications certifications and licenses One can also include advanced courses or workshops attended during the career The records on this page essentially have an awarded diploma certificate or license Examples 2000 Dec Fellow Royal College of Physicians of Canada FRCPC Neurology 123 1995 Diplomat American board of Internal Medicine 1994 Specialist Certification Cardiology United States 1990 Licentiate Medical Council of Canada Ontario 12345 4 2 4 Professional Associations This page contains information about involvement in learned societies or specialty professional associations etc Examples 1999 present Member Ontario Association of Radiologists 1999 2005 Member Canadian Medical Association 4 2 5 Positions Held and Leadership Experience This page contains details regarding the current and previous university hospital clinical research and consulting job experiences Important leadership positions may also be entered on this page Examples 2005 present Associate Professor Department of Medicine Faculty of Medicine University of Toronto 2004 Sep 2004 Dec Acting Physician In Chief Division of Cardiology St Michael s Hospital 1995 1998 Consultant California Biotechnology Inc California United States big medicine webcv utoronto ca J UNIVERSITY OF TORONTO FACULTY or MEDICINE 416 946 3289 ABOS 22 4 2 6 Hon
28. in y Select Audience in TER TER Select Audience in TER Multlevel Education Undergraduate Education Graduate Education Undergraduate MD Postgraduate MD Continuing Education Faculty Development Patent and Public Education Research Associate Clinical Research Fellow MD medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS 16 Figure 22 Attach to an Audience in TER Once you have checked the Attach to an Audience in TER checkbox you will be able to use your CV record e g a publication in your Teaching and Education Report TER 3 4 3 Attaching records to the Research in Teaching and Education section of the TER lf you have Research in Teaching and Education activity it will be represented on your CV report as a Research Statement It will not be differentiated from other Research Statements on the CV Such Research Statements should be included on the Teaching and Education Report under the Research in Teaching and Education section In WebCV this is accomplished by editing the Research Statement and checking the Attach to Research in TER checkbox E startDate EndDate Twe Subject TER Copi 2008 07 01 2009 06 30 My Research in Education Title Dewt Figure 23 a Attach to Research in TER This Research Statement will print in the Teaching and Education Report in the Research in Teaching and Education section In other WebCV records the title My R
29. isplay a complete account of your activity during the reporting period specified Select Report Annual Academic Activity Report Select Reporting Year July 2008 June 2009 Select Date Range E 2008 jut 2010 Select Draft Handling Exclude Draft Records Include Draft Records Only Draft Records Figure 9 Generating Annual Academic Activity Report The reporting period may be specified by selecting an Academic Year from the Select Reporting Year field or if you check the Select Date Range box you can specify an arbitrary date range 2 4 4 Teaching and Education Report TER Formerly known as the Teaching Dossier this report is a promotion document It produces the format expected by the Faculty of Medicine for promotion purposes 2 4 5 Creative Professional Activity Report CPA This report is in the Faculty of Medicine s standard format for promotion WebCV allows you to flag your records for inclusion in the CPA report Activities that you have entered for use in your CV or Annual Activity Report may function as documentation for your achievement of a CPA For more information about Creative Professional Activity please refer to the Faculty of Medicine promotion manual available on the Faculty website http www medicine utoronto ca faculty statf faculty appointments and promotions 2 4 6 Research Awards Data Summary The Research Awards Data Summary is a promotion report which summarizes your rol
30. lockage in arteries Cardiology 2006 45 100 105 4 3 6 Presentations and CE Activities This page contains details of the presentations given It includes presentations directed towards Continuing Education CE e g Grand rounds Faculty Development and Patient and Public Education However teaching rounds are not entered on this page Visiting professorships for any audience level and media appearances are also entered on this page Make sure to attach your records to an Audience in the TER if appropriate See section 3 4 2 of this guide Examples 2007 Feb 14 Visiting Professor University of Western Ontario Residents Lecture Series St Joseph s Hospital Central Nocturnal Hypoventilation A Unique Treatment 2006 Apr 13 Canadian Medical Association PMI Workshop Toronto Leading with Emotional Intelligence April 13 16 2007 2005 Mar 15 International Symposium on Angioplasty Toronto Ontario Canada Title of the presentation Presenter Presenter s Holmes D Geller R 4 3 7 Peer Review Activities Peer review activities such as manuscript and grant reviews as well as editing activities are entered on this page Examples Note Following are Manuscript Reviews and Editorial board examples 2003 present Canadian Journal of Diagnosis Number of Reviews 5 2001 2002 Assistant Editor Ontario Thoracic Reviews 4 3 8 Other Research and Professional Activities Any research related or professional activities that do not fit in
31. ould like to export records from WebCV and import them into Common CV Only the common elements between the two systems will be transferred The Translator allows re use of WebCV data to apply for funding from granting agencies that use Common CV eg CIHR Heart amp Stroke Foundation This is achieved by exporting an XML file containing this data from WebCV and importing it into Common CV ping medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE ABOS 10 2 6 General Under the General menu different account related tasks such as changing the account password can be performed The Head of a Division or Department is able to see accounts of the staff members and can generate their reports Faculty members can prevent Division and Department Heads from viewing their data from Personal Settings page in this section Change Password Personal Settings Access Log Contact Us 2 7 Help The External Help submenu is a link to our help website at the University of Toronto Once there you will find information on how to contact us should you have further questions or comments The Guides submenu provides online guides from our software provider Help External Help Guides Figure 11 Help Menu 2 8 Logout If you are inactive for 120 minutes WebCV will end your session You may end the session immediately by clicking the Logout menu 3 Key Functions 3 1 Searching and Sorting Entries
32. our CV records to other promotion reports 3 4 1 Attaching records to Creative Professional Activities CPA report Almost any record can be used as documentation for a Creative Professional Activities record which you have created in WebCV For a step by step guide for documenting your CPA in WebCV please see the document titled Attach Records to CPA which is available in the User Guides section of the WebCV Project website http webcv utoronto ca Attach to CPA 7 ae Attach to Contributions to Dev in TER Attach to Exemplary Pro in TER _ Attach to Pro Innovation in TER Attach to Remote Medical Consultation Project Figure 21 Attach to CPA Once you have checked the Attach to CPA checkbox you will be able to select one or more of your previously entered Creative Professional Activity 3 4 2 Attaching records to the Teaching and Education Report TER The Teaching and Education Report may contain other activities besides teaching For example a publication whose content is educational in nature belongs in the Curriculum Vitae as a publication record but also belongs in the Teaching and Education Report TER The TER is organized by Audience i e educational level of the learners for an activity WebCV allows you to cross reference your records for inclusion in your TER under the appropriate Audience The Attach to an Audience in TER checkbox activates the list of Audiences by which the TER is organized Attach to an Audience
33. ours and Career Awards All the received or nominated professional honours and career awards including teaching awards are entered on this page These exclude research grants any personal funding or patents and copyrights awarded Examples 2003 present American Men and Women of Science Biographical Entry 2009 Jul 2010 Jun Best Teacher of the Year Undergraduate Medical Education Department of Medicine University of Toronto 2002 2003 National Registers Who s Who in Executives and Professionals Biographical Entry 1997 F M Hill Research Award 1990 Walter F Watkins Scholarship 4 2 7 Other Noteworthy Activities The noteworthy activities not accounted as Educational or Administrative activities should be entered on this page Note that the information on this page is only reflected on your Annual Activity report and not on the CV The information may also be attached to your Teaching and Education Report TER See section 3 4 2 of this guide for more details Examples was a part of organizing committee for a conference was a part of organizing committee for a workshop 4 3 Research Activities This section contains all the research related activities including the presentations given and articles published 3 Research Activities Research Statements Patents and Copyrights Grants Contracts and Clinical Trials salary Support and Other Funding Publications Presentations and CE Activities Peer Review Activitie
34. s Other Research and Professional Activities Financial Conflicts Figure 30 Research Activities section in the All Activities View menu 4 3 1 Research Statements This page contains research statement s describing your research interests If your research interests are in education select Attach to TER so the record is also included in the system e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE errs 23 generated Teaching and Education Report See section 3 4 2 of this guide Examples below outline some titles only and not the actual descriptions Examples 2001 present Studying the functionality of different parts of brain 2003 present Develop Academic Leadership in the department 2002 2004 Finding the root cause of cancer 4 3 2 Patents and Copyrights This page contains information regarding the applied and granted patents and copyrights Examples 2008 Dec Finding the root cause of cancer Patent Did thorough research in finding the root cause of cancer Granted 1111 Canada 2007 Feb Invention of tablets for the common cold Copyright did my research in the lab and invented tablets for the common cold Granted 2222 Canada 4 3 3 Grants Contracts and Clinical Trials This page contains details about the research funding Note that only the grants with Funded or Declined status print on the CV Applied and Rejected funding print on the Annual Ac
35. s that fall within the period selected i e 2006 July 2007 June and 2007 July 2008 June for the given example 2 Start End Dates 2005 _ Dec 2007 sun E z Other Details Renewable Save As Draft Entry Keep this record private In Creative Professional Activity wee amp OOOO Yearly Information 2005 December 2006 June 56 842 hm 2006 July 2007 June t 63 156 na Figure 20 Yearly Information Table on Grants Contracts and Clinical Trials Page The system divides the amount based on the number of months in the academic year that are being funded So for the above mentioned example for the academic year 2006 July 2007 June the funding is given for 7 months only and for the academic year 2007 July 2008 June the funding is for 12 months Total amount is divided proportionally If the system calculated amount for a particular academic year needs to be changed enter the amount in the Received Amount box and click Update The entire table will be updated gt medicine ronto UNIVERSITY OF TORONTO ode ona ee Ps FACULTY or MEDICINE 15 3 4 Attaching Records to Reports Most records in WebCV are designed to print on your Curriculum Vitae CV report However there are other important promotion reports generated by WebCV which can reuse the same records as documentation The reports are described above in section 2 5 This section describes the options WebCV provides for attaching y
36. tion as Yes for an entry If you do not want any address to print on CV select No for all the entries 4 2 Education Awards and Career Experience This section of WebCV contains educational details and career experience of the account holder 3 Education Awards and Career Experience Education Postgraduate Research and Specialty Training Clualifications Certifications and Licenses Professional Associations Positions Held and Leadership Experience Honours and Career Awards Other Noteworthy Activities Figure 29 Education Awards and Career Experience section in the All Activities View menu 4 2 1 Education This page contains all the degrees awarded by different universities Examples 1997 Jul 2001 Jun MD University of Toronto Toronto Ontario Canada o medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 t FACULTY or MEDICINE 21 1992 Jul 1996 Jun BSc Biology University of Toronto Toronto Ontario Canada 4 2 2 Postgraduate Research and Specialty Training This page contains details about all the postgraduate research and specialty trainings that do not award any certificate or diploma at the time of completion It includes fellowship trainings as well Examples 1990 Jul 1991 Jun Clinical Fellow Angioplasty St Michael s Hospital Cardiology Supervisor s Dr Holmes 1989 1990 Senior Assistant Resident Medicine Sunnybrook Hospital Toronto 4 2 3 Qualifications Certif
37. uations Figure 31 Teaching and Education section in the All Activities View menu 4 4 1 Introduction and Teaching Philosophy Introduction to the Teaching and Education Report and detailed Teaching Philosophy is entered on this page This is mostly narrative description 4 4 2 Teaching All the formal seminars and lectures given at any level i e targeted to any audience level as well as formal and informal teaching rounds are entered on this page Moreover extra departmental teaching activities are also entered on this page Types of activities that can be entered on this page are Lectures Seminars Small Group or PBL Teaching Workshops Examinations Formal Teaching Rounds Scheduled Centrally Informal Teaching Rounds Scheduled by Teacher Simulations Labs Practicum Individual Consultations Peer Coaching Remediation Course Coordination Direction Moreover users can define their own types of teaching using the Other Specify option Clinical supervision details are not entered on this page but on Clinical Supervision page of WebCV e medicine webcv utoronto ca UNIVERSITY OF TORONTO 416 946 3289 FACULTY or MEDICINE errs 26 Invited lectures may belong on the CV as well as in the TER If so they should be entered on the Presentations and Special Lectures page and attached to an Audience in the TER Please see section 4 3 6 4 4 3 Clinical Supervision This page is intended to capture Clinical
38. ve professional work Details under this section are used to compose your Creative Professional Activities CPA report 3 Creative Professional Activities Introduction to CPA Creative Professional Activities Figure 33 Administrative Activities section in the All Activities View menu 4 6 1 Introduction to CPA Introduction to the Creative Professional Activity Report which includes how the CPA report is organized is entered on this page This is mostly narrative description 4 6 2 Creative Professional Activities This page contains the narrative description including the impact of the professional activities considered as creative For understanding creative professional activities please refer to the Faculty of Medicine promotion manual available on the Faculty website http www medicine utoronto ca taculty staff faculty appointments and promotions Entries on this page can be considered as themes and are not primarily the actual activities performed The activities performed in order to support these themes such as a case report written or a presentation given should be entered on their respective pages case report on Publications page and presentation on Presentations and CE Activities However these activities should be attached to the relevant Creative Professional Activity theme s using the Attach to CPA feature on the activity s page Please see section 3 4 1 of this guide for details on the Attach to CPA f
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