Web site User Manual
Contents
1. 2 ADMINISTRATION MENU To maintain the site i e add content upload files the user first has to login as an administrator To do this go to the link http www weyburn ca admin php live site weyburn directwest ca admin php proof site An admin ID and password prompt will appear see figure 2 1 Enter the Admin ID and password and press the login button If the login was successful the administration screen will appear see figure 2 2 AdminID __ Password Fig 2 1 admin login Admin ID wbadmin Password 37kool46 Logout Exit Additional Functions a y i po pload Images Upload PDFs Mew oday 0 New Yesterday 0 Fig 2 2 administration screen If you wish to return to the Administration Menu while working with any of the above tools simply click the Administration Menu link at the top of all admin pages The administration screen presents the user with links to maintain the various parts of the web site Some options are used more frequently than others I Sections Admin This screen is used to maintain the content on your site You can add delete amp edit articles from this screen Content is typically in the form of articles and each site could potentially have thousands of articles The first thing on the Sections Administration screen see figure 2 3 is a list of the sections of the web site The active sections correspond with the main menubar items Clicking on a section will ta2. 2un E s A200 M p Day iia tert Jun Jun 2003 2003 4 End Jun un_e 2003 v Return to main menu Fig 3 2 Add new calendar event Title This is the information that will appear on the individual calendar days This should be the title of the event Text This is the event detail These details are displayed when a user clicks on the Title of the event listed on the Event Calendar The next three items are how you schedule the event You have three options 1 One Time The event will appear only on the date you specify 2 Weekly The event will appear weekly on the weekday you specify for the duration of time you specify 3 Monthly The event will appear monthly on the weekday you specify for the duration of time you specify 4 SURVEYS POLLS To administer the poll on City of Weyburn website click on Surveys Polls on the main admin menu From the Polls Surveys Administration page you can add edit delete polls To create a new poll fill in the appropriate fields and click on the Create Poll button see figure 4 1 Edit Polls tion into a sin F field ghle I Fig 4 1 Adding Editing Deleting Polls To edit an existing poll click on the Edit Polls link Choose the poll you would like to edit and be sure to save the changes when you re finished To delete an existing poll click on the Delete Polls link Choose the poll you would like to delete and click on the
3. be retrieved Pro dure Bylaw 0 City Council Edit Delete Fig 2 7 All Articles list The other way to edit an article is to enter the article id into the Edit Article ID field located directly below the All Articles list on the Sections Administration page see figure 2 8 Fig 2 8 Edit Article ID field Finding the article ID To find the article id go to the page that is to be updated and look for the number after the viewarticle amp artid in the Address field of your browser see figure 2 9 In the case below the article id would be 3 this is why it is best to work on this site w o the frames A Weyburn The Opportunity City Microsoft Internet Explorer provided File Edit View Favorites Tools Help lt Back x a A Le Search SP Favorites GA media t Address http ew wey burn ca modules phprname 5ections amp op viewarticle amp artid 3 Fig 2 9 Article ID Both of these methods will take you to the same place the Sections Administration screen Edit Article To edit the selected article scroll down the page and edit the elements title section or content Once you have made the necessary changes save your article by clicking on the Save button on the bottom of the page If you want to delete this article click on the delete link beside the save button Slideshow The Slideshow feature allows you to add dynamic images to your Web pag
4. file that already exists in your account you just need to click on the trashcan icon to the right of the file see figure 5 5 Once a file is deleted it cannot be retrieved acrobat gif Fig 5 5 deleting a file When renaming a file click on the rename icon to the left of the file see figure 4 6 a acrobat gif Fig 5 6 renaming a file 6 TECHNICAL SUPPORT This manual should provide you with everything you need to maintain the Office of the Treaty Commissioner site Here is a list of contact information if you have questions or if troubles arise Questions about this manual or the processes described within Sara Swallow DirectWest Internet Business Solutions sara swallow directwest com 306 777 0443 Experiencing technical problems with otc ca Sara Swallow DirectWest Internet Business Solutions Ssara swallow directwest com 306 777 0443 Interested in new development Trevor Gordon DirectWest Internet Business Solutions trevor gordon directwest com 306 790 5585
5. is used when creating a Jump link Jump link Jump links are hyperlinks that lead a user to a specific place in the same Web page There are two steps to creating a Jump link 1 Create an anchor An anchor is the text to which you want the hyperlink to lead Place your cursor where you would like this anchor to appear Click the hyperlink button Select Anchor Then in the Link field name the Anchor It should be one word Example Treaties 2 Create the jump link Highlight the text you wish to link Click the hyperlink button Select HTTP Then in the Link field type AnchorName So in the example above you would type Treaties Click Insert to create the hyperlink you have created Once you are finished adding the content the last step is to save your article To do this click on the Add New Article button ii Editing Deleting Articles There are several ways to edit an existing article The first way is to find the article you wish to edit delete on the All Articles list on bottom of the Sections Admin page To edit the article click on the edit link to the right of the article title see figure 2 7 To delete an article click on the delete link to the right of the edit link When you click on the delete link a screen will appear that says Are you sure you want to delete this article Click Yes if you want to delete this article but be careful Once an article is deleted it cannot
6. Delete button The poll information will be immediately removed from the database so be sure you want to delete it 5 UPLOAD RESOURCES Two upload resources file managers have been added below the additional functions area of within the main administration area of the site see figure 5 1 Logout Exit Mew Today 0 New Yesterday 0 Fig 5 1 Additional Functions Area A file manager is a web based program that is used to control files on your Web site without the use of FTP This means you can upload and delete files from your site with ease The images file manager is used to upload images graphics to the site The PDF file manager is used to upload other files such as PDF files and sound files Click on the chosen file manager link and the main directory screen will open in a new browser window see figure 5 2 root diris Sanarwhweyburt caltest sitemages me buttons J cys u E i r r Lstpostoffice gif 2ndhospital jpg r acrobat gif Fig 5 2 Main Directory Screen The files listed on the top of this page are files that already exist in your account To view a selected file click on the underlined name of that file To upload images into a directory within the main directory click on the folder name To get back to the main directory click on the back arrow I Uploading Files To upload files into your account scroll down the main directory screen past the file
7. ce Edit Delete 1 Public School Edit Delete jog Residential Section Edit Delete oO el jog Royal Hotel Edit Delete iverjpog Souris River Edit Delete Te Tee suse ipa Souris School Edit Delete ipa View of Third Street Edit Delete Stre 2j a view of Third Street Edit Delete 1919Wer burnsecurityBank jpg WVeyburn Security Bank Edit Delete 1919Sa0uvenirFolderjpg Edit Delete Image Description Browse Save The top portion of this screenshot displays the list of images currently in the slideshow You can edit or delete these images You can also add new images to the slideshow using the bottom portion of this screenshot See the previous page for instructions on how to add images to a slideshow 3 CALENDAR ADMIN The Calendar Admin will allow you to add edit and delete listings from the Events Calendar When you enter this area the following screen will appear see figure 3 1 below Maintain Event Schedule Date Title 15 Jun 2003 Father s Day Delete q Jul 2003 Canada Day Delete Add Hew Event View Calendar Fig 3 1 Calendar Admin page The events you see listed are events that are active within the calendar You are able to Edit and Delete these items To add a new calendar event click Add New Event see figure 3 2 Add Event Sun Mon Tues Wed Thurs Fri l Sat P mee start Dun s M 2003 ene
8. es These images appear below the content of a page The images will rotate automatically at a timed interval Alternatively the user can navigate through the images of the slideshow at their leisure by using the control buttons provided Users can click on the individual images of the slideshow to see larger versions of the images if available Below is an example of a slideshow appearing on the City of Weyburn Web site aia ellis ees AS fhe i Lt ae ae t al T Bae zji pr a te gi ipi ELI eee Bami PEE tot a G 1 4 5 g i ered oe T ese yer 1 Di g g T F s ki i a Ep a yee hey T a amy SAA ARE aan e ia a BEES SL Te Baptist Church Start If the user has stopped the slideshow they can start it again by clicking start Stop The user can stop the slideshow by clicking stop Prev Moves to the previous image in the slideshow Next Moves to the next image in the slideshow Baptist Church This is an example of a title for a picture When you add a picture to the slideshow you give it a title This title appears below the image in the slideshow itself Picture Users can click on the individual pictures in the slideshow to see larger versions of the images if available Adding a Slideshow To add a slideshow you must edit an article Note If you want to add a slideshow to a new article you must first create the article save it and then edit the article Use t
9. he Edit Article feature as described elsewhere in this manual When the page loads at the bottom of the page below the content editor you will see the following item Image Browse Description a ha Order numeric Save 1 Click browse to explore your local computer for an image you d like to add to a slideshow 2 Add a description This is the title and accompanying text that will appear immediately below the image This is NOT required 3 Order If you wish the image to be featured on the homepage of the Web site you MUST enter 1 If you use any other number the image will appear in the slideshow but won t be featured on the homepage Order is used to determine the order in which the images will display in the slideshow 4 Click save to add the image to the slideshow 5 Repeat steps 1 through 4 to add more images to the slideshow Editing a Slideshow Use the Edit Articles function as described elsewhere in this manual When the page you wish to edit loads scroll down past the content editor You will see something that looks similar to the following ptistChurch jog Baptist Church Edit Delete ityHall jpg City Hall Edit Delete 39191 giate jp Collegiate Edit Edit Delete 1919Exhibition ipg Exhibition Groun ds Edit Delete 1219GeneralHos ital jipa General Hospital Edit Delete 1919 nons jp MeKinnons Edit Delete hurch joa Methodist Church Edit Delete ej Post Offi
10. ip SASKATCHEWAN wWWwWwW WwWey burn ca Web site User Manual SirectWest PUBLISHERS INTERNET GLISINESS SOLUTIONS wud clirechacs com Prepared June 2003 Internet Business Solutions TABLE OF CONTENTS Introduction Administration Menu I Sections Admin i Adding a New Article li Editing Deleting Articles Calendar Admin Surveys Polls Upload Resources I Uploading Files II Deleting Renaming Files Technical Support 1 INTRODUCTION The City of Weyburn Web site was designed to allow the City of Weyburn staff to update their own site When working with the City of Weyburn content management system it is best to do so with two browser windows Use one browser window to access the admin functions Use the other browser window to view the live site so you can see your changes without having to log out of the admin area Because the City of Weyburn s content management system is within frames when working as an administrator on the site it is best to worth without the frames This is because when working on the site it is much more convenient to be able to see the article id you are working on see Editing Deleting Articles below and if you work within the frames the article id is hidden To open the site w o the frames use the link below and navigate throughout the site using the bottom menu Proofing weyburn directwest ca modules php name Sections amp op viewarticle amp artid 1 amp home 1
11. is interface You cannot however simply copy and paste your content from Word Doing so will negate the use of any of the formatting created through the use of Style Sheets To add content to your Web site copy your content from Word and paste into Notepad or a similar text based word processor This will present your content in simple text format but will still maintain all line breaks and paragraphing Next copy your content from Notepad and paste into the Content section of City of Weyburn content management system The HTML Editor is set up to avoid hand coding of HTML With the HTML editor you can do the following e bold italicize and underline text e left align centre right align or justify your paragraphs e add an ordered or unordered list e indent your paragraphs Formatting Options e change the color of your text Border Align e add hyperlinks and email links ze d Mone e insert tables E r4 e insert images e edit the HTML lt gt spacing Center e adda specified style to your content Horizontal Right To add an image to your content the image Vertical must first be uploaded see Upload Resources Alt Tag below Once the image has been uploaded click on the add image icon within the HTML Click on image to insert Editor An Insert Image pop up window will appear see figure 2 5 Choose the formatting options you would like to apply to the image you are inserting border align
12. ke you to a page where you are able to edit the name of the section This would only need to be done if one of the menubar options was changed inistration 5 Ct a a i SC CTIONS to Editi Fig 7 3 sections administration screen i Adding a New Article There are three key elements to an article title section that article belongs to content of the article The title of the article is used to identify each article There are 8 sections of the website Home Page City Council Services Profile Events Calendar Community Links Contact Us and A Z These sections are the different categories of the site and determine where the new article will be placed within the site Choose the section that corresponds with the new article you are adding i e if adding a new City Council Minutes page select the section City Council The content area is where the text images etc of the page are added An HTML editor has been added to the web site for easy addition of content see figure 2 4 ITY COUNCIL A Mayor s Message Elected Officials Council Minutes Bylaws Boards and Committees Contact Us eyburn City Council consists ofa Mayor and six Councilors elected for a aterm of three years To be eligible a i h 3 o run for Mayor or Councilor a x Fig 2 4 HTML Editor This is where you put the content of your new page If you are familiar with Word you should have no difficulty with th
13. list to the Admin Options see figure 5 4 You can either browse for the file you would like to upload or enter the file path in the filename field To browse for the file click the Browse button find the file on your local computer select it and click open see figure 5 3 3 Hp feien i Gil acrtafarytsla_ 100 Dicari tutions Fly E ss button re x 3 i Ri i gok H Deis at o Coney a Hy Exscegnita dan imi Stomp Gk GC cde cone Pam Progra Cy Weldenty reee idrounents DS priera Prot ie gg Gero Ehan TIRO kerani a E Erh Archer Bjoa of j Fei of iye AFi 1 Fig 5 3 Browsing for files Once you have located all the files you would like to upload click the Upload File button These uploaded files will then appear in the file list at the top of the page see figure 5 2 Note Files cannot be overwritten using the file manager so to overwrite a file you must first delete rename it and then upload the new version Admin Options Local File Filename Local File Filename Local File Filename Local File Filename CO o Local File Filename D o Upload File Add User Edit User Remove User Mew Filej Hew Directory Fig 5 4 File Manager Admin Options Once an image is uploaded it can now be inserted into the content using the Insert Image Ej button on the HTML Editor II Deleting Renaming Files To delete a
14. ment amp spacing and then click on either the image a name or thumbnail to insert the image diningpict jpg Creating Hyperlinks attractionspic pq conferences jpg diningpice Jpg You might want to link certain words or images Fig 2 5 Insert Image pop up to another Web site or another page within 4 your website To do so highlight the text image you want to link Then click the hyperlink button seen right and the Insert Link pop up window will appear see figure 2 6 below Link Target http mail to O Anchor O Fig 2 6 Insert Link pop up Link Type the URL to which you wish to link For example http www directwest com if you are linking to another site or modules php name Sections amp op viewarticle amp artid 4 if you are linking to another page within your website If you are wanting to link to a pdf file use the following link pdfs pdfname pdf see upload resources section for more information on uploading pdfs Target By entering _blank you can make a hyperlink open the URL in a new browser window This would be recommended if you are adding a link to another website so the user will not leave your site http If you are linking to a website or another page within your website use this option mail to If you are linking to an email address use this option If you use this option you simply enter the email address in the Link field Anchor This
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