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TIME and ATTENDANCE User Manual

1. Employee MON Job TUE Job WED Job THU Job FRI Job SAT Job SUN Job HOURS 03 19 03 20 03 21 03 22 03 23 03 24 03 25 MANCUSO SHERRI 4 15p 12 00a 4 30p 12 00a WAIT NIGHT WAIT NIGHT 525 MAGLIOLI CINDY 9 30a 3 00p 9 30a 3 00p 9 30a 3 00p FINISHER FINISHER FINISHER 164 50 MALONEY CAROL 4 15p 12 00a 4 30p 12 00a WAIT NIGHT WAIT NIGHT 15 25 VIERA ROSE 4 30p 12 00a 4 30p 1 00a WAIT NIGHT WAIT NIGHT 6 00 ANDERSON TINA 4 00p 12 45a 10 30a 5 30p 4 00p 1 00a 10 30a 5 30p 10 30a 5 30p HOST NIGHT D
2. 00025 0 SAN SOUCI LISA 151205 044 46 6256 34 2500 0 0000 0 0000 0 0000 0 00 00025 1 042 008 1 34 2500 2 890 98 98 225 31 00025 2 042 008 03 20 01 11 00a 4 45p 1 00025 2 042 008 03 21 01 4230p 10 30p 1 00025 2 042 008 03 22 01 11 00a 2 45p 1 000257 2 0427 008 03 23701 2230p sleep yd 00025 2 042 008 03 24 01 4 30p 12 15a 1 00025 2 042 008 03 25 01 4 15p 8 30p 1 00503 0 AHLQUIST RENEE 180717 039 44 2177 37 2500 0 0000 0 0000 0 00 00503 1 049 009 1 37 2500 8 000 298 00 0 00 005037 27 0497 008 T0371 9 01 Oda 20051 00503 2 049 009 03 19 01 4 00p 9 15p 3 0 0 005037 2 0497 DOS TOS T90L DA IAS Os 15p1 2 00503 2 049 009 03 20 01 4 00p 11 00p 00503 2 049 009 03 21 01 4 30p 12 00a 00503 2 049 009 03 24 01 1 004 5215p 00503 2 049 009 03 25 01 BOM RLSP 01019 0 ALDANA WILLIAM 031127 031 33 4528 27 5000 0 0000 0 0000 0 00 01019 1 031 001 1 27 5000 8 000 220 00 0 00 OLOT 2 OSLy O01 03 19 01 2200p x TOS 00p y J 01019 2 031 001 03 20 01 5 00p 10 00p 01019 2 031 001 03 21 01 500p 10 Tsp 0101
3. 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 0 0 N U N U 00000000 00000000 00000000 00000000 00000000 000000 00000000 00000000 000000 00000000 00000000 00002544 000000 000000 007830 000000 000000 000000 000000 000000 000000 000000 000000 000000 000400 000000 000000 000000 000000 000000 000000 000000 000000 000000 007500 011000 005000 007000 008000 002890 007500 007500 005150 008000 L825 L850 L400 ro hed 032500024001975 032500012003800 032500043000200 032500013000100 cos Sel A o O ot a ol o E cl Set a 90 a te ed ee eh ee EE ai gt 03 o ee ee ee 0210 aa so FR a a E gt TTO00000510380 TT00001408670 TT00001408670 TT000018 TT000018 TT000
4. As worked Minimum wage 5 65 Hrs Rate Hrs Rate Max Hours Day 8 1 66 ja a a0 Max Hours Week 40 1 58 o a as Max Hours th Day 9 0 00 a 0 09 Salaried Overtime Yacation Eligibility Salaried overtime rule Weeks 1 2 3 4 M No overtime pa Years fi 2 eo Bo Max weeks to carry foru fi Max Hours Week ja Overtime Predictions Shift differential Start time 23 08 Worked hours 38 End Time 5 88 Worked Scheduled hours 38 Pay amount 1 58 Save Cancel California Overtime If the option Use Additional overtime pay rates California is selected in Setup Options then the system lets you setup for additional overtime rates for the 7 consecutive day of work This specific for the state of California Overtime Rule is used to inform the system how to compute overtime for non salaried employees The following are valid values for this field Overtime rule As worked A As worked C lt 1 Weighted average 2 Highest wage for overtime 3 Lowest wage for overtime Fluctuating overtime rates 7 0 As worked This means that if an employee works 2 hours at a 5 00 an hour job and 3 hours at a 6 00 an hour job overtime is calculated separately for each job Therefore the first job would be 15 00 of additional wages 10 00 straight pay plus 5 00 overtime and the second job would be 18 00 12 00 straight pay plus 6 00 overtime The total is 23 00
5. The above completes the Order Entry side of setup options from the Backoffice Below the discussion will turn to Time and Attendance specific issues as well as the setup of individual employees 29 Restaurant Data Concepts Inc TIME AND ATTENDANCE Main Menu Below is the main menu of the POSitouch Time and Attendance Module This section introduces each selection and then provides a complete explanation of all options and their purpose Commands Commands Advance Week Enter Password de Time and Attendance Menu Advance Week Advance the Week The Command option of the Time and Attendance Main Menu accesses two utilities Time and Attendance Ez GREGG S WARWICK RI Current Version 5 6 F B5 14 76 Week Ending 63 28 61 Main Menu 15056 Welcome to Time and Attendance TS cc CO 1994 RDC Inc Enployees Hours amp Schedules Please choose any screen from Job Scheduler the choices at the left Reports Exit Time amp Attendance pressing lt Fi gt You can get help at any time hy Advance Weekly Schedule is a procedure performed once the labor week has been completed This function is necessary to read in punches into Hours and Schedules and to move forward and update information stored in the Regular Schedule as it moves to Next Week s Next Week s moves to This Week s and This Week s becomes Next Weeks This function can be set to happen automatically as the calendar
6. Use scheduled labor cost A check here will factor the scheduled labor dollars in the Labor Cost Analysis Report and not the budgeted labor dollars Use budgeted labor cost A check here will factor the budgeted labor dollars in the Labor Cost Analysis Report and not the scheduled labor dollars Exception Report Short Shift Time minutes Enter the number of minutes that will determine a short shift and will determine if the shift will appear on the exception report For example if the value is 240 any shift less than 4 hours will appear on the exception report For Labor Distribution and Cost Analysis Reports Use normal Sales for Labor not actual sales A check here will factor the figures you entered as normal sales and not actual sales from the outfiles tf taf files 150 Time and Attendance Documentation Labor Productivity The labor productivity report provides you with the ability to compare for instance your liquor sales at the Bar cost center with your labor costs for your Bar department It is important to be sure you are comparing apples and apples therefore POS shifts have to match labor shifts This is an import index for you to use to track labor figures as compared to your sales dollars This setup is required before running the Labor Productivity report The Labor Productivity report allows you to compare the labor of a certain department to the sales from that same department or profit cent
7. 87 Restaurant Data Concepts Inc Time and Attendance Reports Exception Report The Exception Report shows incomplete punch activity and therefore the undefined range of hours cannot be paid such as an in punch without an out punch This report should be run regularly to keep ahead of the changes and corrections to your payroll It also displays other information which prevent the successful flow of hours and wages into the Payroll and Labor Distribution Reports such as unknown or missing Job or no rate of pay for a given job This report also has information on the comings and goings of your employee staff It is suggested that you peruse this report for excessive numbers of rejected punches to identify employees display patterns of tardiness Exception Report Hours 45 21 2001 45 21 2081 Select Report Period Select the report period for the Exception Report Your options are This Week This is the current week in the Time and Attendance database This week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last Week Arbitrary Period Select this option to run an exception report for any day or range of days When this option is checked the Start Day and End Day option become available to you to enter the range of days in the Arbitrary Period
8. Auto switch to non tipped after hours This option automatically switches an employee to a non tipped job when he is working outside of a restaurant s business hours Based on the flag above Auto switch to non tipped after hours and the table of start and end times defined on this setup screen jobs are automatically switched The switch is from the tipped job to the non tipped job immediately after the tipped job in the employee s employment record 18 45 T start of day aias 30 T end of day 22 08 22 00 22 08 2 e8 2 88 f3 EH a The result is that at the end of the restaurant s business day based on the above setup screen ifa person is punched in at a tipped job the system punches them out at their current job and then back in at their first non tipped job in their employee job list The second piece of this flag concerns itself with the beginning of the business day The employee punches in before the start of business day as defined in the table above then the sofware checks to see if their job is tipped If the job is tipped then the software goes through the employee s job list and looks for the very next non tipped job after their tipped job has to be the next job in sequence If such a job exists the software punches the employee in to that non tipped job If not found they are punched back in at the tipped job At the start time of the business day as defined in the table above if the employee is pu
9. If Use Shift Hours 76 Time and Attendance Documentation JOB SCHEDULER Main Menu 49254 The Job Scheduler is another view of Employee Schedules see above that permits the scheduling of employees by department and for a selected schedule for example Kitchen this week When this section is entered the schedules of all the Kitchen personnel appear on the schedule grid The schedule grid can then be viewed and edited as necessary Selecting the Job Scheduler option from the Main Backoffice menu brings you to the Job Scheduler screen which allows you to select a department whose schedule you wish to build or edit Job Scheduler KITCHEN CREAM ROOM DISHROOM BUSS ERS MAINTENANCE TAKEOQUT A Pee Job Scheduler KITCHEN This Week bf This Week Last Week Hext Week Regular E Select OK after making you choices of Department and Schedule 17 Restaurant Data Concepts Inc Job Scheduler KITCHEN This Week This Week Last Week Next Week Regular The Job Scheduler allows you to enter projected sales or to copy sales from last week The dollar budget for each department and shift is entered in SETUP OPTIONS gt DEPARTMENT AND JOBS During the actual scheduling process the actual hours entered are compared to the budget amount if you are over the budgeted number becomes highlighted It is common to budget on the basis of your Labor Sales index that is if you are trying to maintain a 17 i
10. Setup Options See ct S eric MPA Z ata A Choose one of the items on Options the left to configure tions ___ Departments amp Jobs Time and Attendance for your Job Shift Codes Partaurant Work Shifts ___ Payroll amp Overtime Press lt F1 gt for help Holiday list Auto break tables Adjustment Reasons Password Control Setup Reports Labor Productivity Schedule Summary Last Week Cs gt Sales Exit Setup Menu The Setup section should be defined first before even adding employees because employees need Departments and Jobs set up You cannot pay an individual who does not have a job and rate Also your week start date overtime rules adjustment reasons breaks passwords all need to be defined You can move through the various setups just by going through this section Proceed slowly thoughtfully and make notes of questions that you need to ask your dealer for advice Company Data This option contains miscellaneous information and important parameters for the proper running of the Time and Attendance system setup Company and Misc Data GREGG S EAST PROUT DENCE 491 APPLE DRIVE AVE EAST PROUIDENCE RI Company Name Address line 1 gt Address line 2 gt Address line 3 gt Phone Number 401 5438 5767 Week Start Day 2 Monday ss First Alternate Employee Number 123400088 Company Name is the heading for reports Please fill this field exac
11. Time Report for the Week ending Sun Mar 25 01 Types ADJB backoffice adjustment ADJF front of the house adjustment DEL deleted punch REJ rejected punch Day Date Employee Type In Out Hours Job Notes Mon 3 19 ADDISON NYCOLE 36 00a 2 00p 3 00 TO SERVER ALMEIDA WENDY 69 10 30a 8 45p 10 25 SB SUPERVISOR AMADIO ALMERINDA 115 11 00a 2 00p 3 00 PUBWAIT DAY ANDREWS DEBRA 90 00a 4 15p 5 25 TO SERVER AUDET ACHRISTINE 141 4 15p 9 00p 4 75 WAIT NIGHT BERGERON TRACY 117 9 00a LTSp 4 25 FINISHER BISHOP LISA 80 9 00a 3 00p 6 00 COOK DAY REJ 8 45a 0 00 COOK DAY Rej Reason In e
12. Wait person Reg 20 hrs x 2 13 42 60 Wait person OT 3hrsx 5 78 17 346 Host Reg 20 hrs x 5 00 100 00 Host OT 5hrsx 5 78 28 90 Weekly Salary computed with weighted overtime rule 188 846 2 Highest wage for overtime minimum wage rule Under this overtime rule if an employee works several different jobs throughout the week all of the overtime is based on the highest paying job that he she worked during the week Non overtime hours are paid as usual The employee s wage for the two jobs using the highest wage worked rule would then be computed as follows Wait person Reg 20 hrs x 2 13 42 60 Wait person OT 3hrsx 7 50 22 50 Host Reg 20 hrs x 5 00 100 00 Host OT 5hrsx 7 50 37 50 Weekly Salary computed with highest wage overtime rule 202 60 3 Lowest wage for Overtime minimum wage rule Similar to the highest wage worked rule above except that if an employee works overtime at more than one job all of the overtime is paid based on the lowest paying job worked during the week Note that the federal tip credit law still must be applied if the wage falls below minimum 4 25 2 13 2 12 Tip Credit Weighted Overtime 4 25 x 1 5 6 38 2 12 tip credit 4 25 The employee s wage for the two jobs would then be computed as follows Wait person Reg 20 hrs x 2 13 42 60 Wait person OT 3hrs x 4 25 12 75 Host Reg 20 hrs x 5 00 100 00 Host OT 5 hrs x 4 25 21 25 Weekly Salary
13. Personal Info Empl Status POS Info a Job Hate Exit Press lt Fi gt for help HOT A POS USER ttt Add POS User displays the fields below to setup your employee s User Type and access to your restaurant BS Restaurant Data Concepts Inc Edit Employee Data H Card Ht Last Name Preu Goto Next First Name POS 1NFO Employee UAN HAME NORMA Mag Card H 8348 Edit Empl Menu Quick Setup User Type Thl Assgn SERVER ONE ENTIRE HOUSE Personal Info Costcenter Station 1 Empl Status POS Info Joh Rate Exit Press lt Fi gt for help a 3 4 ENTIRE HOUSE ENTIRE HOUSE 7 DINING ROOM PUB TAKEOUT BAR Save User Both POS and non POS users of the system are included in the Employee database POS users Time and Attendance Employee number MUST be the same as their Order Entry User Number Non POS users such as kitchen help and other staff should be assigned Time and Attendance Employee numbers above 1000 to keep them out of the three digit range of the POS User Number Below is an example of a non POS user record The preceding scheme is suggested for the purpose of organization Non POS users can have number below 1000 but they would have nothing filled in the POS INFO box Some of the information below is repetitive from the Personal Information screen This POS information is required for a user to be able to begin to use
14. Shift Differential is additional hourly compensation for work during busy or less desirable times A job must have the flag or option box checked in Department and Jobs in order for shift differential to properly compensate your employees Start time 23 00 End Time 5 66 Pay amount 1 58 E differential SAS Start time is the time that begins the start of the shift differential hours worked during the start time and end time will result in additional compensation at the rate displayed in the Pay amount field End time is the time that marks the ending of the shift differential hours worked during the start time and end time will result in additional compensation at the rate displayed in the Pay amount field Pay amount is the additional compensation that will be added to employees pay for hours worked during the start and end times defined as shift differential 144 Time and Attendance Documentation Holiday List Holiday list allows you to identify 8 Holidays and enter a pay rate factor for hours worked on those days Setup Holiday Table 11 26 2084 12 24 2004 3 61 61 2865 7 4 07 04 2005 8 Holiday Pay Factor 1 58 Save Cancel Automatic Breaks This feature automatically subtracts out time allotted for breaks according to a setup range of hours For instance 20 minutes for every 4 hours worked 50 minutes for 8 hours or over Remember automatic breaks are subtracted on reports that de
15. aue Eton 1 FUE u phone Hate was changed SERVER SERVER Edit Empl Menu Quick Setup Personal Info Empl Status POS Info Job Rate Exit S Press lt Fi gt for help Preu lees Edit Add Delete Save 47 Restaurant Data Concepts Inc Jobs and Rates section is used to set up the list of authorized jobs that each employee can perform Each employee both hourly and salaried MUST be authorized to work AT LEAST ONE job but can be have multiple jobs in different departments in their Job List The first job in the Job List is the Default Job for the employee when punching in on the touch screen Every other job is considered an Alternate Job and may need manager authorization to select depending on the Employee s Type Each job for the employee has a separate rate of pay that is set up in this section This section may set for Password Control See SETUP gt PASSWORD CONTROL Jobs and rates can be Prev Weeks Edited Added Deleted or Saved Prev Weeks This button allows you to change a rate of pay for a previous week For instance you run a payroll report for an arbitrary period from the 1 of the month to the 15 You realize that an employee should have received a raise two weeks ago You click on Prev Weeks and select the week you want to adjust the raise for the employee In the case below we are changing the rate of pay for week starting 6 21 04 Use Previous Weeks Week
16. Start Day Enter the start date for the arbitrary range of days for the Exception Report End Day Enter the end date for the arbitrary range of days for the Exception Report Start Day 3 25 01 End Day 3 25 01 Report for one day Sort Report By Select the sort field for the Exception Report Your options are listed below 88 Time and Attendance Documentation Employee Number This sort field will list the employees with exception records in order by employee number from lowest to highest Employee Name This sort field will list the employees with exception records in alphabetical order by Employee s Last Name Department and Job This sort field will list the employees with exception records by department and job Select Exception s Select the type of exception records you wish to include on your report by checking the box next to the description Missing Out Punch Employees appear on the report that have a missing out punch for the selected period These hours will not appear on the Payroll or the Labor Distribution Report until an adjustment is made in Hours and Schedules Unknown or missing Job Employees appear on the report that have an unknown or missing job for the selected period Employee has no rate for job Employees appear on the report that have no rate for their job for the selected period Rej Punch job changed Employees appear on the report that have a rejected punch because of a job change during th
17. e a Y in this field allows the Time Clock box to appear on the Front Screen of that terminal If the Order Entry System is already running an Immediate System Change is required to initiate the function at the terminal s 10 Time and Attendance Documentation Back Office Setup gt T amp A Front of the House gt Options 1 The setup options and their values reside in the file TIME SYS This file is read by front of the house program SPCWIN and determines a variety of settings related to who gets time receipts or time cards the type of schedule enforcement tip declaration and other controls Options 1 Y Options 2 Options 3 Times and Grace Period Produce time receipt option Collect declared tips option No punchout w open tables Mo punchout with drawer assigned Mag card series Overtime prediction hours Suggested tip declaration percent Suggested alternate tip declaration percent Print next schedule day Eliminate Print Schedule button Time card trailer lines text Produce time receipt option specifies whether a receipt should be printed on all punches out punches only or not at all Four options are provided 11 Restaurant Data Concepts Inc Produce time receipt option 2 On any punch in out Col Lect derlared Z Lpe ont Lon 1 No receipt at punch out lt 3 On any
18. Department Job Tips Pool Type Hours Rate Total SAN SOUCI LISA 0025 151205 WAITSTAFF WAIT NIGHT 225 31 REG 34 2500 2 890 98 98 039 46 6256 ALDANA WILLIAM 1019 031127 KITCHEN COOK NIGHT REG 27 5000 8 000 220 00 End Date 07 01 96 031 63 4528 ANDERSON TINA 0017 141231 HOSTESS CASHIER DINING RM MANAG REG 38 7500 8 500 329 38 037 42 3098 ARVIDSON PAUL 0592 092899 BUSSERS BUSSER DAY Skis DO REG 26 5000 5 150 136 48 036 58 4334 BUSSERS BUSSER NIGHT REG 6 5000 5 150 33 48 Total 33 0000 regular hours 169 96 and 0 0000 overtime hours and 0 0000 other hoursTotal Amt 169 96 BAK P ANDREW 1084 032880 KITCHEN COOK DAY REG 19 5000 6 000 117 00 037 56 8027 KITCHEN COOK NIGHT REG 16 7500 6 000 100 50 Total 36 2500 regular hours 217 50 and 0 0000 overtime hours and 0 0000 other hoursTotal Amt 217 50 The sample Payroll Detail Report by department and job REPORT DATE 03 25 2001 REPORT TIME 22 05 23 21 Payroll Report for the Week ending Sun Mar 25 01 REG regular OTW ovt week OTD ovt day MSC misc pay SAL salary ADJ adjustment DEL deleted punch Rate changed in punch Types of punches not included
19. Hours This Week s Last Week s Schedules Regular Schedule Next Week s This Week s Last Week s This Week s Hours are taken from the actual punches in and out that are recorded in the punch file for this week Last Week s Hours are simply a snapshot of the previous week s punches Authorized personnel from the Back Office may adjust these hours if necessary The Regular Schedule contains the schedule that an employee normally works This schedule is automatically copied into Next Week s Schedule each time this week s hours and schedules are advanced so that reentry is not necessary If an employee is needed to work hours that are not normally in his her Regular Schedule the adjustments can be made ahead of time to Next Week s schedule The employee s schedule is recognized by the Time Clock program and can be enforced i e the employee can be prevented from punching in out outside of the scheduled hours unless authorized by a manager Management may authorize punch in and out activity at the POS terminal either with numeric entry or the swipe of a magcard The system records attempted and rejected punches in the case that a manager is not available to authorize a valid early or late punch allowing for verification of attempted punch times Job Scheduler The Job Scheduler allows management the ability to schedule its various departments Dining Room Bar Kitchen etc on a weekly basis There can be up to 20 different dep
20. POSDRUR Term type PC color e Time Clock Term prntr Epson TM T8B Handheld Terminal Large Screen C C printer Pole disp Fole unit HC Cashout Scale unit Scale prntr Lgr Pouring Check prntr Coin disp POS DRUR Mone installed i ka to Check Printer Hone None None Dual coin dispensers Screen Saver 5 Prep time 6A e llow club account l Fast Food terminal Master bumper Enable show orders Elim Take Pay from Login screen No User Programs l Mo club at check open Auto bump UDU orders Alt UDU pa ue Satellite Board 1 Baud Rate i5 Local to POS Driver 5 Time and Attendance Documentation Setup gt T amp A Front of the House Options 1 Options 2 Options 3 Times and Grace Period The Setup gt Time Clock section of the Backoffice System must be completed This section includes information about the Time Clock Increment Grace Periods for punching in and out and various other fields that enable different options of the Time and Attendance for Windows Module This setup operation creates a file named TIME SYS in the SC directory which is essential to running your POS with Time and Attendance The absence of this file will create an error message when trying the start up the Order Entry System with Time and Attendance enabled The Reference Section of this manual that follows is a detai
21. Start Day 03 23 01 End Day 03 23 01 Report for three days Report Detail Select the detail level for the Labor Distribution Report Your options are listed below Department Summary Summarizes information by department Job Summary Summarizes information by job Employee Summary Summarizes information by employee 96 Time and Attendance Documentation Full Detail Provides detailed information for each employee Sort Method Select the sort field for the Labor Distribution Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by the employee s last name Department and Job This sort field will list the employees by department and job All or Selected Employees Check one of the boxes to select a Labor Distribution report for all employees or for only selected employees All Employees departments Check this box if you want to print a Labor Distribution Report for all employees in all departments Selected Employees departments Check this box if you want to print a Labor Distribution Report for only certain employees or departments Employees below minimum wage only The Labor distribution report let s you print a report only for employees that have made under minimum wage for this period 97 Restaurant Data Concepts Inc Sample Labor Dist
22. Time and Attendance Documentation Schedule Summary As you advance the week projected sales in the Job Scheduler gt View Budget move and eventually require replacement or copying to the current week The Schedule Summary setup allows you to link projected sales to a labor department and those sales are impervious to the cycle of advancing weeks This setup is required in order to view data in the Schedule Summary Report Setup Schedule Summary Report e Sales Group This is a list of DINING SALES Sales Groups used by the Schedule Summary Report You can have up to 6 sales groups Press lt Fi gt for help Edit Add Delete Done Edit Allows you to change an existing Sales Group Select the label for the Sales Group you wish to change then click on the EDIT command button Add Allows you to add a new Sales Group Click on the ADD command button Setup Schedule Summary Report Ej Gales Group This is a list of Sales Groups used hy the Schedule Summary Report You can have up to 6 sales groups Press lt Fi gt for help Edit Add Delete Done Delete Allows you to delete an existing Sales Group Select the label for the Sales Group you wish to change then click on the DELETE command button Done Saves your changes from the current session Add Allows you to add or link a labor Department to the Sales Group 155 Restaurant Data Concepts Inc Edit Sales Group Add
23. W NO 010 O 00 CO Or Oo O 0 0 OO OC ul J ol DON O 0 0 NOOO DN OUNOOCOKFDOAKROAINWOOBRONEFOCWO OPO CTOWOOUWMAONUDODOW A O W N N N BW GS EA E e N S a J JOOOOOOO JI00 Ww Ov WO N WW A wW N Ww oO UO OW OOOH e S e E a GE SE E OO O S a E e SE A 0 00 00 E o a a e E aie 00 090 0 00 0 OD 05 80 A IND OD O 0 O O 09 00 OOO OV AAS a Ee a a ee D D De S SiO OOO OO 090 0 10 0 OO 0100 aO Oa aLL OGO OP OO 00 00 D Oy iB OOO O 0 0 0 0 00 00 C101 OO OGO aaO Oo 8 O A ce COCOOoododOrRrOOAIKROWOUNOBRODTDODODONDOVOGCVOVOOFOCOCONBROCOCOWO ONWODOOOAIWOOOOCO hb L I oOoo0o0ooun JO POHBsOop gt oe oe OO OGO O O 100 O 0000 0100 00 O 0 0 00 GOO O O Nu 0 0 01 09 OT 00 NO O 0 N N 0 D 0 0 Orxrxo COCVDCVCVOVOOUNDCORODOODOORCOODOOOOROTDOODOOOODOCOOOONUWHAOBRNOCOWWODOCCOCD w Oy OO O lO DN 0 0 0 00 Ov OV OOO O O E 00700 00 00 W W OO O O 65 COIN Or O NO OO 0 0 O CO 00 00 00 L I O OTYG CO lt I ON B oY O O 000 0 0 OO 0 0 0 O 0 00 00 LO OO OO CO OOO 0 0 OO 0 O 0d L0 ids OOO 009 0 10 0 OO ROS O O O CO OO 15 00 00 0 OO 0 00 Or 00 Or CO OO FO OO OC OO CO OO Oe 00 00 O 0 00 00 0 0 0 00 00 100 00 0 00 0 00 OO O44 UD 0 ES CO Os OOO OO 0 0 O OO 0000 COO CO OOO 000 0 O 0 010 00 OO 00 0 4 OD 01 R
24. account for the reason for his her TLLNESS leaving the enterprise iia 130 Note that if the flag Require Termination Reason is checked in MORE FLAGS above then when the employee s status is changed to INACTIVE the software requires the selection of a Termination Reason in order to save the INACTIVE setting in the employee record Ethnicity The software allows as many as 25 ethnicity types for tracking purposes If the flag Require Ethnicity is checked If the flag Require Ethnicity is checked see above then when trying to save the employee record in Quick Setup without the Ethnicity information filled in the error message to the right appears Time and Attendance Documentation Edit Employee Data ePersonal INFO F Name CHRIS State RI Phone lt 401 gt 46 7 5518 Alt Employee 80000100 SS 666 60 6666 Tip Pool Amount Percent 08 Percent Tip Pool Code 8 Date of Birth Employeet 1 L Name CASHIER MI fe Prey Goto Next Address lt line 1 Address line 2 gt Edit Empl Menu Quick Setup Personal Info Empl Status POS Info Job Rate Exit Press lt Fi gt for help Add Enp1 Del Enp1 Exemptions Date Hired 7 7 Date Left Last Raise rim Jobs and Rates lt rati QUIT ON THE SPOT BREAKFAST LEAD gt 94 GAVE TWO WEEKS NOTICE ILLNESS 3 WARNINGS i i5 16 25 Ai AMER INDIAN B
25. shift code will used for the scheduler ES Job This pull down menu allows you to select the job that this person will work during the scheduled hours Insert Hew Shift If selected shift code will be used for the scheduler DINING RM MANAGER DINING RM MANAGER In Time Enter the scheduled time the person will be punching in 72 Insert New Shift Tue Time and Attendance Documentation DINING RM MANAGER 7 00 62 06 a Out Time Enter the scheduled time the person will be punching out f selected shift code will e used for the scheduler OK Select OK to save the additions or changes that you have just made to insert a schedule Time and Attendance a 4 6 00p 12 00a Wil T NIGHT 4111 00a 2 45p WAIT ADA 11 008 5 00p COORK DAY 4 4 00p 11 45p SB NIGHT 41 11 00a 4 45p MAT DAY 4111 00a 5 3Dp T O SERVER 5 00p 9 45p COOENIGHT A111 D0a COO DAN D 4 00p 11 45p SUPERYISOR 4 45p 10 45p TO SERVER Ail 11 15a TO SERVER R 11 15a WAIT MIGHT A 5 0 p COO DAN A111 30a WAIT MIGHT 0111 15a 5 30p TO SERVER Change Select the scheduled hours you wish to edit or change Then select the Change command button to view the change screen Make the changes to job or scheduled hours then save the changes by selecting OK If you do not wish to save the changes made select Exit 73 Restaurant Data Concepts Inc Edit Current Punc
26. 114607 S715 37 15 0036 ADDISON NYCOLE 114636 37 00 37 00 0052 CARLSON NANCY 131527 36 30 36 30 0142 DAVIDSON LINDA JEAN 144809 36 30 36 30 1059 GAYE IBRAHIMA 060961 36 00 36 00 0130 LABBE BARBARA 134621 S52 45 35 45 0017 SUAREZ SHIRLEY 35 00 35 00 0090 ANDREWS DEBRA 111560 34 45 34 45 0091 CUTHILL JENNIFER 054773 34 15 34 15 0125 SANDBERG ELIZABETH 154946 34 15 34 15 0083 PUMPLE JENNIFER 154928 S345 Salio 0006 CARAVANO CHRISTINE 234868 33 15 33 215 1000 CABRAL JOSEPH 230524 32 45 32 45 0141 AUDET ACHRISTINE 144817 31 45 31 45 0007 EDWARDS ROBERT E 234869 31 45 31 45 0162 GIRARD MAURICE 154829 30 30 30 30 0035 CURTIS CHRIS 144915 30815 3015 1189 DO ANH 01690 30 00 30 00 116 Time and Attendance Documentation Tip Report The Tip Report prints declared tip and adjustment information for all tipped employees You can print the report for all your employees or only for selected employees Select Report Period Select the report period for the Tip Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Tips Report E Select Report Period C Last Week sort Report By f Employee number Employee name All employees Selected employees Please Enter employee numbers 1 B vo
27. 19 95 1 ANGEL COURT WAIT DAY WARWICK RI 02893 WAIT NIGHT GRAVINO BONNIE 7 401 823 1249 P S 00000 141270 0O WAIT DAY 09 24 92 14 WILSON STREET WAIT NIGHT BIRKENFELD BETH 8 401 732 9216 P S 00000 152076 O WAIT NIGHT 199 PEQUOT AVENUE WAIT DAY WARWICK RI 02886 COELHO GINA 9 401 461 3224 S 00000 120355 0 11 25 96 41 APPLE DRIVE CRANSTON RI 02920 MALONEY CAROL 10 401 447 5256 P S 00000 152200 1 WAIT NIGHT 06 07 95 319 POWER STREET WAIT DAY WARWICK RI 02888 DUBOIS GERRIE 11 401 737 8289 P S 00000 140463 1 WAIT DAY WAIT NIGHT VIERA ROSE 12 401 732 0258 S 00000 150249 O WAIT DAY WAIT NIGHT BESSETTE ADAM 13 401 463 9212 P S 00000 152155 O WAIT DAY 11 01 94 18 APPIAN AVENUE WAIT NIGHT CRANSTON RI 02905 121 Restaurant Data Concepts Inc Department Job List The Department Job List provides you with a quick reference list of your department and jobs A variety of sort options are available and listed below Sort Method Select the sort field for your Department amp Job List Your options are listed below Department This sort field will list your departments as entered Job RDC Code Sort the list of jobs by the RDC internal job code number This sort field is useful when working with an interface to the RDC format payroll file output Job Alt Code Sort the list of jobs by the alternate job code This sort field is useful when using the alternate Job
28. 45p SB NIGHT 4 11 004 4 45p WALT DAY 4 11 004 5 30p T 0 SERVER 5 00p 9 45p COOK NIGHT A 11 00a COOKDAY 07 4 00p 11 45p SUPERYVISOR 4 45p 10 45p T O SERVER 4111 15a T O SERVER R 11 15 WealT NIGHT R 5 00p COOK DAY Aj 11 30 WAIT DAY 0111 15a 5 30p T O SERVER There are four types of punches that will appear in the Clock Grid normal adjusted A rejected A and deleted D punches The latter three types of punch records have a letter prefix identifying its type Below you have examples of normal punches throughout this section you will see the other types of punches and understand their characteristics Normal and Adjusted punches can be changed and deleted Rejected and Deleted punches cannot be changed nor deleted Let us start our orientation to the above screen by the sections that are already familiar to us from the Employee Menu option screen Time and Attendance AYAN STEWE Prev Goto Next Again this information on the above screen can up understood as a single index card Your employee hours and schedules is a box of employee index cards 53 Restaurant Data Concepts Inc You flip through the cards by using the Previous and Next command buttons Next moves you forward Previous moves you backwards in the database You know whose hours and schedule you are look at by the reference to the Employee Number and Name in the upper left corner of this scr
29. 5 IB 9 18 2 8 o 6 8 10 B 3 8 7 E ii B 4 8 Sort Report by Select the sort field for the Tip Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by employee name All or Selected Employees Check one of the boxes to select a Tip report for all employees or for only selected employees All Employees Check this box if you want to print a Tip Report for all employees in all departments Selected Employees Check this box if you want to print a Tip Report for only certain employees or departments When this box is checked the Enter the Selected Employee numbers to appear on Tip Report Enter the employee numbers of the selected employees you wish to list on the Tip Report 117 Restaurant Data Concepts Inc Sample Tip Report The sample Tip Report with declared tip information and adjustments for all tipped employees GREGG S RESTAURANT WARWICK PAGE il REPORT DATE 03 25 2001 REPORT TIME 18 23 11 09 Server Declared Tips Report 3 19 01 3 20 01 3 21 01 3 22 01 3 23 01 3 24 01 3 25 01 Employee Name MON TUE WED THU FRI SAT SUN Adjustments TOTAL All sales tips data are present COCROFT JOYCE MANCUSO SHERRI 4 TAVARES JAN MAGLIOLI CINDY GRAVINO BONNIE BIRKENFELD BETH MA
30. 6 00p 1 00a 7 00 PUBWAIT NIGHT REJ 5 45p 0 00 PUBWAIT NIGHT Rej Reason In early LAPOINT ROBERT 85 4 00p 15a 9 25 BAR NIGHT Ovr Reason In early by 85 LEONARDO MARCIA 95 4 45p 8 30p 3 75 WAIT NIGHT MANZI KRISTEN 87 4 30p 9 15p 4 75 WAIT NIGHT MARTINS THEO 1003 4 30p 15a 8 75 COOK NIGHT OVERWOOD SCOTT 195 4 45p 10 00p 5 25 DISH NIGHT Oliviera Carlos 1041 8 30a 4 45p 8 25 COOK DAY PENA COREY 18 5 15p 10 00p 4 75 BUSSER PIRES LEONEL 1002 6 00p 1 15a 7 25 DISH NIGHT POMBO DAVID 100 4 00p 12 00a 8 00 COOK NIGHT PUMPLE JENNIFER 83 4 30p 11 00p 6 50 WAIT NIGHT RESENDES NELSON 126 8 00a 4 00p 8 00 SUPERVISOR RICHARDSON JULIE 58 5 00p 10 00p 5 00 PUBWAIT NIGHT SCHLEY ALICIA 12 11 00a 2 15p 3 25 WAIT DAY SERBYN LAURIE 509 10 30a 5 00p 6 50 BAR DAY SHILO CHRISTINE A 129 4 15p 11 00p 6 75 WAIT NIGHI SNELL JOHN 41 11 00a 2 45p 3 75 BUSSER DAY STROM ELLIS 101 00a 3 15p 4 25 COOK DAY SUAREZ SHIRLEY 17 5 00p 9 30p 4 50 HOST NIGHT TREMBLAY DAVID 15 5 00p 10 00p 5 00 COOK NIGHT VIERIA NANCY 1110 8 30a 5 00p 8 50 COOK DAY VINCENT MICHELLE 53 11 00a 1 45p 2 75 PUBWAIT DAY VITI ELIZABETH 42 4 15p 8 30p 4 25 WAIT NIGHT WHITE TRUDY 186 12 00p 7 30p 7 50 PUBWAIT DAY Total Hours For The Day 3 19 303 00 FUE 3 20 ADDISON NYCOLE 36 11 00a 2 00p 3 00 TO SERVER ALMEIDA WENDY 69 10 30a 8 30p 10 00 SB SUPERVISOR Total Hours For The Period 2334 50 95 Restaurant Data Concepts Inc Labor Distribution Report The Labor Distributio
31. 81 Cancel OK saves the entries made on the Edit Rate screen Cancel undoes the changes and entries made on the Edit Rate screen Edit Rate ES Number of job fi Job status Active Rate 2 138 8 Rate Update 2 408 8 Week Update Day Update 311 03 11 81 ry Ok Cancel Time and Attendance Documentation ADD Job Rate allows the owner manager to add to an employee s job list Active DINING ROOM BUSSER gso DELETE Job Rate select the job rate you wish to delete by highlighting it with your mouse and click the DELETE command button D elete Rate DINING ROOM BUSSER 5 468 A e SAVE Job Rate makes permanent the changes additions and deletions that you have made during your last session with Job Rates 91 Restaurant Data Concepts Inc Employee Hours amp Schedules This section contains each employee s Hours and Schedules that can be viewed and or adjusted if necessary to correct erroneous punch information for Hours or to adjust an employee s authorized scheduled hours Employee Hours consist of punch information collected from the touch screen time clock s and stored in the punch file Hours are organized into This Week and Last Week These two weeks worth of punches can be viewed and adjusted from this section Schedules are optional in the system Manager and owners use schedules to monitor employee punch activity by both authorizing hours that an employee can w
32. Alternate Minimum Wage for tipped jobs The screen below is from Backoffice Setup gt Time and Attendance gt T amp A Back Office Setup gt Payroll and Overtime and reflects the field when the flag is NOT checked and the value is greyed out Mormal Overntime Qvertime rule As worked Minimum wage 7 88 Hrs Rate Alt Min Wage for Max Hours Day E REL tipped jobs ja an Max Hours Week 44 1 58 Max Hours 6th Day 4 48 Max hourly rate Hours 7th Day 4 48 a an Setting the Alternate Minimum wage for tipped jobs effects the calculation for overtime pay with rates below minimum wage for tipped jobs Also the logic to calculate EFFECTIVE RATE is changed to TIPPED EFFECTIVE RATE which calculates the effective rate only for tipped jobs MORE FLAGS Mi Auto fill Date Hired on Add new employee W Auto Fill Date Hired on Active change W Auto Fill Date Left on Inactive change Y Require Termination Reason for Inactive W Require Date of Birth Eliminate Collection of Charged Tips 129 Restaurant Data Concepts Inc Auto fill Date Hired on Add new employee With this option checked the Date Hired field in the Personal Info section of the Employee s Record gets automatically filled in with the current date when a new employee is added to the Time and Attendance database Auto fill Date Hired on Active Change xxxEmployee Status With this option checked the Date Hired field in t
33. Employee Type they may be allowed to select an alternate job without manager assistance e Managers periodically produce Time Reports in order to get a snapshot of the employees that have punched in and out e Managers create adjustments to correct any incomplete or wrong punches from the touch screens for the current week and from the Backoffice for all others e After the current week has ended i e a full week of punches has been collected a final Time Report for the week is produced An Exception Report should also be produced to point out all incomplete punch records so that adjustments can be made e The final step is to produce a Payroll Report for the week The Payroll Report extends the hours times the rate of pay plus overtime and produces the correct total dollars the employee should be paid for any job worked in this period Restaurant Data Concepts Inc This report generally goes to a payroll service either in printed or machine readable form based on file outputs the system can produce so that individual employee checks can be printed e The Advance Weekly Schedule function is performed to push Last Week s Hours into an archive This Week into Last Week so that a new This Week can be cleared to accept new punches for the new week This function also advances Schedules in the following manner This Week is copied into Last Week Next Week becomes This Week and the Regular Schedule gets copied into Next Week SETUP FOR T
34. Name UA HI Number Ok Cancel To search by employee number enter employee number of the employee record you wish to find The computer will either find a match or come as close as possible Enter the complete ast name in the Name field or your best approximation of the last name The system will either come up with a match or the nearest record that matches your search 34 Time and Attendance Documentation Enter Name or Number you want to find E Name PO Humber 290 o Ok Cancel Get familiar with the use of Prev Next and Goto command buttons by moving through your records and view the records that are currently in your database Note that as you move to the different employee menus you continue to retain the ability to move through your database of employee records In any of the four menus below you can advance to the Next record move back to the Previous record or Goto to a specific employee number or name The Employee Menu above allows you to view various types of information stored for your employees By default you view the Personal Info for the employee Edit Empl Menu Quick Setup aw Info Empl Status POS Info dob Rate Exit Personal Information provides the owner manager with relevant biographical and payroll information related to an employee s address social security number and phone number as well as employment specific facts These are easily accessible password protected and
35. and maintain your weekly schedule for your restaurant staff POSitouch allows you to keep four schedules and as you advance weekly schedules the regular schedule overwrites next week s schedule next week s schedule becomes this week s schedule and finally this week s schedule becomes last week s schedule Usually you are juggling this week s and next week s schedule to maintain proper coverage and save on your labor sales index The Regular Schedule is like a template which allows you to enter your ranges of times that need coverage and the number of servers kitchen staff etc required to properly run your business A schedule not only automatically moves through the cycle described above it also can be copied from one schedule to another Last Week s can be copied to the Regular Schedule This Week s Schedule can be copied to Next Week s schedule etc 69 Restaurant Data Concepts Inc 70 Time and Attendance a 10 45a 5 45p DINING AM MAN 11 00a 5 00p WATAY 4 00p 1 00a DINING AM MAN 4 00p 2 00a DINING AM MAN 5 00p 1 00a DINING AM MAN Prev Goto and Next are options familiar to us which allow us to retrieve schedule information for an employee other than the one selected with the Prev Goto and Next command buttons This Week This command button is the default schedule that appears when you select Edit Schedule The name of the current schedule appears at the top of the screen so that you a
36. generally useful 35 Restaurant Data Concepts Inc Card 0000 Personal INFO EmployeeH 217 L Mame HERNANDEZ F Name LOUIS MI Prev Goto Next fiddress line i Addresstline 23 Addresstline 3 12 APPLE DRIVE OSHKOSH WI Edit Empl Menu Phone 5601 52235 2345 Card HAHA Alt Employee Quick Setup Salary cuum SS H aoar Tip Pool Amount Percent 8 48 Percent Personal Info Tip Pool Code 8 Date of Birth 12 01 1986 Marital Status Single PRICES ENS Sometime E Rank JB Ethnicity ae HIRED DATE 66 46 2446 Termination Reason RAISE DATE Job Rate Jobs and Rates rate was changed gt DISHWASHER 4 HAH Exit Press lt Fi gt for help Add Emp Del Empl Del POS Save Empl Print The required and optional fields within the Personal Info portion of the employee database are as follows Employee number is up to a 4 digit number that identifies the employee For all users of the POSitouch Order Entry System this number MUST be the same as the Employee s User Number A few rules to remember Point of Sale users have 3 digit numbers therefore kitchen staff are usually given a 4 digit number in order to prevent any possible Order Entry use by kitchen or maintenance staff The number 4 is 004 in POSitouch for the Order Entry system and for searching purposes Last and First Name must be filled in for the Time and Attendance system to work prope
37. hours Y Labor cashout 3rd col is labor hours 4th column uses labor dollars Labor cashout Sales Lahor Labor Prod Report uses Labor Hours schedule Request Types REQUESTED TIME OFF VACATION Labor Prod Report uses Guests Covers Punch in by mag card only Force early punch in to schedule Compulsory time card at punchout two copies on all punchouts Show cashout info at punchout W Restrict POS use to users punched in No shutdown with employees punched in Manager authorization via mag card only Compulsory tip declaration at punchout Confirm tip declaration Allow entry of negative tips Conf tip prompt PLEASE CONFIRM YOUR TIP AMOUNT Start of labor cost day ends open punches Clock increment rounds forward Save Exit Print time cards a check enables a button to display on the time clock screen named Time Card When touched this function produces a time card for employees Labor cashout 2 column is labor hours This option determines the ook of the labor cashout specifically which column is labor hours Labor cashout 3 column is labor hours This option determines the ook of the labor cashout specifically which column is labor hours 14 Time and Attendance Documentation P Touch LABOR COSTS 08 18 04 23 15 EHTIRE HOUSE gt HE SALES LABORS HOURS LBS SLS gt 6 0 00 0 00 DS A 7 0 00 0 00 UA pos gt B 0 00 12 5
38. labor cost figure Sales Projection 10000 00 10000 00 10000 00 10000 00 11000 00 11000 00 11000 00 73000 00 TAKEOUT DEPT TOTALS MON TUE WED THU FRI SAT SUN TOTALS 03719 03 20 03 21 03 22 037 23 03 24 03 25 SALES PROJ 9991 37 8700 86 9008 95 9388 70 13990 04 12892 65 12684 58 76657 15 REG HOURS 19 75 19 75 19 75 19 15 3325 30 75 2904793 168 75 OVT HOURS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 BUDGET 306 00 317 90 290 36 362 10 297 50 350 22 346 40 2270 48 LABOR COST 159 25 143 88 150 25 154 88 2340312 21 90 38 1 9 6 38 1251 14 BUDGET LABOR SALES PRJ 3 06 3 18 2 90 3 62 2 70 3 18 DeL 3 11 HOSTESS CASHIER Sales wasn t set up for this report House Sales Projection will be used to calculate labor cost figure HOSTESS CASHIER HOSTESS CASHIER DEPT TOTALS MON TUE WED THU FRI SAT SUN TOTALS 03 19 03 20 03 21 03 22 03 23 03 24 03 25 SALES PROJ 999137 8700 86 9008 95 9388 70 13990 04 12892 65 12684 58 76657 15 REG HOURS 23 25 30 50 30 50 36 50 35 25 42 00 35 50 233 50 OVT HOURS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 BUDGET 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 LABOR COST 161 38 221 50 231 50 262 00 239 00 296 50 242 50 1654 38 BUDGET LABOR SALES PRJ 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 WAITSTAFF Sales was set up inside the DINING SALES group and w
39. last week can be automatically copied into Projected Sales with a keystroke Normal Sales can be entered or copied from Projected Sales THE PAYROLL CYCLE Operational Overview Employees punch in and out at designated touch screens Each employee must be authorized to perform at least one job their Default Job If the employee performs more than one job within the restaurant alternate jobs can be set up for the employee Each job can have a different pay rate When an employee punches in their list of the authorized jobs is displayed The Default Job or normal job for the employee is always the first job in the list of authorized jobs Employees may select an alternate job by touching that job as they are punching in Depending on their Employee Type manager intervention may be necessary POSitouch automatically adjusts for changes in the pay rate depending on the job chosen There are three Employee Types R Regular Employees may punch in to their default job but must have manager approval to select an alternate job S Special Employees are allowed to select an alternate job for themselves without manager approval but cannot authorize an alternate job for other employees M Manager Employees are allowed to select alternate jobs for themselves and authorize alternate jobs for other employees As people punch in and out at the various touch screens that are set up for time clock mode the punches are collected in a punch file C S
40. punch out only si 4 Punchout and adjustments 1 No time receipt provided at all 2 System produces a time receipt with at punch in and punch out 3 System produces a time receipt only when an employee is punching out 4 System produces a time receipt at punchout and for adjustments Collect declared tips option Allows the users to enter a declared tip amount at punch out Employee numbers under 1000 are reserved for POS users while over 1000 are non POS users such as Kitchen help who normally do not need to declare tips Collect declared bane Sper ai 5 if job is tipped 4H Do not collect any tips i Employee ffs lt 1 HHA er assi 9 Employee Hs gt 1600 3 Collect for all empl s l s y Collect Tips 0 Do not collect tips for anyone 1 Collect declared tips for employee s with user numbers greater than 1000 2 Collect declared tips for employees with user numbers less than 1000 3 Collect declared tips for all employees 4 Collect declared tips for only employees with Tips checked in their employee record 5 Collect declared tips for only employees who have a Tipped Job See Back Office Setup gt Time and Attendance gt Time and Attendance Back Office Setup gt Department and Jobs gt Job List gt Edit Jo
41. shifts that you need to have busser coverage in your establishment Shift Codes Setup Select the Job Ej Department Job EIA COOK DAY KITCHEN COOK HIGHT CREAM ROOM SUPERUISOR CREAM ROOM FINISHER DISHROOM DISH DAY DISHROOM DISH NIGHT BUSS ERS BUSSER DAY BUSSERS BUSS ER MI GHT MAINTENANCE REPAIRS TAKEOUT SUPERVISOR TAKEOUT T 0 SERUER HOSTESS CASHIER DINING EM MANAGER HOSTESS CASHIER HOST DAY Select Exit 137 Restaurant Data Concepts Inc Shift Codes Setup For Dept Job KITCHEN COOK DAY Description Add Edit De lete Exit Below is an example of a list of Job Shift Codes for the Department Kitchen and the Job COOK DAY Note the Job Shift Code names indicate the various shifts that you need to have busser coverage in your establishment Add Select this command button to add another Job Shift Code to the list These Job Shift Codes appear when you are scheduling any employee that has a Job with Job Shift Codes assigned Be sure to select the Use Shift Codes box to indicate that you want to make use of these codes Please Enter a new shift code data ES Job name COOK DAY Description EARLY AM COOK Time In a6 98 a Time Out az H p For midnight please enter 12 BMBa or B6 0 Job Name This is an informational field that identifies the job to which you are linking Job Shift Codes you cannot change the value in this field Description This is the J
42. specified in UPEMPL CSV Same layout as ADDEMJOB CSV UPEMSCH CSV Contains schedule information about employees being updated as specified in UPEMPL CSV Same layout as ADDEMJOB CSV UPEMHRS CSV Contains job information about employees being updated as specified in UPEMPL CSV Same layout as ADDEMJOB CSV DELEMPL CSV Contains records with information about employees to be deleted from the system Field Field Name Description Numbe r 1 StoreNumber Optional field that is matched o a against POSi store number field If it does not match function fails number ranges DeleteEnd 172
43. supported via XML format ADDEMJOB CSV Contains records about job information for an employee being added using ADDEMPL CSV Field Name Description r 1 EmployeeNumber Matches EmployeeNumber field in ADDEMPL CSV 2 JobNumber_ Atleast 1 job required ____ 3 JobName Must match POSi jobs Not Required 5 DefaultJob If not specified first job is default 6 EffectiveDate Optional oo O ADDEMSCH CSV Contains records about schedule information for an employee being added using ADDEMPL CSV Field Name Description r 2 We k_ LAST THIS NEXT REGULAR Ar ss 4 InTime Timeinmilitaryformat CI Obay A 6 OutTime Timein military format Ne ss CO CA ADDEMHRS CSV Contains records about hours information for an employee being added using ADDEMPL CSV Field Name Description r 2 Week LAST THIS o O Bo InDay o O rr 4 InTime i Timeinmilitaryformat EN OutDay S G O 6 OutTime Time in military format 7 JobNumber 8 obName S 9 PunchType 1f RegularPunch_ 171 Restaurant Data Concepts Inc 2 Adjustment Punch UPEMPL CSV Contains update information about employees already in the system Same layout as ADDEMPL CSV Different outcome with the employee number field Same fields as AddEmployee but will only update an existing employee record and will not destroy the record first if found UPEMJOB CSV Contains job information about employees being updated as
44. then select the Save command button Remember this copying will over write what is currently in the schedule that is being written to If you have changed your mind and do not wish to do this then select Cancel Edit Hours This command button returns you to the Edit Hours screen You toggle between Edit Schedule and Edit Hours by selecting the appropriate command button Exit to Main This command button returns you to the Main Time and Attendance Menu Insert This command button allows you to insert or add a schedule entry into the selected schedule Regular Next Week This Week or Last Week Time and Attendance 34 MENNENGA KRISTINA 10 454 5 45p DINING AM MAN 11 00a 5 00p WALT Diary 4 O0p 1 00a DINING RAM MAN Prev Goto Next 4 00p 2 00a DINING RAM MAN 5 00p 1 D0a DINING RAM MAN In its simplest form inserting scheduled hours follows the same format as inserting worked hours Select the day in which you wish to add hours fill in the job which the person will work fill in the scheduled in time followed by an A for a m or P for p m then the scheduled out time again followed by an A for a m or P for p m 71 Restaurant Data Concepts Inc Insert New Shift If selected shift code will be used for the scheduler DINING RM MANAGER 200p 02 68 a Day This pull down menu allows you to select the day for which you wish to insert scheduled hours Insert New Shift ES If selected
45. wish to review Labor Cost Analysis information by Job 99 Restaurant Data Concepts Inc Sample Labor Cost Analysis Report The sample Labor Cost Analysis Report GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 21 02 02 26 Labor Cost Analysis Report for Last Week Ending Sun Mar 25 O1 Active Sales 75309 15 All sales tips data are present WAITSTAFF MON 03 19 TUE 03 20 WED 03 21 THU 03 22 FRI 03 23 SAT 03 24 SUN 03 25 Total SALES projected amt 9991 31 8700 86 9008 95 9388 70 3990 04 12892 65 12684 58 76657 15 actual amt SUTIL 8919 86 9616 95 8953 70 3130 04 12892 65 12684 58 15309 15 8 81 2 52 6 75 4 63
46. with your actual labor figures so that you can refine your index and ultimately save hundreds of dollars per week on your labor costs 78 Time and Attendance Documentation Days of the week Labor Hrs scheduled Tam 1epm pm 2pm 40 40 40 40 40 40 40 40 3 0 40 40 40 40 5 0 5 0 5 0 Mon 3 19 Tue 3 20 Wed 3 21 Thu 3 22 Fri ar23 Sat 3 24 Sun 3725 Hrs scheduled for this department for this week COOK DAY MARKS JERRY 5 00 EVERIDGE JACKIE 40 00 GUILARD RAMON 29 00 LATORELLA TIMOTHY 46 00 SALGUERO HECTOR 40 00 ALLEN HOPE 16 00 BYRNE RUAIRI 2 00 COOK NIGHT BROWN MICHAEL 14 00 MARKS JERRY 39 00 TAYLOR KENNY 36 00 MCDERMOTT MARY 31 00 PEPIN CHRISTOPHER 28 30 A g 1 Employees available far schediile The screen is a busy one but the information is laid out in a way to make your job of scheduling easier all necessary data is in ready view We will explain all the information on this screen to help you immediately begin to use this scheduler in a productive and intelligent manner Time and Attendance COORKDAY MARES JERRY 8 00 Kitchen This Week identifies the current department and schedule that is available for scheduling on this screen Always look to this area to check your bearing Is this the right department Is this the correct schedule Choose Department amp Schedule this command button allows you to select and load another department s schedule fo
47. 0 Dial Siete p Y 0 00 56 94 ite AA 10 0 00 56 25 Be oss gt 11 15 26 42 17 9 12 06 23 gt 17 163 81 88 28 13 50 54 16 13 282 82 96 15 15 00 34 10 gt 14 457 98 96 15 14 00 21 04 gt 15 271 32 18 65 13 30 29 02 gt 16 112 82 43 20 59 20 38 57 E AAA NA EA ere 1364 71 610 29 92 13 44 74 gt 17 185 84 43 48 8 72 23 50 gt 18 402 21 115 82 20 23 28 81 19 1563 85 133 30 23 00 8 53 gt 70 1062 94 133 30 23 00 12 32 gt 21 9095 86 126 73 22 37 14 10 22 516 88 103 15 20 02 16 74 3 4 column uses labor dollars This option displays labor dollars in the fourth column for the labor cashout report Labor Productivity Report uses Labor Hours This option will use labor hours for the labor productivity report Labor Productivity Report uses Guests Covers This option creates an index of labor dollars per guest or cover on the Front of the House labor cashout Labor Productivity Report shows Sales Labor This option displays Sales divided by Labor on the Front of the House cashout Punch in by magcard only requires a magcard to punch in the system Force early punchin to schedule enables a punchin time earlier to the scheduled time to be registered as the scheduled time For instance if an employee is scheduled for work at 9 00 a m and punches in at 8 48 a m the punch in will register as 9 00 a m for the purposes of payroll Compulsory time card at punchout will automatically produce a time card for the employee at
48. 00810050103190103250003500 TT00001122020103190103250003800 Tr00001410230103190103250003100 TT000014102301031901032500042002000 TT000006220801031901032500030000700 TT000006220801031901032500006000325 TT000006220801031901032500035000375 Tr000014201701031901032500039000325 Payroll File Output REMACS format Period Select Report Co This Week o Last Week a Arbitrary Period Start day 83 25 2081 8372572081 End day Cancel Print Select Report Type Check if you are interested in Summary information for each employee department or job or full detail for same Select Report Period Select the report period for the Payroll Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last week For Today This selection will print a time report for today 109 For Arbitrary Period This selection will provide Payroll Report information for a range of days beginning with the Start date to the End date Restaurant Data Concepts Inc Payroll Report Select Report Type Summary Report Y Detail Report E Select Report Period Sort Report By C This Week Employee number C Last Week C E
49. 195 Sun 3 25 REJ 11 45a DISH DAY Rej punch in early REJ 11 45a DISH DAY Rej punch in early Wed 3 21 REJ 4 45p DISH NIGHT Rej punch in early REJ 4 45p DISH NIGHT Rej punch in early Fri 3 23 REJ 5 45p DISH NIGHT Rej punch in early REJ 5 45p DISH NIGHT Rej punch in early GAUDREAU JEN 501 Mon 3 19 11 30a DR SUPERVISOR Missing out punch Wed 3 21 4 00p DR SUPERVISOR Missing out punch Sun 3 25 6 30p DR SUPERVISOR issing out punch Thu 3 22 5 00p PUBWAIT NIGHT Missing out punch SERBYN LAURIE 509 Fri 3 23 10 00a 5 15p COOK DAY Employee has no rate for job 90 Time and Attendance Documentation Exception Report Hours Scheduled and Hours Worked The Exception Report Hours Scheduled and Hours Worked shows incomplete punch that cannot be paid such as an in punch without an out punch or vice versa Exception Report Hours Scheduled and hours worked SOT Report Gy Select Report Period Select the report period for the Exception Report Hours Scheduled and Hours Worked This report should be run regularly to keep ahead of the changes and corrections to your payroll Your options are This Week This is the current week in the Time and Attendance database This week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection wil
50. 2 ASIAN A3 AFRICAN AMER B4 HAT HAWATTAW AS WHITE B6 HIS ALL RACE B7 HIS WHITE BS HIS OTHER BF RACE MISSING RS ti iC 1 The Following required Fields must be filled in Ethnicity 131 Restaurant Data Concepts Inc Department and Jobs You must build your department and job structure before adding employees to the Time and Attendance database Start by identifying all your departments then list the jobs for each department Do not wing it lt is easier to work from a paper list Time and Attendance WARWICK GREGGS Current Version 5 6 F 65 14 96 Week Ending 63 25 61 Setup Options Choose one of the items on _ Options the left to configure __ Departments amp Jobs Time and Attendance for your Job Shift Codes restaurant Work Shifts ___ Payroll amp Overtime amp Overt ime Press lt F1 gt for help Holiday list uto break tables Adjustment Reasons Password Control Setup Reports Labor Productivity Schedule Summary Last Week s gt Sales Exit Setup Menu The list below identifies all the departments and jobs available for linking to employees The command buttons on the right perform different functions that are explained below Setup Departments and Jobs Data Department List Add Field Edit Field Delete Field Job List Budget Window Save Cancel Current department KITCHEN Add Field Select this comm
51. 205 DISH 6 500 20 130 00 130 00 17 062232 DISH 6 500 7 50 38 50 38 07 eae Totals Zk 180 38 180 38 24 SSN 529 08 9873 EFF RATE 50 WAGE 56 89 BARAHONA HECTOR 1204 DISH 6 500 28 185 25 185 25 0 25 072222 SSN 058 11 5647 EFF RATE 50 WAGE 58 42 BARR REBECCA 512 FIN 6 500 0 00 052177 SERV 6 500 T2 79 63 79 63 0 Total 12 79 63 79 63 2793 0 SSN 038 56 0606 EFF RATE 250 WAGE 25 12 BARRY LIZBETH 73 HOST 6 000 3 00 18 00 18 00 02 151162 WAIT 2 890 3 D0 102 60 102 60 0 14 we Totals 38 50 120 60 120 60 ol 0 16 SSN 039 46 8123 EFF RATE 04 WAGE 2E5223 BESSETTE ADAM 13 WAIT 2 890 Di 15 90 15 90 70 02 152155 SSN 035 48 0118 EFF RATE 89 WAGE 24 39 BIRKENFELD BETH 8 WAIT 2 890 14 41 18 41 18 68 0 05 152076 SSN EFF RATE 48 WAGE 71 64 CARNEIRO ANTONIO 20 SB D 6 500 Fis IES PS 6 3 0 10 180296 SB N 6 500 12 81 25 81 25 0 11 AX Total 23 154 38 154 38 20 SSN EFF RATE 50 WAGE 48 69 CASWELL GAIL 26 WAIT 2 890 31 91 04 91 04 54 12 142100 SSN 038 34 8675 EFF RATE 76 WAGE 167 41 CHACE TINA 21 WAIT 2 890 21 62 14 62 14 86 08 140143 SSN 038 44 7715 EFF RATE S3 WAGE 49 11 CHRISTINE NUNES 106 HOST 6 000 dl 9 00 9 00 01 SSN 037 58 1887 EFF RATE 00 WAGE 2 32 COCROFT JOYCE 1 WAIT 4 000 22 90 00 90 00 etd 2 140082 SSN 038 26 3837 EFF RATE 48 WAGE 90 73 98 Time and Attendance Documentation Labor Cost Analysis Report The Labor Cost Analysis Report is a management report that prov
52. 4 04 200 00 00064 2 041 008 03 20 01 11 00a 5 00p 1 00064 2 041 008 03 21 01 00a 4 45p 1 00064 2 041 008 03 22 01 00a 5 00p 1 00064 2 041 0038 038723701 00a 5 00p 1 00064 2 041 008 03 24 01 00a 5 30p 1 00064 2 041 008 03 25 01 00a 4 45p 1 0 0000 98 98 225 31 0 00 2380 48 H 72 82 0 0000 0 0000 298 00 0 00 0 00 33 40 H 0 00 0 0000 0 0000 0 0000 220 00 0 00 0 00 0 00 H 0 00 0 0000 0 0000 0 0000 329 38 0 00 0 00 690 68 0 00 0 0000 0 0000 0 0000 169 96 31 50 0 00 0 00 H 0 00 0 0000 0 0000 0 0000 217 50 0 00 0 00 0 00 H 0 00 0 0000 0 0000 0000 104 04 200 00 0 00 1958 20 H 51 72 0 0000 0 0000 107 Restaurant Data Concepts Inc Payroll File Output REMACS Format The Payroll File Output REMACS is an Ascii file output available for direct import into Remacs Payroll software package This report can run manually or in a batch file for automatic production of this file The file gets written to the OUTFILES directory with a file name of PRMMDDYY PRN Select Report Period Select the report period for the Payroll file output in the REMACS format This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance data
53. 6 15 0 00 0 00 1 76 LABOR HOURS schedule hrs 28 25 28 25 42 50 30 00 40 00 31 50 32 75 233 25 actual hrs 132 00 128 50 120 75 1 23 50 145 25 143 00 138 15 931 15 367 26 354 87 184 12 311 67 263 13 353 97 323 66 299 51 LABOR COST scheduled amt 97 20 97 20 13837 91 28 140 37 VL0 63 125 74 800 79 budgeted amt 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 actual amt 402 70 403 76 383 91 397 99 457 91 436 57 420 28 2903 12 actual scheduled 5 314 30 315 39 177 46 336 00 226 23 294 65 234 25 262 57 actual budgeted 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 LABOR SALES scheduled 0 97 1 12 1 54 0 97 1 00 0 86 0 99 1 04 budgeted 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 actual 4 42 4 53 3499 4 44 3 49 3 339 3 3L 3 86 actual scheduled 3 45 3 41 2 45 3 47 2 49 2 53 2 32 2 82 actual budgeted 4 42 4 53 3 99 4 44 3 49 3 39 3 31 3 86 SERVICE BAR MON 03 19 TUE 03 20 WED 03 21 THU 03 22 FRI 03 23 SAT 03 24 SUN 03 25 Total SALES projected amt 9991 37 8700 86 9008 95 9388 70 13990 04 12892 65 12684 58 76657 15 actual amt OT A e37 8919 86 9616 95 8953 70 13130 04 12892 65 12684 58 15309 15 8 81 2 52 6 75 4 63 6 15 0 00 0 00 1 76 LABOR HOURS schedule hrs 17 50 15 50 00 5 50 19 00 20 00 17 00 15 50 actual hrs 16 25 16 75 00 5 75 17 00 20 75 17 50 15 00 7 145 8 06 0 00 1 61 10 53 3 75 2 94 0 435 LA
54. 66 Time and Attendance Documentation 66 Schedule Report alpha sort simple sch time in only Schedule Report dept job sort simple sch time in only Schedule Report number sort simple sch time in only Schedule Report alpha sort simple sch time in only Schedule Report dept_job sort simple sch time in only don t show shift code names Schedule Report number sort incl wages Schedule Report alpha sort _ incl wages Schedule Report dept job sort incl wages A A AAA 80 Schedule Report number sort incl wages time in onl Schedule Report alpha sort __ incl wages time in onl Schedule Report dept job sort incl wages time in onl fe ee ee A foo Schedule Report number sort incl wages time in onl a don t show shift code names Schedule Report alpha sort _ incl wages time in only don t show shift code names 87 Schedule Report dept_job sort incl wages time in only don t show shift code names Payroll File Output DBF format alpha sort Same as 52 but includes open punches Payroll File Output RDC format alpha sort Same as 21 but includes open punches N2 1 report for a day 2 report for a week 3 report for two weeks 4 report for an arbitrary period If N2 1 N3 how many days ago from the system date lf N2 2 or 3 N3 how many weeks ago from the system date lf N2 4 N3 start date N4 end d
55. 8 5 00p Thu 3 22 40 40 50 50 Fri 3 00a 5 00p Fri 3 23 40 4 0 40 40 i Sat 3 00a 5 00p Sat 324 30 30 40 40 GUILSAD RAMON 23 00 Sun 3425 5 0 50 6 0 6 0 Mon 10 00a 5 00p Tue 10 00a 5 00p Sat 5 00p 1 00a Sun 4 00p 11 00p x Ab LIL View Shifts select this option box to get a different view of your employees scheduled hours by shift It is a very useful look at your employees as you build your schedule since the employee s schedule and the total number of hours is on display Select View Shifts again to return to the previous view of all employees View Budget Hours 462 408 Wages 4315 89 View Shifts Schedule Budget 4350 00 Exit to the Main nent Exit of Main Menu select this option to return to the main Time and Attendance menu A common question related to the budget figures is why is there a difference between a department s budget as viewed in the Job Scheduler and the value entered in the budget table The numbers in Job scheduler are correct Projected budget is not the same as the department budget you entered in Setup It was calculated using following formula prBudget day deptBudget day multiplier where the multiplier prSales day normalSales day where prBudget day final figure you see in lookup budget table per day deptBudget day value entered in Setup department amp job data summary per day prSales day and normalSales day projected and normal s
56. 97 27 0317 001 03 22 01 500p DOS OTOLO 2r 03 Lo DOT 037 237017 a DU Lasa po 00017 0 ANDERSON TINA 141231 037 33 3098 38 7500 0 0000 0 0000 0 00 00017 1 012 007 1 38 7500 8 500 329 38 0 00 OUOL Ts Ln DLL DOT 0S ALI 0L Aa alba yd 00017 2 012 007 03 20 01 10 30a 5 30p 1 00017 23 O12 007 OS 20 01 M 415p 1003 TL OOO Ty 2r OL UA T0237 0L TIO Bay SOL 00017 2 012 007 03 24 01 10 45a 5 45p 1 00592 0 ARVIDSON PAUL 092899 036 58 4334 33 0000 0 0000 0 0000 0 00 00592 1 034 004 1 26 5000 5 150 136 48 31 50 00592 1 035 004 1 6 5000 5 150 33 48 0 00 00592 2 034 004 03 20 01 10 30a 5 15p 1 00592 2 034 004 03 21 01 10 30a 5 00p 1 00592 7 27 034 004 03 22 01 PO 30a DEDO hy I 00592 2 034 004 03 25 01 10 30a 5 15p 1 00592 2 035 004 03 19 01 10 30a 5 00p 3 0 0 01084 0 BAK P ANDREW 032880 037 56 8027 36 2500 0 0000 0 0000 0 00 01084 1 030 001 1 19 5000 6 000 117 00 0 00 01084 1 031 001 1 16 7500 6 000 100 50 0 00 01084 2 030 001 03 19 01 5 00p 10 00p 1 010384 2 030 DOLL 03 21701 10 00a 5 00p 1 01084 2 030 001 03 25 01 3 00p 10 30p 1 LOSA 2 031r OOL 03723701L T 3s lap ALLS LS pty 01084 2 031 001 03 24 01 3 00p 11 45p 1 00064 0 BALLOU JUNE 140867 035 28 3715 36 0000 0 0000 0 0 0000 0 00 00064 1 041 008 1 36 0000 2 890 10
57. ALLEN HOPE 16 00 BYRNE RUAIRI 8 00 COOK MIGHT BROWN MICHAEL 14 00 MARES JERRY 39 00 TAYLOR KENNY 36 00 MCDERMOTT MARY 31 00 You are now able to select from a list of available jobs Which job do you wish to schedule Let s say we need a Kitchen Supervisor 81 Restaurant Data Concepts Inc With your mouse click on the Supervisor job or move your cursor so that the Supervisor job is highlighted and hit enters COOK NIGHT The employees that have the Kitchen Supervisor job assigned to them appear in the list by Rank We wish to schedule hours for Michael Brown therefore we click on her name with our mouse or down arrow and highlight her name and hit enter This brings up her schedule and we are ready to insert hours into her schedule 82 ALLEN HOPE BROWN MICHAEL CRUZ JOSE FROM NORTH KINGSTOW TRA GUILARD RAM HAMMOND JASON LEACH SHERYAH MARKS JERRY MATHA ANTONIO MCDERMOT Time and Attendance Documentation BROWN MICHAEL KITCHEN This Week 4 75p 1 2 1 5a WEAlT NIGHT 5 00p 9 00p COOK MIGHT 4 15p 1 15a WAIT NIGHT 12 00p 10 00p COOKMIGHT 11 00a 5 00p Wh IT DA Rank for Scheduling is used within the Job Scheduler by department and shift Starting with a 1 as the highest or best rank employees can be ranked according to performance or preference The higher ranked employees are sorted and displayed at the top of the Employee List when scheduling by department
58. Alternate code 28 User privileges Apply shift differential W Tipped Do not show at POS Do not show out time on schedule report Do not apply auto break 133 Restaurant Data Concepts Inc Please Edit the job name Job Name COOK Alternate code 58 User privileges Apply shift Co la da Ti d SERUER Lippe TRAINING Do not show at PIHOST Do not show out time on schedule report Do not apply auto break Job Name Enter a unique Job Name in the space provided 20 characters maximum Alternate Job Code Enter an alternate job code which may be the Job code for a third party Payroll package POSitouch sorts its payroll reports by alternate job code to make it easy to enter or download payroll information to these services Apply Shift Differential Check this box if a shift differential will be applied to this job Setup Options gt Payroll amp Overtime gt Shift Differential must be setup before additional payroll money is added for hours worked in a job that has shift differential setup Tipped Check this box if this is a job that has tipped wages associated with it Do not show at POS Check this box if you do not want this job visible from the front of the house An example would be a business that tracks vacation and bonus as a job Do not show out time on schedule report Check this box if you do not want the out time to be visible on the schedule report Managers have asked f
59. BOR COST scheduled amt 00 106 75 82 75 1275 133 50 135 50 19 50 809 75 budgeted amt 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 actual amt 121 00 16 38 82 75 14 88 22 00 140 63 23 12 820 76 actual scheduled 1 68 9 02 0 00 1 89 8 61 3 79 3 03 1 36 actual budgeted 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 LABOR SALES scheduled 19 ZAS 0 92 1 20 0 95 1 05 0 94 1 06 budgeted 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 actual li 33 310 0 86 1 28 093 1 09 0 97 1 09 actual scheduled 0 14 0 07 0 06 0 08 0 02 0 04 0 03 0 03 actual budgeted 1 33 1 30 0 86 1 28 0 93 1 09 0 97 1 09 HOUSE TOTAL MON 03 19 TUE 03 20 WED 03 21 THU 03 22 FRI 03 23 SAT 03 24 SUN 03 25 Total SALES projected amt 9991 37 8700 86 9008 95 9388 70 13990 04 2892 65 12684 58 76657 15 actual amt 9111 37 8919 86 9616 95 8953 70 13130 04 2892 65 12684 58 75309 15 5 8 81 2 52 6 75 4 63 6 15 0 00 0 00 1 76 LABOR HOURS schedule hrs 212 50 216 75 230 00 216 50 215 25 272 50 242 25 1665 75 actual hrs 313 00 3195 25 306 50 306 25 380 25 B19 05 351 25 2356 25 47 29 47 29 33 26 41 45 38 15 39 36 45 00 41 45 LABOR COST scheduled amt 1655 74 1699 11 UE SES 1659 53 2001 75 2036 51 1835 32 2619 71 budgeted amt 1150 00 1150 00 1150 00 1150 00 1240 00 1280 00 1290 00 8410 00 actual amt 1950 77 2018 00 1958 87 1945 87 2322 01 2350 31 2151 46 14697 29 actua
60. C PUNCH2 DAT Each time a user at the Backoffice console accesses the Time and Attendance module the punch file is read and the individual employee s time card is updated with any new punches In this fashion each time the Time and Attendance module is entered from the Backoffice up to date and accurate punch information for the employee is available The system keeps two weeks of current punch information This Week and Last Week within the Employee Hours and Schedules section These weeks are not necessarily the current week and last calendar week but it may be any week and the preceding week depending on the date shown on the Time and Attendance Main Menu screen In other words if one has forgotten to Advance Weekly Schedule for three weeks then the system s This Week is three weeks ago and Last Week is the week before that The Time and Attendance calendar week can be set up to advance automatically to avoid this situation See SETUP gt OPTIONS amp COMPANY DATA from the Time and Attendance Main Menu When punch information is collected from the touch screens it is stored in a punch file based on the calendar date The Time and Attendance date shown on the Main Menu should also be the current calendar week s date If this is not the case the Advance Weekly Schedule function should be selected until this is so Weeks may be preset to advance automatically to prevent the Time and Attendance Time and Attendance Documentation syst
61. Data Concepts Inc 460 EC O JobNumber Additional triples can be added here to add additional jobs to the record Note ifa JobNumber JobName pair is null it is skipped and the program will continue to search for additional job entries to the right oane _ Rate AU A A ADDVIZOR CSV This import updates two fields in the employee record that are used for the Vizor interface This import can only apply field settings to an existing record Field Field Name Description Numbe r EmployeeNumber Key field to identify which record 2 Amount The Tip Pool contribution amount or Percent percentage 4 TipPoolCode 2 digit numeric field not required can be the fund code for Vizor Sample File ADDEMPL CSV 910 201 Y Philbin Thomas 5 177522935 1 1 1 1 1 000000910 N Y Y M F N 610 Puzzletown Rd Duncansville Pa 16635 8146962935 S 1 12 15 1985 H B N 301 1 Y Schmo Joe 1 012 34 5678 1 1 2 3 4 334 N N N R F Y 401 140 Governors Drive Amherst MA 413 577 0140 60000 M H W Y 1 job 1 5 302 1 Y Doe John 1 112 34 5678 1 1 2 3 4 335 N N N R F Y 402 140 Governors Drive Amherst MA 413 577 0140 300 1 Y Watts Ken 1 987 65 4321 1 1 2 3 4 333 N N N R F Y 400 2 Granby Heights Granby MA 413 467 7004 50000 M H W Y 1 job 1 5 2 job 2 6 3 job 3 7 4 job 4 8 170 Time and Attendance Documentation Additional Import Tables These imports are not supported at the present time These are
62. E CO O O OVO O gt G1 OUT 00 00 00 GQ 010 CO Or OO 0 0 201 0 0 00 0 00 Oi O0 000 0010 00 O 0010 O O E OO0OO0OO000O OOOOOONOOPrPOOO0wOOOOPOoOoOoOoPrPmwnNyOo Oo O O O O OO DO 0 0 O OO NO 0 4 DO O 10 OO OO 50 00 O NM lt O O O 5 09 01 0 OO OO O O OOF 0 0 1 OO 0 00 O PP je je e o ee ee 10 20 HOUSE TOTAL 11003 29 118 Time and Attendance Documentation Employee List The Employee List provides you with a quick list of your employees for easy reference It also gives you the ability to sort the list in a number of useful ways We have added the ability to select departments to be printed in the employee list the default is all departments Sort Method Select the sort field for your Employee List Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by employee name Department This sort field will list the employees by department Alt Employee number Sort the list of employees by the alternate employee number Social Security Number only name and SSN shown This sort field allows you to have a quick list of employees by their SSN and name sort Report By W All Employees Employee number Active Employees Only En
63. ET EXE One purpose of the TARESET DOS program is to initialize a Time and Attendance database TARESET as a utility is also useful to correct errors in the Time Attendance data base This program must be initiated from the DOS prompt and is for the exclusive use of POSitouch support personnel It is important to understand that the Time and Attendance program captures punch in out transactions and adjustments made from the Touch Screens in the PUNCH2 DAT file This file is read and updates the Time and Attendance data base every time the Time amp Attendance module is accessed If all adjustments are made from the Touch Screens clearing punches both weeks and setting the punch serial number to O zero with TARESET will result in all data from the punch file being restored back into the Time amp Attendance data base However time clock adjustments made from the Back Office are written directly into the Time amp Attendance data base Therefore clearing punches will result in lost data since the data restored will just include the transactions and adjustments in the PUNCH2 DAT file This procedure should not be attempted without making copies of the taemploy dbf file and a printing a hardcopy of the customer s data minimally a payroll detail and time report Finally the customer should be made aware of the consequences of this process TAREDO EXE This file rebuilds the three index files necessary for the Time amp Attendance data ba
64. GHT Rej punch in early Sun 3 25 REJ 4 45p COOK NIGHT Rej punch in early REJ 4 45p COOK NIGHT Rej punch in early MELLO MISSY 10 EXT 3 23 REJ 4 45p FOOD RUNNER Rej punch in late REJ 4 45p FOOD RUNNER Rej punch in late DE COSTA NANCY 11 Tue 3 20 1 0459 5 gt WAIT DAY Missing out punch CUTE CATHERINE 14 Mon 3 19 11 00a WAIT DAY issing out punch SUAREZ SHIRLEY 17 Fri 3 23 9 00a 2 00p CREAM ROOM Employee has no rate for job Sat 3 24 9 00a 5 00p CREAM ROOM Employee has no rate for job PENA COREY 18 Wed 3 21 REJ 4 45p BUSSER Rej punch in early REJ 4 45p BUSSER Rej punch in early REJ 4 45p BUSSER Rej punch in early 52 00 p gt BUSSER Missing out punch Sun 3 25 REJ 45a gt BUSSER DAY Rej punch in early REJ 11 45a BUSSER DAY Rej punch in early 12 00p gt gt BUSSER DAY Missing out punch DERCOLE LAUREN 19 Fri 3 23 REJ 9 00p FOOD RUNNER Rej punch job changed REJ 9 00p FOOD RUNNER Rej punch job changed CUSHMAN ROBERT 20 Mon 3 19 12 00p 5 00p COOK DAY Employee has no rate for job Tue 3 20 12 00p 5 00p COOK DAY Employee has no rate for job Wed 3 21 12 00p 5 00p COOK DAY Employee has no rate for job Thu 3 22 12 00p 5 00p COOK DAY Employee has no rate for job Fris 138 23 12 00p 5 00p COOK DAY Employee has no rate for job Sat 3 24 12 00p 5 00p COOK DAY Employee has no rate for job Sun 3 25 12 00p 5 00p COOK DAY Employe
65. IME AND ATTENDANCE 1 Files needed to get started with Time and Attendance Time and Attendance is a separate Software Module that is purchased from your local POSitouch dealer The Software Key in the back of your POS system unit must be programmed to enable this module to work otherwise you will not be able to access it A software key upgrade or a new key accompanies a copy of this manual and a Time and Attendance Transfer disk with the actual application programs Initializing a Time and Attendance Database Getting Started The Time and Attendance transfer diskette also includes an empty database which includes five files TAEMPLOY DBF The employees hours and schedules reside in this file TAEMPL_1 IDX The three index files provide easy access to Names TAEMPL_2 IDX Employee ID number and Department and Job TAEMPL_3 IDX These index files can be rebuilt by TAREDO TAMASTER DAT This file holds department amp job list and various setup information After a successful Time and Attendance Transfer the data files have to be removed from TANULL ARC This is done with the command ARCE R TANULL NOTE This procedure will overwrite an existing time and attendance database and punch file It should be done only when starting a new database Now you are ready to initialize the data files with the program TARESET From the DOS prompt type TARESET CASC gt TARESET Time amp Attendance Reset Options et Current Wee 1 Set the C
66. INING RM MAN DINING RM MAN DINING RM MAN DINING RM MAN 38 75 CARNEIRO ANTONIO 11 00a 2 30p 11 00a 2 30p 11 00a 3 00p 5 00p 12 00a 5 00p 10 00p SB DAY SB DAY SB DAY SB NIGHT SB NIGHT 23 00 ETHIER MELANIE 9 00a 3 00p 4 00p 8 00p 8 30a 4 00p 8 30a 4 00p FINISHER FINISHER FINISHER FINISHER 25 00 SCALLON KAREN 4 30p 12 00a 4 30p 12 00a WAIT NIGHT WAIT NIGHT 15 00 MALONEY ELAINE 11 30a 2 30p 11 30a 2 30p 4 30p 11 30p 11 30a 4 00p HOST DAY HOST DAY HOST NIGHT HOST DAY 17 50 WAGONER ACETO JULI 4 15p 12 00a 4 30p 12 00a 4 30p 12 00a 4 30p 1 00a WAIT NIGHT WAIT NIGHT WAIT NIGHT WAIT NIGHT 316 25 ZAPATA LEYDIANA 3 00p 8 00p 3 00p 7 00p 3 00p 7 00p 3 00p 8 00p 8 30a 4 00p FINISHER FINISHER FINISHER FINISHER FINISHER 25 3 50 TABER MARK 4 00p 1 00a 10 30a 5 30p DINING RM MAN DINING RM MAN 16 00 VOLPICELLI ROBIN 4 15p 12 00a 4 30p 12 00a 4 30p 1 00a WAIT NIGHT WAIT NIGHT WAIT NIGHT 23 75 PANGBURN BUNNY 11 00a 2 00p 11 00a 5 00p 11 00a 9 00p 11 00a 5 00p 11 00a 5 00p 11 00a 8 00p SUPERVISOR SUPERVISOR SUPERVISOR SUPERVISOR SUPERVISOR SUPERVISOR 40 00 MOORE RUTH 4 30p 1 00a 4 30p 1 00a WAIT NIGHT WAIT NIGHT 17 00 SELTZER KATHLEEN 4 00p 9 00p 4 00p 9 00p 4 00p 9 00p 4 00p 10 00p 4 00p 10 00p 11 00a 9 00p FOOD RUNNER FOOD RUNNER FOOD RUNNER FOOD RUNNER FOOD RUNNER FOOD RUNNER 37 00 FROM NORTH KINGSTOW 11 00a 3 00p 11 00a 3 00p COOK DAY COOK DAY 8 00 CORBIN JOE 10 30a 5 30p 4 00p 1 00a 4 00p 2 00a 4 00p 1 00a DINING RM MAN DINING RM MAN DI
67. K Wed 8 11 SCH 5 30p 11 15p 5 75 COOK HRS 5 1llp 11 24p 6 22 COOK Fri 8 13 SCH 5 30p 9 30p 4 00 COOK HRS 5 31p 5 43p 0 20 COOK HRS 5 43p 10 09p 4 43 COOK Sat 8 14 SCH 5 30p 10 00p 4 50 COOK HRS 5 43p 11 38p 5 92 COOK Sun 8 15 SCH 5 00p 11 00p 6 00 COOK ADJF 5 25p 11 00p 5 58 COOK Mon 8 16 SCH 5 30p 11 00p 5 50 COOK HRS 5 50p 11 24p 5 57 COOK Wed 8 18 SCH 5 30p 11 30p 6 00 COOK HRS 5 37p 11 42p 6 08 COOK Sat 8 21 SCH 5 30p 10 00p 4 50 COOK Sun 8 22 SCH 5 00p 11 00p 6 00 COOK BRIAN SNOWDALE 3 Wed 8 18 HRS 7 23a 11 02p 15 65 MGR HERNANDEZ FRANK 21 92 Time and Attendance Documentation Time Report The Time Report shows all punch activity both a complete punch and an incomplete punch that cannot be paid such as an in punch without an out punch The Time Report gives a snapshot of punch activity by employee for a day or week It also lists adjusted and deleted punches Below is the list of selected periods for which the report can be run Select Report Period Select the report period for the Time Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last week For Today This selection will print a time report for today For Arbitr
68. LONEY CAROL 4 DUBOIS GERRIE 3 VIERA ROSE BESSETTE ADAM LAPLANTE JANA PALOMBO KIM BARROWS M 21 CHACE TINA 22 DONNELLY MARY 2 ZO SAN SOUCI LISA 26 CASWELL GAIL 30 MERCIER JEAN 4 38 LEBOEUF DONA 39 SCALLON KAREN 45 TART JEAN 2 46 WAGONER ACETO JULIE 3 49 TABER MARK 50 VOLPICELLI ROBIN 53 MOORE RUTH 54 SELTZER KATHLEEN 59 COSTANTINO CAROLE 63 LEACH SHERYN 64 BALLOU JUNE 66 HATHAWAY KEVIN 68 TOURTELOTT CHARLOTTE 13 BARRY LIZBETH 7 7 MORSE LISA 3 78 HAUSER WEST WENDY 4 80 GEORGE BONNIE 1 81 McCabe DIANE 82 PISCOPIO JASON 3 85 PELLEY SHANNON 4 88 SURANIE JENNIFER 90 LORD ALEXANDER 96 FISHER BILLIE JO 102 GAUVIN AMY 104 FLORI PETER 2 105 GILBERT KAREN 125 SWEET MICHELLE 133 VOLPICELLI ANTHONY 520 PRIVE ROSE 522 LORD CHRISTOPHER 592 ARVIDSON PAUL 593 DAROSA JULIO 1203 VARGAS OSCAR ANIBAL N O O G H O GOOO O e GG OO OGOGO OGO O OOGO OGO OGOOGO OGOOGO WO Ou N oO 100 99 170 62 130 13 139 143 Oy 00 wo OY OY OO ul OY ooo L0O00O0 N Ol od s ON A wW Or Oo OW WO Hs ON A Hs 00 Ww J 00 Nh 00 N A gt 00 A OY Hs A o O N o w N WwW i NS Ne J N OO OF D E E AE E E E E E e a O1 W e N A gt W ul Ov J TOOG
69. NING RM MAN DINING RM MAN 35 00 BARRY LIZBETH 11 30a 2230p HOST DAY 3 00 McCabe DIANE 4 15p 12 00a 4 30p 12 00a 4 30p 12 00a 4 30p 1 00a WAIT NIGHT WAIT NIGHT WAIT NIGHT WAIT NIGHT 31 25 QUINN TERESA 11 15a 4 00p HOST DAY 4 75 LORD ALEXANDER 4 45p 9 00p 4 45p 11 00p 4 45p 11 00p BUSSER NIGHT BUSSER NIGHT BUSSER NIGHT 16 715 ROLES KAREN 4 30p 11 15p 5 00p 9 00p 4 30p 11 15p 11 00a 2 00p 11 00a 9 00p 11 00a 8 00p SERVER SERVER SERVER SERVER SERVER SERVER 3990 TRUSLOW CATHERINE 4 00p 9 30p 11 30a 4 00p HOST NIGHT HOST DAY 10 00 DEMING KERRY ANN 11 30a 2 30p 11 00a 2 30p 4 00p 10 30p 4 00p 11 00p 4 00p 10 00p HOST DAY S B TRAIN HOST NIGHT HOST NIGHT HOST NIGHT 26 00 DAVIDSON GAIL L 4 00p 9 30p 4 00p 9 30p HOST NIGHT HOST NIGHT 11 00 113 Restaurant Data Concepts Inc Schedule Summary Report The Schedule Summary Report presents you with the ability to view projected sales vs budgeted labor by department as entered in Setup Options gt Schedule Summary This report and its setup give you another way to enter projected sales figures and view their impact on budgeted labor dollars Scheduler Type Select the schedule summary report that you wish to print Regular This schedule moves to Next Week s schedule when you advance the weekly schedule This regular summary schedule report serves as a template for your other schedules Last Week The summary schedule report provides information detail about
70. New Deparment TAKEOUT TARKEOUT HOSTESS CASHIER WAITSTAFF SERVICE BAR IN TRAINING PREP MEETING Save Allows you to save the Labor Department selection made during the current session Add New Department TAKEOUT K Delete Allows you to delete an existing Labor Department from the selected Sales Group Delete Sales Group E EE Edit Sales Allows you to enter projected Sales figures for the Labor Department linked to the Sales Group 156 Time and Attendance Documentation Edit TAKEOUT SALES Group Sales Figures Save Makes permanent the changes made in Projected Sales during the current session Cancel Discards the changes made in the Projected Sales during the current session 157 Restaurant Data Concepts Inc Last Week s Sales Sometimes you wish to look at the average of multiple week s sales instead of just last week s sales This setup option allows you to define how many week s back the system will average your sales Setup usage of last week s sales E Please enter number of weeks back you want to see the average of Default is 1 which indicates last week sales Average of how many weeks back E Save Exit Save Makes permanent the value entered during the current session in the Last Week s Sales window Exit Do not make permanent changes to the value of the number of week s to average entered during the current session in the Last Week s Sales window EXI
71. O 5 OOO O Ogy AOG OWU GOG MNOGO O HA Hs OO0OO0OO 0yOoOoOOoOoOoOaJ OU BWNHEOAIDA UNE 00 D 00 w N CPRO E E A AAT C od E OV 00 N Ov ul NOAN DHEAN D Ov J 00 o WNW al Ov OVF OV U JU 00 A 00 N OB OO Gr O HO ean OO Aar OGO ALa OGO e aG G G OG H GRAO GOG AG GO GO O N G OO OO 225 216 173 32 65 168 5583 64 128 39 WW N FODONDADAOUNWO w PR od Oy WwW N OU W Hs N 00 00 Oo Oo od N Ov 00 N Hs 55 WANOA N od oO 00 N WwW 00 5448 14 00 N WwW Bd Oy w N w oOorOoO0oNnNvoOoro0o0o0o0o0oOodWasOo Oo C PA o o o e A O 67 146 200 RN Ww Pees ooooorOoMNOrOOCOCOWOCOOnk OUOBR BOC ONOCUOCOOCOCSHO l od oO OWE DO W OD WwW od w Ee eO a OG T G O O O S aS O AA O E a ST a r a E ll PP a S O D OOO aO OGO O aa T GOG OO aO EOS OTN G O OA ON EA T O w E ul J 265 100 47 20 156 N Ov m o od 00 ME O O O 00 2 00 O 00 0 00 0 01 0 00 1 OOOO OO OO OC OOO OOO N Ov NN 00 od NOOOOOOQdsS co UB O od a LO hs 63 O N Or Hs 409 68 43 NS 32 Gills 150 N
72. Require Job Require Ethnicity r Check Duplication in Social Security Number Check Duplication in Alternate Employee Number Use additional overtime pay rates California Mag Card Number same as Card Number More Flags Use Regular week as Following week Holiday pay based on business day Edit Text Display time in decimal Automatic help info Termination Reasons Show templates in new scheduler Ethnicity Use city state zip six digit zip Use Alt Min Wage for tipped jobs save Cancel lv Wo Check Duplication in Card Number BREE Aea la a A Automatically Advance Weeks if set to Y it will force the system to automatically Advance the Weekly Hours and Schedules as the current calendar week ends and if the Time and Attendance shift time for the current week is past NOTE Week ends on Saturday but start of labor shift day is 11 00 a m therefore the week will not advance until after 11 00 a m If this is too late make the shift start earlier This will occur if necessary each time the Time and Attendance system is entered from the Backoffice system It is preferable to not set to Y for bi weekly systems Refer to the Advance Weekly Schedule section for more information Current week adjustments from touch screen If set to Y all Current Week adjustments are done from the touch screens and cannot be done from the Backoffice All other weeks adjustments are done fr
73. SERVER Rej punch in early ANDREWS DEBRA 90 Sat 3 24 REJ SIRE No o as rece TO SERVER Rej punch in early CUTHILL JENNIFER 91 Wed 3 21 REJ 3345p gt TO SERVER Rej punch in early POMBO DAVID 100 Sun 3 25 REJ 3 45p COOK NIGHT Rej punch in early BROWN LORI 107 10 30a WAIT NIGHT Missing out punch BUTLER NATALIE 110 Wed 3 21 REJ 10 45a TO SERVER Rej punch in early Sat 3 24 REJ 10 45a TO SERVER Rej punch in early AMADIO ALMERINDA 115 Tue 3 20 11 42 2 gt PUBWAIT DAY Missing out punch LABBE BARBARA 130 Thu 3 22 11 00a PUBWAIT DAY Missing out punch Mon 3 19 REJ bP 4 op SHS e PUBWAIT NIGHT Rej punch in early HIGSON LINDA 131 Thu 3 22 REJ 10 15a DR SUPERVISOR Rej punch in early EVANS JOHN 138 Mon 3 19 5 00p 10 15p COOK NIGHT Employee has no rate for job Tue 3 20 5 00p 10 30p COOK NIGHT Employee has no rate for job Fri 3 23 5 00p 12 45a COOK NIGHT Employee has no rate for job Sat 3 24 5 00p 12 15a COOK NIGHT Employee has no rate for job MARSHALL JAMES 148 REJ gala gt 2 COOK DAY Rej punch in early Sun 3 25 REJ 8 45a COOK DAY Rej punch in early REJ 8 45a COOK DAY Rej punch in early GOFF KATHY 170 Tue 3 20 REJ 10 45a WAIT DAY Rej punch in early REJ 10 45a WAIT DAY Rej punch in early REJ 10 45a WAIT DAY Rej punch in early WHITE TRUDY 186 Fri 3 23 REJ 10 45a PUBWAIT DAY Rej punch in early OVERWOOD SCOTT
74. T SETUP MENU This option allows you to return back to the Main Time amp Attendance menu 158 Time and Attendance Documentation FILE STRUCTURE of TIME and ATTENDANCE DATA FILES The information in this section is for POSitouch Dealers to assist in understanding and supporting the Time and Attendance software product From the technical support standpoint it is as important to know what is happening behind the scenes at the DOS level as it is to know how to properly setup the program for customers Below is a list of data files that are relevant to Time and Attendance PUNCH2 DAT This file is a ASCII data file in the CASC directory which contains all punches and adjustments from the Order Entry system The first column is the punch serial number of the transaction this number should always equal the number in the upper left corner of the Time and Attendance Main Menu The only time it will differ is when the week is not advanced Every time the Time and Attendance program is accessed all punches through the current week are read into the database Note this file should not be viewed with an editor since most editors add an end of file marker which will prevent the Time and Attendance program TAEMPLOY DBF This data file contains the employee records hours and schedules Every time the Time and Attendance program is accessed all punches from the PUNCH2 DAT data file through the current week are read into this file This file
75. TAF files Use Normal Sales for Labor lt not Actual Cancel Labor Distribution Report Include taxes with sales A check will include taxes in the sales information in the Labor Distribution Report These sales are collected from TFMMDDYY TAF files Print Sales Labor and not Labor Cost A check will print Sales divided by Labor index rather than a labor cost percentage Tip Factor Enter the tip factor percentage ReMacs Payroll Report Print employee and not alternate employee A check will export the employee number and not the alternate employee number to the ReMacs Payroll file output Payroll File Output Print alternate job code instead of POSi job name A check here will write out the alternate job code in the Payroll File Output file instead of the Positouch job name Payroll and Labor Distribution Reports Do not print deleted punches A check here will prevent deleted punches from printing on the payroll and the labor distribution reports 149 Restaurant Data Concepts Inc Schedule Report Print employee number A check here determines if the employee number appears on the Schedule Report Print In and Out times on the same line A check here will print the punch in and punch out times on same line of the Schedule Report Print phone number A check here determines if the employee phone number appears on the Schedule Report Labor Cost Analysis Report
76. TIME and ATTENDANCE User Manual Labor Scheduler Management amp Payroll Reports EDITION V Table of Contents GENERAL DESCRIPTION avisar ciao id ii 1 TIME CIOEK OVOIVIO inodoro ibid ic io 1 The Schedulers Employee and JOD dicas 3 Hours ANG SCNOGUING a A a 3 JOD SchedU iii A A AAA caval ieee eee aati 3 Budgeting and Projectors ais 4 THE PAYROLL CYCLE OPERATIONAL OVERVIEW cccsssssssssseeeeeeeeeeeeseseeeceeeesssssssesseeeeeeseeeeaoooons 4 SETUP FOR TIME AND ATTENDANCE essaia aaa eaaa aaa aaaeei aa aiaa aaa 6 Files needed to get started with Time and Attendance ccccssssseeeecceesseeeeeeennseeeseeenseesseeensseesseoeees 6 Initializing a Time and Attendance Database cccccsssesseeesesssseeeseeessseeeseeenseeeseeoenseeeeeeoensesssooeeas 6 S t p HME CLOCK oaiiyie a aoa a aa iaaa a a a a aa 9 Relerence SECON aatia dnd 9 Setup gt Restaurant Misc Data gt System Ti a dt nena 10 Setup gt HardWare uiie a a a aE aaa a iaa Ta aa S 10 Setup gt T amp A Front of the House gt Options dust io 11 Setup gt Time Clock gt Options 2 orire ace ede a a 14 Setup gt T amp A Front of the House gt Options Boonoooccciccconnccnnnccccccconcccnnnncconcnonnnnnncnnrnnnnnnnnnnnnnrrrrnnnnnannnnnnrnnnnas 19 TIME AND ATTENDANCE MAIN MENU 0000 cccccceeeeeessceeceesesssssesneeeeeeeeeeeseeeneaooaeasssssaseeeeesessssaaaoooaes 30 COMMON ia 30 Advance INE Webcon etic Dioceses nese ened he ved bonded ie bie teeh
77. Week Regular Job Shift Codes are defined from the Main Time and Attendance Menu gt Setup Options gt Job Shift Codes They allow you to link a number of Job Shift time slots to a specific job Reference the Job Shift codes setup In the example below the Busser Job has 5 time Job Shift associated with it these have imbedded times PM Busser 6 00p 1 00 a Early PM Busser 6 00 p 10 00 p Late PM Busser 9 00p 2 00 a AM Busser 10 00 a 3 00 a Afternoon Busser 1 00p 6 00 p 15 Restaurant Data Concepts Inc Job Scheduler BUSS ERS MAINTENANCE T HOSTESS CASHIER In order for the Job Shifts to appear in the screen below they have to be defined in the above screen for the Job selected Use Shift Hours when selected it enables you to click on one of the Job Shift Codes that appear in the above box Upon checking a shift code the schedule hours for that code automatically fill in the IN and OUT times Try it check one then another you will note that the times being filled in are the ones defined for that Job Shift Code in Setup If Use Shift Hours is not checked then that indicates that you do not wish for the scheduled hours to be filled in from the Job Shifts but rather with to manually enter the IN and OUT times Insert New Shift EZ Day Mon BIE selected shift codo wilt P selected shift code will Joh peset is Lie e e Shift Codes HOST DAY Fl FX Hostess Day In 89 68 a Out 84 88 p
78. Y PRN Select Report Period Select the report period for the Payroll file output in the RDC format 106 This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last week For Arbitrary Period This selection will provide Payroll Report information for a range of days beginning with the Start date to the End date Payroll File Output ROC format select Report Period This Week Last Week Both Weeks Arbitrary Period Start day 63719 2601 End day 43 25 2681 Print Cancel Start Day Enter the start date for the arbitrary range of days for Ascii payroll file output in the RDC format End Day Enter the end date for the arbitrary range of days for Ascii payroll file output in the RDC format Start Day 03 19 01 End Day 03 25 01 Ascii payroll file output for an arbitrary period Time and Attendance Documentation Sample Payroll File Output RDC Format The sample Payroll File Output RDC Format
79. a AE Ea 93 Sample Time Repor nidad 95 Labor DISTIDUTON REDOT iocans aaa O aaan Eea AE a ENa a a EAEE 96 Sample Labor Distribution Repor xioa A renee neni 98 Labor Cost Analysis Report ii a aida 99 Sample Labor Cost Analysis REDON tiisciccceccecvsseceseccecoissvansccieceudenesvieuscaveastosaverseectvauessatssduedscessussestaves 100 Labor Productivity ROD OF sssini ad 101 Sample Labor Productivity Rebollar nnn nnnnnnnn nnmnnn nnne 102 Payrol A a aR ace aa a E aa aaa 103 Sample Payroll Summary and Detail Report coocnncccnnnccccononccccncnnccononnnononanonennnnnnennnnnnrnnnnnnrenannnnnos 105 Payroll File Qutp t RDG Fo Maduritas a a a a a a acids 106 Sample Payroll File Output RDC Format cccceeeeeeccsssseeeeeeeeeeeceeseeeeeeeeeooeassseeeeeseeooenseeeeseaoes 107 Payroll File Output Remacs For Madina cece tivss dueeeteeancteedidarwecdadavewtsen 108 Sample Payroll File Output Remacs Format cccccccccssesseeeeeeeecceenssseeeeeeeeeeesnsseeeeeeeoensneeeeesssenes 109 Schedule Re Eur A A end en aie 111 Sample Schedule ROO init Dentro iii 113 Schedule Summary A a a aa aE e aeaa NES 114 Sample Summary Schedule Report ccceeeceeccssssseeeeeeeseceesnseeeeeeeeeeesseeeeeeeeeoeesseeeeeeesseoesesseeeees 115 Overtime Prediction FRED OMG amirsa a E 116 TIP ROD ura 117 Sample TIO ODO diia iii Ii A iS A En ct Mai 118 EIMDIO VOC LISL E E E E E E a E E E 119 sample Employee LIS ariaa dad 121 Department Job store 122 SampleD
80. al Sales for the TakOut Cost Center Edit Comparison at Labor e Departments TAKEOUTLBR TAKEOUT e Sales Cost Centers TAKEOUTSLS TAKOUT E Those tuo strings create a header 7 For one of your Sales Categories une teens aed Tata Sales E show up on your report like one string Laboroys Sales gt Save Cancel Dept Menu Add Delete CCent Wenu Add Delete Categ Henu We are comparing labor dollars from the TakeOut department with Total Sales from the Takout Cost Center This figure will give us a labor sales index Edit Comparison xx Labor Departments TAKEOUTLBR TAKEOUT aj Dept Menu Add Pelete se Sales Cost Centers TAKEOUTSLS TAKOUT af CCent Menu Those two strings Add create a header F _Delete for one of your Sales Categories comparisons and aj rCateg Menu show up on your report like one Add string y _ Delete lt Labor gt us lt Sales gt Save Cancel 153 Restaurant Data Concepts Inc Edit Allows you to go back and edit or change a labor vs sales comparison Setup Labor Productivity Report us ys ys TAKECQUITLBRIA us Delete Allows you to delete an existing labor vs sales comparison Setup Labor Productivity Report WAIT_LABOR WAIT_LABR WAITLABRDI WAITLBRWA TAKEOUTLBR Done Allows you exit the Labor Productivity setup window 154
81. ales figures per day entered in Job schedule Sales table 86 Time and Attendance Documentation REPORTS OVERVEW This option produces a variety of hard copy documentation to support the automated time clock and to export to external payroll systems Each report is explained in detail on pages below T amp A Reports The Time Report gives a snapshot of punch activity for any given day or week period for each employee The Payroll Report is available in a summary version with or without punch detail It includes all punch information for the period as is found in the Time Report and extends the hours for each employee times the rate of pay plus overtime to give the total dollar amount that they are due This report is normally used to feed an external payroll system that produces paychecks The Labor Distribution Report includes not only labor dollars but also sales information for individuals departments and the entire house The Labor Cost Analysis Report is a management report that provides a weeklong look at projected and actual sales labor hours and dollars as well as a sales labor index This report is useful for businesses that are seriously interested in tracking labor trends Overtime Prediction Report tells you who is approaching the overtime prediction value entered in SETUP gt T amp A Front of the House gt OPTIONS 1 This allows you to select employees for additional hours with an eye on overtime and your budget
82. and button to add a department to the listing Enter the Department Name you wish to add and click the OK button Please Edit the department name Department Mame KITCHEN Edit Field Select Department you wish to edit and click on the Edit Field command button Make corrections or change the name of the department name Select the OK command button when the information is correct 132 Time and Attendance Documentation Delete Field Select Department you wish to delete and click on the Delete Field command button The department will immediately disappear from the list If the department still has jobs linked to it then the error message below will appear indicating that you first have to delete jobs linked to the department before deleting the department Error ES i Error Department still has jobs ou cannot delete this department OF continue Job List Select the Department for which you wish to see jobs that are already linked to that department Select the Job List command button to access a list of all the jobs currently linked to the selected Department List of Jobs for Department KITCHEN Job List Add Field Edit Field De lete Field Save Cancel Current job COOK DAY Add Job Field Select this command button to add a job to the listing You got here by entering the name of the Department to which you wish to add a Job Please Edit the job name Job Name SERVER
83. and job Note that no ranking is used in the example above Check use of ranking View Budget is a picture of your labor financials based on a simple formula that projected sales normal sales budgeted labor theoretical budget The ratio works this way 10 000 of normal sales requires a kitchen budget of 400 Projected sales of 11 000 or 10 more will require a kitchen budget of 440 or 10 over normal allotted budget Do not look for the place where this value was originally entered it is a calculated figure based on the value you enter as a target budget for X XXX of sales As you schedule your kitchen staff your budgeted labor is compared to scheduled labor 83 Restaurant Data Concepts Inc Budget Comparison ES Normal 2641 15 of 6 40 3014 35 3116 45 15471 00 15271 95 11692 25 Projected 2541 15 orr AD 3014 35 3116 45 15471 00 15271 95 11692 25 A A A AA A A A A A A Budgeted 550 00 550 00 550 00 600 00 MEL 700 00 700 00 700 00 Scheduled 545 25 EEE 537 25 593 88 E58 25 A A A A AA A R Budget 5 29 EZ 4 58 5 99 Schedule z 431 6 16 Scheduled labor when over Budget Schedule budget is highlighted Budgeted Schedule _ Sales Projected Sales Projected Sales Normal Sales is a base or average of sales for a given day usually gleaned from the average column of the Sales Trend report This number is then used as a numerator with projected sales as a denominato
84. ant Data Concepts Inc Shift Name Enter the name of the shift up to eleven characters Start time Enter the Start time for the shift be sure to note a m or p m The system will automatically compute the end time End time ls computed by the system and is based on your previous shift s start time You can only change then end time by changing the start time of the previous shift Save Select this command button to make permanent the changes made during the current session in the Work Shifts Window Cancel Select this command button to lose all your work during the current session in the Work Shifts Window Payroll amp Overtime The Payroll amp Overtime setup window needs to be defined properly in order for your employees payroll to come out correctly Note that the defined values in this window are read every time you print reports to printer or screen so that changes to these values will result in different values the next time the report is printed If the information is incorrect correct it and re run your reports Computation errors often occur when values are entered in these fields erroneously If your payroll does not add up one of your first steps is to double check your values in the Payroll amp Overtime setup window Normal Overtime rate setups are used to compute overtime in the system by both maximum hours per day and or week for non salaried employees If Max hours is set to 0 overtime rates do not app
85. arly REJ 8 45a 0 00 COOK DAY Rej Reason In early BOULAIS MICHELLE 25 4 15p 12 45a 8 50 HOST NIGHT BRODUER MARC 133 4 00p 9 00p 5 00 FINISHER BUTLER BRUCE 16 4 00p 9 30p 5 50 WAIT NIGHT BUTLER NATALIE 110 12009 9 15p 5 25 TO SERVER CABRAL JOSEPH 1000 9 00a 5 00p 8 00 COOK DAY CARAVANO CHRISTINE 6 5 00p 11 00p 6 00 COOK NIGHT CUSHMAN ROBERT 20 12 00p 5 00p 5 00 COOK DAY CUTE CATHERINE 14 11 00a WAIT DAY DAVIDSON LINDA JEAN 142 4 00p 12 00a 8 00 WAIT TRAINER DE COSTA NANCY 1 10 45a 4 30p 5 75 WAIT DAY DERCOLE LAUREN 19 4 15p 8 45p 4 50 WAIT NIGHT DO ANH 1189 6 00a 12 00p 6 00 MAINTENANCE EVANS JOHN 138 5 00p 10 15p 5 25 COOK NIGHT FINNERTY CATHY JO 98 11 00a 5 00p 6 00 WAIT DAY FITTRO TREVOR 37 4 30p 9 00p 4 50 BUSSER GAUDREAU JEN 501 ies Ge messes DR SUPERVISOR GAYE IBRAHIMA 1059 9 00a 12 00p 3 00 DISH DAY 1 00p 5 00p 4 00 DISH DAY GERNT DANIELLE 514 4 15p 8 00p 3 75 TO SERVER Ovr Reason In early by 510 REJ 4 00p 0 00 TO SERVER Rej Reason In early REJ 4 00p 0 00 TO SERVER Rej Reason In early REJ 4 00p 0 00 TO SERVER Rej Reason In early REJ 4 00p 0 00 TO SERVER Rej Reason In early REJ 4 15p 0 00 TO SERVER Rej Reason In early GIRARD MAURICE 162 10 30a 4 30p 6 00 WAIT DAY 4 45p 9 30p 4 75 SB NIGHT GOFF KATHY 170 10 45a 2 00p 3 25 WAIT DAY HESSMANN ROBIN 140 4 15p 11 15p 7 00 WAIT NIGHT HIGSON LINDA eS 10 30a 6 30p 8 00 DR SUPERVISOR LABBE BARBARA 130
86. artments and as many as 24 different jobs within each department but no more than 100 total jobs in the system Departments can be scheduled for an entire day or for an individual shift within the day i e Lunch Kitchen Dinner Bar Note Labor Shifts do not necessarily have to correspond to Order Entry Sales Shifts but should be similar if comparisons are to be made between labor activity and sales of the same shift period Employees can be assigned to work multiple jobs in a single day and may have different pay rates for the jobs When viewing the schedule for a specific job management can also view an employee s entire schedule and total hours so that conflicting schedules are avoided and overtime situations are highlighted Restaurant Data Concepts Inc Budgeting and Projectors While laying out the schedule for a particular department and or shift with the Job Scheduler the user can view a budget for that department and shift to allow adjustment of labor assignments to fit the budget Daily projection figures can be entered into the computer to scale the budget based on these projections By scaling the budget you are creating an index based on Projected Sales divided by Budgeted Labor and Projected Sales divided by Scheduled Labor This index or percentage is what you need to watch when scheduling to maintain a budget to make sure that you have not over scheduled for a slow week and under scheduled for a busy week Sales figures from
87. arty payroll systems Department and Name This sort field will list the employees by department and employee name 111 Restaurant Data Concepts Inc All or Selected Departments Check one of the boxes to select a Schedule report for all employees or for only selected employees All Departments Check this box if you want to print a Schedule Report for all employees in all departments Simple Schedule Include wages amp summaries Check this box if you wish to include wage and summary information for each employee Selected Departments Check this box if you want to print a Schedule Report for only certain employees or departments Schedule with only IN time Check this box if you want to print a Schedule Report with in times only on the report Don t show shift code names Check this box if you not want to print a Schedule Report with Job Shift code information on it 112 Time and Attendance Documentation Sample Schedule Report The sample Schedule Report for last week has total scheduled hours in the hour s column The employee number is displayed or not depending on the option set in Setup Options gt Reports If the schedule report is publicly displayed then perhaps showing the employee number is not a good idea GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 23 15 35 91 Last Week Schedule for Week Ending Sun Mar 25 01
88. ary Period This selection will provide Time Report information for a range of days beginning with the Start date to the End date Time Report Ej select Report Period This Week Last Week For Today For Arbitrary Period Start day a3 25 2001 End day a3 25 2001 son Report By Employee name Co Department and Name Show adjustments only Print Paid Breaks Print Cancel Start Day Enter the start date for the arbitrary range of days for the Time Report End Day Enter the end date for the arbitrary range of days for the Time Report Start Day 3 25 01 End Day 3 25 01 Report for one day Sort Report By Select the sort field for the Time Report Your options are listed below Employee Name This sort field will list the employees with Time records in alphabetical order by employee name 93 Restaurant Data Concepts Inc Department and Name This sort field will list employees by department and name Show Adjustments Only Check this box if you wish to see only adjustments in the Time Report Print Paid Breaks Check this box if you wish to see paid breaks in the Time Report 94 Time and Attendance Documentation Sample Time Report The sample Time Report on the page below provides an example of the information available to Managers to view the punch in out flow in their establishment GREGG S EAST PROVIDENCE PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 19 48 14 44
89. ate Format for N3 and N4 year month day Asian format For example 950901 September 1 1995 Notice 1 Period cannot be more than 31 days 2 N3 must be earlier than or equal to N4 3 both dates must be earlier than or equal to the system date 167 Restaurant Data Concepts Inc CSV Employee Transactions This is an excerpt from a document that defines employee transactions in CSV formatted information It represents the same information defined in the POSitouch XML Employee Transactions document The entire document has not been reprinted because of its length but is present to introduce a variety of ways to get employees entered into TAEMPLOY DBF and other Positouch Time and Attendance datafiles If you are responsible for IT in your business you should obtain a full copy of the document from your local dealer ADDEMPL CSV Contains records about new employees being added to the system Note This information is imported into the system using the TAXML program with the following command line parameter TAXML importemplcsv This program will check for the ADDEMPL CSV file in the current directory and if found all new employee information described in this file in the format listed below will be imported into the system Field Field Name Description Numbe r 1 EmployeeNumber POS user number and Employee Number POS user numbers are 3 digits employee numbers can be 4 digits but any that are 4 digits canno
90. b Job Name REST SERUER Alternate code 1608 User type CER Apply shift differential e Tipped No punchout with open tables option defines what open tables are when the No punchout with open table feature is enabled If sets to 0 servers are prohibited from punching out if they still have open tables and or unpaid checks active in the system If set to 1 the server cannot punch out if he she has open tables active in the system 2 On any punch in out ollect Da2 3FED tips option G if job is tipped No Rue Nout Fe apen tables i Open checks payable check z Magcard series number is filled in if the restaurant is to implement time clock punches via magcard This field should contain the first five numbers of the magcard series supplied by the vendor 12 Time and Attendance Documentation Magcard series number is filled in if the restaurant is to implement time clock punches via magcard This field should contain the first five numbers of the magcard series supplied by the vendor Overtime prediction hours for reporting purposes this notifies the employer who is approaching overtime for the week e which employee already has total hours worked equal to or above the number of overtime prediction hours See Overtime Prediction Report for example Suggested tip declaration percent gives wait staff the op
91. base Both Weeks This selection will provide exception information for This Week and Last week For Arbitrary Period This selection will provide Payroll file output in the REMACS data for a range of days beginning with the Start date to the End date Payroll File Output REMACS format Ei Select Report Period This Week Last Week Arbitrary Period Start day 83 25 2001 End day 43 25 2601 Print Cancel Start Day Enter the start date for the arbitrary range of days for Ascii payroll file output in the REMACS format End Day Enter the end date for the arbitrary range of days for Ascii payroll file output in the REMACS format Start Day 03 19 01 End Day 03 25 01 Remacs payroll file output for an arbitrary period 108 Time and Attendance Documentation REMACS Format Sample Payroll File Output The ReMacs file output is in a format ready for import into the payroll package The file is exported to the OUTFILES directory with the file name of PRINTFOO FLT the 00 is the ReMacs business or company number ReMacs File Output Format 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000 00000000
92. ble The first job in each employees list is considered their default job the job that they normally perform When an employee uses the time clock to punch in their list of authorized jobs is displayed Again this list should only include the jobs that they are approved to perform Each job can be preset to have a different rate of pay so that when an employee punches in to an alternate job they are paid at the corresponding rate Restaurant Data Concepts Inc 7 The Time and Attendance Setup sections that have not yet been completed are filled in The Time and Attendance Setup section contains information about general Company Data Overtime and Vacations Shifts Password Control for the system Departments and Jobs Adjustment Reasons and Reports Setup 8 Once all of the sections of the Time and Attendance setup have been completed there are sections of setup outside Time and Attendance in the Backoffice SETUP that must be completed These include Setup gt Restaurant Miscellaneous Data gt System 1 WUse time and attendance module Back Office Setup gt Hardware gt Terminal Stations Fils cash drawer attached Are manager screens accessible le Gan Fast Orders be entered le ls Misc Table accessible l Print check on REPRINT only Allow take payment Select checks to pay with keypad i Select checks to pay from chklst Print a check for a FAST ORDER No Location 1 POSDRUR Location
93. ce gt Backoffice Setup gt Options gt Termination Reasons Name Type Width Dec Usage 1 STORE C 4 Restaurant chain Store number 2 CODE N Z Termination reason number starts at 1 3 NAVE E 30 Name of termination reason text NAMERACE DBF This file contains the RACES as defined in Setup gt Time amp Attendance gt Backoffice Setup gt Options gt Race Name Type Width Dec Usage 1 STORE C 4 Restaurant chain Store number 2 CODE N 2 Race code starts at 1 3 NAME a 15 Race label text 38 Time and Attendance Documentation 39 Restaurant Data Concepts Inc Adding New Employees AcE ORR OSE ESE The above menu of command boxes offers a quick and easy guide to adding and deleting employees as well as deleting POS users Finally the Save Empl command box does making permanent changes Add Empl allows the owner manager to add employees to the Time and Attendance database These employees can be POS users with 3 digit user numbers or non POS users with 4 digit user numbers Note the number 9 is 009 for the purposes of searching Add Employee Es Template NONE Select Employee Number from list or enter new number 9 ll Last Name TELL First Mame WILLIAM OK Cancel Following an OK the above bare minimum of information for an employee prepares a record in the database Note that the POS User box has not been checked so that a POS user record has yet to be filled in Edit Employee Da
94. code for the the purposes of interfaces with third party payroll software packages Dept Job Shift This sort field allows you to have a quick list of your department job shift codes Department Job List Job RDC code Job Alt code Dept Job 5hift Print Cancel 122 Time and Attendance Documentation Sample Department Job List The sample Department Job list sorted by departments GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 15 06 30 73 Jobs and Departments Listing Dept Department Job Job Name Alternate cod 1 KITCHEN 30 COOK DAY 123456 31 COOK NIGHT 213456 2 CREAM ROOM 14 SUPERVISOR 345612 24 FINISHER 356421 3 DISHROOM 5 DISH DAY 212453 6 DISH NIGHT 544332 5 MAINTENANCE 36 REPAIRS 645334 6 TAKEOUT 37 SUPERVISOR 123333 38 SERVER 123222 7 HOSTESS CASHIER 12 DINING RM MANAGER 656543 39 HOST DAY 345422 40 HOST NIGHT 232111 8 WAITSTAFF 41 WAIT DAY 434555 42 WAIT NIGHT 455555 43 TRAINER 333221 44 TRAINEE 454322 45 FOOD RUNNER 112211 46 COORDINATOR 443322 9 SERVICE BAR 47 SB DAY 665332 48 SB NIGHT 443322 49 SUPERVISOR 114455 10 IN TRAINING 1 COOK TRAIN 111111 2 C R TRAIN 222222 3 DISH TRAIN 333333 4 BUS TRAIN 444444 7 T O TRAIN 555555 The sample Department Job l
95. computed with lowest wage overtime rule 176 60 4 Fluctuating Overtime Minimum Wage Enter the Federally established minimum wage in this field As demonstrated in the overtime rules above if a change is made to the Federal minimum wage it has to be changed in this field in order for payroll computation to be correct This field must be filled in with the current minimum wage in order for correct computation salaried and non salaried overtime wages in accordance with Federal laws Max Hours Day Enter a value here if overtime wages apply for employees who work beyond a certain number of hours in a single day For instance some employers provide overtime compensation after 12 hours worked in a single day In this case the value for this field would be 12 If this field does not apply to your establishment leave it at zero Rate Max Hours Day Enter a value here only if you are compensating your employees for work beyond a maximum number of hours in a single day For instance an employer who wishes to compensate at 1 5 for hours beyond 12 for a single day would enter a value of 1 5 in this field 142 Time and Attendance Documentation If this field does not apply to your establishment leave it at zero Max Hours Week Enter a value here for overtime wages to be applied to employees who work beyond a certain number of hours in a week For instance employers who provide overtime compensation after 40 hours worked in a week would en
96. contains two weeks of data the current week and last week TAMASTER DAT This data file contains the options flagged in SETUP as well as department and job names TAEMPL_1 IDX TAEMPL_2 IDX TAEMPL_3 IDX These three files are the Employee ld Number Name Department and Job indexes for quick access to information These files are re built by the program TAREDO TIME SYS This data file contains the Back Office setup flags and options needed for the Point of Sale System The above files are archived nightly into the file BACK1 ZIP Later in the processing BACK20 ZIP is erased and BACK19 ZIP is renamed to BACK20 ZIP BACK18 is renamed to BACK19 ZIP etc Finally the current day s data files including the Time and Attendance data files are archived into BACK1 ZIP So that you have twenty days of your data of files archived in your C SC directory Other data files that are important to know are the following TXE0197 DBF This is a copy of the TAEMPLOY DBF created during the process of Advancing the Weekly Schedule The 0197 in the file name signifies the first week of 1997 TXMO0197 DAT This is a copy of the TAMASTER DAT created during the process of Advancing the Weekly Schedule The 0197 in the file name signifies the first week of 1997 TX10197 IDX This is a copy of the TAEMPL_1 2 and 3 IDX created TX20197 IDX during the process of Advancing the Weekly Schedule TX30197 IDX The 0197 in the file name signifies the
97. d Tip Pool field allows you to enter tip pool dollar information for your servers for the given week There are more tip pooling schemes than there are restaurants this field is there to accommodate your own unique method of dividing tips among your servers and then to re distribute the appropriate share to the individual servers 66 Time and Attendance Documentation USE PREVIOUS WEEKS EDIT HOURS AND SCHEDULES Use Previous Weeks allows you to access hours and schedules from a previous week for the purpose of editing viewing or printing Use Previous Week 43 85 2081 43 85 2661 4311 2681 Get TA records for what date This allows you to enter a date in the week for which you need to retrieve Hours or schedule data As soon as you enter a date the start day and end day for the week you have selected change 67 68 Restaurant Data Concepts Inc Time and Attendance Previous W eek s Hours RAIMONDI DANTE Clock Grid Total Hours 30 25 WAIT TRAINER 6 00p 1 15a Edit Hours WAIT TRAINER 5 00p 10 30p PUBWAIT NIGHT 12 00p 12 00p 12 00p 2 30p PUBWAIT DAY WAIT TRAINER 5 30p 8 30p PUB WAIT NIGHT Prev Goto and Next are options already familiar to us which allow us to retrieve hour or schedule information for an employee other than the one selected with the Prev Goto and Next command buttons Previous Week s Hours at the top of the screen alerts you to the fact that you have move
98. d from the Current Week s Hours to the Previous Week s Hours selected on the preceding screen Use Current Week s Hours allows you to return to the Current Week s Hours screen Exit to Main Menu returns you to the Main Time amp Attendance Menu Insert allows you to insert a record in the previous week s hours and schedule grid Change allows you to Change a record in the previous week s hours and schedule grid Delete allows you to delete a record in the previous week s hours and schedule grid Time and Attendance Documentation EDIT SCHEDULE EDIT HOURS AND SCHEDULES The Edit Schedules section of Time and Attendance is optional Keeping an automated schedule may seem more cumbersome than your current cross out and write in version However if the issue is controlling your labor costs planning budgeting etc then the money saved in judicious selection of over time labor keeping within your budget justifies the daily regimen of the few minutes required to maintain your schedule It should be used by management who wish to monitor punch activity by authorizing an employee s hours and jobs and in some cases prohibiting employees from punching in or out outside of their authorized schedule Schedules also provide the mechanism to work within a department budget Schedules can be made up with the assistance of a labor sales index Schedules help to predict employee overtime well in advance Edit Schedule allows you to create
99. days of the week that are school days for the selected profile Daily Hour Limit School Non School Enter the total number of hours that can be worked on a school day vs a non school day Weekly Hour Limit School Non School Enter the total number of hours that can be worked on a school week vs a non school week as defined above in NON SCHOOL DATES Late Time Limit School Non School Enter the late time for a school day and a non school day after which an exception will be posted for the minor profile 27 Restaurant Data Concepts Inc Break Hour Limit Enter the time after which if an break is not taken by this minor an exception will appear at the FOH alerting the manager that the employee should have a break The labor law in the state requires that a minor have a break after 3 hours of work Enter the value 03 00 in this field Non School Dates Enter the start and end dates of vacation periods that will be counted by the system as non school days Non School Dates 49 9 248087 The above setup needs to be done first in order to link minors to the correct profile name The profile name will be an option in the pull down menu 28 Time and Attendance Documentation Below we have an example of a Minor Alert accessed through the Manager Screen by touching Manager Exceptions EXCEPTIONS Minor Alert 1 03 10 01 1140 4 Minor Al ert 1 03 10 01 1150 Minor Al ert 1 03 10 01 1200 ACKNOWLEDGE
100. ductivity report otherwise you will get no output The report reads OUTFILES CSmmddyy PRN to get the sales information distributed by cost center If the file does not exist the program creates it by running the file from the command line Setup Labor Productivity Report ys Sales DES RT_SALE see Labor ys Delete WAITZLABR vs WAIT_LIQUE WAITLABRDI vs DINE FOOI WAITLBRWA vs WAIT_SALES This is a list of thel headers for your report You can have up to 18 comparison Select Add Edit buttons to set up each of them Select Delete button to delete high lighted comparison Dr Done GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 10 2001 REPORT TIME 19 48 58 387 LABOR PRODUCTIVITY REPORT FOR Sunday March 25 2001 DESRT_SALE vs WAIT_LABOR Shift Sales Labor Cost Cost Sales A M 330 50 139 82 4231 P M 724 07 280 46 30213 Total 1054 57 420 28 39 85 WAIT LIQUR vs WAIT _LABR Shift Sales Labor Cost Cost Sales A M 145 59 139 82 96 04 P M 258 80 280 46 108 37 Total 404 39 420 28 103 93 DINE_FOOD vs WAIT LABOR Shift Sales Labor Cost Cost Sales A M 365257 139 82 3 03 P M 4296 31 280 46 64 53 Total 7948 88 420 28 5 29 WAIT SALES vs WAIT LABOR Shift Sales Labor Cost Cost Sales A M 4363 51 139 82 3 20 P M 5336 88 280 46 5 26 Total 9700 39 420 28 4 33 102 Time and Attenda
101. duled Hours The report identifies employees who have more than the defined value of worked hours or worked and scheduled hours GREGG S EAST PROVIDENCE PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 20 13 27 14 Overtime Prediction Report for Week Ending Sun Mar 25 O1 Worked Remaining Employee Alt Emp So Far Scheduled TOTAL 0098 FINNERTY CATHY JO 144930 45 30 45 30 0020 CUSHMAN ROBERT 45 30 45 30 1003 MARTINS THEO 031750 43 30 43 30 0131 HIGSON LINDA 124958 43 15 43 15 0195 OVERWOOD SCOTT 084862 43 15 43 15 110 VIERIA NANCY 021415 41 45 41 45 0013 KUMAR CHRIS 021592 40 30 40 30 1007 OVERWOOD BRIAN 021613 40 30 40 30 0509 SERBYN LAURIE 211004 40 00 40 00 041 Oliviera Carlos 020727 39 45 39 45 0025 BOULAIS MICHELLE 121956 39 15 39 15 0133 BRODUER MARC 054800 38 30 38 30 0042 VITI ELIZABETH 151782 38 15 38 15 0085 LAPOINT ROBERT 211453 38 15 38 15 0069 ALMEIDA WENDY 18185 38 15 BB 315 0080 BISHOP LISA 234652 38 00 38 00 0118 VARGAS EDWIN 074938 38 00 38 00 0100 POMBO DAVID 024934 37 45 37 45 0110 BUTLER NATALIE
102. e setup of other employee records Employee Tipped determines if tips should be collected and calculated for this employee Enforce Schedule field if left b ank it determines that the employee may punch in or out without regard to the Schedule and Grace Periods If this field is checked the Employee may be prohibited from punching in or out outside of the employee s pre authorized scheduled hours without manager authorization All Attempted and Rejected punches are recorded in the event that a manager is not available to authorize a legitimate punch outside of the schedule Punchout with Tables Open this is a means of preventing an employee from punching out with tables open or unpaid This is an optional field but useful for control purposes Use POS without Punch In this flag determines if employees can use the system without punching into the system with the time clock used primarily for Managers Pay Salary this option determines if an employee is to be paid a fixed salary the amount is determined in the Salary field from the Personal Info Menu Screen 44 Time and Attendance Documentation Edit Empl Menu Quick Setup Personal Info Empl Status POS Info y Job Rate Exit POS Info provides the ability to make an employee a pos user Clickon Add User to access the screen to add POS information for your employees Edit Employee Data POS INF 0 50 Preu Goto Next Edit Empl Menu Quick Setup
103. e Card number entered in the system is the same as the Card number Use Additional overtime pay rates California If this option is checked the system provides you with additional overtime pay rate options that are relevant to restaurants in California They relate to overtime on the sixth and seventh day of the week See Payroll and Overtime 127 Restaurant Data Concepts Inc Setup Overtime and Vacations Data Normal Overtime Overtime rule MATES O Minimum wage 6 75 Hrs Rate Hrs Rate Max hourly rate Max Hours Day 8 1 58 fiz j2 B6 B00 Max Hours Week jaa 1 58 pa p 00 Max Hours 6th Day E Bon a Ban Max Hours 7th Day fa 1 50 Bo 2 88 Da Use Regular week as Following week If this option is checked the system will change the label from regular to following week s schedule and enter the dates for the following week Time and Attendance Following Week s Schedule Clock Grid Total Hours 6 68 Wed 9 1 Prev Goto Next Thu 9 2 Fri 9 3 Edit Schedules gaa 9 4 This Week Sun Last Week E Next Week Mon Following Week 9 6 Copy All Scheduled su Edit Hours we Holiday pay based on business day If this option is checked the system will change the label from regular to following week s schedule and enter the dates for the following week Display times in decimal If set to Y two and one half hours look like 2 5 hours in the POSitouch Time and Attendance Repo
104. e House gt OPTIONS 3 Setup Options 3 has still more controls to allow the manager owner to determine when and how employees will use the POS system It also allows you to define cashout labor information accessible from the Front of the House Options 1 Opt ions Options 3 Times and Grace Period seen rejected punches on time ae Eliminate tip s at punchout cashout Eliminate clock increment at punchout No auth on punchout if auth on in Funch employees out at week end Punch employees out at day end W Eliminate Deleted punches from reports Produce time receipt on hard check printer Ww Produce time receipt on soft check printer Hard check time cards at Cashout Printer Hard check time receipts at Cashout Printer Eliminate User Privs from Jobs Auto switch jobs based on schedule Auto switch to non tipped after hours Sun Tue TA start of day asas JU fa 08 TM IA IA IM TA end of day 0 08 jeze jaaa 0 00 a 00 E CET Eliminate rejected punches on time card This option excludes rejected punches from appearing on the time card Eliminate rejected punches on time report This option excludes rejected punches from appearing on the Order Entry Time Report 19 Restaurant Data Concepts Inc Eliminate tip s at punchout cashout a check to this flag will prevent the declared tip pe
105. e has no rate for job Wed 3 21 REJ 4 45p COOK NIGHT Rej punch in early REJ 4 45p COOK NIGHT Rej punch in early 5 00p 10 30p COOK NIGHT Employee has no rate for job Thu 3 22 5 00p 10 00p COOK NIGHT Employee has no rate for job BAXENDALE AMY ZA Fri 3 23 10 30a 4 30p BUSSER Employee has no rate for job Sat 3 24 10 30a 5 00p BUSSER Employee has no rate for job Thu 3 22 12 00p 2 45p BUSSER DAY Employee has no rate for job REBOLLO PATRICIA 28 Wed 3 21 1030p WAIT NIGHT Missing out punch Sat 3 24 REJ 5 00p FOOD RUNNER Rej punch in late REJ 5200p FOOD RUNNER Rej punch in late TUITE LYNNE 32 Lied 5a WAIT DAY issing out punch Thu 3 22 REJ 4 30p WAIT NIGHT Rej punch job changed REJ 4 30p WAIT NIGHT Rej punch job changed ADDISON NYCOLE 36 REJ Sed bo EOS TO SERVER Rej punch in early BOMBA THERESA 38 4 45p WAIT NIGHT Missing out punch CARLSON NANCY 52 4 45p HOST NIGHT Missing out punch PROPATIER ANDREW 55 Fri 3 23 REJ 5 45p BAR NIGHT Rej punch in early REJ Bu 4Sp gt gt BAR NIGHT Rej punch in early BAIN BCHRISTINA 3 1 Sat 3 24 REJ 52006 3 FOOD RUNNER Rej punch in late BISHOP LISA 80 Mon 3 19 REJ 8 45a COOK DAY Rej punch in early REJ 8 45a COOK DAY Rej punch in early Sat 3 24 REJ 8 45a COOK DAY Rej punch in early MCMAHON SHANNON 81 Fri 3 23 REJ S20 Say TO SERVER Rej punch in early REJ 3 45p TO
106. e made It is preferable to make the adjustments from the Order Entry System since it takes only a few seconds to accomplish rather than keeping scraps of paper and remembering to perform the task from the BackOffice Christine our employee forgot to punch in and out on Tuesday night Below we demonstrate how to add her punch record into this week s hours clock grid With a mouse click on the INSERT command box or any blank cell on the Clock Grid or by using the keyboard and hitting ALT l a dialogue box appears which begins the process and you are ready to add the punch information 96 Time and Attendance Documentation 4 17 00a 2 45p 5 00p 9 45p R 11 15a wWAIT DATY COOr MIGHT WMAITMIGHAT 11 00a 5 00p A 11 00 a A 5 D0p COOKDAY COOK DAY COOKDAY 4 4 00p 11 45p 0 4 00p 11 45p SB NIGHT SUPERVISOR 4 11 003 4 45p 4 45p 10 45p A 11 30a MATO TO SERYER WANDA 4 11 004 5 30p A111 15a D 11 15a 5 30p TD SERVER TO SERYER TO SERVER Enter the reason for the clock adjustment The system immediately wants to know why you are adding deleting or changing the punch information in the form of your adjustment reason Adjustment Reasons are selected from a list defined in Time and Attendance gt Setup Options gt Adjustment Reasons Adjustment Reason FORGOT TO PUNCH IN Enter your employee number lt is also useful to know who is actually doing the adjustments hence the system asks for the Em
107. e selected period Rej punch schedule overridden Employees appear on the report that have a rejected punch because of a schedule override during the selected period Rej punch in early Employees appear on the report that have a rejected punch because they tried to punch in earlier than the set grace period allowed for early punch in to schedule during the selected period The grace period for scheduled employees is setup in Backoffice Main Menu gt Setup gt Time and Attendance gt T amp A Front of the House Rej Punch in late Employees appear on the report that have a rejected punch because they punched in late during the selected period Red punch out early Employees appear on the report that have a rejected punch because they punched out early during the selected period Rej punch out late This sort field will list the employees with exception records by department and job All or Selected Employees Check one of the boxes to select an exception report for all employees or an exception report for only selected employees All Employees departments Check this box if you want to print an exception report for all employees in all departments Selected Employees departments Check this box if you want to print an exception report for selected employees in certain departments 89 Restaurant Data Concepts Inc Sample Exception Report The Sample Exception Report is perused daily by managers and supervisors to identif
108. ecord you wish to change or click on the record with your mouse It is important to note the difference in an adjustment of an adjustment which does not provide a trail and an adjustment to a normal punch which creates an adjustment A record When an adjustment record is changed the assumption is that the original punch record was incorrectly adjusted and the new adjustment now accurately reflects the employee s hours 60 Time and Attendance Documentation Time and Attendance a 4 6 00p 12 008 WAIT MIGHT 4 11 00a 2 45p 5 00p 9 45p A111 15a WALT EDAY COOK NIGHT WAIT NIGHT 11 00a 5 00p A 11 0Da A 5 00p COOE DAY COOK DAY COOK DAY 4 4 00p 11 45p D 4 00p 11 45p SB NIGHT SUPERYISOR 4 11 00a 4 45p 4 45p 10 45p A 111 3Da WALT DAN T O SERVER WAIT NIGHT 4 11 00a 5 30p A 11 15a D 11 15a 5 30p TO SERWER TO SERVER TO SERVER Changing the selected punch is similar to inserting a new punch exactly the same dialogue box appears to query you for the same relevant pieces of information If the dialogue box below appears it means that the option Eliminate editing last week s hours is checked Therefore only current week s hours are available for editing Adjustments to last week s hours is not allowed Select the reason from the punch adjustment from the pull down choices Then enter your employee number or the employee number of the person making the adjustment Adjustm
109. ee ile 30 Enter ASS WO cesses tice an 32 INDIO V CCS issis Etica 33 BIMployees ROCOTO Ssni dee diodes 33 Personal MANO aa 35 AOGGING NOW EMDIONCOS iniii ee eae eect Aint ees 40 EIMDIO VCO Stat Siurana A a A A RAT 42 POS NIG stat A as cedars accede deudiuteseatenaecaidads 45 JOD Rated adi s 47 Employee Hours amp SONAS adds 52 EMPIOVES FOUTS raran as 53 TRIS Week S HoUrS aa on 56 Inserting Hours Worked into the Clock Gid ccceeeeeececssssnseeeeeeeceessneeeeeeeeooeesnseeeeeeeeennnseeesessoas 56 Cannot Change Delete Hours Worked in the Clock Grid cccccsssssseeeeeeeeeeceeesseeeeesceeensneeeeeeseeoes 60 Change Hours Worked in the Clock Grid ccccccssssceeeeeeeececsenseeeeeeeceeenssseeeeeeeeooesseeeeeseeeoennseeeessesoas 60 Deleting Hours Worked in the Clock Grid cccccssssseseeeeeeeeeeeenneeeeeeeeeeeesnseeeeeeeeoensnseeeseeooeesnseeeneaes 63 MISCellaneo US PV a 63 PSU TIPS 65 Use Pre VIOUS Weeks oca oia 67 Edit Schelotto 69 JOBS cned Umar di 77 Reports OVER VICW isc potato 87 TIME and Attendance REDOMS sisirain a in AEA 88 EXCODITON REPO iii aE E aE aaa Eaa Ea 88 Sample EXCEDUON Men Ort iiae ea cio 90 Exception Report Hours Scheduled and Hours Worked oooncccccnccnccccconcccncccconccancnccnonnnnccnnnnannnnnnon 91 Sample Exception Report Hrs Scheduled amp Hrs Worked sceeeeeeeeseecssesseeeeeeeeeeeenseeeeeseeees 92 TIMO ROO ies vensacusscd riaa aaa aeara aariaa ara
110. een Time and Attendance ao AYAN STEWE If you know the name or employee number of the employee record you want to view you can use the Goto command button Time and Attendance a Prev Goto The Goto command button brings up the screen you see below Enter either the complete last name in the Name field or your best guess The system will either come up with a match or its closest match You do not have to enter a value in the number field when searching by name Goto Employee To search by employee number enter employee number of the employee record you wish to find The computer will either find a match or come as close as possible Enter the complete last name in the Name field or your best guess The system will either come up with a match or the nearest record that matches your search 54 Time and Attendance Documentation Goto Employee Get familiar with the use of Prev Next and Goto command buttons by moving through your records and view the records that are currently in your database Note that as you move to the different employee menus you continue to retain the ability to move through your database of employee records In any of the four menus below you can advance to the Next record move back to the Previous record or Goto to a specific employee number or name The system organizes punch information into two periods This Week and Last Week When the Advance Weekly Schedule optio
111. efers to this job s number on this employee s job list The 1 position is reserved for the default job define here the position that you want this job to appear on the list Job Status has two choices Active and Inactive Department and Job select the department and job for the employee from the master list of jobs Department and job DINING ROOM HOSTESS ROOM ROOM ROOM ROOM ROOM MANAGEMENT MANAGEMENT Cleaning TRAINING chef DINNER SERVER AN Sm ROOM RUNNER BUSSER TRAINING LUNCH SERVER LUNCH BUSSER BRUNCH SERUER MANAGER BOOKKEEPPER COCKTAIL BARTENDER Rate this is the rate of pay which is to be paid this employee for this job It is important to understand that rates of pay are not automatically linked to jobs The same job can have a different rate of pay for different employees 49 Restaurant Data Concepts Inc 90 Rate Update the system can automatically implement a raise or a new rate of pay The new rate is entered in the Rate Update field The fields below determine when the new rate will go into effect Week Update the workweek of the pay rate update is determined by selecting from the Week Update pull down menu Week Update his Week Cueek ii gt Last Week week if Day Update This Week lt week 11 gt Next Week week 12 gt Day Update the day of the workweek for the pay rate update is determined by selecting from the Day Update pull down menu Day Update 43 22
112. egular schedule this option eliminates the regular schedule from the Time and Attendance database If the regular schedule is not important to you then check this box This also helps system storage overhead Require Social Security Number If this option is checked the system will require a Social Security Number before saving the employee record Require Alternate Employee Number If this option is checked the system requires an Alternate Employee number Require Card Number If this option is checked the system requires a Mag Card number before saving the employee record Require Job If this option is checked the system requires a Job before saving the employee record Require Ethnicity If this option is checked the system requires that the Ethnicity field is filled into the employee s record Personal Info section Check Duplicate in Social Security Number If this option is checked the system alerts you to the fact that there are duplicate Social Security Numbers before saving the employee record Check Duplication in Alternate Employee Number If this option is checked the system alerts you to the fact that there are duplicate Alternate Employee Numbers before saving the employee record Check Duplication in Card Number If this option is checked the system alerts you to the fact that there are duplicate Mag Card Numbers before saving the employee record Mag Card Number same as Card Number If this option is checked th
113. em from falling behind the calendar week this is useful except in the case where a bi weekly payroll system is being used Also businesses that pay their employees from the 1st to the 15th and again from the 16th to the end of the month can print their preferred payroll report for an Arbitrary Period to designate the duration of the payroll for which they need data Periodically during the day Time Reports can be printed from a touch screen This report is a snapshot of punch transactions for that day another day or a given week making it possible to see who has or has not punched in as well as who has forgotten to punch out If there are indications of missing punches the manager has the ability to adjust a punch transaction by deleting the whole incorrect punch record and adding a complete new one or by adding a punch out time to an existing incomplete punch record In general if a person forgets to punch in or out the employee should enter a punch as soon as the omission is realized and report it to the manager In so doing the manager now has a punch transaction record to edit when the adjustment is made Adjustments for the current week can be made from the touch screen while all other weeks are done from the Backoffice system Time clock activity and adjustments proceed on a daily basis throughout the week Once the week has ended and a complete week s worth of punches has been collected final reports can be printed for the week that
114. ent Reason COULD NOT PUNCH IN 61 Restaurant Data Concepts Inc Looks familiar does it not am sure you are ready to try it if you have not already Edit Current Punch Thu WAIT HIGHT 66 45 p 16 08 p Pull down selection for the Job Do not forget to enter the corrected times with an a for a m or a p for p m The end result looks familiar too 62 Time and Attendance Documentation DELETING HOURS WORKED IN THE CLOCK GRID You made a mistake and you wish to immediately delete the punch just made Select the punch day hours you wish to delete by highlighting it then hit ALT D x A 6 00p 12 00a WAIT NIGHT PE This is the punch record we are deleting Note the prefix A for Adjusted punch and D for Deleted punch ed WAIT DA TO SERWER WAIT ANIGHT Sun 4 11 00a 5 30p R 11 15a L 11 15a 5 30p 3 25 TO SERWER TO SERYER TO SERYER Delete Punch ET e gl _ Insert _ Change _ Delete MISCELLANEOUS PAY EDIT HOURS AND SCHEDULES Miscellaneous pay allows you to pay per diem employees a flat rate These employees may have a set base pay to which you can add an additional amount also per diem Finally a job can be assigned to the per diem rate Below is an example of the miscellaneous pay screen It provides the ability to identify an employee other than the one selected with the Prev Goto and Next options 63 Restaurant Data Concepts Inc This Week This opti
115. ents to tips for your servers for Last Week s payroll Save Week Info makes permanent the adjustments made to tips and tip pool dollars during the current editing session Edit Hours returns you to the Edit Hours and Schedule screen Back to Main Menu returns you to the main Time and Attendance menu Declared tips are logged into the system through the Order Entry system touch screens The figure represented above is the value of declared tips for entire week 65 Restaurant Data Concepts Inc Total Adjustment is the calculated value of adjustments throughout the week You cannot change this value directly only through the Adjustment Amount field The Total field reflects the sum of Declared Tips Total Adjustments Total When a positive amount is entered in the Adjustment Amount field then the Total Adjustment field increases When a negative value is entered in the Adjustment Amount field then the Total Adjustment field decreases Adjustment Amount is the field used to adjust the Total Adjustment field positively or negatively A plus entry will increase the Total Adjustments for the week a negative value will decrease the Total Adjustments for the same period Total is a calculated field that is the sum of Declared Tips and Total Adjustments This field cannot be changed directly Changes to this field are executed by making entries in the Adjustment Amount field which increases or decreases the Total Adjustment fiel
116. epartment JOD LIS iu A A ra aa 123 SETUPOPTIONS na 124 Company Dia eaten einen 124 COMPANY Dalasan N A ea en eae ee 126 Deparimentand JODS sisisi saaa aaa aeaaaioii aani 132 JOD SNM GOO ia a bd 137 WOK SAIMS or adapte 139 Pa yl Olli Sc Ove NiM e 0 ii 140 o oes cit bec ti a a a a aa aa 145 AUTOMATIC Breaks ses cciecessieracecsecacedscececgsahecccseseessesicdecuecectcsbasdecsesuceusuuseckssveczecudeeussusesusaxsecssscevecdscatuect 145 Adjustment REASONS sasssa aaa dde 146 Password Controlan cda 147 Page ii SEtUP g a 01a Susi A Aia 149 Labor Producida 151 Schedule SUMMA clas 155 LASTIWOOK S Sales a e dis 158 FILE STURCTURE OF TIME AND ATTENDANCE o cccoooooccccccoccnncnncnnnnnonnnnnnnnnnnnnnannnnnnnnrrrrnnnnnnnnnnnnaaaaaanas 159 Data Ple Sii is 159 A ewceneuseseuceessameccassseuveuasatdauetseuceudessuctessantenus 161 Applicaton RINGS sso o inicia 162 TROUBLE SHOOTING cuanta dai 163 PUNCH2Z DAT FO Madina on 163 Error MESS AOS A A A A RAR 165 TO A REPORT PARAMETERS lt a 166 CSV EMPLOYEE TRANSAC TON Sois da 168 Page iii Page iv GENERAL DESCRIPTION Time and Attendance One makes the investment in a Point of Sale system because it will provide cost controls management information ease of use and in general the promise of savings of time and money Similarly the POSitouch Time and Attendance Labor Scheduling Module for Windows gives you a better grasp of the 20 percent plus or minus of your overhead that labor com
117. er For instance you want to measure the productivity of your bartenders By this we mean establishing a labor sales index by which you can measure their productivity from week to week You do this by comparing your labor department Pub which includes only bartenders with the iquor sales from the Pub profit center To set up the report enter a label for the name of the abor that will be compared Then enter a label or name of the sales to be compared In the Departments section identify the labor department for the comparison In the Cost Centers section enter the comparable POS profit center Finally in Sales Categories enter the sales category to be used as the dollar comparison to measure productivity Setup Labor Productivity Report Labor ys Sales WAIT LABORDE us DESRT SALE ls ys WAIT_LIQUTF vs DINE_FOOI 7us WAIT_SALES This is a list of the headers for your report You can have up to 18 comparison Select Add or Edit buttons to set up each of them Select Delete button to delete high lighted comparison Edit Add a Delete Done Add Allows you to add a labor vs sales comparison for future printing 151 Restaurant Data Concepts Inc Edit Comparison h EZ Labor Departments TKOUTLBR TAKEOQUT Dept Menu Add Delete wee Gales sx Cost Centers TAKEOUT TAKOUT A Those two strings i create a header Delete for one of your Sales Ca
118. ess than the minimum wage of 4 25 The proper computation of the salaried wage based on the minimum wage rule follows The regular pay is computed at minimum wage 40 x 4 25 170 00 The overtime pay is computed at 4 25x1 5 x 10 63 80 Total wage 233 80 Overtime Predictions allow you to draw a line in the sand for the purpose of predicting overtime and controlling labor costs The fields below alert you to employees that appear on the Overtime Prediction Report who are approaching overtime wages Worked Hours This is the number of hours a person can work before his name appears on the Overtime Prediction Report note this number does not include scheduled hours that are not as yet worked For example if Fred has worked 32 hours and the value in this field is 30 then his name and hours will appear on the report to alert managers that he is approaching overtime Worked Scheduled Hours This is the number of hours a person can work before his name appears on the Overtime Prediction Report note this number includes scheduled hours not as yet worked If the value for this field is 35 and Fred has worked 25 and he has 12 more hours scheduled his name will appear on the report to alert managers that he is approaching overtime Vacation Eligibility These fields are optional and are not currently integrated into the program Vacation Eligibility Weeks 1 2 3 4 Years fi p p B Max weeks to carry forw fi
119. evel that management wishes to have for the Time and Attendance System The Use password to control access to pay rates Y N is set to Yes if the system forces the entering of the correct Password when entering a section of the Time and Attendance that contains Employee Rates of Pay particularly the Employee Jobs and Rates section and the printing of Reports that contain Pay Rates Once the Password is entered correctly it will not have to be entered again during the same session If an incorrect password is entered the user still has access to sections of the system that do not contain pay rates or can select the Enter Password option off the main Time and Attendance Menu to try and enter the Password correctly For Payroll and Labor reports if the password fails the report will print without pay rates If set to No the password is not required to be entered before entering any sections of the system Setup Password EZ Pay rate password control Use password to control access to pay rates YyWN gt me Save Cancel Edit Select this command button if wish to use password control access to pay rates Passwords may be used to prohibit entry into sections of Time and Attendance that contain rates of pay The password should not be forgotten if do contact your vendor for assistance The system will ask for the password when you try to enter Employee Jobs and Rates Enter Password Ej Enter a new password ma
120. first week of 1997 159 Restaurant Data Concepts Inc The TX historical files are also archived into the TAHIST97 ZIP This file holds 110 files or 5 TX files for each week of the year 160 Time and Attendance Documentation TIP FILES Declared tip information from the Point of Sale system for each day of the week is posted in the USMMDDYY TIP file in the C 1SC directory Entries in this file are the declared tip figures provided by individual servers from the Time Clock on a Touch Screen Closing procedures after an automatic or manual shutdown of the POS system result in the collection of sales and tip information from the guest check transaction file USMMDDYY INV and the declared tip file USMMDDYY TIP into a file named TFMMDDYY TAF in the C OUTFILES directory The program that does this nightly procedure is TA_FEED EXE It is the TAF files that get read into Time and Attendance and update servers declared tip and sales data for a given week To review TIP files are made by servers declared tip entries from the POS Nightly this information is culled from check file and tip file into a TAF file Whenever the Time and Attendance program is accessed it checks to see if it has read the most current TAF file For example if the back office Time and Attendance program is not accessed from Friday to Monday then Monday morning the TAF files for Friday Saturday and Sunday are read into payroll data base If f
121. gt Edit Field gt User Privileges Instead the User Type in the Employee POS record governs the privileges associated with the users job Auto switch jobs based on schedule This option automatically switches jobs based on an employee s schedule An employee is scheduled from 8 1 as a server and from 1 4 as a line attendant Prior to this feature he would have to punch out as a server at 1 00 and then punch back in as the line attendant This process is now automated based on the following conditions An employee is scheduled for 2 jobs and the two schedule entries need to abut each other such as 8 1 and 1 4 then the system automatically punches him out from the first job at 1 00 pm and then punches him back in at the second job at 1 00pm See schedule example below t Labor Scheduler SERYER DEPT This Week File Edit View Zoom Utilities Window Help oH Ge ina gt Week View This Week 03 16 2006 Y Dept Group SERVER DEPT Saturday March 18 2006 Employee Name Hrs Zam 3am 4am Bam 6am fam Sam Yam 10am Ilam 12pm lpm 2pm 3pm 4pm Spm 6pm pm 8pm 9pm NEAR LINE ATTENDANT Beltran villa Julee 00 00 20 Time and Attendance Documentation If an employee is on break when an automatic job switch is supposed to happen then the employee s punch in from the break from the first job ends at the break punch out time and the new job punch in time is the time punched back in from break
122. h If selected shift code will be used for the scheduler DINING RM MANAGER 67 68 p H2 6H a Delete Select the scheduled hours you wish to delete Then select the Delete command button a dialogue box will appear to allow you to confirm the deletion with an OK or change your mind and click on EXIT a 10 45a 5 45p DINING RM i 9 00p 2 00a DINING RM MAN Delete Punch DINING AM MAN 5 00p 1 D0a DINING AM MAN Copy Day is a quick way to copy scheduled hours from one day to another day Select the day you wish to copy hours to and then click on the Copy Day command button to select the day the hours are to be copied from Use the pull down menu to view day from which you can copy scheduled hours only days that have scheduled hours appear in the list 74 Time and Attendance Documentation sa MENNENGA KRISTINA Prev Goto ene Copy Day Schedule Copy Week is a quick way to copy scheduled hours from one entire schedule week to another schedule week for a particular employee In the example below Manual Cabral s This Week s schedule is a particularly good one both for him and the business We are copying it to the regular schedule since it automatically gets copied to Next Week s schedule when the week advances It would also be appropriate to copy it into Next Week s Schedule since Next Week s Schedule will advance to This Week s when the Schedule advances Copy Week Schedule This
123. has just ended In general a Time Report and Exception Report are the first reports to be produced The Exception Report is very much like a Time Report only that it identifies records that are not payable since they lack a punch out time The objective is to attempt to run the Exception Report until there are no more exceptions i e all punch transactions are correct and properly payable At this point the Payroll Report can be produced The information shown should be verified making adjustments if necessary Once a final run of the Payroll Report is produced the week is considered complete The Advance Weekly Schedule function can be used to roll the current week back to open a new week this can be preset to happen automatically at the week s end See SETUP gt OPTIONS amp COMPANY DATA The Advance Weekly Schedule function rolls the week s Hours and Schedules backwards i e Last Week s hours get pushed back into an archive This Week becomes Last Week and a new This Week or current week is cleared and ready to accept new punch information For Schedules This Week s Schedule gets pushed back into Last Week Next Week becomes This Week and the Regular Schedule gets copied into the new Next Week To summarize the basic functions performed on a weekly basis are e Employees punch in and out at the designated time clock touch screens either to their default job or to alternate jobs that they are preauthorized to work Depending on their
124. he Personal Info section Empl Type R Regular El of the Employee s Record gets automatically filled in with the current ar ct ive date when the Employee Status field is _ PT Inactive set to ACTIVE Auto fill Date Left on Inactive change With this option checked the Date Left field in the Personal Info section of the Employee s Record gets automatically filled in with the current date when the Employee Status field is set to INACTIVE Require Termination Reason for Inactive With this option checked the system requires a Termination Reason when an setting an employee s status field to INACTIVE Require Date of Birth If set to Y then the system requires a Date of Birth before you can save the information entered into the Personal Info section of an employee s record Eliminate Collection of Charged Tips With this flag checked the system does not collect charged tip information for use in Time and Attendance Edit Text You can change the text name for the flags below as they appear on the Time and Attendance gt EMPLOYEE gt PERSONAL INFO screen The changes are made on the Back Office Setup gt Time and Attendance gt T amp A Back Office Setup gt Options gt Edit Text option Edit Text Text for Date Hired Text for Date Left Date Left Text for Last Raise Raise Date Termination Reasons Define as many as xl 40 termination reasons to be used NO SHOW when an employee is made inactive to E TICE
125. heck this box if you want a page break to printer after each employee in the payroll report 104 Time and Attendance Documentation Sample Payroll Summary and Detail Reports The sample Payroll Summary Report no password entered GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 21 01 46 66 Payroll Summary Report for the Week ending Sun Mar 25 01 REG regular OTW ovt week OTD ovt day MSC misc pay SAL salary Employee Alt Department Job Tips Pool Type Hours Rate Total COCROFT JOYCE 0001 140082 WAITSTAFF WAIT DAY 100 86 REG 22 5000 038 26 3837 TAVARES JAN 0005 150595 WAITSTAFF WAIT NIGHT 170 21 REG 21 5000 157 38 5360 Password not MAGLIOLI CINDY 0006 142184 entered therefore 62 94 REG 21 7500 037 92 3776 l R i d REG 0000 values in hate an GRAVINO BONNIE 0007 141270 ISC Y REG 2 7500 not visible BIRKENFELD BETH 0008 152076 WALISLIAFE WALI NIGHT MALONEY CAROL 0010 152200 WAITSTAFF WAIT NIGHT 139 44 REG 20 7500 289 44 3742 The sample Payroll Summary Report with correct password entered GREGG S RESTAURANT WARWICK PAGE REPORT DATE 03 25 2001 REPORT TIME 21 46 40 31 Payroll Summary Report for the Week ending Sun Mar 25 01 REG regular OTW ovt week OTD ovt day MSC misc pay SAL salary Employee Alt
126. hwashers etc must use the system as well as servers and bartenders who have more exposure to the POS systems The system may optionally prohibit users such as servers bartenders and managers from performing POS functions prior to punching in Likewise it is possible to prevent a user from punching out if he or she has open and or unpaid checks At punch out the servers can have the ability to enter their Declared Tips from the touch screen Tip Declaration can be compulsory or optional with a few suggested sales percentages At any time servers can print a Time Card or a Time Receipt for their own records An Overtime Prediction Report is available to alert managers to employees who are approaching overtime in order to properly manage labor costs From the Management side a Time Report can be initiated from a touch screen which shows the detail of punch activity for a particular day in the current week The Time Report from the Backoffice can be produced for a particular day or week From the Touch Screen Labor figures can be compared to Sales figures to provide a working labor sales or sales abor index An Exception Report is available that highlights erroneous punches i e a punch in with no punch out or off schedule employees Management uses both of these reports to determine if an employee s hours need to be adjusted Adjustments are made for the current week from the touch screens or from the Backoffice system for all other weeks
127. ides a weeklong look at projected and actual sales labor hours and dollars as well as a sales labor index For businesses that are seriously interested in tracking labor trends this report is invaluable The projected figures are from the numbers entered in the Job Scheduler for individual departments The percentage value is the difference between the projected and actual figures The report prints the labor management information found below for either the current week last week or next week s schedule Select Report Period Select the report period for the Labor Cost Analysis Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Next Week Schedule This selection will provide Labor Cost Analysis information for Next Week s Schedule Labor Cost Analysis Report All or Selected Employees Check one of the boxes to select a Labor Cost Analysis report for all employees or for only selected employees All Employees departments Check this box if you want to print a Labor Cost Analysis Report for all employees in all departments Selected Employees departments Check this box if you want to print a Labor Cost Analysis Report for only certain employees or departments Labor Cost Analysis by Job check this box if you
128. if you have not passed the beginning of your first shift For example your week start date is Monday and on Sunday night you try to Advance the Weekly Schedule The system will not let you until 7 00 a m the next morning Be sure that the first shift is early enough to include anyone who has to arrive early to open the restaurant Do not forget maintenance and cleaning staff Work shifts when aligned correctly with POS sales shifts provide you with labor productivity figures that is labor dollar vs sales comparisons This allows you to compare late night bar liquor sales vs bartender labor costs for the same period Is our index right or were there too many bartenders for the amount of sales we did that night Why didn t the manager send home a bartender Another scenario is pub service complaints from your customers over the weekend you check and note that sales were especially high but labor figures were low Why weren t dining room staff switched to the pub for a busy hours Does your staff properly manage the business or complain about it after the fact Setup Shifts Setup working shifts Number of shifts 4 Shift Name Start End 1 A M 7 00 a m 4 00 p m re P M 4 98 p m 7 00 a m 0 O 5 II k O D Save Cancel Number of shifts Enter the number of labor shifts that you intend to define Remember the value has to be between one and five otherwise the message below will appear 139 Restaur
129. ill be used to calculate labor cost figure Sales Projection 9800 00 9850 00 9900 00 8900 00 9900 00 9700 00 9980 00 68030 00 WAITSTAFF DEPT TOTALS MON TUE WED THU FRI SAT SUN TOTALS 03 19 03 20 03 21 03 22 03 23 03 24 03 25 SALES PROJ 9991 31 8700 86 9008 95 9388 70 13990 04 12892 65 12684 58 76657 15 REG HOURS 28 25 28 25 42 50 30 00 40 00 31 50 32 75 233 25 OVT HOURS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 BUDGET 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 LABOR COST 97 20 OFT 20 T335 37 UD 140 37 TUTO 63 125 74 800 79 BUDGET LABOR SALES PRJ 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 HOUSE TOTALS MON TUE WED THU FRI SAT SUN TOTALS 03 19 03 20 03 21 03 22 03 23 03 24 03725 SALES PROJ 9 9 9 1 37 8700 86 9008 95 9388 70 13990 04 12892 65 12684 58 76657 15 REG HOURS 212 50 216 75 230 00 216 50 21 D629 270 50 237 25 1658 75 OVT HOURS 0 00 0 00 0 00 0 00 0 00 2 00 5 00 7 00 BUDGET 1035 00 107525 982 10 1224 75 1054 00 1149 44 1117 14 7637 68 LABOR COST 1655 74 1699 11 ay Bes i 19 1659 5 3 2001 75 2036 51 M35 a 32 LATA ALA BUDGET LABOR SALES PRJ 10 36 12 36 10 90 13 04 7 4338 8 92 8 81 9 96 115 Restaurant Data Concepts Inc Overtime Prediction Report The Overtime Prediction Report just begins to print for the current week as soon as the report option is selected The Overtime Prediction Report value has to be defined in Setup Options gt Payroll amp Overtime gt Overtime Predictions gt Worked Hours and Worked and Sche
130. in regular or overtime calculation PADJ prev period adjustment HOL holidays SHDF shift diff pay BAK P ANDREW 1084 032880 Department Job Tips Pool Type Hours Rate Total 037 56 8027 KITCHEN COOK DAY REG 7 2500 6 000 43 50 KITCHEN COOK NIGHT REG 5 2500 6 000 31 50 Total 12 5000 regular hours 75 00 and 0 0000 overtime hours and 0 0000 other hoursTotal Amt 75 00 Department Job Day Dat Rat Typ In Out Hrs KITCHEN COOK DAY Tue 8 12 6 000 ADJF 10 00a 5 15p 7 25 6 000 DEL 5 15p 5 15p KITCHEN COOK NIGHT Mon 8 11 6 000 5 00p 10 15p 5 25 BLAIR CHRISTOPHER 1087 Department Job Tips Pool Type Hours Rate Total 038 52 4193 KITCHEN COOK DAY REG 0 0000 6 000 0 00 IN TRAINING COOK TRAIN REG 9 0000 6 000 54 00 Total 9 0000 regular hours 54 00 and 0 0000 overtime hours and 0 0000 other hoursTotal Amt 54 00 Department Job Day Dat Rat Typ In Out Hrs KITCHEN COOK DAY Mon 8 11 6 000 DEL 4 30p 9 15p IN TRAINING COOK TRAIN Mon 8 11 6 000 ADJF 4 30p 9 15p 4 75 Tue 8 12 6 000 5 00p 9 15p 4 25 105 Restaurant Data Concepts Inc Payroll File Output RDC Format The Payroll File Output RDC is an ASCII file output available for interface to third party payroll software There are a number of products available to take this file and import the data into such payroll products as ADP For more information about these software add ons contact your POSitouch dealer The file gets written to the OUTFILES directory with a file name of PRMMDDY
131. ist sorted by RDC internal Job code GREGG S RESTAURANT WARWICK PAGE REPORT DATE 03 25 2001 REPORT TIME 15 11 23 2 Jobs and Departments Listing Job Job Name Alternate code Dept Department 1 COOK TRAIN 111111 0 N TRAINING 2 C R TRAIN 222222 O N TRAINING 3 DISH TRAIN DDD 0 N TRAINING 4 BUS TRAIN 444444 0 N TRAINING 5 DISH DAY 212453 3 DISHROOM 6 DISH NIGHT 544332 3 DISHROOM 7 T O TRAIN 555555 10 N TRAINING 8 HOSTESS TR 666666 0 N TRAINING 9 WAIT TRAIN IMITAR 0 N TRAINING 10 S B TRAIN 888888 0 N TRAINING 11 PREP 124554 1 PREP 12 DINING RM MANAGER 656543 7 HOSTESS CASHIER The sample Department Job list sorted Department Job Shift code GREGG S RESTAURANT WARWICK PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 15 17 14 46 Departments Job and Job Shift Code Listing Department Job Job Name Alternate cod Shift Code Description Time In Out 1 KITCHEN 30 COOK DAY 123456 31 COOK NIGHT 213456 2 CREAM ROOM 14 SUPERVISOR 345612 100 PM BUSSER 18 00 01 00 103 EARLY PM BUSSER 18 00 22300 123 Restaurant Data Concepts Inc SETUP OPTIONS Time and Attendance WARWICK GREGGS Current Version 5 6 F 65 14 96 Week Ending 63 25 61
132. l provide exception information for This Week and Last week Sort Report By Select the sort field for the Exception Report Hours Scheduled and Hours Worked Your options are listed below Employee Number This sort field will list the employees with exception records in order by employee number from lowest to highest Employee Name This sort field will list the employees with exception records in alphabetical order by employee s last name Department and Job This sort field will list the employees with exception records by department and job All or Selected Employees Check one of the boxes to select an exception report Hours Scheduled and Hours Worked for all employees or an exception report for only selected employees All Employees departments Check this box if you want to print an exception report Hours Scheduled and Hours Worked for all employees in all departments Selected Employees departments Check this box if you want to print an exception report Hours Scheduled and Hours Worked for selected employees in certain departments 91 Restaurant Data Concepts Inc Sample Exception Report Hours Scheduled and Hours Worked GREGG S EAST PROVIDENCE PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 20 57 19 94 Exception Report Hours Scheduled and hours worked for Week Ending Sun Aug 15 2001 Employee Day Date Type In Out Hrs Job FONDEUR ANTHONY 2 Mon 8 9 SCH 5 30p 11 00p 5 50 COOK HRS 5 40p 11 30p 5 83 COO
133. l scheduled 17 82 18 77 13 12 17 25 16 00 15 41 17 23 16 46 actual budgeted 69 63 75 48 70 34 69 21 87 26 83 61 66 78 74 76 LABOR SALES scheduled 6 57 19 03 19 22 7 68 4 31 5 80 4 47 16 46 budgeted od 13 22 12 76 2 25 8 86 91 93 0 17 10 97 actual 21 41 22 62 20 37 21543 7 69 8 23 6 96 19 52 actual scheduled 4 84 3 09 1 15 4 05 3 38 2 435 2 49 3 06 actual budgeted 9 90 9 40 7 61 9 48 8 83 8 30 6 79 8 55 1 00 Time and Attendance Documentation Labor Productivity Report The Labor Productivity Report is a management report that provides a sales labor index or labor sales based on selected sales categories and cost centers This report helps focus management on critical relationships between sales and labor dollars This report requires setup it will produce no output unless you define the sales categories and sales cost centers to be compared to labor departments See Setup Options gt Labor Productivity for more details Labor productivity prints for only one day Select Report Period Select the day for which you wish to view labor sales comparisons Labor Productivity Report 05721 2001 _ ok _Cancel 101 Restaurant Data Concepts Inc Sample Labor Productivity Report The sample Labor Productivity Report required the setup below be sure you have defined your labor pro
134. last week s schedule Remember Last Week s schedule comes from This Week s schedule when the week advances This Week The summary schedule report provides information about last week s schedule Remember Last Week s schedule comes from This Week s schedule when the week advances Next Week As you advance the Weekly Schedule the Regular Schedule becomes Next Week s Schedule This option prints Next Week s Schedule Summary Report Schedule Summary Report E Schedule Type C Regular Last Week r e This Week Hext Week Print Cancel Sort Report by Select the sort field for the Schedule Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest 114 Time and Attendance Documentation Sample Summary Schedule Report The sample Schedule Report for provides you with breakdowns of total sales regular hours overtime hours budgeted labor dollars actual labor dollars and labor sales projection in the hours column Projected sales can be setup for all departments or configurations of defined departments e g Bar Wait Staff and Bartenders GREGG S RESTAURANT WARWICK PAGE il REPORT DATE 03 25 2001 REPORT TIME 21 58 20 89 Last Week Schedule Summary for Week Ending Sun Mar 25 01 x over budget TAKEOUT Sales was set up inside the TAKEOUT group and will be used to calculate
135. led explanation of the setup that need to be filled and its implications REFERENCE SECTION This section details the setup work and periodic maintenance involved in running an efficient Time amp Attendance System Below we identify the screens and options that require setup in the Main Back Office Menu for the system to function according to customer needs Restaurant Data Concepts Inc Back Office Setup gt Restaurant Misc Data gt System 1 active in the system This alone does not initialize the module since specific terminals that are to be used for the Time Clock also need to be set up See next page for set up NOTE The Time and Attendance module requires a security key upgrade most often this is done when the POS is purchased However Time and Attendance can be enabled on the security key through files sent over the modem Back Office Setup gt Hardware gt Terminal Stations Ho Location i TERMINAL iO MIs cash drawer attached L W Are manager screens accessible Can Fast Orders be entered Fis Misc Table accessible Print check on REPRINT only I Allow take payment Location CERHINAL 1 Select checks to pay with keypad If Select checks to pay from chklst Term type PC color a W Print a check for i FAST ORDER i Term prntr No printer a Clock The Time Clock should be set to Y within the setup for every terminal that is to be used by employees to punch in and out
136. lways know which schedule you are viewing or changing This Week s schedule moves to Last Week s schedule as you advance the weekly schedule Last Week This command button allows you to view and check last week s schedule An individual day or the entire week of a schedule may be copied from one schedule to another Last week s schedule falls out as you advance weekly schedule Next Week This command button allows you to begin to schedule and plan for next week s schedule An individual day or the entire week of a schedule may be copied from one schedule to another Next Week s schedule becomes This Week s Schedule as you advance the weekly schedule Regular This command button allows you to view and check the Regular schedule An individual day or the entire week of a schedule may be copied from one schedule to another The Regular schedule becomes Next Week s as you advance the weekly schedule Copy All Schedules This command button allows you to copy the contents of a one schedule to another It brings up the dialogue box below which allows you to select the schedule to copy from and to Copy Schedule for all employees Regu M Regular Last Week This Week Next Week Save Cancel Above we are copying from the Regular Schedule to This Week s Schedule Time and Attendance Documentation Copy Schedule for all employees Regular _ Save Cancel If these are the schedules you with to copy from and to
137. ly For example if the Max hours day is set to 8 then any hours after 8 on a given day would qualify for the rate entered next to Max Hours Day The same is true for Max Hours Week When a person goes beyond the value entered here say 40 then he she is qualified for the overtime rate 1 500 in the example above for all hours beyond The standard way to setup overtime is to pay time and a half for more than 40 hours per week and not to use Daily Overtime To set this up enter 0 for Max Hours Day and 0 00 for the Rate value next to it Then enter 40 for Max Hours Week and 1 50 for the Rate next to it State law prohibits paying wages below minimum wage This is complicated for server staff in restaurants who are typically paid less than the minimum wage by the house with the assumption that they will make tips to bring them back up to at least minimum wage is 4 50 per hour it is assumed that she will make at least 2 00 per hour in tips This 2 00 difference is known as the Tip Credit Federal law states that when paying overtime to servers who are paid less than minimum wage by the house the overtime pay rate must be calculated as follows 1 Multiply the minimum wage by the Overtime Rate 1 50 for time and a half 2 Subtract the employee s Tip Credit from this figure to come up with the actual overtime pay rate 3 140 Time and Attendance Documentation Normal Overtime Overtime rule
138. me Clock and touches the button for 2 MINUTE OVERRIDE During this time employees can punchin without encountering an OFF SCHEDULE A exception message Again the 2 minute AE value on the screen to the right is from the er value set in field for Temporary clock universal override minutes Schedule validity period defines the amount of minutes that the system should consider a punch as being Off Schedule For example if this field is set to 60 the punches that fall within 60 minutes before or after the scheduled punch time are labeled On Schedule The On Schedule punch is then labeled as being Early or Late if it falls outside the Grace Period If the punch is beyond the 60 minute Validity Period either earlier or later the punch is considered as being Off Schedule Manager authorization if past time is used in conjunction with the Grace Periods to enforce the schedule If this option is checked a punch that is beyond the grace period of the preauthorized schedule will be rejected unless manager authorization is given Grace period for Punching in and out is used for schedule enforcement and prohibits persons from punching in earlier or later than scheduled if manager authorization is necessary The values entered in these fields allow a user to punch before or after the scheduled time without being considered early or late This option also allows for the tracking the trend of punches as being early or la
139. message that says that they are early z from break We also prompt for a manager override If a manager overrides the punch back in and the pay if shorter flag is on we then delete the partial break and bring back the original punch in as the current active punch This Week s Hours Clock Grid Total Hours 6 66 Edit Hours 862 This Week Last Week Misc Pay Adjust Tips Use Previous Weeks Edit Schedule Exit to Main Menu 3 31p D 3 31p 5 45p BREAKFAST LEA BREAKFAST LEA Insert Change Delete Warning offset minutes Enter the amount of minutes before each exception that the system waits before flashing an exception warning for the manager For example if this field is set to 5 the system will flash a warning of an exception for the manager 5 minutes before someone with a profile of 14 16 years is going to work over 3 hours on a school day Profile name Age Enter the name for this profile which then links the minor employee to the appropriate profile in Time and Attendance gt Employee gt Employee Status Enter the upper age for the employees in this profile If the profile is 14 15 enter 15 The software will automatically assign the person to the correct profile based the Date of Birth entered in the Personal Info section of the employee s payroll record Date of Birth att o Designate Day as a school day SMTWTFS Check the
140. minutes after the hour After a space enter the letter a for a m or the letter p for p m for example 12 00 a Christine worked 6 hours from 6 p m to midnight or 12 00 a m not 18 hours from 6 00 p m to 12 00 p m The final inserted punch looks like the Clock Grid below 4 6 00p 12 00a WALT NIGHT F O0p 9 45p A 1 1 5a CODE MIGHT WATMNIGHT 4 17 00a 2 45p WAIT DAY 11 00a 5 00p COOK DAT 15 4 00p 11 45p SB HIGHT lA 11 003 4 45p WALT DAY la 11 003 5 30p T 0 SERWER EN O A 11 00a OLIE S 1 amp 00p NOK Dr Note additional 6 hours added to Total Hours a111 30a WAIT NIGHT D 11 15a 5 30p TD SERWER THp MTF TAU SERVER Fi 11 15a TAO SERVER 99 Restaurant Data Concepts Inc CANNOT CHANGE DELETE HOURS WORKED IN THE CLOCK GRID Your employees may have rejected adjusted or deleted punches in their clock grid These records have a A A or D as the prefix to the record to help you identify the punch Deleted D and rejected R punch records cannot be changed nor deleted The error message below appears on the screen when this is attempted See below Time and Attendance 4 amp 00p 1 2008 Wal T NIGHT WAIT DAY TO SERWERA 4 11 00a 5 30p 0 11 154 5 30p TAO SERWER TD SERWER T70 SERVER CHANGE HOURS WORKED IN THE CLOCK GRID Changing normal or adjusted punches employs the skills learned above use the arrow key to select the punch r
141. mployee name C Both Weeks C Department and Job Arbitrary Period C Alt employee number Start day EMAEZ2LTA MA11 employees lt departments gt End day 03 25 2001 Selected employees lt departments gt IT Page break after each employee Print Cancel Start Day Enter the start date for the arbitrary range of days for the Labor Payroll Report End Day Enter the end date for the arbitrary range of days for the Labor Payroll Report Start Day 03 19 01 End Day 03 19 01 Report for one day Sort Method Select the sort field for the Labor Payroll Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by employee name Department and Job This sort field will list the employees by department and job Alt Employee number Sort the list of employees by the alternate employee number This reports is useful for entry into third party payroll systems Page break after each employee With the option checked each employee s payroll report will print on a separate page 110 Time and Attendance Documentation Schedule Report The Schedule Report presents you with the daily schedule of your employees a total of the hours already scheduled for each employee is displayed in the Hours column Schedule Type Select the schedule that you wish to print Reg
142. n Report compares employee sales with each employee s labor cost It also includes Declared Tips 8 Tip Factor and all Credit Card Tip totals for each employee This report has similar sorting and reporting options to the payroll report below Select Report Period Select the report period for the Labor Distribution Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last week For Today This selection will print a time report for today For Arbitrary Period This selection will provide Labor Distribution Report information for a range of days beginning with the Start date to the End date Report Periods Report Details This Week Last Week Both Weeks Department Summary Job Summary Enployee Summary Full Detail Sort Methods Start day 61 16 2667 End day 6171672687 Employee number Employee name if All employees departments gt Department and Job Selected employees departments gt Alt employee number Arbitrary Period Start Day Enter the start date for the arbitrary range of days for the Labor Distribution Report End Day Enter the end date for the arbitrary range of days for the Labor Distribution Report
143. n is selected Last Week s hours get pushed into an archive This Week becomes Last Week and a new This Week is cleared to accept new punch information A snapshot of the database is made during this process and it resides on the current directory This is for easy retrieval of up to the last 8 weeks of Time and Attendance data The same set of files is also archived into TAHISTYY ZIP YY year e g TAHIST04 ZIP Time clock data files older than 2 months can be retrieved from Use Past Records Archives option in the main Time and Attendance Menu 55 Restaurant Data Concepts Inc THIS WEEK S HOURS Our focus in the Employee Hours and Schedule section is to get you familiar with the options on the screen below and how to add insert and delete worked and scheduled hours on the Clock Grid As we select different options from the menu below the clock grid will change appropriately The Clock Grid below is our next focus and we must spend time getting the reader familiar with its layout and use INSERTING HOURS WORKED INTO THE CLOCK GRID The Clock Grid is the employee s master time card which reflects hours worked adjustments to existing punches and deletions of existing punches or adjustments Adjustments to This Week s employee punch information can be made either from the Order Entry system or from the Backoffice but not from both A flag in Time and Attendance gt Setup gt Company Data defines where adjustments are going to b
144. nce Documentation Payroll Report The Payroll Report is available in a summary version without punch detail or with full detail including punch information This latter version includes all punch information for the period as is found in the Time Report and extends the hours for each employee times the rate of pay plus overtime to give the total dollar amount that they are due This report is normally used to feed an external payroll system that produces paychecks Select Report Type Check if you are interested in summary information for each employee department or job or full detail for it Select Report Period Select the report period for the Payroll Report This Week This is the current week in the Time and Attendance database The range of days for This Week appears at the top of the Time and Attendance main menu Last Week This is the week previous to the current week in the Time and Attendance database Both Weeks This selection will provide exception information for This Week and Last week For Today This selection will print a time report for today For Arbitrary Period This selection will provide Payroll Report information for a range of days beginning with the Start date to the End date Payroll Report Select Report Type PT Summary Report Y Detail Report Select Report Period Sort Report By C This Week Employee number C Last Week C Employee name C Both Weeks C Department and Job Arbitrar
145. nched in at the non tipped job is still on the schedule the software punches him out of the non tipped job and back in at the tipped job You need the tipped and non tipped to be in a pair with the tipped first and the non tipped right after it They have to be paired in this order and together Other cases may appear to work but only because they are simple you must make sure they follow this rule to be safe Here are some examples Server tipped Server non tipped Kitchen non Server tipped Server non Server tipped Server non Kitchen non Bartender tipped Bartender non Tip declaration for non tipped job after close When an employee works a tipped job after the restaurant closes he is automatically switched to a non tipped job We recognize this at punch out and pop up the declared tip box when they punch out even though they are not punched in at a tipped job at that point 21 Restaurant Data Concepts Inc 22 Time and Attendance Documentation Back Office Setup gt T amp A Front of the House gt Times and Grace Period Setup Times and Grace Period determines the Front of the House controls for punch in and punch out appropriate grace periods and associated manager authorizations Options 1 Options 2 Options 3 Times and Grace Per io q Profiles and Breaks Exit Clock increment fis Temporary clock universal override minutes Schedule validity peri
146. nday and your shift is set to start at 11 00 a m The system will not permit it Make the shift start time earlier or wait until after 11 00 a m to advance the week EU Time and Attendance Menu Enter Password Enter Password The password is necessary to view rates or change rates of pay Enter Password Ez Please enter password penecace Ok Cancel If you enter the password incorrectly you will get this message a pad G Password incorrect you will not be able to wiew or edit wage rates OF continue 32 Time and Attendance Documentation po Time and Attendance Menu Employees Employees Employee Records The Employees section contains all of the Employee Information Records for the employees of the restaurant Salaried employees who use the POS system must also be included in this section so that they may punch in if the flag in SETUP gt TIME CLOCK gt OPTIONS 2 to Restrict POS use to users punched in is enabled Non POS salaried users can be added to the database as well as individuals who are on a miscellaneous payroll Below is an example of Personal Information for a user record Edit Empl Menu Quick Setup A Personal Info Empl status POS Info Job Rate E Exit The various options off the Edit Menu allow you to build various sections of an employee s data record The Quick Setup option lets you get a cross view or quick view of essential pieces of information for each emplo
147. ndex for the entire house with expected Sales at 10 000 then you are budgeting 1 700 for labor Obviously the index for each department would be different but the point remains that some kind of index is derived for each department and used as a milestone during the scheduling process POSitouch creates an index based on normal sales and projected sales Then applies the index to your departmental budgets for the week simultaneously adjusting the budget This example will help to clarify how the numbers are derived Also keep in mind that a number of examples will be provided to nail the concept for you Projected Sales for next Tuesday are estimated at 11 000 Normal Sales for Tuesday are 10 000 therefore a ratio of 1 1 When this ratio is applied to the kitchen department which is normally budgeted for 480 of scheduled hours in the kitchen on Tuesdays the new computed budget is 480 x 1 1 528 The system will let you schedule up to 520 labor hours in the kitchen department for Tuesday before alerting you that you are over budget You understand the concept if you can grasp that 9000 of projected sales for Tuesday with 10 000 of normal sales and a 480 budget means an adjusted budget of 432 This is because 9000 is to 10000 as 432 is to 480 or 9 x 480 432 Remember the budget window will contain the adjusted budget or the ratio of projected and normal sales applied to it The Labor Cost Analysis Report compares your projections
148. need to be completed Salary information is incorporated into the week s hours by the process of advancing the Weekly Schedule If the salaried employee has no hours logged in a given week then we use his weekly schedule as a substitute for hours worked This is done so that a manager can decide how their wages affect the sales cost ratio If the weekly schedule is not filled in then we try to use the salaried employee s regular schedule and if that is empty too we distribute the salary wage evenly across all seven days of the week Social Security Number this information prints on the Employee List Report and is optional Tip Pool Amount Percent Custom feature not for general use Percent Custom feature not for general use Tip Pool Code Custom feature not for general use Marital Status this information is optional and is available in dbf file format in the file EMPFILE DBF Sex this information is optional and is available in dbf file format in the file EMPFILE DBF Exemptions this information is optional and is available in dbf file format in the file EMPFILE DBF This is collected strictly for informational purposes and has nothing to do with the calculation of the POSitouch Payroll Ethnicity this information is optional and is available in dbf file format in the file EMPFILE DBF Ethnicity needs to be defined in Back Office Setup gt Time and Attendance gt T amp A Back Office Setup gt Options gt Ethnicity See additional
149. nfo NONE 58 808 HONE 58 008 Job Rate NONE 58 008 Exit Rate vas changed Press lt Fi gt for help Add Emp Del Empl Del POS Save Empl Print The start of an employee record above needs essential information filled in for instance employee status POS information a job and rate of pay Del Empl is easy unless the employee has hours this week or last week in the Time and Attendance database A normal delete request will bring up the dialogue box below Delete Employee E Are you sure you want to delete Trying to delete employees with hours in the current two weeks will bring up a dialogue box like the one below Simply follow the instructions if you in fact wish to delete this employee that is delete the employee s hours and tips for the current two weeks 41 Restaurant Data Concepts Inc Delete Employee Can not delete an employee Employee has hours or tips You have to clean his record first Del POS changes an employee to a non POS user by deleting his or her POS record The dialogue box below clarifies that it is only the POS portion of the employee record that is being deleted Delete Employee f Deletes only POS user Save Empl makes permanent the changes to the employee Remember if you have made some fundamental mistakes in the building of your employee database POSitouch automatically maintains daily copies of your files in an archive Call your POSitouch deale
150. notes below Termination Reason information is optional Enpl Stat and is available in dbf file format in the file EMPFILE DBF Termination Reasons need to When you SAVE STATUS the message below be defined in Back Office Setup gt Time and appears If you quit without selecting Attendance gt T amp A Back Office Setup gt Termination reason the software will not save Options gt Termination Reasons If the flag your INACTIVE setting Require Termination reason for Inactive See Back Office Setup gt Time and Attendance gt xi Time and Attendance Back Office setup gt Setup gt More flags is checked then when you change an employee s status to INACTIVE the software requires a termination reason Please select Termination Reason See additional notes below Rank for Scheduling is used within the Job Scheduler by department and shift Starting with a 1 as the highest or best rank employees can be ranked according to performance or preference The higher ranked employees are sorted and displayed at the top of the Employee List when scheduling by department 37 Restaurant Data Concepts Inc Date Hired this information is optional and is available in dbf file format in the file EMPFILE DBF The date in this field gets automatically filled in with the current date when an Employee s Status field is either changed to ACTIVE or when the employee record is created Select an auto fill option from one of these tw
151. o choices in Back Office Setup gt Time and Attendance gt T amp A Back Office Setup gt Options gt More Flags Auto Fill Date Hired on Active change You can change the text name as it appears on the EMPLOYEE gt PERSONAL INFO screen The changes are made on the Back Office Setup gt Time and Attendance gt T amp A Back Office Setup gt Options gt Edit Text option Se ere Text for Date Hired Text for Date Left Date Left Text for Last Raise Ralse Date Date Left this information is optional and is available in dbf file format in the file EMPFILE DBF The date in this field gets automatically filled in with the current date when an Employee s Status field is changed to INACTIVE Select the option in Back Office Setup gt Time and Attendance gt T amp A Back Office Setup gt Options gt More Flags Auto fill Date Left on Inactive change Last Raise this information is optional and is available in dbf file format in the file EMPFILE DBF Jobs amp Rates the first four jobs from the job list appear in the boxes on the Personal Info menu screen Additional Notes on Ethnicity and Termination Reasons e The following files are produced by POSIDBFW EXE and are located in the L DBF folder These files relate to Termination Reasons and Race as defined in Backoffice Setup The files layouts are described below NAMETRSN DBF This file contains the Termination Reasons as defined in Setup gt Time amp Attendan
152. ob Shift Code name that is assigned to the Job in the field above The times of the Shift Code are defined below Time In This is the punch in time that is going to used for scheduling purposes When schedule an Early AM Cook want them there at 6 00 a m Time Out This is the punch out time that is going to used for scheduling purposes When schedule an Early AM Cookl want them there from 6 00 a m time in to 2 00 p m time out Save Select this command button to make permanent the changes made during the current session in Job Shift Code Window 138 Time and Attendance Documentation Cancel Select this command button to lose all your work during the current session in the Job Shift Code Window Edit Select this command button to edit or change an existing Job Shift Code First select the Job Shift Code you wish to edit then select the edit command button Delete Select this command button to delete an existing Job Shift Code First select the Job Shift Code you wish to delete then select the delete command button Exit Select this command button to exit the Job Shift Code window Work Shifts Work Shifts allow you to organize your labor shifts around your Point of Sale system shifts The system allows for 5 shifts The start time of the second shift is the end time of the first etc Shifts are also used when using the Job Scheduler to schedule departments and shifts You cannot manually Advance the Weekly Schedule
153. ob Shift Codes facilitate the process of scheduling employees They allow the owner manager to create job shift which is a range of hours that is regularly assigned to a given job for instance a m waitstaff 5 00 a m 11 00 a m When scheduling waitstaff you Know you need to cover this time slot The time saving is that instead of entering a job and the time for each employee to be scheduled for this slot throughout the week you simply make a job shift code which links the job and time slot and assign it to employees for scheduling purposes See Job Scheduler gt Schedule gt Use Shift Hours above for more details and examples how to use Job Shift Codes Time and Attendance WARWICK GREGGS Current Version 5 6 F 65 14 96 Week Ending 63 25 61 Setup Options ES EEE TE ERRATA Choose one of the items on the left to configure Time and Attendance for your Options Departments amp Jobs Job Shift Codes Work Shifts restaurant Payroll amp Overtim Holiday list uto break tables Adjustment Reasons Password Control Setup Reports Labor Productivity Schedule Summary Last Week lt s gt Sales Exit Setup Menu Remember you have to setup the Job Shift Codes for jobs before you can assign them to employees Press lt Fi gt for help Below is an example of a list of Job Shift Codes for the Job COOK DAY Note the Job Shift Code names indicate the various
154. od 68 W Mgr author if past time Grace Period y Manager Authorization Set 1 Set 2 Set 3 Set 4 In early v Mgr Aut ia e Mgr Aut E Mgr Aut a Mgr In late 7 Mgr Aut a Mgr Aut E Mgr Aut a Mgr Out early e Mgr Aut 5 Mgr Aut a Mgr Aut 5 Mgr Out late ik Mgr Aut or IY Mgr Aut je Mgr Aut H Mgr De pt Set Nun De pt Set Aum MEETING 2 PUB BAR 2 KITCHEN A PUB a CREAM ROOM 1 PUB BUSSER 1 DISHWASHER a IN TRAINING 1 BUSSER DINING ROOM i HOLIDAY 1 MAINTENANCE i WORKED AT OTHER Loc 1 TAKE OUT a GREGGS 1 HOST CASH DINING Ro 2 a WAITSTAFF DINING RO 2 a SERVICE BAR 1 a Aut Aut Aut Aut Clock Increment allows the user to set up the Time Clock with an increment option to determine whether the clock ticks in one five fifteen and other minute increments A value of 15 in this field forces the clock to round the punch either up or down to the nearest quarter hour If so set an actual punch between 12 52 p m to 1 07 p m is recorded as 1 00 p m 1 08 p m to 1 22 p m is 1 15 etc 23 Restaurant Data Concepts Inc Temporary clock universal override minutes This is a global setting which _ _ lt a Ls asa E can be used to provide a universal override to all employees for the value of minutes defined in this field This would be valuable for a mandatory meeting scheduled for all servers For example the site enforces schedules so the manager simply goes to Ti
155. of overtime wages 15 00 from the first job and 18 00 from the second 1 Weighted average of Jobs and Hours worked The total of wages worked is divided by the total number of hours worked to derive a weighted hourly rate This rate is then multiplied by the overtime rate 1 5 to get the overtime wages For example an employee works 40 straight hours at 6 00 hour Two hours of overtime at one job at 6 00 and 4 hours of overtime at a 5 00 hour rate To derive the weighted average rate the following formula is used 272 00 42 hrs x 6 00 4 hrs x 5 00 divided by 46 hrs 5 913 hr The weighted average hourly wage is used for the overtime wage multiplied by the overtime rate 1 5 This gives us an overtime rate of 8 87 5 913 x 1 5 Note if one of the jobs is a tipped position then the Federal Tip Credit law is applied as a last step to the weighted average pay rate not to any of the original rates Below is an example of a wage computation made on a tipped and non tipped job First we proceed with the computation of the weighted overtime 171 86 25 hrs x 5 00 22 hrs x 2 13 divided by 46 hrs 3 65659 hr Note since 3 65659 is less than the minimum wage the tip credit law is applied 4 25 3 65659 593 Tip Credit Weighted Overtime 4 25 1 5 6 375 593 tip credit 5 78 141 Restaurant Data Concepts Inc The employee s wage for the two jobs would then be computed as follows
156. om the Backoffice regardless of this field s value Eliminate editing last week s hours Set this flag to Y to prevent the editing of Last Week s hours Once payroll is printed and sent to the payroll service you do not want anyone to change these hours Eliminate Exclude from overtime Enter the reason for the clock adjustment calculation in adjusted hours Set FORGOT TO PUNCH IN y this flag to Y to prevent the exclusion of hours from overtime calculation The Enter your employee numbert if unknown option is greyed out on the adjustment m screen with this flag set to Y Exclude from overtime calculation 126 Time and Attendance Documentation Eliminate editing previous week s hours Set this flag to Y to prevent the editing of Previous Week s hours Once payroll is printed and sent to the payroll service you do not want anyone to change those hours Eliminate collection of rejected punches this option prevents rejected punches from being read into the Time and Attendance database Do you need to see each punch rejected by the system because it was early or late If this information is not important to you then check this box This also helps system memory overhead Eliminate last week schedule this option eliminates last week s schedule from the Time and Attendance database If last week s schedule is not important to you then check this box This also helps system storage overhead Eliminate r
157. on allows you to add miscellaneous pay for an employee during the current workweek Last Week This option allows you to add miscellaneous pay for an employee for the previous week Note that the dates change when Last Week is selected Save Week Info save miscellaneous pay information you have entered during this session for an employee for the given period After making changes to the Miscellaneous Pay screen be sure to Save Week Info before returning to Hours and Schedules Status Message Edit Hours returns you to the Hours and Schedules screen from whence you came If you have made changes to Misc Pay be sure to Save Week Info before you return to Edit Hours Back to Main Menu returns you to the Main Time and Attendance Menu Be sure that you have Saved Week Info if you have made changes to Misc Pay for an employee Time and Attendance a 64 Time and Attendance Documentation ADJUST TIPS EDIT HOURS AND SCHEDULES Adjust Tips allows you to adjust a server s tips for a given week this week or last week Below is an example of the Adjust Tips screen It provides the ability to identify an employee other than the one selected with the Prev Goto and Next options Time and Attendance s p o 6 68 4 We p 00 fam This Week allows you to view Declared Tips and make adjustments to tips for your servers for This Week s payroll Last Week allows you to view Declared Tips and make adjustm
158. option does not work with the Minimum break time option in the Times and Grace PUNCH OUT Period This option is available for locales that require tracking of paid breaks The paid break times are reported in the time report and the payroll report for tracking purposes BREAK START TIME CARD PRINT SCHED GOEL QUIT Unpaid breaks Feature not released as yet The ability to make the breaks Unpaid Breaks has been added to our product The logic is the same as paid breaks except that when you start a break a punch out record is created too so that the break follows the punch out When the break ends it works like a punch in We now also allow 2 kinds of breaks each with their own rules as to whether they are paid or unpaid Breaki LUNCH e Record e Unpaid Min Len 15 Pay if Shorter Alerts First ER and 3rd Break DINNER e Record W Unpaid Min Len 28 Pay if Shorter Alerts First ez and Jrd En The POSitouch system has a Paid Breaks feature it is paid breaks because when someone goes on break although we start the break we do not punch the employee out The break overlaps the work period and is just an indication of when the break was taken for the purposes of record keeping Time and Attendance Documentation Exeter Employee Number Pay if shorter If an employee tries to clock back in from break too early we put up a CERES D
159. or some reason the declared tip or sales information is incorrect then TARESET can be executed from the DOS prompt in order to RESET SALES AND TIP FIGURES This process zeros out sales and tip information only it does not delete in the Time and Attendance data base and forces it to reread the TAF files for this week and last week If there are no declared tip and sales figures for a given day in Time and Attendance one can check for the existence of the appropriate TAF file in the C OUTFILES directory If no file exists then from the DOS prompt in the C SC directory of the POSdriver and type TA_FEED EXE This will produce the file and the next time Time and Attendance is accessed it will update the employee records 161 Restaurant Data Concepts Inc APPLICATION FILES The Time amp Attendance application files which are included in a transfer are listed below TAW EXE This file is called by BOW EXE when Time and Attendance is accessed from the Backoffice Menu This program file does everything in the module with the exception of Time and Attendance reports TARW EXE This file is called by TAW EXE when accessing Reports from the Time and Attendance Main Menu it handles all labor payroll and management reporting functions When you are in the Time amp Attendance Reports Menu you working from within this program See below for the TAREPORT parameters for executing Time amp Attendance reports from the DOS command line TARES
160. or this because they want employees to work to shift s end They should punchout after their duties are complete not when they are scheduled to leave Do not apply auto break Check this box if you do not want the automatic break to be calculated for employees with a job that has this option selected See Automatic Breaks 134 Time and Attendance Documentation Edit Job Field Select this command button to edit a job to the listing You got here by selecting the name of the Department to which you wish to edit a Job name Below we are changing the job name Supervisor to Overseer You get the gist Please Edit the job name Job Name SUPERVISOR Alternate code 12339 User privileges MANAGER WwW Apply shift differential Tipped Do not show at POS Do not show out time on schedule report Do not apply auto break Delete Job Field Select this command button to delete a job in the listing You got here by selecting the name of the Department to which you wish to delete a Job name If no employees during This Week and Last Week have associated hours for this job the job will disappear after selecting the job and clicking on the Delete Field command button However if there are employees with hours for this job for This Week or Last Week then the error message shown below will appear Be sure no employees are using the job you wish to delete then wait for the period to advance to delete the job Error E i So
161. ork and by prohibiting punches made by employees outside their scheduled hours Time and Attendance Ez GREGG S WARWICK RI Current Version 5 8 F 865714796 Week Ending 63 28 61 Main Menu 15056 Welcome to Time and Attendance C 1994 RDC Inc Employees Hours amp Schedules Please choose any screen from Job Scheduler the choices at the left Reports You can get help at any time hy Exit Time amp Attendance pressing lt Fi gt The Schedules are organized in the following way Regular Schedule Next Week s This Week s and Last Week s The Regular Schedule for each employee contains the normal daily hours that he or she usually works When weeks are advanced the Regular Schedule is automatically copied into Next Week s Schedule so that reentry is not necessary Schedules can be copied from one week to another for rotation purposes 92 Employee Hours Time and Attendance Documentation Hours are read into the Time and Attendance Database straight from the Punch file that contains all punches recorded from the touch screen time clock s Each time the Time and Attendance section of the Backoffice system is entered the Employee Hours section is updated with any new punches that may have occurred since the last time entered In this fashion up to date and accurate punch information is displayed Time and Attendance a 4 11 00a 2 45p WAIT DAY 11 00a 5 00p COOR DAY 4 400p 11
162. plier Example A salaried employee makes 600 00 wk works 45 hrs Five of those hours are overtime and the pay rate for his default job Manager is 11 00 hr The employee makes 55 00 in extra overtime wages for a total of 655 00 for the week 2 Pay at the default rate 1 5 This rule is similar to Rule 1 except that the default rate is multiplied by the overtime multiplier In the example above if the overtime multiplier were the usual 1 50 time and a half the salaried employee s wage would be computed as follows 11 00 x 1 50 or 16 50 hour for a total of 5x 16 50 600 00 682 50 3 Fluctuating Overtime This salaried overtime rule calculates a pay rate for the salaried employee by dividing the salary by the total number of hours worked For example if a manager s salary is 600 00 wk and he she works 45 hours then the effective hourly rate is 600 45 13 33 per hour His five hours of overtime will be paid based on the multiplier which in the case of time and a half is 13 33 x 0 50 6 67 hour of additional pay The manager s total wage is 5 00 x 6 67 600 633 33 However if the effective wage that we calculate is less than minimum wage then we ignore the salary altogether and pay the employee minimum wage for all of the hours worked 143 Restaurant Data Concepts Inc Example A salaried employee makes 200 week and works 50 hours His effective hourly wage is 200 50 4 00 hour which is l
163. ployee name Show address Show rate of pay Department Alt employee number Names and phone numbers only S5Ntonly name amp ssn shown Select Departments e SERVER 4 BAR e HOST W KEY jw KITCHEN e TRAINING e MANAGEMENT Use the date filter Date Hired C Date Left C Last Raise Empl with no date are shown in case of 66 00 06 Since 01 11 2007 All or Selected Employees Check one of the boxes to select a Labor Payroll report for all employees or for only selected employees All Employees departments Check this box if you want to print a Labor Payroll Report for all employees in all departments Selected Employees departments Check this box if you want to print a Labor Payroll Report for only certain employees or departments All or Selected Departments Check one of the boxes to select a Labor Payroll report for all departments or for only selected departments Show Address Check this box if you want the Employee s address to appear on the Employee list 119 Restaurant Data Concepts Inc Show Rate of Pay Check this box if you want the Employee s rate of pay to appear on the Employee list Names and phone numbers only Check this box if you want the Employee list to only include their names and phone numbers Use the Date Filter Check this box if you want the Employee list to be sorted by one of three date sort fields Date Hired This field will sort the Employee list by the Da
164. ployee number of the person actually doing the adjustments it s useful Exclude from overtime calculation Exclude this clock adjustment from the calculation of overtime hours This is useful for adding previously worked hours for an employee who already has 40 hours With this box checked the adjusted hours would be added as regular hours not overtime hours 57 Restaurant Data Concepts Inc Adjustment Reason FORGOT TO PUNCH IN An OK moves you to the screen below and you are ready to add detail to the punch you are adding Yes this is a mistake do WAIT HIGHT you understand why See below 66 68 p Day For which day of the week are you adding or editing this punch Remember the day of the week is determined by the punch in time not the punch out time Insert New Shift Job The job the employee was working during the hour range entered for In and Out times 98 Time and Attendance Documentation Insert New Shift WAIT HIGHT 5 B MIGHT IN time Enter the correct punch in time using the following format HH MM a or HH MM p Where HH is the hour of the punch in is the separator and MM is the minutes after the hour After a space enter the letter a for a m or the letter p for p m for example 06 00 p OUT time Enter the correct punch out time using the following format HH MM a or HH MM p Where HH is the hour of the punch in is the separator and MM is the
165. prises it allows you to compare sales vs labor information control your budget overtime prediction etc so that you can continue to run your business The difference is that now you have accurate figures to make informed decisions The Time and Attendance Module for Windows is a program that is integrated with the POSitouch Point of Sale system by providing a Job Scheduler an Employee Scheduler and a Time Clock Function via touch screens The program also provides various Management Reports such as Labor Cost Analysis Overtime Prediction Report Labor Productivity Labor Sales Distribution along with more traditional Payroll reports including the ability to export Time and Attendance data to a Payroll Service These reports help you to lower your Labor vs Sales index through scheduling budgeting tracking labor productivity and overtime prediction Labor reports are available from the Touch Screens to provide quick access to important labor statistics at any time right from your operation s floor TIME CLOCK OVERVIEW What follows is a narrative explanation of the Time and Attendance System the actual step by step build is detailed in the reference section Employees punch in and out via designated touch screen terminals The Time and Attendance Module for Windows follows the same POSitouch ease of use philosophy that exists throughout the Order Entry System This is especially important since non POS users such as cooks busboys dis
166. punch out Two copies A check at this flag will print two copies of a time card at punch out Show cashout info at punchout A check to this flag displays cashout info on the screen when an employee punches out Restrict POS use to users punched in if checked restricts all users from accessing the POS system unless they have punched in If salaried employees use the POS system they must be set up in the Time and Attendance Employee database and also set to have a Default Job 15 Restaurant Data Concepts Inc No shutdown with employees punched in If set to check the Order Entry System will not shutdown unless all employees are punched out for the day Manager authorization via magcard only restricts an authorization of an alternate job to only managers who have an approved magcard Compulsory tip declaration at punchout requires that waitstaff declare a tip 0 00 is a valid declaration at punchout Confirm tip prompt Enter the message that you want to appear on the Front of House screen when an employee trys to declare his her tip Allow entry of negative tips This flag allows one to enter negative tips in at the front of the house at punchout Start of labor cost day ends open punches if this flag is set to checked then the system looks at the time setup in Start of Labor Cost Day in SETUP gt RESTAURANT MISC DATA gt CASHOUTS and will not carry over earlier in punches For instance if the value of Start of Labor Co
167. r cent ages from appearing at punchout and the employee s cashout Eliminate clock increment at punchout With the flag set the clock increment occurs only on punch in At punchout the actual time is entered instead of the increment time No authorization on punchout if authorization on punchin With this flag set if an employee is authorized to work by the manager then no authorization is required on punch out Punch employees out at weekend This option punches out employees who are working at the hour of week s end Punch employees out at day end This option punches out employees who are still working at the end of the labor business day Eliminate deleted punches from reports This option prevents the printing of deleted punches on Time and Attendance reports Produce time receipt on hard check printer This option produces a time receipt on the hard check printer Produce time receipt on soft check printer This option produces a time receipt on the soft check printer Hard check time cards at Cashout Printer This option produces a time card on the hard check printer Hard check time receipts at Cashout Printer This option produces a time receipt at the Cashout Printer Eliminate User Privileges from Jobs With this flag checked POSitouch does not look at the relationship between Job and User Type established in Back Office Setup gt Time and Attendance gt T amp A BackOfffice Setup gt Department and Jobs gt Job List
168. r for assistance a Employee E Employee was Saved Employee Status menu provides the ability to change employment specific information for your employees Also Order Entry setup functions are available from this screen A sample screen appears below Edit Empl Menu Quick Setup Personal Info Empl Status POS Info Job Rate Exit 42 Time and Attendance Documentation Edit Employee Data H Card Employee Status y Empl Type RE Regular EN Empl Stat F Active La Preu Goto Next La Wage Type H Hourly Edit Empl Menu Pay Period uU Weekly Y days Quick Setup Minor Template Personal Info Enforce Schedule Empl Sta us PunchOut u Tbls Open Use POS w out Punchin POS Info Pay Salary Job Rate Jobs and Rates Pate was changed gt Exit Press lt Fi gt for help Save Status lej lle The Employee Type field indicates the level of independence and authority of an employee in the business Managers M have the most privileges they can S select an alternate job An employee type R can do little other than punch in and out The following are the different Employee Types Emplo yee Status Empl Type R Regular k R Regular Y 5 Select alt job M Manager R is a Regular Employee who may use the Time and Attendance system but cannot select an alternate job other than their default job without manager a
169. r this or another week You do not need to exit the Job Scheduler simply move from department to department to do your work Horizontal scroll bar allows you to move right and left in the hours grid CODE Dr MARES JERRY 8 00 Vertical scroll bar allows you to move up and down in the emnlnvee list A ALLEN HOPE 16 00 EYANE RUAIRI 8 00 COOK NIGHT BROWN MICHAEL 14 00 MARES JERRY 39 00 TAYLOR KENNY 36 00 MCDERMOTT MAR 31 00 79 Restaurant Data Concepts Inc Days of the Week this box contains the days of the week beginning with your week start day It forms the row alignment for the Hours Grid to its immediate right Hours Grid displays the hours you need to schedule employees based on your SETUP OPTIONS gt WORK SHIFTS If you select the hour column headings you see all the employees available for scheduling Time and Attendance COOK DAY EVERIDGE JACKIE LATORELLA TIMOTHY 12pm 1pm SALGUERO HECTOR Mon 3 19 l l 40 40 COOKNIGHT Tue 3 20 40 40 GUILARD RAMON Wed 3 2 E l 4 0 4 0 Thu 3 22 4 0 50 50 Fri 3 23 l l 40 40 Sat 3 24 Sun 3 25 i When you highlight an hour slot in your grid the employees that account for the labor hours appear in the employee box If you highlight a specific hour slot that has labor scheduled then the employees that account for those hours appear in the Employee box to the right Employees lists the staff from the selected department that yo
170. r to provide a ratio that will be used to establish the labor budget Sales command button allows you to enter values for actual and projected sales Actual sales are pulled from POSitouch check file data Projected sales can be entered manually or copied from This Week s Last Week s or Next Week s projected sales Edit HOUSE Sales Figures E Sales Mon Tue Wed Thu Fri Sat Sun Last Week 7500 00 8700 00 9000 00 9000 00 15000 00 15ea0 00 2006 00 Normal Projected last Wook focos 49 9592 55 9765 03 10277 85 17671 9s leves_30 296740 This Week 15271 95 1169225 Next Week 4 88 4 88 4 44 4 48 4 48 4 48 4 08 Copy Normal Sales Copy Last Week Sales Save Exit Copy Normal Sales command button allows you to copy values from the figures entered for the Normal Sales row to Projected Last Week This Week or Next Week s Sales Actual and Projected sales can be entered manually or copied from This Week s Last Week s or Next Week s projected sales You are being asked copy normal sales to 84 Time and Attendance Documentation Copy Normal Sales To Last Week Projection This Week Projection or Next Week Projection Copy Last Week Sales command button allows you to copy values from the figures entered for the Last Week Sales row to Projected Last Week This Week or Next Week s Sales Actual and Projected sales can be entered manually or copied from This Week s Last Week s or Next Week s Projected Sale
171. riate Labor Shifts for the restaurant There can be as many as 5 labor shifts that divide the 24 hour day Labor shifts need not correspond exactly to the Order Entry shifts within the Point of Sale system however if they do correspond perhaps with an additional shift to account for the hours when the restaurant is not operational i e after closing and before opening then accurate comparisons can be made between the labor activity and sales of the same shift time period See SETUP OPTIONS gt SHIFTS 5 Add Employees to the system See EMPLOYEES The information that is necessary in the Employee Record includes the Employee Number Name as well as a variety of other information pertinent to the employee s status in the Time and Attendance Module It is intended that the Time and Attendance Employee Number must be exactly the same as the User Number for all POS users Non POS users such as Kitchen Staff should be assigned employee numbers above 1000 to keep them out of the 1 999 range used by the POS employees Other information contained in the Employee Record is Address Phone Number Social Security Number Wage Type Employee Status and various other information fields that are optional to the Time and Attendance Module 6 Set up the authorized Jobs that each Employee can perform in the Employee Jobs and Rates section Employees can have virtually any number of authorized jobs but the list should be kept as short as possi
172. ribution Report The sample Labor Distribution Report GREGG S RESTAURANT WARWICK 1 REPORT DATE 03 25 2001 20 11 59 70 Labor Distribution Report for Week Ending Sun Mar 25 01 RATE CHANGED OR TIPS BB RRR D ELSEWHERE IN REPORT Actual Sales For Period 75309 15 DEPT JOB EMPLOYEE JOB RATE REG MISC TOTAL SERVER LABOR ALT CODE HOURS WAGES WAGES WAGES WAGES SALES COSTS All sales tips data are present AHLQUIST RENEE 503 SUPE 8 000 SWEA 298 00 298 00 33 40 0 40 180717 SSN 039 50 2177 EFF RATE 00 WAGE 132 24 ANDERSON TINA 17 DIN 8 500 38 75 329 38 329 38 24 141231 SSN 037 42 3098 EFF RATE 50 WAGE 156 94 ARVIDSON PAUL 592 BUSS 5 150 26 136 48 136 48 18 092899 BUSS 5 150 6 33 48 33 48 0 04 Ae Totals 3 33 169 96 169 96 23 SSN 036 58 4334 EFF RATE 10 WAGE 54 61 BAK P ANDREW 1084 COOK 6 000 19 17 00 17 00 0 16 032880 COOK 6 000 16 100 50 100 50 O13 Total 36 217 50 217 50 0 29 SSN 037 56 8027 EFF RATE 00 WAGE 56 19 BALLOU JUNE 64 WAIT 2 890 36 104 04 104 04 1958 20 14 140867 SSN 035 28 3715 EFF RATE 45 WAGE 143 84 BARAHANA ESWIN 1
173. rly The Address Lines 1 3 fields are optional The Phone Number field is printed in the Employee List Report and therefore should be completed Call Harriet and see if she can come in from 5 to 11 The Card Number field contains the magnetic card number that the Employee is assigned when magcard are used to punch in and out This field appears on the Employee List Report Magcard setup is necessary in a few other places in the POSitouch system Setup gt Time Attendance gt T A Front of the House gt Options 1 gt Magcard Series Setup gt Restaurant Misc Data gt System 1 gt Use Magnetic Card as user number 4 digits optional Setup gt Restaurant Misc Data gt System 2 gt User Magnetic Card track 1 or 2 Setup gt Restaurant Misc Data gt System 2 gt User Magnetic Card series number Setup gt User Privilege Codes gt Assign Privileges gt Magcard Access Only optional 36 Time and Attendance Documentation Alternate Employee Number is an additional alohanumeric id field that links the time clock information to external payroll systems that may have different numeric ids for the employee payroll information This field appears on the Employee List Report It also is a sort field for Labor Distribution and Payroll reports Salary field is for salaried employees or managers It is possible to track hours worked and still pay a salary The Salary Pay Salary Wage Type and Pay Period fields
174. rry you cannot delete this job Some employees still have an associated rate OK continue Save Select this command button to make permanent the changes made during the current session in the Job List Cancel Select this command button to lose all your work during the current session in the Job List Budget Window Select the Department for which you wish to see the budget window Select the Budget Window command button to edit budgeted labor dollar figures for the selected department Shifts are setup in Setup Options gt Work Shifts Budget for Department KITCHEN EZ Shift Mon Tue Wed Thu Fri Sat Sun A M 258 258 258 258 3068 308 30A P M 308 300 300 358 ETETE 408 408 Save Cancel 135 Restaurant Data Concepts Inc To change or enter a new value in a cell in the grid double click on the cell you wish to change When it becomes highlighted enter your new value Save Select this command button to make permanent the changes made during the current session in the Budget Window Cancel Select this command button to lose all your work during the current session in the Budget Window Save Select this command button to make permanent the changes made during the current session in the Department and Jobs Setup Option Cancel Select this command button to lose all your work during the current session in the Department and Jobs Setup Option 136 Time and Attendance Documentation Job Shift Codes J
175. rts If set to N two and one half hours look like 2 30 hours in the POSitouch Time and Attendance Reports Automatic help info check the box if you want automatic help information displayed Use new scheduler check the box if you have the New Graphical Labor Scheduler installed If this box is checked you will not be able to add change or delete your schedules in the JOB SCHEDULER internal to Time and Attendance However you will see schedules entered in the New Labor Scheduler and print the Schedule report and other reports using schedule data since this data is transferred from the New Labor Scheduler to the Time and Attendance program Show templates in new scheduler If this option is checked the system will change the label from regular to following week s schedule and enter the dates for the following week 128 Time and Attendance Documentation Use city state zip six digit zip If this option is checked the system changes address line 3 in the Personal Info section of the Employee record Before Card Y Personal INFO ASHI Employee i L Hare CASHIER F Hane CHRIS ni fe i CHRISTOPHER LANE Prev Goto Next fiddresstline 1 Address li Personal NFO EmployeeH hi L Mame CASHIER F Hame CHRIS ni fe ddress line i gt fi CHRISTOPHER LANE RI Use Alt Min Wage for tipped jobs Only If this option is checked are you able to change the value in
176. s ool NdianeEe Week Choose one of the commands on Enter Password the left Back to Main Menu Press lt Fi gt for help An Advance Weekly Schedule pushes Last Week s Hours into an archive TAHIST97 ZIP copies This Week s Hours into Last Week s and clears a new This Week to start collecting punches for the current week It is necessary to exit the Time and Attendance module and reenter it from the Backoffice to recollect the punch information for the new This Week 31 Restaurant Data Concepts Inc The Schedules for Last Week are discarded This Week is copied into Last Week Next Week is copied into This Week and the Regular Schedule is copied into Next Week If no Regular Schedule exists eventually all schedules through advancing will become blank as the blank Regular schedule is copied into Next Week Next Week to This Week etc and will eventually need to be built from scratch each week Therefore any employee that works a somewhat Regular Schedule should have a Regular Schedule in the system Keep in mind that if one forgets to advance the schedule punches continue to be collected in the punch file and no punch or adjustment is lost When you get around to advancing the week the punches deletions and adjustments get read into the Time and Attendance database from the punch file One last note manually advancing the week is dependent on the Shift Time For instance if you are trying to advance the week on Mo
177. s You are being asked Copy Last Week s Sales to View Budget Hours 462 68 Wages 4315 89 Uiew Shifts Schedule gt 4358 88 Exit to the Main Menu Hours calculates the number of labor hours scheduled to the moment The figure increases as staff is scheduled and decreases as staff is deleted from the schedule View Budget Hours 462 88 Wages 4315 89 Uiew Shifts Schedule g 4350 06 Exit to the Main Menu Wages calculates the dollar value of the hours currently scheduled The dollar figure increases as staff is scheduled and decreases as staff is deleted from the schedule View Budget Hours 462 408 Wages 4315 89 Uiew Shifts Schedule Budget 4358 84 ExgfAWYto the Main Menu Budget represents the dollar value of the labor dollar Remember the budget figure is based on the factor of projected sales divided by normal sales If your kitchen budget is 500 for a normal sales week set projected sales more than normal then your budget will be more than your base 85 Restaurant Data Concepts Inc daily budget figure Set projected sales under your normal sales figure then your budget will be less than your base daily budget figure Time and Attendance COOK DAY MARKS JERRY 8 00 Tue 9 00a 5 00p 10am Tam 12pm 1pm EVERIDGE JACKIE 40 00 Mon 3 19 E 40 40 40 40 l Tue 3 008 5 00p Tue 3 20 40 40 40 40 Wed 3 00a 5 00p Wed 3 21 l 30 30 40 40 Thu 3 00
178. se TAEMPL_1 IDX TAEMPL_2 IDX and TAEMPL_3 IDX Most often TA EXE self detects problems with its index files and it automatically rebuilds them with this program 162 Time and Attendance Documentation TROUBLE SHOOTING Customer remarks that punches have not been read into the Time and Attendance data base or simply that employees have missing punches check the following 1 Week Ending Date in Time and Attendance Main Menu No one has advanced the week 2 The serial number in the upper left hand corner of the Time and Attendance Main Menu should be noted and checked against the last serial number in the PUNCH2 DAT file The two circled numbers should be identical if today s date is within the week ending date Main Meny 5163 5152 26 0 2 0 97 03 02 14 00 5153 20 0 2 0 97 03 02 14 00 5154 61 0 2 16 97 03 02 14 15 5155 48 0 2 16 97 03 02 14 15 5156 11 0 2 16 97 03 02 14 15 5157 1212 0 2 0 97 03 02 14 30 5158 8008 44 1 0 97 03 02 14 30 5159 8008 0 2 0 97 03 02 14 30 5160 2001 0 2 0 97 03 02 14 30 5161 2004 44 1 0 97 03 02 14 30 2 2004 0 2 0 97 03 02 14 30 5163 95 0 2 16 97 03 02 14 45 lt lt lt lt lt LAST PUNCH TRANSACTION PUNCH2 DAT FORMAT Serial Employee Job Punch Type Reason Serial This is a system generated number that also appears in parenthesis on the initial Time and Attendance Main menu The serial number must run in ascending order however numerical skips are allowable if you edit
179. selection Week start amp 7 12 64 Week start 87 65 04 Week start 86 28 7684 A innuna innnan Week start 86 14784 Week start 66 87 64 Ok Cancel After you select the week in question you will see the week that you are changing at the top of the Job and Rates screen You are changing the rate of pay for week ending 6 21 04 below H6721 H4 Job Kates ePirst job is a default job for this employeex Rate was changed SERVER SERVER Curr iek Edit Add Delete Save 48 Time and Attendance Documentation After you select the week in question you will see the week that you are changing at the top of the Job and Rates screen Curr Week This button allows you to return to the current week s rate of pay screen For instance you run a payroll report for an arbitrary period from the 1 of the month to the 15 You realize that an employee should have received a raise two weeks ago You click on Prev Weeks and select the week you want to adjust the raise for the employee Then click on Curr Week button to get to the current week EDIT Job Rate select the job rate you wish to edit by highlighting it with your mouse and click the EDIT command button Edit Rate E Humber of job Joh status Department and job Rate Rate Update Week Update r Active 2 1368 52 408 Next Week week gt Day Update 3111 Ok 43117681 Cancel Number of Job r
180. ss than 100 FILES 100 No Files statement should appear in the Windows 95 config sys 165 Restaurant Data Concepts Inc T amp A Batch Report Parameters Reports can be generated by the Time and Attendance program from a batch file Any report that can be printed from the report menu can also be produced by supplying T amp A with a set of parameters that indicate the type of the report and the time period of interest By typing TAR R alone with produce this file TAREPORT DOC In order to create reports from the batch call Time and Attendance by adding a line in the following format to the batch program Usage TAR R N1 N2 N3 lt N4 gt Notice TARW was formerly TAREPORT CA 4 Summary Labor Distribution Report dept job_sort S O iN A a 1 Payroll Summary Report number sort Payroll Summary Report dept_job sort Payroll Detail Report number sort k _sort More Detail Labor Distribution Report dept job sort 19 0 A 5 Tips Report number SO os 9 Tips Report number sort Tips Report alpha sort J 25 26 27 28 34 36 3 38 Labor Cost Analysis Overtime Prediction Report number sort O O 60 Schedule Report number sort simple sch Schedule Report alpha sort simple sch Schedule Report dept job sort simple sch EE Schedule Report number sort simple sch time in only 40 41 4 4 5 4 D 2eeess 5 5 53 54 55 56 y
181. st Day is 5 00 a m anyone still punched in after this time will have to punch in again and the previous day s punch out will have to be adjusted This is to prevent employee s who have not punched out the previous evening from being able to punch out the next business day Clock increment rounds forward With this flag set the clock increment only rounds forward not forward and backwards Schedule Request Types We have added a Schedule Request Types set of 10 fields to create labels schedule TEA Week OFF request types a School This creates a button in the Front of the House labled SCHEDULE REQUEST WAITRESS BUSPERSON PUNCH OUT BREAK START j PRINT SCHED QUIT SCHEDULE REQUESTS When SCHEDULE REQUESTS is types To the right are sample schedule touched it brings up the screen which requests To add a request select ADD allows the employee to post a Schedule adjustment using the schedule request 16 Time and Attendance Documentation DELETE SAVE When you select ADD the schedule request types come up 17 Restaurant Data Concepts Inc 18 After selecting the Schedule Request type you are asked to enter the date and time of the schedule adjustment followed by a screen for an additional memo coon 1000 MM gt 0 0 0 ll gt 000000000 Time and Attendance Documentation Back Office Setup gt T amp A Front of th
182. t be POS users busboys etc This transaction will delete and re add a record found with this EmployeeNumber or create a new record if not found 40 E StoreNumber Optional field that is matched against POSI store number field If it does not match function fails UsePOS This is a POS user and will be added to both User Sys and Taemploy Dbf User number must be lt 999 2 3 4 Alpha 20 5 Alpha 15 POSUserType User type 1 8 7 ESTO y O 6 EA TableAccessCode 1 Entire House 2 Costcenters 3 Stations TableAccess1 Numeric values related to TableAccessCode if it is 2 or 3 TableAccess2 Se 168 Time and Attendance Documentation A1 TableAccess3_ 42 TableAccess4 o UsePOSWoutPunchin Logical g 17 EmployeeType R Regular S Can change own job M Manager y Inactive la pr mme 2 hh 22 DateHired 30 Dateleft 31 DateRaise WageType H hourly S salary N salary not in report 33 PayPeriod W weekly 7 days B biweekly 14 days S semi_monthly 15 days M monthly 30 days O olways pay base salary a numbers optional can use job name to match this is the default job Rate ee 38 JobNumber Must match POSI job numbers optional can use job name to match MO Rate numbers optional can use job name to match Rate 44 JobNumber Must match rairs job numbers optional can use job name to match 169 Restaurant
183. ta Hlo Card 0000 xxx Quick Setup cL _ General E Empl P Ss a00 a8 G000 L Name T ELL F Name WILLIAM Preu Goto E Hext Card H pana Alt H Em Type R Regular Edit Empl Menu _ Pos Info Quick Setup Personal Info Thl Asg Empl Status _ Jobs Dep Job NONE Rate 68 608 POS Info NONE 58 808 NONE 58 088 Joh Rate NONE 50 008 Exit Rate vas changed Press lt F1 gt for help Add Emp Del Emp Del POS Save Empl Print Checking the POS User box allows you to now fill in the POS info information for the employee record that you are completing To finish your new employee record just make sure you select a 40 Time and Attendance Documentation Department Job and enter a rate of pay Remember an employee will not appear on the Payroll or on the Labor Distribution Reports unless they have both an active job and a rate of pay Edit Employee Data Flo Card 0000 xxx Quick Setup _ General Empl ss 4 a08 G6 H000 L Name TELL F Hame WILLIAM Prev Goto Next Card 4000 Alt Em Type R Regular Edit Empl Menu _ Pos Info Y POS User CstCnt Station 1 ENTIRE HOUSE Quick Setup My Card AANA ENTIRE HOUSE Us Type SERVER ONE ENTIRE HOUSE Personal Info Tbl Asg ENTIRE HOUSE ENTIRE HOUSE x Empl Status ee Dep dob DINING ROOM LUNCH SERU Rate 56L 008 POS I
184. te Hired field Date Left This field will sort the Employee list by the Date Left field Last Raise This field will sort the Employee list by the date of the Last Raise field Since This field allows you to print your employee list by one of the three date sort fields above since a date that you enter in the Since Field 120 Sample Employee List The sample Employee List Time and Attendance Documentation GREGG S RESTAURANT WARWICK PAGE L REPORT DATE 03 25 2001 REPORT TIME 18 02 37 41 Employee List for Period Ending Wednesday March 21 01 Employee Telephone Status Card Alternate Exmp Job Date Date Date Employee Address Number Type Empl Hired Left Raise COCROFT JOYCE 1 401 791 8227 S 00000 140082 O WAIT DAY MANCUSO SHERRI 2 401 461 4597 P S 00000 142219 O WAIT NIGHT 08 30 95 4 CHEST STREET WARWICK RI 02888 Rogers Christine 3 401 351 5425 P S 00000 142223 0 09 06 95 5 NINTH ST PROVIDENCE R I 02996 CRONIN DONNA 4 401 748 2867 S 00000 140652 0 TAVARES JON 5 401 494 7858 S 00000 150595 O WAIT NIGHT WAIT DAY MAGLIOLI CINDY 6 401 827 0492 P S 00000 142184 O FINISHER 04
185. te for analysis See Example above Manager authorization if beyond if set to check requires manager authorization for any punches that are Off Schedule See Schedule validity period above EXAMPLE Consider the following example an employee is scheduled to work 1 00PM to 6 00PM ona particular day Assuming the values for Grace Period and Manager Authorization are set as above if the employee attempts to punch in between 12 55PM and 1 05PM they may punch in without manager authorization and are considered On Time lf the punch in is attempted before 12 55PM manager authorization is necessary since it is more than the 5 minute grace period before the scheduled punch in time The employee is also considered Early If the employee attempts to punch in more than the 60 minute schedule validity time before 1 00PM say at 11 45AM the punch is Off Schedule and manager authorization is required as set up above Set Num POSitouch provides the ability to define four different sets of authorizations which can then be assigned to specific departments For instance Managers might have no manager authorization set However the kitchen staff might have in early and late as well as out early and late checked for manager authorization Dining Room staff might have manager authorization required only for In Early and Out Late The Time and Grace period setup screen lists the departments that you have defined now assign the appropriate set of manager a
186. tegories comparisons and Total Sales Categ Menu show up on your Add Delete report like one string lt Labor gt vs tiB5ales gt Save Cancel Labor This field is for the labor portion of the Labor vs Sales label which describes the labor comparison Our choice of 10 characters TKOUTLBR describes that we are comparing the Takeout department s labor figures Add New Department Ez Please select new department save y Cancel Department Select the actual labor department s that define the label described above In our example we selected the Takeout Department Add New Department Es Please select new department hit HOSTESS CASHIER WAITSTAFF SERUICE BAR IN TRAINING PREP a MEETING Ac Sales This field is for the Sales portion of the lt Labor gt vs lt Sales gt label which describes the comparison Our choice of 10 characters TKEOUT describes that we are comparing the takeout sales figures 152 Time and Attendance Documentation Cost Center Select the actual POS Cost Center from which sales will be collected for the label described above In our example we selected the TakOut Cost Center Add New Cost Center EZ Please select new Cost Center Sales Categories Select the actual POS Sales Categories that comprise the sales dollars used for comparison to the labor dollars for the label described above In our example we selected Tot
187. ter a value of 40 in this field This field usually is filled in with a value make sure it is correct for your establishment Rate Max Hours Week Enter the weekly overtime rate for non salaried employees in this field In the previous field you entered the number of hours that need to be worked before overtime compensation applies For instance most employers compensate at a rate 1 5 for hours beyond 40 in a week therefore enter a value of 1 5 in this field This field usually is filled in with a value make sure it is correct for your establishment Salaried Overtime applies to salaried employees who work more than the maximum hours per week There are several different ways that you can treat overtime for this group of employees eee alaried Overtime Salaried overtime rule H No overtime pay HNO overtime pau o 00000 1 Pay at the default rate 2 Pay at the default rate 1 5 3 Fluctuating overtime T 0 No overtime pay Under this rule overtime hours do not result in any additional pay for salaried employees They are paid the same salary regardless of how many hours they work ol Pay at the default rate Every employee whether they are salaried or not has a default job This is the first job that appears in the table on the EDIT JOBS amp RATES screen When you use Salaried Overtime Rule 1 salaried employees who work overtime are paid additional wages at the pay rate for their default job with no overtime multi
188. termine compensation such as payroll and labor distribution reports Setup Automatic break tables Enter time in minutes Ex from 246 to 1446 min get 36 min unpaid break Minutes per day Break Minutes To enter the number of minutes of work after which an employee is entitled to a break In the example above after 4 hours or 240 minutes the employee is entitled to a 20 minute break After 8 hours or 480 minutes another 30 minutes will be subtracted from the hours worked because of the automatic break Break minutes enter the number of break minutes the employee is entitled to after the number of minutes worked in the To column These minutes will be automatically subtracted from the hours worked to provide proper compensation 145 Restaurant Data Concepts Inc Adjustment Reasons When making adjustments either from the Order Entry system or from the Backoffice you need to specify a reason for the adjustment These reasons can be up to 16 in number and will appear when adjustments to existing punches are made Setup adjustment reason Adjustment reasons FORGOT TO PUNCH IN 2 FORGOT TO PUNCH OUT 16 1 2 3 4 ae 6 7 8 Save I Cancel Adjustment reasons Enter your adjustment reasons which your managers will use to explain why they are making changes to punch information 146 Time and Attendance Documentation Password Control Password Control is used to set the security l
189. the Order Entry system Edit Employee Data it Card t Last Mame Prey Goto Next First Name Mag Card Employee Edit Empl Menu Quick Setup User Type Thl Assgn gt xPOB IMFOx VAN HAME NORMA p340 ENTIRE HOUSE z Personal Info Costcenter Station 1 Empl Status POS aie Johb Rate Exit Press lt Fi gt for help 2 3 4 46 ENTIRE HOUSE ENTIRE HOUSE ENTIRE HOUSE ENTIRE HOUSE Save User Time and Attendance Documentation Employee number first and last name and magnetic card number are repetitive from the Personal Info screen of this employee s record User Type select a user type for this employee A full explanation of the relationship between user types and user access privileges can be acquired in the POSitouch BackOffice Reference Manual Windows Edition User Type SERUER ONE TT a HAGER SERVER TRAINING Edit Empl Menu j Quick Setup Personal Info Empl Status POS Info p Job Rate Exit Job Rate allows the manager owner to associate jobs and rates of pay to individual employees The default job is the first on the employee s job list as it appears on the Order Entry screen Employees with an Employee type of R cannot change from their default job without a manager override H E Card fan Edit Job Rates RMA wePFPirset job is a default Job for this employees a Tr Dledte releet
190. the serial number Employee The server number of the person who punched in or out Job A system generated number from 0 99 You cannot control this number The Department Job list cross references the actual department and jobs that correspond to these numbers Punch type Punch in Punch out Rejected punch Adjustment Shift Differential Holiday Pay Oe ONS 163 Restaurant Data Concepts Inc 7 Start Break 8 End Break 9 Break Adjustment Reason If it is a punch transaction is a type 4 adjustment then this number reflects the reason the adjustment was made If you see a time of 99 99 in the punch file this means that an adjustment was made on a person who has not punched out so the system assigns the time of 99 00 Punch transactions with dates that are out of the range of the current two weeks will cause the Time and Attendance data base to not read punch transactions If an erroneous date is entered in the POS or the system date gets incorrectly changed the punch serial number will continue to increment with each punch transaction but those punches will not be read into the data base because the program stops when it encounters a punch transaction that is out of date range Repair involves changing the erroneous dates but be sure to not include an end of file marker to the PUNCH2 DAT file DOS EDIT works fine Customer says that after every immediate system change all employees are punched out and have to p
191. tion to see their sales multiplied by a declared tip percentage in order to facilitate accurate declaration of tips for income tax purposes Suggested alternate tip declaration percent gives wait staff the option to see their sales multiplied by an alternate declared tip percentage in order to facilitate accurate declaration of tips for income tax purposes Print next schedule day translate this to mean on which business day of the week do you want your employees to print Next Week s Schedule from the Front of the House Said another way enter the value for the day of your labor week on which your employees will have access to print next week s schedule from the order entry system Eliminate Print Schedule button This flag when set eliminates the Print Schedule button from front of the house Time card trailer lines text in the four lines available enter the text that you wish to print on the bottom of the employees time card when they print it out from the Order Entry System 13 Restaurant Data Concepts Inc Back Office Setup gt T amp A Front of the House gt Options 2 Setup Options 2 has more controls to allow the manager owner to determine when and how employees will use the POS system It also allows you to define cashout labor information accessible from the Front of the House Options 1 Options 2 y tinsa ptions 3 Times and Grace Period W Print time cards Labor cashout 2nd col is labor
192. tly the way you want your restaurant name to appear on your Time and Attendance reports Address line 1 3 and Phone Number are optional fields Week Start Day 2 Monday Wednesday Thursday Friday Saturda 124 Time and Attendance Documentation The Week Start Date is very important and indicates which day of the week is the first day of the week for payroll a 1 indicates Sunday and 7 is Saturday etc The week start date should not be changed until the end of a payroll and it should be accompanied with a TARESET First Alternate Employee Number Each a time a new employee is added the system oe finds the next available number starting IE with the number entered in this field that Prov Goto Next cara a aves number becomes the value for the new aiia employee s alternate employee number The Alternate Employee Number is visible in Quick Setup and in Personal Info of the Employee s Data Record 125 Restaurant Data Concepts Inc Setup Options setup Options Automatically advance weeks Current week adjustments from touch screen Eliminate editing last week s hours W Eliminate editing previous week s hours Eliminate Exclude from overtime calculation in adjusted hours Eliminate collection of rejected punches Eliminate last week schedule Eliminate regular schedule Require Social Security Number W Require Alternate Employee Number Require Card Number W
193. u can pick for scheduling There area number of ways to schedule employees One is to simply select the employee you wish to schedule from the list by clicking on the employee s name with your mouse COOK DAY MARKS JERRY 8 00 EVERIDGE JACKIE 40 0 Jam 10am 11am 12pm 1pm GUILARD RAMON 29 0 Mon 3 19 30 40 40 40 40 LATORELLA TIMOTHY 46 00 Tue 3 20 30 40 40 40 40 SALGUERO HECTOR 40 00 Wed 3 21 30 30 30 40 40 ALLEN HOPE 16 00 Thu 3 22 y 40 40 50 50 i BYRNE RUAIRI 8 00 Fri 3 23 i f 40 40 40 40 Sat 3 24 30 30 40 40 BROWN MICHAEL 14 00 Sun 3 25 50 50 60 60 MARKS JERRY 39 00 TAYLOR KENNY 36 00 MCDERMOTT MARY 31 00 PEPIN CHRISTOPHER 28 30 8 This brings up the employee schedule screen already familiar to you Ready to insert the employee s hours into a given day 80 A AA GUILARD RAMON KITCHEN This Week 10 00a 5 00p COOK DAY 10 00a 5 00p COOK DAY 5 00p 11 00p COOK NIGHT 10 00a 3 00p COOK NIGHT 5 00p 1 00a COOK DAY 4 00p 11 00p COOK DAY Time and Attendance Documentation Schedule command button is another way to assign your staff to a schedule Mon 319 Tue 3 20 Wed 3 21 Thu 3 22 Fri 32a Sat 3 24 Sun 3425 12pm 40 40 40 5 0 40 40 6 0 1pm 40 40 40 5 0 40 40 6 0 pm 40 40 40 5 0 40 40 6 0 CODE DA MARES JERRY 8 00 EVERIDGE JACKIE 40 00 GUILAAD RAMON 23 00 LATORELLA TIMOTHY 46 00 SALGUERO HECTOR 40 00
194. ular This schedule moves to Next Week s schedule when you advance the weekly schedule This schedule serves as a template for your other schedules Last Week This schedule report provides information detail about last week s schedule Remember Last Week s schedule comes from This Week s schedule when the week advances Next Week As you advance the Weekly Schedule the Regular Schedule becomes Next Week s Schedule Blank Dept Sort This will print a schedule by department Schedule Report EZ Choose Department and Job sort method to select a job schedule Type sort Report By Regular te Employee number Employee name O Department and Job Alt employee number This Week Next Week Blank Dept So0rt gt 4411 departments Y Simple Schedule Selected departments F Include wages amp summaries C Department and Name E Schedule vith only IN time Don t show shift code names Print Cancel Sort Report by Select the sort field for the Schedule Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by employee name Department and Job This sort field will list the employees by department and job Alt Employee number Sort the list of employees by the alternate employee number This reports is useful for entry into third p
195. unch back in List the PUNCH2 DAT file and see if there are problems with the raw data file corruption or crossed linked file 164 Time and Attendance Documentation ERROR MESSAGES BAD OR MISSING TIME SYS This message appears when the Order Entry System is loading into memory It means that Backoffice setup of Time Clock has not been completed From the Backoffice Main Menu go to SETUP gt TIME CLOCK and fill in the Options 1 2 and Times setup screens TAB to save Now try to Start up Order Entry DIVIDE ERRORS This message appears when the Order Entry System is beginning to read the punch file into memory It is sometimes caused by an improperly initialized Time and Attendance data base Please read the section on initializing a Time and Attendance data base If there are no valid punches in the PUNCH2 DAT rename this file then restart the Order Entry System Time Cards from the Touch Screen not reflecting all of this week s punches This is a condition and not an error message which results from insufficient extended memory Keep in mind the punch information continues to be safely stored in the PUNCH2 DAT file but the system s memory configuration prevents all the punch information from being read into memory for the purposes of employees time cards Other unpredictable results can appear in the Time and Attendance application in Windows NT also check CONFIG NT or Windows 3 11 if the config sys has FILES statement of le
196. urrent Week to today s date 2 Clear Punches for Both weeks 3 Set Punch Serial Number to O zero Time and Attendance Documentation 4 Reset Sales and Tip Figures 5 Set Auto Advance With this process complete you are ready to begin to actually build your own Time and Attendance database The overview below serves as an outline our Suggestion is that you look in the reference section for the detailed explanations of the following setup chores 2 Identify the Departments in the restaurant such as Kitchen Floor Dining Room Pub etc See SETUP OPTIONS gt DEPARTMENT amp JOBS Departments may correspond with POS Cost Centers so that the labor activity in a department can be compared to sales in the similar POSitouch Cost Center The purposes of the departments are just for such comparisons but they are also used in the Job Scheduler feature The Job Scheduler allows scheduling of jobs by department for example all kitchen staff can be scheduled on a single screen and seen together It is therefore important to set up the appropriate department separations ahead of time 3 Set up Jobs within each Department See SETUP OPTIONS gt DEPARTMENT amp JOBS There are currently no limits as to number of jobs in the system that is logically connected to departments A job can be created with the same name in multiple departments i e the jobs of Dining Room Bartender and Pub Bartender can exist 4 Define the approp
197. uthorization S is a Special Employee who may select an alternate job for themselves without manager authorization but cannot authorize an alternate job selection for other employees M is a Manager Employee who may both select an alternate job for himself and authorize other employee s selection of an alternate job The Employee Status field contains the employee s status Setting an Employee s Status to Inactive is the preferred method of making an employee inactive within the Time and Attendance system Deleting an employee s record destroys the historical information for the employee needed for reporting purposes and should never be done An employee with a status of I cannot punch in or out Empl Stat F Active F Active Wage Type determines if this employee is paid hourly H on salary S or N salary but not on reports 43 Restaurant Data Concepts Inc Wage Type H Hourly mis hh Ses a H Salary not on reports Pay Period these are values for future fields they have no effect at this time Pay Period U Weekly 7 days A MA E Biweekly 14 days 5 Semi monthly lt 15 days M Monthly 36 days always hase salar Profile select the age group for the employee a profile has to be defined for this option to appear on the Employee Status screen Profile Template if this box is checked then this employee record s settings will serve as a template for th
198. uthorizations to the department 24 Time and Attendance Documentation Back Office Setup gt T amp A Front of the House gt Profiles and Breaks Options 1 Options 2 Options 3 Times and Grace Period The purpose of the Minors setup is to define up to four ranges of profiles that allow the front of the house to trap and notify managers of an exception condition for a minor For instance if a minor punches in on a school day and works for more hours than allowable in the minor s profile an alert flashes on the order entry screen that tells the manager to look at Manager Exception Conditions The User Privilege MGR EXCEPTIONS needs to be checked in Assign Privileges in order for this feature to work in the Front of the House Breaki Record Unpaid Min Len l Pay if Shorter Alerts First fa And 3rd Break Record Unpaid Min Len Pay if Shorter Alerts First EE dnd 3rd Warning Offset minutes 8 Alert Count continuous gt 8 Profile Hame Age Designate Day as a school day Daily Lim School NonSchool Daily 2nd School NonSchool Weekly School Non chool Late School Non chool Breaki Every Yth Day Mon School Dates 25 9 2801 19 13 ANN SPAGNOLO Record paid breaks This feature puts a BREAK button on the Order Entry Screen E WAITIORY for the purpose of punching in or punching ME out for a paid break Note that this
199. week passes to eliminate the chance of falling behind the calendar date See Setup Options gt Company Data gt Automatically Advance the Weeks Note that falling behind the calendar date or week end date simply means that the punches for the most current week have not as yet been read into the Time and Attendance data base They are safely being stored in the punch file until the week is eventually advanced and the punches get read For sites that have bi weekly payroll it is preferable not to advance the schedule automatically since two full weeks of data are readily available without going into archived files 30 Time and Attendance Documentation Below is a calendar for the Month of March a restaurant that is working with a bi weekly payroll and whose week start date is Monday would proceed as follows Sun Mon Tue Wed Thu Fri Sat e On March 12th one week into the payroll the week is advanced and reports are run for Last Week e On March 19th reports are run for This Week and Last Week The week is not advanced until the payroll is complete and submitted e On March 19th or 20th when all payroll duties are finished the week is advanced and punches from the 19th and 20th are now visible as the Current Week Payroll data from the week ending March 4th can be accessed from Hours and Schedules gt Use Previous Week s Time and Attendance RUNYOM 5 INC Current Version 5 0 F 65 714 96 Week Ending 43 407 41 Command
200. with a notation of the reason for the adjustment Once adjustments are complete final Payroll Reports are printed and verified to close out the week The Payroll Report is available in either summary or detail format and can be output to a file for export to a Payroll Service e g ADP or a third party payroll software ReMacs Ciridian The Labor Distribution Report is available to give valuable labor productivity information such as Labor vs Sales by server or department Jake Out as well as Declared Tips Charge Tips 8 of Net Sales etc Employees can be assigned to perform multiple jobs i e Hostess Server etc in multiple departments and can punch in and out of these jobs as necessary Management authorization can be Restaurant Data Concepts Inc optionally required if a user needs to perform a job other than his her own Default Job that he or she normally works Budgets can be assigned to Departments for each day of the week Their value rests in the system s ability to indicate when scheduling employees that you are over budget for the day and department A budget can be planned on the basis of projected sales which can be the same as last week s last year s or manually entered figures Time and Attendance Documentation THE SCHEDULERS EMPLOYEE AND JOB Hours and Schedules When entering Hours and Schedules management has the ability to view an employee s hours and different schedules organized in the following ways
201. x 8 chars peace Ok Cancel Passwords are Case Sensitive i e be aware of the lower or upper cases of the characters being entered for the password The characters will be masked when you enter them you will only see asterisks Enter up to 8 characters Proceed carefully you will be asked to verify the password again after you have enter it the first time 147 Restaurant Data Concepts Inc Enter Password If you do not enter the correctly verify the password then you will get the message below Simply start from scratch and do it again this time slow down 148 Time and Attendance Documentation Setup Reports Setup Reports are various setup options for labor reports Most of the questions are self explanatory and they are reviewed below Setup Reports welabor Distribution Report W Include Taxes with Sales eRemacs Payroll Report Print employee and not alternative Payroll File Outputs Print alt job code instead of POSI one 2Pauroal and Labor Distribution Reports Do not print deleted punches mi chedule Report Print employee number Print In and Out times on the same line Print phone number Labor Cost Analysis Report Use scheduled labor cost Use budgeted labor cost Shift Time minutes 15 ee Exception report Short For Labor Distribution and Cost Analysis Reports Motes Normal Sales was set in Job Scheduler and Actual was read from C outfiles ITF
202. y Period C Alt employee number Start day EMAEZ2LTA VALL employees departments gt End day 0372572001 T Selected employees lt departments gt Page break after each employee Print Cancel Start Day Enter the start date for the arbitrary range of days for the Labor Payroll Report End Day Enter the end date for the arbitrary range of days for the Labor Payroll Report Start Day 03 19 01 End Day 03 25 01 Report for one day Sort Method Select the sort field for the Labor Payroll Report Your options are listed below Employee Number This sort field will sort employees in order by employee number from lowest to highest Employee Name This sort field will list the employees in alphabetical order by employee name 103 Restaurant Data Concepts Inc Department and Job This sort field will list the employees by department and job Alt Employee number Sort the list of employees by the alternate employee number This reports is useful for entry into third party payroll systems All or Selected Employees Check one of the boxes to select a Labor Payroll report for all employees or for only selected employees All Employees departments Check this box if you want to print a Labor Payroll Report for all employees in all departments Selected Employees departments Check this box if you want to print a Labor Payroll Report for only certain employees or departments Page Break after each employee C
203. y employees who have forgotten to punch out have many rejected punches etc GREGG S EAST PROVIDENCE PAGE 1 REPORT DATE 03 25 2001 REPORT TIME 20 04 29 75 Exception Report Hours worked for Week Ending Sun Sept 15 96 Employee Day Date Type In Out Hrs Job Exception CABRAL MANUAL 5 Sun 3 25 REJ 4 15p BUSSER Rej punch in early EDWARDS ROBERT E 7 Sat 3 24 REJ 4 45p COOK NI
204. yee Edit Employee Data Hs Gard 340 xx Quick Setup VAN MAME _ General Empl t 29 eo y 1 48 48 9829 L Name VAN NAME F Name NORMA Card 0348 Alt 654321 Em T ype R Regular Edit Empl Menu Pos Info POS User CstCnt Station 1 ENTIRE HOUSE hd Quick Setup Mg Gard 6348 2 ENTIRE HOUSE Us Type 3 ENTIRE HOUSE Empl us _ Jobs Rate 52 130 POS Info 58 808 8 EAT Ha lnr EEIE Exit x Rate was changed Press Fi for help Add Empl Del Empl Del POS Save Empl Print 33 Restaurant Data Concepts Inc Visualize this information as an index card Your employee data record is a box of employee index cards You flip through the cards by using the Previous and Next command buttons Next moves you forward Previous moves you backwards in the database Edit Employee Data If you know the name or employee number of the employee record you want to view you can use the Goto command button Edit Employee Data Prev Goto Next The Goto command button brings up the screen you see below Enter either the complete ast name in the Name field or your best guess The system will either come up with a match or its closest match You do not have to enter a value in the number field when searching by name Note below that even a partial entry of the name gave us a hit Enter Name or Number you want to find ES

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