REACH-UM User Manual - University of Manitoba
Contents
1. Select osition Number NOTE Ensure you have entered ii il aan Faculty Select the position number that was provided to you by Human a Resources Division Select Position Classification Select Check to ensure that the correct a Job Title Select information appears in terms of q Select MI faculty department and classification Department Select Specific Title Select M Compensation Group Select NOTE You may disregard the Division field This will pop it is marked as a required field you may proceed with i e when required Although npopulated Click Continue to proceed to the Define Requisition screen REACH UM User Manual for PSUs Page 11 DEFINE REQUISITION STEP 2 This is the second step in the Requisition Creation process The form presented contains contact and posting information Review and edit all the fields necessary for this position Fields displayed in red text are required We ie GB Monster Solutions Create Requisition Create Requisition Manage Requisitions Ga gt Jobs gt Create Requisition Create Requisition OO Select Define Associations Requisition Define Requisition Using Workflow U of M External Workflow Default Workflow Selected Job EMAPS LEVEL 4 ACADEMIC ADVERTISING COORD 0430 Requisition Form U of M Department Conta2. 13 15 8 30 required to Wednesday Duration 7 Thursday Start Time ie 13 15 8 30 WO rk 7 For Thursday Duration 7 var able Friday Start Time ie 13 15 8 30 Friday Duration 7 hour S Saturday Start Time ie 13 15 0 Saturday Duration 0 schedule N oa unday Start Time ie 13 15 0 pl e ase Sunday Duration 0 indicate 0 in Funding Information all fields Paying GL1 2 Jae 5 Estimated 1 2 1498 g miea o aoe enmeta 8 g Internet Protected Mode On fa v 10 v REACH UM User Manual for PSUs Page 14 Funding Information Please enter the 16 digit GL code no spaces and the corresponding payment percentage from that GL You may enter a maximum of five paying GLs for the requisition Sunday Duration Funding Information Paying GL1 ABR Estimated 1 ABE iS Paying GL2 ABR Estimated 2 ABR E 7 ST Paying GL3 JA 8 Estimated 3 i ABE iS Paying GL4 ABE Estimated 4 lea iS Paying GL5 ABE g Estimated 5 ARE aj Next Cancel a Top of Page NOTE If 9 displays when you enter the GL code and tab or click your mouse outside of the field you have entered a valid GL When displays the GL is not a valid code If you hover your cursor over either symbol a message will display as follows GL exists 3 GL does not exist You cannot continue wi
3. The Edit Requisition page will be displayed HR gt Jobs gt Create Requisition Edit Requisition EMAPS LEVEL 8 o CA Make your required edits Once your edits are complete scroll down to the bottom of the page and click Save Changes Your changes Using Workflow U of M External Workflow Default Workflow will appear in real time Selected Job EMAPS LEVEL 8 ARCHITECT 0635 Edit Requisition Requisition Form U of M Department Contact Information Contact Name and Title feeee Contact Telephone eeeee Save Changes Cancel Contacts Mail Address jeeeeee l Email Inquiries leeeeeeeeeeeeeeeees Posting Information Posting 0635 4 Position History New Position Number 07574 Fariults IDIYCICA DI ANT REACH UM User Manual for PSUs Page 26 NOTES amp TRANSACTION LOG This feature has two purposes to allow a user to enter notes pertaining to the requisition and to view any modification history Each change to the requisition such as a change in the Supervisor or Building Location will be displayed in a table at the bottom of the page NOTE Until you have checked off the Private option your requisition is viewable to all users with access Leaving the Private option unchecked will leave the note viewable Check Private for the requisition to be only viewable to you CE gt Update Job Notes Notes Transaction Log 0635
4. 10 EJ 50 100 per p y Screening Questionnaires E ied Posted Division Job Code Posting gt Req Job Location Vacancies Views New Candi Status Team Recruiter Hiring de Add a Resume CV Closing Title Resumes dates Manager la Notes amp Transaction Log Date i Y Add Attachment 2011 NotPosted PHYSICAL 0635 9 30 2011 0635 4 EMAPS BANNATYNE 1 0 0 0 Pending Comte Joel Cullen Yet PLANT LEVEL 8 CAMPUS Department Tes RC Brenda HM WINNIPEG r Approval MB R3T 2N2 CA More ES Select an Action When applicable the appropriate column will contain a icon to indicate that action has been taken such as assigning a Screening Questionnaire The following explain the acronyms used on the screen SQ Screening Questions CP Cross post not applicable To view a job s details click on the Job Title link The Views column displays the number of times the job has been viewed on your website The New column displays the number of resumes that have been submitted to the Requisition and have not been reviewed or acted on Click on the number to see a list of the resumes The Candidates column reflects the number of resumes submitted that you have selected as Candidates for the Requisition Click on the number to view and manage each candidate The Status column displays the status of a Requisition and the ability to change it Click on the link to view the options page The Recruiter H
5. POWERHOUSE BC collective agreements and of University policies Promote consistency fairness and reasonableness in UM POWERHOUS E FG dto minimize the potential liabilities under provisions of the collective agreements and law Provides advice at each stage of the grievance proces o n erevance responses at each stage prepares for and participates in grievance meetings at all stages provides advice and recommendations atthe final stage preceding arbitration This includes obtaining legal advice and recommendations concerning any settlement offers received orto be proposed identifies problem areas in collective agreement language for the purpose of proposing amendments for the revision or deletion of contract language Serves as Spokesperson for or member of the management bargaining team for the purposes of collective bargaining Advises University departments on matters proceeding to quasi judicial bodies such as the Manitoba Labour Board as well as matters proceeding to the Courts Makes recommendations for policy changes or new policies or reviews proposed policies with respect to ramifications on staff relations Work Location Internal Mailing Location Key Responsibilities Internet Protected Mode On fa v 100 v Work Location Please indicate the actual building the employee will work in Internal Mailing Location Please indicate the location where the employees mail will be s
6. University of Manitoba are located in the Jobs section Click the Jobs link from the Main Menu UNIVERSITY or MANITOBA Jobs Requisitions KD d create Requisition Manage Requisitions The Jobs section will show the menu options available to Create Requisition and Manage Requisitions for the organization Create Requisition Manage Requisitions k dl Create Requisition All requisition will be created from scratch or by finishing a draft from the My Drafts table Manage Requisitions You can manage all of your requisitions from this screen This listing will include requisitions assigned directly to you or to your Team Consultants if applicable REACH UM User Manual for PSUs Page 8 STEPS BEFORE POSTING A JOB OBTAIN A POSITION NUMBER If posting a new support staff position submit a signed job description to your Human Resources Consultant using the job description available in VIP forms under Position Profiles and Job Description The new Job Description includes additional information required to create a position in VIP Once the job description has been classified you will receive an email from Human Resources providing you with a position number If posting an existing support staff position you do NOT need to submit a job description and you will use the position number for that position If posting a revised support staff position where the content of the job description has changed submit a signed job descr
7. and gives users access to update appraisals career paths and coursework in one easily accessible location 5 Utility Bar Icons The following icons are displayed at the top of the page Click them to perform that action Fi View FAQ This page displays a list of Frequently Asked Questions These questions are designed dr to help you understand the functionality of the software and the terms associated with the applicable programs A Suggestion Box If you have a suggestion for how you would improve the system use this option to enter a suggestion The Site Administrator will be able to view these suggestions a Help on this Page To view help for the page you are currently on click this option and detailed instructions relevant to your current page will appear B Logout To end your session click Logout REACH UM User Manual for PSUs Page 5 Click the UY icon to see the following quick links My Notifications The number next to the icon indicates the number of notifications that you have Click the icon to view the My Notifications screen E My Calendar The number of calendar events is displayed next to the icon Click the icon to view My Calendar not applicable at this time Click the icon to hide the quick links REACH UM User Manual for PSUs Page 6 Breadcrumb Tray As you navigate through REACH UM a Breadcrumb Tray displays your position in the system Contac ts K Enatish l
8. throughout the system to convey actions that can be taken The following are definitions to these icons Add 2 Edit E Delete Letters Attachment bel Save 2 Print 1 Email Palette Notes View Cancel 9 Approve Select Inactive Active Copy Clone gt Add Approvers Add Users W Add to Pool Find Matching Resumes Jobs EA Search REACH UM User Manual for PSUs A Expand Collapse Move Up 8 Move Down 7 Spell Check Language Filter Date Picker Information Y Indicates Action has been Taken Download J Route Resume amp Add as Job Seeker 83 Search Employees Add Users Home Ta Suggestion Box al Logout Attachment Transaction Log Notes T Screening Questionnaire amp Find Matching Resumes Find Matching Employees Page 29
9. 4 EMAPS LEVEL 8 Add Note AF a Private Reset User Date Note ATTACHMENTS You can add attachments to a Requisition using this feature Click on the al icon in the Actions column and then click the icon Click the Browse button to search for the file on your hard drive or network and click Upload to attach it The file size limit is 100K Attachments that have already been added will show in the Current Attachments area below HR gt Jobs gt Manage Requisitions Document Attachments for EMAPS LEVEL 8 Select File to Attach File Name Browse Upload File Cancel Current Attachments There is no data to display NOTE There is a limit of five 5 attachments that can be added to any one requisition REACH UM User Manual for PSUs Page 27 LIBRARIES The HR Department will post useful information for you within REACH UM such as a user manual and frequently asked questions FAQ To access the documents on the HR logo click User then Libraries and then Documents UNIVERSITY or MANITOBA Approvals Development Career Center Bie Notifications Preferences Applicant Tracking Letters gt People Candidates New Submissions ocreening Questionnaires Active Candidates Jacuments No Requisitions Found REACH UM User Manual for PSUs Page 28 ICON DEFINITIONS A variety of icons are used
10. R Consultant column displays the person assigned to fulfilling the Requisition es AS ss A AAA QU rr 1 E SQ CP Created Modified Posted Division Job Code Posting gt Req Job Title Location Vacancies Views New Candi Status Team Recruiter Hiring Closing Resumes dates Manager Date REACH UM User Manual for PSUs Page 25 CHANGING THE REQUISITION STATUS Status es of a Requisition can be manually changed at any time in the recruiting process Manage Requisitions Quick Stats ing Review Rejected O Declined 0 Open 0 Internal 1 Assigned to Me O Routed to Me P Edit ER Copy Desplaying 1 1 of 1 10 EJ 50 100 per p lt lt E y Screening Questionnaires 4 Posted Division Job Code Posting Req Job Location Vacancies Views New Candi Team Recruiter Hiring amp Add a R sum CV Closing Title Resumes dates Manager la Notes Transaction Log Date w w Add Attachment 2011 NotPosted PHYSICAL 0635 9 30 2011 0635 4 EMAPS BANNATYNE 1 0 0 O Pending Comte Joel Cullen Yet PLANT LEVEL 8 CAMPUS Department Tes RC Brenda HM WINNIPEG Approval MB R3T 2N2 CA More NOTE Each change is documented and the system keeps track of the change history ACTIONS EDIT To edit a Requisition click the W icon to see additional action A list will appear and the edit A icon will be available Click the edit icon L to begin editing the Requisition
11. REACH UM Recruitment and Electronic Application for Candidates and Hiring at the University of Manitoba Powered by HRsmart User Manual PSU Edition Support Managerial Requisitions October 2011 UNIVERSITY or MANITOBA TABLE OF CONTENTS CETTINCSTARTED a 2 WED MEA re o o bons 2 LOGGING IN a 2 ROLES WIIN REACH UM ciranean sa auaahimusea Se aae eee pacntank das T 4 NAVIGATION iss oes cas sce ean ect vg te a deo ani anoeamun ee esas ene a sy ee eee 5 A Ane seaadi ne eagle ere aoe nanan 7 TREJODS TAB 8 STEPS BEFORE POSTING A JOB iescticcscecatecs tecrstneseuceusmaladecveteccsatiapeesacuturetdaksuenmudsladeretawmaimeetetawematedwunatvoun 9 optan a POSTION NuUMDeR a adds 9 PROrto Creatine RE MIO iO 9 REOQUBITION aa aa 10 Create RequisiciONS ici dios idas 10 CREATE EROM SCRATCH hieman dada 10 COMPLETE A DRAF Dies AA AA EAEE 10 CREA TINGA REQUISITON cia a baie bureaus ES 11 ASSOCIATIONS OTEP T rss 11 DEFINE REQUISITION STEP TD a 12 APPROVAL CHAIN OTEP adan datada 16 MANAGE REQUISITION Sais S E T 22 OT A N 22 SEARCHIREQUIS MION Sacate T ease a tad 22 RE OW TON TINE es a E A A 24 CHANGING THE REQUISITION STATUS o ooccoccccccocccocccccccocccoccocccocccococonocoonconnnnnonanonanonnnnnnonono 26 ACTION Esas oda 26 NOTES tt TRANSACTION EOG lt a ds 27 ATTACHOMEN Dia ea ashram asso aatioweans A 27 LIBRARIE Dsepancenctnsacensceeaneesias oi cacae vans cesmaiaasanasceaaaecagescanaseeaaeeaseecueseeeaeencsacte
12. SUs A PSU role can create requisitions and then forward them on for further approval The access to REACH UM is limited and will not allow PSUs to track applicants within the system HR Consultant Recruiter An HR Consultant can approve post jobs requisitions track candidates search resumes upload resumes schedule events create offers initiate onboarding run reports and more System Administrator The System Administrator manages users documents dropdown selections and overall site settings Job Seeker External Site visitors job seekers may enter a resume profile build a skills profile search jobs and set up job search agents view jobs applied to and more Employee Internal Internal users current employees of the University may enter a resume profile build a skills profile search jobs amp set up job search agents view jobs applied to and more NOTE The system will allow users to access the various pages based on their user level permissions A user could have multiple class permissions For example Business Managers and PSUs are also Employees REACH UM User Manual for PSUs Page 4 NAVIGATION Once you have logged in using your username and password you will be directed to the following page 2 Monster Solutions Career Center Windows Internet Explorer KA Y O retos fumanitoba hus hrsmart comats career_center php ETA e File Edit View Favorites Tools Help Ww fy HR M
13. aft Those will appear under the My Drafts section of this page Hiring Managers can return to this draft and complete when convenient To finish a draft click the x icon Date Created Job Title Screening Questionnaires To edit or complete the draft click this icon E To delete the draft altogether click this icon REACH UM User Manual for PSUs Page 10 CREATING A REQUISITION To create a requisition hover your cursor over the HR logo then click on Jobs and on Create Requisition Jobs Requisitions Create Requisition Manage Requisitions A ASSOCIATIONS STEP 1 This is the first step in the Requisition Creation process when creating a job The purpose of this step is to help the system identify the Workflow that the Requisition should follow From the Position History drop E UNIVERSITY down menu select New Existing or MANITOBA or Revised qa Jobs y e e de Enter the Position Number and Create Requisition f Manage Requisitions click your mouse beside the Position Number field CR gt Jobs gt Create Requisition If you have entered a valid Create Requisition position number Owill display O and the remaining fields will cars populate from a VIP file feed Kaiak If you have entered an invalid non existent position number Create a New Requisition from Scratch will display and no further fields Select Workflow Association will be populated Position History
14. ct Information Contact Name and Title Contact Telephone Contacts Mail Address Email Inquiries Posting Information Posting 0430 Position History Revised Position Number GM402 Eset IMAN RECOIPCES Moving your mouse over this icon will display any additional information you might need about a field Enter the information for the job into the form selecting options from the drop lists when appropriate Specific fields when defining the requisition Email Inquiries The email address you enter will display on the finished posting for applicants information Division Please disregard Estimated Weekly Hours Select Other when you are defining a part time position with regular weekly hours REACH UM User Manual for PSUs Page 12 Estimated Weekly Hours if Other Enter the total of the hours to be worked in a week e g 20 00 or 17 50 NOTE The hourly and annual salary ranges will automatically populate based on information you provided from the Estimated Weekly Hours and or Estimated Weekly Hours if Other fields The ranges are calculated based on current salary information from a VIP file feed Location After you select your location from the drop down menu click e Clicking this icon will populate the table directly below the Location drop down area with your information NOTE You may select more than one location if require
15. d NOTE If you are posting a new grant funded job you MUST enter budgrant cc umanitoba ca for Budgets and Grants approval Set Approvers Add Approval Chain Members Type Se rial v Pre defined Final Approver s beausejourgirl gmail com Select Internal Approvers Internal Approvers Enter Approver Email Address es a AR g e Once you are satisfied with the approvers you have identified click Next NOTE Internal approvers i e REACH UM users have the option of approving rejecting a requisition from their email message or by logging into their REACH UM account Other approvers those who are not REACH UM users must approve reject requisitions from their email message REACH UM User Manual for PSUs Page 19 3 Set Approval Order The approvers you selected should now be present on this page NOTE There may be instances where email addresses are displayed that you did not choose as your approvers These individuals have been defined as Final Approvers due to either a requirement through the U of M Vacancy Management process or the individual is needed for a Budgets and Grants approval Create Approval Chain Create Requisition EMAPS LEVEL 4 HR DATA CONTROL ASSISTANT Select Define Set Approvers Associations Requisition Set Approval Order Patty Sanders Back to Selecting Approvers Complete Requisition REACH UM User Manual for PSUs Page 20 Order Approvers On this
16. d Clicking the il will populate the table with each selection you make lE Mo r Soh tions Crea e Requisiti eadir a gt Lal ol X File Edit View Favorites Tools Help QU kA En https umanitoba hua hrsmart com ats create_requisition php v 4 4 x 193 Go Google Pp x y Favorites 5 id Suggested Sites v a 1 Ask Toshiba JA 2 My Homepage ky 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pa es Y 6 ebay 37 eMusic a 8 Shop Toshiba 9 WildTangent v A HR Monster Solutions Create Requisition fp Y El 1 v Pager Safetyy Toolky v Compensation Group EMAPS Position Type Budget funded Continuing y Previous Incumbent if not known indicate N A n a Estimated Weekly Hours Other Estimated Weekly Hours if Other 4 20 00 Salary Hourly 35 54 53 31 Salary Annual 36961 60 55442 40 Location click on the green plus icon to add your sad POWERHOUSE FG Y dp location selection BANNATYNE CAMPUS Central Campus s gt A Diversity Test jade Province Country Primary Action s FORT GARRY CAMPUS MB CA G x HEALTH SCIENCE CENTRE HSC MANITOBA 1ST NATIONS North Building NUNAVUT NU TAX OFFSITE CANADA OUTSIDE MANITOBA ar OFFSITE MANITOBA OUTSIDE WINNIPEG OFFSITE NORTH OF 53RD OFFSITE NORTH OF 53RD 1ST NATIONS 5 OFFSITE WINNIPEG AREA South Building test location a Provides advice and recommendations on the interpret UM
17. ed Posted Division Job Code Posting Req Job Title Location Vacancies Views New Candi Status Team Recruiter Hiring Closing Resumes dates Manager Date E H 9 22 2011 9 22 2011 Not Posted FACULTY OF 0015 0015 15 ADMIN BANNATYNE 1 0 0 0 Pending HR Sanders Patty TestHM Yet MEDICINE ASSISTANT 1 CAMPUS Approval RC Patty WINNIPEG MB R3T 2N2 CA The Action s column displays one option Lal Click this icon to view the additional actions that you can take on a Requisition Additional Actions Edit the requisition N Copy the requisition Y Click this icon to add a Screening Questionnaires to a particular requisition 9 This icon will allow you to Add a Resume to the requisition Notes Transaction Log Click this icon if you need to add or view any notes on this requisition or to see its modification history 7 Add or view Attachments by clicking on this link Copy Screening Questionnaires da Add a R sum CV Notes amp Transaction Log Ss Add Attachment REACH UM User Manual for PSUs Page 24 UNIVERSITY Q oM or MANITOBA Jobs Jobs M PY Create Requisition Manage Requisitions HR gt Jobs gt Manage Requisitions Recently Viewed Create Approval Chain o Manage Requisitions Quick Stats 0 Pending My Appro P Edit ION Copy Pending Review Rejected 0 Declined 0 Open 0 Internal 1 Assigned to Me 0 Routed to Me Displaying 1 1 of 1
18. ent for this position Qualifications Qualifications are automatically populated based on the position number entered when you first started to create the requisition This information is generated from Human Resources created position profile which matches the position number you inputted Key Responsibilities Key responsibilities are automatically populated based on the position number you entered when you first started to create the requisition This information is also generated from the associated position profile REACH UM User Manual for PSUs Page 13 of Hires Needed Enter the number of positions required for this requisition in numerical values only HR Consultant Select the HR Consultant assigned to your unit from the drop down menu Hiring Manager Select the Business Manager who will give approval on this requisition Supervisor Name Please indicate who will be supervising the vacant position External Advertising Refers to placing an advertisement through an external source e g Winnipeg Free Press Selecting yes will automatically send an email to the HR Advertising Coordinator who will contact the supervisor indicated within your requisition in order to plan the external advertising Additional Information Once you have selected from the Work Schedule drop down menu please add any additional pertinent information in the Additional Information box This information will display on the postin
19. g Some examples of information typically provided e Overtime may be required at peak periods e This is a seasonal position subject to temporary layoffs Works Schedule Details You are required to complete the schedule details Once you have selected the weekly hours from the drop down menu complete the required daily schedule information for each day Duration refers to the number of hours to be worked on the particular day i e 7 8 N O TE IE Monster Solutions Creat e Requisition Pres P l e a S e File Edit View Favorites Tools Help DOS oi P EEEE Y g 4 x 139 coogie P uy GB https umanitoba hua hrsmart com ats create_requisition phy 3 4 X 35Y Googie indicate a O a sly Favorites 5 lo Suggested Sites jg 1 Ask Toshiba l 2 My Homepage jy 3 Activate Warranty lt lt 4 Extended Warranty 5 Yellow Pages 6 ebay 7 eMusic My 8 Shop Toshiba 9 WildTangent y f or th e AR Monster Solutions Create Requisition ta By ll qm y Pager Safety Tools O j start time Work Schedule Details and the d u ra t j O n f O r Work Schedule Select Full time 35 hours per week y Work Schedule additional information Overtime may be required during days where peak periods AF O an Monday Start Time ie 13 15 8 30 e Monday Duration 7 indi Vi dual Tuesday Start Time ie 13 15 8 30 wi ll not be Tuesday Duration 7 Wednesday Start Time ie
20. gt People gt R sume s CVs gt Search Monster Recently Viewed Manage Requisitions F lt The left side of the tray displays the current screen s hierarchy For example looking at the People screen the hierarchy displayed is gt People gt Resumes CVs gt Search monster which identifies the menu options accessed beginning with the initial screen selection of the People menu followed by the Resumes CVs menu and ending with the Search Monster selection The right side of the tray shows the most recently viewed screen eT The screen name appears as a link and when clicked will take the Recently Viewed Home g W user back to that screen aa The following additional icons appear on the left side of Breadcrumb Tray Screen Instructions The icon shows the instructions for the specific screen being viewed Click the icon to show the instructions and click it again to hide them Add as Favourites FClick this icon found on any screen to add the screen as a favourite Your favourites are listed under the TTP icon for convenient one click access Once a screen has been designated as a favourite the icon changes to a le Click that icon to remove the screen from the Favourites List The Breadcrumb Tray can be hidden by clicking the located beneath the tray Clicking it again will show the tray REACH UM User Manual for PSUs Page 7 THE JOBS TAB The features used to view and manage the positions and jobs within The
21. iption to your Human Resources Consultant Once the job description has been classified you will receive an email from Human Resources providing you with a position number Note if the classification remains unchanged you will be instructed to use the original position number If posting a revised support staff position where the content of the job description has remained the same but details that are unrelated to the classification have changed such as the schedule type e g from project to continuing you do NOT need to submit a new job description Use the original position number PRIOR TO CREATING A REQUISITION In the Create Requisition process in REACH UM you will be prompted to provide information that you formerly would have provided on a Position Profile form Posted support staff positions do NOT require a Position Profile form REACH UM User Manual for PSUs Page 9 REQUISITIONS The following section shows how to create requisitions Create Requisitions There are two ways to post a new job 1 From scratch and 2 Finish a draft CREATE FROM SCRATCH Option 1 The Requisition Creation page allows you to create a new requisition You begin by selecting the position history and entering the position number The associations for the job will be populated from the file feed based on the information you provided COMPLETE A DRAFT Option 2 When creating a requisition you will have the option to Save as Dr
22. me CyY to a job increase your value to recruiters searching for a specific skill set create Job Search Agents that will do the searchina for you and much more User E mail Create new account pase E mail and password are case sensitive Forgot your password Top of Page 411 324 Copyright 2071 Monster All Rights Reserved US Patent No 5 832 497 NYSE MVWW Powered by Monster University of Manitoba Winnipeg Manitobas Carada FST 2M2 E 2010 University of Manitoba fat fe 130043 1980 North 4 AMETS 147 i AA AAA La A Retrieving your password If you forget your password simply click on the Forgot your password link beneath the login fields You ll be asked to enter your email address and a new password will be sent to the address you provide Changing your password When you login after the training session you should change your password To change your password hover over the HR logo then click on User Preferences and on Change Password NOTE It is important that you do not share your user information If you feel your information has been compromised contact the REACH UM System Administrator Geoff Hui at Huihygecc umanitoba ca REACH UM User Manual for PSUs Page 3 ROLES within REACH UM Business Managers A Business Manager creates and approves requisitions and sends them on to Human Resources for final approval and posting This role can also track requisition activity and candidates P
23. onster Solutions Career Center HR gt User gt Career Center Recently Viewed Home Jp AN ty ed ff Page Q Tools SELTA UNIVERSITY or MANITOBA User 1 Jobs v D a 4 amp o y Approvals Development Career Center Libraries Y Notifications Y Preferences Career Center Search Jobs R sum CV Off Job Search Agents Resume CV Cover Letters Diversity Information Resume CV Submission History Attachments Jobs that match your r sum CV Jobs matching your r sume CY will appear here 2 Top of Page 1 Keyword Search Select from the list and enter a name or keyword Click the search jae button to initiate the search lReqincitiens 5 R sum s CWs 2 Main Menu This is the Main Directory when navigating through the REACH UM Candidates m site When you hover over the HR icon you are given the options to click on Jobs Mentors People User and Administration As the mouse hovers over the menu options the navigation Courses for each menu will be displayed on the Navigation Bar 3 Navigation Bar This space under the Keyword Search will display all the navigational links for each option on the main menu Rollover the main menu options to view the available navigational links for each 4 Total Talent Profile The Total Talent ProfileTM is a unique screen giving employees and managers a single place to view all the pertinent information for each employee
24. page you are now given the option of ordering the approvers as desired by dragging and dropping them into sequence To move someone click on the email address and drag and drop to desired sequence If you want to delete or change an approver click Back to Selecting Approvers UNIVERSITY _ ot MANITOBA Jobs Create Requisition Manage Requisitions gt Create Approval Chain Create Requisition EMAPS LEVEL 8 ARCHITECT O Select Define Set Approvers Associations Requisition Set Approval Order pattysanders gmail com lt maureenF hotmail com Back to Selecting Approvers Draft Complete Requisition Tnn of Pare Once have the correct approvers and in an accurate sequence click Complete Requisition to finish the creation process Doing so will launch an email to the first Approver in the list Your page will refresh to the Manage Requisitions screen with a confirmation message that your Requisition was created REACH UM User Manual for PSUs Page 21 MANAGE REQUISITIONS QUICK STATUS This section displays statistics of your Requisitions with links to filter the Requisition Listing Use these links to quickly filter the Listing to see only those particular Requisitions Quick Stats 1 Pending My Approval 2 Pending Review Rejected 0 Declined 8 Open 0 Internal 12 Assigned to Me 0 Routed to Me SEARCH REQUISITIONS To find a specific requisition roll over
25. r within REACH UM click on the Internal Approvers link e Enter the last name of the approver in the Search field and click Search gt Monster Solutions Select Employees Windows Internet Explorer S lt E https fumanitoba hua hrsmart com select_employee php noheader 1 amp input_id internal_approvers input_name internal_approverst Show Instructions Search for Employees Search for Employees Search Search Results There are no users to display Current Selection There are no users currently selected Confirm Selection Close Window Done 5 Internet H 100 REACH UM User Manual for PSUs Page 17 e Click next to the approver s name gt Monster Solutions Select Employees Windows Internet Explorer NICOLE SANDERS NOREEN SANDERS Patricia Sanders Central Campus PATRICIA K SANDERS Patty Sanders HUMAN RESOURCE SERVICES Patty PSU Sanders PAUL SANDERS RALPH JAMES SANDERS lt lt lt BA Displaying 1 25 of 63 EN per page e e e e e Current Selection Name Action s Patty Sanders gt 4 lA Confirm Selection Clase Window lt e Scroll down and Confirm Selection or click on E to remove them from your selection REACH UM User Manual for PSUs Page 18 e Entering Approvers Manually If you wish to add approvers manually enter the email addresses of the approvers in the Enter Approver Email Address es text box provide
26. szenessstacen taecascesaas aicsareaeescnacen 28 ICON DEFININONS icc Soares ceed ocean ia 29 REACH UM User Manual for PSUs Page 1 GETTING STARTED WEBSITE ACCESS https umanitoba hua hrsmart com ats The URL above will allow you access to REACH UM with one simple login Please add to your Favourites in your web browser LOGGING IN Make your way to the Login symbol and click Careers Help on this Page Ml Create Account Search Jobs Qu ick Job Search Show Instructions Advanced Job Search View All Jobs Keywords E With ALL of the following With at LEAST ONE of the following With this EXACT PHRASE WITHOUT the following fe Location Anywhere in Canada 4 Anywhere in Manitoba CA 4 CA MB WINNIPEG 4 Category Administrative Clerical Agricultural Customer Service Retail Finance Food Services Fundraising Development Search e Inte REACH UM User Manual for PSUs Page 2 You will be taken to a Login screen Your username and password have been assigned Enter your username and password in the Returning User fields provided on the screen Click Login Careers ES Help on this Page Create Account Search Jobs Submit a Resume CV Profile first Along with maintaining an up to date Have you already completed a Resume CV Profile lf so please login Resumecy you can also build an extensive Skills Profile that will to access your information to submit your Resu
27. th your requisition until a valid GL code is entered NOTE You may save the requisition as a draft at any point from the Define Requisition page You may Save as Draft or click Next to continue Clicking Cancel will cancel the requisition and empty all data from the fields However if you had previously saved a draft and then clicked Cancel you will be able to retrieve the original saved draft REACH UM User Manual for PSUs Page 15 APPROVAL CHAIN STEP 3 Set Approvers is the third and final step in the Requisition Creation process Depending on the faculty department certain approvers may be required for the Requisition NOTE PSUs creating a requisition MUST add an approver UNIVERSITY or MANITOBA Jobs Jobs Create Requisition Manage Requisitions alid gt Create Approval Chain Create Requisition EMAPS LEVEL 8 ARCHITECT Select Define Set Approvers Associations Requisition Set Approvers Add Approval Chain Members Pre defined Final Approver s beausejourgirl gmail com Select Internal Approvers Diternal Approvers Enter Approver Email Address es Ae 8 REACH UM User Manual for PSUs Page 16 1 Type Serial e Serial indicates the approvers will only be allowed to take action in the sequence in which they are set 2 Select the Internal Approvers for this requisition e To select an internal approver i e a use
28. the Manage Requisitions screen title and click the Show Hide Filter option Jobs Create Requisition Mane gt Jobs gt Manage Requisitions Manage Requisitions Show Hide Filter Personalize this Page Approval 3 Pe REACH UM User Manual for PSUs Page 22 Enter as much or as little search criteria as needed into the search form that is displayed Click Filter to run the search QOQ vob UNIVERSITY or MANITOBA Jobs Create Requisition gt Jobs gt Manage Requisitions Recently Viewed Create Requisition p e Manage Requisitions Quick Stats 0 Pending My Approval 0 Pending Review Rejected 0 Declined 0 Open 0 Internal 0 Assigned to Me 0 Routed to Me Status Posted ed On Hold By Client Recruiter Any v Pending HR Approval i Internal Posting Only Hiring Manager Any Y Posting Closed v Team Any v Job Code Location Type Keyword Here Req Country Any v Province The results are displayed in the table below The Filter options that were selected or entered are displayed along with the option to clear the filter and return Manage Requisitions to its original listing is displayed above the filter REACH UM User Manual for PSUs Page 23 REQUISITION LISTING Click on Manage Requisitions to display a list of all of the Requisitions that are assigned to you A a A AAA AAA SS Mte i m 1 a SQ CP Created Modifi
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