EMACCS User Manual - Province of British Columbia
Contents
1. Emergency Medical Assistants Continuing Competence System EMACCS User Manual Creation Date June 2013 Last Updated May 22 2015 Document Name EMACCS_User_Manual Version V1 2 Contents Introduction Who Should Read this Manual Continuing Competence Feedback Section 1 Registration BCelD EMACCS Registration Section 2 Bulletins and Alerts Returned Mail Licence Expiry Bulletins Alerts Section 3 My Licence My Licence Relinquish your Licence Qualification Endorsements Relinquish your Endorsements Restrictions Section 4 My Continuing Competence Statu My Continuing Competence Status Patient Contacts Approved Activities Activities Pending Approval Activities Rejected Section 5 My Contact Information Contact Information Requirements Updating your Contact Information Updating your Name Section 4 My Employer Employer Requirements Adding your Employer Edit your Employer Unlisted Employers Page 2 of 26 keepalicense gov bc ca Section 5 Log Patient Contacts Patient Contact Requirements Log Patient Contacts Edit Patient Contacts Delete Patient Contacts Section 6 Submit Approved Acti Approved Activities Submit Approved Activities Edit Approved Activities Delete Approved Activitie Section 72. Submit Other Activities Other Activities Submit Other Activities Edit Other Activities Activity Information List Section 8 EMACCS the System CC Status Updates for New Reporting Period Credit Transfers Email Notifications Page 3 of 26 keepalicense gov bc ca Introduction Who Should Read this Manual e If you are an Emergency Medical Assistant EMA holding a current BC licence and e Your licence is one of these categories EMR PCP ACP ITT or CCP and e You have completed all or part of your required 20 continuing education CE credits and 20 patient contacts for the year then e You should read and use this manual to submit and confirm your continuing competence in the EMACCS system Continuing Competence The EMA Regulation requires that all EMAs except first responders and EMAs that held a student licence during the reporting period complete 20 continuing education credits and 20 patient contacts every year This requirement is a condition of your licence and applies regardless of who your employer is and whether or not you are employed on medical leave on maternity paternity leave or living outside B C Continuing education credits and patient contacts obtained in another province or country can be submitted to meet your continuing competence requirements in British Columbia Exceptions You do not have to meet and report the continuing competence requirements if one o
3. 04 37 avav Abtomnalronk Pan false Oximeter Momnor Patent Kamioops 2014 06 06 04 36 Atera LOC omer Patent Asesament Puke Oxineter Kaiba coe E Delete Patient Contacts To delete a patient contact find the contact on the Patient Contacts Submitted screen and press Delete In order for the contact to be deleted you must select confirm delete If you don t wish to delete press cancel n se 7 2014 07 24 01 43 Miacelaneous Headache Montor Patent Paent Assessment 400 Seymour St Kamloops EEE 2014 07 24 00 36 Cardac Dyarhythmie Other Patent Assessment Pulse Oximeter Tranquile Ra Kamioops EEE 2014 07 23 22 58 Minor Trauma Soft Tissue ac wounds pain misc Pulse Oxmeter Analg tiie Stadium Komboos SIE 2014 06 11 21 00 Minor Tuma Soft Tesue ac wounds pain mic Wound Management PCP Miscelaneous Sil 268 Cypress Ave Kamioops EY 2014 05 08 04 37 svu Adomna rank Pan Pulse Onmeter Mortar Pavent Kamioops mm 2014 06 06 04 36 Atered LOC oter tent Axessment Pulse ceimeter _ Kambops mem Page 19 of 26 keepalicense gov bc ca ui Section 6 Submit Approved Activities Approved Activities The EMA Licensing Branch has pre approved commonly submitted continuing education activities The Approved Activity List contains all activities that can be submitted using this form The only activities available at this time for this form are activities that can be submitted once per reporting period Activities that can be
4. may do so here Endorsements Hypovolemic IV 2013 06 11 w 2013 06 11 Page 11 of 26 keepalicense gov bc ca Relinquish your Endorsements To relinquish your endorsement s simply press the relinquish button next to your endorsement a pop up screen will open requesting confirmation either press Relinquish or Cancel C ma Iv Are you sure you want to relinquish this IV endorsement Once you have relinquished your endorsement the system will update your information and notify our office of your relinquishment A revised licence will be issued to you without the endorsement you relinquished and sent to the mailing address on the My Contact Information screen Relinquish As soon as you relinquish your IV endorsement you are no longer endorsed to initiate peripheral intravenous lines Restrictions This screen contains any current restrictions on your licence and the date the restriction was placed on your licence For information on how to remove licence restrictions please see the Having your Restrictions Removed page on the EMA Licensing website Restrictions s Restricted Date No extraglotic airway 2013 05 11 No nasopharyngeal airways 2013 06 11 Page 12 of 26 keepalicense gov bc ca Section 4 My Continuing Competence Status My Continuing Competence Status The My Continuing Competence status screen includes e Reporting year you can view different reporting perio
5. submitted more than once per reporting period can be submitted using the Submit Other Activities screen The form header contains notes regarding your submission requirements and approved credit totals for the reporting year you select from the drop down list Submit Approved Activities MIDDLE LAST NAME Page 20 of 26 keepalicense gov bc ca a Submit Approved Activities To submit approved activities use the activity information sheet Select the reporting year for which you want to submit Select the activity name from the drop down list Enter the location where the activity took place Enter the activity start date Enter the activity end date Enter any details you wish to include not required Press Add The activity will automatically save for you each time you press add tivi Informai Activity Name a Location Start Date End Date r m Duration Maximum Credits Details NOCP Area NOCP General Competency NOCP Specific Competency Page 21 of 26 keepalicense gov bc ca ai Edit Approved Activities To edit an activity find the activity in the Activity Information List and press Select This will bring the activity back up into the form where you can edit the information When you are done editing your activity press the Update button Paramedic in Industry Course All Providers 7 6 3 4 1 6 2 5 7 5 2 5 8 4 4 4 2 5 6 2014 05 20 2014 05 20 N A 16 Delete Appr
6. 3 06711 10 17 Minor Trauma Possble Spal njury Mnor Spinal Immobiizaton Fracture Management Victora 2013 06 14 10 16 Major Trauma Blunt Trauma Spinal Immobilization Fracture Management Victoria Log Patient Contacts To log patient contacts complete the patient contacts form as follows e Select the reporting year for which you want to submit Add the call date Add the location Add the contact type and press tab the sub contact type will populate Add the sub contact type Add the skill 1 Add the skill 2 Press Add Repeat the steps for each patient contact as required Page 18 of 26 keepalicense gov bc ca a EEE Edit Patient Contacts To edit a patient contact find the contact in the Patient Contacts Submitted screen and press Select This will bring the patient contact back up into the form where you can edit the information When you are done editing your patient contact press the Update button 2014 07 24 01 43 Msceloneous Headache Monitor Potent Potent Assessment 400 Seymour St Kamioops 2014 07 24 00 36 Cardisc oysrhythmria Other Patient Assessment Pulse Oxmeter Tranquile Rd Kamloops 2014 07 23 22 58 Minor Trauma sof Tasuc lac wounds poin misc Pulse Oxmeter Anolgesio tise Stadium Kamloops 2014 06 11 21 00 Minor Trauma Soft Tue a wounds pan miec Wound Management PCP Miscelaneous Skil 268 Cypress Ave Karicops EISEN 2014 06 06 04 38 Akered Loc eron MontorPasent Cam asessment Kamloops or4jos oe
7. Manual before proceeding Alerts When you have an Other Activity that is set to Pending Information you will receive an alert Pending information means that no credits can be assigned until you provide more information on the activity you have submitted This will be your prompt to go the Other Activities page and provide the requested information If you do not provide the requested information you will be not be assigned credits for that activity We require further information fram you before your activities can be evaluated Page 9 of 26 keepalicense gov bc ca a Section 3 My Licence My Licence This screen contains all of your licence history as well as your current endorsements and restrictions At the bottom of this screen you have the option to relinquish your licence if you no longer wish to practice as an Emergency Medical Assistant in B C My Licence FIRST MIDDLE LAST ME Expiry 2018 06 11 Suspension Date Qualification cription Primary Care Paramedic 2013 06 11 2018 06 11 Emergency Medical Responder 2011 06 11 2015 01 13 Emergency Medical Responder 2011 06 11 2013 06 05 Emergency Medical Responder 2011 06 11 2015 06 05 Emergency Medical Responder 2010 01 13 2015 01 13 Description E Certification Date M 2013 06 11 Descnpt Restricted Date No records found Page 10 of 26 keepalicense gov bc ca a Relinquish your Licence To relinquish your licence
8. ds by using the drop down list and selecting a different reporting year e CC Status this is your current CC status for the reporting year selected and may include the following statuses o Exempt You are exempt from reporting for the reporting year selected For more information on continuing competence exemptions and exceptions please see the Continuing Competence page on the EMA Licensing website o Pending Adjudication Your request for adjudication has not yet been processed o In Shortfall You are currently in shortfall for the reporting year selected o In Shortfall Adjudicated You were unsuccessful in your adjudication request for the reporting year selected o Requirements Met You have met the CE credits and patient contact requirements for the reporting year selected o Requirements Met CC Transfer At the end of each reporting period the system will transfer CE credits to patient contacts where you have more than 20 CE credits but less than 20 patient contacts If the transfer of CE credits brings your totals to a minimum of 20 CE credits and 20 patient contacts you will have met the requirements for the reporting year selected o Requirements Met Adjudicated You have successfully been adjudicated and have met the requirements for the reporting year selected o Requirements Met Exam You have successfully completed either a written or practical exam and are considered to have met the requirements for the rep
9. ect the reporting year for which you want to submit Enter the activity name if the activity name is on the approved other activity list please enter it as it appears on the list Enter the location where the activity took place Enter the activity start date Enter the activity end date Select the activity duration hours from the drop down list Enter any details you wish to include Enter the NOCP area Enter the general NOCP area if applicable Enter the specific NOCP area if applicable Upload any relevant course information to attach to you submission Press Add Activity Name Stare bates a End pate m Duration Hours a pesis Noo arat a Noce General Competency NOCP Speatic Competency JE E select fie to upload Page 24 of 26 keepalicense gov bc ca a Edit Other Activities Important Note The more information you provide the easier it is for the branch staff to assign credits to your submission If further information is required for your submission you will receive an email asking you to provide more information Also your status on the My CC Status screen will be set to pending information for each activity that requires more information No credits will be assigned to activities pending information until you provide further information You can provide further information by editing an activity Find the activity in the Activity Information List and press Select This will bring the act
10. f the following applies to you e You were issued an initial or higher level licence during the reporting period e You successfully complete a written continuing competence exam for the reporting period e You successfully complete a practical continuing competence exam in which case you are exempt for the reporting period for which you took the exam and the following reporting period Failure to comply with the regulation may result in terms and conditions being imposed on your licence and may lead to a review by the EMA Licensing Board Page 4 of 26 keepalicense gov bc ca Key Definitions e Reporting Period April 1 to March 31 of each year All CE credits and patient contacts for this period must be entered by April 30 For example the 2015 2016 reporting period runs from April 1 2015 to March 31 2016 and all CE credits and patient contacts completed during this period must be completed by March 31 2016 and entered into the system by April 30 2016 Continuing education CE activity a training or educational program course seminar or similar activity that is relevant to the knowledge skills or abilities required of an EMA in the course of practicing the profession A patient contact is where an EMA has provided full patient assessment or direct care to the patient while practicing the profession Exempt When your CC status shows that you are exempt you are not required to report CE s or patient contacts wi
11. ivity back up into the form where you can edit the information When you are done editing your activity press the Update button Testing tab 2013 04 17 2013 05 05 13 5 o suoja mn Testing 2 7b 2013 04 02 2013 05 15 14 o Testing 3 14a 2013 06 03 2013 06 03 8 o Testing 4 B 1 c 2013 05 06 2013 05 06 4 4 Activity Information List The activity information list will display all other activities you have submitted and the credits assigned If your submission has been rejected or is pending more information use the Comments button to see what instructions or comments the EMA Licensing branch has entered for you Page 25 of 26 keepalicense gov bc ca a Section 8 EMACCS the System CC Status Updates for New Reporting Periods On April 1 of every year the EMACCS system will automatically determine if you are required to complete the continuing competence requirements for the new reporting year The system will automatically update your CC Status to either In Shortfall or Exempt Credit Transfers In April or May of every year the EMACCS system will automatically transfer CE credits to your patient contacts when you have more than 20 CE credits but less than 20 patient contacts If the transfer of CE credits brings your totals to a minimum of 20 CE credits and 20 patient contacts you will have met the requirements for the reporting year selected and you will receive an email Email Notifications The EMACCS s
12. ki Patrol Training 4 5 6 5 7 7 1 7 2 6 1 0 6 1 2013 06 06 2013 06 07 10 o Testing 4 8 8 1 B 1 2013 05 06 2013 05 06 4 Activities Pending Approval The Activities Pending Approval section lists all activities you submitted on the Other Activities page where the status is still pending The pending statuses that may appear here are e Pending Review your submission has not yet been reviewed e Pending Adjudication your adjudication submission has not yet been reviewed e Pending Information your submission has been reviewed but requires further information from you before the review can be completed Activities Pending Approval Activity Name 2 Status Testing Pending Information Testing 2 Pending Information Testing 3 Pending Review The Activities Rejected section lists all activities you submitted on the Other Activities page where the activities are rejected and the comments as to why Activities Rejected 2014 Dimenhydnnate Endorsement As per BCAS does not meet minimum leaming time of 30 minutes Page 14 of 26 keepalicense gov bc ca Section 5 My Contact Information Contact Information Requirements It is condition of your licence that you notify this office within 30 days of any changes in name or contact information It is important that we are able to contact you quickly about any changes that may impact your licence ntact intormation Licona FIRST MIDDLE LAST NAME sr a forogn
13. nable to complete the relicensing requirements you can request an extension using the Request for Licence Extension form This form must be completed and submitted prior to your licence expiring FIRST MIDDLE Bulletins and Alerts Your licence i in 1809 ns 2013 07 17 Please check out the user manual f you have any questions http www health gov be ca ema pdffemaccs user manual ema pd We require further information fram you before your activities can be evaluated If your licence is expired this countdown will be replaced with the text Your licence has expired This means you are no longer licensed to practice as an Emergency Medical Assistant in B C If you would like to have your licence reinstated please complete the Request for Reinstatement form Bulletins and Alerts Licence FIRST MIDDLE LAST NAME Your licence has expired No records found Alerts Page 8 of 26 keepalicense gov bc ca Bulletins Bulletins are the EMA Licensing Branch s way of communicating important information to you Examples of these communications are e Information regarding continuing competence deadlines including adjudication deadlines written exam deadlines and practical exam deadlines Changes to the approved Activities List e Changes and updates to the EMACCS system Bulletins and Alerts t FIRST MIDDLE LAST NAME Your licence in 1809 2013 06 26 Welcome to EMACCS We reccommend you read the EMACCS User
14. non Canadan address pense sub the contac informate upe memene Sea mmm Updating your Contact Information You can update all or part of your contact information at any time To do this simply update the fields you wish to change and press the Save button Some rules apply to certain fields e Postal Code must be 6 characters and must be in the format of A1B 2C3 or A1B2C3 Postal codes may not include D F O Q or U e Primary Contact Phone Number must be at least 10 characters and international phone numbers must be preceded by a plus sign e Alternate Contact Phone Number must be at least 10 characters and international phone numbers must be preceded by a plus sign e Email Address must contain an symbol a hostname and a domain name and multiple addresses are separated by a semi colon Also email addresses with sign filtering comments or top level domains longer than 4 characters like museum will not be accepted Note Addresses outside of Canada can only be updated using the Contact Information Update form located on the EMA Licensing website Updating your Name EMACCS is currently unable to process name changes If your name has changed please use the Contact Information Update form located on our website and send documentation of your name change to our office Page 15 of 26 keepalicense gov bc ca a Section 4 My Employer Employer Requirements It is condition of
15. orting year selected Patient Contacts This is your total patient contacts submitted to date for the reporting year selected e Continuing Education Credits This is your total approved CE credits submitted and reviewed for both approved activities and other activities to date for the reporting year selected FIRST LE LAST NAME My Continuing Competence Status Reporting Year 2013 2014 Patient Contacts 2 CC Status INSHORTFALL Continuing Education Credits 10 0 Page 13 of 26 keepalicense gov bc ca E Patient Contacts The patient contact section lists all patient contacts you have submitted to date for the reporting year selected Patient Contacts Cal Date Contact Type Sub Contact Type 2013 06 11 10 17 Minor Trauma Possible Spinal Injury Minor Spinal Immobilization Fracture Management 2013 06 11 10 16 Major Trauma Blunt Trauma Spinal Immobilization Fracture Management Approved Activities The approved activities section lists all activities that you have submitted on the Approved Activities screen as soon as you submit your submission Also all activities that you have submitted on the Other Activities screen that have been reviewed by our office and assigned credits will move from the Activities Pending Approval section to the Approved Activities section with the credits assigned Approved Activities Activity Name NOCP StartDate EndDate Credits Adjudicated Credits Canadian S
16. oved Activities To delete an activity find the activity in the Activity Information List and press Select and then Confirm Delete Press cancel instead if you change your mind Page 22 of 26 keepalicense gov bc ca a Section 7 Submit Other Activities Other Activities The EMA Licensing Branch has pre approved commonly submitted continuing education activities Activities that can be submitted more than once per reporting period such as instruction precepting and DOSH meetings and activities not already pre approved by the branch can be submitted using this form The Approved Other Activity List contains all activities that can be submitted using this form with a predetermined credit value per submission and a maximum submission per reporting year All CE activity must meet the following requirements e Be greater than 30 minutes in length e Meet one or more NOCPs e Be relevant to the skills or knowledge to aid in the carrying out of paramedic duties The form header contains notes regarding your submission requirements and other credit totals for the reporting year you select from the drop down list Submit Other Ac s the current reporting yaar You are in shortfall for this year and ma below to enter information for that year ore Page 23 of 26 keepalicense gov bc ca ai Submit Other Activities To submit other activities use the Activity Information Sheet Sel
17. pdate button Important Note When you press the Update button the information is saved to the page only To save to the database you must click Save at the bottom of the page If you navigate away from the page without clicking save your information will not be updated Updated employment history in list Click Save to commit My Employer Information Unlisted Employers If your employer does not show in the drop down list please submit the Contact Information Update form located on our website Our office will then add your employer to the list and update the information for you Page 17 of 26 keepalicense gov bc ca ei Section 5 Log Patient Contacts Patient Contact Requirements e For each patient contact include the following o Date the system uses the date and time as the identifier for duplicates Therefore you may have multiple patient contacts on the same date but the time must be unique for each patient contact on that date o Location o Type of contact and o Knowleage skills or abilities applied The form header contains notes regarding your submission requirements and contact totals for the reporting year you select from the drop down list Log Patient Contacts z FIRST MIDDLE LA the current reporting year You are in shortfall for this year and ma Reporting Year 2013 2014 x Sub Contact Type Possible Spinal Injury Minor im Sita Fracture Management a Patient 201
18. press the relinquish licence button at the bottom of the screen a pop up screen will open requesting confirmation Either press relinquish or cancel Once complete the system will update your current licence qualification to relinquished and set your status to inactive This will prevent you from receiving any further communications from the branch EMA Licensing will be notified that you have relinquished your licence and your file will be closed As soon as you relinquish your licence you are no longer licensed to practice as an EMA and you should licence return your licence to our office immediately Cc rmation Licence ME Are you sure you want to relinquish yo Relinquish licence Qualification Contains a history of all licences you have been issued This screen includes a Description Effective Date and Expiry Date Your current licence will be on top and all previous licences will be displayed in ascending order by the effective date Qualification Desenption Effective Date Expiry Date Primary Care Paramedic 2013 06 11 2018 06 11 Emergency Medical Responder 2011 06 11 2015 01 13 Emergency Medical Responder 2011 06 11 2013 06 05 Emergency Medical Responder 2011 06 11 2015 06 05 Emergency Medical Responder 2010 01 13 2015 01 13 Endorsements This screen contains all of your current endorsements and the certification date If you are a PCP with the IV endorsement and would like to relinquish your endorsement you
19. s section In order to use the website it is necessary for you to register with BCeID The information you submit when registering for a BCelD name email address and phone number is not stored or shared with any other public body and the information you are required to submit in order to obtain a BCelD is already information collected by the EMA Licensing Board The creation of a BCelD means that there is enhanced security so no one else can access your continuing competency records Please see the information on types of BCelD How to obtain a BCelD o Click on the link and register for a basic BCelD permitted for B C residents and your only option if you reside outside of B C o Click on the link to register for a personal BCelD recommended for your security available for B C residents only o Follow the registration instructions Page 6 of 26 keepalicense gov bc ca a EMACCS Registration Once you obtain your BCeID you are ready to register for EMACCS To access the EMACCS system Click Here To log into the system enter your BCelD and password and press Next If you have forgotten your BCelD or password please click the appropriate button EMA Licensing does not have your password BRITISH COLUMBIA Heip gt Contact Us BCeID gt How to aet a BCeID cemaccs hith gov be ca requires you to logon Personal or Basic BCeID User cer Password Access to or unauthorized use of data on this computer
20. system by any person cther than the Suthorised emoloyze or ovmeris of an account ls stncly proh bisa snd may result in legal Seon against such person For your security the first time you access the EMACCS system you will need to request authorization To make the authorization process as quick as possible please ensure you provide your name exactly how it is displayed on your licence If you are a BCEHS employee please make sure to use your licence number and not your PHSA number Once EMA Licensing staff has verified your identity your request will be approved and access will be granted This process can take up to 30 days ate or a uenee Page 7 of 26 keepalicense gov bc ca i Section 2 Bulletins and Alerts Returned Mail If our office has received returned mail for you the system will prompt you to update your contact information before allowing you to proceed Once you have updated your contact information the system will notify our office and any returned mail will be forwarded to your updated address If the address showing in EMACCS is current please contact the branch at keepalicense gov bc ca and you will be sent an email when you can log back in Licence Expiry The system does a countdown to licence expiry which can be seen on the bulletins and alerts page when you log in On the right of the screen your licence number and full name will be displayed If your licence is about to expire and you are u
21. thin the current reporting period Important Information e The continuing competence period runs from April 1st to March 31st of every year and you have until April 30th to make your submissions of credits and contacts completed by March 31st for the reporting period You are not necessarily exempt for a year You are exempt for the reporting period in which your licence was issued e As long as your course meets at least one NOCP it will be given credit at 1 credit per relevant hour of training Feedback The EMA Licensing Branch is committed to ensuring that EMACCS is secure accurate and user friendly In order to be successful your input is necessary Specific areas of feedback would be look feel usability and possible enhancements All feedback is welcome and can be submitted to keepalicense gov bc ca with EMACCS feedback in the subject line Page 5 of 26 keepalicense gov bc ca Section 1 Registration BCelD EMACCS uses the BCelD system to ensure that your access to the website established for the purpose of recording your continuing competency requirements is secure There is only one way to submit your continuing competencies and that is electronically using the website This requirement is set out in section 22 of the Emergency Medical Assistant s Regulation which requires an EMA to submit continuing competency information electronically using the website established and maintained for the purpose of thi
22. your licence that you notify this office within 30 days of any all changes in employment that requires your licence Important Note You must click Save at the bottom of the page before navigating away or your changes will be lost NOTE Make sure you click Save at the bottom of the page before navigating away My Employer information employer el star pare a Ere oae m BRITISH COLUMBIA AMBULANCE SERVICE 2013 01 14 MIDWAY AMBULANCE STATION 2o1ojos is porsyo1 ia Adding your Employer Select your employer from the drop down list enter your start date and press the Add button If your current employer is already on your employment list but has an end date please select it and remove the end date instead of adding it a second time Please note that when you press the Add button the information will be saved to the page only To save to the database you must click save at the bottom of the page If you navigate away from the page without clicking save your information will not be updated Added employment history to list Click Save to commit My Employer Information Page 16 of 26 keepalicense gov bc ca a Edit your Employer In the employment list find the employer you no longer work for or where the start date is incorrect and press the Select button This will bring the employer to the top screen so that you can edit it Add an end date or update the start date to the employer and press the U
23. ystem will send you an email notification to the email address provided in your contact information for the following CC Status Change Requirements Met You have met the 20 CE and 20 Patient Contact requirements for the reporting period listed CC Status Change Requirements Met CE credits have been transferred to your CC Transfer patient contacts and you have now met the 20 CE and 20 Patient Contact requirements for the reporting period listed CC Status Change Requirements Met You have been successfully adjudicated and Adjudication have met the 20 CE and 20 Patient Contact requirements for the reporting period listed Pending Information Other activity You have an activity pending more pending information _ information from you Page 26 of 26 keepalicense gov bc ca
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