Home

CoPilot Health Management System Version 4.2

1.
2. BE User List Figure 21 UserProfile Menu HCP List Command The HCP List screen displays Highlight the name of the HCP User Gi HCP List BB Griffin Figure 22 HCP List Click or select Edit HCP Profile from the File menu The Profile for screen for the HCP User displays Make your edits on the screen When done click OK 3 2 6 Removing an HCP Profile Click UserProfile gt HCP List Highlight the name of the HCP User on the HCP List screen Click iW or select Remove HCP from the File menu The CoPilot system will ask you to confirm If you select Yes the HCP User is removed Back to Table of Contents 27 Section 3 HCP and Home User Profiles 3 3 HCP Setting Up Your User Profile This section explains how to create and use HCP profiles It describes the three parts of the HCP profile called Tabs User Information Glucose Targets and Options Each tab is a form that you fill out using open text fields drop down lists and check boxes This section describes how the settings preferences and options you choose affect how the CoPilot system works and the appearance of reports you use This section also explains how to set up and manage other HCP profiles as well as patient profiles Note The home user profile is displayed labeled in the home user version of
3. ey Back to Table of Contents 2 Section 1 Introduction 1 4 CoPilot System Terminology The following terms are used in the CoPilot Health Management System and this User s Guide Healthcare Professional A healthcare professional HCP is a physician nurse practitioner certified diabetes educator CDE or other healthcare professional authorized to provide care to patients with diabetes a healthcare group or entity such as a clinic or case manager Home User A home user is a person with diabetes or their caregiver In the HCP version a home user is called a patient Profile Each home user and HCP creates a profile The home user profile is a collection of personal information and the CoPilot system preferences permissions and options The HCP profile is a collection of professional identification health management preferences and the CoPilot system options Data Information recorded by any supported medical device and uploaded to the CoPilot system See Appendix C for a list of supported devices and the data collected and uploaded Health Information Personal and medical information recorded by or for a patient Information categories include Glucose Readings Insulin Doses Meals Exercise State of Health Medications Medical Exams Lab Results Ketone Readings and General Notes Reports Reports are charts graphs and tables generated by the CoPilot system There are at least 13 types of
4. Figure 38 Assign Patients Drop down List Highlight the name of the patient you want to assign to this HCP and select the Access Level None Read Only Full Owner for the HCP Figure 39 Access Levels 5 Click OK Note For more information about Access Levels see Section 9 Security Back to Table of Contents 38 Section 3 HCP and Home User Profiles 3 5 3 Editing an HCP Profile 1 Click UserProfile gt HCP List The HCP List screen displays peo pies i He Ej i ah AG HCP Bat HCP profile Remi HEP Asagi Liner Fights Last i Admino Figure 40 HCP List 2 Highlight the name of the HCP User 3 Click or select Edit HCP Profile from the File menu on the HCP List screen Make your edits on the HCP Profile for screen Click Apply then OK 3 5 4 Removing an HCP Profile Click UserProfile gt HCP List The HCP List screen displays Highlight the name of the HCP User you wish to remove Click if The CoPilot system will ask you to confirm Click Yes to remove the HCP or select Remove HCP from the File menu on the HCP List screen ee SS If local patients are assigned to this HCP the CoPilot system prompts you to reassign the patients to another HCP on the local computer Ti See A ee i TS F Figure 41 Reassign Local Patients Message 6 Click OK Reassign the HCP s patients to another HCP as described in Section 3 5 2 Assigning an HCP 7 After reassigning the patients
5. Back to Table of Contents 10 COPILOT Health Management Syvatem Section 2 CoPilot System Installation 2 CoPilot System Installation This section provides detailed installation instructions for the CoPilot Health Management System 2 1 CoPilot System Installation Overview Select an Application Mode When you install the CoPilot system and start the application for the first time the CoPilot system asks you to specify if you are a home user or healthcare professional When you make your selection the CoPilot system completes the final installation step and enables the version appropriate for you Both versions operate and look almost identical Home users and HCPs use the same features and follow many of the same procedures However there are differences and these require separate instructions in this User s Guide Separate instructions are clearly identified for the home user or HCP Where applicable be sure to read the correct instructions Note Itis very important to select the right option CoPilot System Network Installation To allow multiple users to work from more than one computer and to share one database you can perform the CoPilot system network installation This is recommended only for HCPs who work in a clinical setting with other HCPs See Appendix E CoPilot System Network Installation for more information Upgrading from a Previous Version of the CoPilot System If you are installing an upgrade to a pre
6. csesesesssssesesesecsssseseeesseeees 5 1 6 1 The CoPilot System Home Page es ssesssessesseessesssessesssesseessesseessersseoseesseoseesseesses 5 EOZ WUC TAU AM rn a ENEE E O AE ENN 6 LOS SRO UEKI Y a E E E A E S 6 1 6 4 Select User Select HCP and Select Patient LiSts cc sssesesesssessseesseseeeens 7 Oa SCO ear EE EE E E T EEE 8 LOG Large BUON S sivuseinien aiaa SAE SREE RAS EE AE 9 KO TRS SOU CS CINKS orpine E EEO 9 1 6 8 Messages From CoPilot HOSt s ssesseessessosseesesseesseosesseoseessessesseoseeseessesseoseoseessess 10 L69 CoPilot Sy SIT Help versre EIRE 10 1 6 10 Pictures of the CoPilot System SCreenS sssesssesssesssesssesssesssessseesseesseesseesses 10 2 CoPilot System Installation sssseeccsssssccosssssceossssssccososssccoosssssccosssssccosssssecessssssee 11 2 1 CoPilot System Installation OverviewW ssesssesseessesseesseeseesseessesssesseossesseosseeseesseeses 11 2 2 Standard Installation Procedure e ssessessesssessessessesseessesecsseoseeseeseeseesseoseeseeseessesseeses 11 2 2 1 Install the COPIOE SyYStEr senses sesvcsdevasssassavncusesadeesssoceaviczsatdeessasvauaveueaetecanestonias 12 2 2 2 Select Application MOde sseessessesseeseessessersessesssessesseoseeseeosesseoseoseessessesseoseessess 13 3 HCP and Home User Profiles sssseccccssscceccssssccecccsecccccssscececsssscceccssseccecsssseceesssssee 14 3 1 Home User Profile SetUp es sseseessessressessesseeseessess
7. Back to Table of Contents 112 Section 7 Sharing Data with the CoPilot Host 3 Select the appropriate option A or B A If you don t know the HCP s Host account number e Select Search Host HCP database to find an HCP from the list of existing accounts e Click Next On the next screen select the State where the HCP is located El Invite HCP to Shore Data Figure 109 Find HCP from Existing Accounts Click Search HCPs from the selected state with a Host account will be displayed Highlight the HCP you want and click Next e Thescreen for selecting Access Level displays Se Back to Table of Contents 113 Section 7 Sharing Data with the CoPilot Host O ABE pe F ALH Leet cho SET A shhh wal be send ta he HCP neg there of yas wah Lhat Ihry Pa cw b yami dala Yo mal be nobthed pp a mepeg on paa bian Bese prem ahan thee HOP bar accephed yau maian Be gare to Sypnchrerade haty ta lhe Haml Serer ip bhat conten wah yia Sages Miam F you nepang na ee coeg papia by the CP een a anora pened ol bere yu h kiipe ap with the MCF paga pp thee Speier ell Pot ARa E UE H Bese ea y cee ee Figure 110 Assign Access Level Select Read Only Access or Full Access Read and Enter Data and click Submit e The Host displays the Process Complete screen and sends an invitation to share data to the HCP B If you know the HCP s Host account Number Select Enter the Host HCP Account Number given to
8. E CoPILOT Health Management System Version 4 2 COPILOT Health Management System Table of Contents Contents PEST AGS gees E E O E AEEA A A EAA A A E vi Overview of the CoPilot Health Management SySteM sssesssesssesssessseesseessessseesseessees vi Intended Use and Application esseesessessessessessessessessesseseseeseeseeseeseeseeseosessesseneeseeneeseoseosessesss vi PUDO e NCO aa ccc seen ccavensetanscacststceuctacdaasedusacavecateseseveimserstaseseetavsnctavasecesesseestavraseaciertte vii OE Avala DIY oseon EEr EE E A E EAE vii Computer RequirementS sesesesessesesesesseseseseereseseseseeresesesceresesesessesesesesceresesesesseresesesceresesesee vii Technical Support and Customer Care s sseseeseeseesessessessessessesseseeneeneeneeseeseoseoseoseoseoseseesseseess vii L WHER OGUICCIONN PITE EEA AETA EE EET T 1 1 1 Modes of Operation e sseessessesscessessessessesseessessesseosessesseuseoseoeesueuseoseoseessessesseoseoseeseeseessees 1 1 2 Overview Of Home User Activities es ssesssesseessoessesssessesssesseesseoneroseoneeoseesseeseesseesees 1 1 3 Overview of HCP User ActivitieS sesesessessseseesseeseesssessessseoseesseoneeoseonseoseesseeseesseesees 2 LA GCOPHOUSYSTEM Ierminology ssscsrsesecesscsvexssssuseenteorsenssaseenesssteensnssessvesncsencess 3 1 5 Warning Caution and Important Messages in this Guide ccssssseteeeseeees 4 1 6 Getting Around The CoPilot System HOME PagGe
9. Ea Mhi a Fi A P cm heir ba n eia r EE E Lae rh OE el ha 6a ee F sai i Cie E TENH E i SE fee Upp be oe et m maka Jii a p Piima HAI Eg F E a E s 1 i m ma E a ms Li e Be hoon oe Dw D eee p ee E Fmi of Diy Pee T es ot b b a l a i i E i E eal i ro E l a F Figure 79 Diary List Hidden Column and Hidden Data Not Displayed e Only the Diary List can display Hidden data In all other reports Hidden events are not displayed or included in the calculations even if you checked the box to Show Hidden Data on the Miscellaneous tab e The Hidden column must be displayed in order to Un Hide events It is recommended to always display Hidden data Columns You can customize the columns in the Diary List by changing the order of events in a column adding and removing columns and resizing columns These changes are saved when you close the Diary List or exit the CoPilot system Change Order of Events To change the order of the events in the Diary List click any of the following column heads Hidden Hidden entries display in descending order latest date at the top Click to display all hidden entries at the top Click again to display all hidden entries at the bottom Type Events are grouped by Event Type Click to reverse the order Date Events display in ascending order earliest date at the top or descending order latest date at the top Click to reverse the order Time The events display in chronological order
10. Figure 74 Report Configuration Miscellaneous Tab T Back to Table of Contents 71 Section 5 Viewing and Printing Reports GENERAL ITEMS Display Time Periods Show Hypo Hyper Show Glucose Targets Show Hidden Data Show Text on Graphs in Daily Combination Report Show Legend Color Devices z J Tim Select to display time periods on the report Deselect to display glucose readings in three target ranges High Within and Low Select to display glucose readings in five target ranges Very High High Within Low and Very Low Note If you select to display glucose data in three target ranges the Show Hypo Hyper box is not checked Very High readings display as High readings purple and Very Low readings display as Low readings yellow Select to display glucose readings data in their unique color or pattern black and white display Select to view all entries in the Diary List including those you marked Hide Select to view numerical values of glucose readings Select to display the legend in all applicable reports Displaying the legend will help you understand the report Select to display glucose target ranges in their unique colors See Section 3 1 4 Glucose Targets Tabs for information about glucose target ranges Deselect to display glucose target ranges in their distinctive patterns for black and white printing This list includes all installed meters and other supported devices See
11. This appendix provides a list of supported devices and databases along with the types of data and information that can be uploaded to the CoPilot system In addition different devices may require different steps to upload data e Some devices upload all collected data to the CoPilot system using the DataEntry gt Read Abbott BG Meter command e Some devices may prompt you via the CoPilot system to select the types of data that you want to upload from a list of options If your device is not listed below please contact Abbott Diabetes Care Customer Care to determine if your device is supported Supported Devices and Databases Precision Xtra and Optium Meter Interface Glucose Event Data e Date time of event e Data source to distinguish manual or device e Glucose value e Device ID serial number Ketone Event Data e Date time of event e Data source to distinguish manual or device e Ketone value e Device ID serial number Precision Link v2 5 and Higher Interface Glucose Event Data e Date time of event e Data source to distinguish manual or device e Glucose value Ketone Event Data e Date time of event e Data source to distinguish manual or device e Ketone value User Contact Information e First name e Last name Glucose Targets e High value e Low value Time Periods e Time periods E Back to Table of Contents 144 Appendix C CoZmanager Interface User Contact Information e First n
12. 5 Your User List now includes your account profile and account number Back to Table of Contents 122 Section 7 Sharing Data with the CoPilot Host Figure 126 User List Account and Account Number IMPORTANT If this activity creates a second account for you you should delete the Local Account not yet synchronized with the Host However to retain any manually entered data you should export it from the Local Account before deleting it You should import the data into your new account see Section 4 5 Exporting Data and Section 4 4 Importing Data from the Database Files After deleting the Local Account you should again read your meter and assign it to the new account 7 5 2 Manage My Shared Data Defining HCP Access 1 Click Host gt Manage my shared data mag to Dha hate Figure 127 Home User Host Menu 2 Thenext screen shows alist of each authorized HCP along with the level of access you granted to them E Back to Table of Contents 123 Section 7 Sharing Data with the CoPilot Host E eb eye pas KHan Data Parties Authonzed by Pa Figure 128 Manage My Shared Data 3 Highlight the HCP whose access you wish to change and select one of the following e Grant NO Access Removes all access to your data by the listed HCP Grant Read Only Access Restricts the HCP to viewing your data e Grant Full Access Allows the HCP to view and edit your data including event data glucose targets your prescribe
13. Appendix C Supported Devices and Databases If you have installed only one device you cannot deselect the device to filter out the data If you have two or more devices installed one device must always be selected ieee ia PS La LU Eime ake eega be pie EA EPE ai s ear ill ce oe all TEEN ks 7 EN u Figure 75 Black and White Display Patterns Screen Detail Back to Table of Contents 72 Section 5 Viewing and Printing Reports 5 4 Glucose Target Modes The following is a table of the reports that use glucose targets and the modes they use Report Home User Version HCP Version Glucose Target Mode Glucose Target Mode Diary List User s choice HCP s choice Glucose Modal Day User s choice HCP s choice Glucose Line Standard Mode Standard Mode Glucose Average Standard Mode Standard Mode Glucose Histogram Standard Mode Standard Mode Glucose Pie Chart User s choice HCP s choice Logbook User s choice HCP s choice Lab and Exam Record Not applicable Not applicable Statistics User s choice HCP s choice Daily Combination View User s choice HCP s choice Weekly Pump View Standard Mode Standard Mode HCP Group Analysis Not applicable Standard Mode 5 5 Definition of a Day Depending on the report a day 24 hours is calculated from midnight to midnight or pre breakfast to pre breakfast The various reports define a day as follows Report Definition of a Day Diary List Midnight to Mid
14. Before uploading you must connect the device to an available COM port or USB port on your computer using an approved data cable for that device One end of the data cable attaches to the device the other end attaches to the computer e The connectors on the data cable will fit only into the appropriate ports on the PC and monitoring device Z WARNING e To avoid the possibility of electrical shock never perform a blood glucose test while the meter is connected to the computer CAUTION Ensure that the time and date are set correctly on your personal computer and other devices IMPORTANT Always refer to the user s guide that came with your device or pump for complete instructions on its use Back to Table of Contents 40 Section 4 Entering Data Into the CoPilot System 4 1 2 Uploading from a Device and Saving to a Profile To upload and print reports without saving to a profile see Section 4 1 5 Quick Print IMPORTANT Any data you previously uploaded from a device will not be overwritten when you upload again from that same device Only the new data will be added to your file Connect the device to the computer 1 On the Home page select the user whose data is being uploaded from the device 2 Click DataEntry on the menu bar and select Read Abbott BG Meter Or click the Read Device button on the Home page DateEntry Reports WeerProdie R F Read Abbott BG Meter Quack Frint Abbott MO Meter Ass
15. Glucose Targets Tab The glucose targets that you define in your own HCP profile are used as parameters in the reports charts and graphs that you view The glucose targets that you define in a patient profile are reflected in reports charts and graphs that your patient sees when they use the CoPilot system 3 4 3 Editing a Patient Profile y 2 Pa ied Panami Eat Pame prolia Bamoa Pabat Angi Thaher Cam Lan Fiil w i i z E d Figure 36 Patient List 2 Click or select Edit Patient Profile from the File menu on the Patient List screen 3 The Patient Profile for screen for that patient displays Make your edits on the screen Click OK 3 4 4 Removing a Patient Profile 1 Click s _ The Patient List screen displays 2 Highlight the name of the patient you wish to remove 3 Click system will ask you to confirm If you select Yes the patient is removed i or select Remove Patient from the File menu on the Patient List screen The Back to Table of Contents 37 Section 3 HCP and Home User Profiles 3 5 Managing HCP Profiles 3 5 1 Adding an HCP Profile 1 Figure 37 File Menu Add HCP Command The HCP Profile for screen displays Fill in the fields as described in Section 3 3 HCP Setting Up Your User Profile Click OK 3 5 2 Assigning an HCP 1 Click 4 _ The Patient List screen displays Click 2 On the next screen click Assign Patients to and select the HCP from the list
16. Quick Print see Section 4 1 5 Quick Print 1 Click DataEntry on the menu bar and select Undo Upload DatsErtry Beperts UseProfle Fis OY Read Abp BO Mitri Dierk Pant Abba Gis bear Aruga Deini Devers WO Manual Entry Fr Custorere Conte Eriry Lists Pripeari E Figure 45 DataEntry Menu Undo Upload 2 The CoPilot system will undo your last upload from a newly assigned device Note If Undo Upload is gray you cannot undo the last upload 4 1 4 Data Transfer between Patient Profiles HCPs Only If data was uploaded from a device into an incorrect patient profile you can transfer the data associated with that device into the correct patient profile The device association will also be reassigned to the correct patient profile Note The data transfer will only occur in the local database not on the Host System If you have uploaded data into an incorrect patient profile and subsequently performed synchronization with the CoPilot Host see Section 7 Sharing Data with the CoPilot Host please contact Abbott Diabetes Care Customer Care for assistance see Appendix A Contact Customer Care Transferring Data between Patient Profiles 1 Onthe Home page select the HCP and Patient from which to transfer data the Patient Profile selected here is referred to as the Source Profile 2 Click UserProfile gt Patient List The Patient List screen displays Back to Table of Contents 43 Section 4 Entering Data Into the CoPilot S
17. Section 3 HCP and Home User Profiles 3 3 4 Glucose Targets Tab 1 Use the Glucose Targets tab to customize glucose target ranges The glucose targets you set here change the display of tables charts and graphs See Section 5 4 Glucose Target Modes for a list of reports that use glucose targets the modes they use and ones that you can change Um ie ell cl Lobes iar Tapi ei aren eect bau bie fgg mn E preg Figure 27 Glucose Targets Page Standard Mode You may view the graph in three modes Select the desired mode from the Mode list Standard Pre Post Meal All Time Periods Figure 28 Glucose Targets Mode List You should set glucose targets in all three modes to take best advantage of the reports the CoPilot system creates e Standard The glucose target ranges you set apply to all glucose readings regardless of when the glucose reading is taken For example target ranges are the same for pre meal readings as for post meal readings bedtime readings etc e Pre Post Meal The glucose target ranges you set for all pre meal readings can be different from the target ranges for all post meal readings All Time Periods The glucose target ranges you set can be different for each time period listed Pre Bkfst Post Bkfst Pre Lunch Post Lunch Pre Dinner Post Dinner Bed and Sleep S Back to Table of Contents 31 Section 3 HCP and Home User Profiles 3 Click the up down arrows fo
18. Windows Vista 32 bit or 64 bit or Windows 7 32 bit or 64 bit The CoPilot system does not run on Apple computers e RS 232 Serial port or USB port The following components are needed or recommended for optimal use of the CoPilot system features Internet connection email account 1024 x 768 resolution monitor CD ROM drive color printer fax software Technical Support and Customer Care Please contact Abbott Diabetes Care Customer Care if you need assistance e The toll free phone number is 1 888 522 5226 in the USA e Customer Care is available 24 hours a day 7 days a week e CoPilot system Support Specialists are available Monday through Friday from 9 00 a m to 5 00 p m coast to coast E Back to Table of Contents vii COPILOT Health Management System Section 1 Introduction 1 Introduction The CoPilot Health Management System the CoPilot system allows people with diabetes their caregivers and healthcare professionals to take a more informed role in managing diabetes by acting as a data management tool The CoPilot system tracks health information and provides graphs charts and reports that can help people with diabetes and healthcare professionals evaluate needs and options for a diabetes health management program This section introduces and explains the CoPilot system features installation options user roles and activities terminology day to day procedures and on screen navigation for both home
19. e Record your carbohydrate intake insulin exercise state of health medical exams medications ketones lab results and general notes Keep as much or as little information as you and your HCP find helpful e View and print many types of graphs charts and reports that will help you understand and track the progress of your diabetes health management plan e Share your health information securely with your HCP using the CoPilot Host system COO O O Ol Back to Table of Contents 1 Section 1 Introduction 1 3 Overview of HCP User Activities As a healthcare professional you can use the CoPilot system to observe trends and patterns in your patients glucose readings and to review exercise medication and other health information important to effective diabetes management The following is an overview of typical routine use of the CoPilot system for healthcare professionals e Install the CoPilot system and set up your HCP profile using easy to follow forms e Setup user preferences and system options e Create a CoPilot system Host account and give your account number to patients e Setup a patient profile for each patient with a supported device e Receive health information from patients using the CoPilot system Host e View and print charts graphs and reports e View a Group Analysis Report for a summary of all patient data e Configure multiple HCP profiles and groups of patients _ _ _ gt ___
20. fruit etc list each item in the Food Item list Note You will need to know the serving size and the carbohydrates per serving e Svgs Select the number of servings e Carbs g Enter the grams of carbohydrates per serving e Total Carbs g Total grams of carbohydrates Back to Table of Contents 50 Section 4 Entering Data Into the CoPilot System mE mE Ch ht al tam Total Carbs fora multi item meal Figure 51 Multi ltem Meal with Total Carbohydrates Shown 4 Check the Use Only Favorite Foods to display your list of favorite foods Note To customize items in the Food Item list see Section 4 3 Customizing Data Lists 5 Enterany comments in the Comment box optional 6 Click Apply to save the new information The entry will appear in your Diary List Back to Table of Contents 51 Section 4 Entering Data Into the CoPilot System 4 2 4 Recording Exercise Activity sea 1 Click the Exercise icon B on the Data Entry screen The Exercise data entry screen displays Figure 52 Exercise Data Entry 2 Adjust the Date Time and Time Period fields for the exercise activity you are entering 3 Enter an activity or select an existing activity jogging biking etc in the Type list Note To customize add or hide items in the Exercise list refer to instructions in Section 3 1 3 Data Entry Preferences Tab Also see Section 4 3 Customizing Data Lists 4 Selectthe Duration and Intensi
21. r moat Pay ee e E E i i K a Rete Minie Ne el Figure 54 Medication Data Entry 2 Adjust the Date Time and Time Period fields for the medication event you are recording 3 Select an item or enter a new item in the Medication list Note To customize add or hide items in the Medication list refer to instructions in Section 3 1 3 Data Entry Preferences Tab Also see Section 4 3 Customizing Data Lists 4 Type inthe dosage for example 2 mg in the Dosage column If you don t know the dosage check the medication bottle or ask your HCP 5 Select the number of pills you take from the of Pills list Note Confirm that the box next to the entry is checked Otherwise the data will not be recorded and will not appear on your Diary List 6 Enterany comments in the Comment box optional 7 Click Apply to save the new information The entry will appear in your Diary List Back to Table of Contents 54 Section 4 Entering Data Into the CoPilot System 4 2 7 Recording a Medical Exam Doctor Visit 1 Click the Exam icon Ve on the Data Entry screen The Medical Exam data entry screen displays ia 2 ora a tontes E Figure 55 Medical Exam Data Entry 2 fnecessary adjust the Date for the medical exam you are recording 3 Inthe Exam Type list select the type of exam or doctor visit you are recording If the lab testis not listed type in a description Note To customize items in the M
22. specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded below the patient s defined normal glucose limits during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Available when three target zones are being reported Show Hypo Hyper not selected SS as Back to Table of Contents 92 Section 5 Viewing and Printing Reports Very High By Time Period Reports the number of readings recorded as hyperglycemic events during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded as hyperglycemic events during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 High By Time Period Reports the number of readings recorded above the patient s defined normal glucose limits and below the limits of a hyperglycemic event during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multip
23. 1 3 Data Entry Preferences Tab Also to add or hide items see Section 4 3 Customizing Data Lists Type or select the correct dosage in the Dosage Units column 5 Inthe Injection Type list select the correct Injection type bolus injection meal correction combination dual wave or square wave Optionally add a comment in the Comment box 7 Click Apply to save or OK to save and close the Data Entry screen The entry is added to the Diary List Back to Table of Contents 49 Section 4 Entering Data Into the CoPilot System 4 2 3 Recording a Meal CAUTION Contact your healthcare professional for guidance on determining and using your prescribed carbohydrate intake Note Ifa version of the CoPilot system version 3 1 or earlier was installed prior to installing an upgrade to the CoPilot system the Food Item list is filled with items Installation of the CoPilot system version 4 0 or later does not include items in the Food Item list If the Food Item list is present the Carbs and Total Carbs automatically display when you select an item from the list 1 Click the Meal icon on the Data Entry screen The Meal data entry screen displays l Daka Lal Figure 50 Meal Data Entry 2 Adjust the Date Time and Meal fields for the meal you are entering 3 Enter a new item or select an existing item in the Food Item list If your meal includes more than one item drink main course
24. Glucose Line Report The Glucose Line Report is useful for seeing trends in glucose levels It plots each glucose reading over the specified date range ieee Linp Beal hes ae ENNE ie PAI a id EEE oe Fai Eins Figure 82 Glucose Line Report Show Line Is Activated e The horizontal axis is a timeline of the entire date range The vertical axis plots the glucose level e A day 24 hours is defined as midnight to midnight e The glucose target mode is Standard e Each data symbol represents one reading a solid line connecting them can be displayed or hidden To hide the line point to any data symbol and right click Click Show Hide Line on the context menu e For the date time and value of the glucose reading hover the pointer over the data symbol e To zoom in on magnify an area of the graph place the mouse in the upper left of the graph press and hold the left mouse button and drag to the lower right corner of the graph Repeat this action to further magnify the area of interest To return the graph to its Original state place the mouse in the lower right of the graph press and hold the left mouse button and drag to the upper left corner e Togo to the event data in the Diary List double click the data symbol Back to Table of Contents 83 Section 5 Viewing and Printing Reports 5 6 6 Glucose Average Report The Glucose Average Report may help identify times of the day that may need more testing or impro
25. Messages From CoPilot Host Date From Subject 4 30 2007 CoPilot Practice good Diabetes Management Make it a habit to test your blood frequently and log your data on the CoPilot System 130 2007 CoPilot system Upload Capability Did you know that the CoPilot Health Management System lets users do an electronic upl from FreeStyle meters Precision meters except QD and the Deltec CoAmonitor 1 30 2007 CoPilot Finding Answers to your Questions When you have a question about a feature or function of the CoPilot System before you e Customer Support try clicking on the HELP icon to search for the answer first 1 6 9 CoPilot System Help Use the help feature in the CoPilot system from virtually any screen or window There are two options Click Help gt Contents on the menu bar to open the help feature Help Contents Customer Care Contact Information F1 e Thecontext sensitive help option is available in many screens and dialog boxes Click Help or the question mark icon to open the help feature at the appropriate section Ek Bati Show Conme Hein Cala 1 1 6 10 Pictures of the CoPilot System Screens In this guide pictures of the CoPilot system screens may be from either the home version or HCP version If the information or procedure is specific to a particular version of the CoPilot system the image used is from the relevant version e The figures within this guide are intended to serve only as examples
26. Pop Fea Fike ly aeae pani b e lg E bm megn ark nied gt r men iA Da W Feii Pmi Mi Bii L oe F LT ega P Eaki Fi hi i EFi Er rm Figure 87 Glucose Pie Chart Report Summary Pie Charts Hi Ema nT aed e Amaximum of 10 individual pie charts 2 rows of 5 and 1 total pie chart summarizing the glucose readings for all configured time periods over the date range are displayed e A day 24 hours is defined as pre breakfast to pre breakfast on Total Readings pie chart e The glucose target mode is your choice e Double click a wedge on any of the pie charts to call up the Diary List entries that make up that wedge Back to Table of Contents 87 Section 5 Viewing and Printing Reports 5 6 9 Logbook Report The Logbook Report is a table of glucose carbohydrate and insulin values associated with each time period over the specified date range Z WARNING e Some Deltec Cozmo Insulin Pump events such as disconnect reconnect and cancelled boluses are not included CAUTION If any event data is Hidden a comment will appear at the top of the report n e a indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report B aati i Meal ei ETE STerE eee Siar fol pard elgmas ae ee mi yee i J i ened Pen N a iy hs a iat a thas PGT P m Dema i Be i Ay on ie 7 cows a oH igen aay as Furi Lo hone Fhe wy ast as 15th Weeks
27. User or Patient ID to display on report headers Select 0 zero if the ID is not to be displayed on report headers Back to Table of Contents 69 Section 5 Viewing and Printing Reports To select your Favorite Reports check any report or set of reports you prefer to print when you select Print Favorite Reports After Device Upload using Read Device or when you use Quick Print see Section 4 1 5 Quick Print You may select a different set of Favorite Reports for each type of device installed by selecting the appropriate device tab if applicable For each report complete the Date Range Selected date ranges may be different for different reports Note A separate Statistics Summary does not automatically print with your Favorite Reports even if Include Statistics Summary With Each Report Printout is selected Note The Statistics Summary is not attached to reports you email It also does not display when you select Print Preview even though it will be printed with the report 5 3 2 Data Filters Data filters are tools for selecting the types of data you want to include in a report You select the data filters you want by clicking the Report Configuration icon j on the Reports toolbar and choosing items from the Event Types Time Periods and Week Days sections on the Data Filter tab Click Apply to save any changes Click OK to save changes and return to the report Duna Fame bb os aE Shat Dimer Foci ke Bro
28. User Buttons hl View Rapart Buttons and Associated Actions User List Home User Open the User List to add edit or delete home users from the home user list Patient List HCP Open the Patient List to add edit or delete patients e Read Device Upload data from a blood glucose meter or other device e Quick Print Upload data and automatically print selected Favorite Reports without saving the data to a user or patient profile e Manual Entry Record health information events open the Data Entry screen View Report Open the Report screen to the default report you select in Options User Profile Home User Open the profile of the home user selected in the Select User list to view or edit information e Patient Profile HCP Open the profile of the patient selected in the Select Patient list to view or edit information 1 6 7 Resource Links If you installed extensions or plug ins for other devices additional options appear under Resource Links Refer to the documentation provided with your device for more information about using these links S re Back to Table of Contents 9 Section 1 Introduction 1 6 8 Messages From CoPilot Host If you use the CoPilot Host messages appear in this window when you synchronize Messages include information about data sharing healthcare management and updates to the CoPilot system See Section 7 Sharing Data with the CoPilot Host for more information
29. You can choose to allow your HCP to either just view your profile and health information or you can allow your HCP to add notes or entries adjust your targets or make other changes in your data or settings e After your HCP accepts your invitation you can easily update all of your collected data and recorded health information with the CoPilot Host at any time e Your HCP will use the CoPilot Host to retrieve your newest information for review e If your HCP changes data or information it is sent to the Host The next time that you synchronize you retrieve the information to review in the CoPilot system If you need help you can ask your HCP to help you manage your settings such as glucose targets or to assist you in the interpretation of graphs charts and reports 7 2 HCPs Sharing Information with Patients and Other HCPs The CoPilot system Host allows you to exchange the CoPilot system data with your patients or with other HCPs who want to share a patients information with you With the CoPilot system Host you can quickly and conveniently receive data allowing you to review analyze and interpret updated charts graphs and reports Back to Table of Contents 108 Section 7 Sharing Data with the CoPilot Host Your patients must first invite you via the CoPilot system Host to exchange information They will grant you either read only or read write access With the latter you can add notes or entries adjust glucose t
30. all patients of the HCP or clinic HCP Gesu Anay Meg my il ee tage ey te Figure 99 HCP Group Analysis Report e By default the report displays with column heads for Patient ID Last Name First Name and for a number of event related data fields e Data for each patient displays in one row Each glucose value displays in a cell shaded the unique color of its target range e The glucose target mode is Standard e A day 24 hours is defined as midnight to midnight Columns You can customize the columns in the HCP Group Analysis Report by changing the order of events in a column adding and removing columns and resizing columns Back to Table of Contents 103 Section 5 Viewing and Printing Reports Change Order of Events e To reverse the order of items in any column click the column heading and click the little arrow that appears to the right of the heading Do the same to change the order back to its original sequence Add Remove Columns e Toremove a column from the report drag and drop the column head cell off the table e Toaddacolumn to the report right click anywhere on the table to call up a context menu Click Customize Columns ee gt Feet af Ragert Comiguranon Figure 100 Context Menu The Customization list displays From the list select the column head you want to add Next drag and drop it to the preferred position in the column head row Two green arrows display to help you position t
31. gii Laan T Wiii Laan J Wiigi Laan T W Figure 32 HCP Profile Options Page 2 Under Program Options check the boxes for the options you want Note You willbe able to select Data Entry Options after reviewing Section 4 Entering Data into the CoPilot system You will be able to select Report Options and Favorite Report Options after reviewing Section 5 Viewing and Printing Reports Setting these options can save time when patients arrive for clinic visits For example your preferred reports can be set to print whenever a device is uploaded to the CoPilot system 3 Click OK to save your selections and return to the Home page Back to Table of Contents 34 Section 3 HCP and Home User Profiles 3 4 HCP Managing the HCP Profile 3 4 1 Changing or Adding to Your HCP Profile 1 Patient Profile BE Patient List HCP List Figure 33 UserProfile HCP Profile Menu On the HCP Profile for screen select the tab you want User Information Glucose Targets Options and change or add information as described in Section 3 3 HCP Setting Up Your User Profile Be sure to click Apply to save your new or changed data 3 4 2 Adding a Patient Profile 4 Ma ao aA ee ea es t EAT a Pi a E 7 i Fa k jt a Eihar Figure 34 Patient List Click E The Patient Profile for screen displays The form is similar to the form you filled in to set up your HCP profile Back to Table of Contents 35 Section 3 HCP and
32. have set up more than one HCP profile you can follow this procedure to set user rights for another profile 1 Click UserProfile gt HCP List 2 Selecta user in the list 3 Click E to open the User Rights screen Check the rights that you want to grant Uncheck the rights that you want to revoke Click OK Back to Table of Contents 136 Section 9 Security 9 4 Defining Access Right for the CoPilot Host The CoPilot Host System resides on an Internet server managed by Abbott Diabetes Care The Host database stores data that has been synchronized with the CoPilot system data on your PC If you choose data stored on the Host can be shared with other users If you are a home user you can choose to share your data with your primary HCP or several HCPs HCP Users can share data with other HCPs In either case the user invites the other party to share data 9 4 1 Host Account A Host Account is created the first time a user synchronizes with the Host A Host Account number is assigned by the Host The Host uses the password you established on the Initial User Setup screen as your Host password Once the Host Account is created the Host Account number is entered automatically as a read only field in the user s profile In addition the Host Account number and password are sent to the user in a message that appears in the Messages from the Host area of the Home page An e mail with the same information is also sent to the
33. last database backup or other database file 8 1 Archiving Data When you archive data the data being archived is removed from the CoPilot system database and stored in an XML file format To restore archived data see Section 8 3 Restoring Archived Data To create an archive data file 1 Select File gt Database Maintenance gt Archive tem pieri Fj Manuel Erir y Add HEFP Pred F words Hepeta ice amp fo MENIA r T Fle ata Bailie Figure 136 Database Archive Command 2 Inthe Archive Data window select the last date of the data to be included in the archive and click OK Back to Table of Contents 127 Section 8 Database Management Pte gies pe eS pe i be 1 e nee Pe i e tes SS keane iie chek The OK ton rho a wemi parr ba siej mekehrg thew Figure 137 Select Archive Event Date 3 When the file browser window opens enter the filename to save the archived data and click Save 4 Aconfirmation message is displayed when the process is complete Back to Table of Contents 128 Section 8 Database Management 8 2 Viewing Archived Data You can open and view archived data at any time The location of the archived data file xml depends on which operating system you are using For Windows XP this location is in C Documents and Settings All Users Application Data AbbottDiabetesCare CoPilot Archives For Windows Vista and Windows 7 this location is in C ProgramData
34. may synchronize the data for all home users using the CoPilot system Host with a click of the mouse 1 Click Host on the menu bar and select Synchronize All 2 The CoPilot system displays a list of all the home users with the CoPilot system Host accounts Synchronization starts automatically A blue progress bar indicates when synchronization is complete for each home user s data Click Close 7 3 4 Synchronize All HCP Users In a clinic for example there may be several HCPs using the same the CoPilot system For convenience an HCP may synchronize the patient data for all HCPs using the CoPilot system with a click of the mouse Click Host on the menu bar and select Synchronize All HCPs 2 The CoPilot system displays a list of HCPs and Patients with the CoPilot system Host accounts Synchronization starts automatically A blue progress bar indicates when synchronization is complete for each HCP s and patient s data Click Close Back to Table of Contents 111 Section 7 Sharing Data with the CoPilot Host 7 4 Invitation to Share Data Once the user Home or HCP sets up a Host account they can authorize one or more HCPs to have access to the data To do this the user must initiate an invitation to the HCP to share data via the Host This notifies the Host that the user will allow the selected HCP to view and in some cases edit their data There are several ways to invite an HCP to share data e HCP has a Host ac
35. of Contents 56 Section 4 Entering Data Into the CoPilot System 4 2 9 Recording a Ketone Reading 1 Click the Ketones icon K in the Data Entry screen The Ketones Blood data entry screen displays Tio ats amin Gaas glaia Figure 57 Ketones Blood Data Entry 2 Ifnecessary adjust the Date Time and Time Period fields for the ketone reading you are recording Enter the result of the ketone reading in the Value mmol L field From the Sample Site list select the sample site Type in the ketone Lot Number if you know it Check the Control Reading box if this is a control reading Enter any comments in the Comment box et Sa SS Click Apply to save the new information The entry will appear in your Diary List SSeS aw Back to Table of Contents 57 Section 4 Entering Data Into the CoPilot System 4 2 10 Recording a Note or Miscellaneous Event 1 Click the Note icon in the Data Entry screen The Notes data entry screen displays Yi Ki Figure 58 Notes Data Entry If necessary adjust the Date Time and Time Period fields for the information you are recording 3 Type your note or information about a miscellaneous event in the Comment box Click Apply to save the new information The entry will appear in your Diary List Back to Table of Contents 58 Section 4 Entering Data Into the CoPilot System 4 3 Customizing Data Lists To make manual data entry faste
36. on the Profile for screen and by activating data filters and display features on the Report Configuration screen 5 3 1 Report Options User or HCP Profile On the Profile for page click the Options tab Figure 72 User Profile Screen with Options Tab Active Ostaa Bapan Type zines Data apt ate Range Enews Polat thdeey Adaba Butebas C milala biai tumnuy Mh tok Hapen Mimes L Lived Dhan iiini fn aaa MO ya Dhipelay EO Femije Hapan Upiienu bbo Bo tipe Feika Fanii Hopa jej hee plead ajg Read Daria Fasihi Peper d l Ao P eek Aaaa Dammy meth La Ti eh Gee a y Cisy Lia Dar ris Haa Dap aoe Le eia ea Mme Gu cin Pee Crit Laesi Lad mal Duam Record Shia Dai C pmi iidhjy Dag Lari d Weka Lom 2 feats Lin 2 esta Lint 2 iieii Lari d Vipi ape papi Lind 2 Aiii Lima Vedio Last d Weedon kari g Wraig Law 2 iii Lad 2 Weeta Report Options The Report Options are on the right The Default Report is the report you want to display when you select EE on the Home page Select your preferred default report in the Default Report Type list Select your preferred default date range interval for the default report from the Default Report Date Range list Select Print Using Adobe Acrobat to enable the PDF printer option Use this option if a report does not print correctly on your printer Select whether to attach a Statistics Summary whenever a report is printed Select the number of characters at the end of the
37. on your operating system or you can use the down arrows to open the calendar Use the left and right arrows above the calendar to select the month and year Highlight any day in the calendar Previous and Next Arrows After you have selected a date range use the previous and next arrows to jump or scroll back or forward in time For example if you have selected the Last 7 days date range such as from May 1 to May 7 you can click the previous arrow to change the date range seven days earlier The same effect occurs forward and backward for any date range interval whether days or months N Back to Table of Contents 66 Section 5 Viewing and Printing Reports 5 1 2 Data Symbols You can use the symbols used in reports to link to related or more complete information Interactive data symbols include data points on a graph regions on a chart and cells in a table Your pointer becomes the hand icon when it is hovering over an interactive data symbol For example by hovering the pointer over a triangle glucose reading data symbol you can display the value date and time of the reading in a pop up field To go to the Glucose Reading event in the Diary List double click the triangle On the Daily Combination and Weekly Pump reports e Carbohydrate events are represented by dark yellow circles the size of each circle is proportional to the carbohydrate value e Insulin data is represented by light green dark green
38. pump a meal entry 25 g will be created in your CoPilot system If the user also manually enters a meal entry 25 g for that same meal in the CoPilot system Software two meal entries would result at slightly different times thereby accidentally recording a total of 50 g for the meal The user must take reasonable precautions to prevent duplication errors For example choose one location for recording certain data types i e on a single device or in a particular software program Do not upload data from any device that has recorded data for more than one person The CoPilot system cannot identify if data on a device has ever been recorded for more than one person All data stored on a device is uploaded to the database for the person associated with the device in the CoPilot system It is possible to enter duplicate data entries into the CoPilot Health Management System The CoPilot system does not check the accuracy of the data the user provides For example a user of the Deltec Cozmo insulin pump might record the carbohydrates for a meal for example 25 g and enter it into the Deltec Cozmo software When the user uploads the data from the pump a meal entry 25 g will be created in your CoPilot system If the user also manually enters a meal entry 25 g for that same meal in the CoPilot system Software two meal entries would result at slightly different times thereby accidentally recording a total of 50 g for the meal The user must
39. selected Date Range divided by the number of days in the selected Date Range where any type of Insulin was recorded Note These entries are calculated using all types of insulin recorded l Back to Table of Contents 94 Section 5 Viewing and Printing Reports Pump Statistics Table If your insulin is administered by pump the table will say Pump Statistics instead of Insulin Statistics and display the following information i Poi CT es Ses eee BL i a sg Dt ee el eg ee em Ep i a Be oi niia bi ki ip i TE a Di di ii j E E a a ii i i F fn EE E E EL Ep i LEE Eia Fi i amp hi m i rA F Cr m i Sn der TF LIF IE r uF co i i am a Hm y i ee Se it Un i ie Le i I u LE o iea Biin ime Feren iar as ae aa mg doe E 4 T PE Figure 92 Statistics Report Pump and Carbohydrates Statistics Tables Avg Day Meal By Time Period Reports the sum of all Meal Bolus Insulin recorded Bolus during the specified Time Period for the selected Date Range divided by the number of days in the selected Date Range where Meal Bolus Insulin entries were recorded during that Time Period Total Summary Reports the sum of all Meal Bolus Insulin recorded during the selected Date Range divided by the number of days in the selected Date Range where Meal Bolus Insulin entries were recorded Note Meal Bolus is defined as the sum of all insulin entries from pump uploads and manual entries of the following injection types
40. take reasonable precautions to prevent duplication errors For example choose one location for recording certain data types i e on a single device or in a particular software program Contact your healthcare professional for guidance on determining and using your insulin dosages insulin to carbohydrate ratios and insulin sensitivities Contact your healthcare professional for guidance on determining and using your prescribed carbohydrate intake Back to Table of Contents 147 Appendix D Section 5 e For glucose and insulin entries if the Time Period is changed manually all reports will still be displayed as defined by the Time Period setting in the User Profile e Ifany event data is Hidden a comment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report e Ifthe user reconfigures the Glucose Modal Day report by turning Display Time Periods OFF the Glucose Modal Day report will go back to plotting the data point based on the user configured time period and remove the Time Period labels across the top of the graph This can result in a data point for any glucose reading where a user manually assigned the time period being displayed in a different location on the Glucose Modal Day graph When the Display Time Periods is ON the glucose reading that has a manually assigned time period will be displayed on the graph in the mid
41. that use glucose targets To change the mode return to the Glucose Targets screen and select another mode from the Mode list This will become the default until you change it 3 Click on the up down arrows for High and Low to set your glucose targets To restore Glucose Target Ranges to the default ranges click Restore Defaults Note Clicking Restore Defaults also restores the mode to Standard Mode and un checks the Use Hypo Hyper Values box Back to Table of Contents 20 Section 3 HCP and Home User Profiles ee ea sae m PES ae B nie Mellel aa apie eT wae es ee Tl mE e ke oo Ee mp eee a ee eh ee ordi Figure 10 Pre Post Meal Mode with Hypo Hyper Checked left All Time Periods Mode right 4 Check the Use Hypo Hyper Values box to activate the Very Low and Very High data fields Use Hyp of yper Values Very Low Very High Figure 11 Hypo Hyper Values Check Box Note The Glucose Unit of Measure is fixed at mg dL in the United States version of the CoPilot system 5 Click the up down arrows for Very Low and Very High to change these values 6 Tocustomize the Time Periods to your normal daily schedule click the up down arrows next to a time period for example Pre Bkfst Post Bkfst Sleep etc to change the time To restore all Time Periods to the times shown here the defaults click Restore Defaults IMPORTANT Please customize your Time Periods before entering data in
42. the glucose reading is different from the current display adjust the Date Time and Time Period Record the value of your glucose reading in the Glucose Value field Optionally In the Sample Site field select the site from which the reading was taken finger forearm etc e Inthe Hours Since Last Meal field select the time of your last meal If you wish enter the calibration code from your glucose monitor in the Calibration Code field e If this isa Control Solution reading from your glucose monitor check the Control Reading box Enter any comments you may have about the reading in the Comment field 5 Because you are entering data at the keyboard the Data Source is set to Manual Click Apply to save your data Back to Table of Contents 48 Section 4 Entering Data Into the CoPilot System 4 2 2 Recording an Insulin Dose CAUTION Contact your healthcare professional for guidance on determining and using your insulin dosages insulin to carbohydrate ratios and insulin sensitivities 1 Click the Insulin icon on the Data Entry screen The Bolus Insulin data entry screen displays Figure 49 Insulin Data Entry 2 Adjust the Date Time and Time Period fields for the insulin dose you are recording 3 Inthe Insulin Name Type list select the correct insulin type Short Acting Rapid Acting Intermediate Long Acting Pre Mix or Inhaled Note To add items to the Insulin Name Type list refer to Section 3
43. to one event TICA 1 Ce Tl FSH tts iI eH Bane BTLEH EIFS po kpm kiita a Giwa Tanja Aangaa Dis Bove Oe Tom Tires Paved Tm A Geek ee Ba fe E li a WP Pam im j Pu Dess iij Dame iP Fan urci iraaiin F een m gels dl yuri Q E of fey Pap Caa Figure 76 Diary List e Aday 24 hours is defined as midnight to midnight The glucose target mode is your choice Columns are for data categories The Value column displays the value in units appropriate to the event type For Glucose Reading events the Value cell is shaded with the unique color for the glucose target range To open the original Data Entry screen for a specific event double click any cell in the row PRAN EE eel Crprhan M 40 pare Mane toh poe TE ete testes di SO Shore Dees Goes eee Pe eee ee a eco ere cid bot ee cet Tees eee H eed LO r ers Data that was entered manually can be edited Some fields in uploads from devices can be edited N WARNING e Some Deltec Cozmo Insulin Pump events such as disconnect reconnect and cancelled boluses are not included Note When uploading data from a device or when importing data from Precision Link system version 2 5 or higher glucose readings greater than 500 are displayed as 501 and readings less than 20 are displayed as 19 Back to Table of Contents 77 Section 5 Viewing and Printing Reports Hide Un Hide Events By default the Diary L
44. users and healthcare professionals All users should read this section to understand key features and capabilities and different ways that you can use the CoPilot system 1 1 Modes of Operation The CoPilot system can be installed in one of two modes or versions The Home User version is for people with diabetes or their caregivers The HCP version is for healthcare professionals When you install and use the CoPilot system for the first time you must specify which version you use Both versions appear and operate in very similar ways Both provide the same tools to record track view and analyze individualized healthcare information Each version displays slightly different menus screens and configuration options to accommodate both the home user and HCP This guide provides instructions as needed for each version and type of user 1 2 Overview of Home User Activities The CoPilot system allows you to upload record store analyze and share important information about your glucose readings insulin exercise medication and other health information The following is an overview of typical routine use of the CoPilot system for home users e Install the CoPilot system and set up your profile using easy to follow forms to specify personal and health information your glucose targets and much more e Setup user preferences so that the system works best for you e Upload test results from your blood glucose meter to the CoPilot system
45. zones are being reported Show Hypo Hyper selected _ eam Back to Table of Contents 93 Section 5 Viewing and Printing Reports Insulin Statistics The Insulin Statistics table shows average insulin dosages over the date range calculated from insulin data ee ter Lumc Tera Bad i masg F Fin Saaie Lira Pes Puri Fap Pon Pa Poet Bes ae ie Saree og Ta Ley Ay a hg de oped th i Ti ipi 1 Iyi ii iff ih 2g dn Te irae i Ji E En 1 Jri Vit H on og oe Cuore sae i K il HW E Figure 91 Statistics Report Insulin Statistics Tables Avg Day By Time Period Reports the sum of the units of insulin delivered Insulin Name during the Time Period specified for the selected Date Range divided by the number of days in the selected Date Range where that particular type of Insulin was recorded during that Time Period Total Summary Reports the sum of the units of Insulin delivered during the selected Date Range divided by the number of days in the selected Date Range where that particular type of Insulin was recorded Note Separate entries exist for each type of Insulin recorded Avg Day Total By Time Period Reports the sum of the units of all insulin delivered Insulin during the Time Period specified for the selected Date Range divided by the number of days in the selected Date Range where any type of Insulin was recorded during that Time Period Total Summary Reports the sum of the units of all Insulin delivered during the
46. AbbottDiabetesCare CoPilot Archives 8 3 Restoring Archived Data You can import archived data back into the CoPilot system database at any time Note It is a good idea to create a database backup before you import data See Section 8 4 2 Manual Database Backup 1 Select DataEntry gt Import gt Import Events from File DateErtry Reports UserProfle Rreterencen Hym Help P Bead Abbott BG Mei iv k 7 ee E Durk Prin Abban EG later hEnmy Wine Repote Gyathis Aaimgyn Delak Dete po Sewch d Cies Manos Enin FT l Customize Data Eniry Lists ba d 1 Free Sayle Connect Waag Lint Read evi Precepann Lind Birer for File i f CoPilot Heni P earra nee Figure 138 Restore Archive Data Import Events from File 2 When the file browser window opens select the archived data file xml and click Open 3 The archived data will begin importing and a status message will indicate the progress Back to Table of Contents 129 Section 8 Database Management 8 4 Backing Up the Database 8 4 1 Automatic Database Backup When the CoPilot system closes it automatically creates a database backup file with the filename format of AUTO_ lt database gt bak where lt database gt is the filename of the database that was just closed To ensure that your data is safely stored be sure to exit the CoPilot system when you are finished If you have a large database an hourglass will appear until the automatic backup i
47. Click to group entries by time of day Time Period Time periods are arranged in chronological order Click to list the time periods in alphabetical order Value Click to display the values in alohanumeric order Click again to reverse the alphanumeric order Back to Table of Contents 79 Section 5 Viewing and Printing Reports Description Events are displayed in ascending alphabetical order Click to reverse the order Other Info Click to reverse the order Comment Events with Comments display in ascending alphabetical order Events with no comments display first Click to reverse the order Remove Add Columns e To remove a column from the report drag and drop the column head cell off the table e Toaddacolumn to the report right click anywhere on the table to call up the context menu Select Customize Columns The Customization list displays From the list select the column head you want to add Drag and drop it to the preferred position in the column head row Two green arrows display to help you position the column Crip tonwrahan Figure 80 Customization List Move Resize Columns e To move columns left or right in the table drag and drop the column head cell to the preferred position in the column head row e Toadjust the width of any column use the sizing tool that becomes active when you hover your pointer over the right margin of the column head cell Back to Table of Contents 80 Section 5 Viewing and P
48. Home User Profiles Pete EF ference O ee degen Vee hae E iiih eps l ee ea a arle ST ee ep ee fT pee reaper Pog ee Pee par m eet r Pe h o m D a paml erkal fen Dn sarf EE N ee ee E hen Bi hee Figure 35 Patient Profile Page 3 Fillin the information you can provide on the Patient Information tab e Add information by selecting items from drop down boxes or typing information e Fields marked with an asterisk must be filled in to create a profile 4 Click Apply to save the information you filled in Health Profile Tab Click the Health Profile tab Fill out the Health Profile screen as described in Section 3 1 2 Health Profile Tab Data Entry Preferences Tab You can save time in manually entering data by setting up your patient s Data Entry Pref erences if you know them For example if a patient regularly takes a certain type of insulin ata particular dose you can enter it here The same is true for their regular exercise routines and other medications they may take The information you enter here is listed for you when you go to make manual entries Click the Data Entry Preferences tab Fill out the preferences for the patient as described in Section 3 1 3 Data Entry Preferences Tab EE Back to Table of Contents 36 Section 3 HCP and Home User Profiles Glucose Targets Tab Click the Glucose Targets tab Fill out the glucose targets for the patient as described in Section 3 1 4
49. Injection Bolus Meal Bolus Combination Bolus Dual Wave Bolus and Square Wave Bolus Avg Day By Time Period Reports the sum of all Correction Bolus Insulin Correction recorded during the specified Time Period for the selected Date Range Bolus divided by the number of days in the selected Date Range where Correction Bolus Insulin entries were recorded during that Time Period Total Summary Reports the sum of all Correction Bolus Insulin recorded during the selected Date Range divided by the number of days in the selected Date Range where Correction Bolus Insulin entries were recorded Avg DayTotal ByTime Period Reports the sum of all Meal and Correction Bolus Bolus Insulin entries recorded during the specified Time Period for the selected Date Range divided by the number of days in the selected Date Range where Meal and Correction Bolus Insulin entries were recorded during that Time Period Total Summary Reports the sum of all Meal and Correction Bolus Insulin entries recorded during the selected Date Range divided by the number of days in the selected Date Range where Meal and Correction Bolus Insulin entries were recorded Back to Table of Contents 95 Section 5 Viewing and Printing Reports Avg Day Basal By Time Period Reports the sum of the Basal Insulin delivered during the Time Period specified for the selected Date Range divided by the number of days in the selected Date Range where Basal Insulin was recorded for that T
50. Its position along the horizontal axis corresponds to the time hour of the insulin event Its height correlates with dosage Double click to view this entry in the Diary List e f pump data has not been imported into the CoPilot system from CoZmanager software manually entered meal bolus and correction bolus will not appear separately Instead a green bar will indicate all manually entered bolus events Its position along the horizontal axis corresponds to the time hour of the insulin event Its height correlates with dosage Double click to view this entry in the Diary List Data Table The Data Table tracks glucose carbohydrates and insulin values hourly e Each column represents 1 hour e Each event type is one row e Each event is one cell The value associated with the event displays in the cell Double click the cell to view this event in the Diary List Note Thesymbol indicates that the full value does not fit in the space provided To call up the full entry in the Diary List double click A WARNING e Imports from the CoZmanager System pump include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals N WARNING e Some Deltec Cozmo Insulin Pump events such as disconnect reconnect and cancelled boluses are not included CAUTION Total Insulin statistics based on data from the CoZmanager System pump may differ from the sum of the individual insulin
51. abr eB ED PA as Pid ps ae ee fiend a m fe ey i ER R Te MAn arn E RTENE a 3 Figure 88 Logbook Report Insulin carbohydrate and pre meal post meal bedtime and sleep glucose reading values are displayed in columns under each time period Breakfast Lunch Dinner Bed amp Sleep for each day over the date range A day 24 hours is defined as pre breakfast to pre breakfast The glucose target mode is your choice To call up the entry in the Diary List double click any cellin the row a _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Back to Table of Contents 88 Section 5 Viewing and Printing Reports 5 6 10 Lab and Exam Record Report The Lab and Exam Record Report is a table of data from all Medical Exam and Lab Test Result data entry screens over the specified date range CAUTION If any event data is Hidden a comment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report Lab and Exam Record 1710S gt eo Tippee el Dibe Pipe Year Gages js Gander for pected Height iiin Weight msi Age ai H TE AIT TE AEE ale Ta UHE a Euan Tp E mead By Pus E ormani Cihiragpil ie h 1 eee i Da tru Pur T ipn D Senate LA aie Figure 89 Lab and Exam Record Report e The screen shows a table of lab test data on the top and the exam data below Each event i
52. al database backup cpb can be restored by selecting File gt Database Maintenance gt Restore See Section 8 5 Restoring a Database Backup Note For added security the manual database backup file may be copied onto an external media such as a CD or DVD disk or other storage location To create a manual database backup 1 Select File gt Database Maintenance gt Backup 2 When the file browser window opens enter the filename to save the database backup file and click Save IMPORTANT As a precaution you should make a full backup of your CoPilot system database before upgrading your operating system 8 5 Restoring a Database Backup A manual database backup can be restored at any time 8 5 1 Restoring a Database Backup File To restore a manual database backup 1 Select File gt Database Maintenance gt Restore A message will appear asking you to confirm the operation 7 Bre S ee Se eS ee ST Te ea oy yf Ae PP pR Se p ep hee Geta Co e Figure 140 Confirmation Message 2 Click Yes 3 When the file browser window opens select the database backup file cpb to restore and click Open 4 Theselected database is restored and a message will appear asking if you would like to view the restore log file 8 5 2 Viewing the Restore Log You can open and view the Restore Log at any time The location of the Restore Log file depends on which operating system you are using For Windows XP this locatio
53. althcare professionals It is intended to aid people with diabetes and healthcare professionals in the review analysis and evaluation of information such as historical blood glucose test results insulin dosages carbohydrate intake and exercise data in support of an effective diabetes health management program It can be used with supported Abbott Diabetes Care blood glucose monitoring systems as listed in Appendix C Supported Devices and Databases where data is uploaded saved analyzed displayed as charts graphs and reports printed and shared with an authorized party Back to Table of Contents vi Preface Purpose and Scope This User s Guide provides computer requirements installation steps and configuration options It provides instructions and procedures for setting up user profiles for uploading recording and importing data for viewing reports and for sharing information between healthcare professionals and diabetes patients via the CoPilot system Host This guide also provides instruction for managing system security and data integrity by using logon profiles and passwords and for managing user rights Finally information is provided for troubleshooting and obtaining technical support Software Availability You can obtain the software by calling Customer Care at 1 888 522 5226 in the USA Computer Requirements The following are minimum requirements for the CoPilot system operation e Microsoft Windows XP 32 bit
54. ame e Last name Glucose Event Data e Date time of event e Data source to distinguish manual or device e Glucose value e Device ID serial number Correction Bolus Event Data e Date time of event Dosage e Administration type correction meal general Meal Bolus Event Data e Date time of event Dosage e Administration type meal general Basal Rate Event Data e Date time of event e Rate e Administration type programmed temporary Temp Basal Rate Event Data e Date time of event e Rate e Administration type programmed temporary Carbohydrate Event Data e Date time of event e Carbohydrates Daily Basal Insulin Sum Data e Date e Basal insulin daily total Daily Meal Bolus Sum Data Date e Meal bolus insulin daily total Daily Correction Bolus Sum Data e Date e Correction bolus insulin daily total FreeStyle Connect Interface User Contact Info e Patient last name Patient first name Glucose Targets e High value e Low value Time Periods e Time Periods Glucose Event Data e Date time of event e Data source to distinguish manual or device e Glucose value e Device ID serial number e Status flag e Cal code FreeStyle Family of Meters Interface Glucose Event Data e Date time of event e Data source to distinguish manual or device e Glucose value e Device ID serial number e Status flag e Cal code E Back to Table of Contents 145 COPILOT Health Management Sys
55. and dark red bars On all reports except for the Diary List e Glucose readings are represented by squares manual entries triangles meter blood glucose readings and circles continuous glucose readings which can be linked by a line 5 1 3 Target Range Colors Glucose readings are separated into target ranges which are represented on graphs and tables either in distinctive colors or in distinctive patterns for black and white printing You can display the data in three ranges High Within and Low or five ranges Very High High Within Low and Very Low These choices can be changed at any time on the Miscellaneous tab of the Report Configuration form by checking or un checking the Show Hypo Hyper box Each target range is associated with a unique color Very High turquoise High purple Within green Low yellow and Very Low red Back to Table of Contents 67 Section 5 Viewing and Printing Reports 5 2 Printing and Sending Reports To view a menu of options for printing and sending a report click the down arrow next to the Print icon on the Reports toolbar Print pa Frin Pigs Setup Spri Piira Print Fiore Raparii T Save m POF tile E Mad Report To Figure 71 Print Menu e Toprint the report in its currently displayed configuration format select Print The report prints on your printer To verify or change the page setup options margins paper size etc click Page Setup Rev
56. argets or make other changes to settings You can add important health information such as lab results insulin and medications After you set up the CoPilot system Host account the exchange of information occurs every time that you or your patient synchronize e When your patients synchronize their information is sent to the CoPilot system Host e When you synchronize all new patient data is downloaded to the CoPilot system allowing you to view patient profile and health information at any time convenient for you e If you make changes to a patient profile or add health information it is saved in the CoPilot system When you synchronize new data is sent to the CoPilot system Host e Finally when patients synchronize again they receive updates if any that you made to their profile data entries recorded health information and settings As an HCP you can also invite other HCPs to view patient data 7 3 Synchronization Synchronization matches and updates the data between the CoPilot system installed on your computer and the Host System Following synchronization all new and modified data is reflected in both your local CoPilot system database and the database on the Host server IMPORTANT The Host processes synchronization requests in the order received Therefore if you and the party you share data with both edit the same piece of data the party that synchronizes ast will make the lasting change to the record in the datab
57. ase Note Ifyou select an item from the Host menu the CoPilot system will try to connect to the Internet If your Internet connection does not open automatically please connect to the Internet before selecting items on the Host menu 7 3 1 Host Account Setup A Host account defines access privileges and functions associated with a particular user The first time a user synchronizes with the Host the Synchronize window opens Follow the steps on the screen and a Host account will be created for you and a confirmation e mail will be sent to you You can verify your Host account number by looking on your User Profile screen Back to Table of Contents 109 Section 7 Sharing Data with the CoPilot Host 1 Click the Synchronize icon as or click Host on the menu bar and select Synchronize Home version or Synchronize Current HCP HCP version Hest Hip Synchronune Cement HOP F3 Synchronize AI HPs Cri P3 ite to Share Dati Figure 104 Host Menu Home User left HCP right 2 The End User Agreement Screen displays Review the End User Agreement Click Next to continue E Profile lor Me Ka ery Cadiera ea a ee ee Figure 105 Host Account Number 3 Proceed through the setup process on the screen A password is established and a Host account number is assigned to the user which now appears on your user Profile screen Ps E T rhi a Leite Pal 4 Ika ha Figure 106 Synchronization S
58. at the top of the screen All open reports apply the same active date range data filter options and display features Changing these settings in any report changes them for all other open reports Back to Table of Contents 64 Section 5 Viewing and Printing Reports CAUTION For glucose and insulin entries if the Time Period is changed manually all reports will still be displayed as defined by the Time Period setting in the User Profile Note Any decimal calculations that are 0 4 or less are rounded to 0 Any decimal calculations that are 0 5 or greater are rounded to 1 5 1 Viewing Reports See Section 5 3 1 Report Options User or HCP Profile for instructions to select your default report and date range interval To open the default report from the Home page click e the View Report button 2 To open another report select its name from the Reports menu The first report remains open but hidden except for its tab The new report displays with the same date range active data filters and display features Repeta iverPralie Fetesamcet tpi chee Py yee Cece es Sere i Lra T Siete reba Oe Sarl ir Le iem Mandel Cry ae hi oe ee Ly he cee Pog Tri bade Fai Legi Lai ma Enn Darmi Era ahi i De io rr Sr eee Figure 67 Reports Menu 3 To display a report click the desired tab on the reports tab bar Figure 68 Reports Tab Bar 4 Toclose the active report click the Close Report icon Ee on th
59. ates Graph The Carbohydrates Graph plots carbohydrate events by hour of day e The carbohydrate data symbol ia represents one carbohydrate event The size of the circle is proportional to the carbohydrate value Its position along the horizontal axis corresponds to the time hour of the meal e Double Click i to view this entry in the Diary List nE al j Paes Fi i cod ee pore ee _ ne n a iE a m B m Gi B B a al an as im im In a UD JHE mine E Em amb Mich i om am iai Batten im rick Hi Ei i in rr E Eie eo ee ee Dee ID IE ME E ee ee ee es e a TO eT ee et E a ee EN E G E JE ee e o E a E E e E E S e a e N N Cia Ha Dee Bee a hn tie Eee ee ee Dee Figure 95 Daily Combination View Report Insulin Summary and Data Table Back to Table of Contents 99 Section 5 Viewing and Printing Reports Insulin Summary The Insulin Summary graph plots insulin events by hour of day e The horizontal axis is a 24 hour timeline The vertical axis is units of insulin e Basal insulin data light green shaded area can be imported into the CoPilot system only from CoZmanager software e Each dark green bar represents one meal bolus insulin event Its position along the horizontal axis corresponds to the time hour of the insulin event Its height correlates with dosage Double click to view this entry in the Diary List e Each red bar represents one correction bolus insulin event
60. been detected but cannot be identified as belonging to a specific user the CoPilot system will prompt you to assign the device to an existing user or to add anew user ee Ei T i ThE nny m herh hem ln E n a a Bep hore i l hier Figure 43 Assign Device Dialog CAUTION Do not upload data from any device that has recorded data for more than one person The CoPilot system cannot identify if data on a device has ever been recorded for more than one person All data stored on a device is uploaded to the database for the person associated with the device in the CoPilot system 3 The data from the device is uploaded to your PC A fully filled progress bar indicates when the upload is complete A summary of the upload displays in a pop up window Press OK to continue Figure 44 Upload Summary Note Ifyou receive an error message check the device connection Also click DataEntry gt Assign Default Device to verify the device setting After the first upload from a device the CoPilot system will identify that device and associate it with the assigned user Note More than one device may be associated with a single user Back to Table of Contents 42 Section 4 Entering Data Into the CoPilot System 4 1 3 Undoing a Device Upload You can delete undo the data uploaded from the most recent device that was newly assigned to auser as long as you have not selected another user closed the application or performed a
61. ce the CoPilot system installation CD into the CD DVD drive of the server Or download the CoPilot LAN Database Installer from the Abbott Diabetes Care website www AbbottDiabetesCare com Note With the CD do not install the CoPilot Health Management System program which starts automatically Instead open the contents of the CD and locate the LAN Server folder Open the LAN Server folder 2 Install the CoPilot server on the host server by running the CoPilotServerSetup exe setup file from the CD Or if you had downloaded the setup program from the website run the CoPilotServerSetup_ US Web exe setup file 3 When the installation is complete go to the Windows Control Panel and open the Firebird 2 0 Server Manager applet Make sure it is configured like this inehied Gerwer Cooninn a Start button The Lapard SPAA H EEE Vernon 260 Aa Teri 2 0 ie Uas Pe Pm T go levee appt O Eru Figure 142 Firebird 2 0 Server Manager Note Be sure to click the Start button to run the Firebird Server application Back to Table of Contents 150 Appendix E Installing the CoPilot System Client Application 1 Install the CoPilot system client application CoPilot_Setup exe on a client computer with network connectivity to the host server 2 Run the client application Select System Settings from the File menu Gr Horne Crist Add HEF Seabee nanan OF i E AnA Figure 143 File Menu System Setti
62. com USA Customer Care Center 1 888 522 5226 Published in USA Copyright and Trademarks This document is the property of Abbott Diabetes Care Inc and shall not be reproduced distributed disclosed or used for manufacture or sale of Systems without the express written consent of Abbott Diabetes Care Inc Permission is granted to print copies of this document for use solely by the CoPilot system user FreeStyle FreeStyle Freedom FreeStyle Lite FreeStyle Freedom Lite FreeStyle Navigator Precision Xtra Precision Link and Optium are trademarks of Abbott Diabetes Care Inc in various jurisdictions CoPilot is a registered trademark of Abbott Diabetes Care Inc CozMore Deltec CoZmo CoZmanager and CoZmonitor are registered trademarks of Smiths Medical MD Inc Adobe Acrobat and Reader are registered trademarks of Adobe Systems Incorporated Microsoft Windows and Internet Explorer are registered trademarks of Microsoft Corp Other trademarks are the property of their respective owners Disclaimers and Limitations of Liability The information contained in this Guide including but not limited to any product specifications is subject to change without notice Abbott Diabetes Care makes no representations or warranties of any kind concerning the contents of this Guide Under no circumstances will Abbott Diabetes Care be held liable for any loss or other damages pertaining to the use of this Guide Back to Table of Contents 153
63. computer A summary of the synchronized data displays 3 Click Close to exit You have successfully accepted the invitation and received the patient s data 7 4 3 Invitation to Share Data HCP Does Not Have a Host Account If the HCP does not have a Host account you can send an e mail invitation to the HCP to share data You must know the HCP s email address 1 From the Host menu on the menu bar select Invite to Share Data An Internet connection to the Host server will open and the following screen will display E Back to Table of Contents 116 Section 7 Sharing Data with the CoPilot Host LE Lovie HCE to Share Data Mia ae mon yoo n mng nV 1 aeons T IE iS Ratakin a Mine te Sock Cio AIA TEAN AIA _ Search Host MCP Database to find an MOP from the ist of existing accounts Enter th Host HCP Account Humber given to you by your HCP a Send an email imitation to an HEP who does not have an eosin eocounl J Bes ee Figure 115 Invite HCP to Share Data 2 Select Send an e mail invitation to an HCP who does not have an existing account Click Next When the next screen opens enter the Name and E mail Address of the HCP you wish to invite Click Next El invite HEP to Share Data Figure 116 E mail Invitation to HCP with No Host Account 4 The screen for selecting Access Level displays Select Read Only Access or Full Access Read and Enter Data and click Submit Back to Table of Contents 117 Section 7 S
64. corner of the graph Repeat this action to further magnify the area of interest To return the graph to its original state place the mouse in the lower right of the graph press and hold the left mouse button and drag to the upper left corner Togo to the Glucose Reading entry in the Diary List double click the data symbol Back to Table of Contents 81 Section 5 Viewing and Printing Reports IMPORTANT Please customize your Time Periods before entering data into the CoPilot system If the Display Time Periods setting is turned on for the Glucose Modal Day Report changing the Time Periods after data has been entered will result in the data appearing based on the Time Periods This may result in data not corresponding to the event times CAUTION Ifthe user reconfigures the Glucose Modal Day report by turning Display Time Periods OFF the Glucose Modal Day report will go back to plotting the data point based on the user configured time period and remove the Time Period labels across the top of the graph This can result in a data point for any glucose reading where a user manually assigned the time period being displayed ina different location on the Glucose Modal Day graph When the Display Time Periods is ON the glucose reading that has a manually assigned time period will be displayed on the graph in the middle of the time period assigned a Back to Table of Contents 82 Section 5 Viewing and Printing Reports 5 6 5
65. count Once you are logged into the Host you can search for the HCP using the HCP s State or Host account number e HCP does not havea Host account You must know the HCP s e mail address Note Ifthe HCP fails to accept or decline the invitation within 30 days the invitation to share data expires You can send another invitation to the same HCP after 30 days 7 4 1 Invitation to Share Data HCP Has a Host Account 1 From the Host menu on the menu bar select Invite to Share Data Ham ble a i ia ynctesnce Curent HOP Fa gg Synchronize F9 Syechaniza All HOP Cube ks Synchronize All Ctrl F9 indie Share Data z Aesp E M kiii Invite to Share Data l Sh Lienage my thired dma Manage my shared data Miang date beens phores seh ma Figure 107 Invite to Share Data Home User left HCP right 2 An Internet connection to the Host server will be opened and the following screen will display G Erowid as HOCE ia Share Data Sep 1 Invite to Shore Dota Ths festure assisis you in imiting an HCF to access your daia Alter you specify the HCP io whom you wish to grant thas aocens they will b gent an invitation massage identifying you ec T E TA Hthoy choose to do so Search Hest HCP Daisbase to ind sn HCP from the list of existing sccounts Enter the Host HCP Account Number given te you by your HCP sand an email aiadion to am MCP whe does not have an masing accoumi Figure 108 Invite HCP to Share Data
66. d plan etc 4 Click Close to exit The Host sends a message to the HCP about the changed access level 7 6 Managing Shared Data HCP User You can unsubscribe a home user which means you will no longer have access to their data Or you can activate a home user whose data you manage which will convert the home user to an individual user with access to the CoPilot system and their data on the Host 7 6 1 Unsubscribing a Patient k Figure 129 HCP User Host Menu 2 The next screen shows a list of the patients who share data with you Figure 130 Manage Data Being Shared with Me Back to Table of Contents 124 Section 7 Sharing Data with the CoPilot Host 3 Highlight the patient that you want to unsubscribe Click the Unsubscribe button Your Access Level for this patient is now NONE The Host will send you a message confirming your changed Access Level The next time the patient or the HCP who assigned the patient to you synchronize with Host your Access Level on their Manage My Shared Data screen will be NONE Heed Sachem has eer harep Py anar eer fo the fairen ofat aout bhi kines Coleman Sarees ap iets plaice ciat Guilia Supper if We erred bhii intel bakia Ted i th 30 538 haea Figure 131 Changed Access Level Message 7 6 2 Activating a Local Patient 1 Onthe Home page select your name from the Select HCP list 2 Next click 18 The Patient List will display Highlight the name of the patient
67. data You can download this guide from the Abbott Diabetes Care website www AbbottDiabetesCare com Perform the following steps to import a tab or xml file 1 Select the profile that you want to import data into 2 From the menu bar select DataEntry gt Import gt Import Events From File DetaEeny paa ePi Aeteseges Pye peip TO Be iima Bh m ar ahi Deh Pom Abian Cs hir Dimi Wep ae a eea Dye Coe Panen Lr Bea em i Ei Fees Fie gfe Figure 63 Import Menu Import Events From File 3 When the file browser window opens select the file type tab or xml and the file to import then click Open Back to Table of Contents 62 Section 4 Entering Data Into the CoPilot System 4 5 Exporting Data Exporting data in the CoPilot system is similar to archiving data see Section 8 1 Archiving Data except that the exported data is not removed from the CoPilot system s database To export data 1 Click Reports on the menu bar then select Diary List ot cece ie fee om ee ee ee ee ee Tej iea hrii Duty ald Liepiai Tei ia iie Gurny Wally Pump Figure 64 Reports Menu 2 The Diary List displays Adjust the date to include the data you want to export ee rit jz i Bt i wee Dee E psi oF Chey Pee Taisia Figure 65 Diary List Date Adjustment 4 Click Export from the File menu on the Home page When the file browser window opens select the folder where you want to save the f
68. data and automatically print the selected Favorite Reports without having to create a new user patient profile See Section 5 3 1 Report Options User or HCP Profile for instructions to select your Favorite Reports to print Note If you had an earlier version of the CoPilot system version 4 1 or earlier installed the Favorite Reports that you had previously selected may need to be selected again Note Any data you upload using Quick Print will not be permanently saved to a profile The uploaded data will only be temporarily stored in a Guest profile until one of the following events occurs e Uploading data from a device e Switching to a different user patient profile e Synchronizing with the CoPilot Host see Section 7 Sharing Data with the CoPilot Host e Logging off or closing the CoPilot system In addition any reports that are open on the screen will be immediately closed when you use Quick Print To upload and save data to a profile see Section 4 1 2 Uploading from a Device and Saving to a Profile To use Quick Print Connect the device to the computer ae b 1 On the Home page click the a Quick Print button Or click DataEntry gt Quick Print Abbott BG Meter from the menu bar Note To use Quick Print for other supported Abbott Diabetes Care blood glucose monitoring systems that require the installation of additional software for those devices e g FreeStyle Navigator System you must click the correspondi
69. dle of the time period assigned e Total Insulin statistics based on data from the CoZmanager System pump may differ from the sum of the individual insulin fields that make up the total This is because CoZmanager may record the amount of a cancelled bolus The Total Insulin statistic on any the CoPilot system report displays only the insulin delivered not the cancelled bolus e Total Insulin statistics may appear to vary from report to report This is usually due to how the report defines a day Section 6 e Contact your healthcare professional for guidance on determining and using your insulin dosages insulin to carbohydrate ratios and insulin sensitivities e Contact your healthcare professional for guidance on determining and using your prescribed carbohydrate intake e The CoPilot system does not calculate your insulin sensitivity or your insulin to carbohydrate ratio These should always be determined by your healthcare professional E Back to Table of Contents 148 Appendix D IMPORTANT Messages Section 4 e To avoid losing data upload data from your device often Most devices hold only a limited number of historical records e Always refer to the user s guide that came with your device or pump for complete instructions on its use e Any data you previously uploaded from a device will not be overwritten when you upload again from that same device Only the new data will be added to your file e Medication Ev
70. e Internet before selecting items on the Host menu e If this activity creates a second account for you you should delete the Local Account not yet synchronized with the Host However to retain any manually entered data you should export it from the Local Account before deleting it You should import the data into your new account see Section 7 Sharing Data with the CoPilot Host After deleting the Local Account you should again read your meter and assign it to the new account Section 8 e Asa precaution you should make a full backup of your CoPilot system database before upgrading your operating system Back to Table of Contents 149 COPILOT Health Management System Ap pen dix E Appendix E CoPilot System Network Installation About the CoPilot System Network Installation This appendix provides instructions for setting up a network installation for the CoPilot Health Management System The instructions assume that the user is setting up the CoPilot system database on a central computer server that will provide data access for one or more CoPilot system installations clients residing on other machines in a common network The user setting up the network installation must have a working knowledge of Windows and basic networking terminology Installing the CoPilot System Server Note Ifthe CoPilot system client application was previously installed it will need to be uninstalled prior to installing the server 1 Pla
71. e defined for the Guest profile that is used with Quick Print see Section 4 1 5 Quick Print E Back to Table of Contents 133 User Rights Option Edit Data Synchronize Data with Host Home User version only Synchronize Current HCP HCP version only Synchronize All HCPs HCP version only Assign User Rights Configure System Settings Section 9 Security 9 3 1 User Rights Options for HCP and Home Users Description Select to allow the user to edit events and user profiles Without this right the user cannot change or hide events nor delete or change another user s profile The user can however edit his her own profile add another user or enter add data by manual entry device upload or import Select to enable the home user to select Synchronize and Synchronize All on the Host menu If you do not have this right these options are grayed out Select to enable the HCP user to Synchronize Current HCP on the Host menu If you do not have this right this option is grayed out Select to enable the HCP user to Synchronize All HCPs on the Host menu If you do not have this right this option is grayed out Select to allow any user to change user rights of other users Deselect to allow the user to view but not change user rights for others or their own Select to allow the user to change System Settings If the user does not have this right the System Settings option is grayed out E Bac
72. e number more than half the average indicates that many glucose levels during the day vary considerably from the average and that the patient is not maintaining glucose levels near the average value Above By Time Period Reports the number of readings recorded above the patient s defined normal glucose limits during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded above the patient s defined normal glucose limits during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Within By Time Period Reports the number of readings recorded within the patient s defined normal glucose limits during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded within the patient s defined normal glucose limits during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Below By Time Period Reports the number of readings recorded below the patient s defined normal glucose limits during the Time Period
73. e reports tab bar When you view reports you can select the date or Date Range for information to view and you can use interactive Data Symbols to see more detailed information Back to Table of Contents 65 Section 5 Viewing and Printing Reports 5 1 1 Date Range Use controls on the Reports Toolbar to select the date range time period for the information that you want to view in one or more reports You can select a pre selected time period and you can also select custom dates and date range intervals maiwa O fiat mao a ff Figure 69 Reports Toolbar To select the date or date range for information you want to view use one or more of the following tools Custom Date Range List Select any time period such as Last 1 Month or Last 3 Months in the Custom Date Range List The dates for your selected date range are automatically entered in the Calendar Date Selection Tool 4 February P 4 2007 F SMTWTFS Ega 45 6 7 B B40 1i 12 13 14 15 16 i7 18 19 202 23 24 25 26 27 72h Current Month Last 3 Days Last 7 Days Last 2 Weeks Last 1 Month Last 3 Months Last 6 Months Last 12 Months All Dates E Previous Next Figure 70 Custom Date Range Calendar Date Selection and Arrow Tools Calendar Date Selection To select a specific date range enter dates in the calendar range selection tool You can type in the date s in the format mm dd yyyy or dd mm yyyy depending
74. edical Exam list see Section 4 3 Customizing Data Lists 4 Ifyou know it type the name of the HCP into the Examined By field 5 Enterany comments in the Comment box optional 6 Click Apply to save the new information The entry will appear in your Diary List E Back to Table of Contents 55 Section 4 Entering Data Into the CoPilot System 4 2 8 Recording a Lab Test Result 1 Click the Lab icon J on the Data Entry screen The Lab Test Result data entry screen displays Figure 56 Lab Test Result Data Entry 2 Ifnecessary adjust the Date for the lab test result you are recording 3 From the Test Type list select the type of lab test you had for example Cholesterol LDL If the lab test is not listed type it in Note To customize items in the Lab Test Result list see Section 4 3 Customizing Data Lists 4 Ifyou know the Result Value the Units and the Reference Range for the lab test you had type the information into the appropriate fields IMPORTANT Be careful to type numbers only into the Result Value field For example if your A1C test result is 7 6 type 7 6 in the Result Value field and type in the Units field If you type the units in the Result Value field the entry for this lab test will not be displayed correctly in the reports you generate 5 Enter any comments in the Comment box optional 6 Click Apply to save the new information The entry will appear in your Diary List Back to Table
75. ek Diya B Pisiin taming E PetBieciiek f Mig Pre Dama fe Tami E Peek Leak eei Z Fie bimi G Tiida GE Faries GY litra E fed kee day Eo Fg Figure 73 Report Configuration Data Filter Tab Data filters and display features see Section 5 3 3 apply to all reports except the HCP Group Analysis Report Changing data filter or display settings in any report changes them for all other open reports Not all filters are configurable in all reports Back to Table of Contents 70 Section 5 Viewing and Printing Reports Event Types There are two types of Glucose events Glucose BG refers to results from a blood glucose meter Glucose CM refers to results from a continuous glucose monitoring system Time Periods If you de select the Pre Breakfast Pre Lunch or Pre Dinner options on the Data Filter tab the carbohydrates for the corresponding meal breakfast lunch or dinner if entered manually or uploaded into the CoPilot system will not be displayed on the reports that would ordinarily show this information Week Days Week Days filters do not apply to the Daily Combination View Report Several data filters can be applied together For example you could un check Exercise events in the Event Types filter and check only Tuesday and Friday in the Week Days filter 5 3 3 Display Features Some display features are configured on the Miscellaneous tab of the Report Configuration screen D Bop Conlipiration
76. en by your healthcare professional 6 1 Prescribed Plan You can use the Prescribed Plan to store and review prescribed guidelines from your HCP for the following information e Insulin type dosage and time of day e Insulin sensitivity e Medication type dosage and time of day e Carbohydrates for each individual meal time e Ratio of amount of insulin per grams of carbohydrate You can add information for each of the items listed above for breakfast lunch dinner bedtime and a snack You can also add comments or notes that you would like to keep Figure 103 Prescribed Plan Sensitivity Sensitivity is your insulin sensitivity factor It is based on the amount of blood glucose lowered by 1 unit of insulin within a specific time frame This is also called your insulin correction factor Your insulin sensitivity factor is determined by your HCP Back to Table of Contents 106 Section 6 Prescribed Plan Ratio Ratio is the insulin to carbohydrate ratio It is used to determine how much insulin to administer per grams of carbohydrates eaten Your insulin to carbohydrate ratio is determined by your HCP WARNING e Do not change your medication unless advised by your healthcare professional N WARNING e Be sure to enter and check all values carefully The CoPilot system cannot check that the entries you make are correct for your personal needs Serious effects on your health could result from relying
77. ent refers to all medications you take except insulin e Becareful to type numbers only into the Result Value field For example if your A1C test result is 7 6 type 7 6 in the Result Value field and type in the Units field If you type the units in the Result Value field the entry for this lab test will not be displayed correctly in the reports you generate Section 5 e Please customize your Time Periods before entering data into the CoPilot system If the Display Time Periods setting is turned on for the Glucose Modal Day Report changing the Time Periods after data has been entered will result in the data appearing based on the Time Periods This may result in data not corresponding to the event times Section 7 e The Host processes synchronization requests in the order received Therefore if you and the party you share data with both edit the same piece of data the party that synchronizes last will make the lasting change to the record in the database e You should synchronize often with the Host The Host regularly sends messages to you about new CoPilot system features even if you have not added or changed any information since the last time you synchronized e Please verify that data was uploaded correctly before synchronizing with the CoPilot Host e Ifyou select an item from the Host menu the CoPilot system will try to connect to the Internet If your Internet connection does not open automatically please connect to th
78. eoserssessseosersseoseesseeseesseess 112 7 4 1 Invitation to Share Data HCP Has a Host ACCOUNt s ssessessesssessessessesseessess 112 7 4 2 Accepting an Invitation from the Host to Share Data HCP 0 116 7 4 3 Invitation to Share Data HCP Does Not Have a Host Account 116 7 4 4 Accepting an E mail Invitation to Share Data HCPs Only eee 119 7 5 Managing Shared Data Home USE essssssssssssescescessssssessssssssssssessscsesesesceees 121 7 5 1 Add User From HOSt ssesssessesssesseesseeseesseessessersseossesseessesseesseossrosersseosersseesersseees 121 7 5 2 Manage My Shared Data Defining HCP ACCESS csssssessssssesssssesesseeeees 123 7 6 Managing Shared Data HCP User essssssssssscscscscscssssssssssssssssesseeseseseseseacsees 124 7 6 1 Unsubscribing GP ARICING opscessnisssecreccsnsnsccvetasnconsunsnnaciscaseeetnecaenese seaman 124 7 6 2 Activating a Local Patient sseessessessosseeseessesseeseesesseesseoserseoserssessessessesseessess 125 8 Database Management seessssccccssccoccosscoccsecccsssccosssccosssecosssscccsssecosssecosssscesssseeos 127 81 Archiving Dataren spannessi ororena aP Ene Ve Ee an pA Ea a E APATOR EEES ENIA Sidi 127 8 2 Viewing Archived Data ssessesssessessessesssessessesseeseessessesseoseessessesseoseesseseessesseeseeseesss 129 8 3 Restoring Archived Data e sesessessessesssessessesseeseessessesseoseessessesseoseeseeseesses
79. es and standard deviation within and across time periods CAUTION If any event data is Hidden a comment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report Readings By Time Period Reports the number of readings recorded during the Time Period specified for each day of the selected Date Range Total Summary Reports the number of readings recorded during the selected Date Range Days with By Time Period Reports the number of days within the selected Date Readings Range where one or more readings are recorded during the specified Time Period Total Summary Reports the number of days within the selected Date Range where one or more readings are recorded Avg Readings By Time Period Reports the number of readings recorded during the Day Time Period specified for each day of the selected Date Range divided by the number of days in the selected Date Range regardless of whether a glucose reading was recorded or not Total Summary Reports the number of readings recorded during the selected Date Range divided by the number of days in the selected Date Range regardless of whether a glucose reading was recorded or not Highest By Time Period Reports the highest reading recorded during the Time Period specified within the selected Date Range Total Summary Reports the highest reading recorded during the selected Date Range Low
80. esesees 40 4 1 2 Uploading from a Device and Saving to a Profile ss ssesssesseesseessessesseessessees 41 4 1 3 Undoing a Device Upload ssessessesssessessessesseessessessesseesseseessesseoseeseessesseoseeseeseesses 43 4 1 4 Data Transfer between Patient Profiles HCPs Only sseesseesssesssesssesssesssesss 43 A UR P E E E E peeanaacti anaes 45 42 Manual Data Entry ssesssssessrcrasnsconssrsssnsevosebiunverninedesiseoressdred osses oreos idas sraon somenis senasa sbi t 46 4 2 1 Entering a Glucose Reading ssesseessessessesseessessessesseeseeseessesseoserseeseesseoseeseeseesses 48 4 2 2 Recording an Insulin DOS ssessesseessessessesseessessessesseeseeseessesseoseeseessesseoseeseeseesses 49 4 23 Recording a Meal a seers snsessssseassscsesioseacusstsssentvsastuoniaie oere Saa are aS eTa Sar iiaa 50 4 2 4 Recording Exercise Activity s sseesseessesssessesssesseesseeseesseeseesseesseossesseossesseessessees 52 4 2 5 Recording State of Health e ssesseessesssesseessesseesseesseeseesseeneeoseeeeoseesseessesseessessees 53 4 2 6 Recording a Medication Eve nt ssessessessesssessessesseeseeseessesseoseeseeseesseoseeseeseesses 54 4 2 7 Recording a Medical Exam Doctor ViSit seessessesseeseessessesseeseeseesseoseeseeseesses 55 4 2 8 Recording a Lab Test Result ss nsessossessesseesseseessesseeseeneessesseoseeseeseesseoseeseeseesses 56 4 2 9 Recording a Ketone REACING sssssscssscssss
81. esesesenees 136 9 4 Defining Access Right for the CoPilot HOSt sseessesseessesssesseesseoseessessseeseesseeses 137 94 1 FHOSTACCOUNMU asso care se cas ctetycdeaeanenienscatee a E ira i aiaa ia 137 9 4 2 Defining Access Levels for the CoPilot Host Synchronization 137 Table of Contents Appendix A Contact Customer Care ccccsssscocssscccsssscccsssscccscscccsssscccscsscosssscoess 139 Appendix B TROUDIESNOOUING bisccsccscvessssssncncesesvenvesssssecesessesinssencencsessessacsensasnascsussees 140 DEVICE CONNECTION PFODICINS sescssescnceciessuecsvssarcovertreusevaiasasveesmaaasasenaeiaetnseaemnanns 140 Data AD OVE ProODIENIS size rsececcesicysecdescevesscszezse tacatceseesionsecturenartsecdoesscatuasavibesteessstvesnibecieneeres 141 Pnn PrODICIIS cerr ae E E E E 142 internet Connecti Vitsin Ae EEE a errr 142 PU PCI VU WS eS E E E N 143 Access Violation Err Ot sesisesssezsasssvesstessunecoscsocesisservencas vesessssdeesunesaui S e NE OO aE E OESS 143 Appendix C Supported Devices and Databases ccsssccsssscccsssscccssscccsssscoees 144 Supported Devices and Databases ccceseesecsesessesssessssssssssesesssesssssessssssssesesesesesesees 144 Appendix D Warning Caution and Important MessageS sscecsssscccssscecssseeosss 146 WARNING MOSSAGCG cccscsecscscsssscssecscscscsssscssessscscesessacscessasacessasscaceasscacecsssacscessecacsceesocas 146 CAUTION MessageS s ssessesessesessesse
82. essesseeseeseesseoseeseeseeneeosesseeseeneesesseese 14 3 1 1 What is a Home User Profile sccniscectsccisstioessevisseressstencsseveincsarstinestiivadessenstastenivieinis 14 312 Aeakth Profle laD resisae aian a aa oen Ua ataona rEeias 17 3 1 3 Data Entry Preferences Tab esessessseessessseesseesssesssessseesseesseossesssersserssersserssersses 18 3 1 4 Glucose Targets Tab sessesseeseeseessesseeseeseessesseesesseessesseosesseoseessessesseoseessessesseoseessess 19 Sko OPUS T raaa ETT A EEA 23 Table of Contents 3 2 Home User Managing Your User Profile ssssesessssesesessssescscscsessesesesescssesesesees 24 3 2 1 Changing or Updating Your User Profile esssssssessseseesesssesesssseseseseseees 24 32 2 FOGG User Prone sersnsasirodismeniagsini aai 24 5 2 3 REMOVING a User Profle cisesssessstasansesusinveanssstsnssveestarsistinnveritssotniertiensbenncieanans 25 3 24 Adding an HCP Pr nle cesses bccersaechcersectivearsaataarnscionieases tsa vtesteeeniontigatnatneeidie 26 32 FENI Ae IGE POIO sessar N A E AEE 27 3 2 6 Removing an HCP Profile ss ssessesseessesssesseesseeseesseeseesseeseeoseesseoneesseosseeseesseeseesseeses 27 3 3 HCP Setting Up Your User Profile e esesssessesssesseessesseesseeseesseesseoseesseossesseesseeseesseeses 28 33 1 Whatisan HCP Profile l mionaimwancunssmacnmannaicnameinmamnnenee 28 33 2 HCP Pronle SetUD ener neo one ie neaei rie AE SY ne 29 3 3 3 Automatic Report Printing ssesesesseseseesess
83. est By Time Period Reports the lowest reading recorded during the Time Period specified within the selected Date Range Total Summary Reports the lowest reading recorded during the selected Date Range Average By Time Period Reports the sum of the readings recorded during the selected Date Range that fall within the specified Time Period divided by the number of readings recorded during the selected Date Range that fall within the specified Time Period Total Summary Reports the sum of the readings recorded during the selected Date Range divided by the number of readings recorded during the selected Date Range Back to Table of Contents 91 Section 5 Viewing and Printing Reports Standard By Time Period Reports the standard deviation of the readings Deviation recorded during the Time Period specified within the selected Date Range Total Summary Reports the standard deviation of the readings recorded during the selected Date Range Note N A is displayed where fewer than three readings are recorded Standard deviation is a statistical calculation that tells how close a set of values is clustered around the average of those values It is a measure of dispersal or variation of the patient s average glucose level For example a small number less than half the average indicate that most of the glucose readings during the day are close to the average value and that the patient is maintaining glucose levels near that value A larg
84. fields that make up the total This is because CoZmanager may record the amount of a cancelled bolus The Total Insulin statistic on any CoPilot system report displays only the insulin delivered not the cancelled bolus CAUTION Total Insulin statistics may appear to vary from report to report This is usually due to how the report defines a day Back to Table of Contents 100 Section 5 Viewing and Printing Reports 5 6 13 Weekly Pump View Report The Weekly Pump View Report shows the components of insulin doses for each day ina seven day period in bar graph and pie chart formats CAUTION If any event data is Hidden a comment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report To select the week 7 days for the data you want to view e Using the date field on the right select the last date in the week you want to see 3 17 07 for example Set to last date in e Jo neds Piramis Neat Figure 96 Date Field for Selecting Date e A day 24 hours is defined as midnight to midnight e The glucose target mode is Standard Figure 97 Weekly Pump View Report Bar Graph R Back to Table of Contents 101 Section 5 Viewing and Printing Reports Figure 98 Weekly Pump View Report Pie Charts and Glucose Statistics Table e Double click any cell to view this entry in the Diary List e Basa
85. follow Steps 1 through 4 above to remove the HCP N Back to Table of Contents 39 Section 4 Entering Data Into COPILOT Health Management System the CoPilot System 4 Entering Data Into the CoPilot System There are three ways to enter events data into the CoPilot system Each of these methods is explained in the corresponding section below e Uploading Data from a Device e Manual Data Entry e Importing Data from Database Files This section also explains how to export data CAUTION The CoPilot system assumes a single glucose calibration type either plasma or whole blood 4 1 Uploading Data from a Device Use the CoPilot system to upload data from all supported Abbott Diabetes Care blood glucose monitoring systems For a list of supported devices see Appendix C Supported Devices and Databases Data from the Deltec Cozmo Insulin Pump and the FreeStyle Navigator System can be directly uploaded to the CoPilot system by installing the appropriate software for these devices where available For more information view the User s Guide provided with each device You can also import data from CoZmanager the software program for storing CozMore System data where available For more information see Section 4 4 Importing Data from Database Files IMPORTANT To avoid losing data upload data from your device often Most devices hold only a limited number of historical records 4 1 1 Connecting a Device to Your Computer
86. g for example Serum theophylline level The User Entry icon G appears next to the new entry Customize Data Entry Lists Lists Customizing Lists for Ms Karen Coleman re g7 g7 g7 of oF aA G Gm ee ee BUN Blood Urea Nitrogen C Peptide Figure 61 Test Types List LC 4 Check the Hide box for items that you don t want to see listed when you record a manual entry event For the Food Item list you can also mark an item as a favorite 5 Click Apply to save the new list item s Select another list from Select List to Customize or click OK to close Back to Table of Contents 60 Section 4 Entering Data Into the CoPilot System 4 4 Importing Data from Database Files You can import some databases from other programs into your CoPilot system using the Import function 4 4 1 Importing a Database Some databases can be imported directly into the CoPilot system They include databases created by e FreeStyle Connect Data Management System e Precision Link Diabetes Data Management System V 2 5 or higher e CoZmanager System Databases from these programs are detected by the CoPilot system as long as the software for the programs that created them are installed on your PC Otherwise you may need to browse for the database to import by selecting DataEntry gt Import gt Browse for File on the menu bar Note The CoZmanager System software must be Rev D or higher The inte
87. haring Data with the CoPilot Host f Imi POLS fi SA are Lab sevice Rasana L ail Mane yeu idaho ota fou may change thet level a any timo pnb an Ader assigning an Access Level chek SUBMIT A message will be sent to the HCP achesing them of your wiih that hey hire steed L your dita ay beahr tanita i yoo Man Meng screen whan the HCP haa eecepted your imitashon Be sum to Synchonge Hi pict esata i dnc Noto i you more no message Confiming acceptance by the MGP within a reasonabie penod of time you should follow up wih the MOP yourgel as the Sytem wil not generate repeat mation messages Figure 117 Assign Access Level 5 Click Next The Host displays the Process Complete screen The Host will send the HCP an e mail inviting him her to have access to your data The message instructs the HCP to e Download the CoPilot Health Management System e Install the software and set up a user profile e Synchronize with the Host and set up a Host account e Make note of the Invitation Code included near the end of the e mail 7 The Host will notify you when the HCP has accepted the invitation to share data If you don t receive this message within a reasonable period of time contact the HCP directly Note Be sure to synchronize regularly with the Host to receive current messages Back to Table of Contents 118 Section 7 Sharing Data with the CoPilot Host 7 4 4 Accepting an E mail Invitation
88. he column i i i n E CO aar O S m F i agga i Figure 101 Customization List Move Resize Columns e To move columns left or right in the table drag and drop the column head cell to the preferred position in the column head row e To adjust the width of any column use the sizing tool that becomes active when you hover your pointer over the right margin of the column head cell Note The Insulin column contains the Insulin Type entered in the Prescribed Plan See Section 6 Prescribed Plan for more information Back to Table of Contents 104 Section 5 Viewing and Printing Reports Data Filter For most column heads in the table you can configure a data filter using the selection list To display the selection list for any column click the down arrow on the right e To display data for all patients with any or no entry in the corresponding data field click All e To customize the data filter click Customize Complete the Filter Builder dialog box e To save your custom changes 1 Click Customize bottom right of screen The Filter Builder screen displays 2 Click Save As Enter a filename Next click Save Figure 102 Filter Builder Tool Back to Table of Contents 105 COPILOT Health Management System Section 6 Prescribed Plan 6 Prescribed Plan The CoPilot system provides an additional utility called the Prescribed Plan This utility stores guidelines which have been giv
89. ield optional 9 Click OK to save and close the Prescribed Plan window Or to clear all data entered into the plan click Reset ttt ln Back to Table of Contents 107 Section 7 Sharing Data with COPILOT 2 Health Management System the CoPilot Host 7 Sharing Data with the CoPilot Host The CoPilot Host system resides on an Internet server managed by Abbott Diabetes Care It allows home users and HCPs to securely share and exchange updated profile information data uploaded from devices and manually recorded health information e Home users can exchange information with one or more HCPs e HCPs can exchange information with patients and other HCPs The CoPilot Host acts as a trusted intermediary It uses a highly secure method of sharing data the same type of security technology typically used for online banking and shopping The CoPilot Host allows home users to assign user rights to HCPs to allow or prohibit sharing of information and read only or read write access To use the CoPilot Host you must e Install the CoPilot Health Management System see Section 2 CoPilot System Installation e Setup a Host account 7 1 Home Users Sharing Information with Your HCP The CoPilot system allows you to use the Internet to share your glucose test results and other recorded health information with one or more of your HCPs e Toenable sharing you send an invitation to your HCP using the CoPilot Host e
90. iew or make changes to the Page Setup form e To preview the report before printing it click Print Preview e To print one copy of each of your favorites on the default printer click Print Favorite Reports for then select the device type you want to print the reports for e To save the open report in the Adobe Acrobat PDF file format click Save as PDF file Select this option if the E Mail Report to option below does not automatically create a pdf file Or select this option if you have a printing problem and want to print from Adobe Acrobat The Adobe Acrobat Reader program must be installed on your computer Go to www Adobe com for instructions on downloading this program e To e mail the report as an attachment click E Mail Report to The report is attached to the e mail message as a pdf file You do not have to Save as PDF file first Note The E Mail Report to option is designed to access your e mail account and open anew e mail message screen If your e mail account is not detected automatically you will need to e mail the report manually To do so e With the desired report open select the Save as PDF file option from the Print drop down box on the Reports toolbar Then manually attach the pdf file to an e mail SSS a Back to Table of Contents 68 Section 5 Viewing and Printing Reports 5 3 Personalizing Report Settings Reports can be personalized to your preferences by making choices for Report Options
91. ign Oafauit Diece E Manual Enatry FF ob Customize Data Entry Leste Import d Figure 42 DataEntry Menu Read Abbott BG Meter CAUTION When uploading glucose data from a device the CoPilot system does not differentiate between devices that are whole blood or plasma calibrated The CoPilot system merely uploads the data with no calculations made Because there are slight differences between the two calibrations you should not mix data from devices that use different calibration references It is possible to enter duplicate data entries into the CoPilot Health Management System The CoPilot system does not check the accuracy of the data the user provides For example a user of the Deltec Cozmo insulin pump might record the carbohydrates for a meal for example 25 g and enter it into the Deltec Cozmo software When the user uploads the data from the pump a meal entry 25 g will be created in your CoPilot system If the user also manually enters a meal entry 25 g for that same meal in the CoPilot system Software two meal entries would result at slightly different times thereby accidentally recording a total of 50 g for the meal The user must take reasonable precautions to prevent duplication errors For example choose one location for recording certain data types i e on a single device or in a particular software program Back to Table of Contents 41 Section 4 Entering Data Into the CoPilot System Note When a device has
92. ile The HCP may also upload from a patient s device and synchronize data with the Host This is not true however if the HCP does not also have these User Rights on their local CoPilot system Full Access can be granted only by e A patient who has a Host Account e The HCP who originally created a patient s profile on the HCP s PC system tt ss Back to Table of Contents 137 Section 9 Security With Full Access any changes the HCP makes to data are uploaded to the Host during synchronization Likewise any new data on the Host for that patient is downloaded to the HCP s local CoPilot system database Full Access does not allow the HCP to authorize others to view a patient s data Only the patient or the HCP owner see above of that patient s data can authorize data sharing Also Full Access does not allow the HCP to authorize others to view the owner s data Only the owner can authorize that e With Read Only Access an HCP may view a patient s data but not change it in any way When generating a report for the patient the HCP can change the Report Settings The HCP cannot however edit Event data or Hide events When the HCP synchronizes with the Host any new data on the Host for that patient is downloaded to the HCP s local system e None no access terminates an HCP s access to the patient s data The patient s name is removed from the Patient List on the HCP s local CoPilot system When the HCP synch
93. ile that is exported 5 Select the file type tab or xml in the Save as type field Enter the name of the file in the File name field Click Save Back to Table of Contents 63 COPILOT Health Management System Section 5 Viewing and Printing Reports 5 Viewing and Printing Reports With the CoPilot system data entered manually or uploaded from a device can be displayed on the screen in a variety of ways Statistical and other calculations are automatically performed on the data and the results are put into tables and graphs A report is one or a set of these tables and graphs b boa Reports Pe Gemte pete eee Deeg Meet tee Toolbar WV gt ll os H J CoPILOT Select ihe furen Come j e Cee Figure 66 Glucose Modal Day Report Any report can be customized to your preferences Many variables can be adjusted in real time as you view the report These are described in Section 5 3 Personalizing Report Settings Data cannot be changed in any reports except the Diary List Corrections or additions to manually entered data can be made by accessing the Data Entry screen for the event Refer to the individual report sections for instructions on calling up the Diary List entry for past events The changes display immediately on any affected report Once opened a report remains open until you close it Any number of reports can be open at the same time only one is visible Each open report shows as a tab
94. ime Period Total Summary Reports the sum of the Basal Insulin delivered during the selected Date Range divided by the number of days in the selected Date Range where Basal Insulin was recorded Avg Day Total By Time Period Reports the sum of the Total Bolus and Basal Insulin Insulin doses delivered during the Time Period specified for the selected Date Range divided by the number of days in the selected Date Range where Insulin entries were recorded for that Time Period Total Summary Reports the sum of the Total Bolus and Basal Insulin doses delivered during the selected Date Range divided by the number of days in the selected Date Range where Insulin entries were recorded Note Days where no Insulin entries were recorded during the specified Time Period will not be included in the By Time Period calculation Days where no Insulin entries were recorded will not be included in the Total calculation Z WARNING e Imports from the CoZmanager System pump include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals N WARNING e Some Deltec Cozmo Insulin Pump events such as disconnect reconnect and cancelled boluses are not included CAUTION Total Insulin statistics based on data from the CoZmanager System pump may differ from the sum of the individual insulin fields that make up the total This is because CoZmanager may record the amount of a cancelled bolus The Total Ins
95. ing in distinctive colors e The timestamps have been removed for the individual glucose values in the Logbook section Instead the user specified Time Periods pre meal and post meal appear under the column headings for each meal Back to Table of Contents 75 Section 5 Viewing and Printing Reports 5 6 2 Two Week Glucose Summary The Two Week Glucose Summary similar to the Two Week Glucose Summary with Logbook above provides a consolidated view of the following individual reports in a single summary report for a specified 2 week date range e Glucose Modal Day see Section 5 6 4 e Glucose Pie see Section 5 6 8 e Statistics see Section 5 6 11 If there are a large number of glucose entries within the specified 2 week date range e g when uploading data from a continuous glucose monitoring device it is highly recommended that the Two Week Glucose Summary report be selected which does not include the Logbook in order to minimize the number of printed pages PA Toe Ta Pre Pan E Sleep O00 Aa io fwi 00 Pwi a AM dhag Tappar Ranges Sbiveke Pa oebbieps Chios Epai i iai 8G A eee 80 Gee OM e a esd eee sa A A T E a E a L Mma o s J me ai f 65T J Fa nr wa w oom om ew Tow sow 40m Back to Table of Contents 76 Section 5 Viewing and Printing Reports 5 6 3 Diary List The Diary List is a table of all data entries made over the specified date range Each row corresponds
96. ist contains a Hidden column far left Entries you have chosen to hide will display in the Hidden column Hidden oe De column Fo eE BE Fas EFI mep mea F mip Bee ees B l peg ony Eg ico FI on Tia Bit ia fee a ed T ai prm Ea epe eme E prema Lae e EE 3 GB yee fe mr ee Per mm La aes ed Ei Fa ha RE om Se ii Ct l eal mihi Fes Ey Ss Law U D eee OB e GE Fm ot ee bs e aw Seo es Soe See ees ee Pee en ee Figure 77 Diary List with Hidden Column Displayed e To Hide an event select the row and right click Click Hide Data on the context menu When prompted to confirm click Yes to hide the data D divert E urtise cats er Boi gt Het af Beco Cordiguratn hri Figure 78 Reports Context Menu To Un Hide an event click any cell in a row that displays i in the Hidden column Next right click and select Un Hide Data from the context menu The event is no longer hidden e The Diary List displays Hidden data and the Hidden column by default To not display Hidden data on the Diary List e Click ali on the Reports toolbar Click the Miscellaneous tab and un check the box to Show Hidden Data Click OK The Diary List will no longer display Hidden data and the Hidden column Back to Table of Contents 78 Section 5 Viewing and Printing Reports Tania EAEE EEE PEAN Pasha tna Hidden column and hidden data are not displayed i iH mr B it a kape ee Eika EE per 72 a HETG FUI Fa aep
97. k to Table of Contents 134 Section 9 Security 9 3 2 Assigning Your Own User Rights HCP and Home User If you are the initial HCP or home user you are automatically granted full user rights With this status you can change your own user rights and assign rights for other profiles To change user rights in your own profile 1 Open your profile 2 Click Rights in the lower left corner Figure 141 User Rights Home User and HCP User 3 The User Rights screen displays Check the rights that you want to grant to yourself Uncheck the rights that you want to revoke 5 Click OK Note If you cannot change your own user rights select System Administrator in the Select User list or Select HCP list The system administrator can change user rights for any profile Back to Table of Contents 135 Section 9 Security 9 3 3 Home User Assigning User Rights to Other Home Users If you have set up more than one home user profile you can follow this procedure to set user rights for another profile 1 Click UserProfile gt User List or from the Home page click TAN to display the User List y E Select a user in the list Click E to open the User Rights screen Check the rights that you want to grant Uncheck the rights that you want to revoke Click OK Note Edit Data w allows the user to edit data events and delete user profiles oe Te 9 3 4 HCP Assigning User Rights to Other HCPs If you
98. l insulin data light green shaded area is imported into the CoPilot system only from CoZmanager System software e A Glucose Statistics table summarizes the glucose readings for the week displayed Z N WARNING e Imports from the CoZmanager System pump include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals CAUTION Total Insulin statistics based on data from the CoZmanager System pump may differ from the sum of the individual insulin fields that make up the total This is because CoZmanager may record the amount of a cancelled bolus The Total Insulin statistic on any CoPilot system report displays only the insulin delivered not the cancelled bolus CAUTION Total Insulin statistics may appear to vary from report to report This is usually due to how the report defines a day R Back to Table of Contents 102 Section 5 Viewing and Printing Reports 5 6 14 HCP Group Analysis Report The HCP Group Analysis Report is available to HCP Users only This report is a user configurable view of all the CoPilot system data for all patients of the HCP The HCP can display data for any patient he she manages This includes all device data uploaded at the clinic during a patient visit all data entered manually at the clinic and all data imported into the HCP s database through information sharing through CoPilot system Host This report facilitates viewing and comparing of data for
99. lied by 100 Total Summary Reports the total number of readings recorded above the patient s defined normal glucose limits and below the limits of a hyper event during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Low By Time Period Reports the number of readings recorded below the patient s defined normal glucose limits and above the limits of a hypo event during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded below the patient s defined normal glucose limits and above the limits of a hypo event during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Very Low By Time Period Reports the number of readings recorded as hypo events during the Time Period specified within the selected Date Range divided by the total number of readings recorded during the Time Period specified within the selected Date Range and multiplied by 100 Total Summary Reports the total number of readings recorded as hypo events during the selected Date Range divided by the total number of readings recorded during the selected Date Range and multiplied by 100 Available when five target
100. lthcare professional e Be sure to enter and check all values carefully The CoPilot system cannot check that the entries you make are correct for your personal needs Serious effects on your health could result from relying on or using improper or incomplete entries Discuss the data entry options available with your HCP so you are both clear on the amount and types of information for therapy analysis Back to Table of Contents 146 Appendix D CAUTION Messages The following CAUTION messages are included in this User s Guide Section 4 The CoPilot system assumes a single glucose calibration type either plasma or whole blood Ensure that the time and date are set correctly on your personal computer and other devices When uploading glucose data from a device the CoPilot system does not differentiate between devices that are whole blood or plasma calibrated The CoPilot system merely uploads the data with no calculations made Because there are slight differences between the two calibrations you should not mix data from devices that use different calibration references It is possible to enter duplicate data entries into the CoPilot Health Management System The CoPilot system does not check the accuracy of the data the user provides For example a user of the Deltec Cozmo insulin pump might record the carbohydrates for a meal for example 25 g and enter it into the Deltec Cozmo software When the user uploads the data from the
101. mne Figure 1 The CoPilot System Home Page Home User Back to Table of Contents 5 Section 1 Introduction 1 6 2 Menu Bar The menu bar provides commands for the CoPilot system features and operations including the features that you can use by clicking buttons and icons File DataEntry Reports UserProfle References Host Help an The following are two examples of how instructions are written for using commands on the menu bar e Click File gt Database Maintenance gt Archive to export data to an archive file e Click Reports on the main menu and select Diary List Also an instruction may direct you to use an icon or button e Click the Read Device button to upload data from your device 1 6 3 Shortcut Keys Menu commands buttons and icons often provide a keyboard shortcut Many menu items have shortcut keys such as Ctrl P to print Elle DataEntry Reports User ay Home Cirl H Export Add Patient Add HCP ee Print Cris p Print Prien Page Setup Print Favorie Repora for Sare as POF file E Mail Report To Syetem Settings Database Maintenance J H Ern Ah Fd Back to Table of Contents 6 Section 1 Introduction Many icons have a popup which appears when you hold the mouse pointer over the icon that indicates the shortcut key such as Ctrl 6 to enter a medication event Tui Ka Meds Exam Lab Ketones Note Enter Medication Event Ctrl 6 1 6 4 Select User Selec
102. n is in C Documents and Settings All Users Application Data AbbottDiabetesCare CoPilot Logs For Windows Vista and Windows 7 this location is in C ProgramData AbbottDiabetesCare CoPilot Logs Back to Table of Contents 131 COPILOT Health Management System Section 9 Security 9 Security This section explains how to set up and use User IDs and Passwords It also explains how to set User Rights the feature that allows an HCP or home user to define access rights for their own profile and or for other profiles users that share the system When you set user rights you define the ability to create or edit other profiles to synchronize data with the CoPilot Host to define user rights for others and to configure the CoPilot system settings 9 1 System Administrator Profile In the CoPilot system there is a built in user profile for the CoPilot System Administrator You cannot use the system administrator profile to upload data or enter information This profile is used generally for configuring security user rights It cannot be deleted and system administrator user rights cannot be revoked If you like you can set or change the system administrator s password using the procedure below The default password for the system administrator is Admin Follow procedures below to enable password protection 9 2 Password Protection Each user has a user ID the name used for the profile Defining a user ID is a required step in c
103. n procedures Home User Icons a 2 Home Read Device Quick Print Manual Entry View Reports Synchronize User Profile Help a zi Wo o g Home User Tip Select UserProfile gt User Profile gt Options gt Show Button Captions to see button captions HCP Icons D F a real alt Ta T Home Read Derce Quick Print Manual Entry View Reports Synchronize Curent MCF Patient Profile Help HCP Tip Select UserProfile gt HCP Profile gt Options gt Show Button Captions to see button captions Icons and Associated Actions e Home Return to the CoPilot system home page e Read Device Upload data from a blood glucose meter or other device e Quick Print Upload data and automatically print selected Favorite Reports without saving the data to a user or patient profile e Manual Entry Record health information events open the Data Entry screen View Reports Open the Report screen to the default report you select in Options e Synchronize Synchronize Current HCP Upload download exchange the most recent profile and health information with the CoPilot Host system e User Profile Patient Profile Open the home user or patient profile to view or to edit information e Help Open this User s Guide to the appropriate section for help Back to Table of Contents 8 Section 1 Introduction 1 6 6 Large Buttons Large Buttons on the Home page provide shortcuts to commonly used actions Home
104. n the www Adobe com for instructions on downloading this Printout application Internet Connectivity Problem Troubleshooting Host Menu Item e When you select an item from the Host menu the CoPilot Selection Cannot system tries to open an Internet connection automatically If Connect to the Host your Internet connection does not open automatically open it manually before selecting items on the Host menu eee Back to Table of Contents 142 Appendix B PDF Attachments Problem Troubleshooting E Mail Report to PDF e The E Mail Report to option is designed to access your e File Not Attached mail account and open a new e mail message screen The report is attached to the message as a pdf file If your e mail account is not detected automatically you will need to e mail the report manually To do so With the desired report open select the Save as PDF file option from the File menu Attach the pdf file to an e mail manually Access Violation Errors If you receive an access violation error message you should close the program and reopen it even if the program allows you to continue If you do not close and reopen the program you may get further access violation error messages Back to Table of Contents 143 COPILOT Health Management System Appendix C Appendix C Supported Devices and Databases The CoPilot Health Management System supports many types of blood glucose monitoring devices and databases
105. ng DataEntry gt Quick Print lt device gt from the menu bar DataEntry Reports UserProfile Fe FF Read Abbott BG Meter Gluick Print Abbott BG Meter 2 Assign Default Device El Manual Entry Ft mj Customize Data Entry Lists Import 2 Asthe data from the device is uploaded a screen appears indicating the data upload progress and print status When the reports have completed printing the Home page will be displayed R Back to Table of Contents 45 Section 4 Entering Data Into the CoPilot System 4 2 Manual Data Entry The CoPilot system allows you to add edit hide and unhide manually entered information When manually recorded events are hidden they are omitted from views and reports but are not removed from your database AN WARNING e Be sure to enter and check all values carefully The CoPilot system cannot check that the entries you make are correct for your personal needs Serious effects on your health could result from relying on or using improper or incomplete entries Discuss the data entry options available with your HCP so you are both clear on the amount and types of information for therapy analysis CAUTION Itis possible to enter duplicate data entries into the CoPilot Health Management System The CoPilot system does not check the accuracy of the data the user provides For example a user of the Deltec Cozmo insulin pump might record the carbohydrates for a meal for example 25 g and en
106. ng systems The CoPilot system also allows you to record information about insulin ketones medications meals exercise state of health medical exams lab results as well as general notes The CoPilot system displays trends and patterns in glucose readings carbohydrate intake insulin dosage and other diabetes related factors The CoPilot system can be installed in one of two modes or versions The Home User version is for people with diabetes or their caregivers The HCP version is for healthcare professionals HCPs When you install and use the CoPilot system for the first time you must specify which version you use Both versions provide the same tools to record track view and analyze individualized health information When needed this guide provides instructions specifically for each version and type of user To allow multiple home users such as a family and multiple HCPs such as in a clinic to share the use of the CoPilot system each user has a Profile The information for each profile can be made secure with a unique password In addition home users and HCPs can use the CoPilot system to share data and recorded health information by synchronizing via the Internet with the CoPilot system Host Synchronization is the term used to refer to the exchange of information via the CoPilot Host Intended Use and Application The CoPilot Health Management System is intended for use in home and clinical settings by patients and he
107. ngs Command 3 The System Settings screen displays Sp ee o y E a S o a e Figure 144 System Settings 4 Under Database Options select Remote 5 For the Server Name enter the computer name of the server This is the name that the computer is identified by on the local network 6 Forthe Database Name enter the complete path and filename of the server database for example C Program Files CoPilotServer Database CoPilot cpd DO NOT use the full path specification that includes ComputerName C 7 Click TEST If the connection is successful a confirmation message displays Back to Table of Contents 151 Appendix E Restarting the Client 1 Restart the CoPilot system on the client You may need to set up the user again as either a Home User or a Health Care Professional even if you did so in the past This will establish the server database as either a Home or HCP system All subsequent clients that attach to the server database will use the established Home or HCP selection 2 The lower left corner of the client should indicate the name of the current database CoPilot cpd unless you have created and named your own CoPilot system client database T Back to Table of Contents 152 COPILOT Health Management Syatem CoPilot System User s Guide 2007 2010 Abbott All rights reserved Abbott Diabetes Care Inc 1360 South Loop Road Alameda CA 94502 www AbbottDiabetesCare
108. night Glucose Modal Day Pre breakfast to Pre breakfast Glucose Line Midnight to Midnight Pre breakfast to Pre breakfast Midnight to Midnight Pre breakfast to Pre breakfast Glucose Average Glucose Histogram Glucose Pie Chart Logbook Pre breakfast to Pre breakfast Lab and Exam Record Midnight to Midnight Statistics Pre breakfast to Pre breakfast Midnight to Midnight Midnight to Midnight Midnight to Midnight Daily Combination View Weekly Pump View HCP Group Analysis asl Back to Table of Contents 73 Section 5 Viewing and Printing Reports 5 6 Descriptions of Reports Carefully review the earlier sections in this section before reading these descriptions The earlier material provides important overall guidelines for viewing navigating and personalizing reports Z WARNING e Have your healthcare professional review and confirm your entries before using this data Serious effects on your health could result from relying on or using incorrect entries CAUTION If any event data is Hidden a comment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for that report 5 6 1 Two Week Glucose Summary with Logbook The Two Week Glucose Summary with Logbook provides a consolidated view of the following individual reports in a single summary report for a specified 2 week date range e Glucose Modal Day see Section 5 6 4 e Glucose Pie
109. om the File menu on the User List screen The system will ask you to confirm If you select Yes the user is removed Note You cannot delete your own user profile If you try the CoPilot system displays the following error message Figure 17 Error Message E ae 25 Back to Table of Contents Section 3 HCP and Home User Profiles 3 2 4 Adding an HCP Profile You can create as many HCP profiles as you want This is often a good way to store names addresses and other information about your doctors clinics etc The HCPs you add here will not have access to your CoPilot system data unless you invite them to share your data see Section 7 4 Invitation to Share Data for more information To add an HCP 1 From the Pie menu on the menu bar select Add HCP Figure 18 File Menu Add HCP Command 2 The Profile for screen displays here be Figure 19 HCP Profile 3 Select a description of the HCP from the HCP Type list Figure 20 HCP Type List Back to Table of Contents 26 Section 3 HCP and Home User Profiles 4 e Select the type of HCP from the list e Ifyou don t see the one you want type in a description for example Case Manager If you know it fill in the rest of the information for the HCP 5 Click OK to save the information and exit 3 2 5 Editing an HCP Profile 1 4 Click UserProfile gt HCP List UserFrofile Reference PE User Profile
110. ome oor or Heath Care Professir Home Used gt Health Care Professional Before using lhe CoPda Heath Menagement System you must prede your Mame and a User D and Password Eat Home _ Leste w oooO we Pamwords Sd Cont Pamgorts Weer ID and Password are case aensilive and must bo af beast 5 Figure 2 Initial User Setup 4 Continue the CoPilot system setup procedures Go to Section 3 HCP and Home User Profiles Back to Table of Contents 13 COPILOT Health Management System Section 3 HCP and Home User Profiles 3 HCP and Home User Profiles If you area home user read Section 3 1 Home User Profile Setup If you are an HCP read Section 3 3 HCP Setting Up Your User Profile 3 1 Home User Profile Setup This section explains how to create and use profiles It describes the five parts of the home user profile called Tabs User Information Health Profile Data Entry Preferences Glucose Targets and Options Each tab is a form that you fill out using open text fields drop down lists and check boxes This section describes how to e Choose settings preferences and options to customize reports data entry printing and much more e Setup and manage other home user profiles e Create and manage HCP profiles in the HCP list 3 1 1 What is a Home User Profile Every home user can set up a home user profile A profile contains personal information and a brief medical histor
111. on 4 Entering Data into the CoPilot System You will be able to select Report Options and Favorite Report Options after reviewing Section 5 Viewing and Printing Reports After reading these sections be sure to select only the options that apply to your diabetes management This will simplify your use entry and viewing of data events 3 Click Apply to save your selections Back to Table of Contents 23 Section 3 HCP and Home User Profiles 3 2 Home User Managing Your User Profile 3 2 1 Changing or Updating Your User Profile 1 Click on the Home Page 2 Clickthe tab you want User Information Health Profile etc and change or add information as described in Section 3 1 Home User Profile Setup Be sure to click Apply to Save your new or changed data 3 2 2 Adding a User Profile Some households may have more than one home user managing glucose levels To add another home user 1 On the Home Page select Add User from the File menu Gy Home Chile Export Figure 15 File Menu Add User 2 The Profile for screen displays with the User Information tab selected Fill in information as described in Section 3 1 Home User Profile Setup Back to Table of Contents 24 Section 3 HCP and Home User Profiles 3 2 3 Removing a User Profile 1 Click 18 the User List screen displays Figure 16 User List 2 Highlight the name of the user you wish to remove Click or select Remove User fr
112. on View RepOft esessesssesseessesseesseessesseessesssessesssesseesseoseesseeses 98 5 6 13 Weekly Pump View Repofrt s sssesseessesssessersseoseesseeseesseessesseesseosseoseosseoseesseeses 101 5 6 14 HCP Group Analysis Report e sssesseessesssesseessesseessesseesseessesseesseosseoseosseoseesseeses 103 6 Prescribed Piani opsiccscccvesascasesensiensussssucasvsnnsaxvancessnscavenseveseosousasvesvesnvtensassotutensseuser 106 Ol PS SERIO Cl PI i nenn E A AA AS 106 6 2 Filling in a Prescribed Plan e es ssessessesssessessessenseessesecssesseescesecsseoseoseeseeseesseoseeseoseesses 107 Table of Contents 7 Sharing Data with the CoPilot Host ccccccsssscccsssssccccsssscccccscssccccsscscccesscscoes 108 7 1 Home Users Sharing Information with Your HOP ss ssesssessessseessesseessesseessesss 108 7 2 _HCPs Sharing Information with Patients and Other HCP6 ssssecseeeees 108 Z3 SVU OUMZ AVION ieies EA 109 FSA HOStACCOUNT SETUD a soecessccnnsaavesevearss ensa aedes nenes Ean pO aSa Orei aO LaS nenon 109 7 3 2 Synchronizing with the TAOS sssesssesseessesssessesssesseessesseessessseoseesseosersseessesseees 111 7 3 3 Synchronize All Home USefS ss sssesssesseessesssessesssesseessesseessessseosersseosersseessesseess 111 7 3 4 Synchronize All HCP Users ssssssssecesecsssssssecscessssssessescesessssssecessssssessescases 111 7 4 Invitation to Share Data sesssesssesseesseeseesseessesssesseossesseess
113. on or using improper or incomplete entries Discuss the data entry options available with your HCP so you are both clear on the amount and types of information for therapy analysis CAUTION Contact your healthcare professional for guidance on determining and using your insulin dosages insulin to carbohydrate ratios and insulin sensitivities CAUTION Contact your healthcare professional for guidance on determining and using your prescribed carbohydrate intake CAUTION The CoPilot system does not calculate your insulin sensitivity or your insulin to carbohydrate ratio These should always be determined by your healthcare professional 6 2 Filling in a Prescribed Plan To fillin a Prescribed Plan 1 Click References gt Prescribed Plan on the menu bar The Prescribed Plan screen displays 2 Selectan entry type from the Type list Insulin or Medication e Select Insulin to record an insulin type e Select Medication to record a medication type 3 Enter the name of the Insulin or the Medication in the Item field 4 Enter the Dosage Amount for each of the breakfast through snack meals 5 Select Ratio to record the optimum meal based insulin to carbohydrate ratio 6 Select Sensitivity and enter the insulin correction factor your HCP calculated for you 7 Select Grams of Carbs to record the optimum carbohydrate intake Enter the desired number of grams of carbohydrate for each meal field 8 Enterany comments in the Comments f
114. or a list of all messages Always seek the advice of a healthcare professional before making any change in your lifestyle or use of medication Warning Caution and Important messages have a very specific meaning The following list explains the meaning and purpose of each N WARNING e WARNING indicates possible hazards that if not avoided could result in serious injury or death CAUTION CAUTION indicates possible hazards that can cause harm to yourself or to your patients IMPORTANT indicates that inconvenience to you such as loss of text entries or saved settings may result if you do not follow instructions E eae Back to Table of Contents 4 Section 1 Introduction 1 6 Getting Around The CoPilot System Home Page The CoPilot system uses menus buttons icons tabs drop down lists mouse button clicks check boxes text fields that you can type in and other common Windows screen elements for operation and navigation This guide assumes that all CoPilot system users have a clear understanding of how to use these software controls 1 6 1 The CoPilot System Home Page In this User s Guide certain terms are used to describe how or where to click to perform procedures such as icon button menu and user list These are explained below Tip To return to the Home page from any other screen click the Home icon De Deeg Eepots UhePuiis etrmcn Hest lp 2 2 Fai Gh Sais oer nw Commas fa Welca
115. orts 1 Click the User Profile button or click UserProfile gt User Profile Figure 3 The CoPilot System Home Page User Profile Menu 2 The Profile for screen displays with the User Information tab selected Back to Table of Contents 15 Section 3 HCP and Home User Profiles ETES megabit Pie iste Entry Psiare 2 m el CC User Information Tab Demir a regere d felt Mespelied ts Synchiesice Hote Ds ated ha die ote doen ated teed bee it lhe ae 1 Figure 4 User Information 3 Fillin the information you would like to provide Fields marked with an asterisk must be filled in to create a profile Fields marked with two asterisks must be filled in to enable host synchronization Add information by selecting items from drop down boxes or by typing information 4 Click Apply to save the information or OK to save and close the screen ees Back to Table of Contents 16 Section 3 HCP and Home User Profiles 3 1 2 Health Profile Tab 1 Click the Health Profile tab and fill in the items listed under General ow E ee Figure 5 Health Profile Information Click Click here to add a new Condition and type a condition to add to the list 3 Click the arrow on ae Condition column to display a drop down list lyperipidemia Hypertension Nephropathy Neuropathy Obesity Penpheral Arterial Disease PAD Retinopathy lee Smoker X Figure 6 Condition Lis
116. ot system reports The ranges are displayed in unique colors for easy viewing Fae gat SS pM Di vermat Heas Pe Dut Ean ete sista aam ue e o a y aei hiiia aeaa 07 Gj alt 2 tw OR a Sy eae TRY seep iano m 804 bd tary jh 2 s i Tirpi ates erect be aa D prep d BOD rL EH Figure 8 Glucose Target Ranges Page 2 You may view the graph in three modes Select the desired mode from the Mode list e Standard The glucose target ranges you set apply to all glucose readings regardless of when the glucose reading is taken For example target ranges are the same for pre meal readings as for post meal readings bedtime readings etc e Pre Post Meal The glucose target ranges you set for all pre meal readings can be different from the target ranges for all post meal readings All Time Periods The glucose target ranges you set can be different for each time period listed Pre Bkfst Post Bkfst Pre Lunch Post Lunch Pre Dinner Post Dinner Bed and Sleep Back to Table of Contents 19 Section 3 HCP and Home User Profiles Figure 9 Glucose Targets Mode Selection You should set glucose targets in all three modes to take best advantage of the reports the CoPilot system creates For a table of the reports that use glucose targets and the modes they use see Section 5 4 Glucose Target Modes Note The glucose targets mode you select here will become the default and will display in all the reports
117. programs PDAs tend to cause problems by occupying COM ports Consider dedicating a COM port to your PDA and dedicating a different COM port to data uploads from other devices Imports from a file tab or xml must be specially formatted for the CoPilot system For instructions on creating these files go to www AbbottDiabetesCare com and download the file CoPilot System Import Export Guide Back to Table of Contents 141 Appendix B Printing Problems You should download the latest printer driver from the manufacturer of your printer If you change the orientation of the page portrait landscape or change page size view the page using Print Preview before printing to check formatting Problem Troubleshooting Unclear Printing e Reports are clearest when printed on a color printer For Grayscale grayscale or black and white printing display the report with distinctive patterns in black and white rather than color See Section 5 3 3 Display Features Blacked out Regionsinthe Certain combinations of operating systems printers and Printout printer drivers may result in printouts that contain blank Blank Regions in the regions black regions or missing information An alternate Printout printing method has been provided in the program You can Information is Missing on Save any report as a pdf file and open the file in Adobe the Printout Acrobat Reader and print it from that application Go to Extraneous Linesi
118. r High and Low to set glucose targets Click Restore Defaults to restore Glucose Target Ranges to default settings Note The glucose targets mode you select here will become the default and will display in all the reports that use glucose targets To change the mode return to the Glucose Targets screen and select another mode from the Mode list This will become the default until you change it Thee Hype Rapes Ha E Lep awp o Kies ai ee Figure 30 Pre Post Meal Mode Back to Table of Contents 32 Section 3 HCP and Home User Profiles 4 Todisplay Hypo low and Hyper high glucose values check Use Hypo Hyper Values Optionally adjust Very Low and Very High values iha Hypeltipper Valias Ei Very Low fo Very High 250 Figure 31 Hypo Hyper Values Note The Glucose Unit of Measure is fixed at mg dL in the United States version of the CoPilot system 5 Click Restore Defaults to restore default glucose target range values including Hypo Hyper values 6 Click Apply to save your settings Back to Table of Contents 33 Section 3 HCP and Home User Profiles 3 3 5 Options Tab 1 Select the Options tab E IEP Prel iw lar Ii Haril badere balada opaa ae a Print Using Adake Ariska C Laan Chas aciara ka Paiiaat I os Display A 2 mreno Piet Fasila Bapaat Adar Davia lipinad paing Raed Devinn E tals ee ange zi Yo OO O B e O Tea Wip ner ihe Darem ith
119. r Men Mee po ete The HE toe accephed poe mejah Boe core io Spriha biguilaety Lo ha Hoi Sarar bo keg cuiet sath pour iniii Kote W pou hiii h HCP eather a readcriakee if tet yea ihiak Tau ejugaae irana eC eg tt wry percd re tiia with fhe HOP yan sot rE R dh E Figure 113 Assign Access Level e The Host displays the Process Complete screen and sends an invitation to share data to the HCP Back to Table of Contents 115 Section 7 Sharing Data with the CoPilot Host 7 4 2 Accepting an Invitation from the Host to Share Data HCP Ifa home user issues an invitation to share their data with you you will see a message in the Messages From CoPilot Host window Double click the message header to open Messages From CoPilot Hen Dat Froen Subject BST oor CoPiiet Host A Veidtcome Carad Andrist Diabetes Cara gi of eos l inp FE eM eel bas nat Bnei orale b p iu FS EHG Copil Host Altention Access Aulhontalion has baen granted 1o you An kmiahon te Shere dala on the opiat Heath Management Syatesn has been sani to you by Ma Karon Coleman Figure 114 Messages from the CoPilot system Host Note Ifyou fail to accept or decline the invitation within 30 days the invitation to share data expires Double click the message header to display the invitation to share data 2 Toaccept the invitation click Accept Invitation The Host synchronizes with your system and the patient s data is uploaded to your
120. r and easier you can customize items in the lists You can e Add new items to lists e Hide items that you want keep in a list but do not want to see e Designate favorite food items Items you add to alist are marked with the User Entry icon G2 ltems provided by the CoPilot system are marked with ey Note The Food Items list is pre filled with items if you had an earlier version of the CoPilot system version 3 1 or earlier installed before installing an upgrade to the CoPilot system If you install the CoPilot system version 4 0 or later without having an earlier version of the CoPilot system installed there are no items in the Food Items list 4 3 1 Customize Data Entry Lists Note This procedure provides instructions for customizing the Test Types list Use the same procedure modified as required to customize other lists in Customize Data Entry Lists 1 Click DataEntry gt Customize Data Entry Lists DateEntry Repoti WiiFit F OY Read Abton BG Meter Quack Pra Abbot BG Meter Aing Deta Dra B Marsal Er ry Fr Customize Gata Eriry Larta rar k Figure 59 Customize Data Entry Lists 2 The Customize Data Entry Lists screen displays Select Test Types or other desired list from the Select List to Customize list Figure 60 Select List to Customize List Back to Table of Contents 59 Section 4 Entering Data Into the CoPilot System 3 Add anitem to the list Type the name of the test under the Item headin
121. reating a profile You can set the CoPilot system to request a user ID and password each time the CoPilot system starts or each time a different user is selected in the Select User list home user version or Select HCP list HCP version To turn on password protection 1 Click File gt System Settings 2 Inthe System Setting window select Require User Logon Note If File gt System Settings is gray you do not have the user rights to turn on password protection See Section 9 3 Defining User Rights Back to Table of Contents 132 Section 9 Security 9 2 1 The Logon to System Screen To log on to the CoPilot system enter your user ID and password 1 Type in your UserID and Password 2 Click OK The Home page appears 9 3 Defining User Rights Any HCP or home user can define user rights for their own profile or for other profiles But only if they already have been granted permission to change user rights The system administrator in either the HCP or home user version has unlimited user rights The system administrator can set or revoke the user rights for any other profile If user rights are granted to a user profile to allow editing of user rights for others HCPs and home users can set user rights as follows e HCPs can define user rights for their own profile or for other HCP profiles e Home users can define user rights for their own profile or for other home user profiles Note User rights cannot b
122. reports You can use powerful filters to select the types of data date ranges etc that you would like to view You can also save print email and Fax with installed Fax software any report that you generate Database All the CoPilot information is stored in a database file Database information can be archived exported and imported Database files can be backed up copied and stored to ensure data integrity and safekeeping CoPilot Host The CoPilot Host is an Internet based synchronization service provided by Abbott Diabetes Care It allows home users to invite an HCP or other designated party such as a parent to securely share uploaded data and manually recorded health information Synchronize Home users and HCPs use the CoPilot Host to synchronize or update and exchange profiles data and health information information Synchronize means to send more recent information to and or receive more recent information from the CoPilot Host eee T O Back to Table of Contents 3 Section 1 Introduction 1 5 Warning Caution and Important Messages in this Guide Warning Caution and Important messages are included throughout this User s Guide These messages warn you to pay careful attention to specific instructions and guidelines for using the CoPilot system Before using the CoPilot system read each message included in the CoPilot system User s Guide See Appendix D Warning Caution and Important Messages f
123. rinting Reports 5 6 4 Glucose Modal Day Report The Glucose Modal Day Report shows the daily pattern of glucose levels over the specified date range A line linking the readings for a specific date can be displayed or hidden Cisowa bodai Day Raport PARAE nic AE i E TAi FARNE MDO List of all E houses E NIKI Eren date range u Ha E Veo E mana E PAA u icc E ADOI TEL aika ama For adap O us A wee D rip E iran A am p H Ge A Figure 81 Glucose Modal Day Report e The horizontal axis is a 24 hour timeline All readings for all dates display on the same timeline The vertical axis plots the glucose level e A day 24 hours is defined as pre breakfast to pre breakfast e The glucose target mode is your choice e Each data symbol represents one glucose reading For the date time and value of the reading hover the pointer over the data symbol e HI LO indicates a reading outside the working range of the meter e Alistofall days in the date range displays to the right of the graph e To linkall the readings for a single day with a line click the date of interest in the list of all days in the date range All the data symbols for that date change color and a line is drawn linking them Click any data symbol or in the line to cancel the line e Tozoom inon magnify an area of the graph place the mouse in the upper left of the graph press and hold the left mouse button and drag to the lower right
124. rnal Deltec Cozmo pump software must be Rev F or higher The CoPilot system detects the software revisions and will not allow the import if it detects the wrong revision s A WARNING e Imports from the CoZmanager System include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals 4 4 2 Importing a Supported Database 1 From the menu bar select DataEntry gt Import then select the database file you want to import LiteZntry Depots UserProfle Fleferences Hort belp GP Resi Abbe BG Mater of eh d Guach Print Abbott BG Melar Emir View Ripoti Synchria Aing Dal Draca Select Patient karen Co a ii s FreeStyle Connect Colmuanaget PatientList Read evi yer inion Link BW Marua Entry Fr oF Customize Date Entry Lists 7 Ehra tor Fle bemegy Hom CaP lot Mea impor Erarti From Fue Figure 62 DataEntry Menu and Import Menu 2 Ifthe database is detected you will be asked to confirm the import operation Otherwise if the database is not detected the file browser window will open to allow you to select the database file to import Back to Table of Contents 61 Section 4 Entering Data Into the CoPilot System 4 4 3 Importing Data from a File You can import a tab or xml file after the file is specially formatted for the CoPilot system by following the instructions provided in the CoPilot System Import Export Guide for importing TAB and XML
125. ronizes with the Host no further data for that patient is downloaded to the HCP s local system ea ay Back to Table of Contents 138 COPILOT Health Management System Appe ndix A Appendix A Contact Customer Care If you have questions after reading this User s Guide or for technical assistance please contact Abbott Diabetes Care Customer Care By Phone The toll free Customer Care line in the United States is 1 888 522 5226 and is available 24 hours a day 7 days a week CoPilot system support specialists are available Monday through Friday from 9 00 a m to 5 00 p m coast to coast By Email For assistance by e mail visit www AbbottDiabetesCare com and click Contact Us Complete the required information and select the subject Data Management Software Question The form allows you to provide details about the problem or question you have Click Submit and your email will be sent Abbott Diabetes Care strives to respond to e mail submissions within 48 hours Back to Table of Contents 139 COPILOT Health Management System Appendix B Appendix B Troubleshooting Should you still have a problem after completing the suggested corrections listed in this section please call the Abbott Diabetes Care Customer Care line in the United States at 1 888 522 5226 CoPilot system support specialists are available Monday through Friday from 9 00 a m to 5 00 p m coast to coast Device Connection Problems Devices T
126. roubleshooting Abbott Diabetes Care Check your connection at the meter and the computer Blood Glucose 3 e Reset the device by turning off and on Monitoring Devices e Disconnect and reconnect the cable e Check the device user instructions e Other programs may be attempting to use the COM port In this case close all programs but the CoPilot system and see if it corrects the problem e Review the settings on a switchbox if you are using one e COM port may not have been released by another program e g PDA programs PDAs tend to cause problems by occupying COM ports Consider dedicating a COM port to your PDA and dedicating a different COM port to data uploads from other devices Back to Table of Contents 140 Appendix B Data Import Problems Not all database imports will populate all the available fields in the Diary List Appendix C Supported Devices and Databases lists all the events and data that the CoPilot system is able to import from these databases No HCP Profile information is ever imported Importing a file imports patient data only one patient at a time Source Troubleshooting CoZmanager Software Precision Link System o FreeStyle Connect System XML Files TAB Files CoZmanager software must be Rev D or higher Cozmo pump software must be Rev F or higher Precision Link system Versions 2 4 and lower are not supported COM port may not be released by another program e g PDA
127. s complete The location of the automatic database backup file bak depends on which operating system you are using For Windows XP this location is in C Documents and Settings All Users Application Data AbbottDiabetesCare CoPilot Backups For Windows Vista and Windows 7 this location is in C ProgramData AbbottDiabetesCare CoPilot Backups An automatic database backup file bak can be used to restore the last opened database file if the CoPilot system is unable to open the database when it starts This situation may occur if the CoPilot system is unable to locate the database file cpd due to corruption manual deletion by a user or other unexpected conditions If an error message appears indicating that the CoPilot system is unable to connect to the database when it starts and you want to restore the last opened database 1 Click OK The next message will ask if you want to open another database restore the database from the backup or create a new database Heis fom the Gacy Clint Fio Dee Spal Figure 139 Error Opening Database Message Select Restore it from the backup and click OK A confirmation message will appear indicating that the Restore will overwrite the current database with the backup copy Click Yes to complete the operation Back to Table of Contents 130 Section 8 Database Management 8 4 2 Manual Database Backup You can create a manual backup of your database at any time A manu
128. s shown in one row e A day 24 hours is defined as midnight to midnight e Double click any cell in a row to go to the Diary List entry for the event Back to Table of Contents 89 Section 5 Viewing and Printing Reports 5 6 11 Statistics Report The Statistics Report provides an overview of glucose carbohydrate and insulin data including insulin pump data over the date range and displays it in a series of tables You can attach the Statistics Report to any other report by enabling from the User Profile Option tab Vig ba epee ee Fa o N a a bs i a ay ir k 1 ir iF m mh oy i a dl uw ik ai A iF H u mg n Eesm m aa E pi 1 ak Hi ai ae rt An m m i mm a 1 HF p ET a ee ee ee Se EE a ah J my aril ara al ai ii oll Ih LL mia ny FI Bs E u B na eh Fi ii E 5i H i H H E a a 5 1 T a t E Figure 90 Statistics Report Glucose Statistics e Aday 24 hours is defined as pre breakfast to pre breakfast e The glucose target mode is your choice e Double click any cell to see the entries from the Diary List that are included in the data set for a particular statistical calculation Back to Table of Contents 90 Section 5 Viewing and Printing Reports Glucose Statistics Table The Glucose Statistics Table shows data regarding the number of readings per day the values of the highest and lowest readings in each time period and the results of some automatic calculations averag
129. see Section 5 6 8 e Statistics see Section 5 6 11 e Logbook see Section 5 6 9 geet Dine i tb ee Bs ee ER Bed etc ec beet pce vee eds H tet ge OP PD eg Back to Table of Contents 74 Section 5 Viewing and Printing Reports e To select the 2 week date range for the data you want to view use the date field on the right to select the last date you want to see yl Pravin O HWoit e The number of pages that will print is dependent on the number of glucose entries in the Logbook within the specified 2 week date range Note If there are a large number of glucose entries within the specified 2 week date range e g when uploading data from a continuous glucose monitoring device it is highly recommended that the Two Week Glucose Summary report be selected instead which does not include the Logbook in order to minimize the number of printed pages To maximize legibility in this consolidated summary report format there are minor formatting adjustments in addition to the following differences from the individual reports The Statistics section is limited to the following statistics Readings Highest Lowest Average Standard Deviation and Within e The Logbook section is limited to displaying glucose values only The insulin and carbohydrate columns do not appear e The glucose values in the Logbook section that are not within range i e Low or High glucose values are in bold italic instead of be
130. seeserseesss 129 8 4 Backing Up the Database seesesessessessesssessessesseeseessessesseoseessensesseoseesseseessesseeseeseesss 130 8 4 1 Automatic Database Backup e ssessessesseseeseeseesesseeseeseoseoseosesseseeseeseeseeseeseesessess 130 8 4 2 Manual Database BackUp seeseessessesreseesseseeseesesseeseeseoseoseoseosesseseeseeseeseeseesessess 131 8 5 Restoring a Database Backup ss ssesssessesssesssesseesseoseesseeseesseessesseesseosseoseosseeseesseeses 131 8 5 1 Restoring a Database Backup File ssessesssesseessesseesseessesseessesssesseosseoseesseeses 131 8 5 2 Viewing the Restore Log sesssessesssesssessesssessersseoseesseeseesseessesseesseosseoseosseosersseeses 131 9 SS CUNO en a S E E N 132 9 1 System Administrator Profile s sesessseesssesssesseeossesseesssesssessseosseoseeosseosseosseesseesserssees 132 9 2 Password PROCS CHOM a ustccteaspseessinc canictouaustatetarstuteciseotecsscigiesateasnesuriaueeersetanniocaeesat 132 9 2 1 The Logon to System SCre n ssesseessesssesserssesersseeseesseessesseessessseoseosseosersseeses 133 OD STINGS Si RONS eneee 133 9 3 1 User Rights Options for HCP and HOME USEPS essesesessssesesesesseseseeeseees 134 9 3 2 Assigning Your Own User Rights HCP and Home USe ccssscseseeees 135 9 3 3 Home User Assigning User Rights to Other Home USelS cccceceeee 136 9 3 4 HCP Assigning User Rights to Other HCPS uuu eesssesesesssessessscses
131. single day and displays it in both graphic and table formats To select the day for the data you want to see use the date field on the right lon a z Select day you want Kimea to view in this date field Figure 93 Date Field for Selecting Date A day 24 hours is defined as midnight to midnight The glucose target mode is your choice Note Week Days filters do not apply to the Daily Combination View Report See Section 5 3 2 Data Filters CAUTION If any event data is Hidden acomment will appear at the top of the report indicating the number of Hidden events Hidden data will not be displayed or included in the calculations for this report TET Eii Pam n ern il bie e mg H j S a meet 1 O lu Figure 94 Daily Combination View Glucose Line and Carbohydrates Graphs _ _ aml Back to Table of Contents 98 Section 5 Viewing and Printing Reports Glucose Line Graph The Glucose Line graph plots glucose readings by hour of day e The horizontal axis is a 24 hour timeline The vertical axis plots the glucose level e Each data symbol represents one reading Hover the cursor over the data symbol to see the glucose value date and time of that reading e Double click a data symbol to view this entry in the Diary List e Todisplay or hide the solid line connecting the data symbols right click a data symbol and select Toggle Glucose Line from the context menu Carbohydr
132. sseseeseseseesesesseseosonessesessssesessosessosesessess 30 3 34 Glucose larg ts dD caciiisiairnsnies oman eenenenionsen emus 31 3a OPUN TAD eana 34 3 4 HCP Managing the HCP Profile s seesssesssesseessesseesseeseesseesseoseesseoneesseosseoseesseeseesseeses 35 3 4 1 Changing or Adding to Your HCP Profile ee ssesseessesssesseesseoseesseosseeseesseeseesseeses 35 3 4 2 Adding a Patient Profile esesseessesseessesssesseosseoseesseoseesseessesseesseossesseosseoseosseoseesseeses 35 3 4 3 Editing a Patient Profile ssessesssesseessesssesseesseeseesseeseesseesseoseesseosseoseossceseesseeseesseeses 37 3 4 4 Removing a Patient Profile s ssesseessesssesseessesseesseeseesseesecoseesseoseesseosseeseesseeseesseeses 37 3a MIN OTN SS arse cece caessvcces apace a 38 Bor POGING GIG POT sie ANR 38 3 3 2 GSS OMG AN HG P wescscacauseaacanscentenancyersaes taster ENEE AN INET O AREA EA Rea 38 3 5 3 Editing an HCP Profile sseestesetcoresstacsesscscstaveraceceeateartspsesagtnresesairiescaestensnceseteninne 39 3 5 4 Removing an HCP Profile e sseessesseessesssesseosseoscesseoseesseeseesseesseosesseosseoseosseoseesseeses 39 4 Entering Data Into the CoPilot System cecssssssceossssssccssosssccosssssccossssssecosssssseoso 40 4 1 Uploading Data from a DEeVviCe ssesseesseessesseessesseesseesseeseesseenecoseeeeoseesseosseoseessessees 40 4 1 1 Connecting a Device to Your COMPUTET sessssessssesesseseseesesesseseososeseosesess
133. ssesessesesseseeseoseseosesreseesesseseoseseosessesseseoseseosesseseosessesesseseesee 147 IMPORTANT MeSSaG6 sccssesesssssecsssesesscscsceressesscacscssecsesesacscceceseesasseacecessesosscacsceceesners 149 Appendix E CoPilot System Network Installation sseccssssssccssssssccosssssceessssseoe 150 About the CoPilot System Network Installation e ssesssessesssesssesseessesssessesssesseessessees 150 Installing the CoPilot System Serve r u cssssscesecscsssssessssccsssesesscsesssesesesssssessesesesecscaseeses 150 Installing the CoPilot System Client Application ss sssessesssesseessesssesseesseoseesseeseesseess 151 Restarting the Chert oscure rine rN aa tosstneaatuecasessnatiesrestinacsetnaneecraeicns 152 COPILOT Health Management Syatem Preface Preface Overview of the CoPilot Health Management System The CoPilot Health Management System is a versatile tool that allows people with diabetes their caregivers and healthcare professionals to take a more informed role in managing diabetes by acting as a data management tool The CoPilot system tracks diabetes related health information and provides graphs charts and reports that can help both patients and healthcare professionals evaluate needs and options for a diabetes health management program The CoPilot Health Management System the CoPilot system allows you to upload recorded test results from supported Abbott Diabetes Care blood glucose monitori
134. ssessessessesssessessesseeseessessesseeseess 69 Ds Daa FINO e e E E EE E 70 5 33 Display Feat reS suerierserirssersoni eirs punito en eon Ep ENRERE ARENE TN ara TEE ERAON EHRE Ene 71 54 Glucose larget MOdesS sicssassevesssaresscssntansasiazerssanceiianasprnaeccinststereneauniacnatonenssnartannaienuanis 73 D gt DEACON T D V n E AE tains 73 56 Descriptions OF REDON Siccerecatscesseessseseiscsnatscsttasisdesfeastsecs nastse essasesstamessietiacetusenseiasia 74 5 6 1 Two Week Glucose Summary With LogboOK ssesssesssesseessesssessesssesseosseoseesss 74 5 6 2 Two Week Glucose SUuUMmMary apscsessecasecncoscresternceancasesenseroenssatavenenesssiveninenteanennes 76 OO Day i Ee EE 77 5 6 4 Glucose Modal Day Repolt ccsssssscsssssesssscscsssssssscssessssesesecssessesesesessessesecees 81 565 Glucose Lihe Report cruisin akianika 83 5 6 6 Glucose Average Report ssesssessessesseeseessesseeseoseessessesseoseessessesseoseoseessessesseoseessess 84 56 7 GIUCOSS Histogram REPOT ssessascyestinsseavacaraeetssosonastnsacoustganionasstaspemonteeseasetdeavaaanns 86 IOS UOS PIG CANAL ien A A N 87 5 6 9 LOJDOOK REPOT ssssiisseikeresaies ror risusa ras aoe arena rOn O Viser a SpPEN Tna aaeei 88 5 6 10 Lab and Exam Record Report se sessessesseseeseesesseeseeseeseoseoseosessessesseseeseeseeseesessessess 89 56 11 Statistics REDOT is sccassoeasaesvcacsvcacvepbsnesvencadeacseybsptsteacsanas seneeonosastedeassersessevencaeas senoeatse 90 5 6 12 Daily Combinati
135. sssesssssssscsssessscsescsescsssssssssssssseseseseees 57 4 2 10 Recording a Note or Miscellaneous Event s ssesseessessessesseeseessesseesesseesses 58 Table of Contents 43 CUSOMIZNO DALS eiere a AEE EEA EEE E E 59 4 3 1 Customize Data Entry LiStS eessesesssseseesseseesesecsesecssesessesesseeersrosesseseescosessosessesee 59 4 4 Importing Data from Database Fil S eessesseessesssessesssesseesseoseesseeseeoseesseeseesseessess 61 4 4 1 Importing a Database uuu sesssessssssescsescssssssssssssssssssssesssesesesescseessesssssssseseteseees 61 4 4 2 Importing a Supported DatabaSe ssessesssessessessessceseessesseoserseeseesseoseeseeseesses 61 4 4 3 Importing Data from a File sseessesseesseessesseessesssesseossesseossceeesseeseeoseesecossesseossessees 62 453 POOring Daa aciecs sxssuseasecrasnsacnse terse n N a N A SEE EO EEEE A TE E E 63 5 Viewing and Printing Reports ssscecsssceccssccosssecocsssceccseccosssccososseososecosssscesssseeosss 64 Bik VEwWnNg Repor sristi EE AAEE E EEEE AEE 65 SF DOR NGO ier A AEE T EEEE EA EEE 66 Ska WANE SYDOR TE encase 67 Sls Target Range COLOTIS erroen T A S ESE EE ae 67 5 2 Printing and Sending Reports sesssessessessesssessessessesseessesecsseoseeseeseessesseoseeseeseessesseeses 68 5 3 Personalizing Report Settings eessessessessesseessessessesseesseseesseoseoseeseeseesseoseeseeseessesseeses 69 5 3 1 Report Options User or HCP Profile eesssesseseesees
136. stallation 5 Confirmation Click I Confirm to continue Click I Do Not Confirm to return to the license agreement 6 Installation Destination Verify the installation folder We recommend that you keep the preselected folder If required click Browse to select another folder Click Next 7 Startinstallation The installer is ready to begin Click Next to proceed Alternatively click Back to make changes in previous screens or click Cancel to stop the installation 8 Installation Progress A screen shows installation progress 9 Success Message Installation is complete You may need to install additional software if you use certain devices Click Finish 10 The CoPilot system icon A is placed on your desktop and in your Start Menu COO I Back to Table of Contents 12 Section 2 CoPilot System Installation 2 2 2 Select Application Mode To complete installation you must launch the CoPilot system and choose the Application Mode 1 Double click the CoPilot system icon on the desktop to launch the CoPilot system 2 Initial User Setup Select the Application Mode either e Home User e Health Care Professional Note You cannot change your selection after you click OK If you select the wrong option you will need to reinstall the CoPilot system Contact Customer Care for assistance 3 Enter your Name a User ID and Password then Click OK Initial User Setup Select whether you wam 19 nun the program a a H
137. t You can e Select any of the conditions listed that apply to you or e Typeinanew condition that will be added to the list 4 Click Apply to save En Back to Table of Contents 17 Section 3 HCP and Home User Profiles 3 1 3 Data Entry Preferences Tab You can save time in manually entering data by setting up your Data Entry Preferences For example if you regularly take a certain type of insulin at a particular dose you can enter it here The same is true for your regular exercise routines and other medications you may take The information you enter here is listed for you when you go to make manual entries REMI eee epee es whee jaah Pree Diiia eed Cares Tarra Doreen Figure 7 Data Entry Preferences 1 To enter your preferences select the Data Entry Preferences tab and fill in Exercise Preferences type duration intensity Insulin Preferences insulin name type dosage type and Medication Preferences medication name dosage number of pills e You can type ina new entry that will be added to the list or select one of the listed entries 2 Click Apply to save Back to Table of Contents 18 Section 3 HCP and Home User Profiles 3 1 4 Glucose Targets Tab 1 Click the Glucose Targets tab to enter your target glucose ranges If you don t know what to fill in ask the HCP who helps you manage your glucose levels The target ranges you set here are displayed in the graph as well as in many CoPil
138. t HCP and Select Patient Lists You can search for a User Patient by entering the first few characters of the Last name First name or ID in the search field and clicking the Start Search button or pressing Enter Clicking the Start Search button without any search criteria will display all Users Patients Click the Clear Search button to clear the current search For Home Users The Select User list is displayed in the Home page in the home user version The list includes the system administrator and at least one home user profile Note Ifyou have more than one home user profile on your system verify that you select the correct home user before you upload data record health information or change profile settings ay Select eer bea a Lasi Fon ij art Search Cohen Karen kiaii For HCPs The Select HCP and Select Patient lists are displayed on the Home page in the HCP version Note Verify that you select the correct patient before you upload data record health information or change profile settings Last Firat mi Smt Seerch Veicome Gilroy Maria D mgioy Back to Table of Contents 7 Section 1 Introduction 1 6 5 Small Icons Small icons are displayed on the Home page under the menu bar In this User s Guide these are referred to as Icons For example Click the Home Icon to return to the Home page In addition to icons on the Home page several other screens display icons You can use these icons as described i
139. t target ranges and displays the data as a histogram bar chart with its bar height proportional to the number of readings in each glucose target range Gucci Hatogram Aapa Ve UPURA E S M fhe of Fa gi D E Figure 85 Glucose Histogram Report e The glucose target mode is Standard e The horizontal axis shows the default glucose target ranges not the user defined glucose target ranges The vertical axis plots the Number of Readings e Aday 24 hours is defined as midnight to midnight e The color of the bar corresponds to the unique color for the glucose target range The height of the bar is proportional to the number of readings in that range that is the bar for a range in which there are 20 readings is twice as high as the bar for a range with 10 readings The percentage of readings in the range is shown at the top of the bar e Double click the bar to call up the Diary List entries that make up that bar Back to Table of Contents 86 Section 5 Viewing and Printing Reports 5 6 8 Glucose Pie Chart The Glucose Pie Chart separates glucose readings over the date range into the default glucose target ranges and averages the values within each range These averages are displayed ina series of pie charts Each segment wedge displays in the unique color of its glucose target range ih Sar E e I ee Figure 86 Glucose Pie Chart Report Total Readings Pie Chart Settee Pep Cart ie hae Aa
140. tate onthe Meal Pease tees the tage bira to trait mraka i pia tdid w Mi anita dala ban pha Hi ijra pia mle the Peed ets pou en iej iim ha Lhe Pabba jik pha Chg LPa L me Pd han ed Li bem Ha Fiaa pha ee ee B pi pi EERE a bahag ap a giaa iar ee e Ppa ae ee pl eer ae oc amea Support hokis sneg cht Ciki nim when baire fea Ce Pent Parad p Tata aay ibbot Dashes lt a eee ee Be ee te ee ia Ae haiga D ak Ciera Cte Cea Pp beget el eee ad A ei abe al Ged Me Phe CaPisi Gpiter sl ba sredi b dare management LAPPA EPET DEI wg ma dela Morgi trah Fraley em moan nf arty ET For meea by eo pene beck on ms setae wee biha Corr ered net Contact Li opie Figure 135 E mail Sent to Patient SS EEa Back to Table of Contents 126 COPILOT Henith Management System Section 8 Database Management 8 Database Management The CoPilot system can create and alternately use more than one database When you start the CoPilot system it uses the same database that was used when the application was closed the last time The CoPilot system changes databases only when you select a different database To ensure that your information remains accurate the CoPilot system allows you to perform database maintenance You can use the Database Maintenance feature to e Archive Remove old data from the database and save it in a file e Backup Save a copy of your current database in a backup file e Restore Restore data from the
141. tem Appendix D Appendix D Warning Caution and Important Messages For reference Warning Caution and Important messages included in this guide are listed below WARNING Messages The following WARNING messages are included in this User s Guide Section 4 e Toavoid the possibility of electrical shock never perform a blood glucose test while the meter is connected to the computer e Be sure to enter and check all values carefully The CoPilot system cannot check that the entries you make are correct for your personal needs Serious effects on your health could result from relying on or using improper or incomplete entries Discuss the data entry options available with your HCP so you are both clear on the amount and types of information for therapy analysis e Imports from the CoZmanager System include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals Section 5 e Have your healthcare professional review and confirm your entries before using this data Serious effects on your health could result from relying on or using incorrect entries e Imports from the CoZmanager System pump include data only from full days 24 hours not partial days This is so that CoZmanager can provide daily totals e Some Deltec Cozmo Insulin Pump events such as disconnect reconnect and cancelled boluses are not included Section 6 e Do not change your medication unless advised by your hea
142. ter it into the Deltec Cozmo software When the user uploads the data from the pump a meal entry 25 g will be created in your CoPilot system If the user also manually enters a meal entry 25 g for that same meal in the CoPilot system Software two meal entries would result at slightly different times thereby accidentally recording a total of 50 g for the meal The user must take reasonable precautions to prevent duplication errors For example choose one location for recording certain data types i e on a single device or in a particular software program Manually recordable events include the categories listed below Their icons are pictured with them These icons are displayed in the Diary List to represent the type of event on the list see Section 5 6 3 Diary List Icon Event Glucose reading Glucose Control reading tl r Bolus Insulin gt Meal Cis a H Exercise Back to Table of Contents 46 Section 4 Entering Data Into the CoPilot System State of health Medication Medical exam Lab Test result Ketones Blood Ketone Control readings Notes miscellaneous events etc Back to Table of Contents 47 Section 4 Entering Data Into the CoPilot System 4 2 1 Entering a Glucose Reading 1 Click the large Manual Entry button Cl The Data Entry screen for entering a Glucose Reading displays Figure 48 Glucose Reading Data Entry 2 Ifthe date time and time period of
143. that you want to convert to an individual user You will still be able to share data with this patient after converting him her to an individual user Figure 132 Patient List with Name Highlighted 3 Click Activate Local Patient from the File menu on the Patient List screen Back to Table of Contents 125 Section 7 Sharing Data with the CoPilot Host Figure 133 Activate Local Patient 4 TheActivate Local Patient screen displays Enter the e mail address of the patient you wish to convert to an individual user Thea ieina will coment in pewlinn whe bes bs aA NERT na EEE by yoru un he CaPaol heen to ne idineadund tet wilh mises We ihe Sytem ped Geni dni nec on Genie cen Tiii will ON arinaa Cort data ecri jiti be Then Patients atinim unnai Chnaged try the pihemi Cabe the pasenia dhil addicts baln then ceci Hoa bo paito thie lunciun AA A E balan ace i it am Figure 134 Activate Local Patient 5 Click Next The Process Complete screen appears telling you that the patient has been converted to an individual User 6 The CoPilot system sends an e mail to the patient telling them about their new status as an individual user a areolar ginal carter mw araniieate i Foren p 28 Fe oS T BEBE Hh e a Werema to tw Cobia Heath Meraqeraet Sota C Fap d an pe eR ee TR a pia bight gha Bre eed ers et ee hadik Ce mimp qji Pow MCP See send poe the date pou reed te can pow Cole
144. the CoPilot system as User Profile The home user profile is displayed labeled in the HCP version as Patient Profile 3 3 1 Whatis an HCP Profile Each HCP should set up and use an individual HCP profile The HCP profile contains professional contact information that is important for using the CoPilot system Host and for sharing data with other HCPs The HCP profile also provides options and preferences You can use these to customize how you would like to work with patient information reports and other application features You can use your profile to specify the following and more e Categories you would like to use when entering patient health information events such as blood ketones exercise lab tests and exams e Items that you want to see listed when you record patient health information such as medications exercise and insulin doses e Glucose targets which change how some charts graphs and reports are displayed e Whether to automatically print your favorite report s when you upload glucose meter or other device readings e The default date range you would like to see in reports such as last 7 days one month or three months Note Preferences and settings in the HCP profile affect your use of the Manual Entry and Reports features in the CoPilot system For more information read Section 5 Viewing and Printing Reports and Section 4 Entering Data into the CoPilot System En Back to Table of Contents 28 Sec
145. tion 3 HCP and Home User Profiles 3 3 2 HCP Profile Setup a array acces Bee ITT TEE Select HCP rym H oT List a Select Patient List Figure 23 HCP Home Page 1 Click UserProfile gt HCP Profile a Patient Profile Patient List E HCP List Figure 24 HCP UserProfile Menu 2 The HCP Profile for screen displays with the User Information tab selected Fillin the information you would like to provide e Add information by selecting items from drop down boxes or typing information e Fields marked with an asterisk must be filled in to create a profile Fields with two asterisks must be filled in to enable host synchronization E Back to Table of Contents 29 Section 3 HCP and Home User Profiles Figure 25 HCP User Information Page If you don t see your HCP type in the HCP Type list you can type a description 5 Click Apply to save the information you filled in or click OK to save the information 3 3 3 Automatic Report Printing When you fill in information for a new profile and click Apply the CoPilot system asks you if you would like to enable automatic printing of reports for all devices after data upload using Read Device e Click Yes or No IManmaiin Ju Ba ote tn trots for al eter code Rene Figure 26 Automatic Printing Option Note You can enable this option at any time in the Options tab of your profile E Back to Table of Contents 30
146. to Share Data HCPs Only Note Ifyou fail to accept or decline the invitation within 30 days the invitation to share data expires When you receive an e mail invitation to share data the message will instruct you to e Download the CoPilot Health Management System from the Internet e Install the software and set up a user profile e Synchronize with the Host and set up a Host account e Make note of the Invitation Code included near the end of the e mail eta Inetation to Register an the CoMat Health Management System ake Geter bes ova Caves Maiin hasian atin The Comic haath canegement Syaten mn 2 Pl based defies program fer manageng use aTh choca The progres let veers anata Cher healthcare team oF other ated parron fo hares acters to ther data umng the Internet The toliowing user hes You wall Great need to myta the miasa The CoPdst softerare free aed wvradable for deenicaed fo your computer from the Abbett Dibab Care weteite ot hee Tobra lati ATAOE a OEE AET a a ajeni hiet pha Cah Coreplete after recat of fhe miia Aie the frat one sieci Accepi Ered britethorn us ths noah ned ates othe code to pain access to the data Tha mama cf th Liner pu veil ee ghee Gata with Police Figure 118 E mail Invitation to Register and Share Data Invitation Code VeatinwDnfjafasa k Figure 119 Invitation Code Example Back to Table of Contents 119 Section 7 Sharing Data with the CoPilot Host After yo
147. to the CoPilot system If the Display Time Periods setting is turned on for the Glucose Modal Day Report changing the Time Periods after data has been entered will result in the data appearing based on the Time Periods This may result in data not corresponding to the event times E Back to Table of Contents 21 Section 3 HCP and Home User Profiles Figure 12 Time Periods Note The CoPilot system will not allow you to enter a normal daily schedule that exceeds 24 hours If you try you will receive an error message Readjust the time periods to equal 24 hours Figure 13 Time Period Error Message 7 Click Apply to save your settings Back to Table of Contents 22 Section 3 HCP and Home User Profiles 3 1 5 Options Tab 1 Click the Options tab i et p OO E Bebe ea S G Wrah A Enis abet thing Adaka Birebin C tana OF Heap Biada Statics tory Wink Paik Hapan Pinca GE Fo Meds ation L arit set doctors fin Paws HD ve Dhipa EO gt si cre U aeeitte Hapen Option Lah Messin COEL E Briar Feby Fareotite Ropar Alte Derbin Upload ariig Read Device C E aa panen adoro ahs E eee uate A iha Teel fan Tig haah iaraa Damani ery bapi 2 id fl hog as Tipe eae i EE T Lani 2 Weets Lind 2 edhe a Lami i VWewkn Lari J vasi besi J rig Figure 14 Profile and System Options 2 Under Program Options check the boxes for the options you want Note You willbe able to select Data Entry Options after reviewing Secti
148. ty of the activity e Duration Length of activity in minutes and hours 0 30 1 15 etc You can select from the list or type in the duration of the activity e Intensity Intensity of the activity none low medium or high Note Confirm that the box Ww next to the entry is checked Otherwise the data will not be recorded and will not appear on your Diary List 5 Enterany comments in the Comment box optional 6 Click Apply to save the new information The entry will appear in your Diary List E Back to Table of Contents 52 Section 4 Entering Data Into the CoPilot System 4 2 5 Recording State of Health 1 Click the Health icon on the Data Entry screen The State of Health data entry screen displays Figure 53 State of Health Data Entry Adjust the Date and Time fields for the health condition you are recording Select an item or enter a new item in the State of Health list Use the Comment box to further describe your condition optional A a a Click Apply to save The entry will appear in your Diary List Back to Table of Contents 53 Section 4 Entering Data Into the CoPilot System 4 2 6 Recording a Medication Event 1 Click the Medication icon on the Data Entry screen The Medication data entry screen displays IMPORTANT Medication Event refers to all medications you take except insulin G l gt 8 rt Da ieee ee E ha Mara Ermm To Wedcsiss e De TT Yom E Mae por
149. u have downloaded and installed the software set up your user profile and register with the Host 1 Click Host gt Accept E Mail Invitation Figure 120 HCP Host Menu 2 The CoPilot system connects to the Host server and the following screen displays ee m iedee Figure 121 Accept Invitation 3 Enter the Invitation Code in the box provided and click Next The Host synchronizes with your system and the patient s data is downloaded to your computer A summary of the synchronized data displays E Schnee ai With Comot Hozi l p Figure 122 Synchronization Screen 4 Click Close to exit You have successfully accepted the invitation and received the patient s data Back to Table of Contents 120 Section 7 Sharing Data with the CoPilot Host 7 5 Managing Shared Data Home User e Using the Add User From Host function you can automatically set up a Host account on your PC if your HCP has already set up a profile for you on the HCP s local PC and synchronized with the Host e Using the Manage Shared Data function you can limit expand or deny an HCP access to your data on the Host IMPORTANT Ifyou select an item from the Host menu the CoPilot system will try to connect to the Internet If your Internet connection does not open automatically please connect to the Internet before selecting items on the Host menu 7 5 1 Add User From Host The option to Add User From Host is a convenient wa
150. ulin statistic on any CoPilot system report displays only the insulin delivered not the cancelled bolus CAUTION Total Insulin statistics may appear to vary from report to report This is usually due to how the report defines a day R Back to Table of Contents 96 Section 5 Viewing and Printing Reports Carbohydrate Statistics Table The Carbohydrates Statistics table shows average carbohydrates over the date range calculated from carbohydrates data C iiki B od ae et incurs De Teik Tha amp dy ei F P E a Pi Avg Day Carbs By Time Period Reports the sum of the meal Carbohydrate intake for the Time Period specified during the selected Date Range divided by the number of days within the selected Date Range where meal Carbohydrate entries were recorded during the Time Period specified Total Summary Reports the sum of the meal Carbohydrate intake during the selected Date Range divided by the number of days within the selected Date Range where meal Carbohydrate entries were recorded Note Days where no Meal entries were recorded during the specified Time Period will not be included in the By Time Period average Days where no Meal entries were recorded will not be included in the Total average a Back to Table of Contents 97 Section 5 Viewing and Printing Reports 5 6 12 Daily Combination View Report The Daily Combination View Report summarizes glucose carbohydrate and insulin data including pump data for a
151. ummary Back to Table of Contents 110 Section 7 Sharing Data with the CoPilot Host 4 The CoPilot system synchronizes the user s account and a summary of the synchronized data displays 5 Aconfirmation message is sent to you from the Host and to your e mail address You will see the message in the message area in your CoPilot system Home page 7 3 2 Synchronizing with the Host If you have previously logged in and set up an account synchronize with the Host as follows IMPORTANT You should synchronize often with the Host The Host regularly sends messages to you about new CoPilot system features even if you have not added or changed any information since the last time you synchronized IMPORTANT Please verify that data was uploaded correctly before synchronizing with the CoPilot Host Note Synchronization does not occur with the Guest profile that is used with Quick Print see Section 4 1 5 Quick Print HCPs Only If data was uploaded from a device into an incorrect patient profile please see Section 4 1 4 Data Transfer between Patient Profiles 1 Click 5 or click Host on the menu bar and select Synchronize Home version or Synchronize Current HCP HCP version The CoPilot system synchronizes the user s local and Host accounts A summary of the synchronized data displays 7 3 3 Synchronize All Home Users In a home there may be more than one person using the CoPilot system For convenience a home user
152. user s e mail address The CoPilot system uses the Host Account number and password each time the user synchronizes with the Host After creating a Host Account the password cannot be changed unless the local system is able to connect with the Host 9 4 2 Defining Access Levels for the CoPilot Host Synchronization The access level for a local account can be assigned as Read Only Full Access or Owner by the owner of the account The owner is the user who created the profile account For Host users the access level is assigned during the Invite to Share Data process These access levels can be changed using the Manage My Shared Data options under the Host menu When the access level is changed by the account owner the changes take effect at the next synchronization A Host message is also sent to the sharing party informing them that their access level has been changed e When a new account is added the user who creates the profile is automatically the owner of that account The owner has Full Access see below In the HCP version an HCP who created owns a profile for a patient can also transfer ownership to another HCP Only one HCP however can be the owner of a patient on the HCP s local PC If the patient sets up a Host Account the HCP s owner access level changes to Full Access the next time the HCP synchronizes In most cases Full Access to a patient s data means the HCP may edit Events data and update the patient s prof
153. ved control The report separates all glucose readings over the specified date range into pre meal yellow bars and post meal blue bars groupings and averages the values for each group For convenience there are two graphs One shows pre meal and post meal glucose averages over the date range by meal The other shows overall pre meal and post meal averages by day over the date range magdl l sGUBSESIEGHSAEEEEGE i E i E Figure 83 Glucose Average Report By Meal e The asterisk next to the title indicates that the report does not include sleep or bedtime data e The glucose target mode is Standard e The horizontal axis is a timeline showing the time periods pre meal and post meal and the average for all meals The vertical axis plots the glucose level e Each bar shows the average value of all glucose readings over the date range for the specific time period for example the average value of all pre breakfast readings e Aday 24 hours is defined as pre breakfast to pre breakfast e Double click any bar to call up the Diary List entries for these events Back to Table of Contents 84 Section 5 Viewing and Printing Reports Figure 84 Glucose Average Report By Day Back to Table of Contents 85 Section 5 Viewing and Printing Reports 5 6 7 Glucose Histogram Report The Glucose Histogram Report separates all glucose readings over the specified date range into the defaul
154. vious version of the CoPilot system your data is automatically migrated when installing the new version You will also be prompted during the upgrade to allow the installer to automatically uninstall the previous version prior to installing the upgrade 2 2 Standard Installation Procedure When you start the CoPilot system for the first time the application asks you to specify if you are a home user or healthcare professional This step is a part of the installation procedure Before You Install the CoPilot System e Verify computer requirements as listed in the Preface Save all information and close all running applications Note Please have your glucose meter or other supported device available during installation Back to Table of Contents 11 Section 2 CoPilot System Installation 2 2 1 Install the CoPilot System These steps correspond to the CoPilot system installer screens which provide additional instructions Screen names are in Italic 1 Start the installer e Insert the CD ROM into the drive Most computers start installation automatically OR e Double click the CoPilot system installer file CoPilot_Setup exe Installation Language Select the Installation Language and click OK 3 Welcome Page Read the welcome page and click Next to continue or Cancel to quit License Agreement The End User Agreement is displayed Read it select I Agree and then click Next to continue or click Cancel to stop the in
155. y A profile also allows you to select options and preferences that you can use to specify glucose targets daily time periods meals sleep etc how reports are displayed and items that you want to see listed when you record important health information such as your medications exercise and insulin doses Use your profile to specify e Your contact information age health weight type of diabetes year of diagnosis other medical conditions etc e Your glucose targets and daily time periods meals sleep etc which change how some charts graphs and reports are displayed e Categories you would like to use when entering health information events such as ketones exercise lab results and exams e Items in health information events that you want to see listed when you record patient health information such as medications exercise and insulin doses e Whether to automatically print your favorite report s when you upload glucose meter or other device readings e The default date range you would like to see in your reports such as 7 days one month or three months S Back to Table of Contents 14 Section 3 HCP and Home User Profiles Note Preferences and settings in your profile affect your use of the manual entry and reports features in the CoPilot system For more information that will help you complete your profile read Section 4 Entering Data into the CoPilot System and Section 5 Viewing and Printing Rep
156. y to e Create an additional Host account for yourself on a second PC e Automatically re set up your Host account after reinstalling the CoPilot system on the same PC e Automatically set up your Host account on your PC To do this your HCP must first set up your profile on their PC synchronize with the Host and select Activate Local Patient You will receive an email with your Host account number and password To add a User from the Host 1 Click at The User List displays Figure 123 User List 2 Click Add User From Host from the File menu on the User List screen Back to Table of Contents 121 Section 7 Sharing Data with the CoPilot Host Figure 124 User List File Menu 3 The Add User From Host screen displays Fill in your Host Account and Password and follow the on screen prompts Your account number and password is sent to you in an email after your HCP follows steps to set up your profile synchronize and activate you Add User from Host EJER To simplify setting up a new account this function will allow you to copy the data from an existing CoPilot account which you have setup previously Enter the Host Account Number and Password for the existing account then click NEXT This process may take several minutes AccountNumber 128179 Password eee Figure 125 Add User From Host 4 Click Next Your profile and data are downloaded from the Host
157. you by your HCP Gi lavite HCP to Share Data Titre assists you vig an HCP to acceso your das Akar you spacily the HCP te wih io grant this access they will be sent an immitation message identhying you ord ahina ines on how bo aodept the iret ation if iher choe te da 1 Select the appiopise option below and click NEXT Search Host HCP Database to find an HCP fom the list of existing accounts Enter the Host HCP Account Number gren to you by your HOP gt Send an email imitation to an HOP who does not hie an easing account Figure 111 Invite HCP to Share Data e Click Next On the next screen enter the Host HCP Account Number e SSS Es Back to Table of Contents 114 Section 7 Sharing Data with the CoPilot Host f nian be Mit I an Sfr filat om E is SR es oe a z Pair Hd at Recast Number and click SEARCH The database will than be searched and the desired MCP yall be listed Glick NEXT to continues 126160 Gr David Andrews Figure 112 Enter Host HCP Account Number Click Search The HCP is displayed as the search result If this is the HCP you are looking for click Next e Thescreen for selecting Access Level displays Select Read Only Access or Full Access Read and Enter Data and click Submit Step 1 Assign Accom Level tes sobeceed HCP You ay charge thon bea mi avy ar Biki Orr Acia EITHA H yeH iHa YTE reall be sohdied bp a FE on pou
158. ystem 3 The selected patient profile from the Home page is highlighted To select a different Source Profile click on the patient name to highlight it 4 Click the f Transfer Data Between Patients button If you have previously synchronized with the CoPilot Host amessage will appear informing you that the data transfer occurs in the local database only Click OK to continue im animi fol Peter prohi Trie Fees lati Carrie Loe Chae Cha Figure 46 Patient List Data Transfer 5 Inthe Transfer From list select the device that was uploaded to an incorrect patient profile In the Transfer To list select the Patient to transfer the data to the Patient Profile selected here is referred to as the Target Profile Note The Data Transfer can only be performed between patient profiles assigned to the same HCP 7 Click OK Confirm Data Transfer Confirmation he Device Serial CozManager 402497 HCP Dr David Andrews From Profile Thomas Lopez To Profile Mike Matson Continue 3 Cancel Figure 47 Data Transfer Confirmation 8 Aconfirmation message will appear asking you to confirm the data transfer Click OK to continue 9 Ifthe data transfer was successful a message will appear indicating that the data transfer had completed successfully E Back to Table of Contents 44 Section 4 Entering Data Into the CoPilot System 4 1 5 Quick Print Quick Print will upload your device

CoPilot Health Management System Version 4.2

Contents

Download Pdf Manuals

Related Search

Related Contents