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TANDBERG MXP User Guide - Region 10 Education Service Center

1. and use the four Arrow keys to move the camera to the left right up and down Controlling cameras at both ends During a call you may control your own camera at all times by means of the Arrow keys as long as no menu is shown on the screen When you are in a point to point call you may also be able to control the far end camera provided that the far end system has a remotely controllable camera How to do this is explained in Using far end camera control in the gt Video meeting features chapter Since the term far end will loose its meaning in gt MultiSite meetings this feature is not available unless you are in a point to point call TANDBERG XP Video endpoints User Guide What s in this user guide Getting started WiFelsdiaremerellts Phone book usage Video meeting features Video conferencing features Defining camera presets Sometimes there are many persons in the room during a video meeting To make the person speaking easier to see it can be a good idea to zoom in on that person Camera presets principles To make the zoom in somewhat faster and more Or elegant you may employ the predefined camera q ed presets feature These presets contain information Q a about in which direction the camera should VU U point as well as about the zoom setting This is something you typically will prepare before the Preset No 1 Preset No 2 Preset No 3 video meeting starts T
2. TANDBERG XP Video endpoints What s in this user guide Getting started User Guide Remote control details Don t let the number of keys on the remote control confuse you The system is quite simple The upper part of the remote control is used to handle the video part of the call While the lower part of the remote control resembles very much the keypad of a mobile phone FEV Tale KOZIE Phone book usage Video meeting features Video conferencing features Arrow keys are used to navigate in the menus Press OK to show the menu and to select Switch to a predefined presentation source If the key is held down Turn your microphone oe second oe the on and off resentation video sources menu will appear Press the Call key to place a Call menu items Adjust the CACTI EN COT GRatn volume and out Toggle between ae ee ier Display your outgoing Layout Cancel Selfview Yesi full screen and video Press again to different display return layouts Takes you back one step in the menu system i e to leave amenu undoing any changes Use the key to delete characters in an input field Press and hold the key for 1 second to close the menu Use the Phone Book 7 to store and recall You may predefine camera positions to be used video contacts for Use the End during a call Presets do not apply to systems easy placement of Call key to end with fixed or manually moved
3. 3 Then press the OK key to open the MultiSite dialog box Phone Book My Contacts Multisite Name ee Add Participant Add Participant Add Participant Add Participant Add Participant Add Participant 7 OK 2 Cancel 4 Enter a descriptive name for the group Phone Book My Contacts Multisite E Name rc wl Add Participant Add Participant Add Participant Add Participant Add Participant Add Participant 7 OK E7 Cancel 5 Navigate down to the first line below the Name field Phone Book My Contacts MultiSite q Name Add Participant Add Participant Add Participant Add Participant Add Participant Add Participant 67 OK 9 Cancel 6 Press the OK key to show the contents of the My Contacts allowing you to choose participants Phone Book My Contacts MultiSite El GRAPHICS GROUP Local Phone Book Arne And C Debussy W Shakespeare Press the OK key to have your selection inserted in the MultiSite Contact list Phone Book My Contacts Multisite g Name Alice Wonderland Add Participant Add Participant Add Participant Add Participant Add Participant 67 OK E2 Cancel 8 Move down to the next Add Participant and repeat the procedure until you have added the participants you want to add Phone Book My Contacts NIMEE q Name Alice Wonderland Add Participant Add Participant Add
4. On The codec will send announcement packets to the network that it is streaming This enables a streaming client e g a PC to connect to the codec s streaming session Used by Cisco IP TV Off No announcement packets will be transmitted Video Rate Defines the Video streaming rate from the system Range is 16 320 kbps In addition audio G 711 streaming rate is 64kbps providing a maximum streaming rate of 384kbps Password Set password so that only participants entering correct password will be able to view the streaming session Entering a password will prevent unauthorized people from accessing the streaming session 22 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features Streaming Il Viewing the streamed content Streaming a video meeting Streaming lets you broadcast your meeting to After streaming is started an easy way to view participants on the web The web participants the streamed audio video on your PC is to start can view the meeting listen to the meeting see your web browser and enter the IP address of the snapshots but not participate themselves streaming system How to set up for streaming is described on the Whilst in a call press the green Call key on the remote Once the web page of the system is shown click previous page control and navigate to Streaming
5. and then navigate to SOrcick on Call icon of the main menu the Phone Book icon before pressing the OK key YX You may key in letters using the remote control to search in the list The more letters the more narrow the result list becomes Tips on how to key in letters can be found in gt Using the number keys in text fields on the previous A Once you have located whom to call navigate down to that entry by means of the Arrow keys Phone Book page and press the g j green Call key on to start calling the selected entry immediately the remote control A i rs Alternatives Your video system has more than one way to operate the system Once you have navigated up or down to the entry to call in the phone book you have the following options to call that entry e You can press the green Call key on the remote control as described in the illustration on this page This will make the system start calling the selected entry immediately e You can press the Left Arrow key to select the green Call Now icon in the left column Press the OK key on the remote control to make the system start calling the selected entry immediately e You can press the OK key on the remote control to have your selection appear in the Make a call menu and from there do as if you were gt making calls by dialing the number TANDBERG XP Video endpoints What s in this u
6. A text will be displayed for some seconds at the top of both parties screen indicating the input source accessed Example PC If you display the other party in full screen this will be the only indication you get when the other party is accessing any of your video sources gt Ifyou set the screen to display both parties you will see what the other party sees since both incoming and outgoing video are displayed on your screen gt This feature is not accessible in MultiSite video meetings since the term far end will loose its meaning when there are more than two parties in a call D14034 04 MAY 2008 Far end video source options Presentation Main Video DuoVideo Snapshot Far End Video i ae i Far end Document PC Back main camera Cancel camera Auxiliary DVD VCR VNC input The options shown are valid for a large TANDBERG video system only smaller systems have less options see text to the right for details Likewise systems of other brands may have different options available What is VNC used for Imagine you want to present contents residing on a PC located elsewhere You may then use an application known as PC SoftPresenter to display PC images on your system without using a VGA cable PC Presenter The system and your PC must be connected to the same LAN In addition VNC Virtual Network Computing server software must be installed on your PC Free software can be downloaded fr
7. field will show a text reflecting your changes eo 2 TANDBERG Usually there will be no need for you to alter the settings The default call settings are predefined in Call Quality gt Default Call Settings of the Control panel You may however redefine these settings from the Make a call menu which is shown here The Call Settings menu will then be shown To gain access to the Net work settings navigate to this and press the OK key to expand it You will then have the following options Auto Leaves it up to the system to decide what to use recommended ISDN For ISDN capable systems only H 323 For H 323 based communication SIP For SIP based communication System Defined by your administrator Allows prefixes and suffixes for use with additional infrastructure equipment to be added automatically To gain access to the Bandwidth settings navigate to this and press the OK key to expand it You will then have the following options Call Settings Auto Leaves it up to the system to decide what to use recommended Net Auto gt Defined by you Choose beteween 64 128 192 256 320 384 Bandwidth kbps Auto gt 512 or 768 kbps Restrict 56k On o Off Max The highest rate possible Set as Default G oK J Cancel Make a call DERN NA Restrict 56K Used in the US to restrict the bandwidth whenever needed while communicating using ISDN D O Q TANDBERG Aa Set as Default Once you ha
8. In this chapter gt VvvVvVvvvVvvVvvVvVVY Waking up the system Remote control details Navigating in the menus Entering text in text fields Selfview Controlling your own camera Screen layout Camera presets Using the screen as PC display Standby The icons on the screen www tandberg com Chapter 1 Getting started TANDBERG See green amp D14034 04 MAY 2008 TANDBERG MXP Video endpoints User Guide What s in this user guide Waking up the system To make a call you need to wake up the system from standby However if Someone calls you the system will wake up by itself The navigation principles of your TANDBERG system are presented here and on the following pages Pick up the remote control e To wake up the system just pick up the remote control or press any key You may have to point the remote control towards the system to make it discover you e The system will now show the welcome screen which contains the main menu and it will display the main camera image in the background e The IP number whenever applicable and the system name are displayed in the upper right corner e The IP number is the dial in number of your system e The screen will also indicate if there are any calls you have missed D14034 04 MAY 2008 Getting started WFE Tale KII Phone book usage Video meeting features To wake up the system Pick up the remote control or press an
9. LAN Address Port f several codec s are streaming to the same IP address different ports have to be used in order for the client to know which stream to receive If the first codec streams on port 2240 and the second codec on port 2250 the client has to specify which port to listen to Video is transmitted on the specified port audio is transmitted on the port number 4 greater than the specified video port in this case 224444 and 2254 TTL Router Hops This is used for streaming data to limit how many routers the data should pass before it is rejected If TTL is set to 2 data will not traverse more than 2 router hops Streaming Source The source used for streaming Auto Enables streaming of both local and far end video Selection of which site to be streamed is done using voice switching the site that speaks is streamed Local Only the local video will be streamed Remote Only the far end video will be streamed Local and far end audio is always streamed Allow Remote Start Define whether remote start is allowed On Streaming can be started from external user interfaces like the Web browser or Telnet session Off Streaming can only be started from the Video Conferencing System User Interface using the remote control or by using the Data port This will prevent activation of streaming using Web browser or Telnet sessions Announcements Define whether announcement packet should be sent
10. Participant Add Participant Add Participant 67 OK 2 Cancel 9 Once all the participants have been added move down to OK and press the OK key to leave the menu putting changes into effect Phone Book My Contacts Multisite i Name Alice Wonderland Arne And C Debussy W Shakespeare Add Participant Add Participant LP aay OK E2 Cancel 33 TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started Wire sdlare mere lts Phone book usage Video meeting features Video conferencing features Editing MultiSite entries gt MultiSite entries can be viewed to inspect whom the participants of the group are in addition any number of the participants may be replaced or removed and finally any MultiSite entry may be E E Viewing who is part of a MultiSite entry To view who is part of a certain MultiSite entry move to that specific entry in My Contacts and Within My Contacts select the press the OK key MultiSite entry to be edited and MultiSite Phone Book My Contacts __ Name GRAPHICS GROUP GROUP deleted at all times use the Arrow keys to move to the left and then down to the Edit icon as shown here Press the OK key Alice Wonderland Arne And C Debussy W Shakespeare Add Participant Deleting a MultiSite entry To delete an entire MultiSite entry navigate down to that entry in My Contacts and do as described in gt Discarding an
11. Rekwprineremnmoieiconio m Aevecwen se alee a sree earner arene Nessa EIs O ESON ron n O NOO Remote Conmtrokdetails meaa e a a a a ace etn Nevigetna iN the MENUS sssscoscasoosoeosanonosaoancoacascoscoosanconnononnsooanco Hf ASKS mMoImMmeEnt ES OW lees a E MHE remorci Conr a a E A cancun tame earrie Emenn SUOMEN S a E eee reer e Emtenng textinitext tields a a a e a a Using the number keys in text fieldS cccssceeseseseeeeeeeeens MOrmNOCOyV USE a E E a A E ttre ert e eta iela AOE a E neni About Point to point and MOSE sanonnan oneonaeronanoonopoas Abou nser ncl all Clitelly eNe cn eke caer oeoa ET oae About dual video stream ssssesessssrressrrrerrrsrrresrrrrrrrrrrerresrn COO yy Our OW e aM E T tere a Controlling cameras at bothiends aaa wh ereeacecn es metera Making calls What happens when you press a number key erreren T Whereis nal SEUIVICW kO 8 DEMM EMEA ESSAS araeo eA A E 10 CENE ET CEMA E IEEE E iow eeecrea ste 10 SL ele Mle yo 1U earns ee ae ener Rear e E eon etree T 11 AUTOA YOC rater ers te eee nan ai dau E S EE a Ary aca MG ES 11 Picture in Picture PIP ae a a a a 11 Picture Outside Picture POR mera a ceases 11 Wsinouthe screemas PC CISplay a re eee a a ects 12 PAS MS aS sneer a E E A cusoneetanicare 12 Standby a ten nents E Miner E meer ten A in ent ne ete 13 LS AVI eme VINO Cs sarc r a ceases aooauvennanen ies 13 TING ICONS on the SCICSMN pec ncsaraneiasawernuhi se sencos T 14 ANSWE
12. Stim entes a aaa eee eee nen ne Sree reer 32 Discarding an eMty ze eaei eee ree tr ee EERS 32 Discarding the entire Callge massie nee E ar aa es 32 Creating Multioite entes a a a a N 33 EAIN ITE ANE MS ANUS wana A E E A E e E A 34 Viewing who is part of a MultiSite entry sssieseiiieeesrnen 34 Deleting a MultSite entry eree eo i a aterevars 34 Notaualvideo stire amn a aA a A a a E E A E 39 BORIS feveing eel nrolll erate Wiel gine serra nnn tener orgs oars 39 SMAPS NOLS A a teres een nc E Re RR Om oer 40 Taking a snapshot using the remote control 006 40 Controllinetar end Video onee a sree esses eeeeereer cee 41 Wians WING MUSE CHIC E a E T N ec E S 41 Accessing the far end video SOUFCES sesireesrrerrrreerrerrrree 41 Notalksystemi Mave rce ceS man 4 TE Cenie In VideO CES a a T 42 Using the number keys in text fieldS c ccccecessseeeseeeeees 42 Video conferencing features ACO VC EO CONSEN o tre cssca s2cnes1echesaerceesscetiessesaoesen ance 44 MioibecomeshtnNeno Sta en 44 Request release and assign flOOF ccccsseesecssessesessennees 44 Split screen and VOCE OMC se tenreatunaniacnen 44 EIVOR Pate A EA EE E A RER i A EE AE E A ate 44 Request and release flOor ann a men e E a 45 ASS 6 allaie MOO mene ene ne ee eee S E een ee 45 A tomatedijumping tofulliscreenm a a ae eee eae oe 45 EVO A A E a a A E E A A T E 46 TAS EVOM ONENE available a av nhermannrnsenuessunnreae 46 REATI NENE S
13. ability to add another call is an optional feature which your system may or may not be equipped with Systems without this option will have no Add Another Call icon in the menus Multiway Beta However your system may be equipped with the MultiWay Beta feature This feature allows you to set up conferences with many participants from your video system MultiWay Beta enables systems with no conference option installed to run complex video conferences with many participants For systems with built in conference capabilities the number of participants can be expanded beyond the systems own maximum number of participants supported The MultiWay Beta feature requires the presence of an external MCU MultiConference Unit but also a TANDBERG Gatekeeper or the TANDBERG VOS This MCU will run the conference for you if your system does not support conferencing or if you try to expand the number of participants beyond the number supported by the system itself Consult your system administrator to clarify whether this feature exists in your system if needed D14034 04 MAY 2008 Adding calls to a conference Assuming that you already are in a call press the OK key to produce the main menu which now looks slightly different CKE E Select this icon and press the OK key to start adding participants Enter new number here Make a call DEVmN laa Se The one you are already in c
14. answer is simple hook up your PC to the video system set it up for dual video stream and give your presentation as the second video stream Details about dual video stream usage can be found in the article Dual video stream The exact look of the screen during a dual video stream session is determined by the Screen layout Where is that Selfview key The Selfview key is located just below and to the right of the Arrow keys ee eS S 2 Cm TANDBERG MXP Video endpoints What s in this user guide Getting started WIFE Tale KOZIE Phone book usage Video meeting features User Guide Video conferencing features Controlling your own camera The TANDBERG meeting room video systems have cameras that can be controlled from the remote control Some video systems however do not have cameras controllable from the remote control These are the TANDBERG Centric 1000 MXP TANDBERG Tactical MXP TANDBERG Compass Utility and TANDBERG Centric 1700 MXP e The TANDBERG Centric 1000 MXP Compass and Utility have fixed cameras that cannot be moved Focus can however be adjusted manually e The TANDBERG Tactical MXP and Centric 1700 MXP both have a camera that can be moved up and down Focus is adjusted manually even on these D14034 04 MAY 2008 Controlling your own camera w ROM A amp O amp muoma Press the Cancel key to remove the main menu from the screen if needed
15. be able to communicate with 3G mobile phones and to enable communication between ISDN and IP based systems access to additional functionality hardware may be required Consult your system administrator or your TANDBERG representative for details How many participants are possible This depends on the configuration of your TANDBERG system The larger systems have an optional built in MCU MultiConference Unit Opening up for 4 6 simultaneous participants plus extras on voice only telephone while the smaller systems do not have this feature at all All systems can however be connected to a network containing external MCUs These MCUs are capable of running several video conferences with many participants each simultaneously read more about this on the next page To learn more about the actual configuration available in your system contact your system administrator 26 TANDBERG XP Video endpoints What s in this user guide Getting started Making calls Phone book usage Video meeting features User Guide Video conferencing features Adding calls to a conference Conference systems with the optional built in gt MultiSite can handle up to 4 6 video calls and up to 3 telephone calls simultaneously depending on the system You may set up a video meeting with many participants in advance and or you may add participants during a conference This is called to add another call Observe that the
16. cameras calls the current call Pressing this key when not in a call will put the system in Standby mode Press Touch tones when you are ina Take a snapshot call and need to dial but only during a call extension numbers etc Press the OK button to exit Touch tones D14034 04 MAY 2008 k eee 5 TANDBERG MXP Video endpoints User Guide What s in this user guide Navigating in the menus Your TANDBERG system is operated by means of the remote control All you need to know to get you up and going are a few basic navigation principles If there is no menu shown Wake up the system by lifting the remote control Otherwise press the OK key to produce the menu if needed The remote control The upper part of the remote control is used to handle the video part of the call While the lower part of the remote control resembles very much the keypad of a mobile phone D14034 04 MAY 2008 Getting started WEIK KOZIE Phone book usage Video meeting features Basic navigation principles The orange frame indicates the icon currently selected OOR M M M es E Use the four Arrow keys to navigate between icons in a Menu Moving about the menu using the Arrow keys d 2 CHO A eeeee This is called the main menu The OK key is used to enter the submenu of an icon Autoanswer Some choices consist of
17. control Provided that your own video system has a camera that can be controlled from the remote control you may of course just as well control your own camera during a call To utilize near end camera control e Doas described in the Figs 1 5 but be sure to select the Near End tab in Fig 2 instead This feature is always accessible irrespective of whether you are in point to point calls or in MultiSite Calls 36 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Wire sdlare mere lts Phone book usage Video meeting features Video conferencing features Using far end camera presets 1 While in a call press the OK key to produce 2 Then press the OK key and navigate to the Using near end camera presets The far end may use camera presets to easily vary the main menu and then navigate to the Far End tab to control the far end presets If your system supports camera presets you may between predefined camera angles in their own Camera Control icon and to the Near End tab to control your own define such presets in advance see gt Camera end Thus they eliminate the need to move their presets presets for more on this camera about in a manual way The advantage of using camera presets lies primarily in the ability to have the camera jump Your video system may get access to these directly to a predefined angle and focus settings If no presets have been stored and you try to access far en
18. e e E te eer cae ee error 47 ACCESS CODES woe eeeseetieiteteeeeteee Srntneeneeneenetneentenseneeneeetintens 16 Video meeting features Using the number keys in text fieldS ccccccseeeeseseseeeeeees 16 Making calls by dialing the NUMDETD cette eee eee eeeees 17 Using tar end camera Controleren ni 36 Using the number keys in text fieldS ccccccseeecseseeeeseeees 17 Using near end camera CONtFOl nccc 26 Switching between video and telephone calls 06 17 Using far end camera PreSets isospinn ano veno NONNI 37 Atenina Me CaSe nNOS sssaxiassagiereangresariedseracimentinneaauneants 18 Using near end camera presets ccccccsssccssseseesesseeseeeesens 37 Making Calls using PHONE DOOK siwiscinssscsnsrriaisinionetnievonisinans 19 RUNNING a presentation ccccccccccsssssessssesssseesseeesssssesseenens 38 PCNA OS ctisirces yeast ciecsiveacyapndiatevenlesieenmacu aati nantuarens 19 Use dual video stream if YOU Can woe ccececccsesesseeestsessnseeenees 38 ICING ANY OME OMNG Calker S 20 Not all system have all CHOICES n 38 Ending M ltiSite CAMS itiasselpnicehnateatveniatnalaudporeasnalencadsabauseueres 20 Dual VIDGO Stra cocccccccccccccccccccccccce cee cegcecee cee bebegce bee cecsecsesensey 39 D14034 04 MAY 2008 k ieee TANDBERG XP Video endpoints What s in this user guide Getting started FEV Tale KOZIE Phone book usage Video meeting features User Guide Video conferencing features
19. endpoints User Guide What s in this user guide Getting started Wire sdiare merellts Phone book usage Video meeting features Video conferencing features Basic phone book features Navigating in the phone book Entering the phone book Your TANDBERG video system contains a phone e Basic navigation in the phone book is done book functionality which is very similar to what you in the usual way by means of the Arrow keys find in a mobile phone Press the Phone Book key on the of the remote control as well as the OK and It contains lists of calls placed calls missed and remote control Cancel keys calls received Furthermore it has a section in of select the Phone Book e When positioned at a line with a small which you can add your own list of contacts icon in the Make a Call menu arrowhead appended press the OK key to go and most corporate solutions will also include a and then press the OK key one level down Repeat if needed if there are corporate phone list E more levels Make a Call This latter list is normally installed and maintained Bile e Whenever you are at a lower level the from remote by your system administrator through Ma amp Call Settings uppermost line contains the option of going a management system like the TANDBERG Back just navigate to this field and press the Management Suite TMS which is available eo OK key separately You cannot edit the corporate list yourself but you may i
20. handy when you are in a call with a system that does not support dual video stream Use the snapshot feature to show a snapshot of your presentation and continue the meeting with main camera e Your video system can send snapshots in a A point to point video meeting only sending snapshots in MultiSite meetings is not supported The following should be observed e When displaying a snapshot it will always be the latest snapshot taken that is displayed regardless of which end near or far took it e Any snapshot taken is deleted once the call is terminated e The snapshot feature uses H 261 Annex D Consequently it will fail to work when using H 264 video compression D14034 04 MAY 2008 Taking a snapshot using the menu In a call press the OK key to produce the main menu and navigate to the Presentation icon o Ce o then press the OK key to display the Presentation menu Navigate to the Snapshot tab and then down to the Take New Snapshot icon Press the OK key to take a Snapshot and send it to the far end Presentation Main Video DuoVideo Snapshot Far End Video E w amp Displaying a snapshot In a call press the OK key to produce the menu line if needed and navigate to the Presentation icon o kwaw 0 then do as above but select Display Snapshot instead Press the OK key to display the snapshot Presentation Main Video DuoVideo Snapshot Far
21. is turned turned off Press Volume Indications are given for 1 2 3 or more than 3 participants Icons turn green when a telephone participant has the floor administrator off Press the Mic off key of to turn the volume back on the remote control to toggle between On and Off Not Secure Conference This open padlock indicator is shown during the initialization phase for AES or DES encryption During this period the call is not secure Dual Video Stream Dual On Air When you have the floor video stream activated is in a gt MultiSite conference this is indicated by this icon indicated by the On Air icon Secure Conference DES This padlock indicator is shown when DES encryption Secure Conference is active Secure Conference AES This double padlock indicator is shown when AES encryption Secure Conference is active Bad Network This indicator appears if the system detects network anomalies like packet loss jitter etc during a call Open the menu by pressing the OK key and select the warnings icon too see details D14034 04 MAY 2008 lt q Eee 14 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features Chapter 2 Making calls In this chapter Access codes Making calls by dialing the number Altering the call settings Making calls using the phone book Ending an ongoing
22. on e Voice switched will cause the participant speaking loudest to get the floor in full screen m 2 In the submenu navigate to the Layout icon and press the OK key Services amp 3 Select your preferred Layout option and press the OK key D14034 04 MAY 2008 k ite 46 TANDBERG XP Video endpoints What s in this user guide Getting started FEV Tale erellts Terminal names You may want to see a list of all the participants in a video conference For this purpose there is a list of the terminal names available D14034 04 MAY 2008 Phone book usage Video meeting features Displaying terminal names 1 Inthe main menu select the Services icon and press the OK key 2 Inthe submenu navigate to the Terminal Names icon and press the OK key 3 The list of terminal names will now be shown MOM Q oN o lt Terminal Names Alice Wonderland Marcel Proust C S Lewis M Twain User Guide Video conferencing features 47 U S HEADQUARTERS TANDBERG 1212 Avenue of the Americas 24th Floor New York NY 10036 Telephone 1 212 692 6500 Fax 1 212 692 6501 Video 1 212 692 6535 E mail tandberg tandberg com TANDBERG EUROPEAN HEADQUARTERS TANDBERG Philip Pedersens vei 20 1366 Lysaker Norway Telephone 47 67 125 125 Fax 47 67 125 234 Video 47 67 126 126 E mail tandberg tandberg com Cop
23. or a few of the calls in a MultiSite video conference navigate to the name of the call to be terminated and terminate that specific connection as if it were a simple point to point call 20 TANDBERG XP Video endpoints What s in this user guide Getting started User Guide Answering an incoming call Answering an incoming call can be automated if you So wish or you can have the system set up so that it requires that you physically accept the incoming call by pressing the green Call key on the remote control or the corresponding icon on the screen About incoming calls and privacy You may want to set up your system so that the microphone is switched off whenever you receive an incoming call The yellow Microphone Off key on the remote control can be operated to prevent callers from hearing you without your control Press again to reactivate the microphone If the system is set up to automatically accept incoming calls with the microphone set to On this is called setting Autoanswer to On Your system may however be set up so that it automatically accepts an incoming call but with the microphone switched off This is called setting Autoanswer to On Mic Off This will require that you switch the microphone back on manually each time someone calls you To further increase the sense of privacy you may also have your system set up so that you always must answer all incoming calls manually These settings
24. 034 04 MAY 2008 F pea 29 TANDBERG XP Video endpoints What s in this user guide Getting started FEV Tale KOZIE Phone book usage User Guide Video meeting features Video conferencing features Searching in the phone book The My Contacts may contain up to 200 entries and the entire phone book which may include server based corporate directories can be virtually unlimited in size Hence using the arrow keys as the only navigation device can easily become a cumbersome task What to do Enter Quick Search by Letters Whenever you are inside the phone book navigating in the list of entries the numerical keypad automatically switches from 123 mode to ABC mode To locate a specific entry just type in the first letter as with a mobile phone Observe that e You need to be within a folder in the phone book e The quick search is made within that folder only If you are not sure which folder the contact resides in you may instead use the search function outlined in the Fig This search function searches within all the folders of your phone book lt lt How to open the phone book is described AWE in gt Basic phone book features on the previous page D14034 04 MAY 2008 Searching in the phone book Assuming that you have already opened the phone book use the Arrow keys to navigate to the Search icon and press the OK key Enter the search string the entry you are looking for and pres
25. End Video am Taking a snapshot using the remote control In a point to point call press the Snapshot key the key If the Number Key Settings menu has been set to Touch Tones pressing the Snapshot key will not be interpreted as snapshot but as a touch tone The Number Key Settings must have been set to something else to make the key work as a Snapshot key This is done in the Control Panel of your system Your system adminstrator may have password protected this area Likewise this will not work when you are in an input field requiring numerical or text entries The will then be interpreted as just 40 TANDBERG MXP Video endpoints What s in this user guide Getting started FEV Tale KOZIE Phone book usage Video meeting features User Guide Video conferencing features Controlling far end video sources In point to point video calls your system may be connected to a far end system with several inputs for various video sources You may actually get access to these by means of the far end video controls Ny ym Your system can access the inputs only The y far end may have connected other sources to the inputs than the input names normally should suggest When the far end system is a TANDBERG system both parties will be notified when one party tries to access one of the video sources of the other party This may or may not take place with systems from other vendors as well
26. Fl radio buttons Use the Arrow keys to navigate and press OK to select a setting OOff On Save Select this icon and press OK to leave menu putting changes into effect Restore default Select this icon and click OK to restore default settings On Mic Off The three ways of leaving a menu z Cancel Select this icon and click OK to leave menu undoing any changes lt gt Video conferencing features Entering submenus Once you have navigated to a topic of interest press OK to select that topic You will then enter the corresponding submenu Submenus provide further choices and options as shown below The cursor position the menu item selected is again indicated by an orange frame General Language English P System Name ALICE WONDERLAND Autoanswer oOff On On Mic Off Phone Book Settings External Services Permissions Screen Settings Software Options Date and Time Settings All menu items having an arrow appended allow you to go further down the hierarchy and enter another submenu General Language English P SE EUG ALICE WONDERLAND aU SEG OOff On On Mic Off Phone Book Settings Press the OK key to go further down in the hierarchy TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started VEIKIR erellts Phone book usage Video meeting features Video conferencing feature
27. NE En NECOMINE CE sososssosacososoosocuouononsucoorooosossnososossus 21 Aout INGOnlMGsCallS ainG OUWAGY Warcsne cessaanaandennaeaenan 21 VSMOMIEIDOINOWDISTO O cscntesaetraeer ieee teneeat ene sanecen te 21 Want a different video alert audio signal cceeeeeeeeeees 2il SEANN A AE E T A E N ree E nee eee 22 TESTEM E a ster wires a aerrr ent 22 Viewing the streamed Content ccccccseeeseesseeceeeeesseeeneees 23 Calling two others at the sameie ees 24 Wigclosiciddinickesiiseemer eer ee ee 25 VEETSIN ENES eee mee meee een 26 Using group entries from the phone DOOK eeseeeeeees 26 Ran SDAR OMMU CACA 26 HOW Many parnecpantstarcip possible r a 26 AGEING GallS torc ome nee ses ees seen eee eee 2 Menai Beta P yccnccsesae oessaasnasmenstisntcssteccsuecsecaeeseseonte 2i Using group entries from the phone DOOK ceceeeeees 2 Phone book usage BESE ONENE BOOK TEIUS voeon teen menaiteations eee 29 Navigating It IMS MOMS DOO a enewneneerenantiatea 29 Calling an entry in the phone DOOK ceecceeesseeeeeeeeeeeeeees 29 SENN lit IAS OMOMe BOOK cc necaceaeee esac see eeccee cds veerecnaee 30 Ret rning to the alphabeticallist mee err ee a ec crata sce 30 Entennogtextim the searchitield aaa aaa a a a icra nica 20 PROG MEW COMUACIS E E E E E E E ree tereaen ates 31 Adding a new contact from the call lOQ cccceesseeeeeeees 3l Copying from the corporate phone DOOK ssesersesreiisn 31 EAtiMokexi
28. What s in this user guide Getting started VEIKIR erellts Phone book usage Video meeting features Video conferencing features Thank you for choosing TANDBERG TANDBERG video conferencing offers the natural communication experience of a face to face meeting in ways that other technologies cannot Your TANDBERG MXP video endpoint has been designed to give you many years of safe reliable operation This user guide has been divided into several chapters all of which provide different information You can access the chapters directly by clicking on the menu bar at the top of this page You will find that some places information has been copied from other chapters but adapted when needed to let you have all the relevant information there and then This helps eliminating the need to read through long sections before you can even think of getting started Our main objective with this user guide was to address your goals and needs Please let us know how well we succeeded www tandberg com User Guide TANDBERG MXP Video Endpoints abt Ag i E E TANDBERG See green amp Software version F7 x D14034 04 MAY 2008 TANDBERG XP Video endpoints What s in this user guide Getting started WFE Tale KOZIE Phone book usage User Guide Video meeting features Video conferencing features What s in this user guide Getting started Waking lll ot ale Syste E A A E E E A A T
29. ach time someone requests the floor This is done in the Control Panel see Floor to Full Screen in Settings gt Video More information on this can be found in the Administrator Guide on the CD accompanying your video endpoint Observe that you may not have access to these settings as they may have been password protected by your system administrator 45 TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started WiFel alate merellts Phone book usage Video meeting features Video conferencing features The layout options available Layout Setting the display layout y P When you are gt the host of a video conference There are altogether four layout options available you have control of the main conference image Saa layout The layout chosen by you is transmitted e Auto Split will give you the best screen layout to the other participants as a single image and its 1 Inthe main menu select the given the number of participants layout cannot be changed by them However they Services icon and press the may configure their own screen using the Layout OK key button on the remote control Their choices are the image you send out in full screen or in a side by l l i l e 4 split divides the screen into four images of side layout your image and their own selfview equal size CRCR M e 5 1 provides 1 large and 5 smaller images ff
30. ad is in text mode e To insert the sign press the key once while the keypad is in number mode e To write digits and numbers in a text input field repeatedly press the corresponding key until the digit appears D14034 04 MAY 2008 Getting started Making calls Phone book usage Video meeting features To make a call dialing the number Start by n pressing the green Call key DEL on the remote 6 P Control nN Se Se e Er or select the Call icon of the main menu before you press OK key ROM E RE E The Call menu is then displayed Make a call Enter the number here it may consist of digits as well as letters using the remote control Dial Number ma amp Call Settings OO amp amp Once you have finished entering the number start calling by pressing the green Call key on the remote COnWOl or by navigating down to the green Call icon and pressing the OK key Make a Call Dial Number 55987602 AA Call Settings On mm wv Instead of navigating down to the Call icon you may also just press the OK key twice to start calling r 1 Switching between video and telephone calls Before you make a video or telephone call make sure the system call type is set up accordingly What type of calls the system has been set up to right now is indicated by a little icon to the left of
31. age will be placed on top of the main image You are free to choose in which corner the second image is to be displayed press the Layout key repeatedly Example of PIP Picture in Picture Q W Q Q vO Picture outside Picture POP When Picture Layout is set to POP the Layout key makes it possible to see up to three images in a composition optimized for wide screens The second image can be displayed either as a side by side the main image 1 1 or smaller images next to the main image 1 2 and 1 3 Press the Layout key once to get a side by side view 1 1 Press again to get the layouts 1 2 and 1 3 and finally go back to full screen view You can also go back to full screen directly by pressing and holding Layout for 1 second Example of POP Picture outside Picture TANDBERG XP Video endpoints What s in this user guide Getting started FEV Tale KOZIE Phone book usage Video meeting features User Guide Video conferencing features Using the screen as PC display If you want to use the video system screen as your PC screen we recommend that your system administrator sets Use Screen as Local PC monitor to On How to do this is described in the Administrator Guide for this product which can be found on the CD accompanying this product This implies that you can display your PC locally while having a video conference and you can keep on working without risking that the far en
32. all with mse 22 2 cal settings 24 Call Settings A A Once you have entered the second party to call select the green Call icon and press the OK key just press the green Call key on the remote control Select this icon and press the OK key to open the phone book The Add Another Call icon Repeat this process for as long as necessary until the upper limit is reached for your system of course You may also use the Add Another Call icon to specify everyone to be called before you actually call them Using group entries from the phone book If you dislike the idea of having to look up each and every party to call every time you are about initiate a conference you may like to know that you may add group entries to the phone book This is a handy feature whenever you want to set up meetings with the same group frequently More on this can be found in gt Phone book usage 2 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Wire lsaiare KIE Phone book usage Video meeting features Video conferencing features Chapter 3 Phone book usage In this chapter gt Basic phone book features Searching in the phone book Adding new contacts Creating MultiSite entries gt gt gt Editing existing entries gt gt Editing MultiSite entries TANDBERG www tandberg com See green amp D14034 04 MAY 2008 lt a ae 28 TANDBERG XP Video
33. are parts of the Control Panel Settings available Your administrator may or may not have password protection activated to prevent unauthorized alterations of these and other settings If in doubt consult your administrator 5 A message will be sent to the far end We whenever you have disabled your microphone and or your camera An alternative to this could be the use of the do not disturb feature far right D14034 04 MAY 2008 Making calls Phone book usage Video meeting features When someone calls you this menu is displayed on the screen of your video system Z This will not apply if Do Not Disturb already has been activated nor will it Do Not apply if Autoanswer Disturb has been set to On or to On Mic Off See text for details Call Status Incoming call 558402 Reject Navigate to here and press the OK key to reject the call Navigate to here and press the OK key to accept the call Navigate to here and press the OK key to activate Do Not Disturb Alternatively you may use the keys of the remote control directly Press the green Call Press the red End Call key key to accept the call z A to reject the call P If the microphone has been deactivated press the yellow Mic off key to reactivate Video conferencing features Using the Do Not Disturb There is a do not disturb function available on your system When set to On a
34. call Answering an incoming call Streaming Calling two others at the same time Video conference basics VvVvVvVvVVvVvVvVVVY Adding calls to a video conference TANDBERG www tandberg com See green amp D14034 04 MAY 2008 lt q ae 15 User Guide TANDBERG XP Video endpoints What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features Access codes Using the number keys in text fields Your TANDBERG system may or may not have been set up to require access codes to be typed in before a call can be made When the system asks for access codes Whenever text entries are expected by the system a small abc or ABC appears in the lower right corner of the entry field For entry fields expecting numbers 123 will appear instead In text mode entries from the number keys are automatically interpreted as text entries in the same way as on a Access codes are used for two things e Call restrictions These may be applied by installing a file of valid access codes that must be entered to permit calls to be made This installation is typically made from TMS TANDBERG Management Suite available separately Billing opportunities Assume that an access code is needed whenever you make a call Your company may have different access codes for the different clients of your company Then the access code used may be picked up by TMS to generate statisti
35. cs on who is calling whom when and for how long time This information may later form the basis for billing clients or departments Observe that in this case there will be no strict need for installing an access code file on your system TMS will still have access to the codes you have assigned to the calls In this case any code entered will be considered valid this dialog box will appear prompting you to enter a valid code Access Code Z O lt lt i Text entries are expected yD OK OY Cancel Use the remote control to enter the code Note that the system expects text entries similar to when using a mobile phone to send text messages sms see the text to the right for details mobile phone Guidelines Press the key that corresponds to the required letter as many times as needed to produce that letter Switch between lower case abc and upper case ABC letters with the a A key Switch between text mode abc and number mode 123 by keeping the a A key depressed for more than a second To insert space press the O _ key To insert the sign press the 1 key twice while the keypad is in text mode To insert the sign press the key once while the keypad is in number mode To write digits and numbers in a text input field repeatedly press the corresponding key until the digit appears Of course the two applications may be combined EERE to form a billin
36. d can see what s on your PC screen We also recommend to have the Auto Layout setting set to On default to get a suitable layout when toggling from the local PC display mode to standard video conference mode Use the Selfview key to toggle between local PC display mode and standard video conference mode An indicator tells you that your PC image is displayed locally D14034 04 MAY 2008 Using the video system display as local PC display Le ddh ina Har a oar Assume that you are using the video system monitor as aPC monitor O r ddla ina Har a oar Local PC displayed Near end video Not Reject 7 se and that you accept an incoming call AS your screen will now look like this This illustration assumes that the incoming call pops up in a 1 3 layout It may also pop up as a Picture in Picture PIP depending on your system Press the Selfview key N v o N a aes Far end video lt gt A small example Assume that you are using the system as a PC and get an incoming call as shown in the illustration on this page When the setting Use Screen as Local PC monitor is On you will Keep your PC image displayed locally and the incoming call pops up in a gt PIP or as smaller images in a gt 1 3 layout depen
37. d presets nothing will happen If you assign a preset to every person s physical position you may switch between these views as 5 gt This feature is not accessible in MultiSite people talk in order to provide a close up of the We video meetings since the term far end will person talking loose its meaning when there are more than camera Cor Some meeting rooms include a whiteboard two parties in a call Assigning a preset to show the whiteboard will save time and effort every time the white board is used for a presentation To utilize your near end presets 3 Now navigate down to the Camera Presets 4 Press OK to enter the Presets menu e Do as described in the Figs 1 5 but be sure to icon of the selected tab to prepare to control Navigate to the preset required and press OK select the Near End tab in Fig 2 instead the presets Far end is used in this example again to utilize This feature is always accessible irrespective of whether you are in point to point calls or in MultiSite calls e Ina call the numerical keypad of the Y remote control can be used to access the 9 first presets directly Just push the corresponding numerical key This will not work if you are in a menu expecting Camera Control alphanumeric entries Near End 2 G o DO a OOOO 5 A total of 15 numbered 0 14 presets are available To access Presets 7 14 navigate to More Camera Presets and press OK To exit this mode se
38. ding on your system You will see your PC image displayed in the big picture and far end and or near end yourself displayed in smaller pictures Press the Selfview key to switch to standard conference mode The local PC image is no longer displayed and the far end is displayed in the big picture or full screen Press Selfview again to see near end Pressing Selfview a third time will bring back the local PC display mode TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started Wire lalate KIIR Phone book usage Video meeting features Video conferencing features Standby e are ee Leaving standby mode When the system is in standby pick up the remote control or press any key to activate the system again The system will automatically go to standby mode when it is not in use In standby mode the screen s will turn black It is however still possible to receive incoming calls The standby mode of the system should be enabled if the system is to be left idle MOKE Co Sie Standby is not activated by switching off the AWE power to the monitor s Some TANDBERG Outside a call press OK to systems come with monitors that cannot be produce the main menu if switched off needed and navigate to the Standby icon yw Ifthe system is set to be using the screen Press the OK key To enter standby mode here and AWE as PC display the standby mode will be now navigate to the Standby Now
39. disabled when the system detects a video icon and press the OK key signal from the PC When the PC video signal no longer is detected the standby mode will be re enabled Standby VR E OR However if you instead want to postpone delay the standby for 1 hour or 3 hours you should select one of the other icons before pressing the OK key The below example shows 3 hours delay highlighted selected Standby aC ERORE AN Select this icon Select this icon to have standby to have standby postponed delayed postponed delayed by 1 hour by 3 hours D14034 04 MAY 2008 F poa 13 TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started MEIKKI E Phone book usage Video meeting features Video conferencing features The icons on the screen Icons you may encounter on the screen To help you immediately realize the present status of important actions states and events taking place there is a number of icons appearing on the screen whenever applicable Some of these may be turned off if you so wish This is done from the Control Panel gt Icons Observe that the Control Panel settings may Microphone Off This Volume Off This indicator Telephone This set of indicators is shown when there also are have been password protected by your system indicator is shown when is shown when the volume is telephone only participants in a multi site conference the microphone
40. dual video stream or when you add or disconnect participants Auto layout also includes automatic PIP That implies that PIP will be shown when suitable e g to display selfview when you move your near end camera The automatic PIP times out after a couple of seconds Deactivated set to Off means no automatic layout changes during a call you must manually control the images with the Layout key Auto layout is by default active To deactivate the auto layout you must go to Control Panel gt Screen Settings The control panel settings are part of the administrative settings of this product They are described in the Administrator Guide which can be found on the CD that accompanied your TANDBERG product Alternatively the guide can be downloaded from gt www tandberg com The administrative settings of this product may have been password protected by your administrator Ele D14034 04 MAY 2008 The Layout key Depending on the number of participants in your video meeting and whether you use a dual video stream or not some of the locations of the screen layouts may differ or be empty The actual positioning of each picture as you press the Layout key may vary from the above examples lt gt Picture in Picture PIP When Picture Layout is set to PIP the Layout key makes it possible to see a second image ina smaller view in one of the corners of the screen The second im
41. e Search input field in the phone book Do as follows 1 Press the 2 key once to get anA 2 Press the key once to switch between upper case and lower case letters Press the 5 key three times to get an l Press the 4 key three times to get an i Press the 2 key three times to get a c Press the 3 key twice to get an e Press the 0 key once to get space Press the 1 key three times to get a 1 o MONAAA Press the 2 key four times to get a 2 10 Press the 3 key four times to get a 3 EN ES Ee Ee Er Snapshot Touch tones ES LP EZS Using the number keys in text fields Whenever text entries are expected by the system a small abc or ABC appears in the right lower corner of the entry field For entry fields expecting numbers 123 will appear instead In text mode entries from the number keys are automatically interpreted as text entries in the same way as on a cellular phone Guidelines e Press the key that corresponds to the required letter as many times as needed to produce that letter e Switch between lower case abc and upper case ABC letters with the a A key e Switch between text mode abc and number mode 123 by keeping the a A key depressed for more than a second e To insert space press the O _ key e To insert the sign press the 1 key twice while the keypad is in text mode e To insert the sign press the key once while the keypad is in number mode e To write di
42. e keys on the remote control MESSAGE APPEARS HERE 4 Press the OK key to end the chat and return to the Services menu D14034 04 MAY 2008 lt k pea 42 TANDBERG MXP Video endpoints User Guide What s in this user guide Getting started WiFel alate KIIGE Phone book usage Video meeting features Video conferencing features Chapter 5 Video conferencing features In this chapter gt About video conferencing gt Requesting and releasing floor gt Assigning the floor to others gt Image layout gt Terminal names TANDBERG www tandberg com See green D14034 04 MAY 2008 lt q ae 43 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started VEIKIR erellts About video conferencing A video call involving more than two participants is called a video conference or a MultiSite call A multitude of TANDBERGs video endpoints are capable of initiating video conferences To be able to do this the endpoints must have a built in MCU Multipoint Control Unit This is an optional feature that may or may not be installed in your video endpoint Some video endpoints are without this optional built in feature They can however participate in video meeting initiated by others Observe that the infrastructure of your video network may contain external MCUs These are devices dedicated to handle several simultaneous video conferences each with many partici
43. e meeting see snapshots but not participate themselves Snapshots of current stream available with gt MultiSite only selfview far end and dual video streams are accessible via http Y The streaming source setting is not available AWE when streaming only is supported outside a call D14034 04 MAY 2008 Getting started Making calls Phone book usage Setting up for streaming Make a Call Dial Number PE lt 2 Settings e eBo In the Make a Call menu select the streaming icon and press the OK key on the remote control Select Streamer Settings and press the OK key again The Streamer Settings will now be displayed Streaming Settings Address Address Port Address 224 2 201 238M gs Address Port TTL Router Hops TTL Router Hops Streaming Source Streaming Source gAuto e Local Remote Allow remote Start Allow Remote Start 9 Off On Announcements Announcements Off o On Video rate Video rate kbps Password lt m gt 64 Password a Video meeting features Video conferencing features The streaming settings Address This is defined as the IP address of a streaming client streaming server or a multicast address Giving an address in the range 224 0 0 1 239 255 255 255 will broadcast the stream to any host that has joined the specified multicast group Specifying normal broadcast address 255 255 255 255 will broadcast to any members on the
44. ed and your presentation will be shown as your main video instead yx Ina MultiSite meeting dual stream will be Vs established if at least two systems support it Those not supporting it will get no second stream They will however see the presentation but nothing else No dual video stream The dual video stream ability is an optional feature but available as retrofit Contact your system adminstrator or your TANDBERG representative for details D14034 04 MAY 2008 WFE Tale KOZIE Phone book usage Video meeting features il Connect your presentation source to your video system 2 Press the Presentation key on the remote control and hold it for a second x A or navigate to the Presentation icon in the main menu and press the OK key Q OHOR T E 3 The Presentation menu will now be displayed Navigate to the DuoVideo tab and then down to the source to be used for your second stream presentation Presentation EURA E0 DIELA E0 Snapshot Far End Video Your system may have more input options than those shown here This is system dependent For a list of which system supports what number of inouts see the previous page 4 You are free to choose whether the second stream shall be your camera or your presentation in other words you are free to choose which source shall play which role 5 Here is an example showing dual s
45. entry in this chapter of the user guide Add Participant 67 OK E2 Cancel Phone Book My Contacts MultiSite Move to the member of the group to be edited using the Heal Arrow kova Usc SETE Yara ya Alice Wonderland Cancel to delete a member Arne And leaving the position empty and OK to change to another J Mail D Add Participant memper Add Participant C Debussy o9 67 OK E Cancel D14034 04 MAY 2008 lt q Eee 34 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started WiFel alate KIIGE Phone book usage Video meeting features Video conferencing features Chapter 4 Video meeting features In this chapter gt Using near end and far end camera controls Using camera presets Running presentations Dual video streams Snapshots Controlling far end video sources YYY VYVVYV Y Text chatting in video calls TANDBERG www tandberg com See green amp D14034 04 MAY 2008 lt q ae 35 TANDBERG XP Video endpoints User Guide Video conferencing features What s in this user guide Using far end camera control This is a feature that lets you pan tilt and zoom the far end camera If far end presets are available you may access these as well This feature requires an electrically movable camera at the far end i e communication between e g two TANDBERG 1700 MXP units will not provide far end camera control si
46. ferences with more than two participants the term Far End will loose its meaning optional built in MultiSite can handle several video calls and telephone only calls simultaneously How many depends on the type of TANDBERG video system you are using You may set up a video meeting with many participants in advance and or you may add participants during a conference This is called to add another call Observe that the ability to add another call is an optional feature which your system may or may not be equipped with Systems without this option will have no Add Another Call icon in the menus Using group entries from the phone book If you dislike the idea of having to look up each and every party to call every time you are about initiate a conference you may like to know that it is possible to add group entries to the phone book This is a handy feature whenever you want to set up meetings with the same group frequently More on this can be found in gt Phone book usage D14034 04 MAY 2008 since it will not be unambiguous whom we refer to This means that some features normally available during point to point calls like far end camera control won t be available during MultiSite calls If you are the one who initiated the video conference you are considered as the host by the system Protocol for video communication while others use ISDN as well as IP Observe that in order to
47. g system with call restrictions This will then become a system that acts as forced billing Access codes should be activated by your L system administrator How to do this is described in the Administrator Guide which can be found on the CD that accompanied your TANDBERG video system D14034 04 MAY 2008 TANDBERG XP Video endpoints User Guide Video conferencing features What s in this user guide Making calls by dialing the number Your TANDBERG system can make both video calls and telephone calls Telephone calls over IP may require additional hardware and infrastructure If in doubt contact your administrator or your TANDBERG representative Using the number keys in text fields Whenever text entries are expected by the system a small abc or ABC appears in the lower right corner of the entry field For entry fields expecting numbers 123 will appear instead In text mode entries from the number keys are automatically interpreted as text entries in the same way as ona mobile phone Guidelines e Press the key that corresponds to the required letter as many times as needed to produce that letter e Switch between lower case abc and upper case ABC letters with the a A key e Switch between text mode abc and number mode 123 by keeping the a A key depressed for more than a second e To insert space press the 0 _ key e To insert the sign press the 1 key twice while the keyp
48. get a 2 een Moe g O Press the 3 key four times to get a 3 EN ES Era ea Ee Er Snapshot Touch tones ES LEA EZS 30 TANDBERG MXP Video endpoints User Guide What s in this user guide Adding new contacts New contacts can be added manually from the call log or by copying from the corporate phone book if existing New contacts can be added to My Contacts only Other entries are entered by you system administrator If you do video conferencing with many participants on a regular basis you may want to create groups of contacts to be able to call them all in one go Groups can only be made from entries already in the My Contacts list gt 4 How to open the phone book is described N in Basic phone book features two pages back D14034 04 MAY 2008 Getting started WFE Tale erellts Phone book usage Video meeting features Adding new contacts from scratch Phone Book My Contacts To be able to add new contacts you must have opened the phone book and be located within My Contacts Alice Wonderland Arne And 3 C Debussy W Shakespeare Phone Book My Contacts tBack Alice Wonderland Arne And C Debussy W Shakespeare then navigate to the New icon Press the OK key and enter name and number of the new contact Phone Book My Contacts Add Ne contact Name es _ Specify Call type Net Call Type Video Call gt Bandwidt
49. gits and numbers in a text input field repeatedly press the corresponding key until the digit appears TANDBERG MXP Video endpoints What s in this user guide Getting started WFE Tale erellts Phone book usage Video meeting features User Guide Video conferencing features Terminology used There are few terms in need of a proper definition About Selfview In this user guide the term Selfview means the outgoing image In a normal video call using the main camera this will be the image of yourself The Selfview button toggles the images between Far End Selfview and Dual Video Stream if applicable About Point to point and MultiSite The term point to point refers to a video meeting with no more that two parties while the term MultiSite refers to a video conference consisting of several participants About near end and far end In a point to point video call your side is the near end and the other party represents the far end If you area part of the blue r team this side a a of the video r 4 call will be the Ta near end the orange team will then be the far end for you The terms near end and far end will be used consistently throughout this user guide D14034 04 MAY 2008 Using Selfview outside calls Pressing the Selfview key will switch On between the near end video and a Wo Q blank screen or a logo if uploaded by your administrator on the ma
50. h and Restrict ISDN systems only if applicable If in doubt consult your system administrator Net H323 gt Bandwidth kbps Auto amp Restrict S6k eOn o Off ok cancel H 323 H 323 H 323 H 323 H 323 H 323 H 323 H 323 Navigate down to the OK and press the OK key to leave the menu putting changes into effect Or navigate to Cancel and press the OK key to leave menu undoing any changes lt gt Video conferencing features Adding a new contact from the call log If you want to add an entry directly from any of the call logs do as follows 1 Go to the log in which the entry to be added resides 2 Navigate to that particular entry 3 From that entry navigate left and down to the New icon 4 Press the OK key and the entry will now be stored in My Contacts Once you have selected the entry to be added to My Contacts move to this icon and press the OK key Placed Calls ARNE AND Alice Wonderland M Shelley A Dvorak Copying from the corporate phone book This is done in exactly the same way as when adding a new contact from any of the call logs e Goto where the entry to be copied resides and do as described above 31 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started WiFelsaiale KIIR Phone book usage Video meeting features Video conferencing features Editing existing entries E Discarding an entry Yo
51. he feature applies to endpoints with Defining camera presets storing them as 0 9 cameras that can be controlled from the r remote control only Consequently camera presets are NOT available for TANDBERG Centric 1000 MXP TANDBERG Centric 1700 MXP TANDBERG Tactical MXP TANDBERG Compass Utility For the other MXP endpoints a total of 15 presets 0 14 can be defined The current camera position is now stored as a preset Use the Arrow keys to move the Determine which preset number on During a video meeting the far end may get access camera as described in the article the remote control the position shall to your camera presets and utilize them ad libitum gt Controlling your own camera be assigned to and press and hold see gt Using far end camera presets which can the corresponding key for more than be found in the chapter Video meeting features for one second more on this This works the other way around as well Even if your system has a manually adjustable camera only you may still be able to control any camera oresets available at the far end Camera Control A O an B o Near End SOKE REE Defining camera presets storing them as any number 0 14 meee r 1 Z The far end camera presets control feature is not accessible in MultiSite video meetings since the term far end will loose its meaning when there are more than two In the main menu move cursor In the submenu appeari
52. he party suspended You may switch between the two parties you have called by navigating to the lowermost line in the main menu as shown on this page This feature is not available on systems with MultiSite installed Both calls made must be SIP or H 323 in 1 order to make this feature work This feature is available on non MultiSite systems only If in doubt ask your system administrator D14034 04 MAY 2008 Getting started Making calls Phone book usage Video meeting features Video conferencing features Calling two others simultaneously If you select Add another Call during a Call oress the OK key on the remote control during the call and then press the OK Key again the call currently active will be temporarily be set On Hold which can be seen from this line A Non MultiSite systems only Call the second party manually or by means of the phone book in fier the usual manner Dial Number 5584342 Suspended H32 P Call Settings To switch between the two parties and to terminate any of the calls e 0 00 W Suspended 5584342 To switch between the two parties navigate down to this line and press the OK key on the remote control A Non MultiSite systems only To end any or both of the calls press the End Call button on the remote control The menu will then look something like this To terminate just one of the calls u
53. in monitor Using Selfview in a point to point call without dual video stream In a point to point call press the Selfview key once to switch from far end video to Heel Q7 end video to see a full screen picture of the g V outgoing video Press Selfview again to go 5 back to normal ec Using Selfview in a point to point call with a dual video stream OF j v gt The second video g stream displayed In a point to point call with a dual video stream the duo video is displayed in the big picture Press the Selfview button to toggle to the near end picture then the far end picture and finally back to the second video stream The far end displayed The near end displayed About dual video stream Your video system supports the use of dual video streams in video meetings This means that you can transmit and receive things like PC presentations and DVD footage during the video meeting in addition to the usual video signal you receive and transmit Dual video stream is an optional feature The wonderful thing about this is that it opens up for presentations of things made with tools that require PC software only used by specialists One example could be the results of geological surveys in the oil business A Survey result oresentation can be important for crucial decision making but how do you show this to people located thousands of miles apart The
54. lect Back and press OK in the usual manner The presets 000006006 0 Navigate to here and press the OK key to exit the Camera preset mode More camera presets D14034 04 MAY 2008 lt q Pe 37 TANDBERG XP Video endpoints What s in this user guide Getting started User Guide Running a presentation The presentation functionality in the system enables you to show other available video sources in addition to your main camera This is perfect for meetings where you would like to show a PowerPoint presentation for example You can even use Arrow keys up and down on the remote control to activate Page Up Down on the PC this applies when using VNC only You can also use the presentation feature outside a call to make a local presentation for the people in your own meeting room and when you are in a call use it to make a presentation for the far end as well The quickest way to show a presentation is to use the Presentation key on the remote control Pressing the Presentation key causes a predefined video source to be shown PC is the default You may change the presentation source in the Presentation menu Choose Presentation from the main menu if you want to select a video source manually The Presentation menu offers you all the available video sources supported by your system The number of sources that can be connected varies with the type of video system you have gt 4 The defaul
55. licks Enter MultiSite Contacts You may assign contacts already in your phone book to a MultiSite group This group will in turn form a MultiSite Contact When setting up a video conference all members of a particular MultiSite Contact will then be connected automatically so you won t have to call them one by one My Contacts can hold up to 50 MultiSites Contacts Entries in My Contacts can be members of as many groups as you like lt lt MultiSite contacts can only be recruited i from My Contacts Z MultiSite Contacts is an optional feature which may or may not be installed on your system Contact your system administrator or your TANDBERG representative for details gt x The exact number of simultaneous Y video and telephone participants your TANDBERG video system actually supports is configuration dependent i e whether you depend on your system s built in MultiSite capabilities and whether additional infrastructure products like external MCUs are available If in doubt contact your system administrator D14034 04 MAY 2008 Getting started WFE Tale erellts Phone book usage Video meeting features User Guide Video conferencing features 1 Open My Contacts as described on the previous pages Phone Book My Contacts W Shakespeare 2 Navigate to the Create MultiSite Contacts ICONE Phone Book My Contacts Alice Wonderland Arne And C Debussy W Shakespeare
56. ll incoming calls are blocked from your system Use the feature as follows 1 Outside a call press the red End Call key In the menu then appearing navigate to the Do Not Disturb icon Standby CR Le REOR 2 Press the OK key to activate this feature The screen will turn black and the text Press any key to clear Do Not Disturb will be shown 3 To reset the function do just that press any key Let us assume that the do not disturb function has not been activated Choosing Do Not Disturb as shown to the left when receiving an incoming call will then do two things It rejects the incoming call in the same way as choosing Reject and sets the do not disturb functionality to On If you activate Do Not Disturb whilst in a call this will block incoming calls for as long as your call is going on Whenever the do not disturb function has been activated the far end will be informed that the called is busy Want a different video alert audio signal You are not stuck with the audio signal alerting you that an incoming call is on its way This may be changed in the Audio Settings in the Control Panel section Note that these settings may have been password protected by your administrator 21 TANDBERG MXP Video endpoints What s in this user guide User Guide Streaming l Streaming lets you broadcast your meeting to participants on the web The web participants can view the meeting listen to th
57. ll screen to all other participants in the conference Request floor is useful when you want to speak or display something in front of all the other participants Similarly you may gt release the floor when you are done and make the floor available to other participants in the conference An indicator appears when you have the floor and disappears once you release it If your system is the one who initiated the meeting you will be the host of the meeting and you will then be able to assign the floor to others Split screen and voice switching In order to be able to see all the participants all the time the screen may be set in Split Screen mode dividing the screen into several images When set up for voice switching the system will give priority to the participant speaking loudest Layout When you are the host of a video conference you have control of the gt main conference image layout The layout chosen by you is transmitted to the other participants as a single image and its layout cannot be changed by them However they may configure their own screen using the Layout button on the remote control Their choices are the image you send out in full screen or in a side by side layout your image and their selfview 44 TANDBERG XP Video endpoints What s in this user guide Request and release floor When you request floor your video will be broadcasted as the large picture to all other parties i
58. mport any number of entries to My Contacts Placed Calls Once imported they may however be edited ad Alice Wonderland Today 09 55 libitum To may a aT y 10 43 This will cause the phone book to open a AmeAnd Today 11 15 lt lt Changes in the corporate list made by your ys system administrator will not affect the My Contacts list so you may have to check and compare your own list to the corporate list from time to time The list of calls you have placed earlier The list of calls you Calling an entry in the phone book have missed Once an entry is located just press the OK key X n i ean ar 7 se 4 Phone Book to have the entry inserted in the Call menu and Oe a a N proceed by pressing the green Call key or via the simultaneously when you are about to be Your personal list Missed Calls 2 gt hosting a video conference A TAA P Received Calis 8 green icon in the menu as usual My Contacts gt 0 1 Personal Systems office amp home gt 0 2 Meeting Rooms 6 lt Jy 0 6 UK phonebook gt 0 7 R amp D phonebook gt 0 8 NL phonebook 2 1 EMEA Meeting Rooms 2 2 EMEA Personal Systems 3 1 Americas Meeting Rooms 3 2 Americas Personal Systems 5 1 APAC Meeting Rooms 5 2 APAC Personal Systems The corporate list The arrowhead appended shows that there is more than meets the eye here Press the OK key to enter the sublist D14
59. n the conference Request floor is useful when you want to speak or display something in front of all participants Select Release Floor and press the OK key when you are done to make the floor available for other parties in the conference An indicator appears in the upper right corner when you have the floor and it disappears when you release floor Assigning floor If your system is the one connected to all the other systems you will be the host of the meeting and you will be able to assign the floor to others D14034 04 MAY 2008 Getting started FEN Tale erellts Phone book usage Video meeting features Requesting and releasing floor 1 Inthe main menu navigate to Services and press the OK key Q lha oo 3 Once you have the floor the icon changes to Release Floor Press OK to release floor again 2 Navigate to the Request Floor icon and press OK to request floor Services DS S Services OKE Assigning floor 1 Navigate to the Services submenu in the same way as when requesting floor above 2 Navigate to Assign Floor and press OK Services a lma a 3 Select whom to assign floor to and press OK Assign Floor Alice Wonderland Marcel Proust C S Lewis M Twain User Guide Video conferencing features Automated jumping to full screen You may have your system administrator set up the system to switch to full screen e
60. nce the camera on this model is subject to manual movements only video meetings since the term far end will loose its meaning when there are more than two parties in a call ve This feature is not accessible in MultiSite D14034 04 MAY 2008 Getting started WIFE Tale KOZIE Phone book usage Video meeting features 1 While in a call press the OK key to produce sp the main menu and then navigate to the Camera Control icon Then press the OK key and navigate to the Far End tab to control the far end camera and to the Near End tab to control your own camera Camera Contro Near End 3 Now navigate down to the Camera Control 4 icon of the selected tab to prepare to control the camera Far end is used in this example Camera Control Near End TRE Press the OK key to enable the camera control Four arrowheads will now appear Camera Control Near End ar End The four arrows indicate which Arrow key to use on the remote control to move the Far End camera to the left right up and down Camera Control If you want to control NearEnd Far End the other camera go back up to the tabs and use horizontal Arrow keys to move between tabs Use the Zoom keys on the remote control to zoom in and out Navigate to here and press the OK key to exit the Cameral Control mode as such lt gt Using near end camera
61. nd press the OK key to leave menu undoing any changes Discarding the entire call log Edit the contact Phone Book My Contacts You may discard the entire call log by entering into either Edit Contact Placed Calls Missed Calls or Received Calls Navigate HER ALICE WONDERLANDEN _ down to one of the entries and then navigate left as described umber 55179865 F F in Discarding an Entry above Call Type Video Call gt Net Auto gt You will now see that there are two types of Delete icons here Bandwidth kbps Auto e 7 OK Cancel e The Delete a single entry icon D e The Delete multiple entries icon ij If you navigate down to the Delete multiple entries icon and press OK you will be prompted to confirm that you want to delete a l call log entries If you do so all entries in Placed Calls Missed Calls and Received Calls will be discarded Navigate down to the OK and press the OK key to leave the menu putting changes into effect To avoid this select entries to be discarded one by one Or navigate to Cancel and press the OK key to leave menu undoing any changes D14034 04 MAY 2008 lt q Pee 32 TANDBERG XP Video endpoints What s in this user guide Creating MultiSite entries Assume that you frequently use your video system to set up gt MultiSite video meetings involving the same persons every time Wouldn t it be nice to be able to set up the video meeting with just a few c
62. ng move the cursor to parties in a call to the Camera Control icon the Save New Camera Preset icon and press and press the OK key the OK key Using the camera presets How to use the camera presets is described in Save New Camera Preset gt Using near end camera presets which can be found Preset Number in the chapter Video meeting features Preset Name Fill in the Preset Number 0 14 and optionally a Preset Name to make things easier to remember and to use Select Save and press OK to leave menu putting changes into effect or select Cancel to leave undoing any changes D14034 04 MAY 2008 lt q Pee 10 TANDBERG XP Video endpoints What s in this user guide Getting started FEV Tale erellts Phone book usage Video meeting features User Guide Video conferencing features Screen layout The layout of the screen can either be shown as Picture In Picture PIP or Picture Outside Picture POP when displaying more than one video image For widescreen monitors POP is recommended The behavior of the Layout key depends on how your administrator has set the Picture Layout setting in Control Panel gt Screen Settings Auto layout Luckily you won t have to worry the system will automatically choose the best layout for your call This is referred to as Auto layout You can however always change layout manually with the Layout key The auto layout applies when you open or close a
63. om http www realvnc com Install the software by running the downloaded file This is an optional feature contact your system administrator or your TANDBERG Representative for details Accessing the far end video sources Being in a call press the OK key to produce the main menu Then do as follows 1 Navigate to the Presentation icon and press the OK key 2 Navigate to the Far End Video tab and then navigate down to the icon corresponding to the source whose contents you would like to have displayed on your screen Not all system have all choices The larger video systems have all the presentation source choices available while the smaller systems have a subset only The following list applies ceeecee TANDBERG MAESTRO MXP TANDBERG TACTICALMXP TANDBERG 3000 MXP TANDBERG 6000 MXP TANDBERG 8000 MXP COREE TANDBERG 770 880 990 MXP TANDBERG 75 85 95 MXP TANDBERG 1000 MXP TANDBERG 1700 MXP CORREC CE TANDBERG 550 MXP 41 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Wire lsalare mere llts Phone book usage Video meeting features Video conferencing features Text chatting in video calls Coa a Using the number keys in text fields You may use your video system to send and Whenever text entries are expected by the system receive text messages using the chatting function a small abc or ABC appears in the right lower available corner of the entry field For entr
64. on Streaming Alternatively enter http lt codec io address gt showstream ssi If in doubt consult your system administrator Make a Call Dial Number OPEET ao S Press the OK key to produce the Streaming submenu Navigate to Start Streaming and press the OK key During streaming the Start Streaming icon will change to Stop Streaming Select this icon and press the OK key to stop streaming Ending your call will also halt the streaming D14034 04 MAY 2008 lt q P 23 TANDBERG MXP Video endpoints User Guide What s in this user guide Calling two others at the same time The MultiSite capability is an optional feature in many TANDBERG systems This feature gives you the possibility of arranging video meetings by calling several others and have you all connected together simultaneously For more on this see gt Video conferences Video systems not equipped with MultiSite may still call another party when already in a call Thus you may even here have two calls running at the same time Note that the two parties will not be able to communicate with each other only with you and only one at a time The feature requires H 323 or SIP to work If you are not sure whether your system has this feature contact your system administrator When you make an additional call the party called first will be temporarily suspended The message Please wait will appear on the screen of t
65. pants Consult your system administrator for information on how to utilize external MCUs if applicable Who becomes the host The host of a video conference is the endpoint to which all the others are connected In other words the one that initiated the conference If two systems both supporting MultiSite have established their own video conference independent of the other and one of these two call the other cascading will take place This means that you may have more participants in total than a single system supports In this case the host will be the one calling the other The host has the right to terminate the connection to any of the participants The participants cannot control any of the others but may disconnect themselves from the meeting at all times D14034 04 MAY 2008 Phone book usage Video meeting features In MultiSite calls i e video conferences with more than two participants the term far end will loose its meaning since it will not be unambiguous whom we refer to Q l Q This means that some features normally available during point to point calls like far end camera _ control won t be available during MultiSite calls y If you are the one who initiated the video conference you are considered as the host by the system Video conferencing features Request release and assign floor When you gt request the floor your video will be broadcasted in fu
66. s Entering text in text fields Some menu fields expect text information to be entered Apart from the need to enter the number or identity of the person you want to call you will also among other things need this ability to search and maintain your list of contacts in the phone book What happens when you press a number key e Pressing a number key outside calls will produce the Call menu e Once positioned inside an entry field expecting text entries the system automatically switches to text mode ABC Entering letters is similar to as on a cellular phone see right e Once positioned inside an entry field requiring number entries the system automatically switches to 123 mode allowing numbers to be dialed with the number keys as usual D14034 04 MAY 2008 Search Enter search text and press OK XY OK E Cancel The type of entry expected is shown here as either abc ABC or 123 Search Enter search text and press OK Alic D OK E Cancel Key in the letters using the lower part of the remote control Use the Cancel key to erase incorrect inputs Search Enter search text and press OK Alice 123 D E Cancel Press the OK key or navigate down to the OK icon and press OK to leave the menu putting changes into effect Press the Cancel key or navigate down to Cancel and press OK to leave the menu undoing any changes Example How do write Alice 123 in th
67. s the OK key or move down to the OK icon and press the OK key To leave the menu cancelling your search press Cancel or move down to the Cancel icon and press OK As an example let us consider a search for the entry Alice In our example the result of this search returned three entries to call any of them navigate down to the one to call and press the OK key to copy the entry to the Make a Call menu Placed Calls 4 Missed Calls 1 gt Received Calls 1 gt Placed Calls 4 gt Missed Calls 1 gt Search Enter search text and press OK G w OK 2 Cance Search Enter search text and press OK Alice vy 2 Cancel Returning to the alphabetical list When a search in the phone book is made by means of the Search function contacts matching the search text are displayed only Navigate to the Back line and press the OK key to return to the alphabetical list Entering text in the search field Example How do write Alice 123 in the Search input field in the phone book Do as follows 1 Press the 2 key once to get anA 2 Press the key once to switch between upper case and lower case letters Press the 5 key three times to get an I Press the 4 key three times to get an i Press the 2 key three times to get ac Press the 3 key twice to get an e Press the 0 key once to get space Press the 1 key three times to get a 1 Press the 2 key four times to
68. se the Arrow keys to navigate to that number and press the red End Call key on the remote End Call control Pe 552925 oy If you want to terminate S both calls at the same time press the red End Call key again 24 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features Transferring calls During a call you may transfer the other party to a third party and disconnect yourself from the call Consultative transfer om A Non MultiSite systems only Assume that you are already connected to two others at the same time similar to what is outlined on the previous page Call transfer comes in two flavors Consultative transfer This takes place when you have called two parties at the same time as One or both of these may have called you There is no discussed on the previous page and decide that requirement that any of the calls must have been initiated by you want to connect the two while at the same you Both calls must however be of SIP type To connect the two time disconnecting yourself parties together and thereby disconnecting yourself press the OK key on the remote control to display the Call menu which now will have a Unattended transfer This takes place when you transfer a call to someone else without already being in a video call with that party Observe tha
69. ser guide Getting started Making calls Phone book usage Video meeting features User Guide Video conferencing features Ending an ongoing call You end an ongoing call in the same way as you do when using a mobile phone by pressing the red End Call key on the remote control This will produce the Call menu S 7 on off switch on the monitor will not end an ongoing call Some systems even come with monitors that cannot be switched off Vs Switching off the monitor s using the power D14034 04 MAY 2008 Ending an ongoing point to point call Press the End Call key or the OK key on the remote control This will cause the End Call dialog box to be displayed End Call 10 47 15 228 X Cancel Then press the End Call key or the OK key on the remote control again Ending an ongoing MultiSite call Press the End Call key or the OK key on the remote control This will cause the End Call dialog box to be displayed End Call Project team Paris Project team New York OK Then press the End Call key or the OK key on the remote control again Ending MultiSite calls Ending a MultiSite call can only be done by the host The host is the party that initiated the video conference The other parties can disconnect themselves from the conference at any time but they have no influence on the rest of the conference To end one
70. t call transfer only works on non I MultiSite systems Furthermore the feature applies to SIP calls only Make a Call slightly different look Dial Number navigate down to the If you are in doubt whether your system is a Transfer icon and O non MultiSite system contact your system AR Call Settings gt press the OK key administrator again a D TANDBERG Suspended Alice Wonderland 8B 2 TANDBERG The call will now be transferred and you will be disconnected Unattended transfer A Non MultiSite systems only Assume that you are already in a call with someone If you now call another using the method described on the previous page Calling two others at the same time To connect the two parties together navigate down to the Transfer call icon and click the OK key on the remote control Make a Call Dial Number Make a Call Dial Number Suspended siP gt Mary Shelle AA Call Settings e O 9 2 TANDBERG Transfer call icon The call will now be transferred and you will be disconnected D14034 04 MAY 2008 k eee 25 TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features IP and ISDN communication Some TANDBERG systems use IP Internet Video conferences Video conferencing systems quipped with the In MultiSite calls i e video con
71. t setting marked by a green ring Y can be set in the Control Panel by your system administrator Note that this setting may be password protected D14034 04 MAY 2008 WFE Tale KOZIE Phone book usage Video meeting features 1 Connect your presentation source to your video system 2 Press the Presentation key on the remote control to enter Presentation mode at R F m n n a then do your presentation 3 Once your presentation is done press the Presentation key again to return to normal mode If you need to specify the presentation source Press the Presentation key and hold it for a second g j o O Ceo o nom EES or navigate to the Presentation icon in the main menu and then press the OK key 4 fe You may now make your choice Once made press the OK key to exit the menu putting changes into effect The system will now be in Presentation mode Presentation This menu shows Main Video how it looks for The green a fully equipped circle system Your indicates system may have the default less options see setting text for details DVD Auxiliary VCR Camera Document Camera VNC lt gt Video conferencing features Use dual video stream if you can Video systems equipped with the optional gt dual video stream provides the opportunity to show two different live video streams sim
72. the Call Settings field Make a cal Dial Number Se AA E Settings o 3 2 are expected to be made This icon shows that video calls pag his icon shows that telephone calls are expected to be made In order to change the setting you must navigate to the icon Make a Call Dial Number I 2 ca settings Oo 9 2 Once there press the OK key on the remote control to display the submenu Make a Call Video Call Dial Number Telephone call es j Call Settings A O Since the system in this example was set up for video calls you must navigate down to Telephone call to change it and press the OK key to put your change into effect Repeat the principle to select the other setting Vy TANDBERG XP Video endpoints User Guide What s in this user guide Getting started Making calls Phone book usage Video meeting features Video conferencing features Altering the call settings There are call settings available for you to specify the quality of the call Calls will be set up with the Navigate to the Call Settings field and default call settings if the settings are not altered press OK on the remote control If you want to alter the call settings before you call Whenever no alteration has been imposed the Call Settings field will read Default Call Settings Make a call Dial Number If you alter the settings before calling someone the ES 82S Defeu t Call Settings gt
73. tram 6 End the dual video used in a MultiSite meeting with three participants and a presentation presentation by pressing the Presentation key again This icon appears to show that dual video stream is active lt gt Video conferencing features Dual stream and bandwidth When using dual stream the quality automatically downspeeds to the optimal bandwidth This means that you need higher quality to allocate enough bandwidth for the two video streams The second stream borrows bandwidth from the main video stream When second stream is closed the bandwidth is returned to the main video Note that when selecting the document camera or PC the system will automatically gt request floor when connected to an MCU conference as MultiSite host or when connected to an external MCU Your administrator may specify the amount of bandwidth allocated to presentations If you frequently run video presentations you may want to have a higher bandwidth than if you stick to static Powerpoint presentations This setting can be adjusted in the Control Panel by your system administrator Note that this setting may be password protected 39 TANDBERG XP Video endpoints What s in this user guide Getting started WFE Tale erellts Phone book usage Video meeting features User Guide Video conferencing features Snapshots The system can take a snapshot of your live video Snapshot is
74. u may edit and delete entries in My Contacts Entries in My Contacts and in any of the call logs may be any time Since updates in the corporate phone P discarded at any time book s made by your system administrator will Editing can only take Phone Book My Contacts Do as follows not affect My Contacts you may have to use this place among entries in l eau isos to time when corporate phone My Contacts yr ee 1 Goto where the entry to be discarded resides this can C Debuss H 323 only be one of the call logs or My Contacts book changes are made Start by selecting the W Shakespeare H 323 Observe that you cannot edit any other parts of entry to edit 2 Navigate to that particular entry your phone book except the contents of your call logs all of which entries can be copied to My Contacts as described on the previous page or they can be discarded 3 From that entry navigate left and down to the Delete icon Phone Book My Contacts Once you have ALICE WONDERLAND selected the entry Arne And to be discarded a aes move to this icon and press the OK key Phone Book My Contacts then navigate to the JE 4 Press the OK key and the following dialog box will appear left and down to the Edit j icon and press the OK key Delete Contact Do you really want to delete ALICE WONDERLAND Dp C9 Cancel 5 Press the OK key to leave the menu putting changes into effect or navigate to Cancel a
75. ultaneously main video and one additional source This is handy when showing a presentation You will then let the others see the live presentation along with the live video of the presenter simultaneously If in doubt consult your system administrator to find out if your system has this capability More on this can be found on the following page Not all system have all choices The larger video systems have all the presentation source choices available while the smaller systems have a subset only The following list applies eeeacce TANDBERG MAESTRO MXP TANDBERG TACTICALMXP TANDBERG 3000 MXP TANDBERG 6000 MXP TANDBERG 8000 MXP CORKKE TANDBERG 770 880 990 MXP TANDBERG 75 85 95 MXP TANDBERG 1000 MXP TANDBERG 1700 MXP CORREC C TANDBERG 550 MXP 38 TANDBERG XP Video endpoints What s in this user guide Getting started User Guide Dual Video Stream Video systems equipped with the optional dual video stream provides the opportunity to show two different live video streams simultaneously main video and one additional source This is handy when showing a presentation You will then let the others see the live presentation along with the live video of the presenter simultaneously When you start a presentation the second stream starts automatically if both local and remote system supports dual stream If one of the systems does not support dual stream no second video stream will be establish
76. ve made a set of settings you may let these settings become the default settings from now on Navigate to OK and press the OK key to leave the menu putting changes into effect or to Cancel and press the OK key to leave menu undoing any changes made D14034 04 MAY 2008 F P 18 TANDBERG MXP Video endpoints What s in this user guide Getting started Making calls Phone book usage Video meeting features User Guid Video conferencing features e Making calls using phone book Making use of the phone book is time saving and prevents you from inadvertently calling the wrong number The entries often referred to as contacts are sorted alphabetically The contact names are displayed in the list and the telephone or video numbers of the selected contact will be displayed at the bottom line When selecting Phone Book the phone book opens showing the folders Placed Calls Missed Calls Received Calls and My Contacts There may also be a corporate phone book called Global Contacts If so such contacts will be listed below these folders D14034 04 MAY 2008 To make a call using the phone book PESON piemens pressing the Phone Book key on j the remote CONTON Res i Ee _ The phone book will then be displayed Phone Book Entries with an arrow appended are expandable press the OK key to display the expanded list Use the Arrow keys to navigate in the lists
77. y fields expecting numbers 123 will appear instead In text mode entries from the number keys are automatically interpreted as text entries in the same way as on a mobile phone All you need to do is to select the Text Chat function and use the keypad as you would when sending text messages SMS using your mobile phone Guidelines x Once you enter Text Chat mode the dialog 1 In a call press the e Press the key that corresponds to the required Y box expects alphanumerical entries via the OK key to display the letter as many times as needed to produce that remote control menu and navigate letter e Switch between lower case abc and upper case ABC letters with the a A key e Switch between text mode abc and number mode 123 by keeping the a A key depressed for more than a second to Services This will not work unless the far side ag AO A a supports text chat and 3 PS EA b has activated that feature Ve Text chatting applies to point to point video Fees rece ted ee meetings only e 4 e To insert the sign press the 1 key twice while the keypad is in text mode e To insert the sign press the key once while the keypad is in number mode e To write digits and numbers in a text input field repeatedly press the corresponding key until the digit appears 2 Navigate to the Text Chat icon Services 2 o a oo 3 Press the OK key and start your text chatting by pressing th
78. y key The welcome screen The name that your system has been given The IP number of your system is the dial in John Smith My IP Number 12345 N OR M amp O Tannera The main menu The orange frame shows which icon is currently selected Any calls missing or other warnings will appear here number of your system Video conferencing features Even incoming calls wake up the system The system is in standby mode whenever it is not used The screen is then black Any incoming call will wake up the system when in standby There are some restrictions to this if the Do not disturb function has been activated Navigation basics Remote control details are presented on the next page but here are a few basic principles The Arrow keys in the center of the upper part of the remote control are used to navigate in the menus There is an orange frame on the screen indicating the element currently selected Press OK to select In the main menu pressing Cancel will hide the menu To bring it back press OK In other menus Cancel will take you one step back In an input field pressing Cancel will delete characters numbers to the left of the cursor position If the system fails to respond Should the system fail to respond to the remote control or to incoming calls make sure that e The system is connected to line voltage e The remote control has working batteries
79. yright TANDBERG 2008 All rights reserved INTELLECTUAL PROPERTY RIGHTS The TANDBERG MXP line of video endpoints covered by this User Guide is protected under copyright patent and other intellectual property rights of various jurisdictions Any applicable software licenses and any limited warranty are located in the License Information section of the corresponding version of the TANDBERG MXP Administrator Guide TANDBERG See green amp

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