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User Manual VividForms V3.1

1. cceecsecceccesccecceseescceceeseesceeseeseesees 61 Ta PAGING R E 61 7 3 Preview ANd MEMOTY FUNCTION ccccccseceescceccceccnsccnsceceeeceesccesccscesceesceescs 62 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys ii 10 Automated Document Solutions DEFINING GENERAL TEMPLATES ccssscccsssccnssccnssccssccssccssccssccnssscnssccnsssensssonessoneseees 63 8 1 A template defined by the adMinistrator ceccsssscccsesccesesccesseccessceeeeseees 63 8 2 Use of Templates in Instructor ACCOUNTS ccssecccesssccessccceeseccenseceesseceeeseees 66 EDITING AND PASSING ON QUESTIONNAIRES sscsssccesccscccssccnsccessccssscesccesscessccsccesseeeses 68 Oda les PMU Cl NOC er E E E E 68 9 2 Automatic Recognition Set Management cscccsscesecesccssccsscesscesccsceesceess 70 9 3 lmport Export of VividForms Questionnaires cceessceeccceesecccceeeseececeeeeeeees 71 IMPLEMENTATION OF SPECIFIC DESIGN REQUIREMENTS VIVIDFORMS PLUS ssccescosccsscesceess 72 10 1 Implementation of questionnaires with VividFOrmMs PIUS sccccsseeeceeeeeees 72 10 2 Importing the VividForms Plus questionnaire ccccesccesecesecceccessceeceeeees 73 10 3 Information about a VividForms PLUS questionnaire cceeceseceecceeceeeceeees 75 10 4 USage Of VIVIGFOrM
2. 34 DEMOFORM Beispielfragebogen 26 04 2006 VividForms 9 9 Select v 44 dsfsdfsd fsdfsdfsdfds 18 05 2007 VividForms 2 Setect gt 45 hhhhhhhh hhhhhhhhhhhhhhhh 21 05 2007 VividForms P Select v 11 Sampl1 Sample Evaluation Form 16 05 2007 VividForms Q 9 Setect x 43 Sampl2 Sample Evaluation Form Copy 18 05 2007 VividForms P Browse I VividForms s new form QD Activated _ Activated with restrictions see details wa Deactivated Questionnaire is notin use and can be edited 4 The questionnaire is in use and allows restricted editing only go The form contains versions created by instructors Instructors Optional Questions forms Figure 90 available questionnaires detail view In the detail view you can define how the questionnaire will be used These set tings are equally valid for both TeleForm as well as for VividForms question naires T Ej Details for questionnaire Eval01 amp Optional Questions PDF Sample Show PDF Paper Survey Show amp PDF Online J In the recognition set of the VividForms Reader Add Advanced Settings Questionnaire Edit Form Languages Text Templates 7 Edit Export J Delete Form Reporting Options M Online Design Activated v Mirrored scale values J Show the header of the survey Enable temporary save ETE V Allow Summary Reports L Show print option ALL x
3. Automated Document Solutions The ability to limit the number of possible answers is a specific feature of mul tiple choice questions The value Max is predefined with zero which allows all options to be selected Enter a number here to limit the available options e Question Wizard Microsoft Internet Explorer Define Options Option Add option Option List t P 1 os Apply Cancel Figure 30 enter the question possibilities multiple choice question 1 1 How did you get in touch with our university O newspaper O advertising O internet L recommendation of friends O informative meeting of the C miscellaneous university Figure 31 multiple choice question in the preview 28 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 4 4 Matrix question Horizontal matrix question The horizontal matrix question enables you to display five digit numbers Select the matrix field question type and click on Next You can now enter the text of the question Then click on Next E Question Wizard Microsoft Internet Explorer a ioj x Question text What is your Age Apply Cancel Figure 32 matrix field enter of the question text In the following window select the matrix type horizontal or vertical th
4. Open the menu Add and select Line Space An empty line will be added below the active object 2 Educational goals 21 Overall this college is very effective in achieving its Strongly disagree O0 OF OF 0O O Strongly Agree educational goals and objectives 2 2 Your comments Figure 51 line space in the editor preview The line space can be selected moved and modified using the clipboard func tions Cut Copy and U Paste 3 2 Separator The separator allows the optical separation of questionnaire content and can be added freely inside question groups Open the menu Add in the Editor control and select Separator A hori zontal line will be added below the active object 2 Educational goals 2 1 Overall this college is very effective in achieving its Strongly disagree O0 0 O OF O Strongly Agree educational goals and objectives 2 2 Your comments Figure 52 separator in the editor preview The separator can be selected moved and modified using the clipboard func tions Cut Copy and U Paste 40 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 7 3 Text To add a text area open the menu Add and select Text A dialog box ap pears which contains a text box Type in the desired tex
5. Automated Document Solutions Next to Option enter the text for the first option and click on Add option The option will now appear in the option list Repeat this procedure until you have entered all the options Add option Online Drop down list Mean disable calculation Back Mest Apply Cancel Figure 28 Enter the answer options You can highlight each option edit or change their sequence by clicking on the symbols and F Settings for the display in online surveys can be made for both single choice question types You can choose between the drop down list and checkbox list Please note that single choice supports a maximum of eleven options If you would like to make use of more than eleven options select the single choice extended question type After all the options have been entered click on Apply The single choice question will now appear in the preview and will be automati cally highlighted Group B Overall this college is very effective in achieving its Strongly Disagree OO OF 0 O O Strongly Agree educational goals and objectives Your comments Course Type Figure 29 single choice question in the preview Here is an example for a single choice extended question 27 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4
6. Electric Paper EvaSys 4 Automated Document So V3 1 Rev 1 EvaSys 4 Automated Course Evaluation Feedback System User Manual VividForms V3 1 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys ii Automated Document Solutions Table of Contents 1 OVERVIEW ON THE THREE VIVIDFORMS COMPONENTS cscescescescesceccscescesceccscescescesceccscescess 4 2 A ESS RIGET o A sinnsy tosinnce cane dene tine me sete ano set oseesaete a soneenesens 8 3 CREATING A QUESTIONNAIRE WITH THE VIVIDFORMS EDITOR scsscsccscoscescecceccscescesceccscesceecs 9 A OE ICON CON UFO aceace acaactateavaeenenes E E E EE 12 3 2 Editing the place holders on the Questionnaire Header ccseccessceseceeeees 15 3 3 Adding and Editing Question GrOUDS ccsecceesccseccecceescesscesceesscescesceenees 18 3 4 Adding and Editing QUESTIONS c cscceesccecceeccescessccescceccesceesccnsceesseeceeecesscs 21 3 5 Adapting the Size Of CHECK DOXES ccessccsecccescesscccesceesceescessccescecsscesseeeeses 34 DG AOGINIS Pole Labels a vaanatievesnvuneusacauda vonannncemasnemnuasnaceyatannesdimynseuaussesasseseeuneswonnce 36 37Adding Grail c al Ele INCU S cttstaietecconsdsaccascosssoncantsseoewcsecssssensecesactsansesstevasaient 40 3 8 Adding pictures to a QUESTIONNAIIEC cccessccsecceecce
7. Editor Control a Form Properties Repair form Disable numbering Edit Pole Template Filters Matrices required Questions Picture Library gt show Colors Line Height Font Size Font Question Library Save form and exit editor ag Delete form and exit editor Form Properties F 3 2B A Letter 32 A 5 uA 118 Figure 58 option picture library in the menu form properties A new window called Picture Library opens Picture Library Microsoft Internet Explorer Picture Library Upload pictures es Upload pictures Edit pictures Description Apply Delete picture Figure 59 the picture library 45 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions If you click on Browse you can search for the picture in your file system Click ing on Upload pictures integrates it in the picture library Here you can see a picture that was uploaded and integrated in the picture library On the left hand side you can see the name of the added picture on the right hand side the pre view Picture Library Microsoft Internet Explorer Ioj x Picture Library Upload pictures es Upload pictures Edit pictures Description Figure 60 upload of a picture Smiley In the picture library C
8. Electric Paper EvaSys 4 Automated Document Solutions 9 Editing and Passing On Questionnaires To show the content of a questionnaire click Editing in the Drop Down Menu on the right hand in the list of questionnaires Please note You can edit a questionnaire only as long as you have not acti vated them When surveys are created for a questionnaire the questionnaire is automatically protected against modifications This is done in order to guaran tee processing of a form being used No changes of any sort to the layout or contents can be made to protected forms 9 1 Write Protect Mode As soon as you generate a Survey with a certain questionnaire it is automati cally protected against further changes Write protected forms in the VividForms Designer have a yellow lock in the area form information See figure Form Properties Fo 2i 1 Letter 72 C A 1252 e 117 1 1 F Figure 96 Write protect mode The following points have no effect on the display of the questionnaire and can so be modified in the write protect mode Building indicators for question groups e Display of single choice questions in the HTML survey Options available include Checkbox List and Drop Down List o For matrix fields number of groups in the evaluation report Limiting the maximum responses for multiple choice questions Selection of the diagram type for scaled questions in the PDF report Definition of
9. Figure 82 Configuration of required questions To define the required questions select one or multiple questions and click on Save The selected questions will be displayed with a blue background Note Unlike the filter settings required questions are not recognised in paper sur veys 6 4 Matrices In order to use matrices this function must be activated at EvaSys settings PDF report general generate cross classified table Select from both lists the variables you would like to use You can use scaled questions as well as single choice questions with as many as eleven choices The upper question is displayed in the X axis while the lower question is found in the Y axis of the matrix 59 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions The number of matrices possible is unlimited In the PDF report two matrices per page will be displayed Matrices Matrix 1 B fi would recommend this course to my friends Lluestian Change Remove J Students who go to the instructor for help get the assistance they need Matrix 2 aaa fi learned more in this course than in others Change Remove D Tris Course has had a profound impact on me Mew matrix B Da a Figure 83 create matrices 33 3 33 3 S learned a lot in this c
10. from the library z Delete selected guestion from library Detach a van Delete selected aM question group from library E Detach library group Figure 73 detach library question 1 1 Plearned a lot in this course Agree Oo O U 0O O Disagree 1 2 learned more inthis course than in others Agree 0O OF 0 0 O Disagree Figure 74 detached library question 54 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions Use the same procedure to undo the connection between protected question groups G Detach library group Figure 75 detach library group 5 3 Adding a Question to the Library If you would like to add a question you have highlighted click on in the area question library on the edit bar 3 Instructor Evaluation Excellent Yere Poor Explanation of course requirements was Excelent O OF 0 0O O Ver Poor How would you rate the instructor s overall Excellent 0 OF OF O O Poor teaching methods How would you rate the instructor s ability to set Excellent 0 0 OF O O Poor and meetthe objectives forthe course Figure 76 added question group to the library The dialog shown to the right will appear You have three options Question Library Microsoft Internet E O x Add question to library wh
11. EvaSys 4 Automated Document Solutions To import the questionnaire log in to EvaSys as an administrator If you open the list of questionnaires in the menu System Settings Questionnaires you can import new questionnaires Because you want to import a VividForms Plus form and this questionnaire has not been created with the VividForms Edi tor you have to deactivate the option VividForms impor form Browse pF Vivid Forms as rew omn z OK eee a 2 a aaaaaaaaaa Figure 103 import form Choose the FBD2 file of the questionnaire and confirm by clicking on OK A Available Questionnaires Show deactivated questionnaires at the end of the listing including module questionnaires 34 DEMOFORH sample 26 04 2006 VEPlus o 4 Figure 104 imported VividForms Plus questionnaire Now the VividForms Plus questionnaire has been imported and added to the list of questionnaires There you can see the information as you are used to The ID the description and the name of the form The questionnaire was created with VividForms Plus For that reason you can see the relevant information in the field Engine e You cannot copy the questionnaire 6 When choosing Action Edit in the drop down list on the right you can see a window with detailed information about the form You will see the same window when clicking on Edit Form in the detailed view By choosing Action De
12. Evaluation for participants is Design Wizard v eA Allow result access can j i None hd ALL J Display answers to open questions participation Subunits Course Type Period Apply Cancel Figure 91 details for the questionnaire Sampl The VividForms recognition set organizes itself automatically As soon as the first survey has been created on the basis of the questionnaire it is activated deployed and can no longer be modified with the editor If you want to create a new version of the questionnaire then you must copy the questionnaire by choosing the action copy in the list of all available questionnaires You cannot delete the questionnaire as long as surveys based on the question naire are in the system This is to protect your data 65 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions 8 2 Use of Templates in Instructor Accounts In the menu of the instructor account in the template area you will see a list of questionnaires from the administrator Form Management Demo2 Dero Form Template PER A O bd amp B 3 Figure 92 template in an instructor account By clicking on the symbol amp you can create a copy of the template for editing Sy Liege
13. Form Management Demo2 Demo Form Template By d T E iile ai 2007 05 Demo3 Demo Form Template Copy 1 amp 25 K 2 2 BB E EEEE Figure 93 copy of the template for editing Next you will see the user s own questionnaire administration with a new entry Name of questionnaire Template The notice Template is automatically added to the heading and shows that the questionnaire is from a template VWiedF on Sample Questionnaire Template Mark fio Shire ODAO OF Pease use a poner a thin eter Tha torn evil be praonssed idia Correction DOB DO Bl O Pease toto te compes shown to hep opinie the reading resus WA TI 1 TS ODO b requinements ol TA bouna wara csay fT laa dae DO OOOooo Diria kiini 13 2 ihip thee uchsa ol Be carba Oonbend made cere Tj leonpa diag oO Oo Oo oO oO oO Oo i 13 3 Therelevance of the logics donl with was mee cioar aneli T ooooooo One Or Were made with other mes of Sree niii 148 waa gvern the explanations that nasd mo eatem OOOO i5 5 The medeured board fipohat besme etc were haip din T iconpeterdage O O O 0ang ie aking Fe carbe contents uier ibaian 16 G ha methods ied thud giup wide ciii E m itimetey i FJ OOo OoOOoOoao E were ered que for crire the cone corded 2B T 21 ar 7 Oi 22 Conmends T Figure 94 Editing of a template Ifthe administrator has given the authorization a click on the symbol 4 allows the user to begin editing the ques
14. If the file information below looks suspicious or you do not fully trust the source do not open or save this file File name Demol01 efd File type From localhost Would you like to open the file or save it to your computer Open i Cancel More Info IV Always ask before opening this type of file Figure 99 file download You can get to the export function in the questionnaire detail dialog Set tings Questionnaire Details The import of VividForms questionnaires is done in the questionnaire admini stration Settings Questionnaire Activate the checkbox VividForms Then select an efd file using search and upload it Drogen O 8s now torm Ie Figure 100 questionnaire import You can also import and export VividForms questionnaires using active instruc tor accounts The active instructor will find a form import function in the ques tionnaire administration area Imported forms are subsequently only available to the instructor account owner In the list of personal questionnaires you will see an export function l which can create an efd file F Form Management 2007 05 ye QOH 4 B Demo2 Dero Form Template 1 11 14 11 Form Import Browse I Switch to Edit Mode Upload Figure 101 questionnaire administration 71 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L n
15. Sd tae Sra ORGANZA TION Participant Firstname Placeholder Same Apply Cancel Figure 11 Editing the place holder A screen will appear as shown here You can insert different place holders in the text fields provided To do this click on the buttons which symbolize the re levant content with small graphics Following place holders are available SUBUNIT Name of subunit ORGANIZATION Name of organization AUTHOR Name of instructor SURVEY Name of course or Survey PERIOD Name of evaluation period COURSEID Course ID In addition to these place holders two text elements can be used to fill the box containing hints on completion MARK Filling instructions part 1 CORRECTION Filling instructions part 2 Instead of the place holders you can enter text directly It then becomes a Static text which is not adapted to the respective surveys 16 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper Automated Document Solutions D EvaSys 4 As you know using the cover sheet procedure the header of the questionnaire b remains empty because it cannot be adapted to a single particular survey If you only want use a questionnaire in the cover sheet procedure you can avoid this issue by inserting static texts into the header instead of the place holders If the questi
16. by a selectable row containing the text Page Break The next object added to the form will appear on the following page If the page break is deleted later the objects throughout the rest of the ques tionnaire will realign 3 7 5 Line Height Font Size and Font Type With the line height you can change the vertical space needed for a line This could be necessary if for example a questionnaire does not quite fit on two pages Decrease the line height and you will be able to make do with two pag es Line Height Font Size on Library Figure 56 accommodate the line height On the other hand a questionnaire that is not quite filled can be made to look better by increasing the line height The font size affects all question objects with the exception of chapter head ings These should not be made too large 42 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions The following font types are available o Arial Georgia Helvetica e Tahoma Times New Roman e Verdana Please examine the PDF sample issue after changing the font type using T to make sure that all texts appear correctly If not you may have to reduce the font size 3 7 6 Filtering of HTML Tags Please note that this feature should only be used by users with technical kno
17. form R Form Properties Figure 65 convert form A conversion is only possible when the form is not protected by existing sur veys This precaution is required since the conversion will change the object positions slightly on the PDF questionnaire This would make the processing of existing paper forms which are based on this form impossible If surveys have been created but the form is to be used for new surveys the questionnaire can be duplicated in the Settings Questionnaires table Then disable the old version in the questionnaire details Open the copied form de tails and click on Edit Now the conversion is available Form Properties 7 1a 2 Letter 12 Cal e 2 O 115 1 18 Figure 66 form properties questionnaire version 1 1 4 2 Repair Form When editing large questionnaires it may occur in rare cases that the order of the objects gets confused In such a case click on SH Repair Form in the Form Properties menu of the Editor control The questionnaire will be rebuilt DO Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys ti Automated Document Solutions 5 Use of the Question Library with VividForms You can integrate both question groups and questions from not yet imple mented questionnaires as well as protected questionnaires into the question library I
18. in the menu Edit 48 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys La Automated Document Solutions If you look at the PDF preview you can view this via the PDF symbol above the upper left corner of the form you will get a preview of the actual appearance of the questionnaire Here you can see an example 2 6 Overall Rating of course Thank vou very much for participating in the survey Figure 63 picture in the pdf preview 49 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 4 Convert and Repair Questionnaire 4 1 Convert Questionnaire Due to major changes in the VividForms Editor previous questionnaires from older EvaSys versions can still be displayed but can no longer be modified without being converted The example on the right shows a red 1 in the meta information box next to the questionnaire version icon a 18 Letter 78 Cal A 1232 hi 1 Figure 64 form properties questionnaire version 1 In order to edit the form it must first be converted Open the menu Form Prop erties in the Editor control and select 22 Convert Form Form Properties m 5 Zil Convert
19. 07 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions 6 2 Filter Settings Filter settings allow you to suppress questions which may in certain circum stances be irrelevant This is especially interesting for online surveys where this prevents invalid questions from being responded to Filter settings ltem triggering filter Options Add question Grade Level Figure 80 filter settings However the filter settings defined here are also used for data from paper sur veys When analyzing each completed questionnaire a check is carried out whether the filter settings should be applied Example A question asks about the use of presentation programs in a course If this question is answered with a No then questions about the quality of such presentations will not be asked online surveys or not analyzed paper survey Filter settings ltem triggering filter Value Options Did the professor uses presenation during the lecture Field values yes Remove Select items to be skipped facture Quality of the presentations could understand the presentations very we the lecture was very good to understand the lecture was very well prepared Figure 81 filter settings selection of items to be skipped In order to create a filter setting select from the list a single c
20. 1337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Vertical matrix question The vertical matrix question enables you to display ten digit numbers for exam ple to question matriculation numbers Choose Matrix field as the question type and click on Next Now you can enter the text of the question Subsequently click on Next Question Wizard Microsoft Internet Explorer O x Flease enter your matriculation number Apply Cancel Figure 35 Question text of a vertical matrix question In this example a matrix question with a minimal value of 0000001 and a max imum value of 9999999 has been selected 15 x Ee Question Wizard Microsoft Internet Explorer Define Options Orientation tion up to 5 digit numbers ertical up to 10 digit numbers Minimum Yalue Maximum value 9999999 Question group count Apply Cancel Figure 36 Options of the vertical matrix question 31 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions The PDF preview of this vertical matrix question looks as follows 1 Question group demo 1 1 Please enter your matriculation number a OOOOOOO 2OOOOUOOU 3SOOOOUOOO 4QOOOOO0 sSOQOOOOOO 6OQOOOUOUO TOOOOOOO sOOOOUOOUO sOOOUOOOO ogoogo Fig
21. Allee 13 21337 LUneburg Germany Electric Paper EvaSys i Automated Document Solutions VividForms WebVerifier Reader errors and warnings A Question has more valid answers than permitted tC SAF scanned Question 1 5 The placement rate for graduates is relatively high Stony O W M amp M OF O Strongly Disagree Agree Fevision Scale Question Wi al rate for graduates is relatively Strongly Disagree o E Strongly Agree igh a 8 H gt Sheet Cancel Save Next Figure 3 VividForms WebVerifier The VividForms WebVerifier is the place where ambiguous responses and un certain checkmarks can be manually corrected quickly using optimized tem plates Questionnaires from course evaluation contain closed questions with a set number of response options as well as open questions These have accuracy rates approaching 100 As a rule the Verifier is not needed Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions 2 Access Rights It is possible for both the administrator and instructors to use the Web editors For each user of a instructor account the administrator can give the following Settings ye 4 Change the user rights J No ahi View s additional subunits for Qh views Economy Engineering Mew Subunit Physics Form Editor U
22. Forms questionnaire Vivid Forms expands its recognition set to assure recognition og Optional Questions w PDF Sample Show w POF Paper amp Pencil Show 22 POF Online aP Inthe recognition set of the ividForms Reader Preview online survey Figure 98 details of the questionnaire Sampl1 In order to ensure that all returning questionnaires can be correctly processed itis only possible to delete a questionnaire when simultaneously deleting all surveys based on that questionnaire This is done automatically when the de lete function in the questionnaire administration is activated and confirmed Use this function therefore with extreme care The user of an activated user account must be extremely careful when deleting a questionnaire he has created himself because there may be surveys which depend upon the questionnaire to be processed The delete function can only be activated by opening the lock symbol amp When a questionnaire is deleted ALL surveys based on that questionnaire will be automatically deleted as well 7O Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 9 3 Import Export of VividForms Questionnaires VividForms forms can be exported as files These files have the ending efd File Download a 2 Some files can harm your computer
23. Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 1 The Editor Control Editor Control a Opens the dialog to create a new question group Add Question Group Add Question Opens the dialog to create a new question i i ne b ll Adds the pole labels defined under form properties al F Extended Pole Labels Opens the dialog to add vertical scale labels Adds an empty line Line Space Adds a horizontal separator GE parator Opens the dialog to create a text box Text Box Opens the dialog to add a picture from the library Picture B E Wb Oe Adds a page break Page Break 7 Opens the properties dialog of the selected question group Edt Question Group Opens the properties dialog of the selected question r aT B li Opens the properties dialog of the pole labels TO YW fa oe Opens the properties dialog for vertical pole labels Opens the properties dialog for text boxes Opens the properties dialog for the marked picture ary gi Ei Clipboard Undoes the last action up to 20 in a row Undo Ctrl Cut Ctri Copy Ctrl C Cuts the selected object and adds it to the clipboard Copies the selected object and adds it to the clipboard Li of S i Paste will add the contects of the clipboard below the marked object Deletes the marked object of Delete Del Exits the editor Save for
24. Reader ividForms Reader File Settings Help viv dfornie Powered by Electric Paper Start Options Exit Barcode OMR Settings NonForms Open Questions Jobs VividForms Paths Settings System Cleanup Debug x TIFF Folder Target Folder n VividForm it Pe I I Scan target folder every 1 300 seconds 1 m Recognition List Folder Target Folder C Program Files Scantron vividForms forms ae I Scan target folder every 1 1 300 seconds 1 1 Results Folder Target Folder C Program Files Scantron vividForms rs TA Figure 2 a b VividForms Reader EvaSys 4 The VividForms Reader classifies and recognizes the scanned questionnaires The scanned images are transmitted by the EvaSys scan stations as multi page TIF graphic files Geometric changes such as biases distortions and image re duction as small as a few percentage points of an edge length are detected and compensated for They are then classified using a 2D bar code on the bot tom of a page Then the VividForms Reader searches for the recognition zone defined in the Editor and forwards the contents as raw data to the EvaSys data base where it will be statistically evaluated and reports will be created and dispatched Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse
25. S PIUS fFOFMS cccseccssccnccescessccesccesceeceesccssccesseeceeeceescs 76 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 1 Overview on the three VividForms Components With the VividForms Editor Electric Paper has introduced a form creation tool that is easy and quick to use allows you to extend or redesign existing ques tionnaires or design new questionnaires as desired directly over the web inter face The content in VividForms questionnaires can be modified as desired Keep in mind that for questionnaires which already have surveys registered to them there is a edit lock Questionnaires can be made available as templates for further editing by a user of an activated instructor account The document system architecture for processing scanned questionnaires in VividForms consists of three components VividForms Editor VividForms Reader VividForms WebVerifier Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions These are described below VividForms Editor With the VividForms Editor you can design forms as well as define indicators and matrices For online questionnaires you ca
26. aled questions other question types are not affected 35 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 6 Adding Pole Labels 3 6 1 Horizontal Pole Labels This function allows pole label headers for groups of scaled questions to be de fined Firstly it requires the section Form Properties in the VividForms Editor control to be opened Select the option 4 Edit pole template Pole Template assistant Microsoft Internet Expla 5 x Standard text for abstention Apply Cancel Figure 42 Define horizontal pole labels Enter the text elements which should be used for the labels and click Apply Next create a new question group Now the option IH Pole Labels in the sec tion Add can be selected Click on T Pole Labels to add them to the ques tionnaire 1 First Chapter Totally Agree Totally Disagree 1 1 Overall am proud ofthis college 1 2 Overall am very satisfied with this collage Oo OF OU Oo OF OQ Figure 43 Horizontal pole labels in the questionnaire Continue adding scaled questions Do not define individual pole labels since the pole label headers perform this function The pole labels are automatically assigned to all scaled questions below This allows them to be dis
27. ancel Figure 21 Type in the question text for the scaled question Select the question type scaled question and click on Next 23 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions In the next step enter the question text and click on Next E Question Wizard Microsoft Internet Explorer Define Options Abstention deactivated Checkboxes 5 OH OF OF O oO i Individualize Pole Labels Strongly disagree Strongly agree Type of Diagram Histogram Use these settings as default for scaled questions Back Met Apply Cancel Figure 22 Edit the pole labels for the scaled question The last step involves entering the text of the two poles and selecting the num ber of check fields You have the choice between two and eleven fields The pole labels and the optional abstention text can be defined individually af ter enabling the checkbox individualize pole labels Otherwise these labels remain empty or will be defined by the horizontal or vertical pole labels which can be generated separately A choice of diagram types to be used in the report is available at the bottom Note Experts may edit the appearance of the report graphics by editing the file lib jpgraph php in the EvaSys mail folder Contact your support rep
28. at were selected at least once W Number of semester mors then 10 Figure 18 Illustration of a single choice question Multiple Choice m of n A multiple choice question can have as many as 36 options The options are considered yes no questions i e not marking an option is interpreted as a no The number of selections per response option is for this reason the same as the number of returns visited the course because of interest in the subject beacause of the instructor O Figure 19 Illustration of a multiple choice question 22 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Matrix Field The matrix field allows the capturing and evaluation of five digit numbers hori zontal matrix question or 10 digit numbers vertical matrix question Analysis of matrix fields can portray numbers in any dimension With the symbols P and questions can be shifted up or down To shift a chapter one page ahead or back you can use the copy E and paste C2 func tion A Your age Figure 20 Illustration of a matrix field question 3 4 2 Scaled Question E Question Wizard Microsoft Internet Explorer loj x Question text Overall this college is very effective in achieving its educational goals and objectives Apply C
29. displayed 34 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions With a scaled question with 11 response possibilities your check box size will be 8pt Now if you increase your check box size to opt for reasons of available space only 10 check boxes will be displayed With a check box size of 10pt you can only display 9 check boxes With a check box size of 11pt or 12pt only 8 or7 check boxes are displayed and so on Before applying the change you will get a warning message If you then click on Cancel your changes will not be ap plied Decreasing the number of check boxes follows automatically in the system when increasing the check box size If you decrease the size of the check boxes afterwards the number of check boxes displayed will not however be auto matically increased by the system This means that when decreasing the size of the check boxes you have to increase manually the number of check boxes To do this double click on the corresponding scaled question and select in the area of Define options as in creating a scaled question the number of de sired check boxes With all other question types an increase in the size of the check boxes has no effect on the question These changes decrease in the number of check boxes only occur with sc
30. do not need to save the questionnaire specially Whenever you need you can e g click further options in EvaSys e g EvaSys Settings without leaving the editor officially by clicking Save form and exit editor Your question naire in spite will be saved with all your changes and can be accessed as usual 62 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 8 Defining general templates 8 1 Atemplate defined by the administrator The administrator can create templates whose contents cannot be modified by users with instructor accounts By activating the box Template the form is made available to the active in structor The instructor can only supplement the questions set up by the admin istrator E Form Wizard Microsoft Internet Explorer Form creation information f Abbreviation DEMOF OF l Course Evaluation Faper Ad EditMode D T O OOOO Template M Activate deactivate template mode I New tems can only be added atthe end Wax Pages Max Items Apply Cancel Figure 88 activating the option template By activating the check box Activate Template mode the form is put at the active Instructors disposal The administrator can also determine that the new items which can be added by the active Instruct
31. e 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions With the check field you can determine whether the question will be transferred to the questionnaire In this case they are assigned to a new question group you can recognize that by the green tickmark in the window If the checkbox Create in the window before is not activated you will see a red cross instead of the tickmark In this case no question group will be cre ated You can choose between two possibilities regarding the order of the elements e The order of the elements as it was on the original questionnaire from whence the question group comes from and from that to which it was in serted in the library This is the default sorting order e Alphabetical sorting of the elements if you decide on this sorting order activate the option Alphabetical sorting Furthermore you can sort the questions on the questionnaire alphabetically To do this activate the option Alphabetic Sorting If you don t activate this option the questions on the questionnaire will be sorted in the displayed orig inal order Question Library Microsoft Internet Explorer B x Question Selection Uestion lnstructor Evaluation ExcellentVery yf Group Poor questions Explanation of course requirements was Grading techniques tests papers project How would rate the instructor s ability ta e How would
32. e mi nimal and maximum value as well as the number of groups in the PDF report A Question Wizard Microsoft Internet Explorer Define Options Orientation fiero fup to 5 digit numbers erical Up to 10 digit numbers Minimum Yalue Maximum Value Luestion group count Apply Cancel Figure 33 matrix field enter of the value and the question group count 29 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys i Automated Document Solutions In this example the minimum value is set at 1 the maximum value at 99 The group number refers to the number of bars that will represent the analysis of this question in the PDF report A group number of 10 corresponds to the val ue areas Of 1 9 10 19 20 29 90 99 that is ten groups The survey participant checks the tens place and the ones place The advantage of this method is that the high accuracy of checkboxes makes it unnecessary to use ICR for handprint recognition which would mean a consid 1 5 Please input your Age SOOOOUUOQQOOUO OOOOOOOOO00O COP eee eee eee M O O O O O O O O UO HU OOOOOOOO0O00 xO x1 x2 xo xd x5 xB x7 x xg Figure 34 matrix field in the editor preview 30 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 2
33. e questionnaire for paper and online surveys You can rec ognize the place holders by their continuous capital letters as well as the angu lar brackets With online surveys you can define whether the survey header should be displayed see here chapter 2 3 2 Questionnaire administration and detail view online surveys These include for example the name of the subunit the name of the course to be evaluated or the name of the instructor The place holders which are automatically indicated during editing of a ques tionnaire usually suffice If required however these can be individually ad justed In the following figure you can see the place holders that the header area con tains by default sample Evaluation Form ORGANIZATION AUTHOR LOGO SUBUNIT SURVEY hark as shown ORMOO 0 MARE Correction OOO correction 1 About the Course 1 1 learned a lotin this course Agree 0 0 OF 0O O Disagree Figure 10 Place holders in a questionnaire 15 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Click on a place holder to edit its content E Placeholder Wizard Microsoft Internet Explorer Edit placeholder Default Placeholder ORGANIZATION Please chose a placeholder and or indiwidualize the form head Placeholder fap 7
34. e then available for online surveys Attention The utilization of JavaScript here is explicitly advised against Java Script can entail unpredictable and unwanted implications if for example used variables have by chance the same name as a variable already used in EvaSys Note Only the font formatting fat lt strong gt Italic lt em gt and underline lt u gt are supported for paper surveys Other formatting is extracted Adding pictures to a questionnaire Upload pictures to the picture library To add pictures to a questionnaire you have to first upload them Please note You can integrate pictures in the image formats JPEG and PNG in the VividForms Editor The JPEG format is especially suitable for photographs Because of losses re sulting from compression it is not recommended for text and graphics The advantage of the PNG format is the compressed storage without losses which cannot be guaranteed with the JPEG format Thus the PNG format is suit able for photographs as well as text and graphics However files in the PNG format are considerably bigger than the according JPEG files 44 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions To upload pictures click on the button Picture Library in the menu Form Prop erties in the VividForms Editor
35. eburg Germany Electric Paper Automated Document Solutions EvaSys 4 10 Implementation of specific design requirements VividForms Plus 10 1 Implementation of questionnaires with VividForms Plus The layout of the VividForms Editor allows the user to create questionnaires very quickly and easily To guarantee easy handling and to avoid overloading the editor specific design requirements are realized outside of the VividForms Editor Thus Electric Paper offers a service providing the implementation of any ques tionnaire which corresponds exactly to your ideas and at the same time is as simple to use as possible You tell Electric Paper your wishes or provide an ex isting questionnaire Electric Paper implements the questionnaire and delivers the so called fbd2 file and the corresponding PDF file of the questionnaire to you The fbd2 file contains the information about the content and the layout of the questionnaire It can be imported and used in EvaSys and then later read in with the VividForms Reader You therefore do not need any experience in programming Thus a VividForms Plus questionnaire combines the advantage of easy handling and scanning as you know from VividForms with comprehensive design features Please note You cannot subsequently change a VividForms Plus questionnaire in EvaSys However you can always look at the PDF preview as with VividForms questionnaires 12 Copyright 2001 2007 El
36. ectric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys ta Automated Document Solutions 10 2 Some htdocs 3 Importing the VividForms Plus questionnaire Before you can import a VividForm Plus questionnaire in EvaSys you have to be sure that the system can find the following two files The FBD2 file The FBD2 file is a supplemented version of a FBD file In addition to the content of the questionnaire it contains information about its layout The FBD2 file can be put in any directory The PDF file This PDF file is the master for all the other PDF files later created for the surveys As a sample it has an empty barcode Normally the file has a five digit name followed by the character sequence _vfp VividForms Plus e g eva11_vfp pdf me201_vfp pdf etc The PDF file must be found in the directory EvaSys forms The name of the whole path in your file system is probably C Apache htdocs evasys forms If there are any ambiguities please consult your system administrator encoder EvaSYS H classes J contig H customer J doc ook Balor H E img J output Ba res ee vimnages Figure 102 pdf file 73 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper
37. er EvaSys i Automated Document Solutions Text Element If you check this box then the question group will be changed into a text ele ment This is only possible when adding a new question group After clicking on Apply the chapter title will appear in the preview You can open the chapter properties by a double click in the preview window or by us ing the symbol in the control bar Clicking on the symbol lial will completely delete the highlighted chapter along with all of the questions it contains You can activate or deactivate the display of the background colors with Le With the symbols P and amp you can shift whole chapters up or down To shift a chapter one page ahead or back you can use the copy E and paste C2 func tion 20 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions 3 4 Adding and Editing Questions 3 4 1 Overview on the question types You can choose from among eight classes of questions Scaled Questions Linear scales have up to 11 options In addition to the question text there are two texts at the scale poles Scaled questions can be grouped and averaged to indicators Scaled questions are also available for generating matrices When needed ano opinion field can be added 7 The instructor appeared to be well p
38. escenscesscceescenscesceseceences 44 4 CONVERT AND REPAIR QUESTIONNAIRE sssesesseseseseoeoscsososososcseseseseoeoeosoecsosososeseseseseoeoeoe 50 Ft CONVETT QUESTION GINS icsiusincdsunsesivses sderenissoaswnaniactecivownsGsiwnnedsdsthensieeinwamaatanieds 50 AAR DFO stesteousepdewacsedoeenessesncsacdactss E E E 50 5 USE OF THE QUESTION LIBRARY WITH VIVIDFORMS csccscscscescsccccsceccccscscccescscccescscscescscess 51 5 1 Adding a Question from the LIDrary cccecceeccesccnsceesceecceeccesccesceesseeseesceess 51 5 2 Undoing the Connection between a Question and the Library sseesssssessesseesees 53 5 3 Adding a Question to the Libray seseseesseseseseeseeseesreseesesseseeseeseeseesesseseeseeseess 55 5 4 Deleting a Question from the Libraty essesessseessessssessseseseeseeseeseeseesesseseeseeseess 56 5 5 Adding a Group to the Library esseessesseeseeseessessesseeseoseessesseoseeseeseeseesseeseeseeseess 56 5 6 Deleting a Group from the Library cceccessccsscccesccescesscessceeesceescesscescceeses 56 6 FILTER SETTINGS REQUIRED QUESTIONS AND CROSSTABS sccscscsscsceccscsccccscsccccscsccccscecees 57 ARE Ea MOTI GI a E Second E E E EE E T T E 57 ET e E EE E E 58 O RECHT CG OMICS TONS ae a E EE EEE 59 GA MAC T E E EE ueeecasscersesneseee 59 Te VABW OPTIONS aE ccc coansec oeaeueceur once scecseceaeseu se cenncucessecsuacsececas seco aussescesucestacacuccese 61 7 1 Controlling ZOOM and View FUNCTIONS
39. estions here 10 4 Usage of VividForms Plus forms You can use VividForms Plus forms just like other forms As usual you can cre ate paper as well as online surveys But please note that you cannot use a PDF form when creating online surveys with VividForms Plus forms Instead you can apply an HTML form 76 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany
40. filter rules required questions and matrices 68 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions In particularly exceptional cases for example for typos the write protect mode can be circumnavigated You can alter the write protected mode in the form creation information of a questionnaire as shown in the following graphic Form Wizard Microsoft Internet Explorer BAB Form creation information f Abbreviation DEMOgm Template Max Fages Max Questions Tithe Ly eres Course Evaluation Edit Mode bea Apply Cancel Figure 97 Write protect mode Please note that by editing the form the questions check boxes can change their position whereby surveys in circulation can become impossible to evalu ate This warning is to be strictly observed It is generally not recommended to make changes to forms with surveys We recommend that before activating the edit ing mode you make contact with our support team 69 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 9 2 Automatic Recognition Set Management As soon as a survey has been created using a Vivid
41. hoice question and click on Add Now Select a response value for which the filter setting should be applied In the lower area you will see a list of all the questions following the filter ques tion You can now highlight all of the questions that should not be displayed or should not be analyzed When you are finished click on Save Repeat this procedure for each additional filter setting 58 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 6 3 Required Questions Questions for which an answer is compulsory can be configured as required questions When submitting a questionnaire in an online survey the system checks if all required questions have been answered If this is not the case the survey can not be submitted unless answers to the required questions have been given Required questions About tke Course learned a lot in this Course learned more in this course than in others This course was extremely valuable to my education lywyrould recommend this course to my friends This course has had a profound impact on me Students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well What was the best aspect of this course
42. ic Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Inclined pole labels In addition to horizontal and vertical pole labels you can also use inclined pole texts for paper surveys You can define the degree of inclination under Ex tended Pole labels Extended Pole Labels Microsoft Internet Explor _ O x Extended Pole Labels Completely disagree Rather disagree neutral Rather agree Completely agree Abstention Degree of inclination Please notice that the inclination of the answer option SOM shown in the previews of the VividForms Editor due to technical i Apply Cancel Figure 46 Degree of inclination of pole labels As you can see in the above graphic you have ten different degrees of inclina tion to choose from Please note In the preview of the VividForms Editor the pole labels are always in a vertical position To get a preview of the inclination please call up the PDF preview 38 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions The following graphic shows you the preview in the VividForms Editor which is identical for all levels of inclination 1 1 The instructor has a comprehensive understanding of the subject 1 2 The instructor
43. ich library question group should the question be added to C General Questions 7 New Question Group 6 Add highlighted question group to library and include this question jf Wake question available to all users Apply Cancel Figure 77 add a question to the library Include in an existing question group Select a group from the list and click on Apply Create a new group Select the second option and enter the name for the new group Click on Ap ply Add the current highlighted group Select the third option The current group will be added as a new group in the library and the highlighted question will be added to this group 55 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Note Only the Subunit administrator can create groups which are visible to all users by activating the check box Question visible to all users Groups and questions created by Instructors are only visible to themselves The administrator also has the possibility of denying subunit administrators this right To do this he activates the option No public questions in the user profile of the subunit administrator The subunit administrator can then no longer add public questions to the library All groups and questions are then as with the instr
44. ion and the dialog for editing these elements will open up Filter settings Item triggering filter Value Options Add question Grade Level x Add Required questions About the Course learned a lot in this course Save learned more in this course than in others This course was extremely valuable to my education would recommend this course to my friends This course has had a profound impact on me Students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well What was the best aspect of this course Matrices New matrix Question 1 x Add Question 2 z Figure 79 filter settings required questions and matrices Filter Settings This is where you define whether certain answers will cause other questions to be suppressed In an online survey suppressed questions will not appear or will be inactive For paper surveys Filter settings apply after processing i e retro spectively Required Questions Those questions for which an answer is compulsory can be defined here Matrices The matrices shown here will appear in the PDF report To save the form and close the Web editor click on the diskette symbol kl You will return to the questionnaire administration In order to completely delete the questionnaire click on the trash amp 5 Copyright 2001 20
45. knows his subject well co co iD _ EA ot a a a Ti iD O O O Oaabesip ayey go geyau O Odaaibe Ajajajduoy go Daaibe ayey Figure 47 Inclined pole labels in the preview of the VividForms Editor independent of the degree of inclination In the following three graphics you can see examples of possible inclinations in the PDF preview Q D o 4 On w hy hy ag Vy To ee Me ZA Me Me 1 1 The instructor has a comprehensive understanding of O O O the subject 1 2 The instructor knows his subject well O O O Figure 48 Inclined pole labels 45 in the PDF preview 1 1 The instructor has a comprehensive understanding of the subject 1 2 The instructor knows his subject well Figure 49 Inclined pole labels 65 in the PDF preview 7 S o 3 a D o w oo F a oD 2 2 0 2 2 a T a nf 3 7 m it it w w iw i E ta oe 7 r F g p iD D D in 1 1 The instructor has a comprehensive understanding of oOo oO Oo QO the subject 1 2 The instructor knows his subject well OO OO 0O Figure 50 Inclined pole labels 90 in the PDF preview 39 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys i Automated Document Solutions 3 Adding Graphical Elements 3 1 Line Space Using the line space gives extra room between single objects
46. l Template Here you can choose whether the questionnaire should serve as a template By placing a tick in the box in the area Activate deactivate template mode you have defined your questionnaire as a template With a questionnaire that is defined as a template you can decide whether the new items should only be added at the end of the questionnaire By doing so you can ensure that the existing structure of your questionnaire cannot be changed To do this activate the option New items may only be added at the end Max Pages Defines the maximum number of pages this form can have when being used as a template by other users If the property Template is inactive the number of pages will be limited internally to 99 pages 10 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions Max Items Defines the maximum number of questions allowed on the questionnaire This enables control over the number of questions which may be added when de central users take this template to add personal questions This limitation is inactive when the form is not a template Click on Apply Now the questionnaire will be given its own header and you can use the editing bar 11 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric
47. licking on Delete picture removes the marked picture from the list Please note The system does not ask you to confirm the deletion When you click on the button the picture will irrevocably be removed from the list 46 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 8 2 Integrating pictures in a questionnaire As soon as you have uploaded pictures into the picture library you can inte grate them into the questionnaire You can find the option Picture in the menu Add As with the other items you can only add a picture to a question group As long as you do not define a ques tion group you cannot select the option Picture as you can see on the illustra tion on the right When you have created a question group you can integrate pictures the op tion can be selected Editor Control Lal Add Question Group oF Add Question H Extended Pole Labels Line Space 4 separator af Text Box LD Page Break Editor Control a Add Cluestion Group Save form and exit editor Delete torm and exit editor Form Properties 27 18 4 Letter 78 Ca eg 25 O B u Figure 61 option picture in the menu add activated left and deactivated right 47 Copyright 2001 2007 Electric Paper GmbH Subject to change without
48. m and exit editor Delete form and exit Deletes the questionnaire editor Figure 7 Editor Control part 1 12 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper Automated Document Solutions Moves the marked object one step up Moves the marked object one step down Opens the properties of the questionnaire Recreates the questionnaire Toggles the numbering of questions and question groups Opens the dialog for the definition of pole labels Opens the dialog for the definition of filters required questions and matrices Shows the dialog for adding and removing pictures from the picture library Toggles the color highlighting of question groups Selection of line height and overall font size on the questionnaire Selection of the size of the answer boxes Selection of the font type used on the questionnaire Opens the dialog to add questions or question groups from the library Opens the dialog to add questions or question groups to the library Deletes the selected question from the library Detaches the selected question from the library Adds the selected question group to the library Deletes the selected question group from the library Detaches the selected question group from the library Exits the editor Deletes the questionnaire Form Properties ET Repair form Disable numberi
49. n which would mean a consid erable amount of review and correction 33 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 5 Adapting the size of check boxes You can change the size of you check boxes in the VividForms Editor under Form properties You have five sizes 8pt 9pt 10pt 11pt and 12pt to choose from Form Properties i Repair form oe li I Disable numbering Edit Pole Template Filters Matrices required Questions Picture Library ig My Show Colors Line Height Font Size olze of the answer boxes Save form and exit editor Figure 41 Adapting the size of check boxes Please note that line spacing must be at least 2pt greater than the check box size If for example you have defined a line spacing of 11pt and then set your check box size up to 11pt the system automatically increases the line spacing to 13pt If you reduce the line spacing EvaSys automatically reduces the size of your check boxes so that as a basic principle a minimal difference in size of 2pt is ensured In order to achieve an appealing layout for your questionnaires we recommend selecting a minimal difference in size of at least 3pt in relation to the size of your check boxes Attention The larger the check boxes the fewer can be
50. n define filter rules After creat ing a questionnaire you can use it either for paper or for online surveys The Vi vidForms Editor has access rights as well as the EvaSys administrator have ac cess rights and other designated users provided they have access rights Editor Control a Add Question Group Add Question Evasys Extended Pole Labels ORGANIZATION Line Space SUBUNIT Separator htark as shown ONMOOO MARK Correction OOO CORRECTION 1 About the Course Text Box 1 1 llearned a lotin this course 1 2 learned more inthis course than ino Page Break i 1 3 This course was extremely valuable to Edit Question Group education Edit Question would recommend this course to my This course has had a profound impag Students who go to the instructor for hg assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very What was the best aspect ofthis courg Cut Ctrl x Copy Ctrl C Delete Del Up 1 10 Whatwas the worse aspect ofthis co Down Form Properties Repair form Disable numbering Edit Pole Template Filters Matrices 2 About you required Questions Figure 1 VividForms Editor Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper Automated Document Solutions VividForms
51. n the following the procedure for adding the question groups and questions is described in detail 5 1 Adding a Question from the Library Organization Author Subunit Course LOGO Mark Ike how OOMOO O Pare eapi ora th marker The tm willbe processed artomatically Correcto OIBOR O Pk e tew te exampes shown T kep optim Ee the realig rest 1 Group A 1 14 1 The objectives and requirements of the course I completely OO 0 OF OF CO completely were clearly formulated disagree agree Figure 67 scaled question in the editor preview Click on the symbol in order to adopt a question group combination from the question library A dialog will open and you should now Select a group With the check field you can select whether the group will be transferred to the questionnaire the marked checkbox in the screenshot In the next selection the elements of this group will appear Question Library Microsoft Internet Explorer 5 x Question Group Selection Guestion colege Evaluation Group Course Evaluation Instructor Evaluation Excellent Very Poor Instructor Evaluation Poor OQutstanding Instructor Evaluation Strongly Disagree Strom Speaker Evaluation erp yy Cancel Figure 68 selection of a question group of the library You can select one or more questions with the Ctrl key 51 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Alle
52. ng m b Edit Pole Template Filters Matrices required Questions Picture Library pE Show Colors Line Height Font Size Size of the answer boxes 8 pt Font Arial Y 7 Choose a question from the library y Add selected question to library Add selected question group to library Delete selected question group from library Save form and exit editor Delete form and exit editor Figure 8 Editor Control part 2 13 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions Write protection yes no Template yes no Paper format Informationen P to the active object Total number of questions Editor version of the on the form form Maximum number of questions on the form PDF version of the forms Figure 9 Form Properties in the Editor Control 14 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions 3 2 Editing the place holders on the Questionnaire Header The header area of a questionnaire contains a number of placeholders which are dynamically filled with the information of the corresponding survey process in the later use of th
53. notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions When clicking on Picture the picture assistant opens in a new window Picture Assistant Microsoft Internet Exp Insert picture Please select a picture file smiley r Alignment C lefaligned entered C fight aligned Scaling in of page width Apply Cancel Figure 62 picture assistant You can Select a picture from a list there You will see the selected picture in the preview Additionally you can define the position of the picture on the questionnaire left aligned centered or right aligned If you choose to scale the picture the basis for this is the width of the page width of page 100 In this case the alignment is centered and the scaling is 20 When you click on Apply you add the picture to the last place in the question naire where the focus was i e where you last clicked on the questionnaire Via clicking on the picture and using the key Delete you can remove the pic ture from the questionnaire again Alternatively you can set the focus on the picture and choose Delete in the menu Clipboard The position and selection of pictures can be changed after insertion as long as the questionnaire is not in use Just double click on the picture and the pic ture assistant will open Alternatively choose Picture
54. nrestricted ACCESS Unrestricted access Extension of templates only No access Figure 4 Access rights Unrestricted access The user can create his own questionnaires or work with existing templates Templates only The user can extend templates with his own questions but cannot create his own questionnaires No access The user is not authorized to user the Web editor to modify or create questionnaires Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper Automated Document Solutions 3 EvaSys i Creating a questionnaire with the VividForms Editor In this example a questionnaire with all the different types of question types will be created using an instructor account The procedure is identical for both the administrator and the user Only the template protection is reserved for the administrator Administrator instruments E Text Templates Ei Documenta Configuration hol Evasys Settings ie Course Types Periods and Custom Titles E Process Defaults KA PDF Report Plugins E Online Survey Templates 2 Language sets Instructor Surveys g Folders Questionnaires A auestionnaies A VividFernts Editor E Templates Verification System Settings B Configuration ob My profile a tem Library D Scheduled Tasks Figure 5 Access to the edit
55. onnaire is to be used for non anonymous Surveys personalized to individual participants other place holders can be added For this simply select a place holder from the shortlist in the lower area of the dialogue and click on the button marked The following place holders are available for non anonymous survey PARTICIPANT_FIRSTNAME PARTICIPANT _LASTNAME PARTICIPANT_IDENTIFIER PARTICIPANT_ SALUTATION PARTICIPANT_TITLE PARTICIPANT ADDRESS PARTICIPANT EMAIL PARTICIPANT CUSTOM1 PARTICIPANT_CUSTOM2 PARTICIPANT_CUSTOM3 Survey participant s first name Survey participant s last name Survey participant s ID Survey participant s salutation Survey participant s title Survey participant s address Survey participant s email address Survey participant s first user defined field Survey participant s second user defined field Survey participant s third user defined field Please note the following The fields for survey participants can only then be used in a Survey when participant data for the respective course identification was imported into the EvaSys system via the relevant CSV import 17 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 3 Adding and Editing Question Groups Question groups unite questions tha
56. ons with 7 options Scaled questions with 8 options Scaled questions with 9 options scaled questions with 10 options Scaled questions with 11 options Figure 13 indicator selection of a question group Color Select the color that will display this group in the preview You can activate this feature by clicking on the button in the editor menu as depicted in the figure to the right Please note The color facilitates the editing of a questionnaire in the Vivid Forms Editor It is not visible on the form The possibility of highlighting the question groups is activated in the menu Form Properties in the VividForms Editor E Question group Wizard Microsoft Internet Explorer Hew question group Page 1 Form Properties Repair form Disable numbering Edit Pole Template Filters Matrices required Questions Picture Library Indicator No indicator r D2 Hide Colors co o a Line Height Font Size Font size 1416 pt 16 pt 14 pt Text Font Element Ara E Apply Cancel Figure 14 changing the colour of the highlighting Font Size Select the font size for the heading text from 7pt to the chosen line heigh de fault resulting from the chosen default font size in the Configuration Page VividForms plus 2 19 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Pap
57. opyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 7 3 Preview and Memory Function In order to display a preview of the future PDF questionnaire click on the PDF symbol 1 J x DD sateen iFa medan 2 rig 1 Jes Unks 4B Googe EP Mad TMB ee ew eeionx O TARE g P W livo EM 2099x27ma O i j 2 Feetig Wed Lokales Intranet Figure 87 PDF preview A new window opens with a PDF example of your questionnaire This PDF doc ument is generated in real time on the server Check to make sure you like your layout You may want to change the font type or size before the questionnaire has the right appearance Close the window in order to continue editing the questionnaire Please note that this preview is not suitable for implementing a survey In order to create a Survey on the basis of a new questionnaire you must first create a folder and then create a survey With a click on the symbol you will open a dialog for editing filter use as well as the matrices To finish editing the questionnaire click Save form and exit editor or the symbol with the open door After that you will reach the details of a question naire Please note Your changes of a questionnaire will always be saved automatically Hence you
58. or may only be added at the end of the questionnaire 63 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions This means that the structure of the questionnaire provided by the administra tor cannot be changed as the Instructor may only add his questions at the end To select this option activate the check box New items may only be added at the end E Form Wizard Microsoft Internet Explorer Form creation information f Abbreviation DEMOFORM Course Evaluation Paper Ad Edit Mode T Template mi I factivaterdeactivate template mode M Mew items can a be added atthe end hax Pages Max tems Apel Cancel Figure 89 Activating the option New items can only be added at the end Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany 64 Electric Paper EvaSys 4 Automated Document Solutions By clicking on the name or description of a questionnaire in the form list you can open a detail view of the questionnaire You can even choose under ac tion the command details r i Available Questionnaires I Show deactivated questionnaires at the end of the listing including module questionnaires
59. or as administrator left and as active instructor right In the menu for instructors you will see a section for questionnaires with three entries Questionnaires All of the questionnaires created by the user are listed here Questionnaire editor Access to the Web editor in order to create a new questionnaire Templates Access to available templates e g framework templates in order to extend them The questionnaires created by the administrator are templates for the user The administrator as a result does not have his own templates section Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions Click on the questionnaire editor to begin An empty questionnaire will appear along with a control bar in the background A small window will open in which you must enter some basic data A Form Wizard Microsoft Internet Explorer Form creation information Abbreviation Title E Activate deactivate template mode IE New items can only be added atthe end Max Pages Max Items Apply Cancel Figure 6 Questionnaire editor enter the basic data short name etc Abbreviation A unique five place abbreviated name for the survey Title Longer text describing the questionnaire Paper Choose between the paper formats A4 letter and lega
60. ourse This instructor knows this subject very well Agree Agree 1 a 3 4 5 fe 2 3 4 5 Disagree Disagree Figure 84 matrix in the pdf report 60 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 7 View Options 7 1 Controlling Zoom and View Functions You can use the symbols amp and to zoom in the preview window to four differ ent levels In order to see the whole form after enlarging click on 44 ooi CCV251 CC V2 5 1 Figure 85 zoom possibilities You can choose between four zoom levels In the following figure you can see the smallest and the biggest one i l impt Sampie Fresen em Copy Malk own i a 2 F j i E ea E minin 2m E Piel oe Ca ie i as ee ee a es nigel np a ds Seat rept meik m iow Oo 86 tow g see ae Smee reer 3 apere i eae Ji 3 i j a Garr i oom a a r vm a mis a Gh pore ioe vs L 4 a il gt i mm Prepares Figure 86 different zoom levels 7 2 Paging You can change the page displayed with 4 or LI as well as with the drop down list When you want to change to the next page although there is no fur ther page click in form properties on Form Properties and change the page number 61 C
61. played in the PDF reports 36 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 6 2 Vertical Pole Labels Vertical pole labels can be defined as an alternative to the horizontal labels Chose the option HF Extended Pole Labels after creating a new question group Now enter the option texts into the dialog Each text element is limited to 25 characters 4 Extended Pole Labels Microsoft Internet Explo re lOl x Extended Pole Labels Totally Disagree Abstention Apply cancel Figure 44 Define vertical pole labels Click Apply to close the dialog and create the vertical pole labels on the form Now scaled questions can be added The system will assign the left and right pole labels to each defined scaled question below the vertical pole labels 1 First Chapter 1 1 Overall am proud of this college 1 2 Overall am very satisfied with this college O ORather Disagree O O Totally Disagree 8 a 3 gt 5 A oe eg O 0 m 0 o o Heutral Figure 45 Vertical pole labels in the questionnaire Please note that those labels between the two poles are not linked to the scaled question and will not be visible in the PDF report or exports 37 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electr
62. repared for the course Figure 15 Analysis of scaled questions Open Questions Responses to open questions are automatically recognized as answered during processing and are integrated in the report document as image files If the re Sponses have been manually anonymized or are part of an online survey then the responses are in machine print and can be exported together with the raw data Comments I stayed up two late clusswes sary Comments Ma little bit more engagement would be fine 1 Count E More scripts 1 Count E no seats small tables 1 Count Figure 16 a Illustration of a result of an open question as image file as well as b in machine print form Grade Values Survey participants check a value paper survey or give directly a grade value online survey Overall rating Figure 17 Illustration of a question with grade value 21 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys ti Automated Document Solutions Single Choice 1 of n There are two versions of the single choice question Either with a maximum of 11 options or with unlimited options As a rule the first type shows all options regardless of whether they were answered or not see illustration This is also available for matrices The second version shows only the bar results for the options th
63. resentative to receive the necessary unencoded file Click on Apply The scaled question will now appear in the preview and will be automatically highlighted 2 Group B 2 4 Overall this college is very effective in achieving Stongy O OF OF O OC Strongly Agree its educational goals and objectives Disagree Figure 23 Scaled question in the editor preview 24 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 4 3 Open Question Select the question type open question and click on Next You can now enter the text of the open question Question Wizard Microsoft Internet Explorer Your comments Apply Cancel Figure 24 creation of an open question enter the question text Then click on Next and select the size of the text box Six sizes are available from von line to Very Large about half of a questionnaire page Depending on the question and the needed room for the response choose a size and click on Apply Now click on Next and choose the size of the comment box depending on the number of lines needed Any number of lines up to the whole remaining page area may be selected A Question Wizard Microsoft Internet Explorer Define Options Box Size E Wax number of characters Online Survey o 38 row
64. rm the name the description etc The filter settings define specific rules for filling in the form see chapter 6 5 2 Filter Settings The required questions only affect the online surveys You can define all those questions as required questions which must have been filled in by the inter viewees In the crosstabs Matrices you can see coherences between questions If you have defined some you can see them in the evaluation reports 15 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4 Automated Document Solutions Below the crosstabs you gain an overview of the questions on the form Contents of Questionnaire Field ID Type Options Questions for the students Figure 107 contents of a questionnaire Please note You can change the question texts here though this does not in fluence the PDF file of the questionnaire you have already put into the directory forms Thus each change in this window is taken into consideration only for the online questionnaires and the evaluation reports For this reason we do not recommend changing the form here The dependency between the form used for a paper survey and the one used for an online survey as well as the correla tion of the surveys to the evaluation report would be blurred or possibly com pletely obscured by changing the qu
65. rom the library are marked with an L Library 3 Instructor Evaluation Excellent Very Poorly Explanation of course requirements was L Excellent Very Poor oOo O O O O Poor How would you rate the instructor s overall L Excellent teaching methods How would you rate the instructor s ability to set L Excellent O OF OU OU O Poor and meet the objectives for the course Figure 71 inserted question group and questions in the editor preview 5 2 Undoing the Connection between a Question and the Library You cannot modify questions or chapters from the library You will see this by the gray shading of the selection options in the properties dialog as well as by the symbol E 53 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions If you would like to edit a question from the library you must first undo the con nection to the library by using the symbol The question can then be edited again E Question Wizard Microsoft Internet Explorer Please choose a question type 2 Scaled Question Open Question Single Choice Single Choice Ext Multiple Choice Matrix Field Grade Value Apply Cancel Figure 72 library symbol You can detach the library question as shown in the next figure Choose a question
66. s left on this page hed Apply Cancel Figure 25 creation of an open question definiton of the required space The maximum number of characters allowed for the answer can also be defined for online surveys Select the size of the textbox and then click on Apply 25 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions The open question will now appear in the preview and will be automatically highlighted 2 Group B 21 Overall this college is very effective in achieving its Strongly Disagree O0 OF OF 0O O Strongly Agree educational goals and objectives 2 2 Yourcomments Figure 26 the open question in the editior preview Single Choice Single Choice Extended Multiple Choice a Question Wizard Microsoft Internet Explorer l 5 x Question text Course Type Apply Cancel Figure 27 enter the question text This example functions identically for all single choice single choice extended and multiple choice Select the single choice question type and click on Next You can now enter the text of the question and then click on Next 26 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 LUneburg Germany Electric Paper EvaSys 4
67. t are thematically similar under a general heading so that for example indicators can be calculated Question group Wizard Microsoft Internet Explore jo x Hew question group Page 1 Indicator mo indicator Font Size 13 pt r Text Element Apply Cancel Figure 12 create a question group Text entries have the following meaning Title Title of the question group You can highlight the title of the question group as you can with numerous other elements with bold or italic fonts or by underlining To do this mark the desired element and click the buttons B I and or U in the bar next to the lettering Headline Above the Arrow back and Arrow forward buttons you can undo editing steps The last button offers you a spell check Presentation Slide Text This text appears on the presentation slide in the PDF report in order to explain an indicator 18 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions Indicator Select a scale for the questions that are to be combined to an average indicator No indicator Font Size ho indicator Scaled questions with 2 options Text Scaled questions with 3 options Element scaled questions with 4 options Scaled questions with 5 options Scaled questions with 6 options scaled questi
68. t or paste content from another text editing tool into this edit box Text Wizard Microsoft Internet Explorer Ioj x Edit Text Left Right Center Adjusted B Z Uj HOTE Please do not write outside ofthe boxes Apply cancel Figure 53 enter a text area Alignment options are available to align the text box content to the left right center or as justified text Click on Apply to create the text area 2 2 Yourcomments NOTE Please do not write outside ofthe boxes Figure 54 text area in the editor preview The text area can be moved on the questionnaire like the other objects The text also appears in online surveys but will not be available for the PDF report 41 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions 3 4 Page Break If a page becomes full VividForms Editor will automatically apply a page break to continue adding objects on the following page Page breaks can also be added manually at each phase of the questionnaire First mark an object by clicking on it with the left mouse button Now open the menu Add and select the option lE Page Break 2 5 Whatis your Age 2 6 Overall Rating of course it Page Break Figure 55 page break in the editor preview The page break will be symbolized
69. tails in the drop down list on the right you can see the Details for questionnaire as you are used to The following window appears r i Details for questionnaire Demo3 88 Optional Questions PDF Sample Show PDF Paper Survey Show 2 PDF Online J In the recognition set of the VividForms Reader Add Advanced Settings Questionnaire gt Edit Form Languages Text Templates Edit Export J Delete Figure 105 details for a questionnaire J Click on Edit Form and you can see further information about the ques tionnaire 74 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys La Automated Document Solutions 10 3 Information about a VividForms Plus questionnaire When you click on Edit in the list of the questionnaires or on Edit Form in the window Details for questionnaire you get to a window with further informa tion about the VividForms Plus questionnaire Metadata thtw2_vfp pdt FHTW Course evaluation not available a Filter settings Questions for the students 1 Location of course 2 Course type 3 Beginn of course Environment rating 8 Disturbing traffic noise Matrices ___Newmetree ut A Figure 106 VividForms Plus questionnaire The metadata will provide you with general information about the fo
70. tionnaire 66 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper Automated Document Solutions EvaSys 4 Questions from the administrator s template appear in the Web editor with a T Template and cannot be deleted or edited The user can add as many question groups and questions as needed or add questions to existing groups In this example the item The quality of the projector image was excellent was added by the instructor 1 A M 1 The objectives and requirements of the course were clearly T 1completely disagree O OOOO OOD formulated 2 1 thought the structure of the course contents made sense T Icompletelydisagree O OO OO O OF O The quality of the projector image was excellent I completely disagree OD OU OF OF OF QO 3 The relevance of the topics dealt with was made clear and or T Icompletelydisagree O OO OO O OF O connections were made with other areas of the subject 4 was given the explanations that needed T Icompletelydisagree O OOO OO OD Figure 95 added question by the instructor Copyright 2001 2007 Electric Paper GmbH Subject to change without notice completely agree completely agree completely agree completely agree completely agree 67 Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany
71. uctors only visible to him 2 Please define the user rights No GM iew E r additional subunits for QM views Economy Engineering Physics Online Survey Templates Detined by Administrator No access Assign additional Economy subunits Engineering Physics Public tems disabled wf The subunit administrator is not able to add public tems to the question library Cancel z Back TS Figure 78 Definition of the user rights for public items in the user profile of a subunit administrator 5 4 Deleting a Question from the Library With a click on you can delete the highlighted question from the library 5 5 Adding a Group to the Library With a click on the symbol the group you have highlighted will be entered as a new group to the library The elements of this group will not be entered 5 6 Deleting a Group from the Library With the symbol i in the editor control bar you can delete the current group from the library 56 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys i Automated Document Solutions 6 Filter settings Required Questions and Cross tabs 6 1 General Information If you open the menu Form Properties on the left hand in the VividForms Edi tor you will find the option Filters Matrices required Questions Click on this opt
72. ure 37 PDF preview of the created vertical matrix question When filled out such a matrix question could for example look like this 1 Question group demo 1 1 Please enter your matriculation number OO A OOOO ZOO CI CI IOOOOOOAO sQOOOOOOO sOOUOODOO sOOOONODOO TOOOOOOOD sQOUOOOOE sAOOUOOUOUOR OR AOOOeKOO Figure 38 Completed vertical matrix question Important Please note that the handwritten numbers only serve for clarity so the student or if necessary the verifier can check the entry They will not be read in 32 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 Luneburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 4 5 Grade Value Select the grade value question type and click on Next You can now enter the question text and then click on Apply Question Wizard Microsoft Internet Explorer Overall Rating of the course Apply Cancel Figure 39 grade value enter of the question text The survey participant can now give a grade by checking a place before and af ter the decimal point 1 6 Overall Rating of course oe se eS se oooooooo0o00 io O sO O sO Ore a ecco ees ee see ey a g OOOOOOUOOUOO Figure 40 grade value in the editor preview The advantage of this method is that the high accuracy of checkboxes makes it unnecessary to use ICR for handprint recognitio
73. w ledge You should be aware of the implications of your changes and always check them Only then you can ensure that your online surveys appear with the de sired layout and functions With online surveys in addition to highlighting you have other formatting op tions with bold and italic fonts and underlining You can use HTML tags for the formatting for online surveys only For this purpose activate in the configuration in the VividForms part the op tion Allow editing HTML source code in VividForms editor The button Source code appears in the dialogue for text entry and formatting in the VividForms Editor This affects for example the assistant for the creation of question groups as well as questions E Form Wizard Microsoft Internet Explorer i Form creation information Abbreviation Template Wax Pages Max Questions Sample Evaluation Form Paper Apply Cancel Figure 57 Show the Source Code in the VividForms Editor 43 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys 4 Automated Document Solutions 3 8 3 8 1 Click on the button Source code to view and change the text s HTML format ting This way you can insert line breaks with the aid of the tag lt br gt list for matting or table formatting All HTML elements inserted here ar
74. you rate the instructor s overa How vould you rate the instructor s ability How would you rate the instructor s ability How vould you rate the instructor s knowl Instructor s attitude toward students in the Instructor s availabilty during office hours Instructor s clarity of presentation was Instructor s effectiveness in teaching the Instructor s manner of delivery was Instructor s preparation for class was Apply Cancel Figure 69 selection of questions of the library 52 Copyright 2001 2007 Electric Paper GmbH Subject to change without notice Electric Paper GmbH Konrad Zuse Allee 13 21337 L neburg Germany Electric Paper EvaSys i Automated Document Solutions By clicking on the magnifying glass symbol you can see a scaled down preview of the selected questions E Question Libr Selected Question Preview Students who go to the instructor for help get the assistance they need The instructor encourages students who are struggling to vizit The instructor has a comprehensive understanding of the subject The instructor is clearly an expert in this field The instructor seems committed to helping students succeed The instructor willingly assists and helps the students This instructor has an encyclopedic knowledge of this subject This instructor knows this subject very well Figure 70 preview of the selected questions Please note that elements that are taken f

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