StaffOnline User Guide Approve Requests
Contents
1. Action Bulk Timesheet Entry Requests View and Update Request Person ld INDIVID1 Name Wr SD Individual Period End Date 20 JAN 2015 Employee Jobe Award Hours Per Week Mrs SD Casual CDU HEWO6 34 2816 15 00 Approval Status Submitted Approval Level 1 Escalation Start 21 JAN 2015 Escalation End 22 JAN 2015 Table Name WkK8_CAS_TS_M Description Bulk T S Entry Record ld 22778119 Created Date 21 JAN 2015 Comments Es Note Comments entered are visible to the next level approver orto the requesting employee ifthe requestis rejected e Approval Status will default to Submitted applicable for leave applications e Click on Update button A Success message will be displayed View and Update Request success Row updated e Close the window to get back to the Approve Requests screen You can select and change the status from this screen Note Deferred status is only February 20152. E amp CHARLES StaffOnline User Guide gt 93 DARWIN Approve Requests m UNIVERSITY My Approvals Overview My HR My Pay Timesheets My Team w My Administration Approve Requests gt My Details Approval History e The My Approvals allows you to action pending leave requests and view approval history for your team members When a team member submits a leave request or a timesheet entry for your approval you will receive an email notification as well as a message on your StaffOnline home screen 101 Web Kiosk Notification Mr SD Individual has submitted a Bulk T S Entry for approval Please log into StatfOnline at https approve reject escalate this Transaction Details Record ID 232398 Name Mr SD Individual Period Start Date 20 JAN 2015 App Level 1 Escalated to you By Created Date 271 JAN 2015 To Be Actioned By 22 JAN 2015 2 pending records are awaiting your approval Approve Requests To access the Approve Requests menu o Login to StaffOnline o Under the My Approvals o Select Approve Requests My HR My Pay Timesheets My Team My Administration HELP gt My Details Approval History My Favourites y Export g ada Delete Welcome to StaffOnline Ms StaffOnline Manager Description 2 pending records are awaiting your approval e Either navigate to the Approve Requests menu or click on the pending records
3. and change the status from this screen e Deferred status which is only applicable for leave applications will stop the escalation process and send you another reminder on the reactivated date Message from webpage Oo 38 A Reactivated date must be entered for approval status of DEFERRED February 2015 E CHARLES StaffOnline User Guide DARWIN Approve Requests m UNIVERSITY Use the dropdown calendar box to select the Reactivated Date Approval Status Deferred Reactivated Date 29 Jan 2015 E Jan 2015 Mo Tu We Th Fr Sa So 12 19 141516 3031 Today Jan 722 2015 e Click on Update button A Success message will be displayed View and Update Request Success Row updated Close e Close the window to get back to the Approve Requests screen You will receive an email notification and the message on your home screen will reflect the change 115 Web Kiosk Notification Your Whole Day Leave Request id 22778136 has been deferred Transaction Details Record ID 232401 Name Mr SD Individual Leave Code Paid Sick Leave Leave Start Date 20 JAN 2015 End Date 20 JAN 2015 App Level 1 Escalated to you By Created Date 271 JAN 2015 To Be Actioned By 05 FEB 2015 1 pending record deterred to futut February 2015 E CHARLES StaffOnline User Guide DARWIN gt Approve Requests m UNIVERSITY
4. are awaiting your approval link February 2015 CHARLES StaffOnline User Guide gt 97 DARWIN Approve Requests m UNIVERSITY Approve Requests Whole Day Leave Request Approval Status 7 m ea End Date gon to Created To ao Escalate l Date evel you Date 232401 MSD Pald Sick 20 JaN 2015 20 JAN 2015 24 JAN 2015 28 JAN 2015 7 Individual Leave Bulk T S Entry Approval Status m rd ID Period Start Date E ted to Created Date To Be Actioned mea Escalate No Action Recorai name perioa start Date app Level Escalate to you By you By created Date da ele e 232398 232398 Mr SD Individual 20 JAN 2015 Ea oOo 24 JAN 2015 22 JAN 2015 e Action the request from this screen to Approve Reject Escalate and click on Update or e Click on the Record ID link to view and Update request Action Leave Requests View and Update Request Person ld INDIVID1 Name Mr SD Individual Jobld 02 Position 0000008098 Individual StafOnline Demonstration Leave Code SLFP Paid Sick Leave Reason Start Date 20 Jan 2015 End Date 20 Jan 2075 Unit 1 Days Medical Cert N Other Doc Comments Supervisor Comments Additional Info Leave Balances Leave History Team Calendar Help Medical Leave Information Approval Status Submitted Reactivated Date _ Eee Approval Level 1 Escalation Start 21 JAN 2015 Escalation End 28 JAN 2015 Tab
5. le Name VWEB_LV_ BOOKINGS Description Whole Day Leave Request Record ld 22778136 Created Date 21 JAN 2015 Comments P Note Comments entered are visible to the next level approver orto the requesting employee ifthe requestis rejected February 2015 E amp CHARLES StaffOnline User Guide gt 97 DARWIN Approve Requests m UNIVERSITY Your team member may have indicated that a Medical Cert is given by the doctor and may attach the Medical Certificate Doc as shown below Then you must open the document and sight the Medical Certificate and then select Yes in the Medical Cert Sighted drop down box before you can update the Approval Status If your team member did not attach the document then you must see the hard copy of the Medical Certificate instead before updating the Medical Cert Sighted and Approval Status Medical Cert Y Medical Certificate Doc F230814917 2015010 72144 pdf Medical Cert Sighted Yes Approval Status Submitted e Click on Additional Info links for o Leave Balances In Context of the team member Leave History In Context of the team member Team Calendar for your team Help to action pending medical leave O O 0 You will find a Defer option on this screen This option can only be used for leave requests Approval Status Submitted Rejected Approved Deferred Escalated e Approval Status will default to Submitted e You can select
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