Application and Project Lifecycle Information (APLI
Contents
1. Human Ethics _ Bio Safety or Bio Hazard Instructions Question 1 Is ethics approval required Required If you have selected Yes for this question additional popups will appear If you have already applied for ethics approval the first box allows you to enter in the ethics APLI Form reference Note There is a hyperlink How to obtain ethics approval that takes you to the general legal requirements for ensuring that your research project adheres to legal ethics requirements Application and Project Lifecycle Information APLI Pre Award 14 Question 2 Tick all appropriate ethics categories Tick all appropriate ethics categories _ Animal Ethics MI Human Ethics M Bio Safety or Bio Hazard Question 3 Animal Ethics Tick all appropriate ethics categories Animal Ethics C Human Ethics C Bio Safety or Bio Hazard What type of animal research equipment is being requested What type of animals need to be housed in the Central Animal House Facility Number of animals need to be housed in the Central Animal House Facility Question 4 Bio Safety or Bio Hazard Ethics Tick all appropriate ethics categories Animal Ethics Human Ethics Bio Safety or Bio Hazard Do you require additional facilities ResearchMaster Online Forms 9 September 2015 Required Select all the appropriate ethics categories for your research project request If you have selected nothin2. Note there is a 40MB limit for each attachment 1 Upload a Draft copy of your application In the Draft Application include budget details row click the icon under Soft Copy as shown here A pop up window will appear Click Choose File and then find and select the main application file on your computer Then click OK 2 If your application consists of multiple documents Add the rest of the application documents To do this click on the Add New Document hyperlink shown here A Application and Project Lifecycle Information APLI Pre Award 22 Add New Document femmes mm em Draft Application include budget details Grant Application v1 docx iv Investigator Certifications Eg Gs include budget details Investigator Certifications Add New Document dem OS ral nan i nc a Grant Application v1 docx CV docx Application and Project Lifecycle Information APLI Pre Award ResearchMaster Online Forms 9 September 2015 new row will appear Give the new row a meaningful description e g CV and then click the green tick to save Or if you decide you don t want this extra attachment you can select the red cross to delete this row Then click the icon under Soft Copy for the new row and find and attach each file in turn as per the instructions above for the main application file 3 Upload all required certification documents If there is more than one investigator on this
3. Forms in Integrated Research Information System IRIS You are required to log in to IRIS complete the form called Application and Project Lifecycle Information APLI and submit to the next level of approval All input is initiated through the My Project Requests link that allows you to build your APLI incrementally before the final submission This manual will help you to accurately input your data into the form and provide contact details of personnel in the Research Office who will be able to assist you if needed Before You Start Please Note e You will be able to clone that Application and Project Lifecycle Information APLI and reuse it for your next Application and Project Lifecycle Information APLI Note Make sure that the Application and Project Lifecycle Information APLI Form that you are cloning must be APLI V1 1 as older versions may include different questions and approval processes e The Application and Project Lifecycle Information APLI Form will automatically create an entry in Macquarie University s Integrated Research Information System IRIS so that both you and the Research Office can track your APLI s progress Getting Help In addition to this instructional guide there are several ways to get help or find information to assist you e Applying for Grants http www research mq edu au for researchers applying for grants e Research Grants Pre Award Team Email Address research preaward mq edu au e Phone Con
4. Information the yellow triangle as shown here automatically becomes a green tick Help and Navigational Icons Help and Navigational Icons are grouped at the top right of the window These are called from left to right Next Page Save APLI Comments Reports Page Comments Help Exit Se oe SY a Context sensitive Help Context sensitive help is available for every question in each section throughout the APLI by moving your mouse key over this blue question mark Navigation and Confirmation Selecting this icon found at top right and bottom right of each screen takes you to the next section Application and Project Lifecycle Information APLI Pre Award 6 ResearchMaster Online Forms 9 September 2015 Throughout the APLI you ll be entering data into the various forms Once you have oe J confirmed that everything is correct you simply confirm by selecting the green tick mark at the bottom right of this dialog box or Cancel by hitting the red cross icon Navigating away from a page automatically Note saves information that you have filled in It s still a good idea to use the Save icon in the top right Commands bar on a regular basis Application and Project Lifecycle Information APLI Pre Award 7 ResearchMaster Online Forms 9 September 2015 Section 1 Application Details Basic project information is entered in the Application Details section under Project Information This includes a number of
5. New Document a st ao Draft Application F i investigator Certifications f F i Attachments Instructions Adding your documents Attachments Attachments may include for example a draft of your application certification emails from Partner Investigators or Associate Inve attachments is bigger than 40MB then split it into two or more parts and attach just clearly mark those as part1 part2 etc To begin attaching items 1 Click Add New Document 2 Place the cursor in the textbox and type the name of the attachment as listed above 3 Click on the green tick to confirm the name 4 Click on the Soft copy icon to open the browsing window and select a file 5 Press OK to attach and repeat the process as necessary Add New Document Document Description Reference Document Title Soft Copy So Draft Application include budget details Investigator Certifications Upload File x i To upload a file click Browse to find the file When you have found the correct file click OK to upload it If you decide not to upload a file at this time click Cancel File Choose File No file chosen Description optional Maximum length 50 characters Por OK Cancel Cs nen Document D Add New Document Document Description Reference Document Title soft Copy pg ig Draft Application include budget details Grant Application v1 docx Investigator Certifications E i Required
6. Other Conflict you need to Please provide details of the nature of the conflict of interest provide details of the nature of the conflict of interest in the text box that appears shown here Primary Contact Primary Contact Details of the first named Macquane investigator only are required at the pre award application stage If the correct the necessary role and then click the green fick fo submit The Research Office will enter details for other investigators based on the Search Name D en More Criteria Researcherl Researcherl Yes Chief Investigator 4031 heron jayawardena gmail com ii Primary Contact T5888012 Researcherl Researcher1 Department 4031 Biological Sciences Faculty 4000 Faculty of Science and Engineering Note Primary Contact Details of the first named Macquarie investigator only are required at the pre award application stage If the correct name is not displayed here please delete the current entry using the bin icon at the far right of the person s name shown here Search Name DD a vdre Criteria Researcherl Researcherl Yes Chief Investigator 4031 heron jayawardena gmail com iJ Application and Project Lifecycle Information APLI Pre Award 12 ResearchMaster Online Forms 9 September 2015 Then enter the investigator surname or MQ ID in the Search Name ID text box and click the magnifying glass to the right of the text box to search shown here Search Name 1D P More Criteria Prim
7. application then you will need to upload certification documents as per the instructions in Section 2 Investigator Details Certifications Follow the instructions above in 1 or 2 first selecting the Soft Copy icon for the Investigator Certifications row shown here to upload certifications document Then add additional certification documents if needed Note Ideally all certifications should be in one document 23 ResearchMaster Online Forms 9 September 2015 Submission Lead Cl Certifications amp Submission To access this section click on the green Next Page icon from the previous section or click on Lead Cl Certifications amp Submission in the left menu and then click on Pre Award Submission Once you ve completed your Application and Project Lifecycle Information APLI Form use the Submit Application button shown below in the Submission section Submit Instructions Submitting your APLI Required Submit Read the certification statements E l Agree Submit Application A Tick the I Agree tickbox Click the Submit Application button at bottom of screen Action Tab Email APLI Optional If you click on the Action tab at top left of New Project screen below title there is an Email Submit Application command that you can mn select if you wish to email a copy of your mit Applicatio vn APLI Form When you select this menu spre item a popup screen called Recipients g and Document List
8. gt gt MACQUARIE University Application and Project Lifecycle Information APLI Researcher User Guide Pre Award APLI Instructions Version 1 1 Contents ResearchMaster Online Forms 9 September 2015 ResearchMaster Online Forms sssssnnnnvvnnnnnnnnnnnnnvnnnnnnnnnnnnnvnnnnnnnnnnnnnneenennnn 3 Browser COMP AMIN Laenasanumernemanvsnnmssnssmnim mrd 3 HON tO COO EE EE ME NE NE NES 3 Creating a Application and Project Lifecycle Information APLI 5 System Navigation rnnnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnennnnnnnnnen 5 Section 1 Application Details esnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnennnnnnnnnen 8 Section 2 Investigator Details ss nrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnn 12 Seton 3 Ethics Detalls aca cscccc ch esencscententcesiectncsssounccvasnecasestocicenscecseceesoanies 14 Section 4 Resources and Commitments ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeees 16 Going back to make updates 2ccceeeeeeeccccseseeeeeeeeeccceeeseeeeeseeceeenes 21 Section 5 Related DocumentS rrnrrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnr 22 SUNESEN AA E 24 Application and Project Lifecycle Information APLI Pre Award 2 ResearchMaster Online Forms 9 September 2015 ResearchMaster Online Forms Application and Project Lifecycle Information APLI Form submission will be done online via Research Master Online
9. intend to come back to it later Application and Project Lifecycle Information APLI Pre Award 21 ResearchMaster Online Forms 9 September 2015 section 5 Related Documents To access this section click on the green Next Page icon from the previous section or click on section 5 Related Documents in the left menu A draft copy of your grant or partner funded research project application is required to be uploaded in this section Any and all additional certification documents that support your application and or project Application and Project Lifecycle Information APLI Form can also be attached using this section It can even include emails signed letters and digital scans of letters Attachments Attachments may include for example a draft of your application certification emails from Partner Investigators or Associate Investigators approvals from the DVC R for requested scholarships etc Please note that the max size limit is 40MB for an attachment If any of your attachments is bigger than 40MB then split it into two or more parts and attach just clearly mark those as parti part2 etc To begin attaching items 1 Click Add New Document 2 Place the cursor in the textbox and type the name of the attachment as listed above 3 Click on the green tick to confirm the name 4 Click on the Soft copy icon to open the browsing window and select file 5 Press OK to attach and repeat the process as necessary Add
10. this project require the purchase of equipment and or facilities that would need to be accommodated O ves No If you answer No then an additional text box will open to allow you to provide an explanation as to why not Is this request approved by your Faculty General Manager Please provide an explanation Question 1d Are there any work health and safety implications that may arise at any stage of your project vork health and safety implications that may arise at any stage of your project Has this been discussed with your Faculty General Manager Question 1e Will any minor major works be required to facilitate equipment Question 1f Can the proposed equipment be accommodated within current IT capabilities Application and Project Lifecycle Information APLI Pre Award 20 ResearchMaster Online Forms 9 September 2015 Will any minor major works be required to facilitate equipment O ves No Can the proposed equipment be accommodated within current IT capabilities Yes No Going back to make updates You can continue to make updates until you actually submit your Application and Project Lifecycle Information APLI Form using the Submit Application button in the Submission section Research Master automatically saves updates when you navigate between sections but also remember to Save using the Save icon before exiting the Application and Project Lifecycle Information APLI form if you
11. you need to identify the fund source e g the grant scheme or organisation that would fund the research Enter some search criteria in the Select Fund Source text box i e part of the fund source name and then click the magnifying glass icon to the right of the text box as shown above For example entering in an A will yield the following result set in the Search Funding popup dialog as shown here Once you have identified your fund source from the list click on its title in the box to Application and Project Lifecycle Information APLI Pre Award 9 ResearchMaster Online Forms 9 September 2015 add that source to your fund sources If there are multiple fund sources add all other fund sources as you did above for the first fund source Note Once you have added your Fund Sources follow instructions at Fund Source Code If you cannot identify your funding source from the list then search for Other and then follow the instructions for this at Other Fund Source Code Fund Source Code The Fund Source that you selected should now be displayed in the Fund Source Code dialog box along with its Fund Source Code this number will appear grey and is not editable You can also specify whether this source is the EYON Primary Fund Source or not at the bottom by selecting the corresponding radio button Once you have confirmed that everything is correct you need to scroll to the bottom F
12. LI opens up into the Information section shown below where you can see basic information on what Resources and Contacts are available should you require assistance Information Home Applications ontracts rics HOR New Project Project Request Status Draft Workflow State Draft Form Action Information Expand Collapse Please note you have to complete Projects Coversheet in the order of sections one five ie complete section one first then section two until you get to section five Introduction Information Section 1 Application Details This coversheet will help you to gather the information needed for your grant funded or partner funded research proposal to be supported and approved by your department and faculty so that the Macquarie University Research Office can support your applic ation for submissior to the funding body Section 2 Investigators Details The coversheet has been simplified to gather minimal information at the pre award applic ation stage If your research proposal is successful then additional details will be requested at the post award acceptance stage The coversheet will collect only relevant information depending on the options that you select Example options include grant or partner funded research and lead institution Macquane University or other organisation A particular advantage of the online coversheet is that you can clone the coversheet and reuse it with appropriate Section 5 Related hanges for your ne
13. Position Organisati Depa Email No records to display Select the appropriate person select the necessary role select Yes to the Primary question and then click the green tick to submit you may need to scroll to the bottom right of the box to see the green tick The Research Office will enter details for other investigators based on the documents included in Section 5 Related Documents Please ensure that certifications are attached for all project investigators Certifications This section describes the levels of certification that need to be met by every investigator on your research project request All certification emails and documents are to be attached ideally as one document to your APLI in Section 5 Related Documents e wr Project Request Status Draft Workflow State Draft Form Action Certifications Expand Collapse i Before submitting this online co the ai ad investigator i e firs CIA has to certify all of the ag ens br vane d on the Subm ssion page The remaining Cis enden Pis and or Als must provide the lead CI with emails that certify the rele oe jirements for their invesbgater tle Li ks to en on emplates are pr ided belo A ete vi collec kon of those certifc atior Heads departments HoDs art fr m the le ad department als vite coy te med F for the project via email inate ctions and a temat ste thes are provided Introduction after the estigator certifi atk Information i pr i The certification
14. and Collapse gn Yes i Introduction v Information t Section 1 Application Details Section 2 Investigators Details ti Section 3 Research Details i Section 4 General Details Y HDR Students Y Publications amp IP Y Teaching Relief Y Resources Y Review Resubmission Section 5 Related Documents ti Submission HDR Students Instructions Question 1 Will HDR student s be participating HDR Students Will HDR student s be participating in this project O Yes No What type s of HDR Students O MORES Domestic PhD Scholarship stipends International stipends from Macquarie University Both Other Question 2 Will HDR students be participating Required User ts888012 Researcher1 Researcher1 Required If you answer No If there are no HDR students participating in your research project simply select No and navigate to the next section If you answer Yes If you select Yes additional questions will appear see below for details of the additional questions Please select the type s of HDR students that will be participating e MQRES Domestic students e International stipends from MQ e Both e Other Application and Project Lifecycle Information APLI Pre Award 16 ResearchMaster Online Forms 9 September 2015 HDR Students Will HDR student s be participating in this project Yes ONo How many stipends are you requesting from the funding
15. body for PhD students O n ce yo u se ect th e types add iti O n a fields will open up These fields allow you to detail how many stipends you are Requested domestic stipends from Macquarie University requesting funding for what type they As per the MQRES Schedule a single domestic MQRES stipend or an international tuition fee only scholarship will auto a the application must be successful and must lead to at least 60 000 per annum in cash coming to Macquarie Universit a re b the MQRES must be included in the submitted application as a cash contribution from Macquarie University except in How many stipends are you requesting from the funding body for Masters students How many MQRES Domestic PhD Scholarships are you requesting to These questions are detailed individually Requested international stipends from Macquarie University As per the MQRES Schedule any requested full international MQRES stipend requires pre approval by the DVC R who b e OW a the application must be successful and must lead to at least 80 000 per annum in cash coming to Macquarie Universit b the IMQRES must be included in the submitted application as a cash contribution from Macquarie University except in c the DVC R must approve the requested scholarship s How many MQRES International PhD Scholarships are you requesting Om Question 3 How many PhD stipends are you Optional requesting Indicate the number of stipends you are req
16. emails should all be combined into a single pdf by the lead CI and uploaded in Section 5 of this form Section 5 Related Documents Attachments prior to submission Section 1 Application Details E Y Project Informatior These certifications should avoid the need for separate certifications for most major funding bodies Section 2 Investigators Chief Investigators Cis Details investiastors Click here to download the email template for CI certifrc ations V Certificatior 4 Section 3 Ethics Details Partner investigators Pts J Section 4 Resources amp Click here to download the email template for PI certifications Commitments i Section 5 Related Associate Investigators Als for NHMRC grants and selected ARC grants e g Centres of Excellence Click here to download the email template for Al certifications t ead Cc Certifications amp Submission Heads of Departments Certifications Please note if you have any Macquane invest a ators from outs ide r de a ariment and o aa po xs from other institutions or organssations the automatic approval workflow does not go to those other Heads of Department HoDs In those cases please seek the other HoDis approval s via email prior to submission by using the tom nplate dar upke ad the a he s on the Attachments page before submission Opy Cu Privac mer Act bility info t Mas Instructions Go to Section 5 Related Documents New Project All certifications are attached in Section Project Re
17. ember 2015 Enter the title for your new Research Project here the title will update to the top of the window once you perform a Save Required You must choose either e A Grant or e A Partner funded research project The choice you make will change the fields accordingly so please choose carefully Required Fund Source Fund Source Choose the Administering Institution of the Project If the institution is not listed please select Other Required Please search for key terms from the funding scheme to identify if it exists in the database If it doesn t exists please add Other from the search list Select Fund Source i a See No records to display Search Funding See NHMRC Career Development Scheme NHMRCCDA National Health and Medical R Australian Postgraduate Award APA nent of Industry Innov Australian Postgraduate Award APA nent of Industry Innov Australian Postgraduate Awards Industry APAIZ Australian Research Council CF Cotutelle iIMQRES Ruprecht Karis Univversity CTRUPKARI2 Ruprecht Heidelberg Karis University Hai Accounting and Finance Association of Australia AFAANZ 11 Accounting and New Zealand PhD Scholarship and Finance Associ CF Cotutelle MORES University of Strasbourg CTSTRASIO University of Strasbourg CF Australian Institute of Sport amp Swimming AISSWIM11 Swimming Australia Scholarship Swimming Australia Australia
18. fields related to the administration and financial aspects of your Project To access this section click on Section 1 Application Details and then click on Project Information Note be sure that you understand if you are applying for a Grant or a Partner Funded Research Project before you begin this section New Project Project Request Status Draft Workflow State Draft Form Action Project Information Expand Collapse External Reference Number Please enter the reference number for the grant if it has one Type N A for extemal grants or projects that do not have a unique numenc identifier or for all Macquarie internal grants Introduction Y Information Section 1 Application Project Title Details m z New Project Titl gt Project Information By er ti Section 2 Investigators Is this a grant or a partner funded research project Details Grant J Section 5 Related O Partner funded research project Documents r ii Admin Institution 4 Lead CI Certifications amp Choose Macquarie if it is the lead institution otherwise selected the appropriate institution If the institution is not listed please select Other Submission 1 Macquarie University Fund Source Please search for key terms from the funding scheme to identify if it exists in the database If it doesn t exists please add Other from the search list You must select at least one fund source to progress to the next page If you select admin institut
19. g or only Human Ethics there are no further requirements on this form and you can proceed to Section 4 If you select Animal Ethics go to Question 3 If you select Bio Safety or Bio Hazard Ethics go to Question 4 Required If you select Animal Ethics some additional questions will appear asking e What type of animal research equipment is being requested e What types of animals need to be housed e The number of animals that need to be housed Required If you select Bio Safety or Bio Hazard Ethics an additional question will appear asking e Do you require additional facilities Application and Project Lifecycle Information APLI Pre Award 15 ResearchMaster Online Forms 9 September 2015 Section 4 Resources and Commitments To access this section click on the green Next Page icon from the previous section or click on section 4 Resources and Commitments in the left menu This section lets you indicate how many HDR students will be participating in the project if a Teaching Relief period is requested what resources would need to be accommodated within your Faculty and if you have discussed this with your Faculty first Each of these areas has its own form under General Details ResearchMaster Enterprise 5 15 0 Home Contracts Ethics Personne l New Project Project Request Status Draft Workflow State Draft Form Action HDR Students Will HDR student s be participating in this project Exp
20. ion 10 Optional Approvals for requested stipends are normally requested through the Research Office and not by directly approaching the DVC R If you do not already have approval you must complete the MQRES MRes Form click on the link within this form as shown here which will open up into a form that you can fill out Once completed email it to mailto research preaward mq edu au Application and Project Lifecycle Information APLI Pre Award 18 ResearchMaster Online Forms 9 September 2015 Teaching Relief Instructions Question 1 Does this application request a period of Required Teaching Relief Teaching Relief If you answer No to this question no D further explanation is required and you ONo may go to the next section Please provide details If you answer Yes then an additional text box will open to allow you to provide additional details for your request Question 2 Is this request approved by your Head of Required if Yes above the Department HOD Is this request approved by your Head of the Department HOD If you answered Yes to Question 1 you Yes must also indicate if you have discussed O no this with your Head of Department If you answer Yes to Question 2 no further explanation is required and you may go to the next section Is this request approved by your Head of the Department HOD 0 Yes Gi No Please provide an explanation If you answer N
21. ion other than MQ please add only the primary funding scheme Select Fund Source Q Fund Source Code Organisation Name Primary No records to display Are all elt sourcels for this h r listed above Yes O No Date Applied 8 Project Information If you are applying for a Partner Funded Research Project there are three fields that are different from those for a Grant that you need to be aware of Instructions asterisk sign Required Any field marked with a red asterisk is a required field and must be completed before you can proceed External Reference Number Required External Reference Number Please enter the reference number for the grant The External Reference Number is the unique identifier that many funding bodies use to distinguish Projects Type N A for external grants or projects without a unique identifier and for all Macquarie internal grants Project Title Required Project Information Project Title ifecycle Information APLI Pre Award 8 My New Research Project Title Is this a grant or a partner funded research project Is this a grant or a partner funded research project Grant Partner funded research project Admin Institution Admin Institution Choose Macquarie i it is the lead insttuton otherwise selected the appropriate insttution if the insttubon is not listed please select Other i 1 Macquarie University ResearchMaster Online Forms 9 Sept
22. l transformation Li Modes of communication Ethics govemance and justice IRole operation and risks in global financial and economic systems I Organisation sustainability productivity and competitiveness Ling in a changing environment E Exploring planet Earth and beyond I Science and engineering technologies for the 21st Century Big data Acquisition analysis application and assurance Not Applicable Date Applied This is automatically generated by the rae aaa system and is the date the APLI was ter created Application and Project Lifecycle Information APLI Pre Award 11 ResearchMaster Online Forms 9 September 2015 section 2 Investigator Details To access this section click on the green Next Page icon from the previous section or click on Section 2 Investigator Details in the left menu Investigators Conflict of Interest Conflict of Interest select the most relevant option that applies to any MQ investigator on this application Please select any option s below that applies to any MQ investigator on this application HOD Dean Other Confli ran If there are no conflicts then select N A If there are multiple conflicts such as HoD and Dean both on application then select EE Other Conflict and specify details e g Please select any option s below that applies to any MQ investigator on this application HoD amp Dean both named on application HOD Dean oo If you select
23. mments Ed New Comment P Mark Selected Commen as Responder Researcher Researcher 21 08 2013 10 38 have added all the investigators Change page lt gt Displaying page 1 of 1 items 1 to 2 of 2 Application and Project Lifecycle Information APLI Pre Award 26 ResearchMaster Online Forms 9 September 2015 Mark Selected Comments as Responded becomes grey once you have resolved the requested amendment as shown below Page Comments New Comment Mark Selected Comments as Responded F Action Note HOD1 HOD1 21 08 2013 10 31 Please add all the other investigators Yes EF Response Researcher Researcher 21 08 2013 10 36 have added all the investigators Change page lt gt Displaying page 1 of 1 items 1 to 2 of 2 Step 10 You can now resubmit your Application and Project Lifecycle Information APLI Form by clicking the Action tab at the top of the left hand panel and then click the ReSubmit Application Accidental submission of your Application and Project Lifecycle Information APLI If you have accidentally submitted your Application and Project Lifecycle Information APLI form or need to correct a mistake in a submitted APLI form you can do so by logging a OneHelp ticket and directing it to the Research Office as soon as possible Application and Project Lifecycle Information APLI Pre Award 27
24. ndbook Library Search Contact Re MACQUARIE ii University SYONEY AUSTRALIA RESEARCHMASTER ENTERPRISE 5 17 0 Home Contracts Ethics HDR Personnal Projects HOME User ts888012 Researcher1 Researcher Copyright Macquarie University Privacy statement Accessibility information Copyright 2015 ResearchMaster Pty Ltd Application and Project Lifecycle Information APLI Pre Award ResearchMaster Online Forms 9 September 2015 Creating a Application and Project Lifecycle Information APLI STEP 1 My Project Requests is the overview of all the Application and Project Lifecycle Information APLI forms that you have created Select Create a RPR Research Project Request as shown here M ACQU ARIE MQ Home Event Handbook Library Search Contact University SYDNEY AUSTRALIA RESEARCHMASTER ENTERPRISE 5 17 0 User ts888012 Researcher1 Researcher1 Home Contracts Ethics HDR Personnel Projects Research Outputs Help MY PROJECT REQUESTS PROJECT REQUESTS Create an RPR My Project Requests RPR Code Title Primary Contact Funding Source Template Start Date End Date ete a Clone Amend Draft 9201500855 Please Discard Demo Researcher1 ARC Discovery Project Coversheet N A N A 12 06 2015 a HOD Review Coversheet H Researcher1 Projects V2 4 RPRs For Review RPRs For Assessment Review All RPRs System Navigation Once created the Application and Project Lifecycle Information AP
25. o then an additional text box will open to allow you to provide an additional explanation as to why not Resources Instructions Question 1a Does this project require the purchase of Required equipment and or facilities that would need to be accommodated within the Department and or Faculty If you answer No to this question no Resources further explanation is required and you Does this project require the purchase of equipment and or facilities may go to the next section Yes No If you select Yes you will have different questions to complete depending on your responses These are indicated as blue sub questions Question 1b Is this request approved by your Faculty General Manager Yes Required Application and Project Lifecycle Information APLI Pre Award 19 ResearchMaster Online Forms 9 September 2015 Resources Does this project require the purchase of equipment and or facilities that would need f you answer Yes to this question ves after answering Yes in Question 1a select which of the three options you Is this request approved by your Faculty General Manager have discussed or are needed for your TS po No Please select the appropriate option s below TT infrastructure E Space Requirements Any existing infrastructure Question 1c Have you discussed this with your Faculty Required General Manager No Resources Does
26. pops up as shown here This dialog lets you search for people to receive youre a copy of your APLI Form as well as sending you re a copy of your APLI Form as a PDF Reference Document Title Project Request pdf Zip and Send Send Cancel After you have submitted your Application and Project Lifecycle Information APLI Once you have submitted your Application and Project Lifecycle Information APLI Form you will receive an Application Submitted confirmation email You can keep track of your application s progress within ResearchMaster As your application is reviewed you will receive further notifications to let you know when e Your submission is Complete e Your submission is Rejected Application and Project Lifecycle Information APLI Pre Award 24 ResearchMaster Online Forms 9 September 2015 e Your submission is Incomplete and Amendments are requested refer to the next section for instructions on how to do this in ResearchMaster Resubmission of your Application and Project Lifecycle Information APLI Your Head of the Department HOD Faculty Research Manager FRM Research Partnerships Manager RPM or Dean might request amendments to your Application and Project Lifecycle Information APLI form once they review it If you receive an email notification requesting amendments to your Application and Project Lifecycle Information APLI form you can respond by following these step
27. pplication stage 4 Collects essential information about your application e g FoR codes ABS categones that is required for Mac quane s reporting to Government in processes such as ERA ABS etc If you have any queries about completing the coversheet pre award or post award please view the help embedded in the form as shown by the question mark icons and or the resources below istance please get in touch with one of the contacts given below Resources User Manuals Guides and Trang http www research mq edt Applying for Grants Page http www researc Contacts Pre Award Team Post Award Team Application and Project Lifecycle Information APLI Pre Award 5 Navigation for Each Section New Project Pane Home Contracts Ethics New Project Project Request Status Draft Workflow State Form Action Expand Collapse Introduction b Information Section 1 Application Details Section 2 Investigators Detalls Section 3 Research Details Section 4 General Details Section 5 Related Documents H Submission Command amp Help Icons Help Icon My New Research Project Title Next Page Icon ResearchMaster Online Forms 9 September 2015 Information Only There are two tabs visible from every section 1 Form 2 Action There are simple hyperlinked commands for Expanding and Collapsing the tree in this pane as you progress through your APLI Form As soon as you click on
28. quest Status Draft Workflow Sta 5 Related Documents Further Form Actlon Expand Collapse description of this section is covered in Introduction section o i Information Section 1 Application Detalls Section 2 Investigators Detalls gt Investigators v Certifications Section 3 Research Detalls H Section 4 General Details Section 5 Related Documents ci Attachments Submission Application and Project Lifecycle Information APLI Pre Award 13 ResearchMaster Online Forms 9 September 2015 Section 3 Ethics Details To access this section click on the green Next Page icon from the previous section or click on Section 3 Ethics Details in the left menu This section of the form allows you to indicate whether ethics approval is required and if so what type If no ethics approval is required you select No in this section and then you can simply proceed to the next section with no further action required here Ethics ls ethics approval required fa Yes C No lf you have applied for ethics approval please provide the ethics application reference Please read How to obtain ethics approval or follow the links provided below You should allow at Human Ethics Email ethics secretariatiimg edu au Animal Ethics Email animal ethics mg edu au Biosafety or Biohazard Email biosafety mq edu au Tick all appropriate ethics categories C Animal Ethics C
29. right of the Fund Source box and then confirm by selecting the green tick mark at the bottom right of this dialog box or Cancel by hitting the red cross icon Once confirmed you should see this Fund Source Code reflected in the Fund Source dialog box Other Fund Source Code If you cannot identify your fund source from the list then search for and select Other This will automatically create a mene Fund Source called OTH OTH Other Organisation Name Other Proceed to Question 7 if you have listed a Fund Source as Other Primary Fund Source O Yes No Application and Project Lifecycle Information APLI Pre Award 10 ResearchMaster Online Forms 9 September 2015 Are all funding sources for this project listed above Required When you have listed a funding source as Other from Fund Source question you OC Yes should select No here and then proceed No to the following popup text box Enter the scheme organisation address and URL Are all funding source s for this project listed above a Please provide the the below fund scheme details Does this research align with one or more of the Research Themes outlined in the University s Strategic Research Framework S Required L Pedagogies for health and lifelong learning Health and resilience Translational medical research Li Sensory and cognitive processing L Hearing language and literacy Societa
30. s Step 1 Log on to IRIS using the following URL https iris mq edu au rmenet Remember that your User Name and Password will be your OnelD Step 2 Go to Projects gt Click on My Projects Requests Step 3 On your top left hand corner of the screen you ll see the Amend Section In there you ll see the Application and Project Lifecycle Information APLI form that needs to be amended Create an RPR Title I aarp 0 gt Test Project Record See All RPRs Step 4 Click on the Application and Project Lifecycle Information APLI form title as shown above to open the record Step 5 On the left hand panel you ll see the J red flag which indicates the section which needs to be amended Click on the section and then the subsection where the red flag is to action it Project Request Status Amend Workflow State Amend Form Action Information Expand Collapse Aaa te This coversheet will help you collect the information needed to ensure that your grant proposal or research contract Introduction The coversheet will also automatically create an entry in Macquarie s Integrated Research Information System or IR if information data and then print t and have the hard copy signed Section 4 Anobcation Details Please note you can clone this coversheet and reuse for your next application Z Section 2 Investigator Details P If you have queries about filling out the coversheet please view the help embedded in the form a
31. s shown by the qua vi Investigators Certifications Resources ing for Grants Page I httou weeew research mg edu au tTorresearchers a ing for grants Section 3 Research Details Appiag i ge http mg pplying_for_g i i Sponsored Research Page httplvvww research mg edu au aboutlresearch office sponsored research 4 Section 4 General Details Section 5 Related Documents Contacts Submission Grants Team 4 el Step 6 Once you are in the sub section where the red flag is Click Page Comments Icon on your top right hand corner of the screen Application and Project Lifecycle Information APLI Pre Award 25 ResearchMaster Online Forms 9 September 2015 Step 7 You ll then see the below screen pops up now read the Comments and make the amendments requested by the reviewer Author Page Comments New Comment P Mark Selected Comments as Resolved EF Action Note HOD HOD1 21 08 2013 09 34 Please add all the other investigators Change page lt gt Displaying page 1 of 1 items Step 8 If you wish to add a response comment click on New Comment as shown below and type your response and click OK to save the response Page Comments F Action Note HOD1 HOD1 21 08 2013 10 31 Please add all the other investigators Change page lt gt Displaying page 1 of 1 tems 1 to 1 of 1 Step 9 Click on the tick box next to the Action Note and then click the Mark Selected Comments as Responded Page Co
32. t by directly approaching the DVG R Yes in Section 5 Related Documents O No Please attach the approval in the attachments section of the coversheet If you do not have appro val yet go to Question 7 Question 7 Have you already received approval from Optional the DVC R for the requested stipends No Application and Project Lifecycle Information APLI Pre Award 17 Have you already recelved approval from the DVC R for the requested stipends Note that such approvals should be obtained through the RO not by directly approaching the DVO R G Yes complete the MORES MRes Form and yeturn It to grants mag edu au Question 8 How many MQRES International PhD scholarships are you requesting Requested international stipends from Macquarie University As per the MORES Schedule any requested full international MORES stipend requires pre approval by the DVO R the application must be successful and must lead to at least 80 000 per annum in cash coming fo Macquane Uni b the IMORES must be included in the submitted application as cash contribution from Macquarie University 6exce c the DVO R must approve the requested scholarships How many MORES International PhD Scholarships are you requesting 0 H Question 9 Have you already received approval from the DVC R for the requested stipends Yes How many MORES International PhD Scholarships are you requesting C Have you already received appro
33. tacts Research Office Pre Award Team 9850 4193 or 9850 4462 or 9850 4877 e For all technical issues please contact IRIS Help on 9850 4455 or report the issue via OneHelp http help mq edu au Browser Compatibility IRIS eForms are compatible and supported with Mozilla Firefox any version Chrome any version and some versions of Internet Explorer Application and Project Lifecycle Information APLI Pre Award 3 ResearchMaster Online Forms 9 September 2015 How to Log In STEP 1 Click on the following URL https iris mq edu au rmenet or copy and paste this URL into a web browser to access the following screen where you can login Your User Name and Password will be your OnelD username e g MQ20151234 and password MQ Home Event Handbook Libra Search Contact RE MACQUARIE University SYDNEY AUSTRALIA RESEARCHMASTER ENTERPRISE 5 17 0 Username Password WELCOME TO RMENET AT RESEARCHMASTER Welcome to the Research amp Innovation system for tracking processing and administering research management in the University To login enter your username and password in the fields provided and then click the Log In button If your username has been validated correctly you will be taken to the RMENET Home page STEP 2 Once you ve logged in you will be on the Home screen as shown below Select Projects gt gt My Project Requests from the main commands across the top as shown below MQ Home Event Ha
34. uesting from the funding body for PhD How many stipends are you requesting from the funding body f r PhD students students Question 4 How many Masters stipends are you Optional requesting Indicate the number of stipends you are How many stipends are you requesting from the funding body for Masters students requesting from the fu nding body for Masters students Question 5 How many MQRES Domestic PhD Optional scholarships are you requesting This field lets you indicate how many Requested domestic stipends from Macquarie University MQRES Domestic PhD stipends you are As per the MORES Schedule a single domestic MORES stipend or an international tuition fee only s requesting based on the criteria that you a the application must be successful and must lead to at least 60 000 per annum in cash coming to Can Satisfy conditions a and bare listed b the MORES must be included in the submitted application as cash contribution from Macquarie here for your convenience How many MORES Domestic PhD Scholarships are you requesting bz H Question 6 Have you already received approval from Optional the DVC R for the requested stipends Yes if gt 1 selected If you already have approval for your requested stipends from the DVC R Have you already received approval from the DVC R for the requested stipends attach this approval USI ng the instruction Note that such approvals should be obtained through the RO no
35. val from the DVC R for the requested international stipend Note that such approvals should be obtained through the RO not by directly approaching the DYC R fe Ye 5 No Please attach the approval in the attachments section of the coversheet Question 10 Have you already received approval from the DVC R for the requested stipends No Have you already recelved approval from the DVC R for the requested International stipend Note that such approvals should be obtained through the RO not by directly approaching the DVG R O Yes No Please complete the MORES MRes Form and Yeturn It to grants mg edu au ResearchMaster Online Forms 9 September 2015 Approvals for requested stipends are normally requested through the Research Office and not by directly approaching the DVC R If you do not already have approval you must complete the MQRES MRes Form click on the link within this form as shown here which will open up into a form that you can fill out Once completed email it back to Optional This field lets you indicate how many MQRES International PhD stipends you are requesting based on the criteria that you can satisfy conditions a b c are listed here for your convenience Optional If you already have approval for your requested stipends from the DVC R you can attach this approval using the instruction in Section 5 Related Documents If you do not have approval yet go to Quest
36. xt application Documents The faculties and Research Office require the coversheet to be submitted two weeks before the final deadline for the scheme After submission your coversheet and draft grant application or contract proposal will be moved through approval via electronic process Lead CI Certifications amp Submission A coversheet is not required at the expression of interest stage that precedes full applications to some funding bodies a coversheet is only needed if you are invited to submit a full application WHY DO WE NEED A COVERSHEET The coversheet is an essential part of submitting any proposal for grantdunded or partnerdunded research because it 1 Allows the Research Office to create a record in IRIS Macquarie s Integrated Research Information System for your proposal to track its progress and if the proposal is funded help you to accept the offer and manage your project throughout its lifetime 2 Enables your Head of Department Faculty Research Manager or Research Partnership Manager and Executive Dean to formally approve the project particularly your commitment of time and that of other Macquarie researchers or professional staff and consider other res ve Whie the co cuss F source implicabons V versheet formakses this process it should not discourage offline dis ions about your proposal with the relevant people in your Faculty 3 Deals with the investigator certifications required by funding bodies at the pre award a
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