SCP-GMS User Guide for Applicants_Aug2015
Contents
1. 16 Details of Licence or Approval added to the application outlined in above 13 Have you secured the appropriate insurances for your project such as Public Liability and Workers Compensation if applicable e No e Yes If yes attach details of the various insurances policy numbers and policy value in the Documents Dropbox tab as an Other document Insurances for the project may include e Public Liability minimum value of 10 million e Workers Compensation minimum value as required by State Territory legislation Stronger Communities Programme 15 e Comprehensive Motor Vehicle Insurance e Personal Accident Insurance e Professional Indemnity Insurance minimum value of 2 million IMPORTANT Where insurance is required specifically for a project funded under the Programme this should be included in the budget costs 14 Describe how the infrastructure will be managed and maintained into the future i e who will manage and maintain the project where will that funding come from You have up to a maximum 1500 characters for your response 15 Provide details of who will own the asset on project completion Where land and buildings are owned by a Third Party have leasing arrangements been confirmed and secured Written evidence must be provided You have up to a maximum 1500 characters for your response Written evidence can be saved in the Documents Dropbox tab as an Other document FINANCIAL DETAILS TAB2. Actions Figure 20 Documents Dropbox Tab Please note there is provision for only one document to be uploaded for each mandatory document required If there are multiple quotes or funding partners it is preferable for Applicants to combine these into one document If an Applicant is unable to do this Applicants will need to add each additional quote or funding partner confirmation as an Other document see Figure 21 below 20 Stronger Communities Programme Documents Dropbox 25 Please upload all mandatory and other documents e Mandatory documents will appear in the drop down menu as you progress through the SCP online application form in the GMS Portal Please complete all questions and make sure previous tabs are green before selecting a drop down option here to add a document Please refer to section 3 5 of the Frequently Asked Questions for a list of all mandatory documents Each document must be under 15 megabytes and have a file name less than 45 characters including special characters spaces and the file extension t e n addition to the mandatory documents you may upload a further 20 Other documents from the drop down menu to support your application for examp Documents should be referenced using the naming convention mentioned in the User s Guide e Allow five minutes for documents to upload Document Please select a document type to upload gt Quotes for the total project cost Mandatory Eviden
3. Funding Partner Name Funding Partner Type Select One x Type of Contribution Select One v Value of Contribution 0 Upload Cancel Dr pp press Upload before selecting Save Note It is an eligibility requirement that all partner funding is confirmed Upload evidence of Partner Funding in the Document Dropbox for each Funding Partner listed in Partner Funding Table This is a mandatory requirement and is outlined in the SCP Guidelines separate evidence of partner cash funding is not required where the Applicant is making an Own Contribution however evidence of an Applicant s in kind contribution is required Figure 18 Add Partner Details to table outlined in above Stronger Communities Programme 17 Evidence of confirmation of partner funding MUST be provided This is a mandatory requirement and is outlined in the SCP Guidelines Where the partner funding is an in kind contribution evidence should include how the in kind has been calculated see 4 2 of the Frequently Asked Questions for guidance Upload evidence of Partner Funding in the Documents Dropbox Question 30 for each funding partner listed in Partner Funding Table Where an Applicant is making an Own Contribution evidence of confirmation of a cash contribution is not required However evidence of confirmation of an Applicants in kind contribution is required including how the in kind has been calculated Project Budget Items Sub Tab
4. This title may be used in any announcements launches etc Example e Harry Oval Lighting Upgrade or e Broadfield Softball Club Purchase of Equipment or e Broadfield Community Centre Kitchen Replacement Figure 8 Example of a text field Responding to Application Questions Questions in the application form should be considered in conjunction with the SCP Guidelines Frequently Asked Questions and other supporting information available from www infrastructure gov au SCP oaving information in the Application Form Select the Save button at the bottom of the screen to save your responses and remain on the same tab Select the Next button at the bottom of the screen to save your responses and continue to the next tab IMPORTANT The GMS Portal has an automatic time out after 25 minutes of inactivity It is recommended that you click the Save button frequently as you work on the application 8 Stronger Communities Programme Exiting an Application If you need to exit the application before it is completed ensure you save the tab you are working on then click the Logout button located in the top left of each screen see Figure 9 below Australian Government Department of Infrastructure and Regional Development Submission SCP0000105 in Stronger Communities Programme Application for City of Mount Gambier NOTE e Green tabs are those that are complete and have been validated by the system e Redtabs are t
5. am unable or unwilling to resolve or deal with the conflict as required by the terms noted above the Department may seek to terminate any Grant Agreement established in relation to the project hw acts as my electronic signature Figure 26 Declaration of Conflict of Interest SUBMIT TAB All of the tabs apart from the Submit tab must be green and ticked before the application can be submitted see Navigating the Application Form page 7 Once the Legal Authorisation tab has been completed only the Submit tab will be available You will need to contact GMSHelpdesk infrasiructure gov au if you wish to make changes after the Legal Authorisation has been completed Once you click SUBMIT your form will be lodged with the Member of Parliament and will be ready for review A summary of the application form contents including a list of all uploaded documents is automatically emailed to the Authorised Signatory as confirmation that the application has been received by the Member of Parliament 24 Stronger Communities Programme
6. before it can commence i e building and planning approvals rezoning or an Environmental Impact Statement Issuing Authority Name Issuing Authority Type Status of Permit Issue Expected Issue Date Figure 14 Adding Licence or Approval details 14 Stronger Communities Programme Complete all fields and click on the Update button see Figure 15 below Repeat for each licence or approval 12 Does the project require any licenses or approvals before it can commence i e building and planning approvals rezoning or an Environmental Impact Statement No Yes Please give details below Name of Parmit Issuing Authority Name Issuing Authority Type Status of Permit Details of Licence or Approval Name of Permit fF suing Authortyname Issuing authority type Status of Permi Issue Expected Issue Date HL Figure 15 Complete details of Licence or Approval and click Update outlined in above Details of the particular Licences or Approvals will be added to the application see Figure 16 below 12 Does the project require any licenses or approvals before it can commence i e building and planning approvals rezoning or an Environmental Impact Statement No Yes Please give details below Name of Permit Issuing Authority Name Issuing Authority Type Status of Permit Issue Expected Issue Date Building Approval Local Government 19 Aug 2015 Add details of a licence or approval Figure
7. completed To undo this tab you must send a request via email to GMSHelpdesk infrastructure gov au Clicking on the checkboxes acknowledges that you have read and understood your obligations in respect of the application and acts as an electronic signature see Figures 25 and 26 below Legal Authorisation Note The Legal Authorisation and Declaration of Conflict of Interest should only be completed once all other parts of the application have been completed The previous tabs in the application form will be locked once the Legal Authorisation and Declaration of Conflict of Interest have been completed Please consider taking the opportunity to review your responses before completing this page This Legal Authorisation may only be completed by the Authorised Signatory for the organisation mentioned in this application as of Confirm that e am a person authorised to make this declaration on behalf of my organisation and all relevant persons have made a full disclosure of information e The information provided in this form and all attached documents is complete and correct understand that information provided will form the basis of the Grant Agreement and that giving false or misleading information is a serious offence i Department of Infrastructure and Regional Development the Department is authorised to undertake the necessary steps to assess the proposal from my organisation by checking the information provided in this proposa
8. 22 What are the major budget items for the project Examples of Budget Items include e Construction Fit out e Development Planning e Plant Equipment Hire e Government Approvals e Legal Accounting e Other Costs e Consultants Contractors e Project Management e Materials Enter budget item amounts for the project by selecting Add budget line item and completing line item details see Figure 19 below Click on the Update button The line item will then be displayed in the budget table Repeat for each additional line item All budget items totalled together must match the total project budget 18 Stronger Communities Programme Budget Items 22 What are the major budget items for the project Hint After filling in budget item details select Update and then Save The budget item will then be displayed in a budget tak Category Description of Use Estimated Commencement Date Total Value c Details of Budget Line Item Line Item Category Select One v Description of Use Remaining Characters 300 Estimated Commencement Date E Estimated Completion Date IT E EP Total Estimated Cost of Budget Line Item SCP Funding for this Budget Line Item Ten Figure 19 Example of Budget Line Item fields 23 Do you have quotes for the cash Budget Items e Yes please upload evidence in the Documents Dropbox Tab mandatory document e No please source quotes before lodgeme
9. CP Guidelines and supporting documentation available on the Department s website www infrastructure gov au SCP If you require further clarification send your question to SCP infrastructure gov au IMPORTANT Application information in this document is a sample only 4 Stronger Communities Programme ABOUT THE APPLICATION FORM Accessing the Application Form The SCP application form can only be accessed completed and submitted via the secure online GMS Portal The online form is not downloadable to an Applicant s personal computer Access to the GMS Portal will only be available via a link provided to the Applicant by the Member of Parliament To enter the GMS Portal Applicants should click on the link provided by the Member of Parliament and click on SCP Applicant see Figure 1 below This is the gateway for organisations to access the Grants Management System GMS administered by the Department of Infrastructure and Regional Development GMS integrates and supports the administration of regional grants The system allows you to manage your grant application in a secure online environment You can use the GMS for National Stronger Regions Fund NSRF Register your organisation Register as a user Manage your organisation s details Complete and submit webform applications and Upload supporting documents Stronger Communities Programme SCP Complete and submit webform applications Assess ap
10. P Tundimg enne 3 The Application Process wissancnaxsncvccaiscansnansadvnnaiscanenaneninnnahioaminanen Di Raritan b i a cite eX apa cb ettbani 3 Disclosure Of MTOM Mal OU NI TO OO TET 3 Eege 4 ABOUT THE APPLICATION FORM cccccsssececcesseeeeeeesseeeeceaseeeseoasseeseoeaseeesooaseeeseoaneeeseoenneees 5 PICCCSSIING te AD DIICATION FPO SUR RET TT 5 Crean mrap ieai ON E 5 Navigating the Application Fomm nennen nnne nennen nennen 7 Responding to Application COuesions enne nnns 8 Saving information in the Application Form sseeesssesseeeeeneeennnnn nennen 8 EXIUING ari AD DIC ATION sia ae iat ode Rae a ek Reni eU Ren DU eU Ee dU ER 9 COMPU IMMNG E An ee e p NEED 9 Printing an Application ccceccsecceeeeeeeeeeeseeeeeeeeeeeeeeeseeeeeeeeeeeseeeseeseeesaeeeseesueeeesseeseeesseeseeeeeees 10 Withdrawing an Application nnnm nmm 10 COMPLETING AN APPLICATION 11 eeecciieeeeru innen nena n nanus ananas n sana saa sas a sans asas an raras 11 BEFORE YOU CN EE 11 ELIGIBILITY CHECKLIST TAB nnn nsnna nnns sna nnns anas rns 11 ORGANISATION DETAIES TAE ctiuort atit tepEac eth repa mItARI S Re ERU ARI UC E Rei UH a Yeh aEvew ies 12 PROJE CTE DETAILS TAB 12 POSC DETS UD Ta E 12 Project Location SuUD T ADs REE 13 Construction Projects Only SUD T E 14 FINANCIAL DETAILS E 16 POE CFNM TUD a Dee E S ee eee ne ee 16 Parner F nding SUD TaD RR m 17 Stronger Commu
11. Project Funding Sub Tab 16 Are you registered for GST e Yes e No Depending on your response to this question questions 17 and 18 will seek either GST Exclusive or GST Inclusive amounts 17 What is the total project cost These fields are automatically formatted for currency figures Please enter the figures without using signs or commas Round up or down as appropriate to the nearest dollar The total project cost cannot be less than twice the value of the requested SCP grant funding eg if the grant amount request is 5 000 then the total project cost cannot be less than 10 000 18 How much SCP funding are you applying for These fields are automatically formatted for currency figures Please enter the figures without using signs or commas 16 Stronger Communities Programme 19 Within the last two years has your Organisation been involved in any legal proceeding e Yes e No 20 Has anyone involved in your organisation to the best of your knowledge been bankrupt or convicted of fraudulent or criminal activities e Yes e No Partner Funding Sub Tab 21 Provide details of all partner cash and in kind funding contributions required to deliver the project Please indicate the name of the funding partner and amount Applicant s cash and in kind contributions are considered an Own Contribution Add Partner Funding Details for each funding partner by selecting Upload Partner Funding Details see Fi
12. STRONGER COMMUNITIES PROGRAMME GMS PORTAL USER GUIDE FOR APPLICANTS August 2015 Commonwealth of Australia 2015 ISBN 978 1 925216 89 9 August 2015 INFRA2557 Ownership of intellectual property rights in this publication Unless otherwise noted copyright and any other intellectual property rights if any in this publication is owned by the Commonwealth of Australia referred to below as the Commonwealth Disclaimer The material contained in this publication is made available on the understanding that the Commonwealth is not providing professional advice and that users exercise their own skill and care with respect to its use and seek independent advice if necessary The Commonwealth makes no representations or warranties as to the contents or accuracy of the information contained in this publication To the extent permitted by law the Commonwealth disclaims liability to any person or organisation in respect of anything done or omitted to be done in reliance upon information contained in this publication Creative Commons licence With the exception of a the Coat of Arms b the Department of Infrastructure s photos and graphics copyright in this publication is licensed under a Creative Commons Attribution 3 0 Australia Licence Creative Commons Attribution 3 0 Australia Licence is a standard form licence agreement that allows you to copy communicate and adapt this publication provided that you attribute the work to th
13. ce of legal status Incorporated bodies must include articles of incorporation or similar document Mandatory Other document Maximum File Size 15 MB Document Type Document Name Available Actions Figure 21 Add additional documents as an Other document outlined in above In addition to the mandatory documents Applicants may upload up to 20 other documents in support of their application All documents must be attached under the Documents Dropbox Tab Attach supporting documents to the application in the GMS Portal by e selecting the document type from the drop down box see Figure 22 below e selecting the Browse button circled in Red in Figure 23 below and navigating to the document in the window that opens and e selecting the Upload button to upload the document and attach it to the application see Figure 24 below If the document needs to be changed select the Delete button and upload another document It is recommended that Applicants select Document name to confirm the upload has been successful Document lt Please select a document type to upload gt V Figure 22 Drop down box to select document type Upload Maximum File Size 15 MB Figure 23 Example of area to upload documents Browse button Stronger Communities Programme 21 Documents Dropbox 25 Please upload all mandatory and other documents Mandatory documents will appear in the drop down menu as you prog
14. come of this project will be an increase in participation numbers for children and adults to develop a healthier community Project Location Sub Tab 10 Project Location where will the Project be located Complete all fields address Line 2 optional If the Project is located across multiple sites provide details of the Primary Project Location only In some cases the Primary Project Location Name may be the same as Town Suburb Stronger Communities Programme 13 Construction Projects Only Sub Tab You are required to complete this sub tab if your project is a construction project refer question 6 If you answered Other in question 6 these fields will be greyed out 11 Please provide the following dates You can enter dates by selecting the calendar icon see Figure 13 below and selecting a date from the calendar The Estimated Project Finish Date cannot be earlier than or the same as the Estimated Project Start Date 11 Please provide the following dates Estimated Project Start Date Estimated Project Finish Date Figure 13 Example of date fields 12 Does the project require any licences or approvals before it can commence i e building and planning approvals rezoning or an Environmental Impact Statement e No e Yes If the project requires approvals click on the Add details of licence or approval link outlined in in Figure 14 below 12 Does the project require any licenses or approvals
15. e Commonwealth and abide by the other licence terms A summary of the licence terms is available from http creativecommons org licenses by 3 0 au deed en The full licence terms are available from http creativecommons org licenses by 3 0 au legalcode This publication should be attributed in the following way Commonwealth of Australia 2015 Use of the Coat of Arms The Department of the Prime Minister and Cabinet sets the terms under which the Coat of Arms is used Please refer to the Department s Commonwealth Coat of Arms and Government Branding web page http www dpmc gov au pmc about pmc core priorities guidelines and procedures other agencies and in particular the Commonwealth Coat of Arms Information and Guidelines publication Contact us This publication is available in PDF format All other rights are reserved including in relation to any Departmental logos or trademarks which may exist For enquiries regarding the licence and any use of this publication please contact Director Internal Communications and Publishing Communications Branch Department of Infrastructure and Regional Development GPO Box 594 Canberra ACT 2601 Australia Email ublishin infrastructure gov au Website www infrastructure gov au ii Stronger Communities Programme Contents BEFORE YOU BEGIN WE 3 What is the Stronger Communities Programme cccccccceececeeecececeseeeeeseeeeseeeesseeeesaeeesseeesens 3 Who is eligible to apply for SC
16. gure 17 below Partner Funding 21 Provide details of all partner cash and in kind funding contributions required to deliver the project Please indicate the name of the funding partner and amount Applicant s cash and in kind contributions are considered an Own Contribution Value of Contribution Funding Partner Name Funding Partner Type Type of Contribution GST Exclusive Total for Cash Contribution only 0 Total for in kind Contribution only 0 Total Value of Contribution total 0 Upload Partner Funding Details Note It is an eligibility requirement that all partner funding is confirmed Upload evidence of Partner Funding in the Document Dropbox for each Funding Partner listed in Partner Funding Table This is a mandatory requirement and is outlined in the SCP Guidelines separate evidence of partner cash funding is not required where the Applicant is making an Own Contribution however evidence of an Applicant s in kind contribution is required Figure 17 Upload Partner Funding Details Complete all fields and click on the Upload button see Figure 18 below Repeat for each funding partner for all cash and in kind contributions Details will be added to the table Partner Funding Funding Partner Name Funding Partner Type Type of Contribution Value of Contribution Total for Cash Contribution only 0 Total for in kind Contribution only 0 Total Value of Contribution total 0 Details of Partner Funding
17. h the Australian Charities and Not for profits Commission the Department will contact the Commission direct for your organisation s financial information Mandatory documents are attached to the application under the Documents Dropbox Tab see Figure 20 below Please read instructions on the tab for guidance on uploading documents EE E ENER Documents Dropbox 25 Please upload all mandatory and other documents e Mandatory documents will appear in the drop down menu as you progress through the SCP online application form in the GMS Portal e Please complete all questions and make sure previous tabs are green before selecting a drop down option here to add a document Please refer to section 3 5 of the Frequently Asked Questions for a list of all mandatory documents e Each document must be under 15 megabytes and have a file name less than 45 characters including special characters spaces and the file extension to be uploaded e In addition to the mandatory documents you may upload a further 20 Other documents from the drop down menu to support your application for example licenses or approvals relevant insurances and or lease arrangements for your project e Documents should be referenced using the naming convention mentioned in the User s Guide e Allow five minutes for documents to upload Document Please select a document type to upload gt w Browse Upload Document Type Document Name Available
18. hose that contain incomplete mandatory questions including missing mandatory documents or invalid responses e The yellow tab is the one that you currently have open autre von toon oo cre orn rene rece omes tos geren en Eligibility Checklist Applicants must satisfy all of the eligibility requirements These questions wil help you determine whether your application will be eligible for funding Applications that do not satisfy all of the eligibility requirements will be deemed ineligible Ineligible applications will be returned by the Department to your local Member of Par amp ament Applicants must comply with all of the following requirements for a project to be considered eligible for grant funding v be an eligible applicant see Section 4 1 1 of the SCP Guidelines v be for an eligible project see Section 4 1 2 of the SCP Guidelines seek a grant of at least 5 000 and up to maximum of 20 000 4 match the SCP grant in cash or in kind on at least a dollar for dollar basis and all partner funding is confirmed SE Oe KH WEE HR LN Figure 9 Save the tab you are working on and click Logout outlined in above Continuing an Application To continue an existing application from the Home page select the Find Existing SCP Application button on the left hand side of the screen provide your Applicant ID and Password and select the Continue button see Figure 10 below Stronger Communities Programme SCP App
19. ically detect whether you have not answered a mandatory question or your answer is not within the defined parameters e g the project finish date is before the project start date The tabs with colour codes ticks and crosses are a guide to the status of the information white indicates that the tab has not yet been opened yellow indicates that the tab is currently open on your screen red with a cross indicates invalid or incomplete fields on the tab and green with a tick indicates that all the required information has been provided and has been validated by the system If you have a red tab notifications with a cross will appear in a box at the top of the screen to inform you of the fields that require changes or completion on that tab see Figure 7 below If the tab has sub tabs you must click on the red sub tab to view the relevant notification Stronger Communities Programme 7 Notifications amp Please provide Partner Funding details Figure 7 Mandatory warning icon shown as an x or error icon IMPORTANT You cannot submit an application form that has a red tab as the form has invalid or incomplete fields Free text fields You can type directly into free text fields All free text fields have a character limit that is identified in the Remaining Characters at the bottom of the text field see Figure 8 below T Project Title Maximum 50 characters
20. l or by obtaining additional information om o Departmental databases and records including information related to previous funding provided to my organisation o Other Australian Government agencies such as the Australian Taxation Office and the Australian Securities and Investments Commission o Any other appropriate organisation information source or person as reasonably required to perform background checks e To the best of my knowledge have disclosed Part A Declaration of Conflict of Interest all actual apparent or potential conflicts of interest that would prevent my organisation from proceeding with the proposal outlined or from entering into a Grant Agreement with the Australian Government to deliver the project Ch acts as my electronic signature Figure 25 Legal Authorisation Stronger Communities Programme 23 Declaration of Conflict of Interest Please complete either Part or Part Il of the Declaration of Conflict of Interest Part No Known Conflict confirm that at the time of signing to the best of my knowledge am unaware of any actual apparent or potential conflicts of interest that would prevent my organisation from proceeding with the proposal outlined in the application or from entering into a Grant Agreement with the Australian Government to deliver the project undertake that if at any time become aware that or any other employees or persons associated with have an actual apparent or potentia
21. l Member of Parliament Applicants must comply with all of the following requirements for a project to be considered eligible for grant funding be an eligible applicant see Section 4 1 1 of the SCP Guidelines be for an eligible project see Section 4 1 2 of the SCP Guidelines seek a grant of at least 5 000 and up to a maximum of 20 000 E match the SCP grant in cash or in kind on at least a dollar for dollar basis and C all partner funding is confirmed Figure 12 Check boxes outlined in above Stronger Communities Programme 11 ORGANISATION DETAILS TAB Complete the following details using the dropdown menu where applicable 1 Your Organisation s Details Legal Name of Organisation Organisation Type Are you registered with the Australian Charities and Not for profits Commission ACNC only not for profit organisations are required to answer this question Australian Business Number ABN Electorate Organisational Email Organisational Website 2 Your Organisation s Physical registered Address 3 Your Organisation s Postal Address can be pre populated by choosing the Same as above tick box once Question 2 has been answered 4 Authorised Signatory Contact Details e g CEO the person authorised to sign Grant Agreements this person will also provide the electronic signature for this application 5 Whois the Project Manager who will lead the implementation of your project completio
22. l conflict of interest then will a immediately notify the Department in writing of that conflict and of the steps propose to take to resolve or otherwise deal with the conflict b make full disclosure to the Department of all relevant information relating to the conflict and C take such steps as the Department may if they choose to reasonably require resolving or otherwise dealing with that conflict understand that if fail to notify the Department of any actual apparent or potential conflicts of interest or am unable or unwilling to resolve or deal with the conflict as required by the terms noted above the Department may seek to terminate any Grant Agreement established in relation to the project Es acts as my electronic signature Part Il Disclosure of Interests disclose the following interests Remaining Characters 2500 undertake that if at any time have an actual apparent or potential conflict of interest then will a immediately notify the Department in writing of that conflict and of the steps propose to take to resolve or otherwise deal with the conflict b make full disclosure to the Department of all relevant information relating to the conflict and c take such steps as the Department may if they choose to reasonably require resolving or otherwise dealing with that conflict understand that if fail to notify the Department of any actual apparent or potential conflicts of interest or
23. l select projects from his or her electorate and submit these projects to the Department of Infrastructure and Regional Development the Department for assessment against the requirements of the Guidelines Applicants need to ensure that they allow sufficient time for Members of Parliament to review and submit applications to the Department Applications can be submitted by Members of Parliament at any time and should be submitted by 5 00pm local time on 30 October 2015 for 2015 16 payments and 29 April 2016 for 2016 17 payments Disclosure of Information Information contained in applications may be provided to relevant third parties such as organisations individuals and any others you identify in your application Information relating to individuals will be protected under the Privacy Act 1988 Requests for access to such information where not agreed to by Applicants will be dealt with under the provisions of the Freedom of Information Act 1982 As required under the Commonwealth Grant Rules and Guidelines a list of projects that receive grant funding will be published on the Department s website Stronger Communities Programme 3 Help and Support If you are experiencing any technical difficulties regarding the completion of the application form please contact the Department s Helpdesk on either GMSHelpdesk infrastructure gov au or 1800 026 222 Monday to Friday from 9am to 5pm AEST For queries relating to the SCP refer to the S
24. lication Find Create New SCP Application Please enter your 10 character Application ID e g SCP0000001 and Password Please note that passwords are case sensitive ind Existing SCP Application If you have forgotten your Application ID or Password please email GMSHelpdesk infrastructure gov au or contact the Helpdesk on 1800 026 222 Change Password guida Application ID Aopication Password i EEEEEEEEEEEEEENE Continue Clear Close Figure 10 To continue an existing application complete fields and click on continue outlined in above Stronger Communities Programme 9 Printing an Application If you would like to print your application you should email the application to yourself by selecting the Email me a copy of this application button at the bottom of your screen You are able to email a copy of the application to yourself at any time If you do not receive the email you should check that the email address recorded in your Organisation Details tab is correct in the GMS Portal Withdrawing an Application To withdraw a submitted application you should contact your local Member of Parliament The Member of Parliament will be able to reject the application in the GMS Portal prior to submission to the Department If the application has been submitted to the Department by the Member of Parliament the Member of Parliament will contact the Department to advise the application is to be withdrawn 10 Stronger Communitie
25. n of this question is only required if the Project Manager differs from the Authorised oignatory IMPORTANT You will not be able to proceed with the application until this tab is completed PROJECT DETAILS TAB Project Details Sub Tab 6 Project Type Choose either Construction or Other by clicking the appropriate circle 12 Stronger Communities Programme T Project Title Please provide a Project Title up to a maximum of 50 characters Project Title example e Harry Oval Lighting Upgrade or e Broadfield Softball Club Purchase of Sporting Equipment or e Broadfield Community Centre Kitchen Replacement 8 Description of Outputs Describe in summary the purpose of your project up to a maximum of 700 characters This description may be used in any announcements launches etc Do not include Project Outcomes see Question 9 For example e The project will replace the existing kitchen in the Community Centre and include the purchase of a new fridge stove and microwave or e he project will upgrade Harry Oval by replacing 100 square metres of existing turf install four new light poles and lights and upgrade dressing sheds by replacing the existing shower and toilet facilities 9 Description of Outcomes Provide details regarding how the project will improve local community participation cohesion and contribute to vibrant and viable communities up to a maximum of 1500 characters For example e An out
26. nities Programme 1 Project te E E E ie D aD sce ibipte note tent etos entente e EA E 18 Applicant Financials SubD Tab cc ceccssescsecessececcseeeceececceeesoueeeccesesceaeecaecescesesceaeesceassoeeeess 19 DOCUMENTS DROPBOX TAB EE 19 LEGAL AUTHORI ATION TAB iriran R 23 UIT TAD eae AAE E E EEA TEA E AEA EEEE 24 2 Stronger Communities Programme BEFORE YOU BEGIN What is the Stronger Communities Programme The Stronger Communities Programme SCP is an Australian Government programme designed to deliver social benefits across Australia Who is eligible to apply for SCP funding To be eligible for funding an Applicant must be a legal entity with a current Australian Business Number ABN and be either e acommunity based not for profit organisation in its own right that is not owned by a state or territory government or e aLocal Government Authority The Application Process Through community consultation processes Federal Members of Parliament will identify eligible projects and Applicants Those invited to apply by the Member of Parliament will be provided with an electronic link by the Member of Parliament to a secure online Grant Management System GMS Portal to complete an online application form Only Applicants that have been identified to apply will be provided with the link Following completion of the application form it will be submitted electronically to the relevant Member of Parliament who wil
27. nt of the Application If you are unable to upload all quotes in the one mandatory document additional quotes can be added as Other documents in the Documents Dropbox Tab Applicant Financials Sub Tab 24 In the table provide a summary of the financial performance and position of the organisation for both the previous two financial years Complete the table for 2013 14 and 2014 15 financial years Please enter the figures without using signs or commas DOCUMENTS DROPBOX TAB 25 Please upload all mandatory and other documents All Applicants are to provide the following documents e Quotes for the total project cost and e Written confirmation of all cash and in kind partner funding If partner funding is conditional on the provision of the funding grant Applicants must provide a letter of intent from the organisation providing funding Stronger Communities Programme 19 In addition not for profit organisations are to provide the following documents e Financial Information on your organisation in one of the following forms Audited Financial Statements or similar for two of the three most recent consecutive years signed by an independent auditor or Copies of financial information that Incorporated bodies are required to provide under relevant state legislation and e Evidence of legal status ncorporated bodies must include articles of incorporation or similar document For those organisations registered wit
28. oaded by the system It is recommended that document sizes be kept to a minimum to reduce upload times Allow five minutes for each document to upload To reduce the file size of documents convert the document to a PDF by opening the document selecting Save As and choosing PDF pdf or by removing unnecessary images or creating a Zip file Supporting documents must have a file name that is less than 45 characters long including the file extension for example docx or pdf and use the suggested file name convention below The suggested file names will ensure that file names are less than 30 characters For example if the application number is SCP123 then use the following convention e Evidence of Quotations SCP123 Quotations e Audited Financial Statements SCP123 Financial Statements IMPORTANT If you experience difficulty uploading documents you should contact the Department s Helpdesk on either GMSHelpdesk infrastructure gov au or 1800 026 222 Monday to Friday from 9am to 5pm AEST 22 Stronger Communities Programme LEGAL AUTHORISATION TAB The Legal Authorisation and Declaration of Conflict of Interest should only be completed once all other parts of the application have been completed Please consider taking the opportunity to review your responses before completing this tab The previous tabs in the application form will be locked once the Legal Authorisation and Declaration of Conflict of Interest have been
29. plications MP only and Upload supporting documents For any access or technical related issues please email GMSHelpdesk infrastructure gov au or call 1800 026 222 Please click required button below to continue Rem NSRF SCP Applicant SCP MP Figure 1 Click on link outlined in above to access the SCP Applicant Home page Creating an application To create an application from the Home Page select the Create New SCP Application button on the left side of the screen see Figure 2 below Home Stronger Communities Programme SCP Applicant Home Create New SCP Application From here you can Find Existing SCP Application S Seti e create continue or submit applications for Stronger Communities Programme SCP grant if submission period open Change Password e view applications for Stronger Communities Programme SCP grant if submission period has closed Figure 2 Click on link outlined in above to create an application Stronger Communities Programme 5 Start a new application by providing and verifying a New Password see Figure 2 below and then click continue see Figure 3 below Stronger Communities Programme SCP Application Create Create New SCP Application OSS To create a new application you need a password that will be used to access this application Find Existing SCP Application Please note that passwords are case sensitive Change Password Application Ne
30. ress through the SCP online application form in the GMS Portal Please complete all questions and make sure previous tabs are green before selecting a drop down option here to add a document Please refer to section 3 5 of the Frequently Asked Questions for a list of all mandatory documents Each document must be under 15 megabytes and have a file name less than 45 characters including special characters spaces and the file extension t In addition to the mandatory documents you may upload a further 20 Other documents from the drop down menu to support your application for examp Documents should be referenced using the naming convention mentioned in the User s Guide e Allow five minutes for documents to upload Document Please select a document type to upload gt V HIS Upload Available Document Type Document Name Nisin Quotes for the total project cost Mandatory SCP0000111 Quotes docx Evidence of legal status Incorporated bodies must include articles of incorporation SCP0000111 Legal gesi Delete or similar document Mandatory Entity docx Other document SCP0000111 Clubhouse docx Delete Figure 24 Example of documents that have been successfully uploaded to the system IMPORTANT ALL uploaded supporting documentation must be less than 15MB each and have a file name less than 45 characters including the file extension Any documents that are 15MB or larger will generate an error message and will not be upl
31. s Programme COMPLETING AN APPLICATION BEFORE YOU BEGIN TAB Before commencing the application in the GMS Portal you need to read the information on the Before you Begin Tab about the Application Form and click the acknowledgement field highlighted in blue at the bottom of the screen to confirm you have read and understood the information provided see Figure11 below Acknowledgement Before commencing the application in the GMS Portal you will need to press the acknowledgement button to confirm you have read and understand the information provided above Figure 11 Click on the Acknowledgement field outlined in above ELIGIBILITY CHECKLIST TAB Before proceeding confirm that you meet each of the eligibility criteria by ticking all the checkboxes Click on the checkbox next to each of the five eligibility criteria to confirm that you are eligible to be considered for funding see Figure 12 below You will not be able to continue the application if you do not comply with all eligibility criteria Project Details Financial Details Documents Dropbox Legal Authorisation Submit Eligibility Checklist Applicants must satisfy all of the eligibility requirements These questions will help you determine whether your application will be eligible for funding Applications that do not satisfy all of the eligibility requirements will be deemed ineligible Ineligible applications will be returned by the Department to your loca
32. tion 6 Stronger Communities Programme Navigating the Application Form The application form is divided into sections and each section is accessed via a tab Tabs are located in a row near the top of your screen Each tab relates to a different aspect of the application In addition some tabs contain sub tabs that form a row under the primary tab see Figure 5 below Home Submission SCP0000111 in Stronger Communities Programme Application for reate New SCP Application ind Existing SCP Application Ch P d NOTE e Green tabs are those that are complete and have been validated by the system e Red tabs are those that contain incomplete mandatory questions or invalid responses g e The yellow tab is the one that you currently have open eree Authorisation IECH Project Details Figure 5 Application tabs and sub tabs outlined in above To progress through each tab you should click on the Save button in the bottom right corner of each screen and click Next gt gt to continue see Figure 6 below lt lt Prev ea Figure 6 To progress through the Application click Save and Next gt gt outlined in above You must complete the Before you Begin Eligibility Checklist and Organisation Details tabs before you can access the remaining tabs Completion of all tabs is mandatory however completion of some fields within tabs is not mandatory The application form will automat
33. w Password Passwords must contain the following e 8 20 characters in length and e 1 uppercase character and e 1 numeric character and e either 1 lowercase character or 1 special character special characters are _ S amp Figure 3 Click on the Continue button outlined in above after providing and verifying your password to create an application Once you have verified your password an Application ID will be assigned to your application see Figure 4 below Ensure you keep a record of your Password and Application ID as you will need both to enable access to the application once you Logout Department of Infrastructure and Regional Dcvclopment SubmissiorgSCP00001058n Stronger Communities Programme Application for r Notifications Please acknowledge that you have read and that you understand the information provided NOTE e Green tabs are those that are complete and have been validated by the system e Red tabs are those that contain incomplete mandatory questions including missing mandatory documents or invalid responses e The yellow tab is the one that you currently have open enner IER GERE rec onus reete Eent eneen Stn PLEASE TAKE NOTE OF YOUR APPLICATION NUMBER AS THIS AND YOUR APPLICATION PASSWORD WILL BE REQUIRED TO ACCESS YOUR APPLICATION IN FUTURE Figure 4 Your Application ID is created outlined in above after providing and verifying your password to create an applica
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