2015 Teacher Validation Database (TVD) User Guide
Contents
1. _ _ es e This is the Activity A number of the Group G If the A column has listed the unit and or activity was not identified in Tutorial Direct Allocate Relevant unit data was obtained from Banner The School name e g School of Arts VIC This column is an optional feature for Faculty School nominees to use and was designed for nominees who verify more than 100 rows of data and or are unable to verify the data in one session Nominees have the ability to track the rows of data Valid they have verified at all times If a nominee has verified row they can select Yes in the drop down menu and continue verifying data This function is used to carry out various tasks when verifying information duplicating rows editing staff blanking staff and editing the G and A column Published 24 02 2015 Page 5 of 13 Teacher Validation Database TVD User Guide Verifying Teaching Staff and Units Before verifying information on the Teacher Validation Database TVD please consider the following 1 What source of information will be used to verify teaching staff members and units on the TVD from your area Academic Workloads Timetabling Records School list of units from Banner Other records used in the Faculty School LTC recommends that nominees use the most up to date information that has been approved by the National Head of School to complete verification on t2. AUSTRALIAN CATHOLIC UNIVERSITY 2015 Teacher Validation Database TVD User Guide ACU ang 7 Table of Contents INTRODUCTION ABOUT THE TEACHER VALIDATION DATABASE TVD ACCESS HOW TO LOGIN UNDERSTANDING THE TVD COLUMNS VERIFYING TEACHING STAFF AND UNITS ADDITIONAL VERIFICATION HOW TO FILTER INFORMATION HOW TO EDIT STAFF HOW TO DUPLICATE A ROW HOW TO REMOVE BLANK STAFF NAMES VERIFICATION CHECKLIST Published 24 02 2015 Teacher Validation Database TVD User Guide O A A CO CO OW 10 11 12 13 Page 2 of 13 Introduction This document is designed for Faculty and School nominees who are responsible for verifying staff and unit information for their relevant areas at ACU The document will provide step by step information relating to each of the Teacher Validation Database TVD components About the Teacher Validation Database TVD The Teacher Validation Database TVD is a web interface that is used for the Online Evaluation process of Student Evaluation of Units SEU and Student Evaluation of Teaching SET at the University This database includes a combination of data collected from Banner and Tutorial Direct Allocate The purpose of the Teacher Validation Database TVD is for the relevant National Head of School for units that are listed on Banner as being offered through a School Associate Dean Learning amp Teaching for units that do not belong to a particul
3. staff member to appear in the ACU Staff Directory website 5 If you have verified this row select Yes under the Valid column action Published 24 02 2015 Page 9 of 13 Teacher Validation Database TVD User Guide How to Duplicate a Row The Duplicate function allows the nominee to add additional rows to an existing unit and add additional teaching staff members if required 1 add additional teaching staff members to an existing unit select the row the database highlighted in red 2 Click on the action button located on the right hand side of the page and select Duplicate Department School of Education VIC Faculty of Education School of Education VIC Faculty of Education School of Education VIC Faculty of Education School of Education VIC Faculty of Education 3 Anew row will appear underneath the row you duplicated Type in the first name or last name and select a staff member from the drop down menu Click on the Save button 101 201415171 Yes EDFX512 GRAD PROFESSIONAL PRAC SEC 2 EDFX512 GRAD PROFESSIONAL PRAC SEC 2 Valid Action Yes If required you may need to edit the Group and Activity A information This function only applies for units taught in Semester 1 and Semester 2 and will only allow the nominee to edit the Group G and Activity A column for duplicated rows of data the function is not ap
4. ar School or nominee to verify and enter the complete list of teaching staff members for each University unit as recorded in Banner for their Faculty or School The information collected through this process will also be used for setting up the SEU and SET systems for the appropriate study periods Access Restricted access to the TVD is provided to Faculty and School nominees confirmed by the ADLT or National Head of School each year allowing the nominees to complete verification for their relevant areas only LTC requires Faculty and School nominees to complete verification several times a year for published Study Periods and access will be provided before the verification period commences and removed after the verification period closes Faculty and School nominees will be advised of access and the verification period dates by the LTC Evaluations team via email communication Published 24 02 2015 Page 3 of 13 Teacher Validation Database TVD User Guide How to Login e Inthe browser address bar type in https AWwebapps acu edu au units index php e Login as you would for your ACU computer at work with your ACU username and password e g User Name for John Smith is josmith e Click the Login button Login You are not currently logged in Please login using your normal ACU National staff login You need to login before you can access protected information ACU National Staff Help Supported br
5. being excluded from SECTION B of the SEU survey feedback about lecturer question and they will not be able to request for a SET survey Changes to teachers a unit will be accepted by LTC after the deadline for TVD verification Published 24 02 2015 Page 7 of 13 Teacher Validation Database TVD User Guide How to Filter Information The Filter function is used to view a particular category of information included in the database 1 Nominees can filter information using the search boxes that are located at the top of the page on the TVD Filter select Department Select Faculty Select Campus Select group Y Select activity 2 Type the information into the Filter box e g name code or campus and select from the drop down option Please note that each field is context sensitive Entering data in one field will return relevant associated details 20147523 20147523 Course ID SEU Unit Name 3 To return to the original view click on the Clear Filter button Filter Course ID 20147523 Clear Filter Course ID SEU First Code UnitName 20147523 Yes Roger Hillman ARTS232 LEARNING IN THE COMMUNITY Published 24 02 2015 Page 8 of 13 Teacher Validation Database TVD User Guide How to Edit Staff The Edit Stafffunction allows the nominee to change the name of a teaching staff member for any row and add an additional
6. he TVD 2 Which approach will be used to verify teaching staff members and units on the TVD Verifying units individually A Z Verifying page by page clicking the Next button located on the bottom right corner of the page in TVD Verifying teaching staff members individually A Z The most common method is to look up each unit individually however it is essentially up to the nominee to decide which method works best for them The TVD has been designed and reconfigured based on feedback from nominees as LTC understands each nominee has to verify a certain number of units from less than 50 rows to over 400 rows of data Published 24 02 2015 Page 6 of 13 Teacher Validation Database TVD User Guide Additional Verification As part of the ongoing improvement of the data collection process LTC will inform all staff members through the ACU Staff Bulletin that the Faculties and Schools are verifying information on lecturers tutors teaching in units offered through their areas Staff will be allowed to see the units for which their names have been assigned and staff will be provided with the contact list of those in Faculties and Schools who have the responsibility to verify update the TVD before the process closes If any staff member teaching in a unit is left out TVD they will not see the relevant unit information If the information is inaccurate on the TVD this can disadvantage the teaching staff member by
7. owsers e Firefox e Internet Explorer e Chrome e Safari Published 24 02 2015 Page 4 of 13 Teacher Validation Database TVD User Guide Understanding the TVD Columns There are several columns of data that are displayed on the TVD Please see table below for a description of each column Is a combination of the TERM code and CRN code obtained from Banner e g 201475 TERM code 23 CRN code 20147523 Course ID Last Last name of a staff member This column is used to identify if a staff member is a Lecturer in Charge LIC or Tutor T in the unit Note This column is an optional feature for Faculty School nominees to use as some Schools opt in to have this data sent to student systems for allocation of Primary Instructor Access Final Grades access on Student Connect The unit code e g ARTS232 The title of the unit e g LEARNING IN THE COMMUNITY Group G is the type of teaching situation copied from Tutorial Direct e g Lecture L Tutorial T Seminar S If the G column has listed the unit and or group was not identified in Tutorial Direct Allocate Relevant unit data was obtained from Banner This column is used to identify if a unit will be evaluated for an SEU survey The default setting is set to Yes on the database If this needs be set to No the nominee is required to provide a valid reason why the unit is to be excluded from evaluation e g unit is not running
8. pearing correctly e g John Smith is josmith Note If a staff member s name is not appearing on the system please check if an ACU email account has been setup by your area and contact Service Desk to organise for the staff member s name to be listed in the ACU Directory Units are only left blank if teaching staff member is unknown or the unit is not running E g Teaching staff member s name is left blank for a unit as the School is still looking for a sessional staff member to teach the unit or a teaching staff member has not been assigned to teach a unit yet unit is not running etc Duplicating a Row Duplicated rows have been created to add additional teaching staff members and or classes to the unit The Group G and Activity A column has been updated correctly for every row duplicated Role Column Optional for nominee to use Lecturer in Charge LIC and Tutor T role status has been appropriately listed for each row of data Valid Column Optional for nominee to use All rows of data that have been verified have Yes selected Published 24 02 2015 Page 13 of 13 Teacher Validation Database TVD User Guide
9. plicable for existing rows 4 Click on the action button located on the right hand side of the page and select Edit GA Duplicate Edit Staff Blank Staff action action action Published 24 02 2015 Page 10 of 13 Teacher Validation Database TVD User Guide 5 Update edit the Group type Lecture Tutorial Workshop and Activity number Click Save Edit Row 4 Group T Activity Save 6 If you have verified this row select Yes under the Valid column Published 24 02 2015 Page 11 of 13 Teacher Validation Database TVD User Guide How to remove Blank Staff names The Blank Staff function is used when the teaching staff member is unknown for the unit lf there is an incorrect staff member listed against the unit or class the Blank Staff function will delete the Firstand Lastname column information in that particular row 1 Click on the action button located on the right hand side of the page and select Blank Staff Department Faculty Campus Term Valid Action action School of Education Faculty of Duplicate Edit Staff 2 pop up message will appear confirming your action Click on the OK button The page at https webapps acu edu au says This will blank the staff data Do you really want to do this 3 Note a unit is listed with no staff name the SEU survey will not include PART B feedback about lecturer question and
10. teaching staff member for units that were not included in Tutorial Direct It is important to ensure that the correct teaching staff member is selected from the available Directory list There may be more than one staff member in ACU with the same first name and last name 1 Select the row in the database Highlighted in red 2 Click on the action button and select Edit Staff Department Action School of Education VIC Faculty of Education School of Education VIC Faculty of Education School of Education VIC Faculty of Education School of Education VIC Faculty of Education Edit Row 101 Firstname or Last name If the staff member s does not appear in this drop down list please email Service desk acu edu au to request for the staff member to appear in the ACU Staff Directory website in first name or last name to identify and select the teaching staff member from the drop down menu Edit Row 101 Firstname Jchnl or Last name If tt John Andrews does not appear in this drop down list please email Ser request for the staff member to appear in the ACU Staff Directory website John Arthur Franklin John Ballard John Barlow 4 Click the Save button Edit Row 101 Firstname John or Last name Andrews If the staff member s name does not appear in this drop down list please email Service desk acu edu au to request for the
11. the teacher s for that unit will not be able to apply a SET survey If the teaching staff member is unknown please make every attempt to confirm who is teaching the unit and enter in their details onto the TVD before the deadline LTC will not accept any changes after the deadline and will not add any staff members during the live survey period on the system Published 24 02 2015 Page 12 of 13 Teacher Validation Database TVD User Guide Verification Checklist SEU Column All units that have Yes in the SEU column are correct and will be evaluated if they have an enrolment of 10 or more students All units that have No in the SEU column will not be evaluated and have a listed reason why this unit tutorial class is not being evaluated in the comment box e g unit is not running this semester there are no students enrolled in the specific tutorial class etc Note The Policy on Unit Evaluation states that SEU applies to all undergraduate and postgraduate coursework units which have enrolments of 10 or more students It does not apply to postgraduate research units or programs Please see the ACU Unit Evaluation Policy for further information Editing Staff The teaching staff member has been assigned to the correct unit tutorial class Each question mark icon for the units tutorial class has been checked to identify if the staff member s username is ap
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