RiskAssess User Guide
Contents
1. NOTES Make sure that boxes of different sizes of rubber gloves are available Last year we ran out of large sizes Save Notes gt You can update the review notes by clicking Update Review Notes entering changes and clicking the Save Notes button Create Modifiable Copy Author s Update Delete Home Log out REVIEW NOTES Make sure that boxes of different sizes of rubber gloves are available Last year we ran out of large sizes Update Review Notes RISK ASSESSMENT EcoSolve High School Each time you click the Save Notes button the information entered here is stored with the risk assessment and is available whenever the risk assessment is viewed again such as for the review and update of the risk assessment the following year or when another member of staff is customising the risk assessment for a different class 11 Searching for Previous Risk Assessments RiskAssess has a Risk Assessment Search box on your home page that allows you to search for a particular risk assessment created at your school For example you can search for the risk assessment using the Experiment Name and the Teacher s name or any other combinations of the categories of key words shown in the Risk Assessment Search box You only need to enter one part of the Author s name For example if you type in Joe all risk assessments by Joe North or Joe Smith will be searched for Once you click the Search g2. found that all the risks are low risk Risks will therefore be managed by routine procedures in the classroom in combination with the specified control measures eer eee aoa a AER ALAS ares A aa A Rh a eae Yan ARE __ _ Sign Electronically If the classroom component of the experiment has a high or extreme level of inherent risk additional approval will need to be obtained from an authorized person Click on authorized person for details Approval by authorized person An authorized person e g Head of Department or Principal is required to approve the experiment when the inherent level of risk in the classroom is high or extreme I note that the inherent level of risk for this experiment is high or extreme As an authorized person I approve this experiment on the condition that the above control measures are put in place in the classroom er E E Se E E Sign Electronically As classroom experiments with a high or extreme level of inherent risk have the greatest potential to cause injuries it is important that an authorized person check that adequate control measures have been put in place to reduce the risk level to low risk In this case electronic signatures of the teacher the laboratory technician and the authorized person are required prior to the risk assessment being archived automatically See the later section on Archiving Risk Assessments for more information
3. more information see http www riskassess com au info student This Guide and On Screen Help Within RiskAssess This guide will help you get started with RiskAssess It also provides hints and suggestions for getting the most out of RiskAssess The RiskAssess system is easy to use and has help information on screen next to fields and buttons Further help is available by leaving your mouse pointer over boxes and buttons often you will see further information appearing in a yellow box Risk Assessment Search Fill in one box only unless you want to narrow the search Author Teacher You only need to type the the start of the information to search on teg Joe will find all risk assessments by Joe Smith Year Group p Joe North etc Experiment name Questions amp Suggestions Please let us know if you have any questions or comments We are always keen to receive any suggestions for ways to improve RiskAssess Dr Phillip Crisp for general discussion and feedback phillip ecosolve com au 61 0 2 9415 8677 James Crisp for technical issues and computer questions http jamescrisp org contact riskassesscontact Log In and Home Page The RiskAssess log in user name and password relates specifically to your school campus Any number of science staff from your school campus can use RiskAssess at the same time Staff can log in to RiskAssess from any internet con
4. RiskAssess User Guide Background Schools are legally required to conduct a risk assessment before each laboratory experiment Each person is required to carry out a risk assessment for the actual tasks that they are going to do A teacher assesses the risks for the experiment in the classroom a laboratory technician assesses the risks for preparing the package of equipment and chemicals for the class and then for disposing of these items afterwards It 1s not possible to do a risk assessment for another person RiskAssess provides a convenient and rapid method to meet these legal obligations It also helps avoid accidents with up to date safety information on equipment chemicals and living things RiskAssess saves time for teachers and laboratory technicians by providing a risk assessment proforma automatic equipment ordering and laboratory scheduling It also saves paper and filing by using electronic documents and electronic signatures RiskAssess can be used on computers 1Pads and other tablets and on smart phones iPhone Android etc RiskAssess can be accessed from home or from any location with an internet connection For student use we have developed a new version of RiskAssess called Student RiskAssess Student RiskAssess allows students to carry out risk assessments as required for the new Australian Curriculum for Science for the International Baccalaureate and for extended investigations student initiated experiments For
5. When you first generate a risk assessment no inherent risk level is assigned Once you choose an inherent risk level the form will automatically change to show only the relevant control measures and signature boxes Even if you are printing the form rather than using electronic signatures we recommend you select the inherent level of 9 risk and enter control measures if required using RiskAssess as this will decrease the number of pages you will need to print Signing of Risk Assessments RiskAssess contains an electronic signing feature for use by both the teacher and the laboratory technician and the authorized person if necessary When you click the Sign Electronically button a new box will appear You should enter your full name into the appropriate box and refer to the note below the signature Enter your full name fC O Sign gt Cancel By entering your name in the box above you are providing an electronic signature which is the equivalent of signing your name with a pen and as such will constitute a legally binding agreement between the relevant parties We can give no warranty in respect to fraud or security breach resulting from the use of an electronic signature If the risk assessment is changed using the Author s Update button or changing risk level or contro measures this electronic signature will be automatically removed Should you decide not to use the electronic signature feature you can alway
6. afety Data Sheet MSDS provide the basis for your risk assessment You must carry out a risk assessment for the actual tasks you are going to do A teacher assesses the risks for the experiment in the classroom a laboratory technician assesses the risks for preparing the package of equipment chemicals and living things for the class and then disposing of the items appropriately afterwards It is not possible to do a risk assessment for another person RiskAssess is a tool that provides information a template and a structure in which you may do your own risk assessments The risk assessment follows the ISO Standard 31000 2009 Risk Management Principles and Guidelines When you identify a risk from the checklist you need to consider its likelihood and its possible consequences The severity of the risk is assessed using the School s risk matrix also known as risk level matrix Click the School s risk matrix link for sample risk matrices and further information It is recommended that your school obtain copies of ISO Standard 31000 2009 and the Risk Management Guidelines HB 436 2004 and that persons carrying out risk assessments be familiar with them Copies of these documents may be obtained from your national Standards Organization The logic of the risk assessment process is as follows First of all you assess the inherent level of risk for an experiment that is the risk level without control measu
7. any problems check out the Frequently Asked Questions link on the webpage http www riskassess com au info faq Contact the Team If you have any further questions or suggestions please contact us Dr Phillip Crisp for general discussion and feedback phillip ecosolve com au 61 0 2 9415 8677 James Crisp for technical issues and computer questions http jamescrisp org contact riskassesscontact You can also click the link Contact Us at the bottom of every screen in RiskAssess
8. control measures such as safety glasses gloves etc Both the teacher and laboratory technician should complete the certification section to state that the risk level has been reduced to low risk Both electronic signatures are required for RiskAssess to automatically archive the risk assessment See the later section on Archiving Risk Assessments for more information Certification by teacher I have assessed the risks associated with performing this experiment in the classroom on the basis of likelihood and consequences using the School s risk matrix according to International Organization for Standardization Standard ISO 31000 2009 and the Risk Management Guidelines HB 436 2004 I consider the inherent level of risk risk level without control measures to be eea kaa aa aa lA nd Mal Bl Sh at Sd TaN a aa aa mah Sh aa Wl ht Sl a Bt aga Ea Sah aS Sa rata Acad el llc ip bel a ah act aaah Baan ah Sak a Bh a al Bh hy 8 a focal wt ca mwas mar Eat PBA al a aia k aia Poea rok Ve See feat Deeb ha fe eB cd Bard Bf ex Bak fea ea Sat oe nen a el al cali Allg Sool taal Soma P Control measures Hold test tube away from body when popping Explain possibility of test tube breakage and importance of safety glasses Ensure students check test tubes for signs of damage before popping M safety glasses O gloves O lab coat O apron O fume cupboard C demonstration Save Control Measures gt With the specified control measures in place I have
9. different time periods 13 Laboratory Scheduling View the laboratory schedule for Last Week Today Tomorrow 1 Week 4 Weeks The laboratory scheduling screen 1s a day by day view of future experiments up to 4 weeks that is 28 days from the current date or last week s experiments up to 7 days before the current date It shows summary information about each experiment and also provides a link to the full risk assessment for further details and or electronic signing As soon as a new risk assessment is entered in the system for an experiment it will automatically show up in the scheduling screen Laboratory Schedule Home Log out Show schedule for Four Weeks Print Download for Excel CSV Tuesday 14 August 2012 Period Room Year Teacher Experiment amp Procedure Prepared 2 3 11 Chemistry John Williams fe crystal growing ral Science World p45 Lodged 23 Jul 2012 12 26pm Wednesday 15 August 2012 Period Room Year Teacher Experiment amp Procedure Prepared 4 2 10 John Smith a Making hydrogen Sclence World 7 p 52 Cork to be used to trap hydrogen gas prior to popping Lodged 23 Jul 2012 11 24am In many schools teachers prepare risk assessments and then email them to laboratory technicians for review signing and preparation Alternatively laboratory technicians can view the scheduling screen and click the link to the risk assessments for review signature and preparation If laborat
10. document which has been appropriately 10 formatted by the RiskAssess system You can also save the PDF document to a sub directory or folder on your school computer for back up purposes see later section on Long term Storage of Risk Assessments If you wish to email the risk assessment enter the email address of the recipient in the appropriate box If you wish to email the risk assessment to several people enter the email addresses with a between them When a recipient receives a risk assessment by email the email will include summary information about the risk assessment This summary information shows up in the text of the email so the recipient of the email can see more about the risk assessment without having to open the attached PDF file The email also includes a link to the risk assessment in the RiskAssess system making it quick and easy to sign electronically The Email Print and Save Print PDF buttons are all at the bottom of the generated risk assessment since they are generally used after reading the risk assessment you may need to scroll down to see them Email Print You can enter multiple email addresses with between them save Print PDF Review Notes To keep track of modifications problems or ideas about experiments a button for Add Review Notes is provided at the top of the page A new window will appear and you can enter your notes and click Save Notes REVIEW
11. e 2 amp groups of 2 x magnesium ribbon 1 x 1M hydrochloric acid 1M Procedure or reference including Variations Science World 7 p 52 Cork to be used to trap hydrogen gas prior to popping Equipment to be used box of matches Potential hazards Standard handling procedures Box burns violently if ignited Keep dry Used matches should never be returned to the box Count boxes out and in cork test tube rack test tube small 75 x 8 mm borosilicate pyrex Potential hazards Standard handling procedures Breakage of test tubes Cuts from chipped test tube rims Inspect and discard any damaged test tubes Sweep up Small test tubes more likely to eject material during broken glass with brush and dustpan do not use fingers exothermic reactions wooden splint Potential hazards Standard handling procedures When lit it acts as ignition source causes burns Extinguish all tapers with water before disposal Chemicals to be used and produced hydrochloric acid solution 0 2 M to 4 M 1 to 14 wt wt HCl aq Class amp Pts III 7 12 Users 1 2 5 UN 1789 CAS 7647 01 0 Potential hazards Standard handling procedures Lung irritant hydrogen chloride gas is evolved skin irritant Do not breathe vapour Avoid splashes in eyes or on skin Review the risk assessment If you want to change anything click the Author s Update button at the top This takes you back to the form and you can fix any e
12. edule can be printed by clicking the Print button on the appropriate laboratory schedule screen If you would rather download the schedule into an excel file click Download for Excel CSV Ways to Use RiskAssess at Your School Either the teacher or laboratory technician can create the risk assessment in RiskAssess Both of them need to review and electronically sign the risk assessment for the assessment to be automatically archived in cases when the inherent risk is high or extreme in the classroom a third signature is required As each risk assessment has fields for equipment and chemicals for preparation scheduling details and notes it also acts as a good communication tool between teachers and laboratory technicians There are several recommended approaches for using RiskAssess effectively at your school Paper Based System Good Starting Point You may choose to print each risk assessment and have the teacher and laboratory technician sign it with a pen and then file it This is a good starting point but takes additional time and paper Note that using a paper based workflow still allows you to use the Laboratory Scheduling screen to see a day by day view of future and last week s experiments if the information has been entered into RiskAssess Electronic Documents Stored on the RiskAssess System Recommended Using electronic documents saves time and paper You can choose to sign the risk assessm
13. ent electronically by clicking the Sign Electronically button See Signing Risk Assessments 1n earlier section Both the teacher and the laboratory technician need to sign each risk assessment If the classroom component of the experiment has an inherent risk level of high or extreme additional approval is required from an Authorized person see The Actual Risk Assessment in earlier section Usually after creating a risk assessment you would sign your part electronically You then need to let the other person s know about the risk assessment so that they can review and sign it There are two alternative approaches to do this 1 Risk assessments are automatically included in the Laboratory Scheduling screen This means that 1f teachers usually create the risk assessments they do not need to tell the laboratory technicians about each one Instead laboratory technicians who are using the Laboratory Scheduling screen will see the risk assessments there and can check and sign them see earlier section on Laboratory Scheduling for more information 15 2 Alternatively you can send the risk assessment by email to another person for checking and second or third electronic signing For example if laboratory technicians generally create the risk assessments they can then email them to the appropriate teacher or vice versa The risk assessment can also be emailed to the authorized person if requ
14. fferent time or place you should generate a new risk assessment with the appropriate details You can do this easily through RiskAssess by clicking on the Create Modifiable Copy button This new risk assessment will have all of the information that the old one had except the scheduling information and Teacher field will be blanked It can then be customised with any changes in procedure the correct teacher and the correct scheduling information relating to room period date etc This approach allows you to use the automatic laboratory ordering and scheduling system and complies with the legislation as you are signing a risk assessment of the exact experiment you will be performing that is for a particular period on a particular day in a particular room The RiskAssess system makes it very quick and easy to copy and customise existing risk assessments created by yourself or other staff to save you time First find the risk assessment you want to customise See earlier section for Searching for Previous Risk Assessments This can be an archived risk assessment or one still in editable form a risk assessment before all the appropriate electronic signatures have been added Once you have found the relevant risk assessment and read the Review Notes if present click the Create Modifiable Copy button at the top of the page 12 Create Modifiable Copy Author s Update Delete Home Log out You will then have your
15. hemicals and living things for the experiment Type each item in the appropriate box and either click the Search and Add button or press the return key to locate it in the database Equipment Chemicals amp Living Organisms for Risk Assessment For each section below enter one or more words to search on and then click Search amp Add If a match is found it will be added to your risk assessment For example in the Chemicals Used section enter iron oxide click the button and it will be added to your risk assessment You can also search by chemical formula eg CH3COOH and incomplete words eg ir ox will find iron oxide Equipment Multiple results found Click one below or search again agar plate Remove 3 tape adhesive gloves rubber Remove 3 tape adhesive search amp Add 3 tape duct 3 tape electrical 3 tape packing Chemicals Used 3 taper 3 adhesive tape methylated spirits Remove 3 adhesive tape Search amp Add 5 callotape 3 duct tape 3 electrical tape Chemicals Produced Search amp Add Living Organisms Search amp Add When searching you can enter the first part of a word For example if you enter spat and click the Search and Add button spatula will be automatically entered If there are several options that match the letters you have entered in the
16. ired The email includes a link which when clicked will retrieve the relevant risk assessment in the RiskAssess system making it quick and easy to sign electronically When two electronic signatures or three in the cases where the inherent risk in the classroom is high or extreme have been attached to a risk assessment the risk assessment 1s automatically archived See earlier section on Archiving Risk Assessments It is not necessary to print the electronic document although we recommend you store a copy of the risk assessment on your computer as an additional back up see later section on Long term Storage of Risk Assessments You can download the risk assessment by clicking the Save Print PDF button so you can move or copy the file to a subdirectory or folder for storage purposes Student Risk Assessments The Australian Science Curriculum and the International Baccalaureate require that students plan and conduct a range of their own experiments Queensland science students currently carry out extended experimental investigations The RiskAssess team recommends that schools following such programs purchase an additional subscription called Student RiskAssess to be used only by students The student subscription has a different log in to the usual school subscription and therefore students would not have access to the risk assessments created by teachers and laboratory technicians It has all the usual features of Ris
17. k Assessment Click the Start Blank Risk Assessment gt button and you will be presented with the risk assessment form Either a teacher or a laboratory technician can initiate a risk assessment for an experiment First fill in general information about the risk assessment Risk Assessment and Practical Order School EcoSolve High School Author Phillip Crisp Experiment name Making hydrogen Text reference Science World 7 p 52 or procedure if no Cork to be used to trap hydrogen gas prior to reference popping For the Text reference you can include links such as http intranet lab pdf or www example com lab pdf and they will be automatically turned into clickable hotlinks in the resulting risk assessment They will open in a new window when clicked This is helpful if you are referring to experiments MSDS s etc on the web or on your school intranet Alternatively you can write out a procedure in detail refer to one of your standard procedures by name or simply provide a reference to a text You can also copy and paste text from another document into the box Next you enter information about classes and preparation Classes for Which Experiment is Required Teacher Year group Chemical user codes Explanation of codes Scheduling You can leave off the year for classes in 2012 Scheduling notes Additional scheduling notes for the laboratory technician Equipment chemicals t
18. kAssess and has been customised for student use For more information see http www riskassess com au info student Long term Storage of Risk Assessments Risk assessments are stored on the RiskAssess system in as secure a manner as we can arrange RiskAssess operates from a server in Australia with continuous backup to a server in Japan Both servers are backed up by their providers In addition RiskAssess data are backed up several times a day to storage services in Hong Kong and the USA which are also themselves backed up While we can give no legal guarantee that RiskAssess will preserve your data we have made the system as secure and long lived as we can We will do our utmost to ensure long term data storage but we cannot legally warrant that RiskAssess will forever store your records We recommend that you save your risk assessments on your own school system as an additional backup We also recommend the use of archival CDs for long term storage those based on a gold phthalocyanine chemistry may be the most durable Risk assessments should be backed up and stored according to your school policy The RiskAssess team recommends that risk assessments be stored for the lifetime of 16 the people involved The reason for this is that a Court of Law could waive the Statute of Limitations in the event of chemical injuries such as cancers which may take decades to become apparent Frequently Asked Questions In case you are having
19. nection whether it be at home at school or elsewhere Staff can use ipads and smart phones as well as computers and laptops to log in as long as they are connected to the internet Staff from other schools cannot view the risk assessments generated by your school campus _ nymi Risk Assessinentssmor Schools EcoSolve High School Home Page Log out Blank Risk Assessment Risk Assessment Search EE a a a ca Fill in one box only unless you want to narrow the search Alternatively to copy an existing risk assessment find Author Teacher it with the search box on the right Year Group H Laboratory Scheduling Experiment name View the laboratory schedule for l Procedure Reference Last Week Today Tomorrow 1 Week 4 Weeks Date In the last 18 months H Chemicals Equipment Living things used Recent Risk Assessments acids and bases for Joanne Brown 26 8 12 For example burette sodium hydroxide E crystal growing for John Williams 23 7 12 Sanh s Or list All Deleted Chemical testing for John Smith 23 7 12 Ei Making hydrogen for John Smith 23 7 12 Ga SNS experiment for P Crisp 15 7 12 Safety Information Search See safety information without doing a full risk assessment See more Chemicals Ke Search gt RiskAssess News Download the User Guide for RiskAssess 4 Nov 2012 Teacher s name shown in Recent Risk Assessments M When you first log in to RiskAssess you will
20. o be prepared by laboratory technician For exampie John Smith _10 4 Teacher Lab Tech sical Retin Praca le Ee 2 4 15 8 12 a More classes Please make sure the magnesium ribbon is not corroded Oty x Item or groups amp groups of 2x magnesium ribbon 1 x 1M hydrochloric acid 1M 10 groups of 3 x Mg ribbon 2cm long 1 x 50mL 1M HC bottle Chemical user codes are compulsory in NSW Government schools The RiskAssess team recommends their use in all schools If you click the Explanation of codes link you will get further details about these codes If you enter numbers into the boxes for the codes RiskAssess will automatically check the user codes of chemicals against those of the users Any entry of a chemical user code will prevent use of a chemical forbidden in NSW Government schools If you do not want to use this feature do not enter any numbers in the boxes for the codes The Scheduling section allows you to specify when and where the experiment will take place Filling in these fields allows you to use the automatic laboratory scheduling system see later section on Laboratory Scheduling The Equipment chemicals to be prepared by laboratory technician and Scheduling notes allow communication of requirements between teacher and laboratory technician see later section on Ways to Use RiskAssess at Your School for more details Choose the equipment c
21. ory technicians are checking the scheduling screen regularly it is generally not necessary for teachers to email the risk assessments to them or notify them by other means There is also a Prepared tick box for each scheduled experiment The tick box is designed to help laboratory technicians keep track of which experiments they have already prepared and which still need preparation The tick box also helps teachers by giving them a way to easily view that their experiment request has been received and prepared It can often be beneficial to have a cut off time for experiments to be lodged in RiskAssess perhaps one or two days before the experiment to allow the laboratory technician time to prepare in advance and get an accurate listing of future experiments In rare cases where the cut off time has been missed teachers may still email the risk assessment to the laboratory technician to ensure that the technician is aware of it it will show up automatically on the scheduling screen The time when the risk assessment is first lodged is automatically shown on the scheduling screen 14 for example Lodged 15 Jul 2012 10 09pm This is useful to determine which person has ordered an item of equipment first In schools where laboratory technicians initiate the risk assessments the scheduling screen is still useful to help co ordinate preparation and to give a calendar view of future risk assessments The laboratory sch
22. own editable copy of the risk assessment All the fields will be the same as the original risk assessment except those relating to the teacher and the scheduling information These fields will be blank and will need to be customised with the appropriate information You should review and further customise the risk assessment to suit your own experiment Deleting and Undeleting Risk Assessments Occasionally there is a need to delete a risk assessment possibly due to scheduling difficulties or staff absences Bring up on screen the risk assessment you wish to delete When you click the Delete button at the top of the screen a warning message appears asking if you really wish to delete this risk assessment If you click OK the risk assessment will appear to be deleted It will no longer show up on the recent risk assessment list or in the laboratory scheduling If for some reason you decide you would like to recover a deleted risk assessment go to the home page and click the Deleted link in the Risk Assessment Search box to view a list of all deleted risk assessments Click on the relevant risk assessment and it will be brought up on screen with a message stating that it has been deleted If you click the button Undelete this risk assessment next to this message the risk assessment will be recovered It will again be visible and retrievable in the usual ways Special Issues for Schools without Laboratory Technician
23. res Control measures are measures put in place to make an activity safer Click the appropriate button Low risk Medium risk High risk or Extreme risk to describe the inherent risk level If the inherent level of risk is low for both the classroom experiment teacher and the preparation cleanup laboratory technician the risks can be managed by routine procedures in the classroom laboratory Both the teacher and laboratory technician should complete the certification section to state that the risks are low If you click the routine procedures link you will be taken to a page containing some suggestions by the RiskAssess team for the sorts of routine procedures that your school might consider adopting This page also includes a link to a page that describes procedures and issues relating to the safe culturing of microorganisms If the inherent risk 1s medium or greater for either the classroom experiment or the preparation cleanup you need to enter control measures in the appropriate text box and you click on Save Control Measures to save the control measures in the risk assessment form You can edit your entry or add control measures by clicking Update Measures Remember to click Save Control Measures each time you complete an entry Sufficient and appropriate control measures will need to be put in place so that the risk level is reduced to low risk There are tick boxes available for commonly used
24. rrors or omissions Author s Update should NOT be clicked to customise the risk assessment for an experiment taking place on a different day or performed by a different teacher Click Create Modifiable Copy for this situation See the later section on Sharing and Customising Risk Assessments for more information The Actual Risk Assessment You carry out the actual risk assessment when you consider the risks listed under the heading Risk assessment Knowledge 3 I have read and understood the potential hazards and standard handling procedures of all the equipment chemicals and living organisms 3 I have read and understood the Material Safety Data Sheets for all chemicals used and produced 3 I have copies of the Material Safety Data Sheets of all the chemicals available in or near the laboratory Risk assessment I have considered the risks of 3 fire 3 breakage of equipment 3 electrical shock 3 radiation 3 explosion 3 cuts from equipment 3 escape of pathogens 3 waste disposal 3 chemicals in eyes gt sharp objects 3 heavy lifting inappropriate behaviour 5 inhalation of gas dust gt rotating equipment 5 Slipping tripping falling gt Special needs 3 chemicals on skin gt vibration and noise falling objects gt other risks 3 runaway reaction 3 pressure 3 heat and cold Your personal knowledge all the RiskAssess database information and the data included in each relevant chemical Material S
25. s In some schools there is no laboratory technician In these cases the teacher who is responsible for the preparation before the experiment and the disposal after the experiment should sign the section labelled Certification by laboratory technician as the teacher is fulfilling this role Once both electronic signatures are attached the risk assessment will be archived Special Issues for Laboratory Technicians Laboratory technicians may wish to carry out risk assessments for activities which relate to a number of laboratory classes such as the preparation of dilute acid solutions It is recommended that the title of these risk assessments include the words Standard procedure such as Standard procedure Preparation of dilute acid solutions These risk assessments can easily be retrieved by using the key words standard procedure and the author s name in the Risk Assessment Search box See earlier section on Searching for Previous Risk Assessments for more details Since there is no classroom component for these activities it is not appropriate for the teacher to sign the teacher s certification Instead the laboratory technician should put N A in the teacher s signature area after clicking the low risk button This way the risk assessment will be archived in the RiskAssess system in non editable format Laboratory Scheduling From the home page you can choose to view the laboratory scheduling for
26. s print the risk assessment see later section on Printing and Emailing Risk Assessments and sign the appropriate sections by hand Archiving Risk Assessments RiskAssess has an automatic archiving feature When two electronic signatures or three in a case where the inherent risk is high or extreme in the classroom have been attached to a risk assessment the risk assessment is automatically stored in the RiskAssess system as an archival electronic document in PDF format that is a non modifiable format valid for legal purposes Keeping Track of Electronic Signing of Risk Assessments To help you track which risk assessments have been signed electronically different icons are used whenever risk assessments are listed E Has not yet been signed electronically by all required parties and can be updated with Author s Update Has been signed by all required parties can no longer be updated and has been automatically archived It can still be customised using Create Modifiable Copy See later section on Sharing and Customising Risk Assessments for more details Printing Emailing and Saving Risk Assessments You can click the Print button at the bottom of a generated risk assessment to print directly from the web page However the quality of the printout will relate to your chosen browser For consistently high quality printing it is better to click Save Print PDF and then print from the PDF
27. see the home page for your school campus You can return to the home page at any time by clicking anywhere in the photo area Each risk assessment you perform will be saved on the RiskAssess system The last five risk assessments performed at your school are shown in the Recent Risk Assessments box The name of the teacher is shown next to the name of each experiment If you would like to see the Author s name or more than the five recent risk assessments shown on the home page click the See more link in the Recent Risk Assessments box You can also find risk assessments performed at your school using keywords in the Risk Assessment Search box on the right See later section on Searching for Previous Risk Assessments for more details The Laboratory Scheduling provides a day by day view of experiments in your school and is particularly useful for scheduling experiment preparation and for communicating between teachers and laboratory technicians Future experiments and experiments performed last week can be viewed See later section on Laboratory Scheduling for more details The Safety Information Search lets you do a quick search on any item in the database e g chemical equipment or living things to find out safety information about it without generating a risk assessment RiskAssess News keeps you up to date on the latest new features and improvements in the RiskAssess system Your First Ris
28. t button RiskAssess will produce a list of all relevant risk assessments You can sort the results by clicking the column heading you wish to sort by For example click on the Date heading to sort all of the search results in order from most recent risk assessment to oldest risk assessment Clicking a second time on the column heading will reverse the sort for example from oldest to most recent The arrow next to the column heading shows the direction of the sort Click on the appropriate risk assessment to retrieve it The Recent Risk Assessments box is visible on the home page and contains the last five risk assessments that have been created at your school You may retrieve a risk assessment from this list by clicking on it If you would like to see more than the five recent risk assessments shown on the home page click the See more link in the Recent Risk Assessments box You can obtain a list of deleted risk assessments by clicking on the Deleted link see later section on Deleting and Undeleting Risk Assessments in the Risk Assessment Search box You can obtain a list of all risk assessments generated at your school by clicking on the AN link in the Risk Assessment Search box Sharing and Customising Risk Assessments You should generate a risk assessment for a particular experiment in a given room for a particular period and date Should you want to repeat the same experiment at a di
29. text box a list will come up and you can click the appropriate option to be automatically entered You can also search using a lower case chemical formula For example hcl will find hydrochloric acid at its various concentrations along with a few oxychloro acids If you cannot find an item of equipment a chemical or a living organism in the database enter it in the Other Items text box at the end along with any known potential hazards and standard handling procedures Other items Include potential hazards amp standard handling procedure antibiotic disk only place on agar By running Generate Risk Assessment you accept the Conditions of Use for the RiskAssess website Generate Risk Assessment gt When you have completed the form read the Conditions of Use and click Generate Risk Assessment gt You will then see the resulting risk assessment with information on equipment chemicals and living things incorporated from the RiskAssess databases The next image has been cut short to save space in the guide it has further sections RISK ASSESSMENT EcoSolve High School Making hydrogen Written by Phillip Crisp Commenced on 23 Jul 2012 Expires 23 Oct 2013 Classes for which experiment is required Teacher John Smith user code 1 Year Group 10 Room Period Date 2 4 Wed 15 8 12 Please make sure the magnesium ribbon is not corroded Items to be prepared by laboratory technician user cod
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