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User's Guide C5000 Series

1. Photo Enhance Job Spool Cancel Hep Default Curse Taveras Eons Advanced me PRINTING SOLUTIONS K canca 2 Click the checkbox to turn on Adjust Ultra Fine Lines If the option is turned on a check mark appears in the box GREYSCALE PRINTING If you select Greyscale the MFP converts all colours into shades of grey and prints using only black toner Use Greyscale to speed up printing of proof copies or when you do not need to print a colour document in colour 1 If using the PCL driver in the driver s Setup tab choose any previously saved driver settings you need See Recalling saved driver settings on page 188 A guide to printing 192 2 3 On the driver s Colour tab click Greyscale then click Options Properties BACE Setup Job Options Colour Askoki Colour Mode eS O Automatic ek tgs lai Bighiness E O wi ak A O Graphic Pro i 7 tms D u zo B S ax ien vee Cos E O No Colour Matching rs LS Greyscale If using the PS driver on the Colour tab click Greyscale and then click Advanced if you want to adjust brightness and contrast Document Properties Layout Paper Gualty Job Options Color E Askori r Color Mode
2. Application collate Some application programs have a collate feature in their print options In this case the application performs the document collation and may send the job multiple times to the MFP Generally this method is slower but can be more reliable Printer collate This section describes the collate function built into the printer driver In this case the job is stored temporarily in MFP memory or on the MFP s hard disk if installed and the MFP performs collation This method is normally faster but may not work from all applications If you experience problems using MFP collate use the collate option in your application s print options instead A guide to printing gt 218 1 If using the PCL driver on the Setup tab first choose any saved driver settings that you wish to use See Recalling saved driver settings on page 188 2 In the Job Options tab choose how many copies you want to print from the scrolling list Setup Job Options Color Ifl AskOki Quality Job Type g Normal O Secure Print Q Store to HDD O Enciypted Secure Prin Copies O ProQ2400 Disable O Fine Detail 1200x600 fiori 500 x 600 Orientation O Draft 600 x 600 Portrait y a O Landscape 180 L Photo Enhance watermarks Oves Fonts Advanced OKI PRINTING SOLUTIONS ok J caca 3 Click the Collate checkbo
3. eee 76 PostScript emulation 75 Booklets printing Windows PS eeeen 216 C Cassette tray sesseseesess 24 Changing the application s driver Settings in neri re ree dead Changing the driver defaults Clearing paper jams s In the ADF ee rni In the printer 155 CMYK ink simulations CMYK source data sss 210 Collating WIDdOWS eire zero rere 218 Colour adjusting xoci ene a a Colour match precision Colour matching application basics Graphic Pro Graphics Pro ICC profiles operating system printer m RGB odin sce eE A A NEIN Configuratiafi uses ere erp En ore pnr Configuring Your machine Configuring your machine from the Control Panel 39 from the Web Page Cover page scu ei osx vs Windows PCL eeeenne Custom page size Windows XP 2000 PCL x Windows XP 2000 PS 14222 Customising RGB office colour 200 D Duplex selecting in Windows 75 76 Envelopes loading sne aa areca ieu er Explanation of filing protocols Face down stacker 25 Face up stacker Fine lines enhancement Finishing options 214 Collating 218 Cover print 221 Custom page size 222 Duplex double sided
4. ES C Automatic Fey C Office Color Detail C Graphic Pro Detail Iv The Printer Halftone is always used T Black Overpint IV Use Optimized Gray Scale halftones No Color Matching F SES C Gray Scale Print I Toner Save Advanced OKI Color Swatch Default PRINTING SOLUTIONS Nc Some applications will attempt to set the halftone screen information for the MFP If the option to use printer A guide to printing 193 halftones is left at ON the MFP will set its own halftone screen value giving a smoother result It is recommended to leave this option on Optimised greyscale halftones may take slightly longer to print but will give best quality COLOUR MATCHING BASICS There are three methods by which your document s colour can be managed and adjusted Windows 1 Application Colour Management 1 Some graphics and desktop publishing programs such as Adobe Photoshop Adobe Illustrator and Quark Xpress have their own built in colour management systems See Printer driver settings for ICC profile creation or no colour matching on page 213 Most applications do not have these colour management features and rely instead on the MFP or operating system 2 Operating System Colour Management 2 A guide to printing 194 3 Printer Colour Management 3 When you print your document and modify settings in the prin
5. Pages Per Sheet 1 Iv OKI C9600 PS Advanced Document Settings aigra Paper Size Y Edit Custom Page Size Image Color Management ICM Method ICM Disabled ICM Intent Pictures Custom Page Size Dimensions Unit TrueType Font Substitute with Device Font ey BEN 76 20 328 08 Olneh fig Document Options _ ES Milimeter Advanced Printing Features Enabled Height 297 00 68 96 1200 15 O Point E f PostScript Options ae S f Printer Features Paper Feed Direction Short Edge First v Page Rotatej Normal Paper Type Cut Sheet Roll Feed ds bip ed Offsets Relative to Paper Feed Direction ledia Type Use Printer Settinas i aes 5 Multipurpose tray is handled as manual feed No Perpendicular Direction 0 00 0 00 0 00 Tray Switch On Parallel Direction 0 00 0 00 0 00 Cance OK Cancel Restore Defaults 2 In the Advanced Options window under Paper Output choose PostScript Custom Page Size from the Paper Size drop down list A guide to printing gt 222 In the PostScript Custom Custom Page Size Dimensions Unit SET AP O Inch Page Size Definition ves mum A Miei eight 297 00 89 96 1200 15 O Point window Choose your paper feed direction from the drop down list The available choices are aper Feed Direction Short Edge First Offsets Relative to Paper Feed Direction Perpendicular Direction 0 00 0 00
6. C5000 Series m dmm C5550 MFP eries PREFACE Every effort has been made to ensure that the information in this document is complete accurate and up to date Oki assumes no responsibility for the results of errors beyond its control Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki While all reasonable efforts have been made to make this document as accurate and helpful as possible we make no warranty of any kind expressed or implied as to the accuracy or completeness of the information contained herein The most up to date drivers and manuals are available from the Oki web site http www okiprintingsolutions com Copyright 2008 Oki Europe Ltd Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd Energy Star is a trademark of the United States Environmental Protection Agency Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation Other product names and brand names are registered trademarks or trademarks of their proprietors As an Energy Star Program Participant the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency NERGY STAR This product compli
7. gt The MFP may be incompatible with the remote machine or the remote machine may not be able to perform the function requested of it such as polling gt The remote machine may also be out of paper or experiencing a paper jam gt Bad telephone line conditions can also cause communication errors Try sending the fax again and check to make sure that the correct telephone number is being dialled gt If a prefix number must be dialled to get an outside line or if the call is to an international destination a pause may need to be entered use the Pause key after the dial prefix or international dialling code to tell the machine to wait for a dial tone If there are frequent problems communicating with a particular remote machine try programming the telephone number into a speed dial key and then change the parameters for that key See Advanced set up on page 67 gt Lastly either the local or remote machine may require servicing Try sending a fax to another location to check the local MFP Faxing is possible but the image of the document printed by the remote machine is very poor If the faxed document has small type complex illustrations photos or is very light or very Troubleshooting gt 164 dark try changing the fax quality and density settings See Advanced operation on page 102 Copy the document on the machine to determine how it will transmit The problem may be caused by telephone line interferen
8. 200 dpi 150 dpi Specifications gt 237 ITEM SPECIFICATION Max number of profiles 40 Printing Speed 20 pages per minute colour 32 pages per minute monochrome Resolution 600 x 600dpi 600 x 1200dpi Optical 600x600dpi Auto features Auto registration Auto density adjustment Auto consumable counter reset Memory 256MB standard upgradeable to 768MB max Paper capacity at 80g m2 300 sheets in main tray 100 sheets in multi purpose tray 530 sheets in optional 2nd tray Paper weight 64 120g m in main tray 75 203g m2 in multi purpose tray 64 176g m in optional 2nd tray Paper output 250 sheets in face down top stacker lt 80g m2 100 sheets in face up rear stacker lt 80g m2 Printer life 420 000 pages or 5 years Duty cycle 50 000 pages per month max 4 000 pages per month average Toner life Black 6 000 pages at 5 coverage CMY 5 000 pages at 5 coverage Image drum life Belt life 20 000 pages typical office usage 60 000 A4 pages at 3 pages per job Fuser life 60 000 A4 pages Specifications gt 238 INDEX A About RGB and CMYK colour 197 Belt how to replace life expectancy ads i life remaining usus Black printing black generation ussssessesss 190 Blacks and Greys eseses 189 Booklet printing PCL emulation
9. If the code still appears contact your dealer Error Open front cover Open the front cover remove 380 ERRCODE paper jam the paper and close the cover See Clearing paper jams If the code still appears contact your dealer Error Open top cover Open the top cover remove the 381 ERRCODE paper jam paper and close the cover 382 Error 381 Transport 383 Error 382 Exit 385 Error 383 Duplex entry 389 Error 385 Around fuser unit Error 389 Printing page lost See Clearing paper jams If the code still appears contact your dealer Troubleshooting 175 STATUS MESSAGE MEANING ACTION CODE Error Open duplex cover Open the duplex cover remove 370 ERRCODE paper jam the paper and close the cover 371 Error 370 Duplex reversal 373 Error 371 Duplex input Error 373 Multi feed into duplex duplex remain jam See Clearing paper jams If the code still appears contact your dealer Error Open front cover Misfeed from duplex Open the 372 ERRCODE paper jam front cover remove the paper and close the cover See Clearing paper jams If the code still appears contact your dealer Error Install duplex unit Duplex unit is open removed 360 ERRCODE duplex unit open When this error is detected printing stops Error Replace image drum The image drum has reached 350 ERRCODE COLOR drum the end of its life alarm 351 life Error 350 Y 352 Error 351 M
10. NOTE You can create up to 40 filing profiles from the machine s web site or from the Network Setup Tool Operation 92 COPYING BASIC OPERATION 2 3 4 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 If required press the Copy Mode button 1 on the control panel to prompt the Copy screen NOTE Factory default setting is Copy mode 3 Press Mono 2 to copy your document s in black and white or Colour 3 to copy your document s in colour NOTE If you wish to cancel the copy process press Stop 4 to abort the operation ADVANCED OPERATION Set up the Printer Options and Media Type See Contents of each printer menu on page 46 and the instructions following Operation gt 93 Accessing additional settings NOTE For illustration purposes only the advanced features shown are as accessed from the scanner control panel they can also be accessed from the web page and the MFP Network Setup Tool To use the advanced features press the Copy Mode button 1 on the control panel and then the Additional Settings button 2 to prompt the Additional settings screen Below is the menu for the Additional Settings when all printer options are installed if there are any changes in the option condition the settings will return to the these factory default settings FUNCTION DEFAULT SETTING Density 0 Quality Speed C
11. DEIEIBO ae rb E 225 Poster printing eee 228 Printing multiple pages on one sheet N up 227 Scale to page 230 Watermarks eeeeee 231 Fonts printing a list 46 Fuser how to replace ss life expectancy a life remaining ssec G Graphic Dr vee ce vers beber bre pre 200 Graphic pro workflow OVerview eeeeeeeneneenennnmne 202 Greyscale printing 192 H Hard disk drive how to install eene 149 How to access the driver SCFGGTIS uc iia vdesse exa VE PER a YE pena 186 I TCC profiles iiec seme e rH 202 where to obtain sese 203 Image drum how to replace 127 life expectancy sssss 119 Image drums current usage state sss 60 Index 239 Information Codes messages 166 during E mailing during Filing esee 183 during Networking 180 during scanning and COPYING JE ETE 166 171 Installing MFP drivers and Utilities MFP Setup tool 22 Twain and Printer Drivers 21 Internet Communication Features a eirean refe SAN ners Scan to E mail mE Scan to ETB hiirien anie ia J Job Log Menu esesesee 61 L Loading Paper ecran 26 Cassette tray 26 Multi purpose tray 29 M Mat
12. NOTE After you have completed your copying the machine will automatically return to the preset value Operation 98 Increasing copy count The machine is preset to a copy count of 1 If you wish to increase the number of copies select the number of copies with the numeric keypad To increase the copy count 1 Press the Copy Mode button on the control panel to prompt the Copy screen 2 Enter number of copies required with the numeric keypad The LCD display will confirm the copy count selected Operation 99 FAXING BASIC OPERATION Searching the phone book To search the contents of the phone book 1 Press the Fax Mode button 1 on the control panel to prompt the Fax screen Press the Address Book button 2 Using the UP DOWN arrow keys 3 navigate through the resulting list and press OK to select an entry 4 Press Return to finish selecting and return to the previous screen Sending a fax to a single location 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button 1 on the control panel to prompt the Fax screen 3 Enter the destination fax number by either typing in the number using the numeric keypad 4 pressing the required speed dial button 5 Operation 100 gt selecting an entry from the phone book See Searching the phone book on page 100 NOTE If the destination fax number has an extension numbe
13. Press Return to finish selecting and return to the previous screen The LCD display will confirm the quantity of fax numbers selected Press OK to confirm deletion or press Stop to cancel the deletions Deleting a group dial entry from the phone book To delete a group dial entry from the phone book 1 2 Press the Menu button on the control panel Using the UP arrow key navigate to Fax Settings and press OK Press OK to select Phone Book Using the DOWN arrow key navigate to Delete Group Dial then press OK Using the UP DOWN arrows keys scroll through the group dial entries and press OK to select the required group ID This can be repeated if multiple deletions are required The selected row s will be marked with an Configuring your machine 69 Press Return to finish selecting and return to the previous screen The LCD display will confirm the quantity of group entries selected Press OK to confirm deletion or press Stop to cancel the deletions Deleting all phone book entries To delete the entire contents of the phone book 1 2 Press the Menu button on the control panel Using the UP arrow key navigate to Fax Settings and press OK Press OK to select Phone Book Using the DOWN arrow key navigate to Delete All then press OK At the prompt select Yes to confirm deletions or No to cancel the operation Appending the phone number after transmission You can se
14. weight selection in Windows weights and sizes Paper recommendations Business cards Envelopes 23 Labels eee 23 Pre printed stationery 23 Transparencies 23 PBX dialling i Poster printing eeseeees 76 Power saving delay Ure i cisicecas vtr rrrr rene 55 enabling or disabling 59 PPR emulation 57 Pre Installation Information 31 DHCP Enable eese 32 DNS server sce eite 33 Gateway IP IP Address POP3 Port 33 POP3 Server 33 SMTP Port 33 SMTP Server 33 Subnet Mask seeren 32 Print order face down stacker face up stacker face up down stacker Print quality adjusting aeiae ote tad FR ERRRERRAN 60 Print settings how to SaVe ioco nier 76 Printer colour management 196 Problem checklist esse 164 Pure black text graphics 213 R Rendering intents ss 212 Index gt 240 S Secure documents Printing i decina acide nb b 79 Secure printing usse 77 Separator page usus 220 Setting the driver device OPTIONS pO ewne anders 188 Simulating another printer RGB source data Specifications 233 ADF 234 Copy 234 E mail 236 Filing 237 Printing
15. ITEM DESCRIPTION OR CHOICE Phone Book Edit speed dial Edit group dial Delete speed dial Delete group dial Delete All Append phone OFF On REPORTS Activity Report Transmission Report Transmission Report Broadcast Report Image in MCF Select to print activity report Select to print transmission report Yes Error Only No Select to print broadcast report On Off Select On to print an image of the first page of the fax on the broadcast report Cancel Fax Jobs Select to cancel fax jobs stored in the MFP s memory SET UP FAX Station ID Fit to page Detect dial tone Detect busy tone Re dial Redial interval Ring response Dial prefix Manual receive ECM mode Speaker volume Id 4 Enter MFP ID number Station Enter MFP telephone number Enable Disable Enable Disable Enable Disable 0 1 2 3 4 5 6 7 8 9 10 0 1min 2min 3min 4min 5min 6min 1 ring 5secs 10secs 15secs 20secs If connecting via a PBX line enter the access number to obtain an external line Enable Disable Enable Disable 0 1 2 3 Country code dependant Configuring your machine 42 Report print ITEM DESCRIPTION OR CHOICE Menu Map Select to print menu map Printer Demo Page Select to print a sample page MFP Usage report Select to print usage information Supplies Status Report Select to print information on the consuma
16. Network is down Check network settings Connection aborted by server Check network settings Connection reset by server Check network settings Connection timed out Check network settings Connection failure Check network settings Host is not able to reach Check network settings Fail to connect E mail server Check Network environment Check network environment ERROR MESSAGES DURING E MAILING MESSAGE ACTION Device internal failure Reboot the machine and try again If the Reboot the scanner error is still there contact your nearest dealer Fail to connect Mail server Contact your network administrator for Contact network administrator further help Troubleshooting gt 180 MESSAGE ACTION Fail to get Mail server response Contact network administrator Unpredicted error Contact network administrator Turn on Log File option in ADMIN MANAGEMENT Service mode to record and observe network actions and contact your network administrator or nearest dealer for further help Service unavailable Contact network administrator Service not available closing transmission channel The Server is going to shut down Contact your network administrator for further help No support SMTP login extension Contact network administrator Mail server doesn t support SMFP login extension Contact your network administrator for further help No support SMT
17. PRINTER SIMULATION Your MFP can be used to simulate the colour output of another printer even when printing RGB documents For best results use CMYK documents when simulating the colour output of other printers CMYK INK SIMULATION Your MFP can be used to simulate the colour output of a commercial printing press SWOP Euroscale or Japan Color inks MORE ACCURATE MFP COLOUR If you have created your own profiles with third party ICC profile creation software these can be download to the MFP and used when printing A guide to printing 201 TYPES OF ICC PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro colour matching system PROFILE TYPES DESCRIPTION RGB Source RGB Input These profiles describe the device that was used to capture RGB data e g scanner or digital camera The RGB Input Profile may also be your monitor profile if you are trying to match to your screen CMYK Simulation CMYK input These profiles describe the CMYK device whose colours you are trying to simulate Typically this would be another manufacturer s printer or an offset printing press Profiles are already built in to the MFP for commercial printing press inks such as SWOP or Euroscale Printer CMYK Output This profile describes the colour characteristics of your own MFP The MFP already has factory default profiles built in but you can replace these profiles with you
18. This option allows you to print posters by dividing a single document page into multiple pieces sometimes called tiles Each piece prints enlarged on a separate sheet Then you combine the separate sheets to create a poster Poster Print is only available with the Windows PCL printer drivers A A A guide to printing 228 1 In the driver s Setup tab under Finishing Mode choose Poster Print Setup Job Options Colour Media D Sie A4210 x297 mm PEE pe x Enlarge EN Source Auto vi V Add Registration Marks inishing Mode fia Poster Print Add Overlap 100 Bim Driver Settings Mm Untitled x jekte A4 210x297 mm LL ance Apo Help Click Options to open the Options window a b c Choose the enlargement required for your document to fill the poster Registration marks can be printed if required so that your printed pages tiles can be trimmed exactly to the edge of the image An overlap may help you to match adjacent tiles when making up your final poster A guide to printing gt 229 SCALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page without modifying the print data This feature is only available with the Windows PCL drivers 1 In the driver s Setup tab click the Options button Setup Job Options Co
19. 0 00 Parallel Direction 0 00 0 00 0 00 Ok Cancel Restore Defaults Short edge first The page is portrait tall format and you will feed the top of the page into the MFP Long edge first The page is landscape wide format and you will feed the top of the page into the MFP Short edge first flipped The page is portrait tall format and you will feed the bottom of the page into the MFP Long edge first flipped The page is landscape wide format and you will feed the bottom of the page into the MFP Notice that the size ranges available swap places when you change the paper feed direction between a portrait and a landscape choice Remember that the width of the multipurpose tray is limited to the long edge of an A4 sheet 297mm so if your paper is longer than this you will have to feed it short edge first You can also position the page image on the paper to avoid printing too close to the edge by choosing an Offset Offset relative to perpendicular direction adds to your left margin Offset relative to parallel direction adds to your top margin normal feed or bottom margin flipped feed Click OK to close the PostScript Custom Page Size Definition window Click OK to close the Advanced Options window In the driver s window choose the Multipurpose Tray as the Paper Source A guide to printing gt 223 Windows PCL 1 In the driver s Set
20. 1 Launch Profile Assistant 2 Select an MFP If this is the first time you have used Profile Assistant you should allow the utility to search for compatible machines Select the connection type Network TCP IP and click Start to begin searching If you know the MFP s IP address you can enter it manually 3 The main screen of Profile Assistant displays the profiles resident on the selected MFP s hard disk To download a new profile to the MFP a Click Add b Select an ICC profile from your computer s hard disk A guide to printing 203 c d e Dr CMYK Simulation Profile ID f 7 Add Profile x Once you have selected a profile you can add it to the MFP as one of the 4 profile types RGB Source CMYK Simulation Printer or Linked The options available will depend on which ICC profile you have selected For example if you have selected a CMYK profile you may only be able to add this to the printer as a CMYK Simulation or Printer output profile Select a number from 1 to 12 This number is used to identify the profile in the printer driver Profile Assistant r Select Profile on Host PC CAWINNT system32 spool drivers color EuroscaleCoated icc Browse Date Wed Jul 26 2000 Color Space CMYK Description Euroscale Coated v2 Device Class prtr Copyright Copyright 2000 Adobe Systems Inc Size 557154 bytes Nou can add it as CMYK Simulation or prin
21. 100 25 50 70 141 200 and 98 fit to page 3 Alternatively continue to press the Select 4 button until the 25 gt 400 LED is illuminated then press the 2 or 3 button to enlarge or reduce your document in 196 increments NOTE 1 Press and hold the or button to enlarge or reduce your document in 1096 increments 2 After you have completed copying the machine will automatically return to the preset scale Operation 97 Improving copy quality The machine is preset to Speed If required you can change to Text or Photo to improve the copy quality To change copy quality 1 Press the Copy Mode button on the control panel to prompt the Copy screen Press the Additional Settings button Using the UP arrow navigate to the Quality setting and press OK Select Text or Photo and press OK NOTE After you have completed your copying the machine will automatically return to the preset document quality Adjusting density The machine is preset to the Normal level of density If your original document comes with a lighter or darker contrast you can improve the quality by using the Adjusting Density feature To change density 1 Press the Copy Mode button on the panel to prompt the Copy screen Press the Additional Settings button Using the UP arrow navigate to the Density setting and press OK Select the required density and press OK
22. 238 Scanning 3233 Store to hard disk pn 81 Switching off correctly 47 T Toner current usage state 60 how to replace 121 life expectancy 119 Types of ICC profile supported 202 U Upgrades duplex UN bic ciet ceret nnus 144 user guide c 14 printing us cis a aaea a vets 16 Index gt 241 OKI CONTACT DETAILS Oki Systems UK Limited 550 Dundee Road Slough Trading Estate Slough SL1 4LE Tel 44 0 1753 819819 Fax 44 0 1753 819899 http www oki co uk Oki Systems Ireland Limited The Square Industrial Complex Tallaght Dublin 24 Ireland Tel 4 353 1 4049590 Fax 353 1 4049591 http www oki ie OKI Systems Northern Ireland 40 Sydenham Park Belfast BT4 1PW Tel 44 0 28 90 20 1110 http www oki ie Technical Support for all Ireland Tel 353 1 4049570 Fax 353 1 4049555 E mail tech support oki ie Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan Tel 81 3 5445 6158 Fax 81 3 5445 6189 http www okidata co jp Oki Data Singapore Pte Ltd 78 Shenton Way 09 01 Singapore 079120 Tel 65 221 3722 Fax 65 421 1688 http www okidata com sg Oki Systems Thailand Ltd 956 Udomvidhya Building 6th Floor Rama IV Rd Bangkok 10500 Thailand Tel 662 636 2535 Fax 662 636 2536 http www okisysthai com Oki Hong Kong Limited Suite 1909 Tower3 China Hong Kong City 33 Canton Rd Tsi
23. 353 Error 352 C Error 353 K Warning status takes effect at cover open close Error Replace image drum The error occurs after the image 560 ERRCODE COLOR drum el has reached the end of its ife 561 life 562 Error 560 Y 563 Error 561 M Error 562 C Error 563 K Message is displayed until the image drum is replaced Error Replace fuser The fuser has reached the end 354 ERRCODE fuser life of its life and printing will stop Warning status takes effect at cover open close Replace fuser Troubleshooting gt 176 STATUS CODE MESSAGE MEANING ACTION Error Replace belt The transfer belt has reached 355 ERRCODE belt life the end of its life and printing will stop Warning status takes effect at cover open close Replace transfer belt Error Check fuser Open the top cover check the 348 ERRCODE fuser missing fuser is installed correctly and close the cover If the code still appears replace the fuser Error Check toner cartridge Toner cartridge lever has not 544 ERRCODE COLOR beer locked 545 improper lock lever Lock into place securely 546 547 Error Check image drum Image drum not installed 340 ERRCODE COLOR drum Correctly 341 missing Fit image drum 342 Error Check image drum amp belt lock Indicates that the belt is 343 ERRCODE K drum missing Unlocked or the black image drum is not installed properly Check and secure belt
24. CUSTOM settings referred to in the foregoing PAPER SIZE settings Y Dimension 148 297 1200 MILLIMETRE Selects the length of paper defined by the Custom settings referred to in the foregoing PAPER SIZE settings Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing Configuring your machine gt 52 Colour menu ITEM Density Control CHOICE AUTO MANUAL DESCRIPTION If set to AUTO image density will be automatically adjusted at power on when a new image drum or toner cartridge is installed and at intervals of 100 300 and 500 drum counts If a 500 drum count interval occurs during a print job it will occur at the end of that job and will take up to 55 seconds If set to manual this adjustment will only be performed when initiated by the next menu item Adjust Density EXECUTE Selecting this will perform the auto density set up immediately Colour Tuning PRINT PATTERN Selecting this item prints the colour tuning pattern to help you adjust the colour balance C Highlight 3 0 4 3 Adjusts image density for each colour C Mid Tone 3n0 43 component cyan magenta yellow and black Normal setting is 0 C Dark 3 0 4 3 M Highlight 3 0 4 3 M Mid Tone 3 0 4 3 M Dark 3 0 4 3 Y Highlight 3 0 4 3 Y Mid Tone 3 0 4 3 Y Dark 3 0 4 3 K Highlight 3 0 4 3 K Mid Tone 3 0 4 3 K Dark 3 0 4 3 C
25. Photo Specifications gt 234 ITEM SPECIFICATION Density control 5 levels Enlarge reduce Whole page 98 25 to 400 in 1 and 10 increments Preset Scaling Input tray Tray 1 Tray 2 optional MP Tray Paper supply Letter SEF Short Edge Feeding Legal SEF A4 SEF A5 SEF Edge erase 0 to 25mm Margin shift 0 to 25mm Paper saving lini N up 4 in 1 Horizontal 4 in 1 Vertical Collate ON Off Job counting Copy Scan Print Fax Enable Disable Network Specification Connectivity Ethernet 10BaseT 100BaseTX auto negotiation with RJ 45 connector Communications protocol TCP IP SMTP HTTP MIME FTP CIFS DHCP DNS LDAP Supported browsers Microsoft IE 4 1 or higher Netscape Navigator 4 0 to 4 78 Configuration IP address requirement Subnet mask Gateway SMTP server POP3 server FTP server Web server Fax Specification Circuits PSTN PBX line Colour fax No Specifications 235 Compatibility ITEM SPECIFICATION ITU T G3 Super G3 Modem speed 33 6Kbps Line interface Dual RJ 11C Line and TEL Line input level range 19dB to 43dB Coding MH MR MMR JBIG Receiving memory 1 5 Mb Resolution Standard 200 x 100dpi Fine 200 x 200dpi Photo 200 x 200dpi Extra fine 200 x 400dpi Speed dials 200 One touch dial 10 Group dial 20 up to 50 entries per group
26. Warning Warning Collate fail lt job_cancel gt Invalid ID Job rejected Memory overflow occurred in the collate copy Press the Online key to remove message from the LCD User not permitted to print job has been cancelled Contact your network administrator for help Press the Online key to remove message from the LCD Warning lt job_cancel gt Log buffer full Job rejected Buffer is full job has been cancelled Contact your network administrator for help Press the Online key to remove message from the LCD Troubleshooting gt 169 STATUS MESSAGE MEANING ACTION CODE Warning File erasing Warning Deleting encrypted job Warning Erased data full Warning Expired secure job Indicates that an applicable job has been automatically deleted as the retention period for authentication printing has expired Warning Disk use failed lt FE_ERR gt A disk error has occurred FS_ERR 0 General error 1 Volume not found 3 File not found 4 No free file descriptors 5 Invalid number of bytes 6 File already exists 7 Illegal name 8 Can not del root 9 Not file 10 Not directory 11 Not same volume 12 Read only 13 Root dir full 14 Dir not empty 15 Bad disk 16 No label 17 Invalid parameter 18 No contig space 19 Can not change root 20 FD obsolete 21 Deleted 22 No block device 23 Bad seek 24 Intern
27. 3 once for the menu map c Press OK 3 again to print the menu map d When the menu map is printed press Return 4 to exit the menu system Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current MFP configuration This list contains the figure for total memory size This should indicate the total memory now installed which should be the size of memory board you have installed plus 256MB Installing upgrades 148 HARD DISK DRIVE The optional 40GB internal hard disk drive HDD enables collating of printed pages and can be used to store overlays and macros fonts and secure or proof documents waiting to be printed 1 Switch the MFP off and disconnect the AC power cable 2 Pull open the access panel on the side of the machine 3 Locate the clip 1 on the top of the disk unit into the slot 2 in the printer 4 Plug the end of the connecting cable 3 into the disk unit connector 4 in the printer 5 Tighten the two thumbscrews 5 Installing upgrades 149 6 Close the access panel pressing firmly at the top to latch it closed 7 Reconnect the AC power cable and switch the MFP on 8 When the MFP is ready print a menu map as follows 4 3 a Press Menu 1 on the scanner control panel b Using the UP DOWN arrow keys 2 navigate to the Report Print menu and press OK 3 once for the menu map c
28. Auto redial Yes Manual redial Yes Broadcast Yes max 100 station Sender ID Yes max 32 characters E mail Specification Communication protocol SMTP MIME POP3 File formats B amp W Grey Colour PDF TIFF MTIFF PDF TIFF MTIFF JPEG Default file format PDF Separation limit Resolution 1MB 3 MB 5MB 10 MB 30MB No limit 75 100 150 200 300 400 600 dpi Default resolution B amp W Grey Colour 200 dpi 150 dpi Specifications gt 236 ITEM SPECIFICATION Address book volume Max addresses 300 Group 20 No of addresses in 50 each group Multiple recipients Yes allow Security check Yes Mail server authentication SMTP POP3 Supported mail server application Lotus Mail Server 5 0 MS Exchange Server 2000 RedHat 7 0 SendMail Supported LDAP server Windows 2000 Active Directory Windows NT 4 0 MS Exchange 5 5 Lotus Notes R5 Supported mail application Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 0 Netscape Messenger 4 7 Netscape Messenger 4 73 Eudora 4 3 2 Lotus Notes R5 Filing Specification Communication protocol File formats B amp W Grey colour FTP HTTP CIFS PDF TIFF MTIFF PDF TIFF MTIFF JPEG Default file format PDF Resolution 75 100 150 200 300 400 600 dpi Default resolution B amp W Grey Colour
29. CONTROL PANEL Press Menu 1 on the scanner control panel Use the UP and DOWN arrow keys 2 to navigate OK 3 to select and Return 4 to cancel the selection or exit the menu item 2 1 Information ITEM DESCRIPTION OR CHOICE Model Displays the model name Device name Displays the device name Scanner MAC address Displays the scanner MAC address Printer Serial No Displays serial number F W version Displays firmware versions 1 Printer CU version 2 Printer PU version 3 System F W version 4 Scanner F W version 5 Web page version 6 Resource file version Configuring your machine gt 39 Printer menu ITEM DESCRIPTION OR CHOICE Tray 1 Paper Size A4 A5 A6 B5 Legal Legal 135 Legal 13 Letter Executive Custom Tray 2 Paper Size A4 A5 B5 Legal Legal 135 Legal 13 Letter Executive Custom MP Paper Size A4 A5 A6 B5 Legal Legal 135 Legal 13 Letter Executive Custom COM9 COM10 Monarch DL C5 Tray 1 Media Weight Light Medium Heavy Tray 2 Media Weight Light Medium Heavy MP Media Weight Medium Heavy Ultra Heavy Tray 1 Media Type Plain LTRhead Bond Recycled Rough Tray 2 Media Type CardStock Rough MP Media Type Recycled CardStock Rough Density Control Auto Manual Adjust Density Select to perform Density Adjustment Adjust Registration Select to perform Auto Colour
30. It also enables booklet printing which uses even less paper and makes large documents even easier to handle The duplex unit slides straight into the rear of the MFP and requires no tools to install 1 Unpack the new unit and remove any transit material from it Switch the MFP off It is not necessary to disconnect the AC power cable Ensure that the unit is the right way up as shown and push it into the slot behind the rear panel The panel will Installing upgrades 144 swing inwards as you push the unit into it Push the unit all the way in until it stops and latches home Switch the MFP on and wait for it to warm up about 1 minute Print a menu map as follows 4 3 a Press Menu 1 on the scanner control panel b Using the UP DOWN arrow keys 2 navigate to the Report Print menu and press OK 3 once for the menu map c Press OK 3 again to print the menu map d When the menu map is printed press Return 4 to exit the menu system Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current MFP configuration This list should indicate that the duplex unit is now installed All that remains is to adjust the Windows printer driver to make full use of the new features See Adjusting windows printer drivers on page 152 Installing upgrades 145 MEMORY UPGRADE This section explains how to install additional RAM
31. MFP Select to change the scanner to the factory default settings Press once to go to sleep mode continuous press is invalid Illuminates to indicate power on and ready Illuminates to indicate error condition Illuminates to indicate power save mode Select to send or copy document s in monochrome Select to send or copy in colour Select to stop all operation LCD indication shifts to stand by screen for each function Does not effect settings CHANGING THE DISPLAY LANGUAGE The default language used by your MFP for display messages and for report printing is English See the information enclosed with the product Operator Panel Language Set up utility on the procedure for changing the language setting MFP overview 20 GETTING STARTED CAUTION Make sure the scanner is in the UNLOCKED position before operating 1 Open the document cover 2 Move scan lock lever to UNLOCKED position INSTALLING MFP DRIVERS AND UTILITIES TWAIN AND PRINTER DRIVERS CAUTION To ensure the scan function works properly install the TWAIN driver FIRST then the printer driver before connecting to the computer Start Microsoft Windows Insert the CD ROM supplied into your CD ROM drive The CD ROM will auto launch on most systems However if your system does not support auto launching CD ROMs press the Start button choose RUN type d setup exe d the CD ROM drive in use and then click OK 4 Fo
32. MFP offers a wide selection of document finishing options that help you to control the final form of your printed document Depending on the hardware fitted either as optional upgrades or included as standard and on which model you have your system can offer a number of choices For detailed information on these options see gt V M M V Booklet printing imposition on page 215 Collating on page 218 Colour separation on page 219 Separating queued print jobs on page 220 Cover print on page 221 A guide to printing 214 Custom page size on page 222 Duplex double sided printing on page 225 gt Printing multiple pages on one sheet N up on page 227 Poster printing on page 228 Scale to page on page 230 gt Watermarks on page 231 BOOKLET PRINTING IMPOSITION Booklet printing in the Windows drivers printing allows printing of multi page documents with their pages ordered and arranged so that final printed output can be folded into a booklet Typically A4 pages would be reduced to A5 and printed side by side on both sides of A4 paper so that the paper can be folded into a booklet Since this feature prints on both sides of the page it requires a duplex unit to be installed in the MFP and at least 256MB of additional memory 512MB in total NOTES 1 To find out how much memory currently installed print out a menu map from the control panel 2 A few applications do no
33. Press OK 3 again to print the menu map d When the menu map is printed press Return 4 to exit the menu system 9 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current MFP configuration This should now indicate that the hard disk unit is installed Installing upgrades 150 All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted and the additional features can be made available immediately See Adjusting windows printer drivers on page 152 ADDITIONAL PAPER TRAY 1 Switch the MFP off and disconnect the AC power cable 2 Place additional paper tray on desired location 3 Observing safety rules for lifting and using locating guides place MFP on top of the additional paper tray Locate securing clip press down and lock into position 5 Re connect the AC power cable and switch the MFP ON NOTE If you need to transport this product make sure you unlock the securing clip and remove the additional paper tray beforehand STORAGE CABINET Refer to manufacturers instructions Installing upgrades 151 ADJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed you may need to update the Windows printer driver so that the additional features are available to your Windows applications Remember that if your MFP is shared between users on different compu
34. Registration Menu options only available on the scanner control panel Network settings ITEM DESCRIPTION OR CHOICE IP Address The IP address of the MFP Subnet Mask The IP address of your subnet mask Gateway IP The IP address of your gateway DNS Server The IP address of your DNS server DHCP Enable ON OFF Select ON if you wish to enable DHCP Device Name Displays the device name Configuring your machine gt 40 Plain LTRhead Transparency Bond Recycled Plain Letterhead Transparency Labels Bond Mail server ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server SMTP Port The port number of your SMPT server POP3 Server The IP address of your POP3 server POP3 Port The port number of your POP3 server Authentification No SMTP POP3 Method Login Name User s choice Password User s choice Def Subject Default text for the Subject field in e mail messages from the MFP Up to 64 characters are allowed The default subject is used only when users did not enter anything in the Subject field in e mail message from the MFP Def From Default From field in e mail and fax messages from the MFP Up to 64 characters are allowed Scan Size Limit The limitation for the attachment to be sent from the MFP Choice 1MB 3MB 5MB 10MB 30MB No limit Configuring your machine 41 Fax settings
35. This item selects which industry EMULATION standard emulation your MFP should PCL use When set to AUTO incoming data IBM PPR III XL is examined and the correct emulation EPSON FX is automatically selected each time a PS3 print job is received EMULATION USB PS Protocol RAW Selects PostScript data format for USB ASCII port Clrable Warning ONLINE When ONLINE non critical warnings JOB such as requests for a different paper size can be cleared by pressing the ON LINE button When set to JOB they are cleared when the print job resumes Auto Continue ON OFF Determines whether or not the MFP will automatically recover from a memory overflow condition Manual Timeout OFF Specifies how many seconds the MFP 30 sec will wait for paper to be fed before 60 sec cancelling the job Wait Timeout 5 40 300 Specifies how many seconds the MFP OFF will wait when received data pauses before forcing a page eject In PostScript Emulation mode the job will be cancelled if timeout occurs Low Toner CONTINUE Specifies whether the MFP should STOP continue printing even after a low toner condition is detected Jam Recovery ON OFF Specifies whether the MFP should perform jam recovery after a paper jam has occurred If ON the MFP will attempt to print again any pages lost due to a paper jam once the jam has been cleared Configuring your machine gt 55 CHOICE DESCRIPTION Error Report ON OFF If ON t
36. and drop Enhancing the image 1 Descreen Eliminates the moire patterns commonly found in printed matter 1 Before 2 After Moire pattern An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone 2 Sharpen Sharpen the scanned image 1 Before 2 After Adjusts the colour quality of the image so that it comes close to the original This function uses default parameters to adjust the image 1 Before 2 After 4 Auto level Automatically adjusts the highlight and shadow areas of the scanned image to optimise the following Operation 113 Using the advanced features Cy fome d V ge B coto 5 I p e BH AUNE aj al 2o El o Ed Fo Rb lel Width 11 70 In iss in SO Exit Length Preview Zoom View Scan Size 5 55 MB 1 1 Click the Switch button 1 to select the Advanced Settings bar 2 to 7 Advanced settings include Highlight Shadow Hue Saturation Lightness Curve Color Balance Color Drop out 2 Highlight shadow levels High Shadow Levels Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point Using Highlight and Shadow tools together allows you to extend the range of colour and reveal more details in a gray or colour image Shadow 1 The darkest point of an image Gamma 2 The middle tones of the ima
37. and in good condition not fragile or worn gt Document s should be free of curl wrinkle tears wet ink or punch holes gt Document s should be free of staples paper clips paper sticky notes Operation gt 86 Keep the glass clean and without any documents left on it NOTE To transmit irregular types of document s place the document s on the glass or make a copy first and then transmit the copy instead If you have multiple pages fan the pages to avoid paper jams The ADF holds up to 50 pages at one time Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first Adjust the Paper Guides 1 to centre the document in the ADF Operation 87 PLACING DOCUMENT S ON THE GLASS 1 Open the document cover 2 Place your document with the text face DOWN on the glass and align it to the upper left corner 3 Close the document cover SENDING DOCUMENT S VIA E MAIL BASIC OPERATION 1 5 4 6 7 1 Place your document s with text face UP in the ADF or face DOWN on the glass as described above 2 Press Send Mode 1 on the control panel The e mail screen will appear 3 In the To field enter the destination e mail address from the Address Book by pressing Address Book 2 Use the UP and DOWN arrows 3 to select multiple e mail addresses and press the OK button 4 Or for a fast operation you may simply type
38. and or image drum Error Check fuser Fuser unit is not installed 320 ERRCODE fuser missing correctly Fit fuser unit Error Check belt Belt unit is not installed 330 ERRCODE belt missing correctly Fit belt unit Error Close cover Close the cover 310 ERRCODE cover open Error 310 Top cover 311 Error 311 Front cover If the code still appears contact your dealer Error Close cover Close the duplex cover 316 ERRCODE duplex cover open If the code still appears contact your dealer Troubleshooting gt 177 STATUS CODE MESSAGE MEANING ACTION Error Wait a moment Your printer s network card 362 Data receive firmware is being reprogrammed Error Wait a moment Your printer s network card 362 Data received OK firmware is being reprogrammed Error Check data An error has occurred while your 362 Rec data error lt DLCODE gt printer s network card firmware is being reprogrammed 1 File size error 2 Check sum error 3 Invalid printer model number 4 Invalid module I F version 5 Invalid FAT version Error Wait a moment Your printer s network card 362 Data writing firmware is being reprogrammed Error Power OFF ON Your printer s network card 362 Data written OK firmware has been reprogrammed successfully Error Check data An error has occurred while your 362 Data write error lt DLCODE gt printer s network card firmware is being reprogrammed 1 Memory allocation
39. at each end into their slots in the sides of the MFP cavity Close the top cover and press down firmly at both sides so that the cover latches closed Maintenance 131 13 Gently lower the scanner NOTE If you need to return or transport this product for any reason please make sure you remove the image drum unit beforehand and place in the bag provided This is to avoid toner spillage TRANSFER BELT REPLACEMENT The belt unit is located under the four image drums This unit requires replacement approximately every 60 000 pages Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover 1 Gently raise the scanner Maintenance 132 2 Press the cover release a and open the MFP s top cover b fully WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 3 Note the positions of the four cartridges It is essential that they go back in the same order 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge Maintenance 133 4 Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light CAUTION The green image drum surface at the base of each cartridge is very delicate and light sens
40. code still appears contact your dealer Normal Cancelling job User denied Indicates a job being cancelled due to no print permit 1 A job received from a user who is denied printing 2 A colour job received from a user who is denied colour printing Contact your network administrator for help Troubleshooting gt 167 STATUS CODE MESSAGE MEANING ACTION Normal Cancelling job Indicates that a job is being Buffer full cancelled because the printer area where the logs are stored has been used up and also Cancel job is specified as an operation at the time of Log Full Contact your network administrator for help Warning Order lt color2 gt toner Toner low order replacement cartridge s Warning lt color gt waste toner full Waste toner will fill up the box Replace toner Toner replacement is necessary P Y M or C As long as this warning is being displayed a waste toner full error occurs the printer shifts to Off line and stops each time it has printed about 50 copies Warning Non OEM lt color gt toner It shows the toner cartridge of detected authorized 3rd party Warning lt color gt toner regional The region ID of toner cartridge is mismatch not proper to the distribution channel Warning Non genuine lt color gt toner Toner cartridge RFID chip is not compatible Warning Order lt color gt image drum Indicates
41. colours the same SATURATION This option is recommended for printing business graphics if you want vivid colours This will not necessarily produce accurate colour as the emphasis is on maintaining saturation RELATIVE COLORIMETRIC This option is best for printing solid colours and tints Use Relative Colorimetric when printing from a drawing program such as Adobe Illustrator or Macromedia Freehand A guide to printing 212 ABSOLUTE COLORIMETRIC This option is recommended if you are proofing images on your MFP that are intended for final output on a printing press This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device PURE BLACK TEXT GRAPHICS When your document is printed often the pure black colours will not be printed using 100 black toner Instead these pure black colours are sometimes converted and printed using a mixture of CMYK toner Using the Pure Black Text Graphics feature ensures that 100 black text or graphics in your document is printed using pure black toner This means that the following colours in your documents will be printed using only 100 black toner RGB Red 0 Green 0 Blue 0 CMYK Cyan 0 Yellow 0 Magenta 0 Black 100 COLOUR MATCH PRECISION When the MFP performs colour matching it must do many calculations to convert between different colour formats RGB CMYK etc These calculations can
42. default tray for paper feed TRAY 2 Tray 1 upper Tray 2 lower if MP TRAY installed or MP Tray multi purpose tray Auto Tray Switch ON OFF If two trays contain identical paper the MFP can switch to an alternative source when the current tray runs out in the middle of a print job Tray Sequence DOWN Determines tray sequence order when UP automatically switching PAPER FEED TRAY MP Tray Usage DO NOT USE If a document to be printed demands a WHEN paper size not installed in the selected MISMATCH tray the MFP can automatically feed from the multi purpose tray instead If this function is not enabled the MFP will stop and request the correct size of paper to be loaded Media Check ENABLE Determines whether the MFP check the DISABLE size of paper loaded matches that required for the document sent to print Resolution 600x1200DPI Sets the default resolution for printing 600DPI M dots per inch 600x1200DPI uses Level more memory and requires more time to process but prints at a higher 600DPI quality Toner Save OFF ON Reduces the amount of toner used for Mode imaging Toner saving gives lighter prints but is more economical Configuring your machine 48 ITEM Mono Print Speed CHOICE AUTO SPEED MONO 32PPM COLOR SPEED MIXED SPEED DESCRIPTION If the first page of a print job is black and white the MFP runs at 32ppm pages per minute When a colour page is detected the
43. digit If you have more than one stored document a list appears in the display 4 Use the buttons to select the name of the print job you wish to print and press ENTER to select it 5 If necessary use the buttons to highlight the PRINT option Press ENTER to confirm you wish to print the document Use the buttons to select the number of collated copies you require 8 Press ENTER to print your document When all required copies have been printed your document is automatically deleted from the MFP s hard disk NOTE It is also possible to print and delete secure documents remotely from your PC using the Storage Device Manager utility Print settings and security gt 79 DELETING A SECURE PRINT DOCUMENT If you change your mind about printing a secure document you can delete it from the MFP s hard disk without printing it first 1 Follow Steps 1 to 4 in the above procedure for printing the document 2 Use the buttons to highlight the DELETE option and press ENTER 3 If necessary use the buttons to highlight the YES choice and press ENTER to confirm the deletion Your document is deleted from the MFP s hard disk without printing Print settings and security 80 STORE TO HARD DISK This feature allows print jobs to be created on the PC and stored on the MFP s hard disk for printing on demand This is good for forms generic memos letterhead stationery etc If
44. document s on the glass 88 Sending document s via e mail 88 Basic operation sina ee A 88 Advanced operation 0 llle eee 90 Sending document s to a file server 92 COPYING 3 erae cs tmr RR e UR E RE s le ve t 2 93 Basic operation llle 93 Advanced operation llle 93 Faxing se EUR RE AT OR ee Mec oe 100 Basic operation sasana naaa aa 100 Advanced operation sasaaa aaa 102 Cancel fax jobS cee ee 107 Fax job reports ss m RR RR rs 108 Contents gt 6 SCAMMING rM a a aa wie doe Sos AG 109 Scanner operation nasasa saa aaa 109 A look at the user interface 110 Using the basic features less 111 Oth r tools nsr koree a kb Neb Fae aw ne 118 Maintenance essen 119 Consumable order details 2005 120 Replacing consumable items 121 Toner cartridge replacement 121 Image drum replacement llle 127 Transfer belt replacement 132 Fuser replacement llle 136 Cleaning uc a aaa ICE REX RUE IESU E RI E 140 ite ADF Longo xo e any oo hee ae RR EOS 140 the document glass 000 eee 141 sathe LED Kedi iaoi ker xem 142 Installing upgrades eere 144 Order codes ue ex e ne en a Rer RN 144 D plex utrilt ia tu quee taste ove E US E RN 144 Memory upgrade llle 146 Hard disk drive s 22 ie Se 9e
45. for longer than this please wrap the cartridge inside a black plastic bag to keep it away from light Never expose the drum to direct sunlight or very bright room lighting With the coloured toner release lever 1 to the right pull the lever towards you This will release the bond between the toner cartridge and the image drum cartridge FEEGEOMM Maintenance 129 Lift the right hand end of the cartridge and then draw the cartridge to the right to release the left hand end as shown and withdraw the toner cartridge out of the image drum cartridge Place the cartridge on a piece of paper to avoid marking your furniture Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed Keep it the same way round as the old unit Pack the old cartridge inside the packaging material for disposal Place the toner cartridge onto the new image drum cartridge as shown Push the left end in first and then lower the right end in It is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low Maintenance 130 10 11 12 Push the coloured release lever 1 away from you to lock the toner cartridge onto the new image drum unit and release toner into it Holding the complete assembly by its top centre lower it into place in the MFP locating the pegs
46. help MKCOL method not allowed Contact server administrator Contact server administrator to change permission on this privilege MKCOL method not implemented Contact server administrator HTTP server does not support MKCOL to create directory Give up creating new directory or create directory at server in advance HTTP PUT method not allowed Contact server administrator Contact server administrator to change permission on this privilege HTTP internal server error Contact server administrator Contact your server administrator for help PUT method not implemented Contact server administrator That server does not implement HTTP PUT method MFP can t store file on this server contact your system administrator for help Troubleshooting gt 184 MESSAGE ACTION HTTP service unavailable Contact your server administrator for Contact server administrator help HTTP no support That server does not support HTTP That server does not support version 1 1 contact your server HTTP administrator for help Resource not found That server can t save the files contact Contact server administrator your server administrator for help Troubleshooting gt 185 A GUIDE TO PRINTING This Chapter provides a convenient on screen reference to the many features of the driver software supplied with your MFP HOW TO ACCESS THE DRIVER SCREENS Most of the features described are a
47. image drum is near the end of it s life Order replacement image drum s Warning Order fuser Indicates fuser is near the end of it s life Order replacement fuser Warning Order belt Indicates transfer belt is near the end of it s life Order replacement transfer belt Warning Fuser life Notifies the life of the fuser This is a warning only Warning Belt life Notifies the life of the belt This is a warning only Troubleshooting 168 STATUS CODE MESSAGE MEANING ACTION Warning lt color gt toner empty Toner empty Warning status takes effect at Cover Open Close Allows printing approx 50 pages A4 5 duty density 5 Warning lt color gt toner not installed Notifies that the toner cartridge is not installed Warning lt color gt drum life Notifies the life of the drum This is a warning only This warning appears when the cover is opened and closed just after the drum life error occurred Warning lt tray gt empty Tray empty Treated as a warning until printing from that particular tray is required Warning Hard disk full HDD is full or not enough available memory to complete job This is a temporary warning it remains until the end of the job then disappears Warning Disk write disabled An attempt to write in a read only file This is a temporary warning it remains until the end of the job then disappears
48. memory into your MFP as a memory upgrade The model comes equipped with 256MB of main memory This can be upgraded with an additional memory board containing either 256MB or 512MB giving a total memory capacity of either 512MB or 768MB maximum 1 Switch the MFP off and disconnect the AC power cable 2 Pull open the access panel on the side of the machine 3 Carefully remove the new memory board from its wrapping Try to handle the board only by its short edges avoiding contact with any metal parts as far as possible In particular avoid touching the edge connector 4 Notice that the memory board has a small cutout in the edge connector which is closer to one end than the other Identify the RAM expansion slot 1 in the machine 6 Hold the new memory board by its short edges so that the edge connector faces in towards the RAM expansion slot and the small cutout is closer to the bottom of the machine Installing upgrades 146 7 Gently push the board into the RAM expansion slot until it latches in and will not go any further 8 Close the access panel pressing firmly at top to latch it closed 9 Reconnect the AC power cable and switch the MFP on Installing upgrades 147 10 11 When the MFP is ready print a menu map as follows 4 3 a Press Menu 1 on the scanner control panel b Using the UP DOWN arrow keys 2 navigate to the Report Print menu and press OK
49. more information on filing protocols refer to Explanation of filing protocols on page 61 NOTE 1 Ifthe system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given 2 When installing the MFP for the first time it is recommended that the Administrator retain the default system settings The settings can be customized at a later date once you are familiar with the operation and functionality CONFIGURATION There are a number of configuration options available which allow you to change the scanner fax and printer settings to suit your own needs There are three methods of configuring your MFP 1 2 From the MFP s web page From the MFP s Management Utility please refer to the user s manual of the Network Setup Tool on the CD ROM supplied NOTE In order to maintain data integrity and ensure the MFP configuration is consistent when you access a menu item via the MFP Network Setup Tool you are directed to the corresponding section of the MFP web page 3 From the MFP scanner control panel For illustration purposes only the configuration menu options shown are as accessed via the scanner control panel Configuring your machine 36 44FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter The MFP web page appears For example http 192 168 1 41 A C5550MFP Ho
50. n o nn 32 Contents 5 Internet communication features 35 Configuration es kh m e Redon ee 36 from the web page llle eee 37 From the management utility 38 from the scanner control panel 39 Specifying the administrative settings 45 Contents of each printer menu 46 Explanation of filing protocols ls 61 Setting the fax facility 0 000000 66 Initial set Up zu denna ra E ETE EROR S RR X 66 Advanced setup leen 67 Print settings and security eser 74 PCL or postscripE2 ve Eee de E eR EP 74 Printing preferences in windows applications 74 Postscript emulation lille sen 75 PCL emulation i o or RR mh xn 76 Secure priritirig c fee ale e ao e ode mor TR m A mE 77 Sending the document 00000 2 eee 77 Printing the document 005 79 Deleting a secure print document 80 Store to hard disk 2 00 sek ee ee 81 Sending the document 2000000s 82 Printing the document 005 82 Deleting a stored document 82 Encrypted secure printing 2000 83 Sending the document 0 00 eens 83 Printing the document 005 85 Oper ti n i ee Bie eee Our RUNE E eae ee 86 Loading document s for copying 86 Placing document s in the ADF 86 Placing
51. number if dialling an extension LCD AND FUNCTION AREA Copy Count 5 Copy Mode 6 Send Mode 7 Fax Mode 8 Additional Settings 9 Up Down Left Right Keys 10 OK 11 Return Indicates the number of copies selected Used to select Copy mode also the default working mode Used to select Send mode Used to select Fax mode Used to execute additional settings of Copy and Send modes The settings are available only for three minutes After three minutes the settings will automatically return to the default value Used to move the cursor in the LCD up down left right The up down keys are used to switch function indication Used to select and confirm current setting selections Used to cancel selections and go back to the top level of the setting The key is also used to cancel any previous input MFP overview gt 19 13 15 17 12 14 16 12 FTP Address 13 Address book 6 7 11 10 8 18 19 20 Used to indicate the stored FTP address for the Send function This key is only available in the Send mode Used to indicate the stored E mail addresses for the Send function Also used to indicate the stored Fax numbers for the fax function Press once to view speed dial numbers press twice to view group dial numbers START AND OTHER KEYS 14 Menu 15 Reset 16 Power save 17 Power LEDs Power Alarm Sleep 18 Mono 19 Colour 20 Stop Select to access the menu to set up the
52. os sided pages duplex unit required You can flip the paper either on its long edge or short edge 3 Pages can be printed in forward or reverse order If using the face down top paper stacker forward order is usually appropriate to ensure that pages are stacked in numerical order If using the face up rear paper stacker reverse order would normally stack your pages in numerical order 4 You can specify how many pages to print on a sheet Pages will be scaled to fit the number you choose If you choose booklet printing requires duplex unit two pages will automatically be set and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet 5 Advanced options are also available such as how to download TrueType fonts and whether advanced options such as booklet printing are available The printer driver contains extensive on line help for these items to help you make the most appropriate choices Print settings and security gt 75 PCL EMULATION When you click the Properties button from your application s Print dialogue the driver window opens to allow you to specify your printing preferences for this document 1 Paper size should be the same as the page size of your document unless you wish to scale the printout to fit another size and should also be the same as the size of paper you will feed into the MFP A4210 287
53. printer driver icon and choose Printing Preferences from the context menu CHANGING THE APPLICATION S DRIVER SETTINGS 1 In your application open the file you want to print 2 On the File menu choose Print 3 In the application s Print dialogue make sure the machine shown is the appropriate one and click Properties PCL SAVED DRIVER SETTINGS This feature unique to the Windows PCL drivers allows you to save the printer driver settings and reuse them later This could be useful if you frequently print many different types of document that require different printer driver settings Recalling saved settings in the PCL drivers is a simple task that must be done first before any job specific changes are made Rather than repeat the procedure throughout this manual it is described here SAVING A SET OF DRIVER SETTINGS 1 Make any changes to the driver settings you want as described in the relevant section of this manual A guide to printing gt 187 2 In the driver s Setup tab click Save Setup Job Options Colour Media Sze MEMEA Source Auto v Paper Feed Options Finishing Made Standard v 2 Sided Printing Duplex Driver Settings Untitled lt lis 4 210x 297 mm OK Cancel Apply Help 3 Enter a meaningful name for the settings you are saving and click OK RECALLING SAVED DRIVER SETTINGS 1 In the driver s Setup tab choose any previously
54. the MFP C3 5 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture The green image drum surface is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the toner cartridges need to be out of the MFP for longer than this please lower the top cover Never expose the drum to direct sunlight or very bright room lighting 6 Remove the new cartridge from its box but leave its wrapping material in place for the moment Maintenance 124 7 Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge e Po 8 Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge 9 Holding the cartridge by its top centre with the coloured lever to the right lower it into the printer over the image drum unit from which the old cartridge was removed Maintenance gt 125 10 11 Insert the left end of the cartridge into the top of the image drum unit first pushing it against the spring on the drum unit then lower the right end of the cartridge down onto the image drum unit Pressing gently down on the cartridge to ensure that
55. the initial letter of the e Operation 88 mail address using the keypad 8 Press Return 5 to return to the e mail main screen Enter the subject of your e mail If not entered Default Subj will be displayed Enter or select CC and BCC address es if necessary Press the Mono button 6 to send your document s in black and white or the Colour button 7 to send your document s in colour Operation 89 ADVANCED OPERATION If you are not satisfied with the scanned image you can use the advanced features to enhance it NOTE For illustration purposes only the advanced features shown are as accessed from the scanner control panel they can also be accessed from the web page and the MFP Network Setup Tool To use the advanced features press the Send Mode button 1 on the control panel and then the Additional Settings button 2 to prompt the Additional settings screen Refer to the following table to modify the scanner settings MENU ITEM DESCRIPTION Attachment The file name of the scanned document Up to 64 characters can be entered in this field From Enter your From address If an e mail can not be sent notification is returned to this address This is also the From address in your e mail when you receive an e mail from the MFP Up to 64 characters can be entered in this field Reply To Address Enter a Reply To Address address if you wish to specify a reply address
56. to 300 sheets of 80g m paper MFP overview gt 17 REAR VIEW This view shows the connection panel and the rear output stacker 13 13 ON OFF Power switch 14 USB interface 15 AC power socket 16 Rear face up 100 sheet stacker 17 Network Connector 18 Line connection Socket for connecting the fax machine to the telephone line 19 Tel connection Socket for connecting a telephone handset if required When the rear paper stacker is folded down paper exits through the rear of the MFP and is stacked here face up This is mainly used for heavy print media When used in conjunction with the multi purpose feed tray the paper path through the MFP is essentially straight This avoids bending the paper around curves in the paper path and enables feeding of up to 203g m media MFP overview 18 THE CONTROL PANEL 1 2 13 15 17 12 14 16 6 7 11 10 8 1819 20 COPY AND DIALLING AREA 1 Zoom 2 One touch keypad 3 Keypad Used to increase or decrease scaling in 196 increments up to 400 and down to 25 A further choice of scaling can be made from preset percentages Provides one touch dialling of your most often used or favourite fax numbers Alpha numerical keys used to enter copy quantity fax number or e mail address Redial key used to manually resend a fax Clear key used to delete entry from the LCD panel Pause key used to insert a within a fax
57. which is different from the From address Up to 64 characters can be entered in the field Color output format Choose the output format for the document to be scanned in colours from PDF TIF JPEG and MTIF Also select the compression rate from Low Medium High Operation gt 90 MENU ITEM DESCRIPTION B amp W output format Turn the multi level B amp W Grey On or Off Choose the output format for the document to be scanned in B amp W from PDF TIF and MTIF Also select the compression rate from Low Medium High Resolution Choose the scanning resolution for the scanned document from a selection of 75 100 150 200 300 400 600 dpi A higher resolution reproduces the image with greater detail but requires more disk space Manual Feed Multi batch document scanning can be enabled Enable Manual Feed when loading more than 50 pages on the ADF or more than one page on the flatbed Document Size A4 Letter Legal Density 2 1 0 1 2 NOTE gt If you make a mistake during the process press Stop 3 on the control panel to cancel the operation gt If you stop typing in the From Subject To CC or BCC fields for three minutes the LCD display automatically clears what you have typed gt This machine allows you to send scanned document s to multiple e mail addresses Simply add a comma between each address gt Up to 64 characters can be entered in the Attachm
58. you are looking Print 2 x Printer Nono NR NE Properties Status Ready I Reverse pages Type I Printas image Where LPT1 I Piintto file Print Range m Copies end Adjustments 1 6 Al 226 pages Selected paasa Numberoteopies 3d 2 Pr Curent page 3 LC Pages fomi tfe IV Shrink oversized pages to paper size SI F Expand small pages to paper size sens I Ayto rotete end center pages r PostScript Options Print Method Language Level 3 Iv Optimize for Speed Preview K 825 34 T Download Asian Fonts I Save Printer Memory Color Managed On printer Units Inches Zoom 141 4 EARTE cance c Pages from and to 3 for the range of pages you specify by entering their page numbers 3 Click OK Introduction gt 16 MFP OVERVIEW FRONT VIEW 1 Output stacker face 6 Multi purpose feeder shown closed down Used for feeding heavier paper stocks Standard printed copy envelopes and other special media Also delivery point Holds up for manual feeding of single sheets when to 250 sheets at 80g m required 2 Multi purpose tray release 7 Automatic Document Feeder ADF Unit buttons press LCD Display 3 Operator Panel with LCD display Status LEDs and ee ADF Paper tray operator buttons 10 ADF Paper Support Front Cover release lift 11 Document Cover 5 Paper tray 12 Control Panel Standard blank paper tray Holds up
59. you use this feature for standard forms for example you can walk up to the MFP at any time and print off your forms without having to re send them from the PC This feature works in exactly the same way as the secure printing feature described earlier in this Chapter The difference with job spooling is that the document is not automatically deleted from the MFP s hard disk after printing It remains there for future use until you delete it from the printer control panel or from your PC with the Storage Device Manager utility NOTE If this choice does not appear in the driver screens or if it is greyed out check to ensure that the hard disk is enabled in the printer driver See Adjusting windows printer drivers on page 152 Like the secure printing feature there are three parts in job spooling 1 Sending the document 2 Printing the document 3 Deleting a stored document Print settings and security gt 81 SENDING THE DOCUMENT Follow the same procedures as described in the section Sending the document on page 77 for sending a secure document except that on the Job Options tab in step 2 click Store to HDD amp oki c5550 MFP PCL Printing Preferences Setup Job Options Color fll AskOki Quality Job Type Collate Copies Q Job Name Settings 1 Scale O Pro2400 10 Job Name O Fine Detail 1200x600 Normal 600 x 600 Orientation PrintJ
60. 20g m Letter 215 9 x 279 4mm Legal 13in 216 x 330mm Legal 13 5in 216 x 343mm Legal 14in 216 x 356mm If you have identical paper stock loaded in the multi purpose tray you can have the MFP automatically switch to the other tray when the current tray runs out of paper When printing from Windows applications this function is enabled in the driver settings When printing from other systems this function is enabled in the Print Menu MULTI PURPOSE TRAY The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 75g m to 203g m For very heavy paper stock use the face up rear paper stacker This ensures that the paper path through the MFP is almost straight The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm banner printing For paper lengths exceeding 356mm Legal 14in use paper stock between 90g m and 128g m2 and the face up rear paper stacker Use the multi purpose tray for printing on envelopes and transparencies Up to 50 sheets of transparencies or 10 Getting started gt 24 envelopes can be loaded at one time subject to a maximum stacking depth of 10mm Watermarked or headed paper should be loaded print side up and top edge into the MFP FACE DOWN STACKER The face down stacker on the top of the MFP can hold up to 250 sheets of 80g m standard paper and can handle paper stocks up to 120g m Pages pri
61. 27W Environmental Noise lt 70dBA Temperature 10 C to 32 C Humidity 20 to 80 RH Scanning Image sensor Colour CCD Light source Cold Cathode Fluorescent Lamp Optical resolution 1200 x 1200 dpi Output quality Input 48 bit colour Output 24 bit colour 8 bit Greyscale 4 bit CMYK 1 bit Monochrome LCD size Text 24 x 2 mono LED indications Power saving Warning Power External connections RJ45 Network USB 2 0 Computer ADF port Network 10 100 Mbit Specifications gt 233 ITEM SPECIFICATION Network workgroup solution for Stand alone copy E mail via Internet Intranet Filing Direct faxing Output format PDF JPEG TIFF Interface USB 2 0 Host USB 2 0 Device Ethernet 10 100 Mb Copy Scan E mail Scan to file Print ADF Document size 114 x 140 to 216 x 355mm Document weight 60 to 105 g m2 thickness Paper feed Face up Capacity 50 sheets of Xerox4024 DP 9 07Kg paper ADF life 240 000 scans or more or 5 years Recommended daily scans Up to 1000 pages a day Recommended pad replacement 50 000 scans Recommended roller replacement 200 000 scans Copy Specification Emulation PostScript 3 PCL 5c HP GL PCL XL PCL 6e Epson FX IBM Pro Printer III XL Interface USB 2 0 Number of copies Up to 99 Resolution 600 x 600dpi Media type Plain paper Ultra Heavy Transparency Quality Speed Text
62. 9 DHCP enable IP Address Subnet mask Gateway IP DNS server SMTP server SMTP port 25 POP3 server POP3 Port 110 Explanation 1 DHCP Enable Choose Yes to obtain IP subnet gateway addresses automatically from DHCP server After changing setting from Disable to Enable switch scanner module power OFF then ON IP Address The Internet Protocol IP address assigned to your machine by your network administrator Subnet Mask The net mask address assigned by your network administrator Gateway IP The gateway IP address assigned by your network administrator Configuring your machine 32 SMTP Server The IP address of your SMTP Mail Server assigned by your network administrator SMTP Port The port number of your SMTP Mail Server DNS server The IP address of DNS Server assigned by your network administrator POP3 Server The IP address of your POP3 server POP3 Port The port number of your POP3 Server Enter the DNS name or IP and port number of your POP3 server if your mail server requires POP3 authentication before sending e mails from the machine NOTE You must also set up the Define from details to allow e mail sending Configuring your machine 33 NOTE 1 DHCP server With DHCP Dynamic Host Configuration Protocol a host can automatically be given a unique IP address each time it connects to a network making IP address management an eas
63. ARNING If the MFP has recently been powered on some fuser components will be very hot Handle the fuser with extreme care holding it only by its handle which will only be mildly warm to the touch A warning label clearly indicates the area Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover Maintenance 136 Gently raise the scanner 1 Press the cover release a and open the MFP s top cover b fully 2 Identify the fuser handle 1 on the top of the fuser unit 3 Maintenance 137 Pull the two fuser retaining levers 2 towards the front of the printer so that they are fully upright nd I ex oOo Holding the fuser by its handle 1 lift the fuser straight up and out of the MFP If the fuser is still warm place it on a flat surface which will not be damaged by heat Remove the new fuser from its packaging and remove the transit material Holding the new fuser by its handle make sure that it is the correct way round The retaining levers 2 should be fully upright and the two locating lugs 3 should be towards you vo 2 Lower the fuser into the MFP locating the two lugs 3 into their slots in the metal partition which separates the fuser area from the image
64. Black 2 0 2 As above but for mono printing on Setting transparencies Transpr Color 2 0 2 As above but for colour printing on Setting transparencies SMR Setting 3 0 3 BG Setting 3 0 3 Usage menu ITEM DESCRIPTION Tray n Page Count The total number of pages fed from tray n MPT Page Count The total number of pages fed from the multi purpose tray Colour Page Count The total number of pages printed in colour Mono Page Count The total number of pages printed in monochrome K Drum Life Percentage of life remaining in these consumable Remaining items C Drum Life Remaining M Drum Life Remaining Y Drum Life Remaining Belt Life Remaining Percentage of belt life remaining Fuser Life Remaining Percentage of fuser life remaining K Toner Cartridge size and current toner level C Toner M Toner Y Toner Configuring your machine gt 60 Job log menu NOTE Access to this menu is password restricted e 0 e DESCRIPTION Job Log ENABLE Prints a list of jobs carried out on DISABLE this MFP EXPLANATION OF FILING PROTOCOLS FTP FTP stands for File Transfer Protocol It is a common method of transferring files via the Internet from one computer to another FTP use RFC 959 FTP as their protocol Therefore ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents To add a sub directory from the MFP y
65. Book Set up a list of e mail addresses and groups to which to Manager send your scanned images Profile Manager Create profiles of the filing destinations in which the scanned image can be placed Phone Book Set up a list of fax numbers and groups to which to send Manager your fax messages Note Phone Book Manager can also be accessed from the scanner control panel PIN registration Create and delete PIN registrations assigning access rights for users Configuring your machine gt 45 CONTENTS OF EACH PRINTER MENU The printer control panel offers some additional menu options NOTE The scanner retrieves the latest information from the printer ensuring both menu sets are always synchronised Press Enter 1 on the printer control panel Use the and keys 2 to navigate Enter 1 to select and Back 3 to cancel the selection or exit the menu item 3 2 1 ON LINE Og m Oo ATTENTION E MENU e e CANCEL Information menu ITEM ACTION DESCRIPTION Print Menu Map Execute Prints complete menu listing with current MFP settings shown Print File List Execute Prints a list of overlays macros fonts and other files stored on the MFP s hard disk drive if installed Print PCL Font Execute Prints complete list of all internal PCL fonts plus those stored in ROM slot 0 flash memory and in hard disk if installed Print PSE Font Execute Prints complete li
66. Copy Scan to Fax Fax Copy Fax Copy Scan to Note The PIN ID input screen is indicated at the time of PIN Setting Enable Enter four to six digits for your pin ID A PIN ID under four digits will be denied Power Save Enable Disable Power Save Time Select to enter power saving mode after the machine has stopped using for a specific period Choice 5 15 30 60 240 minutes Default Mode Scan to Copy Fax Stand by Timer 20 40 60 120 180 seconds Country Code Select the country in which the MFP is situated Choice Japan International Denmark Austria Italian Latin America Great Britain Germany Belgium Greece Mexico Ireland Hungary Holland Australia China Norway Czech Republic France New Zealand Russia Sweden Poland Portugal Singapore Taiwan Language Default set to English Scan to Log Select to print all the Scan to jobs Report Additional country code options available from the web page and MFP Network Setup Tool Configuring your machine gt 44 SPECIFYING THE ADMINISTRATIVE SETTINGS NOTE The settings can only be done through the web page or the Network Setup Tool It can not be set up on the Control Panel The Administrative settings are blocked by a password Since the machine is shipped without a specific password it is recommended that the administrator create a new password to ensure security ITEM DESCRIPTION OR CHOICE Address
67. DESCRIPTION True Black OFF ON Selects whether black image data is printed using black toner ON or 100 CMY OFF Valid in PCL emulation mode only Pen Width ON OFF Adjust Tray ID 1 4 59 MP Tray PPR emulation ITEM CHOICE DESCRIPTION Character 10 CPI 12 CPI 17 Specifies character pitch in IBM PPR Pitch CPI 20 CPI emulation PROPORTIONAL Font 12CPI 20CPI Specifies 12CPI pitch for Condense Condense 12CPI 12CPI Mode Character Set SET 1 SET 2 Specifies a character set Symbol Set IBM 437 Specifies a symbol set Letter 0 Style DISABLE Specifies the style that replaces 9BH ENABLE with letter o and 9DH with a zero Zero NORMAL Sets the zero to be slashed or Character SLASHED unslashed Line Pitch 6 LPI 8 LPI Specifies the line spacing White Page OFF ON Selects whether blank pages are Skip printed or not CR Function CR CR LF Selects whether a received carriage return character ODh also causes a line feed LF Function LF LF CR Selects whether a received line feed character OAh also causes a carriage return Line Length 80 COLUMN 136 Specifies the number of characters COLUMN per line Form Length 11 Inch 11 7 Inch 12 Inch Specifies the length of paper Configuring your machine 57 ITEM e fortes DESCRIPTION TOF Position 0 0 Inch 1 0 Inch Specifies the distance of print from the top edge of the paper Left Margin 0 0 Inch 1 0 Inch Specifies t
68. Darkness 3 70 3 Adjusts darkness of each colour M Darkness 3n0 43 component cyan magenta yellow and black Normal setting is 0 Y Darkness 3 0 4 3 K Darkness 3 0 4 3 Ajst Registration EXECUTE Performs automatic colour registration adjustment Normally this is done on power on and when the top cover is opened and then closed This process accurately aligns the cyan magenta and yellow images to the black image C Reg Fine Ajst 3 0 4 3 Performs fine adjustment of image M Reg Fine Ajst 300 43 timing in relation to the black image component Y Reg Fine Ajst 3 0 4 3 Configuring your machine gt 53 ITEM CHOICE DESCRIPTION Ink Simulation OFF Selects from a range of industry SWOP standard colour swatches EUROSCALE JAPAN UCR LOW MEDIUM HIGH CMY 100 DISABLE When enabled black areas are Density ENABLE produced using 100 C M and Y instead of black This results in a glossier finish CMYK ON OFF Conversion Configuring your machine gt 54 System configuration menu ITEM CHOICE DESCRIPTION Pow Save Time 5 Adjusts the idling time before the 15 printer automatically switches into 30 power saving mode In this mode 60 power consumption is reduced to a low 240 level required to just keep the printer operating and ready to receive data When a job is sent the MFP will require a warm up time of up to 1 minute before printing can begin Personality AUTO
69. Edge NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver Setting the driver device options on page 188 A guide to printing 216 Windows PCL 1 In the driver s Setup tab recall any saved driver settings you may wish to use Setup Job Options Colour Media Size A4 210 x 297 mm xj Source Auto E inishing Mode Booklet Options Signature Bfiver Settings m s E 16 E Untitled 2 pages Bight to Left Bind Margi 0o 2 Choose Booklet from the Finishing Mode drop down list then click Options 3 In the Options window you can set the signature size the number of pages per side of paper and the binding margin if your document is going to be thick The graphic in this window shows the effect of each choice you make NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver See Setting the driver device options on page 188 A guide to printing gt 217 COLLATING This feature allows multiple copies of a multi page document to be printed with the pages of each copy in sequence Uncollated pages print like this 1 Collated pages print like this
70. LACK GENERATION To use Black Generation Office Colour or Graphic Pro must be the selected Print Mode Your MFP prints the colour black in one of two ways Composite Black or True Black COMPOSITE BLACK The cyan magenta yellow and black toners are combined to create composite black This will sometimes give a glossier finish due to the increased amount of toner It can also sometimes appear as a slightly brownish black Use composite black when printing photographs TRUE PURE BLACK Only black toner is used to print true black A guide to printing gt 190 Use True Black when printing a combination of text and graphics If you use True Black to print photographs dark sections of the photos may appear black Office colour 1 On the driver s Colour tab select Office Colour 1 and click the Options button Layout Paper Qualty Job Options Colour RS C Automatic EET ER Colour Mode E IQ FH EE Colour Settings Mor huc 96 C No Colour Matching ru s ke B C Greyscale I Toner Save CMYK Ink Simulation None Colour Swatch 2 On Black Finish 2 make your selection Auto allow printer to choose the best method depending on page content True Black or Composite Black Graphic pro 1 On the driver s Colour tab select Graphic Pro 1 and click the Options button Eg C Automatic s Office C
71. LOOK AT THE USER INTERFACE 3 Flatbed 5 24 Bit Color Width 5 08 In Scan Method Image type Resolution Brightness Contrast Further tools Invert Mirror Function Preview Auto Area Paper Size Unit of Measurement i Zoom View Scan Length 3 52 In 9o Exit Size 4 61 MB ee Choice ADF Multi page Flatbed Choice Black amp White 8 Bit Grey 24 Bit Color Half tone Choice 50 72 100 144 150 200 300 600 1200 2400 4800 dpi Adjust the brightness level from 100 to 100 Adjust the contrast level from 100 to 100 Descreen Sharpen Colour Adjustment Auto Level Advanced Settings Reverse the colour of the scanned image Flip the image Resize the scanned area Select the paper size from Card 4 x 2 5 Photo 5 x 3 5 Photo 3 5 x 5 Photo 4 x 6 Photo 6 x 4 A5 B5 A4 Letter Legal or scanner maximum Choice cm Inch and Pixel Operation 110 USING THE BASIC FEATURES Scan method Choice gt Flatbed Select this setting if you need to scan photo or newspaper clippings gt ADF Multipage Select this setting if you need to scan multi page document from the automatic document feeder ADF Image type N t t 1 Choose B amp W if your original contains only B amp W text pencil or ink sketch 2 Halftones are the reproduction of an image that gives the illusion of grey An example of a halftone image wou
72. MFP slows down to 20ppm for the rest of that job This setting operates in the same way as AUTO SPEED except that the MFP runs at 32ppm until a colour page is detected To achieve this speed the MFP requires an additional 10 20 seconds to warm up and 30 60 seconds to cool down when switching to 20ppm for colour pages This setting is therefore most appropriate when the majority of print jobs are entirely black and white The MFP runs at 20ppm for all print jobs This setting is most appropriate when the majority of print jobs are in colour The MFP automatically switches between 20ppm for each colour page and 32ppm for each black and white page When black and white pages are printed the 3 colour drums are automatically lifted to maximize their working life This operation imposes delay each time the MFP switches between colour and black and white printing However the 30 60 second cool down delay described for MONO 32ppm is avoided by limiting mono speed to 20ppm This setting may be preferred for mostly black and white printing with some colour pages or where most print jobs are entirely colour or entirely black and white Orientation PORTRAIT LANDSCAPE Selects default page orientation between portrait tall and landscape wide Lines Per Page 5 64 128 Sets the number of lines of text per page when raw text is received from systems other than Windows The default for A4 portrait is 65 an
73. Office Colour settings 1 You can adjust the overall appearance of the print by modifying Hue Saturation and Gamma 2 You can adjust the specific palette colours used in Microsoft Office applications These adjustments only affect one specific palette colour at a time GRAPHIC PRO This section describes the colour matching options available for Graphic Pro The Graphic Pro colour matching system is based around ICC profiles These profiles are down loaded to the MFP using the A guide to printing 200 Profile Assistant utility and then selected in the printer driver When a job is sent to the MFP the ICC profiles are applied to the print job on the MFP NOTES 1 Some features of Graphic Pro colour matching can only be used if your MFP is fitted with a hard disk The MFP hard disk is required if you wish to download and use your own ICC profiles to the MFP 2 The MFP s internal hard disk is an optional accessory 3 If your MFP does not have a hard disk fitted you will only be able to select the factory default profiles that are built in to the MFP WHAT CAN YOU DO WITH GRAPHIC PRO COLOUR MATCHING The Graphic Pro colour matching system is both powerful and flexible Here are some examples of how the Graphic Pro colour matching system can be used MATCHING MFP COLOUR TO AN RGB INPUT DEVICE By using the ICC profiles of a scanner digital camera or monitor the MFP s colour can be matched to the input device
74. P login authentication Contact network administrator Contact your Mail server administrator to turn on SMTP LOGIN option SMTP login error Check user name Check your login user name Mailbox unavailable Check To address Requested mail action not taken Check To address Processing error Contact network administrator Requested action aborted Contact your network administrator for further help Insufficient system storage Contact network administrator Contact your network administrator for further help Temporary authentication failure Contact network administrator Contact your network administrator for further help on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Command error Restart scanner Reboot the machine and try again If the error is still there contact your nearest dealer Troubleshooting 181 MESSAGE ACTION Parameters or argument error Check network settings Check if the Device Name is valid The Device Name can be found in Menu General Check From address Check To address Contact your network administrator for further help Sequence error Restart scanner Reboot the machine and try later If the error is still there contact your nearest dealer Command parameters not implemented Check network settings Che
75. R DETAILS Toner black 6 000 A4 5 43324424 Toner cyan 5 000 A4 5 43324423 Toner magenta 5 000 A4 5 43324422 Toner yellow 5 000 A4 5 43324421 Image drum black 20 000 A4 pages 43381724 Image drum cyan 20 000 A4 pages 43381723 Image drum magenta 20 000 A4 pages 43381722 Image drum yellow 20 000 A4 pages 43381721 Fuser 60 000 A4 pages 43363203 Transport belt 60 000 A4 3 job 43363402 Average life 20 pages at continuous print 50 pages at 3 pages per job and 30 pages at 1 page per job For the protection of your product and in order to ensure that you benefit from its full functionality this model has been designed to operate only with genuine Oki Printing Solutions toner cartridges These can be identified by the Oki Printing Solutions trademark Any other toner cartridge may not operate at all even if it is described as compatible and if it does work your product s performance and print quality may be degraded Use of non genuine products may invalidate your warranty Maintenance 120 REPLACING CONSUMABLE ITEMS TONER CARTRIDGE REPLACEMENT CAUTION To avoid toner wastage and possible toner sensor errors do not change the toner cartridge s until TONER EMPTY is displayed The toner used in this machine is a very fine dry powder It is contained in four cartridges one each for cyan magenta yellow and black Have a sheet of paper ha
76. RCODE non genuine Incompatible toner cartridge bET COLOR toner dea ID can not be 552 Replace with genuine toner 553 cartridge Error 550 Y Error 551 M Error 552 C Error 553 K Error Install toner Toner cartridge is not fitted 610 ERRCODE COLOR toner Install genuine toner cartridge 611 missing Error 610 Y 612 Error 611 M 613 Error 612 C Error 613 K Error Check toner cartridge If the code appears contact 540 ERRCODE COLOR toner Your dealer 541 sensor error 542 543 Error Open upper cover Inappropriate long paper was 401 ERRCODE paper multi feed fed from a tray Check whether multi feed has happened See Clearing paper jams Open and close the cover to perform recovery printing and continue Troubleshooting 174 STATUS CODE MESSAGE MEANING ACTION Error Open front cover Inappropriate size paper was o 07 fed from a tray Check the paper 400 ERRCODE paper size error in the tray or check for multi feed See Clearing paper jams Open and close the cover to perform recovery printing and continue Error Check TRAY Paper jam occurred during 390 ERRCODE paper jam paper feeding from MP tray See Clearing paper jams If the code still appears contact your dealer Error Open front cover Open the front cover remove 391 ERRCODE paper jam the paper and close the cover 392 Error 391 Tray 1 Error 392 Tray 2 See Clearing paper jams
77. Specifies the distance of print from the left hand edge of the paper Fit To Letter DISABLE Sets the printing mode that can fit ENABLE print data equivalent to 11 inches 66 lines in the LETTER size printable area Text Height SAME DIFF Sets the height of a character SAME Regardless of CPI same height DIFF As CPI character heights vary USB menu ITEM e 0 Kol 3 DESCRIPTION Soft Reset ENABLE Enables or disables the SOFT RESET DISABLE command Speed 12 480 Mbps Selects the interface speed Offline Receive ENABLE DISABLE Serial Number ENABLE DISABLE Maintenance menu ITEM CHOICE DESCRIPTION Menu Reset EXECUTE Resets menus to default settings Save Menu EXECUTE Saves current menu settings as default values At confirmation prompt press ENTER to confirm save or CANCEL to cancel Power Save ENABLE Enables or disables automatic power DISABLE save mode Delay before entering this mode is set in the system configuration menu Configuring your machine gt 59 ITEM CHOICE DESCRIPTION Paper Black 2 0 2 Used for small adjustment when you Setting experience faded print or light specks streaking in monochrome printing on white paper Select a higher value to reduce fading or a lower value to reduce specks or streaking in high density print areas Paper Color 2 0 2 As above but for colour printing Setting Transpr
78. XECUTIVE CUSTOM DESCRIPTION Selects the size of paper loaded in Tray 2 lower if installed For CUSTOM setting see X DIMENSION and Y DIMENSION later in this table Tray2 Mediatype PLAIN LETTERHEAD TRANSPARENCY BOND RECYCLED CARDSTOCK ROUGH Selects the type of media loaded in this tray if installed Tray2 Mediaweight LIGHT 64 74g m MEDIUM 75 90g m2 HEAVY 91 176g m Adjusts the MFP for the weight of paper stock loaded in this tray if installed MPT Papersize A4 45 A6 B5 LEGAL14 LEGAL13 5 LEGAL13 LETTER EXECUTIVE CUSTOM COM 9 ENVELOPE COM 10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Selects the size of paper to be fed from the multi purpose tray For CUSTOM setting see X DIMENSION and Y DIMENSION later in this table MPT Mediatype PLAIN Selects the type of media to be fed from LETTERHEAD the multi purpose tray so that the MFP TRANSPARENCY can adjust its internal parameters to LABELS better accommodate the selected type BOND of media RECYCLED CARD STOCK ROUGH MPT MEDIUM 75 Selects the media weight to be fed from Mediaweight 90g m the multi purpose tray HEAVY 91 120g m ULTRA HEAVY 121 203g m2 Configuring your machine 51 ITEM e z e Kel DESCRIPTION Unit Of Measure MILLIMETRE Selects the unit of measure for the next INCH two items X Dimension 100 210 216 Selects the width of paper defined by MILLIMETRE the
79. age 79 for printing a secure document In this case you will enter your password and the document will be erased from the hard disk depending on the options you specified when sending the document to print Print settings and security 85 OPERATION With its intuitive control panel this Multi Function Product MFP is designed to be easy to use After the machine has been configured operating is quite straight forward NOTE If PIN restriction has been enabled for any or all of the MFP functions you will first have to enter your PIN The following sections describe how to make a copy of your scanned document how to distribute your document on the internet and how to send it via fax LOADING DOCUMENT S FOR COPYING This MFP can scan copy send fax document s either in the ADF Automatic Document Feeder or on the glass If you need to send multiple pages load your papers in the ADF The ADF can hold up to 50 pages at one time If you need to scan copy send fax pages from books newspaper clippings or paper with wrinkles or curls place them on the glass PLACING DOCUMENT S IN THE ADF Before using the ADF please make sure that your paper meets the following specifications gt Document s can range in size from 4 5 x 5 5 inches 114 3 x 139 7mm to 8 5 x 14 inches 215 9 x 355 6mm gt Document s can range in weight from 16 to 28 Ibs 0 002 to 0 006 gt Document s should be square or rectangular
80. al error 25 Write only Troubleshooting 170 STATUS CODE MESSAGE MEANING ACTION Warning PU flash error ERROR MESSAGES STATUS CODE MESSAGE MEANING ACTION Error Load MEDIA_SIZE in MP tray Manual paper feed is required Manually insert the paper shown tch online and press on line switc by MEDIA_SIZE Error TRAY Paper feeding is recommended li Dupl t because the print of back sides online is odd number pages is finished during the manual duplex print Error Load MEDIA_SIZE The media size or both media 460 MEDIA_TYPE and press size and type in the MP tray YERRCODE TRAY media does not match the print data mismatch Load mmm ppp paper in tray Error Load MEDIA_SIZE The media size or both media 461 MEDIA_TYPE and press size and media type in the tray YERRCODE TRAY media does not match the print data 462 mismatch Load mmm ppp paper in tray Error 461 Tray 1 Error 462 Tray 2 Error Download message Indicates that message data to online Processing be updated is being processed Error Download message Indicates that message data to online Writing be updated is being written Error Download message Indicates that message data to online Success be updated has been written successfully Troubleshooting 171 STATUS CODE MESSAGE MEANING ACTION Error Download message Indicates th
81. ansmission problems when faxing overseas set the fax to overseas mode 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button on the control panel to prompt the Fax screen 3 Press the Additional Settings button Using the DOWN arrow key navigate to the Overseas Mode setting and press OK 5 Select ON and press OK 6 Press Return to exit the menu and return to the fax screen 7 Press Mono to start sending the document s NOTE After you have completed your fax operation the machine will automatically return to the preset value Broadcasting You can send a fax to multiple locations at the same time 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button on the control panel to prompt the Fax screen 3 Enter the destination fax numbers by either gt typing in the number using the numeric keypad gt pressing the required speed and or group dial buttons Operation gt 106 gt selecting entries from the phone book See Searching the phone book on page 100 Press OK after entering each fax number NOTE You can send to a maximum 100 different locations If a destination fax number has an extension number press the Pause button to input a between numbers The machine will insert a 1 second pause when dialling 4 Press Return to exit the menu and return to the fax
82. at writing of online Failed CODE message data to be uploaded has been failed CODE 1 FAIL Other errors 2 DATA_ERROR Hash check error in data reading writing or abnormal FLASH 3 OVERFLOW Down loading failure due to FLASH memory full at starting or during writing in a language file 4 MEMORYFULL Memory reservation failure 5 UNSUPPORTED DATA Down loading data unsupported on the printer Error Network config Appears during the NIC iti configuration data is storing in Conlin d the flash memory as the setting was changed Error Wait a moment Appears when the NIC online network initial initialisation occurs as the setting is changed Error Load MEDIA_SIZE Printing request is issued to an 491 ERRCODE TRAY empty empty tray 492 Error 491 Tray 1 Error 492 Tray 2 Load media into tray to allow printing Error Load MEDIA_SIZE and press Printing request is issued to an 490 on line empty MP tray Load media into tray to allow printing Error Install paper cassette Paper tray has been removed 440 ERRCODE TRAY open Reinstall tray to allow printing Error Install paper cassette Paper tray has been removed 430 ERRCODE TRAY missing Reinstall tray to allow printing 431 Troubleshooting gt 172 STATUS CODE MESSAGE MEANING ACTION Error Add more memory Memory capacity overflow 420 ERRCODE memory overflow Press the on line key to continue printing Install expan
83. bles remaining Management NOTE 1 The Management selection is blocked by a password Since the machine is shipped without a specific password it is recommended that the administrator create a new password to ensure security 2 Security settings by default are set to Off You can enable the following security settings gt Copy restricts the use of the copy function only gt Copy Scan to restricts the use of the copy and scan functions gt Fax restricts the use of the fax function only gt Fax Copy restricts the use of the fax and copy functions gt Fax Copy Scan to restricts the use of the fax copy and scan functions It is recommended that the administrator create a new 4 to 6 digit PIN When the security feature is enabled the user will be prompted to enter the PIN DESCRIPTION OR CHOICE Date Time Enter the current date and time Password Enter new password if the administrator wishes to change the password Up to 8 alphabetical or numerical digits are allowed to be entered in this field When entering alphabetical digits note that they are case sensitive Configuring your machine gt 43 ITEM DESCRIPTION OR CHOICE Add To Address If On is selected when finishing sending an e mail there will be a dialogue box inquiring whether the user wishes to add the new e mail address to the machine s address book Choice On Off Pin Setting Choice Off Copy
84. cartridges These can be identified by the Oki Printing Solutions trademark Any other toner cartridge may not operate at all even if it is described as compatible and if it does work your product s performance and print quality may be degraded Use of non genuine products may invalidate your warranty Specifications subject to change without notice All trademarks acknowledged Notes cautions and warnings gt 10 INTRODUCTION Congratulations on choosing this Oki Printing Solutions Multi Function Product MFP It is designed with advanced features to give you clear vibrant colour prints and crisp black and white pages at high speed on a range of office print media With this MFP you can instantly scan paper based documents and deliver the electronic image to various destinations including e mail addresses printers ftp servers or someone else s computer on the network This MFP also has a walk up fax facility allowing you to send your documents to a destination fax number instantly Your MFP includes these features gt ProQ2400 multi level technology produces subtler tones and smoother gradations of colour to lend photographic quality to your documents gt Up to 20 pages per minute in full colour for fast printing of high impact colour presentations and other documents Up to 10 copies per minute at 300 dpi in full colour for fast copying gt Up to 32 pages per minute in black and white for fast and effi
85. ccessed via the printer driver screens How you access them depends on your computer and its operating system The driver windows are tabbed dialogue boxes offering a wide range choices about how you want to print your documents There are two ways to access the driver features from within Windows 1 Directly from the Windows Printers folder Printers and Faxes folder in Windows XP If you choose this method any changes you make will become the driver defaults This means they will remain active for all your applications unless you specifically change them from within the application s Print dialogue From your application s Print dialogue If you choose this method any changes you make will usually only last for as long as the particular application is running or until you change them again In most cases once you quit the application the driver defaults will return NOTES 1 Settings made from the MFP s own control panel are the printer defaults They determine how your MFP will behave unless you specify otherwise from your computer 2 The driver defaults override the MFP defaults 3 Application Print settings override both the MFP defaults and the driver defaults A guide to printing gt 186 CHANGING THE DRIVER DEFAULTS WiNDOws XP 2000 SERVER 2003 1 Click Start AE Printers and Faxes to open the Printers and Faxes window 2 In the Printers and Faxes window right click on the appropriate
86. ce Try sending the document again later Fax sent but received message was completely blank Make sure that the document is loaded correctly before faxing with text face UP in the ADF or face DOWN on the glass Image of received fax is very poor Try making a copy of a document on the local machine to make sure it is working properly If there is still a problem contact the person sending the fax and ask them to change their fax quality and density settings Ask the person to make a copy of the document on their machine to ensure that it is working properly Then ask them to send the fax again Dialling was tried with a Speed Dial number but nothing happened Make sure that the Speed Dial number being used is programmed correctly Local MFP will not answer the telephone or receive faxes First check to see that the power cord is connected properly Also check the reception mode setting of the machine This MFP will not receive faxes automatically if the manual receive mode is enabled See Manual receive on page 72 Documents received are light or have vertical streaks on them and MFP is not out of toner Gently wipe the lens surface of the MFP s LED array and then check to see if the machine is working properly See the LED head on page 142 If the MFP still does not work properly remove the image drum See Image drum replacement on page 127 tap the toner cartridge and slowly swing it 20 to 30 degrees vertically several
87. chine will insert a one second pause when dialling Adding a group dial entry to the phone book The machine can hold up to 20 group dial settings each group can have up to 50 entries To add a new group dial number to the phone book 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Press OK to select Phone Book Using the DOWN arrow key navigate to Edit Group Dial then press OK 5 Using the UP DOWN arrow keys navigate to the desired group dial entry location index number then press OK 6 Press OK enter the new group name using the alpha numeric keypad and press OK NOTE The maximum length of name is 32 characters 7 If multiple numbers are required repeat step 6 to add other entries to the group NOTE Each group can have a maximum of 50 entries Configuring your machine 68 Deleting a speed dial entry from the phone book To delete a speed dial number from the phone book 1 2 Press the Menu button on the control panel Using the UP arrow key navigate to Fax Settings and press OK Press OK to select Phone Book Using the DOWN arrow key navigate to Delete Speed Dial then press OK Using the UP DOWN arrows keys scroll through the speed dial entries and press OK to select the required fax number This can be repeated if multiple deletions are required The selected row s will be marked with an
88. ching the colour of a monitor Scanner or CAMETA cece esse eee 205 Memory installing upgrade 146 Menus FX emulation sees 58 Maintenance menu 59 menu MAP cese tah crea 46 resetting ssssss 59 saving current settings 59 System configuration menu 55 Usage menu m 60 MFP OVOPVIGW circ ke rvebe dee e ea e 17 Minimum Configuration Requirements eeseeeeeee Multi purpose tray how to use ie M paper metrics seesese Oo Office colour RGB options 199 Operation eerte Deer te ERIT UE 86 Adjusting Density 98 103 Changing Scaling 97 Collation 4 95 Copy Quality 98 Copying axe 93 Edge Erase ES 4 95 Irput Trays decere xi e RR Te 96 Loading Document s for CODVIDIQ oic esa tx n o EY Ene eng 86 Margin Shift 96 N Up Paper Save 95 Paper Supply cceiLec io keen ea mene 96 Placing Document s on the Glass ete 88 DC TEL o aco esee ouais va dnte 109 Sending Document s to a File kia a i aE 92 Sending Document s via E malli eiei ie de e reat irs 88 Overlays printing a list 46 P Page orientation portrait or landscape 75 Paper jam clearing sssssss loading cassette tray loading letterhead recommended types supported sheet sizes
89. cient printing of all general purpose documents not requiring colour Up to 16 copies per minute at 300 dpi in black and white for fast and efficient copying of all general purpose documents not requiring colour gt 1200 x 600dpi dots per inch and ProQ2400 print resolution for high quality image production showing the finest detail gt 600 x 600dpi dots per inch copy resolution gt Single Pass Colour Digital LED technology for high speed processing of your printed pages gt New Profile Assistant utility allows you to download ICC profiles to the hard disk Hard Disk Drive required gt Photo Enhance mode to improve printouts of photographic images Windows PCL driver only Introduction gt 11 High speed USB 2 0 interface Template Manager 2006 utility for Windows enables the design and print of business cards banners labels with ease Ask Oki a user friendly function that gives a direct link from your printer driver screen but not always illustrated in this guide to a dedicated web site specific to the exact model you are using This is where you ll find all the advice assistance and support you could need to help you get the best possible results from your Oki printer Scan to E mail Connected to an Ethernet network and a SMTP server this MFP allows you to transmit document s over the internet via e mail With a touch of the e mail key and the selection of your recipients e mail addresses th
90. ck if the Device Name is valid The Device Name can be found in Menu General Authentication required Contact network administrator Contact your network administrator for further help on mail server s authentication mechanism Choose SMTP authentication for Email security or turn off the mail server s authentication and try again Action not taken Check To address Requested action not taken mailbox name not allowed Check To address User not local Check To address Check To address Please try again Exceeded storage allocation Check To address Requested action not taken Check To address Check mailbox storage allocation Contact your network administrator for further help Mailbox name not allowed Check To address Requested action not taken mailbox name not allowed Check To address Transaction failed Contact network administrator Contact your network administrator for further help Connection error Check network environment Check network environment Check if email attachment size is larger than the mailbox quota File size is too large File size is larger than the scan size limit allowable Please reduce file size and retry sending Troubleshooting 182 ERROR MESSAGES DURING FILING MESSAGE ACTION Fail to connect FTP server Contact server administrator Make sure the FTP server is not shut down and port number is corr
91. d disk drive The documents will remain stored and unprinted until an authorised user authenticates the print job decryption only happens when the job is actually printing This feature requires the hard disk drive in your MFP this device must be enabled in the printer driver See Adjusting windows printer drivers on page 152 The encrypted secure printing feature may not be available from within some PC applications If your application software has a collate print option turn it off Otherwise secure printing may not work There are two parts in encrypted secure printing gt Sending the document gt Printing the document SENDING THE DOCUMENT 1 If using the PCL driver in the Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 188 2 In the driver s Job Options tab click Encrypted Secure Print Print settings and security gt 83 3 The Encrypted Secure Print window opens amp oki c5550 MFP PCL Printing Preferences Setup Job Options Color Ill AskOki Quality Job Type p Normal Secure Print Store to HDD Encrypted Secure Print Scale O Pr0Q2400 100 Em O Fine Detail 12004600 O Normal 600 x 600 Orientation O Draft 600 x 600 Portrait O Landscape Photo Enhance Keeppintiob for eo Watermarks __Oyerlays Fonts Ad
92. d directory you have to set the directory for files saving as browse and allow for writing in the Web Server otherwise the MFP will not be able to write the file into the directory If you wish to use the MFP to save files in addition to making some settings in Web Server you will have to confirm that the account has writing privilege for connecting to the Web Server If not the MFP will not be able to write the scanned file in the file system Setting IIS anonymous access 1 Start Internet service manager in Control Panel 2 Select Default Web site and right click C MnetpubWwwrootAX cabinet 3 Select Properties m e e Ol Ke gCULECLECL LRA SN gt wis aor vb pe Y dp Det 19799 rond Serm Vipera aeoposty aet her P commi velition Configuring your machine 62 4 In the X cabinet dialogue box select the Directory security tab and click Edit for Anonymous Access and Authentication Control Make sure Anonymous Access is selected in the Authentication Methods dialogue box m ye le ee X XCEXIET gt mt Tree Xcabinet Properties Directory Documents Diectoy Security HTTP p Anonymous acces and authentication control domino seever Default FTP Ske Defaut Web Ste H sees Enable anonymous access and edi llSHelo uthertication methods for this reso H E USadnin ee HY Issavples ir QE a amp manc ui Roe CV Anonymous access H lg Printers No user name paswor
93. d for Letter is 60 Configuring your machine 49 ITEM CHOICE DESCRIPTION Edit Size CASSETTE Sets the size of the printable page area SIZE to match the size of paper in use This LETTER is not the same as the physical paper EXECUTIVE size which is always slightly larger For LEGAL14 dimensions of physical page sizes See LEGAL13 5 Paper recommendations on page 23 LEGAL13 A4 A5 A6 B5 CUSTOM COM 9 ENVELOPE COM 10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Media menu ITEM e z e Kel DESCRIPTION Tray1 Papersize A4 A5 A6 Selects the size of paper loaded in Tray B5 1 upper tray if both trays installed LEGAL14 For CUSTOM setting see X DIMENSION LEGAL13 5 and Y DIMENSION later in this table LEGAL13 LETTER EXECUTIVE CUSTOM Tray1 Mediatype PLAIN Selects the type of media loaded in this LETTERHEAD tray This will help the MFP to adjust its BOND internal operating parameters such as RECYCLED engine speed and fusing temperature ROUGH to better accommodate the media to be fed For example letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset Tray1 Mediaweight LIGHT 64 74g m2 MEDIUM 75 104g m72 HEAVY 105 120g m2 Adjusts the MFP for the weight of paper stock loaded in this tray Configuring your machine gt 50 ITEM Tray2 Papersize CHOICE A4 A5 B5 LEGAL14 LEGAL13 5 LEGAL13 LETTER E
94. d required to acce Gy PEServer D Gy PeSData Account used for anonymous access H GB opvuserver iis eee eral i Se Adhenhcaedacosts cau For the following autherhication methods 1 mE est tequeed when 3 DocuGah anonymous access i deabled c m Uia access is testicled using NTFS 44 vti ba T7 Race adhari sian fnaround i rard 5 Click Edit to open Account for anonymous access Anonymous User Account E xj Anceymous User Select the Windows User Accourt used to access this computer when an anonymous uzet connects to this site Username NEDENNENEHNES Bree Pee SS Ld ed Ede e mee a NOTE Make sure that the account stored in your computer system in the username file has sufficient privilege to access the file system Configuring your machine 63 Setting IIS privileged access 1 As in Setting IIS anonymous access start Internet service manager and select Default Web site Right click C Inetpub wwwroot xX cabinet and select Properties Select the Directory tab on the Properties page Ensure the privileges for Read Write and Directory Browsing are selected RILZLIDIEDCITIN I siaz wem we e RB Xd EN Y NOTE If the file management system on your server is NTFS in order to allow IIS to use an anonymous account to access the files in the directory of C Inetpub wwwroot X cabinet YFiles you have to make sure the anon
95. ded for adding optional accessories as your printing needs evolve This is an electronic document stored on the manuals CD Installation Guides accompany consumable items and optional accessories to describe how to install them These are paper documents that are packaged with the consumables and optional accessories On line Help on line information accessible from the printer driver and utility software Introduction gt 14 ON LINE USAGE This guide is intended to be read on screen using an Adobe Reader Use the navigation and viewing tools provided in Adobe Reader You can access specific information in two ways gt In the list of bookmarks down the left hand side of your screen click on the topic of interest to jump to the required topic If the bookmarks are not available use the Contents on page 5 gt In the list of bookmarks click on Index to jump to the Index If the bookmarks are not available use the Contents on page 5 Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term Introduction gt 15 PRINTING PAGES The whole manual individual pages or sections may be printed The procedure is 1 From the toolbar select File Print or press the Ctrl P keys 2 Choose which pages you wish to print a All pages 1 for the entire manual b Current page 2 for the page at which
96. dial prefix and press OK Enter your dialling prefix then press OK to confirm 6 Press Return to go back to the main menu settings screen Automatic redial You can set the fax to automatically redial if the initial fax transmission fails The machine will redial on gt Line busy gt No answer gt Communication error To set auto redial 1 Press the Menu button to prompt the menu settings screen 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax and press OK Configuring your machine gt 71 Using the DOWN arrow key navigate to Re dial and press OK Select the required number of redial attempts between 0 and 10 then press OK Using the DOWN arrow key navigate to Redial Interval and press OK Select the required redial interval between 1 and 6 minutes then press OK Press Return to store the new configuration settings and exit the menu Manual receive Upon receiving an incoming call the MFP will ring until you press the Start button to receive the fax To enable the manual receive option 1 Press the Menu button to prompt the menu settings screen Using the UP arrow key navigate to Fax Settings and press OK Using the UP arrow key navigate to Setup Fax and press OK Using the DOWN arrow key navigate to Manual Receive and press OK Press Return to store the new configuration settings and exit the menu Co
97. drums Maintenance gt 138 9 Push the two retaining levers 2 towards the rear of the MFP to lock the fuser in place l7 pem N iF e o0 10 Close the top cover and press down firmly at both sides so that the cover latches closed 11 Gently lower the scanner Maintenance gt 139 CLEANING THE ADF From time to time the pad assembly and feed rollers may become contaminated with ink toner particles or paper dust In this case the scan module may not feed documents smoothly If this occurs follow the cleaning procedure below 1 2 Moisten a cotton swab with isopropyl alcohol 95 Carefully pull open the ADF front cover Wipe the feed roller 1 by moving the swab from side to side E SS a T SS Rotate the roller forward with your finger and repeat step 3 until the roller is clean Be careful not to snag or damage the springs near the pad 2 Wipe the pad 2 from top to bottom being careful not to hook the springs Close the ADF front cover Maintenance 140 111 THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance Clean the glass as follows 1 Open the document cover 1 1 Moisten a soft clean cloth with isopro
98. e Punch oit x or Overlays None Draft p Text Confidential Size s Angle IMs a m n 180 0 180 Font Colour p Trim r Position None Centre X C Circle Watermark Adjustment Cis Single Frame xp a yp a C Double Frame a A guide to printing gt 231 To create a new watermark 1 2 3 4 In the Watermarks window click New Enter the text you want for your watermark Adjust your watermark s font size colour angle position and border trim as required Click OK to accept your changes To choose a previously created watermark In the Watermarks window click the watermark in the list To edit an existing watermark 1 In the Watermarks window click the watermark s name in the list Click Edit Make any adjustments you wish and click OK to accept your changes To print using a watermark 1 In the Watermarks window click the watermark s name in the list Click OK to close the Watermarks window Click OK to close the Printer Properties window Print your document A guide to printing 232 SPECIFICATIONS SPECIFICATION General Dimensions 500 x 600 x 670mm W x D x H Weight 37Kg approximately Power source Input 220 to 240VAC 50 to 60Hz Power consumption Max operating 1200W Normal operating 490W Stand by 110W Power save mode lt
99. e available gt Internal hard disk drive for storage of overlays macros and downloadable fonts and automatic collation of multiple copies of multi page documents Additional memory to allow printing of more complex pages Additional paper tray for loading a further 530 sheets to minimise operator intervention or different paper stocks for letterhead stationery alternative paper sizes or other print media Automatic two sided duplex printing for economical use of paper and compact printing of larger documents Storage cabinet Introduction gt 13 ABOUT THIS GUIDE NOTE Images used in this manual may include optional features that your MFP does not have installed This manual is your user s guide check the web site www okiprintingsolutions com for the most up to date version for your MFP and forms part of the overall user support listed below gt Installation Safety booklet to provide information for safe use of the MFP This is a paper document that is packaged with the MFP and should be read before setting up your MFP Set up guide to describe how to unpack connect and turn on your MFP This is a paper document that is packaged with the MFP This User s Guide to help you to become familiar with your MFP and make the best use of its many features Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best Additionally information is provi
100. e document s is are first scanned and converted into an image file and then transmitted to remote recipients within minutes Scan to FTP Allows you to send scanned documents to a server or a personal computer s file folder over an intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol CIFS Common Internet File System protocol The scan to filing feature removes the need for the mail server to handle large attachments Digital Copying An intuitive control panel makes digital copying fast and easy Network PC Printing When connected to a network the MFP is able to perform network or PC printing available in Scan to Mode Multiple Pages Sending With the Auto Document Feeder ADF the MFP allows a stack of up to 50 page document s to be continuously scanned Faxing An intuitive control panel makes direct faxing fast and easy Advanced fax transmission and reception including delayed transmissions sending to multiple locations and polling Introduction gt 12 Address Book Phone Book Profiles Managing This provides a convenient way to manage all the e mail addresses fax numbers and profiles filing destinations Simply typing the machine s IP address in the URL field of your browser will prompt the MFP web page This web page allows you to create up to 300 e mail addresses 200 fax numbers and several filing destinations to manage your document The following optional features ar
101. ear slightly different but the principles are the same PCL OR POSTSCRIPT Three printer drivers are supplied with your MFP one for PCL5c emulation one for PCL6 emulation and the other for PostScript 3 emulation If you print mainly from general Office applications choose one of the PCL drivers For faster printing of PDF documents choose PostScript If you print mainly from professional DTP and graphics applications choose PostScript PRINTING PREFERENCES IN WINDOWS APPLICATIONS When you choose to print your document from a Windows ue application program a print dialogue box appears This dialogue usually specifies the name of the machine on which mu ry dos you will print your document ctr Next to the printer name is a rc LN Properties button When you click Properties a new window opens which contains a short list of the printer settings available in the driver which you can choose for this document The window which opens when you click Properties depends on which printer driver has been installed The PostScript driver offers different choices to the PCL driver Print settings and security gt 74 POSTSCRIPT EMULATION 1 Page orientation sets amp Printing Preferences portrait tall or B landscape wide page orientation The rotated rotates the paper through 90 degrees anti clockwise 2 When printing double 4 777
102. ect If the error is still there contact your FTP server administrator Unpredicted error Contact server administrator Contact your server administrator for help FTP login error Check login name Check your login name and try again FTP password error Check password in folder Check your password and try again Can t enter directory Make sure privilege Make sure you have the privilege to enter this directory Can t check file Make sure privilege FTP can t check file existed or not Make sure you have the privilege to browse this directory Can t change data transfer type Contact server administrator Contact your server administrator for help Store file error Make sure privilege Make sure you have the privilege to store files in this position server directory Insufficient storage space in system Contact server administrator Check FTP server free storage space and contact your server administrator File name not allowed Change file name Change file name to meet naming convention of FTP server s OS Can t create directory Make sure privilege Make sure you have the privilege to create this directory Network share name incorrect Check directory in folder CIFS Network share name incorrect Check directory in profile and make sure it follows UNC such as Computer Share directory CIFS fail to connect Check that server supports CIFS Check t
103. ee 149 Additional paper tray llle 151 Storage cabinet e sata era a ee e mnn 151 Adjusting windows printer drivers ss 152 PCE driVers ER eem IR ok etwa 152 Postscript driver 22s 153 Troubleshooting leeren 154 Clearing paper jams 200000000005 154 In the ADE zone cmd ue Re eR ded e eh ehe Run 154 In the printer ls RR ERR XR ERE 155 Fax problem checklist 220000000005 164 LCD message list ee a RE 166 Information and warning messages 166 Error messages lees 171 Error messages during Networking 180 Error messages during E mailing 180 Error messages during Filing 183 A guide to printing eee eee 186 How to access the driver screens ln 186 Changing the driver defaults 0 187 Windows XP 2000 Server 2003 187 Changing the application s driver settings 187 Contents 7 PCL saved driver settings 2200000 187 Saving a set of driver settings 187 Recalling saved driver settings 188 Setting the driver device options 188 Blacks and greys black overprint 189 Black printing black generation 190 Composite black a 190 True pure black llle 190 Fine lines enhancement 202000005 192 Greyscale printing llle 192 Colour
104. eet is well advanced out of the top of the printer simply grip it and pull gently to draw it fully out If it does not remove easily do not use excessive force It can be removed from the rear later 2 Raise the scanner gently 3 Press the cover release a and open the MFP s top cover b fully WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch Troubleshooting 155 4 Note the positions of the four cartridges b 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge It will be necessary to remove the four image drums to gain access to the paper path 5 Holding it by its top centre lift the cyan image drum complete with its toner cartridge up and out of the printer Troubleshooting 156 6 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes 7 Repeat this removal procedure for each of the remaining image drum units 8 Look into the MFP to check whether any sheets of paper are visible on any part of the b
105. efaults on page 187 Color Management Device Settings Advan General Sharing Ports ced Always available Oarvaiable om pos Pew x Diver T Cier Spool print documents so program finishes printing faster Start printing after last page is spooled Statt printing immediately Separator pages are used at the beginning of each document to make it O Pint directi to the printer asy to find a document among others at the rine 7 Hold mismatched documents idii Browse Iv Piint spooled documents first Elie pated aime mum Enable advanced printing features Pining Deas Pit Processor _ Separator Page A guide to printing 220 In the driver s Advanced tab click the Separator Page button 1 Click Browse 2 and navigate to a file containing an image of the separator page you wish to use then click OK COVER PRINT Cover print is when the first page cover of a print job is fed from one paper tray and the remaining pages of the print job are fed from another paper tray This feature is not available in the Windows postScript drivers 1 In the Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 188 Click Paper Feed Options v uuu pin Media Size Source Auto v Paper Feed Options p Einishinng Mote Standard Fit to Page Resize document to fit
106. elt unit m c Nn ex 4 3 Ey T n f H Lr I i FL p Sem a Toremove a sheet with its leading edge at the front of the belt 1 carefully lift the sheet from the belt Troubleshooting 157 and pull it forwards into the internal drum cavity and withdraw the sheet CAUTION Do not use any sharp or abrasive objects to separate sheets from the belt This may damage the belt surface b To remove a sheet from the central area of the belt 2 carefully separate the sheet from the belt surface and withdraw the sheet c To remove a sheet just entering the fuser 3 separate the trailing edge of the sheet from the belt push the fuser pressure release lever 4 towards the front and down to release the fuser s grip on the sheet and withdraw the sheet through the drum Troubleshooting gt 158 cavity area Then allow the pressure release lever to rise again NOTE If the sheet is well advanced into the fuser only a short length is still visible do not attempt to pull it back Follow the next step to remove it from the rear of the MFP Starting with the cyan image drum unit nearest the fuser replace the fo
107. ems Set up the shared directory as per the network settings for sharing in MS Windows Under the User level mode of Windows 2000 use the account and password with the privilege of write as the login name and Password for the MFP folder Configuring your machine 65 SETTING THE FAX FACILITY INITIAL SET UP The following parameters must be set before using the fax function on your MFP gt Date and time gt Country code gt Station ID and number There are other parameters that can be adjusted to suit your personal preferences later if required refer to fax set up table for details See Fax settings on page 42 To set fax parameters 1 Press the Menu button to prompt the menu settings screen 2 Using the UP arrow key navigate to Management and press OK 3 When prompted enter the password and press OK Press OK to select Date Time 5 Enter today s date and the correct time then press OK to confirm 6 Using the UP arrow key navigate to Country Code and press OK 7 Select the country in which the MFP is situated and press OK 8 Press Return to go back to the main menu settings screen 9 Using the UP arrow key navigate to Fax Settings and press OK 10 Using the UP arrow key navigate to Setup Fax and press OK 11 Press OK to select Station ID 12 Enter the ID number and telephone number then press OK to confirm Configuring your machine gt 66 13 Press Return
108. ent To From CC BCC and the Def Subject field gt If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIF or PDF gt If the administrator has set the SMTP or POP3 authentication after sending your scanned document to e mail addresses and if no more transmission is required press Return on the control panel to log out of the system This is to prevent misuse of the user s e mail account for sending e mails If there is no other operation within 3 minutes the system will log out automatically Operation 91 SENDING DOCUMENT S TO A FILE SERVER Before sending your document to a file server profiles should be set up first to speed up the process A profile contains a list of filing parameters such as your filing protocol directory file name and other scanning parameters Add a new profile by either entering the machine s web page or installing and starting the Network Setup Tool on the CD ROM supplied 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press Send Mode 1 and FTP Address 2 buttons on the control panel The LCD display prompts the Filing screen For example Profile 1 Profile 2 3 Choose the required profile filing destination and press OK 3 4 Press Mono 4 to send your document s in black and white or Colour 5 to send your document s in colour
109. error 2 Download file error 3 Device allocation error 4 No device space 5 File writing failure 6 CU F W mismatch Error Power OFF ON Your printer s network card has 300 ERRCODE network error an error Restart the machine turn it off and on again If the code still appears contact your dealer Troubleshooting gt 178 STATUS MESSAGE MEANING ACTION CODE Error Rebooting CODE Controller unit is rebooting 364 CODE 0 Reboot due to a reason other than the following 1 Reboot due to PJLCommand 2 Reboot in accordance with a menu change 3 Reboot due to quit operator of PostScript Language 4 reboot by Network Utility including Web Error Shutting down Error Shutdown Error Please pow OFF Shutdown comp Fatal FATALI If a fatal code appears contact FATAL2 your dealer Troubleshooting gt 179 ERROR MESSAGES DURING NETWORKING MESSAGE ACTION Connection failed Ping the IP address of the MFP from Check net k setti another PC in DOS prompt For example i cia ogee type Ping 10 1 20 144 in DOS prompt If the MFP does not respond then perform the following steps Check that the RJ 45 connector is firmly plugged in Check the Ethernet cable Check the MFP IP address Network is unreachable Check the destination IP address Check network settings Check Subnet Mask Check Gateway IP Address is invalid Check network settings
110. es with the requirements of the Council Directives 89 336 EEC EMC 2006 95 EC LVD and 1999 5 EC R amp TTE as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility low voltage and radio amp telecommunications terminal equipment AN Preface gt 2 EMERGENCY FIRST AID Take care with toner powder If swallowed give small amounts of cold water and seek medical attention DO NOT attempt to induce vomiting O If inhaled move the person to an open area for fresh air Seek medical attention If it gets into the eyes flush with large amounts of water for at least 15 minutes keeping eyelids open Seek medical attention Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing MANUFACTURER Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan IMPORTER TO THE EU AUTHORISED REPRESENTATIVE Oki Europe Limited trading as OKI Printing Solutions Blays House Wick Road Egham Surrey TW20 0HJ For all sales support and general enquiries contact your local distributor Emergency first aid gt 3 ENVIRONMENTAL INFORMATION antingso So lee a aM s g 2 OKI 1 Environmental information 4 CONTENTS Preface cox ERG EU ee ee ese 2 Emergency first aid llis 3 Manufacturer eese nn 3 Importer to the EU authorised representa
111. g 224 If this is the size of your document but you want to scale it to fit a standard size of paper click Resize document to fit printer page in the Paper Feed Options window and choose the MFP s actual paper size from the Conversion drop down list DUPLEX DOUBLE SIDED PRINTING If your MFP has a duplex unit installed you can print on both sides of the paper to save paper weight bulk and cost gt gt Only paper can be used for duplex printing not transparencies or other media Use paper stock of 75 120 g m2 If you experience excessive curling with 75 90 g m paper use 105 g m2 Use standard sized paper stock only e g A4 A3 Letter etc Load the paper print side up Ream wrappers are usually marked with an arrow indicating which is the print side Paper can be fed from standard paper trays including the high capacity feeder if you have one but not from the multipurpose tray Do not set the paper weight to Ultra Heavy Do not enable the White Page Skip function A guide to printing gt 225 Windows PostScript 1 In the driver s Layout tab under 2 Sided Printing select the binding edge you want Layout Paper Qualiy Job Options Colour Orientation Portrait O Landscape O Rotated Landscape Side 1 Side 2 ion Both Sides ONone Flip on Long Edge O Fip on Short Edge Page Order Front to Back O Back to Front Pages Per Sheet 1 WINDOWS XP Ok cm
112. ge Highlight 3 The lightest point of an image Pointer 4 Move to change the value Operation gt 114 When the value of gamma changes the image changes as shown below 1 Gamma value 1 0 2 Gamma Value 1 4 3 Gamma Value 2 0 When the value of highlight and shadow change the image changes as shown below 1 Highlight 255 Shadow O Normal 2 Highlight 210 Shadow 10 3 Highlight 200 Shadow 0 4 Highlight 255 Shadow 50 Operation 115 3 Adjusting the curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas r xl x Channel RGB xl Reset Channel RGB z Reset A Cx y Cancel z Cancel Pd Input 85 E Input 155 Output 158 p Output 214 A When the curve is moved up or down the image will become darker or lighter 4 Colour hue saturation lightness Improve an image by changing the level of hue saturation lightness Hue Saturation Lightness xj Ls Reset Saturation 0 b e Lightness 0 c eo a Hue Adjust the hue by moving the triangle to the right or left Note the level of colour intensity will change simultaneously when the hue adjustment is made b Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the level The level of saturation determines whether the colo
113. gned to the profile using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 203 Select a Simulation Target Profile 4 This profile corresponds to the printer you want to simulate If you wish to produce black and grey colours that are printed using only black toner enable the Preserve Black option Although this produces a better quality print the black and grey colours will not be simulated accurately Select your output profile 5 If Auto is selected the factory default profiles that are embedded in the MFP will be used If you have created a profile yourself using profile creation software select it here and choose a rendering intent See Rendering intents on page 212 A guide to printing gt 209 CMYK INK SIMULATIONS CMYK SOURCE DATA The ICC based colour matching system can be used to simulate the output on commercial printing presses You can select from the ink types most commonly used in different regions of the world gt Euroscale Europe gt Swop North America gt Toyo Japan To print CMYK Ink Simulations you must use PostScript printer driver supplied 09 1 CMYK data 2 Printed document 3 CMYK input profile 4 CMYK device you wish to simulate e g SWOP press 5 Printer output profile 6 Leave on Auto or select your custom profile Although it is possible to perform CMYK ink simulations using the Office Colour
114. hat server supports CIFS SMB connection Computer name error Make sure computer name in directory CIFS Computer name error Make sure computer name in directory is correct Troubleshooting gt 183 MESSAGE ACTION CIFS dialect negotiation fail Contact server administrator This CIFS may not support PC NETWORK PROGRAM 1 0 dialect CIFS login fail Check ID amp password CIFS User level login fail Check login name and password you typed and try again Can t make subdirectory Check the account CIFS User level can not make subdirectory This account has not right to create new subdirectory CIFS fail to create file Make sure you have full control privilege Make sure you have full control privilege on this network share CIFS send data error HTTP fail to connect Check IP amp HTTP port Check Server IP and HTTP port Make sure they are correct Or check whether that server supports HTTP connection HTTP Unauthorized Make sure your account has authorization This HTTP server needs authorization Make sure your account has correct authorization HTTP Forbidden This action is forbidden This action is forbidden in this server This is not unauthorized but forbidden Unpredicted error Turn on Log File option in ADMIN MANAGEMENT log action to log and observe device actions and contact your server administrator or nearest dealer for further
115. he Graphic Pro colour management system is recommended for users who are already familiar with ICC profile based colour matching and require more control over colour A guide to printing gt 196 ABOUT RGB AND CMYK COLOUR Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour Typically only professional graphics and desktop publishing software support CMYK colour Most application programs only support RGB colour for example Microsoft Office programs or web browsers If your application program does not give you the choice of RGB or CMYK colour you should assume that it only supports RGB The RGB colour model is based on the three primary colours of light Red Green and Blue This model is used by scanners digital cameras and computer monitors The CMYK colour model is based on Cyan Magenta eow and Black printer inks or toners ABOUT THE PRINTER DRIVERS Depending on your operating system you may have the choice of different drivers to use with your MFP You may wish to select a printer driver based on whether it supports CMYK data SUPPORT SUPPORT FOR RGB FOR CMYK DATA DATA PCL 5c driver v x PCL 6 driver v x PostScript driver v v A guide to printing 197 OFFICE COLOUR This section describes the features in the printer driver for Office Colour printer colour management There are two different sets of options in Office Co
116. he MFP will print error details when a PostScript Emulation error occurs PCL emulation ITEM CHOICE DESCRIPTION Font Source RESIDENT Specifies the location of the PCL RESIDENT 2 default font Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts Font No I0 189 Sets the current default font number from the currently selected source which could be internal I ROM slot C or downloaded S Font Pitch 0 44 CPI 10 00 Point size of selected default font CPI 99 99 CPI Symbol Set PC 8 PCL symbol set If the font source and number are changed to one which does not support the selected symbol set this must be changed to an available symbol set for that font A4 Print 78 COLUMN Sets the number of columns subject Width 80 COLUMN to Auto LF with A4 paper in PCL This is the value when Auto CR LF Mode is set to OFF with the 10CPI character White Page OFF ON Selects whether blank pages are Skip printed or not CR Function CR CR LF Selects whether a received carriage return character ODh also causes a line feed LF Function LF LF CR Selects whether a received line feed character OAh also causes a carriage return Print Margin NORMAL Sets the non printable page area 1 5 INCH NORMAL is PCL compatible 1 6 INCH Configuring your machine gt 56 ITEM CHOICE
117. he distance of print from the left hand edge of the paper Fit To Letter DISABLE Sets the printing mode that can fit ENABLE print data equivalent to 11 inches 66 lines in the LETTER size printable area Text Height SAME DIFF Sets the height of a character SAME Regardless of CPI same height DIFF As CPI character heights vary FX emulation ITEM CHOICE DESCRIPTION Character 10 CPI 12 CPI 17 Specifies character pitch in this Pitch CPI 20 CPI emulation PROPORTIONAL Character Set SET 1 SET 2 Specifies a character set Symbol Set IBM 437 Specifies a symbol set Letter 0 Style DISABLE Specifies the style that replaces 9BH ENABLE with letter o and 9DH with a zero Zero NORMAL Sets the zero to be slashed or Character SLASHED unslashed Line Pitch 6 LPI 8 LPI Specifies the line spacing White Page OFF ON Selects whether blank pages are Skip printed or not CR Function CR CR LF Selects whether a received carriage return character ODh also causes a line feed Line Length 80 COLUMN 136 Specifies the number of characters COLUMN per line Form Length TOF Position 11 inch 11 7 inch 12 inch 0 0 inch 1 0 inch Specifies the length of paper Specifies the distance of print from the top edge of the paper Configuring your machine 58 ITEM e os eli DESCRIPTION Left Margin 0 0 inch 1 0 inch
118. heets in this area and remove any that you find then close the cover 16 Pull out the paper tray and ensure that all paper is stacked properly is undamaged and that the paper guides are properly positioned against the edges of the paper stack When satisfied replace the tray Troubleshooting 162 17 Close the top cover and press down firmly at both sides so that the cover latches closed 18 Gently lower the scanner When the jam has been cleared if Jam Recovery is set to ON in the System Configuration Menu the MFP will attempt to reprint any pages lost due to paper jams Troubleshooting 163 FAX PROBLEM CHECKLIST If a problem occurs read through the list of problems and solutions before calling for service The MFP will not dial a telephone number Check the power cable and wall outlet Make sure that the telephone line not external telephone or handset is connected to the LINE socket on the back of the machine If an external telephone is installed lift the handset and check for a dial tone If there is no dial tone there may be a problem with the telephone line If there is a dial tone the MFP may be using the wrong dialling method pulse or tone for the region If alternating tones are heard instead of dialling pulses and the region uses pulse dialling change the call parameters See Initial set up on page 66 The display shows a communications error This indicates any of a number of problems
119. ier task for network administrators If the DHCP server is available from your network you do not need to enter TCP IP subnet mask gateway and DNS information Instead this information will be automatically given for the MFP IP Address An IP Internet Protocol address uniquely identifies a host connection to an IP network System administrator or network designer assigns the IP address The IP address consists of two parts one identifying the network and the one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address SMTP Simple Mail Transfer Protocol is the main communication protocol used to send and receive e mail on the Internet DNS Domain Name System The DNS server identifies hosts via names instead of IP addresses If the DNS server is available on your network you can enter the domain name instead of digits for your SMTP or POP3 servers such as Pegasus com tw instead of 120 3 2 23 POP3 POP3 is the latest Post Office Protocol 3 this is a service that stores and serves e mails for various client machines that are not connected to the Internet 24 hours a day E mails are held in POP3 until you log on Configuring your machine 34 INTERNET COMMUNICATION FEATURES Scan to e mail The MFP allows you to deliver your scanned document to e mail addresses on the network The document is f
120. irst scanned and converted to a standard PDF JPEG TIFF or MTIF Multi page TIFF file format and then transmitted to remote recipients simultaneously as an e mail attachment When you send an e mail to someone using this MFP it uses Simple Mail Transfer Protocol SMTP to transfer your outgoing e mails to your SMTP mail server and then send these e mails to your recipients through the internet Scan to FTP Via the intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol or CIFS Common Internet File System The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF JPEG TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document s on the network gt Network and E mail parameters Defines the parameters for TCP IP SMTP and POP3 protocols to send your scanned document to e mail addresses Filing destinations Defines the protocols and destinations to send your scanned document to FTP servers web or any personal computers on the network Configuring your machine gt 35 For
121. it is firmly seated push the coloured lever 1 towards the rear of the MFP This will lock the cartridge into place and release toner into the image drum unit Maintenance gt 126 12 Close the top cover and press down firmly at both sides so that the cover latches closed 13 Gently lower the scanner The MFP contains four image drums cyan magenta yellow and black 1 Gently raise the scanner Maintenance 127 2 Press the cover release a and open the MFP s top cover b fully WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 3 Note the positions of the four cartridges 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge Maintenance gt 128 4 5 6 Holding it by its top centre lift the image drum complete with its toner cartridge up and out of the MFP Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the MFP
122. itive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the MFP for longer than this please wrap the cartridge inside a black plastic bag to keep it away from light Never expose the drum to direct sunlight or very bright room lighting Maintenance gt 134 5 Locate the two fasteners 5 at each side of the belt and the lifting bar 6 at the front end 10 Turn the two fasteners 90 to the left This will release the belt from the MFP chassis Pull the lifting bar 6 upwards so that belt tilts up towards the front and withdraw the belt unit from the MFP Lower the new belt unit into place with the lifting bar at the front and the drive gear towards the rear of the MFP Locate the drive gear into the gear inside the printer by the rear left corner of the unit and lower the belt unit flat inside the MFP Turn the two fasteners 5 90 to the right until they lock This will secure the belt unit in place Replace the four image drums complete with their toner cartridges into the printer in the same sequence as they came out cyan nearest the rear magenta yellow and black nearest the front Maintenance 135 11 Close the top cover and press down firmly at both sides so that the cover latches closed 12 Gently lower the scanner FUSER REPLACEMENT The fuser is located inside the MFP just behind the four image drum units W
123. l a PIN Personal Identification Number is entered through the printer control panel You must go to the MFP and enter the PIN This feature requires the hard disk drive in your MFP this device must be enabled in the printer driver See Adjusting windows printer drivers on page 152 If there is not enough hard disk space for the spooled data a Disk Full message displays and only one copy prints The secure printing feature may not be available from within some PC applications If your application software has a collate print option turn it off Otherwise secure printing will not work There are three parts in secure printing gt Sending the document to the MFP page 77 gt Printing the document page 79 gt Deleting the document when it is not required page 80 SENDING THE DOCUMENT 1 If using the PCL driver in the Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 188 2 In the driver s Job Options tab click Secure Print Print settings and security gt 77 3 10 11 12 The Job PIN Personal Identification Number window opens Setup Job Options Color Ifl Askoki Job Type BG Scale UI Job Name EUER 100 O Fine Detail 1200x600 PrintJob1 ormai E00 x 600 Orientation Draft 600 x 600 Portrait g Request Job Name for each print job Photo Enhance O Land
124. l feed 1 Place your document s with text face UP in the ADF or face DOWN on the glass Press the Fax Mode button on the control panel to prompt the Fax screen Press the Additional Settings button Using the DOWN arrow key navigate to the Manual Feed setting and press OK Select ON and press OK Press Return to exit the menu and return to the fax screen Press Mono to start scanning the first document Once the current scanning operation is complete the LCD will display To scan another page press select OK If you have further documents to scan press OK to continue scanning or press Mono to continue sending the fax Polling receive Polling is a process in which documents are loaded into a machine and the machine is then set to wait for a call from a remote location before faxing If the remote machine is set to hold data in memory for transmission to a local machine when contacted the procedure is called polling receive To set the fax to poll receive 1 Press the Fax Mode button on the control panel to prompt the Fax screen Press the Additional Settings button Using the DOWN arrow key navigate to the Polling Receive setting and press OK Select ON and press OK Operation 105 5 Press Return to exit the menu and return to the fax screen 6 Enter the desired location using the Speed Dial keys or the numeric keypad 7 Press Mono to begin polling Overseas mode To avoid tr
125. l setting Monitor 9300K Colours are printed with emphasis on Lightness Use this setting if you are having problems achieving the correct colour when printing from Microsoft Office applications Digital Camera Optimized for printing photos taken with a digital camera Your results will vary depending on the subject and the conditions under which the photograph was taken sRGB The MFP will try to reproduce the sRGB colour space This may be useful if colour matching from an sRGB input device such as a scanner or digital camera This information applies to the Windows PCL 5c PCL 6 and PostScript drivers A guide to printing gt 199 1 On the printer driver Colour tab select Office Colour 1 and click the Options button Layout Paper Qualiy Job Options Colour Ea C Automatic S Colour Mode Options EQ C Graphic Pro r RGB Colour Settings Colour Settings zi x C No Colour Matching RE E E C Greyscale Toner Save y CMYK Ink Simulation Black Finish None X Auto Colour Swatch C Composite Black CMYK C True Black K Cancel Default 2 Select a preset from Colour matching options 2 CUSTOMISING RGB OFFICE COLOUR WITH THE COLOUR CORRECT UTILITY If the Office Colour presets are not sufficient for your needs the Colour Correct utility provides a means of further adjustment The Colour Correct utility provides two methods for adjusting the
126. lack text graphics 200000 213 Colour match precision llle 213 Contents 8 Printer driver settings for ICC profile creation or no colour matching 00000 22a aae 213 Finishing options sse 214 Booklet printing imposition 215 Collatitig iru RR dere Pe Rt e on 218 Colour separation llle 219 Separating queued print jobs 220 Cover print esac eh ene i m ern ey See deere a ae oy 221 Custom page SIZC ie e o ara es 222 Duplex double sided printing 225 Printing multiple pages on one sheet N up 227 Poster printing zs ura le av aoe Ak Be ath Gane es 228 Scaleto page cse rds woe ape E a E a RC 230 Watermarks i 2 6 4 o RR Ram Rn 231 Specifications leeren 233 Index 2X acxid UR n Re RID R RUE RE A NOR E RR D S 239 Oki contact details leeren 242 Contents gt 9 NOTES CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text CAUTION A caution provides additional information which if ignored may result in equipment malfunction or damage A warning provides additional information which if ignored may result in a risk of personal injury For the protection of your product and in order to ensure that you benefit from its full functionality this model has been designed to operate only with genuine Oki Printing Solutions toner
127. ld be the pictures you see in newspapers 3 8 Bit Grey images contain actual shades of grey Choose 24 Bit Color input if you wish to scan a colour image Operation gt 111 Resolution The correct resolution will reproduce a clear image with good details The resolution is measured in dots per inch dpi NOTE An A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space A higher resolution usually means over 600 dpi is only recommended when you need to scan a small area in True Color mode Adjusting the brightness and contrast 1 Brightness Adjusts the lightness or darkness of an image The higher the value the brighter the image 2 Contrast Adjusts the range between the darkest and the lightest shades in the image The higher the contrast the larger the greyscale Enlarging previewed image zoom Enlarge your previewed image to the maximum of the preview window NOTE This function only enlarges your preview image This does not enlarge the actual image Inverting and selecting your image 1 Invert The invert command reverses the brightness and the color in the image For color images each pixel will be changed into its complementary color when inverted 2 Mirror function Horizontally reverses the image Operation 112 3 Auto select image Automatically set the whole image as your scan area Or you may resize the area by diagonal drag
128. llow the on screen instructions to complete the driver installation Getting started gt 21 MFP NETWORK SETUP TOOL The MFP network setup utility can be found on the Networking Utilities CD in the Utilities folder Follow the on screen instructions to complete the setup tool installation The MFP network setup tool can discover C5550MFP devices over network connections OKIMFP Network Setup Tool DOR File View Tools Help amp x amp emt To search and install select File gt Search All Devices Click Search Search All Devices Network Adapter 8 NVIDIA nForce Networking Controller v IP Address MAC Address Gateway IP Subnet Mask 255 255 2565 j rU 00 02 32 00 DF D7 10 18 207 2 255 255 255 3 Highlight the required search result and click Add The MFP network setup tool allows you to configure your MFP Refer to Pre configuration information on page 31 for detailed instructions Getting started gt 22 PAPER RECOMMENDATIONS Your MFP will handle a variety of print media including a range of paper weights and sizes transparencies and envelopes This section provides general advice on choice of media and explains how to use each type The best performance will be obtained when using standard 75 90g m2 paper designed for use in copiers and laser printers A suitable type is Colour Copy by Mondi Use of heavily embossed or very rough textured paper is not recom
129. lour Media a a Size A4 210 x 297 mm age Source au 21H vj Resize document to fit printer page Conversion A4 gt A3 Printer Selling Jg Sper feed options Papet Feed Options Use different source for first page 7 Auto Tray Change Finishing Mode v Paper Check Standard MI Multipurpose Tray Settings C Options Use MP tray as manual feed v Long Edge Feed 2 Sided Printing Duplex Wore LIA Defaut Driver Settings Lok Cancel Help Default v Save Delete 44210 x 297 mm x C Hev 2 Check the Fit to Page checkbox 3 Choose the scaling factor you need from the Conversions drop down list A guide to printing gt 230 WATERMARKS A watermark is typically faint text that is superimposed on a printed document This can used to indicate that the document is Draft or perhaps Confidential The illustration below shows the Windows PostScript driver The PCL driver is very similar The Watermarks Feature is found in the driver s Job Options tab Click the Watermarks button ae Layout Paper Quality Job Options Colour Job Tw Nol C Sel C Std Copies Photo Multilevel C Fine Detail 60041200 Seats C Normal 600x600 Image Smoothing m Finisher Dutput Bin Bind Position Stacker Face down Ea Left Stapl
130. lour RGB OPTIONS CMYK OPTIONS POSTSCRIPT ONLY Monitor 6500K Auto SWOP Monitor 6500K Perceptual Euroscale Monitor 6500K Vivid Japan Color Monitor 9300K Digital Camera SRGB NOTE The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers These printer drivers only support RGB colour data Although the Office Colour options contain controls for CMYK data it is strongly recommended that you use the Graphic Pro options instead If you are printing CMYK data the Graphic Pro options provide more power and flexibility A guide to printing 198 OFFICE COLOUR RGB OPTIONS Office Colour provides a collection of several different colour matching presets for RGB data These presets each change the colour of your print in a slightly different way These RGB colour matching options are available in all printer drivers PRESET EXPLANATION Monitor 6500K The best colour match preset will be selected based on Auto the type of document 6500K Perceptual will be selected if printing photographs 6500K Vivid will be selected if printing graphics and text Monitor 6500K Optimized for printing photographs Colours are Perceptual printed with emphasis on saturation Monitor 6500K Optimized for printing photographs and for office Vivid graphics The MFP uses even more saturation than the Monitor 6500k Perceptua
131. mat It saves paper bulk weight and cost If you have a duplex unit installed you can even combine this feature with duplex printing to save even more i LUN MM MNN e gt Windows PostScript 1 In the driver s Layout tab choose the number of pages N up you want to print on each sheet 1 up is normal 16 up is maximum Layout Paper Quality Job Options Colour Orientation Portrait O Landscape O Rotated Landscape Print on Both Sides None O Fip on Long Edge O Fip on Short Edge Page Order Front to Back Back to Front A guide to printing 227 Windows PCL 1 In the driver s Setup tab choose the number of pages N up you want to print on each sheet 1 up is normal 16 up is maximum Setup ob Options Colour Media Size A4 210 x 297 mm Source Auto Paper Feed Options Options Pages per sheet x Page Borders z 2 Sided Printing Duplex Page layout None a Ja ore Ponai Z w Driver Settings 1 ee ES Landscape VA y m Bind Margin De None Ee a Lo jJ Eme J m J Help J 2 Click Options to choose from the available options for this feature From here you can choose the page printing order the page layout whether you want printed page borders and a binding margin if you need it POSTER PRINTING
132. matching llle 194 BASICS s cerae vr at ds cR PED QU Rr ere SOR dates 194 What this guide describes 0 195 Printer colour management auaa aaea aaa 196 About RGB and CMYK colour sess 197 About the printer drivers 000 197 Office colo r ike or e ry en 198 Office colour RGB options 199 Customising RGB office colour with the colour correct utility 200 Graphic DEO ace eve x Siok Gee rex bre RESTOS 200 Matching mfp colour to an RGB input device 201 Printer simulation leen 201 CMYK ink simulation llle 201 More accurate mfp colour 00 ee eae 201 Types of ICC profile supported sss 202 Graphic pro workflow overview lll 202 Step 1 Gather or create the ICC profiles 203 Step 2 Down loading ICC profiles to the hard dise tenes tie evene Ag a done s etes Rt on a alana 203 Step 3 Select ICC profiles in the printer driver ee aoe e aho ee p RE T ed dom 204 Matching the colour of a monitor scanner or Camera te ea done na CA ERRORS Y Pe ER RR 205 Simulating another printer RGB source data 207 CMYK ink simulations CMYK source data 210 Rendering intents 2 00000000 2 eee 212 Perceptual smi x m a a Pe x ES 212 Satu rations ae ota Pe ele Go ae ea E En e Bs 212 Relative colorimetric 0000 00s 212 Absolute colorimetric llle 213 Pure b
133. mended Pre printed stationery can be used but the ink must not offset when exposed to the high fuser temperatures used in the printing process Envelopes should be free from twist curl or other deformations They should also be of the rectangular flap type with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP Window envelopes are not suitable Transparencies should be of the type designed for use in copiers and laser printers We strongly recommend Oki transparencies Order No 01074101 In particular avoid office transparencies designed for use by hand with marker pens These will melt in the fuser and cause damage Labels should also be of the type recommended for use in copiers and laser printers in which the base carrier page is entirely covered by labels Other types of label stock may damage the printer due to the labels peeling off during the printing process A suitable type is Avery White Laser Label types 7162 7664 7666 A4 or 5161 Letter Business cards recommended are produced by Oki Order No 09002985 Getting started 23 CASSETTE TRAY The cassette tray can handle paper weights of 64g m to 120g m The cassette tray is ideal for printing A4 documents of more than 1 page in length SIZE DIMENSIONS WEIGHT G M A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184 2 x 266 7mm Light64 74g m A4 210 x 297mm Medium75 104g m Heavy 105 1
134. mepage Microsoft Internet Explorer File Edt View Favorites Tools Help Q OQ dA Osan orones Ges O 2 12 a LB Address http 192 168 1 41 Eo ws Information Printer CU Version D2 05 Printer Menu Network Settings Printer PU Version 00 00 64 Mail Server Fax Settings System F W Version 0 62b Management MFP Usage Report s Supplies Status Report Web Page version 0 62 Additional Settings Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copy Scan To Copyright C 2006 Oki Data Corporation All Rights Reserved Fax Administrative Settings Address Book Manager Profile Manager Phone Book Manager PIN Registration AE Applet NetCom started KJ Local intranet NOTE The Administrative Settings are blocked by a password It is recommended that the system administrator creates a new one since the machine is shipped without a specific password Configuring your machine 37 4 FROM THE MANAGEMENT UTILITY If you have not already done so install the MFP Network Setup Tool as described in MFP network setup tool on page 22 OKIMFP Network Setup Tool DER File View Tools Help amp x Agust NOTE The Administrative Settings are blocked by a password It is recommended that the system administrator creates a new one since the machine is shipped without a specific password Configuring your machine 38 44FROM THE SCANNER
135. mm You can choose the source of the paper to feed which Ce emma may be Tray 1 the standard paper tray Tray 2 if you have the optional 2nd paper tray installed or the multi purpose feeder You can also click on the appropriate part of the screen graphic to select your preferred tray The setting for paper weight should match the type of paper on which you intend to print A variety of document finishing options can be selected such as normal one page per sheet or N up where N can be any number up to 16 for printing scaled down pages at more than one page per sheet Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet Booklet printing requires the duplex unit to be installed in your MFP Poster printing will print large pages as tiles spread over multiple sheets For two sided printing you can choose to flip the page by the long edge or the short edge Of course this requires that a duplex unit be installed in your MFP If you have changed some printing preferences before and saved them as a set you can recall them to avoid having to set them individually each time you need them A single on screen button restores the default settings Print settings and security 76 SECURE PRINTING Secure printing allows you to print confidential documents on MFPs that are shared with other users in a network environment The document does not print unti
136. mshatsui Kowloon Hong Kong Tel 852 2736 0130 Fax 852 2376 3725 The IPL Group 63 85 Victoria Street Beaconsfield NSW 2015 Australia Tel 61 2 9690 8200 Fax 61 2 9690 8300 http www oki com au Comworth Systems Ltd 10 Constellation Drive Mairangi Bay Auckland New Zealand Tel 64 9 477 0500 Fax 64 9 477 0549 http www comworth co nz Oki contact details 242 OKI EUROPE LIMITED Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom Tel 44 0 208 219 2190 Fax 44 0 208 219 2199 WWW OKIPRINTINGSOLUTIONS COM 07079001 iss 2
137. n Below is the menu for the Additional Settings If there are any changes made the settings will return to the these factory default settings when you press the Reset button 3 FUNCTION DEFAULT SETTINGS Quality Fine Density 0 Doc size A4 Delayed time Real time Manual feed Off Poll to receive Off Overseas Mode Off Operation 102 Changing fax quality The machine is preset to Fine If required you can select ExtraFine or Photo to improve the fax quality or you can reduce the fax quality by selecting Standard To change fax quality 1 Press the Fax Mode button on the control panel to prompt the fax screen Press the Additional Settings button and press OK Select the appropriate quality setting and press OK Press Return to exit the menu and return to the fax screen NOTE After you have completed your fax operation the machine will automatically return to the preset quality Adjusting density The machine is preset to the Normal level of density If your original document comes with a lighter or darker contrast you can improve the quality by using the Adjusting Density feature To change density 1 Press the Fax Mode button on the control panel to prompt the Fax screen Press the Additional Settings button Using the DOWN arrow key navigate to the Density setting and press OK Select the required density and press OK Press Return to exit
138. n use By clicking the button you can change the measuring unit Choice Inch cm Pixel 2 Paper Size Choice Card 4 x 2 5 Photo 5 x 3 5 Photo 3 5 x 5 Photo 4 x 6 Photo 6 x 4 B5 A5 A4 Letter and Scanner Maximum 3 Image Size Display image size for the scanned area Lock Image Fix the output width and height Operation 118 MAINTENANCE CONSUMABLE LIFE EXPECTANCY NOTE When the LCD display indicates TONER LOW or if print appears faded first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder This will enable you to obtain the best yield from your toner cartridge As a guide the life expectancy of these items is gt Toner Starter cartridge The machine is shipped with sufficient black cyan magenta and yellow toner for 2 250 A4 pages of which 750 A4 pages of toner are used to charge the image drum 1 500 A4 pages remaining Replacement cartridge A4 PAGE COVERAGE 2 5 5 0 10 OF THIS COLOUR Black 12 000 6 000 3 000 Cyan 10 000 5 000 2 500 Magenta 10 000 5 000 2 500 Yellow 10 000 5 000 2 500 Image drum Approximately 20 000 pages calculated on typical office usage where 20 of printing is 1 page only 30 is 3 page documents and 50 is print runs of 15 pages or more Transfer belt Approximately 60 000 A4 pages Fuser Approximately 60 000 A4 pages Maintenance gt 119 CONSUMABLE ORDE
139. ndy so that you have somewhere to place the used cartridge while you install the new one Dispose of the old cartridge responsibly inside the pack that the new one came in Follow any regulations recommendations etc which may be in force concerning waste recycling If you do spill any toner powder lightly brush it off If this is not enough use a cool damp cloth to remove any residue Do not use hot water and never use solvents of any kind They will make stains permanent WARNING If you inhale any toner or get it in your eyes drink a little water or bathe your eyes liberally in cold water Seek medical attention immediately Maintenance gt 121 1 Gently raise the scanner 2 Press the cover release a and open the MFP s top cover b fully WARNING If the MFP has been powered on the fuser may be hot This area is clearly labelled Do not touch Maintenance 122 3 Note the positions of the four cartridges 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge a Pull the coloured toner release lever 1 on the cartridge to be replaced fully towards the front of the MFP Maintenance 123 4 Lift the right hand end of the cartridge and then draw the cartridge to the right to release the left hand end as shown and withdraw the toner cartridge out of
140. nfiguring your machine gt 72 Adding a telephone handset If you want to add a telephone handset to your MFP connect the line to the Tel socket in certain countries it may be necessary to use a telephone plug adaptor NOTE Loop the telephone line round the ferrite once as shown ul RANI 20mm max aN O You will also need to update the telephone settings to set the ring response 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax then press OK 4 Using the UP DOWN arrows keys navigate to Ring Response and press OK 5 Select the required response setting and press OK 6 Press Return to store the new configuration setting and exit the menu NOTE Manual receive must also be activated See Manual receive on page 72 Configuring your machine gt 73 PRINT SETTINGS AND SECURITY Your MFP s operator panel menus provide access to many options The Windows printer driver also contains settings for many of these items Where items in the printer driver are the same as those in the operator panel menus and you print documents from Windows the settings in the Windows printer driver will override those items in the operator panel menus The illustrations in this chapter show Windows XP Other Windows versions may app
141. ngs to indicate the new features you have just installed 4 Click OK to close the properties window and then close the Printers window Installing upgrades gt 153 TROUBLESHOOTING CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media and you keep the media in good condition prior to use your MFP should give years of reliable service However paper jams occasionally do occur and this section explains how to clear them quickly and simply Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the MFP When a jam occurs the printer immediately stops and the Alert LED on the status panel informs you of the event If printing multiple pages or copies do not assume that having cleared an obvious sheet others will not also be stopped somewhere along the path These must also be removed in order to clear the jam fully and restore normal operation IN THE ADF In the event of a paper jam follow the procedures below to remove the paper 1 If a sheet is well advanced out of the ADF simply grip it and pull gently to draw it fully out NOTE If it does not remove easily do not use excessive force 2 Gently open the ADF front cover to the left 3 Carefully pull the paper out of the ADF unit 4 Close the ADF front cover Troubleshooting 154 IN THE PRINTER 1 If a sh
142. nted in reading order page 1 first will be sorted in reading order last page on top facing down FACE UP STACKER The face up stacker at the rear of the MFP should be opened and the tray extension pulled out when required for use In this condition paper will exit via this path regardless of driver settings The face up stacker can hold up to 100 sheets of 80g m standard paper and can handle stocks up to 203g m Always use this stacker and the multi purpose feeder for paper stocks heavier than 120g m Getting started 25 LOADING PAPER CASSETTE TRAY 1 Remove the paper tray from the MFP 2 Fan the paper to be loaded at the edges 1 and in the middle 2 to ensure that all sheets are properly separated then tap the edges of the stack on a flat surface to make it flush again 3 2 ILL oe Loading paper gt 26 3 Load the paper for letter headed paper load face down with top edge towards the front of the MFP Adjust the rear stopper 1 and paper guides 2 to the size of paper being used To prevent paper jams Do not leave space between the paper and the guides and rear stopper Do not overfill the paper tray Capacity depends on the type of paper stock Do not load damaged paper gt Do not load paper of different sizes or types at the 4 gt gt gt gt 5 same time Do not pull the paper tray out during printing Close the paper tray gently For face do
143. obt Draft 600 x 600 Portrait O Landscape Photo Enhance n Request Job Name for each print job ic Personal ID Number PIN 1234 Enter 4 digits Use numbers 0 3 Cancel OKI ok Cancel r Hep Watermarks __ Overlays PRINTING THE DOCUMENT Follow the same procedures as described in the section Printing the document on page 79 for printing a secure document In this case the document will not be deleted from the hard disk after it has been printed DELETING A STORED DOCUMENT Follow the procedure as described in Deleting a secure print document on page 80 for deleting a secure print document Like secure print documents any other documents stored on the printer s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility Print settings and security gt 82 ENCRYPTED SECURE PRINTING Security over the network is an increasing concern for some organisations Encrypted secure printing allows you to send store and print confidential documents on MFPs that are shared with other users in a network environment Encrypting your documents before sending them to your MFP will prevent unauthorised personnel accessing confidential or sensitive information Print jobs are encrypted immediately before transmission to the MFP where they are stored in an encrypted format on the har
144. ollate OFF Duplex optional OFF N up lini Edge erase 0 Margin shift R 0 Margin shift B 0 Paper supply A4 Input tray Auto Operation 94 Quality gt Speed gt Text gt Photo Density gt 2 1 0 1 2 Collation gt ON The collate function is always enabled gt OFF The collate function is always disabled NOTE When Collate is set the items N Up and Duplex are not displayed Duplex Optional gt Off gt Short Edge gt Long Edge NOTE Long edge and Short edge are only available when Scaling 100 and Quality Speed N Up Paper Save gt lini gt 4 in 1 Horizontal gt 4 in 1 Vertical NOTE When N Up is set to other than 1 in 1 the Collate item is not displayed Edge Erase gt 0 6 13 19 25 mm Operation gt 95 Margin Shift gt gt Right 0 6 13 19 25 mm Bottom 0 6 13 19 25 mm Paper Supply gt Legal gt Letter gt A4 gt A5 Input Tray gt Auto gt Tray 1 gt Tray 2 Optional gt MP Operation gt 96 Changing scaling The machine is preset to 100 scaling If you wish to reduce or enlarge your original you can apply this feature to enlarge up to 400 or reduce down to 25 To reduce or enlarge the original document 1 Press Copy Mode 1 on the Control panel to prompt the Copy screen 2 Press the Select 4 1 button to choose a preset value from
145. olour 7 IGE Pole Cobar Net LS e KES Graphic Pro Options Pin C Disable for Use application cobur matching RS C No Colour Matching ES e RGB Preile k E C Greyscale sRGB Zz I Toner Save CMYK Input Profile Colour Swatch ok tees Deft A guide to printing 191 2 From the Black Finish menu 2 choose your preferred setting FINE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines minimum line width With some software applications if this feature is turned ON the spaces in bar codes may become too narrow If this happens turn Adjust Ultra Fine Lines OFF 1 In the driver s Job Options tab click Advanced amp OKI c5550 MFP PCL Printing Preferences f Image Quality Setup Job Options Color fll AskOki Quality Job Type g Nomal O Secure Print Store to HDD Keep Page Layout with Scale Change O Enciypted Secure Pint Priory is given to AP collation Advanced 7 Reduce Size of Spool File Copes 1 8 Collate Overprint Black Text Scale Always use K toner for 100 Black areas Pro2400 100 C Disable O Fine Detail 1200x600 Drawing Correction O Namal E00 x 600 Urierietion Adjust ultra fine lines Qe ee Re JA Run maintenance cycle before printing O Landscape 180
146. options in the printer driver we recommend that you use the Graphic Pro colour matching system to perform CMYK ink simulations as this provides additional controls such as using the Preserve Black feature or specifying an alternative printer output profile NOTE This information applies to the Windows PostScript driver only A guide to printing 210 If you are using a source CMYK document use the following printer driver settings to perform a CMYK Ink Simulation Layout Paper Qualit Job Options Colour Colour Mode RS Automatic eu C Office Colour C Printer Simulation EE C Disable colour matching for profile creation C Use application colour matching Toner Say Input 3 4 Printer Output Profile BGE Profile Profile sRGB gt aw M cork inputPiofle EwoScae x IV Preserve Black C CMYK Link Profile E Black Finish EE Ed GS Composite Black CMYK 7 Fast Fine I Pure Black Text Graphics Cancel Default 1 On the printer driver Colour tab select Graphic Pro 1 and click Options Select ICC Profile Colour Matching 2 Select the CMYK Input profile 3 that corresponds to the device you are trying to match such as a SWOP or Euroscale Press If you have another CMYK Ink profile that you wish to use select it here as the ap
147. ou need to have the privilege of adding a new directory HTTP HTTP use RFC 2616 HTTP 1 1 as their protocol and the default Port is usually 80 If you are not using the HTTP port to save files you must change the MFP HTTP Port to the port for the Web Server Generally speaking a Hyper Text Transfer Protocol HTTP Web Server will use an anonymous account for authentication so that the user can link directly to the web page without entering the user name and password first Therefore if the HTTP Server does use an anonymous account for authentication when you use this MFP to save files there is no need for setting any text in the field of Login name and Password for the MFP On the other hand if the HTTP server does not allow an anonymous account for authentication of connection to the web page the user will be prompted to enter a user name and password first when connecting to the web site In this mode the file saving feature is available only when entering the user name Configuring your machine 61 and password permitted by the server in the Login name and Password field for the MFP Therefore make sure of the mode that your Web Server allows before using HTTP for file saving If anonymous access mode is not allowed you must have a legal HTTP account and password Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specifie
148. printer page Z Conversion A gt Ad v 2 Sided Printing Duplex None Lil Cort Printing Use different source for first page Source Paper feed oplions v Auto Tray Change vV Paper Check Briver Settings Untitled Multipurpose Tray Weight Printer Setting Multipurpose Tray Settings Use MP tray as manual feed v Long Edge Feed Lok Cancel Hep Check the Use different source for first page checkbox Choose the tray you want to feed the cover page from and the paper type in the Source and Weight drop down lists A guide to printing 221 CUSTOM PAGE SIZE This feature enables printing on non standard sized print media The multipurpose tray is used for feeding non standard media sizes Print media width can be from approximately 76mm to 328mm and its length can be from 90mm to 1200mm Actual limits vary slightly depending on which printer driver you use and your computer s operating system Some applications software may not produce the desired results with non standard print media sizes and some experimentation may be required to obtain the results you want Windows XP 2000 PostScript 1 In the driver s Layout tab click Advanced Layout Paper Qualily Job Options Colour Orientation 9 Portrait O Landscape O Rotated Landscape Page Order Front to Back O Back to Front
149. propriate CMYK Source x profile Remember that the names CMYK Source 1 CMYK Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 203 Use the Preserve Black option to keep the original grey component K channel information If Preserve Black is A guide to printing 211 disabled the grey components may be printed using a mixture of CMYK toner instead of just K black toner 4 Select a Printer Output Profile 4 If Auto is selected the factory default profiles that are embedded in the MFP will be used If you have created a profile yourself using profile creation software select it here If you have selected a profile other than Auto select the Rendering Intent 5 See Rendering intents on page 212 RENDERING INTENTS When selecting the Printer Output Profile if you select any other profile apart from Auto you can select the Rendering Intent The rendering intents are essentially a set of rules that determine how colours that fall outside of the printable colours are treated Select the rendering intent that best suits the document you are printing PERCEPTUAL This option is recommended for printing photographs Typically perceptual rendering desaturates all the colours when printing This brings unprintable colours into the printer s range whilst keeping the relationships between the
150. pyl alcohol 95 Gently wipe the document glass 2 and the white sheet 3 on the under side of the document cover to remove dust or any toner particles 4 Close the document cover 1 Maintenance 141 THE LED HEAD Clean the LED head when printing does not come out clearly has white lines or when text is blurred There is no need to switch the MFP off to clean the lens 1 Gently raise the scanner 2 Press the cover release a and open the MFP s top cover b fully Maintenance 142 3 Gently wipe the LED head surface with a soft tissue zi CAUTION Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur 4 Close the top cover and press down firmly at both sides so that the cover latches closed 5 Gently lower the scanner Maintenance gt 143 INSTALLING UPGRADES This section explains how to install optional equipment into your MFP This includes gt V M vV duplex two sided printing unit additional RAM memory 40GB hard disk drive additional paper tray storage cabinet ORDER CODES OPTION fo 1p 4 Mele a 5 Duplex unit 43347502 RAM memory 256Mb 01182901 512Mb 01182902 40GB HDD 01184501 Additional paper tray 43347609 Storage cabinet 09004619 DUPLEX UNIT The duplex unit adds the function of two sided printing using less paper and making large documents easier to handle
151. r press the Pause button 6 to input a between numbers The machine will insert a 1 second pause when dialling If required press Return to go back to the fax screen 5 Press the Mono button 7 to send your document s NOTE 1 Fax transmissions are sent in black and white only 2 If you make a mistake during the transmission process press the STOP button 8 to cancel the operation Manual redial Press the Redial button 9 on the control panel to display the fax number of the last transmission successful or not then press the Mono button 6 to send a fax to this number Receiving a Fax Your MFP is set to receive faxes automatically if you wish to change this to manual receive refer to Manual receive on page 72 for details NOTE If the MFP is sending a fax then any incoming faxes will be rejected During other functional operations for example copying filing e mailing etc then any incoming faxes will be stored and printed out when the MFP is available Operation 101 ADVANCED OPERATION Accessing additional settings NOTE For illustration purposes only the advanced features shown are as accessed from the scanner control panel they can also be accessed from the web page and the MFP Network Setup Tool To use the advanced features press the Fax Mode button 1 on the control panel and then the Additional Settings button 2 to prompt the Additional settings scree
152. r own if required Link Profile This is a special type of ICC profile that converts directly from CMYK to CMYK For example a link profile could convert directly from the CMYK space of another printer to the CMYK space of your MFP GRAPHIC PRO WORKFLOW OVERVIEW There are three steps to using the Graphic Pro colour matching system 1 Gather or create ICC profiles see below 2 Download ICC profiles to the MFP hard disk page 203 3 Select the ICC profiles in the printer driver when printing page 204 A guide to printing gt 202 STEP 1 GATHER OR CREATE THE ICC PROFILES Where can I get the profiles I need PROFILE WHERE TO GET PROFILES TYPE RGB Source Obtain your RGB source profiles from your scanner RGB Input camera or monitor manufacturer CMYK Obtain the simulation profile from the manufacturer of the Simulation printer you wish to simulate CMYK input Printer The factory default profiles for your MFP are built in If you CMYK Output need greater accuracy you should create your own MFP Output profile using third party ICC profile creation software Link Profile You can create Link profiles using third party ICC profile creation software Note that not all ICC profile creation software can create Link profiles STEP 2 DOWN LOADING ICC PROFILES TO THE HARD DISK You can download profiles to the MFP hard disk using the Profile Assistant utility
153. r simulation will not be possible For example it may be difficult to reproduce the exact colours of an ink jet printer on a toner based printer 2 Additionally differences in the range of printable colours between different devices can make simulation using RGB source data inaccurate To achieve best results when simulating the colour output of other printers you are strongly advised to use CMYK data as a source See CMYK ink simulations CMYK source data on page 210 A guide to printing 207 To simulate the output of another printer you need to download at least 2 profiles to your MFP using Profile Assistant gt RGB Source Profile gt Simulation Target Profile gt Printer Output Profile optional Once the profile s have been down loaded make the appropriate selections in the printer driver as described below If you are using a source RGB document simulate the output of another printer by making the following selections in the printer driver 1 On the printer driver Colour tab select Graphic Pro 1 and click Options m Nw FS 87 e ie Bp A EY e F3 e Pip m 2 Select Printer Simulation 2 A guide to printing gt 208 Select the ICC profile that corresponds to the device used to capture or display your source document this could be a monitor scanner or digital camera 3 Remember that the names RGB Source 1 RGB Source 2 and so on relate to the number assi
154. s Ave For portrait tall page layout the usual choice is Long Edge For landscape wide page layout the usual choice is Short Edge Choosing Off turns off duplex printing and your document will be printed single sided Windows PCL 1 In the driver s Setup tab under 2 Sided Printing select the binding edge you want Setup Job Options Colour JobOptions Colour Device Options lee General Detale ColorManagement Sharing Setup Sie reds 1 sce 210 237 0m Source Auto ej Source Aute 7 veg Pinter Sening E Paper Feed Options Finishing Mode Standard sj z Eniching Mode Standard Options 2 Sided Printing Duplex Long Edge AA Driver Settings 5 Untitled M osi Save elete A4 210 x 297 mm Save Delete 4 210x 297 mm WINDOWS XP WINDOWS 98 Default OK Cancel Apply Help Cancel Apply Help For portrait tall page layout the usual choice is Long Edge For landscape wide page layout the usual choice is Short Edge A guide to printing gt 226 Choosing Off turns off duplex printing and your document will be printed single sided PRINTING MULTIPLE PAGES ON ONE SHEET N UP This feature scales the page size of your document for printing and reproduces several pages per sheet This is useful when you simply want to proof your page layout or distribute your document in a more compact for
155. saved driver settings you need 2 Proceed to make any other adjustments for this job as described in the relevant section in this manual SETTING THE DRIVER DEVICE OPTIONS This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your MFP Accessories such as hard disk duplex unit two sided printing additional paper trays etc will only be usable if the printer driver on your computer knows they are there In some cases the hardware configuration of your MFP is automatically detected when the driver is installed However it is advisable to at least check whether all of the available hardware features are listed in the driver This procedure is essential if you subsequently add extra hardware features to your MFP after the drivers have been installed and set up 1 Access the driver s Properties window See Changing the driver defaults on page 187 A guide to printing gt 188 2 Select the Device Options tab In the Windows XP PostScript driver the tab may be called Device Settings 3 Set the options for any devices you have installed including the correct number of paper trays high capacity feeder duplex unit etc 4 Click OK to close the window and save your changes BLACKS AND GREYS BLACK OVERPRINT Black overprint eliminates the white edge between the printed fonts and the coloured background Black overprint can only be u
156. scape Personal ID Number PIN 1234 Enter 4 digits Use numbers 0 9 watemaks __Oyerays __Eonts Advanced Default PRINTING SOLUTIONS Heb Ok Cancel If the PIN window does not open click the PIN button In the Job PIN window enter a name for this print job The name may be up to 16 alpha numeric characters If you have more than one print job stored on the MFP when you come to print you will need a distinctive name to distinguish between each of your print jobs If you would like a prompt at the MFP for the job name click the Request checkbox below the name entry Enter a number from 0000 to 9999 in the PIN box Your PIN must be unique on this MFP Each user should be allocated a PIN by the system administrator Click OK to accept your changes Click OK to close the Printer Properties window Print your document The print job will be sent to the MFP but will not print at this time Print settings and security gt 78 PRINTING THE DOCUMENT Your secure print job is printed using the printer control panel on the front of the MFP READY ON LINE ATTENTION CANCEL 1 When the MFP is idle ONLINE indicated in the display use the buttons to select the PRINT JOB menu then press ENTER Select ENCRYPTED STORED JOB Use the buttons to input your PIN Press ENTER after each
157. screen 5 Press Mono to start sending the document s NOTE If you make a mistake during the transmission process press the STOP button to cancel the operation CANCEL FAX JOBS If you no longer require a stored fax job you can cancel and remove it from your MFP s memory NOTE Requires an Administrator password to perform this function 1 Press the Menu button on the control panel to prompt the menu settings screen 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to the Cancel Fax Jobs and press OK At the prompt enter the admin password and press OK 5 Using the UP DOWN arrow keys navigate through the list of fax jobs 6 Press OK to select the required job s for deletion The selected row s will be marked with an Operation 107 Press Return to finish selection and return to the upper screen Press OK to confirm deletion of fax jobs or press Stop to cancel the operation FAX JOB REPORTS 1 Press the Menu button on the control panel to prompt the menu settings screen Using the UP arrow key navigate to Fax Settings and press OK Using the UP arrow key navigate to the Reports and press OK Select required report and press OK to print gt Activity report gt Transmission report The transmission report can be modified with the following options available Yes Error Only Off gt Broadcast report The broadca
158. sed when printing 100 percent black text over a background colour Black Overprint may not be available with some software applications NOTES 1 The Black Overprint feature is not included in the Windows PCL 6 driver 2 When the background colour is very dark the toner may not fuse correctly Change the background to a lighter colour A guide to printing 189 1 On the Job Options tab click Advanced OKI C5550 MFP PCL Printing Preferences Setup Job Options Color Ifl AskOki Quality Job Type 2 Normal Hi Speed O Secure Print O Store to HDD d O Enciypted Secure Print Reduce Size of Spool File Image Quality J HiQualty Advanced Keep Page Layout with Scale Change Copies Collate Priority is given to AP collation Scale gt O P1002400 Disable One Detail 12004600 TAES Always use K toner for 100 Black areas Normal 600 x 600 Wenn Draft 600 x 600 Portrait 180 A O Landscape 180 Drawing Correction Adjust ultra fine lines Photo Enhance Run maintenance cycle before printing Job Spool Cancel Help Default watermarks Overlays Fonts D Advanced KI Default PRINTING SOLUTIONS ok J cance im Help 2 Check Black Overprint BLACK PRINTING B
159. selections in the printer driver A guide to printing 205 1 On the printer driver Colour tab select Graphic Pro 1 and click Options Composite Black CMYK Iv Select ICC Profile Colour Matching 2 Select the ICC profile that corresponds to the device you are trying to match such as your monitor scanner or digital camera 3 Remember that the names RGB Source 1 RGB Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 203 Select a Printer Output Profile 4 If Auto is selected the factory default profiles that are embedded in the MFP will be used If you have created a A guide to printing 206 MFP profile yourself using profile creation software select it here NOTE If you have selected your own output profile 4 you will also be able to adjust the rendering intent See Rendering intents on page 212 SIMULATING ANOTHER PRINTER RGB SOURCE DATA The Graphic Pro colour matching system can be used to simulate the colour output of another printer Oo 1 RGB data 2 Printed document 3 RGB source profile 4 Scanner monitor camera etc 5 Printer output profile 6 Leave on Auto or select your custom profile NOTES 1 Be aware that if the device you are trying to simulate has different colour capabilities from your own MFP exact colou
160. sion RAM or decrease data size Error Replace toner Waste toner box is full and 414 ERRCODE COLOR waste needs to be replaced toner full Warning status takes effect at 415 PRAE cover open close and printing of 416 about 50 copies becomes available Error 414 Y Error 415 M Error 416 C Error Replace toner Toner empty 410 YERRCODE COLOR toner Warning status takes effect at 411 empty cover open close 412 Error 410 Y 413 Error 411 M Error 412 C Error 413 K Error Replace toner OKI regional mismatch 554 ERRCODE COLOR toner Incorrect toner cartridge fitted regional incorrect signature ID correct 555 distribution channel group 556 Replace with genuine toner 557 cartridge Error 554 Y Error 555 M Error 556 C Error 557 K Error Replace toner OEM channel mismatch 614 ERRCODE incompatible Incompatible toner cartridge COLOR toner fitted incorrect signature ID 615 incorrect distribution channel 616 group 617 Replace with genuine toner cartridge Error 614 Y Error 615 M Error 616 C Error 617 K Troubleshooting gt 173 STATUS CODE MESSAGE MEANING ACTION Error Replace toner OEM mismatch Incompatible 620 ERRCODE incompatible AE EE iaa 621 ACOLORW toner distribution channel group 622 Replace with genuine toner 623 cartridge Error 620 Y Error 621 M Error 622 C Error 623 K Error Genuine toner is recommended Unauthorised 3rd party 550 ER
161. st of all internal PostScript emulation fonts Print PPR Font Execute Prints complete list of all internal IBM ProPrinter III XL emulation fonts including any downloaded to flash memory or hard disk Print FX Font Execute Prints complete list of all internal Epson FX emulation fonts including any downloaded to flash memory or hard disk Configuring your machine 46 ITEM ACTION DESCRIPTION Demo 1 Execute Prints demonstration page containing graphics and text in colour and monochrome Print Error Log Execute Prints a list of errors encountered by the MFP Color Prof List Execute Prints a list of the resident colour profiles Shutdown menu This menu only appears if the hard disk drive is installed NOTE This item should always be selected before switching the printer off to ensure that no hard disk data is lost ACTION DESCRIPTION Shutdown Start Execute Performs controlled shutdown of the MFP ensuring that all files on the internal hard disk are closed before power is turned off Only power the MFP off when the display indicates that shutdown is complete Configuring your machine gt 47 Print menu ITEM CHOICE DESCRIPTION Copies 1 999 Enter the number of copies of a document to be printed from 1 to 999 Duplex ON OFF Turns the duplex 2 sided printing function on or off if this feature is installed Paper Feed TRAY1 Selects the
162. st report can be modified to include an image of the first page of the fax transmission Select Image in MCF gt On Operation gt 108 SCANNING SCANNER OPERATION 1 2 Start your scanning application Select the File menu and choose Select Source If the Select Source command is not available on the File menu see your application s user s guide to determine how the TWAIN link is used A dialogue box with a list of scanning sources appears Select C5550MFP You need to select the source only once unless you want to choose another scanner Place the document face DOWN on the document glass or face UP in the ADF Select the File menu and choose Acquire A dialogue box containing scanning features appears al ap Flatbed e 1 a 24 Bit Color am 2 g 300 EN Ls a Bi Ms F ja esa ea R TEETH em nc Size 4 61 MB Select the scanning method you want to use from the Scan Method 1 drop down menu Select the mode you want to use for your scans from the Image Type 2 drop down menu Select a scanning resolution from the Resolution 3 drop down menu Operation gt 109 uro Ed 10 11 9 Select the setting for the scanning features e g Sharpen Descreen etc that you want to use see enhancing your image later in this Chapter 10 Click on the Preview or Scan button to preview or scan you documents A
163. t support booklet printing but most do When using the PostScript driver if you plan to print a long document more than about 16 pages consider printing it in sections of 8 or 16 at a time This is called the signature and will avoid having too thick a stack of paper to fold to make your booklet Your document will then be printed in a series of booklets which can be stacked one above the other This is usually a neater arrangement The above considerations do not matter when using the PCL driver as the signature can be set within the driver and a long document can be printed directly as a series of booklets A guide to printing gt 215 Note that the number of pages in a booklet is always a multiple of four since two pages are printed on each side of each sheet of paper If your document is not a multiple of four pages long the last one two or three pages in your folded booklet will be blank Windows PostScript Windows 2000 XP Server 2003 only 1 In the driver s Layout tab choose Booklet from the Pages Per Sheet drop down list Layout Paper Quality Job Options Colour Orientation Portrait O Landscape CO Rotated Landscape fint on Both Sides O None O Flip on Long Edge Page Order Z 9 Flip on Short Edge 9 Front to Back Back to Front Pages Per Sheet Booklet OK Cancel Jil Apply 2 Check that the duplex option is set to Flip on Short
164. t your machine to prompt you to append any new fax numbers to the phone book after transmission 1 2 3 4 5 Press the Menu button on the control panel Using the UP arrow key navigate to Fax Settings and press OK Press OK to select Phone Book Using the UP arrow key navigate to Append Phone then press OK Select Yes to confirm or No to cancel the operation Once set when you send a fax to a new destination number the following prompt is displayed Add to phonebook Yes No Select Yes to confirm addition or No to cancel the operation Configuring your machine 70 Connecting to a PBX Private Branch Exchanges PBXs are private telephone systems used to route calls internally for example in a company When dialling a telephone number if a prefix access number is required to open an outside line the line is connected to a PBX If this MFP is going to be connected to a PBX please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line After dialling the prefix digits the MFP will wait until the outside line is available secondary dial tone detected before dialling the rest of the number 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax and press OK 4 Using the UP arrow key navigate to
165. take time to process The Colour Match Precision option allows you to choose between higher quality colour matching more time consuming or faster but less accurate colour matching PRINTER DRIVER SETTINGS FOR ICC PROFILE CREATION OR NO COLOUR MATCHING If you are creating ICC profiles using third party software select Disable Colour Matching for ICC Profile Creation This option switches off all printer colour management and also prevents the MFP from restricting toner layer thickness If you are using your application colour matching select Use Application Colour Matching This option switches off all printer colour management A guide to printing gt 213 On the PCL printer driver Colour tab select Graphic Pro 1 and click Options Select Disable Colour Matching for Profile Creation 2 if you are creating an ICC profile using third party profile creation software Select Use Application Colour Matching 3 if you wish to switch off all printer colour management and use your application s colour matching Layou Paper Quality Job Options Colour r Colour Mode eS C Automatic Fes C Office Colour Option as fe ir C No Colour Matel ICC Profile Colour Matching C Printer Simulation 7 Lc ES Tres E rico conu etc ng or prote crestom C Use application colour matching Toner Save Advanced Colour Swatch Default Cancel Apply FINISHING OPTIONS Your
166. ter driver the MFP performs colour adjustments NOTES 1 Only use one colour management system if you want the best results from your MFP 2 If you wish to use your MFP s colour management system ensure that your application or operating system colour management is switched off 3 Applying colour management in multiple places will give unpredictable results WHAT THIS GUIDE DESCRIBES This Chapter only discusses the printer colour management system l TII Windows N If you wish to learn more about your application program or operating system colour management please see the documentation that was supplied with your application software or computer A guide to printing gt 195 PRINTER COLOUR MANAGEMENT Your printer has two separate colour management systems Office Colour and Graphic Pro o o Windows Office Colour 3a Office colour on page 198 This is a simpler colour management system designed for ease of use Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office gt Graphic Pro 3b Graphic pro on page 200 This is a powerful colour management system based on ICC colour profiles Profiles can be down loaded to the MFP hard disk using a special utility and then colour matching can be applied to all incoming print jobs T
167. ter profile m Profile Type _ p Add Status AGE Source Printer 35 8 Linked 3 p Comments Coated v2 Hee coa cx Click OK to download the ICC profile to the MFP STEP 3 SELECT ICC PROFILES IN THE PRINTER DRIVER What you select in the printer driver depends on the colour matching task that you wish to perform Examples of selecting ICC profiles for different colour matching tasks are shown in the next sections of this guide A guide to printing 204 MATCHING THE COLOUR OF A MONITOR SCANNER OR CAMERA The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor scanner or digital camera Oo 1 RGB data 2 Printed document 3 RGB source profile 4 Scanner monitor camera etc 5 Printer output profile 6 Leave on Auto or select your custom profile To match an RGB input device first download the RGB source profile and printer profile optional to the MFP hard disk using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 203 Once the profile s have been down loaded make the appropriate selections in the printer driver as described below This information applies to the Windows PCL 5c PCL 6 and PostScript drivers To match the colour of an input RGB device such as a monitor scanner or digital camera make the following
168. ters the driver must be adjusted on each user s machine The illustrations shown here are for Windows XP Other Windows versions may appear slightly different but the principles are the same PCL DRIVER If you have installed a memory upgrade it is not necessary to change the PCL printer driver and you can ignore this section If you have installed a duplex unit or hard disk proceed as follows 1 Open the Printers window oem oF called Printers and Faxes in Genel Shag Pots Advanced Ctr Manage Descr Op Windows XP via the Start Menu L 4 or from the Windows Control T Duplex Open unt T Printer Hard Disk Panel 2 Right click the printer icon for this printer and choose Properties from the pop up menu 3 On the Device Options tab check the box for the upgrade you have just installed About Cancel 4 Click OK to close the properties window and then close the Printers window Installing upgrades 152 POSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed 1 Open the Printers window called Printers and Faxes in Windows XP via the Start Menu or from the Windows Mai est ny unt ME Control Panel MCI ater Ean ae Parts Advanced Device Settings 2 Right click the printer icon for this printer and choose Properties from the pop up menu 3 On the Device Settings tab locate the list of installable options Change those setti
169. the menu and return to the fax screen NOTE After you have completed your fax operation the machine will automatically return to the preset value Operation 103 Document size The machine is preset to A4 size To change document size 1 Press the Fax Mode button on the control panel to prompt the Fax screen Press the Additional Settings button Using the DOWN arrow key navigate to the Doc Size setting and press OK Select the required size setting and press OK Press Return to exit the menu and return to the fax screen NOTE After you have completed your fax operation the machine will automatically return to the preset value Delayed send The delayed send function allows you to fax documents at a specific date and time To set the fax to delay send 1 Place your document s with text face UP in the ADF or face DOWN on the glass Press the Fax Mode button on the control panel to prompt the Fax screen Press the Additional Settings button Using the DOWN arrow key navigate to the Delayed Send setting and press OK Enter the required send date and time and press OK Press Return to exit the menu and return to the fax screen Press Mono to scan and store your document ready for sending at the specified time Operation 104 Manual feed If you need to send multiple sets of documents from the ADF or flatbed enable the Manual Feed option To set the fax to manua
170. the setup of paper supply 5 ppp the setup of media type INFORMATION AND WARNING MESSAGES STATUS MESSAGE MEANING ACTION CODE Initializing Check Data lt DLCODE gt Rec data error lt DLCODE gt 1 Size error 2 Check SUM error 3 Printer model No error 4 DModule I F version error 5 FAT version error Restart the machine Turn it off and on again If the code still appears contact your dealer Troubleshooting gt 166 STATUS CODE MESSAGE MEANING ACTION Initializing Check Data Data write error lt DLCODE gt An error occurs when writing NIC download data has lt DLCODE gt 1 Memory allocation error 2 Download file error 3 Device free space acquirement error 4 Device free area shortage error 5 File write error 6 CU F W mismatch error Restart the machine Turn it off and on again If the code still appears contact your dealer Initializing PU flash error Restart the machine Turn it off and on again If the code still appears contact your dealer Initializing Turn Off Scanner Turn On again Program check error Restart the machine turn it off and on again If the code still appears contact your dealer Normal Cancelling job Jam Indicates a jam occurring when jam recovery set to Off Remove the paper and resend the print job See Clearing paper jams If the
171. times Be careful not to let the toner leak from the cartridge If this does not work the image drum unit may need to be replaced Contact your supplier to get a replacement MFP is set for delayed transmission but it did not send Check the display to make sure that the MFP is set to the correct time and date See Initial set up on page 66 MFP will not poll a remote machine Call the person at the remote machine and make sure that they have loaded documents and that their machine is set to polling transmission mode Troubleshooting 165 MFP is connected to a PBX but it is not possible to dial out Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the MFP See Connecting to a PBX on page 71 MFP always answers before its possible to use the external telephone If an external telephone is connected change the MFP s ring response setting See Advanced set up on page 67 Faxes received sometimes look distorted If the document received is wider or longer than the paper loaded in the paper tray the machine automatically reduces the width or length of the document so that it will fit on the paper This type of problem could also be communication related LCD MESSAGE LIST NOTE 1 lt color gt Y M Cor K 2 lt tray gt Tray 1 Tray 2 or MP Tray 3 lt job_cancel gt Log buffer full job rejected invalid ID or job rejected 4 mmm
172. tive 3 Environmental information eese 4 Contents reeeerrree ssh 5 Notes cautions and warnings s 10 Introduction iier ern 11 About this guide llle 14 On line usage cass ie ee Re Rom nx 15 Printing pages lens 16 MFP overview e serra 17 Front VIEW cs deck erp ene o OE UR RP f dn 17 Rear View uu Vie ak Pak ea RR RACER ek 18 The control panel 0000000000 Ge 19 Copy and dialling area celles 19 LCD and function area llle 19 Start and other keys llle ele 20 Changing the display language 20 Getting started 0 0 e ee 21 Installing MFP drivers and utilities 21 Twain and printer drivers sss 21 MFP network setup tool llle 22 Paper recommendations 000005 ee eae 23 Cassette tray satin eta LER oe Bae ee BS 18 24 Multi purpose tray 2 002 es 24 Face down stacker aaa 25 Face Up stacker veri eee x pe Ed t hee e 25 Loading paper 2 00 c ee eee eee ee 26 Cassette tray os e doa eet abe ei eS EY 26 Multi purpose tray 0 002 eee es 29 Configuring your machine lees 31 Minimum configuration requirements 31 Pre configuration information less 31 General ied ae or gom ete ee e UR qoe eco e 31 Fax Set Ups soon aea ce qe oe ORO ah ER o Ct qe te 31 Network set up cos o
173. to update selections and exit the menu NOTE If connecting the machine through a private branch exchange PBX line you must also specify a dial prefix to allow the machine to obtain an external line before dialling Refer to Connecting to a PBX on page 71 ADVANCED SET UP Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient Adding a speed dial entry to the phone book The machine can hold up to 200 numbers in the phone book the first 10 numbers will be assigned as one touch speed dial entries To add a new speed dial number to the phone book 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Press OK to select Phone Book Press OK to select Edit Speed Dial then press OK 5 Using the UP DOWN arrow keys navigate to the desired speed dial entry location index number then press OK 6 Press OK enter the name of the fax recipient using the alpha numeric keypad and press OK 7 Using the DOWN arrow key navigate to the number field then press OK Configuring your machine 67 Enter the new destination fax number and press OK NOTE 1 The maximum length of name is 32 characters The maximum length of number is 32 digits 2 If the destination fax number has an extension number press the Pause button to input a between numbers The ma
174. tray in either the Media Menu printer menu settings or Print Loading paper 29 Menu scanner menu settings See Configuration on page 36 for details NOTE You only need to update one menu the scanner and printer menus automatically synchronise to ensure the information is consistent Loading paper 30 CONFIGURING YOUR MACHINE MINIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP the following configuration is required To send faxes A PSTN telephone line connection To send e mails gt TCP IP network gt A SMTP and an optional POP3 server To file document s via intranet gt FTP HTTP or CIFS Protocol environment gt Windows 2000 Windows XP HTTP or FTP server PRE CONFIGURATION INFORMATION GENERAL There are no factory default PIN or passwords these should be set initially by the system administrator FAX SET UP Your MFP has to be set up properly to allow faxing from the machine The following parameters must be set before using the fax function gt Date and time gt Country code gt Station ID and number See Initial set up on page 66 for details Configuring your machine gt 31 NETWORK SET UP The MFP must also be set up properly on your network to perform scan to e mail and scan to FTP functions In order for other network devices to find the MFP on the network the following network parameters have to be set 1 2 3 4 5 6 7 8
175. up tab select any previously saved settings you wish to use r Setup Job Options Colour Media Size User Defined 210 0 297 0 Da it to Page er S Resize document to fit printer page Source Auto M Conversion User Defined Size gt A4 J Printer Setting Cover Printing Paper feed options Paper Feed Options Use different source for first page v Auto Tray Change v Paper Check i ENT me Multipurpose Tray Settings Standard ME Use MP tray as manual feed elena Fond 2 Sided Printing Duplex Custom Size Default None ho QA Driver Settings Untitled Bic 0K Cancel Add gt gt Name My Special 3 Modify OK Caneq ae ee Width 110 0 7682 3048 Delete Length 200 0 1200 1200 0 Unit mm Q inch 2 Click the Paper Feed Options button 3 In the Paper Feed Options window click Custom Size 4 If you have previously saved any special custom sizes they will be listed in the Custom Size window 5 To use a previously saved custom size click its name in the list To create a new custom size a Enter its dimensions in the Width and Length boxes b Enter a name for the new size in the Name box and click Add to save it in the list 6 Click OK to accept your chosen size and close the Custom Size window A guide to printin
176. ur image drums into the drum cavity making sure to locate them in the correct order 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge Troubleshooting 159 Holding the complete assembly by its top centre lower it into place in the MFP locating the pegs at each end into their slots in the sides of the MFP cavity 10 Lower the top cover but do not press down to latch it closed yet This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets 11 Open the rear exit tray 5 and check for a sheet of paper in the rear path area 6 Pull out any sheets found in this area If the sheet is low down in this area and difficult to remove it is probably still gripped by the fuser In this case raise Troubleshooting 160 the top cover reach around and press down on the fuser pressure release lever 7 12 If you are not using the rear exit tray close it once paper has been removed from this area 13 If your MFP has a duplex unit installed press the cover release at the centre of the unit open the cover and remove any sheets in this area then close the cover 14 Troubleshooting 161 15 Check inside the cover for s
177. ur is pale or rich c Lightness Increase the lightness by moving the triangle to the right or to the left to decrease the lightness Operation gt 116 5 Using colour balance The Colour Balance control allows you to set optimal image colour quality xi Color Levels n 63 0 Reset Cyan Red a Green Blue Cancel Magenta Yellow You can either move the relevant pointer toward a colour in the above example 63 green has been selected or if known enter the figure in the box at the top The first box refers to the Cyan Red percentage content the second to Magenta Green and the third to Yellow Blue 6 Colour drop out Click the button and the dialogue box below will be displayed This allows you to remove one of the R Red G Green or B Blue colour channels This function is particularly useful when converting to text using OCR software x f None C R Channel C G Channel C B Channel NOTE This function supports only black white and grey images 7 Using custom settings Click on the Custom Settings button to access a dialogue box where you can save your scan and configuration settings There are two tabs Scan Settings and Configuration Settings Operation 117 OTHER TOOLS gt 3 E 3 4 Eig 4 F 2 4 Bake cu a Preview Zoom View 1 Measuring Unit Indicates the measuring system i
178. vanced OKI tence tee In the Encrypted Secure Print window enter a Password for this print job The password must be between 4 and 12 alpha numeric characters Numbers 1 to 9 and letters a to z are all valid If you would like a prompt at the MFP for the job password click the Always ask for password checkbox below the password entry Select the required erase option for your print job No overwrite simply erases a print job without over writing the job with data This erase method poses a risk of the print job being reconstructed Zero out once erases a print job after over writing it with data once This erase method is safer than the No overwrite option however it still poses a risk of the print job being reconstructed Multiple Random Overwrites erases a print job after over writing it with data three times This is the safest method of erasing a print job however it takes longer to complete the job Print settings and security gt 84 8 9 Select the Auto Erase Time out period Specify a period of time hours minutes during which the print job is stored in the MFP s HDD When this period expires the print job is automatically erased from the HDD Click OK to accept your changes Click OK to close the Printer Properties window Print your document PRINTING THE DOCUMENT Follow the same procedures as described in the section Printing the document on p
179. wn printing make sure the face up rear stacker 3 is closed the paper exits from the top of the Loading paper gt 27 MFP Stacking capacity is approximately 250 sheets depending on paper weight 6 For face up printing make sure the face up rear stacker 3 is open and the paper support 4 is extended Paper is stacked in reverse order and tray capacity is approximately 100 sheets depending on paper weight 7 Always use the face up rear stacker for heavy paper card stock etc CAUTION Do not open or close the rear paper exit while printing as it may result in a paper jam Loading paper gt 28 MULTI PURPOSE TRAY 1 Open the multi purpose tray and press gently down on the paper platform 1 to ensure it is latched down 2 Load the paper and adjust the paper guides 2 to the size of paper being used When printing on headed paper load the paper into the multi purpose tray with pre printed side up and top edge into the MFP Envelopes should be loaded face up with top edge to the left and short edge into the MFP Do not exceed the paper capacity of about 50 sheets or 10 envelopes Maximum stacking depth is 10mm 3 Press the tray latch button 3 inwards to release the paper platform so that the paper is lifted and gripped in place NOTE Before closing the multi purpose tray paper platform 1 must be latched down 4 Set the correct paper size for the multi purpose
180. x COLOUR SEPARATION The colour separation feature prints each of four primary colours as separate greyscale images This is a proofing facility that indicates the relative densities of each of the four toner colours in your print document The darker an area appears the more of the corresponding toner colour will be used when printing in full colour A guide to printing gt 219 1 In the postscript driver s Colour tab click Advanced Layout Paper Quality Job Options Colour Colour Mode Automatic Office Colour Advanced Colour Options 4 C Graphic Pro I Always use printer halftone Black overprint 7 um C No Colour Matching v Use optimised greyscale halftones Print colour separations CMYK hd BEPPS jE Greyscale F Cancel Default Toner Save Colour Swatch Default DK Cancel J Apply 2 Select which separations you want to print from the drop down list SEPARATING QUEUED PRINT JOBS When you share an MFP with other users it can be useful to print a special page between print jobs to help locate each user s job in a paper stack at the MFP In Windows this page is called a separator page The separator page is set from the printer driver s default properties window Access to this is directly from Windows not from within your application program See Changing the driver d
181. ymous account has the correct privileges You should make the following settings 1 Select C MnetpubWwwrootMX cabinet Files directory in Windows Explorer and right click to select Properties 2 Select the Security tab in the File dialogue box and then Everyone 3 Select the privileges for Read and Execute Folder Properties List Read and Write Configuring your machine 64 After that every user has the privilege to manage all files in the directory for saving files NOTE 1 For security of the scanned files Everyone should not be allowed to have full privileges of the file directory Therefore when setting the access privilege for your file system it is recommended that you set the privilege of the directory for saving files to IIS anonymous account or users and groups that can use that directory only 2 Please note that HTTP cannot add a server sub directory from this MFP When using Apache as HTTP server according to their documentation it must have SCRIPT to run the HTTP PUT method Although the document is attached with a Perl example you will need to modify it before applying it since this MFP uses Transfer encoding of Chunked In addition the Apache will have to be set to accept this MFP For more information refer to the relevant Apache documentation CIFS CIFS Windows Network Share is a file saving protocol generally used for resource sharing of a network in Microsoft Windows syst

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