Suppliers' User Guide
Contents
1. Version 0 10 13 September 2011 Suppliers User Guide2. O No User Request Change Please Select r2 M Do you want this contact to be selectable in dropdown lists 4 From the Does this contact have a user account select either Yes No If you selected Yes then complete the following From the User drop down list select a user account Click the Save button The contact is added as a user If you selected No then complete the following Inthe Full Name field enter the full name In the Organisation field enter the organisation Inthe Job Title field enter the job title Inthe Phone field enter the phone number including the country code as well as the area code if applicable In the Fax field enter the fax number including the country code as well as the area code if applicable Inthe Street Address field enter the street number and name Inthe Suburb Town field enter the suburb within a city or town whichever is applicable In the Postal Code field enter the postal code Version 0 10 13 September 2011 Suppliers User Guide In the State Region field enter the state county or region whichever is applicable From the Country drop down list select the country Select the check box if postal address is the same as the street address Ifthe postal address is different complete the address fields 5 De select the check box if you do not want this contact to be selectable in drop dow
3. insert Authorised Officer s legal entity e g name of company ACN company type and sold in Australia and New Zealand I authorise insert the name of the Authorised Representative as my Authorised Representative for the purposes of registering regulated appliances on the Energy Rating website www energyrating gov au that are produced and or manufactured by insert details and sold in Australia and New Zealand I understand that by making this authorisation that I retain legal responsibility for the accuracy and completeness of the material that my Authorised Representative uses as part of the application process I also retain legal responsibility for application that is submitted by my Authorised Representative The contact details for the Authorised Representative are insert contact details for Authorised Representative Name Address Email address Contact phone numbers I also understand that it is my responsibility as the Authorised Officer to notify the Administrator if this authorisation is withdrawn and to immediately provide the Administrator with another Authorised Representative in relation to all applications submitted by previous Authorised Representative Should the Administrator wish to contact the Authorised Officer my contact details are insert contact details for Authorised Officer Name Address Email address Contact phone numbers Include signature and official title of Authorised Officer here
4. Account Management page displays 2 Click the My Applicants tab The My Applicants page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt AccountMaragement gt My Applicants Account Management Cac My Applicants An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland The Applicants that you are a member of are listed below Organization Membership Status Actions Another Company Active Remove Membership Homecorp Pty Ltd Active Remove Membership Create a new applicant 7 5 1 Create a new applicant Refer to section 5 1 Create a new Applicant Version 0 10 13 September 2011 Suppliers User Guide 8 Appendix A Example Letter of Authorisation Letter of Authorisation To the Administrator I am the Authorised Officer for purposes of making an application on the Energy Rating website www energyrating gov au for regulated appliances that are produced and manufactured by
5. NOTE Once registrations have been submitted with this brand the brand name may only be changed with the ee approval of regulators The brand website may be changed at any time Request Change lt Return to brands In the Brand Name field enter the brand name 4 Inthe URL of Brand Website enter the brand s website URL using the following example format http www mysite com This will be added as a hyperlink wherever this brand appears on the public site i e on the product comparison tool 5 Clickthe Save button The brand is created 5 1 3 Adda test lab to your applicant Each Applicant has a list of test laboratories that their registration applications can refer to This list is maintained at the applicant level to reduce the repetitive data entry required when you use the same test lab in multiple registration applications There are two types of test lab your Own Lab representing your organisation s private internal lab and Independent Labs representing publicly available labs When adding an Independent Lab you can choose from a global list of labs that is available to all suppliers You need to have at least one test lab setup on your Applicant in order to submit a registration application Version 0 10 13 September 2011 Suppliers User Guide 1 From the Applicant Management menu click the Test Lab tab The Test Labs page displays fi Register a Product Applications Registrations estcaacaeecucaae A
6. Registration 227 has been marked Registration payment 2 weeks 3 as paid alerts days ago Version 0 10 13 September 2011 Suppliers User Guide 7 1 1 View an email 1 For the email you want to view click the View link The email page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt AccountM rnagement Inbox Account Management Registration 316 has been approved Dear andrew Registration 316 has been approved Your registration is valid until None Registration Number VEM0002 Appliance Type Electric Motor EM Standard AS NZS 1359 5 2004 You may view the registration here http energyratingconfig wspdigital com view_reqistration 316 lt Back to inbox 7 1 2 Mark an email as read 1 For the email s you want to mark as read click the check box 2 From the With selected drop down list select Mark as Read Version 0 10 13 September 2011 Suppliers User Guide 7 2 Personal Details On the Personal Details page you can update your name and email address information 1 Click the Account Management tab The Account Management page displays 2 Click the Personal Details tab The Personal Details page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt AccountManagement gt Personal Details Account Management Personal Details Use the form below to change y
7. To create a new applicant refer to section 5 1 Create a new Applicant When you create a new Applicant you will be required to enter at least one contact and brand associated with that Applicant as well as at least one test lab that this Applicant uses to test its products Once this initial Applicant setup is complete you may then submit applications for a registration for or on behalf of that Applicant Note that an applicant refers to a company or similar legal entity which may be an individual and not an Authorised Representative Any given Applicant may have any number of Authorised Representatives that may submit applications for registration on its behalf Version 0 10 13 September 2011 Suppliers User Guide 3 3 Subsequent log in After you have created an applicant and logged into the website the Dashboard displays ES Equipment Energy Efficiency 2 damien wilmann wspdigital com A Homecorp Pty Ltd Change Log out fi Register a Product Applications Registrations Applicant Management Account Management Help Dashboard Welcome to the Energy Rating registration system What would you like to do Create a new product registration application Manage my existing and draft registrations Manage My Account You can do the following Create a new product registration application refer to section 6 1 Create a product registration application Manage my existing and draft registration refer to s
8. User Accounts Create User Applicant Management Pending Invite User to Join Applicant CENE To invite a user to join this Applicant allowing them to submit registrations on behalf of this Applicant provide the Applicant ID 104117 name and email address of the user to invite Last Updated 12 Sep 2011 Status Pending If the user you invite does not yet have an account they will be sent an invitation email asking them to register and join the Applicant Instructions for registering and joining the Applicant will be in the email Alternatively if the user you invite already has an account they will receive an invitation email to join the Applicant They can accept or reject the join request at any time from the Account Management My Applicants Actions screen Request Change Note that this user will appear in the user accounts list with the pending status until they accept the invitation First Name Last Name Email Address Send Invitation Email In the First Name field enter the user s first name In the Last Name field enter the user s last name In the Email Address field enter the user s email address Click the Send Invitation Email button i S et The user will be emailed with the instructions on how to accept the invitation to register and join the account When the user registration is completed there will be an extra user on the account Version 0 10 13 September 2011 Suppliers
9. can create your own test lab Last Updated 12 Sep 2011 Status Pending Search Query Country Any j Request Change Search Results Lab Name In the Search Query field enter the search text From the Country drop down list select the country Click the Search button The search results display e x e y For the required laboratory click the Select link The Add Laboratory page displays Version 0 10 13 September 2011 Suppliers User Guide M Registera Product Applications Registrations Home gt Applicant Management gt TestLabs gt Search Add Applicant Management Applicant Details Users amp Contacts Brand List EPIS Add Laboratory Laboratory Name Actron Air Accreditation Type Accreditation Number Other please specify Street Address City Suburb Postcode State 12 Melissa PI Kings Park 2148 NSW Add laboratory Applicant Management Account Management Help Pending Applicant ID 104117 Last Updated 12 Sep 2011 Status Pending Request Change 6 Click the Add laboratory button The laboratory is added to your applicant Version 0 10 13 September 2011 Suppliers User Guide 5 2 Add another Authorised Representative to your account You can have multiple Authorised Representatives associated with each Applicant This allows the Authorising Officer to easily manage the people in their organisation and ensure they have the appro
10. criteria Note you can remove a search criteria line click the Remove button 4 Click the Search button The search results display Version 0 10 13 September 2011 Suppliers User Guide 6 2 2 View or edit an application or registration 1 For the application you want to view or edit click the View Edit link The Registration Application Home page displays Note that only applications in draft or returned mode may be edited fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applications Registrations gt Application 60917 gt Overview Application 60917 Administrative Details Registration Type Applicant Details Administrative Contact Technical Contact Accounts Payable Contact Payment ID Last Updated Status Payment 60917 12 Sep 2011 Draft Unpaid Administrative Details Edit Registration Submit Status Draft Discard Registration Number Not yet assigned Create Copy Regulatory Authority None Export to PDF Regulator Terms Accepted No Update Contacts Submitted Date Version 0 10 13 September 2011 Suppliers User Guide 6 2 2 1 Action the registration Depending on the status of the application different actions can be completed Status Action Draft Edit Registration Submit Discard Create Copy Export to PDF Update Contacts 6 2 2 2 Notes amp Change History To view the Change History and Not
11. present e Register a Product Applications Registrations Applicant Management Account Management Help Home gt Registrations Register a Product gt Regulatory Authority Editing Application 60917 Regulatory Authority Registration Type Regulatory Authority Regulator Applicant amp Contacts lt PleaseSelect gt 8 Models amp Manufacture Labs amp Test Reports Save and Continue gt Application Details Appliance Details Version 0 10 13 September 2011 Suppliers User Guide 6 2 Manage your registrations applications From the Dashboard page complete the following 1 Click the Applications Registrations link The Manage Applications Registrations page displays fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applications Registrations Manage Applications Registrations Show Items that match the following conditions Add Search Criterion Search Results D Registration Number Appliance View Edit 6 2 1 Search for a registration You can search for applications and registrations 1 Clickthe Add Search Criterion button The search criterion line displays 2 From the search criteria drop down list select either Status Registration ID Appliance Type Registration Date Regulatory Standard Model Number Registration Number Brand Name 3 Complete the search
12. select the product 3 From the Under which regulatory standard drop down list select the regulatory standard 4 Ifapplicable the Single model or family of models drop down list will display Select either Family Single 5 Ifapplicable the What is this application for drop down list will display Select either Labelling and MEPS MEPS only 6 Click the Save and Continue gt button The Registration Wizard pages display Depending on the product registration different pages will display Complete the pages in order 1 Fill in the page information 2 Clickthe Save and Continue button A green tick displays at the right hand side of the menu item Complete some of the pages 1 Fillinthe page information 2 Clickthe Save and Continue button A green tick displays at the right hand side of the menu item Version 0 10 139 September 2011 Suppliers User Guide ES 3 Select any page heading from the side menu Note that you can navigate away from these pages at any time essentially exiting the application and return at a later time to complete the application If prompted please click Save and Continue when you navigate away to ensure the changes on the current page are saved changes to previous pages will already be saved Note also that a page that contains errors marked in red cannot be saved You will be redirected back to the page if you try to save and continue when there are errors
13. CSISU ALON menier naea EEE T EEA 30 6 1 Create a product registration application cccccccccsssssseeeccceeseecceceeeeseeceeeees 30 6 2 Manage your registrations applications ccccccccsesssesecccceesseecccceeeesseeceeeees 32 0 5 Searclr or aTeo tali Oi ausediteivesque iuvenes ueste edibus toos uc beer erani eoa cdd 32 6 2 2 View or edit an application or registration cccccccssssseeececeeesseecceeeeeeees 33 OU TO APEC O ae e eee teneis dte bd 36 6 021 Deleted feeIst Fallo bureau eer Eae i RR E perpe Mex eo E vade iae EAN 36 Ze ACCOUN Manageme i ecd mU EIRMOD UMS U IS DNI D UNICUM CC DIM E e Db RS 37 e SIDON cuello mice uestri efectos en CLR E M ud eee er re d 37 Zl Vew db eHidllcn cose E T T vide MoooaS PES cdd 38 0 MarkanemallasTedad 5c mnis bee due a 38 7 9 Personal Dells roerieieztes Etant tod E ub de dia E EUR UE Qud ratae obtu Ee distans 39 Version 0 10 13 September 2011 Suppliers User Guide 2 0 O A A Passu Oboe ea te et T A AEA antes ete S cale Led ui ete 41 UC RELIER MUTET naan 42 vu MAICII Saan Rte re Renter ROR EEUU a SD en PP EE REDE 43 7 50 Created new apple nbasssnediuintvess uiu e dba i aspe I edu m dme eR 43 8 Appendix A Example Letter of Authorisation eese nennen 44 Version 0 10 13 September 2011 Suppliers User Guide 1 Document control 1 1 Document revision history Revision Date Author Version Summary of Changes 13 Ju
14. Equipment Energy Efficiency Registration Site Suppliers User Guide Energy Rating Website www energyrating gov au User Guide Contents Te TOCA CONTO oeeie a a a easeduniaceeeuntiserGenanenwats 4 Li Document revision NISOLY essi ENIM eee Ma eee 4 Te vVADDPOVdIS essesntsbusmesuessvedivesa T IE TO E EENE ciuedeaceteveeneuns 4 iS DIStHOU OI liS monada T a a 4 2 LegalOblications ior Registrants cesce NC e E OEA 5 D CEU St E eae E TEE E ER 6 9 d Ressler Tora new ACCOUNT enrus A E RN seu dE eae Geena 6 3 2 Initial log in Create or join an applicant ceeeseeccccceeseeccccceeeseecceeeeeeseeees 7 207 DUDSOQUODPIO9 anaana aa eritescu tedesca dr ica I cL Mer 9 o rn Chansetounotber applied uieesoeie stro OI EIC E 9 LM UI ESSO 12 E EB CHEN DURS 12 4o NEO HOU oonmsstotan idtm me EB C iam M mM 12 B Applicant Managemen sias dene qeccen Am EvHESUPE Seen UH QUEE UHR T HO CU ATRAE 13 Dd Create a Mew ADDIICAD D uoo dO iviet UA RE an CPDNUDE NAR QE OLIM RUNE tDPMUR STR IN eL EN 13 54 JAddacontact to your applause ee tees e er ape e ora dedu ou Seele Uere 15 5j AddabrandioyourdpbleaB sensns ord eae NEN Ee axi pqNde 18 5453 ACG a test lay to your apDliedliboonseseti eet eti te tte nin 19 5 2 Add another Authorised Representative to your account eeeeees 24 5 3 Manage the applicant s owner csssssscccsssssescccccessssscccseeasssssccececsssessecseesees 27 Os Product R
15. Term Description Authorising Officer This is the person who is authorised by the entity submitting the application the applicant to make this application to deal with all AO aspects of the subsequent registration process for the application and to bind the applicant accordingly Authorised A third party or company representative who is authorised in writing in Representative the approved form by the Authorising Officer to represent the AR Authorised Officer to take responsibility for the application and the subsequent registration and to be available to provide assistance to the Administrator in relation to the application and registration An example may be a compliance manager or an external consultant agent Administrator The person or entity appointed by E3 to ensure appropriate governance A and undertake ongoing management of the Energy Rating website If you are registering on behalf of the legal entity in Australia as an Authorised Representative you will need to obtain a signed letter from them before you can process applications and deal with registrations on their behalf You should also note that if the regulators are unable to contact the Authorised Officer the Authorised Representative will be required to answer questions on their behalf If the Authorised Representative does respond to regulator enquires they run the risk of being prevented from being an AR for future applications In New Zealand there is no le
16. User Guide 5 3 Manage the applicant s owner Every Applicant has a single user account that is owned by the Applicant The owner can add other users to the Applicant and assign permissions to them From the dashboard complete the following 1 From the menu click the Application Management tab e Register a Product Applications Registrations Applicant Management Account Management Home Applicant Management Applicant Management Pending An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those CN submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants Applicant ID 104117 that have companies registered in Australia or New Zealand may also choose to register in Queensland Last Updated 12 Sep 2011 Status Pending You can manage the Homecorp Pty Ltd Applicant as follows e Checkon the current status of your Applicant currently Pending e Update the contact details of the applicant e Add new users or contact people to this Applicant Actions e Maintain the list of manufacturers associated with this Applicant Maintain the list of brands associated with this Applicant Choose the test laboratori
17. agement tab The Account Management page displays 2 Click the Change Password tab The Change Password page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt Account Matiagement gt Change Password Account Management Inbox Personal Details Change Password Notifications My Applicants pai Change Password To change your user account password fill in the form below and click Change Old Password New Password New Password confirm Change Complete the following 3 Inthe Old Password field enter the old password 4 Inthe New Password field enter the new password 5 Inthe New Password confirm field re enter the new password 6 Click the Change button Version 0 10 13 September 2011 Suppliers User Guide 7 4 Notifications The Notifications page allows you to specify which email notifications you would like to receive For example you can stop being emailed when the regulator updates one of your applications 1 Click the Account Management tab The Account Management page displays 2 Click the Notifications tab The Notifications page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt ENT gt Notif cations M Account Management Personal Details Notifications My Notification Options From time to time the system will notify you of changes to applic
18. applicable From the Country drop down list select the country Select the check box if postal address is the same as street address Ifthe postal address is different complete the address fields Select the check box if you want this laboratory to be available to all other applicants Click the Save button The lab added to your applicant 5 1 3 1 Add an existing laboratory There is a global list of laboratories that is maintained for all users to access This list contains laboratories that are used by multiple suppliers Notes If your lab is exclusive internal to your organisation or does not appear in this list then add a test lab to your applicant refer to section 5 1 3 Add a test lab to your applicant If you know this laboratory is used by other suppliers then select the check box to make the lab available to other applicants refer to step 13 in the above section To add a test lab from the global directory complete the following 1 Version 0 10 13 September 2011 Suppliers User Guide Click the Add a test lab from the global directory link fi Register a Product Applications Registrations Applicant Management Account Management Home gt Applicant Management gt TestLabs gt Search Applicant Management Pending Add an Existing Laboratory CEN Use the form below to search the global directory for the test lab that you want to add If you can t find your test lab Applicant ID 104117 you
19. ashboard ES Equipment Energy Efficiency Account Management Help Choose an Applicant Before you can submit a product registration you must either create a new Applicant or join an existing Applicant An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland You can create a new Applicant if the company or organization that you will be submitting product registration applicants on behalf of has not yet been setup in the system Alternatively you can ask the owner of an existing Applicant to invite you to join their Applicant You will then be able to join other licants that you have been invited to Join an applicant Create a new applicant Initially you will need to join an existing Applicant or create a new Applicant for more information see Authorising Officer in section 2 Legal Obligations for Registrants To join an existing applicant refer to section 7 5 Version 0 10 13 September 2011 Suppliers User Guide My Applicants
20. ations for registrations registrations themselves and other information These are automatically stored in your Inbox on the site the Inbox tab above but you can subscribe to receive notifications via email as well For each of the options below you can select the following options Send Email In addition to placing the notification in your inbox also send you a copy of the notification using the email address saved under your Personal Details tab above Automatically Mark As Read By default when an alert is sent out itappears in your Inbox above as Unread This will mark the given type of notification as read in your Inbox The main use for this is if you selectto have an email sent and so have already read these notifications when you log in to this site Send Automatically Notification Type Email Mark as Read Registration Status Change Registration status change alerts Site wide announcements Be alerted when the system administrator sends out a site wide 3 Forthe required notification click the Send Email check box 4 Forthe required notification click the Automatically Mark as Read check box 5 Clickthe Save Changes button Version 0 10 13 September 2011 Suppliers User Guide 7 5 My Applicants The My Applicants page lists the Applicants that your user account is associated with You can create additional Applicants or leave an Applicant using this page 1 Click the Account Management tab The
21. ccount Management Home gt ApplicantManagement gt TestLabs Applicant Management Applicant Details Users amp Contacts Brand List Test Labs oe te When submitting a registration application you may be asked to specify the test laboratory that tested the products Applicant ID 104117 to be registered This list of test laboratories that you can choose from is maintained in the list below Last Updated 12 Sep 2011 Status Pending No laboratories have been added yet Add a test lab from the global directory Request Change 2 Click the Create my own test laboratory link fi Register a Product Applications Registrations Applicant Management Account Management Home gt ApplicantManagement gt TestLabs gt Create Applicant Management Pending Applicant ID 104117 Laboratory Name Laboratory Type Last Updated 12 Sep 2011 Status Pending Request Change Suburb Town Postal Code State Region Version 0 10 13 September 2011 Suppliers User Guide 12 13 In the Laboratory Name field enter the laboratory name From the Laboratory Type drop down list select the laboratory type either Independent Lab Own Lab In the Street Address field enter the street number and name In the Suburb Town field enter the suburb within a city or town whichever is applicable In the Postal Code field enter the postal code In the State Region field enter the state county or region whichever is
22. ection 6 2 Manage your registrations Manage my account refer to section 7 Account Management 3 3 1 Change to another applicant If you are associated with more than one applicants then the Dashboard page will contain a change applicant link in the top right hand corner Version 0 10 13 September 2011 Suppliers User Guide comionwimanndwepaigtalcon mm ES Equipment Energy Efficiency fi Register a Product Applications Registrations Applicant Management Account Management Help DENAI Welcome to the Energy Rating registration system What would you like to do Create a new product registration application Manage my existing and draft registrations Manage My Account 1 Select the Change link The Choose an Applicant page displays Note that this page will also appear when you log in if you are associated to multiple applicants ES Equipment Energy Efficiency fi Register a Product Applications Registrations Applicant Management Account Management Help Choose an Applicant n As you are a member of multiple applicants you must first choose which one you would like to represent in this session Once selected your active applicant will be displayed in the top right corner of the screen and can be changed at any time by clicking on the change link next to the applicant name Another Company Homecorp Pty Ltd 1 Home Gve 1 Home Way Hometown Victoria 3000 Hometown Victoria 3000 Austral
23. email address In the Company Website field enter the URL of the company s website In the Street Address field enter the company s street number and name o uou In the Suburb Town field enter the company s suburb within a city or town whichever is applicable 9 Inthe Postal Code field enter the company s postal code 10 In the State Region field enter the company s state county or region whichever is applicable 11 From the Country drop down list select the company s country or select other if not in Australia New Zealand or Fiji The applicant will need to reside in Australia New Zealand or Fiji unless they register in Queensland Applicants that have companies registered in Australia New Zealand or Fiji may also choose to register in Queensland 12 Select the check box if postal address is the same as street address otherwise enter the postal address 13 Click the Create Applicant button The applicant is created and submitted to the regulators for approval The Account Management page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt AccountMaragement gt My Applicants Account Management Cac v My Applicants An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those submissions by re
24. es area click the notebook tab The Notes amp Change History page displays ee Attach a File Add Note Files 6 2 2 3 Add a note or file to the change history 1 Inthe note field enter the note Note You can expand the note area by dragging and dropping the right hand corner 2 Optional Click Attach a File link Click the Choose File button Navigate to the file Select the file Click the Open button The file is added to the comment Note You can include additional files Optional Select the Confidential check box to hide the comment from the applicant Click the Submit button The comment is added to the Change History list Version 0 10 13 September 2011 Suppliers User Guide 6 2 2 4 Filter the change history sho Me FD ME Ae You can filter the Change History Select the required filter Select the green dot icon check box to display all status changes e g submitted approved Select the comment icon check box to display only manually entered comments Select the confidential comment icon check box to display only confidential comments entered by members of your regulatory authority Select the person 2 icon check box to display changes of assignee e g assigned to yourself then assigned to Sam then assigned to Jeremy Selectthe pen icon check box to display only notifications relating to edits made to the application for
25. es that are used by this Applicant Request a change to your Company Name ABN or Company Number Request Change Add a note attach filles 2 From the sub menu click the Users amp Contacts tab Version 0 10 13 September 2011 Suppliers User Guide fi Register a Product Applications Registrations Applicant Management Account Management Home gt Applicant Neal gt User ecoute Applicant Management User Accounts An Applicant administrator the user with the Admin role known as the Authorising Officer can nominate a number of Authorised Representatives users with the User rale This allows a number of Authorised Representatives to submit applications on behalf of the Applicant and the Authorising Officer Applicant administrator The Authorising Officer is the only person who can manage the Applicants account This includes assigning contacts and Authorised Representatives All users have their own log in When the Applicant or their administrator adds a user the user will receive an invitation to join the Applicant They will be asked to register for an account Hame Email Role Status Actions Jane Citizen Manage User John Citizen Add another user From the Users section complete the following Help Pending Applicant ID 104117 Last Updated 12 Sep 2011 Status Pending Request Change 3 Forthe relevant user click the Manage User link The Manage Membership page displays App
26. est Change 2 From the sub menu click the Users amp Contacts tab fi Register a Product Applications Registrations Applicant Management Account Management Home gt Applicant Management gt User Accouns oe Applicant Management User Accounts An Applicant administrator the user with the Admin role known as the Authorising Officer can nominate a Applicant ID 104117 number of Authorised Representatives users with the User role This allows a number of Authorised Last Updated 12 Sep 2011 Representatives to submit applications on behalf of the Applicant and the Authorising Officer Applicant Status Pending administrator The Authorising Officer is the only person who can manage the Applicants account This includes assigning contacts and Authorised Representatives All users have their own log in When the Applicant or their administrator adds a user the user will receive an invitation to join the Applicant They will be asked to register for an account Actos Request Change Name Email Role Status Actions Jane Citizen jane test citizen com B ive Manage User John Citizen Add another user From the User Accounts section complete the following 3 Click the Add another user link The Add a User page displays Version 0 10 13 September 2011 Suppliers User Guide fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applicant Management gt
27. gal difference between the Authorising Officer and the Authorising Representative All persons nominated by an applicant to submit applications on behalf of an applicant should ensure that they are authorised by the applicant to act in this capacity The applicant is the person or entity manufacturing or importing a product to New Zealand that is covered by the Energy Efficiency Energy Using Products Regulations If you are unclear about your legal responsibilities in New Zealand please email regs eeca govt nz or call the Standards and Compliance Team at EECA on 64 4 470 2200 Version 0 10 13 September 2011 Suppliers User Guide 3 Getting Started Once you have registered to become a user of the site and you first login you will need to create an applicant for all your applications and subsequent registrations to be associated to Usually this will be the company you work with or a company you are submitting applications on behalf of 3 1 Register for a new account When you first visit the website you will need to register an account You will be sent an email with instructions on how to activate your account and log in to the site 1 Inthe browser enter https reg energyrating gov au The login page displays ES Equipment Energy Efficiency all Reset Password Help Register a New Account Fill out the form below to register a new user account Please fill in the form below to register a new account on the Energ
28. gulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland The Applicants that you are a member of are listed below Organization Your Role Membership Status Actions Another Company Active Remove Membership Homecorp Pty Ltd Active Remove Membership Create a new applicant Version 0 10 13 September 2011 Suppliers User Guide 5 1 1 Adda contact to your applicant Each Applicant may be associated with a number of Authorised Representatives and Contacts Authorised Representatives are able to login to the website and submit registration applications on behalf of the Applicant Applicant Contacts represent the administrative and technical contact people this Applicant has nominated It is the Applicants responsibility to amend Authorised Representative and Contact details if they change You need to have at least one Contact set up on your Applicant in order to submit a registration application 1 From the top menu click the Applicant Management tab The Applicant Management page displays fi Register a Product Applications Registrations Applicant Management Account Management Home gt Applicant Management Applicant Management Pending An Applicant is the company or organisa
29. ia Australia 2 Click on the company details to change the applicant The Dashboard displays Version 0 10 13 September 2011 Suppliers User Guide 2 damien wilmann wspdigital com l Homecorp Pty Ltd Change E5 Equipment Energy Efficiency fi Register a Product Applications Registrations Applicant Management Account Management Help DENAI Welcome to the Energy Rating registration system What would you like to do Create a new product registration application Manage my existing and draft registrations Manage My Account You can do the following Create a new product registration application refer to section 6 1 Create a product registration application Manage my existing and draft registration refer to section 6 2 Manage your registrations Manage my account refer to section 7 Account Management Version 0 10 13 September 2011 Suppliers User Guide 4 Site Access 4 1 Login 1 In the browser enter https reg energyrating gov au The login page displays ES Equipment Energy Efficiency Register Reset Password Help Welcome to the Energy Rating Product Registration system Email or Username Password Forgotten your password Reset your password Don t have an account Register a new account 2 Inthe Email Username field enter either your email or username In the Password field enter your password Click the Log in button this page will display different
30. istration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland You will not be able to submit product registration applications until your Applicant has been approved Applicant Details Company Name Company Number Listing an ABN or Company Number is MANDATORY if your company is registered in Australia If you are in 1 Inthe Company Name field enter the company s name 2 In the ABN or Company Number field enter the company s Australian Business Number or Company Number Listing an ABN or Company Number is MANDATORY if your company is registered in Australia Version 0 10 139 September 2011 Suppliers User Guide E If you are in Australia and fail to list your ABN or Company Number your application will be returned 3 In the Company Phone field enter the company s phone number including the country code as well as the area code if applicable 4 Inthe Company Fax field enter the company s fax number including the country code as well as the area code if applicable In the Company Email field enter the company s
31. lications Registrations Applicant Management Account Management fi Register a Product Home gt Applicant Management gt User Accounts gt Manage User Applicant Management Manage Membership for Jane Citizen Current Status active Role User D C Remove this user Save Changes Version 0 10 13 September 2011 Suppliers User Guide Help Pending Applicant ID 104117 Last Updated 12 Sep 2011 Status Pending Request Change 4 From the Role dropdown select the appropriate role User Admin note that an Admin is considered the owner of the applicant account 5 Clickthe Save Changes button and the user s membership change will be saved Version 0 10 13 September 2011 Suppliers User Guide 6 Product Registration 6 1 Create a product registration application From the Dashboard page complete the following 1 Click the Register a Product link The Registration Wizard Registration Type page displays aq Register a Product Applications Registrations Applicant Management Account Management Help Home gt Registratioms Register a Product Register a Product Registration Type Note These details cannot be altered once saved What type of product do you want to register Please Select re Under which regulatory standard Please Select Save and Continue 2 From the What type of product do you want to register drop down list
32. ly depending on first or subsequent entry status 4 2 Logout 1 Inthetop right hand corner click the Log out link Note that if you do not log out explicitly as above you will be automatically logged out of the system after 15 minutes inactivity Version 0 10 13t September 2011 Suppliers User Guide E 5 Applicant Management 5 1 Create a new Applicant When you first log into the website the Create an Applicant page displays on the dashboard Initially you will need to create a new Applicant to use when submitting applications An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications and subsequent registrations they submit and may be held legally liable for those submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland fi Register a Product Applications Registrations Applicant Management Account Management Home gt Account Management gt My Applicants Greate Applicant ff Account Management RT Personal Details Change Password Notifications My Applicants Create an Applicant An Applicantis the company or organisation that submits product reg
33. n lists Click the Save button The contact is added 5 1 2 Adda brand to your applicant Each Applicant has a list of brands that their registration applications refer to This list of brands is maintained at the Applicant level so that you can update brand information such as websites at a later date You need to have at least one Brand setup on your Applicant in order to submit a registration application 1 From the Applicant Management menu click the Brand List tab The Brand List page displays fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt ApplicantManagement gt Brands Applicant Management Pending ME a When submitting a registration application you will be asked to specify the brand names associated with the Applicant ID 104117 products to be registered The list of brand names that you can choose from is maintained in the list below Last Updated 12 Sep 2011 Status Pending No brands have been added yet Add a new brand Request Change Version 0 10 13 September 2011 Suppliers User Guide 2 Click the Add a new brand link The Create Brand page displays fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applicant Management gt Brands gt Search Applicant Management Pending Applicant ID 104117 Brand Name URL of Brand Website Last Updated 12 Sep 2011 Status Pending
34. ne 2011 Ruth Henry 0 1 Initial document 20 June 2011 Damien Wilmann 0 2 Revised 22 June 2011 Gavan Newell 0 3 Revised 22 June 2011 Gavan Newell 0 4 Revised 15 July 2011 Ryan Naylor 0 5 Revised Damien Wilmann 14 August 2011 Ruth Henry 0 6 Updated screen shots and related instructions 18 August 2011 Ruth Henry 0 7 Document template changed 8 September 2011 Damien Wilmann 0 8 Legal text added 12 September Damien Wilmann 0 9 Further updates based on 2011 DCCEE review and revised legal text 13 September Damien Wilmann 0 10 Final updates to guide as per 2011 Karen s review 1 2 Approvals Title Signature Date of Version Approval Karen Project 0 10 Goldspink Manager 1 3 Distribution list Name Title Date of Issue Version Karen Goldspink Project Manager 13 Sep 2011 0 10 Mel Slade Director 13 Sep 2011 0 10 Version 0 10 13 September 2011 Suppliers User Guide 2 Legal Obligations for Registrants Please read the following information before proceeding The registration process incorporates some changes You will now be required to provide us with a declaration of acceptance of the terms and conditions of registration Please read them carefully before proceeding with the registration If you are registering in Australia you will also be asked to upload a letter signed by the Authorising Officer For an example letter of authorisation see section 8 Appendix A Please note the following definitions
35. our personal details Your unique username will never change and can be used to log in if you ever forget your email address Your Unique Username john citizen First Name Last Name John Citizen Email Address You can edit the following 3 Inthe First Name enter your first name 4 Inthe Last Name enter your last name 5 In the Email Address enter your email address 6 In the Phone field enter your phone number including the country code as well as the area code if applicable 7 Inthe Fax field enter your fax number including the country code as well as the area code if applicable 8 In the Organization field enter your organization s name In the Job Title field enter your job title 10 In the Street Address field enter your street number and name 11 In the Suburb Town field enter your suburb within a city or town whichever is applicable 12 In the Postal Code field enter your postal code 13 In the State Region field enter your state county or region whichever is applicable 14 From the Country drop down list select your country 15 Select the check box if your postal address is the same as your street address Version 0 10 13 September 2011 Suppliers User Guide 16 If your postal address is different complete the address fields 17 Click the Submit Changes button Version 0 10 13 September 2011 Suppliers User Guide 7 3 Change Password 1 Click the Account Man
36. priate access From the dashboard complete the following 1 From the menu click the Application Management tab fi Register a Product Applications Registrations Applicant Management Account Management Home gt Applicant Management Applicant Management An Applicant is the company or organisation that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants that have companies registered in Australia or New Zealand may also choose to register in Queensland You can manage the Homecorp Pty Ltd Applicant as follows e Check on the current status of your Applicant currently Pending e Update the contact details of the applicant e Add new users or contact people to this Applicant e Maintain the list of manufacturers associated with this Applicant e Maintain the list of brands associated with this Applicant e Choose the test laboratories that are used by this Applicant e Request a change to your Company Name ABN or Company Number Add a note attach files Version 0 10 13 September 2011 Suppliers User Guide Pending Applicant ID 104117 Last Updated 12 Sep 2011 Status Pending Requ
37. registration The change history list is then filtered by the selection 6 2 2 5 Adda note or file to the change history Attach a File Add Note Files 1 Inthe note field enter the note Note You can expand the note area by dragging and dropping the Version 0 10 139 September 2011 Suppliers User Guide ES right hand corner 2 Optional Click Attach a File link Click the Choose File button Navigate to the file Select the file Click the Open button The file is added to the comment Note If you wish to include additional files click Attach a File again and repeat the above steps d Optional Select the Confidential check box to hide the comment from the applicant 4 Click the Submit button The comment is added to the Change History list 6 2 3 Edit an application 1 Forthe application you want to edit click the Edit Application link The Registration Application Wizard displays Depending on the product registration different pages display fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Registrations gt Register a Product Editing Application 6091 7 zz Registration Type Regulatory Authority Note The registration type cannot be changed after beginning the registration If you need to change these details you will need to discard this registration and start a new one Applicant amp Contacts Models amp Manufact
38. t Pending User Accounts An Applicant administrator the user with the Admin role known as the Authorising Officer can nominate a Applicant ID 104117 number of Authorised Representatives users with the User rale This allows a number of Authorised Last Updated 12 Sep 2011 Representatives to submit applications on behalf of the Applicant and the Authorising Officer Applicant Status Pending administrator The Authorising Officer is the only person who can manage the Applicants account This includes assigning contacts and Authorised Representatives All users have their own log in When the Applicant or their administrator adds a user the user will receive an invitation to join the Applicant They will be asked to register for an account CE Request Change Hame Email Role Status Actions Jane Citizen jane testcitizen Manage User John Citizen Add another user Version 0 10 13 September 2011 Suppliers User Guide 3 Click Add a contact link The Create Contact page displays Note you can add another Authorised Representative The Authorised Representative can also be the nominated contact fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applicant Management gt Users and Contacts gt Create Contact Applicant Management Pending Applicant ID 104117 Does this contact have a user account Last Updated 12 Sep 2011 Status Pending e Yes
39. tion that submits product registration applications to regulatory authorities The Applicant is accountable for the applications they submit and may be held legally liable for those CENE submissions by regulatory authorities Applicants must be companies that are registered in Australia New Zealand or Fiji unless they choose to register in Queensland where off shore applicants are permitted Applicants Applicant ID 104117 that have companies registered in Australia or New Zealand may also choose to register in Queensland Last Updated 12 Sep 2011 Status Pending You can manage the Homecorp Pty Ltd Applicant as follows e Check on the current status of your Applicant currently Pending e Update the contact details of the applicant e Add new users or contact people to this Applicant Se Maintain the list of manufacturers associated with this Applicant Maintain the list of brands associated with this Applicant Choose the test laboratories that are used by this Applicant Request a change to your Company Name ABN or Company Number Request Change Add a note attach files G T 2 From the Applicant Management menu click the Users amp Contacts tab The Users amp Contacts page displays Version 0 10 13 September 2011 Suppliers User Guide fi Register a Product Applications Registrations Applicant Management Account Management Help Home gt Applicant Management gt User Accounts Applicant Management g
40. ure Appliance Type Labs amp Test Reports Air Conditioner AC Application Details Regulatory Standard Appliance Details AS NZS 3823 2 2009 Amdt 1 2010 Test Results Cooling Test Results Single model or a family of models Heating Test Results Single Results Summary Application is For Section 7 Declaration MEPS Only Section 8 Declaration 2 Forthe page you want to edit click the page heading from the side menu Fill in the page information 4 Clickthe Save and Continue button A green tick displays at the right hand side of the menu item 6 2 4 Delete a registration 1 Forthe registration you want to delete click the Delete link The registration is deleted Version 0 10 13 September 2011 Suppliers User Guide 7 Account Management 7 1 Inbox You can read email that has been sent out 1 Click the Account Management tab The Account Management page displays 2 Click the Inbox tab The Inbox page displays Gt Register a Product Applications Registrations Applicant Management Account Management Home gt AccountManagement gt Inbox Account Management EES Date of the Subject Type Notice Application for Registration 60904 2 hours 18 PP 9 Application return alerts j has been returned minutes ago Registration 60904 has been Registration payment 2 hours 34 marked as paid alerts minutes ago 1 week 3 da Registration 315 has been refused Registration refusal alerts aga ys
41. y Rating Product Registration system An email will be sent to you containing instructions on how to activate your account and login for the first time First Name Last Name Email Address In the First Name field enter your first name In the Last Name field enter your last name In the Email Address field enter your email address c RON In the Phone field enter the phone number including the country code as well as the area code if applicable 6 In the Fax field enter the fax number including the country code as well as the area code if applicable 7 Inthe Organization field enter the organisation 8 In the Job Title field enter the job title of the person registering the account 9 IntheStreet Address field enter the street number and name 10 In the Suburb Town field enter the suburb within a city or town whichever is applicable Version 0 10 13 September 2011 Suppliers User Guide 11 In the Postal Code field enter the postal code 12 In the State Region field enter the state county or region whichever is applicable 13 From the Country drop down list select the country 14 Select the check box if the postal address is the same as the street address 15 If the postal address is different complete the address fields 16 Click the Submit button 3 2 Initial log in Create or join an applicant When you initially login to the website the Choose an Application page displays on the d
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