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Queensland Perinatal Data Collection Perinatal Online User Guide

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1. ccc cece seccecceeeeeeeceeeceeeceeeseeeseeeseeeseeeseeteeeseeesaeees 30 7 3 Labour ANC delivery cceeccceeccsececeeeceecceeeceuceceueeceeecsusesueceeeeneeessusensess 31 7 3 2 Reasons for induction ccccececceccececcccccccccccceceaceeenecueaceneeneateneenss 32 7 3 3 Placental ADNOrMAliti S c cccccccecececececcecaccceceacacecececeauaeseeneneaeas 32 7 3 4 Labour and delivery COMPIICAtIONS cccecceecceeeeeeeeeeeeeeeeaeeseeeees 32 7 4 Baby birth details cccccceccceccsecceeeceeeceeeceeeceeecseeceeecuesaeecaeeseeesseesaeesaeees 32 7 4 1 Hepatitis B vaccination ccccccccccecceceeeeceeceeeaeeceeeaeeeeeeeeeseeeaeeseeees 33 15 Posmnataland discharge sasoie io E 33 7 5 1 Neonatal morbidities ccc cccccecececcaceceaecceaeeceaeuceaeaceneaeuneaesneaeeneas 33 7 5 2 Neonatal treatment c ccc cccccecceccececccccaccaccccececceeenecueueeesnesneanenss 33 P29 WIN SGN E E send ncciumntwtaunse dank unuent anenseduantthwoseasaudeeds 33 7 5 4 Congenital ANOMALY ccccccccceececceeeeseeeeseeeeceeeeeseeeessaeeeseeeetaneesaaees 34 720 Mother discharge vadccencde dace iacantescetantdadetendesuasdnegunnctadannostaweesincddeceeededeutcaats 34 7 6 2 PuerperiumM Complications ccccccccseececsececceeeeseeeeseeeeseeeeeseeeessaees 35 7 6 3 Puerperum Procedures spncccssenscecesuecansniniecesaayieaenctemeneesicaseeaceeenetons 35 7 7 Baby CISCIAN OS a nciiesecedacuieictetaemepst
2. Department of Health Queensland Perinatal Data Collection Perinatal Online User Guide Statistical Collections and Integration 2015 2016 Perinatal Data Collection Perinatal Online Form User Guide Published by the State of Queensland Queensland Health June 2015 This document is licensed under a Creative Commons Attribution 3 0 Australia licence To view a copy of this licence visit creativecommons org licenses by 3 0 au State of Queensland Queensland Health 2015 You are free to copy communicate and adapt the work as long as you attribute the State of Queensland Queensland Health For more information contact Statistical Collections and Integration Department of Health GPO Box 48 Brisbane QLD 4001 email PeriMail health qld gov au phone 07 3234 0372 An electronic version of this document is available at http www health qld gov au hsu manuals asp Disclaimer The content presented in this publication is distributed by the Queensland Government as an information source only The State of Queensland makes no statements representations or warranties about the accuracy completeness or reliability of any information contained in this publication The State of Queensland disclaims all responsibility and all liability including without limitation for liability in negligence for all expenses losses damages and costs you might incur as a result of the information being inaccurate or incomplete in any way and f
3. a user can be made inactive if they are on a short period of leave but intend to return to their previous role e Add facility access e Amend the security level e Enter a Valid To date Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 22 5 Search view edit record 5 1 Search record From the main screen click on either the Go button against your facility or click on the Search Create Mother button From the Search Create Mother screen there are five methods to search for a mother s record 5 1 1 Select Mother drop down box Records are sorted and listed in alphabetical order by mother s surname and contains all current mothers not yet extracted for the facility you have selected Locate the mother s record you require by using the up and down arrow keys scrolling up and down using the scroll bar or scrolling up and down with the mouse 5 1 2 Search using Mother s surname Type the mother s full surname in the Family Name field and click Find The results of your search will be listed 5 1 3 Search using wildcard with the first letter of the mother s surname Type the first letter s of the surname followed by e g P and Click Find This will list all records commencing with the 1 letter s of the surname within the facility you are accessing The results of your search will be listed 5 1 4 Search using the Mother s UR number Type the mother s UR number in the UR n
4. Cancel Takes you to Search Create Mother screen Information not saved prior to clicking this button will be lost Deletes all information from screen regardless whether already saved for this record Takes you back to the Mother Details screen Validates record at any stage during pregnancy and birth Print Report report should be printed in landscape Saves data in current screen _ saves baby UR Number and or date of birth and opens the Edit Labour screen note this button is only available when entering a new baby C vaie Tic Recor Validates record at any stage during pregnancy and birth Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 30 To add a baby or view amend the Labour Birth or Postnatal details see below for more detailed information regarding specific buttons The Baby Details section on the Mother Details screen allows birth details to be accessed after the baby UR and or date of birth has been entered and saved ie there is a record available for the baby Adds a new baby record This field appears once Mother s demographic details have been entered and saved EditLabour To view or amend the mother s labour details opens the Labour and Delivery Screen To view or amend the baby s details opens the Baby Birth Details Screen To view or amend postnatal and discharge details opens the Postnatal and Discharge Details screen Takes you dir
5. Is the mother s date of birth estimated select either Yes or No e Click Save User must initially save the Mother s Record before continuing on to successfully complete the remaining sections of the PDC Online form 6 5 Mother s details Complete the Mother s Details section using text and the drop down boxes All fields must be completed 6 5 1 Postcode look up If mother was born overseas click on the word Postcode to see a list overseas locations and codes If postcode is unknown click the AUST POST SITE and follow the prompts 6 5 2 Antenatal transfer If the mother has been transferred antenatally the following fields will appear and require responses e Reasons Transferred The Reason for Transfer pop up morbidity tree will appear e Time of Transfer e Transferred From If the place of transfer is a home birth this can be found under Planned Home Birth 6 6 Previous pregnancies Complete the Previous Pregnancies section using the drop down boxes If you select Yes in Any Previous Pregnancies further fields will appear lf the last birth was a multiple birth and more than one method was used e g twins vaginal non instrumental and forceps click on the first method used hold down the Control key and select the other method used Both methods will then be highlighted Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 28 6 7 Present pregnancy Complete the Present Pregnancy
6. PNO QHDD SCI SCN UR US Health Statistics Branch International Classification of Diseases and Related Health Problems 10 Revision Australian Modification Intensive Care Nursery Queensland Perinatal Data Collection Form Perinatal Data Collection Perinatal Online Form Queensland Health Data Dictionary Statistical Collections and Integration Special Care Nursery Unit Record Number Ultrasound Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 49
7. tE Aiman daa hoon Ang Metal Conditions ves Walation yanik ennen l Teayrhaad NERA Anpa Mei al Coina daadaa Crier ispeci athars detaile iaeyhen OR MITTIT E eee eee e ws Ale Frecedines on tqeeranonst ver uh miT any Assisted Conception Yee Gerais a aiat Canes alin Bethels OOOO onga ee amen OOOO Hand of sound Sana Meier Shorey tor Torr Sree thithad Tranakiconey rasnu pe Marphobviny Maana Scan fos Asoesmerd Iii Cienie cari hig ial nie peo es e Cagaran par cy dening Tat PE weake Mining oinaan step 0 ities aang Toa wnat a E r ipasmea per aay after P wenka por ataei Tineke persent eia offered aliey ZP woeha Pot Sial meunag n ih Mather Discharge Merher UR M7T7 Ty Diavinarie Bate ee Sontnuiy af western care Me Earby Dischenge Fr romen his Perhe poclall anhini Hai Aid Bnd mf le Degrees Peale Tal aie aa Y A OOO a ana aa CAR ad ahei E irabia SE aird abortion Pital pravus prerunsaneien Prave Casaraia 0 itne PERTEGTEDITA Mote MITTIT Mailer COD CHIEF 10E CORD SOT HEDH WALIDATET Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 37 To change the Print Preview to display a Baby s report Click on the Select Baby drop down arrow as displayed below A user can toggle between baby records when there are multiple births Click on the baby record required from the Select Baby drop down arrow in Print Preview as displayed belo
8. 212 LOJIO O Metiaccnnmuicecmtcca inp tnagseneoninewcetuiuwndhitneraihonwumtndecntediaetanetnsaiadeins 14 2 1 3 Changing your password cccceecccseeeeceeeeseeceseeeeeseeeeseeeeeseeeseeeeas 14 2 1 4 Lost password QUESTION ccccccceecceeeeceeeeseeeceeeeeeseueeseeeseeeeseeesanes 15 2 20 TONG OMCs S WO S e E aceassensaceeeaseueses E 16 2 1 6 Logging out of the PNO SySteM cccceeeeseeeeeeeeseeeeeeeeseeseeeeseees 17 3 User Management ccccccccsecceeccceeeceeceeeeseceseeeeseeeseeesaeesseeesaeeseeeeeneess 18 3 1 User access levells ccccccccccccccsecceeeceeeseeeseeeseeeseeseceseeseeseeeseetseeseeeseeees 18 3 1 1 Read only USEF sisastiscsacndsecedandsvededecseneseennedsscevbendennenesdatetcedsasdanedsstedad 18 Sle U O a E E EEA EE 18 3 1 3 Deputy USGI seraris in n OEREN ERTA 18 314 PIMA USGI enai r e aih donian Eea 18 SFOCU S gee nen eee eee en ere Sere eee ee eee ee 19 32 YOUR OSCR COTA cessere E E E aei 19 4 User Administration Primary Deputy Users cccccceeeeeeeeseeeseeeseeeens 20 4 1 Create a new user update existing USES cccecccececeeeceeseeeeeeeseeeeeeeseeens 20 4 1 1 Create a NEW USED cc ccccecccecceecceeceeeeeeeeceeeseeesaeeseueseeesaeeseeeseeeseeeees 20 4 1 2 Update existing USCLP cccceecccsecceeeeceeceeeeceecsusecueeaeeeseeeeneeesaues 20 4 1 3 Search Manage existing USEF ccccceeccceececeeeeeceeeeseeeeseeeeseeeesaaees 21 BD DealCh VIEW
9. Data Collection Perinatal Online User Guide 2015 2016 Vi 1 Introduction This user guide is specifically for users of Perinatal Online PNO which supports the collection of perinatal statistics via a Perinatal Data Collection PDC Online form This user guide has been designed as a user friendly document It is structured to lead you through some of the frequently used processes of the PDC online form step by step providing you with the ability to successfully operate the application and reference its functions Screen shots are from the pre production environment so may differ slightly from production For a full description and definition of all the data items collected as part of the Queensland Perinatal Data Collection PDC users should refer to the Queensland Perinatal Data Collection PDC Manual at https www health qld gov au hsu collections pdc asp for the completion and notification of perinatal data The PDC online form will undergo re design and maintenance to existing functions from time to time The user guide will be reviewed annually therefore information in this user guide may change to describe new functionality and new pages may be included Please contact the Perinatal Data Collection if you have any issues or queries regarding the content within this user guide via PeriMail health gld gov au 1 1 Requirements The provision of perinatal data for all births at health facilities is a requirement of the Public He
10. allows you to e Identify all Mother Baby Records requiring validation for the facility you have selected e Select the individual Mother Record for the facility you have selected e Access the Mother Record Baby s Labour Record and Baby s Postnatal Record to correct validations e Re Run the Validation Report e Print the Validation Report After identifying the relevant validations that require editing return to the mother s record to amend the validations by clicking on the Edit button 10 1 2 Printing the Validation Log When amending multiple validations it is recommended you print the Validation Log as this will save you time from having to re run the validation report each time you amend a field Click Printer Friendly ATHERTON HOSPITAL FEB 2014 ALL The report will now be in a format that can be printed Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 40 lf there are validations flagged for multiple births the baby number twin 1 or twin 2 is displayed in the Baby No column All changes updates as a result of data validation must be saved Following changes updates records should be re validated to ensure the data is clean no validation exceptions generated Once all the mother and associated baby record s are completed and validated with no validation exceptions for the reference period the perinatal data is ready to extract Queensland Perinatal Data Coll
11. data at the end of a reference period PNO system functionality allows users to validate mother and associated baby records that are created at any stage whether complete or not To validate a mother and associated baby record s Click on the Validate This Record button at the bottom or top of the screen Click OK and you will be taken directly to the validation screen The validations for each field question are grouped by section i e Mother s Details Previous Pregnancy and or Present Pregnancy Identify the relevant validations that require attention Return to the mother s record to amend the validations by clicking on the Edit button or the Mother Record button You will be returned to the Mother screen where the amendments can then be made and saved The Edit button will take you directly to the specific field that has flagged a validation exception in the Validation Log lf there is a multiple birth flagged in the Validation Log the baby number twin 1 or twin 2 is displayed in the Baby No column Amend validations for all babies of a multiple birth The validation report may be printed by clicking on Printer Friendly located under the Validation Log title All changes updates as a result of data validation must be saved Following changes updates records should be re validated to ensure the data is clean no validation exceptions generated Once the mother and associated baby record s are completed and validated with no validati
12. has been created Digase logon to the following Bnk using Mozilla Firefox to change your password Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 9 1 7 PNO system and PDC online form support Users of the PNO system should contact their Primary User or Deputy Users for any system issues in the first instance Should the Primary User or Deputy User not be available or not be able to assist then users should contact the PDC Statistical Collections and Integration SCI Health Statistics Branch Office hours for the PDC are 8 15 am to 5 00 pm Monday to Friday Phone 07 3234 0372 or 07 3234 1021 Email PeriMail health qld gov au 1 8 PDC changes for 2015 2016 1 8 1 Mother details e ICD 10 AM 9 edition to be used for diagnostic coding replacing 8 edition coding e Antenatal screening for Edinburgh Depression Scale and range as part of the National Maternity Data Development Project Pilot e Antenatal screening for Domestic Violence as part of the National Maternity Data Development Project Pilot e Antenatal screening for Alcohol Use as part of the National Maternity Data Development Project Pilot e Antenatal screening for Illicit Drug Use as part of the National Maternity Data Development Project Pilot e Vaccination for Influenza received during this pregnancy to meet requirements of the Communicable Diseases Unit e Influenza vaccination received at gestation weeks to meet requirements of th
13. s You have chosen to open Choose report download format El birthReport csv which is Microsoft Excel Comma Separated Values File 37 bytes From https access health qld gov au What should Firefox do with this File Open with Microsoft Excel default Save File C Do this automatically For Files like this from now on Ernail The report appears in Excel and can be sorted and saved as required Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 46 13 4 Mother Details Report The mother details report can report all mother data items in the selected date range either exclusively by e Indigenous status e Previous pregnancy status e By selecting the required data items individually nn eae Cancel Apply Select Columns Do Not Display Display in Report o o Psychosocial A Date of Confinement Eds Ur No oer Hiv Bm Midwife Carer 38 gt Gestation First Visit w Override comments a otal Antenatal visits ZS Antenatal Visits A d Created By K g Modified Date a3 Modified By al BMI Range i Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 47 14 Important points to remember The information collected in the PDC Online Form through the PNO system is the same as the paper MR63D form 14 1 Scr
14. tags witli comma Jy Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 13 To access PNO simply select it from the Bookmarks Toolbar dropdown menu in future sessions Alternatively you can also access the PNO system via the Queensland Health internet page at the below address https www health qld gov au hsu collections pdc asp 2 1 2 Logging on Open the PNO system via either the Mozilla Firefox bookmark or Queensland Health web page as shown in the previous section In the Log on screen click into the Email address field and enter your Queensland Health email address Click into Password and type your password Click on the Log on button Queensland Government Queensland Health Perinatal Data Collection PAT v4 1 2 Email address health qid gov au Forgot password Read the security agreement and click on OK if you agree to use the system for its intended purpose 2 1 3 Changing your password For security purposes system users are required to change the temporary system generated password issued to their own password on their initial Log on After your initial password change users are able to update their password at any time To meet Departmental security requirements every 3 months users must update their password As such the PNO system will prompt users to change their password Passwords are case sensitive i e upper case or lower case so take n
15. the baby UR and or date of birth has been entered and saved ie there is a record available for the baby Add Mew Baby Adds a new baby record This field appears once Mother s demographic details have been entered and saved EditLabour To view or amend the mother s labour details opens the Labour and Delivery Screen Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 26 To view or amend the baby s details opens the Baby Birth Details Screen To view or amend Postnatal and discharge details opens the Postnatal and Discharge Details screen Identifies whether validation has been completed 6 3 Enter new mother using HBCIS ePADT Public Hospitals using HBCIS only From 1 July 2015 restricted to Public Hospitals using HBCIS a new function will allow a web service call from PNO to ePADT to access HBCIS data to search for a UR No and if found retrieve basic mother demographic details into the PNO form If UR No is not found in ePADT then no data will be returned and will need to be entered manually e Enter the Mother UR No to be queried e Click the Retrieve HBCIS Details button next to the UR No e Ifthe UR No exists in ePADT the fields in grey below will be returned if any grey items are not in ePADT the field will be blank and will need to be manually entered e lf any data needs to be modified click into the field and overtype the data This will not alter any dat
16. COIL FECOMC cesna 23 Di CARON O e E E E A E E 23 5 1 1 Select Mother drop down DOX cccceececeececeeeeceeeesseeeeseeeesseeesseeens 23 5 1 2 Search using Mother s surname cccceeeeceeeeeeeeeeseeeeeeeeeeaeeeenaaees 23 5 1 3 Search using wildcard with the first letter of the mother s SING E S A A E E T E 23 5 1 4 Search using the Mother s UR numbet ccccceeceeeeeeeeeeeeeeeeees 23 Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 jij 5 1 5 Search using wildcard in conjunction with the first digit of UR NUMDET sdivcccccinerecedcedseasniswee de nsanskuaadsiatemeceduamisebeehentebaleuuaevtedtasatawsedtinewtesecedd 23 5 2 View edit FQCOIC ccceccccececccceccccccccccccccacenececeueaceneauecesueneateneacsnentaneneass 23 Da Record TSG Ty OCS era E EEN 23 5 3 1 Text TCIOS eiiciceceesenaseeec vec dausinacectce due sdtsduesendeteecntcnduatnsds gt Sesdaodecmuexeuncendaeten 24 5 3 2 Single drop down FielOS cece ceccsecccececeeeeeeceeeceueceueceeeeeeeseeeeeeees 24 5 3 3 Multiple Selection fieldS cc ceccccccseccsececeeeceeceeeseeeteeeseeeseeeeeeeeaeeees 24 5 3 4 Multiple selection morbidity tre S cccccceccseeceeeeeeseeeeeseeseeeaeeees 24 5 3 5 Single selection morbidity trees cccceecceeccseeceeeeeeeeeeseeseeseeees 24 5 3 6 Date field 0 ccc ccccccccccceccececcccccecccceccccececceneacsueceaueneaceneaueneaneneas 25 6 Mot
17. a in ePADT as it is a one way link e When retrieved click Save User must initially save the Mother s Record before continuing on to successfully complete the remaining sections of the PDC Online form Create Search Mothers Save Validate This Record Mother Id Record Validated No Record Extracted No UR No fi 86498 Retrieve HBCIS Details J Family Name First Given Name Second Given Name PERINATAL TEST MOTHER Date of Admission Date of Birth 30 JUL 1993 E Estimated si gt No wv Use Calendar button Use Calendar button to select date to select date Mother s Details Date of Confinement Place of Delivery BUNDABERG HOSPITAL Usual Residence 3 Tret ereeer OOO Suburb or town BR l Postcode 4000 AUST POST SITE State Mother s Country of Birth Australia si Marital Status Mother s Accommodation Status Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 27 6 4 Enter new mother manually If this is the first time a mother has been at the hospital and does not have a record in HBCIS already or this is a Private Hospital then the mother s demographic details will need to be entered in manually In the Mother section enter the following details in the appropriate boxes e UR Number e Family name e First Given Name e Second Given Name e Date of Admission may be left blank if mother is to be admitted at a later date e Mother s Date of Birth e Estimated
18. age the User accounts of all staff using the Perinatal Online system at their facility Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 20 Management of existing Users includes unlocking user accounts adding user access to your facility and amending user accounts active status user levels and account valid dates To update an existing user e From the Main Menu screen click the User Account label e Select Update Existing User and or their Access to facilities under your Jurisdiction This will display the User Accounts screen The User Accounts screen allows the Primary User and Deputy User to search for a specific User and display User accounts with a specific status e g inactive and locked The screen also contains Select Output buttons that allow the Primary User or Deputy User to select the types of user accounts they would like listed on the screen Selection of one of these buttons will retrieve a list of selected users to appear The buttons available to a Primary User or Deputy User include e Users at Facilities Under Your Jurisdiction lists users at facilities that the Primary User or Deputy User has administration responsibility for e Users With No Access To Any Facilities lists users that have User accounts but do not have access to any facilities e Users Assigned To Facilities Outside Your Jurisdiction lists users that have access to facilities that a Primary User or Depu
19. alth Act 2005 and Hospital and Health Service service agreements Chapter 6 Part 1 Perinatal Statistics includes a requirement that perinatal data be provided to the Chief Executive of Department of Health for every baby born in Queensland The Queensland Perinatal Data Collection commenced in November 1986 1 2 Scope of the PDC The Perinatal Data Collection Perinatal Online form PNO is required to be completed by all registered users in public hospitals and private hospitals who deliver babies for all births occurring in Queensland The scope of the Collection includes all live births and stillbirths of at least 20 weeks gestation and or at least 400 grams in weight Information relating to neonatal morbidity is collected up until the baby is discharged from the birth admission or up until the baby reaches 28 days of age These online forms should be extracted to the Statistical Collections and Integration within 35 days of the birth of a baby The quality of information produced from PNO depends on the accurate consistent and timely completion of the PDC online form Completed PDC online forms and subsequent extracts are validated and queries relating to missing contradictory or ambiguous data are directed back to the hospital Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 7 1 3 Confidentiality Information collected using the PDC online form relates to the pregnancy of mothers and birth of their bab
20. cluded in the extract If the number is what is expected for the month click on OK The extraction process is now complete If the number is not what you are expecting click Cancel to go back and check the records This option will extract records to a file for the selected facility and period The Data Extraction will process the following rows RecordType Month FEB 2015 1 Mother FEB 2015 1 Do you wish to proceed Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 43 13 Reports Reports can be run by all Primary User and Deputy Users for all current and extracted records Regardless of the type of report to be run the facility and date ranges need to be selected Search Criteria Confinement Date From EDD MONeYY Confinement Date To EDD MONA 13 1 Monthly Births Report The monthly birth report identifies the number of mothers babies by month Monthly Birth Details wanas s tT OAS CTE mp mp fo T A m0 vanuay20i5 a a 19 49 19 0 0 _ 0 ans 13 2 Birth Report The birth report identifies the number of livebirths and stillbirths in the selected date range Birth Report LIVEBIRTHS STILLBIRTHS a ae Download This can be downloaded as Excel and saved for future reference by clicking Download and OK Opening birthReport csy S You have chosen to open E birthReport csy which is Microsoft Excel Comma Sepa
21. d side of the form will transfer across automatically to the Other specify field These selections can also be changed using the drop down arrows When entering details in the Other specify field ensure you SAVE the entry before clicking Back To Baby If you wish to delete the Other specify entry Click the X next to Delete After completing your selection s click Back to Baby 7 6 Mother discharge The Mother Discharge Report section is located in Postnatal and Discharge Details of the Baby Details screen Two sections must be completed before discharging a mother 1 Questions relating to Puerperium Complications and Puerperium Procedures and 2 Mother Specific Discharge Details such as discharge status date of discharge early discharge program Complete the Mother Discharge Report using the drop down boxes and free text where applicable for the Puerperium Complications and Puerperium Procedures Then Click on the Mother Specific Discharge Details button Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 34 7 6 2 Puerperium Complications A Yes response will prompt the Puerperium Comp button to appear Click the Puerperium Comp button The Choose a Puerperium Complication pop up morbidity tree will appear Click on the blue text condition s from the Choose a Puerperium Complication pop up morbidity tree Your selection s will appear on the right hand side of the pop up morbidity tree If the s
22. ds where more than one selection may be made e g antenatal care assisted conception non pharmacological analgesia To select more than one field hold the control key while clicking on the appropriate fields If free text needs to be added click Other and the curser will appear in the free text box 9 3 4 Multiple selection morbidity trees When Yes is selected in certain fields a tab appears with a counter beside it The counter will show how many items were selected from the pop up morbidity tree Upon entering this tab a pop up morbidity tree appears listing the most commonly reported conditions in this field Click on the blue text of the morbidity procedure on the left hand side and the selection s will appear on the right hand side of the form All relevant morbidities procedures should be selected If a morbidity procedure is selected in error click on the cross to delete the selection If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in the free text field and Save before clicking Back to Mother Baby If the specific condition cannot be included in any of the conditions already identified select Other specify from the very bottom of the pop up morbidity tree and enter the condition in the free text field If there is more than one condition that needs to be entered here separate them with a comma Ensure you Save th
23. e Communicable Diseases Unit e Vaccination for Pertussis received during this pregnancy to meet requirements of the Communicable Diseases Unit e Pertussis vaccination received at gestation weeks to meet requirements of the Communicable Diseases Unit e Assisted Conception additional category of Frozen Embryo Transfer Embryo Transfer to reflect current practices 1 8 2 Baby and postnatal details e ICD 10 AM 9 edition to be used for diagnostic coding replacing 8 edition coding e Reason for Induction has been retired and replaced by Main Reason for Induction Two Additional Reason for Induction data items in accordance with the National Perinatal Data Set Specification 1 9 Data definitions The Queensland Health Data Dictionary QHDD is available on the Queensland Health web page The dictionary contains data definitions from a number of sources Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 10 e g Qld Health the National Health Data Dictionary and some from the HL7 standard It catalogues many definitions in current use as well as listing those endorsed as standards by Qld Health For more detail on any of the following data items please click on the link to the QHDD and follow the prompts http www health qld gov au hsu qhdd QHDD OurPerf pdf If you would like to obtain more information about the inventory of data elements please contact the Health Statistics Branch on email DQSTD
24. e entry before clicking Back to Mother Baby If you wish to delete the Other specify entry Click the X next to the Delete label 5 3 5 Single selection morbidity trees The following fields will only allow one selection to be made e Reason for Forceps Vacuum Extraction e Reason for Admission to ICN SCN lf there is more than one reason for forceps vacuum extraction select the most severe and record the remaining conditions in Pregnancy Complications Medical Conditions or Labour and Delivery Complications If there is more than one reason for admission to ICN SCN select the most severe and record the remaining conditions in Neonatal Morbidities or Congenital Anomalies Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 24 5 3 6 Date fields The same process is followed when completing all date fields throughout the form The calendar will default to the current date The Estimated Date of Confinement is the only date that can be a future date Dates are entered by clicking on the calendar button beside the date field The keyboard cannot be used to enter a date directly into the field In the calendar box that appears select the year by clicking on the drop down arrow in the year field then click on the year Select the month by either clicking on the drop down arrow OR clicking on the arrows either side Point the cursor over the required day until a hand pointer icon appears Click on the requi
25. ection Perinatal Online User Guide 2015 2016 41 11 Archived mothers When a mother baby record has been extracted for a month the record is no longer available via the Search Create record function The record will now be available as a read only printable record via the Archived Mothers function From the Main Menu screen Click Archived Mothers Archived Mothers screen can also be accessed from all other menus using the Archived Mothers selection from the top tool bar The search functions to locate an archived mother record are the same as those to find a search create mother record The Mother s record in printable format will appear Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 42 12 Extract data Extraction of data is only available to Primary User and Deputy User levels Prior to extracting run the validation report to ensure all outstanding validations have been amended See section 10 Validate data Once there are no outstanding validations the month can then be extracted Enter the Main Menu screen Click Extract Data The Extract Data screen displays the Current Period due Due Date date extract is due and Status extracted or not yet extracted From the Extract Data screen ensure the correct facility is viewed Click on the drop down arrow to select the period month you wish to extract A pop up box appears showing the number of Baby records and Mother records that will be in
26. ectly to Postnatal and Discharge Details screen for baby details and maternal puerperium complications and procedures Multiple Births Use drop down box in Change Baby field to switch between babies Indicates entry of the Labour and Delivery screen You can also click on the 2 Baby Birth Details or 3 Postnatal and Discharge Details links to open the relevant screen Indicates entry of the Baby Birth Details screen You can also click on the 1 Labour and Delivery or 3 Postnatal and Discharge Details links to open the relevant screen Indicates entry of the Postnatal and Discharge Details screen You can also click on the 1 Labour and Delivery or 2 Baby Birth Details links to open the relevant screen Ss Takes you to the top of the screen 7 3 Labour and delivery Complete the Labour and Delivery section using the drop down boxes and free text where applicable Ensure values have been entered in ALL fields There are two options for entering Membranes Ruptured Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 31 1 Enter the date and time membranes ruptured and the system will calculate the number of Days Hours and Minutes Date and time of birth are required and must be after the membranes ruptured date for the system to calculate the correct length of time OR 2 Enter the number of Days Hours and Minutes Membrane ruptured date and time must be blank If the date and time that the m
27. eens Perinatal Online consists of four screens Antenatal screen mothers discharge details at the bottom of this screen Labour and Delivery Baby Birth Details Postnatal Details a oe i 14 2 Save When the initial mother s details have been entered Save the record to ensure the data is saved in the PNO system The following buttons will appear Validate This Record Report Print Preview and Add New Baby The pop up Morbidity trees for conditions etc cannot be accessed if the record is not saved When entering the Labour and Delivery screen enter the baby UR or date of birth and then Save The Validate This Record and Report Print Preview buttons will appear 14 3 Date fields All date fields must be entered using the calendar format If the baby s date of birth hasn t been entered ignore not valid at baby s date of birth validations 14 4 Save and validate Save and validate at the end of each screen Save record s before leaving your workstation 14 5 Scrolling When a single select field is highlighted in blue the values will be scrolled if the scroll wheel on the mouse is used If the scroll wheel is to be used for moving the page view click outside the field this will remove the field highlighting then use the scroll wheel Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 48 Abbreviations HSB ICD 10 AM ICN MR63D PDC
28. embranes ruptured is unknown enter 999 in the days field 99 in the hours and minutes fields 7 3 2 Reasons for induction Some responses will result in other fields being displayed e g if mother was induced the Main Reason for Induction button will appear to prompt the entry of the main reason for the induction of labour Click on Reason and the Main Reason for Induction pop up morbidity tree will appear Click on the appropriate condition from the Choose a Reason for Induction pop up morbidity tree If there is more than one reason for the induction follow the prompts and select up to two additional reasons You will automatically be taken back to the main Labour and Delivery screen with the selected condition displayed 7 3 3 Placental abnormalities lf there are placental abnormalities selecting Yes will result in the Options field appearing Click on the correct response or click on Other and enter free text in the field provided 7 3 4 Labour and delivery complications If the mother had any Labour and Delivery Complications Click Yes and select the complications from the Choose a Delivery Complication pop up morbidity tree Click on the blue text condition then select the appropriate labour and delivery complications These conditions will appear on the right hand side of the screen If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter
29. ge Baby URN Brrrrr Babys 1 DOB Sun O1 DEC 2013 at 1000 l Baby Ur Ho BTTTTT Mother s Hame PERFECT LEESA M77777 Head Circumference Length at Birth Phur ality Singleton Gestation Days To print click on the printer icon in the top right corner of the screen All Sections of the Report now contain the unit record number of the mother and baby Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 38 10 Validate data From the Main Menu screen click Validate Data This can also be accessed from all other screens using the Validate Data selection from the top tool bar In the Facility field if your hospital is not displayed click on the drop down box then select the facility hospital you wish to validate In the Period field click the drop down box then select the month you wish to validate There are two types of validations that can be run over the data for a selected reference period month e Run Admitted Validations e Run Discharged Validations 10 1 1 Running validations The validation report will validate records for the specified month as well as any previous months where the baby is still admitted Admitted Patient Validation or where the baby has been discharged Discharged Patient Validation Both validation reports run in the same manner as outlined below The records selected from the discharged patient validation will form part of the monthly PDC e
30. health qid gov au Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 11 2 Accessing the PNO system The PNO system V4 1 2 has been enhanced to meet National and State reporting requirements The PNO system should only be accessed by using Mozilla Firefox or Internet Explorer8 or above 2 1 Initial Log on using Mozilla Firefox The PNO system should only be accessed by using Mozilla Firefox preferred or Internet Explorer8 or above Locating Mozilla Firefox on your computer Click the Start button Select All Programs Select Mozilla Firefox from the list of programs which will take you to QHEPS using Mozilla Firefox SE a m sas Rod Leeuweng im Self Service Centre w Single Sign Gn e Internet im startup Internet Explorer im Ukrane W E mail winzip 7 Movel Groupwise ia wA ZENworks Desktop Management s Adobe Reader 9 legacy Paint Adobe Reader x1 2 CuteFTPPra E Internet Explorer ra Microsoft Excel 2010 ST A TaskBar Toggle h All Programs i windows Journal viewer P Lag OFF shut Eraisim 1 Linkkled Pairk Copy and paste the link within the email into the URL section at the top of the Mozilla Firefox screen as shown below Login Mozilla Firefox File Edit MPE History Bookmarks Tools Help i i Legin ra Link Provided in Email In the Log on screen Click into the Email address field and enter your Queensla
31. her rQCOrd cccccccccceccecccccccceccccccecceneeceaceneaceneauenceneaceneaueaesntaneneass 26 6 1 Search Create Mother cccccccecececccccccceccccccecccececcacacsceueceacsueneeavacenenes 26 6 2 Mother record functions c ccceccececcecccccccceccecccaceteaceneeneaueneeuseneeneasenes 26 6 3 Enter new mother using HBCIS ePADT Public Hospitals using HBCIS OMY E E N E E E E E TE E N 27 6 4 Enter new mother manually cccecceccsecceeeeeeceeeeeeeeeseeeeeeseeeseeseeeseeeaees 28 6 5 Mothers details c cccccccccceccccececcceccccaccaccceceaceceneeueceaceeaceeaeeneaeeneneanes 28 6 5 1 Postcode lOOK Up cccccccsecceeeecseeeceeeceueeceecueceueecusecseessueeseeesaees 28 6 5 2 Antenatal transfer ccc ccceccccecceccccececccccececcecceaceeenecueaeenteneaneneenss 28 06 ProvVious 8 216 4121016 2 eee eee meee eee er 28 6 7 Present pregnancy cccceccceccsccceccceeceueceeeseeesseeceeeceeesseecseeseeeneeseeeseeees 29 6 7 1 Height and WeIQNH ccccecccecccsccceeccescceecceeceeeceseceeeteeeseeesseeseeenes 29 6 7 2 Medical conditions cccccccececcceccccececcaceccccaccaceteceaceneatsneneaneneass 29 6 8 Mother discharg is wcsicumvaosicuasenimncanasomecaadedmasadacenes meen veessenmucot aaa 29 Le PBA TOCO e ete eer eee eee eee eee ee 30 fel Sean Create NeW DaDy s cascsccsnseseceasessncianceporeieracavereisnensaeiatoresssaretsaneesanas 30 7 2 Baby record functions
32. idaisticiauindnctemaesaiabeansaxeitiasbiestidenetokeseienctadaatienstdasies 35 BS SaAVING ANG VAN AUN sses rar EEE EEEE EEEE EEEE EEEE EE 36 8 1 1 Saving mother baby recordS cccccceecccseecceeeeeceeeeceeeeseeeesseeesaeees 36 8 1 2 Validating mother baby recordS ccccecccsececeeeeceeeseeeeaeeeeaeeeseeeeaes 36 9 me 18 6 OVIOW ora E E E E E E EEE 37 10 Validate data 0 cc cccccccccccccccccccceccceccuccacaceccacaceneacaceneacsueaeaeeneceaceeananenss 39 10 1 1 Running validations iccssrwsdceubiadnceeniadareounsmnmeSuorsmieensaunsunsuiedwuteniadas 39 10 1 2 Printing the Validation LOG cccccscccseceeeseeeseeeseeeseeeseeeseeeeaes 40 Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 iv THs FAG SONOS ace dees E peeed acc oacamaeaaaentcacocesieedeccanaccaceateeseceee 42 TZ EAC o hr PA A E A E REE 43 to RODOR E 44 13 0 Monthly BINNS Repol wtinmsndcnteneranmneamea tines p EESE 44 192 BNA Ropo cassier Enan AE AA a a E E 44 13 3 Baby Details AC DOM sccdstecdecce pectindttand erie enre ir an i ipit 45 13 4 Mother Details REDO Mncimosecescousiaosanasadasacustenmesnnecamsatecaupavnncemieseeniaiaseonandds 47 14 Important points to remember cccseccceeeceeeeeseeeeseeeeseeeseeeeaeeeeaeeeeaees 48 tA ES a a A E EEE ee eee 48 U2 N e E E 48 14 3 Date fields ac cteecmacsisancesacigacccelersactscmarestistsgintrs riots ONENE EAS EREEREER REE ASEA ONEEN NRE 48 144 SAVES AIG vValdale on
33. ies All data collected using the PDC online form is strictly confidential and is only to be used for statistical purposes All persons involved in the collection processing management and use of this information must ensure that patient confidentiality is maintained at all times 1 4 Security The PDC online form contains highly sensitive and confidential information Access to the PNO system is strictly controlled through the use of usernames and passwords Users are issued with a Log on username that is unique and identifiable to the individual and a system generated unique password for their first Log on From 1 July 2014 to ensure that PNO system conforms to the Queensland Department of Health security guidelines user passwords will require greater protection All new passwords will require a combination of upper case and lower case letters numbers and symbols For example Pa word15 Users will be locked out after three unsuccessful attempts at logging on Contact your local Primary User or Deputy User at your facility to unlock your account Once unlocked the user will then receive a new system generated email containing a new system generated password If your password becomes compromised you must immediately change your password The PDC online form has an 8 minute lock out If the system is left unattended for 8 minutes you will automatically be locked out Any unsaved data will be lost when you log back in 1 5 The Perinata
34. ion Perinatal Online User Guide 2015 2016 15 where was born The question should be as specific as possible e g The town I was born or My pets name Once you Save you will be returned to the Main Menu screen 2 1 5 Forgotten passwords If you have forgotten your password from the log on screen click on the Forgot password Type in your email address then click Retrieve question Hg Queensland Government Hee Queenstand ee La a Queensland Health ke heh a Health ik Perinatal Data Collection PROFITS Log on Retrieve question p Email address A health qld gov au heath old gov au Password Question Your lost password question will appear in the Question field Enter your answer answers are case sensitive to the question Click Submit Answer A pop up box will appear To reset your password Click OK An email will be sent to you advising you of your new password Check your incoming emails for your new password lf you do not wish to proceed with resetting your password Click Cancel Your current password will remain valid Contact your Primary User or Deputy User in your facility firstly or the PDC if you have forgotten both your Lost Password Question and answer or the Forgot Password Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 16 process is not working as expected such as the lost password question is not retrieved or you don t receive the email 2 1 6 Loggi
35. ition in the free text field If you wish to delete the Other specify entry Click X next to Delete Ensure you Save the entry before clicking Back to Baby 7 7 Baby discharge The Baby Discharge section is located in Postnatal and Discharge Details Complete the Baby Discharge section using text and the drop down and date boxes available e When completing the fluid at any time from birth to discharge question a Yes response will prompt the drop down box Select the appropriate fluid s e When completing the fluid 24hr prior to discharge question A Yes response will prompt the drop down box Select the appropriate fluid s Click Save Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 35 8 Saving and validating 8 1 1 Saving mother baby records When a user completes a section e g Baby Birth Details Mother s Details or partially completes a section they should always save what has been entered into the PDC Online form by clicking either of the Save buttons located at the top or bottom of the screen 8 1 2 Validating mother baby records When a user completes a section e g Baby Birth Details Mother s Details they should validate the data entered onto the PDC Online form for the mother and associated baby s records that are created Updating of any errors warnings at the record level as they occur should greatly reduce the number of validations on validation reports when extracting
36. l Data Collection online form The PDC online form is an electronic version of the current MR63D paper form A mother can be entered and details updated at any stage throughout the pregnancy and birth There are currently four main screens to the form 1 MOTHER details which contains demographic information previous pregnancy history her current pregnancy information and discharge details LABOUR AND DELIVERY details relating to both mother and baby 3 BABY BIRTH DETAILS relating to baby and 4 POSTNATAL AND DISCHARGE DETAILS relating to postnatal information for baby and mother and discharge details The record can be updated saved and validated at any time throughout the pregnancy and birth To reduce the number of validations prior to each extract it is advisable to validate the record once information has been entered in each screen e g validate the labour and delivery section of the form after the birth and prior to transfer to postnatal ward Records are unable to be submitted with any blank fields If information is unknown e g Apgar s with a BBA please use the override functionality and put in a reason for unknown values Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 8 1 6 Access Registration to PNO system All users must be registered and granted access to the PNO system to access the PDC online form For registration access to the PNO system contact the Primary User or Deputy Users of
37. nd Health email address Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 12 Click into Password and type your initial password Passwords are case sensitive and must be entered exactly the same as in the e mail you receive Click Log on Queensland Government Queensland Health Perinatal Data Collection PAT v4 1 2 f Email address health qld gov au cE Forgot password 2 1 1 Saving PNO as a Bookmark in Mozilla Firefox It should be noted that this internet browser uses the term bookmarks rather than favourites as noted below in the guides Click on Bookmarks in the menu tool bar at the top of the screen Click on Bookmark This Page Login Mozilla Firefox File Edit wiew History Riggs Tools Help Show All Bookmarks Ctrl Shift B f 7 Login a E Bookmarks Toolbar BiRecently Bookmarked j BjRecent Tags gt Mozilla Firefox d PNO_Version4 _ PNO System Unsorted Bookmarks A pop up box labelled Edit This Bookmark will then appear In the Edit This Bookmark pop up box type in the name for the bookmark eg PNO system in the Name field and in the Folder field select Bookmarks Menu Then click the Done bution This will save PNO system as a bookmark whenever you start Mozilla Firefox Edit This Bookmark Remove Bookmark Name NO System Folder Bookmarks Menu vi ggss Separate
38. ng out of the PNO system You can log out of the PNO system from any screen within the PDC Online Form PLEASE NOTE any changes made that have not been saved by clicking Save will not be saved on exit Click Logout top right hand side of the screen You will be returned to the main log on screen Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 17 3 User Management 3 1 User access levels The PNO system allows 5 levels of access for various actions involving the PDC Online Form User Management Data Validations etc They are from lowest to highest access level as follows USER LEVELS LOCATION TYPEOF USER Read Only User Hospital Staff Hospital Staff Deputy User Hospital Staff Hospital Staff PDC User Perinatal Data Collection Staff 3 1 1 Read only user There can be any number of Read Only Users for each hospital Read Only Users e Are responsible for maintaining their own user access i e changing passwords etc e Have Read Only User access to all records for the hospital s they are registered for e Can be registered for Read Only User access for more than one hospital 3 1 2 User There can be any number of Users for each hospital Users e Are responsible for maintaining their own user access i e changing passwords etc e Have access to all records for the hospital s they are registered for e Can validate individual record data e Can be registered for more than one hospi
39. on exceptions the perinatal record is now completed Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 36 9 Print preview The record mother and associated baby records created may be printed at any stage throughout the confinement Any fields not completed will appear as Not Stated lf the Report Print Preview button is clicked whilst in a baby record and that record has not been validated the following message appears This baby has not been validated are you sure you wish to view the print preview It is preferable to print after the validation process is complete Any printed PDC Online form reports may then be distributed according to hospital policy eg filed in mother and baby charts The Report Print Preview tab is situated on the tool bar of the Mother s Details and Baby Birth Details screens It is available at any time when in the Labour and Delivery and the Postnatal and Discharge screens The report for the Mother will appear in the format below QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND AARE REPORT Miro Mother _ lt lt _ _ _ _ lt lt X X _ _ kK Lz x ais Tomo Fanart of Cuma Seko Baliye i iws Af et Bapana td Parlod M Thwag Sober Nea 170 3 mn Fare Giren llame TEESN pa 22 _ ___ Botond Contam MARE es a a rT Total Antenatal Views 4 TP Sn Geitin Ab faat Wied
40. ons and extracts e Override confirmed validations errors e g unknown Apgar s with a BBA e Can register and maintain the Primary User accounts 3 2 Your user details Every user is responsible for maintaining their own user details such as passwords amp lost password questions To update your password or lost password question follow Section 2 1 5 Forgotten Passwords You can view but not change your e Username e Client Type e Active Flag e The facilities that you have access to e The security level for those facilities e Valid From and Valid To dates If you require any change to the above items please contact your Primary User or Deputy User at your hospital or a PDC contact Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 19 4 User Administration Primary Deputy Users The following functions of the Perinatal Online form are only available to hospital users who have been allocated Primary User or Deputy User access 4 1 Create a new user update existing user The Primary User or Deputy User can create and manage the Users at their facility i e all staff that will be entering details at your facility Initially check the User s email address in the Outlook Address book to ensure access is granted to the correct person From the Main Menu screen e Click User Accounts and the Hospital User Management Options screen will appear e To create a new user who has never had access to
41. or any reason reliance was placed on such information Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 ji Contents Eo gii IIIS seccrsuc sa AA A E AA iii Document Information ccc cecc secs eeceeeeeeceeeeeeseeteeeseeceeceecsueceeeueseeteeeueteeeaeenaes vi T NOCUIT 7 1 1 Requirements iasissiioticinstcnancunnceniansicesanmnaatadnwnunecanenameeaneicanaeinianientumenamenimenbiesain 7 ke Copco Ne PDO eena ne en ee eee eee eee ener ee erates 7 iS ame 10 0 02 219 ts onan eee eee ese eee nee eee eee ee eae eee 8 g Re DECU 6 ere en ene ener en eee OT E EE EEEE 8 1 5 The Perinatal Data Collection Online fOrm ccccccceececeeeeeeeeteeeseeeeneeeeaes 8 1 6 Access Registration to PNO system ccccccceecceeeceeeceeeceeeseeeeeeeseeeseeeaees 9 1 7 PNO system and PDC online form SUPPOMt ccceccseeeseeeeeeeeeeeeeeeaeens 10 1 8 PDC changes for 2015 2016 cccccccccccsececeeeeeeeeseeeeseeseeeeeeeeseeeeseeesaaeess 10 18 1 Moner detalls errereen Er a aR 10 1 8 2 Baby and postnatal detallS cccccccseccceeeeseeeseeeeeeeeseeeeseeesaeeeseees 10 19 Datad linilONS s sssssessm En EEEE 10 2 Accessing the PNO system ccccccceecceeeeceeeceeeeeeeeseeeceeeeeeeeseeeseeeeaeeeas 12 2 1 Initial Log on using Mozilla FirefoX 2 00 eccecceeeceeeeeeeseeeseeeseeeneeeseeeneeeneees 12 2 1 1 Saving PNO as a Bookmark in Mozilla Firefox cccceeceeseeeeeeees 13
42. otice of whether you have the Caps Lock key activated Passwords must be at least 8 characters long and must be a combination of upper case and lower case letters numbers and symbols eg Pa word14 To change your password at any other time click on Change Password Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 14 e Inthe Current Password field type your current password e Inthe New Password field type your new password e Inthe Confirm Password field type your new password e Inthe Lost Password Question field type your lost password question e Inthe Answer field type you answer e Click Save You will get an error message if e Your password has less than 8 characters numbers e Your password is not a combination of characters numbers and symbols e You do not confirm your new password e Your New Password and your Confirm Password are different e Your New Password has been used in the last 6 password changes lf an error message occurs re enter the passwords again and click Save The main menu screen will now be open 2 1 4 Lost password question A lost password question and answer has been set up in case you have forgotten your password It is important that this be changed to a more personal question and answer From the Main Menu screen click Change Password In the Lost Password Question enter your Lost Password Question and Answer Queensland Perinatal Data Collect
43. pecific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Mother If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the pop up morbidity tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother If you wish to delete the Other specify entry tick then Click X next to Delete After completing your selection s click Back to Baby 7 6 3 Puerperium Procedures A Yes response will prompt Procs And Opers button to appear Click the Procs And Opers button The Choose a Puerperium Procedure pop up morbidity tree will appear Click on the blue text condition Your selection s will appear on the right hand side of the pop up morbidity tree If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Baby If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the pop up morbidity tree Enter the cond
44. rated Values File 36 bytes From https access health qld gov au What should Firefox do with this File Open with Microsoft Excel default v Save File C Do this automatically For Files like this From now on Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 44 Click OK and the report will appear in a csv format Click on arrow at top right of screen and select the required report Fil birthReport 2 cs 13 3 Baby Details Report The baby details report can report all mother and baby data items either exclusively by indigenous status or by selecting other required data items Indigenous Status Generate Report Aboriginal but not Torres Strait Islander origin Both Aboriginal and Torres Strait Islander origin Neither Aboriginal nor Torres Strait Is Origin Torres Strait Islander but not Aboriginal origin Click Actions then Select Columns iw fol ce rc Select Calumns a Filta Select Columns H Rows Per Page b EE A The Do Not Display column on the left lists all of the data items available for selection The Display in Report column on the right lists those data items selected by the User to be displayed in the report Select Columns Do Not Display Display in Report e Date of Confinement Id _ Indig Status Batch No Surname First Name Second Name Record No Mo
45. red day The selected date will then appear in the field in which you are working Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 25 6 Mother record 6 1 Search Create Mother If your facility is not visible in the Select Facility box click on the drop down box and select the required facility There are multiple sections displayed to the user such as Mother Mother s Details Previous Pregnancy Present Pregnancy and Mother Discharge 6 2 Mother record functions The following table outlines functionality available on the Mothers Details main screen BUTTONS ACTIONS BY CLICKING BUTTONS Cancel Takes you back to Search Create Mother Screen All information not saved prior to clicking this button will be lost ____Create search Mothers To create a new mother record or to search for a mother whose details have already been entered Delete Deletes all information from screen and database for this record Preview Report prior to printing saves baby UR Number and or date of birth and opens the Edit Labour screen note this button is only available when creating a new baby record Validates record at any stage throughout pregnancy and birth To add a baby or view amend the Labour Birth or Postnatal details see below for more detailed information regarding specific buttons The Baby Details section on the Mother Details screen allows birth details to be accessed after
46. ree text field and Save before existing If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the pop up morbidity tree and enter the condition in the free text field If there is more than one condition that needs to be entered here separate them with a comma If you wish to delete any of the Other specify entries Click the X next to Delete After completing your selection s click SAVE then click the Back to Baby buiton 7 5 2 Neonatal treatment lf Neonatal Treatment is Yes the neonatal treatment box appears Select the appropriate responses Hold the control key to make multiple selections If selecting Other the field must be completed with free text All neonatal treatment selections will be highlighted 7 5 3 ICN SCN A Yes response will result in the ICN days and SCN days fields appearing where a response must be entered in both fields If the baby was admitted to either nursery for less than 24 hours round Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 33 up and enter as 1 day A Yes response will also prompt the Reason button to appear Click the Reason bution The Choose a Reason for Admission to ICN SCN pop up morbidity tree will appear Click on the blue text condition from the Choose a Reason for Admission to ICN SCN pop up morbidity tree Only 1 selection can be made The selected condition will appear on the right of Rea
47. rera EAE NRE 48 cS SO E R E ee ae 48 ADDV O een E eee 49 Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 V Document Information Version v3 1 Published by Statistical Collections and Integration Health Statistics Branch Health Commissioning Queensland Department of Health GPO Box 48 Brisbane QLD 4001 Email PeriMail health qld gov au Approved by Rod Leeuwendal Manager Statistical Collections and Integration Date June 2015 Available From httos www health gld gov au hsu collections dchome as Release History Date Release Pages Details July 2010 Initial Release Updated for the release of version 4 of the Perinatal Online PNO System 2014 July 2014 Version 3 0 Numerous Updated to reflect the Perinatal Online PNO System changes required to meet annual NMDS reporting requirements July 2015 Version 3 1 Numerous Add antenatal screening performed for Edinburgh Depression Scale and range antenatal screening performed for domestic violence antenatal screening performed for alcohol use antenatal screening performed for illicit drug use vaccination for influenza received during this pregnancy and at what gestation weeks vaccination for pertussis received during this pregnancy and at what gestation weeks assisted conception code main reason for induction reason for induction additional 1 reason for induction additional 2 Removed reason for induction Queensland Perinatal
48. section using the calendar the drop down boxes and free text when applicable 6 7 1 Height and weight The mother s height and weight are to be reported in whole numbers i e 95kg instead of 95 3kg As these fields are self reported they may be collected at any stage throughout the pregnancy birth and postnatal period 6 7 2 Medical conditions If the mother had any medical conditions that affected the management of the pregnancy click Yes and enter the details in the Medical Conditions pop up morbidity tree Click on the blue text condition for the appropriate medical conditions relevant to this pregnancy These conditions will appear on the right hand side of the pop up screen If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate them with a comma Save before clicking Back to Mother If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the pop up morbidity tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother lf a user changes a selection from Yes to No for any Medical Conditions in the Present Pregnancy section a check message will pop up Click OK to continue or Cancel to keep the preselected conditions Save an
49. son for Admission to ICN SCN button lf Other specify is selected a text box will appear This is a mandatory field and must be completed If there is more than one reason for admission to ICN SCN enter the most severe reason in this field and enter the other reasons in the neonatal morbidity or congenital anomaly field 7 5 4 Congenital Anomaly A Yes response will prompt the Cong Anomalies button to appear Click the Cong Anomalies button The Choose a Congenital Anomaly pop up morbidity tree will appear e Position First select the position of the congenital anomaly from the drop down box The Position may not be applicable for all congenital anomalies that are reported e g Syndromes Gastroschisis PDA neural tube defects lf the Position is left at Not stated a validation will be generated e Status Click the drop down box and select the status of the congenital anomaly lf the Status is left at Not stated Unknown a validation will be generated e Diagnosed antenatally Click the drop down box and select the appropriate response for the congenital anomaly After selecting Position Status and Diagnosed Antenatally then select the blue text congenital anomaly ies from the Choose a Congenital Anomaly pop up morbidity tree Your selection s will appear on the right hand side of the pop up morbidity tree lf Other specify is selected a text box will appear The Position and Status selections from the top left han
50. tal 3 1 3 Deputy user There can be any number of Deputy Users for each hospital Deputy Users e Are responsible for maintaining access for the staff in their area e Are responsible for maintaining their own user access i e changing passwords etc e Have access to all records for the hospital s they are registered for e Override confirmed validations errors e g unknown Apgar s with a BBA e Can validate all record data and extract data if the Primary User is unavailable e Can be registered for more than one hospital 3 1 4 Primary user There can only be one Primary User for each hospital Primary Users e Are the highest level Hospital User e Are responsible for maintaining access for the staff in their area e Are responsible for maintaining their own user access i e changing passwords etc Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 18 e Can register and maintain the Facility Level user accounts e Have access to all records for the hospital s they are registered for e Override confirmed validations errors e g unknown Apgar s with a BBA e Can validate all record data e Are responsible for extracting data to SCI each month e Can be registered for more than one hospital 3 1 5 PDC user PDC Users Management and staff within Perinatal Data Collection in Health Statistics Branch HSB PDC users will have access to e All records and associated functionality i e validati
51. tatus Nemeth Multi Felty Id s x et cancel Appi Clicking gt gt or lt lt will de select all of the data items across to the opposite side When all required data items have been selected click Apply Mother UR GebyUrNo Baby No Girth Stati Method OF Girt Date of Confinement Labour Onset Pe 2M5 i Bam alie Vaginal non insinenventad reduc sel TMNT i Hem alie Vaginal non insinwervcntad SPO Maen ue 1aMaThS 1 Bom alre Lower Segment Caesarean section Mo labour iCaesaran section 1 GATES 2 Aden aliva Liwerhagneant Cadsaran Sathorn Nalahour Caeasansan faction 17 MANTIS 1 BbGer Slee Poncepe Jpintantpi Jrd degres l t rati n 17S 1 Bom Siler Wag inal n n incsinareinbad Apintanbies 1m 1 Bm alwi Litwin Stgretnt Githartan Aetion Idutei Thea Ss 1 Born alive Wirgina mon inektieretniol Spontaneous 1aMaTIS 1 Boon alie Weginal non ingiiereentad Spontaneous 13M5 1 Bourn alie Lower Segment Caesarean Section Spontaneous Tia S i Bom alie Lower Segment Caesarean Section Mo labonr i Caesarean section DEMANS i Dean alie Vaginal non insiuwmnmenta SPO Maen ue md degree laceration DMA S 1 Bom alre Vaginal non insinamental Spontaneous DAMAT S 1 Bon alive apia Om ASAA ned unc dl did degree laceration MATS 1 Boer Sliver Wag inal n n in inareentad Fp ntan ts 2 Download the report by clicking Actions then Download Click CSV Highlight Open with then click OK a ownload Opening birthReport csv m
52. th Details screen click on the SAVE button You may edit the record by clicking on Edit button which will take you to the specific field to be amended Mother Record button which will take you to the mother s details Labour Record will take you to the labour and delivery screen Baby s Birth Details will take you to the baby birth details screen Baby s Postnatal Record will take you to the postnatal and discharge details screen 7 4 1 Hepatitis B vaccination lf Hepatitis B Vaccination is not administered in the Birth Suite leave this field at Select This will ensure a validation is generated prior to discharge to remind the Midwives in the postnatal ward to amend this field 7 5 Postnatal and discharge Complete the Postnatal Details using the drop down boxes and free text when applicable To change between babies in a multiple birth click on the drop down arrow in the Change Baby field 7 5 1 Neonatal morbidities A Yes response will prompt Neo Morbidities button to appear Click the Neo Morbidities button The Choose a Neonatal Morbidity pop up morbidity tree will appear Click on the blue text condition s from the Choose a Neonatal Morbidity pop up morbidity tree Select all applicable morbidities These conditions will appear on the right hand side If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in the f
53. the PNO system before select Create a New User Account e lf auser has been granted access before but requires updating select Update Existing Users and or their Access to Facilities under your Jurisdiction 4 1 1 Create a new user The Primary User or Deputy User can create a new User account then grant the User access to a facility e Click Create a New User Account e Enter details in the Create User fields check the username details this is the user s unique Outlook email address then click Create e Automatically generated emails containing the link and username will be sent in one email and the system generated password in a separate email e lf the emails do not arrive check the username that has been entered as this must be the user s unique Outlook email address The Grant User Access to Facilities within your Jurisdiction box will now be available e Select the Facility from the Facility drop down field e Select the security level from the Security Level drop down field e Select the valid from or start date from the Valid From drop down field Date will default to current date but may be back dated or may be in the future e Select the valid to or end date from the Valid To drop down field if required Date will default to current date but may be back dated future dated or left blank The User will now have access to the PNO system 4 1 2 Update existing user The Primary User or Deputy User can man
54. the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Mother If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the pop up morbidity tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother If you change a selection from Yes to No a pop up box will appear Click OK to continue or Cancel to keep the preselected conditions Save any changes made When you have completed the mother s labour details Click Save 7 4 Baby birth details To enter amend the baby birth details click on the Edit Baby Birth Details button on the Mother s Details screen or click the Baby Birth Details link from the Labour and Delivery or Postnatal and Discharge Details screens Complete the Baby Details section using the calendar the drop down boxes or free text when applicable When Born Alive is selected the APGAR scores regular respirations and calculate the APGAR score fields will appear Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 32 lf this is a multiple birth SAVE details then change to baby number 2 by clicking on the drop down box on the Labour and Delivery screen and selecting the required baby Follow the same process as with baby number 1 SAVE all entries changes When you have completed the Baby Bir
55. ther Doh Dob Estimated UrNo w aay F Ra RACKS CEDA Cancel Apply a j Click on required data item and then the gt symbol This will move the data item to the Display in Report column on the right Select Colum Go Mot Desplay Diap ay im Report Tee Tir A Date of Cantnnman Art an Cs j Eiaiis ar iiig areanate Care gai Ammenatal visits haw Be PESH meg i SUS Pronedunes ns sail Cancel Apoti Queensland Perinatal Data Collection Perinatal Online User Guide Perinatal Online User Guide 2015 2016 45 Select Columns Do Not Display Display in Report Tfr Time Date of Confinement Antenatal Care Indig Status Antenatal Visits Antenatal Care Status Prey Preg gt Babies Alive gt Babies Not Alive y Abort Miscar Preg Complications o Procedures Ops BERR D i Continue this process until all data items that you require have been selected lf a data item has been incorrectly selected highlight it and click the lt arrow to de select it back to the column on the left Select Columns p Do Not Display ___ Display in Report ld SiGe Batch No Date of Confinement First Name W Mother UR o Second Name Baby Ur No ad Record No Baby No Mother Dob Birth Status db Dob Estimated Kot Method Of Birth y Ref Co Birth C k pour Onset i Indig S
56. ty User has not administration responsibility for e Inactive User Account lists users that have an inactive user account e Locked User Accounts lists users that have a locked user account e All displays all five lists of user The account of each listed User can be accessed by clicking on the edit button to the left of the Users surname The update screen also has a link to allow a Primary User or Deputy User to edit their user account details The edit button is located in the Update Personal Account box 4 1 3 Search manage existing user The Primary User or Deputy User can search the User accounts of all staff that will be using the Perinatal Online system at your facility To search for an existing user e From the Main Menu screen click the User Account label e Select Update Existing User and or their Access to facilities under your Jurisdiction e Inthe User Accounts screen enter the username Outlook email address First Name or Surname and click Go The user and the facilities the user has access to will be displayed The user s account can be accessed by clicking on an Edit button beside any of the user s allocated facilities Clicking the Edit button will allow the Primary User or Deputy User to manage the user account by e Adding modifying the users contact telephone number Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 21 e Checking changing the Active or Inactive field
57. umber field and Click Find The results of your search will be listed 5 1 5 Search using wildcard in conjunction with the first digit of UR number Type the first digit s of the UR number followed by e g 5 and Click Find This will list all records commencing with the 1 digit s of the UR number within the facility you are accessing The results of your search will be listed 5 2 View edit record When you have selected the mother record you want to view or edit click Edit next to the mother s record You will now be in the mother s record 5 3 Record field types The Perinatal Online form guides the user through completion of entry of pregnancy and birth information Generally if a field is visible it should have the relevant information entered Accordingly throughout the online form there are specific selections that prompt a hidden field to Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 23 appear When this occurs the online form will be expanded to display the additional field s These fields are mandatory fields and must be completed There are five different ways to enter data when completing the PDC Online form 5 3 1 Text fields Click in the fields and enter the responses text 5 3 2 Single drop down fields Click the drop down box then click on the correct response from the drop down list 5 3 3 Multiple selection fields Throughout the online form there are certain fiel
58. w QUEENSLAND PERINATAL DATA COLLECTION Ti Ga rs MOTHER AND BABY REPORT MR63D resent pregnancy Mother UR M7TTTT cer S Not Staten URN Biff Baby 1 DOB Sun 01 DEC 2013 at 1000 24 22 See ee Oe Ce tet Ed Second Given Hame bl FIE Medical OOO o MrrrTT Antenatal Care types L D Mother Dob 05 SEP 1988 reae EN Practitioner Admission Date 01 DET 2013 Total Antenatal Visits alidation Override Commer Gestation At First Visit Any Medical Conditions Diarrhoea non intectious others details Mother UR MYryrrrr Anaemia A user can return to sections of the PDC Online form at any time by Clicking on the Back to Mother button whilst previewing the Mother record A user can return to Mother s Print Preview Report at any time by Clicking on the Mother s Report button A user can return to sections of the PDC Online form at any time by Clicking on the Labour Record Baby s Birth Detail Record and Baby s Postnatal Record butions at the top of the screen whilst previewing the Baby record OUEREENSLAND PERINATAL DATA COLLECTION MOTHER AMD BABY REPORT MRG3D 3 Mother s Report Il Labour Record Baby s Birth Detail Record Baby s Postnatal Record aby Birth Detalls Baby UR IBYYrrfi a gt Back To Mother Date of Birth 01 DET 201 3 Mether Aboriginal mor Torres Strat l Origin indigenous Status Time Of Birth Baby Weight gm Gestation Weeks Chan
59. xtraction process e Click either Run Admitted Data Validations or Run Discharged Validations e A confirmation message will appear e To Proceed Click OK e f you do not wish to proceed Click Cancel e lf there are no records to validate the following message will appear at the top of the screen There are no records to validate for the chosen period and facility e lf there are records to validate the following screen will appear Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 39 Validation process coenplete ATHERTON HOSPITAL f Re Fun Validaborrs el ose so cc K a EE ale i ea FEB 2014 BANi toi come t4 ees i O7 TEH2013 E cag ar FEB 2013 E 0S FEB2013 WID KNEE 1OFEP 2017 MD eoe i ea ee EN ont vt Ean FEB 20t4 13FEB 2003 E ai FEG 2084 EEN i NB Mother UR amp Family Name have been blocked out for user guide display purposes only These fields will contain data in the operational setting lf there are data validations requiring confirmation that the data is correct please Click on the T amp T button To remove the confirmation click on C button To select validations for Individual Records Click the Mother drop down box and click on the Mother you wish to validate as displayed above Once a mother is selected the Validation Log will update accordingly only displaying validations for that record The Validation Log
60. y changes made This check functionality is standard across the PNO system for sections of the PDC Online form 6 8 Mother discharge Complete the Mother Discharge section using the calendar the drop down boxes and free text where applicable This section appears at the bottom of the Mother s screen below the Present Pregnancy section details The Mother Discharge section can also be accessed from the Postnatal and Discharge Details screen by clicking on Mother Specific Discharge Details button Queensland Perinatal Data Collection Perinatal Online User Guide 2015 2016 29 7 Baby record 7 1 Search Create new baby To create a new baby record click Add New Baby according to the number of babies born e g singleton click once twins click twice to create two baby records etc For all babies enter the baby s UR No may be blank if baby is stillborn baby s data of birth if known at time of entry and time of birth if known at time of entry Click Proceed The labour delivery and baby details screen will now open To enter amend the baby birth details click on the Edit Labour button on the Mother s Details screen If an extra baby is added by mistake click on the Edit Labour tab of this baby to enter the Labour and Delivery screen details Click Delete 7 2 Baby record functions The following table outlines functionality available on the Labour and Delivery main screen BUTTONS ACTIONS BY CLICKING BUTTONS
61. your hospital or PDC contact via PeriMail health gld gov au After system registration you will receive two notification emails see below If you do not receive these emails within 1 hour please notify the person who has registered your account or the PDC 1 The notification email contains screen shot one your username email address and the link to the PNO system site not shown to be opened using Mozilla FireFox 2 The password email contains screen shot two your initial password this password must be changed on your first logon and link to the PNO system site not shown to be opened using Mozilla FireFox Hoo as a T A br FF i E 2 b a i 1 Pit i artif Ch a r Ames at f i D vou ar Hot fei easing fd Ene Abegi martiga m Let domet inian CHE Mare fd anen it FERMA Sheath git ggr au Pe i DL eee ra nee dee T end Fabyr el Fit Scorat fo Quarantine Heal Perinatal ata Collection iii Portal From PER WAI LDHEALTH OLD GOWA Sect Tuesday 3 retrar 2015 1 45 PMI Toc Test User Su HEEE Agpers to CEE Heath Pernnatal Daia Collecten Web Porta Queensland Heath Perinatal ata Caectian Wed Parts wha Dani i i wid l Heal EZ o 7 a as Aa Poste R Attach i ENMIG J TnL From PERIMAILSMEALTH OLD GOV_A Sent Tuesday 3 PeOruary 2015 169 PM Subject Access to Queensiand Heath Perinatal Data Collection Web Porta Test User your password for the Queensland Health Perinatal Oata Collection Web Portal

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