Home

Electronic Casual Pay Claim User Guide for Schools and other DET

Contents

1. 235026 Asha Narayan 2704 30 Jul 2005 12 Aug 2005 Sub Dissection Allowance Status Edit Authorised Authorised Cancelled go to top of page K3 amp Local intranet Figure 32 Example of Cancelled Casual Claim Display screen ECPC CEPS User Guide for Schools 25 March 2008 53 Chapter 12 Maintain Table Casual Employee This process provides a listing of Casual Employees who have been employed at the school or location within the past 18 months Who has access to this option The verifier or authoriser may access the Casual Employees option When this process can be completed This option may be used as required Access the option Click the Casual Employees menu option under Maintain Tables for the Casual Employees screen See Figure 33 Example of Casuals Employees screen This screen lists each casual employee and indicates whether they are available as a e Teacher or e SASS or e Miscellaneous Employees The screen also indicates if a casual employee is active or deactivated An Y ina column indicates that the employee is active and a N indicates that it has been deactivated ECPC User Guide for Schools 54 25 March 2008 Chapter 12 Maintain Table Casual Employee F eCPC eCPC List Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay 9 i 2 9Q mW o Q O HB Ds erm O OS mA Address E https tstwww det nsw edu au jecpc Claim
2. Description Short Description Active Edit GEENETTESDS EE 151 690 C T Sports 151 690 C T S Yes Edit Delete Perm Temp Employees 9 161 050 S T RELIEF 161 050Teac Yes Edit Accounts Delete Designati examens 161 060 C S S T RELIEF 161 060 sass Yes Edit Allowances Delete Sub Dissection 213 777 Testing 213 777 Test Yes Edit Help On This Page 361 260 C T T amp D 361 260 C T T amp D es Edit g Local intranet B Inbox Microsoft o wE Figure 42 Example of Sub Dissection deleted from listing Print the listing You can print the Sub Dissection listing report by clicking the Print button on the screen ECPC CEPS User Guide for Schools 69 25 March 2008 Chapter 18 Select School This menu option provides a selection option for profiles with access to more than one school Who has access to this option Any user who has been given access to more than one school When this process can be completed This option has to be selected after logging on After the first selection it can be utilised as required Access the option eCPC eCPC Select School Microsoft Internet Explorer File Edit View Favorites Tools Help ay Back x 2 5 Search Favorites b A a w A o t x A Address KE https Jtstwww det nsw edu aujjecpc Claim Command SelectSchool vid co Links Australian White Pages Windows Marketplace 4 amp DET amp ITBHelpdesk 4 Leave Employee Self
3. 43 Whatis on th Tepott u a ordini ren i eie rv s at aiv duos ev sa nana ev euge ode gua eer dena pad da 43 Access the optiot coiere e PARU RR RR ON RRER NER MEN esasen ss UR ERR E RU ana 43 ECPC CEPS User Guide for Schools 2 25 March 2008 Preface Selecta daterad aseo ene tassi qe nay odiis oeer ia r Pe CUT EUREN 44 Select report sequence e dee aU Xv e ee SN NUR en densa Pede ae ea ET Ea PUR eae dE MR 45 Selectacas l type PT 45 Select School or Location DET costed accounts sese 45 R n tle PODOPL uio Hi OP DEED ELE evi iE EA TRU aD Gah ela Ue iP Ee Deb Cedo HR dau 45 Print the FepoEtuoneudteu epo ici epi e pe te ER eI e E ta eap P EEUU V AIL BTW ARTE EO CR ERE IEEE YR EPOR RE UNUS 45 Examples OF the reports ideo tire ever en pendunt nopa ai e UEs erae o puE de RR o EN V EY ERR e P d 45 sorted by Date WOrked s oe iot edes iet eaei eio ep raigs 46 Sorted by Sub DissectOn is pei dnte ee INNO E e a Y era te PR Pene ke raa PEU ga ERR 47 Sorted by Account io quedo Qr EE TRU ad edite ae aO Ese tfi e uc Rute seas Dona eS 48 Sorted by Casual Employee 5 oes esi deti at d e ee tU RS 49 Chapter 11 Enquiries Cancelled Claims 50 ACCESS the ODIO dri tobe tokio ri Uo batons ccandeshsenetuesdshovebanseseduasbetesscsiudeiscsiuasss 50 Access the option sissiecssscccanisscssescssetdarccsevscsacdsccentensnes Error Bookmark not defined
4. Casual Costs Casual Service details Cancelled Claims Term Year Location Days Term 3 2005 South Grafton Public Schoo 5 00 CSEE Term 2 2005 Grafton Public School 2 00 UE Term 2 2005 South Grafton Public Schoo 38 00 PRERTECH Term 2 2005 Tucabia Public School 1 00 Designations Term 1 2005 Grafton Public School 3 00 Allowances Term 1 2005 South Grafton Public Schoo 9 00 Sub Dissections Term 1 2005 Gulmarrad Public School 1 00 Term 4 2004 Grafton Public School 4 00 Help On This Page Term 4 2004 South Grafton Public Schoo 13 00 v yy Local intranet A NAL for User Lau F CEPS JDE Flo Inbox Microsoft GY JECPC USER GUID ec CPCEmp amp fS 5 130PM Figure 19 Example of Casual Employee Detail Enquiry screen Add Casual Employee to List Click this button to add this casual employee to the drop down lists for your school or location Print the information You can print off this service history by clicking the Print button at the bottom of the screen ECPC CEPS User Guide for Schools 35 25 March 2008 Chapter 8 Enquiries Permanent Temporary Employees eCPC provides information for the following data for each of the Permanent Temporary employees at the school or location e Employee Serial Number e Name e Address this information is not available to verifiers o Date of Birth this information is not available to verifiers Appointment to and from dates for permanen
5. Chapter 12 Maintain Table Casual Employee 54 Access the OpflOniiieseee csse ie ono ve eaa ay aov audae a ed deae ev deca Fa e nop sssi ea cu aaa eov vaa dudar E Kad 54 Casual Employee Enquiry sicccssceseccsecsosscsnnssvecossesessbecessocsevovacnesehssssdnavsenecosnanevens 55 Activate or deactivate a Casual Employee eene 55 Print the ISl osi Ute OI OUR ORE UU v ute eat E d RR Ede 55 Chapter 13 Maintain Table Perm Temp Employees 56 Access the option oae S RE SIE PERESIERR CERNITUR STRE ARE NAMEN EE E HP PIU E 56 Permanent Temporary Employee Enquiry 4 eee ee ee eren ee eere eene eno 57 Activate or deactivate a Permanent Temporary Employee 57 Print the lS aceti eee Ptr iei evo cuoacedacesseveusesuoseecaredeaserseeuasesawouiucceternceuss 57 Chapter 14 Maintain Tables Accounts cesse eee eee ee ee eee eene eee DO ACCESS th ODEON PER ETrT 58 Activate or deactivate an ACCOUNTS 2 00 eub edere arbre tase cass rco anb due eign 59 Print th listing si eeacccaxie cb vainscesnadenstaccanaasbcdunis s vonisessdevasinsivtesiessccueailinansdansies 59 Chapter 15 Maintain Table Designations ccsssssssccsssssssccceseeseees OO Access The Option is osvetisssdccadecatesddesadeteluncivadesisdsssdectiscceviudalssasdesabucessitsbeadsdacsbaseatiates 60 Activate o
6. Chapter 7 Enquiries Casual Employee Select Employee Name Click on the arrow on this field and scroll through the list of employees on the database When you find the employee you want to enquire on click the name once Enter Casual Employee Number Alternatively if you know the employee s Casual Employee Number enter it in this field Submit button Click the submit button for the Casual Enquiry Details screen See Figure 19 Example of Casual Employee Detail Enquiry screen eCPC eCPC Employee Display Microsoft Internet Explorer File Edit View Favorites Tools Help Qs Q x a Pp Search she Favorites amp B te ad A Address https Jjtstwww det nsw edu auljecpcForm Go Links Australian White Pages 2 Windows Marketplace DET ITB Helpdesk Leave Employee Self Service ESS Home ECPC 5 SIM DEPARTMEN OF EDUCATIO AND TRAINING pong Our Policies Welcome LAURA LEMOS to eCPC at Narellan Public School Print This Page Home Logout Help 08 Aug 2005 13 10 Enter claims Person Details Print Authorisation Employee 192622 Coghlan Cherilyn Denise Verifiers cannot Authorise Claims 2 Coquette Close YAMBA 2464 view addresses Approval Number 6661415 Approval Date 03 Oct 2001 Category Relief Casual Employees CERSYATTUDDESTIENGEA Status Designations 3Y5 View Claims OnLWOP N LWOP Expires
7. DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 73 SIM DEPARTMENT OF EDUCATION AND TRAINING Dep m p Our Policies Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help 22 Jul 2005 11 12 Enter Claims Print Authorisation PrintAuthorise Casual Claims for pay period 04 Jun 2005 to 17 Jun 2005 1 3 of 3 SU HE Employee Name DD HH MM Allowance Claim Type Authorise 360808 SHANE APPELO 4 0 Misco 188779 Nalini CaushikO 15 45 SASS 188779 Nalini CaushikO 3 0 Misco Printed by LYN FRASER Casual Employees Perm Temp Employees View Claims Casual Costs Cancelled Claims I AUTHORISE THE PAYMENT OF THIS ACCOUNT IN TERMS OF SECTION 12 AND 13 OF THE PUBLIC FINANCE AND AUDIT ACT 1983 Casual Employees Authorised by Perm Temp Employees go to top of page Accounts Designations Allowances Sub Dissections Help On This Page amp jJ Local intranet ME CIT Fi2PCSWS B Inbox Mic E cp C JeCPCUA Gy JecPcUAT Gh 3ECPCUSE 11 12AM Figure 14 Example of Casual Claims awaiting authorisation Authorisation Sheet Detail The Authorisation Sheet details the following e Pay period Casual Employee Number e Employee Name Total hours and minutes worked for the pay period and Whether any allowance has been claimed View employee details You can view the employee s details by clicking on the name Th
8. Designations Allowances Sub Dissections Help On This Page Done amp J Local intranet NALfor Us Fi2PcSWS O Inbox Mic E cp C JeCPCUA Gi jecpcuat Wh JECPC USE amp 11 16 AM Figure 20 Example of Permanent Temporary Employee Enquiry Select screen Select Employee Name Click on the arrow on this field and scroll through the list of employees on the database When you find the employee you want to enquire on click the name once Enter Employee Serial Number Alternatively if you know the employee s Serial Number enter it in this field Submit button Click the submit button for the Perm Temp Enquiry Details screen See Figure 21 Example of Permanent Temporary Employee Enquiry Details screen ECPC CEPS User Guide for Schools 37 25 March 2008 Chapter 8 Enquiries Permanent Temporary Employees eCPC eCPC Employee Display Microsoft Internet Explorer File Edt View Favorites Tools Help Ar Bak LJ x a f Pp Search se Favorites O B z N id A Address EN https tstwww det nsw edu aujjecpc Form v Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OME OF EDUCATION MER al AND TRAINING ESSE Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Employee Display Other Adult Doing Education wi Spr Mellel
9. ECPC CEPS User Guide for Schools 4 25 March 2008 Preface Table of Figures Figure 1 Example of eCPC Logon Screen eese eene 11 Figure 2 Example of the Welcome screen eese ene 12 Figure 3 Example of Login Failure screen esses ene ene 13 Figure 4 Example of Log out screen sess eee eene nne nennen eene enne enne 14 Figure 5 Example of Select Pay Period and Claim Type screen esses 16 Figure 6 Example of Casual Employee Select Screen 17 Figure 7 Example of Claim Entry with Authorised Entry sese 18 Figure 8 Example of Casual Claim Entry screen eese 19 Figure 9 Example of Enter Split Days screen sssssseeeeeeeneeeeene eene 21 Figure 10 Example of Claim Display authorised claims only screen 22 Figure 11 Example of Claim Display unauthorised claims screen esses 23 Figure 12 Example of Change Claim Line screen eese 24 Figure 13 Example of Print Authorisation Sheet Select Pay Period 26 Figure 14 Example of Casual Claims awaiting authorisation eee 27 Figure 15 Example of Authorise Casual Claims pay period listing 30 Figure 16 Example of Authorise individual claims eee 31 Figure 17 Example of Authorised Casual Claims eene 32 Fig
10. Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help 22 Jul 2005 11 32 Enter Claims 5 z 1 Sub Dissections List Maintenance Print Authorisation Authorise Claims Description Short Description Sub Dissection Casual Employees Perm Temp Employees iew Claims Description Short Description Active Edit Casual Costs 151 690 C T Sports 151 690 C T S Yes Edit Cancelled Claims Delete 161 050 S T RELIEF 161 050Teac Yes Edit Delete 161 060 C S S T RELIEF 161 060 sass Yes Edit Casual Employees Delets Perm Temp Employees s 213 777 Testing 213 777 Test Yes Edit Accounts Delete DISTORTION 361 260 C T T amp D 361 260 C T T amp D Yes Edit Allowances Delete SubsDissections 361 270 C S T amp D 361 270 C S T amp D Yes Edit Delete Help On This Page 414 260 TPL LIT amp NUM 414 260 TPLL amp N Yes Edit v Done Lv Local intranet E NAL for Us y IS gt O imbox mic EE Gy JeCPCUA Tih JeCPCUAT Wh JECPC USE Figure 38 Example of Sub Dissection listing Add a Sub Dissection New sub dissections can be entered into eCPC by entering the full name of the sub dissection into the Description field and by entering the abbreviation of the sub dissection into the Short Description field Once these values are input click the Add new Sub Dissection button to add it to the listing Each new sub dissection is defaulted to be active Sub Dissections Li
11. amp password Password Forgotten your ESS password Go to here If you require any assistance accessing or using eCPC please contact the eCPC support team on Telephone 02 9836 9128 or Fax 02 9831 8267 available between 8 00 am and 4 30 pm Monday to Friday f you require assistance with your password please call IT Help Services 1800 338 483 available between 8 30 am and 5 30 pm Monday to Friday go to top of page amp Local intranet Th 3eCPC2 USER GUIDE Inbox Microsoft Ou R Figure 3 Example of Login Failure screen ECPC CEPS User Guide for Schools 13 25 March 2008 Chapter 3 Logon and Log Out of eCPC How to Log Out Once you have finished using eCPC click the Log Out menu option to log out of the system Ji eCPC eCPC Home Microsoft Internet Explorer File Edit View Favorites Tools Help ay Qe o x a P JO search sip Favorites B ad A lt B 8 Address EN https Jtstwww det nsw edu au jecpc Logon Command LogofF Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service E55 Home Q ECPC SM Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Home 21 Jul 2005 14 21 f Important If you re in a public place Library Internet Cafe etc it is advised for increased security that you close your browser after leaving Employee Self Service Help On This P
12. Accounts 060 Merit Se 26 May 2005 Melissa Guest 414 260 TPL L amp N 1 Day 239 14 0 00 Review Designations 060 Merit Se 27 May 2005 Melissa Guest 414 260 TPL L amp N 1 Day 239 14 0 00 Review Allowances 060 Merit Se 25 May 2005 PAUL CASE 475 690 Study 3h 0 min 119 57 0 00 Authorised Sub Dissections 060 Merit Sel Total 1195 70 0 00 140 M Lve Long 24 May 2005 PAUL CASE 431 691 C T S 3h 0 min 119 57 0 00 Authorised Help On This Page 140 M Lve Long Total 119 57 0 00 Casual Employees Perm Temp Employees View Claims Casual Costs Cancelled Claims R y Local intranet JecpcuaT Gh sec NAL For Us 8 Inbox Mic Figure 28 Example of Casual Costs Enquiry screen ECPC CEPS User Guide for Schools 48 25 March 2008 Chapter 10 Enquiries Casual Costs Report Sorted by Casual Employee rosoft Internet Explorer File Edit View Favorites Tools Help ay Qe 0 x la JO search She Favorites 2 p ad A Address a https ftstwww det nsw edu au jecpc Claim v Go Links Australian White Pages gt Windows Marketplace DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Room Print This Page Home Logout Help 22 Jul 2005 11 24 Enter Claims Casual Costs By Casual Print Authorisation Authorise Claims Casual Claims for All Casuals in date range 21 May 2005 to 03 Jun 2005 Casual Claims for All Accounts
13. Authorise Claims Casual Claims for All Casuals in date range 21 May 2005 to 03 Jun 2005 Casual Claims for All Accounts CasuallEmployees Sub Dissection Date Worked Casual Account Time Cost On Costs Status UD EEA 23 May 2005 Claire Borg 302 Spec Purp ihOmin 0 00 0 00 Review HE NE ELIE 23 May 2005 Claire Borg 302 Spec Purp ihOmin 0 00 0 00 Review Sasuslluosts 24 May 2005 Claire Borg 302 Spec Purp 1h0 min 0 00 0 00 Review cancelled claiis 23 May 2005 Kerrie McClelland 005 Integration 3h 15 min 59 22 0 00 Authorised J 23 May 2005 Kerrie McClelland 303 PSA Relief 3h 0 min 0 00 0 00 Authorised 27 May 2005 Kerrie McClelland 303 PSA Relief Oh 2 min 0 00 0 00 Entered Casual Employees Total 59 22 0 00 Perm Temp Employees 361 270 C S T amp D 24 May 2005 PAUL CASE 034 Rel Small F 3h 0 min 124 53 0 00 Authorised Accounts 361 270 C S T amp D Total 124 53 0 00 Designations 414 260 TPL L amp N 23 May 2005 Melissa Guest 060 Merit Sel 1 Day 239 14 0 00 Review Allowances 414 260 TPL L amp N 24 May 2005 Melissa Guest 060 Merit Sel 3h 0 min 119 57 0 00 Review Sub Dissections 414 260 TPL L amp N 24 May 2005 Melissa Guest 060 Merit Sel 3h 0 min 119 57 0 00 Review 414 260 TPL L amp N 25 May 2005 Melissa Guest 060 Merit Sel 3h 0 min 119 57 0 00 Review Help On This Page 414 260 TPL L amp N 26 May 2005 Melissa Guest 060 Merit Sel 1 Day 239 14 0 00 Review v y Local intranet JeCPCUAT Gh sec NAL For Us inbox Mic Figure 27 Example of Casual Costs Enquir
14. B Purp ASP Entered Edit 30 Jun 302 Spec T 2005 1 0 0 Purp 423 690 C T Entered Edit 01 Jul 2005 1 0 0 rr ad 423 690 C T Entered Edit go to top of page v C7 Local intranet Inbox Microsoft O EI 4 Microsoft Office E ec CPC Displa QJIE 12 22PM Figure 11 Example of Claim Display unauthorised claims screen If you wish to change only one line click on EDIT ECPC CEPS User Guide for Schools 23 25 March 2008 Chapter 4 Enter Claim eCPC eCPC Modify Claim Line Microsoft Internet Explorer File Edit View Favorites Tools Help ay Oo i A A w A Qs i x a gb p Search she Favorites Ez t Se E A Address amp https tstwww det nsw edu aujjecpc Form Command Modif yeDocumentID 316726 amp View EnterClaimLinesRowName CL_RowID amp RowID 1 amp Listname ClaimLines b Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7 SIM DEPARTMENT OF EDUCATION AND TRAINING Dep ent C anne Training Othe t ss saa E c TAFE NSW EENET ERT tom Our Policies Home gt gt Employme CPC Casual Claims gt gt eCPC Modify Claim Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help Enter Claims 22 Jul 2005 12 2 Print Authorisation Claim Line Authorise Claims Date Worked 20 Jun 2005 Day ng arnt OGG Minutes Hours Casual Employees o View Claims AEPTE PERTE Account 302 Spec
15. CEPS User Guide for Schools 61 25 March 2008 Chapter 16 Maintain Tables Allowances This process provides an option to view activate deactivate the Allowances used by eCPC Activated Allowances are added to the drop down list fields Who has access to this option The verifier or authoriser may access the Allowances option When this process can be completed This option may be utilised as required Access the option Click the Allowance option under the Maintain Tables menu for the Allowances screen See Figure 37 Example of Allowances listing screen This screen can be used to view and print a listing and displays the following e Full description e Short description e Whether can be used for Teachers e School Administrative Support Staff e Miscellaneous Employees ECPC User Guide for Schools 62 25 March 2008 Chapter 16 Maintain Tables Allowances F eCPC eCPC List Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay i gt s w Q Bak LJ x a f j Search sie Favorites O A amp iw A Address E https tstwww det nsw edu au jecpc Claim Command New amp FormID ECPCALLOWLIST v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Dep Our Policies Welcome LYN FRASER to eCPC at Narellan Public School Print T
16. Command Newe amp FormID ECPCEMPLISTCASUAL i Go Links Australian White Pages 2 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM OF EDUCATION AND TRAINING n PAT REE uhlie 7 T raining amp Othe Doing Business c iiid n 5 with Us Our Policies News Room Welcome LYN FRASER to eC at Narellan Public School Print This Page Home Logout Help 22 Jul 2005 11 30 Enter Claims Casual Employees List maintenance Print Authorisation Auteriseicteims Casual ID Name Teacher SASS Misco 100000 Aaarons John Christopher Yes No No 100183 Alford Brian John No Yes No Casual Employees 360808 Appel Shane David Yes No Yes BEDE BIE MpIOF ESS 360922 Augustine Bruce Gerard Yes No No View Claims a 166564 Aulbury Grahame Dennis No Yes No Casual Costs 211291 Bateman Kerry Maree No es No Cancelled Claims mE 101920 Bond Judith Anne Yes No No 236060 Borg Claire es No Yes 216461 Brown Janis Elizabeth Yes No No Casual Employees 2 102547 Bruce Judith Pearl No Yes No Perm Temp Employees Vr 174996 Burge Ashleigh Louise Yes No No Designations 102715 Burge Bronwyn Yes No No Allowances 226800 Burnham Melanie Therese No Yes No Sub Dissections 220841 Burns David Robert Yes No No 356851 Caffyn Amasha Marta Yes No No Help On This Page 239563 Callaghan Anthony Michael Yes Yes No Eegeue 192679 Case Paul Frederick Yes es No a Lv Local intranet FA
17. Costs Or Enter a Date Cancelled Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page K3 amp Local intranet JAL For User JDE Flo Inbox Microsoft Figure 30 Example of Display Cancelled Casual Claims screen ECPC CEPS User Guide for Schools 51 25 March 2008 Chapter 11 Enquiries Cancelled Claims eCPC eCPC Claim Search Results Microsoft Internet Explorer x File Edit View Favorites Tools Help ay O O DAG Pwo deeem O BB w A Address ie https tstwww det nsw edu au jecpc Claim Command DoEnquiry amp PayPeriodEndDate 12 Aug 20058Action Cancelled S Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Department Training 8 Other Adult Home Industry Education Our Polic Print This Page Home Logout Help Enter Claims Print Authorisation 3 08 Aug 2005 13 27 Authorise Claims Cancelled Casual Claims for pay period 30 Jul 2005 to 12 Aug 2005 1 1 of 1 Employee Name DD HH MM Allowance Claim Type Created By Authorised By 235026 Asha Narayan 2 0 0 Teacher LAURA LEMOS LAURA LEMOS Casual Employees Perm Temp Employees go to top of page View Claims Casual Costs Cancelled Claims Casual Employees Perm Temp Employ
18. Designations Allowances Sub Dissections Help On This Page Lv Local intranet Tb JECPC USE WS B Inbox Mic Cl JecPC UA Tih JeCPCUAT Figure 22 Example of View Claim by Pay Period Select Pay Period End Date Click on the Pay Period End Date column to view the claimants who made claims during that period See Figure 23 Example of Casual Claims by individual claimants ECPC CEPS User Guide for Schools 40 25 March 2008 Chapter 9 Enquiries View Claim rosoft Internet Explorer File Edit View Favorites Tools Help ay a se i Q 5 Q ax x a Search Favorites 4 tS amp w A Address E https tstwww det nsw edu aujjecpc Claim Command DoEnquiry amp PayPeriodEndDate 01 Jul 2005 amp Action Display x Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESSHome ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Our Policies Print This Page Home Logout Help 22 Jul 2005 11 17 Enter Clai z T nier cams Display Casual Claims for pay period 18 Jun 2005 to 01 Jul 2005 1 19 of 19 Print Authorisation Authorise Claims Employee Name DD HH MM Allowance Claim Type Created By Authorised By 360808 SHANE APPEL 060 Misco LAURA LEMOS 166564 Grahame Aulbury 0 22 48 SASS LAURA LEMOS LAURA LEMOS c 216461 Janis Brown i0 0 0 Teacher LAURA LEMOS asual Employees 192679 PAUL C
19. Dissection for the maintenance instructions Allowance Click on the arrow on this field and scroll through the list of values When you find the value that you want to use click it once to select it If you do not use allowances in your school or location you can turn this field off See Chapter 16 Maintain Tables Allowances for the maintenance instructions Add Split Days If more than one entry per day is required for a casual employee for example working some hours against a different Account then a split days option is provided Firstly enter the values for the day or days that will have split information Click the Add Split Days button on the page The Casual Claim Entry screen will rebuild with multiple entry fields for each day See Figure 9 Example of Enter Split Days screen What does Same in a field mean Some of the fields default to Same This means that the input for that field will be the same as the field immediately above it ECPC CEPS User Guide for Schools 20 25 March 2008 Chapter 4 Enter Claim eCPC eCPC Modify Claim Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q Bak QJ x a K Search se Favorites O e z A Address https Jtstww det nsw edu auljecpc Claim x zd Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF E
20. NAL for Us S B imbox Mic Tu a Gy JecPC ua Gy JecPcUAT Gh 3ECPCUSE 11 30AM Figure 33 Example of Casuals Employees screen Casual Employee Enquiry Click on the casual employee s name to go to the Casual Employee Enquiry screen see Chapter 4 Enter Claim Activate or deactivate a Casual Employee You can activate or deactivate a casual employee by clicking on the column that you want to change Eg Y activated changes to N deactivated This function adds or removes the employee from the drop down list selections Print the listing You can print the listing of casual employees by clicking the Print button on the screen ECPC CEPS User Guide for Schools 55 25 March 2008 Chapter 13 Maintain Table Perm Temp Employees This process provides a listing of Permanent Temporary employees who have worked at the school or location It also indicates the category of the employee Who has access to this option The verifier or authoriser may access this option When this process can be completed This option may be used as required Access the option Click the Perm Temp Employees under Maintain Tables for the Permanent Temporary Employees screen See Figure 34 Example of Permanent Temporary Employees screen This screen lists each permanent and or temporary employee and indicates whether they are available as a e Teacher e SASS or e Miscellaneous Employees The screen also indicat
21. View the claimant sdetalls 25e idR gero tardes ia decode eite as adatti 31 Au tho rise the Clin saacscsscsasciassessdsessonstienbosstuasoouersoeconsdvassossoseaboasisaueonseoessssedvars 31 Employee details nonren enea R a nnetty 33 Otaota LEKO EP E EAA E wens ta reed 33 rego rnani ei eGo a ea aa ai 33 App intment BistOEy 4e ce e epu eel 33 ACCESS The ODEON aid end dada ca des ex vod eri tdscadedsinedeviadalssisdevacadasecdsdeadadacsvisetisies 34 Select Employee NaWle evecsreeek cees aree voa Henr xe eR eek a seno FEE eun PNE Ra py ek eae REN eS bye es 35 Print the TnformatiOD aen iubeo iste bie es RAE De a bee ve 35 Access the optio coincidir ciui no isa F RUE CRF aoo ERR egeo esaeo oa o aanp aseissa basos ae bassas 36 Select Employee Nani eoe eesvee se eut eo Ur eap FeoU EE e Fe ERR ERR ERRUEN RC ES R VEG ee Po UHR Pe ER Peer oS 37 Print the mformation u ioi ieu eerte ttes d n pasada Fer esd qat osa d eo pee de pea uu a 38 Chapter 9 Enquiries View Claim ce eeee eee eee ee ee ee ee ee ees sese J Access the ODEOTIS eie RUD cass vente ANE NOR ACRAS ERR ERENR CH ERE EHE RER ER NER T SEP Kad 39 Select Pay Period End Date eere eee ee eee e eese to sese eo ses aos eaae sese en ee ena 40 View individual claimant details eese 42 select another pay period e e deed ee eie 42 Chapter 10 Enquiries Casual Costs Report
22. Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims Print Authorisation Authorise Claims 22 Jul 2005 11 17 Person Details Employee 1090489 Allen Belinda Casual Employees Add Employee to List Perm Temp Employees go to top of page View Claims Casual Costs Cancelled Claims Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v jJ Local intranet Ul JecPCUA G JecPCUAT Gh JECPC USE 1117 aM rs E FA NAL for Us 712PCSWS O N E Lu Figure 21 Example of Permanent Temporary Employee Enquiry Details screen Add Permanent Temporary Employee to List Click this button to add this permanent temporary employee to the drop down lists for your school or location Print the information You can print off this service history by clicking the Print button at the bottom of the screen ECPC CEPS User Guide for Schools 38 25 March 2008 Chapter 9 Enquiries View Claim This function produces a listing of all casual employees who have made claims at the school or location for a given pay period It also indicates whether the claim has been authorised or not Note The claim information displayed will only reflect claims entered via this functionality Who has access to this option The verifier or authoriser may access the View Claim option When this process can be completed Th
23. eCPC is accomplished using basic Windows processes such as clicking with a mouse and selecting from a list This user guide is not designed to train you in these functions What you should not do As eCPC is a web based application the web browser toolbars are available when the system is being used ECPC User Guide for Schools 8 25 March 2008 Chapter 1 System FunctionalityError No text of specified style in document DO NOT use the web toolbar Back and Forward buttons to go back and forth through the browser screens Specific buttons appearing on each screen have been designed for this purpose and should be used Parts of the screen There are several parts to the eCPC screens that assist you to input and inquire on data and to move around the system A eCPC eCPC New Claim Microsoft Internet Explorer Do not use File Edit View Favorites Tools Help Lj these O O i9 d Q Pave drm BB A buttons to Address https t id New amp FormID ECPCPERIOD Bco navigate Links Australian y Click this button to DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC Click this button display selections f Click on the value you want to select to access the Help Screens vur POICIES News Room SULMUUIS Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC New Claim Welcome LYNETTE DOPPLER to eCPC at Rozelle Public Scho
24. it is a requirement that the Print Authorisation sheet be printed and attached to the source documentation within the school This sheet is to be signed off by the authorising officer and held at the school for future reference Access the option Click on the Print Authorisation menu option for the Print Authorisation Sheet selection screen See Figure 13 Example of Print Authorisation Sheet Select Pay Period This screen shows the pay period end dates with casual claims awaiting authorisation Each line represents the number of claims awaiting authorisation for that pay period ECPC User Guide for Schools 25 25 March 2008 Chapter 5 Print Authorisation eCPC eCPC Claim Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay A se e Q Bak J x a p Search Favorites 4 BA amp w A Address EN https tstwww det nsw edu aujjecpc Claim Command GoToEnquiry amp Action PrintAuthorise v Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT TAFE NSV amp Other Adult oing Bu SS Our Pol R A sw 8 olicies News Room e S Is NS zd Industry Education with Bv eatis EX ROOM Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Claim Search Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims 22 Jul 20
25. screen 59 Figure 36 Example of Designations listing eese 61 Figure 37 Example of Allowances listing screen eene 63 Figure 38 Example of Sub Dissection listing eese 65 Figure 39 Example of Sub Dissection added to listing sees 66 Figure 40 Example of Sub Dissection added to listing esse 67 Figure 41 Example of Sub Dissection Changed to listing esses 68 Figure 42 Example of Sub Dissection deleted from listing esses 69 Figure 43 Example of Select Location screen eese eene 70 Figure 44 Example of Select Location Change screen 71 ECPC CEPS User Guide for Schools 5 25 March 2008 Audience Preface Preface This guide provides step by step instructions for using the web enabled Electronic Casual Pay Claim eCPC system which is used to process casual employee s pay claims This user guide is intended for use by the staff in Government Schools and other locations who are responsible for completing the following tasks l Entering casual pay claims 23 Authorising casual pay claims and Providing printed copies of individual casual employee s pay claims Abbreviations used Abbreviation Meaning CEPS Casual Employees Payroll Service DET Department of Education and Training ECPC Electronic Casual Pay Claim LWOP Leave Without Pay SASS School Administrative Support Staff Associ
26. to authorise Cancelled Claims wae You are currently running in Test Please select your option from the menu Casual Employees go to top of page Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page lt Local intranet Li 4 Microsoft AL For User a WS EXE E Ice OY Figure 44 Example of Select Location Change screen ECPC CEPS User Guide for Schools 71 25 March 2008 Glossary of Terms Glossary of Terms Account Account is the mechanism that costs a Casual Claim into the General Ledger GL It allows the allocation of Casual Claims costs to specific programs or specific GL codes set up to capture the reason for the casual relief Allowance An allowance represents a payment for extra skills or duties performed Allowances are paid in addition to normal salary Category The type of employment a casual can undertake Casual Claims may be entered for the following categories e Relief Teacher e Relief SASS e Relief Miscellaneous A casual employee may work in more than one category Claimant The Claimant is the employee working casually in a school or location that claims payment by submitting details of the days and hours worked Composite Allowance If an employee is entitled to more than one allowance the allowance is reformed into the sum of these allowances Pay Period The period for payment is fortnightly This represents the
27. 05 11 12 Print Authorisation Sheet Authorise Claims z Select a Pay Period Pay Period End Date No of Casual Claims 06 May 2005 1 Casual Employees 5m rum 20 May 2005 2 erm Temp Employees E 03 Jun 2005 T iew Claims 17 Jun 2005 3 Casual Costs 01 Jul 2005 3 Cancelled Claims 29 Jul 2005 2 go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v fiecpc Claim Command GoToEnquiry amp Action PrintAuthorise a Local intranet M NAL for Us 12PCSWS O Inbox Mic L Lu s s Gy JecPcUAT Gh 3ECPCUSE 11 12AM Figure 13 Example of Print Authorisation Sheet Select Pay Period Select the Pay Period End Date Click on the pay period that requires authorisation The Authorisation Sheet screen will be presented See Figure 14 Example of Casual Claims awaiting authorisation This screen lists individual claimants with outstanding claims ECPC CEPS User Guide for Schools 26 25 March 2008 Chapter 5 Print Authorisation eCPC eCPC Claim Search Results Microsoft Internet Explorer File Edit View Favorites Tools Help ay i B wl a Q Back gt x a pe Search se Favorites O by a iw A Address E https tstwww det nsw edu au jecpc Claim Command DoEnquiry amp PayPeriodEndDate 17 Jun 2005eAction PrintAuthorise v Go Links Australian White Pages 2 Windows Marketplace amp
28. 160804 Fraser Lyn Maree es No No Allowances 8860244 Friedland Linda Gail Yes No No Sub Dissections 1077969 Georgiou Leanne Stephanie Yes No No 8350582 Grinham Gregory Victor Yes No No Help On This Page 1027781 Jeffcoat Vanessa Jayne es No No v amp ljecpc Claim Command New amp FormID ECPCEMPLISTCASUAL Lv Local intranet EG NAL for Us Fi2PCSWS O Inbox mic Be a LER JecPCUA Gy JecPcUAT Gh 3ECPCUSE 11 31 AM Figure 34 Example of Permanent Temporary Employees screen Permanent Temporary Employee Enquiry Click on the permanent temporary employee s name to go to the Permanent Temporary Employee Enquiry screen see Chapter 8 Enquiries Permanent Temporary Employee Activate or deactivate a Permanent Temporary Employee You can activate or deactivate a category as it relates to a permanent temporary employee by clicking on the column that you want to change Eg Y activated changes to N deactivated Print the listing You can print the listing of permanent temporary employees by clicking the Print button on the screen ECPC CEPS User Guide for Schools 57 25 March 2008 Chapter 14 Maintain Tables Accounts This process provides an option to view activate deactivate or print the Accounts used by eCPC Activated Accounts are added to the drop down list fields Who has access to this option The verifier or authoriser may access the Accounts option When this process can be complet
29. ASE 06 0 Teacher LAURA LEMOS LAURA LEMOS Perm Temp Employees i view Claims 236060 Claire Borg E o2 Misco LAURA LEMOS LAURA LEMOS REPTE ERTE 208783 Kerrie McClelland 0 290 sass LAURA LEMOS LAURA LEMOS z 188779 Nalini Caushik 20 83 ug Teacher LAURA LEMOS LAURA LEMOS Cancelled Claims 188779 Nalini Caushik 0 9 30 SASS LAURA LEMOS LAURA LEMOS 188779 Nalini Caushik 020 Misco LAURA LEMOS LAURA LEMOS 232499 Nicole McFarlan gi 16 s Teacher LAURA LEMOS LAURA LEMOS Casual Employees 232499 Nicole McFarlan 0 0 30 SASS LAURA LEMOS LAURA LEMOS AR eth 232499 Nicole McFarlan 0 11 45 Misco LAURA LEMOS LAURA LEMOS UT 183704 REBECCA NAPIER 100 90 Teacher LAURA LEMOS LAURA LEMOS 2S EELS 210711 Paul Wilson 02 0 SASS LAURA LEMOS LAURA LEMOS Allowances 100000 Thomas DEFRANCESCO4 0 0 Teacher LAURA LEMOS LAURA LEMOS BUPDEDISSBEHORS 100183 BRIAN ALFORD 010 sass LAURA LEMOS LAURA LEMOS 361172 MARGARET CLISSOLD 0 6 0 Teacher LAURA LEMOS LAURA LEMOS Help On This Page 225511 Megan Edaecumbe i 0 o Teacher LAURA LEMOS LAURA LEMOS 6 Lv Local intranet Th 3eq E JeCPCUAT Figure 23 Example of Casual Claims by individual claimants The Display Casual Claims screen shows the individual claimant s and a summary of their pay claims for that pay period It also shows if an allowance has been made and if the claim has been authorised or not ECPC CEPS User Guide for Schools 41 25 March 2008 Chapter 9 Enquiries View Cl
30. AYS mec What does Same in a field mean eee eene 20 Save the claim detalls 4 2 iecoeodo e seus cori sva ce ve pese v cosas sitesi pesa o des ecuate va sese odes suadeea oo m ECPC User Guide for Schools 1 25 March 2008 Preface Check the toldlss as roto rni eer qtu See eese acc i oni a aa a asias 22 Change the clam inei i re RUSSES R ee REPRE AIS EE ER E ROSE EQ PRU ONERE 23 Print the 05 tuii nio aere trato duud s discs cata carat a Ld dui I Dore p adea e 24 Rejected CLAIMS e easa 24 Chapter 5 Print Authorisation 2 eere eire ie enero s eee near re eeu o one rce ee 25 Access The GDUOTI Loire oed ad ei d n FE PR s dva tini re bia a b Pug Tc osassa sobesa side d nV PEE RT io 25 Select the Pay Period End Date c Leere eere eere eee eee eene ee tees eeenn 26 Authorisation Sheet Detail ssissscsessssssssvsatescussvcssessssensovoncssesssendevbxsoonssonsevensoviessous 27 View employee details so pieta ri misc udi qai ondes Mice cana 27 Produce The prit Out senpi aa a E E ER a 241 PCRS LON o sess a dash de edt usque Ss aie Uc ca besa ica uud 28 Chapter 6 Authorise Claim ciate se eee eeen s etre neas oe denuo enc ood eene ence reines ores 29 Access the OPP ELON uc eei tro trao e uiae tese Pete PUR Ur SE DX AR isoro HERI E d uer EE eE nue 29 Select the Pay Period End Date Le eee ee eere eere eee ee eee eee eese eesuo 30
31. Casual Date Worked Account Sub Dissection Time Cost On Costs Status Claire Borg 23 May 2005 302 Spec Purp 1h 0 min 0 00 0 00 Review Claire Borg 23 May 2005 302 Spec Purp 1h 0 min 0 00 0 00 Review Claire Borg 24 May 2005 302 Spec Purp ih 0 min 0 00 0 00 Review Claire Borg Total 0 00 0 00 di Grahame Aulbury 23 May 2005 195 U Vacancy 423 700 C SASS 3h 0 min 59 16 0 00 Authorised Grahame Aulbury 24 May 2005 195 U Vacancy 423 700 C SASS 2h 0 min 39 44 0 00 Authorised Casual Employees Grahame Aulbury 25 May 2005 195 U Vacancy 423 700 C SASS 7h 36 min 138 04 0 00 Authorised Perm Temp Employees Grahame Aulbury Total 236 64 0 00 Accounts Kerrie McClelland 23 May 2005 005 Integration 3h 15 min 59 22 0 00 Authorised Designations Kerrie McClelland 23 May 2005 303 PSA Relief 3h 0 min 0 00 0 00 Authorised Allowances Kerrie McClelland 27 May 2005 303 PSA Relief Oh 2 min 0 00 0 00 Entered Sub Dissections Kerrie McClelland Total 59 22 0 00 Melissa Guest 23 May 2005 060 Merit Sel 414 260 TPL L amp N 1 Day 239 14 0 00 Review Help On This Page Melissa Guest 24 May 2005 060 Merit Sel 414 260 TPL L amp N 3h 0 min 119 57 0 00 Review Casual Employees Perm Temp Employees View Claims Casual Costs Cancelled Claims K g Local intranet JeCPCUAT Gy EcPc u Inbox Figure 29 Example of Casual Costs Enquiry screen ECPC CEPS User Guide for Schools 49 25 March 2008 Chapter 11 Enquiries Cancelled Claims This fu
32. DUCATION AND TRAINING Department ublic z E Training Othe t joing Bi ss Sm isma Sc j TAFE NSW instr tio te Our Policies Home gt gt Employme CPC Casual Claims gt gt eCPC Modify Claim Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help 22 Jul 2005 11 11 Casual Claim Entry Teacher Employee ID 226811 Melissa Guest Pay Period 04 Jun 2005 To 17 Jun 2005 Day eo Hrs amp Mins Account Replaced Sub Dissect Allowance Mon 06 06 1 0 0 306 Ext Funds Mon 06 06 o lo M v v m Tue 07 06 1 0 0 306 Ext Funds Tue 07 06 0 0 Same M Same vi Same J wed 08 06 1 0 0 306 Ext Funds wed 08 06 t 0 Same v Same Same lt j v Thu 09 06 1 0 0 306 Ext Funds J Thu 09 06 0 0 Same Same v Same v v Fri 10 06 1 0 0 306 Ext Funds Fri 10 06 D 0 Same Same Same v v Mon 13 06 HOLIDAY Tue 14 n amp M n n lle wl Came ll Cama m m v Done g Local intranet M Nal for Us F 2 pcsws5 Inbox mic Z eci sa Gi JeCPCUA Ty JeCPCUAT o Gy JECPC USE 11 11AM Figure 9 Example of Enter Split Days screen Each line that has a value against it will display additional lines for that date so that you can input the values required The claim may be changed with lines added to or deleted as many times as required If you need more split lines enter the next value for that day and click the Add Split Days but
33. NEW SOUTH WALES DEPARTMENT OF EDUCATION AND TRAINING Information Technology Directorate Electronic Casual Pay Claim User Guide for Schools and other DET locations Author Laura Lemos 21 July 2005 DET 2001 The people and information contained within this document are fictional and in no way reflect actual working hours or awards Information about the latest version of this document can be obtained from Laura Lemos Document production notes Microsoft Word97 was used to produce this document using the QS013 doc document skeleton version 1 4 1 This document can be located at I Web Casual Claims JeCPC User Guide Doc ECPC User Guide for Schools 25 March 2008 Contents du EIS ERR 6 User profile descriptos sesso eee eese ee eet oe eo Pes see te yP rate va F orte soo v eee aveva ee peu ves kee een 7 Chapter 1 System Functionality eee ceres eee eere ee ee eee eren sese eee 8 What VOU Seb P Enter CaS dicte ee aes ei eee Bad eee a 8 Authorise Clans 3 4 e eH C ad 8 Casual Employees debatls ee sade ae een eee ae ements 8 Permanent Temporary Employees details eee 8 ora rv cd 8 What you won t OBL iui i eel asaeedeise ae Duea oa EoA suec da aot bna Eas pa Du ORAN SLAVES CEP RE vDe ges a EUG RR ENS CLR Navigating around x oscioerur e I OR AR RENRR NER I MP E UU Coens I IRSE A VAN NN E NU IER EK HER
34. Purp v Cancelled Claims Replaced Employee ID M Dissection 457 690 Compu Allowance vl Casual Employees Perm Temp Employees Accounts Save Designations go to top of page Allowances Sub Dissections Help On This Page v Done Lv Local intranet E FA NAL for User Laur F 2 PCSW5 EXE Inbox Microsoft 0 E 4 Microsoft Office d C Modif 231 12 25PM Figure 12 Example of Change Claim Line screen Print the claim The casual employee may request a hard copy confirmation of their claim Click the Print button eCPC will automatically print a report that represents the display as shown in Figure 10 Example of Claim Display authorised claims only screen Rejected claims A claim can be rejected by the system for one of the following reasons 1 Hours exceeds 2 Missing Account 3 Missing replaced employee Remember Claim details recorded on the system may be amended or deleted right up until they have been AUTHORISED ECPC CEPS User Guide for Schools 24 25 March 2008 Chapter 5 Print Authorisation This function produces a list by employee of time worked in the pay period and is yet to be approved Who has access to this option The verifier or authoriser may print the authorisation report When this process can be completed This procedure should be completed prior to authorising claims for payment Note Prior to authorisation of claims for submission for payment
35. Sent Items Micros FP 2 PCSWS EXE Gh ECPC USER GUIDE By ec Figure 6 Example of Casual Employee Select Screen Submit button Click the submit button for the Casual Claim Entry screen See Figure amp Example of Casual Claim Entry screen The days displayed will correspond to the pay period date or day that you selected ECPC CEPS User Guide for Schools 17 25 March 2008 These are protected Chapter 4 Enter Claim Enter Fortnightly Claim This option of the Enter Claim function provides a full two week period in which to enter claims details Existing claim If a claim already exists for the employee days that have been approved will be displayed PROTECTED and cannot be changed All days that have NOT been authorised can still be changed or deleted eCPC eCPC Modify Claim Microsoft Internet Explorer File Edit View Favorites Tools Help a 5 oO i C yh m O O DAO Pee Jr O B D w A Address https Jtstwww det nsw edu aujjecpc Form Command Madify amp DocumentID 3167578RequestNo 10 v Go Links amp Australian White Pages 2 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help 22 Jul 2005 11 0 Casual Claim Entry Teacher Employee ID 226811 Melissa Guest Pay Period 04 Jun 2005 To 17 Jun 2005 Day
36. Service ESSHome ECPC SIM pre z Jrg ora Welcome DAVID FLAXMAN to eCPC at Bulahdelah Central School Home Logout Help S Enter Claims Print Authorisation 07 Sep 2005 15 3 thorise Clai zx ETUD Select a School Select School Casual Employees por Bulahdelah Central School Narellan Public School go to top of page Perm Temp Employees iew Claims Casual Costs Cancelled Claims Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page Select School Done g Local intranet F2 NAL for User Laura F 3 PCSWS EXE Je 233 USER GUIDE inbox Microsoft Ou Figure 43 Example of Select Location screen ECPC User Guide for Schools 70 25 March 2008 Chapter 18 Select School eCPC Home Microsoft Internet Explorer Fie Edit View Favorites Tools Help ay O O DAO Am jr O 2 3 m A Address https Jtstwww det nsw edu aujjecpc Claim b Go Links Australian White Pages 2 Windows Marketplace DET ITB Helpdesk Leave Employee Self Service ESS Home ECPC SM DEPARTMENT OF EDUCATION AND TRAINING Our Polic Logout Help Enter Claims 11 Aug 2005 13 01 Print Authorisation Authorise Claims eCPC location changed to Narellan Public School Casual Employees eche Home Perm Temp Employees Welcome LAURA LEMOS to eCPC iew Claims Casual Coste There are outstanding claims
37. UCATION AND TRAINING Our Policies Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims 22 Jul 2005 11 31 Print Authorisation Designations List Maintenance Authorise Claims Description Short Description Teacher AEDAS Aboriginal Education Assistant Aboriginal Assi Yes Casual Employees GENAS General Assistant General Assist Yes Perm Temp Employees HSCGC HSC Group Coach HSC Group Coach Yes iew Claims SCASS School Administrative Officer School Admin Of Yes Casual Costs SNCAS School Administrative Manager School Adm Man Yes ESTEE Neca Teachers Aide Special Ethnic Teach Aide Spec go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page Done amp J Local intranet E NAL for Us F 2pcsws B Inbox Mic Be Gysecpcua Gysececuat Gy secpcuse 11 31 AM Figure 36 Example of Designations listing Activate or deactivate a Designation You can activate or deactivate a designation by clicking on the column that you want to change Eg Y activated changes to N deactivated This function adds or removes the designations from the drop down list selections Print the listing Scroll to the bottom of the screen and click the Print button eCPC will automatically print a report that represents the display as shown in Figure 36 Example of Designations listing ECPC
38. URA LEMOS LAURA LEMOS 166564 Grahame Aulbury 0 22 48 SASS LAURA LEMOS LAURA LEMOS EEPEIPERTEREES 208783 Kerrie McClelland 029 O0 SASS LAURA LEMOS LAURA LEMOS A 188779 Nalini Caushik 0 9 30 SASS LAURA LEMOS LAURA LEMOS ere 232499 Nicole McFarlan 0 0 30 SASS LAURA LEMOS LAURA LEMOS WERINSUNUT 210711 Paul Wilson Gerona SASS LAURA LEMOS LAURA LEMOS 100183 BRIAN ALFORD 0 1 n SASS LAURA LEMOS LAURA LEMOS Allowances 360808 SHANE APPEL 0 6 o0 Misco LAURA LEMOS Sub Dissections 236060 Claire Borg 0 4 2 Misca LAURA LEMOS LAURA LEMOS 188779 Nalini Caushik 0 2 uU Misco LAURA LEMOS LAURA LEMOS Help On This Page 232499 Nicole McFarlan 0 11 45 Misco LAURA LEMOS LAURA LEMOS Y amp J Local intranet amp S 1 14pm FA NAL for User Lau 11 CEPS JDE Flo Inbox Microsoft Th 3ECPC USER GUID c Lu Figure 24 Example of Casual Claims by individual claimants View individual claimant details Click the claimant s name in that column to access the eCPC claim record for that pay period Select another pay period Click the Back button on the screen to return to the Display Casual Claims screen where you can select another pay period end date to view ECPC CEPS User Guide for Schools 42 25 March 2008 Chapter 10 Enquiries Casual Costs Report Chapter 10 Enquiries Casual Costs Report This function produces a report of all casual employee pay claims ent
39. What you should NOt dO oos osten ReU aewtaeencsoees a E 8 Parts of the Screenz ue buda IB 9 How to leavethe screen ne ie eter Perte ete Denies doe ee tutes 9 Chapter 2 Responsibilities 2 12 eire o rotae eu uo coe eene ens cn een see ect seeseesssces L Claimant s responsibility eres eeao reri eoa eo ino eoo no eo rane eeu ea eon eanereeeroaee sss L Verifier s responsibility esee cree e ert ORO SENE Utt ee tO EO Ur exesdct iu ivetes t eua eeeeue e lU Authoriser s responsibility 4 eee ee eee e ee eee eene eene seen sese es seeessseeesssees LO Chapter 3 Logon and Log Out of CCPC e eeeeeeee 11 How t LOG OM cL Wi E How tokos Ol cere PRO E RR PEE ts ice cease ta e Oa e LA Chapter 4 Enter Cami eee pieces e ene en eene Eater cepas ecneraeuascee LO Access the option ooi aor OE I RREERAS IE SQP ISO DRE Ss nO oen L5 Enter the details ueniat peers oen eisereen a LO Select the EniployGg 4e REEF NER PERRA ERN UEEE EE NE FERE IN Receta n Ge o sesse LT Enter Fortnightly Clalin iere eros etee esee peo qe in eee e6S ene eva te v Eti sevo erae eese saeva ever ies LS Existing claim uei n E eI Ie ES UR SEIN SORS S YR RE EA UN Ee eua eiS NEE 18 Enter the data intecis eto e eee eo e Eo ern p ene e eee eo hano Pa esee o ees Sao p ase ae eese os edos Seen stodosoe LO What does Same in a field mean seen 18 Add Split L
40. When this process can be completed This screen can be accessed as required Access the option Click on the Casual Employees option on the menu for the Casual Employee Enquiry screen See Figure 18 Example of Casual Employee Enquiry screen E eCPC eCPC Employee Display Microsoft Internet Explorer File Edit View Favorites Tools Help ay D i e amp Qs o x la Pp Search she Favorites A amp 7 A Address a https tstwww det nsw edu au jecpc Claimn Command New8FormID ECPCEMPCASUAL be Go Links amp Australian White Pages 2 Windows Marketplace amp DET amp ITB Helpdesk Leave Employee Self Service ESS Home ECPC 5 SIM OF EDUCATION AND TRAINING Doing Bus with Us Our Policies News Room Print This Page Home Logout Help Enter Claims Print Authorisation 22 Jul 2005 11 1 Authorise Claims Casual Employee prompt Select Employee Name Coghlan Cherilyn Denise Or Enter ID Casual Employees Perm Temp Employees View Claims go to top of page Casual Costs Cancelled Claims Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v jJ Local intranet M Nal for Us F 2pcsws O Inbox Mic C JecPc ua a G JecpcuaT Gh JECPC USE 11 15AM Figure 18 Example of Casual Employee Enquiry screen ECPC CEPS User Guide for Schools 34 25 March 2008
41. Z ecr M ecPcuA UA Ea Gh 3ECPCUSE 11 34am Figure 39 Example of Sub Dissection added to listing Deactivate a Sub Dissection Sub dissection can be coded as deactivated to ensure that they are not used Click onto deactivate in the same row as the sub dissection that you want to change The sub dissection will be automatically changed and appear in grey text If you do not use sub dissections in your school or location you can turn this field off on the data screens by deactivating all of the sub dissections ECPC CEPS User Guide for Schools 66 25 March 2008 Chapter 17 Maintain Table Sub Dissection eCPC eCPC Sub Dissection Maintenance Microsoft Internet Explorer File Edit view Favorites Tools Help ay 5 9 i gt w A OQ i A GA 0 Jerem Lu M Address amp https Jtstwww det nsw edu aujjecpc Claim Command SubDissectMaintenance amp Code 398 amp Action Togale amp Value Yes M Go Links Australian White Pages 9 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service E55 Home 7j ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Department Public X a t Doing Home i ndu n with Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Sub Dissection Maintenance Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Our Policies 22 Jul 2005 11 36 Enter Claims Sub Dissections Lis
42. a school classified P5 or P6 eCPC will not permit any user to authorise a claim they have changed except where the user is in a school classified P5 or P6 eCPC will not allow any user to input and authorise their own claim under any circumstance Access the option Click the Authorise Claim menu option for the Authorise Casual Claims screen See Figure 15 Example of Authorise Casual Claims pay period listing This screen shows the pay period end dates with casual claims awaiting authorisation Each line represents the number of claims awaiting authorisation for that pay period ECPC User Guide for Schools 29 25 March 2008 Chapter 6 Authorise Claim eCPC eCPC Claim Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay a i 2 2 S O O DAG Pw jr 60 3 m A Address EN https tstwww det nsw edu au jecpc Claim Command GoToEnquiry amp Action Authorise Eco Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Other Adult H S ndu y Education Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Claim Search Our Policies News Room Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims 22 Jul 2005 11 12 Print Authorisation Authorise Casual Claims Authorise Claim
43. age go to top of page Sent Items Micros F 2 PCSWS EXE Gy ECPC USER GUIDE Figure 4 Example of Log out screen ECPC CEPS User Guide for Schools 14 25 March 2008 Chapter 4 Enter Claim This process is used to enter pay claim records Who has access to this option The verifier enters the claim onto eCPC as well as e Ensures that the claimant has completed and signed the claim form or sign on register When this process can be completed Claims may be entered into eCPC daily weekly or fortnightly Access the option Click the Enter Claims menu The Enter Claim screen will be displayed see Figure 5 Example of Select Pay Period and Claim Type screen ECPC User Guide for Schools 15 25 March 2008 Chapter 4 Enter Claim A eCPC eCPC New Claim Microsoft Internet Explorer DES ar File Edit View Favorites Tools Help Qs Q x a Pp Search Sp Favorites B B im A Address https tstwww det nsw edu au jecpc Claim Command New amp FormID ECPCPERIOD I Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM OF EDUCATION AND TRAINING Our Policies Welcome LYN FRASER to eCPC at Narellan Public School Logout Help Enter Claims 21 Jul 2005 14 2 Print Authorisation Authorise Claims Enter Claim Select pay period end date Or Enter Date Casual E
44. aim Claims can be sorted by either employee number name claim type created by or authorised by eCPC eCPC Claim Search Results Microsoft Internet Explorer File Edit View Favorites Tools Help ay Om O HAG Duro perme GB Ae Address E https Jtstwww det nsw edu aujjecpc Claim Command Sort amp SortKey ClaimType amp Action Display x Go Links Australian White Pages 9 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC Sm DEPARTMENT OF EDUCATION AND TRAINING Department Home Print This Page Home Logout Help 08 Aug 2005 13 14 Enter Claims n Display Casual Claims for pay period 18 Jun 2005 to 01 Jul 2005 1 19 of 19 Print Authorisation Authorise Claims Employee Name DD HH MM Allowance Claim Type CreatedBy Authorised By 216461 Janis Brown 10 0 0 Teacher LAURA LEMOS 192679 PAUL CASE 0 6 a Teacher LAURA LEMOS LAURA LEMOS 188779 Nalini Caushik 2 3 0 Teacher LAURA LEMOS LAURA LEMOS EasuallEmploxeas 232499 Nicole McFarlan 9 6 0 Teacher LAURA LEMOS LAURA LEMOS AR 1163704 REBECCA NAPIER i0 0 0 Teacher LAURA LEMOS LAURA LEMOS Niewiclaims 100000 Thomas DE FRANCESCO 4 0 0 Teacher LAURA LEMOS LAURA LEMOS Casual Costs 361172 MARGARET CLISSOLD 0 6 0 Teacher LAURA LEMOS LAURA LEMOS Cancelled Claims 225511 Megan Edgecumbe 1 0 o Teacher LAURA LEMOS LAURA LEMOS 185822 LEE ANNE COWPER i 0 U HCA Teacher LA
45. ances listing screen ECPC CEPS User Guide for Schools 63 25 March 2008 Chapter 17 Maintain Table Sub Dissection This menu option provides a maintenance option for the Sub Dissections used by eCPC Sub Dissections are a mechanism to further classify the casual usage Who has access to this option The verifier or authoriser may access the Sub Dissections option When this process can be completed This option may be utilised as required Access the option Click the Sub Dissection menu option for the Sub Dissection screen See Figure 38 Example of Sub Dissection listing This screen can be used to e Add a Sub Dissection e View the Sub Dissection available e Deactivate a Sub Dissection e Change a Sub Dissection or e Delete a Sub Dissection Once a sub dissection has been used in a record it is flagged as In Use and cannot be deleted ECPC User Guide for Schools 64 25 March 2008 Chapter 17 Maintain Table Sub Dissection eCPC eCPC Sub Dissection Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay a cM Ba Om O DAG Deo perme O OA Address E https tstwww det nsw edu au jecpc Claim Command New amp FormID ECPCDISSECTLIST v Go Links Australian White Pages 2 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Doing wi Our Policies
46. ated documents Title Issued eCPC Online help Draft stage Modification log Request Who When number Reason ECPC CEPS User Guide for Schools 6 25 March 2008 Preface User profile descriptions The following describes who the users of eCPC are and their responsibilities Verifier The verifier is the person or persons in the school or location who have been nominated to check and enter the claimant s claim into eCPC This person is usually e The School Administrative Manager e The School Administrative Officer e A Head Teacher of a faculty e The Deputy Principal or e Any other nominated person Authoriser The authoriser is the person in the organisation with the necessary delegation or authority to authorise payment for employees working casually in schools This person is usually e The Deputy Principal e The Principal or e Any other nominated Senior Teacher or Administrator ECPC CEPS User Guide for Schools 7 25 March 2008 Chapter 1 System Functionality What you get eCPC provides the following Enter Claims e Teachers e SASS e Miscellaneous Employees Authorise Claims Casual Employees details Permanent Temporary Employees details Cost Reports Claims cancelled Maintain School or Location level data What you won t get eCPC does not provide any information for those employees who have been designated as Not to be employed Navigating around Navigation throughout
47. ction eCPC eCPC Sub Dissection Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q Bak LJ E a A yo Search se Favorites B ed ad A T Address E https itstwww det nsw edu aujjecpc Claim v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM OF EDUCAT AND TRAINING TAFE NSM Welcome LYN FRASER to eCPC at Narellan Public School Enter Claims Print Authorisation Authorise Claims Sub Dissections List Maintenance Casual Employees Um care Description Short Description Perm Temp Employees i View Claims Casual Costs Add new Sub Dissection Cancelled Claims T Sub Dissection Description Short Description Active Edit GEENETTESDS EE 151 690 C T Sports 151 690 C T S Yes s Perm Temp Employees 9 161 050 S T RELIEF 161 050Teac Yes Edit Accounts Delete Designati A ena ons 161 060 C S S T RELIEF 161 060 sass Yes Edit Allowances Delete SUH AUIsSecuons 213 777 Testing 213 777 Test Yes Edit Delete Help On This Page 361 260 C T T amp D 361 260 C T T amp D Yes Edit v Done g Local intranet NAL for Us F32PCswS O Inbox Mic F ec gt a Gy Jecpc uA Tih 3ecPcuAT Ul JECPC USE 11 39 aM Figure 41 Erample of Sub umm Changed to listing Delete a Sub Dissection Remember Once a sub dissection has been used in a record it is fla
48. current pay cycle for casual relief payroll Designation A designation is a classification of work defined by an Industrial Award Pay scales other industrial conditions and terms of employment are associated with a designation eg Clerk School Assistant Classroom Teacher Sub Dissection For local use only ie schools or locations can further classify the casual usage End of Document ECPC CEPS User Guide for Schools 72 25 March 2008
49. e Status Edit Cancelled Claims 06 Jun 2005 1 a a 306 Ext Funds Review 07 Jun 2005 1 0 0 306 Ext Funds Review 08 Jun 2005 1 0 306 Ext Funds Review Casual Employees 09 Jun 2005 1 0 0 306 Ext Funds Review urar TEE 10 Jun 2005 1 o 0 306 Ext Funds Review A it Allowances go to top of page Sub Dissections Help On This Page amp j Local intranet FA NAL for Us F12PCSWS O Inbox mic Be eCP Ghsecpcua Gy recpcuat Gy secpcuse 11 11AM Figure 10 Example of Claim Display authorised claims only screen If the claim is correct a total line will be displayed showing the time claimed for the pay period as e Total days e Hours and e Minutes Check the totals The verifier is responsible for checking that the displayed total matches the total for the claim Totals match If the total on the display matches that of the claim no further action is required You can either 1 Click Home to return to the Welcome screen or 2 Click the button to enter another claim ECPC CEPS User Guide for Schools 22 25 March 2008 Chapter 4 Enter Claim Totals do not match If the total on the display does not match that of the claim the verifier should complete the following Check the input values against the claim 2 Check any manually calculated totals Click the Change button re access the claimant s record correct any values and resave the claim Change the claim Click the Cha
50. e of Authorised Casual Claims The authorised column now displays whether the records have been authorised When a claim is authorised it is immediately written into the Casual Payroll System where it will be released for payment according to existing DET rules Remember Once a claim has been authorised you cannot change that claim If errors are found after a claim has been authorised refer the request to CEPS Bureau for advice IMMEDIATELY ECPC CEPS User Guide for Schools 32 25 March 2008 Chapter 7 Enquiries Casual Employee eCPC provides information for the following data for each of the claimants who have been recorded in the system Employee details Conditions Service history Employee number Surname First name Second name Address this information is not available to verifiers Date of birth this information is not available to verifiers Telephone number this information is not available to verifiers Approval number Date of approval Category Status and designation LWOP details LWOP expiry date Term Year Location Days Appointment history Status Days Hours Minutes ECPC User Guide for Schools 33 25 March 2008 Chapter 7 Enquiries Casual Employee Entry on duty e End date e Allowance Who has access to this option The verifier and the authoriser can both access this screen however the some of the data available is not available to verifiers
51. ed This option may be utilised as required Access the option Click the Account option under the Maintain Tables menu for the Accounts screen See Figure 35 Example of Accounts listing screen This screen can be used to view and print a listing and displays the following e Account Number e Full description Short description e Whether can be used for Teachers e School Administrative Support Staff e Miscellaneous The screen also indicates if an Account is active or deactivated A Y ina column indicates that the account is active and a N indicates that it has been deactivated ECPC User Guide for Schools 58 25 March 2008 Chapter 14 Maintain Tables Accounts F eCPC eCPC List Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay oO 7 Ch ys w Om O DAG Pave perme O Oo A Address E https tstwww det nsw edu aujjecpc Claim Command New amp FormID ECPCACCLIST v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING E Other Adult Home S NS i y Education Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC List Maintenance Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Our Policies News Room 22 Jul 2005 11 31 EntenGlains Accounts List Maintenance Print Auth
52. ees Accounts Designations Allowances Sub Dissections Help On This Page lt J Local intranet Inbox Microsoft or User Lau JDE Flo Figure 31 Example of Cancelled Casual Claims for Pay Period screen ECPC CEPS User Guide for Schools 52 25 March 2008 F eCPC eCPC Chapter 11 Enquiries Cancelled Claims play Cla File Edit View Favorites Microsoft Internet Explorer Tools Help Q ax z o x a s JO search Sp Favorites O ea D jw A E Address amp https tstwww det nsw edu au jecpc Claim Command Display amp DocumentID 317202 DEPARTMENT OF EDUCATION AND TRAINING Enter Claims Print Authorisation Authorise Claims Casual Employees Perm Temp Employees View Claims Casual Costs Cancelled Claims Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page Claim Summary Employee ID Name Location Pay Period Start Date Pay Period End Date Claim Lines red Day Hours Minutes 2005 1 0 0 2005 3 o 2008 3 o IAL For User Lau JDE Flo Account 150 U Vacancy 150 U Vacancy 302 Spec Purp E inbox Microsoft Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM Replaced Employee ID Our Polic Print This Page Home Logout Help 08 Aug 2005 13 2
53. ered on eCPC for the school or location for a specified pay period Note The Cost Report will only reflect claims entered via this functionality Who has access to this option The verifier or authoriser may access the Casual Costs report option When this process can be completed This option may be accessed as required What is on the report This report displays the following for the claims reported on e Date worked e Employee s name e Account charged e Sub Dissection used e Time worked Total cost for the account and on costs Indicates if the claim is waiting to be authorised or is being investigated by CEPS Bureau Access the option Click the Casual Costs option on the Enquiries menu for the Casual Costs Enquiry screen See Figure 25 Example of Casual Costs Enquiry screen ECPC CEPS User Guide for Schools 43 25 March 2008 Chapter 10 Enquiries Casual Costs Report This report can be customised by e Pay period or range of selected dates e Report sequence sort order e Casual type and e School or Location DET costed accounts billable or non billable accounts eCPC Casual Costs Enquiry Microsoft Internet Explorer File Edit View Favorites Tools Help ay z D se i A amp i E Qe e x la occu Favorites 4 63 2 wi A Address a https tstwww det nsw edu au jecpc Claim Command New8FormID ECPCCOSTS b Go Links amp Australian White Pages amp Windo
54. es which category is active or deactivated for each employee A Y in a column indicates that the category is active and a N indicates that it has been deactivated ECPC User Guide for Schools 56 25 March 2008 Chapter 13 Maintain Table Perm Temp Employees F eCPC eCPC List Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay A 71 y Q Bak J x a f j Search se Favorites 4 C3 iwi A Address E https Jtstwww det nsw edu au jecpc Claim Command New amp FormID ECPCEMPLISTPERMANENT v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Doing wi Our Policies Print This Page Home Logout Help 22 Jul 2005 11 31 Enter Claims Print Authorisation Authoriseiclaims Permanent ID Name Teacher SASS Misco 1090489 Allen Belinda Jane Yes No No 1085766 Barnett Jason es No No CSSUSUEMRIOREES 9041117 Bruce Judith Pearl No Yes No BELLE E SES 6465980 Burge Bronwyn Morgan Yes No No View Claims 7251745 Cameron Robert Michael es No No Casual Costs 7 RFERCITEFISETES 1098880 Chapman Maxine No Yes No 9050061 Chomicz Stephen Yes No No 1036680 Coghlan Geoffrey Yes No No 1073395 Deligiorgakis Karen Elizabeth Yes No No ERSVAENSOSUSSIERAOEE 6861320 Duke Wendy Ellen es No No RERHITECRS 1048629 Ebzery Leonie May es No No Designations 8
55. eview Accounts 24 May 2005 Grahame Aulbury 195 U Vacancy 423 700 C SASS 2h 0 min 39 44 0 00 Authorised Designations 24 May 2005 Melissa Guest 060 Merit Sel 414 260 TPL L amp N 3h O min 119 57 0 00 Review Allowances 24 May 2005 Melissa Guest 060 Merit Sel 414 260 TPL L amp N 3h 0 min 119 57 0 00 Review Sub Dissections 24 May 2005 PAUL CASE 140 M Lve Long 431 691 C T S 3h 0 min 119 57 0 00 Authorised 24 May 2005 PAUL CASE 034 Rel Small F 361 270 C S T amp D 3h 0 min 124 53 0 00 Authorised Help On This Page 24 May 2005 Total 522 68 0 00 v Casual Employees Perm Temp Employees View Claims Casual Costs Cancelled Claims y Local intranet JeCPCUAT Gh sec NAL For Us inbox Mic Figure 26 Example of Casual Costs Enquiry screen by Date Worked ECPC CEPS User Guide for Schools 46 25 March 2008 Chapter 10 Enquiries Casual Costs Report Sorted by Sub Dissection asual Costs Enquiry Repo rosoft Internet Explorer File Edit View Favorites Tools Help ay Y A D Om O A AG Powe rm BB A Address https tstumw det nsw edu aufjecpc Claim v Go Links Australian White Pages 2 Windows Marketplace DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Our Poli Print This Page Home Logout Help 22 Jul 2005 11 20 Enter Claims z A Casual Costs By Sub Dissection Print Authorisation
56. for a range of pay periods by entering the start date and the end date in these two fields ECPC CEPS User Guide for Schools 44 25 March 2008 Chapter 10 Enquiries Casual Costs Report Select a report sequence Click on the arrow on this field for the list of options that can be used to sort the report You have a choice of one of the following e Date see page 46 for an example e Sub Dissection see page 47 for an example e Account see page 48 for an example or e Claimant see page 49 for an example Select a casual type Click on the arrow on this field for the list of values related to the type of casual employee to report on You have a choice of one of the following e All casual employees e Teachers only SASS only e Miscellaneous Employees only Select School or Location DET costed accounts Click on the arrow on this field for the list of values related to the type of global billing to report on You have a choice of one of the following e All accounts e School or Location costed only or e DET costed only Run the report Once you have set up the parameters that you require for the report click the Submit button and the report will be presented on the screen Print the report You can print the report by clicking the Print button on the screen Click the Back button on the screen to return to the report parameter screen Examples of the reports The following are examples of the repo
57. gged as In Use and cannot be deleted but it can be deactivated You can permanently remove a Sub Dissection by clicking onto Delete in the same row as the sub dissection that you want to change for the Sub Dissection Delete screen Click the Delete Sub Dissection button on the Sub Dissection Delete screen and the Sub Dissection will be permanently deleted ECPC CEPS User Guide for Schools 68 25 March 2008 Chapter 17 Maintain Table Sub Dissection n Maintenance icrosoft Internet Explorer File Edit View Favorites Tools Help ay Qe T x a JO search she Favorites O B N jw x A Address amp https Jtstwww det nsw edu aujjecpc Claim Command SubDissectMaintenance amp Action Delete amp Code 39 M Go Links Australian White Pages Windows Marketplace amp DET ITB Helpdesk Leave Employee Self Service ESS Home CPC SIM DEPARTMENT OF EDUCATION AND TRAINING ment Our Polic 1e Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Sub Dissection Maintenance ome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help 22 Jul 2005 11 55 Enter Claims Print Authorisation E Sub Dissection deleted Authorise Claims Sub Dissections List ntenance Casual Employees Description Short Description Perm Temp Employees View Claims L l Casual Costs Add new Sub Dissection Cancelled Claims T Sub Dissection
58. his Page Home Logout Help Entenittaims 22 Jul 2005 11 3 Print Authorisation A Allowance List Maintenance Authorise Claims Description Short Description Teacher FAL FIRST AID ALLOWANCE SASS First Aid Allow FA1HP FA1 HCP PMP FA1 HCP PMP HCA HANDICAPPED CHILDRENS ALLOWANCE Handicapped es ADMINISTRATION OF PRESCRIBED MEDICATIONS Admin Medicat lt hy lun lt o lun Casual Employees lt o lu m lu Perm Temp Employees View Claims Casual Costs Cancelled Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Sub Dissections Help On This Page amp fiecpc Claim Command New amp FormID ECPCALLOWLIST s Local intranet ME Nal for Us F 2pcsws O Inbox Mic E Ul JecPCUA G JecPCUAT Cl JECPC USE 11 32 aM Figure 37 Example of Allowances listing screen Activate or deactivate an Allowance You can activate or deactivate an Allowance by clicking on the column that you want to change Eg Y activated changes to N deactivated This function adds or removes the allowance from the drop down list selections If you do not use allowances in your school or location you can turn this field off on the data screens by deactivating all of the allowances Print the listing Scroll to the bottom of the screen and click the Print button eCPC will automatically print a report that represents the display as shown in Figure 37 Example of Allow
59. imant is to furnish this information by completing a claim which may be one or both of the following e Casual Claim Form e Sign On Register Verifier s responsibility The verifier is responsible for ensuring that the claimant has correctly supplied the time and dates worked and that the claim has been signed by the claimant The verifier is also responsible for entering the claim data into eCPC and for ensuring that any errors are corrected in a timely manner Authoriser s responsibility It is the responsibility of the authoriser to review and to authorise all pay claims in a timely manner ECPC User Guide for Schools 10 25 March 2008 Chapter 3 Logon and Log Out of eCPC How to Logon Double click the icon to go to the Logon screen The first screen to appear is the logon screen eCPC eCPC crosoft Internet Explorer File Edit View Favorites Tools Help ay Om O DAG De drm O GS mA Address https tstwww det nsw edu aufjecpc Logon Command GoToHome v Go Links Australian White Pages 2 Windows Marketplace DET amp ITBHelpdesk Leave Employee Self Service ESSHome jECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Log On 21 Jul 2005 14 1 eCPC Login Welcome to eCPC Username Help On This Page Logon with either your desktop webmail username e g JCITIZEN12 amp password
60. ing Hrs amp Mins Account Replaced Sub Dissect Allowance Mon 06 06 1 a 306 Ext Funds Tue 07 06 1 306 Ext Funds Wed 08 06 1 0 306 Ext Funds Thu 09 06 1 0 0 306 Ext Funds Fri 10 06 1 0 0 306 Ext Funds Mon 13 06 HOLIDAY Tue 14 06 o j v E v Wed 15 06 0 0 Same x Same v Same v v Thu 16 06 o 0 Same Same v Same v Fri 17 06 0 0 Same v Same v same M v Save __ Add Split Days nn tn tan nf nanc Y amp Done g Local intranet Nal for Us aa Inbox Mic Bececrecr Ghsecpcua Gysrececuat Gy JECPC USE 11 09am Figure 7 Example of Claim Entry with Authorised Entry Enter the data Input the data as supplied by the claimant and as it applies to the claim What does Same in a field mean Some of the fields default to Same This means that the input for that field will be the same as the field immediately above it ECPC CEPS User Guide for Schools 18 25 March 2008 Chapter 4 Enter Claim eCPC eCPC Modify Claim Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q Bak LJ x a K Search se Favorites O e z A Address https tstwww det nsw edu au jecpe Claim x zd Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service E55 Home 7j ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Department Traininc 2 Othe t ss TU
61. is option may be accessed as required Access the option Click on the View Claim option on the Enquiries menu for the Display Casual Claims screen See Figure 22 Example of View Claim by Pay Period This screen lists casual claims for the school in the pay periods that they occurred Both authorised and unauthorised claims are included in the totals given ECPC User Guide for Schools 39 25 March 2008 Chapter 9 Enquiries View Claim CPC Claim Search Microsoft Internet Explorer File Edit View Favorites Tools Help Q ax Q x a n JO search sie Favorites B S m A Address e https tstwww det nsw edu au jecpc Claim Command GoToEnquiry amp Action Display v Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Er c Traininc Other Adult n PR Ne TAFE NSW Industry Education rr i Our Policies New eCPC Claim Search Print This Page Home Logout Help Enter Claims 22 Jul 2005 11 17 Print Authorisation Display Casual Claims Authorise Claims Select a recent Pay Period Pay Period End Date No of Casual Claims 20 May 2005 2 Casual Employees 03 Jun 2005 5 Perm Temp Employees 17 Jun 2005 8 View Claims 01 Jul 2005 19 Casual Costs 29 Jul 2005 2 Cancelled Claims Or Enter a Date Casual Employees go to top of page Perm Temp Employees Accounts
62. is takes to another screen Click the Back button on the screen to return to the Authorisation Sheet screen Produce the print out Click the Print button on the screen to produce the printed copy which represents the screen as represented in Figure 14 Example of Casual Claims awaiting authorisation ECPC CEPS User Guide for Schools 27 25 March 2008 Chapter 5 Print Authorisation Back button Click the Back button on the screen to return to the payment period selection screen ECPC CEPS User Guide for Schools 28 25 March 2008 Chapter 6 Authorise Claim This procedure authorises payment for a casual employee working within the school or location The authoriser must have the Authorisation Sheet and may also benefit from reviewing the Claim forms or the Sign On Register Who has access to this option Authorisers are the only individuals who can complete this process When this process can be completed This process is completed when there are casual claims awaiting authorisation NOTE Prior to authorisation of claims for submission for payment it is a requirement that the Print Authorisation sheet be printed and attached to the source documentation within the school This sheet is to be signed off by the authorising officer and held at the school for future reference NOTE regarding segregation of duties eCPC will not permit any user to input verify and authorise the same claim except where the user is in
63. mployees STUARTS Select Claim Type Teacher v View Claims Casual Costs Cancelled Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v Done a Local intranet E FA NAL for User Laur Sent Items Micros sh Cl ECPC USER GUIDE By ecce Figure 5 Example of Select Pay Period and Claim Type screen Enter the details Input the values required in the following fields Select pay period end date The default for this field is the current pay period If you want to change the pay period to an earlier one click on the arrow on this field and scroll through the list When you find the date you want click it once This list shows only the last six 6 pay periods Or Enter Date If you want a pay period that falls earlier than the ones presented on the list you can enter a date in this field in dd mm yy format If the date entered does not end on a payment period end date eCPC will change the date to the Payment Period that it falls into Select Claim Type Click on the arrow on this field and scroll through the list of claim types on the database When you find the claim type you want click it once ECPC CEPS User Guide for Schools 16 25 March 2008 Chapter 4 Enter Claim Submit button Click the submit button for the Casual Employee Select screen See Figure 6 Example of Casual Employee Selec
64. nction produces a listing of all claims which have been cancelled for a given pay period Who has access to this option The verifier or authoriser may access the View Claim option When this process can be completed This option may be accessed as required Access the option Click on the View Claim option on the Enquiries menu for the Display Casual Claims screen See Figure 30 Example of Display Cancelled Casual Claims screen This screen lists casual claims that have been cancelled for the school in the pay periods that they occurred ECPC User Guide for Schools 50 25 March 2008 Chapter 11 Enquiries Cancelled Claims eCPC eCPC Claim Search Microsoft Internet Explorer x File Edit View Favorites Tools Help ay O OBO D yr O BB m A Address ie https tstwww det nsw edu aujjecpe Claim Command GoToEnquiry amp Action Cancelled v Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Department Training 8 Other Adult Home Industry Education Our Polic Print This Page Home Logout Help Enter Claims 08 Aug 2005 13 2 Print Authorisation Display Cancelled Casual Claims Authorise Claims Select a recent Pay Period Pay Period End Date No of Casual Claims Casual Employees 01 Jul 2005 1 Perm Temp Employees 12 Aug 2005 1 View Claims Casual
65. ng of all claims records authorised for that pay period See Figure 17 Example of Authorised Casual Claims ECPC CEPS User Guide for Schools 31 25 March 2008 Chapter 6 Authorise Claim eCPC eCPC Claim Search Results Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q Bak Q x a f Pp Search se Favorites O B e fa A Address E https tstwww det nsw edu au jecpc Claim v Go Links Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Doing wi Our Policies Welcome LAURA LEMOS to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims 08 Aug 2005 13 08 Print Authorisation v 1 Claims authorised Authorise Claims Authorised Casual Claims for pay period 04 Jun 2005 to 17 Jun 2005 1 3 of 3 Casual Employees AraC Employee Name DD HH MM Allowance Claim Type View Claims 360808 SHANE APPEL O 4 0 Misco Yes Casual Costs 188779 Nalini Caushik O 15 45 SASS No Cancelled Claims 188779 Nalini Caushik O 3 Misco No Authorise More Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v Lv Local intranet FA NAL for User Lau t i CEPS JDE Flo Inbox Microsoft wi JECPC USER GUID Figure 17 Exampl
66. nge button to make changes to the claim you are viewing The casual employee may request a hard copy confirmation of their claim Claim details recorded on the system may be amended or deleted right up until they have been AUTHORISED Z eCPC eCPC Display Claim Microsoft Internet Explorer File Edit View Favorites Tools Help ae Q Back gt x a N P Search se Favorites e X p id A Address je https Jtstwww det nsw edu aujjecpc Claim Command Display amp DocumentID 316726 x Go Links Australian White Pages Windows Marketplace vet amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM Location 2704 Pay Period Start Date 18 Jun 2005 Casual Employees i PEEUUTONIEWEIBYCER Pay Period End Date 01 Jul 2005 View Claims Claim Lines Casual Costs Date Replaced i i P Reasi cE Worked Day Hours Minutes Account Employee ID Dissection Allowance Status Edit 20 Jun 302 Spec T 2005 1 o o Purp 457 690 Compu Entered Edit Casual Employees pim 1 0 0 E 457 690 Compu Entered Edit Perm Temp Employees m m E FEN 1 o n Erin 457 690 Compu Entered Edit Designations 23 Jun 302 Spec Ris wances 2005 1 Purp 457 690 Compu Entered Edit Sub Dissections 24 Jun 302 Spec 424 690 C T 2005 1 g o Purp ASP Entered Edit Help On This Page 27 Jun 302 Spec 424 690 C T n 1 0 0 Entered Edit anak 2005 Purp ASP 28 Jun 302 Spec 424 690 C T 2005 NES i Purp pe Entered Edit 29 Jun 302 Spec 424 690 C T 2005 1 i
67. o vi Hours If the claim is for less than a full day type in the number of hours in the box under this heading and next to the day that it applies to Minutes Type in the number of minutes worked if applicable in the box under this heading and next to the day that it applies to Account This is the value that represents what charge the work will be applied to Click on the arrow on this field and scroll through the list of values When you find the value that you want to use click it once to select it If the account you want is not on the drop down list you must contact CEPS Bureau for assistance ECPC CEPS User Guide for Schools 19 25 March 2008 Chapter 4 Enter Claim Replaced Click on the arrow on this field and scroll through the list of employees When you find the employee that this casual has replaced click the name once to select it Note It is important to select the employee for whom leave has been granted in this field If the casual is replacing employee A who is subsequently replacing employee B the replaced employee is actually employee B Sub Dissect This is the value that further represents what charge the work will be applied to Click on the arrow on this field and scroll through the list of values When you find the value that you want to use click it once to select it If you do not use sub dissection in your school or location you can turn this field off See Chapter 17 Maintain Table Sub
68. ol This is a data Home Logout Help input field Type Enter Claims in the data you 24 Jul 21 Print Authorisation eamm require Click this button i i nter aim These are authorise Claims to return to the the menu Select pay period end date 29 Jul 2005 Welcome screen options Casual Employees Hbi caa Bd Text m Perm Temp Employees Select Claim Type Teacher 4 blue is a iew Claims hyperlink candaca D Click this button to to access CancellediCiaims select the claim the type options Casual Employees Click this type of Perm Temp Employees button to complete Accounts a task Designations Allowances Sub Dissections Help On This Page m Done amp J Local intranet MEME ILI F2P cswS O Inbox mic e E Ghtecpcua E EE 10 53am How to leave the screen Some of the screens have Back buttons that when clicked return to the screen you were just on If the screen does not have this button click the Home button to return to the Welcome screen ECPC CEPS User Guide for Schools 9 25 March 2008 Chapter 2 Responsibilities Claimant s responsibility The claimant is the casual employee that the eCPC record relates to The claimant is responsible for notifying the school or location of the following information 1 Dates that work was performed in that school or location 2 Full day or hours and minutes worked per day 3 Allowances claimed for the day The cla
69. olicies Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims 22 Jul 2005 11 1 Authorise Casual Claims for pay period 07 May 2005 to 20 May 2005 1 2 of 2 Print Authorisation Authorise Claims Employee Name DD HH MM Allowance Claim Type Authorise 216461 Janis Brown 10 0 0 HCA Teacher v Toae 236060 Claire Borg 0 2 2 Misco Perm Temp Employees View Claims CERTIFIED THE NUMBER OF HOURS HAS BEEN CHECKED AGAINST PRINT AUTHORISATION SHEET Casual Costs Cancelled Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page v amp Lv Local intranet 0 NAL for Us Fi2PcSWS B Inbox Mic L ec cp C JeCPCUA jecpcuat Wh secpcuse 11 13AM Figure 16 Example of Authorise individual claims View the claimant s details If you would like an on screen display of the individual claimant s claim form click on the claimant s name in the Name column See Chapter 9 Enquiries View Claim Click the Back button on the View Claim screen to return to the Authorisation Casual Claim screen Authorise the claim Click on the box next to the claim to be authorised The field will change from Q to M Once you have ticked all of the claims to be authorised click the Submit button The system will rebuild the Casual Claim screen to display a listi
70. or your Employee Self Service username e g jane a citizen amp password Password Forgotten your ESS password Go to here NOTE If you require assistance with your login please call IT Help Services 1800 338 483 available between 8 30 am and 5 30 pm Monday to Friday go to top of page amp Local intranet E FA NAL for User Laur Sent Items Micros FY 2 PCSWS EXE gt 42 Microsoft Office EE 2 16 PM Figure 1 Example of eCPC Logon Screen Enter your User ID and Password ECPC User Guide for Schools 11 25 March 2008 Chapter 3 Logon and Log Out of eCPC You will be taken to the eCPC Welcome screen See Figure 2 Example of the Welcome screen osoft Internet Explorer File Edit View Favorites Tools Help a Q Back x a yo Search she Favorites Ag e ad A Address ja https tstwww det nsw edu ausjecpc Logon M Go Links amp Australian White Pages 9 Windows Marketplace amp DET ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7 SIM DEPARTMENT OF EDUCATION AND TRAINING Department Home E 5 Indus Education Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Home Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help Our Policies Room Enter Claims 21 Jul 2005 14 2 Print Authorisation eCPC Home Authorise Claims Welcome LYN FRASER to eCPC There are outstanding claims to authori
71. orisation UHIDLISEIGIAIE Code Description Oncost School Teacher SASS Misco 9o Costed 005 STATE INTEGRATION CASUAL RELIEF Y Yes Yes Yes Casual Employees 034 RELEASE RELIEF SMALL SCHOOLS FINANCE N Yes Yes Yes Perm Temp Employees PRIMARY ViawiClnince 047 RELEASE RELIEF SCH SELF EVALUATION amp IMPROVE N Yes Yes Yes PRI Casual Costs PSE 060 PRIMARY RELIEF MERIT SELECTION N Yes Yes Yes 078 SASS 2003 ADDITIONAL FUNDING PRIMARY N Yes Yes Yes 100 SICK LEAVE SHORT TERM PRIMARY TEACHERS Y Yes Yes 105 OTHER LEAVE SHORT TERM PRIMARY TEACHERS Y Yes Yes Casual Employees T 110 SICK LEAVE LONG TERM 1ST 10 DAYS PRIM TCH Y Yes Yes AWARD Accounts DOSIGREHURS 115 SICK LEAVE LONG TERM 11 DAYS PRIMARY N Yes Yes a TEACHERS A RANE 120 OTHER LEAVE LONG TERM ABSENCE 1ST 10 DAYS Y Yes Yes Sub Dissections TCH AWD 125 OTHER LEAVE LONG TERM ABSENCE 11 DAYS PRIM N Yes Yes Help On This Page Lv Local intranet M NALForUs a WS O inbox Mic L Lu Wy JeCPC UA Gy JecPcUAT Ul 3ECPCUSE amp 11 31 AM Figure 35 Example of Accounts listing screen Activate or deactivate an Accounts You can activate or deactivate an Account by clicking on the column that you want to change Eg Y activated changes to N deactivated This function adds or removes the account from the drop down list selections Print the listing Scroll to the bottom of the screen and click the Print button eCPC
72. parte Sc j TAFE NSW industry tio Us Our Policies Home gt gt Employment w CPC Casual Claims gt gt eCPC Modify Claim Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help 21 Jul 2005 14 2 Casual Claim Entry Teacher Employee ID 216461 Janis Brown Pay Period 18 Jun 2005 To 01 Jul 2005 Day yin Hrs amp Mins Account Replaced Sub Dissect Allowance Mon 20 06 v 0 0 302 Spec Purp M 457 690 Compu b he Tue21 06 v jo o 302SpecPurp v Same v 457 690 Compu v wed 22 06 M 0 0 302 Spec Purp Same w 457 690 Compu v Jj Thu23 06 M o 0 302 Spec Purp Same w 457 690 Compu v hd Fi24 0 o o so2SpecPup v same _ 424 690 C T asp v Mon 27 06 v 0 302 Spec Purp Same v 424 690 C T ASP v v Tue 28 06 M 0 0 302 Spec Purp v Same 424 690 C T ASP v v Wed 29 06 M 0 0 302 Spec Purp Same M 424 690 C T ASP v M Thuaso 06 vg o o so2SpecPup v Same _ w am escmo v w Fri 01 07 v 0 0 302 Spec Purp Same 423 690 C T Nj b Save Add Split Days 3 Done yy Local intranet E ANAL for User Laur sent Items Micros F 2 PCSWS EXE Gi ECPC USER GUIDE z C Modif JN 2 29PM Figure 8 Example of Casual Claim Entry screen Whole Day If the claim is for a full day click on the box next to that day The field will change from t
73. r deactivate a Designation ceecceceeececesececeeeeceeeeeeeseerenseeenes 61 Print th TSG ss cadesvacsccssenisasepeasseaneset snsstenvacsddvedes santa datasscadstissdetssassvaccexestsadsiens sees 61 Chapter 16 Maintain Tables Allowances eee eere nenne eee 02 ACCESS Ihe ODOTL oinnes tela read ie sc I6 Xu soana Ea EU ME Eoo e EAR S ke AERE E CUe RE RR Cos eR piasta iadesi tse 62 Activate or deactivate an Allowance seeeeeeeeeeenee nemen 63 Print th listing iius deii bera sat ei D ti cavinsheacheiisevacicciuaniecduisleieiuisinereicdeasecvennsens 63 ECPC CEPS User Guide for Schools 3 25 March 2008 Preface Chapter 17 Maintain Table Sub Dissection OF ACCESS The ODUOT ui ico p trad eire aed ivre ise bM Ee cue eva ob pe eb ano za isse toi eu sasuke ed borea D Add a Sub DISSeCUOD oie error oeke notre noa a ten E e Ep eRR koe ao ov eet rae e eose iv Fe ek eura eia oss e ON Deactivate a Sub Dissection eee eee esee e esee esee esses seo ss ees ss es sseesssesss 60 Edit a Sub Dissection eee eee eee eres eee ee eene eene ee so sese se ense esse sssesesessse e 7 Delete a Sub Diss CtiOms e ME 6S Print the TSUN Dooce cesices cca DDR MIRROR Gu ORI i Chapter 18 Select School 2eietteie rete ert or cene e eoo eno eco eres o subse nude 7 0 Access THE OPP GLO emer Glossary of Terns PU 2
74. rts by each sort criteria ECPC CEPS User Guide for Schools 45 25 March 2008 Chapter 10 Enquiries Casual Costs Report Sorted by Date Worked asual Costs Enquiry Repo rosoft Internet Explorer File Edit View Favorites Tools Help ay Y A pat Om O HAO Powe rm O BB mw A Address hetps estwww det nsw edu auyjecpe Claim v Go Links Australian White Pages 2 Windows Marketplace DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Our Poli Print This Page Home Logout Help 22 Jul 2005 11 19 Enter Clai nter Claims Casual Costs By Date Worked Print Authorisation Authorise Claims Casual Claims for All Casuals in date range 21 May 2005 to 03 Jun 2005 Casual Claims for All Accounts Date Worked Casual Account Sub Dissection Time Cost On Costs Status 23 May 2005 Claire Borg 302 Spec Purp 1h 0 min 0 00 0 00 Review 23 May 2005 Claire Borg 302 Spec Purp 1h 0 min 0 00 0 00 Review 23 May 2005 Grahame Aulbury 195 U Vacancy 423 700 C SASS 3h 0 min 59 16 0 00 Authorised 23 May 2005 Kerrie McClelland 005 Integration 3h 15 min 59 22 0 00 Authorised 23 May 2005 Kerrie McClelland 303 PSA Relief 3h 0 min 0 00 0 00 Authorised 23 May 2005 Melissa Guest 060 Merit Sel 414 260 TPL L amp N 1 Day 239 14 0 00 Review Casual Employees 23 May 2005 Total 357 52 0 00 Perm Temp Employees 24 May 2005 Claire Borg 302 Spec Purp ih 0 min 0 00 0 00 R
75. s z Select a Pay Period Pay Period End Date No of Casual Claims 06 May 2005 1 Casual Employees 5m rum 20 May 2005 2 erm Temp Employees E 03 Jun 2005 T iew Claims 17 Jun 2005 3 Casual Costs 01 Jul 2005 3 Cancelled Claims 29 Jul 2005 2 go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page I a Local intranet wi JECPC USE j 11 13AM NAL For Us 2 PCSWS O Inbox Mic E Ul JecPCUA Gh secPCUAT Figure 15 Example of Authorise Casual Claims pay period listing Select the Pay Period End Date Click on the pay period that requires authorisation for the Authorisation Sheet screen See Figure 16 Example of Authorise individual claims This screen displays each individual claimant with outstanding claims ECPC CEPS User Guide for Schools 30 25 March 2008 Chapter 6 Authorise Claim eCPC eCPC Claim Search Results Microsoft Internet Explorer File Edit View Favorites Tools Help ay i p wl Q Bak LJ x a pe Search Sie Favorites O A ga iwi A Address E https tstwww det nsw edu aujjecpc Claim Command DoEnquiry amp PayPeriodEndDate 20 May 2005e amp Action Authorise v Go Links Australian White Pages 2 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Dep Our P
76. se Casual Employees Pa ec You are currently running in Test View Claims Casual Costs Please select your option from the menu Cancelled Claims go to top of page Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page lt g Local intranet Sent Items Micros P 2 PCSWS EXE Gy ECPC USER GUIDE Figure 2 Example of the Welcome screen You can now select an option from the menu ECPC CEPS User Guide for Schools 12 25 March 2008 Chapter 3 Logon and Log Out of eCPC If your username or password is incorrect you will get a login failure screen See Figure 3 Example of Login Failure screen eCPC eCPC Log On Microsoft Internet Explorer File Edit View Favorites Tools Help ay Qe o x a yo Search she Favortes O e i id A Address E https tstwwwi det nsw edu aufjecpc Logon vj kd co Links Australian White Pages Windows Marketplace DET ITBHelpdesk 4 amp Leave Employee Self Service ESS Home ECPC SIM AND TRAINING Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Log On x Login failed Help On This Page Welcome to DET s electronic casual pay claim system eCPC 07 Sep 2005 15 27 Username llamas Logon using your DET User Id e g jane a citizen amp password alternatively you can use your desktop webmail Network Id e g JCITIZEN12
77. st Maintenance Description Short Description 999 111 JE JECPC Add new Sub Dissection ECPC CEPS User Guide for Schools 65 25 March 2008 Chapter 17 Maintain Table Sub Dissection eCPC eCPC Sub Dissection Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q Bak LJ x a e Pp Search se Favorites ea g 2 id A Address EN https tstwww det nsw edu au jecpc Claim v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OME OF EDUCATION MER al AND TRAINING ESSE Enter Claims Print Authorisation Authorise Claims Sub Dissections List Maintenance Description Short Description Perm Temp Employees RENIN View Claims Casual Costs Add new Sub Dissection Cancelled Claims M z Sub Dissection Description Short Description Active Edit 999 111 JECPC JECPC Yes Edit Casual Employees Delete Perm Temp Employees i 151 690 C T Sports 151 690 C T S Yes Edit Accounts Delete Desi ti M ene on 161 050 S T RELIEF 161 050Teac Yes Edit Allowances Delete BUPSISSEFURIS 161 D60 C S S T RELIEF 161 D60 sass Yes Edit Delete Help On This Page 213 777 Testing 213 777 Test Yes Edit ljecpc Claim Command New amp FormID ECPCEMPCASUAL Lv Local intranet M Nal for Us rizPcSwS O Inbox Mic
78. t Maintenance Print Authorisation Authorise Claims Description Short Description P Sub Dissection Casual Employees Perm Temp Employees View Claims Description Short Description Active Edit Casual Costs 999 111 JECPC JECPC No Edit Cancelled Claims Delete 151 690 C T Sports 151 690 C T S Yes Edit Delete 161 050 S T RELIEF 161 050Teac Yes Edit Casual Employees Delete P ALE E I gt d a 161 060 C S S T RELIEF 161 060 sass Yes Edit Accounts Delete pesionations 213 777 Testing 213 777 Test Yes Edit Allowances Delete SubsDissertions 361 260 C T T amp D 361 260 C T T amp D Yes Edit Delete Help On This Page 361 270 C S T amp D 361 270 C S T amp D Yes Edit v Done Lv Local intranet Fj2pcsws Inbox mic z ecp Wl JeCPCUA Ty jecpcuaT Gh JECPC USE Figure 40 Example of Sub Dissection added to listing Edit a Sub Dissection You can change the description and the short description by clicking onto Edit in the same row as the sub dissection that you want to change for the Sub Dissection Maintenance screen Sub Dissections List Maintenance Sub Dissection Maintenance Description Short Description 999 111 JE 999111 JE Submit Change Alter any one of the values and click the Change Sub Dissection button to save the change ECPC CEPS User Guide for Schools 67 25 March 2008 Chapter 17 Maintain Table Sub Disse
79. t Screen Select the Employee This screen is used to select which employee you would like to enter a pay claim for Select Employee Name Click on the arrow on this field and scroll through the list of employees on the database When you find the employee you want click the name once Enter Casual Employee Number Alternatively if you know the employee s Casual Employee Number enter it here A eCPC eCPC New Claim Microsoft Internet Explorer File Edit View Favorites Tools Help Qs c x la yo Search she Favortes 2 A id A Address amp https itstwww det nsw edu aujjecpc Claim M Go Links amp Australian White Pages gt Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7 SIM DEPARTMENT OF EDUCATION AND TRAINING Department Home Sch v Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC New Claim Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help Our Policies Enter Claims Print Authorisation 21 Jul 2005 14 2 Authorise Claims Enter Claim Select Employee Name HEEREN Casual Employees OrEnter ID Perm Temp Employees View Claims Casual Costs go to top of page Cancelled Claims Casual Employees Perm Temp Employees Accounts Designations Allowances Sub Dissections Help On This Page L7 Local intranet ANAL For User Laur
80. t temporary o Days for permanent temporary employment Who has access to this option The verifier and the authoriser can both access this screen When this process can be completed This screen can be accessed as required Access the option Click on the Perm Temp Employee Enquiry option on the Enquiries menu for the Permanent Temporary Employee Enquiry screen See Figure 20 Example of Permanent Temporary Employee Enquiry Select screen ECPC User Guide for Schools 36 25 March 2008 Chapter 8 Enquiries Permanent Temporary Employees A eCPC eCPC Employee Display Microsoft Internet Explorer File Edit View Favorites Tools Help ay i C 9h m Q Bak LJ x a p Search se Favorites 4 A amp A Address E https tstwww det nsw edu aujjecpc Claim Command Newe amp FormID ECPCEMPPERMANENT v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC SIM DEPARTMENT OF EDUCATION AND TRAINING Dep Our Policies Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Enter Claims Print Authorisation 22 Jul 2005 11 16 Authorise Claims Employee prompt Select Employee Name Allen Belinda Jane J Or Enter ID nd Casual Employees Perm Temp Employees View Claims go to top of page Casual Costs Cancelled Claims Casual Employees Perm Temp Employees Accounts
81. ton again More lines will be added for that day Save the claim details When the verifier has finished entering the data the Save button should be clicked to save the data input so far Saving the claim will also validate the information and the Claim Display screen will be presented See Figure 10 Example of Claim Display authorised claims only screen ECPC CEPS User Guide for Schools 21 25 March 2008 Chapter 4 Enter Claim eCPC eCPC Display Claim Microsoft Internet Explorer File Edit view Favorites Tools Help ay Qs Q x a Pp Search she Favorites B N z A Address E https itstwww det nsw edu aujjecpc Claim Links Australian White Pages 9 Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7 SIM DEPARTMENT OF EDUCATION AND TRAINING Department Public X Ot t Doing Home i ndu n with Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt eCPC Display Claim Welcome LYN FRASER to eCPC at Narellan Public School Print This Page Home Logout Help Our Policies 22 Jul 2005 11 11 Enter Claims s Claim Summary Print Authorisation Authorise Claims Employee ID 226811 Name Melissa Guest Location 2704 Pay Period Start Date 04 Jun 2005 Casual Employees Perm Temp Employees Pay Period End Date 17 Jun 2005 View Claims Claim Lines Eestallcasts Date Worked Day Hours Minutes Account Replaced Employee ID Dissection Allowanc
82. ure 18 Example of Casual Employee Enquiry screen eere 34 Figure 19 Example of Casual Employee Detail Enquiry screen eee 35 Figure 20 Example of Permanent Temporary Employee Enquiry Select screen 37 Figure 21 Example of Permanent Temporary Employee Enquiry Details screen 38 Figure 22 Example of View Claim by Pay Period eee 40 Figure 23 Example of Casual Claims by individual claimants esses 41 Figure 24 Example of Casual Claims by individual claimants esses 42 Figure 25 Example of Casual Costs Enquiry screen eeeeeeeeee 44 Figure 26 Example of Casual Costs Enquiry screen by Date Worked 46 Figure 27 Example of Casual Costs Enquiry screen eeeeeeeeeee 47 Figure 28 Example of Casual Costs Enquiry screen seeeeeeeeeee 48 Figure 29 Example of Casual Costs Enquiry screen esee 49 Figure 30 Example of Display Cancelled Casual Claims screen sssss 51 Figure 31 Example of Cancelled Casual Claims for Pay Period screen 52 Figure 32 Example of Cancelled Casual Claim Display screen esssss 53 Figure 33 Example of Casuals Employees screen 55 Figure 34 Example of Permanent Temporary Employees screen esses 57 Figure 35 Example of Accounts listing
83. will automatically print a report that represents the display as shown in Figure 35 Example of Accounts listing screen ECPC CEPS User Guide for Schools 59 25 March 2008 Chapter 15 Maintain Table Designations This process provides an option to view activate deactivate or print the designation Activated designations are added to the drop down list fields Who has access to this option The verifier or authoriser may access the Designations option When this process can be completed This option may be utilised as required Access the option Click the Designations option under the Maintain Tables menu for the Designations screen See Figure 36 Example of Designations listing This screen can be used to view and print a listing and displays the following e Full description e Short description e Whether can be used for Teachers e School Administrative Support Staff e Miscellaneous Employees ECPC User Guide for Schools 60 25 March 2008 Chapter 15 Maintain Table Designations F eCPC eCPC List Maintenance Microsoft Internet Explorer File Edit View Favorites Tools Help ay z a BB o Om O DAG Powe perme O GB Ae Address E https tstwww det nsw edu aujjecpc Claim Command New amp FormID ECPCDESIGLIST v Go Links Australian White Pages Windows Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 73 SIM DEPARTMENT OF ED
84. ws Marketplace amp DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home C ECPC 7j SIM Department ublic rain Other Adult d Our Policies Home SE ndu ducation Home gt gt Employment with Us gt gt eCPC Casual Claims gt gt Casual Costs Enquiry Welcome LYN FRASER to eCPC at Narellan Public School Home Logout Help Enter Claims 22 Jul 2005 11 16 Print Authorisation Authorise Claims Casual Costs Enquiry Select a Pay Period 29 Jul 2005 EER or Enter a Date Range Perm Temp Employees View Claims To Select a report sequence Date Worked Cancelled Claims Select Casual Type All Casuals m School DET Costed Accounts All Accounts v c 1 Empl B asua mployees Perm Temp Employees Accounts go to top of page Designations Allowances Sub Dissections Help On This Page v ljecpc Claim Command New amp FormID ECPCCOSTS amp j Local intranet Gh JecPC UA Tih JeCPCUAT M Nal for Usu F 2pcsws E Inbox mic a ec Ty JECPC USE 11 18 AM Figure 25 Example of Casual Costs Enquiry screen Select a date range You can order the report for a specific pay period or a range of dates Select a Pay Period Click on the arrow on this field and scroll through the list of pay periods When you find the pay period that you want to report on click that date once Enter a From Date and a To Date You can elect to print the report
85. y screen ECPC CEPS User Guide for Schools 47 25 March 2008 Chapter 10 Enquiries Casual Costs Report Sorted by Account asual Costs Enquiry Repo rosoft Internet Explorer File Edit View Favorites Tools Help ay Y A D Om O A EG Powe rm BB A Address https tstumw det nsw edu aufjecpc Claim v Go Links Australian White Pages 2 Windows Marketplace DET amp ITB Helpdesk amp Leave Employee Self Service ESS Home ECPC 7j SIM DEPARTMENT OF EDUCATION AND TRAINING Our Poli Print This Page Home Logout Help 22 Jul 2005 11 22 Enter Claims Casual Costs By Account Print Authorisation Authorise Claims Casual Claims for All Casuals in date range 21 May 2005 to 03 Jun 2005 Casual Claims for All Accounts Account Date Worked Casual Sub Dissection Time Cost On Costs Status 005 Integration 23 May 2005 Kerrie McClelland 3h 15 min 59 22 0 00 Authorised 005 Integration Total 59 22 0 00 034 Rel Small F 24 May 2005 PAUL CASE 361 270 C S T amp D 3h 0 min 124 53 0 00 Authorised 034 Rel Small F Total 124 53 0 00 060 Merit Se 23 May 2005 Melissa Guest 414 260 TPL L amp N 1 Day 239 14 0 00 Review 060 Merit Se 24 May 2005 Melissa Guest 414 260 TPL L amp N 3h O min 119 57 0 00 Review Casual Employees 060 Merit Se 24 May 2005 Melissa Guest 414 260 TPL L amp N 3h 0 min 119 57 0 00 Review Perm Temp Employees 060 Merit Se 25 May 2005 Melissa Guest 414 260 TPL L amp N 3hOmin 119 57 0 00 Review

Download Pdf Manuals

Related Search

Related Contents

Quasar VM-D101 User's Manual  Modeleur Technique -‐ Maquettiste  Planet Technology FNSW-4800 User's Manual  Philips FM64MD45K  Delta Electronics Programmable Logic Controller DVP-SA User's Manual    Controlling the Red Epic using the Laptop copy  Investissements d`avenir mode d`emploi  User Manual  Quickie GT Owners Manual  

Copyright © All rights reserved. Failed to retrieve file