USER GUIDE: CONTROLLED WASTE TRACKING SYSTEM
Contents
1. z 2 2 e A a D y y y 5 D A ES e S a O S fa a T A ae zj pi o S 2 z s lll S 2 K m on Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 8 2 Treatment Plants Treatment Plant Menu View Treatment Plant Details List Managers List Data Entry People Handle Waste Disposal List Open Disposals lg ar m Change Password gt Z lt a z m VA 232. Format delimm yyyy hh mm Transit Site FE Select Transit Site Save Cancel 12 Controlled Waste Guideline Series 4 Closing a Tracking Form A Tracking Form can only be closed e After the Treatment Plant has accepted the waste User Guide Controlled Waste Tracking System Guideline No 4 e After the Treatment Plant has actioned the Tracking Form to indicate the quantity of waste accepted e By the Carrier that opened the Tracking Form To close a Tracking Form the Carrier logs in to the system and selects List Open Tracking Forms and clicks on View for the Tracking Form to be closed Notice that the screen that 1s displayed is a familiar one with a notable exception Tracking Form Details ERS Status Open Commenced 12 01 2004 Expired 12 02 2004 Category Group Category 1 Tracking Form Events i Date Time Action Description Vehicle Tank Pickup 38H 306 FORD VEHICLE Edit Driver Jim Wansbotough 12 01 2004 12 11 Disposal Se ERS Kalgoorlie Add Waste Generator By ID Enter IDs Add IDs Organisation Waste Generator selection Organization Search List All Organisations Add Tracking Form Action Vehicle Driver Change Transit Site Drop Off Close Form Done Print The Close Form button will only be available after the Treatment Plant has actioned the Tracking Form to indicate that the waste has been accepted
3. User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Clicking on Close Form will cause the following form to be displayed where confirmation is required that this action is to be taken Carrier Managers Data Entry persons and Drivers can close Tracking Forms Tracking Form No 341 Carrier Information Status Packaged Paper Permit Tracking Form Events Date Time Action Description Vehicle SBR S06 FORD VEHICLE Driver Jim Vvwansborough Transit Site ERS Kalgoorlie 12 01 2004 09 51 Pickup 12 01 2004 12 11 Disposal 14 Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 5 1 o Carrier Reports A report 1s a mechanism that gueries the database and produces an output that can be viewed and printed Many reports allow you to be selective in the information the report will generate For example you may only be interested in seeing which Tracking Forms you opened in a specific date range e g show me only the Tracking Forms opened between December 1 2003 and December 31 2003 A variety of reports can be run that provide various statistical information The Carrier reports menu is accessed by clicking on Carrier Operations j View Carrier Detaj List Managers List Data Entry People List Drivers List Vehicles Reports Change Password A list of reports will be displayed which includes e
4. in both the Status field and Waste Generator Industry Code fields This will produce a report showing all Tracking Forms between the specified dates The format of the report defaults to PDF Printed Document Format This means that once the data for the report has been retrieved from the database another application Adobe Acrobat Reader will open a new window to display the report output PDF format is commonly used because it 1s convenient to Print File or E Mail as an attachment The output from the above report 1s as follows Controlled Waste Tracking System epartment of nvironment Transporte Tractor Forma Tia Tansporor CMTE Transporter Cartera of Ward 8193 List of al Tracking Forms Saletan Criteria Cormmnercerert Dala Sar 011115003 Shed do Camera of Mars Commence Cas Ene 11112003 De eT A i Cu a Cate WIS Geers dur Code a Cuts Time 14 10 411 Open Tracking Forms FT Expiry Paper Bak Mante Cet r f a b Dea hes Cure Pint 207 etn 3110003 Ho Tom s Du CO MINI Mn Tag 0 ar 051115008 11410001 Ko 4 1 a 00111008 11410003 Ho es oO Tat 0011112004 11412001 He res AJ 111115008 15510003 Ko ve LOVEH ka Goods CET MEDOMALOS crear ral 111116004 16410003 a res Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 When you view the report output in Acrobat Reader you can select Print to print the report or send it via E Mail if yo
5. of Finveonmerd Herora ninia F epi ESAFE E ete PP Ta Department of Control LT Controlled Waste Tracking System The Controlled Waste Tracking System Tracking System has been implemented in order to streamline the process in which information is collected about the transportation of certain controlled wastes This information once stored electronically in a computer database can be updated sorted and queried very efficiently and quickly This will enable statistical reports to be produced that can be used to determine such things as future treatment facility requirements The system s primary function is that of tracking waste however users may also use the system as a repository for Tracking Forms Management may find the system useful as a tool to run reports Reports are often of benefit prior to making business decisions Requirements e PC Mac e Internet connection e Web browser Internet Explorer Netscape e Adobe Acrobat reader can be downloaded free from http www adobe com products acrobat readstep2 html e Username e Password Logging On From your Web browser eg Internet Explorer Netscape Navigator enter the following address on the address bar and hit enter note you must be connected to the internet http 203 20 251 100 cwts cwps cfm ges TER Such Favodles Hitoy Pi Edi Dipu Him A iri Environment Tracki This will ta
6. 3 2004 Category Group Category 1 Biological Wastes Treatment Plant Test Treatment Plant Tracking Form Events Hi ate Time Action Description ehicle Tank 1450567 Tanker Pickup Edit Driver Bob Elder Add Waste Generator By IL Enter ID Add IDs Organisation Waste Generator Selection Organization Search List All Organisations Add Tracking Form Action Vehicle Driver Change Tranzit Site Drop Ott Done Print Note This is the form that will be displayed when you open a New Tracking Form or when you View an existing Tracking Form The Tracking Form displays the Tracking Number details of the form and a section listing events associated with this form The lower portion of the form provides for e Entering the ID s of Waste Generators whose controlled waste will be transported on this Tracking Form e Searching for the Waste Generator s ID either via the Search button or you can list all previously serviced Waste Generators List All Organisations Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 Add Tracking Form Action allows for the updating of the form when either e The waste is transferred to a different vehicle or the driver is changed e The waste is transported to a Transit Site The final two buttons Done and Print are used to indicate that you have finished inputting data Done o
7. Carrier Details information about the Carrier company e Treatment Plants Used information about the Treatment Plants the Carrier has used e Tracking Forms Report information about the Tracking Forms generated by the Carrier e Waste Transported Report information about the categories and quantities of controlled waste transported by the Carrier e Controlled Waste Licenses Report information about the Carriers Controlled Waste Carrier Licence e Inspection Report information about Inspections performed by DoE Inspectors e Conditions Report information about a Carriers Conditions of Licence Example Report There are seven different reports that can be run Most reports can be tailored to only display certain information For example you may be interested only in finding out how many Tracking Forms you used between 1 November 2003 and 11 Nov 2003 In this example you would enter the following information into the Tracking Forms Report menu 15 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series 16 Tracking Forms Report Commencement Commencement Date Start Date End f 11103 111103 POTERE Closed Involced Waste Generator Industry Code Report Format All Industries 0100 Agricuture Run Report 0110 Horticutture and Fruit Growing k SU REC 0111 Plant Murseries 1 Notice that the default values have been left at ALL
8. Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 USER GUIDE CONTROLLED WASTE TRACKING SYSTEM Prepared by Controlled Waste Section Environmental Management Division Department of Environment CONTROLLED WASTE GUIDELINE SERIES GUIDELINE NO 4 MARCH 2004 V1 2 March 2004 1 11 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Acknowledgments This guideline has been prepared by the Controlled Waste Section within the Environmental Management Division of the Department of Environment For more information contact Manager Controlled Waste Section 141 St Georges Terrace PO Box K822 Perth Western Australia 6842 Telephone 08 9222 7000 Facsimile 08 9222 8674 Email cwts environment wa gov au Web www environment wa gov au Recommended Reference The recommended reference for this publication is e Environmental Protection Controlled Waste Regulations 2004 March 2004 V1 2 March 2004 Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 Foreword The Department of Environment DoE regulates the transport of wastes that may cause environmental or health risks It does so through the application of the Environmental Protection Controlled Waste Regulations 2004 The Regulations provide for the licensing of Carriers Drivers and Vehicles involved in the tra
9. aper Tracking Forms V1 2 March 2004 111 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Contents PCKMOWICUGINGIN Sureste loa ii Recommended Reference iii ji OW OM aiea i E A E lil Pe Poe vn lil Other Publicaions ntsc oia lil COMO eeen O E n iv 1 Controlled Waste Tracking System occcconnccccnnccccnccncnnccnnnnonnnnnnnnonannnononnnonnnonannnns 1 AAC CYNON MONS ae S ee cu 1 1 2 Log DEO 1 IRS ACCESSOIRE r S r i 2 a QO Ul CL OMS i v 4 2 1 Carrier Meliana ida 4 2 NIC WG arlene all roo oe enteecn eae 5 29 ES CMOS Se eee ee 6 2 4 NeW EA 6 2 5 List Open Tra CRNO EO iii 11 3 PACKING Form EVO Susanita i 12 Bol Venele Briver Ch NICH skok adore annee ee ee ee ne 12 A SLANE ne ee ee eee E De Ne eee ee 12 Ar GIOSING a FACKING PONS an rente notion 13 5 Camer REDONS zi ito sto ovo nee re en rene nee te a 15 Sl EX mple ACDOM corras 15 o Treatment Plant FUNCION St anche scene nes anne romane 18 6 1 Treatment Plant Menu o e e e 18 6 2 Handle Waste Disposal cccooocococonococononocononocononononononononononnnnnnnnnnnnnonnnnnnnnonananenananenananenos 18 623 sStODEnDISPO SA Saa ada 20 A AAA RSR Anne 21 DS lib 22 SCA a a E 22 o 2 MPG ALIMOMU a eTa E E ne dan L E E E aussi O 23 1V V1 2 March 2004 Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 1 1 1 2 J Centiolled Wacte Primi Sectes Depariment
10. eg 1 1 1 21 4 OlUME Motes Add Disposal Cancel This will update the details of the waste being accepted There are five such data input areas because some loads can be made up of different types of waste which allows each information for each waste type to be entered simultaneously 19 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Enter the details of the controlled waste consignment s in the appropriate boxes New Waste Disposal Select Waste Tracking Forms Carriers of Vaste Bulk 245 1 02 Mo details found Enter Waste Received Information Method Chemical Treated E Waste Single E 02 Septage wastes Category 3 Multiple feg 111 21 4 Volume 2000 L i 6 Ho of Pkg Motes Add Disposal Cancel Click Add Disposal to indicate to the system that the waste has been accepted 6 3 List Open Disposals The List Open Disposals option on the Treatment Plant Menu will show basic details of Tracking Forms where the Treatment Plant has accepted the waste but the Carrier has not closed or finalised the Tracking Form This can be useful as a reminder in circumstances where the Treatment Plant and the Carrier are in fact one and the same company Clicking on the Done button will return you to the Treatment Plant Menu 20 Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guidel
11. ine No 4 Treatment Plant Reports The Treatment Plant reports menu 1s accessed by clicking on Treatment Plant Operations view Treatment Plant Details Le List Managers List Data Entry People Reports Other View our Details Be Change Password A list of reports will be displayed which includes e Treatment Plant Details information about the Treatment Plant e Carriers Report information about the Carriers who have unloaded controlled waste at the Treatment Plant e Tracking Forms Received Report information about the Tracking Forms received by the Treatment Plant e Waste Processed Report information about the categories and quantities of controlled waste accepted by the Treatment Plant Treatment Plant Reports can be generated in the same way as the Carrier Reports see Section 5 21 User Guide Controlled Waste Tracking System Guideline No 4 Grey Background functions are only available to Managers W 8 1 Carriers Carrier Menu 22 8 Site Map View Carrier Details List Managers List Data Entry People List Drivers Reports Change Password New Tracking Form m e UN O zJ 3 m ig un List Open Tracking Forms Controlled Waste Guideline Series TI for new Manager for new Driver E z 7 z gt z gt z gt 77M ae N qe YU EZ Un a a E E 2 S S gt S lt S lt 5 lt lt E eo C
12. ke you to the main page of the Controlled Waste Tracking System where you will be able to login to the system using your Username and Password Supplied by the Department of Environment User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series E Cormtidled Wasta Ferm erlem Depalman e rnr F gkann Pr E A a 48 bites 1209 20 251 100 otr fowps chm Department of Environment Main Menu b retina primase torta POF 2 Selecting Log in from the Main Page opens the System Logon dialogue box System Logon Please enter your Username and password Username Password e Enter Username Your unique username issued by the DoE e Enter Password Your unique password issued by the DoE e Select Login to access the Controlled Waste Tracking System 1 3 Access Levels Depending on your role within your organisation you will have a predetermined level of access to the system This means that Managers will be able to perform more tasks than a Driver Managers therefore will have a Main Menu that looks slightly different to a Drivers Main Menu Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 Both the Driver and Data Entry Main Menus will look like this Carrier Menu Carrier Operations tae View Carrier Details Other gt Change Passw
13. lled Waste Guideline Series 2 2 User Guide Controlled Waste Tracking System Guideline No 4 View Carrier Details Example carier ld Caries Cota ls Trad Hare Contact Details Catan Sunde ob mio Phesical Adcrass Tree Lu Fl Postal Addriss Tia Tisu Carriers of Waste Information m ME v Carrera of Vacs 0813 200 388 REC camera wasteghiorinus oam au Qabr Park 5144 Ana Alte TA Ali 11 Carrier Romi Perth 6000 wa AUSTRA JA This page displays information the system has in regard to your company Basically contact details and addresses User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series 2 3 List Managers Example Carrier Company Manager List BISHOP UN KNOW TY DOV WEY STEPHEN Yes View HUDSON URRACA Ho View MILTON UNKM OV Yh es View Person Test Ves ie ROBERTS LO es View Rantord Glenn Yez View Mev Carrier Company Manager Application Done Click on View alongside a persons name to look at those people s details In addition you will find a facility that allows you to apply to add a new person to the system e g a Driver Manager etc 2 4 New Tracking Form Adding a New Tracking Form will incur a fee Tracking Form Operations Nes Tracking Form ee List Open Tracking Forme When opening a new Tracking Form clicking on New Tracking Form will o
14. nsportation of controlled waste on public roads The objectives of the Regulations are e To ensure the safe transportation of controlled waste to an approved location e To monitor and track controlled waste to prevent unauthorised discharge into the environment e To collate information to assist the Government in identifying priority waste management issues in Western Australia e To provide an even and competitive system for companies in the waste management industry Disclaimer This Guideline has been prepared by the Department of Environment in good faith exercising all due care and attention No representation or warranty expressed or implied is made as to the relevance accuracy completeness or fitness for purposes of this document in respect of an particular user s circumstances Users of this document should satisfy themselves concerning its application to their situation and where necessary seek expert advice Information relating to legal matters in this Guideline is provided as a general guide only it does not purport to be legal advice This Guideline should be read in conjunction with the Environmental Protection Controlled Waste Regulations 2004 Other Publications in this Series No 1 Guideline for Controlled Waste Generators No 2 Guideline for Controlled Waste Carriers No 3 Guideline for Controlled Waste Treatment or Disposal Sites No 4 User Guide Controlled Waste Tracking System No 5 User Guide P
15. ord Enter Tracking Form Id Tracking Form Operations a gt Mew Tracking Form a List Open Tracking Forms 3 Open The Manager Main Menu looks like this Current User Information Carriers of Waste Glenn Rantord g Role Carrier Company Manager Carrier Menu Carrier Operations view Carrier Details List Managers List Data Entry People List Drivers List Vehicles Reports Change Password Enter Tracking Form Id Tracking Form Operations gt Mev Tracking Form ES List Open Tracking Forms User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series 2 Carrier Functions 2 1 Carrier Menu File Edt View Favortes Tools Help E gt AG A G Back Bomvana Stop Refresh Home Search Favorites Address E http intradev cwps_test cwps c m MODULE main tstmp 1 001 Note To return to the Main Menu at anytime click on Carrier Menu Also notice the Contact Us Feedback and Disclaimer buttons They are located towards the top left corner of every web page displayed and their use is self explanatory Controlled Waste Tracking System From the Carrier Main Menu page several options are available to enable you to complete various tasks The options are self explanatory Carrier Operations view Carrier Detaj List Managers List Data Entry People List Drivers List Vehicles Reports 3 VVV oe Change Password Contro
16. pen the following dialogue box Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 New Tracking Form Enter Details Carriers of Waste Bulk Bulk Septic Packaged Paper Permit No Select Select Vehicle Vehicle Registration Select Select Driver or Driver Login Category Group Select P Select Category Adding a ne tracking form ill incur a fee Select the type of waste vehicle driver and category group and click Next gt gt to open the Select Treatment Plant dialogue box New Tracking Form Select Treatment Plant Carriers of Waste Bulk Paper Permit Mo Vehicle EKJT7 45 Test Test STEPHEN DOW MEY Category Group 1 Treatment Plant Select Select Treatment Plant Adding a ne tracking form ill incur a A lt Back Add Tracking Form Cancel Ensure that the entered data 1s correct click lt lt Back 1f not correct Select a Treatment Plant from the drop down menu and click the Add Tracking Form button The Tracking Form will then be activated for the waste type vehicle driver and Treatment Plant specified The following dialogue box will open User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Tracking Form No 5000141 Tracking Form Details Carriers of Waste Status Open Commenced 23 02 2004 Expired 01 0
17. r when you want to print or save a PDF record of the Tracking Form Print Waste Generator ID s are added to the form to indicate where the waste associated with this form originates If the Waste Generator s ID is known it can be entered directly When a generators ID is not known the Search and List All Organisations buttons will allow you to find them quickly provided the generators details have been entered into the Tracking System In the case where the Waste Generator is unknown to the system simply click on Search The following dialogue box will open Tracking Form No 286 Organisation Search Criteria e AE IT E Cancel Enter the Generators name in the name field and click search This will update the dialogue box like this Tracking Form No 285 Organisation Search Criteria PO O ECTS treo bloggs search Cancel Organisation Search Results SE Les IET IE Mo organization could be found Add Mes User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series Clicking the Add New button will open the following form that allows all the data associated with a Waste Generator to be input Be sure to click the Save button when all the data has been entered Tracking Form No 227 Organisation Details coma are Mandatory information Must include ether Company Name or Trading Meme Contact De
18. reatment Plant Details D Handle Waste Disposal i List Managers gt List Open Disposals D List Data Entry People ig Reports Other De Change Password The five options on the left side of this form are the same or very similar to those described earlier for Carriers at the Carrier main menu The main actions that Treatment Plant personnel will undertake using this system are accepting waste and listing open disposals Handle Waste Disposal To notify the Tracking System that you are accepting waste you will need to click on Handle Waste Disposal this will display the following form Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 New Waste Disposal Select Waste Tracking Forms Mo tracking forms have been added Waste Single E Select Category o Aegon Multiple eg 1 1 1 24 4 volume Add Disposal Cancel When controlled waste arrives at a Treatment Plant the driver of the vehicle will provide Treatment Plant staff with a Tracking Form Number possibly more than one The Tracking Form Number s supplied by the vehicle s driver are entered at the top of the form and the Add Disposal button 1s clicked New Waste Disposal Select Waste Tracking Forms Mo tracking forms have been added Add Tracking Form IDs Enter Waste Received Information Method Waste Single B Select Category o Do Muttipte
19. tails Prsical Address el al tl wc ae el e ardor information ust include ather Street Number or Lot Number Postal Address A me mel MEF 7 4177 11777 me 077 Manager Person Detail g Mandatory in onmation kust include sther Contact Miniter or Mobile Number 10 Controlled Waste Guideline Series User Guide Controlled Waste Tracking System Guideline No 4 2 5 List Open Tracking Forms Tracking Form Operations Mew Tracking Form Oe List Open Tracking Forme Open Tracking Forms Commenced Tracking Paper Date Form Permit 246 245 Mo 244 Mo 242 Mo 241 Mo 240 Mo 239 Mo 230 Mo eae Mo Select View to access the open Tracking Form 11 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series 3 Tracking Form Events 3 1 Vehicle Driver Change The Vehicle Driver Change button will allow the changing of a Vehicle or Driver for a Tracking Form The Vehicle change must be used when a Truck to Truck Transfer is performed Add Vehicle and Driver Transfer Date Time Format deuimmulyyyy hhmm Select Select Vehicle Tank Vehicle Tank or Registration Select Select Driver or Driver Login 3 2 Transit Site Dropoff Select Transit Site Drop Off to enter the details of controlled waste transported to a Transit Site Add Transit Site Drop Off Date Time
20. u need to distribute copies of the report to others All the other reports are structured in a similar manner and this consistency makes running a report a simple straightforward process In the case where you may want to export the contents of a report to another application for example you want to take the output of the report and enter it into a spreadsheet or accounting package In this case you can select either CSV Comma Separated Variable or XLS Microsoft Excel Spreadsheet as the output format When you are finished with your PDF output you can click on the Close button at the top right corner of the report Window or alternatively you may select File and Close to return to the Reports Main Menu Controlled Waste Tracking System NE tieit of Peris 3631 012004 Traraporior Tracking Forma Tie Tran WTF 17 User Guide Controlled Waste Tracking System Guideline No 4 Controlled Waste Guideline Series 6 1 6 2 18 Treatment Plant Functions Treatment Plant Menu Waste Treatment or Disposal Sites are responsible for ensuring that details of the waste that is accepted at their facilities are entered into the Tracking System Logging in to the Tracking System as a Treatment Plant Manager will present the following Treatment Plant Menu Current User Information Chris s Treatment Plant Ken Smith 01 Treatment Plant Manager Treatment Plant Menu Treatment Plant Operations Tracking Form Operations view T
Download Pdf Manuals
Related Search