Carnival Manager User Guide
Contents
1. Display Carnivals screen Once you have added the carnival it will join the list of events on the main systems administration screen and be colour coded accordingly 6 Carnival Manager Users Guide v1 4 Australian for Life D System Administration Display Camivals daterange 01 01 2010 pe 31 12 2012 Carnival Mane Carnival Date Entries Close Late Entries Close Status Rescue 2012 National amp Youth Team 08 11 2012 00am 01 11 2012 5 00pm 01 11 2012 52 00pm Offre IRB Premiership Series 1 TBC 30 08 2012 5 00am 30 08 2012 5 00pm 30 08 2012 5 00pm Offfine 2012 Victorian Lifesaving Championships Anglesea SLSC 10 03 2012 8 00am 24 02 2012 12 00am 11 03 2012 10 00am Open 2012 Victorian Junior Lifesaving Championships Lome SSC 03 03 2012 Kam 18 02 2012 12 00am 25 02 2012 12 Cam Open tA DL 2012 17 12 2011 500p 20 12 2011 500pm Doseg Battle of the Beach Round 1 South Melbourne 08 12 2011 5 00pm 0 12 2011 12 00am 08 12 2011 62 00pm Past Event LS Test 16 05 2011 8 00am 17 09 2011 5 00pm 15 09 2011 5 00pm Past Event Legend Taking Normal Entries visible Late Entries visible Closed to Entries visible Past Event visible Offline not visible Event and Class Administration The event and class functions enable you to add modify and delete important components namely classes and types of what makes up events Should you delete or modify these it will affect their use across all carnivals in the system past and present2. CSV Download Overall Rank and Points Report AR dubs fisted with rank and total points for this camival 05W Download Note Reports will open in a new window Terme of Use Privacy Policy Disclainver BUR a a Ei T OR di Figure 15 Reports To view these reports in your browser window simply click on the report s name To produce a downloadable version in CSV Excel friendly format click on the CSV Download link for the corresponding report Report breakdown Full Competitor List Alohabetical Order This report displays a full copy in alphabetical order in alphabetical order of all the clubs entries for this carnival Full Competitor List Random Order This randomised report employs measures to distribute entrants from each club Please note that if an event contains 50 or more entrants from the same club correct distribution will be impossible This report will generate different output each time it is run 16 Carnival Manager Users Guide v1 4 Australian for Life Next Rounds Draw Random Order This report uses results from the previous round to list entrants eligible for the next round in random order Carnival Program This report displays a full copy in alphabetical order of all the clubs entries for this carnival Pro Forma Invoice This report gives an indication as to costs incurred including extra information relating to late entries It is only intended to be an indication the f
3. that contain events using those components If you delete an event type all entries and events containing that event type will be removed The same goes for deleting an event class That could have major ramifications for a live system so be VERY careful Manage Classes To create modify or delete classes click on the Manage Classes link To add a new class to the system if the event is not listed simply enter its class specific attributes in the appropriate field and click the Add New Class button Your new class will now appear in the Existing Class List Add New Class Class Name Under 50 Mens Minimum Solo Competition Age 4 Maximum Solo Competition Age 50 Minimum Team Competition Age 4 Maximum Team Competition Age 50 Gender Male Add New Class Figure 2 Add New Class To edit an existing class simply click on the Edit link next to its entry in the Existing Class List To delete an existing class click on the Delete Edit link next to its entry in the Existing Class List You will need to confirm your action before the class is deleted Australian for Life Carnival Manager Users Guide v1 4 7 Deleting Class Under 120 Mens Return to Class Admin Home WARNING Deleting the class Under 120 Mens will not only remove the class but all references to it contained within carnival events and entries If you are still sure you would like to do this click here Figure 3 Deleting a
4. 8 00am Past Event Figure 18 Club Level Event Management Event Management To begin submitting your clubs carnival entries click on the Carnival name in the Event Management list and you will be taken to that events main administration screen This screen gives an overview of the event timing fees information etc and enables administrators to add or change existing entries run reports or view events information test carnival Home Info jkfgdfgdigsd Event Date 22 01 2012 8 00am Entries Close 17 12 2011 5 00pm Late Entries Close 20 12 2011 5 00pm Registration Fee 23 00 Event Entry Fee 53 00 Late Penalty Fee 53 00 Late Amendment Fee 3 00 Event list Gicking events below will allow quick access to existing entries if you have a particular event in mind For new entries click here Entries by name Find a member based on their surname then add new or change their existing entries for this carnival Beach Flags Open Mens e Iron Man Entries by event anaes Add new entries for this carnival with the ability Malibu Long Board Riding to select multiple members to add to the 120 yrs min Mens selected event Surf Boat 30 34 Mens Team Names Assign team names on a per event basis For example Team K in the U 19 Beach Sprint can be known as The Expendables Reports Reporting will allow you to see exactly whe is entered and the associated costs You can save or print these reports using
5. A E A E E E E A E 19 Event Te VT LE 19 Dnlge LEE ZU REDOT EE 22 Force SurfGuard Member List Update club level csssssccssssecesssseeeensseeeessseeeesnseeeeenseeees 23 ale ER 23 FAQ Problem SOLVING cusscsssscsscsssscssscsssscssessserssseusesssaesssossuseusesersecnsacsesersusersesnsaesuressuseuseserasenrassess 25 2 Carnival Manager Users Guide v1 4 Rustratian for tife Carnival Manager User Guide SLSA s web software enables the total administration of carnivals and other SLSA affiliated sporting events The system includes entrant management reports who is entered and what is the fee and administration carnival visibility costs event list etc This guide is divided into two main sections the first section for system administrators and the second section for club level users 1 Administrators Log In Enter the username and password supplied to you by your administrator Please note that this is case sensitive Please ensure your browser has cookies enabled or you will have trouble logging in as the Carnival Manager uses cookies to ensure that only verified users have access w EVENT MANAGEMENT Username Password This system is for the use of club administrators and authorised users only Please ensure your browser has cookies enabled or you will have trouble logging in This site uses cookies to ensure that only verified users have access Using one account between multiple u
6. Added Members View Membership Categories Global System Settings Erase User Activity Log Figure 3 System Administration screen Australian for Life Carnival Manager Users Guide v1 4 5 Create New Carnival Click on the Create New Carnival link to add a new event to the system This enables you to name and set a date for the event add a pricing structure age limits and per event settings such as team size restrictions When you have completed all the fields click Add Carnival to add the event to the system To return to the administration screen without adding an event click the Back to Admin Home link in the top right of the screen NB You must fill in the min and max competition age fields to allow clubs to submit entries for the event that you are creating Create New Carnival Back to Admin Home Carnival Name Rescue 2012 National amp Youth Team 7 Carnival Date 08 11 2012 Time 8am Le Entries Close Date 01 11 2012 Time Spm EN Late Entries Close Date dd mm yyyy Time 5pm A Registration Fee 45 00 Subsequent Event Fee Late Entry Fee Late Amendment Fee D OH Minimum Competition Age b Ke Maximum Competition Age E Enforce Per Event Age Restrictions EI Enforce Team Size Restrictions Enforce Award Prerequisites Allow Team Reserves G aa Allow Public Results Report Carnival Info Add Carnival Figure 4 Create a New Carnival Figure 4a
7. MANAGEMENT Intercities Carnival Wanda Event Date 14 01 2012 Carnival Home Entries by name Entries by event Reports Help Entries What would you like to do Add members to an event X Select the event Open Mens Surf Team Open Womens Surf Team p Under 19 Mens Surf Team Under 19 Womens Surf Team Available Members Under 15 Mens Surf Team Under 15 Womens Surf Team U10 to U11 2 Person R amp R Open Mens 5 Person R amp R Open Mixed 5 Person R amp R Open Mixed 6 Person R amp R Under 19 Mixed 5 Person R amp R Under 17 Mixed 5 Person R amp R Under 15 Mixed 5 Person R amp R Open Mens Surf Belt Open Womens Surf Belt Over 24 Female Surf Race Open Mens Surf Race Figure 21a Enter by Event screen Australian for D Carnival Manager Users Guide v1 4 21 To view details of any competitor entered for any event within a carnival click on the Entries link and then navigate to their name by clicking on the initial letter of their surname To return to the main administration screen click the Home link at the top of the screen Reports Four main reports can be generated from the reports screen e Full Competitor List Alphabetical Order e Full Competitor List Random e Carnival Program e Pro Forma Invoice Reporting Battle of the Beach Round 1 South Melbourne Full Competitor List grouped by event A full list of all the clubs entries are displayed g
8. are archived in Surfguard and E Lower North Coast Branch 29 12 2011 43pm 7 ell Magenta Lifeguard Service Lifeguards have not been updated in the carnival system for 2 reien Coast Branch BEE yea rs m Misc SA Clubs 21 12 2011 4 31pm a Ballina Lighthouse and Lismore SLSC 21 12 2011 4 31pm EI Bancoora 21 12 2011 4 32pm fall Ranwon Heads Thirteenth Reach 21 12 2011 4 32nm 10 Carnival Manager Users Guide v1 4 Australian for Life Super Administrator Options If you have super administrator access typically only national and state users then you can perform a number of functions including update a the Club List and b the Membership Category List by clicking on the two links in the options screen located on the System Administration Home page Erase User Activity Log State name displayed as w see whenever the state name ts displayed Server time offset sec Update from SurfGuard Club List Membership Category List sab legen ast Zorte jo SEN l Cc iti 2008 Manually Add Members View Manually Added Members SEENEN F Lz009 SOAP Username View Membership Catkpories SOAP Password Global System Settings State Territory Undefined Surf Life Saving Australia PS Modify System Settings Figure 8 Global Settings Super Administrators also have access to global settings such as the Server Time Offset used for setting region and daylight savings timings the competiti
9. will immediately delete KNG Ironman Trials Figure 17 Delete Carnival 18 Carnival Manager Users Guide v1 4 Australian for Life Section 2 Clubs Log In When a Club level user logs in they are taken immediately to the Event Management screen This screen displays all the carnivals that are currently open along with past Events Open events are colour coded in green HUN Branch Masters Branch Catherine Hil Bay 04 02 2012 8 00am 01 02 2012 4 00pm 04 02 2012 10 00am Open HUN Rd 3 Newcastle Perm Junior Surf Series Caves Beach 29 01 2012 8 00am 24 01 2012 4 00pm 29 01 2012 10 00am Open Elouera Ohana Surf Classic Junior Carnival 28 01 2012 8 00am 24 01 2012 11 00pm 24 01 2012 11 00pm Open CC U8 U14 Carnival Toowoon Bay 15 01 2012 8 00am 11 01 2012 5 00pm 15 01 2012 7 00am Open CC Rookie Challenge Toowoon Bay 14 01 2012 2 00pm 11 01 2012 5 00pm 11 01 2012 5 00pm Open Intercities Carnival Wanda 14 01 2012 8 00am 10 01 2012 1 00pm 10 01 2012 3 00pm Open CC Young Guns Umina 08 01 2012 8 00am 04 01 2012 5 00pm 04 01 2012 5 00pm Open North Cronulla Open Surf Carnival 17 12 2011 8 00am 13 12 2011 11 00pm 13 12 2011 11 00pm Past Event CC Masters Carnival Killcare 2011 17 12 2011 7 00am 14 12 2011 5 00pm 17 12 2011 7 00am Past Event East Coast Surf Festival Round 3 FINAL Terrigal Program 1 04 12 2011 9 00am 30 11 2011 4 00pm 04 12 2011 8 00am Past Event Stockton Masters Carnival Stockton 03 12 2011 9 00am 30 11 2011 4 00pm 03 12 2011
10. 21 12 2011 4 31pm 711214 o 339 Manual E Bancoora 21 12 2011 4 32pm 352134 o 189 Manual E Barwon Heads Thirteenth Beach 21 12 2011 4 32pm 782573 o 381 Manual T Batemans Bay 21 12 2011 4 32pm 300297 o 142 Manual E i 21 12 2011 4 32pm 1488 o 2 Manual T 21 12 2011 4 32pm 225375 o 105 Manual F Valley North Beach SLSC 21 12 2011 4 32pm 165941 o 74 Manual F 21 12 2011 4 32pm 252809 o 118 Manual E 21 12 2011 4 32pm 315 o o Manual Figure 7 Force SyrfGuard Member List Update Forced update of Member List from SurfGuard To update a single organisation or multiple clubs simply tick the checkbox next to the club name s that you wish to update Forced updating of the member list from SurfGuard should only be done resources Select the clubs you would like to retrieve the latest member data from filter the available club list by branch using the drop down below Branch Hunter Branch e A a A Pe Bass District K A branch filter selection button is provided so th eg Ee a clubs displayed for selection for a Force Surfgdard O DOE Se Member Update can be selected by Branch E commndy NSW Branch ee EI Far North Coast Branch 21 12 2011 4 30pm EI io a 24 42 2024 4 30pm Note When updating a clubs member s from Gippsland District SE E Hunter Branch 21 12 2011 4 31pm H H H es llawarra Branch p Surfguard the system will archive any members in the M apea Sg S 7 Lifi dM ine Branch carnival manager that
11. A Along side a competitors name when selecting members for entry into events their seasons competition hours will be displayed Roser Scott p0s 18 04 1990 U 22 BM HRS 0 00 If a member has HRS 0 00 then this implies that thenne patrol hours within Surfguard Note Presently the system will still allow clubs to enter members into events regardless of their patrol hour requirements Therefore it is a clubs responsibility to only enter members that have fulfilled all the carnival requirements such as minimum patrol hours depending on membership category has no recorded REMINDER once changes have been made in Surfguard administrators will need to conduct a force Surfguard member list update to bring changes made in Surfguard across to the Carnival Manager System Australian for Life Carnival Manager Users Guide v1 4 25
12. Carnival Administration Manage Event List To add events to a new carnival or modify those in an existing carnival click on the Manage Event List link Carnival Admin Event List for South East Coast Branch Legends Carnival Return to Carnival Admin Add Event Now Class Event Type Please Select B Please Select 4 Class name displayed as Existing Event List Event Class Event Type Team Solo Minimum Age Maximum Age An asterisk next to an event class indicates that class gender override has been set for that event Figure 10 Manage Event List Too add an event select the Class from the drop down menu along with the event type and then if you wish enter a display name Australian for Life Carnival Manager Users Guide v1 4 13 To modify an existing event simply click on its name in the Existing Event List Any over rides attached to the event can be disabled from this screen or the entire event can be deleted from the carnival To override a carnival event Class setting that is pre determined for a event eg allow mix genders for one specific age group click on the event name Carnival Admin Event List for Rescue 2012 National amp fouth Team Return to Carnival Admin Add Event Mow lass Event Type Peaseseect Te Class name depifred a Add Event Existing Event Event Class Event Type Team Soho Minimum Age Maximum Age m i E An asterisk m t to an evenit daas incicebes thet dass pender ove
13. Class Manage Event Types To create modify or delete even types click on the Manage Event Types link To add a new type simply fill in the fields on the managing Event Types screen and click the Add New Type button Managing Event Types Return to Event and Class Administration Add New Type Type Name FO Solo Team Solo Team Size Team Type Only ooo Add New Type Existing Event Type List Type Name Edit Delete 2KM Beach Run Edit Delete 5 Person R amp R Edit Delete 6 Person R amp R Edit Delete Beach Flags Edit Delete Beach Relay Edit Delete Beach Sprint Edit Delete Cameron Relay Edit Delete Champion Lifesaver Edit Delete Double Ski Edit Delete First Aid Edit Delete IRB Event Edit Delete Iron Man Edit Delete Figure 4 Manage Event Types To edit an existing event type simply click on the Edit link next to its entry in the Existing Class List To delete an existing class click on the Delete link next to its entry in the Existing Class List You will need to confirm your action before the class is deleted Deleting Type Triple Ski Return to Event Type Admin Home WARNING Deleting the event type Triple Ski will not only remove the class but all references to it contained within carnival events and entries If you are still sure you would like to do this click here Figure 5 Delete an Event Class 8 Carnival Manager Users Guide v1 4 Australian for Life Patrol Hours per
14. Membership Category Management This screen enables you to specify the number of patrol hours a competitor should have accrued that season based on their membership category Positive numbers are measured against accrued hours A zero indicates the membership category has no quota A negative value indicates the membership category should not accrue hours At the moment this information is not used to deny entries to competitors it is only provided as an indicator This functionality is accessed via the home administration page Figure 8a Administration Screen Patrol Hours per Membership Category System Administration Display Camivals daterange 01 01 2010 t0 31 12 2012 Lee Carnival Name Carnival Date Late Entries Close Status Rescue 2012 National amp Youth Team 6112012 8 00am 01 11 2012 5 00pm OTe IER Premiership Series 1 TBC 30 08 2012 B 00am 30 05 2012 5 00pm Offi 2012 Victorian Lifesaving Championships Anglesea SLSC 10 03 2012 5 00am 11 03 2012 10 00am Open fee Victorian Junior Lifesaving Championships borne TRENES SCT test carnival IF OL B j 111 5 00pm dosed Battle of the Beach Round 2 South Melbourne 12 2011 5 00pm 08 12 2011 6 00pm Past Event LEW Test 16 08 2011 E00am 18 03 2011 5 00pm Pact Event Legend l Taking Normal Entries verte Late Entries visible Closed to Entries vixible Past Event visible Offline not visible Options Create Mew Carnival Mansoe Users Manage Classes an
15. SURA Australian or Life Set Surf Life Saving Australia Carnival Manager User Guide April 2012 Version 1 4 Updated by Y Rutherford National IT Membership amp Business Support Officer Australian for tif Carnival Manager Users Guide v1 4 1 Table of Contents Carnival Manager User CH TE 3 1 Administrators EE 3 LOE E 3 Manace USET Socinianen eia aiaa iaai aiaa aar aaa aariaid 4 System Ir TE d EC d iesiiensnuirnundaesinenisunnnssannana aaan anciana aeaaeai iana 5 Create New Carnival ssssscsssssssssssessssssssssscersesessesesseseeessecessesesseseeaesecansesessesesseseeanseeasseeenseensanseeanseeenats 6 Event and Class ACMINISCVACION ME 7 Manace e 7 Manage Event Typ ES sisis A E R i 8 Patrol Hours per Membership Category Manageme nt ccssssscssssescssseccessssceessseessnseeeesnss 9 Force SurfGuard Member List Update cssssccssssccsssscecesseeeeesssseeessseceessseeeeessseeessnseneesnseeness 10 Su up r Administrator Options E 11 Manually Adding duu 11 Adding a New Organisation EEN 12 Erase User Activity OP EE 13 Carnival Administr AUN ON viiissaisoiannsn aaa a aaa aaiae 13 Manage Event BC EE 13 Manage Basic Setting S vices ieerterestmiminanmnntmmenreonsiueoerntenmenneunainmermeriernns 15 Lise e CET 16 Late Entry A 17 Switch To Club EE 17 Ener BESIN aor EAA EO 17 Delete gn 18 Section 2 Clubs ou eecssssssssssssssssssssssssssssssssssssssssssssssssssssssssseesesssssssssusussssseesee 19 Kegel
16. accounts and session information including IP address 4 Carnival Manager Users Guide v1 4 Australian for life System Administration When you first log in to the Carnival Manager as an administrative user you will see the System Administration screen This gives an over view of currently listed carnivals and enables an administrator to create a new carnival manage users classes events required patrol hours and to force a Surfguard update if required The Carnival listings are colour coded to give a quick over view of the status of each event the legend for this colour coding is listed below the name list EVENT MANAGEMENT System Administration Display Carnivals date range 01 01 2010 to 31 12 2012 Go Carnival Date Carnival Name IRB Premiership Series 1 TBC 20121 ictorian Lifesaving Championships Battle of the Beach Round 1 South Melbourne 09 12 2011 5 00pm 09 12 2011 12 00am 09 12 2011 6 00pm Past Event 5 09 2011 8 00am 17 09 2011 5 00pm 8 09 2011 5 LV Test Past Event Legend Taking Normal Entries visible Late Entries visible Closed to Entries visible Past Event visible Offline not visible my Options Create New Carnival Manage Users Manage Classes and Event Types Manage Patrol Hours per Membership Category Force SurfGuard Member List Update Super Administrator Options Update from SurfGuard Club List Membership Category List Manually Add Members View Manually
17. alian for tif Carnival Manager Users Guide v1 4 17 Select the Result Type tick either Round or Final Edit Results test carnival 30 34 Mens Surf Boat Return to Results Event List 30 34 Mens Surf Boat Add Competitor Placing Select Type Round Final No results have been recorded for this event Enter the place points accrued time if needed and select the competitor s name from the drop down menu If you make a mistake you can click the Remove link to change the placing points or name Edit Results KNG Ironman Trials Open Mens Iron Man Return to Results Event List Open Mens Iron Man Add Competitor Placing Place 2 Points Competitor Name Lahey Dev SLSA Test Club Place Name Club Points Options 1 Berg Wes SLSA Test Club 25 Remove Figure 16 Enter Results Delete Carnival To completely delete a carnival along with all events and results associated with it simply click the Delete Carnival link and confirm your actions on the next screen Delete KNG Ironman Trials Return to Carnival Admin Are you sure you want to delete this carnival You can t undo this operation The carnival its event list entries results etc will all be removed To CANCEL If you d like to cancel this operation just click the Back to Admin Home link at the top right To DELETE If you d like to go ahead with deleting this carnival click the link at the bottom Clicking here
18. ase User Activity Log link You may wish to take a copy of the log prior to deleting it in case any auditing is required at a later stage Carnival Administration To administer an event click on its name in the carnival listings screen From here you can manage the event s basic settings its events list enter results run reports and delete the carnival o EVENT MANAGEMENT Carnival Admin IRB Premierships Back to Admin Home Manage Event List Add delete events Please exercise caution using this feature Removing events will result in any entries attached to that event also being removed Removing events while a carnival is live is not recommended Manage Basic Settings Edit basic carnival information like dates description cost and whether or not this carnival is live Reports Event list competitor list draws and costs Late Entry Fee Reversal Remove late entry penalties for special circumstances Switch To Club Level See a carnival from a club point of view You can change club here too Enter Results Enter results for this carnival Clone Carnival Create a clone of this carnival The clone will contain a copy of the event list and basic carnival settings You will be asked to confirm the clone operation Delete Carnival Delete everything related to this carnival You will be asked if you are sure before deletion occurs Terms of Use Privacy Policy Disclaimer SURA A LTO Figure 9
19. b administrators should check the following member information within surfguard e That the member is registered for the current season eg 2012 2013 in Surfguard Note Un financial members will not be eligible for selection until they are clicked over in Surfguard to reflect the current season e That the member s competition rights are sitting with your club in the person details screen in Surfguard Note Ifamember has competition rights at another club a Surfguard transfer will need to be performed and then a force Surfguard member list update will need to be initiated e That the member is in the correct membership category in the person details screen in Surfguard Q What does it mean when a member has a Red or Green BM SRC JNR 13 award indicator displayed after their name and DOB eg Roser Scott p0s 18 04 1990 U 22 BM HRS 0 00 A Green indicates that the member s award is proficient Red indicates that the award is not proficient in Surfguard Note a member s most current age appropriate award should be displayed in Green Note If the carnival administrator has NOT enforced the Award Prerequisites functionality the system will still allow clubs to enter members into events regardless of their award proficiency status Therefore it is up to clubs to responsibly enter members that have fulfilled all the carnival requirements Q Where are members patrol hours displayed within the carnival manager system
20. blem solving hints 2012 Victorian Junior Lifesaving Championships Lorne SLSC Event Date 03 03 2012 Camival Home Entries by name Entries by event Reports Help Admin Change Club E Retum to 2012 voan Junior Lifesaving Championships Lome SLSC home Accessing members Members ane accessed via the Entries area where you may add change or remove ther entities Additionally a screen exists for super administrators to fet members that have been manually added to a non Surfguarnd organization This i accessible via the main admin menu Adding new entries Once you have accessed the member you would ike to add entities to you can use the infoomation contained here to help you Changing existing entries Once you hawe accessed the member you would like to change entries for you can use the information contained here to help you Removing existing entries Once you have accessed the member you would ike to remove enties for you can use the information contained here to help you Reporting Here is some information pertaining to use of the reporting functions A member on SurfGuard does not appear here See here for information as to why a member on SurtGuand does not appear in the online entries system Figure 26 Help Link options 24 Carnival Manager Users Guide v1 4 Rustratian for Life FAQ Problem Solving Club Entries If a member s name does not appear for selection into a carnival event then clu
21. d Event Types Mansoe Patrol Hours per Membership Category Force SufGuard Member List Update Administrator ior Update from SurfGuard Sar Membership Category List Manually Add Members View Manually Added Members View Membership Categories Global System Settings Erase User Activity Log Patrol Hours and Membership Categories Back to Admin Home Specify the number of patrol hours a competitor should have accrued this season based on their membership category Positive numbers are measured against accrued hours A zero indicates the membership category has no quota A negative value indicates the membership category should not accrue hours At the moment this information is not used to deny entries to competitors it is only provided as an indicator Membership Category Academy Non Members Active 15 18 yrs Active 18yrs and over Associate Award Member Cadet Member 13 15 years General Honorary Junior Activity Member 5 13 years Life Member Long Service Past Active Probationary Reserve Active Submit Changes Cancel Do Nothing Figure 6 Patrol Hours and Membership Categories ATTN Australian for tif Carnival Manager Users Guide v1 4 9 Force SurfGuard Member List Update Obviously there is often a considerable amount of time between the creation of an event and the running of that event In order to have a complete and up to date list of club members who are el
22. eport Output On screen 22 Carnival Manager Users Guide v1 4 Rustratian for Life Force SurfGuard Member List Update club level In order to have a complete and up to date list of club members who are eligible for an event it is often required to update the carnival management system with your club member s information from Surfguard This is called a Force Surfguard Member List Update To perform a club update simply click on the Forced Update Member List from your home page and click on the link 2011 Sydney Water Premiership Series 22 10 2011 8 00am 14 10 2011 11 00pm 14 10 2011 11 00pm Past Event Newcastle Permanent Junior Jronperson Series 22 10 2011 8 00am 22 10 2011 5 00pm 22 10 2011 7 00am Past Event CC Peters Boat Series 16 10 2011 8 00am 12 10 2011 5 00pm 16 10 2011 7 00am Past Event CC U12 Open Carnival Avoca Beach 15 10 2011 8 00am 12 10 2011 5 00pm 15 10 2011 7 00am Past Event Rooster s RIVER RUN Surfboat Marathon 08 10 2011 8 00am 05 10 2011 10 00am 05 10 2011 10 00am Past Event Catho Challenge Carnival 02 10 2011 10 00am 02 10 2011 10 00am 23 09 2011 5 00pm Past Event Catho Challenge lronperson 01 10 2011 10 00am 01 10 2011 10 00am 23 09 2011 5 00pm Past Event Legend Taking Normal Entries Late Entries additional fee may apply DE Closed to Entries Past Event Force SurfGuard Member List Update Last updated 09 01 2012 2 16pm Figure 22 Force Surfguard Member List Update location link Note This a
23. gible event details for that competitor To add a competitor to an event select the tick box next to their event s in question and then click the Submit Entry button To remove a competitor from an event select the tickbox next to their name and click the Delete Competitor Entry button KNG Ironman Trials Event Date 26 11 2010 Carnival Home Entries Reports Help em e ET a Entries for Miller Mitchell Date of Birth Competition Age Bronze Medallion Surf Rescue Certificate Membership Category Patrol Hours Accrued Patrol Hours Required 20 10 1992 Under 17 None None Active 18yrs and over 0 00 hour s No quota requirement 2KM Beach Run O Open Mixed 2KM Beach Run Iron Man O Open Mens Iron Man Surf Board Rescue O Open Mens Surf Board Rescue Team Aq ES Cancel De Nothing Declaration By submitting this entry certify that this competitor entered in their respective age events comply with the minimum age requirements at midnight on 30 September 2009 and membership categories of this competitor is entered are correct and they comply with all conditions of entry financial amp proficient Figure 21 Competitor Entry Screen If you wish to enter competitors by Enter by event then select this option and the following screen will ask you to select the event from the drop down box Once the event has been selected all available club members will be displayed for your selection EVENT
24. igible for an event carnival it is often required to update the list of those members that the carnival management system has pulled out of Surfguard From the system administration page click on the link Force Surfguard Member List Update Forced update of Member List from SurfGuard Back to Admin Hone Forced updating of the member list from SurfGuard should only be done when necessary as it uses significant amounts of SurfGuard resources Select the clubs you would like to retrieve the latest member data from then click the Update Selected Club s button You can optionally filter the available club list by branch using the drop down below Branch ae dub Name Last Updated Update Size bytes New Members Updated Members Update Type F Agnes Water 21 12 2011 4 30pm 4159 o 2 Manual T Albany 2112 2011 4 30pm 471730 o 228 Manual El Aldinga Bay 21 12 2011 4 30pm 134555 o 110 Manual i Alexandra Headland 21 12 2011 4 30pm 51957 o 31 Manual El Altona 21 12 2011 4 30pm 378534 o 186 Manual E Anglesea 21 12 2011 4 30pm 2943521 o 1376 Manual F Apollo Bay 21 12 2011 4 31pm 455059 o 216 Manual T Arcadian 21 12 2011 4 31pm 15779 o 5 Manual T Aspendale 21 12 2011 4 31pm 398931 o 200 Manual F Austinmer 21 12 2011 4 31pm 823546 o 457 Manual E Avalon Beach 21 12 2011 4 31pm 12720883 o 565 Manual E Avoca Beach 21 12 2011 5 42pm 151554 o 729 Manual El Ayr 24 12 2011 4 31pm 13552 o 7 Manual F Ballina Lighthouse and Lismore SLSC
25. inal invoice issued by email may contain adjustments For example situations have occurred where a member only entering the March Past event may be offered a discount Such discounts will be applied in the final invoice Final Results Report View entered results for the final round of carnival events Overall Rank and Points Report All clubs listed with rank and total points for this carnival Late Entry Fee Reversal To facilitate the return of fees levied against a competitor who entered the carnival late simply click on the late entry fee reversal link and select the competitor in question Switch To Club Level To see the carnival administration from a club s point of view click on the Switch to Club Level link Select the club that you wish to view and click on the change club button Click on the Go to Club link at the bottom of the screen Enter Results To enter results select the carnival that you wish to add results for click on Enter Result and then click on the event that you wish to enter by clicking on Edit results Results Event List test carnival Event Name Rounds Recorded Names Recorded Return to Sernival Admin Action Open Mens Beach Flags 0 0 Edit Results Under 11 Men Iron Man Edit Results 120 yrs min Mens Malibu Long Board Riding Edit Results o o Oo o 30 34 Mens Surf Boat Edit Results Legend Results recorded No results recorded Austr
26. lso displays the date for when the last Forced Update Member List was performed Note When updating a clubs members from Surfguard the system archives any members in the carnival manager system that are archived in Surfguard and have not been updated in the carnival system for 2 years Help The Carnival Manager User Guide is located on the SLSA Website under Members Club amp Member Resources Information Technology IT User Guides For online help and handy tips click on the Help link located on the home page at club level Australian for Life Carnival Manager Users Guide v1 4 23 2012 Victorian Junior Lifesavin nionships Lorne SLSC Home Info Event Date 03 03 2012 BOGOam Entries by name Event list Find a member based on their sumame then add new or Clicking events below willl allow quick SES to esting entries if you have a Prier event in mind For mew entries click mere Entries by event Add new entries for this camival with the abiity to select multiple members to add to the selected ewent Team Names Aszen team names on a per event basis For exannple Team K in the U1 Beach Sprint can be known as The Expendables Reports Reporting will allow you to see exactly who i entered amd the associated costs You can sawe or print these reports Other Links Return te Carnival List Figure 25 Help Link screen shot From here you can assess help on adding new entries reporting and pro
27. n select this option entries by name and then click on the first letter of their surname test carnival Event Date 22 01 2012 Carnival Home Entries by name Entries by event Reports Help Admin Change Club ABCDEFGHtI SK LMNOPQRS TUVWXYZ Choose the first letter of the competitors surname Figure 20 Club Carnival Entries enter by name If a competitor has already been entered into events their name will be in bold Otherwise to add that person to specific events click on their name KNG Ironman Trials Event Date 26 11 2010 Carnival Home Entries Reports Help Entries A C D E F GHI J K LM N OO P QRS TU VW X YZ Names in bold indicate existing entries Bateman Katrina 006 08 09 1992 U 18 HRS 0 00 Booth Danie 006 21 09 1993 u 17 HRS 0 00 Bateup Hayley 006 09 01 1980 U 30 HRS 0 00 Booth Michael 006 30 01 1991 u 19 HRS 0 00 Bennett Alyce 008 13 04 1987 U 23 HRS 0 00 Bradley Oscar p08 03 01 1991 U 19 HRS 0 00 Berg Wes 008 23 10 1979 U 30 HRS 0 00 Britton Allie 008 12 05 1992 u 18 HRS 0 00 Berridge Aimee 008 14 10 1990 u 19 HRS 0 00 Brown Harriet 008 07 07 1990 u 20 HRS 0 00 Bevilacqua Matt 006 30 03 1992 u 18 HRS 0 00 buttel dean 008 30 07 1989 U 21 HRS 0 00 Boon Madison 008 14 09 1990 u 20 HRS 0 00 Figure 20a Club Carnival Entries enter by name 20 Carnival Manager Users Guide v1 4 Australian for Life A screen will then be displayed with the eli
28. nnice has been set for that erent Figure 11a Modify an Event South East Coast Branch Legends Carnival gt 110 yrs min Mens 2KM Beach Run Back to South East Coast Branch Legends Carnival Event List Event ID 10 Root event type 2KM Beach Run Event class 110 yrs min Mens Number of competitors in this event 0 Figure 12b Modify an Event 14 Carnival Manager Users Guide v1 4 Rustratian for Life Manage Basic Settings This link returns you to the New Carnival screen and enables you to manage such specifics as the date and the registration fees of a specific carnival It also allows the carnival administrator to change the carnival status to online visible to clubs or offline invisible to clubs see figure 13d Carnival Admin Basic Settings for Rescue 2012 National amp Youth Team Retum to Carnival Admit Carnival Name Rescue 2012 National amp Youth Team Carnival Date Time Sam Entries Close Date Time Spm Late Entries Close Date Time in Registration Fee Subsequent Event Fee Late Entry Fee Late Amendment Fee Minimum Competition Age Maximum Competition Age Enforce Per Event Age Restrictions Enforce Team Size Restrictions Enforce Award Prerequisites Allow Team Reserves Allow Public Results Report fT checked POS Can Scr Doe peo ic to see repute aa th Er E Sere ki ve La wm E en rm H ir S camma EE SENTIER ER oom a eer reas reparti pali
29. on season and State name Manually Adding Member From the Super Administrat options individual members can be manually added to the carnival system Click on the link Wanually Add Members and complete the information requested Field with an represent compulsory fields Manually Add Members Upload multiple members by CSW file Select file max 2500 members No file chosen Upload Members ge Add a single member First Name Denise Surname Freestone Date of Birth 06 05 1965 d drem hue Gender Female Le Organisation SLS5A Test Club EN Membership Category Active 18yrs and over el Status Active Le Bronze Medallion Expiry Date ddf mm Yyyy Surf Rescue Certificate Expiry Date ddf mmi yyy Highest Held Nipper Award None Le Nipper Award Expiry Date dd mm YYY Competition Hours indicates required fields Add Member Australian for Life Carnival Manager Users Guidev1 4 11 Carnival administrators can also view the list of manual entries via clicking on the View manually added members link Manually Added Members Back to Admin Home Vasy Adda Member Dale ma DOB Organisation Membership Category Created Do Denise Freestone 06 05 1966 L5ATestClub Active 18yrs and overl 12 12 2011 Archive Delete Andrew Klerk 29 09 1081 Firefighters General DIOU Archive Delete Beetroot Klerk DUR SISATestClub Junior Activity Member 5 13 years DIOU Archive Delete Boot Klerk 23 06 1654 SISATestClub J
30. rouped by event CSV Download Full Competitor List grouped by name A full list of all the clubs entries are displayed grouped by competitor name CSV Download Full Competitor List grouped by competition age A full list of all the clubs entries are displayed grouped by competition age CSV Download Pro Forma Invoice If there are costs involved this report will show a list of competitors along with their associated fees CSV Download PLEASE NOTE This report is intended to be used to provide simple indicative costs only Final amounts may be different Note Reports will open in a new window Terms of Use Privacy Policy Disclaimer Figure 20 Club Level Reporting Screen To view these reports in your browser window simply click on the report s name To produce a downloadable version in CSV Excel friendly format click on the CSV Download link for the corresponding report KNG Ironman Trials Event Date 26 11 2010 SLSA Test Club Competitor List Ordered by event Generated on 03 08 2010 2 53 pm Open Mixed 2KM Beach Run Surname First Name Team D08 Bateman Katrina 08 09 1992 Open Mens Iron Man Surname First Name Team DOB Berg Wes 23 10 1979 Lahey Dev 26 06 1990 Open Womens Iron Woman Surname First Name Team Dos Britton Allie 12 05 1992 Open Mens Surf Board Rescue Surname First Name Team DoS Berg Wes Team A 23 10 1979 Janes Mike Team B 11 10 1984 Figure 21 Sample R
31. s Carnival Info Carnival Status Offline Invisible to Clubs A Modify Carnival Figure 13c Manage Basic Settings screen Carnival Info Figure 14d Snap shot from Manage Basic Settings Carnival Status Offline Invisible to Clubs Online Visible to Clubs E Offline Invisible to Clubs Australian for Life Carnival Manager Users Guide v1 4 15 Reports Seven main reports can be generated from the reports screen e Full Competitor List Alphabetical Order e Full Competitor List Random e Next Rounds Draw Random Order e Carnival Program e Pro Forma Invoice e Final Invoice Report e Overall Rank and Points Report ports 701 Victorian Junior Lifesaving Championships Lorne SLSC Retum to Camival Admin Full Competitor List Alphabetical Order This report displays a full copy in alphabetical order of all the clubs entries for this camival CSV Download Ful Competitor List Random Order Next Rounds Draw Random Order This report uses results from the previews round to list entrants eligible for the next round in random order Carnival Program This report displays a full copy in alphabetical onder of all the clube entries for this camival CS Download Pro Forma Invoice Grouped by club this report shows costs each club has incurred broken down into individual competitors Final Results Report View entered results for the final round of camival events
32. sers is not recommended and can cause problems RG SLSWA SLSA v1 61 4 x E K u Figure 1 Login Screen Aostralian for tif Carnival Manager Users Guide v1 4 3 Manage Users To create modify or delete an account for the carnival manager click on the Manage Users link sally joeraft jess jonno jsmith Legend Account is active alive Add New User User Activity Log Return to Carnival Admin Access Super Administrator Access Administrator Access Club Access Club Access Club Access Club Access Account is inactive dead Club SLSA Test Club SLSA Test Club Undefined SLSA Test Club SLSA Test Club SLSA Test Club User Administration Back to Admin Home Figure 2 User Administration To modify or delete an existing account click on the username in the accounts list and modify the settings accordingly To create a new account click on the Add New User link choose a username and password and set it to the appropriate access level Club level users can administrate an event administrators can change the event s main parameters When you have added an account a confirmation screen will appear from which you can copy and paste the users details for sending out via email To deactivate an account click on the username in the list and set Account Status to Dead If you wish to view account activity click on the User Activity Log to see a list of
33. unior Activity Member 5 13 years DIOU Archive Delete Cabbage Klerk 28 09 1981 Firefighters General 2 12 2011 Archive Delete o Gone Klerk 28 09498 Firefighters General 1 12 2011 Archive Delete 6 members listed Terms of Use Privacy Policy E E Disclaimer gua Adding a New Organisation To add a member manually into the Carniv System they must be part of an organisation To create a new organisation entity within the system eg New Zealand that does not currently exist within Surfguard click on the club list tab under Super Administrator Options click To add a new non Surfguard organisation Simply fill in the two fields aad click the add Update Club List from SurfGuard has changed its name Updating the club list from SurfGuard should only be done Wen necessary Le when a new cl If you are sure you d like to update the club list from SurfGuard click here To add a new non Surfguard organisation used for manually added members click here i 1 Adm e Update from Surfisuarnd Club List Membership Category List Manually Add Members View Manually Added Members View Membership Categories Global System Settings Erase User Activity Log organisation button 12 Carnival Manager Users Guide v1 4 Aostralian for Life Erase User Activity Log If the user activity log has grown too long and unwieldy it can be erased by clicking on the Er
34. your web browser Help Here you can find out further information about the online entries system Administration Control carnival visibility costs the event list and report on the entire carnival Cas ise Lan Figure 19 Club Carnival Administration Aostralian for D s D Carnival Manager Users Guide v1 4 19 Entries To enter a member into an event you can either select Enter by Name or Enter by Event Intercities Carnival Wanda Home Info Surf Life Saving Sydney Branch will invoice each club for their carnival entries Event Date 14 01 2012 8 00am Entries Close 10 01 2012 1 00pm Late Entries Close 10 01 2012 3 00pm Registration Fee 20 00 Entries by name Event list Find a member based on thei surname then add Clicking events below will allow quick access to existing entries if you have a particular event in mind For new entries click here new or change their existing entries for this carnival 2 Person R amp R U10 to U14 U12 to U13 2KM Beach Run fi oe Open Mens Open Womens Under 15 Mens Under 15 Womens Under 17 Mens Under 17 Womens Under 19 Mens Under 19 Womens ival with the ability 5 Person R amp R Entries by event add new entries for this c9 to select multiple mepeers to add to the Open Mens Open Mixed Open Womens U12 U14 Mixed Under 15 Mixed Under 17 Mixed Under 19 Mixed selected event 6 Person R amp R Open Med If you wish to enter competitors by name the
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