Carnival Manager User Guide
Contents
1. Open Mens Surf Team Open Womens Surf Team Under 17 Womens Surf Team Under 15 Mens Surf Team Under 15 Womens Surf Team U10 to U11 2 Person R amp R Open Mens 5 Person R amp R Open Mixed 5 Person R amp R Open Mixed 6 Person R amp R Under 19 Mixed 5 Person R amp R Under 17 Mixed 5 Person R amp R Under 15 Mixed 5 Person R amp R Open Mens Surf Belt Open Womens Surf Belt Over 24 Female Surf Race Open Mens Surf Race Enter by Event screen To view details of any competitor entered for any event within a carnival click on the Entries link and then navigate to their name by clicking on the initial letter of their surname To return to the main administration screen click the Home link at the top of the screen Rustralian for Life Carnival Manager Users Guide v1 5 9 Team Names Clubs can name any of their teams For example Team K in the U 19 beach Sprint Relay can be known as the Expendables To assign Team names click on the Team Name link from the home page os EVENT MANAGEMENT Event Date 21 07 2012 8 00am Entries Close 13 07 2012 5 00pm Australian IRB Championships Home Info Late Entries Close 13 07 2012 6 00pm Registration Fee 37 00 Late Penalty Fee 84 00 Entries by name Event list Find a member based on their surname then add new Clicking events below will allow quick access to existing entries if you have a particular event in mind For ne2. System Administration Display Carnivals daterange 18 07 2012 to 18 04 2013 Status Offline k Carnival Name Carnival Date Entries Close Late Entries Close Status 26 10 2012 5 00pm 19 09 2012 4 00pm 19 09 2012 4 00pm Past Event test NT carnival 28 10 2012 8 00am 2012 NT Championships 29 09 2012 8 00am oll Fla kil lam TOPS Event 3 15 08 2012 9 00am 23 08 2012 11 00pm 23 08 2012 11 00pr ast Event B am 18 08 2012 1 00pm Offline 2012 NT Pool Championships 12 08 2012 10 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event 2012 NT Lifesaving Championships 11 08 2012 8 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event Total Club Point Score Report All clubs listed with rank and total points for the selected camivals CSV Download Taking Normal Entries visible Late Entries visible Closedto Entries visible Past Event visible Ofine not visible Screen Shot Club Level Event Management 4 Carnival Manager Users Guide v1 5 Australian for Life Event Management To begin submitting your clubs carnival entries click on the Carnival name in the Event Management list and you will be taken to that events main administration screen This screen gives an overview of the event timing fees information etc and enables administrators to add or change existing entries run reports or view events information test carnival Home Info jkfgdfgdf
3. Australian for Life Surf Life Saving Australia Carnival Manager User Guide October 2012 Version 1 6 Updated by Y Rutherford National IT Membership amp Business Support Officer Australian for Life Carnival Manager Users Guide v1 5 1 Table of Contents Carnival Manager User Guide viviciiissteesescavantecstiantacnasesisgasdeeneasansadansttaadnanesosiadaateesnansneacaustiins 3 Section 1 Clubs USETS iusi Eaa AEEA 4 OC E 4 Event IV ANAS SOS Mtensa aaa Taaa 5 EO E T E nneneidinauaals 5 AGANE EXCEDTION to ENIES sirsa aaaea aaaea ainaani 8 Tea NINE a 10 RODO a guannits 11 Force SurfGuard Member List Update club level csssssccsssseccesssesenssceeessseeeeenseeeeeseseeess 12 Section 2 Branch State Administrators asssssssunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 13 LOB Leonas E 13 Manace U o ra E R ee ee 13 System AdMINISatiON aise sensisinacsiseacaveasceuacenssccevessancuacnsianceunssianasbausasvalscucenupstacseusssesnasnssisnensearnanee 14 Create New CarniW al aiestainucrmisciersierasmnceneciieonexabenisvideenunndenieriinunenasveniniaieronendienieriiaennedeunioninentens 15 Event and Class Administration wiiicsceissiscintnssiccavssancuavnset cavesasvanassacundsvatcitaaraniandesinenaveisectemnitnenuens 16 Manage ClASSES secersranichdtonsevencaratsiidawucermteciortionnsmnchsatepsienitensaeniortiarewucdeasadiunnenatenipiarmennanenatiannteis 16 Manage Event Types ccsssssssssscsecssssssesse
4. membership category names and associated ID number Manually Adding Members From the Super Administrator options individual members can be manually added to the carnival system Click on the link Manually Add Members and complete the information requested Field with an represent compulsory fields Upload multiple members by CSV file Select file max 2500 members Add a single member First Name Surname Date of Birth Gender Organisation Membership Category Status Bronze Medallion Expiry Date Surf Rescue Certificate Expiry Date Highest Held Nipper Award Nipper Award Expiry Date Competition Hours indicates required fields No file chosen Members E mm SLSA Test Club Actye 18yrs and over Wit Do d d f Mm my YYYY ddsmmyyyyy ddi mnm Yyyy dd smmy yyy Australian for Life Carnival Manager Users Guide v1 5 manager system with Surfguard 35 Bulk Entries Import This provides the facility to manually upload a spreadsheet of competitors Entries Upload multiple entries by CSV file The following will not be checked as a late entry or late amendment this case Select file max 2500 entries per file View Membership Categories Bulk Entries Import Award prerequisites event class gender setting members from external state restriction carnival status carnival date entries close date late entries clos
5. 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event E 2012 NT Lifesaving Championships 11 08 2012 8 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event C TOPS Event 2 29 07 2012 9 00am 27 07 2012 11 00pm 27 07 2012 11 00pm Offline E 20 7 FE Championships 2Of07 fo 20 07 2012 3 00am 20 07 2012 3 00am Offline list Australian for Life Carnival Manager Users Guide v1 5 ae ort Then click on the total club Point Score Report located at the bottom of the carnival 31 Late Carnival Entries On the day of a carnival clubs will no doubt submit late entries and team substitutes These carnival entry changes will need to be placed into the CMS and your draws will need to be updated Firstly check the basic settings for the carnival to ensure that the late entry date parameters are set to the date of the carnival to allow data input Secondly to enter these changes you have to be at a club level To achieve this Select the appropriate carnival from the main administration page Click on Switch to Club Level Select from the Club drop down box the club that is making entry changes Click on the Change Club button Click on the Go To Club button Click on Entries by name Click on the corresponding surname initial of your late entry competitor Click on the competitor s name Tick the box for the competitors corresponding event to either add or remove them Click on the submit entry button at the bottom of the p
6. 10 2012 5 00pm i 2 2012 NT Championships 29 09 2012 8 00am 19 09 2012 4 00pm 19 09 2012 4 00pm Past Event y lag 45 oo Ss deo ya 44 oe es tots Lei Cie Fat F i E 16 09 2012 Orr 1A 372012 9 00am 16 09 2012 am line TOPS Event 3 25 08 2012 9 00am 23 08 2012 11 00pm 23 08 2012 11 00pm Past Event 19 08 2012 8 00an 18 08 2012 12 00pn 18 08 2012 1 00pm Of 2012 NT Pool Championships 12 08 2012 10 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event 2012 NT Lifesaving Championships 11 08 2012 8 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event F 40 in aT 3 0 wlorr i umm iea m 44 a9 je fn 34478 Fling Total Club Point Score Report All clubs listed with rank and total points for the selected carnivals CSW Download Legend Taking Normal Entries visible ate Entries visible cossi enie past Event vi offine not visible Super Administrator Options Create New Carnival Manage Organisations Manage Users Update Surfguard Membership Category List Manage Classes and Event Types Manually Add Members View Manually Added Members Manage Patrol Hours per Membership Category Bulk Entries Import Force SurfGuard Member List Update View Membership Categories Global System Settings Erase User Activity Log Australian for Life Carnival Manager Users Guide v1 5 33 Manage Organisations This module allows super administrators to Update club lists Manage SurfGuard Clubs fro
7. 2011 7 00am Past Event CC U12 Open Carnival Avoca Beach 15 10 2011 8 00am 12 10 2011 5 00pm 15 10 2011 7 00am Past Event Rooster s RIVER RUN Surfboat Marathon 08 10 2011 8 00am 05 10 2011 10 00am 05 10 2011 10 00am Past Event Catho Challenge Carnival 02 10 2011 10 00am 02 10 2011 10 00am 23 09 2011 5 00pm Past Event Catho Challenge lronperson 01 10 2011 10 00am 01 10 2011 10 00am 23 09 2011 5 00pm Past Event Legend Taking Normal Entries __ Late Entries additional fee may apply Closed to Entries Past Event Force SurfGuard Member List Update Last updated 09 01 2012 2 16pm Screen Shot Force Surfguard Member List Update location link Note This also displays the date for when the last Forced Update Member List was performed Note When updating a clubs member s from Surfguard the system archives any members in the carnival manager system that are archived in Surfguard and have not been updated in the carnival system for 2 years 12 Carnival Manager Users Guide v1 5 Rustratian for tife Section 2 Branch State Administrators Log In Enter the username and password supplied to you by your administrator Please note that this is case sensitive EVENT MANAGEMENT Username Password This system is for the use of club administrators and authorised users only Please ensure your browser has cookies enabled or you will have trouble logging in This site uses cookies to ensure that only verified users have
8. Life Forced update of Member List from SurfGuard Forced updating of the member list from SurfGuard should only be dong resources Select the clubs you would like to retrieve the latest member data from filter the available club list by branch using the drop down below Select All None IWF FFF F O 0 A Bass District Bayside District Last Updated Bellarine District 24 12 2011 4 30pm Central Coast Branch Community Branch WA gg 71 12 2011 4 30pm Community NSW Branch 21 12 2011 4 30pm Far North Coast Branch 21 12 2011 4 30pm Far South Coast Branch i Flinders District ee ee Gippsland District 21 12 2011 4 30pm Hunter Branch 21 12 2011 4 31pm llawarra Branch 24 12 2011 4 31pm Kingston District Lifeguard Magazine Branch TERTIA Lower North Coast Branch 21 12 2011 4 31pm Magenta Lifeguard Service Lifeguards 21 12 2011 4 31pm o aapon som Misc SA Clubs 21 12 2011 4 31pm Ballina Lighthouse and Lismore SLSC 21 12 2011 4 31pm Bancoora 21 12 2011 4 32pm Ranwon Heads Thirteenth Reach 24 19 9011 439mm Carnival Manager Users Guide v1 5 Carnival Administration To administer an event click on its name in the carnival listings screen From here you can manage the event s basic settings its events list enter results run reports and delete the carnival w EVENT MANAGEMENT Carnival Admin IRB Premierships Back to Admin Home Manage Event List Add delete event
9. Lifesaving Championships 11 08 2012 8 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event TOPS Event 2 29 07 2012 9 00am 27 07 2012 11 00pm 27 07 2012 11 00pm Offline 2012 National IRB Championships 20 07 2012 1 00pm 20 07 2012 3 00am 20 07 2012 8 00am Offline Total Club Point Score Report All clubs listed with rank and total points for the selected carnivals CSV Download Legend Taking Normal Entries visible SS Late Entries visible i Closed to Entries visible Past Event visible Offline not visible Options Super Administrator Options Create New Carnival Manage Organisations Manage Users Update Surfguard Membership Category List Manage Classes and Event Types Manually Add Members View Manually Added Members Manage Patrol Hours per Membership Category Bulk Entries Import Force SurfGuard Member List Update View Membership Categories Screen Shot System Administration screen 14 Carnival Manager Users Guide v1 5 Australian for tife amp Create New Carnival Click on the Create New Carnival link to add a new event to the system This enables you to name and set a date for the event add a pricing structure age limits and per event settings such as team size restrictions When you have completed all the fields click Add Carnival to add the event to the system To return to the administration screen without adding an event click the Back to Admin Home link in the top right of the screen NB When cr
10. mew exbres click here Entries by event Add new entities for this camival with the ability to setect multiple members to add to the selected event Team Names Assign team nanes on a per event basis For example Team K in the Uf 19 Beach Sprint can be known as The Reports Reporting will allow you to see exact who i entered amd Sn your web browser tin about the onire Administration Control camival vicib lity costs the event ist and report on the entire camival Other Links Return to Carnival List Help Link screen shot From here you can assess help on adding new entries reporting and problem solving hints 2012 Victorian Junior Lifesaving Championships Lorne SLSC Event Date 03 05 7017 Camival Home Entries by name Entries by event Reports Help Admin Change Club E Retum to 2012 Wictorian Junior Lifesaving Championships Lome SLST home Accessing members Members are aocetsed via the Enbies area where you may add change or remove thei entries Additionally a screen exists for super administrators to fet members that have been manually added to a non Surfzuand organisation This is accessible via the main admin menu Adding new entries Once you have accessed the member you would Eke to add entries to you can use the information contained here to help you Changing existing entries Once you have accessed the member you would like to change entries for you can use the informa
11. surfguard relating to clubs not in the system and will update any name changes to Surfguard Clubs listed below including any from external states Manage SurfGuard Clubs from other States lf a club wishes to access another states carnival manager system for entry purposes they have to be given access Click on the Manage SurfGuard Clubs from Other States Select the State Branch and Club that you wish to give access to Click on the Add Club Note this club now needs to be added as a New user from the User Administration screen Manage SurfGuard Clubs From Other States Back to Update Club List The changes made on this screen apply only to the database of this instance of the Carnival Manager and do not affect Surfguard State All v Branch All v Club All v Add Club Club Organisation Branch State Broome Surf Life Saving Club Misc WA Clubs Surf Life Saving Western Australia Has Data City of Bunbury SLSC Misc WA Clubs Surf Life Saving Western Australia Delete me s 34 Carnival Manager Users Guide v1 5 Australian for tife Add Non Surf club Organisations Add a new non surfguard organisation used for manually added members to the Carnival Manager club list Eg add entity name South Africa Add a non Surfguard Organisation Back to Admin Home Back to Club List Organisation Name Phone Update Surfguard Membership Category List Clicking on this link updates the carnival
12. 00 A Green indicates that the member s award is proficient Red indicates that the award is not proficient in Surfguard Note a member s most current age appropriate award should be displayed in Green Note If the carnival administrator has NOT enforced the Award Prerequisites functionality the system will still allow clubs to enter members into events regardless of their award proficiency status Therefore it is up to clubs to responsibly enter members that have fulfilled all the carnival requirements Q Where are members patrol hours displayed within the carnival manager system A Along side a competitors name when selecting members for entry into events their seasons competition hours will be displayed Roser Scott p0s 18 04 1990 U 22 BM HRS 0 00 If a member has HRS 0 00 then this implies that thenne patrol hours within Surfguard Note Presently the system will still allow clubs to enter members into events regardless of their patrol hour requirements Therefore it is a clubs responsibility to only enter members that have fulfilled all the carnival requirements such as minimum patrol hours depending on membership category has no recorded REMINDER once changes have been made in Surfguard administrators will need to conduct a force Surfguard member list update to bring changes made in Surfguard across to the Carnival Manager System Australian for Life Carnival Manager Users Guide v1 5 39
13. 012 11 00pm Past Event C TOPS Event 2 29 07 2012 9 00am 27 07 2012 11 00pm 27 07 2012 11 00pm Offline C 2012 National IRB Championships 20 07 2012 1 00pm 20 07 2012 3 00am 20 07 2012 8 00am Offline Total Club Point Score Report All clubs listed with rank and total points for the selected carnivals CSV Download Legend Taking Normal Entries visible Ls Late Entries visible fae Closed to Entries visible Past Event visible Offline not visible Manage Classes To create modify or delete classes click on the Manage Classes and Event Types link from the System Administration screen and select Manage Classes To add a new class to the system if the event is not listed simply enter its class specific attributes in the appropriate field and click the Add New Class button Your new class will now appear in the Existing Class List Add New Class Class Name Under 50 Mens Minimum Solo Competition Age 4 Maximum Solo Competition Age 50 Minimum Team Competition Age 4 Maximum Team Competition Age 50 Gender Male Add New Class Screen Shot Add New Class 16 Carnival Manager Users Guide v1 5 Australian for life To edit an existing class simply click on the Edit link next to its entry in the Existing Class List To delete an existing class click on the Delete Edit link next to its entry in the Existing Class List You will need to confirm your action be
14. 1 Mills Debbie 19 17 1964 EXC Neesham Olivia 06 03 1993 F 1 Mills Debbie 19 11 1964 3024 5 Person R amp R Pos umn Firs Name Boe Gener Team 1 Aristel David 25 05 1992 MI Team A Aristel Mathew 29 01 1995 M Team A Aristei Robert 05 11 1963 M Team A Buist Ric 10 06 1954 M Team A Fountain Michael 24 01 1971 M Team A 2 Cain Andrew 13 08 1971 MI Team B Castellarin Jack 06 06 1991 M Team B Castellarin Mitchell 06 03 1995 M Team B Chalmers Sandy 09 03 1955 M Team B Chard Tony 24 09 1959 M Team B EXC Audas Teale 18 02 2001 F 1 Team A EXC Aristei David 25 05 1992 M 2 Team B Screen Shot Example of Competitors List Ordered by event Avstralian for Life Carnival Manager Users Guide v1 5 11 Force SurfGuard Member List Update club level In order to have a complete and up to date list of club members who are eligible for an event it is often required to update the carnival management system with your club member s information from Surfguard This is called a Force Surfguard Member List Update To perform a club update simply click on the Forced Update Member List from your home page and click on the link 2011 Sydney Water Premiership Series 22 10 2011 8 00am 14 10 2011 11 00pm 14 10 2011 11 00pm Past Event Newcastle Permanent Junior ronperson Series 22 10 2011 8 00am 22 10 2011 5 00pm 22 10 2011 70am Past Event CC Peters Boat Series 16 10 2011 8 00am 12 10 2011 5 00pm 16 10
15. 5 00am 25 02 2012 12 00am test carnival ADL 2012 S00am W L2 2011 500pm Battle of the Beach Round 1 South Melbourne ei 2001 500pm ey 2011 60pm L5W Test 16 08 2011 8 00am 18 08 2011 5 00pm Legend Taking Normal Entries visible Late Entries visible Closed to Entries visible Past Event visible Options Create Hew Carnival Manege Users Manege Classes and Event Types Manage Patrol Hours per Membership Category Force SurftiGuerd Member List Update iL Administrator ions Update from Surfsuerd Club List Membership Category List Manually Add Members View Manually Added Members View Membership Categories Global System Settings Erase User Activity Log via the home Offline not visible Patrol Hours and Membership Categories Back to Admin Home Specify the number of patrol hours a competitor should have accrued this season based on their membership category Positive numbers are measured against accrued hours A zero indicates the membership category has no quota A negative value indicates the membership category should not accrue hours At the moment this information is not used to deny entries to competitors it is only provided as an indicator Membership Category Academy Non Members Active 15 18 yrs Active 18yrs and over Associate Award Member Cadet Member 13 15 years General Honorary Junior Activity Member 5 13 years Life Member Long Service Past Active Probationar
16. Anglesea 24 12 2011 4 30pm 2943521 D 1376 Manual E Apollo Bay 21 12 2011 4 31pm 485053 0 216 Manual E Arcadian 21 12 2011 4 31pm 15779 o E Manual T Aspendale 21 12 2011 4 31pm 355951 o 200 Manual F Austinmer 21 12 2011 4 31pm 293545 0 457 Manual E Avalon Beach 21 12 2011 4 31pm 1220883 o 565 Manual T Avoca Beach 21 12 2011 5 42pm 1515644 o 729 Manual T Ayr 24 12 2011 4 31pm 13552 o 7 Manual E Ballina Lighthouse and Lismore SLSC 21 12 2011 4 31pm 711214 0 339 Manual E Bancoora 21 12 2011 4 32pm 382134 o 189 Manual E Barwon Heads Thirteenth Beach 21 12 2011 4 32pm 782573 0 381 Manual F Batemans Bay 21 12 2011 4 32pm 300257 D 142 Manual E Beaumaris 21 12 2011 4 32pm 4485 o 2 Manual E Bellambi 21 12 2011 4 32pm 226376 o 105 Manual T Bellinger Valley North Beach SLSC 21 12 2011 4 32pm 165941 0 74 Manual F Bermagui 24 12 2011 4 32pm 252808 o 118 Manual Fi Bicheno 24 12 2014 4 32pm 315 D D Manual Screen Shot Force SurfGuard Member List Update To update a single organisation or multiple clubs simply tick the checkbox next to the club name s that you wish to update A branch filter selection button is provided so th clubs displayed for selection for a Force Surfgxard Member Update can be selected by Branch Note When updating a clubs member s from Surfguard the system will archive any members in the carnival manager that are archived in Surfguard and have not been updated in the carnival system for 2 years Australian for
17. Event Date 14 01 2012 8 00am Entries Close 10 01 2012 1 00pm Late Entries Close 10 01 2012 3 00pm Registration Fee 20 00 Entries by name Event list Find a member based on theinsurname then add Clicking events below will allow quick access to existing entries if you have a particular event in mind For new entries click here new or change their existing eritries for this carnival 2 Person R amp R U10 to U11 U12 to U13 2KM Beach Run E Open Mens Open Womens Under 15 Mens Under 15 Womens Under 17 Mens Under 17 Womens Under 19 Mens Under 19 Womens anival with the ability 5 Person R amp R bers to add to the Open Mens Open Mixed Open Womens U12 U14 Mixed Under 15 Mixed Under 17 Mixed Under 19 Mixed 6 Person R amp R Open Mixed Entries by event selected event If you wish to enter competitors by name then select this option entries by name and then click on the first letter of their surname A list will appear of all eligible competitors beginning with that letter Australian for tige Carnival Manager Users Guide v1 5 5 test carnival Event Date 22 01 2012 Carnival Home Entries by name Entries by event Reports Help Admin Change Club ABE CDEFGHIJ DO TUVWXYZ Choose the first letter of the competitors surname Screen Shot Club Carnival Entries enter by name If a competitor has already been entered into events their name will be in bold O
18. ULLO E Reserve Team Team A 00 E Team Team A FULLO _ E Reserve r Members can not be entered as an Exception in an event they have a regular entry in unless it is a team event and the Exception entry is for a different team Geiger Sy web Pia omiy cory et Ba mpd mii om Bor mapai age cee comely Screen Shot Competitor Entry Screen Australian for Life Carnival Manager Users Guide v1 5 7 Adding Exception to Entries Should you need to add a competitor to an event that does not normally qualify for an event due to gender age or award restrictions placed on a carnival then you can add these competitors via the Exceptions Entry field An example would be if you need to enter a male boat sweep into a female boat race or a female handler for an lronman event From the Entries by Name screen select the appropriate surname Proceed to the entries screen Select the event and then select either the competitor that requires the handler or the team that the sweep will be entered into Click the Submit Entries button to complete the entry test NT carnival Event Date 28 10 2012 Carnival Home Entries by name Entries by event Reports Help Admin Change Club La S Entries for Mueller Lisa Date of Birth Competition Age Bronze Medalion Surf Rescue Certificate Nipper Award Membership Category Patrol Hours Accrued Patrol Hours Required 30 03 1959 Und
19. access Using one account between multiple users is not recommended and can cause problems Please obtain accounts for each user K RG SLSWA SLSA v1 61 4 x Screen Shot Login Screen Manage Users To create modify or delete a user account for the carnival manager click on the Manage Users link User Administration Back to Admin Home Administrator Access Legend Account is active alive Account is inactive dead Add New User User Activity Log Return to Carnival Admin Screen Shot User Administration To modify or delete an existing user account click on the username in the accounts list and modify the settings accordingly Australian for Life Carnival Manager Users Guide v1 5 13 To create a new user account click on the Add New User link choose a username and password and set it to the appropriate access level Club level users can administrate an event administrators can change the event s main parameters States can grant restrict access to the manage event type and classes module for each Branch State registered user When you have added an account a confirmation screen will appear from which you can copy and paste the users details for sending out via email To deactivate an account click on the username in the list and set Account Status to Dead If you wish to view account activity click on the User Activity Log to see a list of accounts and ses
20. add modify and delete important components namely classes and types of what makes up events Only those with edit user abilities for Event and Class administration will be able to delete or modify events Kindly note that any changes made to the Event and Class Administration area will affect all carnivals in the system past and present that contain events using those components If you delete an event type all entries and events containing that event type will be removed The same goes for deleting an event class That could have major ramifications for a live system so be VERY careful System Administration Display Carnivals date range 18 07 2012 to 18 04 2013 Status All v Carnival Name Carnival Date Entries Close Late Entries Close Status E test NT carnival 28 10 2012 8 00am 20 10 2012 5 00pm 26 10 2012 5 00pm Open C 2012 NT Championships 29 09 2012 8 00am 19 09 2012 4 00pm 19 09 2012 4 00pm Past Event C TOPS Event 4 23 09 2012 9 00am 23 09 2012 11 00pm 23 09 2012 11 00pm Offline C Interclub Carnival 1 2012 16 09 2012 3 00pm 16 09 2012 9 00am 16 09 2012 10 00am Offline C TOPS Event 3 25 08 2012 9 00am 23 08 2012 11 00pm 23 08 2012 11 00pm Past Event C Surf Carnival 1 19 08 2012 8 00am 18 08 2012 12 00pm 18 08 2012 1 00pm Offline C 2012 NT Pool Championships 12 08 2012 10 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event C 2012 NT Lifesaving Championships 11 08 2012 8 00am 10 08 2012 10 00pm 10 08 2
21. age Onsite CMS Equipment Following is a list of equipment that is recommended you have onsite at a carnival to utilise the CMS system 2 x computers printer generator fuel electricity cables power packs Internet access stick or club access Result boards Stationary pens bulldog clips clip boards highlighters staplers copy paper sticky tape electricity tape Carnival paperwork Substitute forms team replacement forms Tips It is highly recommended that once a carnival entry closing date has past and prior to the commencement of a carnival the following reports be downloaded from the CMS and saved onto the computer that is to be used onsite This is a preventative back up measure should your internet connection fail or not be achieved e Full Competitor List Alphabetical CSV Download e Full Competitor List Random Order CSV Download e Next Rounds Draw Random Order e Carnival Program CSV Download 32 Carnival Manager Users Guide v1 5 Rustratian for tife Section 3 Super Administrator If you have super administrator access typically only national and state users then you can perform a number of functions not available to Branches and clubs system Administration Display Carnivals daterange 18 07 2012 to 18 04 2013 Status All uGos Carnival Name Carnival Date Entries Close Late Entries Clase Status test NT carnival 28 10 2012 3 00am 20 10 2012 5 00pm 26
22. ategory SLA TestClub Active 18yrs and over Firefighters General SLA TestClub Junior Activity Member 5 15 years SLA Test Club Junior Activity Member 5 15 years Firefighters General Firefighters General Uha Eh e Terme of Use Privacy Policy Disclaimer 1 12 2011 21 12 2011 21 12 2011 21 12 2011 21 12 2011 21 12 2011 iano Back to Admin Home Manually Add a Member Options Archive Delete Archive Delete Archive Delete Archive Delete Archive Delete Archive Delete If the user activity log has grown too long and unwieldy it can be erased by clicking on the Erase User Activity Log link You may wish to take a copy of the log prior to deleting it in case any auditing is required at a later stage Australian for Life Carnival Manager Users Guide v1 5 37 Help The Carnival Manager User Guide is located on the SLSA Website under Members Club amp Member Resources Information Technology IT User Guides For online help and handy tips click on the Help link located on the home page at club level 701 Victorian Junior Lifesaving Championships Lorne SLSC Home Into Event Date 05 03 2012 8 0tam Late Entries Glose 25 02 2012 12700am Registration Fee 32 00 Late Penalty Fee 32 00 Entries by name Event list Find a member based on their sumame then add new or Clidcine event below will allow quick soes to existing entries i pou heave a purtioulsr event im mind For
23. c This guide is divided into three main sections the first section for club level Operators second section for Branch state Administration and the final section is for SLSA Super administrator level To obtain club or Branch State Log in details please contact your relevant State Centre Office or Branch Links to the various state carnival manager systems can be found on the SLSA Website www sls com au From the Members Menu select Surf Sports Entry System National SLSA http sportslsa carnival sls com au Tasmania http sporttas carnival sls com au Northern Territory http sportnt carnival sls com au South Australia http sportsa carnival sls com au New South Wales State http sportnsw carnival sls com au NSW Branch carnivals http sportnswbranches carnival sls com au Victoria http sportisv carnival sls com au Queensland http sportgld carnival sls com au Australian for tife Carnival Manager Users Guide v1 5 3 Section 1 Clubs Users Log In When a Club level user logs in they are taken immediately to the Event Management screen This screen displays all the carnivals that are currently open along with past Events Carnival events are listed according to the date parameter set which is located above the list of carnivals Colour Coding Map Open carnivals are colour coded in green Carnivals accepting late entries coded in Yellow Past carnivals are coded in Grey
24. e and the registration fees of a specific carnival It also allows the carnival administrator to change the carnival status to online visible to clubs or offline invisible to clubs see figure 13d Carnival Admin Basic Settings for Rescue 2012 National amp Youth Team Returm to Carnival Adni Carnival Name Rescue 2012 National amp Youth Team Carnival Date Time 8am Entries Close Date Time Spm Late Entries Close Date Time 5pm Registration Fee Subsequent Event Fee e s fe fel J s a 8 5 3 8 ee s 8 8 Pa P Pad Late Entry Fee Late Amendment Fee Minimum Competition Age Maximum Competition Age Enforce Per Event Age Restrictions Enforce Team Size Restrictions Enforce Award Prerequisites Allow Team Reserves Allow Public Results Report F cheecioed you can alice the public to see results as they ine entered The USL for this carnival iz Sooo bees siss oom my erener i resaits ireport peutic Carnival Info Carnival Status Offline Invisible to Clubs i Modify Carnival Screen Shot Manage Basic Settings screen Carnival Info Screen Shot Snap shot from Manage i Basic Setting 5 Carnival Status Offline Invisible to Clubs a Online Visible to Clubs N Offline Invisible to Clubs Australian for Life Carnival Manager Users Guide v1 5 23 Reports Seven main r
25. e date Therefore no entry will be marked A warning will be displayed if any team sizes have been exceeded but records will still be added in Upload Entries Back to Admin Home Download Template Download Template Reference This provides a list of the Membership Categories and their Surfguard ID numbers Global Settings Super Administrators have access to global settings such as the Server Time Offset used for setting region and daylight savings timings the competition season and State name Update from SurfGuard Chub List Membership Category List Manually Add Members View Manually Added Members View Membership gories Global System Settings Erase User Activity Log Global Settings Carnival super administrators the View manually added members link 36 Carnival Manager Users Guide v1 5 Server time offset sec A time offset may be necessary if local time is different to server time alue to adjust Competition season eg 2008 2009 SOAP Username SOAP Password State Territory Undefined 34 State name displayed as ver the state nam Surf Life Saving Australia Modify System Settings n also view the list of manual entries via clicking on Australian for Life Manually Added Members Denise Andrew Klerck Beetroot Klerck Boot Klerck Cabbage lerck Gone Klerck 6 members listed Erase User Activity Log Organisation Membership C
26. e event Open Female Surf Boat Branch All v Club Gove Peninsula Surf Life Savin v Team members will be added to Team A FULL 0 v As Reserves Move members from Available Members to Selected Members with the gt gt button below A list of available competitors from the selected club will be listed Select member and move across to the selected Members box or remove as required Hit the submit member entries button located bottom of the screen This members name will now be available to select in the results screen This members entry will also be added to the clubs competitors list for invoicing To go back to the carnival results screen click on the link top right hand corner Return to Results Event List 30 Carnival Manager Users Guide v1 5 Australian for Life Results Event List Display The results screen is colour coded to identify which events have had results and final results recorded against an event Events in pink indicate that no results have been input against that event Events in green indicate the some all results have been recorded for that event Events in purple indicate that some all final results have been recorded for that event Results Event List test NT carnival Return to Carnival Admin Event Name Rounds Recorded Names Recorded Action Cool Paddle F 1km Board Paddle 0 0 Edit Results Cool Paddle M 1km Board Paddle 0 0 Edit Results 3024 5 Pers
27. eating a carnival a minimum and maximum competition Age must be entered into the system and must be greater than O Create New Carnival Back to Admin Home Carnival Details Carnival Name Registration Fee Carnival Info Subsequent Event Fee Late Entry Fee Late Amendment Fee Carnival Date dd mmi yyyy Time 8am Exception Registration Fee Entries Close Date dd mmfyyyy Time 5pm a Exceptions are not charged late fees or amendment fees Late Entries Close Date dd mmi yyyy Time 5pm Competition Age Carnival Status Offline Invisible to Clubs Minimum a Screen Shot create a new carnival Create New Carnival Back to Admin Home Carnival Details Fees Carnival Name Registration Fee Carnival Info Subsequent Event Fee Late Entry Fee Late Amendment Fee Carnival Date dd mm yyyy Time 8am v Exception Registration Fee Entries Close Date dd mm Time 5pm Exceptions are not charged late fees or amendment fees Late Entries Close Date dd mm yyyy Time 5pm Competition Age Carnival Status Offline Invisible to Clubs o Minimum Maximum Additional Options Once you have added the carnival it will join the list of events on the main systems administration screen and be colour coded accordingly Australian for tife Carnival Manager Users Guide v1 5 15 Event and Class Administration The event and class functions enable you to
28. eports can be generated from the reports screen e Full Competitor List Alphabetical Order e Full Competitor List Random e Next Rounds Draw Random Order e Carnival Program e Pro Forma Invoice e Final Invoice Report e Overall Rank and Points Report Admin Reports Little Dudes Carnival Return to Carnival Admin Full Competitor List Alphabetical Order This report displays a full copy in alphabetical order of all the clubs entries for this carnival Display PDF CSV Download Full Competitor List Random Order This randomised report employs measures to distribute entrants from each glub Display POF CSV Download Next Rounds Draw Random Order This report uses results from the previous round to list entrants eligible for the next round in random prder Carnival Program This report displays a full copy in alphabetical order of all the clubs entries for this carnival CSV Dowfiload Pro Forma Invoice Grouped by club this report shows costs each club has incurred broken down into individual competitprs Final Results Report View entered results for the final round of carnival events CSV Download Overall Rank and Points Report All clubs listed with rank and total points for this carnival CSV Download Note Reports will open in a new window Screen Shot Reports To view these reports in your browser window simply click on the report s name To produce a downloadable version in CSV Excel frie
29. er 44 Expired on 31 12 2011 None None Active 18yrs and over 24 50 hour s 16 hour quota achieved Exceptions New Exception Entry Event v For v Members can not be entered as an Exception in an event they have a regular entry in unless it is a team event and the Exception entry is for a different team Cancel Do Nothing Delete Competitor Entry Declaration By submitting this entry l certify that this competitor entered in their respective age events comply with the minimum age requirements at midnight on 30 September for the specified competition season and membership categories of this competitor is entered are correct and they comply with all conditions of entry financial amp proficient Members can not be entered as an Exception in an event they have a regular entry in unless it is a team event and the Exception entry is for a different team 8 Carnival Manager Users Guide v1 5 Australian for Life If you wish to enter competitors by Enter by event then select this option and the following screen will ask you to select the event from the drop down box Once the event has been selected all available club members will be displayed for your selection EVENT MANAGEMENT Entries What would you like to do Select the event Available Members Intercities Carnival Wanda Event Date 14 01 2012 Carnival Home Entries by name Entries by event Reports Help Add members to an event
30. fore the class is deleted Deleting Class Under 120 Mens Return to Class Admin Home WARNING Deleting the class Under 120 Mens will not only remove the class but all references to it contained within carnival events and entries If you are still sure you would like to do this click here Screen Shot Deleting a Class Manage Event Types To create modify or delete even types click on the Manage Event Types link from the Event and Class Administration screen To add a new type simply fill in the fields on the managing Event Types screen and click the Add New Type button Managing Event Types Return to Event and Class Administration Add New Type Type Name Solo Team Solo y Team Size Team Type Only Add New Type Existing Event Type List Type Name Edit Delete 2KM Beach Run Edit Delete 5 Person R amp R Edit Delete 6 Person R amp R Edit Delete Beach Flags Edit Delete Beach Relay Edit Delete Beach Sprint Edit Delete Cameron Relay Edit Delete Champion Lifesaver Edit Delete Double Ski Edit Delete First Aid Edit Delete IRB Event Edit Delete Iron Man Edit Delete Screen Shot Manage Event Types To edit an existing event type simply click on the Edit link next to its entry in the Existing Class List To delete an existing class click on the Delete link next to its entry in the Existing Class List You will need to confirm your action before the class i
31. gsd Event Date 22 01 2012 8 00am Entries Close 17 12 2011 5 00pm Late Entries Close 20 12 2011 5 00pm Registration Fee 523 00 Event Entry Fee 53 00 Late Penalty Fee 53 00 Late Amendment Fee 53 00 Entries by name Event list Find a member based on their surname then add Clicking events bebow will allow quick access to existing entries if you have a particular event in mind For new entries click here new or change their existing entries for this carnival Beach Flags Open Mens pae l Iron Man Entries by event IEPER Add new entries for this carnival with the ability Malibu Long Board Riding to select multiple members to add to the 120 yrs min Mens selected event Surf Boat 30 34 Mens Team Names Assign team names on a per event basis For example Team K in the U 19 Beach Sprint can be known as The Expendables Reports Reporting will allow you to see exactly who is entered and the associated costs You can Save or print these reports using your web browser Help Here you can find out further information about the online entries system Administration Control carnival visibility costs the event list and report on the entire carnival rw o_o pane Screen Shot Club Carnival Administration Entries To enter a member into an event you can either select Enter by Name or Enter by Event Intercities Carnival Wanda Home Info Surf Life Saving Sydney Branch will invoice each club for their carnival entries
32. ide v1 5 27 Carnival Program This report displays a full copy in alphabetical order of all the clubs entries for this carnival Pro Forma Invoice This report gives an indication as to costs incurred including extra information relating to late entries It is only intended to be an indication the final invoice issued by email may contain adjustments For example situations have occurred where a member only entering the March Past event may be offered a discount Such discounts will be applied in the final invoice Final Results Report View entered results for the final round of carnival events Overall Rank and Points Report All clubs listed with rank and total points for this carnival Note only clubs that were entered into specific carnival will be listed in the report Note Names of clubs displayed in reports are obtained from Surfguard from their Display Name instead of their surfguard Entity Name Late Entry Fee Reversal To facilitate the return of fees levied against a competitor who entered the carnival late simply click on the late entry fee reversal link and select the competitor in question Switch To Club Level To see the carnival administration from a club s point of view click on the Switch to Club Level link from the carnival Admin Page Select the club that you wish to view and click on the change club button Click on the Go to Club link at the bottom of the screen Enter Results To enter
33. indicates that class gender override has been set for that event Screen Shot Manage Event List To add an event select the Class from the drop down menu along with the event type and then if you wish enter a display name To modify an existing event simply click on its name in the Existing Event List Any over rides attached to the event can be disabled from this screen or the entire event can be deleted from the carnival 20 Carnival Manager Users Guide v1 5 Australian for Life To override a carnival event Class setting that is pre determined for an event eg allow mix genders for one specific age group click on the event name Carnival Admin Event List for Rescue 20172 National fouth Team Retum to Carnival Admin Add Event Mow Class Event Type Please Select 7 Please Select Class name dip fyed ae Add Event Existing Event Event Class Event Type Team Soho Minimum Age Maximum Age P E An asterisk r t to an event cles incicebes that dass pender ovennice hes been set for that erent Screen Shot Modify an Event South East Coast Branch Legends Carnival gt 110 yrs min Mens 2KM Beach Run Back to South East Coast Branch Legends Carnival Event List Event ID 10 Root event type 2KM Beach Run Event class 110 yrs min Mens Number of competitors in this event 0 Screen Shot Modify an Event Australian for Life Carnival Manager Users Guide v1 5 21 Add additio
34. key EM Bronce Medalion SRC Surf Rescue Certificate JNR relevant nipper award Red awards are expired green awards are currently proficient Screen Shot Club Carnival Entries enter by name Next to each members name the system displays their DOB their competition age group the members award and their competition patrol hours Member award key BM Bronze Medallion SRC Surf Rescue Certificate JNR relevant nipper award Red awards are expired green awards are currently proficient 6 Carnival Manager Users Guide v1 5 Australian for Life A screen will then be displayed with the eligible event details for that competitor To add a competitor to an event select the tick box next to their event s in question and then click the Submit Entry button To remove a competitor from an event select the tick box next to their name and click the Delete Competitor Entry button Entries for Moltoni Adam Ora cle Comets Age Emam ite cull THUNI Ueo a4 Wal weil 3 92 2002 Mone Ikm Board Paddle Sod Saco Ce rice Nigar Sears Wheels Drage Fated Hoes Seena fut Heun Sacco al Cool Paddle M 1km Board Paddle 5 Person R amp R E 3024 5 Person R amp R E 1014 Beach Flags Relay 4 E 120 yrs min Male Beach Relay 4 ironman E Open Male Ironman Surf Boat E 1020 Surf Boat Event For Mone Scie aye ee coer GLO Beers 16 hcur gucis MOT mioa Team Team A F
35. lly F Gove Peninsula Surf Life Savin 4 ikm Board Paddle Gabb Rachael F Broome Surf Life Saving Club b 1km Board Paddle Neesham Olivia F Broome Surf Life Saving Club b 5 Person R amp R Cain Andrew MI Broome Surf Life Saving Club Team B F 5 Person R amp R Castellarin Jack Ml Broome Surf Life Saving Club Team B B 5 Person R amp R Castellarin Mitchell MI Broome Surf Life Saving Club Team B 2 5 Person R amp R Chalmers Sandy MI Broome Surf Life Saving Club Team B 10 5 Person R amp R Chard Tony MI Broome Surf Life Saving Club Team B 11 5 Person R amp R Aristei David Ml Broome Surf Life Saving Club Team A 2 5 Person R amp R Aristei Mathew ig Broome Surf Life Saving Club Team A 3 5 Person R amp R Aristei Robert MI Broome Surf Life Saving Club Team A 4 5 Person R amp R Buist Ric ig Broome Surf Life Saving Club Team A I5 5 Person R amp R Fountain Michael Ml Broome Surf Life Saving Club Team A l6 5 Person R amp R Audas Teale F Broome Surf Life Saving Club Team A 7 5 Person R amp R Aristei David MI Broome Surf Life Saving Club Team B 8 Beach Flags MicKay Tamilan MI Broome Surf Life Saving Club 9 Ironman Mulheron Declan MI Broome Surf Life Saving Club lO Ironman Pager Mark Ml Broome Surf Life Saving Club 1 Ironman Moltoni Adam MI Broome Surf Life Saving Club Insert a page break in between each event type Print out your sheets for each event which lists competitors in Random Order Australian for tife Carnival Manager Users Gu
36. m Clicking here will immediately delete KNG Ironman Trials Screen Shot Delete Carnival Next rounds Draw Random Order To produce draws for next round of events from the Reports Screen click on Next Rounds Draw Random Order Admin Reports IRB State Championships Fingal Beach Return to Carnival Admin Full Competitor List Alphabetical Order This report displays a full copy in alphabetical order of all the clubs entries for this carnival CSV Download Full Competitor List Random Order This randomised report employs measures to distribute entrants from each club CSV Download Next Rounds Draw Random Order This report uses results from the previous round to list entrants eligible for the next round in random order Based on Top placings in heat x Event 35 Mixed Tube IRB Next Round Number OR E Fin Number of top members to include from each heat of previous round Show Report CSV Download e g entering 4 will felect the top 4 from each heat of the previous round Select Top placing in Heat from the drop down box for Based on Select the event Enter in the next round number or tick the box for a final Type in the number of competitors that you wish to include from the previous round eg if you are taking 10 competitors from each of the 2 heats previously held you would enter in 10 thus making the next round or final a round with 20 com
37. m other States Add non Surfguard Organisations Update Club List from SurfGuard Back to Admin Home Update Club List This will retrieve any Northern Territory clubs not in the system and will update any name changes to Surfguard clubs listed below including any from external states Manage SurfGuard Clubs From Other States Add or remove a club from SurfGuard that belongs to a state outside of Northern Territory If given user accounts these clubs will be able to login and enter members into carnivals that allow entrants from external states Add non Surfguard Organisation Add a new non Surfguard organisation used for manually added members Club Organisation Source Branch Broome Surf Life Saving Club Surfguard Misc WA Clubs Chinese Taipei Jnr Manually Added Chinese Taipei Snr Manually Added City of Bunbury SLSC Surguard Misc WA Clubs Community NT Surfguard Misc NT Clubs DARWIN SURF LIFE SAVING CLUB Surfzuard Misc NT Clubs Gove Peninsula Surf Life Savin Surfzuard Misc NT Clubs Hong Kong Manually Added Indonesia Bali Manually Added Junior Barras Manually Added Mindil Beach Surf Lite Saving Club Inc Surfguard Misc NT Clubs NUS Manually Added Queensland Manually Added 3A Manually Added Singapore Manually Added SL54 Manually Added Undefined Manually Added Walngawu Djakamirri Surfzuard Misc NT Clubs Update Club Lists This retrieves and updates the carnival manager system with any new information from
38. nal Information to an Event Name such as Event Codes You can add additional information to an Event Name such as an Event Code number Simply click on the specific event and type into the field box along side the Class Name Displayed as You can enter in alpha and numerical text test NT carnival gt Under 19 Male Ironman Back to test NT carnival Event List Event ID 1626 Root event type Ironman Event class Under 19 Male Class Name displayed as 1089 Allow Exceptions View a carnival event Class List once carnival has been set up Once you have selected all the carnivals events you can view your carnival event list by selecting the carnival from the system administration page Click on Manage Event List All events for that carnival will be listed together with event classifications such as min and max ages for each event Carnival Admin Event List for test NT carnival Return to Carniva Add Event Now Class Event Type Please Select Please Select Class name displayed as Allow Exceptions Existing Event List Event Class Event Type Team Solo Minimum Age Maximum Age Open Male Beach Flags Solo 15 99 120 yrs min Male Beach Relay 4 Team 30 99 Under 19 Male Ironman Solo 17 18 22 Carnival Manager Users Guide v1 5 Australian for Life Manage Basic Settings This link returns you to the New Carnival screen and enables you to manage such specifics as the dat
39. ndly format click on the CSV Download link for the corresponding report Report breakdown Full Competitor List Alohabetical Order This report displays a full copy in alphabetical order in alphabetical order of all the clubs entries for this carnival Full Competitor List Random Order This randomised report employs measures to distribute entrants from each club Please note that if an event contains 50 or more entrants from the same club correct distribution will be impossible This report will generate different output each time it is run When you click on the Display PDF for the output format for the Full Competitor List Random Order a carnival marshalling list appears This reports lists each event per page with all relevant entries for each event 24 Carnival Manager Users Guide v1 5 Australian for tife Delete Carnival To completely delete a carnival along with all events and results associated with it simply click the Delete Carnival link and confirm your actions on the next screen Delete KNG Ironman Trials Return to Carnival Admin Are you sure you want to delete this carnival You can t undo this operation The carnival its event list entries results etc will all be removed To CANCEL If you d like to cancel this operation just click the Back to Admin Home link at the top right To DELETE If you d like to go ahead with deleting this carnival click the link at the botto
40. on R amp R 0 0 Edit Results 1014 Beach Flags 1 1 Edit Results 120 yrs min Male Beach Relay 4 0 0 Edit Results Open Male Ironman 0 0 Edit Results NAB Ironman 0 0 Edit Results Open Female Surf Boat 1 26 Edit Results 1020 Surf Boat 2 5 Edit Results U8 Male Wade Race Wade 0 0 Edit Results Legend Results recorded Finals recorded No results recorded Linking Carnivals to obtain Total Club Pointscore Report If you need to collate club points for a carnival series simply tick the box next to each carnival name that needs to be linked from the System Administration Screen system Administration Total Club Point Score Report All clubs listed with rank and total points for the selected carnivals CSW Download Display Carnivals daterange 18 07 2012 to 18 04 204 Status All Go Carnival Name Carnival Date Entries Close Late Entries Close Status E Clone of test NT carnivi E test NT carnivg 28 10 2012 8 00am 20 10 2012 5 00pm 26 10 2012 5 00pm Open al Championships 29 09 2012 8 00am 19 09 2012 4 00pm 15 09 2012 4 00pm Past Event C TOPS Event 4 23 09 2012 9 00am 23 09 2012 11 00pm 23 09 2012 11 00pm Offline E Interclub Carnival 1 2012 16 09 2012 3 00pm 16 09 2012 9 00am 16 09 2012 10 00am Offline E TOFS Event 3 25 08 2012 9 00am 23 08 2012 11 00pm 23 08 2012 11 00pm Past Event E Surf Carnival 1 15 08 2012 8 00am 18 08 2012 12 00pm 18 08 2012 1 00pm Offline E 2012 NT Pool Championships 12 08 2012 10 00am
41. or Placing Select Type Round Quarter Final Semi Final Grand Final Heat Number Place Points Time i hrs mins secs Team X Comment Comments will be viewable on the public results screen Max 500 characters These characters are not accepted amp Add Placing Screen Shot Enter Results Australian for Life Carnival Manager Users Guide v1 5 29 Results page link to Club Entries From the results page you can access a club entries This is handy if you need to Add a Member to an Event Add Exceptions to an Event Remove Members from an Event Remove Exceptions to an Event Click on the Go to Entries By event link located top right hand corner of screen Edit Results test NT carnival Open Female Surf Boat Return to Results Event List Go to Entries by event Open Female Surf Boat Add Competitor Placing Select Type Round Quarter Final Semi Final Grand Final Add or Remove Competitor to an Event from the Results page link Click on the Go to Entries By event link located top right hand corner of screen Select from the drop down box What you would like to do Add Member to an Event Add Exceptions to an Event Remove Members from an Event Remove Exceptions to an Event Select the Event Select the Club Select the team name if a team event SY Return to Results Event List What would you like to do Add Members to an Event Select th
42. ouped by competition age e Pro forma Invoice test NT carnival Event Date 28 10 2012 Carnival Home Entries by name Entries by event Reports Help Admin Change Club Return to test NT carnival home Full Competitor List grouped by event Afull list of all the clubs entries are displayed grouped by event CSV Download Full Competitor List grouped by name A full list of all the clubs entries are displayed grouped by competitor name CSV Download Full Competitor List grouped by competition age Afull list of all the clubs entries are displayed grouped by competition age CSV Download Pro Forma Invoice If there are costs involved this report will show a list of competitors along with their associated fees CSV Download PLEASE NOTE This report is intended to be used to provide simple indicative costs only Final amounts may be different Note Reports will open in a new window Club Level Reporting Screen To view these reports in your browser window simply click on the report s name To produce a downloadable version in CSV Excel spreadsheet format click on the CSV Download link for the corresponding report test NT carnival Event Date 28 10 2012 Broome Surf Life Saving Club Competitor List Ordered by event Generated on 18 10 2012 1 59 pm Cool Paddle F 1km Board Paddle Pos Somer Firs Name DOE Dende Team 1 Mills Debbie 19 11 1964 F EXC Gabb Rachael 21 04 1993 F
43. petitors Australian for Life Carnival Manager Users Guide v1 5 25 Marshalling Sheets PDF format Click on the Reports link from the carnival Admin Screen Click on the word DISPLAY PDF on the same line as the report called Full competitor List Random Order Full Competitor List Random Order This randomised report employs measures to distribute entrants from each club Display POF CSV Download This will then produce a list of competitors in random order for each event in the carnival Each event will be displayed on a separate page test NT carnival Full Competitor List Random Order Generated 24 10 2012 4 49 pm Cool Paddle F 1km Board Paddle Broome Surf Life Saving Club Broome Surf Life Saving Club Example of Marshalling Sheet for 1 event 26 Carnival Manager Users Guide v1 5 Australian for Life Marshalling Sheets CSV spreadsheet format To obtain a list of entries for Marshalling purposes click on Full Competitors List Random Order CSV download Delete first two lines from report Delete columns that are not required such as DOB BM SRC JNR leaving Event Type Competitors last Name Competitors First Name Gender Club Team name Format spreadsheet as required eg Orientation of page size A B C E F L Event Type LastName FirstName Gender Club Team P 1km Board Paddle Mills Debbie F Broome Surf Life Saving Club B 1km Board Paddle Putland Sa
44. results select the carnival that you wish to add results for click on Enter Result and then click edit results for the event that you wish to enter Results Event List test carnival Return to Carnival Admin Event Name Rounds Recorded Open Mens Beach Flags 0 Edit Results Under 11 Men Iron Man 0 Edit Results 4 120 yrs min Mens Malibu Long Board Riding 0 Edit Results 30 34 Mens Surf Boat 0 Edit Results Legend Results recorded Noresults recorded 28 Carnival Manager Users Guide v1 5 Rustratian for tife Select the Result Type tick either Round Qtr Semi or Final Edit Results test NT carnival 1020 Surf Boat Return to Results Event List Go to Entries by event 1020 Surf Boat Add Competitor Placing Round Quarter Final Semi Final Grand Final Select Type No results have been recorded for this event Enter the place points accrued time if needed and select the competitor s name from the drop down menu If you make a mistake you can click the Remove link to delete this result entry Place points can only be entered in numerical format up to a three digit number A comments section has been added to allow for additional text Comments are shown in the Results Report Edit Results test NT carnival Open Female Surf Boat Return to Results Event List Go to Entries by event Open Female Surf Boat Add Competit
45. s Please exercise caution using this feature Removing events will result in any entries attached to that event also being removed Removing events while a carnival is live is not recommended Manage Basic Settings Edit basic carnival information like dates description cost and whether or not this carnival is live Reports roe Event list competitor list draws and costs Late Entry Fee Reversal Remove late entry penalties for special circumstances Switch To Club Level See a carnival from a club point of view You can change club here too Enter Results Enter results for this carnival Clone Carnival Create a clone of this carnival The clone will contain a copy of the event list and basic carnival settings You will be asked to confirm the clone operation Delete Carnival Delete everything related to this carnival You will be asked if you are sure before deletion occurs Terms of Use Privacy Policy Disclaimer SURA a es Carnival Administration Manage Event List To add events to a new carnival or modify those in an existing carnival click on the Manage Event List link Carnival Admin Event List for South East Coast Branch Legends Carnival Return to Carnival Admin Add Event Now Class Event Type Please Select Please Select B Class name displayed as Existing Event List Event Class Event Type Team Solo Minimum Age Maximum Age An asterisk next to an event class
46. s deleted Deleting Type Triple Ski Return to Event Type Admin Home WARNING Deleting the event type Triple Ski will not only remove the class but all references to it contained within carnival events and entries If you are still sure you would like to do this click here Screen Shot Delete an Event Class Australian for tif Carnival Manager Users Guide v1 5 17 Patrol Hours per Membership Category Management This screen enables you to specify the number of patrol hours a competitor should have accrued that season based on their membership category Positive numbers are measured against accrued hours A zero indicates the membership category has no quota A negative value indicates the membership category should not accrue hours At the moment this information is not used to deny entries to competitors it is only provided as an indicator This functionality is accessed administration page Screen Shot Administration Screen Patrol Hours per Membership Category System Administration Display Camnivals daterange 01 01 2010 to 3412 2012 Carnival Name l Carnival Date Late Entries Close Rescue 2012 National amp Youth Team 0821 2012 0tam 01 11 2012 5 00pm IRB Premiership Series 1 TEC 30 08 2012 0tam 30 08 2012 5 00pm 2012 Victorian Lifesaving Championships Anglesea SLSC 20 0 2012 8 00am 2012 Victorian Junior litesaving Championships Lorne 11 05 2012 10 0tam ayes 03 03 2012
47. score RepOft se sssussrsnssrsrnnnsrenrsnnnnnsnnnnnnrnnnnsnns 31 Late A FY A ENICS orrua E A O 32 Onsite CMS EGUIOIMIG IG ssasecasiihicsevicvasesnvacdendeiseinenceevhcatatavasnstnadbcsuusavaiaiseincieniuitedsuianaianislaeiiens 32 MNS cacao en cave acne cege ease cece aen dete ne each cee ae 32 Section 3 Super Administrator ss ssssesssunnennnunnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnn 33 Manace OPS ail Saul OWNS sissisodan aa aa aaia a adaa aaia 34 Update Surfguard Membership Category List sssssessssssssessssrssesssessesssseerseeesseeensesesseseeensess 35 Manually Adding MO MbDEeLS essssssssessssessesssseseeesseeessteesseseeassecensecensesessesesaesetanseeassesansesntansntansess 35 BC EINECS Pin OO Nl an A R 36 View Membership Categories scsssscsssssscssscssseesssssssessssssecessesessesesseseeassecassecessesessesesansesanseeansesnses 36 Gop e UE a A nase 36 Erase User Activity LOB sssnroni iiaa aaia aR aaia 37 Hel oncnnnnm aa 38 FAQ Problem Solving Club Entries scsssssssssssssessssssssssssscssesssserssssrsesssaesssessusersssersesnrassnrassess 39 2 Carnival Manager Users Guide v1 5 Rustratian for Life Carnival Manager User Guide SLSA s web software enables the total administration of carnivals and other SLSA affiliated sporting events The system includes entrant management reports who is entered and what is the fee and administration carnival visibility costs event list et
48. sion information including IP address System Administration When you first log in to the Carnival Manager as an administrative user you will see the System Administration screen This gives an over view of currently listed carnivals and enables an administrator to create a new carnival manage users classes events required patrol hours and to force a Surfguard update if required The Carnival listings are colour coded to give a quick over view of the status of each event the legend for this colour coding is listed below the carnival name list The carnivals displayed are determined by the date range input at the top of the carnival list System Administration Display Carnivals date range 18 07 2012 to 18 04 2013 Status All Carnival Name Late Entries Close Status Carnival Date Entries Close C test NT carnival 28 10 2012 8 00am 20 10 2012 5 00pm 26 10 2012 5 00pm Open 2012 NT Championships 29 09 2012 8 00am 19 09 2012 4 00pm 19 09 2012 4 00pm Past Event TOPS Event 4 23 09 2012 9 00am 23 09 2012 11 00pm 23 09 2012 11 00pm Offline Interclub Carnival 1 2012 16 09 2012 3 00pm 16 09 2012 9 00am 16 09 2012 10 00am Offline TOPS Event 3 25 08 2012 9 00am 23 08 2012 11 00pm 23 08 2012 11 00pm Past Event Surf Carnival 1 19 08 2012 8 00am 18 08 2012 12 00pm 18 08 2012 1 00pm Offline C 2012 NT Pool Championships 12 08 2012 10 00am 10 08 2012 10 00pm 10 08 2012 11 00pm Past Event C 2012 NT
49. sseeseesessessesesseesessessessecaesaesassessessesesaeeaesansassessessessesnsaeeanes 17 Patrol Hours per Membership Category Manageme nt scsssssscssssssssssceeesssseeesnsseeesnssenees 18 Force SurfGuard Member List Update csssssccsssscccesseseessscecessseeeeenseeeeessseeeesnsneeesnseeeesseeeness 19 Carnival Administration eaccasneecssessesvacssorsccascigeusssasawederesdausestcdundancauunsadaauvsdannsduisabedevedenesnunsentaanaens 20 Man See SVG CSU a EE E E i 20 Add additional Information to an Event Name such as Event COdeS cssessseersserssesees 22 View a carnival event Class List once carnival has been set UP 22 Manage Basic Setting S ercsusoiinssnninna n E Oi 23 REDON roe E E E E 24 Delete CrN E A E E E 25 Marshalling Sheets PDF fOrMAat ssssssussususuennunsusununununsunununununnunununununnununnennunnununnnnnnnnununnnnnnnnunnnnnnna 26 Marshalling Sheets CSV spreadsheet format s s sesessrsnsunununennnnunnnnnrnnnnunnnnnrnnnnunnnnurnnnnnnnnnnrnnnnnnns 27 PEE UG F e REV CL Ilen O 28 SWEA TO CUD LEVE hrannar Terme ener rts erent tae etry none arene rere Tr 28 BE PCS RE SUIS accessories remvaritca ceeded A manic ean atmnentanben ed 28 RESUITS page nK tO CIO ENU GS cisscenureaieinairenindueinnnsainmiinmudlemiimannaiaaniarinentnaamimneaas 30 Add or Remove Competitor to an Event from the Results page link ssssssessrsrssrerrerrnn 30 Resulte Event List DIS DIAY csrynann a 31 Linking Carnivals to obtain Total Club Point
50. therwise to add that person to specific events click on their name test NT carnival Event Date 28 10 2012 Carnival Home Entries by name Entries by event Reports Help Admin Change Club A B C DEF GH tI J K LM N O Qa R 5 T UVWXYZ Names in bold indicate existing entries Members in red do not meet the requirements for this carnival and are only able to enter as exceptions Pager EMMA 1p08 30 10 2003 U S JNA 9 HRS 0 00 Pedersen Howard jpos 05 09 1955 US8 HRS00 00 Pager Kiara oosog06 1999 U14 JNR 13 HRS20 00 Pember Amanda joosog 111972 U40 HRS0 00 Pager Mark pos 12 08 1957 uyas BM HRS 29 50 Philp Brian jpoe 1807 1951 uye2 HRS 0 00 Pager Vanessa 00805 05 1969 U44 HASI0 00 Piagei Porshia poe 01 06 2005 uye HRS 0 00 Palmer Ashley yposo2 03 2004 ue HRS 0 00 piaggi stephen ypos 24 06 1953 U50 HAS0 00 Palmer Kelsey poe 28 04 2002 U 11 JNR 11 HRS0 00 Piagei Taj joosos 12 2001 U 1L1 JNR 10 HRS0 00 Pantle Bentham Myah jooe 12 07 2002 ULL Na 9 HIRS 0 00 Pike Neale ppos 29011982 U31 8M HAST 50 Pantle Bentham Trent jooe 1503 2005 Uys HRS 0 00 Potter Bree po807 08 2008 ULO JNR 10 HRS0 00 Parkinson Varga Cheryl joos 0109 1971 uyaz HRS 0 00 Potter Max jmoso110 2006 U S HRS 0 00 Pascoe Rob ymos 2208 1978 U35 HRS0 00 Prunster LEO p08 16 01 2005 U B HRS 0 00 Paterson Adam joog1311 2001 U L HRS0 00 Pusep Torah jposs0 12 2005 uy7 HRS 0 00 Paterson Savina p08 2801 2000 U13 HRS0 00 Member award
51. tion contained here to help you Removing existing entries Once you have accessed the member you would Eke to remove enties for you can ue the Information contained here to help you Reporting Here is some information pertaining to use of the reporting Tunmctons A member on SurfGuard does not appear here See here for information as to why a member on SurfGuand does mot appear in the online entries system 38 Carnival Manager Users Guide v1 5 Australian for Life FAQ Problem Solving Club Entries If a member s name does not appear for selection into a carnival event then club administrators should check the following member information within surfguard e That the member is registered for the current season eg 2012 2013 in Surfguard Note Un financial members will not be eligible for selection until they are clicked over in Surfguard to reflect the current season e That the member s competition rights are sitting with your club in the person details screen in Surfguard Note Ifamember has competition rights at another club a Surfguard transfer will need to be performed and then a force Surfguard member list update will need to be initiated e That the member is in the correct membership category in the person details screen in Surfguard Q What does it mean when a member has a Red or Green BM SRC JNR 13 award indicator displayed after their name and DOB eg Roser Scott p0s 18 04 1990 U 22 BM HRS 0
52. w entries click here or change their existing entries for this carnival IRB Mass Rescue P Open Female Open Male Entries by event IRB Relay Add new entries for this carnival with the abilit to Open Mixed select multiple members to add to the selecteg vent IRB Rescue Open Female Open Male IRB Rescue Tube Team Names Open Female Open Male IRB Teams Assign team names on a per event bas For example Team K in the U 19 Beach Sprint can bd known as The Expendables Open Female Open Male Click on the Edit Team Name link for the event that you wish to create a team name for To replace Team A B or C etc type in the team name field the name of your team Click on the Add Team Name button Team Names Management Return Carnival Australian IRB Championships Event Open Female IRB Mass Rescue Add Team Name Now Team Letter Team A z Team name MTeexpendibles Add Team Name There are no named teams in this event e u T Once you have created specific team names these will be available from the Entries by Event section drop down box If you do not create team names the system defaults to Team A B C and so on 10 Carnival Manager Users Guide v1 5 Australian for Life Reports Four reports can be generated from the reports screen e Full competitor List grouped by event e Full competitor List grouped by name e Full competitor List gr
53. y Reserve Active Submit Changes AT Cancel Do Nothing Screen Shot Patrol Hours and Membership Categories 18 Carnival Manager Users Guide v1 5 Australian for Life Force SurfGuard Member List Update Obviously there is often a considerable amount of time between the creation of an event and the running of that event In order to have a complete and up to date list of club members who are eligible for an event carnival it is often required to update the list of those members that the carnival management system has pulled out of Surfguard From the system administration page click on the link Force Surfguard Member List Update Forced update of Member List from SurfGuard Back to Admin Horne Forced updating of the member list from SurfGuard should only be done when necessary as it uses significant amounts of SurfGuard resources Select the clubs you would like to retrieve the latest member data from then click the Update Selected Club s button You can optionally filter the available club list by branch using the drop down below Branch f l p Name Last Updated Update Size bytes NewMembers Updated Members Update Type Agnes Water 21 12 2011 4 30pm 4153 D 2 Manual T Altany 21 12 2011 4 30pm 471730 D 228 Manual F Aldinga Bay 21 12 2011 4 30pm 234556 D 110 Manual E Alexandra Headland 21 12 2011 4 30pm 51957 o 31 Manual F Altona 21 12 2011 4 30pm 378534 o 185 Manual E
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