AFTRS Room Booking – User Guide
Contents
1. AFTRS Room Booking User Guide Login with your AFTRS User Account this is the account set up by MIT You cannot access the Room Booking system unless you have a valid AFTRS User Account Step 1 Searching for a Room Filterin Define the type of room you are looking for using the filters at the top of the page You can filter rooms by e Room Size number of people that can fit in the room e Room Type e g computer lab teaching room studio etc e Resources in the Room e g software AV equipment etc You can select more than one resource requirement Ctrl mouse click After you have defined your filters click on the Show me the matching options link on the left to display the rooms that match your chosen filters lt http timetable aftrs edu au bookings2014 Book aspx M OX Web Room Booking Room Booking 2014 book a room my room bookings see timetable 1 Location oe the room using Room Size 5 v Resource Requirements 3 Ctrl Click or Cmd Click to multi select Show me the Room Type Computer Lab X matching options AV VHS General Tables General Tablet Chairs General Telephone Conference Sound headphones Sound midi keyboards a 2 Date Choose a single date or book multiple days in January 2014 multiple weeks Mon Tue Wed Thu Fri Sat Sun Select multiple You ve selected Wednesday 15 01 2014 serect multipie weeks TB 9 i120 i 2 a wf iw mw Bg 22 2h 22 23 24 25 22. 27 2 2 30 31 E 2 2 4 2 Fd 2 3 Time svete proamen raph Preferred Start 17 30 v Duration 1 00 ad later Preferred End 18 30 x Next gt AFTRS WRB User Guide 10 1 2014 This page displays the rooms that match the requirements Select the rooms you are interested in You can select as many as you wish The next step will query ifthey are available on the day you specify so it s best to select more than one inthe event that some ofthem are unavailable P OX wee oon sins x Resource Requirements Ctri Click or Cmd Click to multi select Room Type Teaching Room rN S op Box AV DVD Player standard AV VHS Teaching Room 10 Teaching Room 10 TRIO 18 Sydney Teaching Room 08 Teaching Room 08 01 A 28 19 Sydney Teaching Room 07 Teaching Room 07 01 A 30 20 Sydney Teaching Room 14 Open Program Teaching Room 14 Open Program TRI4 20 Sydney Teaching Room 12 Teach ng Room 12 TRI2 24 Sydney Teaching Room 04 Teaching Room 04 01 A 15 30 Sydney 2 Date a single date o january 2014 X gt book multiple days in gt multiple weeks Mon Tue Wed Thu Fri Sat Sun Select from the calendar Select multiple 2 19 ii 12 s weeks i i4 13 16 12 18 1 2 2 2 23 2 23 26 a a2 2 a amp 2 2 3 G Z 8 2 Select a preferred start tme You can adjust it later Preferred Start x Duration 1 00 Preferred End X Step 2 Defining Date amp Time Single day booking use the calendar to select your preferred date an
3. Step 4 Booking Form Fill in the booking form with the relevant details Technical Assistance Required If you tick this box and enter a brief message an email will be sent to the Technology amp Infrastructure Service Desk servicedesk aftrs edu au with your message and details about the booking If you are booking the main theatre and require a projectionist please indicate so here Note that there is a 255 character limit for the brief assistance details field Click submit at the bottom right when you have completed the form After your booking is complete you will receive an email confirmation AFTRS WRB User Guide 10 1 2014 Gi Room Booking 2014 book a room my room bookings see timetable 5 Enter your booking details Room Date Start End Email Booking Size 15 Booked by First Name Sally Booked by Last Name Browning Booked for First Name as per booker s first name Booked for Last Name as per booker s last name Name of Booking Department Screenwriting iz Booking Type Meeting Staff Phone 465 Technical Assistance Required No v Brief Technical Assistance Details lt Back Sum Viewing Bookings To view your bookings click on the My Bookings link on the top of the page This gives you a list of all your bookings You can cancel your bookings here If you no longer require the room please take the time to cancel your booking so the room becomes available RJJ E http timetable aftrs
4. edu au Bookings2014 myBookinas aspx D OX G web Room Booking X ARTRS Room Booking 2014 book a room my foom bookings You have the following bookings Name of Booking Thursday 16 01 2014 Teaching Room 04 HR TRAINING SESSION Meeting Staff Tuesday 4 02 2014 Teaching Room 04 Staff Orientation Meeting Staff AFTRS WRB User Guide 10 1 2014
5. d select the start and end time with the drop down list Repeat booking click the Select Multiple Days Weeks link to the left of the calendar Then select the calendar week plus the days For example to book a room from Tuesday 11 February to Thursday 13 February select the Week starting Monday 10 February and then click Tues Wed and Thurs AFTRS WRB User Guide 10 1 2014 Room Booking 2014 ann tusas book a room my room bookings see timetable Define the room using Resource Requirements filters Ctri Click or Cmd Click to multi select Room Size a m Hide options BOO TYPO AV Bluray player a AV Data Projector AV Digital Set Top Box LAV DVD Player AV VHS Computer Wacom Tablets Computers iMac X Room Name Teaching Room 02 Computer Lab Room Detail Teaching Room 02 Computer Lab Teaching Room 03 Computer Lab Teaching Room 05 Computer Lab Teaching Room 03 Computer Lab Teaching Room 05 Computer Lab 2 Date Choose a single date or Weeks starting book multiple days in m Choose Days multiple weeks Monday 3 January 2011 a Monday 10 January 2011 Select a single date Monday 17 January 2011 Monday C Monday 24 January 2011 Monday 31 January 2011 Tuesday V Monday 7 February 2011 Wednesday v Monday 14 February 2011 Thursday M Friday L Saturday Sunday 3 Time Select a preferred s
6. tart Preferred Start 24 Duration 1 00 4 time You can adjust it later Preferred End To book a room every Monday in the month of March multi select the weeks using Control Click or Command click on a Mac and select Monday on the right Spanning weeks booking to book a room which spans over multiple weeks but does not repeat e g Thursday 17th February to Tuesday 22nd February two bookings need to be made The first booking would cover Thursday 17 February to Sunday 20 February and the second booking Monday 21 February to Tuesday 22 February 2 Date Choose a single date or Weeks starti book multiple days in CeKS starting Choose Days multiple weeks Monday 21 February 2011 Monday 28 February 2011 Select a single date Monday 7 March 2011 Monday V Monday 14 March 2011 Monday 21 March 2011 Tuesday Monday 28 March 2011 1 Wednesday Monday 4 April 2011 iv Thursday Q Friday Saturday Sunday AFTRS WRB User Guide 10 1 2014 amp Step 3 Selecting the Available Rooms After defining your room requirements with the date and time the system searches to see if the room is available In this example Teaching Room 2 TR2 and Teaching Room 3 TR3 are available but not Teaching Room 5 TR 5 Select the room s you want to book please note you can book up to 3 rooms at a time Earlier Start Later Start Earlier Day Later Day
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