NAPLAN Student Participation Website User Guide South Australia
Contents
1. FUJI Xerox National Assessment Program Literacy and Numeracy 2015 Student Participation Website User Guide Version 1 6 2 March 2015 For support telephone 1800 771 166 between 9am and 5pm or e mail naplan sa fujixerox com Page 1 2015 Fuji Xerox Co Ltd All rights reserved The information in this document is the property of Fuji Xerox Co Ltd and its subsidiaries and is for the sole use of Fuji Xerox staff and its authorised users It contains company confidential information Copyright and other intellectual property laws protect this document and the information contained within this document No part of this document may be reproduced or transmitted in any means electronic mechanical photocopying without the prior written permission from Fuji Xerox Page 2 FUJI Xerox Table of Contents 1 About SA NAPLAN Student Participation Website ccs 4 MA REVO OCU CCN OM e eins aisteisinoiav in enn oitwic sits vo nino ni en nic eee ete gen eee eeneeeee 4 1 2 Student Participation Reporting Process ccccecceseeseeeeeeeeeeeseeseeseeseeeeneseeees 4 1 2 1 Statement Of Compliance ec cec cece cece eeceece eee eceeeeeeeeeseeseeeeeeeeeseeseeseeees 4 MZ COMIN OM ate ece sure ctene usecase ou aeouss E 4 2 How to use the WebSite ccccceeseeseeeseeeeeneeeeseeeseeeseneseaeeeneeeseeeesonenens 5 P OV CIVIC e A E 5 2 2 Navigating the website asa2. normally use this type of adjustment to access their own responses in all tests where appropriate M Software providing text to speech outputs is permitted to access test material only where reading aloud is available to all students Unacceptable aspects of computer use include Word prediction Spelling and grammar checking Text to speech software for Language Conventions and Reading tests Calculator use during non calculator numeracy tests Internet internal network access Black and white print test books are available for students who generally access their classroom assessments in this manner Black and white test books may be copied onto coloured paper or used with coloured overlays Schools are responsible for copying onto coloured paper and providing coloured overlays Black and White print materials must be ordered in advance through the TAA Various formats of large print test books are available for students with vision impairment who generally access their classroom assessment in this manner Large print materials must be ordered in advance through the TAA Braille test books are available for students who normally use Braille in their classroom assessment Braille materials must be ordered in advance through the TAA This adjustment is limited to those students with disability who are unable to access the tests through any of the other adjustments available including the use of assistive technology Electronic test
3. ance declaration All fields are required unless otherwise noted E have read and understood the following i 2075 Handbook for Principals Handbook for Principals ii National Protocols for Test Administration relevant sections Responsibilities of principals 3 3 amp 4 3 National Protocols for Test Administration ii Test Administration Handbook for Teachers Year 3 Test Administration Handbook Year 5 Test Administration Handbook Year7 Test Administration Handbook Year 9 Test Administration Handbook Principal s name Principal s email address Delegate s name Delegate s email address Preferred Contact Number Page 6 FUJI Xerox 4 Participation Information 4 1 Entering Participation Information Student details can be searched and edited in three ways by Year by Class or by using the Search field to search for a student directly by name surname DOB EDID or class The student participation list will display all students in your school This can be refined by using the Year and or Class drop down Clicking on the headings of each column will sort the list of students by that column Search Year All years Class All classes r Update Search 4 2 Amending Student Participation Details The default code for each student is participated This is indicated by If a student sat a test do not amend this value A student s participation details can be amended
4. be a skilled and familiar communication partner with the student and is permitted to read or sign the instructions in all tests Signing is permitted only for those sections of the tests that can be read to non hearing impaired students see the Handbook for Principals Section 8 6 11 Page 8 Scribe Support Person Assistive technology computers Black and White print format Large print format Braille format Electronic test format FUJI Xerox Scribes can be used for the Writing test if this is the usual assessment practice in the classroom M Scribes are permitted for the Writing test where the disability is of an enduring nature Scribes are not permitted for the Writing test where the disability is of a temporary nature A Support Person may be either a teacher or a person officially engaged by the school to assist students with disability to access the test by shading bubbles indicated by the student or writing short responses or answers dictated by the student for the Reading Language Conventions and Numeracy tests Computer use may be permitted for all tests by students with disability who normally use this adjustment for their usual classroom assessments and for students with temporary Injuries such as broken arms Schools must seek advice and or approval from their TAA for this adjustment prior to testing M Software providing text to speech outputs is permitted to enable students with disability who
5. by selecting the participation type from the appropriate drop down There is one participation drop down per test Any changes to the participation details of a student are automatically saved The drop down selection for each test has the following codes e A for absent from the test e W for withdrawn from the test e E for exempt from the test e L for left the school prior to the test The button is used to capture adjustments home school information and also to allow the school to write any comments that may be applicable to the student 4 3 Modify Student Information On the Modify Student dialog box the user can complete the following e Note relevant information in the comments box relating to the student e g left to NSW or left to Adelaide HS etc e Click the check box for Full Fee Paying students e Select the adjustments granted to the student for each test e Indicate where a student is home schooled Page 7 4 4 Entering of Adjustments for Students with Disability To enter an adjustment s for a student e Click on the modify student button next to the student in the Participation List the modify student dialog will appear yi e The default for each student is Present This is represented by e Clicking on the drop down next to this will show the list of possible adjustments Select the adjustments from the list Select as many as are applicable by clicking on each selection e Click sila to close the dialog o
6. elevant box es O Completed confirmation e Once changes are made the boxes must all be ticked Click on the Update button once you have completed the changes Confirmation listing by year level Total number of registered students Year 3 Not confirmed Year5 Not confirmed Year Confirmed on 22 03 2014 2 15pm Year 9 Confirmed on 22 03 2014 2 15pm amp Update Once confirmation for each Year Level has been received the Student Participation process is complete The table on the participation screen will show as E Si siet SILINE i l Checklist IM Statement of compliance completed Input student participation data GEE students Completed confirmation The checklist above shows that the school has completed all necessary information on the Student Participation Website If you need any support using this website please telephone 1800 771 166 between 9am and 5pm or e mail naplan sa fujixerox com The contact information can be found on the website Page 13
7. format materials must be ordered in advance through the TAA Please note schools must seek advice and or approval from their sector for adjustments related to scribes assistive technology and the electronic format prior to testing 4 6 Indicating Home Schooled Students To indicate that a student is home schooled e Click on the button next to the student in the Participation List This will bring up the Modify Student dialog box for that student e Click in the check box to indicate that the student is home schooled e Click on the Sone button Clicking cancel will mean all changes will not be saved Page 9 4 7 Adding a New Student s Details A new student that does not currently appear will need to be added to the lists i e new enrolment etc To add a new student s details to a Class of student records e Click on the button which is in the Create a new student section of the Participation screen This will display a dialog box where student enrolment details can be filled in e Enter the details of the new student including participation information if known at the time Participation information can be entered by clicking on the Participation tab amp Update e Click on the button Create student Details Participation Comments Name Surname Date of birth Year Please select one Class Please select one Home schooled E Full fee paying C The student will now appear in t
8. he list of students on the Participation Screen O oc ve ammm eg 00200 v fass ooo o o vw feos ooo wo Checkbox Home Schooled EDID for DECD Students Yes for DECD A Z 0 9 ID for CESA Students No for CESA i for AISSA Language conventions Noo ws 4 ie fe teeent default shown as No Page 10 FUJI Xerox D Withdrawn Left School Adjustments oo o w Select from list for each test type Special characters include hyphens apostrophes single spaces left and right brackets and full stops The EDID field will only appear for DECD students The ID field will only appear for CESA students and is not mandatory for these students 4 8 Deleting a previously added student Only students that have been added by the school can be deleted Any student data that was originally available and provided by the TAA cannot be deleted To delete a recently added student press the delete button on the student record Abby Test 24 02 2000 123456 05BE6 SE JE gt E 5E SG A dialog box will be presented to confirm removal of the student record Click Remove to delete and Cancel if you do not wish to delete the student Remove Student Name Abby Surname Test EDID 123456 Date of birth 24 02 2000 Year 3 Class Home schooled Full fee paying X Remove Cancel Page 11 4 9 Printing your student participation records Student participation information can be printed from the Participation tab There are t
9. inistration Handbook for Teachers Please find each of the following documents provided in PDF format for your reference e The Handbook for Principals e National Protocols for Test Administration relevant sections Responsibilities of principals 3 3 amp 4 3 e The Test Administration Handbook for Teachers Please note Student participation details are only able to be updated once the Statement of Compliance has been completed 1 2 2 Confirmation Once all student participation information has been completed please indicate this on the Confirmation screen The Confirmation screen will be available from 9am Thursday 14 May the final day of NAPLAN testing The Student participation information must be completed by no later than Friday 22 May 2015 Page 4 FUJI Xerox ZF gt 2 How to use the Website 2 1 Overview The Student Participation Website can be accessed by going to https portal fxdms net naplan Sign in Click the button in the lower right hand corner FUJI Xerox Send Essential direct and ad hoc mail solutions including data transformation creative design and award winning Transpromo delivered to your customers preferred channel Signi Upon selection of the button you will be taken to the Sign In page FUJI Xerox Sign in Username Username Password Password If you are having difficulties accessing this service you may attempt to reset your password here At this p
10. oint you should enter your username and the password supplied by DECD CESA or AISSA Once you have entered these details select the button 7sionin If the Username and Password you have entered are correct you will be presented with the Welcome page Page 5 2 2 Navigating the website There are three main pages associated with the Student Participation Website That is 1 Compliance 2 Participation and 3 Confirmation The last two pages participation and confirmation only become available once the Principal or Principal s Delegate has completed the Statement of Compliance NAPLAN Participation Confirmation SCHOOL School code 0000 Participation l l l l l Selecting will present the user with a full list of students currently nominated to sit the NAPLAN test for 2015 at the school Confirmation l l i POE ENRE EE Selecting will present the user with the confirmation screen for confirming final participation in the 2015 NAPLAN tests 3 Statement of Compliance Before any student details can be viewed or modified the Statement of compliance declaration will need to be completed by the Principal or the Principal s Delegate The details of the Principal and the Principal s Delegate will need be entered and saved to proceed South Australian NAPLAN Student Participation Website Statement of compliance Thank you for completing the Statement of Compliance for NAPLAN testing 2015 Statement of compli
11. ox D 5 Confirmation of Participation Information After entering all the relevant participation information and any additional students you need to confirm that all information that has been registered for your school is accurate Generally this will be the final action performed when all of the student information has been entered and updated The confirmation screen will only be active after 9am on Thursday 14th May Itis advised that you complete this information before returning the student test booklets on Monday 18 May If you need to make further changes after the test booklets have been returned the website can accept changes until Friday 22 May When the student details for a Year level are accurate Confirmation e Click on the tab near the top of the page e Click the button next to the description of the Year level that you want to flag as Confirmed The date and time of the confirmation will then be displayed Home NAPLAN School name School code 8888 South Australian NAPLAN Student Participation Website Confirmation by year level This page provides you with a checklist of your school data so you are able to review which year levels require confirmation Checklist or updates amp Statement of compliance completed Simply tick the box next to the year level to confirm the data has been finalised amp Input student participation data students To change student details first untick the r
12. r ae to close the dialog without saving Modify Student Details Participation Comments Adjustments Language conventions Nothing selected Writing Extra time Rest breaks Reading Oral signed support Numeracy Scribe Support person Assistive technology computers Black and white print format Large print format Braille format Electronic test format gt Update O Undo Cancel 4 5 Explanation of Adjustments The table below contains the explanation of each of the disability adjustments For further information please refer to the Handbook for Principals Extra time Generally it is recommended that no more than 5 minutes of extra time per half hour of test time be granted however in some cases up to an additional 15 minutes per half hour of published test time may be provided See also the Handbook for Principals Section 6 10 3 for extra time for Braille users Rest breaks Generally it is recommended that no more than 10 minutes of rest time per half hour of test time be granted however in some cases up to an additional 15 minutes per half hour of published test time may be provided Where relevant rest breaks can be used as an alternative to extra time to avoid student fatigue although there will be instances where both extra time and rest breaks are necessary Oral Sign support Students who are deaf or have a hearing impairment may access oral or signed communication e g Auslan The support person must
13. snnsnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 6 3 Statement of Compliance ss nsnsnnunnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 6 4 Participation Information cccccccceeeeeeeeeeeeeeeeeeeesenecnesenseneeeeseneeneseneoes T 4 1 Entering Participation Information ccccsceeeeeeeeeeeseeeeeseneeeeseeeseneeeeseneneneees 7 4 2 Amending Student Participation Details ccccseceeeseeeeeeeeeeseeeeeeseeeeeeeeeesenees 7 4 3 Modify Student Information ccscceeeeeeeeeeeeeeeeeeseeseeeseeseeeseeesenseeeseneseneeneseness 7 4 4 Entering of Adjustments for Students with Disability cceesseeeseeeeeeeees 8 4 5 Explanation of Adjustments ccccceeeseeeeseeeeeeeeeseeeeeeeeeeeeeseneeenseeeseneseneoeesenees 8 4 6 Indicating Home Schooled Student cccccceceeeeeeeeeeeeeeeeeeseeseeesneeeeeenesneees 9 4 7 Adding a New Student s Details ccceceecseeeeseeeeeeeeeeesenseeeseneeeneeeeseneeeeeoees 10 4 8 Deleting a previously added Student ccccceeeeeeeeeeeeeeeeeeeeeeseeeeesenseneeneeeenees 11 4 9 Printing your student participation recordS ccccccseeeeeeeeeeeeeeeeeeseeeeeeeeeeeees 12 5 Confirmation of Participation Information cccceeeeeeeeeeeeeeeeeeees 13 Page 3 1 About SA NAPLAN Student Participation Website 1 1 Introduction The reporting of 2015 NAPLAN results requires tha
14. t each state territory collects from every school accurate information which identifies students who were e Exempt e Absent e Withdrawn e Allocated NAPLAN test books but have since left the school e Newly enrolled and for whom there were no individual NAPLAN test books provided e Granted adjustments e Home schooled It is very important that all South Australian students are accounted for in the 2015 NAPLAN tests including students who did not sit for one or more of these tests In order for this information to be collected in a streamlined manner a secure website has been established for principals or their delegates to access in order to confirm and or update individual student details 1 2 Student Participation Reporting Process The recording of Student participation in NAPLAN tests in South Australia takes place on the Student Participation Website The website is located here https portal fxdms net naplan The website will be available from Tuesday 17 March 2015 The website is secure and each school can only access and amend the details of their own students using a username and password that will be provided by DECD CESA or AISSA 1 2 1 Statement of Compliance The Statement of Compliance must be completed by Monday 4 May Compliance includes reading and understanding the Handbook for Principals The Handbook for Principals contains relevant sections of the National Protocols for Test Administration and the Test Adm
15. wo options to print your student participation records The buttons are located below the Create a new student box The buttons allow for export to PDF or CSV Once you have created a pdf document using this button you can print off your records The data can also be copied to the clipboard using the Copy function and pasted into another application such as Excel Create a new student This section allows schools to enter students who were notincluded in the pre enrolled list Students can be marked absent withdrawn exempt or left the school Click here to export and print student participation data students per page PDF CSV Copy to clipboard WuM Num Class Lang Writ Read Num calc non calc Action 05GE6 ii v P s E Modify 05GEG wf w A Ww j E x Class 3 ww wf wf w ca eas O3GE4 wf wf wf w weal x If you want to print the student lists by school year etc first select the required year in the Search area and then press the Update button Your screen should now only show data from that school year Now press the export button to select your chosen format e g pdf document Once you have created your document you can print off your records For example selecting Year 9 in the drop down will show only Year 9 in the list The export function will only export data for year 9 and the print out of your pdf document will only show participation details for Year 9 students Page 12 FUJI Xer
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