WPOnline user guide - Queensland Curriculum and Assessment
Contents
1. introduction What is WPOnline WPOnline is a web based database that enables schools review panel members and the QCAA to perform functions for work program and study plan approval in Queensland It is designed for schools to submit monitor progress and access information in relation to their school s work program and study plan approvals review panel members to access review and provide advice to schools during the work program approval process officers of the Authority to monitor progress of reviews and provide support to schools and review panel members WPOnline user roles Schools PRIN School Principal SCLI School Liaison Review panels CHRP Review Panel Chair description will indicate whether it is for a state or district panel ACHR Acting Review Panel Chair description will indicate whether it is state or district panel MEMB Member of a review panel description will indicate whether it is for a state or district panel WPCH Panel Chair who has an approved work program but not at their current school of employment WPRV Panel member who has an approved work program but not at their current school of employment QCAA DC District Coordinator AOMS Administration Officer Moderation Services WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 5 of 28 1 3 Work program work flow The flow chart in Diagram 1 below depict2. Queensland Government WPOnline user guide July 2014 WPOnline users should read this guide before logging in Queensland Curriculum amp Assessment Authority 14412 QCAA District Offices Services Coordination Unit representatives 07 3864 0491 scu aqcaa qlid edu au www qcaa qid edu au 918 html WPOnline user guide The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland Curriculum and Assessment Authority PO Box 307 Spring Hill QLD 4004 Australia 154 Melbourne Street South Brisbane Phone 07 3864 0299 Fax 07 3221 2553 Email office qcaa qld edu au Website www qcaa qld edu au Contents 1 1 1 2 1 3 1 4 2 1 2 2 2 3 2 4 3 2 3 3 Introduction 5 WV Fat 1S VV ul e EE 5 lege 5 SCHOO EE 5 EE 5 GAA E 5 WOIK Program WOK ie 6 KEY terms e Ee eier Kin CC 7 WP Online login 8 Mole lam dare ec En arene erermcs trent eraser te eren tren tr erren erie eran tran te erer er 8 EG VOU USSR D EE 8 Password help reset password ccccsccceecceeeeceeeceeeceueeceeeseeeseeeesaees 9 Beie Le EE 10 2 4 1 Review panel EE 10 CAC OCNOO E 10 2 4 3 Create a NEW USEF ACCOUM eseina iaa Aa a a a 10 Using WPOnline 11 School administrative iNStrUCtiONS cccccccceeceeseeeeeseeeeeaeeeeseeeeeeaeeeeeas 11 3 1 1 Tute CUICUO EE 11 3 1 2 Log in with administrative ACCESS ccccccseeeeeceecaeeeeeeeeeeeeseeeesaeseeeeseseaees 11 3 1 8 WRPOnline
3. 4 strikes to state the DRPC has reviewed the work program four times and still finds it is not able to be approved State panel has been requested to continue negotiations with the school SRPC DRPC countersign You can either click Confirm if you agree with the DRPC comments or upload a new Form R2 if you wish to change the comments If you upload a new Form R2 it will go back to the DRPC for feedback and the DRPC will re upload the Form R2 to go back to the school If you click Confirm the Form R2 will go directly back to the school with the DRPC s commenis Note Clicking Confirm does not approve the work program it confirms what the DRPC has said on the Form R2 approved SRPC DRPC relief review if the DRPC has not submitted a work program or there is no DRPC when the work program has been reviewed by a review panellist at the district level it will appear in your queue for you to complete the review and generate the Form R2 State amendment received an amendment to an approved work program has been submitted for a school where there is state review panellist or DRPC It has been assigned to you for your review The amendment document should include a cover sheet outlining the changes to the work program Amendments are not reviewed by review panellists SRPC DRPC negotiation when you sample a work program and decide that the work program is not approvable you will upload a not approved Form R2 Th
4. lf the work program amendment cover page indicates that the work program is significantly different from the original work program you may request a review by a panellist Complete the Form R2 stating this and upload the R2 WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 20 of 28 3 4 1 Inthe Form R2 Upload screen you are given three options Recommend approval Recommend NO approval Recommend new review Tip If a work program resubmission is significantly different to the one originally submitted you may request a review by a panellist by choosing the Recommend new review option This should be obvious by the type of changes indicated on the school s work program amendment cover page 2 Choose the Recommend new review option 3 Upload the Form R2 The work program amendment will be returned to the District Coordinator s queue to be assigned to a panellist for review 3 3 Log out To log out from WPOnline 1 Click WPOnline Login and you will be returned to the Log Out screen 2 Click log out or simply close the page State Review Panellist instructions 3 4 1 Introduction When you are assigned a work program to review an email providing you with the details of the work program and a link to WPOnline Login page www qcaa qld edu au wponline login qcaa will be forwarded to you To complete your review 1 Log in to WPOnline on the WPOnline Panellist Main Screen Tip If you
5. Queensland Curriculum amp Assessment Authority July 2014 Page 16 of 28 3 3 3 2 4 Log out To log out from WPOnline 1 Click WPOnline Login and you will be returned to the Log Out screen 2 Click log out or simply close the page District Review Panel Chair DRPC instructions 3 3 1 Introduction When a work program or amendment enters your queue an email will be forwarded to you providing you with a link to WPOnline Login page www qcaa qld edu au wponline login qcaa and the details of the work program resubmission or amendment To complete your review 1 Log in to WPOnline on the WPOnline Chairperson Main Screen Tip If you need assistance logging in see Section 2 2 Ifthe WPOnline Context Access Screen appears gt select your user role from the drop down menu in the Access Context box to go to your main screen For more information about requesting access to WPOnline see Section 2 4 2 assistance logging in see Section 2 logging in for the first time forgetting your password your BIC or getting a BIC see Section 2 3 3 2 WPOnline Chairperson Main Screen In the chairperson main screen you will see your panel s code and name and your member role View Recent Actions button displays your most recent actions History button explained below a table listing the details of the work program s allocated to you for review Details in the table are as follows District School Subject Year Type Status
6. School Main Screen seses O 11 3 1 4 Submit a work program or study plan 13 3 1 5 Upload a new work program 13 3 1 6 PESUDIMIT A WO NK tee TE 14 SE WplOdG EE 14 3 1 8 LOJ ei GEET ee ee one oe 14 District review panellist instructions cccccseccceeeceeeneeeseeeceueeneeeseeeeaes 15 3 2 1 Tute elteren EE 15 3 2 2 WPOnline Panellist Main Gcreen 15 3 2 3 Review a work program and uploading a checklet 16 3 2 4 LOG OUT idee a a ee a ee 17 District Review Panel Chair DRPC instructions cccceceeseeeeeeeees 17 3 3 1 Tag ee Ble te E 17 3 3 2 WPOnline Chairperson Main Gcreen 17 3 3 3 Review a work program and upload the Form Hi 19 3 3 4 DRFPC COUTTS IN E 20 3 3 5 Work programs sampled by stole 20 3 36 WV OMG program TINS Tunn EE 20 3 3 7 LOQ et GE 21 3 4 3 9 State Review Panellist mstruchons 21 3 4 1 AOU CUO e NenaeNON En RRERUNANN CCRER UNIT CeRRERS NIAC ines en nti 21 3 4 2 WPOnline Panellist Main Gcreen 21 3 4 3 Review a work program and upload a checkiet 22 3 4 4 HOG YOUN SE 23 State Review Panel Chair SRPC instructions ccccseeeeeeeeeeeeeeees 23 3 5 1 WV ORK DrOgram IN VOUF EIERE irec inner 23 3 5 2 WPOnline Chairperson Main Gcreen 24 EC Ne FISON SCICON snra cadenad cadunerusasunaneausvaccsasaucnne 25 3 5 4 Review a work program SRP DRPC and upload the Form R2 26 CR Slate sampling NEE 26 E el ele tele inn un esa 27 3 5 MOG SOU EE 28 1 1 1 2
7. are asked to review work programs any Forms R2 you complete prior to the approval of your work program must be countersigned by either the SRPC or a Senior Education Officer SRPC DRPC negotiation when the SRPC samples a work program which you have recommended for approval and the additional reviewing indicates that the work program is not approvable they will upload a Form R2 indicating non approval This Form R2 will return to you for processing at this point you should discuss the non approval with the SRPC Once you have discussed the non approval amend the Form R2 if necessary and upload you can save and upload the Form R2 as written by the SRPC providing you include your contact details District amendment received an amendment to an approved work program has been assigned to you for your review WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 18 of 28 The History screen The History screen provides you with the history of all submitted work programs in your district or combination of districts for your subject Allows you to view the history of a work program Select the work program by clicking on the radio button at the end of the row then click History Shows you the progress of the work program details of actions and allows access to documentation including checklist work programs and Forms R2 Displays the most current action first 3 3 3 Review a wo
8. the work programs in your queue State reviewed the work program has been reviewed by two state review panellists Usually only work programs from schools with a state review panellist or a DRPC are reviewed by state review panellists District recommends The work program has been reviewed by a DRPC and has been recommended for approval When actioning this work program you can choose to either Confirm it or Request Sampling Note Clicking Confirm means that the work program goes back to the school approved It confirms what the DRPC has said on the Form R2 You will not be able to view the Form R2 unless you request sampling WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 24 of 28 Sampling Requested use this action to request that a work program be sampled by a particular state review panellist The work program will sit in your queue until the Administration Officer of the Services Coordination Unit approves your sampling request When your sampling request is approved the work program will no longer appear in your queue Sample reviewed the work program has been sampled and reviewed by one state review panellist and is waiting for you to action it Resubmission to state the work program has been reviewed by the state panel and was returned to the school not approved The school has modified and resubmitted the work program and it is back in your queue for further review
9. POnline When a staff member including the Principal leaves the school or when a staff member no longer performs this function within the school a request for access to QCAA s restricted website should be downloaded from www qcaa qld edu au request_access himl completed and submitted to the QCAA 3 1 2 Log in with administrative access 1 When you log in to WPOnline you will see the WPOnline School Main Screen 2 Ifthe WPOnline Context Access Screen appears select your user role from the drop down menu in the Access Context box 3 Goto your WPOnline School Main Screen For more information about requesting access to WPOnline see Section 2 4 2 assistance logging in see Section 2 logging in for the first time forgetting your password your BIC or getting a BIC see Section 2 3 1 3 WPOnline School Main Screen In the WPOnline School Main Screen you will see your school name and your role View Recent Actions button displays the most recent actions Study Plan Template Download button click to obtain a study plan template document Amendment Cover Page link click to obtain cover page document History button explained below WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 11 of 28 Submit button used to upload a new work program Resubmit used when resubmitting a work program Amend used to upload an amendment Show All positioned just above the table explai
10. Tpi Name of School Subject Syllabus New Progress ES QCAA Name Name Year of work Upload FormR2 work District Number Number program eae Ro program WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 17 of 28 Table key District School Subject Year Type Status Action Tpl Doc Radio Button Name of QCAA district Name and number of the school that submitted the work program Subject name and number Syllabus year Type of work program e g new amendment resubmission Shows the progress of the work program in the approval process Use to upload Form R2 Click on this document to download the Form R2 you complete to provide feedback to the school about their work program Click on the icon to download the work program document you are to review Use when displaying the history of a work program The Status column This column shows the status of the work programs in your queue District reviewed a district review panellist has reviewed the work program and uploaded a checklist Resubmission to district the work program was previously returned to the school not approved the school has made changes to the work program and resubmitted the work program for further review AOMS to assign DRPC countersign used only in exceptional circumstances with the approval of the Manager Services Coordination if you have submitted a work program which is not yet approved and
11. ad screen opens Enter the time you spent reviewing the work program in minutes e g 120 minutes or 60 minutes Tip Do not enter in hours 9 Place the cursor in the Checklist to Upload box gt click browse to find your completed checklist document 10 When you have selected the checklist document from the files in your computer gt click upload document The checklist uploads 11 When the checklist has been uploaded you will be returned to the WPOnline Panellist Main Screen and the work program you reviewed will not be in your work queue If you have more than one work program to review continue in the same way to review the others 3 4 4 Log out To log out from WPOnline 1 Click WPOnline Login and you will be returned to the Log Out screen 2 Click log out or simply close the page State Review Panel Chair SRPC instructions 3 5 1 Work program in your queue When a work program or amendment enters your queue an email providing you with the details of the work program or amendment and a link to the WPOnline Login page www qcaa qid edu au wponline login qcaa will be forwarded to you To complete your review 1 Log in to WPOnline on the WPOnline Chairperson Main Screen Tip If you need assistance logging in see Section 2 2 Ifthe WPOnline Context Access Screen appears gt select your user role from the drop down menu in the Access Context box to go to your main screen For more information about reques
12. am Click on the template icon to download and open the checklist Save the checklist document Review the work program and complete the checklist Save the completed checklist with the name of the school you are reviewing as the filename e g SchoolName_subject_review Keep a folder in your files specifically for the purpose of saving completed checklist s Close the completed checklist Upload the checklist Once the work program has been reviewed 1 To upload the checklist in WPOnline click the radio button at the end of the row containing the school s work program 2 Select the school from the table in the main screen 3 Click the Upload Checklist button 4 The WPOnline Checklist Upload screen opens 5 Enter the time you spent reviewing the work program in minutes e g 60 minutes Tip Do not enter the time taken in hours 6 Place the cursor in the Checklist to Upload box then click Browse to find your completed checklist document 7 When you have selected the checklist document from your files gt Click upload document The checklist will upload Tip The checklist will not upload if it is still open on your computer 8 When the checklist has been uploaded you will be returned to the WPOnline Panellist Main Screen and the work program you reviewed will no longer be in your work queue 9 If you have more than one work program to review continue in the same way to review the others WPOnline user guide
13. approved by the SRPC If it is approved you will receive a copy of the approval email which is sent to the school If it is not approved after sampling you will receive an email from the SRPC and the work program status will change in your queue The Form R2 with revised comments will be available for you in the History screen At this point discuss the reasons for the non approval with the SRPC before the completion of the Form R2 and its return to the school It is your responsibility to re do the Form R2 and return it to the school as not approved You may save and re upload the SRPC Form R2 but you should include your name as a signatory When the school resubmits the work program it will be returned to you for further reviewing If the work program is not able to be approved for the second time it is highly recommended that you contact the school to discuss requirements with them 3 3 6 Work program amendments A work program amendment should contain an Amendment Cover Page www qcaa qid edu au downloads senior snr_qa_mod_a z pdf indicating what changes have been made to the approved work program If you receive a work program amendment which does not contain the cover page contact your district coordinator www qcaa qid edu au 918 html Work program amendments are not reviewed by review panellists so you will not receive a panellist checklist You should be able to access an approved version of the work program in the History screen
14. ct one of the options Recommend Approval Recommend No Approval Insert the time you spent reviewing in minutes 9 Place your cursor in the Form Document to Upload gt Click Browse to find your completed Form R2 10 Select your document 11 Click Upload document 12 When the Form R2 has been uploaded you will be returned to the WPOnline Chairperson Main Screen and the work program you reviewed will no longer be in your queue lf you do not recommend a work program for approval when you upload the Form R2 an email and the Form R2 will be sent to the DRPC This provides feedback to the DRPC and discussion should take place between you and the DRPC at this point The DRPC re uploads your Form R2 When the school resubmits the work program it will be resubmitted to the DRPC lf a work program has been approved at district level and you are not sampling the work program you are required to confirm the approval by clicking the Confirm button You will receive a message asking you to confirm your approval Click Yes The Form R2 will be emailed directly to the school and the DRPC will receive a copy of the email 3 5 6 Work program amendments A work program amendment should contain an Amendment Cover Page indicating what changes have been made to the approved work program If you receive a work program amendment which does not contain the cover page contact the Coordinator State Panels on 3864 0282 Work program amendments in your
15. d Screen opens Check the details on the WPOnline School Upload Screen before uploading the document You will not be able to change any of the details on this screen If incorrect go back to the WPOnline School Main Screen and choose again Place your cursor in File to upload and click Browse Select the document from your files Indicate acceptance of Declaration The school will deliver the proposed course of study in accordance with the syllabus requirements Click Upload document When the document has uploaded you will be returned to the WPOnline School Main Screen where you will see a new entry indicating that the work program has been uploaded 3 1 7 Upload an amendment To upload a work program amendment 1 Ensure the work program amendment document you are going to upload includes an amendment cover page available on the QCAA website www qcaa qid edu au downloads senior snr_wp_amendment_cover docx or from the link in your WPOnline School Main Screen 2 Click on the radio button at the end of the row gt Select the subject from the table in your queue showing the latest approved version of the work program Ensure you have the correct syllabus year Click on Amend The WPOnline School Upload Screen opens Check the subject and syllabus year details are correct If incorrect go back to the WPOnline School Main Screen and choose again Place your cursor in File to upload and click Browse Select the document f
16. document you are to review Template Click on icon to download the checklist you complete to provide your comments to the Panel Chair Radio Button Use when uploading your checklist The Status column This column shows the status of the work programs in your queue State received the work program belongs to the school of a state review panellist or a DRPC You need to review the work program and upload a review checklist Sampling assigned the work program has been approved at district level and sampling has been requested by the SRPC who nominates a state review panellist to do the review You need to review the work program and upload a review checklist 3 4 3 Review a work program and upload a checklist To review a work program 1 Click on the work program icon to download and open the work program 2 Click on the Tpl icon to download and open the checklist Save the checklist document 3 Review the work program and complete the checklist save the completed checklist with the name of the school you are reviewing in the filename e g SchoolName_subject_review 4 Close the document To upload the checklist in WPOnline click the radio button at the end of the row containing the WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 22 of 28 3 5 school s work program to select the school from the table in the main screen Click the Upload Checklist button The WPOnline Checklist Uplo
17. e Form R2 will go back to the DRPC At this point the DRPC should contact you to discuss the reasons for the non approval Itis the responsibility of the DRPC to upload the Form R2 not approving the work program for return to the school The DRPC can save and upload the Form R2 you completed When the school resubmits the work program it will be resubmitted to the DRPC 3 5 3 The History screen The History screen provides you with the history of all work programs in the state for your subject To view the history of a work program in your queue select the work program by clicking on the radio button at the end of the row then click History The history screen shows you the progress of the work program details of all actions and allows access to documentation including the panellists checklist work program documents Forms R2 and emails The most current action will be displayed first WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 25 of 28 3 5 4 Review a work program SRP DRPC and upload the Form R2 lf a work program shows state reviewed in the status column it has been reviewed by two state review panellists and is ready for your review Review the work program 1 SS SS SS 10 11 12 13 14 15 16 17 Click on the icon in the Doc column to download a work program document Click on the icon in the Tpl column to download a blank Form R2 template Save a c
18. erson Main Screen and the work program will not be in your queue 15 Repeat the process for all the work programs in your queue WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 19 of 28 3 3 4 DRPC countersign This process will only be used in exceptional circumstances and with the approval of the Manager Services Coordination If you have submitted a work program which is not yet approved and are asked to review work programs any of the Forms R2 you complete prior to the approval of your work program must be countersigned by either the SRPC or a Senior Education Officer When you indicate not approved the work program will appear in the SRPC work queue The SRPC will check the comments and either confirm them or upload a new Form R2 If the SRPC confirms the Form R2 it will be returned directly to the school as though you signed it If the SRPC does not agree with your comments the SRPC will complete a new Form R2 and upload it indicating non approval This Form R2 will go back to you and it is your responsibility to read it and redo the Form R2 for return to the school as not approved At this point you and the SRPC may have some discussion about the reasons for the non approval before the completion of the Form R2 and its return to the school You may save and re upload the SRPC Form R2 3 3 5 Work programs sampled by state lf a work program is sampled by state it may be approved or not
19. himl before creating a new BIC After you have created a user account an email will be sent to your nominated email address providing you with an interim password You need to change your interim password before you log in refer to Section 2 3 2 4 2 Schools Administrative access allows authorised school staff to access WPOnline on behalf of the school Principal It enables them to upload work programs and study plans monitor progress of approvals and access documentation for all the school s work programs and study plans To apply for school administrative access complete and submit to the QCAA a Request for access to restricted areas of website form signed by your Principal The form is available on the QCAA website at www qcaa qlid edu au request_access html When your request is accepted and processed your interim password will be forwarded to your nominated email address You need to change your interim password before you log in refer to Section 2 3 2 4 3 Create a new user account 1 Go to www qcaa qlid edu au request_access html 2 Enter your BIC 3 Enter your surname 4 Click Check Tip Your BIC must be unique If your BIC is already in use you will receive an error message If you receive an error message follow the instructions on the screen to fix the problem 5 When the Creating new account screen opens complete all the fields marked with an asterisk Tip If you are not a teacher at a scho
20. n you click the Show All checkbox your table will expand to provide you with additional information about your school s approved and not approved work programs and study plans Use this function to locate the most recently approved version of your school s work program when uploading an amendment WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 12 of 28 3 1 4 Submit a work program or study plan Before you submit a work program or study plan ensure that the first page of the document contains school name and school number subject name and panel code syllabus year date submitted type of submission new resubmission or amendment If you are submitting a work program amendment an amendment cover page should be the first page of the document The amendment cover page is available on the QCAA website www qcaa qid edu au downloads senior snr_wp_amendment_cover docx or from the link in your WPOnline School Main Screen Note Study plan amendments do not require an amendment cover page Only Microsoft Word and PDF documents of 2 MB or less can be uploaded 3 1 5 Upload a new work program To upload a new work program is Click the Submit button 2 The WPOnline School Upload Screen opens 3 Select either Work program or Study Plan from the drop down menu 4 Anew screen opens 5 Select the subject If the subject is not in the list it means your school already has submi
21. n you will see your panel s code and name and your member role View Recent Actions button displays your most recent actions Upload Checklist button used to upload a completed checklist a table listing the details of the work program s allocated to you for review Details in the table are as follows School Subject Syllabus Type Status Actioned Next Step Work Template By Program School Subject Syllabus New Progress Your name What you ET a Name Name Year of work need to do ork ahackdisi School Number program program Number Table key School Name and number of the school that submitted the work program Subject Subject name and number Syllabus Syllabus year Type Type of work program e g new Status Shows the progress of the work program in the approval process WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 15 of 28 Actioned by Displays your name as the person to action the work program Next Step What you need to do Work Program Click on the icon to download the work program document you are to review Template Click on icon to download the checklist you complete to provide your comments to the Panel Chair Radio Button Use when uploading your checklist 3 2 3 Review a work program and uploading a checklist Review the work program To review a work program 1 oa oe P Tip Click on the work program icon to download and open the work progr
22. ne Context Access Screen If you have access to multiple l user roles e g review panel from the drop down menu in the Access Context box select your chair CHRP and school user role moderator SCLI this takes you to your Main Screen Login requirements Before you log in you must have these three items 3 BIC Brief Identification Code a unique eight character user ID commencing with four numerals followed by four letters e g 4444WPON 4 password 5 user account BIC your user ID You probably have a BIC if you have previously been paid by the Authority e g review panellist marker previously accessed an area of the Authority s secure website attended an Authority professional development event or workshop If you are a review panellist your BIC must be the same as the one you chose when you became a review panellist If you do not have a BIC unsure if you have a BIC or do not remember your BIC please contact your local QCAA district office www qcaa qld edu au 918 html WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 8 of 28 2 3 Password help reset password Your password is case sensitive If you have forgotten your password Request a new password 1 Goto the Password help page www acaa qid edu au secure_site logon password_help jsp 2 Enter your 8 character BIC user ID 3 Enter your surname 4 Click Reset Password 5 On the Resetting yo
23. ned below a table listing the details of your school s work programs and study plans Details in the table are as follows Subject Syl Type Status Last Next Step Actioned Subject Syllabus New Progress of Date of last Shows the ER EY T Vars Year SE action next action ware study mber Nu study pl program plan Table key Subject Subject name and number Syllabus Syllabus year Type Type of work program or study plan e g new resubmission amendment Status Shows the progress of the work program study plan in the approval process Last actioned Date last action was completed Next Step Shows the next action required in the approval process R The most recent Form R2 or Form R10 uploaded if not visible here you will find this document in the History screen Doc Work program or study plan document if not visible here you will find the document in the History screen Radio Button Use when displaying the history for a work program or uploading a document The History screen Provides you with the history of all submitted work programs for your school Allows you to view the history of a work program Select the work program by clicking on the radio button at the end of the row then click History Shows you the progress of the work program details of actions and allows access to documentation including work programs study plans Forms R2 and Forms R10 Displays the most current action first Show All checkbox Whe
24. need assistance logging in see Section 2 2 Ifthe WPOnline Context Access Screen appears gt select your user role from the drop down menu in the Access Context box to go to your main screen For more information about requesting access to WPOnline see Section 2 4 2 assistance logging in see Section 2 logging in for the first time forgetting your password your BIC or getting a BIC see Section 2 3 4 2 WPOnline Panellist Main Screen In the panellist main screen you will see your panel s code and name and your member role View Recent Actions button displays your most recent actions WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 21 of 28 Upload Checklist button used to upload a completed checklist a table listing the details of the work program s allocated to you for review Details in the table are as follows School Subject Syllabus Type Status Actioned Next Work Tpl By Step Program SC Subject SE New Last Your What EY bi aoe el me Zi e hu ext Table key School Name and number of the school that submitted the work program Subject Subject name and number Syllabus Syllabus year Type Type of work program e g new Status Shows the progress of the work program in the approval process Actioned by Displays your name as the next person to action the work program Next Step What needs to happen next Work Program Click on the icon to download the work program
25. ol when completing Section 6 complete only the Role section If the options in the drop down menu do not match your role select the Community Member option When you have completed all the required information Click Save details and create account 8 On the Resetting your password screen respond to the prompt asking you to choose an email address for your interim password to be sent to 9 Follow the on screen instructions or refer to the password help in Section 2 3 WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 10 of 28 3 1 Using WPOnline School administrative instructions 3 1 1 Introduction Schools are required to nominate appropriate staff members to have administrative access to WPOnline These staff members act on behalf of the Principal and will be able to upload work programs and study plans monitor progress of approvals and have access to documentation for all the school s work programs and study plans ensure that the Principal s email address is correct as all notifications about work program and study plan approvals are sent to the Principal by email ensure that the details of staff with administrative access are kept up to date These details can be updated by logging in and accessing the secure administration site of the QCAA website at www qcaa qid edu au secure_site Login do ensure the QCAA is notified of staff who no longer require administrative access to W
26. opy of the Form R2 to your computer using the name of the school to be reviewed and the date you completed the Form R2 From the History screen gt download the panellist checklist Complete the Form R2 Save the Form R2 and close the document Click on the Action button in the row of the table containing the name of the school you have reviewed to upload the Form R2 The table should expand to display the maximum time you can claim for your review and show Upload Form R2 Click on Upload Form R2 The WPOnline Form R2 Upload Screen opens Select one of the options in Recommended Approval Status Recommend Approval Recommend No Approval Enter the time you spent reviewing in minutes e g 45 minutes Place your cursor in the Form Document to Upload gt click Browse to find your completed Form R2 Select your document Click Upload document When the Form R2 has been uploaded you will be returned to the WPOnline Chairperson Main Screen and the work program will no longer be in your queue Repeat the process for all the work programs in your queue 3 5 5 State sampling lf a work program shows District Recommends in the Status column it means it has been recommended for approval by the DRPC and is ready for you to decide whether to sample it or not Before making your decision check the History screen to make sure that the work program has not been sampled or countersigned by you previously You cannot not review work prog
27. queue are for schools where there is a state panellist or DRPC Amendments are not reviewed by review panellists You should be able to access an approved version of the work program in the History screen WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 27 of 28 Recommend a new review If you review a work program amendment and consider that it is sufficiently different from the approved work program to warrant a complete review by a panellist 1 Complete the Form R2 stating this and upload the Form R2 2 Inthe Form R2 Upload Screen you are given three options Recommend approval Recommend NO approval Recommend new review Click Recommend new review and upload the Form R2 The work program amendment will be returned to the Administration Officer s queue to be assigned to a panellist for review 3 5 Log out To log out from WPOnline 1 Click WPOnline Login and you will be returned to the Log Out screen 2 Click log out or simply close the page Queensland Curriculum amp Assessment Authority WPOnline user guide July 2014 Page 28 of 28
28. rams before deciding to sample Be consistent with sampling across all districts at the beginning of a cycle then continue to sample if you feel the DRPC needs more support with judgments Approximately 25 of work programs will be allocated for sampling across the life of the syllabus and across each district WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 26 of 28 Sample the work program 1 To sample a work program click the Request sampling button A new screen opens providing you with a list of state panellists available for sampling Click on the radio button beside the person who you wish to nominate as the reviewer gt Click Assign You can only indicate one reviewer to sample a work program 4 When you have requested a work program be sampled the work program stays in your work queue as Sampling Requested until the Administration Officer of the Services Coordination Unit approves the request Tip If you wish to sample more than 25 for each district you will need to contact the Manager Services Coordination and provide specific reason for additional sampling 5 When the state review panellist has completed their review and uploaded the checklist the work program will again appear in your queue as Sampling complete You will then be able to view the panellist review notes in the History screen Complete and save a Form R2 gt Click Upload Form R2 In the Upload Form R2 screen sele
29. rk program and upload the Form R2 1 Click on the icon in the Doc column to download a work program document Click on the icon in the Tpl column to download a blank Form R2 template Save a copy of the Form R2 using the name of the school to be reviewed and the date you completed the Form R2 Download the panellist checklist from the History screen Complete the Form R2 Tip For advice on reviewing and completion of the Form R2 see the A Z of Moderation at www qcaa qid edu au 10773 html or contact the Senior Education Officer If you are reviewing a work program for a new syllabus contact the Senior Education Officer before uploading the Forms R2 for the first two work programs that you review 6 To upload the Form R2 click on the Action button in the row of the table containing the name of the school you have reviewed 7 The table will expand to display the maximum time you can claim for your review and Upload Form R2 Click on Upload Form R2 The WPOnline Form R2 Upload screen opens 10 Select one of the two options in Recommended Approval Status Recommend Approval Recommend No Approval 11 Enter the time you spent reviewing in minutes e g 60 minutes Tip Do not enter the time taken in hours 12 Place your cursor in the Form Document to Upload gt Click Browse to find and select your completed Form R2 13 Click Upload document 14 When the Form R2 has been uploaded you will be returned to the WPOnline Chairp
30. rom your files Indicate acceptance of Declaration The school will deliver the proposed course of study in accordance with the syllabus requirements Click Upload document When the document has uploaded you will be returned to the WPOnline School Main Screen where you will see a new entry indicating that the work program has been uploaded 3 1 8 Log out To log out from WPOnline 1 Click WPOnline Login and you will be returned to the Log Out screen 2 Click log out or simply close the page WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 14 of 28 3 2 District review panellist instructions 3 2 1 Introduction When you are assigned a work program to review an email providing you with the details of the work program and a link to the WPOnline Login page www qcaa qid edu au wponline login qcaa will be forwarded to you To complete your review 1 Log in to WPOnline on the WPOnline Login page Tip If you need assistance logging in see Section 2 2 Ifthe WPOnline Context Access Screen appears gt select your user role from the drop down menu in the Access Context box to go to your main screen For more information about requesting access to WPOnline see Section 2 4 2 assistance logging in see Section 2 logging in for the first time forgetting your password your BIC or getting a BIC see Section 2 3 2 2 WPOnline Panellist Main Screen In the panellist main scree
31. s the management of school work programs If a teacher at the school is a state review panellist DRPC or SRPC for that subject work program then a slightly different process takes place Diagram 1 Work program work flow HEEN ed wg mg District Coordinator District Review Panel DC receives an uploaded work program and assigns it toa District Review Panel Chair DRP member for review State Review Panel A State Review Panel Chair program and uploads checklist aD EER School modifies and a resubmits work program DRPC consolidates panel a al advice and completes Form R2 bm mg School receives Form R2 detailing advice DRPC recommends Panellist reviews the work SRPC confirms or requests samplina acknowledging approval of School receives Form R2 the school s work program Requests sampling Sampling request approved Ka Work program reviewed by a completes SRP uploads form SRPC annroaval SRPC discusses issues with the DRPC WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 6 of 28 1 4 Key terms and documents Table 1 Description of key documents Form R2 Work program advice to schools Form R10 Study plan advice to schools New A work program submitted for the first time by a school Resubmission A previously not approved work program modified by the school and resubmitted for approval St
32. ting access to WPOnline see Section 2 4 2 assistance logging in see Section 2 logging in for the first time forgetting your password your BIC or getting a BIC see Section 2 WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 23 of 28 3 5 2 WPOnline Chairperson Main Screen In the chairperson main screen you will see your panel s code and name and your member role View Recent Actions button displays your most recent actions History button explained below a table listing the details of the work program s allocated to you for review Details in the table are as follows District School Subject Year Type Status Name of School Subject Syllabus New Progress EY Ds umber Number program Form Re fe las Table key District Name of QCAA district panel School Name and number of the school that submitted the work program Subject Subject name and number Year Syllabus year Type Type of work program e g new amendment resubmission Status Shows the progress of the work program in the approval process Action Use this button to upload Form R2 or request sampling or confirm Tpl Use to download the Form R2 you complete to provide feedback to the school about their work program Doc Click on the icon to download the work program document you are to review Radio Button Use when displaying the history of a work program The Status column This column shows the status of
33. tted a work program for the subject and syllabus year or the subject for that syllabus year is not yet available 6 The syllabus year will automatically default to the latest syllabus The time allocation is set at 220 It will only change to 110 for extension subjects The Establishment Date Year defaults to the current year If you are submitting a program for use in the following year you need to change the year 9 Place your cursor in File to upload gt click on Browse to find your file 10 Select the file containing your school s work program 11 Indicate acceptance of Declaration The school will deliver the proposed course of study in accordance with the syllabus requirements 12 Ensure all details are correct 13 Click Upload document This may take a few minutes Do not click twice This will cause WPOnline to upload the document twice 14 When the document has uploaded you will be returned to the WPOnline School Main Screen where you will see a new entry indicating that the work program has been uploaded WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 13 of 28 3 1 6 Resubmit a work program To resubmit a work program 1 Click on the radio button at the end of the row gt Select the subject from the table in your queue 2 Ensure you have the correct syllabus year gt The Next Action column contains Resubmission by school Click on Resubmit The WPOnline School Uploa
34. udy plan A school study plan developed for an Authority registered subject demonstrates how the school plans to implement a course of study selected from the choices permitted by each syllabus The study plan must include the study area core and course organisation of syllabus Work program A work program is the school s plan of a course of study based on the relevant syllabus Work programs allow for the characteristics of a school and its students to be considered when implementing the syllabus School work programs must demonstrate that syllabus objectives inform student learning Work program An amendment to an approved work program amendment WP checklist The form used by review panellists when reviewing work programs WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 7 of 28 2 WPOnline login 2 1 2 2 WPOnline is a secure site Each user of WPOnline is assigned a level of access and can only access information and actions necessary to fulfil the responsibility of their role 1 To log in to WPOnline go to www qcaa qid edu au wponline login qcaa or go to the QCAA website www qcaa qld edu au under Services online select WPOnline Tip On the WPOnline Login page you can bookmark the page and add it to the favourites for your internet browser 2 When you log in to WPOnline you will go to one of the screens below WPOnline Main Screen If you have access for only one user role WPOnli
35. ur password screen respond to the prompt asking you to choose an email address for your interim password to be sent to If the email address is correct If your email address is incorrect click Send Email follow the on screen instructions 6 Onthe next screen you will be advised that your password is being sent to you Activate your new password 7 When you receive your interim password follow the directions in the email and you will be taken to the general Login page www qcaa qld edu au secure_site Login do 8 Enter your BIC 9 Enter your interim password 10 Click Login 11 When logging into the secure website a security screen opens Read the information and agree to the conditions 12 Click Continue 13 Follow the on screen instructions to change your password 14 When you have successfully reset your password the Administration screen opens 15 Click on WPOnline 16 The WPOnline log in page opens 17 Log in using your BIC and new password WPOnline user guide Queensland Curriculum amp Assessment Authority July 2014 Page 9 of 28 2 4 User accounts 2 4 1 Review panel members If you have not previously accessed WPOnline or the QCAA secure website you need to create a new user account at www qcaa qid edu au request_access html When you create your new user account you may also need to create a BIC if you do not have one Please check with your local QCAA district office www qcaa qld edu au 918
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