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contractor user guide

1. TY 4 Work o AS nn mer geen Taner ree eee nen rae y arr 4 abl Sn JS EDO ptr ri 5 BT 6 Seite lt a AA Oe PA e PE E Eg 6 pa I y AP A PP PU O PE I O E ES UE E O naa 7 Bi e daio tie 8 E Pa VITIS E NR EN PI PES 8 General Contractor Administration oocccccncccccoocnnccnnnncconnnnnnnnnnnnnonononnnncnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnonnnannnnnnnnnnnss 8 Principal Supplied Furniture Fittings and EQUIDPMENL cccccsseeecceeceeseeceeceeeeeeeeecsaeeeceeesseaseceeessaaseeeeessaaeeees 9 1 j 10 sj e cL MENO RR REN RECO 11 Collaborative Project Information System Contractor User Guide 1 SYSTEM INFORMATION LOGIN PROJECT SELECTION amp DATA ENTRY 1 1 System Information amp Requirements Access to CPIS is via URL www asset gov com au CPIS Note this User Guide assumes the user is using Microsoft Internet Explorer Version 8 and there may be slight differences when using other browsers e g Firefox etc oystem Requirements e PC with internet access e Microsoft Word 2010 required to generate the Contract Report 1 2 System Login and Forgotten Password The NSW Public Works Project Manager will arrange for your user account to be created and you will receive a system generated email from Asset gov with your user name and password to login NSW Public Works ASSET GOV rona Log In Please enter username an
2. Variation Nature of Category Claimed Status Approved Variation Variation Associated with an EoT Associated Number of Days ID Entitlement Amount Claim EoT ID Claimed Defect No Description Date that Defect was ldentified Defect s Rectification Measure Date Defect was Rectified Project Management NSW PW Contractor Name Month Year 10 Project Name Contract No 14 Appendices 1 PROGRAM e Contract Program e Extension of Time Register e Trade Breakdown Progress Claim 2 FINANCE e Progress Claim Summary Sheet e Schedule 3 Payment Claim Worksheet e Cash Flow breakdown e Schedule 7 Statutory Declaration 3 CONTRACTORS SUBMISSIONS e Schedule 4 Certificate of Compliance e Copies of all compliance documents 4 WORK HEALTH AND SAFETY e Work Health and Safety Monthly Report e Site Check Lists ToolBox Talk Meetings 5 QUALITY e Defect Status Reports e Copies of Site Inspection and Certification Reports 6 ENVIRONMENT AND PLANNING e Schedule of Development Approval Conditions e Waste Recycling and Purchasing Reports 7 CHILD PROTECTION e Induction Register Prohibited Employment Declaration Register 8 SUBCONTRACTORS e Subcontractor Register 9 PRINCIPAL SUPPLIED FURNITURE FITTINGS AND EQUIPMENT e Schedule of Principal Supplied Furniture Fittings and Equipment 10 GENERAL CONTRACT ADMINISTRATION e Request for Information Regis e Site Instruction Register Project Management NSW PW Contractor
3. 0 OJo JO Number of WHS Management Audits O O0 JO Number of WHS Inspections 0 O0 JO Number of WHS Corrective Actions O O0 JO Number of WHS Corrective Actions Closed O0 J0 JO Number of WorkCover Visits Inspections 0 JO JO Number of Notifications to WorkCover 0 1 0 0 No of Improvement Notices or Fines from IP WorkCover Results of Internal and External Audits carried out during the Month Details of any Notifiable Incidents Details of Implementation of Corrective Actions 5 Environmental and Planning Status of Management Plan Date of Status Environmental Management Plan Status of Audit Plan Date of Status Environmental Audit Plan I Audit Plan Details planned audit type and dates of planned audits Results of Internal and External Audits carried out during the Month Contract Period Period Audits Number of Environmental Inspections Number of Environmental Corrective Actions Number of Pollution Incidents Number of EPA Visits No of Improvement Notices or Fines from the EPA Number of Environmental Corrective Actions 9 09 Closed Project Management NSW PW Contractor Name Month Year 5 Project Name Contract No Details of any Environmental Incidents during the Month Status of Development Application Description of how SEE REF EIS EIA Requirements have been are being addressed Date of Last Waste Re
4. Add Metadata NE Concept Design Building doc 20 2 6 To add metadata to the file click Add If no metadata is required to be added to the file click BH 20 2 7 Enter the metadata information for the file into the Description field Upload Files x Upload metadata for file Concept_Design_Building doc Description Concept Design for building work including latest changes as per advice received from Client at meeting on 14 4 2013 Save 20 2 8 When finished MA save Done will appear in the Status field indicating the metadata information has been added to the file Version 3 0 April 2014 71 Collaborative Project Information System Contractor User Guide Upload Files x Add Metadata Concept Design Building doc pone 20 2 9 Click x to close the Upload Files dialog box 20 2 10 The uploaded file will now appear in the file list in the selected project folder Eg New 7 Rename Eq Delete Upload Eg Update folder metadata Eq Search the contents of files Folders 2 Name Size a Misc Cons Serv Providers Concept Design Buiding doc 42 5 KB E Concept Designs E 5 Development App 4 3 Schematic Design E 50 Schematic Design 5 100 Schematic Design 4 23 Construction Tender Documents Ss Architectural 5 Structural E Civil z3 Electrical 20 3 Downloading Viewing Files in the Documents Area 20 3 1 Locate the folder in the Project Folder structure where the document
5. Collaborative Project Information System Contractor User Guide Client Dept of Education and Communiti Project Western Sydney HS New Library Save Selection A Save Selection 1 3 1 4 Click The selected Client and Project will then display in the Menu banner Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library To change to a different Project repeat the above process Ensure you check the required Project is selected prior to undertaking Contractor Reporting data entry 1 4 Monthly Reporting data entry and Reporting Finalisation The recommended order in which to undertake Monthly Reporting is as follows Environmental Quality Defects Extension of Time EOT Site Instruction Sl Program Detailed Milestone Reporting Variations Request for Information RFI Contractor Cashflow Employment Work Health amp Safety WHS General Contract Administration Principal Supplied Furniture amp Equipment Contractor Submissions Finance Contractor Reporting Finalisation Note mandatory fields are marked with an asterix and must contain a value If a field is not applicable enter a 0 if itis a numeric field or nil if it is a text field Note you are only required to complete the applicable Reporting categories for the current reporting period e g if you have not requested an Extension of Time in the current
6. April 2014 27 Collaborative Project Information System Contractor User Guide 8 PROGRAM 8 2 Accessing the Program Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Program from the Contractor Reporting Menu Complete the required data entry fields in Section 8 2 outlined below Submit Program data and documentation as outlined in the Contract under General Conditions of Contract and Clause 22 Time Management Welcome Log Off NSW Collaborative Project Information System ASSET GOW Ponra tomer Public Works Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Program July 2013 Contract Commencement Date 1 05 2013 Original Contract Completion Date 30 08 2013 Original Contract Period Weeks 18 Extension of Time Claimed WORKING days 2 Extension of Time Approved WORKING days 2 Extension of Time Approved CALENDAR 0 days Current APPROVED Contract Completion Date y Current FORECAST Contract Completion Date Im Current Period Cumulative Number of days lost due to wet weather 0 Current Period Works completed during the reporting period Works planned to be carried out next month Scheduled Progress Confirm if construction is ahead or behind Scheduled Progress Attach updated Gantt Chart as per Contract Upload Files r
7. Name of Person Requesting System populated field with the name of the Contractor Authorised 11 3 3 Information Person Click the calendar icon X and select the date the RF was submitted Date Submitted Note this date cannot be in the future nm Response Required Date This field is system populated and calculates the Date Submitted 11 3 5 contractual 21 days plus 21 calendar days after submitting the RFI Click the calendar icon and select the date the actual response to the RFI was received from AP Leave blank if no response Actual Date of Response received yet 11 3 7 Is this RFI Closed Out Select the Yes or No radio button as appropriate 11 3 8 Request Assigned To system populated with the name of the Authorised Person AP 11 3 9 RFI Response Enter details of the RFI response when applicable Version 3 0 April 2014 39 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide SUBMIT Once all data has been entered click if no more RFls are to be added If adding more RFs click MISSUS to submit the current RFI and automatically open a new RFI data entry screen The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit RFI data click LA next to the required RFI on the Selection 11 3 10 Submit oc
8. Reporting a new file version is automatically created Quality Audit Plan docx Upon upload Quality Contractor Reporting Data Entry screen showing a single file uploaded multiple times with the same name note the file only appears once even though the Documents system has created multiple versions of the file Refer to step 20 5 File Versions in the Documents Area for information on viewing previous file versions 20 7 Deleting Uploaded Files Only the NSW Public Works Project Manager has system access to delete files that have been uploaded via the Contractor Reporting data entry screens or directly within the documents area If a file has been incorrectly uploaded contact the Project Manager to have it removed Version 3 0 April 2014 75 Collaborative Project Information System Contractor User Guide 20 8 Project Folder Structure The Project folder structure and Contractor access to each folder in the structure is outlined below view PrjctNam X gt lt gt lt ProjectInformation PX Statutory Approvals XX EA e E TEA EC ConceptDesign XX JDeeometAp O X X E E pSeemsie Design epee bot 50 Schematic Design 0 0 0 X X o EHE 100 Schematic Design XX E Deam o gt lt gt lt gt lt gt lt Architectural 0 0 0 X X EA AA S O es Aa px X CAE SO X j Lo Hdalc 5
9. Submit Variation data as outlined in the Contract under General Conditions of Contract and Clause 48 Variations Variation Selection Screen Public Works GOVERNMENT Documents Collaborative Project Information System Welcome ASSET GOVportaL Dept of Education and Communities Log Off Help Home Contractor Reporting Reports Variations Y Drag a column header and drop it here to group by that column Variation ID Nature of Entitlement 001_May13 Nature of Entitlement 1 gt Variation Selection Screen Options Change Password Category Claimed Materially dverse 5 000 00 site conditions Western Sydney HS New Library Search Days Associated Claimed EOT ID Status Approved Options A roved 2 001 Mayt3 PPFOYS c4 500 00 AX Variation e To add a new Variation click on the Variation Selection Screen and complete the required data entry fields outlined below in Section 10 3 e To edit update an existing Variation click Ls next to the required Variation in the Selection Screen e To delete an existing Variation click X next to the Variation in the Selection Screen e To search for an existing Variation in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search field e To group Variation by a specific heading drag the column headin
10. only until the next reporting period opens To edit Variation data click LA next to the required Variation on the us 3 10 Submit Selection Screen FERENT zd wil submit the existing Variation on screen NM 3 11 IAE a aE New and open a blank Variation data entry screen Click KELLS to exit the Variation data entry screen any 10 3 12 Cancel unsaved date will be lost 10 4 Updating Variation Records Example the status of a Variation has changed from Claim Awaiting Assessment to Approved Variation STEP FIELD NAME DATA ENTRY REQUIRED Select the Variation record to Click next to the required Variation on the Variation Selection 10 4 1 update edit ocreen Select the appropriate status of the Variation from the drop down box e g e Claim awaiting assessment e Approved Variation 10 4 2 Status e Rejected claim as Leet Enter the approved amount only after the Variation has been 10 4 3 Approved Variation Amount approved by the AP Once all data has been updated and files uploaded click Meisaul 10 4 4 Submit to save Version 3 0 April 2014 37 Collaborative Project Information System Contractor User Guide 11 REQUEST FOR INFORMATION 11 1 Accessing the Request for Information RFI Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Request for Information from the Contractor Reporting Menu Complet
11. 14 2 7 Upload Files Hesults of Internal and External 14 2 8 Audits Carried Out 14 2 9 Details of any Notifiable Incidents Details of Implementation of 14 2 10 Corrective Actions Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Enter details of planned audits and dates for carrying out audits including names and qualifications of Auditors in compliance with WHS Guidelines The system will automatically display the previous data Note this field will be blank in the first reporting period Note data entered in this field will appear in Section 4 of the Contract Report Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Audit Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month p m To update click the calendar icon and select the date the status of the Environmental Management Plan was achieved If there is no change to the last period date leave as is Upload the WHS Management Mo
12. Contractor Submissions Reporting Data Entry Screen Version 3 0 April 2014 59 Collaborative Project Information System Contractor User Guide 7 2 Contractor Submissions Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED MATERIALS FINISHES ROOM DATA SHEETS 17 2 1 17 2 2 17 2 3 Current Status Status Current Date Date Materials Finishes Room Data Sheets Upload Files Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Materials Finishes Room Data Sheets Schedule from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon 22 and select the date the status was achieved If there is no change to the date leave as is Upload the Materials Finishes Room Data Sheets Schedule Click __Upload Files Click Add Files Navigate to the location of the saved file select the file and Click to upload the file When 2 appears next to file name amp status 100 file has been gt PA Click to close the File upload dialog box The file name link for the uploaded file will then appear on
13. Documents for further instruction information on uploading files Select the ide of the BCA Compliance Certificate by clicking the calendar icon H and selecting the required date This field is only required to be populated when the BCA Compliance Certificate is being uploaded 4 2 12 Attach BCA Compliance Certificate 4 2 13 Submit Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide Upload the BCA Compliance Certificate if applicable Follow the upload instruction in Step 4 2 3 above The uploaded file is now available in the Documents area in folder B Name Implementation PROJ RPT COMPL CERT Hefer to Section 20 Documents for further instruction information on uploading files Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit data select the Environmental option from the Contractor Heporting Menu overwrite data and click SUBMIT 9 5 2 5 2 1 Collaborative Project Information System Contractor User Guide DEFECTS Accessing the Defects Reporting Screen After logging in select the Client and Project if necessary refer t
14. 01 13 06 02 13 Jan2015 TE 80 01 15 05 02 15 2 2 Bi Monthly Reporting WRAPP WRAPP Reporting is required to be undertaken on a bi monthly basis within the above Reporting Timetable dates for the required months e g February April June August October and December 2 3 Verification of Monthly Reporting by AP Once the AP has reviewed your Monthly Reporting data entry and uploaded documents as correct it will be verified and no further Monthly Reporting data entry can be undertaken until the next Monthly Reporting period with the exception of Contractor Submissions Monthly Reporting which is not tied to the Monthly Reporting Timetable Version 3 0 April 2014 8 NSW Public Works Home Contractor Reporting Reports Environmental Environmental Management Plan This Period Attach Management Plan Results of Internal and External Audits Contractors Audit Plan Status of Contractors Audit Plan Attach Audit Plan 3rd Party Audits and Regular Self Audit Reports Environmental Statistics for the Contract Number of Environmental Management Audits Number of Environmental Inspections Number of Environmental Corrective Actions Number of Environmental Corrective Actions Closed Number of Pollution Incidents Number of DECC Visits Number of Improvement Notices or Fines From the DECC Details of any Environmental Incidents Attach Independent Consultant s Reports Incident
15. 14 2 19 Closed current reporting period If NIL enter 0 Collaborative Project Information System Contractor User Guide 15 GENERAL CONTRACT ADMINISTRATION 15 1 Accessing the General Contract Administration Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select General Contract Administration from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 15 2 below Welcome Log Off Collaborative Project Information System ASS ET GOWV onra Dept of Education and Communities Western Sydney HS New Library Public Works GOVERNMENT Home Contractor Reporting Reports Documents Change Password Help General Contract Administration Status of Undertakings Bank Institution Ref No Amount Status Release Date 0 a dm v Insurance Status Policy No Expiry Date Insurer Insurance of the Works 1 Public Liability Insurance 1 Im Workers Compensation Is Upload Files Working Hours Issues Raised to the Senior Executive E Contractor Performance Reports WorkCover EPA Union Reps and other Statutory Body visits Version 3 0 April 2014 53 Collaborative Project Information System Contractor User Guide WorkCover EPA Union Reps and other Statutory Body visits Other Current Contract Issues Overall Contract Issues and Progres
16. Acknowledged If there is no change to the status leave as Is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon and select the date the status of the Contractor Audit Plan was achieved If there is no change to the last period date leave as is Upload Audit Plans 3 Party Audits and or Regular Self Audit Reports Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt Audit Pl 3 Party Audits Self Audits Hefer to Section 20 Documents for further instruction information on uploading files Collaborative Project Information System Contractor User Guide ENVIRONMENTAL STATISTICS FOR THE CONTRACT e The Last Period column displays the data that was entered into the Current Period field for the previous month Note this field will be blank in the first reporting period e The Cumulative LTD column displays a cumulative life to date total of all data entered into the Current Period field Note this field will be blank in the first reporting p eriod 3 2 9 Management Audits current reporting period If NIL enter 0 2230 punon e c C E NN 3 2 10 Number of Environmental Inspections reporting period If NIL enter O PO mid euren 3 2 11 Actions rep
17. Complete the required data entry fields outlined in Section 13 2 below Submit Employment data and documentation as outlined in the Contract under Section 2 Preliminaries and Clause 5 5 Work Health and Safety Management Log Off ASSET GOVeortat Dept of Education and Communities Western Sydney HS New Library July 2013 43 Collaborative Project Information System Contractor User Guide Apprentice Employment Number of Hours worked Child Protection Current Period Cumulative Number of Prohibited Employment Declarations PED Number completed during this reporting period Confirming all Contractor Employees on site Oo Yes ONo have signed PEDs and records are kept on site Number completed during this reporting period Details of any issues arising from declarations if any Number completed during this reporting period Details of any Child Protection complaints or incidents if any Number completed during this reporting period Prohibited Employment Dedaration Register Upload Files complete list of names of those that have completed the Prohibited Employment Dedaration Sub Contractors Details of any issues arising with sub contractors if any Sub Contract Register Attach list of all Sub Upload Files contractors induding names and contact details of their representatives Employment Reporting Data Entry Screen 13 2 Employment Data Entry Fields STEP
18. Contractor User Guide STEP FIELD NAME DATA ENTRY REQUIRED QUALTIY MANAGEMENT PLAN This Period Status This Period Date Quality Management Plan Upload 4 2 3 Files Contractor s Audit Plan Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Quality Management Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon Lud and select the date the status of the Quality Management Plan was achieved If there is no change to the date leave as is Upload the Quality Management Plan Click Upload Files Click Add Files Navigate to the location of the saved file select the file and Click to upload the file When 2 appears next to file name amp status 100 file has been gt PA Click to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation
19. Executed Refer to Section 20 Documents for further instruction information on uploading files E 7 7 7 AND MAINTENANCE MANUALS 17 2 18 17 2 19 Current Status Status Current Date Date Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Operational and Maintenance Manuals from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon 2 and select the date the status was achieved If there is no change to the date leave as is 63 Operational and Maintenance Manuals Upload Files 17 2 21 Submit Button Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide Upload the Operational and Maintenance Manuals Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Finalisation gt Completion gt Maint Manuals Refer to Section 20 Documents for further instruction information on uploading files Once all data has been entered and files uploaded clic SUBMIT A mess
20. Mekskssauld 6 3 4 Submit to save Version 3 0 April 2014 24 Collaborative Project Information System Contractor User Guide 7 SITE INSTRUCTION 7 1 Accessing the Site Instruction SI Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Site Instruction from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 7 3 below Submit Site Instruction data as outlined in the Contract under General Conditions of Contract and Clause 48 Variations 7 2 Site Instruction Selection Screen Welcome Log Off Collaborative Project Information System NSW Public Works J y ASSET GOVrorraL Dept of Education and Communities Western Sydney HS New Library Home Contractor Reporting Reports Documents Change Password Help Site Instruction SI 9 dd Drag a column header and drop it here to group by that column SI ID Site Instruction Description Issued By Assigned To Vise Status Options Richard Wollongong z 51001_July13 Detail Description of Site Instruction Webb Builders 07 05 2013 Completed L vwebber RS lt lt 1 gt gt 7 2 1 Site Instruction Selection Screen Options To add a new SI click 2 on the SI Selection Screen and complete the required data entry fields outlined below in Section 7 3 e To edit update an existing SI click next to the required Sl in th
21. Name Month Year 11
22. PW Contractor Name Month Year 2 Project Name Milestones Completed Contract No THHHHHHEHI Milestone Name Original Contractual Completion Date Current Approved Contractual Date Completion Date Predicted Completion Milestone 1 Milestones Not Completed Milestone Name Original Contractual Completion Date Current Approved Contractual Date Completion Date Predicted Completion Milestone 2 Milestone 1 Trade Breakdown Percentage Breakdown of Works Total Previous Current Period LTD Total Completed by Trade Periods Cumulative Site Establishment 096 096 096 Site Clearing 096 096 0 Earth Work 0 0 0 Concrete External 0 0 0 Concrete Internal 0 0 0 Structural Steel 0 0 0 Electrical 0 0 0 Door Frames 0 0 0 Gyprock 0 0 0 Painter 0 0 0 Tiler 0 0 0 Resilient Finishes 0 0 0 Metal Works 0 0 0 Brickwork External 0 0 0 Brickwork Internal 0 0 0 Roofing 0 0 0 Timber Floor 0 0 0 Joinery 0 0 0 Windows External 0 0 0 Windows Internal 0 0 0 Paving 0 0 0 Road Works amp Driveways 0 0 0 Landscape 0 0 0 Design 0 0 0 Demolition 0 0 0 Development Application 0 0 0 Off Site Infrastructure 0 0 0 Project Management NSW PW Contractor Name Month Year 3 Project Name Contract No 3 Fin
23. ROCO ira 21 ETEN TOR AAA 22 6 1 Accessing the Extension of Time EOT Reporting Screen oooocccncccccoccnncccnnnncnnncnnnancnncnononncnnnnnnnnncnnnnnnnns 22 62 crie of Time Selection OOO rra 22 6 2 1 Extension of Time Selection Screen Options ooccccccccccocoooncconnncconnnnnnccononononnnnnnnnnnnnnnnnnnnnnennnnnonononannenoss 22 63 Exte sion OF Time Data Entry FSO praia 23 6 4 Updating Extension of Time EOT RecordS sinitaricna trinidad 24 WE EE E e AE EEEE EE EEE ania 25 7 1 Accessing the Site Instruction SI Reporting SCreenN ccccccccoconnccconnccccnconnncnnnnnononononnncnnnnnonononannnnnnnnnnnonanos 25 T Sie SIC HON Selection SrCe MTM 25 7 2 1 Site Instruction Selection Screen Options ries reddit 25 7 3 Site Instruction Data Entry Fields ccccooonnccnccccconcnnnccononcnnnonnnoncnnnnonnnncnnnononnncnnnnnnnnncnnnnnnnnncnnnnnnnanennnnnnnas 26 7 4 Updating Site Instruction SI Records aeui asocds touto ii ive il 27 uet E eE E E R EA EE E EE E E 28 8 2 Accessing the Program Reporting Screen ccccooocnnccnnncccconononcnnnnnnnonnnnnncnnnnnnnonnnnnnnnnnnnnnnnnnnnncnnnnnnnnnnnanenoss 28 8 2 Program Data Entry FieldS RE E 28 PELS MECESTONE Nerea NSE FRE PaL ER S 31 9 1 Accessing the Detailed Milestone Reporting SCreenN ccccooconnnccnnnncccnononnncnnnnnonononnnnnnnnnnnnononnnennnnnonononaninnnns 31 de MISION ROA DI rrpp oia 31 9 2 1 Milestone Selection Screen OptiONS ccccccccccccconnccnnnnccnonon
24. Reports and Improvement Notices Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide ENVIRONMENTAL REPORTING Accessing the Environmental Reporting Screen Collaborative Project Information System Documents Change Password Help Status Date Select a Jus Upload Files Select vj juz Upload Files Last Period Current Cumulative LTD Period 0 0 0 0 x 0 0 Upload Files After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Environmental from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 3 2 below Submit Environmental data and documentation as outlined in the Contract under Section 2 Preliminaries and Part 6 Environmental Protection Log Off ASSET GOVportaL Dept of Education and Communities Western Sydney HS New Library July 2013 Collaborative Project Information System Contractor User Guide Status of Development Applications If Applicable Attach Development Approval Conditions Upload Files Schedule How are SEE REF EIS EIA Requirements Addressed Attach Documentation inc Environmental Upload Files Assessments Bi Monthly Reporting Waste Recyding and Purchasing Report Upload Files WRAPP Attach Waste Disposal Certificates Upload Files Environmental Reporting Da
25. Select v SUBMIT CREATE NEW NE Site Instruction Reporting Data Entry Screen Site Instruction Data Entry Fields 7 3 STEP FIELD NAME DATA ENTRY REQUIRED Site Instruction ID Enter your unique Sl identification number Detail Description of Site Instruction Enter the detail of the SI received from Authorised Person AP This field automatically populates with the name of the Authorised Person Issuing Site Instruction Person AP Click the calendar icon E and select the date the SI was submitted by the AP Date Submitted by AP Note this date cannot be in the future Click the calendar icon I and select the date the Sl work was actually completed If the SI work has not been completed leave field blank until SI work has been completed 7 3 5 Actual Date of SI Work Completed Note this date cannot be in the future This field is system populated with the name of the Contractor Site Instruction Assigned To Authorised Person Enter a detail description of the work carried out to complete the SI If the SI work has not been completed leave field blank until SI work Details of Response is been completed Select an appropriate status from the drop down list e g e Submitted e n Progress Status of Site Instruction e Completed Version 3 0 April 2014 26 Collaborative Project Information System Contractor User Guide Once all data has been entered and files uploaded click Bidaiak if no more SI are to be a
26. blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Workshop Drawings from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month p To update click the calendar icon and select the date the status was achieved If there is no change to the date leave as is Upload the Workshop Drawings Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt Work Shop Drwng Refer to Section 20 Documents for further instruction information on uploading files 61 Collaborative Project Information System Contractor User Guide WARRANTIES 17 2 9 Current Status Status 17 2 10 Current Date Date 17 2 11 Warranties A Files rc a aaa DATA CAPTURE 17 2 12 Current Status Status 17 2 13 Current Date Date Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Warranties from the drop down box e g e Under Prepar
27. contractual Milestone i m Target Dates Actual Contractual Milestone Target Dates Im Im Percentage Breakdown of Works Completed Total Previous Current LTD Total by Trade Periods Period Cumulative Site Establishment 0 0 0 Site Clearing 0 0 10 Earth Work 0 0 0 Concrete External 0 n 0 Concrete Internal 0 0 0 Version 3 0 April 2014 31 Collaborative Project Information System Contractor User Guide Structural Steel 0 0 10 Electrical 0 0 0 Door Frames 0 0 0 Gyprock 0 0 0 Painter 0 0 0 Tiler 0 o o Resilient Finishes 0 0 0 Metal Works 0 0 0 Brickwork External 0 0 0 Brickwork Internal 0 0 0 Roofing 0 o 0 Timber Floor 0 0 0 Joinery 0 0 10 Windows External 0 0 0 Windows Internal 0 0 0 Paving 0 0 0 Road Works amp Driveways 0 0 0 Landscape 0 0 0 Design 0 0 0 Demolition 0 0 0 Development Application 0 lo 0 Off Site Infrastructure 0 o Attach a minimum of 9 photos per active milestone to support Upload Files milestone and trade percentage complete information SUBMIT NEXT MILESTONE CANCEL Detailed Milestone Reporting Data Entry Screen Detailed Milestone Reporting Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED PRECES 7 aed 9 3 1 Dates Start Date by NSW PW Project Manager 9 3 2 Dates Completion Date by NSW PW Project Manager Noon dina Click the calendar icon re and select the date for the Predicted 9 3 3 Dates St
28. gt PROJ RPT gt QUALITY gt Mgt Pl Refer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Enter details of planned Audits and dates including names and qualifications of Auditors The system will automatically display the previous month s data Note this field will be blank in the first reporting period Note data entered in this field will appear in Section 6 of the Contract Report Results of Internal and External Audits Contractors Audit Plan Status Contractors Audit Plan Date Attach Audit Plan and Regular Self Audit Reports Upload Files Summary of Site Inspections by Consultants and 3 Party Audits Attach copies of all Inspections and 4 2 10 Certification Reports Upload Files 4 2 11 BCA Compliance Certificate Date Version 3 0 April 2014 Collaborative LLL Collaborative Project Information System Contractor User Guide Information System Contractor User Guide Enter details of internal and external Audits Reviews and Inspections etc undertaken during the reporting month Note data entered in this field will appear in Section 4 of the Contract Report Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To u
29. is to be downloaded from and click on it so a green tick appears next to its name e g L Ets indicating this is now the active folder 20 3 2 Files available for download will appear in the file list 2 Folders 79 Name Size 4 5 Construction Tender Documents D Civil Tender Documentation doc 42 5 KB Ga a ldyiRs E E Architectural i gt The icons options you can see here will vary depending en on the access you have been granted to each folder E Civi y g 20 3 3 Files can be downloaded opened or saved in two ways 1 click on the file name e g E Civil_Tender_Documentation doc oyr ii click the download La Icon 20 3 4 The File Download dialog box will then appear File Download Do you want to open or save this file pv gt Mame Civil Tender_Documentation doc Type Microsoft Word 97 2003 Document 42 5KB From 10 18 20 82 Open Save Cancel While files from the Intemet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk Note if there is more than one version of the file e g a file with the same name has been uploaded more than once the Select File Version dialog box will open refer to Section 20 5 File Versions in the Documents Area Version 3 0 April 2014 72 Collaborative Project Information System Contractor User Guide 20 3 5 Click to view the file in its source application or alternatively
30. outside the system e g email phone confirms it is correct Yes AP verifies Contractor Monthly Reporting data and the reporting period is then locked off from data entry until the next month Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide 1 7 Mouse Over Help Text Data entry field help is accessible by mouse over on the field name which provides pop up boxes with the required detail and information for users to accurately enter data Version 3 0 April 2014 7 Collaborative Project Information System Contractor User Guide 2 MONTHLY REPORTING TIMETABLE amp VERIFICATION PERIOD The system will be open for a total of five working days in each reporting period for Contractor Reporting data entry to take place and is the last working day of the current reporting month and the first four working days of the following month refer to Section 2 1 The first three 3 days are allocated to you the Contractor to complete Monthly Reporting data entry and submit to the AP for verification The last 2 days of the reporting period are allocated to the AP to review your Monthly Reporting and request any changes be made if applicable prior to verification 2 1 Reporting Period Timetable Finish Date Finish Date Start Date system Start Date system Reporting Period IE open closed Reporting Period RCE open closed Jan D 81
31. period If NIL enter 0 F Enter the total number of WHS Inspections carried out during the 14 2 17 Number of WHS Inspections current reporting period If NIL enter O Enter the total number of WHS Corrective Actions during the 14 2 18 Number of WHS Corrective Actions current reporting period If NIL enter O r Number of AOS a Enter the total number of WorkCover visits and or inspections 14 2 20 Visits Inspections during the current reporting period If NIL enter 0 Number of hdi to Enter the total number of Notifications issued to WorkCover during 14 2 24 WorkCover the current reporting period If NIL enter O T Noti fi Enter the total number of Improvement Notices and or fines 90 sealed otices or tines received from WorkCover during the current reporting period If NIL 14 2 22 from WorkCover enter 0 Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit data select the Work Health Safety option from the 14 2 23 Submit Button Contractor Reporting Menu overwrite data and click SUBMIT Version 3 0 April 2014 52 Number of WHS Corrective Actions Enter the total number of WHS Corrective Actions closed during the
32. reporting period this reporting does not need to be carried out Monthly Reporting data entry must be completed and submitted for verification by the Authorised Person AP within the first three 3 days of the reporting period outlined in the Reporting Timetable refer to Section 2 1 Version 3 0 April 2014 3 1 5 Collaborative Project Information System Contractor User Guide The last two 2 days of the reporting period allows the AP to review your Reporting data and advise you if any changes are required and if so must be completed before the expiry of the reporting period Submitting Monthly Reporting i e data entry for verification to the AP is done from the Contractor Reporting Finalisation screen refer to Section 19 and advises the AP that Monthly Reporting is complete and available for verification After the AP has verified your reporting no further data entry can take place until the system opens for the next reporting period Note all reporting categories are view only during this time except the Contractor Submissions refer to Section 17 data entry screen and the Documents area refer to Section 20 Home Contractor Reporting Y Environmental Quality Defec ts Extensions of Time Site Instruction Program Detailed Milestone Reporting Variations Requests for Information Contractors Cashflow Finance Employment Work Health Safety General Contract Administration Principal Supplied Furni
33. the file only until the next reporting period opens To edit data select the Contractor s Cashflow option from the Contractor Reporting Menu Version 3 0 April 2014 42 13 13 1 EMPLOYMENT Accessing the Employment Reporting Screen NSW Public Works Home Contractor Reporting Reports Employment Training Management Plan This Period Details of Implementation Aboriginal Participation Management Plan This Period Details of Implementation Industrial Relations Management Plan Previously Accepted Date This Period General TOTAL Workforce Number of Full Time Employees TOTAL Workforce Number of Hours worked Aboriginal and Torres Strait Islanders Employment Number of Full Time Employees Aboriginal and Torres Strait Islanders Employment Number of Hours worked Apprentice Employment Number of Full Time Employees Version 3 0 April 2014 Documents Status Select Upload Files Status Select Upload Files hs Collaborative Project Information System Change Password Date EE Date Status Select Upload Files Last Period Date Current Period Collaborative Project Information System Contractor User Guide After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Employment from the Contractor Reporting Menu
34. the screen after logging in see example below Version 3 0 April 2014 1 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System ASSET GOVerorr AL Dept of Education and Communities Public Works Home Contractor Reporting Reports Documents Change Password Help x Western Sydney H5 New Library Western Sydney HS New Library Contract No 020135445 Client Name amp Project Name Monthly Reporting for July 2013 opens on 31 July 2013 please ensure Reporting is finalised before 2 August 2013 If you are assigned to more than one Project in CPIS you will need to manually select the required Project as outlined below before Monthly Reporting data entry can be undertaken Welcome Log Off Collaborative Project Information System ASS ET GOWP onra Client Not Selected Project Not Selected NSW Public Works Project Data Change Password Help Welcome to the Collaborative Project Information System Select your Project Contract by clicking on the Client Not Selected Project Not Selected option on the right side of the menu banner 1 3 1 Manual Project Selection 1 3 1 1 Click Ru ro and the Client Project selection dialog box will open Client loss select a Client Project Save Selection 1 3 1 2 Select the Client from the drop down box 1 3 1 3 Select the Project from the drop down box Version 3 0 April 2014
35. to the date leave as is 62 17 2 14 Asset Data Capture Upload Files WORK AS EXECUTED DRAWINGS 17 2 15 17 2 16 17 2 17 Current Status Status Current Date Date Works as Executed Drawings aaa Files Collaborative Project Information System Contractor User Guide Upload the Asset Data Capture Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt SCHEDULES gt Asset Data Capt Refer to Section 20 Documents for further instruction information on uploading files Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Works as Executed Drawings from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month p m To update click the calendar icon and select the date the status was achieved If there is no change to the date leave as is Upload the Works as Executed Drawings Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Finalisation gt Work as
36. 0 90000 Total of This Month Actual Paid May June 2013 100000 j 100000 190000 Cumulative Total of This Month Actual Paid May June FFY 2012 2013 190 000 July 2013 100000 100000 0 290000 Cumulative Total of This Month Actual Paid PLUS This Month Predicted Claim July August 2013 100000 120000 0 410000 Cumulative Total of This Month Actual Paid PLUS This Month Predicted Claim July amp Aug September 2013 100000 100000 0 510000 October 2013 100000 100000 0 610000 November 2013 100000 100000 0 710000 December 2013 100000 100000 0 810000 January 2014 100000 100000 0 910000 February 2014 100000 100000 0 1010000 March 2014 100000 100000 0 1110000 April 2014 100000 100000 0 1210000 May 2014 100000 100000 0 1310000 June 2014 100000 80000 0 1390000 F Y 2013 2014 1 200 000 July 2014 100000 80000 0 1470000 August 2014 100000 80000 0 1550000 September 2014 100000 80000 0 1630000 Fry 2014 2015 240 000 Example of Contractor s Cashflow Screen Version 3 0 April 2014 66 Collaborative Project Information System Contractor User Guide 19 CONTRACTOR REPORTING FINALISATION 19 1 Accessing the Contractor Reporting Finalisation Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Contractor Reporting Finalisation from the Contractor Reporting Menu After completing data entry and file upload for all relevant Rep
37. 5 5 5 X X po Mechanical 0 S X X Lo andscape a X X o Vertical Transport 80 S X X Lo p Ik Dp X X o Specification 0 X X Implementation ss Ar Meetings px gt lt E AA ASS Ces oo 0 S X X a JPROURT ttt po CA Reports XX EE ER om A opo gt X X oo AdtPISefAdtRt X X AAA Mal Rpt po sp incide Notices X X T T AA opo gt SO X Ia AuitPl3rdParyAudis SelfAudits X X Lo 5 nsp_incid RptNotices X X MEE EE SOBRA AA UM GENE E A AA ARA OA oo Waste DisposalCert E j X ARI e Y O Eo IS gt PA LX X J Lo Ait Seif Audits X X Lo po insp CertRpt X X Lo p o EMIT X JJ Loo J mennMgP X X II d AwmgndPat cpMgP X X Lo 0 hmdrRIMgtP O X X po PED Register X X ss Sub ContrRegister X X AAA AA III Fire Safety 0 0 X X E E E le BOA 5 YO NA Lo PAMTORER X po hong Sevicelevy X X CS Fumite Ord XS LONA d CREES AA E lA II Furman equip 3 3 D X X IIA Material Finish Colour X X AH a ta pt 0 X X o ins Wty Work Comp 3 X X GatCmis 0 0 X X o Work Shop rn
38. Application if 3 2 18 applicable Contract Report Upload Development Approval Conditions Schedule if applicable Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Project Information gt Statutory Approvals Attach Development Approval Refer to Section 20 Documents for further instruction information 3 2 19 Conditions Schedule Upload Files on uploading files Enter a description of how SEE REF EIS EIA requirements have been are being addressed including any issues arising if applicable If nothing to report enter nil How are SEE REF EIS ES Note data entered in this field will appear in Section 4 of the 3 2 20 Requirements Addressed Contract Report Version 3 0 April 2014 12 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide Upload any documentation that relates to SEE REF EIS EIA if applicable Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt EIS 3 2 21 Attach Documentation incl Environmental Assessments Upload Refer to Section 20 Documents for further instruction information Files on uploading files Bl MONTHLY REPORTING WRAPP reporting is undertaken Bi monthly refer to the reporting time
39. Documents Change Password Help Western Sydney HS New Library Extension of Time EOT ID Nature of Entitlement Category Select v Claimed Working Days 0 Status Select v Approved Working Days Delay Costs associated with this EOT OYes ONo SUBMIT CREATE NEW CANCEL Extension of Time Monthly Reporting Data Entry Screen 6 3 Extension of Time Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED 6 3 1 EOT ID Enter your unique EOT identification number Nature of Entitlement Enter a reason for the EOT claim Select an appropriate category for the EOT from the drop down list e g Document Error Contractor Innovation Client Requested Change Material Adverse Site Conditions 6 3 3 Category Other Claimed Working Days Enter the number of working days claimed for this EOT Select the current status of the EOT from the drop down list e g e Potential Claim e Claim Awaiting Assessment e Approved Extension of Time 6 3 5 Status e Rejected Claim Enter the Approved Working Days after this EOT has been approved If EOT is not yet approved leave field blank until approval has been Approved Working Days granted Select the Yes or No radio button as appropriate Note If Yes the EOT ID will be required when creating the Variation Delay Costs associated with this EOT that is related to this EOT refer to Step 10 3 8 in Section 10 3 Version 3 0 April 2014 23 Collaborative Proje
40. Entitlement n Extension 2 Led site o of Time conditions lt lt 1 gt gt 6 2 1 Extension of Time Selection Screen Options To add a new EOT click amp 9 on the EOT Selection Screen and complete the required data entry fields outlined below in Section 6 3 To edit update an existing EOT click LA next to the required EOT in the Selection Screen To delete an existing EOT click X amp next to the EOT in the Selection Screen To search for an existing EOT in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search field To group EOT by a specific heading drag the column heading to the bar at the top of the table Click x next to the column heading to return to the previous view To sort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending Note the EOT Selection Screen will display 10 records per page use to scroll pages or click on the required page number e g 2 Version 3 0 April 2014 22 Collaborative Project Information System Contractor User Guide Welcome Log Off i Collaborative Project Information System i PORTAL Public Works ASSET GOVro GOVERNMENT Dept of Education and Communities Home Contractor Reporting Reports
41. FIELD NAME DATA ENTRY REQUIRED TRAINING MANAGEMENT PLAN Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Training Management Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged This Period Status If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon m and select the date the status of the Training Management Plan was achieved This Period Date If there is no change to the last period date leave as is Version 3 0 April 2014 44 Attach Training Management Plan 13 2 3 Upload Files 13 2 4 Details of Implementation Collaborative Project Information System Contractor User Guide Upload the Training Management Plan Click __Upload Files Click Add Files Navigate to the location of the saved file select the file and click KCN Click to upload the file When E appears next to file name amp status 100 file has been uploaded Click to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available
42. G petete epla 49 14 1 Accessing the Work Health Safety Reporting Screen ccccccccccconnncconnccconononnccnnnnnonononnnennnnnonononanncnnnnnnnos 49 142 WAS Data Entry Fields cuatri 50 15 GENERAL CONTRACT ADMINISTRATION 000 00 sssssssssssssessessssssssssssssseeseessssesseseseseeeeeeseeeeeeeeeeeeees 53 15 1 A Accessing the General Contract Administration Reporting Screen ooocccccccccocncnnccconnncnnnccnannnnncnnonanons 53 15 2 General Contract Administration Data Entry FieldS coccccooconnnccnnncccccoonnnccnnnnnnnononnncnnnnnonononanncnnnnnnnos 54 16 PRINCIPAL SUPPLIED FURNITURE FITTINGS amp EQUIPMENT FF amp E eese 57 16 1 A Accessing the Furniture Fittings amp Equipment Reporting Screen occcccccccnccccncnccoconcnnoconcnncnnanoncnnoneness 57 16 2 Furniture Fittings amp Equipment Data Entry Fields cccoooccccccocnnccconconononcnnnonanonconancnnononcnnnonanonoss 57 17 CONTRACTOR SUBMISSIONS sucia dd 59 17 1 Accessing the Contractor Submissions Reporting Screen oooonnnccnnccccccononnccnnnncnononannnnnnnnononnonnncnnnnnnnos 59 17 2 Contractor Submissions Data Entry Fields rientro en ttn natara partit berg EFE Us 60 18 FINANCE Contractors Cashtlow cccccccsssececcsseeecseeseeeceasacecsaueeeceasececsaacecsauseseseasaeecsauaeecseuserensaseeesss 65 18 1 Accessing the Contractor Reporting Finance Scre8eN ooocccncccccconnnnnconnncnnconnanncnn
43. Liability uer a Compensation Professional Indemnity po Amo nt Paid Date Paid Long Service Levy es Details of any Approved out of Contract Hours worked Issues Raised to the Senior Executive under GCC clause 73 Contractor performance report Other Current Contractor Issues WorkCover EPA Union Reps and other Statutory Body Visits 12 Principal Supplied Furniture Fittings and Equipment Data from the Contractor Reporting gt Principal Supplied Furniture Fittings amp Equipment will appear here Status of Furniture Schedule Date of Status Furniture Fittings and Equipment Schedule Details of Issues if any Has the Order been raised Scheduled Delivery Project Management NSW PW Contractor Name Month Year 9 Project Name Contract No 13 Registers RFI Detail Name of Person Date Response Actual Date of Is this RFI Request HFI No Description of Requesting Info Submitted Required Date Hesponse Closed Out Assigned To Response RFI Detail SI Detail Description of Name of Person Issuing Date Submitted by Actual Date of SI Work SI Assigned SI Response otatus of No Sl SI AP Completed To Detail SI EoT ID Nature of Entitlement Category Claimed Working Days Status Approved Working Days Delay Cost Associated with this EoT Claim
44. MENT Western Sydney HS New Library Principal Supplied Furniture Fittings amp Equipment Details of any issues Has the Order been raised QYes ONo Who Raised the order Select v Scheduled Delivery date m Upload Order Document and Order Receipt Upload Files Schedule of Principal Supplied Furniture Upload Files Fittings and Equipment Principal Supplied Furniture Fittings amp Equipment Heporting Data Entry Screen 16 2 Furniture Fittings amp Equipment Data Entry Fields FIELD NAME DATA ENTRY REQUIRED STEP 16 2 1 Details of any issues Enter any issues arising with the Principle supplied furniture fittings and equipment 16 2 2 Has the order been raised Select the Yes or No radio button as appropriate 16 2 3 Who raised the order Select the required entry from the drop down box e g e Client Contractor 1624 2 4 Scheduled Delivery date Click the calendar icon gt and select the scheduled delivery date Medien Order Document and Order Upload Order Document and Receipt Receipt Upload Files Click __Upload Files Click Add Files Navigate to the location of the saved file select the file and Click to upload the file When 2 appears next to file name amp status 100 file has been lt PA Click to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The u
45. Management e Enviro Mgt Plan Jul13 docx e Plans Uploaded using the e Enviro Mgt Plan Jun13 docx Upload Files button Environmental Contractor Reporting data entry screen showing uploaded files Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide 1 7 System Flow Chart Cantachawarded No gt System access cannot be granted until Contract awarded NSW PW Project Manager arranges for Contractor login to CPIS i Contractor receives system generated email with login details and can log No into system gt Contact NSW PW Project Manager for system access Yes y Contractor can access system and all Contractor Reporting data entry screens in view only mode except the Contractor Submissions Monthly Reporting screen and Documents which can be accessed updated at all times until the monthly reporting period is open A No Monthly Reporting period open for Contractor data entry Yes gt Contractor undertakes Monthly Reporting and submits for verification within No gt the 3 day period Yes AP receives email advising Contractor Monthly Reporting submitted for verification Yes AP requests Contractor update amp re submit data as required Note this AP reviews Contractor Monthly Reporting in 2 day period and No advice occurs
46. Plan 3 Party Audits and Regular Self Audit Reports Upload Files Version 3 0 April 2014 Collaborative LLL Collaborative Project Information System Contractor User Guide Information System Contractor User Guide the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt Mat PI Hefer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Enter details of Internal and External Audits Reviews and Inspections etc undertaken during the reporting month Note data entered in this field will appear in Section 5 of the Contract Report Enter details of planned Audits and dates including names and qualifications of Auditors The system will automatically display the previous month s data Note this field will be blank in the first reporting period Note data entered in this field will appear in Section 5 of the Contract Report Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Contractors Audit Plan from the drop down box e g e Under Preparation e Submitted e
47. Reports Documents Change Password Help Contractor s Cashflow July 2013 NOTE All dollar amounts are GST exclusive Period Original This Month This Month Cumulative Total Predicted Predicted Actual Paid Actual Paid Predicted Claim Cashflow Claim May 2013 100000 90000 90000 June 2013 100000 100000 190000 July 2013 100000 100000 0 290000 August 2013 100000 120000 0 410000 September 2013 100000 100000 0 510000 October 2013 100000 100000 0 610000 November 2013 100000 100000 0 710000 December 2013 100000 100000 0 810000 January 2014 100000 100000 0 910000 February 2014 100000 100000 0 1010000 March 2014 100000 100000 0 1110000 April 2014 100000 100000 0 1210000 May 2014 100000 100000 0 1310000 June 2014 100000 80000 0 1390000 July 2014 100000 80000 0 1470000 August 2014 100000 80000 0 1550000 September 2014 100000 EN 80000 0 1630000 Contractor Cashflow Reporting Data Entry Screen 12 2 Contractor Cashflow Data Entry Fields FIELD NAME DATA ENTRY REQUIRED All dollar amounts are GST exclusive Amounts can only be entered into white fields The first period displayed is based on the Contract Commencement Date The last period displayed is based on the Current Approved Contract Completion Date PLUS Approved Extensions of Time PLUS 12 months Enter the original predicted cashflow into the applicable months Once entered and submitted this figure cannot be changed and the Original Pred
48. User Guide Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit data select the Environmental option from the Contractor Reporting Menu overwrite data and click SUBMIT j 48 Collaborative Project Information System Contractor User Guide 14 WORK HEALTH SAFETY WHS 14 1 Accessing the Work Health Safety Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Work Health Safety from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 14 2 below Submit Employment data and documentation as outlined in the Contract under Section 2 Preliminaries and Clause 5 5 Work Health and Safety Management Welcome Log Off Collaborative Project Information System ASSET GOVerorra Dept of Education and Communities Western Sydney HS New Library NSW Public Works Home Contractor Reporting Reports Documents Change Password Work Health amp Safety July 2013 Status of Site Specific Management Plan Status Date This Period Select v Attach Management Plan Contractors WHS Audit Plan St
49. WO Public Works COLLABORATIVE PROJECT INFORMATION SYSTEM CPIS CONTRACTOR USER GUIDE ASSET GOVportat Contents 1 2 3 4 5 6 7 8 SYSTEM INFORMATION LOGIN PROJECT SELECTION amp DATA ENTRY ococcccccccccccnnnccncncnnnnnnnnnnnnnnnnnos 1 LI System information amp FSCS IG ass ii 1 1 2 System Login ana Forgotten PAS WO RET E 1 La PUNA canina ib 1 SAI KAN aaa 2 1 4 Monthly Reporting data entry and Reporting Finalisation cccoooccncooonnncoccnnnnoccnnononnannnconanoncnnnnconnnnns 3 A AM e E A CE O PR ROT 4 AN A AS 6 ta PEUS OVO MO Feien o ina 7 MONTHLY REPORTING TIMETABLE amp VERIFICATION PERIODY aei csssete tns oda ttt eon htt tdt cts 8 Al Popong r enod ld Emm 8 22 Bl Moniy FAG DORIS W RAFT arica ri T m 8 2 3 Verification of Monthly Reporting by AP necia ardid rl 8 ENVIRONMENTAL REPORTING ride 9 3 1 Accessing the Environmental Reporting Screen oocccccnccccccconnccnnnncccnnononncnnnnnonononannnnnnnnnonnnnnnnnnnnnnnnnnnnanennnss 9 3 2 i tcmplo m Um 10 CISCO REPORTING ono a dino 14 4 1 Accessing the Quality Reporting Screen ccooooccccononnnnnnnnnnnnnnnnnnnnnonononnnnnnnnnnnnnnnnnnnnnnnnnnonononenonannnnnnnnnnnnnns 14 42 Quality Data Entry Fielde inicia 15 nn e o A A A E A m 18 5 1 Accessing the Defects Reporting Sereen ii ras 18 Br Derce eer DU BOE po poo EEES EATE EE E TEATES E 18 521 Deol Selecon Screen Dita 18 Ta DAS Daa En F RR RTT 19 ca DEIA Derek
50. age will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited at any time during the month i e it is not tied to the Monthly Reporting schedule To edit data select the Contractor Submissions option from the Contractor Reporting Menu overwrite data and clic SUBMIT J 64 Collaborative Project Information System Contractor User Guide 18 FINANCE Contractor s Cashflow 18 1 Accessing the Contractor Reporting Finance Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Finance from the Contractor Reporting Menu The displayed fields are outlined in Section 18 2 below Welcome Log Off Collaborative Project Information System ASS ET GOV gt portaL Public Works Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library GOVERNMENT Dept of Education and Communities Contractor s Cashflow Finance July 2013 Contract Claims Contract Price at Date of Contract 850 000 Current Total Approved Variations 4 500 Current Approved Adjusted Contract Price 854 500 Total Value of Previous Actual Paid 190 000 Value of Payment Claim For This Month 100 000 Total Value of Actual Paid to date plus 290 000 Claimed this Month Period Actual Predicted 2012 2013 Cumulative Total 190 000 2013 2014 Cumulative Total 1 200 000 2014 2015 Cumulative Total 240 000 T
51. ails of the Defect rectification measures If the Defect has not yet been rectified this information can be updated later when the Defect s Rectification Measures Defect is rectified Click the calendar icon and select the date the Defect was resolved If the Defect has not yet been rectified leave blank and update when applicable Date Defect was Rectified Note this date cannot be in the future Click to upload the file When 2 appears next to file name amp status 100 file has Upload photos files of the Defect Click Mplaad Files r Click Q Add Files lil Navigate to the location of the saved file select the file and Tm ae been Upload Photos of Defect IV Click to close the File upload dialog box Version 3 0 April 2014 A 3 0 April 2014 19 Collaborative Project Information System Contractor User Guide The file name link for the uploaded file will then appear on the screen under the Upload File button Tip hold down the ctrl key to select more than one file Continue this process until all photos files have been uploaded Note upload sufficient photos to describe the identified Defect and the subsequent rectification of the Defect The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt PHOTOS gt Defects Refer to Section 20 Documents for furthe
52. ance Current Contract Price Contract Price at the Date of Contract 0 00 Approved Variations 0 00 Current Approved Adjusted Contract Price 0 00 Current Payment Claim Status Total Value of Previous Payment Claims 0 00 Value of Payment Claims for this Month 0 00 Total Value of Payment Claims incl this month 0 00 Cashflow Summary 2012 2013 Cumulative Total 0 00 2013 2014 Cumulative Total 0 00 2014 2015 Cumulative Total 0 00 Total 0 00 Detailed Cashflow Period Original This Month This Month Cumulative Predicted Predicted Actual Paid Total Actual Cashflow Claim Paid Predicted Claim June 2013 July 2013 August 2013 September 2013 October 2013 November 2013 December 2013 4 Work Health and Safety Data from the Contractor Reporting Work Health amp Safety fields will appear here Status of Management Plan Date of Status Site Specific Safety Management Plan Status of Audit Plan Date of Status WHS Audit Plan pou Audit Plan Details planned audit type and dates of planned audits Project Management NSW PW Contractor Name Month Year 4 Project Name Contract No WHA amp S Statistics for the Entire Contract Previous Current Cumulative Period Period 0 Number of Lost Time Injuries 0 o Z Total Number of Hours Worked 0 0 0 Lost Time Injury Frequency Rate LTIFR 0_ O0 JO Total Number of Hours Lost due to Injury
53. art Date Contractual Milestone Target Start Date for the Milestone Predicted Contractual melons Target Click the calendar icon _ and select the date for the Predicted 9 3 4 Dates Completion Date Contractual Milestone Target Completion Date for the Milestone Click the calendar icon E and select the date for the Current Current Approved Contractual Approved Contractual Milestone Target Start Date for the Milestone Target Dates Start Date Milestone Current Approved Contractual Click the calendar icon H and select the date for the Current Milestone Target Dates Completion Approved Contractual Milestone Target Completion Date for the Date Milestone p m Actual Contractual Milestone Target Click the calendar icon and select the date for the Actual Dates Start Date Contractual Milestone Target Start Date for the Milestone Version 3 0 April 2014 32 Collaborative Project Information System Contractor User Guide Actual Contractual Milestone Target Click the calendar icon kz and select the date the Milestone was 9 3 8 Dates Completion Date actually completed PERCENTAGE BREAKDOWN OF WORKS COMPLETED BY TRADE e Total Previous Periods column is system calculated and displays the total percentage reported per trade for all previous periods e g current period data is not included e LTD Total Cumulative column is system calculated and displays the total percentage Total Previous Period column plus the Cur
54. ation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon H and select the date the status was achieved If there is no change to the date leave as is Upload the Warranties Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt Ins Wty Work Comp Hefer to Section 20 Documents for further instruction information on uploading files Note any files uploaded to the Insurance field on the General Contract Administration data entry screen will also appear here as these documents upload to the same folder in the Documents area Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Asset Data Capture from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month pru To update click the calendar icon and select the date the status was achieved If there is no change
55. atus of Contractors Audit Plan Select K 18 Attach Contractors Audit Reports Upload Files Results of Internal and External Audits Carried Out Details of any Notifiable Incidents Details of Implementation of Corrective Actions Inspection Reports Incident Reports Upload Files Improvement Notices etc OHS Statistics for the Entire Contract Last Period Current Period Cumulative Including Number of Lost Time Injuries 0 0 0 Total Workforce Number of Hours Worked 0 0 0 Lost Time Injury Frequency Rate LTIFR 0 0 0 Total Number of Hours Lost due to Injury 0 0 0 Number of WHS Management Audits 0 0 0 Number of WHS Inspections 0 0 0 Version 3 0 April 2014 49 Collaborative Project Information System Contractor User Guide Number of WHS Corrective Actions 0 0 Number of WHS Corrective Actions Closed 0 0 0 Number of WorkCover Visits Inspections 0 0 0 Number of Notifications to WorkCover 0 n 0 No of Improvement Notices or Fines from 0 nj 0 WorkCover Work Health Safety Reporting Data Entry Screen WHS Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED STATUS OF SITE SPECIFIC MANAGEMENT PLAN Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Site Specific Management Plan from the dr
56. ave as is Upload the Aboriginal Management Plan Refer to Step 13 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt EMPLT gt Aboriginal Particip Mgt PI Refer to Section 20 Documents for further instruction information on uploading files 45 Collaborative Project Information System Contractor User Guide Include evidence of implementation training carried out and performance against targets Note data entered in this field will appear in Section 8 of the 13 2 8 Details of Implementation Contract Report INDUSTRIAL RELATIONS MANAGEMENT PLAN Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Industrial Relations Management Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged 13 2 9 This Period Status If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon kt and select the date the status of the Industrial Relations Management Plan was achieved 13 2 10 This Period Date If there is no change to the last period date leave as is Upload the Industrial Relations Management Plan Refe
57. ct Information System Contractor User Guide Once all data has been entered and files uploaded click Bidas if no more EOTs are to be added If adding more EOTs click MASAS to submit the current EOT and automatically open a new EOT data entry screen The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit EOT data click LA next to the required EOT on the 6 3 8 Submit Selection Screen Clicking MASSA will submit the existing EOT on screen and 6 3 9 Create New open a blank EOT data entry screen Click KELLS to exit the EOT data entry screen and return to the 6 3 10 Cancel EOT Selection Screen any unsaved data will be lost 6 4 Updating Extension of Time EOT Records Example the status of an Extension of Time record has changed from Claim Awaiting Assessment to Approved or Rejected STEP FIELD NAME DATA ENTRY REQUIRED 641 Select the EOT record to update edit Click next to the required EOT on the EOT Selection Screen Select the current status of the EOT from the drop down list e g e Potential Claim e Claim Awaiting Assessment e Approved Extension of Time mam e Rejected Claim Enter the Approved Working Days after this EOT has been Hus dod Working Days approved for this Nature of Entitlement Once all data has been updated and files uploaded click
58. cycling and Purchasing Report Submitted WRAPP 6 Quality Status of Management Plan Date of Status Quality Management Plan Status of Audit Plan Date of Status Quality Audit Plan OO Audit Plan Details planned audit type and dates of planned audits Results of Internal and External Audits carried out during the Month Summary of Site Inspections carried out during the Month 7 Contractor Submissions WHS Site Specific Management pen Pan Plan Quaity Management Plan o S O O Training Management Plan Management Plan Industrial Relations Management Plan Date of Status WHS Audit Plan O E Environmental Audit Plan ss o Quality Audit Plan Project Management NSW PW Contractor Name Month Year 6 Project Name Contract No Data Sheets Compliance Workshop Drawings SS po Equipment Schedules po Asset Data Capture SS Work as Executed Drawings 1 1 1 Operation and Maintenance Manual BCA Compliance Certificate Not Submitted 8 Employment Status of Management Plan Status Date of Status Training Management Plan Details of Implementation incl evidence of training carried out and performance against targets Status of Management Plan Date of Status Industrial Relations Participation Plan Employment Statistics Total Workforce Current Period Employees O Number of Hours Worked Islander Employment Em
59. d password Register if you don t have an account Forgot Password if you forgot your password This information system is maintained by the State of NSW Use of these systems or the data contained therein without the authority of the State of NSW or in excess of any authority granted by the State such as access through use of another s login and or password is expressly prohibited For site security purposes the State constantly monitors access to all its systems Unauthorised attempts to access or modify information may result in breaches of the legislation for which penalties apply Account Information User name Password Remember me Asset Gov is a set of web based applications that facilitate collaboration communication information management and project reporting It provides Government and Agencies with up to date information to monitor and manage government assets and capital programs Log in To log in enter your User name and Password into the fields and click If you forget your password click the Forgot Password link enter your user name a new system generated password will be emailed to you After logging in a password can be changed by clicking on the Change Password Menu option If you encounter technical difficulties please email assetgovOfinance nsw gov au 1 3 Project Selection If you are assigned to one Project in CPIS the Client and Project Name will be visible in the Menu banner on the right side of
60. dded If adding more SI click MESSIS SUM to submit the current EOT and automatically open a new SI data entry screen The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit SI data click LA next to the required Sl on the Selection 7 3 9 Submit Screen Clicking MSS will submit the existing SI on screen and 7 3 10 Create New open a blank SI data entry screen Click KELLS to exit the SI data entry screen any unsaved date 7 3 11 Cancel will be lost 7 4 Updating Site Instruction SI Records Example work relating to a Site Instruction received in the previous month has now been completed i e status has changed from Submitted to Completed STEP FIELD NAME DATA ENTRY REQUIRED Select the Sl record to update edit Click next to the required Sl on the Sl Selection Screen Click the calendar icon E and select the date the SI work was completed Actual Date of SI Work Completed Note this date cannot be in the future Select an appropriate status from the drop down list e g e Submitted e In Progress Status of Site Instruction e Completed Once all data has been updated and files uploaded click Mekskssauld Submit to save Enter the Approved Working Days after this EOT has been 7 4 3 Details of Response approved for this Nature of Entitlement Version 3 0
61. dent QS Note this field will only appear if the Contract specifies that the QS for verification of data entry is appointed by the Contractor Upload Independent QS Assessment Click Mplaad Files Click Q Add Files Navigate to the location of the saved file select the file and dick EE Click to upload the file When e appears next to file name amp status 100 file has been uploaded Click ES to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt QS Assessment Upload the Independent QS assessment which verifies that the amount claimed by the contractor represents the value of work done to 12 2 7 date Upload Files Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read 12 2 8 Submit Hefer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of
62. e Selection Screen To delete an existing SI click next to the SI in the Selection Screen To search for an existing SI in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search field To group SI by a specific heading drag the column heading to the bar at the top of the table Click x next to the column heading to return to the previous view e To sort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending e Note the SI Selection Screen will display 10 records per page use gt gt to scroll pages or click on the required page number e g 2 Version 3 0 April 2014 25 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System ASSET GOV PorTaL Dept of Education and Communities Western Sydney HS New Library Public Works GOVERNMENT Home Contractor Reporting Reports Documents Change Password Help Site Instruction SI ID Detail Description of Site Instruction Person Issuing Site Instruction Richard Webber Date Submitted by AP rz Actual Date of SI Work Completed m Site Instruction Assigned To Jonh Smith Details of Response Status of Site Instruction
63. e field Enter a description of work completed during the reporting period Works completed during the reporting Note data entered in this field will appear in Section 2 of the 8 2 11 period Contract Report Enter a description of work to be carried out in the next reporting period Xue sane to be carried out next Note data entered in this field will appear in Section 2 of the 8 2 12 month Contract Report Scheduled Progress Confirm if construction is ahead or behind Enter details of scheduled progress for all Milestones If there is no 8 2 13 Scheduled Progress progress to date enter that detail Project Name Implementation PROJ RPT Gantt Charts Hefer to Section 20 Documents for further instruction information on uploading files Attach updated Gantt Chart as per Note if a file is incorrectly uploaded and requires deleting contact 14 Contract requirements Upload Files the Public Works Project Manager to arrange removal of the file Upload Gantt Chart 1 Click Mplaad Files i Click Add Files lil Navigate to the location of the saved file select the file and click Oren ii Click to upload the file ii When appears next to file name amp status 100 file has been gt PA IV Click to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The u
64. e first reporting period then the system will automatically display the data entered in the previous month s update as required Provide details of issues raised as per GCC Clause 73 if applicable Issues Raised to the Senior Note data entered in this field will appear in Section 11 of the 15 2 20 Executive Contract Report Enter details of the status of completion receipt and issue of Reports Note data entered in this field will appear in Section 11 of the 15 2 21 Contractor Performance Reports Contract Report Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s update as required Enter Authority body name date of visits and detail of outcomes WorkCover EPA Union Reps and Note data entered in this field will appear in Section 11 of the 15 2 22 other Statutory Body visits Contract Heport Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s update as required Enter details of any other current contract issues or risks not covered by any of the other available reporting categories Note data entered in this field will appear in Section 11 of the 15 2 23 Other Current Contract Issues Contract Heport Note this field will be blank in the first reporting period then the system will automatically display the data entered
65. e opening this type of file harm your computer If you do not trust the source do not open or e While files from the Intemet can be useful some files can potentially save this file What s the risk Version 3 0 April 2014 79 Collaborative Project Information System Contractor User Guide APPENDIX 1 Sample Contract Report Pages 1 11 Version 3 0 April 2014 80 Project Name Contract No fHEHHHHHHE Project Name Project Category Contract No Sample Monthly Contract Report for Month Year Date Managed by NSW Public Works Contractor Logo NSW Public Works Project Management NSW PW Contractor Name Month Year y Project Name Contract No 1 Overall Contract Issues and Progress 2 U o e Contract commencement date Original contract completion date Original contract period weeks 0 Extensions of time claimed this month s working days 0 Extensions of time approved this month s working days 0 Extensions of time claimed working days 0 Extensions of time approved working days 0 Extensions of time approved calendar days 0 Current approved contract completion date Current forecast contract completion date Number of days lost due to wet weather current period 0 Number of days lost due to wet weather cumulative total 0 Works Completed this Month Works Planned to be carried out Next Month Milestones Project Management NSW
66. e the required data entry fields outlined in Section 11 3 below Submit Request for Information data as outlined in the Contract under General Conditions of Contract Clause 8 Scope of Works Temporary Works and Work Methods and Clause 38 Faults in Contract Documents 11 2 Request for Information Selection Screen Public Works GOVERNMENT Collaborative Project Information System ASSET EO Dept of Education and Communities Home Contractor Reporting Reports Documents Request for Information RFI Drag a column header and drop it here to group by that column RFI Number RFI Detail RFIO01_May13 Detailed Description of RFI lt lt 1 22 11 2 1 Request for Information Selection Screen Options Change Password Help Western Sydney HS New Library Search Is this RFI Submitted Actual Options closed out Date Response Date es Requestor Wollongong Builders No 14 05 2013 a X RS e Toadda new RFI click amp 9 on the RFI Selection Screen and complete the required data entry fields outlined below in Section 11 3 e To edit update an existing RFI click LA next to the required RFI in the Selection Screen e To delete an existing RFI click amp next to the RFI in the Selection Screen e To search for an existing RFI in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search fie
67. entation Refer to 20 6 Project Folder Structure for the complete folder structure Version 3 0 April 2014 69 Collaborative Project Information System Contractor User Guide 20 2 Uploading Files to a Folder in the Documents Area 20 2 1 Locate the folder in the Project Folder structure where the document is to be uploaded and click on it so a green tick appears next to its name e g Concept Designs indicating this is now the active folder 20 2 2 Click Upload in the Menu banner to open the Upload Files dialog box Upload Files x Select files Add files to the upload queue and click the start button CO A 20 2 3 Click and the Open dialog box will open Navigate to the directory location e g on your hard drive of the file to be uploaded and click on it to select and highlight it My Recent File name Files of type Files hl Cancel Note multiple files can be selected and uploaded at the same time Hold the Ctrl key when selecting files to highlight and select files Version 3 0 April 2014 70 Collaborative Project Information System Contractor User Guide 20 2 4 Click _ Open to select the file The selected file will now appear in the Upload Files dialog box Upload Files x Select files Add files to the upload queue and click the start button A 43KB OQ 20 2 5 Click to upload the file The Add Metadata dialog box will then appear Upload Files
68. equirements Program Reporting Data Entry Screen 8 2 Program Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED rr ll 8 2 1 Contract Commencement Date by the NSW PW Project Manager 222 e bent RT 7 eil 8 2 2 Original Contract Completion Date by the NSW PW Project Manager Version 3 0 April 2014 28 Collaborative Project Information System Contractor User Guide This field is system populated from the Project Master data entered 8 2 3 Original Contract Period weeks by the NSW PW Project Manager This field is system calculated and displays the cumulative total of Extension of Time Claimed Working all Claimed Extensions of Time in Working Days Refer to Days Section 6 Extension of Time This field is system calculated and is the cumulative total of all Extension of Time Approved Approved Extensions of Time in Working Days Refer to Section WORKING Days 6 Extension of Time This field is system calculated and is the calendar day difference from the Current Approved Contract Completion Date see Step Extension of Time A 8 2 7 below and the Original Contract Completion Date see Step al ON Completion Date Approved Contract Completion Date M sedo nl Click the calendar icon and select the date for the Current 8 2 8 Completion Date Approved Contract Completion Date weather Current Period NIL enter O I eto ERR 2 10 weather Cumulative Total entries in the abov
69. g S X X pS Assessment O X X Version 3 0 April 2014 7 gt lt gt lt O Collaborative Project Information System Contractor User Guide EEE a OS SS Loo o S Milestone tt SS X oo Milestone 2 SS X po Metnm3 X X Lo Milestone O X X Lo Milestone 2 4OJO X X Lo S Milestone O X X Lo Milestone 7 O X X Loo Milestone X X Loo Milestone X X li ri i i i j D lt D lt gt lt gt X lt gt X lt gt X lt gt X lt X lt X lt gt X lt lt O lt X X X X X O lt gt lt gt lt gt lt gt lt po Milestone 10 XX re MEN Defects o 4 BDefes Finalisation A Completion y HandoverCert X a HadverDoc 80 S X X JMenMawls 0 S X X gt lt gt lt gt X lt gt lt gt lt po WorkasExecuted 0 0 0 0 0 XX DefetsMg KX IAS O s ss e Documents X X Doc document Mgt Management Info Information App Application Corres correspondence PI Plan Cons Consultant Serv Service Version 3 0 April 2014 77 Collaborative Project Information System Contractor User Guide 21 CONTRACT REPORT The Contract Report displays data that has been entered into the Contractor Reporting sc
70. g to the bar at the top of the table Click x next to the column heading to return to the previous view e Tosort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending e Note the Variation Selection Screen will display 10 records per page use gt gt to scroll pages or click on the required page number e g 2 Version 3 0 April 2014 35 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System ASSET GOW P onra Dept of Education and Communities Public Works GOVERNMENT Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Variation Variation ID Nature of Entitlement Category Select v Claimed Amount 0 Status Select v Approved Variation Amount Is this Variation associated to an EOT Oves ONo Associated EOT ID Select v Number of Days Claimed SUBMIT CREATE NEW CANCEL Variations Reporting Data Entry Screen STEP FIELD NAME DATA ENTRY REQUIRED 10 3 1 Variation ID contractor ID Enter your unique Variation identification number 10 3 2 Nature of Entitlement Enter details of the Variation Select the appropriate category for the Variation from the drop down box e g e Document error Contractor innovation Clie
71. icted Cashflow field is locked Version 3 0 April 2014 41 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide Enter the predicted claim for the applicable months starting with the current reporting month The data entered will prepopulate each reporting period and can be updated as required Note only one field will be open for data entry and is the previous month to the current reporting month 12 2 2 This Month Predicted Claim Enter the amount you were actually paid by the Principal for the 12 2 3 This Month Actual Paid month prior to the current reporting period i e previous month System populated field that displays the This Month Actual Paid Cumulative Total amount and or the This Month Predicted Claim amount when the 12 2 4 Actual Paid Predicted Claim This Month Actual Paid amount is nil The Independent QS has verified that Note this field will only appear if the Contract specifies that the QS the cumulative amount claimed to date for verification of data entry is appointed by the Contractor including this month claim represents 12 2 5 the value of work done 12 2 6 Enter Amount that QS has verified Select Yes or No as applicable Note this field will only appear if the Contract specifies that the QS for verification of data entry is appointed by the Contractor Enter the amount verified by the Indepen
72. in the Documents area in folder Project Name Implementation PROJ RPT EMPLT Training Mat PI Refer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Enter evidence of implementation training carried out and performance against targets etc Note data entered in this field will appear in Section 8 of the Contract Report ABORIGINAL PARTICIPATION MANAGEMENT PLAN Note this section will only display if Aboriginal Reporting is required 13 2 5 This Period Status 13 2 6 This Period Date Attach Aboriginal Participant 13 2 7 Management Plan Upload Files Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Aboriginal Participation Management Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month p m To update click the calendar icon and select the date the status of the Aboriginal Participation Management Plan was achieved If there is no change to the date le
73. in the previous month s update as required Enter details of overall contract issues risks and detail of progress Note data entered in this field will appear in Section 1 of the 15 2 24 Overall Contract Issues and Progress Contract Report Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit data select the General Contract Administration option from 15 2 25 Submit Button the Contractor Reporting Menu overwrite data and click ET Version 3 0 April 2014 56 Collaborative Project Information System Contractor User Guide 16 PRINCIPAL SUPPLIED FURNITURE FITTINGS amp EQUIPMENT FF amp E 16 1 Accessing the Furniture Fittings amp Equipment Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Principal Supplied Furniture Fittings amp Equipment from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 16 2 below Welcome Log Off Collaborative Project Information System f PORTAL Public Works ASSET GOV Home Contractor Reporting Reports Documents Change Password Help IIS A COPIA GOVERN
74. ity etc When a file with the same name is uploaded more than once it will however only appear on the screen once and automatically be versioned e g 1 2 3 etc by the Documents system Therefore the document link on the Contractor Reporting screen will always be to the latest version of the file Welcome Log Off Collaborative Project Information System A NSW Public Works y ASSE T GOVeorra Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Environmental July 2013 Environmental Management Plan Status Date This Period Submitted v 1 05 2013 Attach Management Plan Upload Files e Enviro Mgt Plan May13 docx e Enviro Mgt Plan Jul13 docx e Enviro Mgt Plan Jun13 docx Multiple files uploaded to Environmental Reporting Environmental Contractor Reporting Data Entry screen showing multiple files with different names uploaded Version 3 0 April 2014 74 Collaborative Project Information System Contractor User Guide Welcome Log Off Ww i Collaborative Project Information System ASSET GOV portal tme Public Works Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Quality July 2013 Quality Management Plan Status Date This Period Submitted v 14 05 2013 Attach Management Plan Upload Files A single file uploaded multiple times to Quality
75. key to select more than one file The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt Photos gt Milestone 1 Note uploaded files for Milestone 2 and 3 etc will appear in the associated folder for that Milestone in the Documents area e g Milestone 2 Milestone 3 etc Hefer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Once all data has been entered and files uploaded click SUBMIT to submit save all data and return to the Detailed Milestone Selection Screen Once all data has been entered and files uploaded click MEE to submit save the current data and automatically open the data entry screen for the next Milestone e g Milestone 2 and repeat the above process for each individual Milestone Click KELLS to exit the Detailed Milestone Reporting data entry screen any unsaved date will be lost 34 10 10 1 10 2 10 2 1 VARIATIONS Accessing the Variations Reporting Screen Collaborative Project Information System Contractor User Guide After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Variations from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 10 3 below
76. lays the cumulative total from the This Month Actual Paid fields in the Contractor s Cashflow and or the total of This Month Predicted Claim PLUS the cumulative total of This Month 18 2 7 Actual Paid the Contractor s Cashflow for the financial year July 2012 June 2013 if no This Month Actual total exists 2012 2013 Cumulative Total Refer to Section 12 2 This field displays the cumulative total from the This Month Actual Paid fields in the Contractor s Cashflow and or the total of This Month Predicted Claim PLUS the cumulative total of This Month 18 2 8 Actual Paid the Contractor s Cashflow for the financial year July 2013 June 2014 if no This Month Actual total exists 2013 2014 Cumulative Total Refer to Section 12 2 This field displays the cumulative total from the This Month Actual Paid fields in the Contractor s Cashflow and or the total of This Month Predicted Claim PLUS the cumulative total of This Month Actual Paid the Contractor s Cashflow for the financial year July 2014 June 2015 if no This Month Actual total exists 18 2 9 2014 2015 Cumulative Total Refer to Section 12 2 18 2 10 This field displays the cumulative total of all financial years Contractor s Cashflow July 2013 NOTE All dollar amounts are GST exclusive Period Original This Month This Month Cumulative Total Predicted Predicted Claim Actual Paid Actual Paid Predicted Claim Cashflow May 2013 100000 9000
77. ld e To group RFI by a specific heading drag the column heading to the bar at the top of the table Click x next to the column heading to return to the previous view e To sort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending e Note the Selection Screen will display 10 records per page use gt gt to scroll pages or click on the required page number e g 2 Version 3 0 April 2014 38 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System PORTAL Public Works ASSET GOV GOVERNMENT of Education and Communities Home Contractor Reporting Reports Documents Change Password Help SLR RE OLR GOT Requests For Information RFI Number Detailed Description of RFI Person requesting Information Jonh Smith Date Submitted la Response Required Date Actual Date of Response Im Request Assigned To Richard Webber RFI Response Is this RFI dosed out OYes ONo SUBMIT CREATE NEW CANCEL Request for Information Reporting Data Entry Screen RFI Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED 11 nsi 1 RFI ID aaa E ID Enter your unique RFI identification number 11 4132 2 Detailed Detailed Description of RFI of RFI Enter details of the RFI
78. ng function within the Documents area 20 1 Accessing the Documents Area After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then click on Documents from the menu banner The folder structure similar to Windows Explorer will appear see below Welcome Log Off Collaborative Project Information System ASS ET GOVportTAL Public Works GOVERNMENT Home Contractor Reporting Reports Documents Change Password Help La ga Le o Lg 3g Search the contents of files amp Folders Name Size 4 a LIMA 4 Sa DFS Sa NSW Public Works Click to refresh next to to refresh the folder list Collaborative Project Information System ASSET GO Verorra NSW Public Works Home Contractor Reporting Reports Documents Change Password Help Q sa 9 o La yg Search the contents of files a Folders 45 Name Size 4 5 LIMA A xi DFS 4 NSW Public Works aj i PM Sydney Project Contract folder appears under the NSW PW Organisational Unit e g PM Sydney 4 Western Sydney HS New 4 Project Information aj Statutory Approval 4 3j Development l Concept Design aj Development App 4 j Schematic Design aj 50 Schematic aj 100 Schematic 4 3 Construction Tend la Architectural aj Structural sa Civil aj Electrical 3 Hydraulic aj Mechanical aj Landscape 23 Vertical Transp 2j QS 3j Specification 4 3j Implem
79. nnonononnnnnnnnnnnnnonnnanrrnnnnnnnos 65 18 2 Finance Contractor Cashflow FieldS ccccccccooconnnccnnncccnononnncnnnnncnonnnnnnnnnnnnnnnnnnnnnnnnnnnonnnnnanncnnnnnnns 65 19 CONTRACTOR REPORTING FINALISATION casas 67 19 1 Accessing the Contractor Reporting Finalisation Reporting Screen ccococcncccccncnccconconoconcnnoconnnnnonanenoss 67 19 2 Submitting Monthly Repor eis Dai ds 67 k B PO IJ 9 Se ee Jw h hb Il Il SY c X OS s bti Ip C 69 20 1 ACCESSING the DOCUMENTS AIGA ivsricieniin re kr Prkab win rie Fav ta peas Van ved aa brdaenist diia 69 20 2 Uploading Files to a Folder in th Documents Area on 70 20 3 Downloading Viewing Files in the Documents Area occcccocccnncccocnonoconnoncnnnnoncnnonnnnononcnnononnnnnnnannnnonanens 72 20 4 Adding Meta Data to a File in the Documents Area sess yo 20 5 File Versions IN the DOCUMENTS Area usse ierra akm iii ria ir 74 20 6 File Versions in Contractor Reporting Data Entry Screens ccccccccocccncccccoccnnccononnnonnnnnnanonnnnonnncnnnononanenss 74 20 7 Deleting Uploaded POS a ninia 75 2068 Project Folder d lm RR 76 A COP TREER I Tee E ES 78 21 1 Selecting the Reporting Cover Image for the Contract Report 78 212 Generating ihe DONA Miei vo NE EE 79 A AS 80 led o A A 1 Overall Contract Issues and le fe eee 2 a M E ENE o AEE cec RE 2 SS TE OYO0O
80. nstruction Schedule 1 1 05 2013 30 06 2013 LA Construction Schedule 2 1 07 2013 20 08 2013 LA lt lt a gt gt Milestone Selection Screen Options e To edit update a Milestone click Li next to the required Milestone in the Selection Screen To search for an existing Milestone in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search field e To group Milestones by a specific heading drag the column heading to the bar at the top of the table Click x next to the column heading to return to the previous view e Tosort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending e Note the Milestone Selection Screen will display 10 records per page use gt gt to scroll pages or click on the required page number e g 2 Welcome Log Off Collaborative Project Information System NSW Public Works p ASSET GOVeorrat Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Construction Schedule 1 July 2013 Start Date Completion Date Original Contractual Milestone Target Dates 01 05 2013 30 06 2013 Predicted Contractual Milestone Target Im im Dates E Current Approved
81. nt requested change 10 3 3 Category Material adverse site conditions 10 34 Claimed Enter the amount being claimed for the Variation 10 3 Variations Data Entry Fields Select the appropriate status of the Variation from the drop down box e g e Claim awaiting assessment e Approved Variation 10 3 5 Status e Rejected claim mea mV Enter the approved amount only after the Variation has been 10 3 6 Approved Variation Amount approved by the AP ls this Variation A ated Select the Yes or No radio button as appropriate St S ariation Associated to an If Yes select the associated EOT ID in the next step 10 3 7 EOT If No go straight to step 10 3 9 Select the ID of the associated EOT from the drop down list Refer to Step 6 3 1 in Section 6 2 10 3 8 Associated EOT ID Only complete this field if answered Yes in Step 10 3 7 above 10 3 9 Number of Days Claimed Enter the number of days claimed in the associated EOT Version 3 0 April 2014 36 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide SUBMIT Once all data has been entered click if no more Variations are to be added If adding more Variations click MZ SUM to submit the current Variation and automatically open a new Variation data entry screen The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read
82. nthly Report as per OHSM Guidelines Section 4 Element 8 9 and 11 Refer to Step 14 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt WHS gt Audit PI Self Audit Rpt Refer to Section 20 Documents for further instruction information on uploading files Enter details of internal and external audits reviews and inspections undertaken during the current period to verify that on site WHS processes and practices conform with the project WHS management plan Note data entered in this field will appear in Section 4 of the Contract Report Enter details of any WHS incidents or WHS issues including non compliance with WHS processes and procedures and near misses Implementation of incident management and implementation of corrective action during the period Note data entered in this field will appear in Section 4 of the Contract Report Enter details of any new safety risks or concerns including mitigation measures implemented during the current reporting period Note data entered in this field will appear in Section 4 of the Contract Report 91 Collaborative Project Information System Contractor User Guide Upload any Inspection Reports Incident Reports and or Improvement Notices etc Refer to Step 14 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name g
83. o Section 1 3 Project Selection then select Defects from the Contractor Reporting Menu the Defects Selection Screen appears Complete the required data entry fields outlined in Section 5 3 below Submit Defect data and documentation as outlined in the Contract under General Conditions of Contract and Clause 45 Defects Defects Selection Screen Welcome Log Off Collaborative Project Information System NSW Public Works i ASSET GOVeorra Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Defects Y search Drag a column header and drop it here to group by that column Date Rectification Date Identified Measures Rectified Options Defect ID Description 001_May13 Description of Defect 13 05 2013 Defect Rectification Measures 21 05 2013 LA X sl ea Defects Selection Screen Options e Toadd a new Defect click 2 on the Defects Selection Screen and complete the required data entry fields outlined below in Section 5 3 e To edit update an existing Defect click next to the required Defect in the Selection Screen e To delete an existing Defect click next to the Defect in the Selection Screen e To search for an existing Defect in the Selection Screen type the search criteria in the Search field above the Selection Screen and the search will start automatically When finished remove the text from the Search field e To g
84. o Section 7 Submitted will display if data has been entered into Program Reporting for the current reporting period Not Submitted will display if Program Reporting has not been updated for the current reporting period Refer to Section 8 Submitted will display if Detailed Milestone Reporting has been updated for the current reporting period Not Submitted will display if Detailed Milestone Reporting has NOT been updated for the current reporting period Refer to Section 9 Submitted will display if Variations have been entered for the current reporting period Not Submitted will display if no Variations have been entered for the current reporting period Refer to Section 10 Submitted will display if Site Instructions have been entered for the current reporting period Not Submitted will display if no Requests for Information have been entered for the current reporting period Refer to Section 11 Submitted will display if the Contractor Cashflow has been updated for the current reporting period Not Submitted will display if the Contractor Cashflow has not been updated for the current reporting period Refer to Section 12 Submittec will display if data has been entered into Employment Reporting for the current reporting period Not Submitted will display if Employment Reporting has not been updated for the current reporting period Refer to Section 13 Submitted will display if data has been entered into Work Health Safe
85. oncnnnnnnnnononnncnnnnnnnonnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnannnnns 31 9 3 Detailed Milestone Reporting Data Entry FieldS cusco 32 A A A 35 10 1 A Accessing the Variations Reporting Screen oncccccccconccnncccnonnnnncnnnnnnonnnnnonnnnnnononnnnnnnnnnnnnrnnnnnrnnnrnnnnenenaness do 10 2 Variation Selection Screen quiedisesiensceed tese patssevusktdrbesdtos ideada 35 10 2 1 Variation Selection Screen ODIOS ironia 35 Do MA Caa Eny gl ay 6 ogee ee e SE SE 36 JD PORO AO ReCO OS auus me mum E EE AERE EEEE E 37 11 REQUECT FOR INFORMATION cerrarlo 38 11 1 Accessing the Request for Information RFI Reporting Screen sees 38 11 2 Request for Information Selection SOTO ssc cect con cretercnneecismucdsctsmaseensssednasbudustastscodislewdesneioasnesiaarmdeecteads 38 11 2 Request for Information Selection Screen Options ccccccccccconnncnnnnccncnnnonncnnnnnnnnnnonnncnnnnnnnnnnnannnnnnnnnnss 38 RP PrE E i Rm mem 39 11 4 Updating Request Tor Information RFI Records sucinta li 40 12 CONTRACTORS CASHFLOW said 41 12 1 Accessing the Contractor s Cashflow Reporting Screen cccconcccccoccnococccnononononononannnnonannnnnnonnnnnonanannos 41 12 2 Contractor Cashflow Data Entry Feld sutil dd 41 28 55 aee nA EAE A E EEE AEE EEEE 43 13 1 Accessing the Employment Reporting Screen ccccococnnccnnncccccnononccnnnncnnnnonnncnnnnnnnonnnnnnnnnnnnnnnonananennnnnnns 43 142 Employment Data Pe lim oro ee ie 44 14 WORKHEALTH SAFETY WH
86. onfigure Metadata dialog box 20 4 6 To view existing metadata applied to files click El next to the file name 20 5 File Versions in the Documents Area If a file is uploaded to a folder that already contains a file with the same name the Documents system will automatically create a new version of the file and not overwrite the existing file Users then have the option of opening downloading a specific version of the file 20 5 1 20 5 2 20 5 3 20 5 4 20 5 5 20 6 Locate the folder in the Project Folder structure where the document is to be downloaded from and click on it so a green tick appears next to its name e g Eis indicating this is now the active folder refer to step 20 3 Downloading Viewing Files in the Documents Area Files available for download will appear in the file list Click on the file name and the Select file version dialog box will open if more than one version of the file Select the Version to download from the drop down selection and slick OK Select file version x File name Concept_Design_Building doc Version Open or save the file as outlined in Steps 20 3 4 and 20 3 5 File Versions in Contractor Reporting Data Entry Screens When a file is uploaded via the Upload Files button on the Contractor Reporting data entry screen it will appear on the screen below the Upload File button and permanently remain on the screen it was uploaded to e g Environmental or Qual
87. op down box e g e Under Preparation e Submitted e Acknowledged 14 2 1 This Period Status If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon 7 and select the date the status of the Environmental Management F Plan was achieved 14 2 2 This Period Date If there is no change to the last period date leave as is Upload the Site Specific Management Plan 1 Click Mplaad Files Click Add Files lil Navigate to the location of the saved file select the file and click Click to upload the file i When appears next to file name amp status 100 file has been uploaded IV Click EJ to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt WHS gt Mat PI Attach Management Plan Upload Refer to Section 20 Documents for further instruction information 14 2 3 Files on uploading files Version 3 0 April 2014 e 3 0 April 2014 50 14 2 4 Contractors WHS Audit plan Status of Contractors Audit Plan 1425 STATUS Status of Contractors Audit Plan 1426 DATE Attach Contractors Audit Reports
88. orting Menu overwrite data and click Version 3 0 April 2014 13 Collaborative Project Information System Contractor User Guide 4 QUALITY REPORTING 4 1 Accessing the Quality Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Quality from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 4 2 below Submit Quality data and documentation as outlined in the Contract under Section 2 Preliminaries and Clause 4 1 Quality Management Requirement Welcome Log Off Ww Collaborative Project Information System ASSE T GOV porta commer Public Works Home Contractor Reporting Reports Documents Change Password Help E sy nns Quality July 2013 Quality Management Plan Status Date This Period Select Y Im Attach Management Plan Upload Files Contractors Audit Plan Results of Internal and External Audits Contractors Audit Plan Status Select vi Im Attach Audit Plan and Regular Self Audit Upload Files Reports Summary of site inspections by Consultants and 3rd party audits Attach Copies of all Inspections and Upload Files Certification Reports BCA Compliance Certificate m Attach BCA Compliance Certificate Upload Files Quality Reporting Data Entry Screen Version 3 0 April 2014 14 4 2 Quality Data Entry Fields Collaborative Project Information System
89. orting areas you need to submit your Monthly Reporting to the AP for verification The Monthly Report Finalisation option will display the current status of all Reporting categories with a status of submitted or not submitted based on the Monthly Reporting data entry for the current reporting period Welcome Log Off Ww l Collaborative Project Information System ASSET GOWVrorra commer Public Works Home Contractor Reporting Reports Documents Change Password Help AE USE Monthly Report Finalisation July 2013 Environmental Submitted Quality Submitted Defects Not Submitted Extensions of Time Not Submitted Site Instructions Submitted Program Not Submitted Detailed Milestone Reporting Not Submitted Variations Not Submitted Requests for Information Submitted Contractor Cashflow Submitted Employment Not Submitted Work Health Safety Not Submitted General Contract Administration Not Submitted Principal Supplied Furniture Not Submitted l agree with the above Reporting Status for the current Month including any NOT Submitted reporting categories and submit this Month data for Verification Contractor Monthly Reporting Finalisation screen After clicking the ll button the following text will appear at the bottom of the screen to indicate an email has been sent to the AP advising your Monthly Reporting is ready for review and verification Last Submitted dd mm yyyy time and user name submitting data 19 2 S
90. orting period If NIL enter O FO ne minii 7 5 ll 3 2 12 Actions Closed the current reporting period If NIL enter O Prim 505 CN 3 2 13 Number of Pollution Incidents oeriod If NIL enter O O cl 3 2 14 Number of DECC Visits NIL enter 0 ans Number of mercy ment Notices or Enter the number of Improvement Notices or Fines from DECC for 3 2 15 Fines from DECC the current reporting period If NIL enter 0 Enter details of any Notifiable Environmental Incidents during the current reporting period and any corrective action taken as a result If nothing to report enter nil Details ay Environmental Note data entered in this field will appear in Section 4 of the 3 2 16 Incidents Contract Report Upload Inspections Incident Reports and or Notices for the current reporting period if applicable Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt Insp Incid Rpt Notices Attach Independent Consultant s Reports Incident Reports and Refer to Section 20 Documents for further instruction information 3 2 17 Improvement Notices Upload Files on uploading files Note data entered in this field will appear in Section 4 of the Enter the status of any Development Applications if applicable including compliance with approved development conditions If not applicable enter nil Status of Development
91. otal 1 630 000 Contractor s Cashflow Finance Screen 18 2 Finance Contractor Cashflow Fields STEP FIELD NAME SYSTEM CALCULATED FIELDS CONTRACT CLAIMS 18 2 1 Contract Price at Date of Contract This field displays the Original Contract price This field displays the cumulative total of all Approved Variation Amounts from all Approved Variations Refer to Step 10 3 6 in 18 2 2 Current Total Approved Variations Section 10 3 This field displays the total of the above two fields i e Contract Current Approved Adjusted Contract Price at Date of Contract PLUS all Current Total Approved 18 2 3 Price Variations This field displays the total of the cumulative total of all amounts entered into the This Month Actual Paid field in the Contractor s Cashflow Refer to Step 12 2 3 in Section 12 2 18 2 4 Total Value of Previous Actual Paid Note this field will be zero in the first reporting period This field displays the total from the This Predicted Claim field Value of Payment Claim for this from the Contractor s Cashflow Refer to Step 12 2 2 in Section 18 2 5 Month 12 2 This field displays the total of the above two fields i e Total Value Total Value of Actual to date plus of Previous Actual Paid PLUS Value of Payment Claim for this 18 2 6 Claimed this month Month Version 3 0 April 2014 65 Collaborative Project Information System Contractor User Guide PERIOD ACTUAL PREDICTED This field disp
92. pdate select the status of the Audit Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon H and select the date the status of the Audit Plan was achieved If there is no change to the date leave as is Upload any Audit Plans and or Regular Self Audit Reports Follow the upload instruction in Step 4 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt QUALITY gt Mgt Pl Refer to Section 20 Documents for further instruction information on uploading files Enter details of any independent certifications of those works inspected and certified as compliant during the previous month i e formwork scaffolding foundation inspections pre concrete pour inspections etc If nothing to report enter nil Note data entered in this field will appear in Section 4 of the Contract Report Upload Inspection and Certification Reports for the current reporting period if applicable Follow the upload instruction in Step 4 2 3 above The uploaded file is now available in the Documents area in folder Project Name Implementation PROJ RPT QUALITY Insp Cert Rpt Refer to Section 20
93. ploaded file is now available in the Documents area in folder Version 3 0 April 2014 57 Schedule of Principal Furniture Fittings and Equipment Upload Files Submit Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide Project Name Implementation PROJ RPT PAYMT ORDER Furniture Order Refer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Upload the Schedule of Principal Furniture Fittings and Equipment including required date s for delivery and current delivery status Refer to Step 16 2 5 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name Implementation PROJ RPT SCHEDULES Furn and Equip Hefer to Section 20 Documents for further instruction information on uploading files Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification or the verification period expires All data is read only after verification until the next reporting period To edit data select the General Contract Administration option from the Contractor Reporting Menu overwri
94. ploaded file is now available in the Documents area in folder 8 2 Version 3 0 April 2014 29 8 2 15 Submit Version 3 0 April 2014 Collaborative Project Information System Contractor User Guide Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit data select the Program option from the Contractor Reporting Menu 30 9 2 9 2 1 Collaborative Project Information System Contractor User Guide DETAILED MILESTONE REPORTING Accessing the Detailed Milestone Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Detailed Milestone Reporting from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 9 3 below Milestone Selection Screen Welcome Log Off NSW i Collaborative Project Information System ASSET GOV PorTaL comme Public Works Home Contractor Reporting Reports Documents Change Password Help RAG OES PRR Milestones Search Drag a column header and drop it here to group by that column Milestone Original Contractual Start Original Contractual Completion Options Co
95. ployees O Number of Hours Worked Apprentice Employment Current Period Employees A Number of Hours Worked Project Management NSW PW Contractor Name Month Year 7 Project Name Contract No 9 Child Protection Prohibited Employment Current Period Declarations PED Number of Prohibited Employment Declarations PED All Contractor Employees on Site have Signed PED and Records are kept on Site Details of Issues if any Arising from Declarations Details of Child Protection Complaints or Incidents if any 10 Subcontractor Details of Issues if any Arising with Subcontractors 11 General Contractor Administration Request for Information Current Period Statistics Number of RFI s Issued Number of RFI s Closed Out Number of RFI s Outstanding List of Outstanding RFPs L received A A RFI ld RFI Description Date Submitted Site Instruction Statistics Current Period Cumulative Number of SI s Submitted o NumberofSl sinProgess Number of Sl s Completed 10 0 List of Site Instructions Requiring Response SI Id SI Description Date Submitted Project Management NSW PW Contractor Name Month Year 8 Project Name Contract No Status of Undertakings Bank Institute Ref No Amount Status Release Date Insurance Type Policy No Expiry Date Public
96. r icon a and select the date the Defect was resolved Date Defect was Rectified Note this date cannot be in the future 4 3 Upload photos of the rectified Defect Follow the upload instruction in Step 5 3 6 above 3 4 Upload Photos of Defect 3 5 D D D PP Once all data has been updated and files uploaded click Metadmemal Submit to save Version 3 0 April 2014 21 6 EXTENSION OF TIME 6 1 Accessing the Extension of Time EOT Reporting Screen Collaborative Project Information System Contractor User Guide After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Extension of Time from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 6 3 below Submit Extension of Time data as outlined in the Contract under General Conditions of Contract and Clause 50 Changes to Contractual Completion Dates 6 2 Extension of Time Selection Screen Welcome Log Off Ww Collaborative Project Information System ASSET GOVporm commer Public Works Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Western Sydney HS New Library Extensions of Time search Drag a column header and drop it here to group by that column EOT ID Nature of Entitlement Catego Mee Status Ate Options gory Working Days Working Days iie Materially Approved adverse 001 May13 EOT Nature of
97. r instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file Once all data has been entered and files uploaded click Meiisul no more Defects are to be added If immediately adding another Defect click MM to submit the current Defect and automatically open a new Defect data entry screen The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read only until the next reporting period opens To edit Defect data click next to the required Defect on the KNA Submit Defects Selection Screen Clicking MZ il submit the existing Defect on screen 5 3 8 Create New and open a blank Defect data entry screen Click REALES to exit the Defect data entry screen and return to the 5 3 9 Cancel Defects Selection Screen any unsaved data will be lost Version 3 0 April 2014 20 Collaborative Project Information System Contractor User Guide 5 4 Updating Defects Records Example if a defect identified in the previous month has been rectified in the current reporting month STEP FIELD NAME DATA ENTRY REQUIRED Click next to the required Defect on the Defects Selection 5 4 1 Select Defect record to update edit ocreen Defect s Rectification Measures Enter details of the Defect rectification measures Click the calenda
98. r to Step 13 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt EMPLT gt Industr Rel Mat PI Attach Industrial Relations Refer to Section 20 Documents for further instruction information 13 2 11 Management Plan Upload Files on uploading files GENERAL e The Last Period column displays the data that was entered into the Current Period field for the previous month Note this field will be blank in the first reporting period TOTAL css Number of Full Enter the total workforce number of Full Time Employees for the 13 2 12 Time Employees current reporting period Enter the total workforce number of hours worked for the current reporting period TOTAL Workforce Number of Hours Note data entered into this field is used to calculate the Lost Time 13 2 13 A Injury Frequency Rate LTIFR field in Work Health Safety worked Reporting refer to Step 14 2 13 in Section 14 2 Enos Number of Full Time Enter the total number of full time Aboriginal and or Torres Strait Employees Islanders employees for the current reporting period If NIL enter O Employment Number of Hours Enter the total number of hours worked for Aboriginal and or Torres worked Strait Islanders for the current reporting period If NIL enter 0 Note this field will only display if Apprentice Reporting is required Enter the total number of full time App
99. reen Clicking MISI will submit the existing RFI on screen and 11 3 11 Create New open a blank RFI data entry screen Click MEAN to exit the RFI data entry screen any unsaved date 11 3 12 Cancel will be lost 11 4 Updating Request for Information RFI Records Example an RFI record created in the previous month has been responded to and closed out STEP FIELD NAME DATA ENTRY REQUIRED 11 4 1 Select the RFI record to update edit Click LA next to the reo ee RFI on the RFI Selection Screen to the RFI was received from AP Leave blank if no response 11 4 2 Actual Date of Response received yet 11 43 RFI Response Enter details of the RFI response 11 4 4 Is this RFI Closed Out Select the Yes radio button Once all data has been updated and files uploaded click 11 4 5 Submit to save Version 3 0 April 2014 40 Collaborative Project Information System Contractor User Guide 12 CONTRACTOR S CASHFLOW 12 1 Accessing the Contractor s Cashflow Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Contractor s Cashflow from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 12 2 below Welcome Log Off Collaborative Project Information System ASSET GOWV P osra Dept of Education and Communities Western Sydney HS New Library NSW Public Works Home Contractor Reporting
100. reens for the current month and cumulative data where applicable as a formatted Microsoft Word 2010 document refer to sample Contract Report at Appendix 1 Ensure you supply your business logo in jpg file format to the NSW PW Project Manager to appear on the cover page of the Contract Report 21 1 Selecting the Reporting Cover Image for the Contract Report Before generating the Contract Report upload a photo to appear on the cover page of the Report 21 1 1 From the Reports Menu option select Reporting Cover Image Welcome Log Off Collaborative Project Information System ASS ET GOW osra Dept of Education and Communities Western Sydney HS New Library Public Works Home Contractor Reporting Reports Documents Change Password Help GOVERNMENT Contract Report Reporting Cover Image 21 1 2 Click to open the Choose File to Upload dialog box and navigate to the location of the saved photo Welcome Log Off Collaborative Project Information System ASS ET GOW osra Public Works Home Contractor Reporting Reports Documents Change Password Help GOVERNMENT Dept of Education and Communities Western Sydney HS New Library Report Cover Report Cover Page Image Browse SUBMIT Note if the photo you require has previously been uploaded to the Documents area you can download it and save it locally e g on your hard drive refer to Downloading Viewing Files in the Documents Area to u
101. rent Period column e Note the LTD Total cumulative cannot be more than 100 Enter the percentage of work completed for each applicable Trade for this Milestone during the current reporting period 2328 Joinery Current og Note the LTD Total cumulative cannot be more than 100 Road Works amp Driveways Current 9 3 30 Period 9 3 31 Landscape Current Period 9 3 32 Design Current Period 9 3 33 Demolition Current Period Development Application Current 9 3 34 Period 9 3 35 Off Site Infrastructure Current Period Version 3 0 April 2014 33 Attach a minimum of 9 photos per active Milestone to support Milestone and trade percentage complete 9 3 36 information Upload Files 9 3 37 Submit single Milestone 9 3 38 Next Milestone multiple Milestones Version 3 0 April 2014 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide Upload Milestone photos Click __Upload Files Click Q Add Files Navigate to the location of the saved file select the file and click KCN Click to upload the file When E appears next to file name amp status 100 file has been uploaded Click to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name Tip hold down the ctrl
102. rentice employees for the Apprentice Employment Number of o ptio 13 2 16 Full Time Employees If NIL or not applicable enter O Version 3 0 April 2014 46 Collaborative Project Information System Contractor User Guide Note this field will only display if Apprentice Reporting is required Enter the total number of hours worked by Apprentice employees Appen Ernon Numbercl for the current reporting period 13 247 Hours worked If NIL or not applicable enter O CHILD PROTECTION Number of Prohibited Employment Declarations PED Number completed during this reporting Enter the number of PED forms completed during the current 13 2 18 period reporting period If NIL enter O Confirming all Contractor Employees on site have signed PEDs and records are kept on site Number completed during this reporting 13 2 19 period oelect the Yes or No radio button as appropriate completed during this reporting Note data entered in this field will appear in Section 4 of the period Contract Report Enter details of any Child Protection complaints or incidents for Details of any Child Protection during the current reporting period if applicable complaints or incidents if any Number completed during this Note data entered in this field will appear in Section 4 of the 13 2 21 reporting period Contract Report Register complete list of names of those that have completed the Refer to Section 20 Documents for further ins
103. res 15 2 11 Enter the name of the Insurer Workers Compensation Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s 15 2 12 Policy No Enter the Policy Number of the Insurance Policy for the Works Version 3 0 April 2014 54 Collaborative A Collaborative Project Information System Contractor User Guide Information System Contractor User Guide Click the calendar icon and select the date the Insurance Policy 15 2 13 Expiry Date expires 15 2 14 Enter the name of the Insurer Upload Insurance Policies Click Mplaad Files Click Q Add Files Navigate to the location of the saved file select the file and click EA Click Start to upload the file When ge appears next to file name amp status 100 file has been uploaded Click EJ to close the File upload dialog box The file name link for the uploaded file will then appear on the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt Ins Wty Work Comp Files uploaded here will also appear under the Warranties section on Contractor Submissions data entry screen Hefer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrec
104. roup Defects by a specific heading drag the column heading to the bar at the top of the table Click X next to the column heading to return to the previous view e Tosort columns in the Selection Screen in ascending or descending click on the column heading and an arrow will appear next to the column heading indicating the column is sorted e g ascending descending e Note the Defects Selection Screen will display 10 records per page click gt gt to scroll pages or click on the required page number e g 2 Version 3 0 April 2014 18 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System PORTAL NSW Public Works Pet NND Dept of Education and Communities Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Defect Defect ID Description Date Defect was Identified EE Defect s Rectification Measures Date Defect was Rectified uz Upload Photos of Defect Upload Files SUBMIT CREATE NEW CANCEL Defects Monthly Reporting Data Entry Screen 5 3 Defects Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED Defect ID Enter your unique Defect item number identification number Enter the description of the Defect Click the calendar icon CH and select the date the Defect was identified Date Defect was Identified Note this date cannot be in the future Enter det
105. s General Contract Administration Reporting Data Entry Screen 15 2 General Contract Administration Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED STATUS OF UNDERTAKINGS Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s 15 2 1 Bank Institution Enter the name of the Bank Institution 15 2 2 Enter the reference number of the Undertaking 15 2 3 Enter the amount of the Undertaking 15 2 4 Enter the status of the Undertaking Click the calendar icon E and select the date the Release date of 15 2 5 Release Date the Undertaking Repeat above steps for each Undertaking INSURANCE STATUS Insurance of the Works Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous 15 2 6 Policy No Enter the Policy Number of the Insurance Policy for the Works Click the calendar icon and select the date the Insurance Policy 15 2 7 Expiry Date expires 15 2 8 Enter the name of the Insurer Public Liability Insurance Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s 15 2 9 Policy No Enter the Policy Number of the Insurance Policy for the Works Click the calendar icon Ia and select the date the Insurance Policy 15 2 10 Expiry Date expi
106. se as the Reporting Cover Image 21 1 3 Locate the file click on it to select it then click Open Choose File to Upload Look in A My Pictures gt d em My Recent Documents school jog My Network File name lcovepageing tt y Places Files of type Ai Files y Cancel Version 3 0 April 2014 78 Collaborative Project Information System Contractor User Guide The file path and name will then appear in the Report Cover Page Image field Report Cover Report Cover Page Image H My Documents My Pic 21 1 4 Click RASLE and the selected image will appear on the screen Report Cover Report Cover Page Image Browse Current Image To select a different photo repeat the above process If the selected image is correct generate the Contract Report 21 2 Generating the Contract Report 21 2 1 From the Reports Menu option select Contract Report and the Microsoft Word File Download dialog box will automatically open 21 2 2 Click to automatically open the file in MS Word or Click and the Save As dialog box will open to save the report locally and view later navigate to the location to save the File rename the Report if required and click L See File Download Do you want to open or save this file CM Name rt25a0e8d2 8aeb 4e98 85c7 9eb30b31071e docx Type Microsoft Word Document 54 0KB From 10 18 20 82 v Always ask befor
107. t Implementation gt PROJ RPT gt WHS gt Inspection Reports Incident Reports Insp_Incid Rpt_Notices 14 2 11 Improvement Notices etc Upload Files Refer to Section 20 Documents for further instruction information OHS STATISTICS FOR THE ENTIRE CONTRACT e The Last Period column displays the data that was entered into the Current Period field for the previous month Note this field will be blank in the first reporting period e The Cumulative LTD column displays a cumulative life to date total of all data entered into the Current Period field Note this field will be blank in the first reporting period Enter the number of incidents resulting in a minimum of 8 hours of 14 2 12 Number of Lost Time Injuries lost time If NIL enter O O A diii System generated field that displays the number of hours worked 14 2 13 worked as entered in Employment Reporting Step 13 2 13 in Section 13 2 System generated field that displays the current LTIFR based on the above two fields Lost Time Injury Frequency Rate The LTIFR is calculated from the Number of lost time injuries x 1 000 000 14 2 14 LTIFR Total number of hour s works in period Total MAD of Hours lost due to Enter the total number of hours lost due to injury during the current 14 2 15 Injury reporting period If NIL enter 0 M4 of WHS Management Enter the total number of WHS Management Audits carried out 14 2 16 Audits during the current reporting
108. ta Entry Screen 3 2 Environmental Data Entry Fields STEP FIELD NAME DATA ENTRY REQUIRED aes eee O O aa OF ENVIRONMENTAL MANAGEMENT PLAN Note this field will be blank in the first reporting period then the system will automatically display the status selected in the previous month To update select the status of the Environmental Management Plan from the drop down box e g e Under Preparation e Submitted e Acknowledged This Period Status If there is no change to the status leave as is Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon H and select the date the status of the Environmental Management F Plan was achieved This Period Date If there is no change to the date leave as is Upload the Management Plan Click Mplaad Files Click Q Add Files Navigate to the location of the saved file select the file and click E Click to upload the file When ea appears next to file name amp status 100 file has been M Attach Management Plan Upload IV Click to close the File upload dialog box Files The file name link for the uploaded file will then appear on Version 30 April 2044 A 3 0 April 2014 10 Results of Internal and External Audits Contractor s Audit Plan Status of Contractors Audit Plan Status of Contractors Audit Plan Date Attach Audit
109. table in Section 2 2 Upload WRAPP report as per Bi Monthly Timetable as described in the Contract Section 2 Preliminaries Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt WRAPP Water Recycling amp Purchasing Report Refer to Section 20 Documents for further instruction information 3 2 22 WRAPP Upload Files on uploading files Upload Waste Disposal Certificates and or Company certification confirming appropriate lawful disposal of waste during the current bi monthly reporting project Follow the upload instruction in Step 3 2 3 above The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt ENV gt Wast Disp Cert Attach Waste Disposal Certificates Refer to Section 20 Documents for further instruction information 3 2 23 Upload Files on uploading files only until the next reporting period opens To edit data select the Environmental option from the Contractor Once all data has been entered and files uploaded click SUBMIT A message will appear at the top of the screen indicating that the entered data has been successfully saved The data can be edited up until the AP has carried out verification of your data or the verification period expires All data is then read 3 2 24 Submit Button SUBMIT Rep
110. te data and click ET 58 Collaborative Project Information System Contractor User Guide 17 CONTRACTOR SUBMISSIONS 17 1 Accessing the Contractor Submissions Reporting Screen After logging in select the Client and Project if necessary refer to Section 1 3 Project Selection then select Environmental from the Contractor Reporting Menu Complete the required data entry fields outlined in Section 17 2 below Note Contractor Submissions Reporting is not tied to the Monthly Reporting timetable refer to Section 2 1 i e data can be entered and files uploaded at any time during the month Welcome Log Off Collaborative Project Information System ASSET GOW b onra Public Works GOVERNMENT Dept of Education and Communities Western Sydney HS New Library Home Contractor Reporting Reports Documents Change Password Help Contractor Submissions Materials Finishes Room Data Sheets Status Date Current Status Select vi im Upload Files Fire Safety System Compliance Date Date Submitted Im Upload Files Workshop Drawings Status Date Current Status Select v Ie Upload Files Warranties Status Date Current Status Select v ca Upload Files Asset Data Capture Status Date Current Status Select v Ca Upload Files Work as Executed Drawings Status Date Current Status Select v 7 Upload Files Operational and Maintenance Manuals Status Date Current Status Select be m Upload Files
111. the screen under the Upload File button The file can be opened by clicking on the file name The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt SCHEDULES gt Material Finish Colour Refer to Section 20 Documents for further instruction information on uploading files Note if a file is incorrectly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file 60 Collaborative Project Information System Contractor User Guide FIRE SAFETY SYSTEM COMPLIANCE 17 2 4 Date Submitted Fire Safety System Compliance 17 2 5 Upload Files WORKSHOP DRAWINGS 17 2 6 Current Status Status 17 2 7 Current Date Date 17 2 8 Workshop Drawings Upload Files Version 3 0 April 2014 Note this field will be blank in the first reporting period then the system will automatically display the date selected in previous month To update click the calendar icon Lud and select the date the status was achieved If there is no change to the date leave as is Upload the Fire Safety System Compliance Refer to Step 17 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt COMPL CERT gt Fire Safety Hefer to Section 20 Documents for further instruction information on uploading files Note this field will be
112. tly uploaded and requires deleting contact the Public Works Project Manager to arrange removal of the file 15 2 15 Insurance Upload Files LONG SERVICE LEVY Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s 15 2 16 Amount Paid Enter the Long Service Levy amount paid Click the calendar icon b and select the date the Long Service 15 2 17 Date Paid Levy was paid Upload record of Long Service Levy payment Refer to Step 14 2 15 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt PAYMT ORDER Long Service Levy Refer to Section 20 Documents for further instruction information 15 2 18 Long Service Levy Upload Files on uploading files GENERAL CONTRACT ADMINISTRATION Note this field will be blank in the first reporting period then the system will automatically display the data entered in the previous month s update as required Enter details of approved out of contract hours work including any issues arising or complaints and mitigation measures if applicable 15 2 19 Working Hours Note data entered in this field will appear in Section 11 of the Version 3 0 April 2014 55 Collaborative Project Information System Contractor User Guide 1 Contract Report Note this field will be blank in th
113. to save a copy of the file click Save and the Save As dialog box will open allowing you to navigate to the location on your PC where you wish to save the file Save As my Documents i ig My Computer My Recent yy Network Places Documents My Documents Qs My Computer a File name vil Tender Documentation doc lo 5 My Network Saveastype Microsoft Word 97 2003 Document y 20 4 Adding Meta Data to a File in the Documents Area 20 4 1 Locate the folder in the Project Folder structure where the document that requires metadata resides click on the folder so a green tick appears next to its name e g indicating this is now the active folder 20 4 2 Click e next to the file that the metadata is to be added to Folders Name 4 53 Construction Tender Documents B Civil_Tender_Documentation doc 42 5 KB n aja 23 Architectural Ss Structural E Civil f 20 4 3 The Configure metadata dialog box for the requested file will open Enter the metadata information for the file into the Description field Configure metadata for file Crvil Tender Documentation doc Upload metadata for file Civil Tender Documentation doc Description Civil Tender Documentation has been received and is correct as per latest advice from Public Works Project Manager 20 43 13 2044 cix d Version 3 0 April 2014 T3 Collaborative Project Information System Contractor User Guide 20 4 5 Click x to close the C
114. truction information Enter details of any issues arising from Declarations during the Details of any issues arising from current reporting period if applicable Declarations if any Number 13 2 20 2 Prohibited Employment Declaration on uploading files Upload the Prohibited Employment Declaration Register i e details of employees that have completed PED forms Refer to Step 13 2 3 for Upload Instructions The uploaded file is now available in the Documents area in folder Project Name gt Implementation gt PROJ RPT gt EMPLT gt PED Prohibited Employment Declaration Register 13 2 22 SUBCONTRACTORS Enter details of any issues with subcontractors during the current reporting period if applicable Details of any issues arising with Note data entered in this field will appear in Section 4 of the 13 2 23 subcontractors if any Contract Report all Subcontractors including names and contact details of their Hefer to Section 20 Documents for further instruction information representatives Upload Files on uploading files Upload Subcontractor Register e g names contact details and representatives Refer to Step 13 2 3 for Upload Instructions Project Name Implementation PROJ RPT EMPLT Sub Subcontractor Register Attach list of Contr Register 13 2 24 Version 3 0 April 2014 47 13 2 25 Submit Button Version 3 0 April 2014 Collaborative Project Information System Contractor
115. ture Equipment Contractor Submissions Contractor Reporting Finalisation Contractor Reporting Menu Documents Area The Documents area is the repository for all files uploaded in the Monthly Reporting categories e g Environmental Quality Work Health and Safety etc and can be accessed at any time during the month and is not subject to the Reporting Timetable Files uploaded on the Contractor Reporting data entry screens will appear and permanently remain unless manually removed from within the Documents area on the screen they were uploaded to under the Upload Files button These files can be opened from either the Contractor Reporting data entry screen or from within the Documents area Note only the NSW Public Works Project Manager has authority to delete uploaded files if a file is incorrectly uploaded contact the Project Manager to have it removed Refer to Section 20 for further information Version 3 0 April 2014 4 Collaborative Project Information System Contractor User Guide Welcome Log Off Collaborative Project Information System Public Works ASSET GOVportat Dept of Education and Communities GOVERNMENT Home Contractor Reporting Reports Documents Change Password Help Western Sydney HS New Library Environmental July 2013 Environmental Management Plan Status Date This Period Submitted v 1 105 2013 E Attach Management Plan e Enviro_Mgt_Plan_May13 docx Environmental
116. ty Reporting for the current period Not Submitted will display if the Work Health Safety Reporting has not been updated for the current reporting period Refer to Section 14 Submitted will display if data has been entered into General Contract Administration Reporting for the current reporting period Not Submitted will display if the General Contract Administration Reporting has not been updated for the current reporting period Refer to Section 15 Submitted will display if data has been entered into the Principal Supplied Furniture Reporting for the current reporting period Not Submitted will display if the Principal Supplied Reporting has not been updated for the current reporting period Refer to Section 16 agree with the above Reporting Status for the current Month including any NOT Submitted reporting categories and submit this Month data for Verification 68 Collaborative Project Information System Contractor User Guide 20 DOCUMENTS The Documents area is the repository for all files uploaded in the Monthly Reporting categories via the Upload Files button and can be accessed at any time during the month and is not subject to the Reporting Timetable Files can be uploaded refer to step 20 2 viewed and or downloaded refer to step 20 3 directly from within the Documents area To add Metadata to an existing uploaded file refer to step 20 4 Refer to Step 20 5 for information on the automatic file versioni
117. ubmitting Monthly Reporting STEP FIELD NAME SYSTEM POPULATED DATA DISPLAYS MONTHLY REPORT FINALISATION Submitted will display if data has been entered into Environmental Reporting for the current reporting period Not Submitted will display if Environmental Reporting has not been updated for the current reporting period Environmental Refer to Section 3 Submitted will display if data has been entered into Quality Reporting for the current reporting period Not Submitted will display if Quality Reporting has not been updated for the current reporting period 19 2 2 Quality Refer to Section 4 Version 3 0 April 2014 67 19 2 3 Extensions of Time Collaborative Project Information System Contractor User Guide Submitted will display if Extensions of Time have been entered for the current reporting period Not Submitted will display if no Extensions of Time have been entered for the current reporting period 19 2 4 Site Instructions 19 2 5 19 2 6 Detailed Milestone Reporting 19 2 7 19 2 8 Hequests for Information Contractor Cashflow Employment Work Health Safety General Contract Administration Principal Supplied Furniture 19 2 14 SUBMIT AGREE Version 3 0 April 2014 Refer to Section 6 Submitted will display if Site Instructions have been entered for the current reporting period Not Submitted will display if no Site Instructions have been entered for the current reporting period Refer t

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